Whereas - Dufferin County

Transcription

DUFFERIN COUNTY COUNCIL
AGENDA
Thursday, October 14, 2010
7:00 p.m.
Council Chambers
51 Zina Street, Orangeville
1.
APPROVAL OF AGENDA
THAT the Agenda and any Addendums distributed for the October 14, 2010,
meeting of Council, be approved.
2.
DECLARATIONS OF INTEREST BY MEMBERS
Members of Council are required to state any pecuniary interest in accordance
with the Municipal Conflict of Interest Act.
3.
APPROVAL OF MINUTES OF THE PREVIOUS MEETING
THAT the minutes of the Regular Meeting of Council of September 9, 2010, be
adopted.
4.
PRESENTATIONS, DELEGATIONS AND PROCLAMATIONS
4.1.
Proclamation: Elder Abuse Awareness Day – October 19,
2010
THAT the County of Dufferin hereby proclaims October 19, 2010 as
Elder Abuse Awareness Day.
4.2.
Proclamation: Worldwide NET Cancer Awareness Day –
November 10, 2010
THAT the County of Dufferin hereby proclaims November 10, 2010
as “Worldwide NET Cancer Awareness Day.”
4.3.
Proclamation – Child Care Worker & Early Childhood Educator
Appreciation Day – October 27, 2010
Correspondence from CUPE Ontario and the Ontario Coalition for Better
Child Care, dated July 9, 2010 regarding Child Care Worker and Early
Childhood Educator appreciate day.
The County of Dufferin hereby proclaims October 27, 2010 as “Child Care
Worker & Early Childhood Educator Appreciation Day.”
COUNCIL AGENDA –October 14, 2010 – Page 1
4.4.
Correctional Service Canada – Restorative Justice Week –
November 14-21, 2010
Correspondence from Correctional Service Canada received September 1,
2010 regarding Restorative Justice Week 2010.
The County of Dufferin hereby proclaims the week of November 14-21,
2010 as “Restorative Justice Week.”
4.5.
Presentation: Greater Dufferin Area Chamber of Commerce –
Annual Review
Ms. Lucy Kristan, Greater Dufferin Area Chamber of Commerce to present
their Annual Report.
THAT the presentation from the Greater Dufferin Area Chamber of
Commerce regarding their Annual Report, be received.
5.
PUBLIC QUESTION PERIOD
6.
PRESENTATION AND CONSIDERATION OF REPORTS
6.1.
Dufferin County Active Transportation and Trails (DCATT)
Master Plan
6.1.1. Delegation – Headwaters Communities In Action
6.1.2. Copy of the Master Plan
(http://www.dufferincounty.on.ca/government_subpage.aspx?id=490 )
6.1.3. Correspondence from the Township of Melancthon dated
September 14, 2010
THAT the Dufferin County Active Transportation and Trails Master Plan
be adopted.
6.2.
MUSEUM BOARD – September 22, 2010
THAT the Museum Board minutes of September 22, 2010, and the
recommendations set out, be adopted.
MUSEUM BOARD – September 22, 2010 – Item #1
Forest Conservation By-law Minor Exemption Application
THAT the Director/Curator’s report of September 22, 2010 regarding the
minor exemption to the forest conservation by-law (2006-15) be received;
AND THAT the application for the minor exemption to the Forest
Conservation By-law from the owner of Lot 26, Con. 7 in the Township of
Mulmur, be denied.
6.3.
Director/Museum Curator Report – Timber Tender Opening
Report
A report from the Director/ Museum Curator dated October 14, 2010, with
respect to the results of the opening of the timber tenders.
THAT the report from the Director/ Museum Curator dated October 14,
2010, with respect to the timber tenders opening, be received;
AND THAT the timber tenders for 2010 be awarded as follows:
DCF 10-09-001 to Folmer & Phillipi Sawmill for $56,300.00.
DCF 10-09-002 to Moggie Valley Timber for $26,500.00.
6.4.
Director/Museum Curator Report – Donation of Historic Log
House to DCMA
A report from the Director/ Museum Curator dated October 14, 2010, with
respect to the donation of a log cabin from Melancthon.
THAT the donation of the 2 storey log structure presently located at S ½
Lot 19, Con 4 Old Survey and funds from The Highland Companies to the
Dufferin County Museum & Archives be accepted;
AND THAT the dismantling and relocation of the structure proceed as
quickly as practicable, under the supervision of V. R. Snow, in accordance
with a timeframe agreed upon by The Highland Companies and Dufferin
County Museum & Archives;
AND THAT the total cost of dismantling and relocating the structure to
the Museum grounds of $24,500 plus HST be paid for with the $20,000
donation from The Highland Companies and $5,000 plus the HST from
previously approved capital funds for the Glen Cross Cabin Project or
from funds of the DCMA Trust interest not spent on the Corbetton Church
Grounds Capital Project of 2009.
6.5.
Director of Community Services Report – Short Term Rent
Support Program (STRSP)
A report from the Director of Community Services dated October 14, 2010,
with respect to the Short Term Rent Support Program.
THAT the report of Keith Palmer, Director of Community Services, dated
October 14, 2010 regarding Short Term Rent Support Program be
received;
AND THAT the County of Dufferin participate in the Shared Provincial
delivery option for the Short Term Rent Support Program.
6.6.
Treasurer Report – Interim Capital Financing Part 2
A report from the Treasurer dated October 14, 2010, with respect to
Interim Capital Financing.
THAT, the report from the Treasurer dated October 14, 2010 regarding
Interim Capital Financing Part 2 be received.
6.7.
Verbal Reports from Outside Boards
BOARD
WDG Health Unit
Hills of Headwaters Tourism
Association
Chamber of Commerce
Greater Dufferin Area Physician
Search Committee
Centre Dufferin Medical Recruitment
Committee
Western Ontario Wardens Caucus
Niagara Escarpment Commission
7.
MEMBER
A. Taylor/G. Montgomery
A. Taylor
J. Oosterhof
J. Oosterhof
S. Snider
A. Taylor
See attached update from David
Baldwin
CORRESPONDENCE
7.1.
Regional Municipality of Durham – Elimination of the 2011
Census Long Form
Correspondence from The Regional Municipality of Durham dated
September 17, 2010 with respect to supporting their request to reinstate the
mandatory Census Long Form Questionnaire for the upcoming 2011
census.
THAT the correspondence from The Regional Municipality of Durham
dated September 17, 2010 with respect to supporting their request to
reinstate the mandatory Census Long Form Questionnaire for the
upcoming 2011 census, be endorsed.
7.2.
Town of Shelburne – Resolution re: Shelburne Hospital
Resolution from the Town of Shelburne dated September 13, 2010 with
respect to request the Headwaters Health Care Corporation Board of
Directors to gift the Shelburne Hospital site to the County of Dufferin.
For the consideration of Council.
8.
NOTICE OF MOTIONS
9.
MOTIONS
10.
BY-LAWS
2010-41
A by -law to ratify the actions of the Warden and Clerk executing an
agreement between the Corporation of the County of Dufferin and
the Corporation of the Town of Orangeville. (Site Plan Agreement
for 51 Zina Street, Orangeville – Courthouse Addition)
(Authorization: Council - July 8, 2010)
2010-42
A by -law to approve an agreement of Purchase and Sale between the
Corporation of the County of Dufferin and 2199277 Ontario Limited.
(Land Purchase – Lot 131, Plan 100, Lawrence Avenue, Town of
Orangeville)
(Authorization: Council - September 9, 2010)
THAT by-law 2010-41 to 2010-42, inclusive, be read a first, second and third
time and enacted.
11.
OTHER BUSINESS
12.
CLOSED SESSION
THAT Council move into closed session in accordance with Section 239 (c) a
proposed or pending acquisition or disposition of land by the municipality and
also in accordance with Section 239 (e) regarding potential litigation.
12.1. Closed Session Minutes - for information only
County Council – September 9, 2010
12.2 Update regarding the Shelburne Hospital
12.3 Presentation regarding a construction contract.
13.
CONFIRMATORY BY-LAW
2010-XX
A by-law to confirm the proceedings of the Council of the
Corporation of the County of Dufferin at its meeting held on October
14, 2010.
THAT By-law 2010-XX be read a first, second and third time and enacted.
14.
ADJOURNMENT
THAT the meeting adjourn.
DUFFERIN COUNTY COUNCIL
Thursday, September 9, 2010
7:00 p.m.
Council Chambers, Court House
51 Zina Street, Orangeville
Council Members Present:
Staff Present:
Warden Allen Taylor (East Garafraxa)
Councillor Rob Adams (Orangeville)
Councillor Ken Bennington (Shelburne)
Councillor Ed Crewson (Shelburne) (arrived 7:30 p.m.)
Councillor Debbie Fawcett (Melancthon)
Councillor Bill Hill (Melancthon)
Councillor Lorie Haddock (Mono)
Councillor Walter Kolodziechuk (Amaranth)
Councillor Don MacIver (Amaranth)
Councillor Warren Maycock (Orangeville)
Councillor Ken McGhee (Mono)
Councillor Gordon D. Montgomery (Mulmur)
Councillor John Oosterhof (East Luther Grand Valley)
Councillor Sue Snider (Mulmur)
Linda J. Dean, Chief Administrative Officer
Mike Giles, Chief Building Official
Alan Selby, Treasurer
Trevor Lewis, Director of Public Works
Brenda Urbanski, Dufferin Oaks Administrator
Keith Palmer, Director of Community Services
Wayne Townsend, Museum Director/Curator
Pam Hillock, Clerk
Michelle Dunne, Council Committee Coordinator
Warden Taylor called the meeting to order at 7:00 p.m.
The Warden noted the upcoming meetings and events:
Community Services/Dufferin Oaks Committee – Wednesday, September 22, 2010
Community Development Committee – Thursday, September 23, 2010
Accessibility Advisory Committee – Monday, September 27, 2010
General Government Services Committee – Monday, September 27, 2010
Public Works Committee – Tuesday, September 28, 2010
The Ministry of Municipal Affairs and Housing are presenting another Candidates
Information Session on Tuesday, September 21, 2010.
County Council –September 9, 2010 – Page 1
The Warden informed Council that the County was successful in its application for
funding through the Federation of Canadian Municipalities (FCM) for $102,500 for the
feasibility study on the Energy from Waste facility.
1.
APPROVAL OF AGENDA
Moved by Councillor Maycock, seconded by Councillor Montgomery
THAT the Agenda and any Addendums distributed for the September 9, 2010,
meeting of Council, be approved.
-Carried-
2.
DECLARATIONS OF INTEREST BY MEMBERS
Members of Council are required to state any pecuniary interest in accordance
with the Municipal Conflict of Interest Act.
3.
APPROVAL OF MINUTES OF THE PREVIOUS MEETING
Moved by Councillor Snider, seconded by Councillor Oosterhof
THAT the minutes of the Regular Meeting of Council of July 8, 2010, be adopted.
-CarriedMoved by Councillor Oosterhof, seconded by Councillor MacIver
THAT the minutes of the Special Meeting of Council of August 12, 2010, be
adopted.
-Carried-
4.
PRESENTATIONS, DELEGATIONS AND PROCLAMATIONS - None
5.
PUBLIC QUESTION PERIOD - None
PRESENTATION AND CONSIDERATION OF REPORTS
6.
COMMUNITY SERVICES DUFFERIN OAKS COMMITTEE – August 25,
2010
Moved by Councillor Snider, seconded by Councillor Haddock
THAT the Community Services Dufferin Oaks Committee minutes of August 25,
2010, and the recommendations set out, be adopted.
-Carried-
7.
COMMUNITY SERVICES/DUFFERIN OAKS – August 25, 2010 - ITEM #1
Funding Announcements
THAT the report of the Administrator dated August 25, 2010 with respect to the
increases in funding be received.
8.
Long Term Care Homes Act 2010 – Regulation 79/10
THAT the report of the Administrator dated August 25, 2010 with respect to the
new Long Term Care Homes Act and Regulations be received.
9.
Resident Council Minutes – June 16 and July 27, 2010.
THAT the minutes of the Resident Council Meetings dated June 26, 2010 and
July 27, 2010 be received.
10.
Mel Lloyd Centre Permanent Coordinating Committee Minutes – June 7, 2010.
THAT the minutes of the Mel Lloyd Centre Permanent Coordinating Meetings
minutes dated June 7, 2010 be received.
11.
COMMUNITY SERVICES/DUFFERIN OAKS – August 25, 2010 – ITEM #5
Accessibility Advisory Committee Minutes – May 31 and June 22, 2010
THAT the minutes from the Accessibility Advisory Committee meeting held on
May 31, 2010, and the special meeting held on June 22, 2010, be received.
12.
Emergency Management/Accessibility Coordinator
THAT the report of the Director of Community Services dated August 25, 2010
with respect to the actions and accomplishments of the Emergency Management/
Accessibility Coordinator be received.
13.
Homelessness Prevention Program
with respect to the Homelessness Prevention Program be received.
14.
Community Services Program Review, June 2010
with respect to the Community Services Program Review, June 2010 be received.
15.
2011 Rent Increase Guideline
with respect to 2011 rent increases be received;
AND THAT the 2011 market rents of Dufferin owned social housing locations are
increased by the maximum level of 0.7% over the previous year.
16.
Treasurer Report – Mid-Year Financial Update – June 2010
A report from the Treasurer dated September 9, 2010, to provide a summary of
the County of Dufferin’s financial position as at June 30, 2010.
Moved by Councillor Maycock, seconded by Councillor Hill
THAT the Treasurer’s report dated September 9, 2010 with respect to Mid-Year
Financial Update, June 2010, be received.
-Carried-
17.
Treasurer Report – RFP for Insurance Providers
A report from the Treasurer dated September 9, 2010, with respect to the RFP for
Insurance Providers for 2011.
Moved by Councillor Fawcett, seconded by Councillor Oosterhof
THAT the report from the Treasurer on RFP for Insurance be received;
AND THAT the Ontario Municipal Insurance Exchange (OMEX) be appointed as
insurance providers for Dufferin County for 2011 and 2012.
-Carried-
18.
Treasurer Report – Re-statement of 2010 County Budget
A report from the Treasurer dated September 9, 2010, with respect to re-stating
the 2010 County Budget.
Moved by Councillor McGhee, seconded by Councillor Maycock
THAT, the report from the Treasurer on Re-statement of 2010 County Budget, be
received.
-Carried19.
Treasurer Report – RFP for Auditors
A report from the Treasurer dated September 9, 2010, with respect to the RFP for
Auditors.
Moved by Councillor Hill, seconded by Councillor Snider
THAT the report from the Treasurer on RFP for Auditors be received;
AND THAT a bylaw be presented to re-appoint BDO Canada LLP as County
Auditors for the year 2010.
-Carried-
20.
Clerks Report – Broadband RFP Results
A report from the Clerk dated September 9, 2010, with respect to the RFP results
for the Broadband.
Moved by Councillor Haddock, seconded by Councillor Snider
THAT the Report of the County Clerk dated September 9, 2010 regarding the
RFP for the Broadband, be received;
AND THAT the RFP for the Broadband Initiative be closed and that staff be
directed to advise OMAFRA that the project will not be proceeding.
-Carried-
21.
Administrator of Dufferin Oaks Report – Community Care Access
Centre Lease
A report from the Administrator of Dufferin Oaks dated September 9, 2010, with
respect to the lease with Community Care Access Centre.
Moved by Councillor Snider, seconded by Councillor _Hill
THAT the County of Dufferin enter into a lease agreement with the Community
Care Access Centre for the rental of office space in the Mel Lloyd Centre
AND THAT the necessary By-Law be enacted.
-Carried-
22.
Director of Public Works Report – Dufferin County Active
Transportation and Trails (DCATT) Master Plan Update
A report from the Director of Public Works dated September 9, 2010, with
respect to the Dufferin County Active Transportation and Trails (DCATT) Master
Plan Update.
Moved by Councillor Adams, seconded by Councillor Maycock
THAT Report PW-10-19, Dufferin County Active Transportation and Trails
(DCATT) Master Plan Update , from the Director of Public Works dated
September 9, 2010 be received;
AND THAT the draft Dufferin County Active Transportation and Trails
(DCATT) Master Plan be adopted in principle;
AND THAT that the draft Master Plan be made available for public review and
comment on the County website and at the County’s offices until the October
County Council meeting;
AND THAT a digital copy of the revised draft Master Plan be issued to the local
municipalities, adjacent municipalities, the Ontario Ministry of Transportation
(Policy Branch and Design Branch), and local school boards.
-Carried-
23.
Verbal Reports from Outside Boards
Wellington Dufferin Guelph Health Unit
Councillor Montgomery reported on CINOT, Children in Need of Treatment, a
dental program, which has been expanded to include children up to the age of 17.
The program has been well received and $100,000 has been budgeted for this
year.
The provincial funding for 2010 was less than what the Board budgeted for,
however, the small shortfall expected can be accommodated. Next year the Board
will budget for a 3% maximum budget.
A new Guelph location has been chosen and they are still looking for a new
location in Orangeville.
Hills of Headwaters Tourism Association
Warden Taylor reported on the new tourism region introduced by the Province.
Starting on September 20, 2010 a major marketing branding program will begin
to attract tourism to this area. An amount of $450,000 has been allocated to the
area that includes Dufferin County.
Destination Equitation, is being held September 11th to 18th, to showcase
equestrian excellence in the Hills of Headwaters region. The County has bought a
table at the event.
Chamber of Commerce
Councillor Oosterhof reported that a free breakfast meeting is being held on
Tuesday, September 14, 2010 at the Orangeville Fairgrounds at 7:15 am to
provide information on the progress of the Dufferin marketing initiative. He
encouraged members of council to attend.
Western Ontario Wardens Caucus
Warden Taylor reported that a meeting was held at the AMO Conference in
Windsor. They met with John Green and struck at committee of representatives
from south western Ontario municipalities to discuss wind farms. Dufferin
County has been given 2 seats and Councillor Hill has been asked to accompany
the Warden.
Niagara Escarpment Commission
The Warden noted that an update from David Baldwin was circulated with the
agenda.
CORRESPONDENCE
24.
Dufferin Child & Family Services – Child Abuse and Neglect
Prevention Month
Correspondence from Dufferin Child & Family Services dated September 1, 2010
regarding Child Abuse and Neglect Prevention Month.
Moved by Councillor Adams, seconded by Councillor _Montgomery
25.
The County of Dufferin hereby proclaims the Month of October 2010 as “Child
Abuse and Neglect Prevention Month.”
-CarriedNOTICE OF MOTIONS
26.
MOTIONS
Councillor Crewson arrived (7:30 p.m.)
27.
BY-LAWS
2010-29
A by-law to empower the County of Dufferin to assume
authority for the establishment, operation and delivery of
waste collection and treatment programs and services for the
county of Dufferin and all its constituent lower-tier
municipalities.
(Authorization: Community Development Committee – May
27, 2010)
Moved by Councillor Adams, seconded by Councillor Maycock
THAT by-law 2010-29 be read a third time and enacted.
A recorded vote was requested and taken as follows:
Yes
Councillor Adams
(7)
x
Councillor Bennington
(1)
x
Councillor Crewson
(2)
x
Councillor Fawcett
(1)
Councillor Haddock
(2)
Councillor Hill
(1)
Councillor Kolodziechuk
(1)
x
Councillor MacIver
(1)
x
Councillor Maycock
(6)
x
Councillor Montgomery
(1)
x
Councillor McGhee
(2)
x
Councillor Oosterhof
(2)
x
Councillor Snider
(1)
x
Warden Taylor
(2)
x
(30)
28
Total
No
x
x
x
2
-CARRIED-
2010-37
A by -law to approve an amendment to the Memorandum of
Understanding between the Corporation of the County of Dufferin
and Alter NRG Corp. (Dufferin Eco-Energy Park – DEEP)
(Authorization: Council – December 10, 2009)
2010-38
A by -law to approve an agreement between the Corporation of the
County of Dufferin and Central West Community Care Access
Centre. (Lease Agreement)
(Authorization: Council - September 9, 2010)
2010-39
A by-law to appoint the auditors for the Corporation of the County
of Dufferin and to repeal by-law #2007-39 (BDO Canada LLP)
(Authorization: Council – September 9, 2010)
Moved by Councillor Adams, seconded by Councillor Oosterhof
28.
THAT by-laws 2010-37 to 2010-39, inclusive, be read a first, second and third
time and enacted.
-CarriedOTHER BUSINESS
29.
CLOSED SESSION
Moved by Councillor _Adams, seconded by Councillor Kolodziechuk
THAT Council move into closed session (7:40 p.m.) in accordance with Section
239 (c) a proposed or pending acquisition or disposition of land by the
municipality
-Carried-
30.
Moved by Councillor McGhee, seconded by Councillor MacIver
THAT Council move into open session (8:00 pm)
-CarriedBUSINESS ARISING FROM CLOSED SESSION
Moved by Councillor Adams, seconded by Councillor MacIver
THAT staff be directed to negotiate the acquisition of the proposed property as
discussed in Closed Session.
-CarriedMoved by Councillor Crewson, seconded by Councillor Snider
THAT staff be directed to negotiate the acquisition of the proposed property as
discussed in Closed Session regarding a road project.
-Carried-
31.
CONFIRMATORY BY-LAW
2010-XX
A by-law to confirm the proceedings of the Council of the
Corporation of the County of Dufferin at its meeting held on
September 9, 2010.
Moved by Councillor Maycock, seconded by Councillor Oosterhof
THAT By-law 2010-XX be read a first, second and third time and enacted.
-Carried32.
ADJOURNMENT
Moved by Councillor Hill, seconded by Councillor Fawcett
THAT the meeting adjourn (8:05 p.m.)
-CarriedNext meeting:
October 14, 2010 at 7:00 p.m.
Council Chambers, 51 Zina Street, Orangeville
___________________
Allen Taylor,
Warden
___________________
Pam Hillock,
Clerk
WORLDWIDE NET CANCER AWARENESS DAY
P R O C L A M AT I O N
Whereas
ef
neuroendocrine tumors/tumours (NETs) often develop into cancer and, if left
untreated, can result in serious illness and death; and
Whereas all too often healthcare professionals underestimate the malignant and metastatic
Whereas
Whereas
Whereas
potential of neuroendocrine tumors/tumours; and
NET cancer patients are often misdiagnosed or receive a delayed diagnosis, which
can have a negative impact on their chance of survival and quality of life; and
survival for NET cancer patients is further compromised by fragmented care and
lack of access to treatment by networks of specialists; and
although there have been advances in the detection and treatment of NET
cancers, not all patients are benefiting quickly enough from scientific and medical
progress in the field; and
Whereas with timely diagnosis and proper treatment, NET cancer patients can have
significantly improved outcomes and quality of life;
NOW, THEREFORE,
we, the World NET Community, proclaim WEDNESDAY, NOVEMBER 10, 2010, as the 1st
annual Worldwide NET Cancer Awareness Day and encourage patients, caregivers, healthcare
professionals, as well as the wider community, to join with us as we work together to raise awareness
about NET cancers and the need for timely diagnosis and access to optimal treatment and care.
www.netcancerday.org
WORLDWIDE NET CANCER AWARENESS DAY
P R O C L A M AT I O N
Whereas
ef
neuroendocrine tumors/tumours (NETs) often develop into cancer and, if left
untreated, can result in serious illness and death; and
Whereas all too often healthcare professionals underestimate the malignant and metastatic
Whereas
Whereas
Whereas
potential of neuroendocrine tumors/tumours; and
NET cancer patients are often misdiagnosed or receive a delayed diagnosis, which
can have a negative impact on their chance of survival and quality of life; and
survival for NET cancer patients is further compromised by fragmented care and
lack of access to treatment by networks of specialists; and
although there have been advances in the detection and treatment of NET
cancers, not all patients are benefiting quickly enough from scientific and medical
progress in the field; and
Whereas with timely diagnosis and proper treatment, NET cancer patients can have
significantly improved outcomes and quality of life;
NOW, THEREFORE,
we, the World NET Community, proclaim WEDNESDAY, NOVEMBER 10, 2010, as the 1st
annual Worldwide NET Cancer Awareness Day and encourage patients, caregivers, healthcare
professionals, as well as the wider community, to join with us as we work together to raise awareness
about NET cancers and the need for timely diagnosis and access to optimal treatment and care.
www.netcancerday.org
2009 Annual Report
Greater Dufferin Area Chamber of Commerce
2009 Centennial Report to Members
For the period - January 1, 2009 – December 31, 2009
1
Annual General Meeting, March 31, 2010
Galaxy Cinemas, Orangeville
2009 Annual Report
Agenda
Annual General Meeting of the
March 31, 2010, Galaxy Cinemas, Orangeville, 6:45pm
Networking, refreshments
Call Meeting to Order
Approval of Agenda - Motion to Approve
Approval of 2009 AGM Minutes – Motion to Approve
Business Arising
President’s Report – Motion to Accept
Executive Director’s Report - Motion to Accept
Financial Report – 2009 – Motion to Receive
Proposed Budget - 2010 - Motion to Receive and Approve
Committee Reports
As included in 2009 Highlights - Motion to Accept
Amendments to By-laws and Constitution - Motion to Approve
Service Recognition Awards
Nominations for 2010/2011 Board - Motion to Approve Executive, Motion to Approve Directors
Notices of Motion
Other Business
Adjournment – Motion to Adjourn
Introduction of Marketing Dufferin Initiative
GREATER DUFFERIN AREA CHAMBER OF COMMERCE
633419 Hwy 10 N, Mono Plaza, PO BOX 101, Orangeville, ON L9W 2Z5
2
Tel. 519-941-0490 Fax.519-941-0494
www.gdacc.ca
2009 Annual Report
March 2009 - Greater Dufferin Area Chamber of Commerce
Minutes of the 2009 AGM
March 25, 2009 – Grace Tipling Hall, Shelburne
Call Meeting to Order – President – Mr. Ron Munro at 7.35 pm
Approval of Agenda
Motion to Approve Agenda
Moved by: Ms. Patricia Fawcett-Shaw Seconded by: Mr. Steven Elliott
Carried
Approval of 2008 AGM Minutes
Motion to accept Minutes
Moved by: Connie Fraser Seconded by: Mike Humphreys
Carried
Business Arising – None
President’s Report:
Mr. Munro welcomed all to the AGM at the Grace Tipling Hall, Shelburne, including dignitaries.
Mr. Munro referred to lots of changes within the business and the challenges we are now seeing. Thanks
were given verbally to all, including those in the report. The chamber was in “good shape” for the Year
End, thanks to Karen W ebster who always remained focused during her tenure.
For the coming year, the Board will be looking outward, with Steve Elliott, Lucy Kristan and staff working
together. The Board will work with all committees on exploring ways to open communication and share
info, and providing accountability, transparency, and drawing on volunteers to become committee
members; we need to attract members to participate as the same faces appear on different committees.
Motion to accept President’s Report
Moved by: Mark Ostrowski Seconded by: Gordon Montgomery
Carried
Committee Reports
Taken as read, and attending Chairs were available for questions.
Golf Committee:
Stephen Elliott acknowledged all committee members for their support and the time given, in preparing for
this excellent golf tournament.
Business Excellent Awards:
Apologies were received from the Chair – Connie Hodgkinson, due to her involvement in preparations for
the OCC AGM hosted by the GDACC.
3
2009 Annual Report
Home & Lifestyle Show:
Veronica Oliver spoke and acknowledged the work put in by committee members, the office staff and
volunteers during the weekend of the show. A request was made for additional committee members and
volunteers.
Dufferin Women in Business:
Yvonne Guse-Rahn spoke on the past-year and thanked everyone for the support and excellent
attendance at the lunches, to which, some wonderful speakers had passed on their knowledge.
Yvonne mentioned the interest from Mount Forest and Alliston Chambers in addition to various area
Chambers. Reference was made to up-coming lunch meetings with some prominent women booked,
Mary Dobson, Patricia Lovett-Reid.
Education and Training Committee:
Joe Andrews Co-chair presented on behalf of Jo Alcorn the report and gave regrets for Jo Alcorn being
absent, due to illness. Acknowledgement was made to previous members and Dave Forbes who had
chaired the committee. Joe reviewed “where have we been” and ‘where can we go” to continue the
Education and Training committee. A review of the avenues of support from the membership was given,
and information was provided on an upcoming event during April, with the conclusion on how the Career
Pathways event is extremely beneficial to all who participate and an excellent support from and for the
membership.
Strategic Goals and Initiatives:
Mark Ostrowski presented The Strategic Goals and Initiatives plan and shared with the audience through
a PowerPoint presentation the resulting outcomes of numerous meetings. At the conclusion, comments
were made on the Next Steps to continue with the Action Plan and to meet the Visions.
A “thank-you” was given to the volunteers who participated during the planning stages of the Strategic
Goals and Initiatives process. No points were raised for discussion.
Ron Munro commented on the plan and his involvement working with the committee and provided his
thanks to all who participated.
Dufferin County Manufacturers Association:
Connie Fraser thanked all for the opportunity of representing the DCMA and welcomes Bill Roy, who will
be Chairing the DCMA and is looking forward to working along with the GDACC.
Great Dufferin Home Builders’ Association:
Paul Janssen was unable to attend. The report is included in the Annual Report.
Dufferin Federation of Agriculture:
Mark Ostrowski presented the report and noted that the above issues affected a large number of rural
landowners within the Dufferin area.
Ron Munro spoke regarding the meeting between the Dufferin Home Builders, Manufacturers
Association, Dufferin Federation of Agriculture and the GDACC in respect to meeting with the local MP
and MPP to discuss and come up with answers.
4
2009 Annual Report
Governance Committee Report:
Gordon Montgomery spoke to this report. Discussed how the Chamber should have the transparency
and be accountable to the membership. The new by-laws, if accepted, would be in line with the Board of
Trade Act and Municipal Laws.
A vote was held and they By-Laws accepted.
Motion: 25/03/09-03
Moved by: Bill Hill Seconded by: Rob Rice
Carried
None opposed
Report of the Executive Director:
Lucy Kristan spoke of her first year, the enthusiasm of the members, the challenges of staff changes and
the retirement of Waldo Henderson. Lucy thanked RaDeana Montgomery and Sherri Gray for the work
they have put in over the last 6 months.
Mention was made of the new name and format for the Chamber Directory – Business Matters, which
would become a quarterly publication. Sponsorship is available through all events from 3 to 5 figures and
would be conveyed through the various advertising avenues.
Lucy thanked those in attendance for coming and participating in the AGM.
Motion 25/03/09 – 04
Moved by: Karen Webster Seconded by: Patricia Fawcett-Shaw
Carried
Financial Statements:
Karen W ebster was asked to present and give an overview the Financial Statements.
Motion 25/03/09 – 06
Moved by: Rob Rice Seconded by: Mike Humphries
Carried
None opposed
Fee Schedule – New and Renewing Members
Motion 25/03/09 – 07
Moved by: Karen Webster Seconded by: Peter Quinlan
Carried
None opposed
Budgets
Rob Rice queried the cost of the Boardroom at the County of Dufferin that is Free of Charge.
Motion 25/03/09 – 08
Moved by: Patricia Fawcett-Shaw Seconded by: Sam Young
Carried
None opposed
5
2009 Annual Report
Appendix A – Membership Fees for 2009
Typing error in the categories - 21 – 50 and 51+ Employees, needs to be amended. See page 32.
Motion 25/03/09 – 09
Moved by: Mark Ostrowski Seconded by Cristine Teston
Carried – 2 opposed
None abstained
Nominations – Executive and Board of Directors
Motion 25/03/09 – 10 Executive
Moved by: Cristine Teston Seconded by: Barbara Imrie
Carried
Motion 25/03/09 – 11 Directors
Moved by: Patricia Fawcett-Shaw Seconded by: Connie Fraser
Carried
Recognition of Retiring Board Members
Ron Munro on behalf of the Executive, Board of Directors and staff of the Greater Dufferin Area Chamber
of Commerce thanked the retiring Board Members - C. Hodgkinson, K. W ebster, V. Oliver and B.
Campbell for all their work and participation during their terms and presentations of gift certificates were
made.
Karen W ebster and Veronica Oliver, in attendance, thanked the GDACC for the gifts.
Motion 25/03/09 – 12
Moved by: W aldo Henderson Seconded by: Mark Ostrowski
Amendment to the dates in the Motion be changed:
“Be it resolved that all acts, contracts, by-laws, and proceedings made, done and enacted by the Board of
Directors, officers and staff of the Greater Dufferin Area Chamber of Commerce during the period March
19, 2008 - March 25, 2009 be hereby ratified and confirmed.”
Carried
None opposed
Motion to Adjourn - 9.00 p.m.
Motion 25/03/09 – 13
Moved by: Bill Hill Seconded by: Rob Rice
Carried
Refreshments served
6
2009 Annual Report
Message from
the President
As you read the summary of the
committee reports outlined in the
next few pages I hope that you
too are left the impression that
the frenetic pace of activity
established last year has not
diminished. Work by all the
committees has resulted in an
improved community profile and
responsible financial footing. The
credibility of an organization like this is grounded in the
support it receives from the community, its members and
partners, and I’m sure you’ll agree that we appear to be
on the right track.
As President, I would like to thank and acknowledge all
the efforts of all the volunteers who contributed in so
many ways over the past year, from the individuals who
helped with the leg work, to the Committee Chairs who
fine tuned, co-ordinated and otherwise help manage
each of the events, to the volunteer Board (many of
whom were also Committee Chairs) who diligently
committed to attend and contribute to our monthly
meetings – at 7:30 a.m. I might add – to take care of the
“business” and governance of your Chamber, and to the
Executive Committee, who provided oversight to the
staff and who in so many ways helped me with the
leadership
responsibilities.
Thank
you
and
congratulations to one and all.
I would also like to thank our sister organizations, the
Dufferin Federation of Agriculture, the Dufferin County
Manufacturer’s Association, and the Greater Dufferin
Home Builder’s Association for their continued support of
our efforts. Having the county’s major economic trade
associations represented on our Board ensures that we
are getting input from a broad cross section of
businesses, and that our delegations to government
officials are truly representative of the business
community. It should be noted that while we do not
always agree on every single issue, we continue to work
in a collaborative environment and fully support each
others initiatives.
7
I am also pleased to announce that we will be welcoming
the Hills of Headwaters Tourism Association to the
Chamber’s Board in the new year. Their presence at our
table (and ours at theirs) will enhance the profile and
credibility of both organizations as we find new ways to
work together for the betterment of our community.
Congratulations to Annette Turturici, Tourism’s out going
President, and Michele Harris, Tourism’s new Executive
Director for being able to engage a refreshing new
vision.
Finally, and in keeping with the advantages of
collaboration, the Chamber has been leading the charge
with an initiative to enhance the profile of Dufferin
County in the highly competitive and global economic
development environment. Working with the economic
development committees from Amaranth, Orangeville,
and Shelburne, the Dufferin Federation of Agriculture,
and the Hills of Headwaters Tourism Association, we
were able to secure the support from the County to
develop, for the first time ever, a programme to
communicate to the world that Dufferin County, and all of
its municipalities, are open for business. By creating a
centralized portal (and template for economic
development marketing) our communities will be able to
get our message out and present a welcoming profile for
companies looking for a new home.
It has been my honour for the past two year’s to serve as
your President. In addition to being a “personal growth
opportunity”, it has allowed me to contribute to the
growth of our organization and, I hope, the enhancement
of the community at large. It is said that “Success has
many parents, and Failure is an orphan”. If that is the
case, then we can all be proud parents and it would be
my responsibility to at least be the step-father to the
orphan. Leadership can take many forms, and I thank all
that supported and encouraged me in the roles I chose
to shoulder. Thank you for the opportunity, and best
wishes for the continued success of the Chamber.
Ron Munro
President
2009 Annual Report
Message from the
Executive Director
2009 was a year to celebrate our
past, while still looking to our
future. It was a challenging year
for our businesses, with a
worldwide recession affecting our
personal and business lives.
As Dufferin’s largest and most
established business network, we
were able to demonstrate our
value to our membership.
In 2009 our overall
membership increased, topping 500 in November. Our
Centennial Year saw the Chamber welcome more
attendees at most of our major events. Our Home &
Lifestyle Show, Women in Business and After 5’s had
increasing attendance over 2008. Our message of
networking and supporting fellow members resonated in
2009.
In this Annual Report we will share some of the
highlights of our activities and accomplishments over our
Centennial Year.
Creating opportunities for our members to succeed is the
purpose of the GDACC. The success that we as an
organization experienced in the past year is a reflection
of the involvement and commitment of our members. In
2009 we stepped up when our members needed us
most. We introduced a new bi-weekly column in the
Orangeville Banner, the introduction of Business Matters
with member information and news and additional affinity
programs to allow our members to save time and money
for their businesses and themselves.
Challenges overcome in 2009 included the forging of
new relationships and the rebuilding of old relationships
with community partners. Working closely with the
SBEC, Discover Broadway, Tourism, Headwaters Arts
and the Home Builders and the Workforce Planning
Board have allowed us to get our message out to a
greater number of business people. Developing new
sources of non-dues revenue have allowed the Chamber
8
to solidify its fiscal base, and will allow us to invest in
ourselves in the near future. This year, Business
Matters, rental income from unused office space and the
achievement of the OCC conference, contributed to the
most successful fiscal years in the Chambers history.
Thank you to all – our members, sponsors, volunteers,
community partners and the Board of Directors for your
support. A special thanks to RaDeana and Sherri for
their valuable contributions to making this year a great
success, and a special note of thanks to our families,
who have more than once been shanghaied into
assisting at Chamber events during the year.
Great things are in store for 2010.
Get involved with Your Chamber.
Lucy Kristan
Executive Director
2009 Annual Report
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2009 Annual Report
2010 Budget
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2009 Annual Report
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2009 Annual Report
2009 Year in Review
Communications and Marketing
Business Matters & On-line Monthly Matters
In 2009 we released the
new version of the annual
business
directory
“Business Matters”, the
business newsmagazine
and directory. The new
three times a
year
publication allowed for
more up to date member
information, and was
printed in a format that
allowed for mailing to
each member.
The
premiere
publication
focused on nationally
and
internationally
recognized business and
business leaders in our
own Chamber.
The
spring issue highlighted our Business Excellence Award
winners, and the Fall issue promoted the Home &
Lifestyle Show. This was an excellent way to promote
the Chamber and open an additional avenue of
communication with our members. Thanks to the staff of
the Orangeville Banner for their guidance through this
new venture.
The monthly newsletter continued to be our primary
mode of communication. Focusing on upcoming events,
promoting our new members and returning members
and giving members key business contacts each month
kept our members up to date and informed.
Banner Bi-line
In 2009 the Chamber reached out to the public through
the Chamber’s bi-line. W ithin the Business Section of
the Orangeville Banner topics included; the Chambers
history, Patricia Lovett-Reid addressing DWIB, the
BEA’s, exploring the real value of joining a Chamber, the
Golf tournament, business questions on tax
harmonization, Mag Ruffman appearing at the Home &
16
Lifestyle Show, Christine Magee, President of Sleep
Country Canada addressing DWIB, H1N1 business
preparations, shop local, shop Chamber.
SNAP Page
Our
commitment
to
communication with our
members and the public
continued with historical
photos provided by the
Dufferin
County
Museum and Archives.
Articles included information on the chamber, affinity
programs, events and the year in review. This page has
given our members discounted advertising rates to get
their message out.
Survey and Results
In December of 2008, membership surveys began with
each 2009 renewal. Some of the key findings were that
networking opportunities followed by supporting the
community and business leads were the top three
reasons businesses became Chamber members, with
79% being satisfied to extremely satisfied with their
Chamber membership. 95% percent of respondents
agreed with the statement “I get good value for my
membership”. The majority of respondents attended
DWIB and the Home & Lifestyle Show, closely followed
by the BEA’s and After 5’s. 94% of respondents either
sometimes or always read the monthly newsletter, and
81% believe the GDACC is very active in supporting
local business. The complete findings of the survey can
be viewed by contacting the Chamber office.
Congratulations to Joyce W inegar of Pine Rock
Vacations, who was the winner of her 2010 membership
by completing the survey.
New Member Breakfast
New members were invited to a breakfast held at
GDACC ember Kings Buffet in October. New members
learned about events, affinity programs and were
introduced to Chamber staff, Board and program
representatives.
2009 Annual Report
Premiere Events
OCC AGM and Conference
2009, was a celebration of, for, and because of our
members. At the centre of our Centennial celebrations
was our hosting of the Ontario Chamber of Commerce
Annual General
Meeting
and
Conference
in
May. Over 200
delegates, guest
and
dignitaries
converged on the
area, and were
welcomed with
Photo by SNAP Dufferin
Dufferin
hospitality. The Thursday night casual welcome was
hosted by Parfect Conditions, Boston Pizza and Sobeys.
Many delegates hit a few balls around as a warm up to
the new golf season. Friday night was our “License to
Chill” with the Jimmy Buffett tribute band, Northern
Harbour.
The
event was made
possible
through
the
generous
support of Bell
Aliant, the Local
Boards
Network,
Creemore Breweries, the SNAP Newspaper Group,
OMAFRA, the Orangeville BIA, OLG Slots – Grand River
Raceway, the DCMA and the County of Dufferin. Also a
thank you to the many members who donated
promotional items to our delegate welcome bags. We
th
have offered to host again for our 200 anniversary.
Industry Luncheon
The Industry Luncheon cohosted by the Home Builders
Association was again a sold
out success. Mount Everest
climber Scott Kress, President
of Summit Training and Frontier
Team Building shared stories of
success and failure. As well he
reviewed what leadership and
team factors led to these results
17
and how to use these tools for better results in business.
Thanks to keynote sponsors Royal LePage RCR Realty
and Meridian Credit Union, Platinum Sponsor The
Banner, Gold Sponsors Humber College, Avertex Utility
Solutions and the Orangeville Citizen, Silver Sponsors
Devonleigh Homes, Direct Energy, Carters Professional
Corp. Whispering Pines Landscaping, Duca Credit Union
and Orangeville Home Hardware.
Business Excellence Awards
The Business Excellence Awards centered on the
Centennial theme of “Honouring our Past, Celebrating
our Future”. Over 85 nominations were received in 14
categories. The awards evening included a Centennial
Video of the Chamber over the century, and as always
Hockley Valley Resort was an exemplary host. The gala
could not have
been
presented
without the support
of event sponsor
Bell Aliant, and
platinum sponsors
the
Orangeville
Banner
and
Hockley
Valley
Resort. The award
sponsors were the Shelburne Economic Development
Committee, the Town of Orangeville, Carters
Professional Corporation, Collins Barrow Chartered
Accountants, Enbridge Gas Distribution, Egan Funeral
Home, Meridian Credit Union, TD Canada Trust,
Scotiabank, RBC Royal Bank, Dufferin County
Manufacturers Association, Best W estern Orangeville
Inn and Suites, Gord Davenport Auto Parts and Patti
Reid Insurance.
19th Annual Golf Tournament
The Annual Golf Tournament was a huge success.
Played on the best
weather day of the
season,
128
golfers enjoyed a
day
of
sun,
networking and
even a decent
round of golf every
so often. Event
2009 Annual Report
After 5’s
Sponsors Living Spaces Magazine and the Power Pages
Guide contributed greatly to the day’s success. Support
was also received from Cart Sponsors the Highland
Companies, Platinum Sponsors Scotiabank, Gold
Sponsors Sunvale Homes and Barth’s Cleaning Centre,
Lunch Sponsor Sobeys, Ball Sponsor Parfect Conditions
and Media Sponsor the Orangeville Banner. Many
thanks also goes out to the many award sponsors,
playoff hole sponsors, hole in one sponsors and the
numerous hole sponsors, and raffle prize and goodie
bag donors.
Home & Lifestyle Show
th
The 35 annual Home & Lifestyle show was one of the
best attended in history.
With
the
increasingly
popular
Headwaters
Shining Stars competition,
Mag
“the
Toolgirl”
Ruffman sponsored by
Fines Home Hardware
Shelburne, and Ask a
Decorator by Genesis
Decorating and Design
Gallery, the New Car Expo and the addition of the Small
Business Expo, there really was something for everyone
at this year’s show. Booth operators were very happy
with the leads they received and with the venue and
turnout.
Career Pathways
The Chamber took a supporting
role in Career Pathways this
year. The administration of the
event was turned over to the
Career Education Council, as
this is an educational event.
The Chambers role was to
support in the promotion of the
event and assist with securing
professionals
from
diverse
backgrounds
and
event
planning and delivery.
18
Business After 5’s
are a forum for
business owners and
employees to come
together and network
in a relaxed, informal
setting, while making
Photo by SNAP Dufferin
new
business
contacts, identifying
potential customers and suppliers and discussing mutual
business concerns. Many thanks to our hosts in 2009;
Lord Dufferin Centre, I Scream for Ice Cream, Theatre
Orangeville, Hogey’s and the Education Training
Committee, Green Pathways, Totally One, Shelburne
Golf Club, Casa Del Gelato, Orangeville Public Library,
Noinkees, Orangeville Flowers, and our Membership
Appreciation Open House at The Mad Hatter.
Dufferin Women in Business
DWIB has become an avenue for women who operate or
manage businesses in the
greater Dufferin area to
share and promote their
products, services and
talents.
The group’s
mission is to network with
each other and learn from
and support each other.
Monthly speaker luncheons
create a learning and
entertaining environment.
Men were invited to attend
Keynote speakers Patricia
Lovett Reid, Vice President of TD Canada Trust and
Christine Magee, President of Sleep Country Canada.
Other speakers included Mary Dobson of Cityline, Kersty
Franklin of Toastmasters, Kaarina Dillabough discussing
Entrepreneur Opportunities, Trish Simmons on
Horticulture, Tsufit discussed getting noticed, Nancy
Frater, Heather Pady and Janice Gooding talked about
experience and success in business in Dufferin, Karlene
Nation, Producer with CTV News discussed getting your
business noticed by the media and Nada W agner of
Humber College discussed marketing your business.
The year was completed with the annual DWIB dinner
with the Networker of the Year award presented to
Tammy Schneider of SNAP Dufferin.
2009 Annual Report
Dufferin County Manufacturers Association
DCMA had a solid year in 2009. In a year of uncertainty,
a series of informative meetings as well as a few casual
events allowed Manufacturers throughout the County to
network and problem solve together. Presentations
included; a review of the SMART program, and
introduction of GDACC membership benefits, IT, HR and
Health and Safety matters by Gundy Consulting,
Marketing Strategies in Challenging Times by Tech
Execs, Diversifying your Financing by BDC, Energy
Programs by Green Pathways and Legislative Update
and Bill 168 by BDC.
Photo courtesy Woolwich Dairy
The President met
with MP, David Tilson
and
MPP
Sylvia
Jones
to
discuss
issues pertaining to
the manufacturers. A
presentation was also
given at Orangeville
Council to speak to
zero
development
charges for industry
in the Orangeville
area.
During the year the DCMA also held an enjoyable Golf
Tournament at the Orangeville Golf Course and a casual
Christmas Open House at the Mad Hatter. The year
was topped off with the celebration of Manufacturing
Week the last week of October at Il Corso’s Restaurant.
Dave Hogg of High Performance solutions gave a
presentation on Lean Management and an Introduction
to W orld Class Fundamentals.
We look forward to a year of recovery and expansion as
more manufacturers see the value of membership with
the DCMA.
Advocacy
The first objective of the Chamber’s Strategic Plan is to
“advocate” on behalf of Dufferin Businesses. To this end
we have made several delegations, sometimes with our
sister organizations (Manufacturers, Home Builders and
Agriculture) at the table, to all levels of government in
Dufferin County. These delegations have addressed a
19
wide range of topics,
from proposed tax
increases
and
business
classifications,
infrastructure
challenges, the “red
tape”
burden
imposed by all levels
of government, inadequate health care funding, MPAC
bullying tactics, our local opposition to the HST, and
lately, the need for County action in the area of attracting
and retaining businesses in Dufferin. In addition, we
have the opportunity to work with the Ontario and
Canadian Chambers to propose changes to government
policies that would help our businesses prosper in an
ever increasingly competitive global marketplace.
However, this is an ongoing process and one that will
require more attention in the future from the Board as a
whole. For the most part, our voice is being heard, and
with continued constructive pressure, your concerns are
being addressed.
Education and Training Committee
The ETC activities included a review of the current state
of the ETC and what areas committee members would
like to focus on. Other activities addressed various
membership initiatives including details of the ETC ‘After
5’ information session supporting further employment
and workplace education, continued development of the
Mentorship program, and the drafting of key elements for
the upcoming ETC strategic plan.
The ETC is also in the planning stages of developing an
‘Education’ survey
for distribution in
2010 to gauge the
‘education-needs’
of the GDACC
membership. Cochair Joe Andrews
also
acknowledges the
former Chair, David Forbes and his contributions
towards the Careers Pathway event which at the time
was part of the ETC organizational responsibility.
2009 Annual Report
Affinity Programs
In 2009, the Affinity Programs that the GDACC offers its members were strengthened and expanded.
This trend will continue in 2010, to provide our members good value for their membership.
New for 2009/2010
Through the Life Events
SM
Legal Plan
, Pre-Paid
Legal
gives
members
access to professional
legal counsel not only for traditional legal problems, but
for everyday events where legal review should be
routine, but rarely is. For Pre-Paid Legal members,
access to legal counsel is only a toll-free phone call
away.
Mystery Shopping is a form
of market research. Posing
as a typical customer, the
mystery shopper observes
service quality in an
establishment.The role of the mystery shopper is to
identify gaps that the customer might not voice whereas the actual customer might simply decide to
shop elsewhere. Specially designed for Chamber of
Commerce members, with special Chamber pricing.
Get notified of bids and
start winning contracts in
your area. There are
over
1000
bid
opportunities available at Biddingo at any given time
including those with municipalities, universities/colleges,
school boards and healthcare.
GDACC members
receive 15% off the annual subscription rate.
The certification of certificates of origin and
related documents is a requirement for
many countries before either goods are
allowed into the country or before
processing exporter requests for entry
procedures. Available free to GDACC members only.
As always the GDACC is pleased to support the following programs to save our members money.
Contact the office for more information.
20
2009 Annual Report
By-laws and Constitution
Amendments for approval March 31, 2010
ARTICLE V:
OFFICERS AND BOARD
Section 21 (a) Board of Directors
The Board of Directors shall consist of the officers (President, Vice-President, Secretary, Treasurer and Past-President)
plus a maximum of 10 directors who shall be elected from amongst the Chamber membership. A representative from the
County of Dufferin, a representative from the Dufferin County Manufacturers Association, a representative from the
Dufferin Federation of Agriculture and a representative from the Greater Dufferin Home Builders’ Association will also be
recognized as Board appointees with full voting powers. A representative from each lower tier municipality is invited to be
a board member without the privilege of voting powers.
Amended to include:
A representative from the Hills of Headwaters Tourism Association
ARTICLE VI:
MEETINGS
Section 36
Annual General Meeting
The Annual Meeting of The Chamber shall be held on the third Wednesday in the month of March each year at a time and
place determined by the Board and will be run with procedures consistent with “Robert’s Rules of Order”. At least four
weeks’ notice of the Annual Meeting shall be given. No new Motions or nominations shall be taken from the floor. A
member wishing to introduce new business in the form of a motion must present a written motion to the Chamber Office at
least six weeks prior to the Annual Meeting.
Amended to
The Annual Meeting of The Chamber shall be held on the fourth W ednesday in the month of March, and may be adjusted
by approval of the Board to not fall within the March Break holidays.
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2009 Annual Report
Nominations as of March 1, 2010
Officers:
President:
Vice-President:
Treasurer:
Secretary:
Past-President:
Mr. Stephen Elliott – Egan Funeral Home, Baxter & Giles Chapel
Mr. Pete Renshaw – Bell Aliant
Mrs. Heather MacPherson CA– Collins Barrow Chartered Accountants
Ms. Anne Chapman-Durette – TD Canada Trust
Mr. Ron Munro – Munro Country Gardens
Directors:
Mr. Joe Andrews
Mr. Scott Armstrong
Mr. Mike Humphreys
Mr. Perry Meeker
Mr. Gordon Montgomery
Ms. Tammy Schneider
Mrs. Melissa Vinden, CA
Mrs. Joyce Winegar
Humber College, Orangeville Campus
Orangeville Agricultural Society
Accurate Payroll
The Mad Hatter
Montgomery Greenhouses & Landscaping
Snap Dufferin
BDO Dunwoody LLP
Pine Rock Cottage Vacations
Appointments:
Greater Dufferin Area Home Builders’ Assoc.
Dufferin Federation of Agriculture
Dufferin County Manufacturers Association
County of Dufferin
Hills of Headwaters Tourism
Completion of Term:
Yvonne Guse-Rahn, Meridian Credit Union
Phil Lamanna, Scotiabank
Drew Brown, Drew Brown Fundraising
22
Mr. Paul Janssen, Janssen Custom Homes
Mr. Mark Ostrowski, Opal Management Consultants
Mr. Bill Roy, President DCMA
Mayor John Oosterhof, East Luther Grand Valley
a va ila ble a t the ne xt Touris m Boa rd me e ting
2009 Annual Report
GDACC 2010 Dates
New Member Breakfast – April 14 GDACC Office, Mono Plaza
Business Excellence Awards Nominees Reception – April 15
Business Excellence Awards – May 11 Hockley Valley Resort
20th Annual Golf Tournament – July 15 Shelburne Golf Club
Home & Lifestyle Show – Oct 1, 2, 3 Orangeville Agricultural Centre
Career Pathways – October 26 Orangeville Agricultural Centre
New Member Breakfast – November 10
Open House – December 1
Dufferin Women in Business
11:30am, Orangeville Agricultural Centre, tickets must be pre-purchased.
April 22 – Faith Orlando, Dealing with Difficult Dynamics in the Workplace
May 27 - Marianne Ford, Communicating for Success
June 24 – tbd
July 22 – Mary Harvey, Presenting Yourself with Confidence
Sept 23 – Heather Colquhoun, Multi-Gen in the Workplace
Oct 27 – Linda Hasenfratz, CEO of Linamar Corporation (Signature Speaker -open to all)
Nov 25 – Jacqueline Sava, CEO of Soakwash Inc as seen on Dragons Den
After 5’s
April 28 - Greystones West and Headwaters Racquet Ball Club
June 9 - Blissco 72 Centennial Rd Unit 5
Would you like to host an After 5 and showcase your business?
Contact the office for more information.
23
DUFFERIN COUNTY MUSEUM & ARCHIVES AND
HERITAGE LANDS BOARD MINUTES
Wednesday, September 22, 2010
The Museum Board met at 7:00 p.m. at the Dufferin County
Museum, Rosemont.
Members Present:
Councillor John Oosterhof (Chair)
Warden Allen Taylor
Councillor Ed Crewson (arrived at 7:15 pm)
Morley Brown, Public Member
Neil Orford, Public Member
Members Absent:
Councillor Ken McGhee (prior notice)
Jane Simpson, Public Member
Staff Present:
Wayne Townsend, Curator
Darrell Keenie, General Manager/Assistant Director
Caroline Mach, Forest Manager
Michelle Dunne, Council/Committee Coordinator
Declarations of Pecuniary Interests – None.
1.
Forest Conservation By-law Minor Exemption Application
1.1
1.2
1.3
There were no public in attendance
Aerial Photo – submitted by Applicant
Report from the Director, dated September 22, 2010
Moved by Neil Orford, seconded by Warden Taylor;
THAT the Director/Curator’s report of September 22, 2010 regarding the
minor exemption to the forest conservation by-law (2006-15) be received;
AND THAT the application for the minor exemption to the Forest
Conservation By-law from the owner of Lot 26, Con. 7 in the Township of
Mulmur, be denied.
-Carried-
Councillor Crewson arrived during the discussion (7:15 p.m.).
Mr. Darrell Keenie informed the committee that they have received a request to allow
remote control vehicles in the County Forest. They have canvassed other municipalities
and this is the first request of this kind. Remote controls vehicles are being classified as
motor vehicles as they are propelled by gas and will not be permitted in the County
forests.
Museum Board – September 22, 2010 – Page 1
2.
DCMAHL Quarterly Report
A report from the Director/Curator dated September 22, 2010 with respect to an
overview of departmental activities, projects and initiatives.
Mr. Wayne Townsend outlined the upcoming events. He highlighted The Peter
Adams exhibit which opened on September 12 and will be on display until
November 14, 2010.
The partnership with Centre Dufferin District High School will be renewed.
Students will research local veterans and the research will be added to the Virtual
War Memorial. The school is looking into another battlefield tour in 2011. A
report will be forwarded at a later committee meeting.
Mr. Townsend informed the Committee that a rare log cabin in excellent
condition located in Melancthon has been discovered. This is the only surviving
two storey log cabin in Dufferin County. The Highland Group has agreed to
donate the building to the County and are looking at the cost to dismantle the
structure to be re-located. A report will be coming to Committee.
ADJOURNMENT
There being no further business, the meeting adjourned at 8:00 p.m.
Next meeting:
At the call of the Chair
Museum & Archives, Hwy. #89, Rosemont
Respectfully submitted,
_________________________
Councillor John Oosterhof, Chair
Dufferin County Museum and Archives and Heritage Lands Board
Museum Board – September 22, 2010 – Page 2
THE CORPORATION OF THE COUNTY OF DUFFERIN
REPORT TO
COUNTY COUNCIL
To:
Warden Allen Taylor and Members of County Council
From:
Wayne Townsend, Director/Curator
Meeting Date:
October 14, 2010
Subject:
Timber Tender Opening Report
Purpose
To report the results of the opening of timber tenders, which took place on September 30, 2010 after
2:00 p.m. The tender opening was attended by Debbie Fawcett, Chair, Public Works Committee;
Alan Selby, Treasurer; Caroline Mach, County Forest Manager and several of the bidders. For a
detailed description of the tenders, please refer to the attached timber sale summary.
Results of Timber Tender Opening
There were nine bids for tender DCF 10-09-001.
1. Edgewood Lumber (2004) Ltd.
PO Box 29, 3565 Broadway St.
Hawkesville, ON N0B 1X0………………………..disqualified: required information not provided
2. Bester Forest Products
RR 4
Walkerton, ON NoG 2V0………………..………..disqualified: required information not provided
3. Maurice Miller Lumber Ltd.
662 Dunlop St. West
Barrie, ON L4N 9X1…………….……….………..disqualified: required information not provided
4. Martin’s Cutting & Skidding Inc.
39705 Belgrave Road, RR 1
Belgrave, ON N0G 1B0..............................................................................................$43,300.00
Cheque..........................................................................................................................$4,330.00
5. Folmer & Phillippi Sawmill
RR 1
Chepstow, ON N0G 1K0..............................................................................................$56,300.00
Cheque..........................................................................................................................$5,630.00
6. Bauman Sawmill Inc
4201 Powell Road
Wallenstein, ON N0B 2S0....................................disqualified: required information not provided
Timber Tender Opening Report
Page 2
7. Kaster Logging Limited
RR 2, 5265 Highway 26
Stayner, ON L0M 1S0...........................................disqualified: required information not provided
8. Double S Logging
3880 Manser Road
Linwood, ON N0B 2A0.........................................disqualified: required information not provided
9. Klemmer Lumber
RR 1
Elmwood, ON N0G 1S0.......................................disqualified: required information not provided
There were four bids for tender DCF 10-09-002.
1. Maurice Miller Lumber Ltd
662 Dunlop St. West
Barrie, ON L4N 9X1........................................disqualified: required information not provided
2. Martin’s Cutting & Skidding Inc.
39705 Belgrave Road, RR 1
Belgrave, ON N0G 1B0..............................................................................................$17,040.00
Cheque..........................................................................................................................$1,704.00
3. Freland Tree Service Inc.
27 Burlwood Drive
Elmira, ON N3B 3L2........................................disqualified: required information not provided
4. Moggie Valley Timber
RR 1
Holland Centre N0H 1R0.............................................................................................$26,500.00
Cheque..........................................................................................................................$2,650.00
Local Municipal Impact
None.
Financial, Staffing, Legal, or IT Considerations
The timber tenders will generate a total revenue of $82,800.00 for the County of Dufferin.
Recommendation
That the timber tenders for 2010 be awarded as follows:
DCF 10-09-001 to Folmer & Phillipi Sawmill for $56,300.00.
DCF 10-09-002 to Moggie Valley Timber for $26,500.00.
Attachments: timber sale summary
Status:
Further information and/or tender packages for these sales can be obtained by contacting:
Caroline Mach, R.P.F., County Forest Manager
c/o Dufferin County Museum and Archives
PO Box 120 (Airport Road & Highway 89) Rosemont, Ontario
L0N 1R0
Phone: 705-435-1881 or 877-941-7787
Fax: 705-435-9876
e-mail: [email protected]
TENDER NUMBER: DCF 10-09-001
Location
County of Dufferin
Township of Mulmur
Lot: 17 & 18
Concession: 8
Area:16.0 ha
Main Tract
Compartment(s): 28a
Species
Number of
Trees
Average
Diameter
Estimated
Volume
red oak
311
47 cm
330.5 m3
white ash
107
41 cm
73.1 m3
hard maple
42
45 cm
41.1 m3
beech
29
42 cm
19.1 m3
white pine
4
47 cm
5.0 m3
red maple
2
46 cm
1.7 m3
basswood
2
46 cm
1.6 m3
Remarks
1. Tender DCF 10-09-001.
2. Tender closes 2:00 p.m. September
30, 2010.
3. Tender opening after 2:00 p.m.
September 30, 2010.
4. Tender packages available from County
Forest Manager.
5. Operating period from October 15, 2010
to October 15, 2011.
6. Due to potential conflict with
recreational cross-country skiing, there
will be no cutting in the tender area
between December 1, 2010 and March
31, 2011.
(CONTINUED ON REVERSE)
Page 1 of 2
TENDER NUMBER: DCF 10-09-002
Location
County of Dufferin
Town of Mono
Lot: 22
Concession: 1
Area: 20.0 ha
Mono Tract
Compartment(s): 41a & 41b
Species
Please read the “buyer beware” information sheet prior to bidding.
Number of
Trees
Average
Diameter
Estimated
Volume
476
36 cm
401.8 m3
red pine
405
29 cm
235.8 m3
white pine
154
37 cm
149.7 m3
European larch
66
31 cm
43.4 m3
jack pine
18
23 cm
5.4 m3
Norway spruce
Remarks
1. Tender DCF 10-09-002.
2. Tender closes 2:00 p.m. September
30, 2010.
3. Tender opening after 2:00 p.m.
September 30, 2010.
4. Tender packages available from County
Forest Manager.
5. Operating period from October 15, 2010
to October 15, 2011.
Page 2 of 2
THE CORPORATION OF THE COUNTY OF DUFFERIN REPORT TO COUNTY COUNCIL
To: Warden Taylor and Members of County Council From: Wayne Townsend, Director/Curator Meeting Date: October 6, 2010 Subject: Donation of Historic Log House to DCMA Purpose The purpose of this report is to provide background information on the pending donation of an historically significant log house structure, located S ½ Lot 19 Con 4 Old Survey, Melancthon, to the Dufferin County Museum & Archives. Background & Discussion As members of Council may recall, the Dufferin County Museum & Archives (DCMA) initiated a capital and community project in 2007 to relocate a historic log cabin structure from the Hockley Valley Resort & Conference Centre to the grounds of the DCMA. Referred to as the “Glen Cross Cabin,” this project is ongoing but several important components have been achieved, including: • County Council approval of a $25,000 capital budget item (in 2007) to offset relocation costs (note that capital funds approved were not derived from the tax levy, but were to be from fundraising) • a public fundraising campaign which has garnered $19,784 in donations to date. $10,801 has been spent and $9,683 unspent. As well $4,000 is identified as Project Funding from the County and brings the unspent total to $ 13,683 • the dismantling of the log cabin structure and relocation of the salvageable pieces to the DCMA grounds, where they are currently stored • initiating the search for additional period logs that will be necessary for the reconstruction of the Glen Cross Cabin on the museum grounds. It was estimated that the cost to replace these logs and move them to the DCMA site would cost approx. $5,000. During previous discussions with the Museum Board and Council about the Glen Cross Cabin Project, DCMA staff committed to providing a full report and estimate of total costs to complete the project, for the review and approval of the Museum Board and Council, prior to moving ahead with the reconstruction of the cabin on the museum grounds. This report, and thus the reconstruction phase overall, have not happened as yet due to the fact that staff continue to source additional components and period building materials required to complete the reconstruction and restoration. Recently, while searching for additional logs for the Glen Cross Cabin Project, staff became aware of the potential availability of another log structure in Melancthon Township, on lands owned by The Highland Donation of Historic Log House to DCMA – 06 October 2010
Page 2 of 7
Companies. A request to acquire logs from the structure was pursued by DCMA staff, for the purposes of augmenting and completing the Glen Cross Cabin Project. Upon further investigation, however, it became clear that the log house was a historically significant structure in its own right, for which all major structural components are present and in excellent condition. To properly evaluate the structure’s significance, a local expert specializing in the restoration of historic log structures was contacted to assess the cabin once it was vacated, and provide an opinion. Mr. Vic R. Snow’s evaluation notes to date are attached (Attachment 1) to this report for your review and information. The following are the summary points from Mr. Snow’s evaluation, in his words: • “This house is a rare survival as follows: (i) the condition of the logs is excellent, (ii) the enormous original fireplace (only the basement stone pier survives) is rare in a house of this size, (iii) all or parts of all components survived which means virtually no conjecture is required during restoration, (iv) very few two storey log houses were built and fewer survive anywhere in Ontario. • This house is important architecturally and structurally. (Research will provide historical interest as well.) It is likely the only surviving two storey log house in Dufferin County. The McCutcheon log house which stood at the original Dufferin County Museum site in Shelburne, to my knowledge, was the only other two storey log house and it was destroyed by fire. • I have examined a considerable number of log houses in Dufferin County over the past 35 years and I know of no other that had a Rumford fireplace. All others had only wood stoves for cooking and heating and the majority of those houses no longer exist. The fireplace suggests construction pre 1855, the approximate date when cooking stoves came into common use. The house could be as early as 1840. • The 10" to 11" thickness of the logs is absolutely unique. • This a remarkable building and certainly warrants careful dismantling, reconstruction and restoration. It is a fine and unique example from the earliest settlement of Dufferin County and should be preserved within the County.” Given the significance of the log structure, staff discussed with a representative of The Highland Companies, the owners of the building, the possibility of having the entire structure relocated to the DCMA grounds (for eventual restoration). A request for financial assistance from The Highland Companies to help with the relocation phase was made. Based on staff’s discussion with The Highland Companies representative, the Museum Board received a verbal update from the DCMA Director/Curator at its meeting held September 22, 2010 confirming that The Highland Companies will donate the building to the Dufferin County Museum and will provide a donation for the relocation funding of $20,000. . Once again, in view of the significance of the structure, and the opportunity and offer of assistance presented by The Highland Companies, it is staff’s recommendation as noted below, that the dismantling and relocation of the log house proceed as quickly as practicable. To that end, staff have received a quotation for the dismantling and relocation phase (detailed in the Financial section of this report, below), and it is further recommended that any shortfall not covered by The Highland Companies’ contribution be paid for with capital funds already approved and set aside for the Glen Cross Cabin Project or from another DCMA capital project with unspent funds. Donation of Historic Log House to DCMA – 06 October 2010
Page 3 of 7
At this time staff are currently seeking Council’s approval only to dismantle and relocate of the component parts of the structure to the grounds of the DCMA (where it will be properly stored). Like the Glen Cross Cabin Project, prior to any work proceeding on the reconstruction and restoration of this 2 story log structure, staff will prepare a full report and costing to complete the project, for the review and approval of the Museum Board and County Council. Due to the completeness and excellent condition of the log house, it is anticipated that its reconstruction will occur before the reconstruction of the smaller Glen Cross Cabin, for which additional logs and components still need to be sourced. The general location of the reconstruction site of the log house on the museum grounds, subject to final approval at a later date, will be in the vicinity of herb garden, adjacent to the south end of the parking lot. Local Municipal Impact None at this time. Financial, Staffing, Legal, or IT Considerations The total cost to dismantle the Melancthon House structure, relocate its component parts to the DCMA grounds, and safely store onsite is $24,500 plus HST, made up of the following components: 1. $12,000 plus HST payable in advance of work commencement 2. $10,500 plus HST payable on delivery of all components to the Museum grounds 3. $2,000 plus HST on receipt of drawings, photo record and other documentation A full description of components, prepared by V. R. Snow, is attached to this report (Attachment 2). Additionally the DCMA also has a 2009 Capital Project which identified $ 25,000 dedicated to the Corbetton Church Grounds project funded by the interest from the money in the DCMA Trust Fund. Of this $19,380 has been unspent. It is believed that all of these funds will not be necessary as volunteer help and donations of material have lessened the capital requirements considerably. Recommendation THAT the donation of the 2 storey log structure presently located at S ½ Lot 19, Con 4 Old Survey and funds from The Highland Companies to the Dufferin County Museum & Archives be accepted; THAT the dismantling and relocation of the structure proceed as quickly as practicable, under the supervision of V. R. Snow, in accordance with a timeframe agreed upon by The Highland Companies and Dufferin County Museum & Archives; AND THAT the total cost of dismantling and relocating the structure to the Museum grounds of $24,500 plus HST be paid for with the $20,000 donation from The Highland Companies and $5,000 plus the HST from previously approved capital funds for the Glen Cross Cabin Project or from funds of the DCMA Trust interest not spent on the Corbetton Church Grounds Capital Project of 2009. Attachments: Two (2) Attachments, numbered 1 and 2. Status: Donation of Historic Log House to DCMA – 06 October 2010
Page 4 of 7
ATTACHMENT 1: Evaluation Notes of V. R. Snow, Heritage Restoration, Construction & Consulting Services Wayne: As requested, I visited the above noted yesterday and spent about 90 minutes examining the structure. I spoke with Bruce Wilson and obtained his permission to remove any drywall, siding or other materials. The following is a review of what I found: 1. Initially I noticed the Georgian symmetrical facade with three second floor windows over a central door and two windows. It was evident that the two first floor windows had been widened somewhat during renovation. (Window openings could be restored to their original size with perfectly lapped log splices which would be nearly invisible.) I also noticed the slight sag in the roof suggesting original pole rafters on an original two storey building and not a built‐up second floor as is usually the case. 2. It was evident that the house had undergone interior renovation, probably during the 1940's extending into the early 1950s. 3. Logs were initially visible only adjacent to the basement staircase. The basement door appears to be the only surviving original door. It is of "slab" construction with battens typical in log houses with the original thumb latch intact and is covered with plywood on one side. A piece of original baseboard with beaded edge and early paint survives in the stairwell. 4. I was surprised to find an original large stone fireplace pier, 84" x 45" in the basement. This would have supported a massive Rumford style cooking fireplace, 7 ft. across the face and 5 to 6 ft. in height including the mantel. The back of the fireplace would have extended through the log wall to a height of about 4 logs. The exterior vertical surface of the fireplace would measure 7 ft. by about 5 ft. and would have been flush with the outside of the logs. This, of course, is currently hidden under siding. 5. I also noted that the entire first floor had been replaced ("sleepers" or joist and all flooring). On the left side of the basement staircase the original mortises that held the large floor "sleepers" are visible in the sill log. A full stone basement is uncommon in log houses since they were usually built with cedar "sleepers" set directly on the ground. Usually the sill logs are rotten but in this case they appear to be in a perfect state of preservation since they sit high and dry on the basement stonework. Two pieces of original hewn second floor joist, 5" x 7", were used in the basement to partly support the circa 1945 first floor. 6. I removed some of the stone veneer from the fireplace to reveal an earlier brick fireplace. It appears to be made from 19th or early 20th century brick with lime mortar. It has a small firebox typical of later heating fireplaces (as opposed to large cooking fireplaces with forged iron "crane" for hanging pots). I believe that circa 1910 this fireplace replaced the original Rumford with the stone facing/veneer added in the 1940's. 7. On the first floor I removed some of the ceiling drywall to reveal that the second floor hewn joist had been replaced with sawn joist, as I already suspected. The floor to ceiling height is 7' 2" +/‐ and I would guess that this is the original height. This could be confirmed during dismantling by the position of the hewn joist mortises in the logs. 8. Next I removed some of the second floor drywall on both a wall and ceiling. The log walls extend 79" above the second floor with the tops of the windows under the "plate" log. Original pole rafters, peeled of bark, were visible and secured to the plate log using the "bird's mouth" technique. (Log houses are usually 1 1/2 storey with sidewalls only 36" to 48" in height.) 9. I removed some of the exterior siding and strapping on the outside back wall, north east corner. As I worked, I couldn't believe what I was seeing. The logs were 10" to 11" in thickness with neat, tight fitting "lapped" construction at the corners. I have examined and/or dismantled Donation of Historic Log House to DCMA – 06 October 2010
Page 5 of 7
over 100 log houses and the standard thickness is 8" to 8.5" with the occasional hewn log being 9" in thickness. Indeed I have never seen nor do I know of any other log house with hewn logs 10" to 11" in thickness. This "fortress‐like" construction is certainly rare. All visible logs were elm and in excellent condition with minimal weathering. The amount of weathering suggests that the logs were covered with clapboard or other boarding within about 20 years of initial construction. Elm is a very hard wood and difficult to chop/hew and it is also extremely heavy. It would not be the normal first choice for a log house but obviously only elm trees were available in abundance and close at hand. 10. Some wide original flooring, baseboard and other beaded wide boards (likely partition boards) were used as roof sheathing on the garage and should be salvaged. In all likelihood, other original materials were used in the construction of the rear addition to the house and these too should be saved. 11. The house is approximately 28' 6" by 20', after deducting the thickness of the siding and strapping. This is uncommon as many log houses are 26' by 20'. Summary: 1. This house is a rare survival as follows: • The condition of the logs is excellent. • The enormous original fireplace (only the basement stone pier survives) is rare in a house of this size. • All or parts of all components survive which means virtually no conjecture is required during restoration. (Much more information can be gained during careful dismantling.) • Very few two storey log houses were built and fewer survive anywhere in Ontario. 2. This house is important architecturally and structurally. (Research will provide historical interest as well.): • It is likely the only surviving two storey log house in Dufferin County. The McCutcheon log house which stood at the original Dufferin County Museum site in Shelburne, to my knowledge, was the only other two storey log house and it was destroyed by fire. • I have examined a considerable number of log houses in Dufferin County over the past 35 years and I know of no other that had a Rumford fireplace. All others had only wood stoves for cooking and heating and the majority of those houses no longer exist. The fireplace suggests construction pre 1855, the approximate date when cooking stoves came into common use. The house could be as early as 1840. • The 10" to 11" thickness of the logs is absolutely unique. This a remarkable building and certainly warrants careful dismantling, reconstruction and restoration. It is a fine and unique example from the earliest settlement of Dufferin County and should be preserved within the County. Regards, Vic Snow V. R. Snow Heritage Restoration, Construction & Consulting Services (Specializing in Historic Log & Timber Frame Buildings) Donation of Historic Log House to DCMA – 06 October 2010
Page 6 of 7
ATTACHMENT 2: Details of Dismantling & Relocating “Melancthon House” structure to DCMA Prepared by V. R. Snow, Heritage Restoration, Construction & Consulting Services Wayne: Here is the information concerning dismantling, and transport to the Museum, etc. The following summarizes all work and services to be provided: 1.) Remove all exterior contemporary cladding and 19th century strapping. 2.) Allow a 2 day hiatus in work with advance notice and coordination for media purposes and events planned by yourself or others. 3.) Proceed to dismantle the house, saving all original components as follows: ‐ the logs (estimate of 143 component parts ‐ full length logs and pieces) ‐ the split wedges used between the logs ‐ the pole rafters and collar ties ‐ the roof sheathing boards, if condition is suitable for re‐use ‐ the original components surviving within the log house: the basement slab door and hardware, the two pieces of hewn second floor joist later used for support in the basement ceiling, the beaded baseboard visible in the basement stairwell, the window frame surviving on the left side of the basement stairwell (now covered on the outside wall), samples of the original lime mortar chinking, surviving 19th century cut nails used in the original construction, wide pine floor boards in one upstairs closet ‐ what appears to be some original wide pine floor boards and beaded boards used on the later garage roof as well as any other original materials that are discovered anywhere in the structure during dismantling ‐ all original bricks which are in suitable condition for re‐use will be removed and cleaned of mortar by hand ‐ sufficient original stone will be removed to recreate the stone walls and fireplace pier 12" in height (on an engineered concrete slab at the Museum) Note: All materials are carefully numbered or tagged so that numbering is not visible during future reconstruction. Anything surviving in it's original position will be documented in photos or drawings as noted below. 4.) Complete photo documentation of the dismantling and all other aspects of interest will be provided. 5.) The following scale drawings suitable for building permit requirements will be provided as follows: ‐ Four elevation drawings with all measurements ‐ front, back, left (south) side, right (north) side ‐ Two floor plan drawings ‐ first and second floor (The position of the original partitions and the original staircase will become visible during dismantling. The spacing and configuration of the second floor hewn joist will also become known.) ‐ Three cross‐section drawings ‐ one sidewall section, one section through the middle of the fireplace, one section through the house at the face of the fireplace. Note: My drawings are professional and I will provide you with examples from other projects,some bearing an engineer's stamp. The only additional drawings normally required for building permit requirements would be a Site Plan and an Engineered Drawing of the Floating Slab. Donation of Historic Log House to DCMA – 06 October 2010
Page 7 of 7
6.) Four separate elevation drawings providing the key to the log numbering as well as any other drawings or documentation that I believe will be required for accurate restoration (example ‐ window sash drawing if no original sash survives). 7.) Price:$12,000 plus HST payable in advance of work commencement $10,500 plus HST payable on delivery of all components to the Museum grounds $2,000 plus HST on receipt of drawings, photo record and other documentation Total $24,500 plus HST 8.) All labour, crane/boom truck and other transport costs are included. 9.) As discussed, the logs and pole rafters would be stacked at the Museum on the asphalt at the south end of the parking area. This would position the logs for easy access and hoisting to minimize future reconstruction cost. Spacers would allow air circulation and the pile would be covered with UV protected poly secured with strapping. Other materials would be placed in the shed also with spacers and protective poly as previously agreed. A small number of items or material may require indoor storage. 9.) No site clean up is included and materials not required for the restoration can be left on site. Additionally, any parts of the structure not dismantled including the remaining stone foundation can be left as found and are the responsibility of the owners. (Per my conversation with Bruce Wilson.) 10.) Work would be completed by Nov. 12, 2010. If there are extended periods of rain, we may require several extra days. Note: Most interior dismantling work is completed before the roof of the log house is removed to allow work to proceed even in the event of rain. 11.) I can provide information re my Commercial Liability Insurance and any other required information. I hope this is satisfactory. Regards, Vic Snow V. R. Snow Heritage Restoration, Construction & Consulting Services (Specializing in Historic Log & Timber Frame Buildings) THE CORPORATION OF THE COUNTY OF DUFFERIN
REPORT TO
COUNTY COUNCIL
To:
Warden Taylor and Members of County Council
From:
Keith Palmer, Director of Community Services
Date:
October 14th, 2010
Subject:
Short Term Rent Support Program (STRSP)
Purpose:
The purpose of this report is to advise Council of a new Ministry of Municipal Affaires
and Housing program.
Overview of Program:
The Ministry of Municipal Affairs and Housing (MMAH) is making funds available for rent
supports. Funds (including limited administration cost to Service Managers) will be paid
out over three years through monthly subsidies. Singles and families in need will have
the opportunity to apply for these subsidies commencing January 2011. Funds are time
limited, beginning in 2010/2011 and ending in 2012/2013. Service Managers (SM) will
receive a notional amount to be allocated to members of the community who qualify for
the program.
To deliver the program within tight timeframes, the initiative will leverage existing
infrastructure developed for other programs by the Ministry of Revenue (MOR),
including income verification using Canada Revenue Agency (CRA) income tax data.
Two delivery options will be available:
1. Under a provincial shared delivery option, the program will be delivered by
MOR, with SM input at the initial stages only. SMs will identify target groups, i.e.
those on social housing waiting lists or other target clients, determine the monthly
subsidy amount for their area, between $100 and $250, and distribute
applications, as per their referral agreement with the province. Under the
provincial delivery option, subsidies are not tied to units and are fully portable.
MOR will pay subsidies directly to eligible households. SMs will not receive
program funding, except for administration cost. This option is favoured by the
County of Dufferin
Short Term Rent Support Program
Page 2
2. A municipal delivery option will be available to SMs through a business case
and the signing of a transfer payment agreement. This approach could be used
to extend or enhance existing programs by providing rent subsidies to clients’ insitu.
SMs will be asked to indicate their initial interest in the municipal delivery option. 25%
of their total program funding can be requested for this delivery option, however, SMs
will have the opportunity to indicate if they would like to use more than 25%. The
Ministry will review these additional funding requests subject to a 75% provincial
delivery/25% municipal delivery ratio being maintained province-wide.
To be eligible to receive rent subsidy under the STRSP, households must be at or
below the Household Income Limits (HILs) as set by the Ministry. Under provincial
delivery, there will be other eligibility criteria set by the province. SMs that choose to
deliver the program locally will have the flexibility to set additional local eligibility criteria.
Annual income testing will be required for both delivery options.
SM Administration Subsidies for participation in the program:
•
•
Shared delivery with the Province - $5,000 over the life of the program plus 1% of
the SMs provincial delivery program funding.
Municipal Delivery - $15.60 per household/month for the first 50 rental
households and $13.00 per household/month for each household above 50.
Financial Impact:
There will be no financial impact to the County
Local Municipal Impact:
This initiative will allow some members of our community to receive assistance with
rental payment where eligibility criteria have been met.
Recommendation(s):
THAT the report of Keith Palmer, Director of Community Services, dated October
14, 2010 regarding Short Term Rent Support Program be received;
AND THAT the County of Dufferin participate in the Shared Provincial delivery
option for the Short Term Rent Support Program.
Status:
County Council Approval Date
THE CORPORATIO
ON OF THE C
COUNTY
Y OF DU
UFFER
RIN
REP
PORT TO
O
COUNT
TY COUN
NCIL
To:
Ward
den Taylor and
a Membe
ers of Coun
nty Council
From:
Alan Selby, Trea
asurer
Date:
Octob
ber 14, 2010
Subjectt:
Interim Capital Financing Part 2
Purpose
e
The purp
pose of this
s report is to
o inform Co
ounty Coun
ncil of the fu
urther exten
nsion of a
previous
sly approve
ed short-term
m construction loan.
ound & Dis
scussion
Backgro
The Law
wrence Avenue Housin
ng Project has
h been offficially ope
ened and occcupancy h
has
begun. There
T
are still
s some co
osts remain
ning to be p
paid, and so
ome grant ffunding hass yet
to be rec
ceived.
In July, County
C
Cou
uncil approved short-te
erm loan fu
unding for th
he period frrom July 15
5 to
Octoberr 15 for this project. Th
he expectation was tha
at financial transaction
ns would be
e
finalized
d by mid-Oc
ctober, but there
t
are sttill unfinishe
ed transacttions such a
as:
•
Final
F
constru
uction paym
ment certific
cate
•
Release
R
of capital
c
holdback
•
Receipt
R
of next stage of
o Federal/P
Provincial A
AHP funding
g
•
Receipt
R
of final portion of Federal//Provincial AHP fundin
ng upon completion off the
45-day Cons
struction Lie
en period
The currrent short-te
erm loan is to be repa
aid on Octob
ber 15, 201
10. Anotherr short-term
m
loan will be required to supporrt the Coun
nty’s cash-fllow, which w
will become
e an issue by
vember with
hout interim
m loan funds
s. Once all transaction
ns are finalized, long-te
erm
mid-Nov
financing
g will be se
ecured to co
over the Co
ounty’s net sshare of the
e project, in
ncluding ass-yet
uncollec
cted Develo
opment Cha
arges (DC).. Similar to the first inte
erim loan, iinterest on the
second interim loan
n will be capitalized as
s a cost of tthe project.
The follo
owing table summarize
es the proje
ect’s financces in round
ded numberrs:
Interim Capital Financing
Page 2
PROJECT COST
AHP funding
(two parts)
Tax levy 2009
Public Housing
Reserve Fund
Federal Gas Tax
Development
Charges
(7,000,000)
Estimated
Actual
amounts
(7,000,000)
2,710,000
2,710,000
0
100,000
100,000
0
Long-term Debt
BUDGET
variances
0
178,300
178,300
0
0
0
0
1,544,400
244,400
1,300,000
To be collected in future
years’ charges
2,467,300
3,767,300
(1,300,000)
Borrow for 20-year term
0
0
0
Net
Final expenses are expected to be about $7 million, including short-term loan interest,
and required long-term borrowing will be between $3.75 to $4.0 million, which includes
$1.3 million caused by the timing of DC, which will be collected gradually over the next
15-20 years, depending on the rate of growth and development in the County.
Only $244,400 in DC has been collected so far, because this project first appeared in
the DC Bylaw in 2008. Over the years 2011 to 2030, which is the term for the long-term
borrowing, annual DC’s will keep on being collected to pay for the portion of the loan
payments that arise from the borrowing of $1.3 million. The remainder of the loan
payments will be funded through the Housing operating budget.
Bylaw 2010-33 was passed in July, with the wording “to execute in like manner any
other instruments as may be necessary and agreed upon between the Warden and
Treasurer and Bank of Montreal”. This extension of interim bank loan financing will be
under the authority of the same Bylaw; the Bank will prepare a new Commitment Letter
for signature, as before. The loan extension will be for 60 days, from November 15,
2010 to January 15, 2011. By January 2011 there should be no more unfinished
transactions, and the specific details of Long-Term loan arrangements will be brought
before County Council in a new Bylaw for adoption.
Local Municipal Impact
The impact is indirect through the County Budget.
Financial Impact
The 20-year long-term borrowing will result in semi-annual payments. Matching the
timing of these payments to the timing of Tax Levy collections is desirable. The first
Interim Capital Financing
Page 3
payment, if the loan is issued in January, would fall in July, and this is good timing from
a cash-flow viewpoint for the County, because the County would have collected a Levy
instalment from its local municipalities on June 30th each year. Similarly, the other semiannual payment falling in January, starting in 2012, follows regular, annual December
Levy instalments.
Under full-accrual accounting, the long-term debt payments must be accrued monthly
on the County books, even though there are just two payments per year. Therefore
there is no budgeting advantage to the time when the semi-annual payments come due,
but there is a cash-flow advantage as explained above.
Finally, a comment on the interim period of October 15th until November 15th: for that
period, the County will be able to handle its cash-flow position internally, by borrowing
from its own general funds. However, accounting entries will be made to charge interest
to the Housing project and credit interest revenue to 2010 operations, using the interest
rate being earned on the general bank account, to reflect the “opportunity cost” of
County funds having been dedicated to covering the Housing project net amount, and
not being in the general account to earn interest.
Recommendation:
THAT, the report from the Treasurer on Interim Capital Financing Part 2 be received.
Respectfully submitted,
Alan Selby
Treasurer
Wed., Sept. 14/10. NEC Policy Meeting.
First of all, I would remind the readers that the NEPDA is now 25 years old and is a
much older plan than the Greenbelt Plan or the Oak Ridges Moraine Plan. There are
areas covered in the newer plans never envisioned when the NEPDA was created. To
assist the Commission in rendering contemporary and meaningful decisions, we have had
to create Policy Guidelines to help us. The problem is that these Policy Guidelines are
not really part of the Plan that governs our decision-making, but rather creations of
convenience. To that end, the Commission has, of late, begun to put forward
Amendments to the Plan that cover off that concern and which will effectively serve to
harmonize the NEPDA with the newer plans.
At this meeting, the NEC approved, after widespread consultation with stakeholders, the
forwarding of proposed Amendments to the Plan to Cabinet re. the identification and
protection of “Significant Woodlands” and re. the conditions for approval of Kennels
within the NEPDA.
A Compliance and Enforcement Report was also discussed at length in the afternoon.
Our Enforcement and Compliance Officer is now empowered to ticket offenders within
the NEPDA. The next step, in my opinion, is to empower our Officer to lay charges in
the same way as MNR Officers are currently empowered. As things stand now, when our
Officer sees an infraction so severe as to warrant the laying of charges, he has to contact
MNR and be accompanied by an MNR Officer to the scene of the infraction where the
MNR Officer then lays the charges. Not the most efficient process….
The afternoon concluded with a bus tour of significant spots in the Jordan area of the
Escarpment.
Thursday, Sept. 16/10 NEC Meeting.
As mentioned in my last report, the regular NEC Meeting would be devoted almost
entirely to the consideration of aggregate proposals which require, in the NEP,
Amendments to the NEPDA.
The first proposal to be considered was from PERL (Preserving Escarpment Rural Lands)
and the jist of their proposal was to request the Commission to put forward an
Amendment to the Plan re-designating lands on the Mount Nemo Plateau, in the City of
Burlington, which are already the subject of a hearing to allow Nelson Aggregates to
expand their current (and almost exhausted) pit. The Commission had great difficulty
putting forth a second Amendment to the Plan, which if passed, would surely impact the
pit expansion hearing as the re-designation would be to Escarpment Natural and
Escarpment Protection, both of which do not permit aggregate extraction. Presentations
were made by the City of Burlington, the Region of Halton, PERL and various citizens
who were all in favour of putting forth the Amendment calling for re-designation.
After considerable deliberation and debate, the NEC voted in favour of putting forth the
Amendment calling for the re-designation of Nelson lands. It will be very interesting to
see how the Hearing Officer deals with this new information. The Hearing is scheduled
to commence in early October.
The second aggregate proposal for an Amendment to permit aggregate extraction was
brought forward by Harold Sutherland Construction to permit the expansion of their
current quarry in Georgian Bluffs (formerly Keppel Township) in Grey County. Once
again, there were numerous presentations made against the proposed Amendment. A key
presentation was made by SON which is an acronym for the Saugeen Ojibway Nation
and the Chippewas of Nawash who argued that the constitutional requirements for
consultation and accommodation had not occurred and further that the hydrogeological
studies supporting the proposed pit expansion had not been peer reviewed by an
independent third party.
The NEC voted to defer consideration of the application for Amendment until such time
as the hydrogeological studies had been independently peer reviewed and until further
consultation between Sutherland and the Aboriginal communities had taken place.
It was a long and mentally challenging meeting. I hope my replacement will have a
strong back, a large bladder and the ability to spend long hours considering and debating
the intricacies of these cases. The position is challenging, to say the least.
Good liuck to my friends seeking re-election.
Cheers, Dave
TOWN OF SHELBURNE
COUNCIL RESOLUTION
No
Date:
Moved by:
Seconded by:
13a
September 13,2010
K. Bennington
AJ Gavey
WHEREAS the County of Dufferin was the largest single contributo¡ to the construction
of Shelburne Hospital in 1961 ;
WHEREAS Shelburne Hospital was gifted to the Dufferin Caledon Healih Care
Corporation in 1993 which in turn became the Headwaters Health Care Corporation;
WHEREAS the last patient to occupy the Shelburne Hospital site was transferred to the
Orangeville siie of Headwaters Health Care Corporation in June of 2010 and large areas
of the Shelburne site are unused currently;
WHEREAS the County of Dufferin has subm¡tted an application for funding of a Nurse
Practitioner led clinic that could be accommodated at the Shelburne site of the
Headwaters Health Care Corporation ;
NOWTHEREFORE BE lT RESOLVED THAT the Council of the Town of Shelburne calls
upon the Headwaters Health Care Corporation Board of Directors to gift to the County of
Dufferin, its Shelburne Site.
CARRIED: J. Ed Crewson
Requested Vote to be recorded
t4v.'
Yea
Councillor Walter Benotto
Councillor A.J. Gavey
Councillor Randy Chambers
Councillor Geoff Dunlop
Councillor Tom Egan
Deputy-Mayor Ken Bennington
Mayor Ed Crewson
tr't
tr'l
1¡,1
t'/1
ia
[ ]No
Nay
CORPORATION OF THE COUNTY OF DUFFERIN
BY-LAW NUMBER 2010-41
A BY-LAW TO RATIFY THE ACTIONS OF THE WARDEN
AND CLERK EXECUTING AN AGREEMENT BETWEEN
THE CORPORATION OF THE COUNTY OF DUFFERIN
AND THE CORPORATION OF THE TOWN OF
ORANGEVILLE.
(Site Plan Agreement for 51 Zina Street – Courthouse
Addition)
BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
COUNTY OF DUFFERIN AS FOLLOWS:
1.
That the actions of the Warden and Clerk executing an agreement between the
County of Dufferin and The Corporation of the Town of Orangeville, in a form
substantially the same as attached hereto as Schedule “A” be ratified.
2.
That the staff of the County of Dufferin is hereby authorized to take such actions as
are appropriate, and the Warden and Clerk are herby authorized to execute such
documents as are appropriate to implement the agreement referred to herein.
READ a first, second and third time and
finally passed this 14th day of October, 2010.
Allen Taylor, Warden
Pam Hillock, Clerk
BY-LAW NUMBER 2010-42
A BY-LAW TO APPROVE AN AGREEMENT
BETWEEN THE CORPORATION OF THE
COUNTY
OF
DUFFERIN
AND
2199277
ONTARIO LIMITED
(Agreement to purchase Land – Lot 131, Plan
100, Town of Orangeville - Lawrence Avenue)
BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE COUNTY OF DUFFERIN AS FOLLOWS:
1.
That the Agreement between the County of Dufferin and 2199277 Ontario
Limited, in a form substantially the same as attached hereto as Schedule
“A” be approved.
2.
That the Warden and Clerk be hereby authorized to execute the agreement
and affix the corporate seal thereto.
3.
That the staff of the County of Dufferin is hereby authorized to take such
actions as are appropriate, and the Warden and Clerk are herby authorized
to execute such documents as are appropriate to implement the agreement
referred to herein.
READ a first, second and third time and
finally passed this 14th day of October, 2010.
Pam Hillock, Clerk
AGREEMENT OF PURCHASE AND SALE
THIS AGREEMENT made as of the
day of October, 2010.
BETWEEN
The Corporation of the County of Dufferin (the "Purchaser")
And
2199277 Ontario Limited (the "Vendor")
WHEREAS the Purchaser has agreed to purchase and the Vendor has agreed to sell
certain lands situated in the Town of Orangeville, County of Dufferin, in the Province of
Ontario, (said lands being referred to as the “Property”). The Property is part of the
lands owned by the Vendor and described on Schedule "A". The Property is shown
outlined in green on Schedule "B".
THIS AGREEMENT WITNESS THAT in consideration of the respective covenants,
agreements, representations, warranties and indemnities herein contained and for other
good and valuable consideration (the receipt and sufficiency of which are acknowledged
by each party,) the parties covenant and agree as follows:
1.
GENERAL PROVISIONS
(i)
Currency. Unless otherwise indicated, all dollar amounts referred to in
this Agreement are expressed in Canadian funds.
(ii)
Sections and Headings. The division of this Agreement into sections
and the insertion of headings are for convenience of reference only and
shall not affect the interpretation of this Agreement. Unless otherwise
indicated, any reference in this Agreement to a section or a Schedule
refers to the specified section of or Schedule to this Agreement.
(iii)
Number, Gender and Persons. In this Agreement, words importing the
singular number only shall include the plural and vice versa, words
importing gender shall include all genders and words importing persons
shall include individuals, corporations, partnerships, associations, trusts,
unincorporated organizations, governmental bodies and other legal or
business entities.
(iv)
Entire Agreement. This Agreement constitutes the entire agreement
between the parties with respect to the subject matter hereof and
supersedes all prior agreements, understandings, negotiations and
discussions, whether written or oral. The execution of this Agreement shall
be considered to terminate any such previous agreement among any two
or more of the parties hereto with respect to any of the subject matter
-2-
hereof, and the termination of this Agreement shall not have the effect of
reviving any such previous agreement.
There are no conditions,
covenants, agreements, representations, warranties or other provisions,
express or implied, collateral, statutory or otherwise, relating to the subject
matter hereof except as herein provided.
2.
(v)
Time of Essence. Time shall be of the essence of this Agreement.
(vi)
Applicable Law. This Agreement shall be constructed, interpreted and
enforced in accordance with, and the respective rights and obligations of
the parties shall be governed by, the laws of the Province of Ontario and
the federal laws of Canada applicable therein, and, each party hereby
irrevocably and unconditionally submits to the non-exclusive jurisdiction of
the courts of such province and all courts competent to hear appeals
therefrom.
(vii)
Severability. If any provision of this Agreement is determined by a court
of competent jurisdiction to be invalid, illegal or unenforceable in any
respect, such determination shall not impair or affect the validity, legality
or enforceability of the remaining provisions hereof, and each provision is
hereby declared to be separate, severable and distinct.
(viii)
Successors and Assigns. This Agreement shall enure to the benefit of
and shall be binding on and enforceable by the parties and, where the
context so permits, their respective successors and permitted assigns. No
party may assign any of its rights or obligations hereunder without the
prior written consent of the other parties.
(ix)
Amendment and Waivers. No amendment or waiver of any provision of
this Agreement shall be binding on any party unless consented to in
writing by such party. No waiver of any provision of this Agreement shall
constitute a waiver of any other provision, nor shall any waiver constitute a
continuing waiver unless otherwise expressly provided.
PROPERTY AND PURCHASE PRICE
The Purchaser agrees to purchase the property set out in Schedule A from the
Vendor for the purchase price of one million, one hundred and eighty six thousand
dollars ($1,186,000.00) (the "Purchase Price") payable as follows: the sum of fifty
thousand dollars ($50,000.00) by cheque to the Vendor's solicitor, in trust, as a deposit,
to be held by the Vendor's solicitor in trust pending completion or other termination of
this agreement and to be credited on account of the Purchase Price on closing and the
Purchaser shall pay the balance of the Purchase Price by certified cheque on closing,
subject to the adjustments referred to in paragraph 11.
-3-
The Deposit shall be paid after acceptance and no later than September 24,
2010.
In the event the purchase herein is completed by the Purchaser, the Deposit
shall be credited to the Purchaser on account of the Purchase Price, but in the event the
purchase is not completed by the Purchaser by reason of the non-fulfilment of the
conditions as hereinafter contained or by reason of the default of the Vendor, the
Deposit shall be returned to the Purchaser without deduction.
3.
SURVEY AND ADJUSTMENT OF PURCHASE PRICE
The Purchaser shall, at its expense, cause an Ontario Land Surveyor to prepare
a survey of the Property in the nature of a reference plan and arrange for the
registration of said reference plan in the appropriate land registry office prior to closing.
The surveyor shall accurately measure the area of the Property.
4.
INTENTIONALLY DELETED
5.
TITLE
Provided the title is good and free from all encumbrances.
The Purchaser to be allowed until 5 p.m. September 27th , 2010 to investigate the
title at its own expense and if within that time it shall furnish the Vendor in writing with
any valid objection, including but not limited to any work orders or deficiency notices
affecting the property, to the title which the Vendor shall be unable to remove or which
the Purchaser will not waive, this offer shall, notwithstanding any intermediate acts or
negotiations, be null and void and the deposit returned to the Purchaser without
deduction of any kind. Save as to any valid objection so made within such time and
save for matters going to the root of title and matters arising after the period allowed
herein for examining title, the Purchaser shall be conclusively deemed to have accepted
the title of the Vendor to the Property.
6.
CONDITIONS
The Purchaser's obligation to complete the purchase herein is conditional upon
the following matters:
(i)
the Purchaser being satisfied that in the event the Purchaser is required
by any requisite authority to enter into any form of development
agreement, site plan agreement or any other type of agreement with
respect to the Property, such agreement or agreements shall be on terms
and conditions satisfactory to the Purchaser in its discretion;
-4-
(ii)
the Purchaser being satisfied that building permits and such other permits
as may be required by the Purchaser are available upon application by the
Purchaser and payment of development charges and permit fees only;
(iii)
the Purchaser being satisfied, in its sole discretion, with the environmental
condition of the Property and, for such purpose, on the acceptance of this
offer, the Purchaser shall be permitted to enter on the Property at its sole
expense and risk for the purpose of making such soil, environmental and
other tests as may be required, including an environmental audit, provided
that the Purchaser shall to the extent reasonably practicable repair any
damage to the Property caused by such testing;
(iv)
the Purchaser being satisfied that there are no registered or unregistered
easements or restrictions relating to and/or affecting the Property;
(v)
the Purchaser being satisfied that sewage allocation for the property
sufficient to meet the needs of the Purchaser is available, and
(vi)
that the purchase provided for herein has received the approval of the
County Council of the Purchaser;
In the event that the above conditions have not been fulfilled, satisfied or waived
in writing by the Purchaser in writing by 5:00 pm on September 24, 2010 (the
"Conditional Period"), this offer shall become null and void and the Deposit shall be
returned to the Purchaser without deduction.
The foregoing conditions are for the benefit of the Purchaser and the fulfilment of
any one or more of them may be waived in whole or in part by the Purchaser at any
time or times.
7.
PLANNING ACT
This Agreement shall be effective to create an interest in the property only if
Vendor complies with the subdivision control provisions of the Planning Act by Closing
and Vendor covenants to proceed diligently at his expense to obtain any necessary
consent by completion.
-5-
8.
VENDOR'S REPRESENTATIONS AND WARRANTIES
The Vendor represents and warrants, to the best of its knowledge and belief, to
the Purchaser that, as of the date of acceptance of this Offer and at Closing, and the
Vendor further acknowledges and agrees that it is a condition of the Purchaser's
obligation to complete the purchase contemplated herein that the following
representations and warranties will be true and correct at Closing:
9.
(i)
there are no actions, suits or proceedings pending or threatened with
respect to the Property;
(ii)
it has not received any notice of and is not aware of any expropriation or
proposed expropriation of the Property or any part thereof;
(iii)
there exist no agreements, covenants or instruments that in any way
prevent or prohibit the Vendor from entering into this Agreement or
complying with any of its terms or conditions;
(iv)
no municipal, provincial or other competent authority has made any order
or other provision respecting the use or occupation of any part of the
Property, other than as contained in the municipal by-laws of general
application, and the Vendor has received no notice from any such
authority directing any alteration, repair, improvement or other work to be
done or performed to or in respect of the Property or any part thereof;
(v)
there are no local improvement charges or special levies against the
Property nor has the Vendor received any notice of any proposed local
improvement charges or special levies;
(vi)
all municipal taxes, rates, levies and assessments with respect to the
Property are paid in full or will be adjusted as provided in this agreement
and there are no pending appeals or other proceedings in existence with
respect to such taxes, rates, levies and assessments; and
(vii)
the Property is not subject to any restrictions, conditions or restrictive
covenants.
SOILS AND ENVIRONMENTAL INFORMATION
The Vendor covenants to deliver to the Purchaser within three (3) days of
acceptance any reports in its possession relating to soils and environmental matters
including any environmental audits that may have been conducted in connection with
the Property.
-6-
10.
11.
ACCESS TO PROPERTY AND RELEASE OF INFORMATION
(a)
The Purchaser and/or any authorized representative of the Purchaser shall be
permitted access to the Property to conduct environmental tests and any
other tests and inspections, at all reasonable times and upon reasonable
notice prior to Closing.
(b)
The Vendor consents to the Purchaser making applications, at the
Purchaser’s sole expense, for all requisite clearances, searches and enquiries
to any governmental authority, body, agency or department having jurisdiction
in respect of the Property, and the Vendor shall provide, at the request of the
Purchaser, such reasonable written authorizations as may be required for
such purpose.
CLOSING ADJUSTMENTS
The Purchase Price will be adjusted by apportioning as between the Purchaser
and the Vendor as of the Closing Date all adjustments which are customarily made in
transactions similar to this transaction including, without limiting the generality of the
foregoing, all real property taxes (or grants in lieu thereof), local improvement rates, all
to the end that all costs relating to the Property for or in respect of periods up to but not
including the Closing Date will be to or for the account of the Vendor. The Vendor will
prepare a draft statement of adjustments and submit same to the Purchaser at least five
(5) days before the Closing Date. The Vendor and Purchaser agree to readjust the
adjustments made on Closing, if necessary, once more accurate figures are available
as soon as reasonably convenient, but no later than twelve (12) months after Closing.
12.
CLOSING DELIVERIES
(a)
On the Closing, the Vendor shall deliver to the Purchaser the following, all
of which, save as expressly provided herein, shall be prepared at the
Vendor's expense and shall be subject to the prior approval of the
Purchaser, acting reasonably:
(i)
a registrable Transfer of the Property which, if required, shall
include the certificate of consent of the local Committee of
Adjustment or Land Division Committee;
(ii)
the Statement of Adjustments;
(iii)
a statutory declaration of the Vendor that the Vendor is not a nonresident of Canada within the meaning of the Income Tax Act
(Canada); the Vendor is a valid and existing Ontario Corporation
with the authority to transfer the property; that no share so the
-7-
Vendor corporation allow a shareholder, a director or their
respective spouses the right to possession of any portion of the
subject property;
(b)
13.
(iv)
such other assurances and documents as the Purchaser may
reasonably require of the Vendor in a timely fashion prior to Closing
to be delivered at Closing, for more perfectly and absolutely
assigning, transferring and vesting in the Purchaser title to the
Property free and clear of any mortgage, lien, charge or
encumbrance including a declaration of possession; and
(v)
an Undertaking from the Vendor to re-adjust items on the
Statement of Adjustments or inadvertently omitted therefrom, if
necessary, following and within twelve (12) months after Closing;
On the Closing, the Purchaser shall deliver to the Vendor the following
(and all prepared at the Purchaser's expense);
(i)
a certified cheque or bank draft in an amount equal to the adjusted
balance of the Purchase Price; and
(ii)
an Undertaking from the Purchaser to re-adjust items on the
Statement of Adjustments or inadvertently omitted therefrom, if
necessary, following and within twelve (12) months after Closing.
CLOSING
The purchase herein shall be completed by no later than 6 p.m. on September
30, 2010 (the "Closing" or "Closing Date"). Upon completion, vacant possession of the
property shall be given to the Purchaser.
14.
TENDER
Any tender of documents or money may be made upon either party by tender on
their respective solicitors and money may be tendered by cash or certified cheque.
15.
NOTICE
Any notice required to be given pursuant to this Offer to Purchase shall be
sufficiently given if served personally or delivered by courier or by facsimile and in the
case of the Purchaser addressed to it at:
-8-
County of Dufferin
51 Zina Street
Orangeville, Ontario
L9W 1E5
Attention:
Facsimile:
Michael Giles, Chief Building Official,
519-941-4565
and in the case of the Vendor to it at:
2199277 Ontario Limited
c/o Stonebridge Realty Advisors Inc.
8400 Jane Street
Bldg “D”, Suite 200
Concord, Ontario
L4K 4L8
Either party may at any time give notice in writing to the other of any change of address
of the party giving such notice, and from and after the giving of such notice the address
herein specified shall be deemed to be the address of such party for the giving of
notices herein. The word "notice" in this paragraph shall be deemed to include request,
statement and other writing in this Offer provided or permitted to be given by the Vendor
to the Purchaser or by the Purchaser to the Vendor.
16.
INCOME TAX ACT
On closing the purchase herein the Vendor shall deliver to the Purchaser:
17.
(a)
evidence satisfactory to the Purchaser establishing the Vendor as a
resident in Canada for the purposes of the Income Tax Act (Canada); or
(b)
a certificate of the Minister of National Revenue issued to the Vendor and
Purchaser pursuant to Section 116(2) of the Income Tax Act (Canada).
COMMISSION
The Vendor covenants and agrees with the Purchaser that the Vendor shall be
responsible for and shall pay any real estate agent's commission payable with respect
to this transaction.
18.
VACANT POSSESSION
The Vendor covenants to deliver vacant possession of the Property on Closing.
-9-
19.
TIME OF THE ESSENCE
Time in all respects shall be of the essence hereof.
20.
NON-BUSINESS DAY
In the event that any date established by or in accordance with this agreement or
any date of termination for a period of time set forth or referred to in this agreement
shall fall upon a non-business day (Saturday, Sunday or a holiday), then such date shall
be deemed to be the next following business day.
21.
FACSIMILE TRANSMISSION
This agreement and any amendments, counter offers, waivers or other notices
relating to this agreement may be made or given by the execution of a facsimile copy of
same and/or by facsimile transmission of same.
22.
GOODS AND SERVICES TAX
The Purchaser and Vendor agree that the sale of the property is subject to
Goods and Services Tax (GST) or Harmonized Sales Tax (HST) and that such tax shall
be in addition to the Purchase price. The Purchaser agrees and confirms that it will be
at the time of Closing a registrant under Part IX of the Excise Tax Act (Canada) (“GST
Legislation”) for GST/HST purposes and that it will provide the Vendor with its
registration number prior to Closing. The Vendor and the Purchaser acknowledge that
the purchase by the Purchaser of the Property is governed by the provisions of Sections
221(2)(b) and 228(4)(a) of the GST Legislation. Accordingly, the Vendor has no
obligation to collect GST/HST and the Purchaser shall self-assess the GST/HST owing
in respect of the transaction contemplated by this agreement.
- 10 -
23.
BINDING EFFECT
The agreement constituted by this Offer and its acceptance shall enure to the benefit
of and be binding upon the parties hereto and their respective successors and permitted
assigns.
DATED at
, this day of September, 2010.
2199277 Ontario Limited
Per:
Name:
Title:
Per:
Name:
Title:
The undersigned hereby accepts the above offer and its terms, covenants and
conditions and agrees to and with the above named Vendor to duly carry out same on
the terms and conditions above mentioned.
DATED at Orangeville, Ontario, this 14th day of October, 2010.
THE CORPORATION OF THE COUNTY OF
DUFFERIN
Per:
Name:
Title:
Per:
Name:
Title:
SCHEDULE "A"
PIN: 34008-0224 (LT)
Lot 131, Plan 100, Town of Orangeville
Legal*3678904.1
SCHEDULE "B"
Legal*3678904.1
BY-LAW NUMBER 2010-xx
A BY-LAW TO CONFIRM THE
PROCEEDINGS OF THE COUNCIL OF
THE CORPORATION OF THE COUNTY
OF DUFFERIN AT ITS MEETING HELD
ON OCTOBER 14, 2010.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipality shall be exercised by its Council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE
CORPORATION OF THE COUNTY OF DUFFERIN ENACTS AS FOLLOWS:
1. All actions of the Council of the Corporation of the County of Dufferin at its
meeting held on October 14, 2010 in respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of
natural person powers, are hereby adopted, ratified and confirmed as if each
report, motion, resolution or other action was adopted, ratified and
confirmed by its separate by-law.
2. The Warden of the Council and the proper officers of the Corporation of the
County of Dufferin are hereby authorized and directed to do all things
necessary to give effect to the said action, to obtain approvals where required
and except where otherwise provided, to execute all documents necessary in
that behalf.
READ a first, second and third time and finally
passed this 14th day of October, 2010.
_______________________
Pam Hillock, Clerk

Whereas - Dufferin County

Transcription

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