Facility Rental Brochure 2015

Welcome
Multi-Purpose Room
Kitchen
The Hatfield Chilson Recreation/Senior Center is one
of Northern Colorado's most complete facilities for
special events, meetings, socials, birthdays,
conferences, fundraisers, luncheons, banquets, wedding
receptions, quinceañeras, and other activities both
social and recreational. Close to downtown Loveland,
the Chilson Center is also easily accessible from I-25,
Highway 34, and Highway 287. Our professional,
experienced staff is happy to assist you in planning
your event and is committed to ensuring a memorable
experience for you and your guests.
The Multi-Purpose Room is an extremely versatile
space that can accommodate nearly any type of
meeting, event, or social activity. The contemporary
room has a wooden parquet floor with oak trim and
may be divided into three separate rooms for smaller
gatherings. The separate entrance and parking area
allow guests to enter the facility with the utmost of
ease. In addition, the room is equipped with adjustable
lighting to match the needs of your event. An outdoor
patio is accessible for warm weather events along with
a full-service kitchen that is available to rent with the
Multi-Purpose Room.
Full Use - $85/Hour
Full use includes food preparation and use of
microwave, oven, dishwasher, ice machine,
refrigerator, freezer, and coffee maker.
Room Capacities
Classrooms & Conference Rooms are located
throughout the Chilson Recreation/Senior Center.
These rooms provide space for smaller business
meetings, seminars, luncheons, or conferences.
Fitness/Recreation Facilities
Facilities, such as the lap/leisure pool, three racquetball
courts, small gymnasium, and large gymnasium are
available for exclusive use on Saturday and Sunday
evenings when the facility is not in operation for the
general public.
Room Size
1/3 of Full Room
2/3 of Full Room
Full Room
Theater
150
300
450
Banquet
100
200
300
Rental Rates
1/3 of Full Room
First Two Hours
Additional Hours
Setup/Teardown
Damage Deposit
Non-Prime Time
$125.00
$75.00
$36.00
$100.00
Prime Time*
$200.00
$75.00
$36.00
$100.00
2/3 of Full Room
First Two Hours
Additional Hours
Setup/Teardown
Damage Deposit
Non-Prime Time
$200.00
$100.00
$72.00
$200.00
Prime Time*
$325.00
$100.00
$72.00
$200.00
Full Room
First Two Hours
Additional Hours
Setup/Teardown
Damage Deposit
Non-Prime Time
$300.00
$125.00
$108.00
$300.00
Prime Time*
$375.00
$125.00
$108.00
$300.00
*Prime Time Rate – any time after 4:00pm Friday through Sunday.
Rates for the Fitness/Recreation Facilities vary depending
on your areas of interest and the time of your event. Please
call (970) 962-2503 for more detailed information.
Partial Use - $85/Rental
Partial use includes service only from kitchen and use
of microwave, ice machine, refrigerator, freezer, and
coffee maker.
Coffee Maker - $25/Rental
Classrooms/Conference Rooms
Room Capacities
Room
Classrooms
Conference Rooms
Rental Rates
Classrooms
One Hour
Additional Hours
Damage Deposit
Conference Rooms
One Hour
Additional Hours
Damage Deposit
Theater
Banquet
50
45
12-15 (round table seating)
$60.00
$30.00
No Deposit Required
$50.00
$30.00
No Deposit Required
Facility Supervision
Conditions of Agreement
A Facility Supervisor must be present during all facility
rentals scheduled for non-operational hours (after
6:00pm on Saturday or Sunday) or as deemed
necessary by the Facility Coordinator. One (1)
Supervisor is required per 100 guests.
Facility rentals will be authorized if they do not
conflict with any City, Parks and Recreation, or Senior
Center activity or event. All rental requests are
confirmed on a first-come, first-served basis.
Supervision Fee: $18/Hour per Supervisor
Audio/Visual Equipment
The Chilson Center is able to provide your group with
a variety of equipment. We have the ability to provide
a projector, projector screen, laptop, stereo, speakers,
podium, and microphones.
A/V Equipment Fee: $45/Rental (All-Inclusive)
Room Setup/Teardown
The Chilson Center will provide tables and chairs for
your event. This is included in the setup/teardown
costs. If additional tables and chairs are needed, the
renter is responsible for supplying them. Outside tables
and/or chairs must be approved by the Operations
Coordinator.
Alcohol & Tobacco
Parties requesting alcohol at their event must receive
approval from the City Manager when the reservation
date is confirmed. Cash bars are only allowed for
groups with non-profit status. Serving & consumption
of alcoholic beverages and food is restricted to the
room(s) rented. Police presence is required by groups
who have 250+ guests. Police supervision will be
coordinated by the Chilson Staff and payment will be
required at the time of the reservation.
All tobacco, tobacco products, and e-cigarettes are
prohibited inside the Chilson Center and within 50 feet
of entrances, or as designated.
The City of Loveland does not discriminate on the basis of
race, color, national origin, sex, religion, age or disability
in the provision of services. For disabled persons needing
reasonable accommodation to attend or participate in a
City service, program or activity, call the Special
Populations Coordinator at 962-2462 or TDD 962-2620
(for the hearing impaired) as far in advance as possible.
Rental requests for a particular day and time may be
made within one year of the actual date.
All events scheduled at the Chilson Center will be held
to the hours contracted. If the renter exceeds the
contracted time of the rental, there will be additional
charges incurred. Requests for additional time are
subject to the approval of the Operations Coordinator
or Facility/Event Supervisor.
Facility
Rentals
Renters are to provide their own decorations for the
room(s). This includes table linens, signs, ornaments,
etc. Painter’s tape must be used when adhering
anything to the walls or ceilings unless prior approval
from the Operations Coordinator has been received.
Uncontained candles and open flames are not
permitted. Self-contained candles are permitted. Rice,
confetti, birdseed, glitter, smoke machines, fog
machines, etc. are prohibited in or around the premises.
Events must be completed by 11:00pm and the facility
must be clean and vacated by 12:00am.
Damage Deposit
A damage deposit secures the room reservation. If the
damage deposit is to be refunded, the deposit will be
returned by check to the initial payer within 2-4 weeks
after the rental.
Cancellations & Refunds
Renters may receive a full refund up to 14 days prior to
the rental date for non-prime time rentals and up to 60
days prior to the rental date for prime time rentals. No
refunds will be given within 5 business days of the
rental.
700 E. 4th St.
Loveland, CO 80537
(970) 962-2FUN
http://cityofloveland.org/chilson
Setup a site visit or make your facility
reservation today! Call (970) 962-2503
for more information.