Item 25

Agenda Item #: VC-1116342130292-A
Page 1 of 2
June 2, 2005
[ ] Ordinance
Item 25 AGENDA ITEM
[ ] Resolution
[ ] Budget Resolution
[ X ] Other
Department: Growth and Resource Management
File Number: VC-1116342130292-A
Division: Administrative Services
Subject: ECHO Grant 04-19, Bethune-Cookman College Performing Arts Center,
reallocation of grant fund
Account Number(s): ECHO Grants In Aid 160-200-1004-8000 for $500,000.00
Total Item Budget: $500,000.00
Staff Contact(s): Margaret Hodge Phone: 386-740-5210 ext. 2009
Summary/Highlights:
On March 18, 2004, County Council awarded a grant in the amount of $500,000 to the
Bethune-Cookman College Performing Arts Center (PAC). The grant and cash match
funds were to be used to purchase equipment for the Center in order to enhance the
public experience during performances.
On May 11, 2005, the County received a letter dated May 9, 2005 from the Director of
the Performing Arts Center (Attachment/15 pages). The letter includes attachments that
demonstrate that all of the originally awarded items remain in the project scope except
the “Outdoor Sign“. The grantee explained during an ECHO Advisory Committee
meeting May 11, 2005, that the outdoor sign only added to the “glut of signs“ in the area
and that their existing electronic marquis sign was highly visible. Further the Director
Recommended Motion:
Approve the reallocation of the grant funds to include purchase of the Enhanced
Speaker System. Grant Award 04-19 remains $500,000.00
Montye Beamer
Director
Growth and Resource
OMB
Legal
Betty Holness
County Manager's Office
Management
Approved as to
Budget Requirements
Council Action:
[]
[]
[]
[]
Approved as to
Form and Legality
Approved Agenda Item
For:
June 2, 2005
Modification:
Approved as Recommended
Approved With Modifications
Disapproved
Continued Date:
http://enn.co.volusia.fl.us/electronicagen/agendaitemprint2.asp
5/25/2005
Agenda Item #: VC-1116342130292-A
Page 2 of 2
Summary/Highlights Continued:
explained that after more intensive consultation with vendors regarding the other items
of the project, a more appropriate design of the gallery and video systems resulted in a
reduction in the funds required for the art gallery system and an increase in the funds
required for the video/monitor system. The actual bids resulted in $149,020.14 of grant
funds and $16,480.65 of match funds available for reallocation. The Performing Arts
Center Director requests in the letter that the additional grant funds be used to purchase
an enhanced speaker/sound system. The Center currently leases this type of equipment
for performances as needed. The total cost for the system is $170,960.00 (ECHO
$149,020.14 and $21,939.86 cash match)
ECHO policy published in the 2005 ECHO Guide, page 13, Changes in Project Scope or
Venue, states: “County staff may approve changes that do not change the intent of the
grant agreement or scope of the project. The County Council must approve major
changes, which change the intended use or central design of a facility, after review and
recommendation by County staff or by the ECHO Advisory Committee, whichever is
required“.
On May 11, 2005, County staff brought the grantee's request to the ECHO Advisory
Committee for review and recommendation. The Committee voted unanimously to
approve the use of the grant for the additional items and to forward their
recommendation to the County Council for final approval. Further,while the ECHO
Advisory Committee expressed appreciation for the grantee's prudent actions, they
clearly affirmed that they expect precise budgets in ECHO applications and that their
decision to recommend reallocation of the funds rather than make the funds available for
upcoming grant cycles should not be seen as standard policy.
http://enn.co.volusia.fl.us/electronicagen/agendaitemprint2.asp
5/25/2005
c~
-un
no longerbelievethat it is necessaryto proceedwith this portion of the grant. Thereis a
glut of signagealong our area
640Dr. MaryMdeod BethuneBlvd. DaytonaBeach,FL. 32114-3099
Dicect Line: 386-481-2700 Fax 386-481-2701
.
www.bethune.cookman.edu
glut and not provide any commensurate benefit to patrons.
that
to
add
only
would
signage
proposed
we
Center,
Arts
Performing
Cookman
Bethune
reading:
6-
by
12-foot
its
with
place
in
is
it
that
Now
completed.
street
large
the
proposal,
the
preparing
were
we
When
-
$0)
to
video
major
three
had
have
We
sufficient.
nearly
not
was
equipment
required
the
of
cost
estimated
the
that
recognize
now
we
to $201,058)
the
and
ofUS92
top
been
yet
contracting
($36,400
on
sign
not
($48,000
consistent,
remained
Project
large
had
Sign
electrical
and
Video
and
3
Outside
2.
sign
marquis
floor.
third
the
on
alcoves
balcony
east
and
west
the
on
each
feet
linear
90
and
landings,
linear
100
area,
lobby
entrance
the
of
feet
linear
458
cover
will
gallery
the
indicate,
2A
fabric-
use
to
decided
we
Also,
themselves.
lights
track
the
of
cost
the
and
contracting
electrical
of
cost
the
over-estimated
also
We
art.
display
to
places
appropriate
not
were
example,
for
stairwells,
that
concluded
we
area,
this
in
experts
with
analysis
design
extensive
more
through
going
After
lobby.
the
in
wall
every
on
art
envisioned
we
proposal,
our
submitted
first
we
When
-
$86,890)
to
($344,300
Gallery
Art
1
screen
foot
projects:
proposed
the
of
each
to
tied
are
explanations
following
The
1).
Attachment
(see
budget
original
the
from
changes
the
explain
to
written
is
letter
This
32714
FL
DeLand,
Avenue,
Indiana
W.
123
200
Room
Management,
Resource
&
Growth
usia
Vol
of
County
Hodge
Schnebly
Margaret
Mrs.
2005
9,
May
Division of Hwnanities
ECHOProgram Coordinator
Re: Budget revision request for grant # 04-19
Dear Mrs. Hodge:
covered plywood panel to hang and display (for increased flexibility in display), which
proved to be far less expensive than a wire-based hanging system. As Attachment 2 and
feet on the secondfloor front hallway that overlooks the lobby and on two 30-foot
- While the basicscopeof this project has
companies present separatedesigns and have greatly enhancedthe capabilities and longterm utility of the video system. Attachment 3 is the one of the video proposals, and
Attachments 4 and 5 are maps of the proposed project.
to
original
the
occasions
under
many
on
slightly
it
in
used
came
have
shell
we
The
November,
last
in
installed
was
it
Since
budget.
4. Acoustic Shell ($175,000 to $169,433)
-
COLLEGE
,~~~~~-(OOKMAN
Division of Hwnanities
the great delight of both performers and patrons.
following
the
for
funds
remaining
the
use
to
like
would
we
explains,
budget
attached
the
As
match.
The proposedadjustmentsin the original applicationbudgetstatedaboveanddemonstratedin
Attachment1, resultedin $149,020.14of unassignedECHOgrant funds anda balanceof
$16,480.65in unassignedmatchfunds. I haveincludeda revisedbudgetsectionat the bottom of
Attachment1, which detailsour proposeduseof all unassignedfunds. I alsohaveattached
documentationsupportingthe proposedexpenditure(Attachment6). You will notethat the cost
is $170,960,so the additionalfunds(approximately$5,459.21)will be borneby the collegeas
project:
1
Enhance
sound
system
($21,939.86
ECHO)- While adequatefor
match/$149,420.14
equalization equipment. The return on investment would be met within three years of
presenting major events.
Thankyou in advancefor consideringour revisedbudgetandproposaJ
Sincerely,
~
~
Rob Rothman
Bethune
McLeod
Mary
Director
Performing
Arts Center
c~
un
-
Ii)
640Dr. Mary Md..eodBethuneBlvd. . DaytonaBeach,FL. 32114-3099
Direct
Line: 386-481-2700
.
Fax 386-481-2701
www.bethune.cookman.edu
and
The
event
each
major
systems.
amplifiers
speakers,
sound
for
6,000
to
more
include
supplemental
$3,000
renting
spend
would
6)
in
to
had
example)
have
for
we
Attachment
(See
Dance,
the
deficiency,
of
this
Lord
of
enhancements
King,
proposed
(BB
Because
speaking engagements, the hall's sound system is inadequate for major productions.
CO)
"":
a..
"2
4'
u
m
~
'0
~
C
't:
cu
.c
(.)
';
4'
ATTACHMENT2A
LINEAR
3D-foot landings
2nd Floor Center Lobby
Balcony Alcoves
32
100
45
124
124
2
120
Lobby corners
Lobby center floor
2
1
2
90
lobby
2
lower
62
62
60
90
2
Right
lobby
1
Left lower
Egr
QI.Y
FLOOR
TOTAL
ABgA
LOBBY
64
100
90
712 linear feet
Attachment
5021STEPPA VENUE
JACKSONVILLE,FL 32216
PHONE: 9~737.3511 - EM:: 9~737-8553
Tallahassee
&
Gainesville
Locations:
Offices
Additional
~
Communications
Jacksonville: Sound
3
STATE CERTIFIED ALARM CONTRACTORS: FLORIDA # EFOOO1256/GEORGIA # L VU405400
Website:
Jacksonvillesound.com
E-mail:
bwri2htrroiacksonvillesound.co[IJ
March 21, 2005
BL
MEDIA DISTRIBUTION& CONTROLSYSTEM
BETHUNECOOKMANFINE ARTS CENTER
To Whom It May Concern:
the
for
media
provide
will
originated
system
locally
and
proposed
CATV
The
of
Center.
control
Arts
and
Fine
display,
your
for
cabling).
6
below,
outlined
facility.
Category
as
(via
the
throughout
distribution
SYSTEM,
We appreciate this opportunity to submit the following proposal for a MEDIA DISTRIBUTION
EQUIPMENTLIST
I.
IN-HOUSE VIDEO ORIGINA TION
The proposed system will utilize one (1) Sony 2/3" 3-CCD DVCAM, providing 4:3 or 16:9
aspect ration selection, for an in-house program source. The camera's output will be
availableat all proposeddisplaydevises.
(1)
3-CCDDVCAM
Sony model
DSR-570WS
equipped
with the
following:
20:1
Zoom
Lens
Fujinon model A20x8.6
lOX modellA-60 with CA-4XlR 10-foot Power
5.6"TFT Color Monitor
VariZoom model VZ- TFT-CB
BRM
60 Watt AC PowerSupply
Cable
Tripodwith Video Head
Bogen Imaging model 515 Tripod with 516 Pro
Video Head
Wall Plate
Extron AAP series equipped with three (3) BNC
Y-R,
Y-B,
Y input
Cabling.connectors& miscellaneoushardwarerequiredfor systeminstallation.
~
(Lot)
bulkhead connectors for
$29,772.00
PRICE:
TOTAL
One (1) 20-footcomponentvideobreak-outcable will be provided.
Attachment
Page
3
2
II. LCD PROJECTION& DISPLAY SYSTEM
within protective enclosures for both noise dampening and security.
projectors
mounted
be
lumen
will
ANSI
projectors
10,000
The
Eiki
(2)
two
screens.
utilize
will
projection
system
motorized
projection
Draper
proposed
associated
and
a
The
The LCD projection and display system outlined below provides a choice of there projection
options: a. two (2) proscenium wall side mounted display screens and associated balcony
projectors; b. one (1) centrally mounted proscenium wall display and associated balcony
projector; c. one (1) stage rear projection screen and associated projector.
Both the projectors
and motorized screen will be remotely controlled via the proposed Crestron color touch-
model LC-XT3 equipped with the following:
-
Eiki
6.22-8. T Zoom Lens
TP RGBHV/RS-232 Rcvr.
Eiki modetAH-21091
ExtronmodelMTP R 15HDRS
Projector
Custom
Protector
MOTORIZEDSCREEN
manufactured
Trans.
Extron model DA2
-
Amplifier
x 144"W)
installation
system
for
hardware
miscellaneous
&
connectors
10S"H
Extran model DVS204
required
Distribution
RGBHV/RS-232
TP
RGBHV
Area:
~
(Lot)
(Viewing
Extran model MTP T 15HD RS
Projector Image Scaler
Cabling,
'1)
enclosure
Draper model 101179 Tab-tensioned
"PREMIER- Screen with M1300 (matt white)
Surface and l VC-llllow-voltage Control
Interface
(2)
projector
RBGHV
(2)
PROJECTOR
(2)
control.
MULTIMEDIA
screen
Eiki
(1)
one
10,000
$70,095.00
PRICE:
utilize
motorizedprojectionscreens. The
will
~roposed .
system
b
projection
TOTAL
Both of the proposedprojectorswi/Idisplaythe same image.
ANSI
,
.
and
projector and
both noise dampening and security.
i controlled
color touch-
screencontrol.
(1)
MULTIMEDIA
~-XT3equipped with the following
6.22-8.7- Zoom Lens
TP RGBHV/RS-232Rcvr.
AH-21 091
R 15HDRS
Projector Protector
J projector
(1)
.PREMIER-
enclosure
101179Tab-tensioned
with M1300(matt white)
10S"H x
(1)
;-232 Trans
Extronmodel MTP T 15HDRS
144"W)
Attachment
3
Page 3
r
~
(1)
(Lot)
Add;
and
~ctor
lumen
ANSI
10,000
Eiki
(1)
SCREEN"'{)S"'-$4;eO~
one
PER
system
utilize
pr~posed projection
c.
will
~/TIONAL
,
rear projection motorized screen.
Both
.
via the proposed Crestron color touch-screen
be
(1)
-
Eiki
model
LC-XT3
will
with the following
Zoom
PROJECTOR
screen
Extran model
RSSEa(withcable
15HD
232 Rcvr.
TPI
skew
1.) MOTORIZED
I C "ELECTRISCREEN"
- Area: 21-ft H x 28-ft W Tab-
Stewart
(Approx.
with
Low-voltage
Control
Interface.
1}
Projector Image Scaler
model
(Lot) Cabling
150.,
RS
15HD
T
MTP
model
Trans.
RGBHV/RS-232
:11
TP
surface will be "Filmscreen
DVS204
required for system installation.
1/1. LOBBY PROGRAM& CATV DISPLAY SYSTEM
The lobbydisplaysystemwill consistof seven {5} wall mounted42- LCD displays. The
displayswill be equippedto utilizeeither NTCScompositevideo or RBGHVvideo sources.
The plasma displays will be remotely controllable via a color touch-screen control - preset
event scheduling will be available.
(5)
42- LCD DISPLAY
L G Commercialmodel L4200Aequippedwith
the following:
Attachment
Page 4
Wall Mount
model P RO-2155 (Flat Wall Mount) or
Chief
Bracket
Extronmodel MTP R 15HDA
-
Research
TP RGBHVTransmitter
MTPT 15HDA with MPT DAB1-tn
x 8-0ut
8-PortTP RF & ControlHub
Lynx model 040-0090
installation
system
$52,137.00
hardware
PRICE:
TOTAL
miscellaneous
&
connectors
Cabling,
for
Extran model DVS204
:1) Projector Image Scaler
(Lot)
Amplifier
Distribution
required
~1)
mode11CC2-VDC
lynx model 040-0074
-
Interface
Control
&
Contemporary
Extron
(1)
RF
TP
RS232Control InterfacewI Tuner -
model
Receiver
RGBHV
TP
PWS-2155 (Pivot Wall Mount)
IV. CRT PROGRAM& CATV DISPLAYSYSTEM
the
with
equipped
Zenith model H27E46DT
TV
278
(7)
COLOR
The CRT display system will consist of seven (7) wall mounted 27" Color TVs. The TVs wiif
be remotely
controllable
- preset event scheduling will be available.
following:
Contemporary
Lynx model
Wall
Bretford model TVW27T -BK
Control
Mount
Bracket
$15,758.00
PRICE:
TOTAL
(Lot)
Cabling,connectors& miscellaneoushardwarerequiredfor system installation.
STAGEMANAGER'SDISPLAY SYSTEM
RU-15LA70C
model
Commercial
L
(1) 158COLOR LCD TV
G
The display will consist of one (1) 158 LCD 1V
equipped
installation
system
for
required
$1,882.00
hardware
PRICE:
TOTAL
miscellaneous
Interface
Lynx model040-0074
&
Control
&
RF
connectors
Cabling.
CAT-8
with the following:
(Lot)
v.
Research
040-0074
Lynx model 040-0090
8-PortTP RF & Control Hub
(1)
modellCC 1-ZS2
Interface
TP RF & ControlInterface
MSmartCardM
VI. AUDIO & VISUAL DISTRIBUTION/CONTROL SYSTEM
The audio & visual distribution/control system will be located within a Middle Atlantic model
DWR-35-22
wall mounted rack - blank panels, cable management, AC power distribution,
3
Attachment
Page
3
5
and miscellaneoushardwarewill be providedas required. Equipmentprovidedwill consistof
RT
C2NET-2
with
Controller
SX1120
AV2
Crestron
:1) SYSTEM CONTROLLER
model
AC POWER CONDITIONER
model
(1)
following:
SurgeX
the
NetworkInterface& C2COM-2Dual RS-232
ExpansionCard
(1)
Plasma& CRT Controller
Contemporary
(1)
DVD PLAYER
Marantz model PMD930 (RS-232 control)
(1}
D-VHS
JVC model HM-DH40000U
(1)
AUDIO
RRECORDER/PLAYER
Extron model CrossPoint 300 84HVA
V-R. V-B. V VIDEO PROCESSOR -
Kramermodel FC-4040
Blonder-Tongue AM-40-550B equipped with
OPT -2 (BNCVideo Input) & OPT-9 (6000. Audio
MODULATOR
,1)
&VIDEOSWITCHER
AV
~1)
Research model ICE-HE
(supplied with one copy of uiCCommander
Control & Scheduling Software" for Windows)
-
FilTER
:1) CHANNEL
ELIMINATION
Input)
Blonder-Tongue
modelCEF and one (1)
ContemporaryResearchmodel NF (74.7 MHz
Notch
-
AMPLIFIER
COMBINER
Blonder-Tongue modelOC-8d
BROADBAND
(1)
PASSIVE
CATV
(1)
Filter)
Blonder-Tongue BIDA 100A-30
$21,550.00
PRICE:
TOTAL
(Lot)
Cabling,connectors& miscellaneoushardwarerequiredfor system installation
VII. WIRELESS TOUCHSCREEN CONTROLLER
A 10.5"WiFi TabletTouchpanelwill be providedfor systemcontrol- controlfunctionscan be
availableto authorizednetworkconnectedPCs. Equipmentprovidedwill consistof the
following:
(1) 10.48lCD TOUCHPANEl
Crestron
model
TPMC-10
with
TPMC-10-DS
Omni-directional
Wall
Mounted
ANT24-O800
D-Link model DWL-2100AP
POINT
ACCESS
b
:1) 802.11
with
Docking Station
Antenna
&
$4,219.00
PRICE:
TOTAL
ANT24-CB06NAntennaExtensionCable
VII/. SYSTEM PROGRAMMING & OWNER INSTRUCTION
Attachment
3
Page 6
Sound
Jacksonville
by
provided
be
will
programming
system
Initial
& Communications. Inc.
Programming cost does include the cost for one (1) modification of the system's initial
$5,645.00
PRICE:
TOTAL
program,within 30-daysof systemacceptanceby Owner. Two (2) on-site instructionperiods
of four (4) hourseach are includedfor instructionof Owner'spersonnel.
PRICINGINCLUDES:
Supplyand installationof all JSC suppliedequipmentand associatedcabling.
2
Three (3) bound copies of system operation and maintenance
drawings.
manuals with as-built shop
and/or
cost
3. Proposed equipment is warranted against defects in equipment of labor for a period of
one (1) year followingthe date of Owneracceptance(does not includethe
replacement of projector bulbs).
PRICINGDOESNOT INCLUDE:
1 The supplyand installationof 120V
power.
2. Supply and installation of standard electrical boxes, conduit/wireway,
AC
3
4.
5.
and associated
items.
Fire-wall penetrations/sleeves and sealing.
Structural modifications, painting and patching.
Performance bond (can be provided for an additional cost).
Following your review of this proposal, please do not hesitate to give us a call if you have any
questions.
Respectfully.
BY:
ACCEPTED
Dennis Hunter
Sales Representative
TERMS: Quotation is based on acceptance within 90 days of the above date. Monthly biHings rendered based on work in
contrad
any
to
deny
documents.
right
and
the
contr8ds
AlA
reserves
Inc.
standard
with
Coovnunications.
compliance
&
full
in
Sound
be
not
it
Jacksonvile
ahouki
payment.
quotation
total
this
of
from
recei~
result
until
may
whid1
above
place on the 25th of the month. Jacksonville Soundshall havethe right to stopwork for nonpaymentwithinterms upon 10
days writtennotification.JacksonvilleSoundshallhave title to and the rightto possessionof the equipment as outlined
MONTH.
PAYMENT FOR COMPLETED WORK DURING THE MONTH WILL BE DUE ON THE 10TH OF THE FOLLOWING
Touchscreen
Instruction
System
Display
Owner
Distribution/Control
Manager's
&
Wireless
Visual
&
Audio
Stage
Programming
Wireless
System
Display
CATV
&
Program
CRT
System
Display
CATV
&
Program
Lobby
System
Display
&
Projection
LCD
AMOUNT
DESCRIPTION
Attachment
Page 7
In-House Video Origination
System
Controller
$
$
$
$
$
$
$
$
$
29,772
70,095
52,137
15,758
1,882
21,550
4,219
5,645
201,058
3
~
Attachment
4
C
Star
I
IIII
OutsideStairs To 2nd, Floor
Dressing
Dock
BanquetRoom
,
.
,
,
,
,
,
,
,
~
..
~
.
.
,
Rm.
Boiler
~.
Elevato~
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.
East Entrance
.
.
.
.
.
.
.
..
.
..
.
,
,
,.
WestEntrance'
.
.
.
.
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f
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.
,
.
.
...
...
.
PresidentWing
Main Seating
Camera
Balcony
Level
Balcony Levet.
..
.
J.
Balcony
Seating
Lobby
Screen
-..'
.."."
" c
"c
Lobby
Screen
" ~
Lobby
Main Entrance
PRELIMINARY
DRAFT
Level
Stystem
Orchestra
&
Distribution
Lobby
Main
Media
---
East
~
.
.
.
.
~
DRAFT
PRELIMINARY
-
IN
TV
CAMERA
LOCATIONS
HOUSE
Outside Stairs To 2nd, Floor
r
5
Rooms
Dressing
2
#
#1
-.-
ale
Attachment
TV's
!torus
em
I villi
Star
Office
&
TV
Security
Dock
PresidentWing
TV
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Rm.
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Q~---
.
.
.
.
.
.
.
.
.
.
.
.
West EntranC6
.
TV
..
.
TV
.
.
.
.
.
Admin.
..
..
..
..
..
Main Seating
.
..~ast
.
..
'-
.
--
Balcony
Seating
--
Lobby
.
,
.
EQUIPMENT
....
Main Entrance
.....
.
.
.
.
President's
Entrance
.
.
.
.
.
.
.
.
.
.
.
----
Elevato~
Office
.
.
.
.
.
.
.
I
.
.
Office
East
6
ACHMENT
TT
A
... ..
..
PRODUCTION SERVICE GROUP INC.
821 ANTIGUA ROAD
JACKSONVILLE, FLORIDA 32216
904-448-5990
* 904-710-4070
904-727--)882Fax
QUOTE
CENTER
ARTS
PERFORMING
BETHUNE
PURCHASE
QUOTE
EVENT:
FOR
MARY
CUSTOMER:
MCLEOD
ROBROTHMAN
A'rI'ENTION:
!ill:
!!EM
6
12
2
64
64
4
4
12
2
2
EY X LINE SUBS
XLC EV LINE ARRAY CABINETS
FLYGRrns
STRAPS
HINGES
IS" SPACERACKS
PANEIB
EY P3(XX)RL
9340EQ
9344EQ
PER ITEM RATE
2400.00
2750.00
2~.00
CARD
OVER
2"
X
WIX
15"
AMP
WEDGES
MONnOR
6
X
24
X-ARRAY
3400.00
3400.00
22500.00
1650.00
1350.00
TOTAL COST
PURCHASE AGREED TO AND ACCEPTED BY:
Production Service Group:
Ken P. KJeinecke,
Owner
Signature:
Date:
Purchaser/Client:
Signature of Responsible Party:
THANK YOU
COST
$14400.00
$33(XX).00
$ 3200.00
$ 41flJ.00
$11200.00
S 2600.00
$ 2400.00
$31200.00
$ 6800.00
$ 6800.00
$22500.00
$16500.00
$16200.00
1~.00
65.00
175.00
650.00
~.oo
Mll>ASSIENAMONllORCONSOLE
10
12
TOTAL
Production Senice Group will supply the follo,,'in2 items. If any additional requirements are neededor if
you have any questionspleasecall Ken Kleinecke.
Date:
$170960.00