City of Hyattsville

City of Hyattsville
Memo
To:
Mayor and Council
Tracey Nicholson, City Administrator
Ron Brooks, Treasurer
Lesley Riddle, Director, Public Works
From: Jim Chandler, Assistant City Administrator, Director, Community & Economic
Development
Date: July 11, 2014
Re:
Code Vehicle Replacement Procurement
The purpose of this memorandum is to request the Mayor and City Council approve the
purchase of one (1) replacement vehicle for the Office of Code Compliance.
Background
Code Compliance will be replacing an existing older pick-up truck with a fuel efficient hybrid
vehicle, which is consistent with the City’s Sustainability Policy and meet the budgetary and
operational requirements of Code.
The adopted FY2015 City budget includes $15,000 for a replacement vehicle for the Office of
Code Compliance. The City also has a $6,750 balance of funds remaining on an existing
Maryland Energy Administration (MEA) grant. MEA has approved the balance of grant funds
to be used to offset the total cost of an additional fuel efficient vehicle.
Staff identified the Ford C-Max Hybrid as the preferred vehicle, due in part to its reported 40
combined city/highway miles per gallon (42 city/37 highway), serviceability and NHTA Safety
Rating. Staff has received approval from both the City’s Finance office and MEA for
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acquisition of a certified pre-owned vehicle. The City has directly solicited four (4) cost
proposals for both new and certified pre-owned vehicles from four Ford dealerships and
received quotes for each. The top two (2) cost proposals are as follows:
1st Choice
Bergey's Ford - Ambler, Pa.
2013 Certified pre-owned – 8,200 miles (4-yr 48,000 miles warranty)
$21,000.00 out the door
2nd Choice
Sheehy Ford - Springfield, Va.
2014 New - (3-yr, 36,000 miles warranty)
$21,752.59 out the door
Recommendation
MEA has extended the existing grant expenditure spend down period from May 2014 to
August 2014 to provide the City additional time to procure a vehicle and so that it
coincided with both the new fiscal year and the Council’s calendar.
Staff is recommending the Mayor and Council authorize the acquisition of the 2013
Certified pre-owned C-Max from Bergey’s Ford, as we will receive an additional 12,000
miles on the warranty and is a lower total cost. If the vehicle is no longer available, we
request the authority to acquire the new 2014 model from Sheehy Ford. The outfitting
equipment is limited to a rear light bar, which will be transferred from an existing Code
vehicle and lettering will be completed by Bay Signs, which will be funded out of
operational funds.
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7/3/2014
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Fuel Economy
Energy and Environment
Safety
2013 Ford C-MAX Hybrid
FWD
Specs
X
Personalize
Add a Vehicle
2.0 L, 4 cyl, Automatic (variable
gear ratios)
MSRP: $25,200 - $28,365
Regular Gasoline
40
MPG
42 37
c ombined
c ity highway
c ity/highway
EPA Fuel Economy
2 .5 gal/1 0 0 mi
540 m ile s
Total R ange
Unofficial MPG Estimates
from Vehicle Owners
Learn more about "My MPG"
Disclaim e r
Average based on 119 vehicles
39.3
MPG
29
56
Lo
Hi
View Individual Estimates
You save or spend*
Note : The ave rage 2014 ve hicle
ge ts 23 MPG
Annual Fuel Cost*
Cost to Drive 25 Miles
Cost to Fill the Tank
Tank Size
You SAVE
$5,000
in fuel costs over 5 years
com pare d to the
ave rage ne w ve hicle
$1,400
$2.31
$50
13.5 gallons
*Based on 45% highway, 55% city driving, 15,000 annual miles
and current fuel prices. Personalize.
MSRP and tank size data provided by Edmunds.com, Inc.
Range on a tank and refueling costs assume 100% of fuel in tank
will be used before refueling.
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