Woodward Park EVENT Brochure- White background (08-14)

Application for Permit
Woodward
Park
Event Permit
Permits will be issued no more than six (6) months in
advance of event date.
PLEASE PRINT
Name _______________________________________________
Woodward Park is open to the public
7 days per week – 5:00am – 11:00pm.
Address _____________________________________________
City ____________________State _______ Zip _____________
Phone: _____________________________________________
Conservatory and Sunken Garden
Email: ______________________________________________
Type of Event: _______________________________________
Date of Event: ________________________________________
The person named on the permit will use only the location
assigned to them, and shall understand that other visitors to the
park may observe their event from a proper distance.
Please remember that parking is limited within the Park.
Time of Event _____________am/pm to _____________am/pm
Park Security personnel patrol
Woodward Park on a regular basis to check
for permits.
Location in Woodward Park: _____________________________
Estimated Attendance: _________________________________
I agree to comply with all Woodward Park Rules as prescribed by
Park Board Policies and Regulations, as described in Title 26 of
the City of Tulsa Revised
Ordinances.
____________________________________________________
Signature of Applicant
Date
Woodward Park is CLOSED
11:00pm—5:00am.
The park gates are locked at 11:00pm.
To obtain a Woodward Park Event Permit, submit the application
form with full payment to:
Tulsa Garden Center
2435 South Peoria
Tulsa, OK 74114
Or, you may:
Email completed application with credit card information
(Discover, Visa, or MasterCard only) to
[email protected]
♦♦♦♦♦
PAYMENT INFORMATION
Total Amount Paid $ ___________________________________
PAID BY: Cash Check VISA
MasterCard
Discover
(Checks not accepted 30 days or closer to event)
Credit Card #_________________________________________
Proceeds from the Woodward Park Event Permit fees remain in
the Friends of Woodward Park account
for exclusive use in the form of repairs and improvements in
Woodward Park..
If you will be using a commercial photographer, they will need to obtain a
Commercial Photography Permit which MUST be attached to their camera
during the event. Contact Tulsa Garden Center
918-746-5125 for further information.
Exp Date: ____________________ Zip Code: ______________
Management reserves the right to assign
alternate locations based on projected
attendance, other events scheduled, and to
protect the turf and other
plant material.
PERMIT FEES ARE NON-REFUNDABLE
Please return this Application and payment to:
Tulsa Garden Center
2435 South Peoria
Tulsa, OK 74114-1350
Or
EMAIL TO : [email protected]
Call Tulsa Garden Center
918-746-5125
for Woodward Park Event
Permit information
♦♦♦
2435 S. Peoria Ave
Tulsa, Oklahoma 74114
www.tulsagardencenter.com
Email: [email protected]
Aug 2014
LOCATION INFORMATION
PERMIT INFORMATION
100 people maximum attendance for the following locations:
Overlook
Arched Bridge
Great Spirit Statue
Open Area
The Green
Grotto
Arboretum
Azalea Beds
Daffodil Hill
Anne Hathaway Herb Garden
Rose Garden—Levels I, II, III, IV, and V
(This includes cancellation of event due to inclement
weather.)
ONCE PERMIT IS ISSUED—NO CHANGES MAY BE
MADE.
Permits are issued on a first-come, first-served basis.
25 people maximum attendance for the following locations:
The Rock Garden
Shakespeare Monument
Sunken Garden
Conservatory
PLEASE NOTE:
Tulsa Garden Center, Linnaeus Garden & Barn,
and
Tulsa Historical Society
are NOT rented via Park Permits.
Please contact [email protected] to inquire
about fees for these locations.
RULES AND REGULATIONS
PERMIT FEES ARE NON-REFUNDABLE
Wedding & event attendees DO NOT HAVE ACCESS to the
Tulsa Garden Center, Linnaeus Teaching Gardens, or Tulsa
Historical Society for any reason. This includes their
restrooms, changing facilities, and parking lot areas.
♦
Only bird seed in small quantities may be tossed after
weddings in Woodward Park.
♦
Rented tables & chairs are allowed on hard surfaces (cement / pavement, or gravel pathways) only. Exceptions will be made for a small
number of chairs in the grass for handicapped or elderly individuals
♦
No vehicles or trucks of any kind are allowed to be driven onto the
grassy areas of the park.
♦
There are no picnic tables in Woodward Park. There are park benches
at various locations in the park.
♦
No grilling, cooking, or any type of open flame is allowed within the Park
or parking lots.
♦
There are no lights within the park or Rose Garden. The parking lot
areas and roads are lit by street lights.
♦
Shelter restrooms are closed / locked from November 1 thru Aril 1. They
are not winterized.
♦
There is no electricity available in any part of Woodward Park.
♦
No amplified sound or music is allowed on Park grounds, and no
generators or battery operated speakers may be brought in.
♦
No glass containers for any beverage may be used within the Park
grounds.
♦
Any type of fireworks, including sparklers, is strictly prohibited within
Park grounds and Tulsa city limits.
♦
The use of one (1) 10x10 tent or awning is permitted with advance
approval. It must be free-standing, and may not be staked .
♦
Use of helium-filled balloons (latex balloons only) within the Park is
allowed. Mylar or metallic balloons are strictly prohibited.
♦
Soil & grass may be wet during spring, summer & fall when Park Department personnel water the trees, flowers & turf areas.
Permit fees for desired locations within the park are
as follows:
♦ $100 for a one (1) hour Event.
♦ $250 for a three (3) hour Event.
♦ $100 for each additional hour of the event.
♦ If only the SHELTER is rented, it is $60 p/hour.
♦ If your permit is for another location within the
park, the Shelter may be added to your location for
the length of your permit time for a $60 fee.
The BARN
South Rockford Avenue
Level 1
E
N
S
W
Level 2
East 21st Street
Level 4
Level 5
South Peoria Ave.
East 25th Street
Level 3
You are responsible for removing all items brought in & all TRASH at the
end of your event.