Regulations - University of Technology, Mauritius

Transcription

Regulations
October 2013
Quality Assurance Unit
Office of the Director General
La Tour Koenig
Pointe-aux-Sables
Republic of Mauritius
Tel: (230) 207 5250
Fax: (230) 234 6727
MODIFICATION HISTORY OF UTM REGULATIONS
REVISION
DATE
REVISION DESCRIPTION
v1.0
February 2001
v1.1
May 2002
v1.2
November 2003
v1.3
December 2003
v1.4
April 2008
Set of Regulations Approved
Major additions to Regulations for award of Certificate, Diploma,
Undergraduate and Postgraduate Degrees
Amendments on the Exemption Policy
Amendments on Maximum Duration of Studies for FT and PT Diploma,
First degree and Taught Master Degree programmes
Amendments on Regulations for failed resits
Full review of Regulations
v2.0
December 2009
Addition of “Regulations on Anti-Plagiarism”
Minor Amendments to Regulations:
v2.1
August 2010
Definition of Moderator, External Examiner and corresponding
changes to ‘Regulations for the conduct of University Examinations
and other forms of assessment on taught programmes’.
Merging of the Policy Paper “Establishment of a Research Degrees
Committee” with the “Regulation for MPhil and PhD Research
Degrees”
v3.0
February 2012
Introduction of New and Update on Existing Regulations
V4.0
October 2013
Introduction of New and Update on Existing Regulations
© University of Technology, Mauritius, 2013
All Rights Reserved
The copyright in this document is vested in the University of Technology, Mauritius. The document must
not be reproduced by any means, in whole or in part, except with the prior written permission of the
University of Technology, Mauritius.
Information contained in this document is believed to be accurate at the time of publication, but no liability
whatsoever can be accepted by the University of Technology, Mauritius arising out of any use made of this
information.
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REGULATIONS
Page
1.
Glossary
1
2.
Admission Regulations
4
3.
General Regulations for Students
8
4.
Regulations for Certificates
16
5.
Regulations for Diplomas
19
6.
Regulations for First Degrees
22
7.
Regulations for Master’s, Postgraduate Diplomas and Post-Graduate
Certificates on Taught Programmes
26
8.
Regulations for MPhil and PhD Research Degrees
29
9.
Regulations for MBBS Programmes
41
10.
Regulations for Postgraduate Medical Programmes
55
11.
Regulations for the Conduct of University Examinations and other Forms of
Assessment on Taught Programmes
66
12.
Regulations for Disciplinary Committee
73
13.
Regulations for Academic Appeals
77
14.
Regulations on the Use of the UTM Resource Centre
79
15.
Regulations for the use of ICT Facilities
85
16.
Regulations on Intellectual Property Rights
87
17.
Regulations on Anti Plagiarism
89
IMPORTANT NOTE:
The set of Regulations has to be read in conjunction with the ‘Addendum to UTM Regulations’
which contains other changes brought to this document. This addendum is available on the
University’s website.
Glossary
Academic Council
Principal Academic Body of the University chaired by the Director General that
controls and regulates all academic activities under the aegis of Board of
Governors.
Academic Year
The Academic Year is made up of two semesters. It normally starts at
beginning of mid August/September to end in June/July of the following year.
For some programmes, the Academic Year may start in March to February of
the following year. Under certain circumstances the Academic Year may be
specified by the Academic Council.
The Academic Year normally coincides with the Academic level for full time
programmes only.
APEL
Acronym for “Accreditation of Prior Experiential Learning” and applied for
admission purposes. Procedure whereby recognition is given to a candidate’s
learning and practical experience, deemed to make him/her eligible for a
programme, in lieu of the normal academic requirements for same
APL
Acronym for “Accreditation of Prior Learning” and applied for admission
purposes. Procedure whereby recognition is given to a candidate’s academic
qualifications other than those normally required for a programme and deemed
to be satisfactory alternatives for same.
Appeal
A student not satisfied with his/her results at an examination may make an
appeal to the Registrar for a remarking of his/her paper/s against payment of a
fee as determined by the University.
Assessment
Procedure by which a student’s performance in a module is evaluated and it is
made up of continuous assessment and examination.
Assignment
Work assigned as part of a student’s programme of study and is normally
counted in his/her assessment.
Attachment
Period during which a student may be posted in a workplace or in another
institution as part of his/her programme of study and normally intended to give
him/her practical experience. It may also count in the continuous assessment.
Board
Examiners
Continuous
Assessment
of
Committee chaired by the Head of School and made up of the examiners of a
programme to consider results and make recommendations thereof to the
School Board.
Assignments, projects, class tests, presentations, attachments, practicals
given as part of the overall assessment of the module, generally counting for
30% of the total marks, unless otherwise stated.
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Convocation
Official ceremony during which certificates, diplomas, degrees and
postgraduate degrees are awarded to students. Honorary degrees may also
be awarded.
Core module
Compulsory module that must be taken by all students in a particular
programme and must be passed for obtention of the award.
Coursework
Coursework means assignment, project, class test, presentation, practical and
any other item as may be prescribed by the School.
Academic unit measuring 15 hours of learning.
Credit
An award is based on the basis of a specified number of credits, for example
108 credits earn a degree.
A module is worth 3 credits and a dissertation 9 credits, unless stated
otherwise.
Disciplinary
Committee
Committee chaired by a member of the Academic Council to look into
complaints about students and to make recommendations thereon to the
Academic Council.
Dissertation
Research-based long essay normally counting towards the award of a diploma,
degree or postgraduate degree.
Elective
A module which a student freely chooses from a prescribed set. The number
of electives a student has to take may vary from programme to programme.
The elective may be worth 3 credits or 6 credits or as specifically prescribed by
the Academic Council.
Exemption
Dispensation granted to a student with respect to a module/part of a
programme deemed by the Academic Council to have already been fulfilled
and counting towards the award.
External Examiner
A person, external to UTM, appointed for examining the submission of a
candidate for an MPhil/PhD Degree.
Head of Resource
Centre
Librarian
Interruption
studies
Level
of
Period during which a student is allowed to temporarily discontinue his studies
on grounds approved by Academic Council.
Programmes of study are organised in levels 1, 2, 3 and 4 (if applicable) for
undergraduate programmes and level M for taught postgraduate programmes.
A level is constituted of a number of modules spread across 2 semesters for
2
full-time students and normally 3 semesters for part-time students.
Merit-based
scholarship
Moderator
Module
Scholarship awarded by the UTM to students with outstanding performance
A person, internal or external to UTM, appointed to moderate examination
papers and marked scripts as per established policy.
Unit of study consisting of one or more separate elements (theory/practical
work/coursework/assignment…) forming part of a programme of study.
A module is generally of 45 hours duration and represents three credits.
A programme is generally made up of core modules and electives.
Need–based
scholarship
Scholarship awarded by the UTM to assist meritorious students in need of
financial support
Placement
Period during which a student is attached to a place of work for practical
training as part of his/her programme and counting towards an award, unless
stated otherwise.
Programme
Denotes a course of study as approved by Academic Council.
Project
A piece of work, usually research-based, counting towards an award.
Resit
Re-examination of a failed module, subject to programme regulations as
prescribed by the UTM Regulations
Repeat
A case where a student is called upon to study at the same level of the
programme in which he/she is called upon to repeat with exemptions as per
UTM’s Regulations before being allowed to proceed to the subsequent level if
applicable.
Semester
Study period of 6 months comprising 15 weeks of lecturing and allied
academic activities followed by an exam break of 1 week and normally 5/6
weeks of examination.
School Board
The academic committee at the level of each School chaired by the Head of
School, which makes recommendations to the Academic Council on matters
pertaining to the School.
Withdrawal
Termination of a student’s registration for a programme on grounds laid down
by Academic Councilor at his/her own request.
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Admission Regulations
1. Principles
Admission of a student to a taught programme of study is subject to the following:
(i) That the student admitted is not under the age of seventeen, unless under
guardianship.
(ii) That the student either meets the general and specific admission requirements for
the programme or is granted special permission by the Academic Council.
2. Admission to Master’s Programmes
The general minimum entry requirement for a Masters programme is:
y
a lower second class Honours degree
y
a recognised Diploma in the relevant field with at least 5 years of work
or
experience.
or
y
an approved professional qualification recognised as being equivalent to an
honours degree
y
other qualifications and/or experience which demonstrate that a candidate
possesses appropriate knowledge and skills at standard acceptable by the
Academic Council
or
Note:
Specific requirements for admission to individual programmes leading to the award of a
Masters degree are provided under programme requirements (see under Programme
Entry Requirements for individual programmes)
3. Admission to programme of study at undergraduate level (certificate/diploma/
degree)
The general minimum requirements for admission to a programme leading to the
award of a certificate/diploma/degree of the University are:
A ‘0’ level Requirements:
Either
(i).
S.C pass with a minimum of three (3) credits obtained at one and same sitting,
inclusive of a credit in English language
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Or
G.C.E ‘O’ level in five (5) subjects with a minimum of Grade C in three (3) subjects
(ii).
and at least Grade E in English at one and same sitting.
Or
(iii).
Three (3) ‘O’ level passes awarded by any other approved examining body deemed
to be equivalent to either (i) or (ii) above
Or
(iv).
any other relevant qualification combining three (3) subjects areas inclusive of
English Language acceptable to the Academic Council as comparable to 3 ‘O’
levels
Or
(v).
The IGCSE with 3 credits
Or
(vi).
Any other qualification inclusive of three (3) different subject areas other than
English Language acceptable to the Academic Council as comparable to 3’O’
levels together with evidence of proficiency in English Language.
Note:
(a) A pass in General Paper of the Higher School Certificate will be acceptable in lieu of
English Language at ‘O’ level.
(b) A pass at subsidiary level of the Higher School Certificate will be acceptable in lieu of a
pass at ‘O’ level in the subject as per (i) and (ii) above
(c) Relevant subjects/combinations of related subjects included in any certificate/diploma
from a Tertiary institution or any technical qualification, as may be approved by
Academic Council as being equivalent or comparable to an ‘O’ level, may be accepted
in lieu of corresponding subjects in (i) or (ii) above.
AND
B
A level requirements
Either
(i).
A minimum of two passes at advanced level awarded by University of Cambridge
Or
(ii).
General Certificate of Education passes at Advanced level in two subjects from
University of London or any other approved Examining body
Or
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(iii).
The French Baccalaureate
Or
(iv).
The International Baccalaureate
Or
(v).
Qualifications awarded by other recognised institutions and approved by Academic
Council as satisfying the minimum requirements for admission
Note 1:
Relevant subjects/combinations of related subjects included in any certificate/diploma
from a tertiary institution or any technical qualification, as may be approved by the
Academic Council as being equivalent or comparable to an ‘A’ level may be accepted
in lieu of corresponding subjects in (i) or (ii) above.
Note 2:
The Head of School may require an applicant for admission to sit for a special
entrance examination
Note 3:
Specific requirements for admission to individual programmes leading to the award of a
certificate/diploma/degree are provided under programme requirements (see under
Programme Requirements for individual programmes)
4. Admission to other Programmes
Candidates for admission to any other programmes of study whether or not leading to
an award shall be required to satisfy such conditions as may be prescribed by the
Academic Council.
5. Assessment and Accreditation of Prior Experiential Learning/Prior Learning
Mature applicants having a strong background of work experience and uncertificated
learning may be assessed for entry to programmes through the Accreditation of Prior
Learning (APL) and the Accreditation of Prior Experiential Learning (APEL).
Responsibility rests with the applicants for making a claim to have acquired knowledge
and skills assessed and for supporting the claim with appropriate evidence. The final
decision will rest with the Academic Council.
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6.
Admission with Academic Credit or Exemption
Students may be admitted to a programme of study with recognition of their prior
learning in two categories, at the discretion of the Academic Council: Admission with
Credit or Admission with Exemption.
(i)
Admission with Credit
Admission with credit is considered by the APL/APEL Committee in cases where
a direct comparison can be made between the student’s prior learning and that
of the programme of study concerned and where the Academic Council approve
such cases.
Students having prior qualifications based on credits accumulated on a given
UTM programme should normally not be admitted on the same programme
except at level 1 with module exemptions.
(ii)
Admission with Exemption
Exemption is given where the Academic Council is satisfied that a student has
suitable prior learning that allows him/her to achieve the aims and objectives of
the programme.
Requests for Module Exemptions are considered by the Exemption Committee
for level 1 and 2 only on any Undergraduate programme, and have to be
submitted within 10 working days of start of a programme.
No module
exemption shall be entertained at the final level of an Undergraduate Programme
and at Master’s level. Exemption shall not be granted on Project / Dissertation.
Applicants granted exemptions on module(s) will have their overall percentage
mark for each Level of study determined only from the number of modules in
which they are examined.
7. Direct Access to Level 2 or Level 3 or Level 4
Students may be eligible to directly access level 2 or level 3 or level 4 provided they
hold qualifications acceptable to APL/APEL Committee except in cases as per 6(i)
above. However, students may be required to enroll to other modules as may be
recommended by the Academic Council.
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General Regulations for Students
1.
Registration
(i)
All full-time and part-time students, both undergraduate and postgraduate, are
required to register at the beginning of each Academic Year of their programme
of study.
The times and procedures for registration are announced by the
University and only with the special permission of the Registrar may a student be
permitted to register other than at the appointed time. Students who do not
register at the appointed time may be required to pay a late registration fee.
(ii)
At the time of registration, all students are required to sign a statement
undertaking that they will conform to the provisions of the Act, Statutes and
Regulations of the University.
(iii) At the time of registration, all students are issued with a UTM Student ID Card
which must be carried at all times and shown upon request. A student who loses
his/her Student ID Card must inform the Police and the Registrar immediately. A
duplicate Student ID Card may be issued on payment of a fee determined by the
Registrar. Students are required to surrender their Student ID Cards when they
cease to be members of the University.
(iv) For the purpose of examinations and other assessments, only the Student ID
Number should be used.
(v)
All students are required to state at the time of registration, their address and
other particulars. Any change in address must be notified in writing immediately
to the Registrar.
Students shall notify the Registrar, of any change in the
information they have provided at registration time.
(vi) Students shall not register concurrently for two programmes at the UTM.
(vii) Students registered with other universities / institutions do same at their own risk.
No concessions whatsoever will be entertained with respect to their obligations
as registered UTM students.
(viii) For reasons of insufficient number enrolled, registration on any first year
programme, whether full-time, part-time or by distance learning may be
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terminated by the University, within two weeks of the start of delivery of the
programme.
(ix) Registered students may be allowed to transfer from one programme to another
within the first three weeks from the start of the programmes concerned, with the
permission of the Registrar. Tuition fees already paid will normally be transferred
to the new programme with the appropriate adjustments/refund. It will be the
responsibility of the student to settle any difference in fees.
(x)
A student who has been allowed an interruption of studies by the Academic
Council remains a registered student of the University to the end of the Academic
year for which he has registered.
(xi) Students, who, after the interruption period, resume their studies at the beginning
of the first or second semester of the next Academic year, shall pay the normal
full annual general fees and student union fees.
(xii) Students who fail to report to the University within four weeks of the start of the
Academic year / semester will have to officially inform the School giving valid
reasons supported by relevant documents. Failure to inform the School may
entail application of relevant regulations.
(xiii) A student who is withdrawn from a programme on the recommendation of the
Academic Council shall be deemed to have terminated his registration with the
University.
(xiv) A student who is requested to repeat a level has to re-register for that level and
pay all applicable fees pending processing of exemptions for which student may
be entitled to refunds.
2.
Fees
(i)
The fee structure is as follows:
Application Fees
(non-refundable)
General Fees payable per annum
(non-refundable)
Tuition Fees payable per semester (refer to (iv) in this section)
Student Union Fees payable per annum
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(non-refundable)
(ii)
A non-refundable application fee as determined by the University is payable by all
upon submission of application forms for a seat at the University.
(iii) Non-refundable annual General Fees and Student Union Fees as determined by
the University must be paid by all students at registration time.
(iv) Either full or 50% of tuition fees, as determined by the University, must be paid at
the beginning of each Semester of the programme. The other 50% must be paid
by the middle of the Semester at a date determined by the University.
(v)
Students, who fail to pay fees due, may not be allowed to sit for any examinations.
However, under no circumstances would results be released and certificates
awarded to such students.
(vi) A student is not permitted to register if he/she is indebted to the University, except,
with the permission of the Registrar.
(vii) No degree or qualification of the University shall be issued to a student who has not
discharged all his/her financial obligations to the University.
(viii) The University reserves the right to alter fees or other charges without notice.
(ix) Tuition fees are not refundable except in special circumstances or a limited number
of grounds which are as follows:
a) A refund of full tuition fees paid is considered for students having for some
reasons made the wrong choice or who realise that they are unable to cope
with the regime of higher studies, provided that the application for refund is
made to the Registrar within the first ten working days of the start of the
programme.
b) A refund of 50% of the full semester tuition fees is considered on Medical,
family or other acceptable grounds if full fees for the semester were actually
paid, provided the request is received before the fifth week of the semester. No
refund will be made if a lesser amount has been paid.
10
c) Refund of fees on a pro-rata basis is considered for exemptions approved by
the academic council.
3.
Maximum duration of studies
(i) The maximum number of years of studies which a student may undertake, on all
taught programmes including Top-Up programmes, and which comprise of all
interruptions of studies, time off for other studies and all other activities is 2 years in
excess of the normal duration for that programme, except for first degrees where
the excess number of years shall be 3.
(ii) Request for interruption of studies will not be entertained during the first level of an
undergraduate programme.
(iii) The number of interruption of studies shall normally be limited to 2 for each student
on a given programme.
(iv) All request must be made at least 4 months before its effective date, otherwise it
may be considered on a case to case basis in urgent circumstances.
4.
Official Communications
(i)
(ii)
General official communications addressed to students may be placed on official
University notice boards in the Schools in which they are based, and/or in the
Common Room, Student Union Office, office of the Student Affairs, or the
University’s website as appropriate.
Individual official communications to students may be:
a). sent by post
or b). handed over to students on campus
or c). collected from designated places in the Schools where they are based.
It is the responsibility of students to ensure that they collect their mail in the School
and to acquaint themselves with the contents of all notices posted on the official notice
boards or the university’s website or the media.
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Notices must not be posted on official notice boards / website without the permission
of the Registrar. The Registrar has the authority to remove unauthorised notices and
notices posted other than on officially designated notice boards.
5.
Absences
(i)
If a student is absent from attendance at lectures / tutorials / seminars / practicals
/ attachments due to illness or other urgent and reasonable causes he / she
should ensure that the Registrar is notified in writing through the Head of School
as soon as possible, giving the reason for his/her absence and stating whether it
is likely to be prolonged. In the case of illness which necessitates an absence of
more than three days he/she must at the same time forward a medical certificate
issued by a State medical practitioner.
(ii)
Prolonged unauthorised non attendance at lectures / tutorials etc may lead to
student being debarred from taking an examination, subject to the attendance
policy in force at the University.
(iii)
Absence from an examination: please refer to Section ‘Regulations for the
Conduct of University Examinations and Other Forms of Assessment on Taught
Programmes’.
6.
Field Courses and other Directed Study
Students may be required from time to time to attend field or practical courses and to
carry out such other reading, study or preparation as may be prescribed as an integral
part of their programme of study, either during term or vacation. Students are also
required to attend such periods of Student Work Placement or other placement as may
be prescribed as an integral part of their programme of study.
7.
Examination Timetables
When students are to undertake UTM examinations, no concessions will be granted to
students who have decided to take other examinations in other institutions, where
there is a clash of examination timetables. No concessions whatsoever will be
entertained.
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8.
Examinable Material
(i)
For this purpose examinable material is defined as any material which is used by
the University in the process of academic assessment of candidates for any
undergraduate and post graduate programme of the University
(ii)
All examinable material is the property of the University.
(iii)
The University may at its discretion return certain items of examinable material to
candidates.
9.
Graduation
(i)
Degrees and other qualifications awarded by the University will be conferred at
the Convocation organised by the University after the award of the qualification.
The award may be conferred either in person or in absentia.
(ii)
Candidates wishing to receive their award in absentia shall inform the Registrar
in writing of their intention at least seven days before the Convocation at which
the degree is to be conferred.
(iii)
Paragraph (ii) shall not apply in cases of sudden illness supported by a Medical
Certificate or other emergency occurring after the expiry of the normal time.
10. Loss of Certificate
In case of loss of the original certificate, the University may issue a copy on the
following conditions:
(i)
The holder of the original certificate must produce a sworn affidavit confirming the
loss.
(ii) The copy of the original certificate issued will have “copy” marked across it.
(iii) The copy of the original certificate will be issued only against payment of a fee
determined by the University
11. Loss and damage of Personal Property
The University accepts no liability whatsoever for the loss or damage to a student’s
property left on University premises howsoever such loss or damage may arise.
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12. Vehicles/Motorcycles
Any student wishing to bring a vehicle or motorcycle to the University must comply
with such rules governing the driving and parking of vehicles and motorcycles as the
University may make from time to time. It is the responsibility of students to acquaint
themselves with these rules.
13. General Conduct
(i)
In the case of a student whose behaviour or actions interrupt or impede the
normal work of the University or whose conduct is deemed to be otherwise
unsatisfactory, the University may suspend or at any time preclude him/her from
further study, or take such other disciplinary action as may be appropriate.
(ii)
All students must be punctual and regular in their attendance at such
lectures/tutorials/seminars/practicals attachments/etc or any instruction as may
be prescribed as part of programme of study.
(iii)
A student who causes damage to or loss of any property of the University is
required to make good such damage or loss to the satisfaction of the University.
(iv)
A student whose behaviour interferes with the satisfactory conduct of instruction
may be required by a member of the academic staff to withdraw from a lecture,
seminar, laboratory class, tutorial, tests, examinations or other class. The staff
shall submit a report to that effect to the Registrar
(v)
A student who disrupts any meeting properly organised to take place in the
University is liable to disciplinary action by the University.
(vi)
A student who spreads litter in the University premises or creates excessive
noise is liable to disciplinary action by the University.
(vii) Drunkenness and disorderly behaviour on the University premises is liable to
disciplinary action.
(viii) Student should abstain from smoking on the University premises.
(ix)
The University may suspend or preclude from further study, or take such other
disciplinary action as it may deem fit against any student found in possession of
unauthorised substances, the possession of which, unless prescribed for that
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student by a registered medical practitioner, would render the student liable for
prosecution.
14.
Statements in the Press
No student may make statements to the press, radio or television on behalf of the
University without the prior permission of the Director-General through the
President of the Students’ Union.
Appropriate disciplinary action will be taken
against any student who purports to speak on behalf of the University without such
permission.
This is without prejudice to the right of any individual to make
statements on his/her own behalf.
15. Student Work Placement
UTM will encourage and support students to obtain Work Placements with advice
where appropriate; however it is the responsibility of the students themselves to
find Work Placements, either in Mauritius or elsewhere.
15
Regulations for Certificates
1.
(i)
Alterations to the programmes in a scheme of study may be made by the
Academic Council without notice on the recommendation of the School
Board.
(ii)
The Academic Council may, on the recommendation of the School Board
concerned and after reasonable notice, cancel a scheme of study for a
particular Academic Year.
2.
A Certificate may be obtained by either full-time or part-time study irrespective of
the mode of delivery.
3.
In order to qualify for the award of a Certificate, a candidate must:
(i)
Study in accordance with the Scheme of study approved by the Academic
Council and
(ii)
Pass the examinations and other forms of assessment prescribed in the
scheme of study.
4.
(i)
Before presenting himself/herself for any one of the examinations, a
candidate must have completed the prescribed Programme of study.
(ii)
5.
A candidate shall present himself/herself for examination at the due time.
A candidate shall take semester examinations during the period of study at such
time and in such subjects as the Academic Council may on the recommendation of
the School Board, determine and shall undergo such other forms of assessment as
may be prescribed by a scheme of study.
6.
On the recommendation of the relevant School Board concerned, the Academic
Council may terminate the registration for a scheme of study of a candidate who
fails to satisfy the examiners in a semester or final examination.
7.
The final examination shall normally be held at the end of the level of study and
shall consist of the written and other examinations set out in the schemes of study.
16
8.
If a candidate who has completed the scheme of study has been prevented from
taking the whole or part of an examination and has presented evidence of ill-health,
supported by a medical certificate issued by a state medical practitioner or other
urgent cause which has been notified by the Registrar as constituting sufficient
reason for being absent from the examination, the Academic Council may, on the
recommendation of the School Board concerned, permit the candidate to take a
special examination at the second sitting.
9.
The Certificate shall be awarded on the results of the final assessment which shall
be based on performance in the final examination and on such other forms of
assessment as may be prescribed in the scheme of study. In order to obtain a
Certificate, a candidate must satisfy the examiners in all parts of the final
assessment.
10.
The names of candidates who, in the opinion of the examiners have obtained in the
final assessment either Certificate or Certificate with Distinction, shall be published
by the Registrar with the approval of the Academic Council on the recommendation
of the School Board in separate lists. The names of candidates shall be arranged
in alphabetical order.
Requirements to be fulfilled for the Award of the Certificate.
11
(i)
Students may resit up to a maximum of three failed modules, which will be
assessed through resit exams.
(ii)
A module not taken through absence will be counted as a failed module and
will be taken as a resit. If the resit is passed the student will be eligible for
the full marks obtained for an authorised absence and a minimum pass
mark for an unauthorised absence.
(iii)
Students who have up to three failed modules on a one year full time
programme will take the resits after the end of the level at a special sitting.
Students who have up to three failed modules over two-year part time
programme will
a) carry up to three failed modules from year one over to year two, unless
otherwise prescribed by Academic Council on the recommendation of
the School Board for a specific programme. These failures be taken as
17
a resit with the next first-year cohort provided the programme is
available / practical.
and/or
b) take up to three failed modules of the second year after the end of the
second year at a special sitting.
Exceptionally, on the recommendation of the School Board, Academic
Council may give permission to students to take a resit module earlier if
it is available or take an alternative to a failed module, where
appropriate, in another programme.
(iv)
Students who fail to correct their failures shall be given a maximum of three
chances to clear same before they become eligible for the final award.
When resat and passed, they will be eligible for the award of the minimum
pass mark.
(v)
Students who have failures in more than three modules of the programme
shall be withdrawn. Students who are withdrawn may choose to repeat the
level with exemptions, provided the programme is available. Under any
other circumstances, the University reserves the right to direct the student to
proceed to the next level at its discretion.
(vi)
Students who repeat a level will be eligible for exemption for modules in
which they have an original overall score of at least 50% and will be credited
with the original mark in these modules. When repeating a level, students
will be awarded the marks they gain when retaking the modules for which
they are not exempted.
(vii)
Specific Regulations for individual programmes are provided under the
programme requirements.
18
Regulations for Diplomas
1.
(i)
Alterations to the programmes offered in any scheme of study in these
Regulations may be made by the Academic Council without notice on the
recommendation of the relevant School Board.
(ii)
The Academic Council may, on the recommendation of the School Board
concerned and after due notice, cancel a scheme of study for a particular
Academic Year.
2.
A diploma may be obtained by either full-time or part-time study irrespective of the
mode of delivery.
3.
In order to qualify for the award of a diploma a candidate must:
(i)
Study in accordance with a scheme of study as set out in Regulations for
Diplomas for the period stated and
(ii)
Pass the examinations, coursework and other forms of assessment,
prescribed in the scheme of study.
4.
(i)
Before presenting himself/herself for any one of the examinations, a
candidate must have completed the prescribed programme of study.
(ii)
5.
A candidate shall present himself/herself for examination at the due time.
A candidate shall take semester examinations during the period of study, at such
time and in such subjects as the Academic Council, on the recommendation of the
School Board, may determine, and shall undergo such other forms of assessment
as may be prescribed by a scheme of study.
6.
On the recommendation of the School Board, the Academic Council may terminate
the registration for a scheme of study of a candidate who fails to satisfy the
examiners in a semester examination.
7.
If a candidate who has completed the scheme of study has been prevented from
urgent cause which has been notified by the Registrar as constituting sufficient
19
8.
The award of the diploma is based on the criteria prescribed in the scheme of
study.
9.
The names of the candidates who, in the opinion of the examiners have obtained in
the final assessment either Diploma or Diploma with Distinction, shall be published
by the Registrar with the approval of the Academic Council on the recommendation
of the School Board, in separate lists. The names of candidates shall be arranged
in alphabetical order.
10.
Any first-year delivery mode of a programme, whether full-time, part-time or by
distance learning, on a Diploma programme may be discontinued if the number of
students is deemed to be insufficient.
11.
Requirements to be fulfilled for the Award of the Diploma.
(i) Students may carry up to a maximum of three failed modules for each level of the
programme, unless otherwise prescribed by the Academic Council on the
recommendation of the School Board for a specific programme.
These failures in the modules shall be taken as a resit in the next level with the
next cohort provided the programme is available / practical. Exceptionally, upon
approval of the Head of School, the students may take a resit module earlier if it
is available / practical or take an alternative to a failed module, where
(ii)
will be taken as a resit at the next level with the next cohort. If the resit is
passed the student will be eligible for the full mark obtained for an authorised
absence and a minimum pass mark for an unauthorised absence.
(iii)
Students who are on the final level may take resits after the end of the final
level at a special sitting.
20
(iv)
chances to clear same before they become eligible for the final award. When
resat and passed they will be eligible for the award of the minimum pass mark.
(v)
Students who have failures in more than 3 modules in any level of the
programme shall be withdrawn from the programme.
Students who are
withdrawn may choose to repeat the level they are currently in, provided the
programme is available. Under any other circumstances, the University
reserves the right to direct the student to proceed to the next level at its
discretion.
(vi)
Students who are granted permission to repeat a level will be eligible for
exemption for modules in which they have an original overall score of at least
50% and will be credited with the original mark in these modules.
When
repeating the level, students will be awarded the marks they gain when
retaking the modules for which they are not exempted.
(vii)
21
Regulations for First Degrees
1.
The Following General Degree Regulations apply to all undergraduate degrees
awarded by the University. Candidates for the award of a degree must also satisfy
supplementary regulations which govern individual degrees, if any.
(i)
Every applicant for admission to a programme leading to a first degree is required to
comply with the entrance requirements of the particular degree to which admission is
sought. Possession of these qualifications does not in itself guarantee admission.
(ii)
Every candidate for a degree must:
a) pay the required approved fees unless granted an exemption or other
arrangements have been made
b) attend and duly perform the work of each programme required for a
degree programme including, where applicable, placements; and
c) complete the degree assessment prescribed for each such programme.
(iii)
All candidates from the outset of their degree programme shall be registered as
undertaking either full-time or part-time study. Any change in the terms of such
registration may only be made with the permission of the Academic Council.
(iv)
Except with the permission of the Academic Council, candidates shall not be
permitted to present themselves for assessment in any module unless they have
duly completed the module.
(v)
Candidates shall not be allowed to register for any Academic Year unless all
Regulations have been satisfied.
(vi)
The method of assessment of each programme and Honours programme shall be
determined by the Academic Council. The conditions under which candidate may be
exempted from any element of such assessment shall be determined similarly.
(vii)
Candidates who wish to establish that their academic performance has been
adversely affected by their health are required to secure medical certificates from
state-employed doctors relating to the relevant periods of ill-health.
22
(viii) If a candidate who has completed the scheme of study has been prevented from
urgent cause which has been notified to the Registrar as constituting sufficient
(ix)
In each degree with Honours there shall be three grades of Honours denominated
respectively the First, Second and Third Class. The names of the candidates in the
Second Class shall be arranged in two divisions. The names of the candidates in the
First and Third Classes and in each division of the Second Class shall be arranged in
alphabetical order. The Board of Examiners may recommend the award of a Pass
Degree to a candidate who cannot be placed in any of the three grades of Honours,
but whose performance the Board of Examiners deem to be worthy of the award of
the degree.
(x)
In the case of candidates who have been unable to complete an element of Honours
degree assessment in time presented by the Regulations on account of illness or
other valid reason/s:
a) The Board of Examiners may recommend that Honours be awarded as if the
module had been completed, provided it is satisfied that a sufficient part of the total
assessment for the Honours programme has been completed for them to pass
judgment on the candidate’s performance;
b) If, and only if, the Board of Examiners are unable to make a recommendation under
sub-paragraph (a) above: candidates may be allowed to count for the purposes of
Honours degree assessment in a module not completed by them, subject to the
permission of the Academic Council.
(xi)
Any candidate, who has complied with the provisions of the General Degree
Regulations, and of the Supplementary Regulations specific to a degree, if any, is
entitled to graduate with that degree.
(xii)
A student who passes all modules of a Level, but chooses to leave, or has to leave
the programme may be awarded a Certificate or a Diploma provided the student
having accumulated credits across levels may be considered for the award of
Certificate or Diploma respectively.
23
(xiii) Any first-year delivery mode of a programme, whether full-time, part-time or by
distance learning, on a Bachelor degree programme may be discontinued if there are
only 12 students enrolled 10 days after the starting date.
2.
(i)
Where a programme of study includes a dissertation/project, the
dissertation shall be of a prescribed length and be presented in typed form not later
than the time prescribed by the School.
(ii)
A candidate shall state in the dissertation the sources from which the
information it contains is derived and the extent to which the candidates
have made use of the work of others.
(iii)
A candidate may not submit a dissertation, a substantial part of which
consists of material which has been submitted for any other Degree or
qualification.
(iv)
The Dissertation/Project shall be subject to the University anti plagiarism
policy in force.
3.
Requirements to be fulfilled for the Award of the University’s First Degrees
(i) Students may carry up to a maximum of three failed modules for each level of the
programme, unless otherwise prescribed by the Academic Council on the
These failures in the modules shall be taken as a resit in the next level with the
next cohort provided the programme is available / practical. Exceptionally, upon
approval of the Head of School, the students may take a resit module earlier if it
is available / practical or take an alternative to a failed module, where
(ii)
will be taken as a resit at the next level with the next cohort. If the resit is
passed the student will be eligible for the full mark obtained for an authorised
absence and a minimum pass mark for an unauthorised absence.
(iii)
Students who are on the final level may take resits after the end of the final
level at a special sitting.
(iv)
resat and passed they will be eligible for the award of the minimum pass mark.
24
(v)
Students who have failures in more than 3 modules in any level of the
programme shall be withdrawn from the programme.
Students who are
withdrawn may choose to repeat the level they are currently in, provided the
programme is available. Under any other circumstances, the University
reserves the right to direct the student to proceed to the next level at its
discretion.
(vi)
Students who are granted permission to repeat a level will be eligible for
exemption for modules in which they have an original overall score of at least
50% and will be credited with the original mark in these modules.
When
repeating the level, students will be awarded the marks they gain when
retaking the modules for which they are not exempted.
(vii)
A student who fails a final Level project/dissertation is allowed to resubmit the
project/dissertation and subsequently passing it will be eligible for the award of
an Honours Degree. The resubmission will be subject to a maximum duration
not exceeding one semester and will be subject to the minimum pass mark.
A student who fails the resubmission of the final Level project/dissertation will
be eligible for the award of the Pass Degree.
(viii) Where electives are available students will have to sit for the number of
electives authorised. In case, a student sits for more electives than prescribed,
it is the elective in which minimum marks have been obtained that will be
officially recorded.
(ix)
25
Regulations for Master’s Degree, Postgraduate
Diplomas and Postgraduate Certificates
1
The following Regulations apply to Master’s Degrees, Postgraduate Diplomas and
Postgraduate Certificates. Candidates must also satisfy supplementary regulations
which govern individual Postgraduate programmes.
2
A person may normally be admitted as a candidate for a Master’s Degree if he/she
(i)
is a recognised graduate and who has attained a standard at least
equivalent to that of a Second Class Lower Honours Degree in a subject
related to that of the proposed programme of study accepted by the
Academic Council,
or
(ii)
has passed an examination including a professional qualification in such a
subject at a standard equivalent to Level 3 or equivalent to an Honours
Degree,
or
(iii)
has been deemed qualified for admission as candidate by the Academic
Council on the recommendation of the School Board,
or
(iv)
being a candidate for Postgraduate Diploma, is permitted by the Academic
Council to transfer to a Master’s Degree in the same subject.
However, UTM reserves the right to accept or to reject any application.
3
(i)
To qualify for a Master’s Degree award, the candidate must attend and
111111duly perform the programme of study
(ii)
The programme of study shall be by examination, coursework and/or
dissertation/ projects as appropriate.
(iii)
For each individual programme of study the modules required shall be
specified and may include assignments with no credit value which must be
completed by the candidate for the award of the degree.
4
The programme of study for a Master’s Degree by examination, coursework and/or
dissertation/ projects as appropriate shall be not less than one academic year for a fulltime candidate and not less than one and a half years for a part-time candidate.
26
5
A candidate who is awarded the required number of credits as per the specified
programme documents shall pass the Examination either for a Post Graduate
Certificate or Post Graduate Diploma or a Master’s Degree.
6
(i)
Where a programme of study includes a dissertation/project, the
dissertation shall be of a prescribed length and be presented in typed form
not later than the time prescribed by the School.
(ii)
A candidate shall state in the dissertation the sources from which the
information it contains is derived and the extent to which the candidates
have made use of the work of others.
(iii)
A candidate may not submit a dissertation, a substantial part of which
consists of material which has been submitted for any other Degree or
qualification.
(iv)
The Dissertation/Project shall be subject to the University anti plagiarism
policy in force.
7
Requirements to be fulfilled for the Award of the University’s Master Degree or
Postgraduate Diploma or Postgraduate Certificate
(i)
Students may resit up to a maximum of three failed modules for the level of
the programme.
(ii)
will be taken as a resit. If the resit is passed the student will be eligible for the
full mark obtained for an authorised absence and a pass mark for an
unauthorised absence. Absence at any other form of assessment will be
counted as a failure.
(iii)
Students who have up to three failed modules on one-year full-time
programmes will take the resits after the end of the level at a special sitting.
(iv)
Students who have up to three failed modules over a two-year part-time
programme will
a) carry up to three failed modules from year one over to year two,
unless
otherwise
prescribed
by
Academic
Council
on
the
27
These failures may be taken as a resit with next first-year cohort
provided the programme is available.
and/or
b) take up to three failed modules of the second year after the end of the
second year at a special sitting.
Exceptionally, on the recommendation of the School Board, Academic
Council may give permission to students to take a resit module earlier if it is
available or take an alternative to a failed module, where appropriate,
another programme.
Students who have had a failed module will not be eligible for the award of a
Masters degree with Distinction.
(v)
resat and passed they will be eligible for the award of the minimum pass
mark.
(vi)
(vii)
Students who have failure in more than 3 modules shall be withdrawn.
Under any other circumstances the University reserves the right to direct the
student to continue his/her studies.
(viii) Where electives are available, students have to sit for the number of electives
authorised. In case a student sits for more electives than prescribed, it is the
elective, in which minimum marks have been obtained that will be officially
recorded.
(ix)
A student who fails a Masters project/dissertation is allowed to resubmit the
project/dissertation and subsequently passing it will be eligible for the award
of a Master’s Degree.
The resubmission will be subject to a maximum
duration not exceeding one semester and will be subject to the minimum pass
mark.
A student who fails the resubmission of the Masters project/dissertation will
be eligible for the award of a Postgraduate Diploma.
(x)
28
Regulations for MPhil and PhD Research Degrees
1.
Terms of Reference of the Research Degrees Committee
The Research Degrees Committee will be responsible to the Academic Council for:
(i)
Ensuring the relevance, feasibility, affordability and the benefits of the research to
the University and the Country
(ii)
Ensuring quality in research degrees by evaluating research degree proposals.
(iii)
Ensuring that all procedures including arrangements for registration, supervision,
transfer, appointment of Examiners and examination are properly and ethically
adhered to.
(iv)
Monitoring the progress of the research degree candidates based on the annual
reports from the Supervisor(s) and taking necessary steps to ensure that their
progress is as required and within planned timescales.
(v)
Reporting annually to the Academic Council on research degree achievements,
actions taken, issues arising and future recommendations.
2.
Establishment of a Research Degrees Committee
The Research Degree Committee shall be constituted to include members with:
(i)
Appropriate experience of successful research degree supervisions;
(ii)
Appropriate experience of examining research degrees;
(iii)
A wide range of research experience and research-based publications;
(iv)
Subject expertise to reflect the range of disciplines in which students are
registered.
3. Membership of the Research Degrees Committee
The Research Degrees Committee shall consist of:
(i)
A chair, with a doctorate, appointed by the Academic Council
(ii)
A member of the Academic Council, external to the UTM with a doctorate
(iii)
The Head of each School or his/her representative with a doctorate.
(iv)
The Head of the Quality Assurance Unit
(v)
A senior academic staff member, from a public tertiary education institution, with a
doctorate appointed by the Director General.
(vi)
Two PhD holders from outside the University of Technology, Mauritius, appointed
by the Director General.
29
(vii)
Two members with a doctorate, from outside the University of Technology,
Mauritius, recommended by the Chair of Research Degrees Committee and
approved by the Academic Council.
Half of the members shall constitute a quorum.
The Registrar shall be the Secretary of the Research Degrees Committee.
Members, except for (iii) and (iv) will normally serve for up to four years on the Research
Degrees Committee. Changes of membership will be timed such that there is continuity on
the Committee.
4.
Research Student on MPhil/PhD Research Degrees
A candidate may apply to become a research student at the University of Technology,
Mauritius and subsequently register for the degree of:
a) Master of Philosophy; or
b) Master of Philosophy with possibility of transfer to Doctor of Philosophy; or
c) Doctor of Philosophy (direct)
Candidates wishing to acquire the PhD degree will normally register through route (b)
above.
i.
Master of Philosophy (MPhil)
The MPhil thesis, when completed, will describe the critical investigation, analysis and
evaluation of a research topic.
ii.
Doctor of Philosophy (PhD)
The PhD thesis, when completed, will describe the successful investigation, analysis
and evaluation of a research topic and will make a significant and original contribution to
the advancement or application of knowledge in the subject.
5. External Collaboration on MPhil and PhD research degrees
(i)
The University of Technology, Mauritius will encourage external collaboration with
government
bodies,
industrial,
commercial,
professional
or
research
establishments for the purposes of research leading to research degree awards.
Such collaboration shall be intended to:
30
a) contribute to the economic and social development of Mauritius
b) place the candidate and the University of Technology,
Mauritius in the
national and international research communities
c) be beneficial to the external body collaborating with the University of
Technology, Mauritius
d) develop the candidate’s experiences and perspectives of the subject area.
(ii)
The external collaboration in (i) above may be formal or informal.
Formal collaboration will normally require external provision of some of the
following:
Supervision expertise, facilities, resources or financial support; the name of the
collaborating establishment will appear in the candidate’s thesis.
The description of the intended formal collaboration will be established, in a letter to
the University of Technology, Mauritius and submitted by the candidate, e.g. under
formal link programmes, when requesting registration for the MPhil or PhD
degrees.
Informal collaboration may typically include access, by the candidate, to facilities,
resources or discussion and will normally be acknowledged in the thesis.
6. Registration of a candidate for MPhil and PhD research degrees
(i)
A candidate applying to register for MPhil/PhD or PhD research degrees shall
normally hold a Bachelor or a Master degree. Consideration will also be given to
candidates with equivalent internationally recognised professional qualifications
and substantial professional and lecturing experience in the subject area.
(ii)
Upon receipt of a student’s application and academic records, the Registrar will
forward all documents including but not limited to, the application form, research
proposals, previous academic qualifications, CVs and any other documents as
may be required to the Director General. After approval by the Director General,
the Registrar will forward a copy of the sets of documents to the appropriate
Head of School.
(iii)
Upon recommendations of the Head of School, the Registrar shall submit all the
documents to the Research Degrees Committee (RDC) under the approval of
31
the Director General. As soon as the Registrar receives the recommendations
from the RDC, he shall refer same to the Academic Council for approval.
(iv)
Pending the approval of the Academic Council, the student is provisionally
registered and will be issued a letter from the Registrar.
(v)
Registration, whether full-time or part-time, may only take place following
approval, by the Academic Council on the recommendation of the Research
Degrees Committee, following consideration of:
a)
the suitability of the candidate to undertake research
b)
the Research proposal
c)
the appropriate and suitable supervision arrangements of the programme
of research
d)
research facilities and adequate funding
e)
two referees’ reports in support of the proposal.
The candidate would normally be expected to register within three months but
not exceeding one year of being enrolled as a research student.
(vi)
Candidates registered for a research degree will not normally be allowed to
concurrently register on another programme of study without the permission of
the Academic Council through the Research Degrees Committee.
(vii)
The minimum and maximum periods of registration shall be as follows:
Minimum
Maximum
(months)
(months)
Full Time
24
36
Part Time
30
60
MPhil
PhDs via transfer from MPhil registration &
including that period of MPhil registration
Full Time
Part Time
32
Minimum
Maximum
(months)
(months)
36
60
48
84
PhD (direct)
Full Time
Part Time
(viii)
Minimum
Maximum
(months)
(months)
36
60
48
84
When the Supervisors in consultation with the Director General confirm with
supportive evidence/s that the research is proceeding exceptionally well, the
Research Degrees Committee may recommend a shorter minimum period of
Registration of not less than 12 months for part time students and 8 months for
full time students to the Academic Council.
(ix)
Where a candidate is in circumstances which inhibit the proper continuation of
the research topic, he/she may apply to the Research Degrees Committee for
the registration to be suspended until proper progress can be resumed. Such
interruptions over the research programme should not normally exceed twelve
months.
(x)
Candidates, who are undertaking research and wish to change their mode of
study from part-time to full-time, or vice versa, and/or to amend their research
title or research directions, shall apply for such changes to the Research
Degrees Committee with the recommendation of the Supervisor.
(xi)
A candidate shall enroll as a student of the University of Technology, Mauritius,
subject to satisfactory progress, and continue to re-enroll on an annual basis
until submission of the thesis has taken place.
At the time of enrolment,
candidate shall pay such fees as may be determined, from time to time, by the
University.
(xii)
Where a candidate of the University of Technology, Mauritius wishes the thesis
to remain confidential for a period of time after completion of the work,
application for approval shall normally be made to the Research Degrees
Committee at the time of registration.
(xiii)
In cases where the need for confidentiality emerges at a subsequent stage, a
special application for the thesis to remain confidential after submission shall be
made immediately to the Research Degrees Committee.
33
(xiv)
The period of confidentiality approved shall normally not exceed two years from
the date of the oral examination.
7. Supervision
(i)
A research degree candidate shall have two Supervisors each holding a
PhD.
(ii)
At least one of the supervisors shall have had experience of supervising
research candidates to the successful completion of an MPhil degree (for an
MPhil registration) and of a PhD degree (for a PhD registration).
The supervisory team shall normally have had combined experience of
supervising at least three research degrees to successful completion.
(iii)
The arrangements for the supervision must be planned to facilitate
substantial contact between the candidate and the supervisors, especially
when a supervisor is overseas.
(iv)
In addition to the supervisors, an advisor may be proposed to contribute
some specialised knowledge or link with an external organisation.
(v)
Candidates for an MPhil/PhD degree shall not act as a supervisor.
(vi)
Each supervisory team shall have responsibility for considering the progress
of its research candidate and will make an annual report on the candidate’s
progress, addressing all concerns, to the Research Degrees Committee and
copy it to the Head of School.
Where the Research Degrees Committee considers progress to be
unsatisfactory by reason of lack of aptitude or ability, lack of application, or
any other factor or combination of factors, the supervisory team shall
discuss its concerns with the candidate and the candidate and supervisory
team shall together consider ways in which satisfactory progress may be
achieved. Written records, agreed between the parties, shall be kept of
these meetings including details of action to be taken, with appropriate
timescales, to ensure improved progress.
34
8. Transfer of Registration from MPhil to PhD
(i)
A candidate registered initially for MPhil with possibility of transfer to PhD
who wishes to transfer to PhD shall apply to the Research Degrees
Committee when he/she has made sufficient progress on the work to
provide evidence of the development to PhD. This will normally be done
after 12 months but not later than 24 months of full-time study or after 18
months but not later than 36 months of part-time study.
(ii)
In support of the application, the candidate shall prepare for the Research
Degrees Committee a full Transfer Report, which shall be submitted as per
paragraph 10. The Transfer Report shall be substantive and demonstrate:
(a)
the fully-documented scholarly work undertaken;
(b)
a statement of the intended further work, including details of the
original contribution to the advancement or application of knowledge
which is likely to emerge.
(iii)
The Research Degrees Committee shall arrange a transfer viva voce and
shall appoint four viva voce assessors:
(a)
A member of the supervisory team;
(b)
A member of academic staff from the candidate’s School with a
doctorate or a PhD holder from another School of the University;
(c)
A member of Research Degrees Committee who will also chair the
assessing panel.
(d)
(iv)
External assessor/s with a Doctorate
Before approving transfer from MPhil to PhD, the Research Degrees
Committee shall be satisfied that the candidate has made sufficient
progress and that the assessors have determined that the proposed
programme provides a suitable basis for work at PhD standard which the
candidate is capable of pursuing to successful completion.
The Research Degrees Committee shall take into consideration a written
report from the external assessor in case he/she cannot be present at the
viva.
(v)
A candidate registered for the degree of MPhil only may also apply to
transfer the registration to PhD.
35
(vi)
A candidate who is registered for the degree of PhD and who is unable to
complete the approved programme of work may, at any time prior to the
submission of the thesis for examination, apply to the Research Degrees
Committee for the registration to revert to that of MPhil.
9. The Thesis
(i)
The thesis shall normally be written in English. If, however, the majority of
the data or references of which the candidate makes use are in French,
then the candidate may submit the written thesis in French.
The candidate will have the opportunity to defend the thesis orally in either
English or French.
(ii)
(iii)
The title page shall give the following information:
-
the officially approved title of the thesis;
-
the full name of the candidate as registered;
-
that the degree is awarded by the University of Technology, Mauritius;
-
the name of the collaborating establishment (if any);
-
the month and year of submission;
-
the name of the School;
As a general guide, the text of the thesis should normally not exceed the
following lengths:
Words
Computer Sciences, Software Engineering,
MPhil – 20,000
Systems Engineering
PhD – 40,000
Business Studies, Environmental Studies, Financial
MPhil – 40,000
Studies, Human Resource Management, Public
PhD
- 80,000
Sector Administration, Social Studies, Tourism & Hospitality Management
(iv)
The thesis shall be presented in typescript on white A4 paper of good
quality and of sufficient opacity for normal reading with:
(a) the margin at the left-hand binding edge of only one side of the paper to
be used not less than 40mm; other margins shall not be less than
15mm.
36
(b) double or one-and-a-half spacing used in the typescript except for
indented quotations or footnotes where single spacing may be used.
(c) pages numbered consecutively through the text and figures in Arabic
numerals from 1 onwards. This sequence must include everything
bound in the volume including maps, diagrams, blank pages, etc.
(v)
A soft bound copy of the thesis can be submitted for examination purposes.
The final binding shall be of a fixed type so that leaves cannot be removed
or replaced; the front and rear boards shall have sufficient rigidity to support
the weight of the work when standing upright.
(vi)
All theses (whether soft or hard-bound) must be:
a) covered in medium blue cloth (e.g. water resistant material);
b) lettered in gold up the spine with Degree, Year, and Name and
Initials, with letters 16 or 18 point (0.25 inch).
c) if the thesis has to be bound in two volumes, the spine should
indicate same clearly, e.g. Volume 1 & Volume 2.
Hard-bound theses must have the pages sewn in (not punched) and softbound theses should have the pages glued in. Theses submitted in any
other form of binding will not be accepted
(vii)
Specific conditions of confidentiality need to be maintained.
(viii) After the completion of the examination, the candidate shall submit one hard
bound copy and one soft bound copy of the thesis with any required corrections
completed to the Research Degrees Committee. The University and where it is
appropriate will not issue the official results of the examinations to the candidate
until
it
has
received
the
two
final
hard
bound
copies
and
examiners/supervisors have confirmed that any amendments
that
the
have been
concluded. One hard bound copy and a soft bound copy would be forwarded to the
Resource Centre and the other one may be used to make a microfilm copy.
10. Submission of Transfer Report and PhD thesis.
The process for submission of Transfer Report and PhD thesis would be as follows:
37
(i)
The research student submits his/her Transfer Report or PhD thesis
to the Supervisors;
(ii)
The Supervisors then write to the concerned Head of School
informing that the Transfer Report or PhD thesis is ready for
submission and submit a list of potential examiners;
(iii)
The Head of School writes to the potential External Examiners and
request for their CVs for consideration by the Research Degrees
Committee;
(iv)
The Head of School, jointly with the Research Degrees Committee
would then consult and agree with the Supervisors for the Registrar
to arrange for the oral examination by the selected examiners for the
transfer or the PhD viva.
11. MPhil and PhD Examinations
(i)
The examination for the MPhil and PhD shall involve the submission of a
written thesis, which must be defended in an oral examination, meeting
reputable international standards. The oral examination shall normally be
held at the University of Technology, Mauritius.
(ii)
Each Examiner shall read and examine the thesis and submit within one
month, on the Examiner’s Preliminary Report, an independent preliminary
report to the Research Degrees Committee (RDC) before any oral or
alternative form of examination is held. In completing the preliminary report,
each Examiner shall make an independent and appropriate provisional
recommendation to the RDC before the oral examination.
(iii)
The panel for the MPhil/PhD viva voce examination shall be chaired by a
member of the Research Degrees Committee and who is external to UTM.
(iv)
The purpose of the oral examination is to examine the candidate on the
subject of the thesis and, if the examiners see fit, on subjects relevant
thereto. The examiners should discuss, prior to meeting the candidate, the
38
strategy they propose to adopt during the oral examination and, at its
outset, outline this to the candidate.
(v)
During the oral examination the examiners should seek to establish whether
all the requirements for a thesis submitted for the MPhil/ PhD have been
met (these are set out in the Regulations for the MPhil and PhD Degrees),
and that the thesis is genuinely the work of the candidate.
(vi)
There are no set requirements about the conduct of oral examinations, nor
about their duration, but they should be conducted in such a way that the
candidate has adequate opportunity, encouragement and time to explain
his/her research and to defend the thesis. It is recommended that, during a
long oral examination, examiners should allow short break(s) at appropriate
point(s).
(vii)
Supervisors may attend the oral examination on the request of examiners.
They may also participate in the discussion if invited to do so by the
Examiners. Supervisors will withdraw from the examination room prior to
the deliberations of the Examiners on the outcome of the oral examination.
(viii)
Following the oral examination the Examiners shall submit, on the
Examiners’ Joint Summary Report, a report and recommendation relating to
the award of the degree to the Research Degrees Committee.
The Examiners may recommend that:
(a)
the candidate be awarded the degree;
(b)
the candidate be awarded the degree subject to minor amendments being
made to the thesis;
(c)
the candidate be awarded the degree subject to substantive amendments
being made to the thesis;
(d)
the candidate be permitted to re-submit for the degree and be re-examined,
with or without an oral examination;
(e)
the candidate not be awarded the degree and not be permitted to be reexamined;
(f)
in the case of a PhD examination, the candidate be awarded the degree of
MPhil with or without amendments.
39
After discussions with the candidate, the Examiners will decide a timescale for
recommendations (b)-(f) above to be implemented and verified.
(ix)
The Research Degrees Committee shall make a recommendation on the
outcome of the candidate’s examination to the Academic Council of the
University of Technology, Mauritius.
12. Examiners for MPhil/PhD thesis
(i)
A candidate shall normally be examined by two Examiners external to UTM.
The appointment of Examiners will be made upon the recommendation from
the Research Degrees Committee for approval by the Academic Council.
(ii)
Examiners shall be experienced in research in the general area of the
candidate’s thesis and have experience as a specialist in the topic(s) being
examined.
(iii)
At least one Examiner shall have substantial experience of successful
supervision of research degree candidates and evidence of a consistent
and sustained record of publication in international journals.
(iv)
At least one Examiner shall have experience of examining research degree
candidates.
(v)
An External Examiner shall not have acted previously as the candidate’s
supervisor.
(vi)
The University of Technology, Mauritius shall determine and pay the fees
and expenses of the Examiners after prior consultation with them on the
costs involved.
40
Regulations for MBBS Programmes
This set of Regulations applies to the programme “Bachelor of Medicine and Bachelor of
Surgery” (MBBS), conducted by a collaborating Medical College.
Candidates for the
award of MBBS must also satisfy supplementary regulations appearing in the programme
document for which they are registered for.
1. Admission Criteria
The Admission Criteria to be admitted to the Bachelor of Medicine and Bachelor of
Surgery (MBBS) Course shall be as follows:
(i).
The candidate must be of the age of 18 years on or before 31
December of the academic year in which the candidate is seeking
admission.
(ii).
For Mauritian Students, s/he must produce a certificate, or a certified
copy of a certificate, stating that s/he has passed at one sitting any 3
subjects at Advanced (‘A’) level (or its equivalent), with a minimum of 21
points, based on the following scale (or such equivalent scale as may
be approved by the Council on the recommendation of the Ministry
responsible for the subject of education) –
(iii).
A Level Grade
A Level Points
A+
10
A
9
B
8
C
7
D
6
E
4
For Non Mauritian students, s/he must have passed in 3 Science
subjects at A Level (Mathematics being considered as Science subject),
including Biology with a total aggregate of 18, to be computed as
detailed hereunder:
Grade
Marks
A
10
B
8
C
6
D
4
E
2
41
(iv).
Any other qualifications acceptable to the Academic Council as
satisfying the minimum requirements for admission.
2. Selection of Students
Selection of students to medical college shall be based on merit of the candidate. For
determination of merit, an entrance examination among eligible candidates may be
conducted.
3. The Examining Body
(i)
The conduct of the University examinations shall be under the control of the
Academic Council;
(ii)
Examiners and assessors shall be appointed by the Academic Council upon the
recommendation of the Head of the School of Health Sciences in consultation
with The Medical College;
(iii)
Dates, venues and times for examinations as specified in the examinations time
tables shall be published under the authority of the Academic Council.
4.
Examinations
(i)
Examinations shall normally take place at the end of the following semesters:
a. Semester 2,
b. Semester 4,
c. Semester 5,
d. Semester 7,
e. Semester 8,
f.
(ii)
Phase
Semester 9.
distribution
and
timing
of
(Examination):-
42
University
Examinations/Professional
1st Professional
examination
2nd Professional
examination
1st MBBS
2nd MBBS
@ the End of
2nd
Semester
@ the End of
4th & 5th
Semester
In Pre-Clinical
Subjects
Anatomy
Physiology
Biochemistry
Part I
4th Sem
Micro. I
Micro. II
Pharm I.
Pharm II
Part II
5th Sem
Patho. I
Patho. II
Forensic
Medicine
In Para-Clinical
Subjects
3rd Professional
examination
3rd MBBS
Part I Part II Part III
@ the End of
8th
9th
7th
Semester Semester Semester
ROTATING
2 YEARS
INTERNSHIP
[Refer to 3(x)]
After qualifying
the Phase III
In Clinical Subjects
7th Sem
Preventive & Social Medicine
Opthalmology
ENT
8th Sem
Paediatrics
Orthopaedics
9th Sem
General Medicine
General Surgery
Obstetrics & Gynaecology
(iii)
Examination Paper Structure for various subjects shall be as under:
Anatomy
Paper I & II
Physiology
Paper I & II
Biochemistry
Paper I & II
Pharmacology
Paper I & II
Pathology
Paper I & II
Microbiology
Paper I & II
Forensic Medicine
Paper I
Preventive & Social Medicine
Paper I & II
Opthalmalogy
Paper I
ENT
Paper I
Paediatrics
Paper I
Orthopaedics
Paper I
General Medicine
Paper I & II
General Surgery
Paper I & II
Obstetrics & Gynaecology
Paper I & II
(iv)
Information on factors that could adversely affect the performance of a student in
Examinations should be brought to the attention of the Head of School of Health
Sciences in writing well before the results of the student are referred to the
Board of Examiners.
43
(v)
Award classifications shall be based on the candidate’s performance in
examinations/internal assessment as the Academic Council may from time to
time require to take place and at times determined by the Academic Council.
5.
Pass Criteria For Promotion To Subsequent Phase:
i)
1st professional examination will be at the end of 2nd semester.
Passing in 1st professional examination is compulsory before proceeding to Phase
II subjects.
ii) 2nd professional examination is divided in 2 parts and shall be at the end of the 4th &
5th semester.
The candidates will have to clear all the subjects of 2nd Professional examinations
by the end of 7th Semester before proceeding to the final 8th & 9th Semesters.
iii) 3rd professional examination is divided in 3 parts and shall be at the end 7th, 8th &
9th semesters.
Passing of the subjects is not compulsory before entering into the subsequent
semesters. However, passing of all the subjects is compulsory for the successful
completion of the course.
iv) The marks obtained in Paper I & II in respective subjects, wherever applicable shall
be consolidated in the mark sheets. Passing in respective papers is not
compulsory, but a minimum of 40 marks is required in each paper.
v) The candidates shall be required to pass in theory and practical separately and if
they fail in either of them, they have to reappear in both again. Candidates will be
allowed to resit a given subject a maximum of 3 times within Phase I. In Phase II
and Phase III there is no limit in resit, subject to clause 3 (viii).
vi) The candidates appearing in the failed subjects will have the number of attempts
specified in the mark sheets.
vii) The candidates shall be required to reappear only in the failed subjects in all the
phases of the curriculum.
44
viii) The maximum duration which a candidate may undertake on the MBBS
programmes including all extensions and interruptions, is 3 years in excess of the
normal duration.
ix) Completion of Rotating Internship is mandatory for awarding MBBS.
x) The duration of the Rotating Internship will be as prescribed by the Medical Council
/ Authority of the country of origin of the student.
6.
Eligibility Criteria to Appear For University Examination
i)
75% of attendance in each subject is compulsory, that includes theory & Non Lecture (Practicals/clinicals, seminars, group discussions, tutorials, hospital
postings, bedside clinics) failing which the student will not be permitted to appear
for the University Exam. Attendance shall be calculated for the total Number of
Hours prescribed, as shown below and not the number of classes conducted.
ii) A minimum of 35% is required in Internal Assessment for a candidate to be eligible
to sit for University Examinations.
PRESCRIBED TEACHING HOURS:
All the 20 subjects are considered for Teaching & Training in Phase manner (Phase I – Pre
Clinical Subjects, Phase II – Para Clinical Subjects Phase III – Clinical Subjects) and
stress shall be laid on basic principles with more emphasis on applied aspects.
Phase I PRE – CLINICAL Subjects (1st & 2nd Academic Term), Total Days – Approx. 240
Days
SUBJECT
TEACHING HOURS
2 Academic Terms of 6
Anatomy
650
Months Each
Physiology
480
Biochemistry
240
Phase II PARA - CLINICAL Subjects (3rd, 4th & 5th Academic Term), Total Days - Approx.
360 Days
Subject
2
Academi
c Terms
of 6
Months
Pathology
Pharmacology
Microbiology
Community Medicine
(Including 8 Weeks Posting
Teaching
Hours
300
200
250
200
45
Each
of 3 Hrs Each)
Forensic Medicine
100
PHASE III CLINICAL Subjects (6th to 9th Academic Term), Total Days – Approx. 500 Days
Subject
Teaching
Hours
1
Academic
Term of 6
Months
General Medicine
320
Pediatrics
100
T.B & Chest Diseases
10
Psychiatry
10
Skin & STD
10
Community Medicine
60
Anaesthesia
20
General Surgery
320
Orthopaedics
100
Ophthalmology
70
ENT
70
Radiology+Radiotherapy
20
Dentistry
10
Obstetrics gynecology
300
iii) Internal Assessment Examination
a. Two Periodical exams with notified syllabus shall be conducted.
b. 3rd and last internal assessment exam (pre –final) is mandatory and is
conducted as similar to university exam pattern i.e. theory, practical/clinicals
should be completed 20 days before the commencement of final examination.
c. A satisfactory Record Book, certified by the Supervisors, must be produced
before the exams.
7.
Calculation for Internal Assessment Marks
Average of the best two internal assessment exams marks will be considered.
Practical Assessment
50 Marks
Theory Assessment
50 Marks
__________________
TOTAL
100 Marks
46
8. Fresh internal assessment examination is mandatory for the failed students.
The
previous internal assessment marks will not be considered.
9. Evaluation of the Subject
Each subject will be evaluated by:
i) Theory writing, paper I and II including MCQ, theory question paper will be set in 2
sets by the examiners of the concerned subject, out of the 2, 1 set of question
paper will be selected for the examination.
ii) Performance in practical’s and Viva Voce.
10. Pass Criteria
i)
Maximum Marks for each Subject is 500 with Paper I & II
ii) Maximum Marks for each Subject is 250 with Paper I
Maximum Marks
Minimum
Pass
Percentage
Theory:
Theory Paper
80%
Internal Assessment
20%
50%
Practical:
Oral/Viva/Practical
80%
Internal Assessment
20%
Total
50%
200 Marks
The Subject Grading Structure is as follows:
Grade
Marks (x) %
A
x≥70
B
60≤x<70
C
50≤x<60
F
x<50
47
11. Award Classification
Classification
Overall Marks (x) %
Distinction
x≥70
1st Class
60≤x<70
2nd Class
50≤x<60
Fail
x<50
12. Theory Paper Setting
(i)
Examiners shall be responsible for setting the corresponding theory papers (one or
two, as applicable as per the subject).
(ii)
Exam Paper shall be word-processed as per template provided by the University.
(iii)
A soft copy of the exam paper will be submitted to the University.
(iv)
An authorized staff of the University from the exam unit shall randomly pick one set
of theory paper(s).
13. Moderation of Theory Papers
i)
The purpose of the moderation of theory paper shall be to ascertain that:
a. The questions are according to the prescribed syllabus.
b. The language and grammar of the questions are correct and easily
understandable.
c. The questions are not confusing.
d. There is no repetition of similar questions in the second paper.
e. It is reasonably possible to complete the paper in the prescribed time.
ii) The moderator shall not be one of the examiners.
iii) The moderator will not be permitted to change or alter any questions. However,
moderator will correct the spellings, typographical mistakes and grammar so as to
make the question clear and understandable.
14. The Chief Examination Officer
(i)
The Registrar shall be the Chief Examination Officer for all Examinations of the
University and shall be responsible for the organization of the Examinations and the
release of results once they have been approved by the Academic Council;
(ii)
The Medical College shall ensure that provisional and final examination time-tables
as approved by the Registrar are posted on the notice boards of The Medical
College, sent by post and on its website;
48
(iii) Representations from students regarding matters connected with examinations
........should be made to the Registrar, through The Medical College.
15. Appointment of Examiners
i)
Evaluation of Practical Examinations
a) There should be minimum of 3 examiners and maximum of 4 examiners to conduct
Practicals and Viva for 100 candidates 20 to 25 candidates per day.
b) Composition of Examiners, 2 internal examiners are from the college.
c) Minimum 1 and Maximum of 2 External examiners in the concerned subject to be
appointed by the University.
d) Senior most Internal examiner will act as chairman of the whole examination
programme to maintain the uniformity in the matter of assessment of candidates.
e) All examiners should be at least at Associate Professor Level.
ii) Evaluation of the theory papers
a. Coded answer books should be evaluated by the same examiners during the
practical and Viva
16. Board of Examiners
(i)
There shall be a Board of Examiners for all examinations and resit examinations;
(ii)
The Board of Examiners shall comprise:
(a) The Dean of The Medical College (Chairperson)
(b) The Head(s) of Departments/Centres/Sections concerned
(c) A Representative of the University
(d) The Programme Coordinator
(e) Internal Examiners and External Examiners where appropriate.
(f)
Any co-opted member;
(iii)
50% of the members of Board of Examiners will constitute the quorum.
(iv)
The secretary of the Board of Examiners shall be appointed by the College
49
(v) Functions of the Board of Examiners:
(a) To consider all examinations and resit results.
(b) To consider cases of (i) absences (ii) Special cases with medical certificates under
the provision of the regulations.
(c) Rationalisation of the results within a band of 1% of the total marks with a
maximum of 6 marks for the theory papers provided the student is failing in only
one paper.
(d) To consider comments of moderators.
(e) To make final recommendations to the Academic Council of the University.
17 (i)
Academic Boards
The Academic Board of the college shall be constituted as follows:
(a) The Dean of the Medical College to chair. In his absence the Vice Dean to chair.
(b) The Registrar or his representative.
(c) The Quality Assurance Officer or his representative.
(d) Three Academic/Professional representatives inclusive of at least 1 member of the
Medical Advisory Committee of the University appointed by the Director General.
(e) Heads of the concerned Departments.
(f) One person elected by and from the students of the Medical College.
Half of the members shall form the quorum inclusive of at least one representative of the
University.
Functions of the Academic Board shall be as per clauses 7(4), (5), (6) and (7) of
(ii)
the schedule of the U.T.M Act.
18. Admission to Examinations
(i)
Subject to any exceptions approved by the Academic Council, no student shall
normally be admitted to an examination unless it is certified on the Examination
Entry form that he/she has met the attendance requirement and completed the
prescribed programmes of study and duly performed the work of the appropriate
class or classes;
(ii)
A student who does not submit his Examination Entry form to the Registrar
through The Medical College duly filled in and signed, by a specified date, shall
normally not be admitted to the examinations;
50
(iii)
The Academic Council shall have power to recognize examinations passed at
other Universities or institutions. Such recognition, if granted, shall be given at
the beginning of the academic year in which admission is secured.
(iv)
On the recommendation of the School Board, the Academic Council may ask a
student who fails to make satisfactory progress in any year to withdraw or repeat
any part of the programme before the examinations. On the recommendation of
the School Board, the Academic Council may also terminate the registration of a
candidate who fails to satisfy the examiners in aspects of examinations,
coursework and other forms of assessment during any semester. Evidence of
illness supported by a medical certificate issued by a state medical practitioner
or other extenuating circumstances shall receive special consideration.
19. Before the Examination
The following shall be ensured before the examinations.
(i)
To sensitise students on Examination Irregularities and their implications;
(ii)
Inform students about the penalties if found guilty of breaching examination
regulations. The attention of the students should be drawn to the range of
penalties which may be imposed when their examination timetable and index
number are sent;
(iii)
A copy of the Regulations For The Conduct of Examinations be also sent to each
student;
(iv)
The Regulations For The Conduct of Examinations to be displayed in larger font
size in examination areas for notification;
(v)
Prior to the examination, it is recommended that the attendants check the toilet
facilities to ensure that written materials are not hidden;
(vi)
Students shall be responsible for noting correctly the times and places of their
examinations. No special arrangements shall be made for the student who fails
to attend for examination at the proper time, if such failure is due to their mistake
or inadvertence and not to illness or other serious and unavoidable cause;
(vii) Students should be at the examination room at least 15 minutes before the start
of the examination to enable them to take their allocated seats;
51
(viii) All unauthorised personal effects to be left in front of the classroom at the Chief
Invigilator/Invigilator’s desk;
(ix)
Students to be reminded by the Chief Invigilator to ensure that there is no
unauthorised materials in their possession;
(x)
Programmable calculators should not be allowed unless authorised. If the use of
pocket calculators in an examination is authorised, such calculators shall be
checked by the invigilator and shall be silent.
20. Conduct of Examination
(i)
Candidates shall produce their identity and examination cards at any time if
required to do so by an invigilator.
Failure to comply may entail disciplinary
action;
(ii)
Except in an emergency, a candidate may not leave the examination room until
half an hour after the official starting time of the examination;
(iii)
A candidate who arrives at an examination room not later than half an hour after
the examination has begun shall be admitted provided no other candidate for the
same examination has already left the room. If another candidate for the same
examination has already left the room the late-comer shall not be admitted;
(iv)
The Chief Invigilator shall immediately report the circumstance of any admission
or refusal of admission of a late-comer to the Registrar through The Medical
College;
(v)
A candidate who is admitted to an examination after the official starting time
thereof shall not be granted any additional time in which to complete the
examination except in case of “force majeure”; in which case the amount of
additional time shall not exceed 30 minutes.
(vi)
It shall be the responsibility of The Medical College to ensure that a member of its
academic staff is instructed to be in attendance at the examination centre
throughout the examination in order to deal with queries;
(vii) Failure on the part of the representative of the Department to attend the
examination shall constitute an offence to be reported by the Chief Invigilator to
the Registrar through The Medical College;
52
(viii) No book or paper of any kind may be taken into the examination room unless it
has been duly authorised by the examiners for use in the examination room.
Unauthorised materials or information must not be introduced into the
examination room by any means whatsoever;
(ix)
A non-exhaustive list of materials not allowed in the examination room is as
follows: pencil case, cellular phones and calculators having written information.
All evidences collected during examination may be retained by the University
until no longer required.
(ix)
Answers to questions must be written legibly in ink, except when there are other
instructions;
(x)
No answer book or supplementary sheet may be taken out of the examination
room. A candidate in possession of any answer book or supplementary sheet
shall be liable to severe disciplinary action;
(xi)
Neither food nor drink is allowed in the examination;
(xii) Candidates must not communicate with anyone except an invigilator during the
examination.
21. Absence from Examination
(i)
If a student is absent from an examination without compelling reasons, he shall
be deemed to have failed his examinations;
(ii)
Absence due to illness supported by a medical certificate issued by a state
medical practitioner should be immediately notified, in writing, to the Registrar by
the student concerned and supported by the medical certificate emanating from
a state-employed medical practitioner.
The medical certificate should be
received by the Registrar’s office within 2 working days from the date of the
examination.
(iii)
A student who falls ill during an examination and subsequently presents an
acceptable medical certificate and may, on the recommendation of The Medical
College be allowed by the Academic Council to be examined for pass mark only
in that paper;
(iv)
If a student who has completed the scheme of study has been prevented from
taking the whole or some part of an examination and has presented evidence of
illness supported by a medical certificate issued by a state medical practitioner or
53
other cause accepted by the Chief Examination Officer as constituting sufficient
recommendation of The Medical College, permit the student to take a special
examination.
22 Examination Irregularities
(i)
Where a student is caught cheating, in the opinion of the invigilator/chief
invigilator, the latter will make a written statement of facts which has to be signed
by both parties;
(ii)
Where the Chief Invigilator notices or is made to notice any case of examination
irregularity, he/she shall immediately report the facts, in writing, through The
Medical College to the Registrar who shall refer the matter to the Chairperson of
the Disciplinary Committee of the Academic Council;
(iii)
The student in question shall be notified by the Registrar, in writing, of the
charges against him/her;
(iv)
Pending the decision of the Disciplinary Committee, the student will be allowed to
write any remaining University examinations. The decision to assess or not to
assess the student’s scripts shall be taken in the light of the findings of the
Disciplinary Committee;
(v)
Cases of examination irregularity being probed by the Disciplinary Committee
shall be notified by the Registrar to the Chairperson of the Board of Examiners
concerned so that the marks/results of the candidate(s) involved are not
processed until notified by the Academic Council;
(v)
A student can appeal to Academic Council through the Registrar against a decision
of the Disciplinary Committee as per procedures laid out at paragraph 4 under
Regulations for Disciplinary Committee.
23. Publication of Results
(i)
Official notification of the examination results as confirmed by the Academic
Council shall be sent to each student by The Medical College.
(ii)
Official examination results as approved by the Academic Council shall be posted
on the notice boards and The Medical College’s website.
54
Regulations for Post-Graduate Medical Programmes
The following regulations apply to all post-graduate medical programmes awarded by the
University.
Medical colleges and students must also abide to any supplementary
regulations of their respective programmes.
1. Aims of Post Graduate Medical Programmes
The aims of postgraduate medical education shall be to produce competent specialist and
medical teachers who shall: (i) recognize the health needs of the community in line with the objectives of the
national health policy
(ii) carry out their professional obligations ethically
(iii) have mastered most of the competencies, pertaining to the specialty that are
required to be practiced at the secondary and the tertiary levels of the health care
delivery system.
(iv) be aware of the contemporary advances and developments in the discipline
concerned.
(v) acquire a spirit of scientific inquiry and is oriented to the principles of research
methodology and epidemiology, and
(vi) have acquired the basic skills in teaching of the medical and paramedical
professionals.
(vii)be able to function as an effective leader of a health team engaged in health care,
research or training.
2. Admission to Post Graduate Medical Programme
The students being admitted to the Post Graduate Medical Programmes should either
meet the general and specific admission requirements for the programme or is granted
special permission by the Academic Council.
General Admission Requirements
(i) The student must possess degree of M.B.B.S. (or its equivalent) of a recognized
University.
(ii) The student should have completed such period of post-examination and preregistration posting or rotating internship, which entitles him to the award of the
degree of Bachelor of Medicine and Bachelor of Surgery, required by and to the
satisfaction of the University where applicable.
(iii) The student should have acquired registration as Medical Practitioner according to
55
the rules in force under the Medical/State Council of their country of origin, prior to
their registration with this University for the post-graduate degree. In case the
internship training was for one year, the student should have at least one year of
professional experience after internship.
(iv) The overseas postgraduate student should secure temporary registration with the
Medical Council of Mauritius.
3. Number of Registrations
(i) The number of registration in a subject for Postgraduate Programme shall not
exceed the number prescribed by the University in consultation with TEC.
(ii) The ratio of recognized postgraduate teacher to the number of students to be
admitted for the degree programmes shall be 1:2 each, in a unit in one academic
year.
(iii) If the number of postgraduate teachers in the unit is more than one then number of
student may be increased proportionately but not more than three in a unit per year
under any circumstances.
(iv) Unfilled postgraduate seat shall not be carried forward to the next subsequent
academic years.
4. Duration of training
(i) The period of training for M.D. /M.S. shall be three years with six academic terms.
(ii) In the case of students having a recognised two year postgraduate diploma in the
same subject, the period of training, shall be two years, subject to the approval of
the University.
5. Training facilities
5.1. Staff faculty:
A clinical department training student for broad specialities shall have a minimum of
two fulltime faculty members belonging to the concerned disciplines of whom one shall
be Professor, one Associate Professor / Reader and one Assistant Professor /
Lecturer, possessing the qualification and experience as prescribed by the UTM.
Second or subsequent unit may be headed by an Associate Professor.
5.2. Teaching materials and equipment:
The institution shall:
(i)
Provide facilities consistent with the all round training including training in basic
medical sciences and other departments related to the subject of training. 56
(ii) Have as many autopsies, biopsies and cytopsies as possible for teaching
purposes.
(iii) Have adequate number of all equipment’s including the latest ones necessary
for training and as may be prescribed by the UTM and TEC for each specialty
from time to time.
5.3. Bed Strength in the clinical Departments:
For the teaching of MD/MS, a department shall have not less than 60 (sixty) beds each
for General Medicine, General Surgery, Obstetrics and Gynaecology, 30 (thirty) beds
each for other subjects as approved by the University..
5.4. Out – patient Department:
There shall be adequate space and sufficient number of examination cubicles available
in the out – patient department. Beside the general out – patient services, specialty
clinics shall also be available for the training of post-graduate students in the relevant
broad speciality.
5.5. Laboratory Facilities
The institution shall have adequate laboratory facilities for the training of the post
graduate students, and such laboratories shall provide all the investigative facilities
required and shall be regularly updated, keeping in view the advancement of knowledge
and technology and research requirements.
For training of student in non- clinical
departments, proper and contemporary laboratory facilities shall be made available.
6. Student Obligations
6.1. All students joining the postgraduate programme shall work as full time residents
during the period of training; attending not less than the prescribed minimum of the training
or clinical work sessions during each calendar year; and will be given full time
responsibility, assignments and participation in all facets of the educational process.
6.2. Post-Graduate students shall maintain a record (log) book of the work carried out by
them, and the training programme undergone during the period of training including details
of surgical operations assisted or done independently. The record books shall be checked,
assessed, certified and signed by the Faculty members imparting the training on a monthly
basis.
6.3. The Post-Graduate student shall be required to participate in the teaching and training
programmes of the undergraduate students and interns up to a minimum of 10 hours per
57
year.
6.4. All Post-graduate students will be required to work in casualty department to get
training in emergency medicine / care and emergency procedures in the allied subjects.
The period of such training will be minimum one month and the record of events during this
period will be maintained in the Log book/work book.
7. Teaching and Learning Requirements
(i) Basic medical sciences:
Lectures, seminars, journal club, group discussion, participation in laboratory &
experimental work, & involvement in research studies in the concerned specialty and
exposure to the applied aspects of the subjects relevant to clinical specialties.
(ii) Clinical Disciplines:
In – service training, with the student being given graded responsibility in the
management & treatment of patients entrusted to their care, participation in seminars,
journal clubs, group discussions, clinical meetings, grand rounds, and clinicopathological conferences, practical training in diagnosis and medical and surgical
treatment, training in the basic medical sciences, as well as in allied clinical specialties
through inter-disciplinary training efforts.
8. Dissertation
(i) Every student shall carry out work on an assigned research project under the
guidance of a supervisor, the result of which shall be written up and submitted in
the form of dissertation / thesis.
(ii) Work for writing the dissertation/thesis is aimed at contributing to the development
of a spirit of enquiry, besides exposing the student to the techniques of research,
critical analysis, acquaintance with the latest advances in medical sciences and the
manner of identifying and consulting available literature. Dissertation / thesis shall
be submitted to the university at least six months before the theoretical and clinical
/ practical examination.
(iii) The thesis / dissertation is compulsory for all student registered for M.D. / M.S and
should include student’s own work.
(iv) The student must ensure that the same or similar research questions have not
been answered by any other student in the last three years.
(v) All dissertations / thesis are subject to the Plagiarism policy in force at the
University.
(vi) Further details on postgraduate Dissertation / Thesis should be provided in the form
58
of a Dissertation Guide to all post-graduate students.
(vii)The thesis shall be examined by a minimum of three examiners: one internal and
two external examiners. On the acceptance of the thesis by any two examiners,
the candidate shall appear for the final examination.
(viii)
In the thesis, the student will not disclose his identity or identity of the guide
or institution in any way. The student shall submit his /her dissertation / thesis using
the Student Number allotted to him by the Medical College.
9. Granting of terms
(i) A student will be granted a term provided he puts in at least 80% attendance during
the term.
(ii) No exemption is given to students on the basis of past registration. All registrations
shall be treated as fresh in all subjects, including the dissertation.
(iii) If the progress of a student’s work including the thesis work is not satisfactory, the
University on recommendation of Dean and the Head of School may not grant that
particular term, and the period of training will be extended accordingly.
(iv) A single non-cumulative interruption of a maximum of 6 months may be authorized
to any student on the basis of illness supported by medical certificate or for other
valid reasons acceptable by the University. On resumption, the term in which the
interruption has been granted has to be repeated afresh. No further interruption
shall then be entertained.
10. Examination
(a) Theory
(i) There shall be four theory examination papers, each of 100 marks and three
hours duration.
(ii) Out of this one paper shall be on basic Medical Sciences and one shall be on
recent advances
(iii) The theory examinations shall be held sufficiently earlier than the clinical and
practical examination, so that the answer books can be assessed and evaluated
before the start of the Clinical / Practical and oral examinations.
(b) Clinical, Oral and Practical Examinations
(i) The clinical, oral and practical examinations shall be consisting of but not
restricted to long and short cases, instruments, X-rays, specimen spots,
laboratory work.
59
(c) Pass Criteria
Students must obtain 50% to be eligible for passing in each of the following
separately:
1) Theory: In each paper a minimum of 50% is mandatory,
2) Practicals: A minimum of 50% in each of the heads of practical exams to be
conducted as per the approved assessment marking scheme.
11. Award
Students studying for the post-graduate medical programmes, shall on successful
completion be awarded the Doctor of Medicine (MD) or Master of Surgery (MS).
Award Classification
Theory
Clinical
Viva
Classification
x≥70
Overall Marks
(x) %
x≥70
x≥70
x≥70
x≥50
x≥50
x≥50
x≥50
Pass
x<50
x<50
x<50
x<50
Fail
Distinction
12. The Chief Examination Officer
(i) The Registrar shall be the Chief Examination Officer for all Examinations of the
University and shall be responsible for the organization of the Examinations and the
release of results once they have been approved by the Academic Council;
(ii) The Medical College shall ensure that provisional and final examination time-tables
as approved by the Registrar are posted on the notice boards of The Medical
College, sent by post and on its website;
should be made to the Registrar, through The Medical College.
13. Examiners
(a) Each examiner should have at least eight years teaching experience.
(b) There shall be normally four examiners in each subject i.e. two externals and two
internals. The external examiners should be from recognised universities preferably
overseas, save under exceptional circumstances, where only 3 examiners may be
accepted by the university provided two of them are external.
(c) Out of the two internal examiners, one shall be Professor & Head of Department of
60
the Speciality. The other internal may rotate after an interval of two years.
(d) Internal examiner shall not accept external examiner ship for a college from which
external examiner is appointed in his subject.
(e) Same set of examiners will be responsible for written and practical part of
examination.
14. Board of Examiners
(i) There shall be a Board of Examiners for all examinations and resit examinations;
(ii) The Board of Examiners shall comprise:
a.
The Dean of The Medical College (Chairperson)
b.
The Head(s) of Departments/Centres/Sections concerned
c.
A Representative of the University
d.
The Programme Coordinator as and when appointed.
e.
Internal Examiners and External Examiners where appropriate.
f.
Any co-opted member;
(iii)
50% of the members of Board of Examiners will constitute the quorum.
(iv)
The secretary of the Board of Examiners shall be appointed by the College
(v)
Functions of the Board of Examiners:
(a) To consider all examinations and resit results.
(b) To consider cases of (i) absences (ii) Special cases with medical certificates under
the provision of the regulations.
(c) Rationalisation of the results within a band of 1% of the total marks with a
maximum of 6 marks for the theory papers provided the student is failing in only
one paper.
(d) To consider comments of moderators.
(e) To make final recommendations to the Academic Council of the University.
15. (i)
Academic Boards
The Academic Board of the college shall be constituted as follows:
(a) The Dean of the Medical College to chair. In his absence the Vice Dean to chair.
(b) The Registrar or his representative.
(c) The Quality Assurance Officer or his representative.
(d) Three Academic/Professional representatives inclusive of at least 1 member of the
Medical Advisory Committee of the University appointed by the Director General.
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(e) Heads of the concerned Departments.
(f) One person elected by and from the students of the Medical College.
Half of the members shall form the quorum inclusive of at least one representative of the
University.
Functions of the Academic Board shall be as per clauses 7(4),(5),(6) and (7) of the
(ii)
schedule of the U.T.M Act.
(i)
Subject to any exceptions approved by the Academic Council, no student shall
normally be admitted to an examination unless it is certified on the Examination Entry
form that he/she has met the attendance requirement and completed the prescribed
programmes of study and duly performed the work of the appropriate class or
classes;
(ii)
A student who does not submit his Examination Entry form to the Registrar
through The Medical College duly filled in and signed, by a specified date, shall
(iii)
The Academic Council shall have power to recognize examinations passed at
other Universities or institutions. Such recognition, if granted, shall be given at
the beginning of the academic year in which admission is secured.
(iv)
On the recommendation of the School Board, the Academic Council may ask a
student who fails to satisfy the examiners in aspects of examinations,
17. Before the Examination
(i) To sensitise students on Examination Irregularities and their implications;
(ii)
62
number are sent;
(iii)
student;
(iv)
(v)
(vi)
(ix)
(x)
(i)
action;
(ii)
(iii)
A candidate who arrives at an examination room not later than half an hour after
the examination has begun shall be admitted provided no other candidate for the
63
(ix)
A non-exhaustive list of materials not allowed in the examination room is as follows:
pencil case, cellular phones and calculators having written information. All evidences
collected during examination may be retained by the University until no longer
required.
(x)
instructions;
(xi)
No answer book or supplementary sheet may be taken out of the examination room. A
candidate in possession of any answer book or supplementary sheet shall be liable to
severe disciplinary action;
(xii) Neither food nor drink is allowed in the examination;
(xiii) Candidates must not communicate with anyone except an invigilator during the
examination.
(i)
If a student is absent from an examination without compelling reasons, he shall be
deemed to have failed his examinations;
(ii)
Absence due to illness supported by a medical certificate issued by a state medical
practitioner should be immediately notified, in writing, to the Registrar by the student
concerned and supported by the medical certificate emanating from a state-employed
medical practitioner. The medical certificate should be received by the Registrar’s
office within 2 working days from the date of the examination.
(iv)
A student who falls ill during an examination and subsequently presents an acceptable
medical certificate and may, on the recommendation of The Medical College be allowed
by the Academic Council to be examined for pass mark only in that paper.
20. Examination Irregularities
(i)
Where a student is caught cheating, in the opinion of the invigilator/chief invigilator, the
latter will make a written statement of facts which has to be signed by both parties;
(ii)
irregularity, he/she shall immediately report the facts, in writing, through The Medical
College to the Registrar who shall refer the matter to the Chairperson of the Disciplinary
Committee of the Academic Council;
64
received by the Registrar’s office within 2 working days from the date of the
examination.
(iv) A student who falls ill during an examination and subsequently presents an
acceptable medical certificate and may, on the recommendation of The Medical
College be allowed by the Academic Council to be examined for pass mark only in
that paper.
(i) Where a student is caught cheating, in the opinion of the invigilator/chief invigilator,
the latter will make a written statement of facts which has to be signed by both
parties;
(ii) Where the Chief Invigilator notices or is made to notice any case of examination
irregularity, he/she shall immediately report the facts, in writing, through The
Medical College to the Registrar who shall refer the matter to the Chairperson of
(iii) The student in question shall be notified by the Registrar, in writing, of the charges
against him/her,
(iv) Pending the decision of the Disciplinary Committee, the student will be allowed to
Disciplinary Committee,
(v) Cases of examination irregularity being probed by the Disciplinary Committee shall
be notified by the Registrar to the Chairperson of the Board of Examiners
concerned so that the marks/results of the candidate(s) involved are not processed
until notified by the Academic Council;
(vi) A student can appeal to Academic Council through the Registrar against a decision
of the Disciplinary Committee as per procedures laid out under Regulations for
Disciplinary Committee.
(i)
Official notification of the examination results as confirmed by the Academic
Council shall be sent to each student by The Medical College.
(ii)
Official examination results as approved by the Academic Council shall be posted
on the notice boards and The Medical College’s website.
65
Regulations for the conduct of the University Examinations
and other Forms of assessment on Taught programmes
1.
The Examining Body
(i)
The conduct of the University examinations shall be under the control of the
Academic Council;
(ii)
Examiners and assessors shall be appointed by the Academic Council upon
the recommendation of the Head of School;
(iii)
Dates, venue and times for examinations as specified in the examinations
time tables shall be published under the authority of the Academic Council.
2.
Examinations
(i)
Examinations shall normally take place at the end of the Semester and/or at
the end of the Level. Resit examinations will also take place as defined in the
Regulations applicable to the programme of study;
(ii) Information on factors that could adversely affect the performance of a student in
Examinations should be brought to the attention of the Head of School in writing
well before the results of the student are referred to the Board of Examiners.
(iii)
Award classifications shall be based on the candidate’s performance in
examinations/coursework as the Academic Council may from time to time
require to take place and at times determined by the Academic Council.
3.
The Chief Examination Officer
(i) The Registrar shall be the Chief Examination Officer for all entrance, Semester,
final Examinations and resit Examinations of the University and shall be
responsible for the organization of the Examinations and the release of results once
they have been approved by the Academic Council;
(ii) The Registrar shall ensure that provisional and final examination time-tables are
posted on the notice boards of the Schools, sent by post and the University’s
website;
66
........should be made to the Registrar.
4. Examiners
(i)
The examiners in any module shall normally be the person who taught the
module, where applicable;
(ii)
Moderators shall be appointed by the Academic Council in the manner it shall
prescribe;
(iii)
Examination papers shall be agreed upon with the moderator where appropriate;
(iv)
In the event of serious divergence of opinion between the moderator and the
internal examiner, the Board of Examiners shall make the final recommendation
to the School board;
(v)
Every moderator is to submit the Moderators’ Report Form to the Registrar’s
office within seven successive days subsequent to the relevant Board of
Examiners for initial scrutiny by the Director General.
5.
Board of Examiners
(i) There shall be a Board of Examiners for Semester examinations, end of Level
examinations and resit examinations;
(ii) The Board of Examiners shall comprise:
(a) The Head of School (chairperson)
(b) The Head(s) of Departments/Centres/Sections concerned
(c) The Programme Coordinator
(d) Internal Examiners and Moderators where appropriate.
(e) Any co-opted member;
(iii) The Chairperson and 3 academics staff shall constitute the quorum.
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(i)
Subject to any exceptions approved by the Academic Council, no student
shall normally be admitted to an examination unless it is certified on the
Examination Entry form that he/she has regularly attended and completed the
prescribed programmes of study and duly performed the work of the appropriate
class or classes and there is evidence of no outstanding payment to the university;
(ii) A student who does not submit his Examination Entry form to the Registrar through
the Head of Department duly filled in and signed, by a specified date, shall
(iii) The Academic Council shall have power to recognize examinations passed at other
Universities or institutions. Such recognition, if granted, shall be given at the
beginning of the academic year in which admission is secured.
(iv) On the recommendation of the School Board, the Academic Council may ask a
candidate who fails to satisfy the examiners in aspects of examinations,
7. Forms of Examinations
(i)
(ii)
Examinations are written, oral, practical, seen or unseen.
The Examiners may require a student to present himself/herself for viva voce
questioning, in addition to the written and practical examinations as prescribed by
the Scheme of Study and approved by the Academic Council.
8
Before the Examination
(i) To sensitise students on Examination Irregularities and their implications;
(ii)
68
number are sent;
(iii)
student;
(iv)
(v)
(vi)
(ix)
(x)
(i)
action;
(ii)
(iii)
A candidate who arrives at an examination room half an hour after the
examination has begun shall be admitted provided no other candidate for the
69
(iv)
The Chief Invigilator shall immediately report the circumstance of any admission
or refusal of admission of a late-comer to the Registrar through the Head of
School
(v)
A candidate who is admitted to an examination after the official starting time
thereof shall not be granted any additional time in which to complete the
examination;
(vi)
It shall be the responsibility of the Head of Department to ensure that a member
of academic staff of his School is instructed to be in attendance at the
examination centre throughout the examination in order to deal with queries.
Part-time Lecturers setting examination papers shall leave a telephone number at
which she/he may be contacted subsequently should the need arise;
(vii) Failure on the part of the representative of the Department to attend the
examination shall constitute an offence to be reported by the Chief Invigilator to
the Registrar through the Head of School;
(viii) No book or paper of any kind may be taken into the examination room unless it
has been duly authorised by the examiners for use in the examination room.
Unauthorised materials or information must not be introduced into the
examination room by any means whatsoever;
(ix)
A non-exhaustive list of materials not allowed in the examination room is as
follows: pencil case, cellular phones and calculators having written information.
All evidences collected during examination may be retained by the University
until no longer required.
(x)
instructions;
(xi)
No answer book or supplementary sheet may be taken out of the examination
room. A candidate in possession of any answer book or supplementary sheet
shall be liable to severe disciplinary action;
(xii) Neither food nor drink is allowed in the examination;
(xiii) Candidates must not communicate with anyone except an invigilator during the
examination.
70
(i)
If a student is absent from an examination without compelling reasons, he shall
be deemed to have failed his examinations;
(ii)
Absence due to illness supported by a medical certificate issued by a state
medical practitioner should be immediately notified, in writing, to the Registrar by
the student concerned and supported by a medical certificate emanating from a
state-employed medical practitioner. The medical certificate should be received
by the Registrar’s office within 2 working days from the date of the examination.
(iii)
A student who falls ill during an examination and subsequently presents an
acceptable medical certificate and may, on the recommendation of the School
Board be allowed by the Academic Council to be examined for pass mark only in
that paper;
(vi)
If a student who has completed the scheme of study has been prevented from
taking the whole or some part of an examination and has presented evidence of
illness supported by a medical certificate issued by a state medical practitioner or
other cause accepted by the Examination Officer as constituting sufficient reason
for being absent from the examination, the Academic Council may, on the
recommendation of the School Board, permit the student to take a special
examination.
(i)
Where a student is caught cheating, in the opinion of the invigilator/chief
invigilator, the latter will make a written statement of facts which has to be
signed by both parties;
(ii)
irregularity, he/she shall immediately report the facts, in writing, through the
Head of School to the Registrar who shall refer the matter to the Chairperson of
(iii)
The student in question shall be notified by the Registrar, in writing, of the
charges against him/her;
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(iv)
Pending the decision of the Disciplinary Committee, the student will be allowed to
Disciplinary Committee;
(v)
Cases of examination irregularity being probed by the Disciplinary Committee
shall be notified by the Registrar to the Chairperson of the Board of Examiners
concerned so that the marks/results of the candidate(s) involved are not
processed until notified by the Academic Council;
(vi)
A student can appeal to Academic Council through the Registrar against a
decision of the Disciplinary Committee as per procedures laid out under
Regulations for Disciplinary Committee.
(i)
Official notification of the University final examination results as confirmed by the
Academic Council shall be sent to each student by the Registrar.
(ii)
Official final semester/examination results as approved by the Academic Council
shall be posted on the notice boards and the university’s website.
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Regulations for Disciplinary Committee
1.
Principles
The Academic Council has established a Disciplinary Committee to hear and
determine cases arising out of alleged breaches of the University’s Regulations.
2.
Membership of the Disciplinary Committee (Four Members)
• The Chairperson will be appointed by the Director General;
• The Head of Department wherever practical or any other Academic Staff nominated
by the Head of School;
• The Quality Assurance Officer or his representative;
• The Representative appointed by the Student Union;
• The Secretary of the Disciplinary Committee shall be the Registrar or his/her
representative.
When a complaint has been lodged with the Disciplinary Committee against a student,
the complainant shall not sit as a member of the Disciplinary Committee during the
hearing of the case.
The recommendations of the Disciplinary Committee will be submitted to the Academic
Council for approval.
3.
Proceedings
i)
The Committee shall consider cases referred to it by a Head of School or any
Heads of Units / Departments.
ii) The Secretary of the Disciplinary Committee on receipt of a complaint shall
convene a pre-hearing session within a reasonable time with the Heads of Schools,
Quality Assurance Officer and the Registrar (or Representative) to determine the
admissibility of the cases submitted.
a) Cases which are not admissible are dismissed without any further action
b) Cases which are deemed admissible are referred to the Disciplinary
Committee.
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iii) The Secretary shall send to the student required to appear before the Committee a
written summon setting out the alleged offence. This summon shall be delivered to
the student at least seventy-two hours (Saturdays, Sundays and Public Holidays
excluded) before the meeting of the Committee and a copy sent to the Head of
School.
Provided the student has been properly summoned, if she/he fails to
attend the hearing, the Committee may proceed in his/her absence.
iv) The student, against whom the complaint is made, may be accompanied to the
committee by a person to assist him/her. He / She shall inform the Secretary of his
/ her intention to do so as well as the name of the person assisting him/her, at least
twenty four hours before the date fixed for the meeting.
v) Any statement in connection with the case from:
The complainant;
The student against whom the complaint is made;
Any witness the complainant or the student wishes to present; may be made in
writing for the consideration of the Committee.
These statements shall be submitted in writing to the Secretary of the
Committee not less than twenty-four hours before the date fixed for the meeting.
vi)
The Committee may require the complainant, the student against whom the
complaint is made and the witnesses for both parties to give evidence before it.
The Committee may also require the presentation of such further evidence as it
deems appropriate.
vii) Either party may request an adjournment of not more than seven days. The
Committee shall allow such cross-examination by either the complainant or the
student against whom the complaint is made as it deems relevant.
viii)
Having concluded the hearing, the Committee shall deliberate in camera and
send
a
formal
report
to
the
Academic
Council
with
appropriate
recommendation/s.
ix) In the light of the Report, the Disciplinary Committee shall recommend the actual
penalty to be applied having regard to the seriousness and the recurrence of the
offence.
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x) The following penalties may be applied either separately or in combination in the
deliberate judgment of the Committee:
a) The student is given benefit of doubt.
b) Issue a warning or a severe written warning to the student depending on the
seriousness of the offence.
c) To take the module where examination irregularity was found as a resit as and
when the module is offered.
d) To reset all modules cleared in the current semester to pass mark.
e) To reset all modules cleared in the current level to pass mark.
f)
Suspension from the University for a period to be determined by the
Disciplinary Committee and repeat without exemptions the level in which the
student was found guilty.
g) Expulsion from the University, hence terminating the student’s registration. Readmission, if requested shall be, without exemptions.
xi) Other than examination irregularities, offences of any other nature may entail
penalties as may be recommended by the Committee which is deemed reasonable.
xii) On the other hand, a student may plead guilty in writing instead of attending the
Disciplinary Committee.
Paragraph (x) above will still be applicable for
determination of penalty. Such voluntary disclosure may be favourably considered
by the Committee.
4. Appeal
i)
Any student who feels aggrieved by the confirmed decision of the Academic
Council may appeal against that decision through the Office of the Registrar.
Grounds of Appeal must be lodged to the Registrar within 5 working days of the
date on which the student was notified of the decision against which he/she is
appealing. An amount of Rs 3000/- (three thousands rupees) as deposit must be
75
made while lodging the appeal. Such deposit will be refunded in case the Appeal is
successful.
ii) The Appeal will be considered by an Appeal Committee composed of:
a)
A Chair, independent and outside UTM appointed by the Director General.
b)
An academic staff from each School appointed by the Head of School who
has not been involved in the cases being considered.
c)
A representative of the Registrar as Secretary.
iii) The recommendations of the Appeal Committee upon approval of the Academic
Council shall be final.
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Regulations for Academic Appeals
1. Preamble
Any student who has evidence or believes that evidence exists to show that a
programme grade was assigned or similar evaluation was made as a result of
prejudice, caprice or other improper conditions, such as administrative or
computational error, may appeal against the said grade/evaluation to the Registrar.
An appeal may only be lodged by a student of the University; it may not be lodged by
a representative or by a parent.
2. Timing of Appeals
An appeal must be made not later than 14 successive days following the official
publication of results.
3. Basis of Appeal
An appeal must be made in writing, giving the student’s name and ID number, contact
details (address and telephone number), the programme code and title, the
supervisor’s name and the grounds for appeal together with any supporting evidence.
The burden of proof is on the student.
4. Membership of the Academic Appeal Committee
This Committee is School-based and comprises the following members: An
independent Chairperson and 2 School academic staffs appointed by the Registrar
who are in no way connected with the matter. The Registrar will act as secretary of the
Appeal Committee.
5. Steps in the Process of an Academic Appeal
(i) Appeal on academic grounds against coursework marks/grades, except for
modules assessed by 100% coursework, shall not be entertained.
(ii) Appeal against results for resit examinations shall not be entertained.
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(iii) The appellant shall forward on the prescribed appeal form duly filled to the
Registrar who will then notify the Head of School
(iv) An appeal fee of Rs. 3000/- per module in the form of an office cheque must be
enclosed. If the appeal for a particular module is successful, the appeal fee for that
module will be refunded.
(v) The student will be notified of the date, time and place of the meeting and invited to
attend the meeting.
In case of Hearing
(vi) The student may have an advisor and or a student representative present during
the meeting, who may advise the student but not speak for the student during the
meeting.
(vii)
If the student wishes to have legal counsel present at the meeting, the name and
address of such legal counsel shall be provided at the time of filing the appeal.
(viii)
The procedures regarding recheck of marks and grades, re-correction of papers
etc by an independent party will be determined by the School. A report to this effect
must be submitted to the Appeal Committee.
(ix)
The Chair of the Appeal Committee may also call the academic staff who
recommended the grade under appeal and, if need be, anyone else, including external
assessors, with expertise relevant to the appeal.
(x)
Where a member of the Appeal Committee is challenged by the appellant student
on grounds such as conflict of interest, bias or malice, the remaining members of the
Committee shall consider the merits of the challenge and determine whether or not the
member is disqualified from hearing the appeal. If the Chair of the Committee is unable
to sit for any reason, including disqualification, the Committee will elect an Acting Chair.
(xi)
The recommendation of the Appeal Committee will be reported to the Academic
Council for approval.
(xii) The Registrar will then inform the student of the decision of the University.
78
Regulations on the Use of the UTM Resource
Centre
1. Scope
Members of the Resource Centre may consult and borrow materials from the
Resource Centre and receive assistance from Resource Centre Staff. Members may
use any or all of the University’s Resource Centre’s facilities. These Regulations apply
to all users of the Resource Centre and may be enforced by any Staff of the Resource
Centre.
2. Entitlement to use the Resource Centre
(i)
The following categories of people may register as members of the Resource
Centre:
(a) University students and provisionally registered students, for the period of
their study.
(b) University staff, members of the Board of Governors, the Academic Council
and visiting academic staff and researchers, for the period of their
appointment to the University of Technology, Mauritius.
(c) Approved external users subject to such arrangements, conditions and fees
as the University may determine.
(ii)
The Head of the Resource Centre will consider written applications for
membership from people otherwise associated with the University.
(iii)
Some parts of the collections may be consulted by non-members who demonstrate
sufficient reason/s for consultation of materials to the Head of the Resource Centre.
(iv)
Resource Centre membership shall terminate automatically when a person ceases
to be a member of, or appointed to, the University.
(v)
The Head of the Resource Centre can terminate membership immediately if he/she
considers that any aspect of the Resource Centre’s Regulations has been infringed
upon.
(vi)
Student Members must return all books/materials borrowed from the Resource
Centre when their registration lapses at the end of their programme, failing which
79
the University reserves the right to withhold the issue of their certificate or to take
any appropriate measures.
(vii) Failure to pay any outstanding amount due to the Resource Centre may result in the
member being referred to the Disciplinary Committee by the Head of the Resource
Centre.
3.
Hours of Opening during semester
Weekdays:
08h30 – 18h30
Saturdays:
09h00 – 16h00
Sundays:
09h00 – 13h00
Public Holidays
CLOSED
Hours of opening during semester breaks
Weekdays:
08h45 – 16h45
Saturdays:
09h00 – 13h00
Sundays & public holidays CLOSED
The opening hours may be changed, if circumstances require, by the Head of the
Resource Centre after consultation with the Registrar.
4.
Joining the Resource Centre
(i) Persons who wish to register as members of the Resource Centre must fill in
and sign a form providing information required for the administration of the
Resource Centre, and giving an undertaking to be bound by the relevant
Regulations.
(ii) The Resource Centre reserves the right to alter, delete, amend or add any
clause/s without prior notice.
(iii) Members must inform the Resource Centre immediately of any change of
name, address, School or programme. The Resource Centre does not accept
responsibility for problems or errors arising from a member’s failure to do so.
(iv) Access to the Resource Centre is open to members holding the Resource
Centre card. This card is required to enact transactions involving issue, return
80
and reservation of Resource Centre materials. It must be shown to any staff of
the Resource Centre on request.
(v) Resource Centre Cards are not transferable. All Resource Centre materials
issued by means of the card remain the responsibility of the card-owner until
returned to the Resource Centre in satisfactory condition and duly discharged.
(vi) Members must inform the Resource Centre immediately if the Card is lost or
stolen. The Resource Centre does not accept responsibility for problems or
errors arising from a member’s failure to do so.
(vii) Issue of a new card will be subject to the payment of a fee as determined by the
UTM.
5.
Behaviour in the Resource Centre
(i)
Students are expected to behave properly in the Resource Centre and to show
a high duty of care to others.
(ii)
Users who create any disturbance, or behave improperly will be severely
warned or directed to vacate the Resource Centre. Disciplinary action may also
follow.
(iii)
Silence must be strictly observed at all times while inside the Resource Centre.
(iv) Smoking or the consumption of food, chewing gum and drink inside the
Resource Centre premises is not permitted.
(v)
Users may reserve a place in the Resource Centre, to cover their absence for
not more than thirty minutes at a time. Items left unattended in the Resource
Centre for long periods may be removed by Resource Centre’s Staff. No
Resource Centre staff shall be liable to any claim whatsoever.
(vi) Users may bring bags and other items and keep same at designated places but
at their own risk. The University does not accept liability for any loss or damage
to the property/ies of members.
81
(vii) Lecture groups should not normally be brought to the Resource Centre, unless
prior arrangement has been made with the Head of the Resource Centre, who
will request a member staff to accompany them.
(viii) Photography, filming and similar activities are strictly prohibited except with the
prior permission of the Head of the Resource Centre.
(ix)
Mobile telephones must remain switched off at all times inside the Resource
Centre.
(x)
Users must not write on or otherwise damage books belonging to the
Resource Centre. Any damage to, or loss of, books must be made good to the
satisfaction of the Head of the Resource Centre.
(xi) Any staff of the Resource Centre is authorised to do an inspection on users
leaving the Resource Centre.
(xii) Persons using the Resource Centre’s ICT facilities must observe all guidelines
in force.
(xiii) Users must leave the Resource Centre by the closing time, immediately on
hearing the fire alarm, or when required to do so in an emergency.
(xiv) Users should immediately report any accident, theft or incident to any staff of
the Resource Centre.
6. Use of Resource Centre Materials
(i)
Users are responsible for all Resource Centre materials or equipment in their care
and will normally be required to pay for any damage to, or loss of, such material or
equipment.
(ii) The cost of the damaged or lost material or equipment shall be calculated by the
Resource Centre using the replacement cost basis of the item in addition to
processing fees and the accrued overdue fines. The amount shall be determined
by the Head of the Resource Centre.
82
(iii) Users must observe copyright law and regulations in respect of all materials
whether in print, audio-visual or electronic. The UTM anti plagiarism regulations
shall be strictly observed.
(iv) Software and data are licensed for educational use only; unless otherwise
indicated, they must not be copied or used for commercial purpose. Because the
Resource Centre must adhere to the licensing terms and conditions of some
software, this means that some members may not have access to it or to one or
more of its sections.
(v) Willful misuse of Resource Centre self-service facilities, including automated
systems, ICT facilities and photocopiers may result in membership of the
Resource Centre being terminated.
7. Borrowing Material
(i)
The Resource Centre will make available material for borrowing, consistent with
the efficient use of the Resource Centre by all members, subject to any conditions
of use applicable.
(ii)
All materials borrowed must be authorised and recorded by a member of the
Resource Centre staff.
(iii) Members may borrow up to two items at any one time or as otherwise indicated in
the internal rules.
(iv) The length of loan periods shall be determined by the Head of the Resource
Centre.
(v)
The Resource Centre materials fall into one of four categories: standard loan
(normally 14 days); 3-day loan; 24-hour loan; not for loan.
(vi) Only material in the standard loan and 3-day loan categories count towards
members borrowing entitlement.
(vii) Standard loan material may be renewed for further loan periods, provided that it
has not been re called by the staff of the Resource Centre or reserved by another
member. Renewal by remote telecommunication means is not permitted.
83
(viii) All materials on ordinary loans are subject to immediate recall even if they are
within their prescribed loan period.
(ix)
Members must return all materials borrowed on or before the due date which is
specified on the date label of the book or on the date specified on the re call
notice.
(x)
Failure to return materials by the due date is subject to approved penalty fees.
(xi)
All Resource Centre privileges will be suspended from the date of issue of the
first overdue notice until such time as the member returns himself or herself to
good standing with the Resource Centre; normally, this shall mean the return of
overdue items and/or the payment of outstanding charges.
(xii) Any person who ceases to be a member of the Resource Centre shall return all
materials in their possession promptly and pay any relevant charges.
(xiii) Resource Centre Card holders other than students must also return all their
materials and pay any charges due at the end of their affiliation or contract with
the UTM.
(xiv)
Staff who are on long term leave must return all materials and pay charges
where appropriate.
8.
Breach of Regulations
(i)
These Regulations must be adhered to at all times. Breach of the Regulations
constitutes an offence and will be dealt with as per the regulations.
(ii)
A breach of the Regulations occurs when a user willfully or persistently ignores
normal arrangements for using or returning material, or the request of Resource
Centre Staff concerning behaviour in the Centre.
(iii)
External members who breach the Regulations will have their membership
cancelled. Re-admission to membership will be at the discretion of the Head of the
Resource Centre.
84
Regulations for the Use of ICT Facilities
1.
The following regulations apply to users of all ICT facilities owned by the University
of Technology, Mauritius. Users must also comply with any supplementary specific
instructions or regulations.
2.
IT facilities are made available, for bona fide use, to staff and registered students of
the University or to any authorised persons.
Bona fide use shall include and shall not be limited to the following:
(i)
performing work under the direction/supervision of a member of the staff of
any School;
(ii)
carrying out supplementary work or research in connection with the
programme of study.
3. Users must take all necessary precautions not to cause any form of damage or loss of
use or interruption of service to the ICT facilities of the University.
Damage and loss of use shall include and shall not be limited to the following:
(i)
damage to equipment and power supply;
(ii)
deletion or alteration of software;
(iii)
alteration of configuration of software and /or hardware;
(iv)
swapping of components of software and/or hardware;
(v)
loss of use and disruption of service.
Costs associated with restoring the ICT facilities will be charged to the person or
persons causing the damage. The costs will be determined by the designated
authority.
4.
Use of personal ICT components tied to ICT facilities owned by the University is
subject to approval. Unauthorised copying of software or any other copyright
materials accessible through University ICT facilities is prohibited.
5.
Use of facilities may be subject to registration and control procedures.
6.
Access to facilities may be chargeable.
85
7.
Smoking, eating or drinking in premises where ICT facilities are located are
prohibited.
8.
Use of any equipment/s which can interfere with the ICT facilities is prohibited.
9.
The University reserves the right to carry out occasional monitoring/control
exercises in order to ensure that the above regulations are being followed.
10.
Failure to observe any of these regulations shall immediately deny access to the
ICT facilities of the University of Technology, Mauritius.
Such a breach of
regulations shall automatically be referred to the Disciplinary Committee of the
University.
11.
The use of the internet facilities shall be exclusively restricted to the areas of
studies of the student. Special authorisation is needed for other purposes.
12.
A reasonable duty of care to other users shall be strictly observed.
13.
Installation of software/hardware is prohibited except with prior authorisation.
86
Regulations on Intellectual Property Rights
1.
It shall be a condition of registration of a student that the student agrees to transfer
or assign to the University the intellectual property rights to which these
Regulations apply.
2.
These Regulations apply to
(a)
the ownership of and the sole right to exploit any patentable invention or
discovery;
(b)
all rights in any design produced; and
(c)
copyright in any computer program and any design capable of commercial
exploitation produced by the student in the programme of study or research.
3.
Where the whole of a student’s programme of study or research is funded for a
programme of study by himself or herself, or by a publicly funded body, or by
anybody other than one which has entered into a contract for a specific piece of
research with the University, the assignment shall only apply to those items of
intellectual property referred to in paragraph 2 above.
4.
Where a student is fully funded for a programme of study or research or make use
of facilities provided by a third party under a contract made with the University, the
assignment shall apply to the items of intellectual property referred to in paragraph
2 above and also to copyright in any work (including any report, essay, dissertation
and thesis) produced by the student during or as a result of that programme or part
programme.
5.
Where the whole or part of a student’s programme of study or research is funded
fully or partially by, or makes use of facilities provided by, a third party, under a
contract made with the University, the following provisions shall apply;
(a)
The University may in its own name or as agent for the student transfer or
assign to the third party, rights to which these regulations apply on such
terms as it may think fit; and
(b)
The student shall, in accordance with any relevant terms of agreement
between the University and the third party, keep confidential all information
relating to the work or business of the third party, acquired by the student
87
during that programme, or part programme, of study and neither use for the
student’s own benefit nor, save with the consent of the third party, disclose
to any other person such information.
6.
Where rights are vested in the University in pursuance of these Regulations the
University may exploit those rights, using its best endeavours to that end and
granting to the student such reasonable share in any benefit accruing to the
University as shall be agreed from time to time by the University. If the University
does not wish to exploit rights vested in it, it may at the request of the student,
return the rights to the student.
7.
A student shall not without the consent of the University publish any work which
might prejudice the exploitation of the rights to which these Regulations apply by
the University or any third party to which rights have been transferred or assigned.
8.
These regulations shall not apply to the case where a student has assigned his/her
intellectual property to his/her employer under a contract of employment and where
the student has retained that employment during his/her period of registration at the
University. In such cases the University shall enter into negotiations with the
employer to ensure that the interests of the University are protected. Such
students shall however be subject to the terms of regulations 9 below.
9.
The student shall treat as confidential all knowledge and Information (including
knowledge and information relating to the materials, processes, machinery and
apparatus used in experiments and trials) relating to any work taking place within
the University which his/her supervisor indicates to the student is to be treated as
such.
10.
The University shall be responsible for the legal protection of the rights where the
University holds any interest in such rights.
88
Regulations on Anti-Plagiarism
1. These regulations apply to all work carried out by students in connection with their
programme of study, whether taught or by research, and for full-time, part-time,
distance and mixed-mode delivery.
2. The University considers plagiarism as an act of intellectual and academic
dishonesty and shall under no circumstance accept or tolerate any case of
plagiarism.
3. Plagiarism shall be defined as when a student represent or intend to represent the
work carried out by another person as his own work, whether intentionally or by
inadvertence.
4. The University reserves the right to use, or not to use, any appropriate tools and
techniques for determining the extent of plagiarism on any work submitted by a
student and whether they are within acceptable limits.
5. The University reserves the right to refer any student suspected of committing
plagiarism to the relevant disciplinary committees for taking appropriate actions
against him/her
6. It is the responsibility of the student, and only the student, to ascertain that all work
which is not of his own, whether partly or in full, is properly acknowledged and
referenced in the work submitted.
7. Appropriate advice shall be provided to the students by the school concerned to
help them better understand plagiarism and its consequences. Students should
avail themselves of these services.
89
Quality Assurance Unit
Office of the Director General
University of Technology, Mauritius

Regulations - University of Technology, Mauritius

Transcription

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