Minutes

The 2934th Regular Meeting of the Board of Trustees of the Village of
Mundelein was held Monday, March 10, 2008 at 1000 North Midlothian
2934th Regular Meeting
Road, Mundelein. Mayor Kessler called the meeting to order at 7: 01
Pm.
Clerk Dahlstrom took the roll.
It indicated these members present:
Attendance
Trustees Cancelh, Nutschnig, Schedler, Semple, Sullivan, and Voss.
Absent: none.
Village attendance:
Village Administrator Lobaito,
Assistant Village Administrator Flynn, Chief Rose, MPD; Deputy Chief
Adams, MFD; Engineer Emmerich, Director of Public Works Miller,
and Director of Building Schubkegel, Sr.
Pledge of Allegiance
Mayor Kessler led the Pledge of Allegiance.
Motion by Voss, seconded by Sullivan to approve the Minutes of the
Regular Village Board Meeting of February 25, 2008. Upon roll can
Motion to Approve the
vote, the vote was as follows: Ayes: Voss, Sullivan, Cancelli, Nutschnig,
Minutes of Regular Board
Schedler, and Semple; nays: none; absent and not voting: and none.
Meeting of February 25, 2008
Motion carried.
Mayor Kessler opened the meeting was opened to the floor.
Floor Opened to Public
Mr. Russ Butson, 300 Anthony Avenue stated he fell in front of a
business while walking his dog and asked the business owner about
Snow Removal
Mr. Butson stated he has had several falls
throughout the winter. The business owner stated it was the Village' s
clearing the sidewalk.
responsibility. Mr. Butson aked if it is truly the Village' s responsibility.
Director Miller stated the Village is under no obligation to clear
sidewalks for business owners, the Village does Village property.
Director Miller added several years ago, the State worked against
property owners by holding property owners liable if there was a fall
but since that law has been changed. Administrator Lobaito added the
Village does remove snow from the downtown area to make room for
additional snow if it falls. Mr. Butson asked the status of the Kiss ' n
Ride.
Metra Kiss' n Ride
Mayor Kessler stated Metra participated in a study that
determined that was a good location as well as a good idea to the Kiss
n Ride. When the Village petitioned for the Kiss ' n Ride, the Village
was denied by the railroads due to safety concerns. Options are to have
an underpass, however there is an underground pipeline. Another
option is to build a bridge over the tracks, however that is very expense
to build. Earlier this evening, a meeting with Canadian National was
held regarding the EJ &E Acquisition. The Kiss ' n Ride was brought up
again to reevaluate the traffic patterns. Inbound trains are on the west
side of the tracks and outbound trains are on the east side of the tracks,
having people back and forth on tracks has many safety issues. Mr.
Butson wanted the record to reflect his support of the acquisition,
however it seems Canadian National is taking themselves too seriously,
with all of the Metra stops throughout the system.
No other comments were made. The public commentary was closed.
37
Floor Closed to Public
Mayor' s Report
Mayor Kessler stated additional information regarding the automated
horns has been provided by Staff, which has now become a non -quiet
Automated Horns
zone. The cellular technology used, is no longer available, therefore
making the quiet zone inoperable.
Appointment of Negotiating
Maylr Kessler asked Trustees Cancelli and Sullivan to participate on the
Team
negotiating team for Park Center /McGrath development.
Mayor
Kessler asked Trustees Semple and Schedler to participate on the
Jacob' s Way Subdivision, a single family development on Simpson
Avenue. All trustees agreed.
Motion to authorize an
Motion by Semple, seconded by Voss to authorize an increase in the
increase in the contract with
contract with Elmwood Enterprises, Inc. for the installation of up to
Elmwood Enterprises, Inc.
two 16" gate valves upon the receipt of a proposal acceptable to the
for the installation of up to
Village Administrator.
two 16" gate valves upon the
acceptable to the Village
Trustee Nutschnig asked if the pricing is for one or two valves.
Administrator Lobaito stated the work being done is on site, there is no
Administrator
way to determine whether one valve needs to be replaced or if both
receipt of a proposal
need to be replaced until they get in and take a look. The pricing is
worst case scenario, and it shouldn' t be an more than what is being
requested.
Upon roll call vote, the vote was as follows: Ayes: Semple, Voss,
Cancelli, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent
and not voting: and none. Motion carried.
Canadian National Meeting
Mayor Kessler stated the meeting with Canadian National went well,
Update
many issues regarding the acquisistion was discussed as well as the Kiss
n Ride, crossings, and blocked crossings.
Mundelein Disposal
Mayor Kessler stated Mundelein Disposal has been acquired by Groot
Acquired by Groot Disposal
Disposal, trucks are already bearing the Groot Dispoasl name. A
meeting was held with Mr.
Dick
Mudd
and
Groot
Disposal
representatives. The single waste hauler discussions will be reevaluated.
9`h Annual Band & Show
Mavor Kessler stated the 9`h annual Band and Show Choir Competition
Choir Competition
was held Saturday. Over 40 bands and 15 show choirs competed. Carl
Sandburg' s Jazz Band won first place in their division. It was very
impressive to see so many talented students. The school thanked the
fire and police department for their assistance.
Public Works
Motion by Semple, seconded by Sullivan to approve the work as
outlined by the Public Works Department's recommendation, in an
Motion to Approve the
amount not -to- exceed $ 35, 000.
Work as Outlined by the
Public Works Department' s
Trustee Voss asked if replacing was cost effective than repairing, she
Recommendation, in an
would rather see it replaced.
Amount not -to- exceed
Trustee Voss.
35, 000
38
Administrator
Lobaito
agreed with
I
Upon roll call vote, the vote was as follows: Ayes: Semple, Voss,
Public Works (Continued)
Cancellh, Nutschnig, Schedler, Semple, and Sullivan; nays: none; absent
and not voting: and none. Motion carried.
Motion by Sullivan, seconded by Schedler to approve the payment of
bill, as indicated on Disbursements Pending Report Dated 03/ 10/ 08 to
Motorola for invoice totaling $3,243.07.
Finance Committee
Motion to approve the
payment of bill, as indicated
Trustee Nutschnig stated he would abstain due to a conflict of interest.
on Disbursements Pending
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Schedler,
Motorola for invoice totaling
Cancelli, Semple, and Voss; nays: none; abstain: Nutschnig; absent and
not voting: and none. Motion carried.
3, 243. 07
Expense Highlights
Trustee Sullivan highlighted the expense report.
Trustee Sullivan commented on foreclosures in Central Lake County.
There have been foreclosures, default notices, auction notices, and bank
repossessions,
Report Dated 03/ 10/ 08 to
Foreclosures and Property
Values
everywhere; Lincolnshire has the highest percentage
Libertyville has increased from 29%
to
increasing from 6% to 20 %;
68 %, Lake Forest, Lake Zurich, Grayslake, Barrington, Round Lake,
Mundelein, Gurnee, Vernon Hills, and the least increase is Wauconda
Public commentary reflects property value has
with a 32% increase.
decreased in Mundelein due to foreclosures and low class type of
development being built in Mundelein. Mayor Kessler asked if low
class development was his opinion.
Trustee Sullivan stated it was
astatement during the public commentary. Trustee Sullivan added,
property value has increased however, the highest in Lincolnshire by
7 %,
Libertyville had a 3 %
decrease in property value, Lake Zuich
decreased by 6 %, Grayslake decreased by 8 %, Barrington decreased by
Round Lake decreased by 49/ q Mundelein decreased by 3 %,
surprisingly Wauconda decreased by 11 %. Mundelein' s property value
and
3 %,
decrease is in the low spectrum compared to other communities.
Mundelein's property value is stable, and has an effective housing
market as any other community in Lake County.
Trustee Sullivan announced the Budget meetings April 7, April 14 and
April 21 ". Trustee Sullivan stated the Board needs to be more sensitive
than ever to being efficient in regard to budgetary decisions. Many of
our residents are very concerned about their finances, therefore the
Board must evaluate expenditures and minimize the need for real estate
tax dollars from out citizens. All governments should be able to
function more efficiently. If families cut back, the Village can become
more efficient. Homes have shown a small decrease in value and
property owners think their tax bill will be lower, however this is not
true, the tax is a dollar amount. The Village is on a strong financial
foundation. Municipal services delivered to our community is second
to none. It is the people who serve our community, Public Works, Fire
and Police Departments and all other departments that give the
confidence that we will economize without sacrifice to service.
39
Budget Meetings Scheduled
for April 7, 14, and 21
Community Development
Trustee Voss stated a Downtown Redevelopment meeting would meet
Friday. Trustee Voss echoed Mayor Kessler's comments regarding the
Band and Show Choir Competition.
Fire Committee
Trustee Schedler reported on the Amendment to the Fire Prevention '
Code Regarding Alarm Transmissions.
Report on Amendment to
the Fire Prevention Code
Motion by Schedler, seconded by Cancelli to authorize staff to prepare an
ordinance requiring all fire alarms be monitored utilizing the Village of
Motion to authorize staff to
Mundelein Keltron radio monitoring system.
prepare an ordinance
requiring all fire alarms be
monitored utilizing the
Trustee Voss asked if the date could be moved to December 1, 2008.
Village of Mundelein
Upon roll call vote, the vote was as follows: Ayes: Schedler, Cancelli,
Keltron radio monitoring
Nutschnig, Semple, Sullivan, and Voss; nays: none; absent and not voting:
system
and none. Motion carried.
Trustee Semple stated a notification was recived from Crossroads
Crossroads Withdrawing
withdrawing their petition for annexation.
Petition for Annexation
Mayor Kessler presented the Omnibus Vote Agenda asking for any
additions, deletions or corrections.
Omnibus Vote Agenda
Trustee Voss removed Item 4 and Trustee Schedler removed Item 7.
Items Removed from
Omnibus Agenda
There were no other additions, deletions or corrections. '
Motion to Approve
Motion by Cancelli, seconded by Schedler to approve the following
Omnibus Vote Agenda
Omnibus Vote Agenda, excluding Items 4 and 7.
Motion to Approve Change Order No. 2 to the
Winchester Road 1. 25 MG Elevated Water Tower project
1.
amending Section 1. 02.C. 1 of the Contract Agreement by
extending the substantial completion date from March 31, 2008 to
May 31, 2008 and the final completion date be extended from
April 30, 2008 to May 31, 2008. ( Omnibus Vote)
2.
Motion to pass A Resolution Accepting the Public
Improvements in the Walgreens Subdivision. (
Resolution
No. 08- 02 -10) ( Omnibus Vote)
3.
Motion to approve and authorize the Clerk' s signature on
a " Resolution for Improvement by the Municipality Under
the Illinois Highway Code" appropriating one million four
hundred
thousand dollars ($
1, 400,000. 00) in motor fuel tax
revenues to be utilized for the FYF-09 Street Improvement
Project. ( Resolution No. 08- 02 -11) ( Omnibus Vote)
4.
REMOVED '
11
Motion to approve the Departmental Purchase Request in
5.
the amount of $11, 177. 50 from T.P.I., 7N262 W. Whispering Trail,
St. Charles, IL 60175 for Del Webb Inspections -Dec. 2007. (
Motion to Approve
Omnibus Vote Agenda
Continued)
Omnibus Vote)
Motion to approve the Bid Award to Casey Landscaping,
6.
Inc. of Mundelein, IL in the amount of $ 40,055.00 ( 2008),
41, 256.65 (
2009), $
42,494.34 ( 2010)
in accordance
to
the
requirements and the specifications included in the bid packet, and
as bid upon. ( Omnibus Vote)
7.
REMOVED
8.
Motion to adopt a Resolution Rejecting the Bids for
Construction of the Lincoln Avenue Storm Sewer Project,
pending Attorney review. (
Resolution No. 08- 02 -12) ( Omnibus
Vote)
9.
Motion to approve the payment of bills, as indicated in the
Governing Body Report, for the period 02/ 26/ 08 through
03/ 10/ 08 in the amount of $885,312.13. ( Omnibus Vote)
Upon roll call vote, the vote was as follows: Ayes: Cancelli, Schedler,
Nutschnig, Semple, Sullivan, and Voss; nays: none; absent and not voting:
none. Motion carried.
Motion by Voss, seconded by Nutschnig to adopt a Resolution
Approving an Extension of the Completion Date until December 31,
2009 in the Subdivision Improvement Agreement between the Village
of Mundelein and Hickory Woods, LLC. (
Resolution No. 08- 02 -13)
Extension of the
Completion Date until
Subdivision Improvement
Trustee Voss asked if the Letter of Credit was sufficient to cover inflation
since the completion date is being extended. Engineer Emmerich stated
currently the ordinance Administrator
doesn't provideLobaito
for that,stated
however
the ordinance
if the Board is
be
Resolution Approving an
December 31, 2009 in the
Exhibit 8)
could
Motion to adopt a
amended.
uncomfortable with the motion, it could be further reviewed; it is a
significant amount of money being held. Trustee Voss added this was
negotiated in 2006 and would be completed in 2009, she just wants
assurance this won't be left for the Village.
Trustee Nutschnig asked how much was being held. Administrator Lobaito
stated $ 220,000. Trustee Nutschnig asked if the majority of the work had
Engineer Emmerich stated the big items have been
completed and he believed the amount to be sufficient.
been completed.
Trustee Sullivan stated he is not as concerned with the extension as he is
with the 5% guarantee after the improvements are accepted for the one year
warranty period.
41
Agreement between the
Village of Mundelein and
Hickory Woods, LLC
Motion to adopt a Resolution
Approving an Extension of
Administrator Lobaito stated perhaps the ordinance needed to be reviewed
instead of an individual basis; it puts the Village at risk. Mayor Kessler added
the Completion Date until
it could be viewed as being tough on someone the Village doesn't like and
December 31, 2009 in the
lenient on someone we like.
Subdivision Improvement
Agreement between the
Village of Mundelein and
Hickory Woods, LLC
Engineer Emmerich added the amount was
reviewed, it was not reduced as much as the developer wanted it reduced.
Engneer Emmerich stated he is not prepared to reduce it any further. If
additional extensions are requested, that may be the time to be concerned.
Engineer Emmerich also stated the subdivision ordinance is being reviewed
and updated and a component is an incremental increase based on extensions
as well as warranty percentages being increased.
Upon roll call vote, the vote was as follows: Ayes: Voss, Cancelli, Nutschnig,
Semple, and Sullivan; nays: none; absent and not voting: Schedler. Motion
carried.
Motion to authorize the
Motion by Schedler, seconded by Nutschnig to authorize the Mayor to sign,
Mayor to sign, and the
and the Village Clerk to attest, the Intergovernmental Agreement between the
Village Clerk to attest, the
Village of Mundelein and the Mundelein Park District subject to approval by
Intergovernmental
Attorney Charles Marino.
Agreement between the
subject to approval by
Trustee Schedler stated the incremental increase a 2. 1% increase in year 1 and
2, and years 3, 4, and 5 a 3% increase; a total of approximately 1 %, the police
contract is increasing 3 — 4%, but only increasing the Park District contract by
Attorney Charles Marino
1 %,
Village of Mundelein and the
Mundelein Park District
the Village is at a loss. Secondly, the Park District provided vehicles for
their own security and spent at least $ 100, 000. Thirdly, the vehicle
replacement of $25, 000 doesn' t seem to be fair market value at the end of a
five year contract.
Bottom line, year after year, the Village will pay our
officers more money, but year after year, we will not recoup some of the
expenses for providing police services to the Park District. Mayor Kessler
stated the Park District did not hire police officers and asked Chief Rose to
address the issues brought up. Chief Rose stated it is mandated the Village
provide police services to the Park District. There were several issues when
the Park District policed their parks. This is one taxing body working with
another taxing body. The Park District patrols the lakes and during the
summer the snow mobiling activites. The Park District doesn' t have to pay
anything to the Village. Trustee Schedler stated it all makes sense, however it
should be kept proportionate. Mayor Kessler asked Chief Rose if an increase
was discussed during the negotiations.
Chief Rose stated if the Village
increases the contract, taxes for the Park District goes up. The Village is not
increasing the area of patrol and during the winter the rangers patrol the
parks. If it is prorated, the contract is sufficient. Trustee Schedler stated
when the pool was opened, the calls increased. The pool is a revenue
generating entity and the Village is providing mote services to the Park
District. At what point does the Park District pay for their fair share. Trustee
Sullivan stated he sympathizes and agrees with Trustee Schedler, however the
Police department is not going outside of town to provide these services, the
costs incurred are fixed costs.
Administrator Lobait stated the last page should read March 2012.
Upon roll call vote, the vote was as follows: Ayes: Sullivan, Nutschnig,
42
Cancelli, Schedler, Semple, and Voss; nays: none; absent and not voting:
Village Administrator' s
Report
none. Motion carried.
Administrator Lobaito asked the Board for a consensus regarding spring
Spring Clean Up
clean up 2008. The cost for one week is $ 25, 172 and two weeks is Assistant
$ 29,448.
The consensus was
to have two week spring clean up.
Admnistrator Flynn stated the only reason for the consensus tonight was
for the newsletter that goes out tomorrow. Administrator Lobaito stated
discussions regarding a single waste hauler have been suspended until Groot
Disposal can be reviewed. Secondly, Administrator Lobaito stated the
Recycling Agreement is being reviewed and possibly adopting an ordinance
addressing recycling for all vendors in town.
Administrator Lobaito stated the meeting held with Mr. Mudd and Groot
Disposal went very well and Groot assured the Village there would be no
Groot Disposal Meeting
Update
change in service. The Village asked Groot to send a letter to all customers
notifying them of the name chage.
Mayor Kessler asked Administrator Lobaito to list the streets to be repaired.
Street Repair List
Engineer Emmerich stated the streets are listed on Exhibit 7. Trustee Voss
asked if this area needed watermain repairs.
Director Miller stated they
would work around the watermains.
Motion by Sullivan, seconded by Voss to adjourn the 2934`h Regular Board
meeting. Upon unanimous voice vote, the meeting was adjourned at 8: 19
Motion to Adjourn
pm. Motion carried.
Adjournment
The meeting was adjourned at 8: 19 pm.
Villa( e Clerk
43