Packet - Gresham-Barlow School District

Transcription

Gresham-Barlow
School District
BOARD OF EDUCATION
Regular Board Meeting / Business
AGENDA
June 9, 2016
GRESHAM-BARLOW SCHOOL DISTRICT NO. 10 JT.
AGENDA
BOARD OF EDUCATION
June 9, 2016
“MakerSpace” Display by Powell Valley ES – 5:45 p.m.
Board Work Session – 6:00 p.m.
Budget Hearing – 6:45 p.m.
Regular Board Meeting / Business – 7:00 p.m.
Public Safety and Schools Building
1331 NW Eastman Parkway, Gresham, OR
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. ROLL CALL
Carla Piluso, Chair
Kris Howatt, Vice-Chair
Sharon Garner, Director
John Hartsock, Director
Matt O’Connell, Director
Kathy Ruthruff, Director
Kent Zook, Director
Jim Schlachter, Superintendent
Mike Schofield, Chief Financial Officer
III. COMMUNICATION FROM THE AUDIENCE
Time has been set aside later on the agenda for Citizens’ Requests of the Board. If
anyone in the audience wishes to address the board this evening, there are yellow
“Citizens’ Requests of the Board” forms on the table in the back of the room; please
complete a form and give it to our board secretary, Ms. Cook.
IV. APPROVE MEETING AGENDA
V. CONSENT AGENDA
All items listed below are matters considered by the board to be routine and will be
enacted by one motion. There will be no separate discussion of these items unless a
member of the board or persons in the audience requests specific items be removed
from the consent agenda and placed on the regular agenda.
1. Minutes from Regular Business Meeting
Minutes from Budget Committee Meeting
Minutes from Special Board Meeting
Minutes from Work Session
2. Financial Report
3. Personnel Changes
4. Out-of-State Travel
5. Policy Updates
6. Superintendent’s Employment Agreement
7. Mutual Aid Omnibus Agreement w/MESD
May 5, 2016
May 26, 2016
May 26, 2016
June 2, 2016
Gresham-Barlow School District No. 10 Jt.
Agenda - Regular Board Meeting / Business
June 9, 2016
Page 2
8.
9.
10.
Nutrition Services: Food Services Contract Amendment
Nutrition Services: Food Services Intergovernmental Agreement with MESD
Nutrition Services: Summer Food Service Program
VI. RECOGNITIONS
11.
12.
13.
14.
15.
16.
Venisha Bahr, Celebrate Literacy Award
Savanah Campbell, State Champion Musician, Sam Barlow High School
Jake Ingram, Bow Hunter Free Style Champion, Sam Barlow High School
Theatre Arts Award, Gresham High School
Track and Field, Gresham High School
Track and Field, Sam Barlow High School
Evans
Hiu
Hiu
Hiu
Hiu
Hiu
VII. GRESHAM-BARLOW EDUCATION FOUNDATION REPORT
17.
Gresham-Barlow Education Foundation (GBEF) Report
Vadnais
VIII. SUPERINTENDENT'S REPORT
IX. PRESENTATIONS
18.
Lewis and Clark Montessori Charter School Update
Hiu
X. RECESS/RECONVENE (5 Minutes)
XI. COMMITTEE MEETING MINUTES AND/OR REPORTS
This portion of the board meeting agenda has been provided for the presentation of
advisory committee minutes. No action or discussion is required by the board;
however, there may be occasional reports or discussion regarding work being
completed by the committee(s).
19. District Advisory Council (DAC)
20. Audit Involvement Committee Meeting Summary for May 5, 2016
XII. BOARD REPORTS
XIII. CABINET REPORTS
XIV. ASSOCIATIONS REPORTS
•
•
Gresham-Barlow Education Association (GBEA) (2 Minutes)
Oregon School Employees Association (OSEA) (2 Minutes)
XV. CITIZENS’ REQUESTS OF BOARD (3 Minutes per Guest / 15 Minutes Total)
XVI. RECESS/RECONVENE (5 Minutes)
Vadnais
Schofield
Agenda - Regular Board Meeting / Business
June 9, 2016
Page 3
XVII. ACTION ITEMS
First Reading
21.
22.
23.
24.
25.
26.
27.
Evaluation of the Superintendent
Adopt Budget, Make Appropriations, and Impose Taxes
• Resolution 1617-01, Adopting the Budget
• Resolution 1617-02, Making Appropriations
• Resolution 1617-03, Imposing & Categorizing Taxes
Budget Committee Appointment Process
Audit Involvement Team Appointment
Tuition and Fees
Date, Time and Place of Board Meetings
School District Collaboration Grant
Howatt
Schofield
Schofield
Schofield
Hiu
Schlachter
Ketelsen
Second Reading
28.
29.
30.
31.
Bond Proposal Recommendation
District Equity Policy: JBB, Educational Equity
PACE Trust Agreement
Alternative Education Programs
Schlachter
Ketelsen / Hiu
Schofield
Black
XVIII. INFORMATION ITEMS
None
XIX. ANNOUNCEMENTS
July 1, 2016:
Non-Contract Day
Schools and Offices Closed
July 4, 2016:
Independence Day Holiday
July 7, 2016:
Regular Board Meeting - 7 p.m.
Council Chambers
XX. ADJOURNMENT (Estimated time for adjournment: No later than 9 p.m.)
Note: The board may, by majority vote, take action on items listed under first reading or information.
JS:lc:7/11/16:5:03 PM
Minutes of Regular Board Meeting / Business
May 5, 2016
The Gresham-Barlow School District Board of Education met in regular session on Thursday,
May 5, 2016, in the council chambers of the Public Safety and Schools building, 1331 NW
Eastman Parkway, Gresham, Oregon.
The meeting was called to order at 7:04 p.m. by the chair, Carla Piluso. Other board members in
attendance were Kris Howatt, Kathy Ruthruff, Kent Zook, Matt O’Connell, and John Hartsock.
Sharon Garner was absent.
The following members of the superintendent’s cabinet were present:
Jim Schlachter
Superintendent
James Hiu
Deputy Superintendent of Secondary Education and Operations
Teresa Ketelsen
Deputy Superintendent of Teaching and Learning
Mike Schofield
Chief Financial Officer
Randy Bryant
Executive Director of Human Resources
Julie Evans
Executive Director of Elementary Education
Sara Huston
Executive Director of School Performance
Athena Vadnais
Director of Communications and Community Engagement
Janell Black, executive director of student support services, was absent.
The chair led board members, administrators and all those present in the Pledge of Allegiance.
MOTION 66 MEETING AGENDA (7:05 p.m.)
It was moved by Matt O’Connell, seconded by Kent Zook and carried 6 to 0 to
approve the meeting agenda as presented.
MOTION 67 CONSENT AGENDA (7:06 p.m.)
The following items were included on the consent agenda:
1. Minutes from Regular Business Meeting
April 7, 2016
Minutes from Regular Work Session
April 28, 2016
2. Financial Report
3. Personnel Changes
4. Out-of-State Travel (Moved to regular meeting agenda; see below)
5. Policy Updates
Kris Howatt requested that Item 4, Out-of-State Travel, be moved to the regular
meeting agenda for discussion and action. It was seconded by Matt O’Connell,
and the consent agenda was approved as amended, 6 to 0.
Gresham-Barlow School District – Minutes of Regular Board Meeting / Business, May 5, 2016
Page 1
RECOGNITIONS (7:07 p.m.)
District Earns Energy Star Award: Athena Vadnais reported that the U.S.
Environmental Protection Agency (EPA) has awarded the Gresham-Barlow
School District a 2016 ENERGY STAR Partner of the Year Award for Sustained
Excellence in recognition of its continued leadership in protecting our
environment through energy efficiency. The Gresham-Barlow School District’s
accomplishments were recognized at an awards ceremony in Washington, D.C.,
on April 13, 2016.
James Hiu, who represented the district at the awards ceremony, provided an
overview of the event.
GRESHAM-BARLOW EDUCATION FOUNDATION REPORT (7:11 p.m.)
Vince Patrick, president of the Gresham-Barlow Education Foundation board,
reported that, with $15,000 budgeted for small grants (now called innovation
grants), the Foundation was able to award eight grants as part of this year’s
“technology” theme. The grants included the purchase of Chromebooks, science
probes and monitors, a graphic pen and a table monitor, and more.
SUPERINTENDENT'S REPORT (7:13 p.m.)
Superintendent Schlachter shared that the Gresham Library currently has an art
exhibit on display highlighting the work of Gresham High School students. The
display includes sculptures and wall art created by International Baccalaureate
(IB) art students, and students who have taken advanced drawing. The exhibit
will be on display through the end of May.
MT. HOOD CABLE REGULATORY COMMISSION GRANT AWARD
(7:14 p.m.)
Representatives from the Mt. Hood Cable Regulatory Commission (MHCRC)
presented information about a grant they have awarded to the school district.
The focus of the $1.37 million grant is a K-3 Technology Integration Project. The
funds will be used to create technology rich, blended learning Kindergarten
through 3 grade classrooms at North Gresham and Kelly Creek elementary
schools. Through these pilot schools, the district will identify effective literacy
instruction and develop a clear plan of implementation that can be scaled to the
district’s other elementary schools over time.
rd
Symbolic of the grant award, the MHCRC representatives presented a large
replica of a $1.37 million check to the district.
TEACHING, EMPOWERING, LEADING AND LEARNING (TELL) SURVEY
(7:26 p.m.)
Superintendent Schlachter provided an overview of the Teaching, Empowering,
Leading, and Learning (TELL) Survey results. The survey, which focused on
responses to issues closely aligned with classroom instructions and school
operations, was taken this spring by licensed staff members and administrators
in the district. (A copy of Mr. Schlachter’s slide presentation has been filed with
these minutes.)
Page 2
Superintendent Schlachter will share a summary of the results with staff in the
coming weeks. Access to the complete state and local survey results can be
found at www.telloregon.org.
COMMITTEE MEETING MINUTES AND/OR REPORTS (7:48 p.m.)
District Advisory Council (DAC): Kent Zook and Athena Vadnais reported on
the April 14, 2016, DAC meeting, which was held at Sam Barlow High School.
BOARD REPORTS (7:50 p.m.)
Board members summarized various meetings and other activities they
participated in during the month.
CABINET REPORTS (7:59 p.m.)
Members of the superintendent’s cabinet reported on the following topics:
James Hiu
Anna Larson, a senior at Sam Barlow High School, is the
winner of the 2015-2016 Portland Youth Philharmonic.
Concerto Competition. She was the featured soloist of the
Winter Concert, on Saturday, March 5, 2016, in the Arlene
Schnitzer Concert Hall.
Julie Evans
A recent title audit exit interview was characterized as
“excellent” by representatives from the Oregon Department of
Education (ODE). ODE will use the district’s electronic
submission as a model for what other districts should be doing.
April Olson and the Title I staff are commended for their work.
Sara Huston
The Oregon Department of Education audit of the district’s
Title 3 programs revealed that the district is compliant in all 22
areas reviewed. This can be attributed to strong leadership and
the focus of many people. Karina Bruzzese, the district’s ELL
director, and her team are to be commended for their hard
work and attention to detail.
ASSOCIATIONS REPORTS (8:04 p.m.)
Erika Fuller, a secretary at West Gresham Elementary School, reported on behalf
of Oregon School Education Association (OSEA) Chapter 8 employees.
Rhett Hyman, a teacher at East Orient Elementary School, reported on behalf of
the Gresham-Barlow Education Association (GBEA).
CITIZENS’ REQUESTS OF THE BOARD (8:06 p.m.)
There were no citizens’ requests of the board.
RECESS / RECONVENE (8:06 p.m.)
The meeting was recessed at 8:06 p.m. and reconvened at 8:13 p.m.
Page 3
MOTION 68 OUT-OF-STATE TRAVEL (8:13 p.m.)
(Note: This item was originally on the consent agenda.)
Kris Howatt moved to approve the out-of-state travel requests as listed in the
provided chart. Matt O’Connell seconded the motion.
In the discussion that followed, post-graduation participation in schoolsponsored events was discussed. It was noted that risk insurance is provided by
the district for all school-sponsored events.
Behavioral expectations are
reviewed with the graduates before they are allowed to participate. Provisions
and processes are in place to address unacceptable behavior (for example,
parents would be asked to pick up their students if they do not comply with
expected standards of conduct).
Following the discussion, the motion carried 6 to 0.
PACE TRUST AGREEMENT
(8:15 p.m.)
Mike Schofield presented information regarding two substantive changes to the
PACE Insurance Trust Agreement that were approved by the Oregon School
Boards Association’s board of trustees. (Refer to the agenda packet.) It was
noted that a “Restated Trust Agreement, Property and Casualty Coverage for
Education,” and a “Form of Joinder to Trust Agreement for Members” were
provided in the agenda packet for first reading. A request for approval will be
requested at a subsequent meeting.
MOTION 69 PAID LUNCH EQUITY
(8:17 p.m.)
Mike Schofield reviewed the information provided in the agenda packet
regarding a proposed increase for paid lunch prices. The increase is necessary to
insure that government funds are not subsidizing the district’s paid lunches.
Annual increases will be necessary until the district’s paid lunch prices are above
the amount reimbursed by the federal government.
In the discussion that followed, board members expressed concern about the cost
of paid lunches, and it was noted that the federal government has been
increasing lunch prices faster than the rate of inflation. This is a concern that is
being addressed by national organizations, such as the National School Boards
Association.
It was noted that a large number of the district’s elementary schools provide free
meals, including breakfasts and lunches.
Following discussion, it was moved by Carla Piluso and seconded by Kent Zook
approve a $0.10 increase for elementary, middle, and high school paid lunch
prices for the 2016-2017 school year effective July 1, 2016.
The motion carried 4 to 2. Directors O’Connell and Ruthruff cast the dissenting
votes.
Page 4
ALTERNATIVE EDUCATION PROGRAMS
(8:22 p.m.)
The board received a list of 2016-17 alternative education programs for first
reading. A question was asked about why Burlingame Creek School is not on
the list. Burlingame Creek is a Multnomah Education Service District school,
which is housed in the former Alpha High School building in Gresham. The
administration will inquire about the omission of Burlingame Creek, or the
feasibility of adding it to the list, and report back to the board at the next
business meeting.
MOTION 70 MIDDLE SCHOOL MATHEMATICS CURRICULUM ADOPTION (8:25 p.m.)
It was moved by Kathy Ruthruff and seconded by Matt O’Connell to approve
Ready Common Core by Curriculum Associates as the math adoption for sixth
through eighth grades, to begin with the 2016-17 school year, in the amount of
$453,317. Discussion followed.
The motion carried 5 to 1. John Hartsock cast the dissenting vote.
MOTION 71 SCHOOL YEAR CALENDARS (8:34 p.m.)
It was moved by Matt O’Connell, seconded by Kathy Ruthruff and carried 6 to 0
to adopt the 2016-17, 2017-18, and 2018-19 school year calendars as presented for
second reading.
FULL-DAY KINDERGARTEN UPDATE (8:38 p.m.)
Julie Evans presented an overview of the full-day kindergarten implementation,
which took place this school year. Student achievement data is positive and
shows that the increased instructional time is making a difference. Benefits
reported by schools include the following:
•
•
•
•
Additional time for in-depth teaching of subjects
Full services for students with special needs
Additional time for teaching and practicing social skills, and
Additional time for students to meet in small groups to focus on more
detailed skills development.
NATIONAL SCHOOL BOARDS
CONFERENCE (8:52 p.m.)
ASSOCIATION
(NSBA)
ANNUAL
Directors Piluso, Ruthruff and Hartsock reported on their attendance at the
National School Boards Association’s annual convention, which was held in
Boston, Massachusetts, April 9-11, 2016. Sessions they attended included
community engagement, addressing bullying in schools, and working with nonEnglish speaking students.
Superintendent Schlachter also attended the
convention.
ANNOUNCEMENTS
(9:03 p.m.)
May 12, 2016: Budget Committee Meeting – 7 p.m.
Room 220 (Forum Room)
Center for Advanced Learning
Page 5
May 19, 2016: DAC Meeting and End-of-Year BBQ – 6:30 p.m.
North Gresham Elementary School
Board Representatives: All
May 26, 2016: Budget Committee Meeting – 7 p.m.
May 26, 2016: Special Board Meeting – 7:30 p.m.
May 30, 2016: Memorial Day Holiday
June 2, 2016:
Board Work Session - 6 p.m.
Partnership Room
June 6, 2016:
District-wide Retirement Reception 4-6 p.m.
Council Chambers
June 9, 2016:
Council Chambers
June 9, 2016:
Council Chambers
ADJOURNMENT
There being no other business, the meeting was adjourned at 9:04 p.m.
Submitted by:
Linda J. Cook
Administrative Assistant to the Superintendent and
Board of Directors
Page 6
2016-2017
BUDGET COMMITTEE
Minutes of May 26, 2016
Budget Committee Meeting #2
The Gresham-Barlow School District Budget Committee met at 7:00 p.m., Thursday, May 26,
2016 in the Partnership Room of the Center for Advanced Learning, 1484 NW Civic Drive,
Gresham, OR.
Members in attendance were: Kathy Ruthruff, Kent Zook, Sharon Garner, Carla Piluso, John
Hartsock, Michael Buck, Nicholas Kemper, Michael Deveney, Justin Weatherford, Matt
O’Connell, Kris Howatt, and Rebecca Merchant.
Member: Kasey Jackson was absent.
The following central office administrators were present: Jim Schlachter, Mike Schofield, James
Hiu, Teresa Ketelsen, Julie Evans, Janell Black, Lynne Hill, Sara Huston, Randy Bryant and
Athena Vadnais.
WELCOME AND INTRODUCTIONS
Budget Committee Chair, Justin Weatherford, called the meeting to order at 7:06 p.m.,
welcoming all present to the meeting.
Introductions were exchanged for the benefit of those in the audience.
APPROVE MAY 12, 2016 MEETING MINUTES
It was moved by John Hartsock to approve the minutes from the May 12, 2016 Budget
Committee meeting minutes as presented; Kathy Ruthruff seconded the motion. The motion to
approve the May 12, 2016 minutes passed unanimously.
PUBLIC TESTIMONY
Chair Weatherford opened public testimony at 7:12 p.m. There were approximately 25 students,
parents, staff, and community members that attended the meeting.
Water polo coach Michael Riegelmann expressed his concerns about the future of water polo in
the district due to no funding and fundraising growing increasingly difficult.
Barlow High School student, Jade Jette, explained her positive experience in water polo and her
concerns for its future, if the district continues to not fund the sport.
Parent and staff member Pam Bachand expressed her concerns about the future of water polo
and the fundraising challenges parents are facing.
May 26, 2016 Budget Committee Meeting #2 Minutes
Page 1
CLOSE PUBLIC TESTIMONY
There being no other public testimony Chair Weatherford closed public testimony at 7:20 p.m.
COMMITTEE DELIBERATION
After much deliberation the committee requested that more information, regarding water polo, be
provided to the committee prior to the June 9, 2016 budget meeting, for funding consideration
and possible amendment to the 2016-17 budget.
There was a concern expressed about the funding of the adopted technology plan.
APPROVAL OF THE 2016-2017 BUDGET
Chair Weatherford called to approve the 2016-2017 budget.
Kathy Ruthruff moved to approve the Gresham-Barlow School District Levy at the full
permanent rate of $4.5268. Kent Zook seconded the motion; motion passed 12-0.
Kris Howatt moved to approve the 2016-2017 Debt Service Levy in the amount of $6,086,989.
Kathy Ruthruff seconded the motion; motion passed motion passed 12-0.
Matt O’Connell moved to approve the Gresham-Barlow School District 2016-2017 budget (all
funds) in the amount of $152,677,144. Kris Howatt seconded the motion; motion passed 11-1.
Weatherford opposed.
There was a concern expressed regarding funding of the GHS Turf loan.
CLOSING COMMENTS
Superintendent Schlachter thanked everyone present for attending the meeting.
Chair Weatherford adjourned the meeting at 7:45 p.m.
Minutes submitted by: Michelle Hobbs, Budget Committee Secretary.
Minutes approved:
_____________________________________________
Justin Weatherford, Budget Committee Chair
May 26, 2016 Budget Committee Meeting #2 Minutes
__________________
Date
Page 2
Minutes of Regular Board Meeting / Work Session
May 26, 2016
The Gresham-Barlow School District Board of Education held a work session on Thursday,
May 26, 2016, in the Partnership Room at the Center for Advanced Learning, 1484 NW Civic
Drive, Gresham, Oregon.
attendance were Matt O’Connell, Sharon Garner, Kris Howatt, Kathy Ruthruff, Kent Zook, and
John Hartsock.
Jim Schlachter
Superintendent
James Hiu
Teresa Ketelsen
Mike Schofield
Julie Evans
Athena Vadnais
Randy Bryant
Sara Huston
The following cabinet member was absent:
Janell Black
Executive Director of Student Support Services
Guests included:
Terry Taylor
Scott Rose
Jeremy Wright
Teresa Carson
Director of Facilities
DLR Architects
Wright Public Affairs
The Gresham Outlook
BOND
PROPOSAL
RECOMMENDATION,
INCLUDING
COMMUNITY AND PARENT FEEDBACK (5:12 p.m.)
STAFF,
Board members reviewed feedback received from a variety of sources regarding
the Bond Measure Planning Committee’s recommendation. The feedback
included data collected through ThoughtExchange.
After reviewing the feedback, board and cabinet members divided into
workgroups to discuss the following questions:
•
What are your questions about the Bond Measure Planning Committee’s
proposed list of projects?
•
What are your thoughts about the Bond Measure Planning Committee’s
proposed list of projects?
Gresham-Barlow School District - Minutes of Regular Board Meeting / Work Session, May 26, 2016
Page 1
Agenda - Special Board Meeting / Work Session
May 26, 2016
Page 2
•
Is the recommendation on the right track?
•
Do the priorities in the committee’s recommendation align with board
priorities?
Responses to the questions were recorded on flipcharts and reported back to the
group as a whole. (Copies of the flipcharts are filed with these minutes.)
RECESS / RECONVENE (7 p.m.)
The work session was recessed at 7 p.m., because a budget committee meeting
was scheduled to begin at that time.
The work session was reconvened at 7:58 p.m. following the budget committee
meeting.
GENERAL OBLIGATION BONDS LEVY RATE ANALYSIS (7:58 p.m.)
Mike Schofield summarized information compiled by PiperJaffray (dated
May 17, 2016) concerning the district’s general obligation bonds levy rate
analysis, and reviewed financing options. Board members discussed the
information and Mr. Schofield responded to questions.
SAMPLE BOND PROJECT SCHEDULE SUMMARY (8:27 p.m.)
Mr. Schofield presented a Sample Bond Projects Schedule and responded to
questions of the board.
CHANGES TO THE ORIGINAL BOND RECOMMENDATION (8:35 p.m.)
Terry Taylor presented a list of potential changes to the original bond
recommendation, which was based on facility reviews and feedback.
ANNOUNCEMENTS (8:45 p.m.)
May 30, 2016:
Memorial Day Holiday
June 2, 2016:
Board Work Session - 6 p.m.
Partnership Room
June 6, 2016:
Council Chambers
Page 2
Agenda - Special Board Meeting / Work Session
May 26, 2016
Page 3
June 9, 2016:
Council Chambers
June 9, 2016:
Council Chambers
ADJOURNMENT
(8:47 p.m.)
Submitted by:
Linda J. Cook
Board of Directors
Note: All handouts referenced above have been filed with these minutes.
Page 3
Minutes of Regular Board Meeting / Work Session
June 2, 2016
The Gresham-Barlow School District Board of Education held a work session on Thursday,
June 2, 2016, in the Partnership Room at the Center for Advanced Learning, 1484 NW Civic
Drive, Gresham, Oregon.
attendance were Matt O’Connell, Sharon Garner, Kris Howatt, Kathy Ruthruff, Kent Zook, and
John Hartsock.
Jim Schlachter
Superintendent
James Hiu
Teresa Ketelsen
Mike Schofield
Randy Bryant
Julie Evans
Sara Huston
Athena Vadnais
The following cabinet member was absent:
Janell Black
Executive Director of Student Support Services
Guests included:
Karina Bruzzese
Terry Taylor
Scott Rose
Jeremy Wright
DISTRICT EQUITY POLICY
Director of English Language Learners
Director of Facilities
DLR Architects
Wright Public Affairs
(6:21 p.m.)
Teresa Ketelsen, James Hiu, and Karina Bruzzese recapped work completed by
the Superintendent’s Equity Advisory Committee and its recommendation for
the adoption of an equity policy.
Director Howatt summarized a draft policy (JBB, Educational Equity) that was
written in response to the committee’s recommendation, reviewed by the board’s
policy review committee, and brought forward as a first reading this evening. A
sample administrative regulation, JBB-AR, was handed out. It provided
definitions of terms used in the proposed policy. (A copy has been filed with
these minutes.)
By consensus, the board advanced the proposed policy for second reading and
action at the June 9, 2016, board meeting.
Gresham-Barlow School District - Minutes of Regular Board Meeting / Work Session, June 2, 2016
Page 1
POLICY REVIEW
(6:37 p.m.)
Teresa Ketelsen presented revisions recommended for Policy GCDA/GDDA,
Criminal Records Checks/Fingerprinting.
Following discussion, the board advanced the proposed revisions for second
reading and action at the June 9, 2016, board meeting.
DATE, TIME AND PLACE OF 2016-17 BOARD MEETINGS
(6:57 p.m.)
Board members received a calendar showing dates being considered for 2016-17
school board meetings. They were encouraged to review the calendar and
provide input as part of the schedule development process.
A first reading of the board meeting schedule will be presented on June 9.
Adoption will be recommended in July, as required by statutes and board policy
(BC/BCA).
BOND PROPOSAL RECOMMENDATION
(7:00 p.m.)
Scott Rose, Jeremy Wright, Mike Schofield, and Jim Schlachter summarized
feedback received from a variety of sources regarding the Bond Measure
Planning Committee’s recommendation. The feedback included data collected
through ThoughtExchange. (Note: This was a continuation of the discussion
that took place at the May 26, 2016, work session.)
Bond financing options were presented for board discussion, along with draft
schedules of the proposed bond work.
The following handouts were provided:
•
•
•
•
•
Time-line for a November 2016 Election
Suggested Plan Updates Presented June 2, 2016
GBSD Financing Options, June 2, 2016
Resolution No. XX-XX, Discussion Draft
Gresham-Barlow School District No. 10Jt General Obligation Bonds Levy
Rate Analysis, compiled by PiperJaffray
(Copies of the handouts have been filed with these minutes and are available
upon request.)
A recommendation for action regarding the bond proposal will be presented at
the June 9, 2016, board meeting.
BOARD LEADERSHIP SELECTION PROCESS
(8:25 p.m.)
The process for selecting a 2016-17 chair and vice-chair was discussed. Board
elections for these two positions will be held during the July 7, 2016, board
meeting, pursuant to policy BCB, Board Officers.
Page 2
FUTURE AGENDA TOPICS
(8:35 p.m.)
Superintendent Schlachter explained that discussion of future work session
topics will begin again in the fall, after the board meeting schedule has been
adopted, and after the board’s summer planning session.
ANNOUNCEMENTS (8:37 p.m.)
June 6, 2016:
Council Chambers
June 9, 2016:
Council Chambers
June 9, 2016:
Council Chambers
June 9, 2016:
Council Chambers
ADJOURNMENT
(8:37 p.m.)
Submitted by:
Linda J. Cook
Board of Directors
Page 3
GRESHAM-BARLOW SCHOOL DISTRICT
1331 NW Eastman Parkway
Gresham, OR 97030-3825
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 2 – Financial Summary
EXPLANATION:
Budget: The budget was approved by the budget committee on
May 26, 2016. We’re putting the finishing touches on the
document for presentation at the June 9, 2016, budget hearing.
The attached financial report is tracking fairly close to our
estimate for the budget committee earlier in the spring.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
Financial Report/Summary (Ending April 30, 2016)
RECOMMENDATION:
None
REQUESTED ACTION:
Consent agenda approval
MS:lc
As of April 30, 2016
2015-2016
Financial Report
GENERAL FUND
Actual
QTR 1
Actual
QTR 2
Actual
QTR 3
Actual
Apr
Projected
QTR 4
Projected
Annual
Actual
YTD
Adopted
Budget
Variance
To Budget
Revenue
173,092
9,424
182,516
23,668,471
183,580
192
23,852,243
1,122,954
80,725
3,054
1,206,733
81,318
31,036
205
112,559
656,318
141,036
455
797,809
25,447,743
578,433
13,125
26,039,301
24,872,743
468,433
12,875
25,354,051
24,900,000
600,000
15,000
25,515,000
547,743
(21,567)
(1,875)
524,301
Other SSF Revenue
26,417,488
26,417,488
19,811,652
19,811,652
595,498
19,748,062
20,343,560
1,882
5,883
5,574,977
5,582,742
580,000
3,882
11,883
12,305,977
12,901,742
1,175,498
3,882
11,883
78,283,179
79,474,442
595,498
1,882
5,883
71,552,179
72,155,442
1,125,947
2,000
12,000
78,949,425
80,089,372
49,551
1,882
(117)
(666,246)
(614,930)
Total Formula Revenue
26,600,004
43,663,895
21,550,293
5,695,301
13,699,551
105,513,743
97,509,493
105,604,372
(90,629)
849,209
637,588
1,486,797
849,209
637,588
1,486,797
Current Taxes
Prior Year Taxes
Other Taxes / Interest
Total Taxes
Common School Fund
County School Fund
Federal Forest Fees
State School Fund (SSF)
High Cost Disability
Prior Year SSF
State Restricted
Other State Revenue
Tuition / Transportation
Earning on Investment
Student Fees / Admissions
Rentals
Donations
Services to other Funds
Misc.
MESD Transfer
Other County Funds
Drivers' Education
Other Federal Revenue
Child Care Development
Sale of Fixed Assets
Bond Proceeds
TRANFERS
Total Other Revenue
TOTAL REVENUE
-
-
-
-
-
430,000
430,000
1,216
25,420
19,438
47,000
10,721
11,565
101,202
216,562
20,783
40,282
86,837
66,740
47,331
49,653
133,873
1,916,598
9,350
9,924
2,381,371
15,601
66,299
64,094
83,645
85,782
3,356
54,682
14,422
23,113
3,740
414,734
7,880
21,638
3,370
14,244
22,528
2,750
4,613
2,299
79,322
47,880
53,638
139,770
44,244
90,000
350,000
92,528
9,350
9,124
7,299
843,833
85,480
185,639
310,139
241,629
233,834
414,574
382,285
1,916,598
33,122
42,161
11,039
3,856,500
45,480
153,639
173,739
211,629
143,834
64,574
312,285
1,916,598
26,522
37,650
6,039
3,091,989
125,000
135,000
365,000
225,000
275,000
275,000
400,000
2,150,000
30,000
5,000
3,985,000
$26,816,566
$46,045,266
$21,965,027
$5,774,623
$16,030,181
$110,857,040
$100,601,482
$110,019,372
6,317,330
2,956,855
1,407,246
1,305,712
116,454
318,470
6,104,737
8,801,927
2,702,912
1,332,726
116,455
969,577
13,923,597
8,806,689
2,618,881
1,335,725
116,455
849,043
13,726,793
2,929,632
887,015
443,302
40,216
269,391
4,569,556
14,629,632
3,824,015
1,349,302
120,648
1,349,391
21,272,988
35,195,103
10,553,054
5,323,465
470,012
3,486,481
55,028,115
23,495,103
7,616,054
4,417,465
389,580
2,406,481
38,324,683
35,960,277
10,736,326
5,294,666
465,818
3,493,045
55,950,132
1,366,200
458,143
1,493,253
214,607
3,532,203
2,667,744
1,038,726
3,211,725
294,812
7,213,007
2,609,346
1,029,846
3,192,554
465,202
7,296,948
868,555
342,560
1,069,089
90,655
2,370,859
3,968,555
1,592,560
5,019,089
390,655
10,970,859
10,611,845
4,119,275
12,916,621
1,365,276
29,013,017
7,511,845
2,869,275
8,966,621
1,065,276
20,413,017
11,360,922
4,262,459
13,656,664
1,399,558
30,679,603
1,705,082
2,298,821
613,534
159,957
586,680
800,000
2,923,669
1,493,633
424,666
87,987
21,467
-
3,828,283
1,755,797
347,370
35,088
18,484
-
1,357,857
543,202
145,753
300
10,077
-
4,657,857
1,193,202
800,753
55,300
146,077
-
13,114,891
6,741,453
2,186,323
338,332
772,708
800,000
9,814,891
6,091,453
1,531,323
283,332
636,708
800,000
13,362,840
6,719,196
2,148,597
292,000
836,958
800,000
$15,801,014
$26,088,026
$27,008,763
$8,997,604
$39,097,036
$107,994,839
$77,895,407
$110,789,326
419,209
637,588
0
1,056,797
(39,520)
50,639
(54,861)
16,629
(41,166)
139,574
(17,715)
(233,402)
33,122
0
0
12,161
6,039
0
0
(128,500)
837,668
BFB Budget
91.4%
Expenditures
Licensed Salaries
Support Staff Salaries
Admin Salaries
Confidential Salaries
Subs' / Temp Salaries
Total Salaries
PERS
FICA
Insurance
Other Benefits
Total Benefits
Purchased Services
Charter School Payments
Supplies & Materials
Capital Outlay
Other Objects
Transfers
TOTAL EXPENDITURES
Reserves - Contingency/Unappropriated Ending Balance
765,174
183,272
(28,799)
(4,194)
6,564
922,017
749,077
143,184
740,043
34,282
1,666,586
247,949
(22,257)
(37,726)
(46,332)
64,250
0
$2,794,487
70.3%
5,547,376
Beginning Cash Balance
$6,866,451
$0
$2,862,201
$116,336,702
Budget
$9,728,652
9.0% (Percentage of Projected Expenditures)
Expenditure Summary
Salaries
Benefits
Purchased Serv
Supplies
Capital Outlay
Other Objects
Transfers
$
Board Report 2015-16 - April
38,324,683
20,413,017
15,906,344
1,531,323
283,332
636,708
800,000
49.2%
26.2%
20.4%
2.0%
0.4%
0.8%
1.0%
77,895,407
100.0%
TO:
Board of Directors
FROM:
Jim Schlachter
Randy Bryant
DATE:
June 9, 2016
RE:
No. 3 - Personnel Changes: Resignations/Terminations and New Hires
EXPLANATION:
The following resignations have been accepted, or terminations
processed:
Administrative Resignations/Terminations
Amber Lindly, Program Director, Student Support Services.
Notice of resignation received May 12, 2016, effective July 15,
2016.
Laurie Miller, Office Manager, Student Support Services. Notice
of retirement received February 12, 2016, effective June 30, 2016.
PERS retirement scheduled for July 1, 2016.
Licensed Resignations/Terminations
Kim Calcagno, Business Education Teacher, Sam Barlow High
School. Notice of retirement received March 29, 2016, effective
June 17, 2016. PERS retirement scheduled for July 1, 2016.
Debra Clark-Hagey, Kindergarten Teacher, North Gresham
Elementary School. Notice of retirement received February 8,
2016, effective June 17, 2016. PERS retirement scheduled for July
1, 2016.
Robin Gianotti, Kindergarten Teacher, West Gresham Elementary
School. Notice of retirement received January 29, 2016, effective
June 17, 2016. PERS retirement scheduled for July 1, 2016.
Sylvia Nancene Graham, Speech Language Pathologist, Student
Special Services. Notice of retirement received January 4, 2016,
effective June 17, 2016. PERS retirement scheduled for July 1,
2016.
Board of Directors
Re: No. 3 - Personnel Changes: Resignations/Terminations and New Hires
June 9, 2016
Page 2
Wendy Herrick, ELL and Avid Teacher – Sam Barlow High
School. Notice of resignation received March 7, 2016, effective
June 17, 2016.
Amy Hudson, Grade 4 Teacher, Highland Elementary School.
Notice of resignation received March 24, 2016, effective June 17,
2016.
Patricia Klindt, ELL Teacher. Notice of resignation received
March 7, 2016. Not returning from 2015-2016 LOA.
Brandi Kruse, Art Teacher. Notice of resignation received May 18,
2016. Not returning from 2015-2016 LOA.
Kathleen Mandis, Art Teacher, Gordon Russell Middle School.
Notice of retirement received April 15, 2016, effective June 17,
2016. PERS retirement scheduled for July 1, 2016.
Cassandre Mathews, Grade 1 Teacher, Hall Elementary School.
Notice of resignation received May 18, 2016, effective June 17,
2016.
Scott McCoy, Language Arts Teacher, Clear Creek Middle School.
Notice of retirement received March 10, 2016, effective June 17,
Meredith McMurray, Social Studies Teacher, Sam Barlow High
School.
Notice of resignation received February 10, 2016,
effective June 17, 2016.
Melissa Oliver, Special Education Teacher, Deep Creek Damascus
K-8 School. Notice of resignation received February 29, 2016,
Stacy Perez, Special Education Teacher. Notice of resignation
received March 18, 2016. Not returning from 2015-2016 LOA.
Robert Peterson, Special Education Teacher, Student Support
Services. Notice of resignation received May 3, 2016, effective
June 17, 2016.
Kaeli Porter, Music Vocal Teacher, Gordon Russell Middle School.
Notice of resignation received May 17, 2016, effective June 17,
2016.
Board of Directors
June 9, 2016
Page 3
Leslie Sharp, School Psychologist, Student Support Services.
Notice of retirement received March 15, 2016, effective June 17,
Renice Siefer, Counselor, Gresham High School. Notice of
retirement received Jan 22, 2016, effective June 17, 2016. PERS
retirement scheduled for July 1, 2016.
Laura Terveen, Grades 1-2 Blend Elementary Teacher, Deep Creek
Damascus K-8 School. Notice of retirement received Jan 29, 2016,
2016.
Classified Resignations/Terminations
Mia Admire, Educational Assistant 2, North Gresham Elementary
School. Notice of retirement received April 28, 2016, effective June
15, 2016. PERS retirement scheduled for July 1, 2016.
Jamie Alwine, Educational Assistant 4 - Special Education, Sam
Barlow High School. Notice of resignation received May 20, 2016,
effective May 20, 2016.
Kimberly Bilodeaux, Educational Assistant 2 and Health
Assistant, East Gresham Elementary School. Notice of retirement
received April 19, 2016, effective June 15, 2016. PERS retirement
scheduled for July 1, 2016.
Tama Brooks, Secretary 2 – Attendance, Dexter McCarty Middle
School. Notice of retirement received March 4, 2016, effective June
15, 2016. PERS retirement scheduled for July 1, 2016.
Bethaney Clark, Educational Assistant 4 – Special Education,
North Gresham Elementary School.
Notice of resignation
received April 1, 2016. Not returning from 2015-2016 LOA.
Barbara Cooke, Secretary 4 - Assessment, Gresham High School.
Notice of retirement received February 18, 2016, effective June 15,
Janet Deeder, Educational Assistant 2 – Textbooks, Sam Barlow
High School. Notice of retirement received March 28, 2016. PERS
retirement scheduled for July 1, 2016.
Lizeth Fonken, Educational Assistant 5 – ELL Liaison. Notice of
resignation received April 25, 2016. Not returning from 2015-2016
LOA.
Board of Directors
June 9, 2016
Page 4
Amy Hill, Educational Assistant 3 - Media and Secretary 3 Production, Gresham High School. Notice of retirement received
February 24, 2016, PERS retirement scheduled for July 1, 2016.
Nickolas Laurich, Educational Assistant 5 – Special Education,
Student Support Services. Notice of resignation received May 3,
2016, effective June 15, 2016.
Nancy Logsdon, Secretary 4 – Registrar, Sam Barlow High School.
Notice of retirement received May 12, 2016, effective August 31,
2016. PERS retirement scheduled for September 1, 2016.
Ann Mahin, Educational Assistant 4 – Special Education, Dexter
McCarty Middle School. Notice of retirement received February
22, 2016, effective June 15, 2016. PERS retirement scheduled for
July 1, 2016.
Cathi Mercer, Educational Assistant 3 - Title I, Highland
Elementary School. Notice of retirement received April 5, 2016,
2016.
Cindy Pechmann, Education Assistant 2, North Gresham
Elementary School. Notice of retirement received April 25, 2016,
2016.
Corinne Repsold, Education Assistant – Kindergarten, West
Gresham Elementary School. Notice of retirement received
February 11, 2016, effective June 15, 2016. PERS retirement
scheduled for July 1, 2016.
Kimberly Ritmiller, Educational Assistant 3, Deep Creek
Damascus K-8. Notice of resignation received April 29, 2016,
Perla Taylor, Educational Assistant 5 – Ell Liaison, Dexter
McCarty Middle School. Notice of retirement received February
24, 2016, effective June 15, 2016. PERS retirement scheduled for
July 1, 2016.
Yesenia Velazquez Pietri, Secretary 3 – Elementary, East Gresham
Elementary School. Resigned effective May 12, 2016.
Board of Directors
June 9, 2016
Page 5
In compliance with district policy, the following personnel are
being recommended for employment:
Administrative New Hires
Elaine Fagan, Accounting Director, Gresham-Barlow School
District. Replacing Gina Sanstrum who has retired.
Kelly Hart, Assistant Principal, Sam Barlow High School.
Probationary Contract. Replacing Michael Schaefer, reassigned.
Linda Kue, Office Manager, Student Support Services. Replacing
Laurie Miller, who is retiring.
Confidential New Hires
Jade Anderson, Administrative Assistant to Executive Director of
Elementary Education, District Office.
Replacing Stephanie
Edens, reassigned.
Classified New Hires
Victoria Fultz, Educational Assistant – Instruction, Hall
Elementary School. Replacing Courtney Cooper who resigned.
PRESENTER:
Randy Bryant
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
None
REQUESTED ACTION:
RHB:tr:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 4 - Out-of-State Travel
EXPLANATION:
The administration seeks approval for the following out-of-state
travel plans:
School
Sam
Barlow
High
School
Destination
Pacific NW
Invitational
Championship
Moses Lake, WA
Date(s)
Group
Funds
June 18-20,
2016
Equestrian
Team
No District
Funds
Required
Purpose: Students earned this by competing at the district and state
levels.
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
The administration recommends approval of the out-of-state travel
request listed above.
REQUESTED ACTION:
JH:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Teresa Ketelsen
DATE:
June 9, 2016
RE:
No. 5 – Policy Updates
EXPLANATION:
Changes to policy GCDA/GDDA, Criminal Records Checks/
Fingerprinting recommended by Oregon School Boards
Association and district staff were presented for first reading at
the June 2, 2016, board work session.
The board reviewed and provided input regarding the policy
updates. This policy is now being submitted for approval through
the consent agenda.
PRESENTER:
Teresa Ketelsen
SUPPLEMENTARY
MATERIALS:
Revised policy GCDA/GDDA with recommended changes.
RECOMMENDATION:
The administration recommends board approval of policy
GCDA/GDDA, Criminal Records Checks/Fingerprinting as
presented.
REQUESTED ACTION:
TK:lc
Gresham-Barlow SD 10
Code:
Adopted:
Readopted:
10/02/14
Orig. Code(s):
GCDA/GDDA
1/04/96
11/01/01; 5/02/02; 2/04/10;
GCDA/GDDA
Criminal Records Checks/Fingerprinting
In a continuing effort to further ensure the safety and welfare of students and staff, the district shall require
criminal records checks and fingerprinting of all newly hired full-time and part-time employees. Others
having direct, unsupervised contact with students shall also have criminal records checks and
fingerprinting, as required by law ORS 326.603. “Direct, unsupervised contact” means contact with
students that provides the person opportunity and probability for personal communication or touch.
In addition to the newly hired employees, such checks shall be required of the following:
1.
All school district contractors and/or their employees, whether employed part-time or full-time;
2.
All volunteers in our schools and any school sponsored activity or event, who will have direct,
unsupervised contact with students;
3.
All contractors and/or their employees who provide early childhood special education or early
intervention services in accordance with rules established by the employment department Oregon
Department of Education, Child Care Division;
4.
Any community college faculty member providing instruction at the site of an early childhood
education program or at a school site as part of an early education program;
5.
An individual who is an public charter school employee or volunteer of a public charter school.
An individual who has failed to disclose the presence of criminal convictions that would not otherwise
prevent his/her employment with the district as provided by law may be employed or contracted with by
the district. The district’s use of criminal history must be relevant to the specific requirements of the
position, services or employment.
The district may shall not begin the employment of an individual, volunteer service, or terms of a district
contractor before the return and disposition of criminal record checks and/or fingerprinting. The service of
a volunteer will not begin before the return and disposition of a criminal records check.
The superintendent shall develop administrative regulations as necessary to meet the requirements of law.
END OF POLICY
Criminal Records Checks/Fingerprinting - GCDA/GDDA
1-2
Legal Reference(s):
ORS 181.555
ORS 326.603
ORS 326.607
ORS 336.631
ORS 342.143
ORS 342.223
OAR 581-021-0500
OAR 581-022-1730
OAR 584-036-0062
OAR 414-061-0010
Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, et. seq. (2012).
Cross Reference(s):
IICC - Volunteers
Criminal Records Checks/Fingerprinting - GCDA/GDDA
2-2
TO:
Board of Directors
FROM:
Jim Schlachter
Carla Piluso
DATE:
June 9, 2016
RE:
No. 6 – Superintendent’s 2015-17 Employment Agreement
EXPLANATION:
Typically, the final step in the annual superintendent’s evaluation
process is to renew the superintendent’s employment agreement.
In preparation for the renewal, the board’s practice has been for
the chair and vice-chair to meet with the superintendent to review
terms of the agreement.
The current employment agreement with the superintendent was
approved by the board in June of 2015, and is effective until
June 30, 2017.
Provisions of the agreement that extend into 2017 were adopted to
reflect “the board’s desire to have compensation and other terms
that represent the superintendent’s scope of responsibility, current
market conditions, comparison data with other districts, and job
performance.”
Because the current agreement remains in force until June 30,
2017, board consideration of a renewal agreement is not necessary
at this time.
This item has been placed on the consent agenda this evening to
remain consistent with the established timeline for reviewing the
superintendent’s employment agreement, provide a historical
reference, and acknowledge that the current agreement is still in
force.
Discussion regarding subsequent years of the superintendent’s
employment agreement, process, and timeline will be included on
a future agenda, possibly during the board’s summer planning
session or in the fall.
PRESENTER:
Carla Piluso
Board of Directors
Re: No. 6 – Superintendent’s 2015-17 Employment Agreement
June 9, 2016
Page 2
SUPPLEMENTARY
MATERIALS:
The 2015-17 Employment Agreement Between Gresham-Barlow
School District 10JT. and James A. Schlachter as Superintendent
will be provided at the board meeting.
RECOMMENDATION:
This summary is being provided as information only.
REQUESTED ACTION:
Consent agenda acceptance of this summary
:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 7 – Mutual Aid Omnibus Agreement
EXPLANATION:
In 2008 the Multnomah County school districts entered into an
Intergovernmental Agreement for the purpose of providing
emergency assistance to each other if needed.
The agreement provides participating districts with emergency
assistance in the form of supplemental personnel, equipment,
materials, or other support. The borrowing district will receive
support at the lender’s discretion. Cost to the borrowing district
generally occurs after the first eight hours of use for personnel or
equipment and at replacement cost for supplies and materials.
Resources “borrowed” with reimbursement and terms of
exchange are defined the attached agreement.
The point of contact for this agreement would be the director of
emergency management to be determined by each district. This
agreement will be effective upon execution by two or more
participating districts.
A participating district may opt to
terminate the agreement by providing written notice to each of the
participating districts.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIAL:
Intergovernmental Agreement – Mutual Aid Omnibus Agreement
for Emergency Assistance 2016-2017
RECOMMENDATION:
The
administration
recommends
continuation
of
the
Intergovernmental Agreement for Emergency Assistance for
2016-2017 as presented.
REQUESTED ACTION:
:lc
Intergovernmental Agreement
Mutual Aid Omnibus Agreement
Emergency Assistance 2016-2017
Page 1 of 12
INTERGOVERNMENTAL AGREEMENT
This OMNIBUS AGREEMENT is made and entered into by the undersigned Districts
(hereafter referred to as “Participating Districts”) to enable them to provide Emergency
assistance to each other during times of emergency.
WHEREAS, the Participating Districts have expressed mutual interest in the
establishment of an Omnibus Agreement to facilitate and encourage
mutual aid and assistance among the Participating Districts; and
WHEREAS, in the event of an emergency a Participating District which has
executed this Omnibus Agreement may need emergency assistance in the
form of supplemental personnel, equipment, materials or other support;
and
WHEREAS, each Participating District may own and maintain supplies and
equipment and employ trained personnel for a variety of public services
and is willing, under certain conditions, to lend its supplies, equipment and
supplemental personnel to other Participating Districts in the event of an
emergency; and
WHEREAS, the proximity of the Participating Districts to each other enables
them to provide emergency assistance to each other.
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, each undersigned Participating District agrees as
follows:
*****
ARTICLE I – APPLICABILITY
This Omnibus Agreement is available for execution to all Participating Districts. Execution of
the Omnibus Agreement by a Participating District will occur when the Participating District
signs an identical version of this Omnibus Agreement.
ARTICLE II – DEFINITIONS
A. “Assistance Costs” mean any direct equipment costs and labor costs that extend beyond the
first eight (8) hours (usual and customary costs) incurred by the Lender in providing any
asset requested. The Lender is expected to absorb the total labor costs for assistance which
takes less than eight (8) hours, and is expected to absorb the first eight (8) hours of labor
costs in an extended event. The labor costs, including overtime costs, will be absorbed by the
Lender, until the Borrower uses borrowed personnel more than eight (8) hours, at which time
the labor costs will be incurred by the borrowing Participating District. For this Omnibus
Page 2 of 12
Agreement, the time begins when the lending agency makes personnel available. Further
agreements regarding costs appear in Article XII, Loans of Personnel.
B. "Borrower" means a Participating District which has adopted, signed and subscribes to this
Omnibus Agreement and has made a request for emergency assistance and has received
commitment(s) to deliver emergency assistance pursuant to the terms of this Omnibus
Agreement.
C. "Contact Person(s)" means the person or persons designated by each Participating District to
request emergency assistance from or grant emergency assistance to another Participating
District pursuant to the terms of this Omnibus Agreement.
D. "Participating District" means an entire school district or entire education service district.
Though the point of contact for this agreement is the Director of Emergency Management, all
functions or departments of Participating Districts are implicated in this Omnibus
Agreement, as emergency assistance could be provided by any function or department
including, but not limited to instruction services, special education services, health services,
social services, business services, transportation, information services, and craft or
tradesmen.
E. "Director of Emergency Management" means the person appointed as the emergency
program manager by the superintendent or governing board of a Participating District.
F. "Emergency" includes, but is not limited to, a human-caused or natural event or
circumstances within the area of operation of any Participating District causing or threatening
loss of life, damage to the environment, injury to person or property, human suffering or
financial loss, such as: employee strike or work stoppage, fire, explosion, flood, severe
weather, drought, earthquake, volcanic activity, spills or releases of hazardous materials,
contamination, utility or transportation emergencies, disease, infestation, civil disturbance,
riots, acts of terrorism or sabotage, use of weapons of mass destruction; said event being or is
likely to be beyond the capacity of any affected Participating District or Participating
Districts, in terms of personnel, equipment and facilities, thereby requiring emergency
assistance.
G. "Emergency Assistance" means employees, services, equipment, materials, or supplies
offered during an emergency by the Lender and accepted by the Borrower to assist in
maintaining or restoring normal Participating District services when such service has been
disrupted by acts of the elements, equipment malfunctions, accidents, terrorism/sabotage and
other occurrences where emergency assistance from other Participating Districts is necessary
or advisable, as determined by the requesting Participating District.
H. "Emergency Contact Information Form" is the form to be submitted to the Directors of
Emergency Management by each Participating District that lists names, addresses, and 24
hour contact phone numbers of the Contact Person(s) of each Participating District.
I. "Lender" means a Participating District which signed and adopted this Omnibus Agreement
and has agreed to deliver emergency assistance to another Participating District pursuant to
the terms and conditions of this Omnibus Agreement.
Page 3 of 12
J. "Omnibus Agreement" means identical Participating District agreements executed in
counterparts which bind the executing Participating District to its terms and conditions to
provide and receive emergency assistance. The terms and conditions of the Omnibus
Agreements are all identical and the execution of an Omnibus Agreement by a Participating
District binds that Participating District to all other Participating Districts which have
executed an identical Omnibus Agreement in counterparts. To be effective for purposes of
receiving emergency assistance, this Omnibus Agreement must be fully executed and
received by the Subscribing Participating Districts’ superintendents.
K. "Termination Date" is the date upon which this Agreement terminates pursuant to Article. V.
ARTICLE III – PARTICIPATION
Participation in this Omnibus Agreement is purely voluntary.
ARTICLE IV – ROLES OF DIRECTOR OF EMERGENCY MANAGEMENT OF
PARTICIPATING DISTRICTS
Participating Districts agree that individual Directors of Emergency Management or designee
can serve as the representative of the Participating District in any meeting to agree on
interpretation of the language or implementation of this Omnibus Agreement.
The Director of Emergency Management of each Participating District shall, to the extent
reasonably possible:
A. Participate in any meetings convened which are related to this Omnibus Agreement.
B. Obtain and communicate to each Participating District the discussion items and decisions of
the meeting.
C. Maintain a manual containing the master copy of this Omnibus Agreement, any Amendments
thereto, and a list of Participating Districts.
D. Notify all Participating Districts whenever a new Participating District executes the Omnibus
Agreement.
E. Provide each Participating District with a copy of the signature page of newly executed
Omnibus Agreement(s).
F. Provide each Participating District with copies of the Emergency Contact Information Forms
provided by other Participating Districts.
G. Notify all Participating Districts whenever a Participating District terminates its participation
in this Omnibus Agreement.
H. Maintain and distribute checklists to assist Participating Districts in the planning details
associated with being a Borrower or Lender under the terms of this Omnibus Agreement.
Page 4 of 12
ARTICLE V – TERMS AND TERMINATION
A. This Omnibus Agreement is effective upon execution by two or more Participating Districts.
B. A Participating District opting to terminate this Omnibus Agreement shall provide written
termination notification to the Director of Emergency Management for each Participating
District. Notice of termination becomes effective upon receipt by the Directors of Emergency
Management. Any terminating Participating District shall remain liable for all obligations
incurred during its period of participation, until the obligation is satisfied.
ARTICLE VI – PAYMENT FOR SERVICES AND ASSISTANCE
Borrower shall pay the Lender for all valid and invoiced assistance costs within sixty (60) days
of receipt of the Lender’s invoice, for all of the emergency assistance services provided by the
Lender. Lender, in its sole discretion, may elect to extend the repayment deadline, upon the
written request of Borrower. In the event the Lender provides equipment, supplies or parts, the
Lender shall have the option to accept payment of cash or in kind for the equipment, supplies or
parts supplied.
ARTICLE VII – INDEPENDENT CONTRACTOR
Lender shall be and operate as an independent contractor of Borrower in the performance of any
emergency assistance. Employees of Lender shall at all times while performing emergency
assistance continue to be employees of Lender and shall not be deemed employees of Borrower
for any purpose. Wages, hours, and other terms and conditions of employment of Lender shall
remain applicable to all of its employees who perform emergency assistance. Lender shall be
solely responsible for payment of its employees’ wages, any required payroll taxes and any
benefits or other compensation. Borrower shall not be responsible for paying any wages,
benefits, taxes, or other compensation directly to the Lender’s employees. The costs associated
with borrowed personnel are subject to reimbursement process outlined in Article XII. In no
event shall Lender or its officers, employees, agents, or representatives be authorized (or
represent that they are authorized) to make any representation, enter into any agreement, waive
any right or incur any obligation in the name of, on behalf of or as agent for Borrower under or
by virtue of this Omnibus Agreement.
ARTICLE VIII – REQUESTS FOR EMERGENCY ASSISTANCE
Requests for emergency assistance shall be directed to the designated contact person(s) on the
contact list provided by the Participating Districts. The extent to which the Lender provides any
emergency assistance shall be at the Lender’s sole discretion. In the event the emergency
impacts a large geographical area that activates either federal or state emergency laws, this
Omnibus Agreement shall remain in effect until or unless this Omnibus Agreement conflicts
with such federal and state Laws.
Page 5 of 12
ARTICLE IX – GENERAL NATURE OF EMERGENCY ASSISTANCE
Emergency assistance will be in the form of resources, including equipment, supplies, and
personnel, or the direct provision of services. The execution of the Omnibus Agreement shall not
create any duty to respond on the part of any Participating District. A Participating District shall
not be held liable for failing to provide emergency assistance. A Participating District has the
absolute discretion to decline to provide any requested emergency assistance and to withdraw
resources it has provided at any time without incurring any liability. Resources are “borrowed”
with reimbursement and terms of exchange varying with the type of resource as defined in
Articles X through XII. The Participating Districts recognize that time is critical during an
emergency and diligent efforts will be made to respond to a request for resources as rapidly as
possible, including any notification(s) that requested resources are not available.
ARTICLE X – LOANS OF EQUIPMENT
At the sole discretion of the Lender, equipment may be made available upon request of a
Participating District. The first eight (8) hours of use will be without cost to the Borrower, after
which use of equipment, including construction equipment, vehicles, tools, pumps and motors,
shall be at the Lender’s actual costs or their current equipment rate; or if no written rates have
been established, at the hourly operating costs set forth in an industry standard publication as
selected by the Directors of Emergency Management, or as mutually agreed between Borrower
and Lender. Equipment and tool loans are subject to the following conditions:
1. At the option of the Lender, loaned equipment may be loaned with an
operator. See Article XII for terms and conditions applicable to use of
borrowed personnel.
2. Loaned equipment shall be returned to the Lender upon release by the
Borrower, or immediately upon the Borrower’s receipt of an oral or written
notice from the Lender for the return of the equipment. When notified to
return equipment to a Lender, the Borrower shall make every effort to return
the equipment to the Lender’s possession within twenty-four (24) hours
following notification.
3. Borrower shall, at its own expense, supply all fuel, lubrication and necessary
maintenance for loaned equipment. The Borrower will take proper precaution
in its operation, storage and maintenance of Lender’s equipment. Lender shall
endeavor to provide equipment in good working order. All equipment is
provided “as is”, with no representations or warranties as to its fitness for
particular purpose, or general condition.
4. Lender’s costs related to the transportation, handling, and loading/unloading
of equipment shall be chargeable to the Borrower. Lender shall provide
copies of invoices for these charges when provided by outside sources and
shall provide hourly accounting of charges for Lender’s employees who
perform these services.
Page 6 of 12
5. Without prejudice to a Lender’s right to indemnification under Article XIV, in
the event loaned equipment is lost or damaged while in the custody and/or use
of the Borrower, or while being returned by Borrower to the Lender, Borrower
shall reimburse the Lender for the reasonable cost of repairing the damaged
equipment. If the equipment cannot be repaired within a time period indicated
by the Lender, then Borrower shall reimburse Lender for the cost of replacing
damaged equipment with equipment which is of equal condition and
capability. Any determinations of what constitutes “equal condition and
capability” shall be at the discretion of the Lender. If Lender must lease or
rent a piece of equipment while the Lender’s equipment is being repaired or
replaced, Borrower shall reimburse Lender for such costs. Borrower shall
have the right of subrogation for all claims against persons other than parties
to this Omnibus Agreement who may be responsible in whole or in part for
damage to the equipment. Borrower shall not be liable for damage caused by
the sole negligence of Lender’s Operators.
ARTICLE XI – EXCHANGE OF MATERIALS AND SUPPLIES
Borrower shall reimburse Lender in kind or at Lender’s actual replacement cost, plus handling
charges, for use of partially consumed or non-returnable materials and supplies, as mutually
agreed between Borrower and Lender. Other reusable materials and supplies which are returned
(unused) to Lender in clean, damage-free condition shall not be charged to the Borrower and no
rental fee will be charged. Lender shall determine whether items returned are “clean and
damage-free” and items shall be treated as partially consumed or non-returnable materials and
supplies if an item is found to be damaged.
ARTICLE XII – LOANS OF PERSONNEL
Lender may, at its option, loan to Borrower employees who are willing to provide various
services. These employees will be loaned without cost to the Borrower for the first eight (8)
hours of service, after which they will be loaned at Borrower’s expense equal to Lender’s full
costs, including each employee’s salary or hourly wages, call back or overtime costs, benefits
and overhead, and consistent with Lender’s collective bargaining or individual contracts, if any,
or other conditions of employment. Costs to feed and house loaned personnel, if necessary, shall
be chargeable to and paid by the Borrower. The Borrower is responsible for assuring such
arrangements as may be necessary to provide for the safety, housing, meals, and transportation to
and from job sites/housing sites (if necessary) for loaned personnel. The Participating Districts’
Directors of Emergency Management or their designees shall develop planning details associated
with being a Borrower or Lender under the terms of this Omnibus Agreement.
Lender personnel providing emergency assistance shall be under the temporary direction of the
emergency management authorities of the Borrower. Lender shall not be liable for cessation or
slowdown of work if Lender’s employees decline or are reluctant to perform any assigned tasks
if employees judge a task to be unsafe. A request for loaned personnel to direct the activities of
others during a particular response operation does not relieve the Borrower of any responsibility
or create any liability on the part of the Lender for decisions and/or consequences of the response
operation. When supervisory personnel are loaned, the Lender may make stipulations on the
scope and duties of supervisory personnel loaned.
Page 7 of 12
ARTICLE XIII – RECORD KEEPING
Time sheets and/or daily logs showing hours worked and equipment and materials used or
provided by the Lender will be recorded on a shift by shift basis by the Lender and/or the loaned
employee(s) and will be provided to the Borrower as needed. If no personnel are loaned, the
Lender will provide shipping records for materials and equipment, and the Borrower is
responsible for any required documentation of use of material and equipment for any available
state or federal reimbursement. Under all circumstances, the Borrower remains responsible for
ensuring that the amount and quality of all documentation is adequate to enable disaster
reimbursement if available.
ARTICLE XIV – INDEMNIFICATION AND LIMITATION OF LIABILITY
.
A. NOTIFICATION AND PARTICIPATION. Participating Districts which execute the
Omnibus Agreement are expected to:
1. Ensure that each Participating District timely receives the most current emergency
contact information.
2. Participate in scheduled meetings to coordinate operational and implementation
issues.
B. INDEMNIFICATION. Except as provided in section C., to the fullest extent permitted by
applicable law, the Borrower releases and shall indemnify, hold harmless and defend each
Lender, its officers, employees and agents from and against any and all costs, including costs
of defense, claims, judgments or awards of damages asserted or arising directly or indirectly
from, on account of, or in connection with providing emergency assistance to the Borrower,
whether arising before, during or after performance of the emergency assistance and whether
suffered by any of the Participating Districts or any person or entity.
C. ACTIVITIES IN BAD FAITH OR BEYOND SCOPE. Any Participating District shall not
be required under this Omnibus Agreement to indemnify, hold harmless and defend any other
Participating District from any claim, loss, harm, liability, damage, cost or expense caused by
or resulting from the activities of any Participating District’s officers, employees, or agents
who are acting negligent, in bad faith or performing activities beyond the scope of their
duties.
D. LIABILITY FOR PARTICIPATION. In the event of any liability, claim, demand, action
or proceeding, of whatever kind or nature arising out of rendering of emergency assistance
through this Omnibus Agreement, the Borrower agrees to indemnify, hold harmless, and
defend, to the fullest extent of the law, each signatory to this Omnibus Agreement, whose
only involvement in the transaction or occurrence which is the subject of such claim, action,
demand, or other proceeding, is the execution and approval of this Omnibus Agreement.
E. DELAY/FAILURE TO RESPOND. No Participating District shall be liable to another
Participating District for, or be considered in breach of or default under this Omnibus
Page 8 of 12
Agreement due to any delay in or failure to perform any obligation under this Omnibus
Agreement, except to make payment as specified in this Omnibus Agreement.
F. PARTICIPATING DISTRICT LITIGATION PROCEDURES. Each Participating District
seeking to be released, indemnified, held harmless or defended under this Article with
respect to any claim shall promptly notify the Borrower of such claim and shall not settle
such claim without prior consent of Borrower, which consent shall not be unreasonably
withheld. The Participating District shall have the right to participate in the defense of said
claim to the extent of its own interest. A Participating District’s personnel shall cooperate
and participate in legal proceedings if so requested by the Borrower, and/or required by a
court of competent jurisdiction.
ARTICLE XVI – WORKERS’ COMPENSATION AND EMPLOYEE CLAIMS
Lender’s employees, officers or agents, made available to Borrower, shall remain Lender's
employees, officers or agents while engaged in carrying out duties, functions or activities
pursuant to this Omnibus Agreement, and each Participating District shall remain fully
responsible as employer for all taxes, assessments, fees, premiums, wages, withholdings,
workers’ compensation and other direct and indirect compensation, benefits, and related
obligations with respect to its own employees. Likewise, each Participating District shall
provide Workers’ Compensation in compliance with statutory requirements of the State of
Oregon.
ARTICLE XVII – MODIFICATIONS
No provisions of this Omnibus Agreement may be modified, altered, or rescinded by any
Participating District without 2/3 concurrence of the signatory Participating Districts.
Modifications to this Omnibus Agreement must be in writing and will become effective upon
approval of the modification by a 2/3 affirmative vote of the signatory Participating Districts.
Modifications must be signed by an authorized representative of each Participating District.
ARTICLE XVIII – NON EXCLUSIVENESS AND PRIOR AGREEMENTS
This Omnibus Agreement is not intended to be exclusive among the Participating Districts. Any
Participating District may enter into separate emergency assistance agreements with any other
entity. No separate agreement shall terminate any responsibility under the Omnibus Agreement.
To the extent that prior agreements between Participating Districts are inconsistent with this
Agreement, prior agreements for emergency assistance between the Participating Districts will
supersede this Omnibus Agreement, until the inconsistencies of the prior agreements are
reconciled by the Participating Districts.
ARTICLE XIX – GOVERNMENTAL AUTHORITY
This Omnibus Agreement is subject to laws, rules, regulations, orders, and other requirements,
now or as amended, of all governmental authorities having jurisdiction over the emergencies
covered by this Omnibus Agreement.
ARTICLE XX – NO DEDICATION OF FACILITIES
Page 9 of 12
No undertaking by a Participating District to another Participating District under any provision
of this Omnibus Agreement shall constitute a dedication of the facilities or assets of such
Participating District, or any portion thereof, to the public or to the other Participating District.
Nothing in this Omnibus Agreement shall be construed to give a Participating District any right
of ownership, possession, use or control of the facilities or assets of any other Participating
District.
ARTICLE XXI – NO PARTNERSHIP
This Omnibus Agreement shall not be interpreted or construed to create an association, joint
venture or partnership among the signatory Participating Districts or to impose any partnership
obligation or liability upon any Participating District. Further, no Participating District shall have
any undertaking for or on behalf of, or to act or be an agent or representative of, or to otherwise
bind any other Participating District.
ARTICLE XXII – NO THIRD PARTY BENEFICIARY
Nothing in this Omnibus Agreement shall be construed to create any rights in or duties to any
third party, nor any liability to or standard of care in reference to any third party. This Omnibus
Agreement shall not confer any right or remedy upon any person other than the Participating
Districts. This Omnibus Agreement shall not release or discharge any obligation or liability of
any third party to any Participating District.
ARTICLE XXIII – ENTIRE AGREEMENT
This Omnibus Agreement constitutes the entire agreement, though prior agreements of the
Participating Districts may take precedence over certain concepts outlined in this Agreement.
ARTICLE XXIV – SUCCESSORS AND ASSIGNS
This Omnibus Agreement is not transferable or assignable, in whole or in part, and any
Participating District may terminate its participation in this Omnibus Agreement subject to
Article V.
ARTICLE XXV – GOVERNING LAW
This Omnibus Agreement shall be interpreted, construed, and enforced in accordance with the
laws of the State of Oregon.
ARTICLE XXVI – VENUE
Any action which may rise out of this Omnibus Agreement shall be brought in the county where
the emergency occurred.
ARTICLE XXVII – TORT CLAIMS
Page 10 of 12
It is not the intention of this Omnibus Agreement to remove from any of the Participating
Districts any protection provided by any applicable Tort Claims Act. However, between
Borrower and Lender, the Borrower retains full liability to the Lender for any claims brought
against the Lender as described in other provisions of this Omnibus Agreement.
Page 11 of 12
ARTICLE XXVIII – WAIVER OF RIGHTS
Any waiver at any time by any Participating District of its rights with respect to a default under
this Omnibus Agreement, or with respect to any other matter arising in connection with this
Omnibus Agreement, shall not constitute or be deemed a waiver with respect to any subsequent
default or other matter arising in connection with this Omnibus Agreement. Any delay in
asserting or enforcing any right, except those related to the statutes of limitations, shall not
constitute or be deemed a waiver.
ARTICLE XXIX – INVALID PROVISION
The invalidity or unenforceability of any provisions of this Omnibus Agreement shall be
construed in all respects as if such invalid or unenforceable provisions were omitted.
ARTICLE XXX – NOTICES
Any notice, demand, information, report, or item otherwise required, authorized, or provided for
in this Omnibus Agreement shall be given in writing and shall be deemed properly given if (i)
delivered personally, (ii) transmitted and received by telephone facsimile device and confirmed
by telephone, or (iii) sent by United States Mail, postage prepaid, to the Directors of Emergency
Management for all Participating Districts at the address designated in each Participating
District’s Emergency Contact Information Form.
Page 12 of 12
SIGNATURE PAGE:
GRESHAM-BARLOW SCHOOL DISTRICT-NO 10J
Gresham, OR 97030
IN WITNESS WHEREOF, School District No 10J, Multnomah County Oregon (GreshamBarlow) hereto has caused this Omnibus Agreement for emergency assistance to be executed by
its duly authorized representatives as of the date of their signatures.
Dated this __________day of __________________, 2016
By:
______________________________
By:
______________________________
Michael D. Schofield, Chief Financial Officer
Director of Emergency Management
REVIEWED:
By:
______________________________
Attorney
*****
ADOPTED BY GRESHAM-BARLOW SCHOOL DISTRICT
BOARD OF DIRECTORS
Resolution Number:
Date:
*****
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 8 – Nutrition Services: Food Services Contract Amendment for 2016-2017
EXPLANATION:
As required under the July 2015 agreement between GreshamBarlow School District and Sodexo America, LLC, a letter of notice
has been received to continue the agreement for 2016-2017.
The Nutrition Services Department of the Oregon Department of
Education delivered instructions for the annual renewal contract
with food service management companies. Attached is the
required amendment for continuation.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
Amendment: Gresham-Barlow School District #10 and Sodexo
America LLC
RECOMMENDATION:
The administration recommends continuation of the agreement
with Sodexo America, LLC, as the district’s food service
management company for 2016-2017, and board approval of the
contract amendment as presented.
REQUESTED ACTION:
MS:mkh:lc
Gresham-Barlow School District No. 10Jt
1331 NW Eastman Parkway, Gresham, OR 97030-3825
[email protected]
Phone: (503) 261-4567
Fax: (503) 261-4552
AMENDMENT
GRESHAM-BARLOW SCHOOL DISTRICT #10
AND
SODEXO AMERICA, LLC
THIS AMENDMENT, dated May 3, 2016, is between GRESHAM-BARLOW SCHOOL DISTRICT
#10 ("LEA") and SODEXO AMERICA, LLC ("FSMC").
W I T N E S S E T H:
WHEREAS, LEA and FSMC entered into a certain Management Agreement dated July 1, 2015, as
amended ("Agreement"), whereby FSMC manages and operates LEA’s Food Service operation located in
Gresham, Oregon;
WHEREAS, the parties now desire to further amend the aforesaid Agreement;
NOW, THEREFORE, in consideration of the promises herein contained and for other good and
valuable consideration, the parties hereto agree as follows:
1.
school year.
2.
Any and all references to the "2015-2016" school year shall be changed to "2016-2017"
Section 1.3 is deleted in its entirety and the following substituted therefor:
1.3
Term of the Agreement. The term of this Agreement commences on July 1, 2016
and continues until June 30, 2017. The Agreement is subject to maximum Three (3) additional
one-year renewals upon the consent of both parties, unless terminated earlier as provided in the
Article concerning General Terms and Conditions. Extensions or renewals are contingent upon
the fulfillment of all contract provisions related to donated foods.
3.
Section 6.1 is deleted in its entirety and the following substituted therefor:
6.1
Billing for Fixed Price Per Meal. The LEA and the FSMC have mutually agreed
upon the fixed price per meal as follows:
Contract Amendment
SBP
-Breakfast
-Meal Equivalents
$3.301 per meal (3 breakfasts = 1 meal)
$3.301 per meal based on $3.3125 rate
NSLP
-Lunch
-Snack
-Meal Equivalents
$3.301 per meal (1 lunch = 1 meal)
$3.301 per snack (4 snacks = 1 meal)
SFSP
-Breakfast
-Lunch
-Snack
-Meal Equivalents
$3.301 per meal (3 breakfast = 1 meal)
1 of 2
CACFP
-Breakfast
-Lunch
-Snack
-Suppers
-Meal Equivalents
$3.301 per meal (1 Supper = 1 meal)
Vended Meal Programs
-Breakfast
-Lunch
-Snack
-Meal Equivalents
A.
Meal Equivalent Defined:
1. For fixed price per meal purposes, each reimbursable lunch shall be considered one (1)
meal/meal equivalent, each reimbursable breakfast shall be considered one-third (1/3) of a meal/meal
equivalent, and one reimbursable snack shall be considered one-fourth (1/4) of a meal/meal equivalent.
2. For cash meal sale other than reimbursable meals, the number of meal equivalents
shall be determined by dividing the total of all food sales except reimbursable meal and snack sales
(including sales of adult meals, a la carte meals, snack bar, catering, conference, and any other function
sales) by the sum of the current school year free meal reimbursement rate and the commodity value.
(Example: The meal equivalency rate = $3.06 plus $0.2525 equals $3.3125 and Lunch Equivalents = total
Ala Carte dollars divided by $ 3.3125).
B. The FSMC shall submit the following supporting documents to the LEA monthly:
• Daily meal counts by benefit category by school for each program
• Daily menu production records by program
• Monthly summary of Value of Commodities used
• Monthly summary of Revenues from other sales
C. Expenses paid by the FSMC and not charged to the LEA or the food service
operations include, but are not limited to:
-Reports filed to the State
-Corporate income tax
D. Crediting Value of Commodities Received by the LEA – The FSMC must credit the
LEA for the value of all donated food received, entitlement and bonus, for use in the LEA’s meal service
during the school year. This includes the value of donated food contained in processed end products.
The FSMC shall list on the invoice the value of commodities received, for the period and deduct the
amount of value from the total owed by LEA for the NSLP meals served. The value of commodities for
entitlement and bonus is the average USDA purchase price as listed by ODE. For processed commodities
it is the processing agreement value.
4.
This Amendment is effective July 1, 2016 and thereafter, unless amended. All
other terms and conditions contained in the Agreement shall remain unchanged and in full force and
effect, except by necessary implication.
IN WITNESS WHEREOF, the duly authorized officers of the parties have executed this
Amendment, as of the date indicated in the first paragraph of this Amendment.
SO AGREED:
_____________________________________________________________________________________________
Print Name
Signature of FSMC Authorized Representative
Title
Date
May 17, 2016
Michael D. Schofield
_____________________________________________________________________________________________
Print Name
Signature of LEA Authorized Representative
Title
Date
Contract Amendment
2 of 2
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 9 – Nutrition Services: Food Services Intergovernmental Agreement with
MESD
EXPLANATION:
Attached is the Intergovernmental Agreement (IGA) with
Multnomah Education Service District to continue providing
breakfast and lunch meals for the participating alternative school
sites.
The IGA will allow Sodexo to provide meals for
Arata Creek and Burlingame.
The Nutrition Services Department of the Oregon Department of
Education (ODE) delivered instructions for the Intergovernmental
Agreement. Attached is the required agreement provided by
ODE for 2016-17.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
1. Intergovernmental Agreement between Multnomah Education
Service District and Gresham-Barlow School District for
Food/Meal Services for Arata Creek
2. Intergovernmental Agreement between Multnomah Education
Service District and Gresham-Barlow School District for
Food/Meal Services for Burlingame
RECOMMENDATION:
The administration recommends approval of the 2016-17
Intergovernmental Agreements with Multnomah Education
Service District for Food/Meal Services for Arata Creek and
Burlingame, as presented.
REQUESTED ACTION:
MS:mkh:lc
Options for Contracted Meal Services
How to get meals from outside your organization?
Sponsors for the Child Nutrition Programs have options for providing food/meal services. Food
service contracts are agreements between school districts both public and private, private non-profit
organizations or a public government entities. The meal providers may also be a catering company
or a food service management company. The provider may prepare and serve the food or may act
as a vendor only.
Meals not prepared by the Sponsor either on site (self-prep) or from the Sponsor’s central kitchen are
considered meals from an outside source.
Choose the agreement that best fits your situation.
Intergovernmental Agreement (Pages 2-6) Fillable form, complete, print, and sign page 6
This type of Agreement is between two public entities. When a sponsor that is a public entity
receives food, meals, and/or staffing from another public entity an Intergovernmental Agreement is
used. (ORS 190.010)
If there is another Sponsor for the child nutrition programs that is willing to be the vendor, the
Agreement may be awarded by direct negotiation with the other Sponsor without competition.
The Sponsor will retain all documentation in their files for review. Agreements developed under this
option do not have renewal years available; they are negotiated each year.
Vended Meal Agreement (Pages 7-12) Fillable form, complete, print, and sign page 11
In a Vended Meal Agreement, the vendor does not directly manage any aspect of actually serving
the food. Instead, the vendor provides only pre-packaged, pre-plated meals or food only.
When meal food costs will be under $150,000 during the fiscal year and the Sponsor is providing
the staff for serving the meals a Vended Meal Agreement is used. The Sponsor must document
contact with at least three (3) vendors and obtain competitive price quotations.
Food Service Management Company Agreement
The Food Service Management Company (FSMC) provides services for Sponsors such as serving,
producing, and supplying prepared foods. FSMCs can also provide program operational, facility
management, and staffing services to Sponsors.
In general, FSMC services will require a competitive procurement and resulting agreement as the
yearly cost is over $150,000.
Sponsors typically use a Request for Proposal (RFP) format to procure a management company.
The RFP format allows the Sponsor to award the Agreement based on a combination of lowest
price and how well the proposals meet the evaluation criteria established by the Sponsor.
Form 581-3658b-E (Rev. 10/13)
1
If you need guidance or technical assistance for this process, please contact your assigned
Child Nutrition Specialist.
BETWEEN
Multnomah Education Service District
AND
Gresham Barlow School District
FOR FOOD/MEAL SERVICES
THIS AGREEMENT is entered into by and between Multnomah Education Service District 2613008 and Gresham Barlow School District - 2607003.
RECITALS
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District as units of
local government, as that term is defined in ORS 190.003; and
WHEREAS, ORS 190.010 provides that units of local government may enter into written agreements
for the performance of any or all functions and activities that a party to the agreement, its officers or
agencies, have authority to perform; and states further that the agreement may provide for the
performance of a function or activity:
1.
2.
3.
4.
5.
6.
By a consolidated department;
By jointly providing for administrative officers;
By means of facilities or equipment jointly constructed, owned, leased, or operated;
By one (1) of the parties for any other party;
By an intergovernmental entity created by the agreement and governed by a board or
commission appointed by, responsible to enacting on behalf of the units of local
government that are parties to the agreement; or
By a combination of the methods described above; and
WHEREAS, ORS 190.020 requires the agreement to specify the functions or activities to be
performed and by what means they shall be performed and, where applicable, the agreement shall
provide for:
1.
2.
3.
4.
5.
6.
The apportionment among the parties to the agreement of the responsibility for
providing funds to pay for expenses incurred in the performance of the functions or
activities;
The apportionment of fees or other revenue derived from the functions or activities and
the manner in which such revenue shall be accounted for;
The transfer of personnel and the preservation of their employment benefits;
The transfer of possession of or title to real or personal property;
The term or duration of the agreement, which may be perpetual;
The rights of the parties to terminate the agreement’ and;
WHEREAS, concerning the effect of the agreement, ORS 190.030 states:
1.
When an agreement under ORS 190.010 has been entered into, the unit of local
government, consolidated department, intergovernmental entity or administrative officer
Form 581-3658b-E (Rev. 10/13)
2
2.
3.
designated therein to perform special functions or activities is vested with all powers,
rights and duties relating to those functions and activities that are vested in law in each
separate party to the agreement, its officers and agencies;
An officer designated in an agreement to perform specified duties, functions or activities
or two or more public officers shall be considered to be holding only one (1) office;
An elective office may not be terminated by an agreement under ORS 190.010; and
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District recognize
that the consolidation of programs is the best utilization of public tax dollars; and,
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District wish to
enter into an agreement in which Gresham Barlow School District provides meal services to Arata
Creek High School - 12284.
NOW, THEREFORE, in consideration of the promises and covenants herein contained, the parties
enter into the following:
AGREEMENT
1.
Purpose and Effective Date of Agreement
1.1 The purpose of this Agreement is for Gresham Barlow School District to provide food/meal
services to Arata Creek High School - 12284.
1.2 This Agreement becomes effective upon execution by both parties and services shall remain
in effect until June 30, 2017. Any changes to this Agreement must be in writing, in the form
of an amendment to this agreement and signed by both parties.
1.3 Gresham Barlow School District has a Food Service Management Company Contract
Not Applicable (do not complete statement below – scroll down to #2)
Applicable (complete statement below)
This Agreement is subject to the Food Service Management Company Contract (FSMC)
between Gresham Barlow School District and Sodexo, with effective dates of July 1, 2016 –
June 30, 2017. In case of conflict between this Agreement and the provisions of the FSMC
contract, the provisions of the Agreement between Gresham Barlow School District and
Sodexo shall control. (A copy of the FSMC contract is attached to the agreement for
reference by the parties.)
2.
Duties and Responsibilities of Gresham Barlow School District of party providing the
services
2.1 Gresham Barlow School District will provide the following service to Arata Creek High School
- 12284
2.1.1
Provide meals each weekday, Monday through Friday. Meals will not be provided on
holidays or when school is not in session, teacher planning days for either district, or any
other days when school is not in session at either Gresham Barlow School District or
Arata Creek High School - 12284
2.1.2
In the event of emergency closure by either Gresham Barlow School District or Arata
Creek High School - 12284 the vendor will not provide food service to Arata Creek High
School - 12284. In the event of a delayed opening or early release of students due to
Form 581-3658b-E (Rev. 10/13)
3
emergency circumstances, food service will be provided unless school will not be in
session for either Gresham Barlow School District or Arata Creek High School - 12284
during normal meal service hours.
2.1.3
The content of the meals to be served will be decided by vendor. The vendor will
prepare a proposed menu for the following month and submit it to Arata Creek High
School - 12284 by the 25th of each month. The vendor retains the right to change menu
items or revise the menu in the event of unavailability or increased item prices.
Substituted menu items shall meet the conditions of described in this Agreement.
2.1.4 All reimbursable lunches, breakfasts, and snacks shall meet the qualifications of USDA
reimbursement as described in 7 CFR 210.10 and 220.8, 225.16, and 226.20 [as
applicable]. All meals prepared by vendor shall meet or exceed all applicable regulations
established by the U.S. Department of Agriculture and the Oregon Department of
Education.
2.1.5
Provide on-site food service employee(s) to prepare and serve meals at Arata Creek
High School - 12284 for breakfast and lunch service. Said food service employees shall,
at all times and for all purposes, remain employee(s) of the vendor.
2.1.6
Train, discipline, and/or dismiss employees working for Gresham Barlow School District.
2.1.7 Provide training to all employees on applicable sanitation and food service regulations.
2.1.8 Be responsible for the payment of any and all salary, insurance, and other costs or
benefits related to the above-referenced food service employees(s).
2.1.9
Meals will be prepared and served in accordance with Arata Creek High School - 12284
established breakfast and lunch meal periods.
2.10.10 All employees reemployed in the Gresham Barlow School District Food Service
operation will be employees of the vendor. The vendor will provide workers’ compensation
insurance and administer all workers’ compensation claims and will defend and hold
harmless Gresham Barlow School District for workers’ compensation claims incurred if an
employee of vendor is injured at either employment site.
2.2 Gresham Barlow School District will bill Arata Creek High School - 12284 for the abovereferenced items on a monthly basis.
3. Duties and Responsibilities of Arata Creek High School - 12284 of party receiving the
services
3.1 Arata Creek High School - 12284 will provide garbage service for the kitchen and the
disposable products.
3.2 Arata Creek High School - 12284 shall be responsible for providing secure food storage
facilities that meet all applicable regulations for the storage of food.
Form 581-3658b-E (Rev. 10/13)
4
3.3 Arata Creek High School - 12284 shall be responsible for providing adequate food preparation
and service facilities that meet all applicable regulations, and shall be responsible for all
repairs and maintenance of said facilities.
3.4 Arata Creek High School - 12284 will maintain all equipment used in food preparation and
storage and will purchase new equipment a necessary to ensure safe food preparation and
storage.
3.5 Arata Creek High School - 12284 shall pay Gresham Barlow School District $2.70 for every
student lunch and $1.45 for student breakfast meal served at Arata Creek High School 12284. Additionally, Arata Creek High School - 12284 will pay Gresham Barlow School
District for all meal equivalents at $1.00 per meal equivalent. Meal equivalents are the result
of dividing the total of Net Sales, other than from pattern meals sales (including cash for adult
meals, a la carte food and beverages sales, snack bar, catering conferences or other
functions sales) by One Dollar ($1.00).
3.6 Payment by Arata Creek High School - 12284 shall be due within fifteen (15) days of receipt
of a monthly invoice from Gresham Barlow School District.
3.7 Gresham Barlow School District will be granted access to ordering and utilizing Arata Creek
High School - 12284 USDA Foods (commodities) entitlement for use in preparing meals.
USDA Foods will remain the property of Arata Creek High School - 12284.
3.8 The books, deposits, records, free and reduced application and verification process and
reimbursement claims in accordance with the National School Lunch Program (7 CFR 210)
pertaining to Arata Creek High School - 12284 Food Service operation shall be the property
and responsibility of Arata Creek High School - 12284.
4. Employment. The vendor is the employer of any employees hired to run the Food Service
operations at Gresham Barlow School District. The vendor is responsible for general
supervisory oversight over these employees, along with the human resource functions
including hours and benefits. The vendor will also provide workers’ compensation for all
employees at Gresham Barlow School District hired to run the Food Service operation.
5.
Indemnification. Each party agrees to indemnify and hold harmless the other against any
liabilities resulting from the activities of each party’s employees on behalf of each public entity.
6.
Assignment. Neither party to this agreement may assign its interest in the agreement without
the express written consent of the other party.
7.
Compliance with Laws. During the entire term of this agreement, the parties shall comply in
every respect with all laws, rules, and regulations of the State of Oregon.
8.
Waiver. No waiver of any portion of this agreement shall be deemed or shall constitute a waiver
of any other portion thereof, nor shall any waiver constitute a continuing waiver.
9.
Contract Disputes. The parties agree that any disagreement regarding the interpretation,
meaning or effect or any provision of this agreement shall be settled by arbitration if so
requested by either party in writing. The arbitration decision will be binding upon the parties.
The cost of such arbitration shall be shared equally between the parties.
Form 581-3658b-E (Rev. 10/13)
5
10. Termination or Suspension of Performance.
10.1 This agreement may be terminated without cause by either party by providing the other
party thirty (30) days’ notice, in writing, and delivered by certified mail or in person.
10.2 Any such termination of this agreement shall be without prejudice to any obligations or
liabilities of either party already accrued prior to the notice of termination.
10.3 The parties agree to promptly settle all accounts existing from work performed under this
agreement upon termination.
Form 581-3658b-E (Rev. 10/13)
6
The foregoing represents the entire agreement between the parties and any prior understanding or
representations of any kind preceding the date of this agreement shall not be binding upon the other
party except to the extent incorporated in this agreement. No modification of this agreement shall be
binding upon the other party except to the extent incorporated in this agreement.
By:___________________________________________________
Authorized Representative Signature of Sponsor
Date Signed:
By:___________________________________________________
Authorized Representative Signature of Vendor
Date Signed:
Form 581-3658b-E (Rev. 10/13)
7
VENDED MEAL AGREEMENT
FIXED MEAL PRICES
For use by Oregon Child Nutrition Programs (CNP) Sponsors
Program Year
This Agreement is entered into by and between Sponsor Name and Agreement # and Vendor
Name. This Agreement becomes effective upon being fully executed by both parties. This
agreement shall be effective beginning Beginning Date and ending Ending Date, not to exceed
one(1) year.
Check only one:
Sponsor and Vendor are both CNP Sponsors
Sponsor is a CNP Sponsor; Vendor is NOT a CNP Sponsor
SPONSOR and Vendor mutually agree as follows:
1.
SCOPE AND PURPOSE.
1.1 Vendor agrees to supply meals which meet or exceed the minimum meal pattern
requirements with Sponsor’s Agreement with the Oregon Department of Education
(ODE) to participate in the Child Nutrition Programs (CNP).
1.2 Child Nutrition Programs:
Mark all applicable programs:
National School Lunch Program (NSLP)
School Breakfast Program (SBP)
Special Milk Programs (SMP)
Child and Adult Care Food Program (CACFP)
Summer Food Service Program (SFSP)
Fresh Fruit and Vegetable Program (FFVP)
1.3 Sponsor will be legally responsible for the conduct of the food service program, and
will supervise the food service operations in such manner as will ensure compliance
with the requirements of ODE and the USDA. Sponsor will retain control of the food
service account and overall financial responsibility for CNP. Sponsor will retain
signature authority on forms submitted to ODE including the CNP Agreement, the
annual CNP application and CNP monthly claims for reimbursement. Sponsor will
evaluate monthly meal information submitted by the Vendor and verify that the
information is accurate before submitting monthly claims for reimbursement. Sponsor
is responsible for conducting required site monitoring visits. If charging for meals
Sponsor will establish all selling prices for reimbursable and non-reimbursable
meals/milk and a la carte prices.
1.4 Upon request, Sponsor must make all accounts and records pertaining to the
Program available to representatives of the Oregon Department of Education, the
U.S. Department of Agriculture, and the General Accounting Office for audit or
administrative and nutrition reviews, at a reasonable time and place.
1.5 Sponsor may request Vendor to provide additional food service such as special
functions and catering. Sponsor or requesting organization will be billed for the actual
Form 581-3658b-E (Rev. 10/13)
8
cost of food, supplies and labor, plus a mutually agreed upon mark-up for
administrative overhead, which will be negotiated outside of this Agreement.
1.6 The Vendor will comply with the rules and regulations of ODE and USDA that are
applicable to the programs being administered, and any additions or amendments
thereto, including but not limited to 7 CFR Parts 210, 215, 220, 225, 245, 250, and
3016, or 3019.
2.
MEAL PRICES
Sponsor will pay Vendor the following fixed meal rates as proposed by Vendor. These
meals will be unitized inclusive of milk.
Breakfast @ $
each
Snack @ $
each
Milk @ $
each
Lunch @ $
each
Supper @ $
each
These prices include transportation if applicable, food, and required supplies for serving if
applicable, packaging and containers needed to transport food in accordance with State
and local sanitation requirements. Food will be transported from the food preparation
center, Name of Facility which is located in Location of Facility, in appropriate containers
to maintain safe food temperatures and will be accompanied by the appropriate delivery
receipt.
3.
MEALS
The Vendor must provide the Sponsor, for review and approval, a proposed 20-day cycle
menu for the operational period, at least # of days business days prior to the beginning of
the period to which the menus applies. The menu must meet the selected meal pattern
requirements. The Sponsor may request changes in the menu. Any changes to the menu
made after the Sponsor’s approval must be agreed upon by the Vendor and documented
on the menu records. Menu items may be adjusted in writing by the mutual consent of both
parties. However, the Vendor shall adjust the menus at the request of the Sponsor
whenever the Sponsor determines certain items to be unacceptable. Such items can be
determined to be unacceptable because of 1) monotonous diet resulting from items served
frequently or similarity to other items; 2) the nutritional needs of the students; 3)
susceptibility to spoilage; 4) the foods are not age appropriate, and 5) excessive waste
resulting from unpopularity of items with children. Such adjustments shall be made at the
earliest convenience of both parties, but in no instance later than # of days after request,
except in cases where spoilage is discovered, Sponsor shall receive acceptable meals
meeting meal pattern requirements.
[For CACFP, NSLP, and SBP Meals] If necessary, Vendor will make substitutions in the
meal pattern for children who have a disability documented by a medical doctor (MD) and
whose disability restricts the child’s diet. Meal patterns will be determined as prescribed by
the MD’s written diet order [7 CFR 15(b) (3)]. Payment for alternate meals will be
determined on a case-by-case between the Sponsor and the Vendor.
A designated representative of Sponsor Name will order meals for each day not later than
Time PM the day before service, with adjustments made not later than Time AM the day of
service.
Form 581-3658b-E (Rev. 10/13)
9
In addition, it is agreed that, on a weekly basis, Vendor will provide Sponsor with menus
which clearly indicate that all meals contain the required components. These menus will be
provided at least one (1) week in advance of their serving. Further, Vendor will maintain full
and accurate records including meal production records indicating the type and amount of
food prepared and delivery receipts which indicate the daily number of meals delivered.
These records will be reported to the Sponsor promptly at the end of the month.
The Sponsor will not pay for meals that are delivered outside of the agreed upon delivery
time.
The Sponsor will not be responsible for payment of meals that 1) do not meet the meal
pattern requirements as specified in the Agreement; 2) do not meet required portion size;
and/or 3) are spoiled or unwholesome at time of receipt. Sponsor must notify the Vendor of
the issue and number of meals to be credited prior the meal being served.
Meal service transporting equipment, containers, and utensils will be provided by Sponsor
with cleaning and sanitization on a daily basis by Sponsor.
The Vendor will present an invoice and delivery receipts within # of working days working
days following the end of each preceding month for meals delivered. The Sponsor will
submit payment to the Vendor within # of working days working days of receipt of the
invoice. The Sponsor will notify the Vendor within # of working days working days of
receipt of any discrepancies in the invoice. The Sponsor shall pay the Vendor for all meals
delivered in accordance with the Agreement. Neither ODE nor USDA will assume any
liability for payment of the difference between the number of meals prepared and delivered
by the Vendor and the number of meals served by the Sponsor that are eligible for
reimbursement. In addition neither ODE nor USDA will be responsible for resolving issues
for partial or non-payment per the terms of this Agreement.
Sponsor and Vendor agree to non-payment for meals that do not adhere to the menu and
portion size requirements as specified by the federal regulations.
The Sponsor shall retain all records relating to food production and delivery for the current
operating year plus three (3) years but not limited to, the following:
• Production records, including quantities, and amounts of food used in preparation
of each meal and food component of menus
• Standardized recipes and yield from recipes as deemed necessary
• Crediting documentation for all items such as: Manufacturer’s Product
Formulation Statements (MPFS), food product labels, CN Labels, and etc.
• Processed product nutritional analysis
• Dates of preparation of meals
• Number of meals and locations where meals were delivered
• Signed vended meal receipts
• Nutrition Facts Label(s) of individual food items, and/or Nutrient Analysis for
prepared food items.
• Bills charged to Sponsor for meals delivered under this Agreement including the
credit of USDA Foods where applicable
• Inventory records
Form 581-3658b-E (Rev. 10/13)
10
•
All documents pertaining to this procurement transaction: all quotes/bids
received, evaluation criteria including justification for awarding the resulting
agreement.
4.
HEALTH CERTFICIATION
Both Sponsor and Vendor adhere to all applicable federal, state and local health and
sanitation certifications and inspections. All food will be properly stored, prepared,
packaged, and transported free of contamination and at appropriate temperatures.
5.
FURTHER PROVISIONS
5.1 Both Sponsor and Vendor must follow USDA’s nondiscrimination policies, including
incorporating the following nondiscrimination statement on all program materials
published, electronically and in print, for public information through brochures,
bulletins, leaflets, letters, newspapers, and websites. Federal regulations allow use of
a shorter nondiscrimination statement on program materials less than one (1) page in
length. The short statement must be in the same size print as the text of the
documents.
Full Version:
In accordance with Federal law and the U.S. Department of Agriculture policy,
this institution is prohibited from discrimination on the basis of race, color,
national origin, sex, age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Civil rights,
1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call, toll free
(866) 632-9992 (Voice). TDD users can contact USDA through local relay or the
Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users).
USDA is an equal opportunity provider and employer.
Short Version:
This Institution is an equal opportunity provider.
5.2 This Agreement may be terminated by notice in writing given by any party to the other
parties at least 30 days prior to the date of termination. This Agreement may be
terminated immediately for cause.
Additional inclusions must be attached to this Agreement.
Attachment A
Form 581-3658b-E (Rev. 10/13)
11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of date
indicated below.
Sponsor Name
Sponsor Name
Vendor Name
Vendor Name
Title, Sponsor
Title, Sponsor
Title, Vendor Name
Title, Vendor
Authorized Representative Signature
Date Signed
Date Signed
Date Signed
Date Signed
Form 581-3658b-E (Rev. 10/13)
12
ATTACHMENT A
SERVICES LOCATION INFORMATION
The Sponsor shall ensure that a representative is available at each delivery site, at the specified time
on each specified delivery day to receive, inspect, and sign for the requested number of meals. The
individual will verify the temperature, quality, and quantity of each meal delivery. The Sponsor
assures the Vendor that this individual will be trained and knowledgeable in the record keeping and
meal requirements for the CNP and with local health safety codes.
Meal Type(S)
# of Meals
Location
Delivery Time(s)
Pick-up Time(s)
Calendar/Emergency Closing Information
Sponsors days of operation requiring meals:
Checks days of operation:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Wednesday
Thursday
Friday
Saturday
Sunday
Vendor days of operation:
Check days of operation:
Monday
Tuesday
Each Sponsor/Vendor needs to provide information regarding how services will be provided or not
when days of operation do not match. Include in the statement how emergency closures or events
will be handled.
Sponsor Information:
Sponsor Information
Vendor Information
Vendor Information
Form 581-3658b-E (Rev. 10/13)
13
Options for Contracted Meal Services
How to get meals from outside your organization?
Sponsors for the Child Nutrition Programs have options for providing food/meal services. Food
service contracts are agreements between school districts both public and private, private non-profit
organizations or a public government entities. The meal providers may also be a catering company
or a food service management company. The provider may prepare and serve the food or may act
as a vendor only.
Meals not prepared by the Sponsor either on site (self-prep) or from the Sponsor’s central kitchen are
considered meals from an outside source.
Choose the agreement that best fits your situation.
Intergovernmental Agreement (Pages 2-6) Fillable form, complete, print, and sign page 6
This type of Agreement is between two public entities. When a sponsor that is a public entity
receives food, meals, and/or staffing from another public entity an Intergovernmental Agreement is
used. (ORS 190.010)
If there is another Sponsor for the child nutrition programs that is willing to be the vendor, the
Agreement may be awarded by direct negotiation with the other Sponsor without competition.
Vended Meal Agreement (Pages 7-12) Fillable form, complete, print, and sign page 11
In a Vended Meal Agreement, the vendor does not directly manage any aspect of actually serving
the food. Instead, the vendor provides only pre-packaged, pre-plated meals or food only.
When meal food costs will be under $150,000 during the fiscal year and the Sponsor is providing
the staff for serving the meals a Vended Meal Agreement is used. The Sponsor must document
contact with at least three (3) vendors and obtain competitive price quotations.
Food Service Management Company Agreement
The Food Service Management Company (FSMC) provides services for Sponsors such as serving,
producing, and supplying prepared foods. FSMCs can also provide program operational, facility
management, and staffing services to Sponsors.
In general, FSMC services will require a competitive procurement and resulting agreement as the
yearly cost is over $150,000.
Sponsors typically use a Request for Proposal (RFP) format to procure a management company.
The RFP format allows the Sponsor to award the Agreement based on a combination of lowest
price and how well the proposals meet the evaluation criteria established by the Sponsor.
Form 581-3658b-E (Rev. 10/13)
1
If you need guidance or technical assistance for this process, please contact your assigned
Child Nutrition Specialist.
BETWEEN
AND
Gresham Barlow School District
FOR FOOD/MEAL SERVICES
THIS AGREEMENT is entered into by and between Multnomah Education Service District 2613008 and Gresham Barlow School District - 2607003.
RECITALS
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District as units of
local government, as that term is defined in ORS 190.003; and
WHEREAS, ORS 190.010 provides that units of local government may enter into written agreements
for the performance of any or all functions and activities that a party to the agreement, its officers or
agencies, have authority to perform; and states further that the agreement may provide for the
performance of a function or activity:
1.
2.
3.
4.
5.
6.
By a consolidated department;
By jointly providing for administrative officers;
By means of facilities or equipment jointly constructed, owned, leased, or operated;
By one (1) of the parties for any other party;
By an intergovernmental entity created by the agreement and governed by a board or
commission appointed by, responsible to enacting on behalf of the units of local
government that are parties to the agreement; or
By a combination of the methods described above; and
WHEREAS, ORS 190.020 requires the agreement to specify the functions or activities to be
performed and by what means they shall be performed and, where applicable, the agreement shall
provide for:
1.
2.
3.
4.
5.
6.
The apportionment among the parties to the agreement of the responsibility for
providing funds to pay for expenses incurred in the performance of the functions or
activities;
The apportionment of fees or other revenue derived from the functions or activities and
the manner in which such revenue shall be accounted for;
The transfer of personnel and the preservation of their employment benefits;
The transfer of possession of or title to real or personal property;
The term or duration of the agreement, which may be perpetual;
The rights of the parties to terminate the agreement’ and;
WHEREAS, concerning the effect of the agreement, ORS 190.030 states:
1.
When an agreement under ORS 190.010 has been entered into, the unit of local
government, consolidated department, intergovernmental entity or administrative officer
Form 581-3658b-E (Rev. 10/13)
2
2.
3.
designated therein to perform special functions or activities is vested with all powers,
rights and duties relating to those functions and activities that are vested in law in each
separate party to the agreement, its officers and agencies;
An officer designated in an agreement to perform specified duties, functions or activities
or two or more public officers shall be considered to be holding only one (1) office;
An elective office may not be terminated by an agreement under ORS 190.010; and
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District recognize
that the consolidation of programs is the best utilization of public tax dollars; and,
WHEREAS, Multnomah Education Service District AND Gresham Barlow School District wish to
enter into an agreement in which Gresham Barlow School District provides meal services to
Burlingame Creek High School - 12828.
NOW, THEREFORE, in consideration of the promises and covenants herein contained, the parties
enter into the following:
AGREEMENT
1.
Purpose and Effective Date of Agreement
1.1 The purpose of this Agreement is for Gresham Barlow School District to provide food/meal
services to Burlingame Creek High School - 12828.
1.2 This Agreement becomes effective upon execution by both parties and services shall remain
in effect until June 30, 2017. Any changes to this Agreement must be in writing, in the form
of an amendment to this agreement and signed by both parties.
1.3 Gresham Barlow School District has a Food Service Management Company Contract
Not Applicable (do not complete statement below – scroll down to #2)
Applicable (complete statement below)
This Agreement is subject to the Food Service Management Company Contract (FSMC)
between Gresham Barlow School District and Sodexo, with effective dates of July 1, 2016 –
June 30, 2017. In case of conflict between this Agreement and the provisions of the FSMC
contract, the provisions of the Agreement between Gresham Barlow School District and
Sodexo shall control. (A copy of the FSMC contract is attached to the agreement for
reference by the parties.)
2.
Duties and Responsibilities of Gresham Barlow School District of party providing the
services
2.1 Gresham Barlow School District will provide the following service to Burlingame Creek High
School - 12828
2.1.1
Provide meals each weekday, Monday through Friday. Meals will not be provided on
holidays or when school is not in session, teacher planning days for either district, or any
other days when school is not in session at either Gresham Barlow School District or
Burlingame Creek High School - 12828
2.1.2
In the event of emergency closure by either Gresham Barlow School District or
Burlingame Creek High School - 12828 the vendor will not provide food service to
Burlingame Creek High School - 12828. In the event of a delayed opening or early
Form 581-3658b-E (Rev. 10/13)
3
release of students due to emergency circumstances, food service will be provided unless
school will not be in session for either Gresham Barlow School District or Burlingame
Creek High School - 12828 during normal meal service hours.
2.1.3
The content of the meals to be served will be decided by vendor. The vendor will
prepare a proposed menu for the following month and submit it to Burlingame Creek High
School - 12828 by the 25th of each month. The vendor retains the right to change menu
items or revise the menu in the event of unavailability or increased item prices.
Substituted menu items shall meet the conditions of described in this Agreement.
2.1.4 All reimbursable lunches, breakfasts, and snacks shall meet the qualifications of USDA
reimbursement as described in 7 CFR 210.10 and 220.8, 225.16, and 226.20 [as
applicable]. All meals prepared by vendor shall meet or exceed all applicable regulations
established by the U.S. Department of Agriculture and the Oregon Department of
Education.
2.1.5
Provide on-site food service employee(s) to prepare and serve meals at Burlingame
Creek High School - 12828 for breakfast and lunch service. Said food service employees
shall, at all times and for all purposes, remain employee(s) of the vendor.
2.1.6
Train, discipline, and/or dismiss employees working for Gresham Barlow School District.
2.1.7 Provide training to all employees on applicable sanitation and food service regulations.
2.1.8 Be responsible for the payment of any and all salary, insurance, and other costs or
benefits related to the above-referenced food service employees(s).
2.1.9
Meals will be prepared and served in accordance with Burlingame Creek High School 12828 established breakfast and lunch meal periods.
2.10.10 All employees reemployed in the Gresham Barlow School District Food Service
operation will be employees of the vendor. The vendor will provide workers’ compensation
insurance and administer all workers’ compensation claims and will defend and hold
harmless Gresham Barlow School District for workers’ compensation claims incurred if an
employee of vendor is injured at either employment site.
2.2 Gresham Barlow School District will bill Burlingame Creek High School - 12828 for the abovereferenced items on a monthly basis.
3. Duties and Responsibilities of Burlingame Creek High School - 12828 of party receiving
the services
3.1 Burlingame Creek High School - 12828 will provide garbage service for the kitchen and the
disposable products.
3.2 Burlingame Creek High School - 12828 shall be responsible for providing secure food storage
facilities that meet all applicable regulations for the storage of food.
Form 581-3658b-E (Rev. 10/13)
4
3.3 Burlingame Creek High School - 12828 shall be responsible for providing adequate food
preparation and service facilities that meet all applicable regulations, and shall be responsible
for all repairs and maintenance of said facilities.
3.4 Burlingame Creek High School - 12828 will maintain all equipment used in food preparation
and storage and will purchase new equipment a necessary to ensure safe food preparation
and storage.
3.5 Burlingame Creek High School - 12828 shall pay Gresham Barlow School District $2.70 for
every student lunch and $1.45 for student breakfast meal served at Burlingame Creek High
School - 12828. Additionally, Burlingame Creek High School - 12828 will pay Gresham
Barlow School District for all meal equivalents at $1.00 per meal equivalent. Meal equivalents
are the result of dividing the total of Net Sales, other than from pattern meals sales (including
cash for adult meals, a la carte food and beverages sales, snack bar, catering conferences or
other functions sales) by One Dollar ($1.00).
3.6 Payment by Burlingame Creek High School - 12828 shall be due within fifteen (15) days of
receipt of a monthly invoice from Gresham Barlow School District.
3.7 Gresham Barlow School District will be granted access to ordering and utilizing Burlingame
Creek High School - 12828 USDA Foods (commodities) entitlement for use in preparing
meals. USDA Foods will remain the property of Burlingame Creek High School - 12828.
3.8 The books, deposits, records, free and reduced application and verification process and
reimbursement claims in accordance with the National School Lunch Program (7 CFR 210)
pertaining to Burlingame Creek High School - 12828 Food Service operation shall be the
property and responsibility of Burlingame Creek High School - 12828.
4. Employment. The vendor is the employer of any employees hired to run the Food Service
operations at Gresham Barlow School District. The vendor is responsible for general
supervisory oversight over these employees, along with the human resource functions
including hours and benefits. The vendor will also provide workers’ compensation for all
employees at Gresham Barlow School District hired to run the Food Service operation.
5.
Indemnification. Each party agrees to indemnify and hold harmless the other against any
liabilities resulting from the activities of each party’s employees on behalf of each public entity.
6.
Assignment. Neither party to this agreement may assign its interest in the agreement without
the express written consent of the other party.
7.
Compliance with Laws. During the entire term of this agreement, the parties shall comply in
every respect with all laws, rules, and regulations of the State of Oregon.
8.
Waiver. No waiver of any portion of this agreement shall be deemed or shall constitute a waiver
of any other portion thereof, nor shall any waiver constitute a continuing waiver.
9.
Contract Disputes. The parties agree that any disagreement regarding the interpretation,
meaning or effect or any provision of this agreement shall be settled by arbitration if so
requested by either party in writing. The arbitration decision will be binding upon the parties.
The cost of such arbitration shall be shared equally between the parties.
Form 581-3658b-E (Rev. 10/13)
5
10. Termination or Suspension of Performance.
10.1 This agreement may be terminated without cause by either party by providing the other
party thirty (30) days’ notice, in writing, and delivered by certified mail or in person.
10.2 Any such termination of this agreement shall be without prejudice to any obligations or
liabilities of either party already accrued prior to the notice of termination.
10.3 The parties agree to promptly settle all accounts existing from work performed under this
agreement upon termination.
Form 581-3658b-E (Rev. 10/13)
6
The foregoing represents the entire agreement between the parties and any prior understanding or
representations of any kind preceding the date of this agreement shall not be binding upon the other
party except to the extent incorporated in this agreement. No modification of this agreement shall be
binding upon the other party except to the extent incorporated in this agreement.
By:___________________________________________________
Authorized Representative Signature of Sponsor
Date Signed:
By:___________________________________________________
Authorized Representative Signature of Vendor
Date Signed:
Form 581-3658b-E (Rev. 10/13)
7
VENDED MEAL AGREEMENT
FIXED MEAL PRICES
For use by Oregon Child Nutrition Programs (CNP) Sponsors
Program Year
This Agreement is entered into by and between Sponsor Name and Agreement # and Vendor
Name. This Agreement becomes effective upon being fully executed by both parties. This
agreement shall be effective beginning Beginning Date and ending Ending Date, not to exceed
one(1) year.
Check only one:
Sponsor and Vendor are both CNP Sponsors
Sponsor is a CNP Sponsor; Vendor is NOT a CNP Sponsor
SPONSOR and Vendor mutually agree as follows:
1.
SCOPE AND PURPOSE.
1.1 Vendor agrees to supply meals which meet or exceed the minimum meal pattern
requirements with Sponsor’s Agreement with the Oregon Department of Education
(ODE) to participate in the Child Nutrition Programs (CNP).
1.2 Child Nutrition Programs:
Mark all applicable programs:
National School Lunch Program (NSLP)
School Breakfast Program (SBP)
Special Milk Programs (SMP)
Child and Adult Care Food Program (CACFP)
Summer Food Service Program (SFSP)
Fresh Fruit and Vegetable Program (FFVP)
1.3 Sponsor will be legally responsible for the conduct of the food service program, and
will supervise the food service operations in such manner as will ensure compliance
with the requirements of ODE and the USDA. Sponsor will retain control of the food
service account and overall financial responsibility for CNP. Sponsor will retain
signature authority on forms submitted to ODE including the CNP Agreement, the
annual CNP application and CNP monthly claims for reimbursement. Sponsor will
evaluate monthly meal information submitted by the Vendor and verify that the
information is accurate before submitting monthly claims for reimbursement. Sponsor
is responsible for conducting required site monitoring visits. If charging for meals
Sponsor will establish all selling prices for reimbursable and non-reimbursable
meals/milk and a la carte prices.
1.4 Upon request, Sponsor must make all accounts and records pertaining to the
Program available to representatives of the Oregon Department of Education, the
U.S. Department of Agriculture, and the General Accounting Office for audit or
administrative and nutrition reviews, at a reasonable time and place.
1.5 Sponsor may request Vendor to provide additional food service such as special
functions and catering. Sponsor or requesting organization will be billed for the actual
Form 581-3658b-E (Rev. 10/13)
8
cost of food, supplies and labor, plus a mutually agreed upon mark-up for
administrative overhead, which will be negotiated outside of this Agreement.
1.6 The Vendor will comply with the rules and regulations of ODE and USDA that are
applicable to the programs being administered, and any additions or amendments
thereto, including but not limited to 7 CFR Parts 210, 215, 220, 225, 245, 250, and
3016, or 3019.
2.
MEAL PRICES
Sponsor will pay Vendor the following fixed meal rates as proposed by Vendor. These
meals will be unitized inclusive of milk.
Breakfast @ $
each
Snack @ $
each
Milk @ $
each
Lunch @ $
each
Supper @ $
each
These prices include transportation if applicable, food, and required supplies for serving if
applicable, packaging and containers needed to transport food in accordance with State
and local sanitation requirements. Food will be transported from the food preparation
center, Name of Facility which is located in Location of Facility, in appropriate containers
to maintain safe food temperatures and will be accompanied by the appropriate delivery
receipt.
3.
MEALS
The Vendor must provide the Sponsor, for review and approval, a proposed 20-day cycle
menu for the operational period, at least # of days business days prior to the beginning of
the period to which the menus applies. The menu must meet the selected meal pattern
requirements. The Sponsor may request changes in the menu. Any changes to the menu
made after the Sponsor’s approval must be agreed upon by the Vendor and documented
on the menu records. Menu items may be adjusted in writing by the mutual consent of both
parties. However, the Vendor shall adjust the menus at the request of the Sponsor
whenever the Sponsor determines certain items to be unacceptable. Such items can be
determined to be unacceptable because of 1) monotonous diet resulting from items served
frequently or similarity to other items; 2) the nutritional needs of the students; 3)
susceptibility to spoilage; 4) the foods are not age appropriate, and 5) excessive waste
resulting from unpopularity of items with children. Such adjustments shall be made at the
earliest convenience of both parties, but in no instance later than # of days after request,
except in cases where spoilage is discovered, Sponsor shall receive acceptable meals
meeting meal pattern requirements.
[For CACFP, NSLP, and SBP Meals] If necessary, Vendor will make substitutions in the
meal pattern for children who have a disability documented by a medical doctor (MD) and
whose disability restricts the child’s diet. Meal patterns will be determined as prescribed by
the MD’s written diet order [7 CFR 15(b) (3)]. Payment for alternate meals will be
determined on a case-by-case between the Sponsor and the Vendor.
A designated representative of Sponsor Name will order meals for each day not later than
Time PM the day before service, with adjustments made not later than Time AM the day of
service.
Form 581-3658b-E (Rev. 10/13)
9
In addition, it is agreed that, on a weekly basis, Vendor will provide Sponsor with menus
which clearly indicate that all meals contain the required components. These menus will be
provided at least one (1) week in advance of their serving. Further, Vendor will maintain full
and accurate records including meal production records indicating the type and amount of
food prepared and delivery receipts which indicate the daily number of meals delivered.
These records will be reported to the Sponsor promptly at the end of the month.
The Sponsor will not pay for meals that are delivered outside of the agreed upon delivery
time.
The Sponsor will not be responsible for payment of meals that 1) do not meet the meal
pattern requirements as specified in the Agreement; 2) do not meet required portion size;
and/or 3) are spoiled or unwholesome at time of receipt. Sponsor must notify the Vendor of
the issue and number of meals to be credited prior the meal being served.
Meal service transporting equipment, containers, and utensils will be provided by Sponsor
with cleaning and sanitization on a daily basis by Sponsor.
The Vendor will present an invoice and delivery receipts within # of working days working
days following the end of each preceding month for meals delivered. The Sponsor will
submit payment to the Vendor within # of working days working days of receipt of the
invoice. The Sponsor will notify the Vendor within # of working days working days of
receipt of any discrepancies in the invoice. The Sponsor shall pay the Vendor for all meals
delivered in accordance with the Agreement. Neither ODE nor USDA will assume any
liability for payment of the difference between the number of meals prepared and delivered
by the Vendor and the number of meals served by the Sponsor that are eligible for
reimbursement. In addition neither ODE nor USDA will be responsible for resolving issues
for partial or non-payment per the terms of this Agreement.
Sponsor and Vendor agree to non-payment for meals that do not adhere to the menu and
portion size requirements as specified by the federal regulations.
The Sponsor shall retain all records relating to food production and delivery for the current
operating year plus three (3) years but not limited to, the following:
• Production records, including quantities, and amounts of food used in preparation
of each meal and food component of menus
• Standardized recipes and yield from recipes as deemed necessary
• Crediting documentation for all items such as: Manufacturer’s Product
Formulation Statements (MPFS), food product labels, CN Labels, and etc.
• Processed product nutritional analysis
• Dates of preparation of meals
• Number of meals and locations where meals were delivered
• Signed vended meal receipts
• Nutrition Facts Label(s) of individual food items, and/or Nutrient Analysis for
prepared food items.
• Bills charged to Sponsor for meals delivered under this Agreement including the
credit of USDA Foods where applicable
• Inventory records
Form 581-3658b-E (Rev. 10/13)
10
•
All documents pertaining to this procurement transaction: all quotes/bids
received, evaluation criteria including justification for awarding the resulting
agreement.
4.
HEALTH CERTFICIATION
Both Sponsor and Vendor adhere to all applicable federal, state and local health and
sanitation certifications and inspections. All food will be properly stored, prepared,
packaged, and transported free of contamination and at appropriate temperatures.
5.
FURTHER PROVISIONS
5.1 Both Sponsor and Vendor must follow USDA’s nondiscrimination policies, including
incorporating the following nondiscrimination statement on all program materials
published, electronically and in print, for public information through brochures,
bulletins, leaflets, letters, newspapers, and websites. Federal regulations allow use of
a shorter nondiscrimination statement on program materials less than one (1) page in
length. The short statement must be in the same size print as the text of the
documents.
Full Version:
In accordance with Federal law and the U.S. Department of Agriculture policy,
this institution is prohibited from discrimination on the basis of race, color,
national origin, sex, age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Civil rights,
1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call, toll free
(866) 632-9992 (Voice). TDD users can contact USDA through local relay or the
Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users).
USDA is an equal opportunity provider and employer.
Short Version:
This Institution is an equal opportunity provider.
5.2 This Agreement may be terminated by notice in writing given by any party to the other
parties at least 30 days prior to the date of termination. This Agreement may be
terminated immediately for cause.
Additional inclusions must be attached to this Agreement.
Attachment A
Form 581-3658b-E (Rev. 10/13)
11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of date
indicated below.
Sponsor Name
Sponsor Name
Vendor Name
Vendor Name
Title, Sponsor
Title, Sponsor
Title, Vendor Name
Title, Vendor
Date Signed
Date Signed
Date Signed
Date Signed
Form 581-3658b-E (Rev. 10/13)
12
ATTACHMENT A
SERVICES LOCATION INFORMATION
The Sponsor shall ensure that a representative is available at each delivery site, at the specified time
on each specified delivery day to receive, inspect, and sign for the requested number of meals. The
individual will verify the temperature, quality, and quantity of each meal delivery. The Sponsor
assures the Vendor that this individual will be trained and knowledgeable in the record keeping and
meal requirements for the CNP and with local health safety codes.
Meal Type(S)
# of Meals
Location
Delivery Time(s)
Pick-up Time(s)
Calendar/Emergency Closing Information
Sponsors days of operation requiring meals:
Checks days of operation:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Wednesday
Thursday
Friday
Saturday
Sunday
Vendor days of operation:
Check days of operation:
Monday
Tuesday
Each Sponsor/Vendor needs to provide information regarding how services will be provided or not
when days of operation do not match. Include in the statement how emergency closures or events
will be handled.
Sponsor Information:
Sponsor Information
Vendor Information
Vendor Information
Form 581-3658b-E (Rev. 10/13)
13
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 10 – Nutrition Services: Summer Food Service Program
EXPLANATION:
The district has sponsored a summer food service program for
qualified sites in East Multnomah County. If approved for
continuation, the district will partner with the Oregon
Department of Education through the Federal Child Nutrition
Program agreements to provide the program.
The district will sponsor and serve 14 qualified sites in East
Multnomah County.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
Qualified Sites for 2016 Summer Food Service Program
RECOMMENDATION:
The administration recommends approval of the summer food
service program as presented.
REQUESTED ACTION:
Consent agenda approval.
MS:mkh:lc
Qualified Sites for 2016 Summer Food Service Program
Summer School Meal Program Sites
Gresham High School
1200 N Main Street
Gresham, OR 97080
Gordon Russell Middle School
3625 E Powell Rd.
Gresham, OR 97030
East Gresham Elementary School
900 SE 5th
Gresham, OR 97060
Hall Elementary
2505 NE 23rd
Gresham, OR 97030
Highland Elementary
295 NE 24th
Gresham, OR 97030
Hollydale Elementary
505 SW Birdsdale Dr.
Gresham, OR 97030
North Gresham Grade School
101 SE 217th
Gresham, OR 97030
Summer Park Meal Program Sites
Arts Plaza Splash Pad
488 NE 3rd St.
Gresham, OR 97030
Main City Park
219 S Main Ave
Gresham, OR 97080
Red Sunset Park
2403 NE Red Sunset Dr.
Gresham, OR 97030
Summer Apt. Meal Program Sites
Gresham Village Square Apartments
1625 SE Roberts Ave
Gresham, OR 97080
Cedars/Cedar Meadows Apartments
3181 SE Powell Valley Rd
Gresham, OR 97080
Vista at 23 Apartments
3181 NE 23rd St.
Gresham, Or. 97030
Other Summer Meal Program Sites
Gresham County Library
385 NW Miller Ave,
Gresham, OR 97030
Serving Dates and Times
Breakfast : July 5, 2016 through July 28, 2016 (Mon – Thur Only)
8:30 am – 9:00 am
Lunch : June 27, 2016 – July 28, 2016 (Mon – Thur Only)
11:45 am – 12:30 pm
Lunch : July 5, 2016 – July 27, 2016 (Mon – Thur Only)
11:45 am – 12:15 pm
Breakfast : July 25, 2016 through August 18, 2016 (Mon – Thur Only)
8:30 am – 9:00 am
Lunch : July 25, 2016 through August 18, 2016 (Mon – Thur Only)
12:00 pm – 12:30 pm
8:45 am – 9:15 am
Lunch : July 25, 2016 through August 18, 2016 (Mon – Thur Only)
12:00 pm – 12:30 pm
8:45 am – 9:15 am
Lunch : June 27, 2016 through August 19, 2016 (Mon – Fri)
12:00 pm – 12:30 pm
Breakfast : June 27, 2016 through July 14, 2016 (Mon – Fri)
8:15 am – 9:00 am
Lunch : June 27, 2016 through July 14, 2016 (Mon – Fri)
11:30 am – 12:30 pm
Breakfast : July 27, 2016 through August 18, 2016 (Mon – Thur)
8:30 am – 9:00 am
Lunch : June 27, 2016 – July 28, 2016 (Mon – Thur)
11:45 am – 12:30 pm
11:00 am – 11:30 am
12:00 pm – 12:30 pm
1:00 pm – 1:30 pm
12:30 pm – 1:00 pm
12:00 pm – 12:30 pm
11:45 am – 12:15 pm
Lunch : June 21, 2016 through August 18, 2016 (Tues & Thur Only)
12:00 pm – 1:00 pm
TO:
Board of Directors
FROM:
Jim Schlachter
Julie Evans
DATE:
June 9, 2016
RE:
No. 11 – Venisha Bahr, Celebrate Literacy Award
EXPLANATION:
K-8 District Media Coordinator Venisha Bahr was a recipient of the
Celebrate Literacy Award from the Portland Reading Council and
International Literacy Association. This award was presented to her
at a reception and ceremony on May 11, 2016.
Winners of this award demonstrate dedication to promoting literacy,
have a lifelong love of reading that is instilled in others, and have
made significant contributions to literacy at the local level.
Gresham-Barlow School District benefits from passionate and
dedicated employees such as Venisha Bahr.
PRESENTER:
Julie Evans
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
The administration recommends board recognition of this employee
for her professional accomplishments.
REQUESTED ACTION:
No action is required at this time.
JE:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 12 - Savanah Campbell, State Champion Musician, Sam Barlow High School
EXPLANATION:
In an effort to recognize students who achieve state champion
status or its equivalent in activities and academic programs,
tonight we have the opportunity to recognize a state champion
musician, junior Savanah Campbell from Sam Barlow High
School.
On April 30, 2016, Savanah Campbell, a junior French horn player
at Sam Barlow High School, participated in the OSAA State Solo
Championships. She placed first in the state out of 20 selected
from around the state to perform on a French horn. Along with
her accompanist, Becky Simmons, Savanah presented an inspiring
performance of Gordon Jacobs Concerto for French horn; a truly
rewarding finish to months of hard work on this very challenging
piece.
Savanah is an ambitious musician that participates in the
Sam Barlow Symphonic Band, studies privately, participates in
the Portland Youth Philharmonic and the Oregon Ambassadors of
Music.
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
Certificate of Recognition
RECOMMENDATION:
The administration recommends the board recognize Sam Barlow
High School junior, Savanah Campbell, for OSAA first place
French horn.
REQUESTED ACTION:
No formal action is required.
JH:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 13 – Jake Ingram, Bow Hunter Free Style Champion, Sam Barlow High
School
EXPLANATION:
In an effort to recognize students who achieve state champion
status or its equivalent in activities and academic programs,
tonight we have the opportunity to recognize a state champion
archer, freshman Jake Ingram from Sam Barlow High School.
Jake recently competed in the Oregon Bow Hunter’s competition
and came away as Youth Men’s Bow Hunter Freestyle champion
in the state of Oregon. Competitors sight with five fixed pins or
less, release and stabilizer 12” or shorter. This is an indoor target
archery tournament held each year in Bend, Oregon.
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
Certificate of Recognition
RECOMMENDATION:
The administration recommends the board recognize Jake Ingram
for his Bow Hunter Freestyle Championship.
REQUESTED ACTION:
JH:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 14 - Theatre Arts Award, Gresham High School
EXPLANATION:
In our effort to recognize students who achieve state champion
status in school activities and academic programs, tonight we have
the opportunity to recognize first place winners of the State Acting
Competition.
Over 1,300 students from 67 high schools participated at the State
Acting Competition in April in Salem. Congratulations to the
following students from Gresham High School:
Musical Performance – “A Musical” from Something Rotten
Abraham Baltazar
Irene Jaime
Kelley Bastin
Jacob Livermore
Claire Corbett
Riley Olson
Dylan Dowdy
Austin Pacquette
Sara Eakman
Mario Phillips
Robert Harris
Dylan Reisen
Joshua Horine
Vashti Wix
Connor Hughes
Directed by Sara Dempsey
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
Certificates of Accomplishment
RECOMMENDATION:
The administration recommends the board recognize these Gresham
High School students for their state champion performance.
REQUESTED ACTION:
JH:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 15 - Gresham High School Track and Field
EXPLANATION:
In an effort to recognize students who achieve state champion status
in school activities and academic programs, tonight we have the
opportunity to recognize these State Champion Track Team members
from Gresham High School:
•
Fechi Nmereole, freshman, is the 6A state champion in the 100
meter dash
•
Leah Russell, senior, is the 6A state champion in the 300
intermediate hurdles
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
RECOMMENDATION:
The administration recommends the board recognize these student track
athletes from Gresham High School.
REQUESTED ACTION: No formal action is required.
JB:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
James Hiu
DATE:
June 9, 2016
RE:
No. 16 – Sam Barlow High School Track and Field
EXPLANATION:
In an effort to recognize students who achieve state champion status
in school activities and academic programs, tonight we have the
opportunity to recognize the State Champion Track Team members.
The following female athletes are state 6A champions in the 4x100
relay:
Macie Allen, senior
Member of the last 4 state champion teams in the 4x100
Madison Serafini, sophomore
Sara Turner, junior
Renick Meyer, junior
Alternates:
Kaitlyn Bethurum, sophomore
Krista Walcott, senior
PRESENTER:
James Hiu
SUPPLEMENTARY
MATERIALS:
RECOMMENDATION:
The administration recommends the board recognize these students
from Sam Barlow High School as State Champions in the 4x100 relay.
REQUESTED ACTION: No formal action is required.
JB:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Athena Vadnais
DATE:
June 9, 2016
RE:
No. 17 – Gresham-Barlow Education Foundation Report
EXPLANATION:
Gresham-Barlow Education Foundation updates are typically
presented every-other month, with the exception of June, July and
August (summer break).
The next Foundation report will be presented in the fall. In the
interim, the Foundation has provided the following for your
information:
• The annual “Scramble for Students” golf tournament will be
held at Persimmon Country Club on September 12, 2016.
• Authors for Education, October 6, 2016; location and other
details TBA.
PRESENTER:
Athena Vadnais
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
This report is being provided as information only.
REQUESTED ACTION:
No action is required.
:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
James Hiu
DATE:
June 9, 2016
RE:
No. 18 – Lewis & Clark Montessori Charter School Update
EXPLANATION:
Over the course of the past year, Lewis & Clark Montessori Charter
School (LCMCS) has been refining and implementing their plan
relative to stabilizing the finances of their school. The board
previously accepted their plan with certain stipulations.
Tonight the LCMCS Board Chair, Matt Lee, will provide an update
to the board about their financial status.
PRESENTERS:
Mike Schofield, James Hiu and Matt Lee
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
REQUESTED ACTION:
No action is required at this time.
JH:pkh:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Athena Vadnais
DATE:
June 9, 2016
RE:
No. 19 – District Advisory Council (DAC) Report
EXPLANATION:
The last DAC meeting of the 2015-16 school year was held on
May 19, 2016, at North Gresham Elementary School. Board
representatives present were Matt O’Connell, Sharon Garner,
Kent Zook, and John Hartsock.
This evening, the board will hear a report concerning the DAC
meeting.
PRESENTER:
Athena Vadnais
SUPPLEMENTARY
MATERIALS:
Minutes of the May 19, 2016, DAC meeting
RECOMMENDATION:
REQUESTED ACTION:
:lc
2015-16
District Advisory Council Meeting
May 19, 2016
North Gresham Elementary School
DAC Members present:
DeepCreek-Damascus EastGreshamES
EliseFlowers
EastOrientES
AmyBuren
HallES
HighlandES
HoganCedarsES
RickWeiss
HollydaleES
CyndiSmith
TomSherman
KellyCreekES
NorthGreshamES
DianeSpencer
MichelleCarter
PowellValleyES
WestGreshamES
ClearCreekMS
DexterMcCartyMS
GordonRussellMS
WestOrientMS
GreshamHS
CaseySchwartz
MichaelLeeDeveney
CyndiSmith
NickKemper
CandyBlaney
DawnBures
SamBarlowHS
JudyDavis
SpringwaterTrailHS RonRasmussen
SchoolBoardMembers:MattO’Connell,SharonGarner,KentZook,andJohnHartsock.
Administrators:JimSchlachter,AthenaVadnais,JulieEvans
-MINUTES-
CalledToOrder
DawnBurescalledthemeetingtoorderandreviewedtheevening’sagenda.
Principal’sReport–NorthGreshamElementaryPrincipalTracyKlinger
Tracy Klinger, principal of North Gresham, went home early due to being ill. Fortunately for us,
Julie Evans, our Elementary Education Director, stepped in to share about North Gresham
Elementary School. North was one of two elementary schools to receive a technology grant. So
they are currently working on that. They have also been using the Journeys curriculum, which
focuses on language arts. There have many different programs going on here including the Right
Brain Initiative. The school is in its first year of being a SUN school and they are using the
Restorative Justice Program in the school. The Restorative Justice Program is a teaching/learning
based discipline program rather than a consequence based program. The school is also looking
forward to the bond coming up, as they are hoping for a brand new school.
WeheldOfficerElectionsfornextyear’sDACboard.
Chair JudyDavis
Vice-Chair CyndiSmith
Secretary
Vacant
_________________________________________
DAC Minutes – 5/19/16
Page 1 of 2
DB: av
Noonevolunteeredforthesecretaryposition,butifyouknowofanynewmembersthat
mightbeinterestedinassistinginthisway,pleaseletAthenaVadnaisknow.
DistrictInteractionwiththeBoard–BoardofDirectors
SharonGarner,MattO’Connell,KentZookandJohnHartsockrepresentedtheboard
tonight.Mostofthediscussionfocusedontheupcomingbond.WithMtHood,Centennial
andCorbett’sallproposedbondsgoingdown,wereallyneedtogetcommunitysupport
behindthisbond.Ifwehaveavisionwiththisbond,thecommunitywillsupportthebond,
theexamplegivenwasThurstonSchoolDistrict.June9ththeboardwilldetermineifitwill
goonNovember’sballotorwaituntilalaterdate.Onebigmiscommunicationisthe
understandingbetweenthegeneralfundvs.capitalinvestment.Wereallyneedtogetthe
wordout.ThereisonemorebondinformationalmeetingatGreshamHighnextTuesday,
May24th@7pm.
DACTopics–
Fornextyear–weallbrainstormeddifferenttopics.Athenawillsendusasurveytodecide
whichtopicswillcomeupfornextyear.
Adjournment
Themeetingwasadjournedatapproximately8p.m.
Minutessubmittedby:
DawnBures
DACViceChair
_________________________________________
DAC Minutes – 5/19/15
Page 2 of 2
DB:av
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 20 – Audit Involvement Committee Meeting Summary for May 5, 2016
EXPLANATION:
The Audit Involvement process provides an essential two-way
communication between the independent auditor and the board.
The process enhances the board’s responsibility to provide
independent review and oversight of 1) the district’s financial
reporting processes, 2) the district’s internal controls, and 3) the
independent audit of the district’s financial statements.
The process includes several meetings a year between
management and the board chair, vice-chair and two appointed
budget committee members.
The committee met with the independent auditor to review the
upcoming schedule, audit process and expectations. This was an
opportunity for the committee to share areas of interest or
concerns identified prior to the start of the audit process.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
Meeting summary for May 5, 2016
RECOMMENDATION:
REQUESTED ACTION:
MDS:lc
AUDITINVOLVEMENTCOMMITTEE/2015
DATEHELD:5/5/16
TIME:5:30PM
LOCATION:Superintendent’sOffice
Attend
Name
X
Carla Piluso
Board Chair
X
Kris Howatt
Board Vice-Chair
Justin Weatherford
Position
Budget Committee Member
X
Jim Schlachter
Superintendent
X
Mike Schofield
X
Matt Graves
CPA/Independent Auditor
Meeting Review.
The committee met at 5:30 pm. The focus of the meeting was to review the progress
after completing the interim audit. Matt Graves, lead auditor, also discussed further
impacts of Governmental Accounting Standards Board (GASB) Pronouncement 68.
Additionally, a review of the upcoming GASB 75 pronouncement was discussed. The
lead auditor asked about any specific areas or interest or concern to be addressed
during the audit.
The committee also reviewed the district’s practices regarding the following:
• Books balanced and reconciled
• Adopted budget v. expected expenditures
• Payroll reports filed and payroll liabilities paid
• Federal and state grant reimbursements
• Fraud issues
• Internal controls
• Accounting systems and procedures
• Cash and investment accounts reconciliation
• Board reporting
The next scheduled meeting will be in the Fall of 2016 where the committee will discuss
any audit findings.
The meeting was completed at 6:00 pm.
Page 1 of 1
TO:
Board of Directors
FROM:
Kris Howatt
DATE:
June 9, 2016
RE:
No. 21 - Evaluation of the Superintendent
EXPLANATION:
Board Policy CBA states that the position of superintendent is
designed to provide for the effective administration of all schools
and departments as well as educational leadership throughout the
school system and community. The policy refers to a set of seven
standards of performance for which the superintendent is
responsible.
At least annually, the board evaluates the
superintendent in relation to these standards of performance.
The 2015-16 evaluation process began in August 2015 with the
establishment of an evaluation committee comprised of directors
Howatt (who served as chair of the committee), Hartsock, and
Garner. The board’s charge to this committee was to hire a
consultant to design a 360° evaluation process, survey a variety of
stakeholders, and report the results to the board. Accordingly, the
Coraggio Group was hired to consult with the committee and
conduct the survey.
A comprehensive report with survey responses was presented to
the board by the Coraggio Group in an executive session on
May 5, 2016. Subsequently, Director Howatt compiled a summary
of the evaluation results for board discussion and acceptance this
evening. This step will conclude the 2015-16 evaluation process.
The evaluation process and timeline for subsequent years will be
reviewed by the board during the August planning session.
PRESENTER:
Kris Howatt
SUPPLEMENTARY
MATERIALS:
1. Policy CBA, Qualifications and Duties of the Superintendent
2. Policy CBG, Evaluation of the Superintendent
3. Superintendent 360° Evaluation Summary, May 5, 2016,
Prepared by Coraggio Group
4. A summary of the board's evaluation of the superintendent will
be distributed at the board meeting.
Board of Directors
Re: No. 21 - Evaluation of the Superintendent
June 9, 2016
Page 2
RECOMMENDATION:
The chair recommends the board publicly review the evaluation
of the superintendent.
REQUESTED ACTION:
Move to approve the summary of the superintendent's evaluation
as presented.
:lc
Code: CBA
Adopted: 7/11/94
Readopted: 6/03/99; 5/02/02; 1/09/03;
11/07/13
Orig. Code(s): CBA
Qualifications and Duties of the Superintendent
POSITION:
Superintendent of Schools
QUALIFICATIONS:
1.
A current Oregon administrative license with an authorization for all
levels, superintendent’s endorsement or a transitional superintendent
license;
2.
Successful experience as an educational leader and administrator;
3.
In lieu of the experience and training requirements above, the Board may
consider as a candidate for its superintendent’s position an individual
who meets transitional administrator or exceptional administrator
licensure requirements. The Board may, jointly with the individual,
submit an application for such license for Teacher Standards and
Practices approval pursuant to OAR 584-080-0151 and 584-080-0161;
4.
Other qualifications as determined by the Board.
REPORTS TO:
Board of Directors
POSITION PURPOSE:
Provides for effective administration of all schools and departments, and
educational leadership throughout the school system and community.
NATURE AND SCOPE:
The superintendent is the chief executive officer for the Gresham-Barlow
School District and reports to the Board. No other position reports to the
Board.
The superintendent is the liaison between the staff and the Board, develops policy for Board approval and
translates it into action through the development of administrative regulations. The superintendent directs
the preparation of information and recommendations to the Board related to budget and capital
expenditures, negotiations with representative employee groups and the hiring of all licensed personnel,
often making presentations and responding to questions.
The position provides managerial direction to the central administrative and school staffs to achieve the
policies and priorities outlined by the Board. It also designs and maintains an organizational framework
capable of effectively meeting these priorities. The superintendent also directs the internal and external
school community and staff communication programs, and develops effective relationships by helping the
community and staff members know and understand the district’s goals, achievements, concerns, needs
and plans.
Qualifications and Duties of the Superintendent - CBA
1-3
The superintendent is responsible for determining and implementing the administrative structure and
management systems. A related responsibility is the selection, assignment and evaluation of
administrative personnel.
The superintendent serves as spokesperson on educational issues concerning the district and directs staff in
a similar role. The superintendent also presents testimony on proposed legislation to the State Legislature.
The position maintains an awareness of educational trends, new concepts and approaches designed to
improve student learning. As appropriate, the superintendent informs the Board about such trends,
concepts and approaches and incorporates them into the instructional and operational programs.
STANDARDS FOR SUPERINTENDENT PERFORMANCE:
1.
Leadership and District Culture
The superintendent will demonstrate exemplary leadership through empowering others, providing
vision, by helping shape school culture, and by promoting a climate of understanding of
multicultural and ethnic differences.
2.
Policy and Governance
The superintendent will work with the Board to formulate internal and external district policy,
define mutual expectations of performance with the Board and demonstrate exemplary school
governance to staff, students and the community at large.
3.
Communications, Community Relations and Partnerships
The superintendent will demonstrate the skills necessary to establish effective two-way
communications with the students, staff, parents and the community as a whole, including
beneficial relationships with the media. The superintendent will elicit and respond to community
feedback and build community support for the district.
4.
Organizational Management
The superintendent will gather and analyze data for decision making and for making
recommendations to the Board. The superintendent will demonstrate the skills necessary to meet
internal and external customer expectations and to effectively allocate resources.
5.
Educational Systems and Practices
The superintendent will assure achievement of instructional goals and effective student learning by
providing leadership in educational program development and implementation. The superintendent
will ensure that the most effective teaching techniques are in place and that all instructional
resources are used to maximize student achievement. Leadership will focus on applying research
and best practice.
2-3
6.
Human Resource Systems and Practices
The superintendent will provide leadership in providing for the recruitment, selection, development
and retention of a quality workforce. The superintendent will demonstrate skills in applying ethical,
contractual and legal requirements for personnel selection, development, retention, promotion and
dismissal.
7.
District Goals
The superintendent will direct attention to the attainment of district goals as adopted by the Board
and to report progress toward goal attainment on a semi-annual basis.
END OF POLICY
Legal Reference(s):
ORS 327.133
ORS 332.075
ORS 332.515
ORS 342.125
ORS 342.143
ORS 342.173
ORS 342.175
ORS 342.200
OAR 581-022-0102 to -1940
OAR 581-023-0006 to -0041
OAR 581-023-0104
OAR 581-023-0112
OAR 581-023-0220 to -0240
OAR 584-020-0000 to -0045
OAR 584-036-0035(1)
OAR 584-046-0005 to -0024
OAR 584-080-0151
OAR 584-080-0152
OAR 584-080-0161
Cross Reference(s):
CBG - Evaluation of the Superintendent
3-3
Code: CBG
Adopted: 6/03/99
Readopted: 5/02/02; 7/11/13
Evaluation of the Superintendent
The superintendent’s job performance will be evaluated formally at least annually. The evaluation will be
based on the administrative job description, any applicable standards of performance, Board policy and
progress in attaining any goals for the year established by the superintendent and/or the Board.
Additional criteria for the evaluation, if any, will be developed at a public Board meeting prior to
conducting the evaluation. The superintendent will be notified of the additional criteria prior to the
evaluation.
The Board’s discussion and conferences with and about the superintendent and his/her performance will be
in executive session, unless the superintendent requests an open session. However, such an executive
session will not include a general evaluation of any district goal, objective or operation. Results of the
evaluation will be written and placed in the superintendent’s personnel file.
Any time the superintendent’s performance is deemed to be unsatisfactory, the superintendent will be
notified in writing of specific areas to be remedied and will be given an opportunity to correct the
problem(s). If performance continues to be unsatisfactory, the Board may dismiss the superintendent
pursuant to Board policy, the employment contract with the superintendent and state law and rules.
END OF POLICY
Legal Reference(s):
ORS 192.660(2), (8)
ORS 332.505
ORS 342.513
ORS 342.815
OAR 581-022-1720
Hanson v. Culver Sch. Dist. (FDAB 1975).
Cross Reference(s):
BDC - Executive Sessions
CB - Superintendent
CBA - Qualifications and Duties of the Superintendent
Evaluation of the Superintendent - CBG
1-1
This page left blank intentionally.
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 22 – Budget Adoption, Making Appropriations, and Imposing the Taxes
EXPLANATION:
The governing body can adopt the budget only after the budget
hearing has been completed. The authority and responsibility
given the governing body to adopt the budget and to make
appropriations by which the budget is administered is
ORS 294.435. The proposed budget was approved by the Budget
Committee on May 26, 2016.
To comply with the requirements of Oregon Revised Statues
(ORS), the school board needs to adopt the 2016-2017 Budget,
make appropriations and impose and categorize the taxes prior to
July 1, 2016.
The Gresham-Barlow School District must appropriate legally
adopted budget amounts for 2016-2017 prior to making
expenditures or transfers, in accordance with ORS 294.435.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
1. Resolution 1617-01 Adopting the Budget
2. Resolution 1617-02 Making Appropriations
3. Resolution 1617-03 Imposing & Categorizing Taxes
RECOMMENDATION:
It is recommended that the school board approve the following
resolutions presented as first reading.
REQUESTED ACTION:
1. Move to ratify Resolution 1617-01 to adopt the budget for the
2016-2017 fiscal year in the total amount of $152,677,144 now
on file at the district’s administrative business office.
2. Move to ratify Resolution 1617-02 to appropriate funds in the
amount and purposes as outlined in the resolution for the
fiscal year beginning July 1, 2016.
Board of Directors
Re: No. 22 – Budget Adoption, Making Appropriations, and Imposing the Taxes
June 9, 2016
Page 2
3. Move to ratify Resolution 1617-03 to impose the taxes
provided for the adopted budget at the Permanent Rate of
$4.5268 per $1,000 of assessed value for General Fund
operations. And, move to impose taxes in the amount of
$6,086,989 for bonded debt; making these taxes hereby
imposed and categorized for the tax year 2015-2016 upon the
assessed value of all taxable property within the district.
MDS:lc
RESOLUTION 1617-01
ADOPTING THE BUDGET
BE IT RESOLVED that the Board of the Gresham Barlow School District #10jt hereby adopts the budget for fiscal
year 2016-2017 in the total amount of $152,677,144. This budget is now on file at the Distrct Office located at
1331 NW Eastman Parkway, Gresham, OR.
RESOLUTION 1617-02
MAKING APPROPRIATIONS
BE IT RESOLVED that the amounts shown below are hereby appropriated for the fiscal year beginning July 1, 2016
for the following purposes:
General Fund
Instruction
Support Services
Enterprise & Community Services
Facilities Acquistion
Transfers
Debt Service
Contingency
Total
73,476,653
40,526,446
251,219
0
840,000
0
6,963,168
$122,057,486
Debt Service Fund
Debt Service
Total
6,160,421
$6,160,421
Capital Projects Fund
Instruction
Support Services
Facilities Acquistion
Debt Service
Total
0
1,480,350
0
628,150
$2,108,500
150-504-073-6 (Rev 1-13)
Nutrition Services Fund
Enterprise & Community
Total
5,589,192
$5,589,192
Special Revenue Fund
Instruction
Support Services
Enterprise & Community
Total
8,778,448
5,194,766
80,000
$14,053,214
Early Retirement Fund
Support Services
Total
1,928,000
$1,928,000
Total APPROPRIATIONS, All Funds
$151,896,813
Total Unappropriated and Reserve Amounts, All Funds
780,331
TOTAL ADOPTED BUDGET
$152,677,144
1
RESOLUTION 1617-03
IMPOSING THE TAX
BE IT RESOLVED that the Board of Directors of the Gresham Barlow School District hereby impose the taxes
provided for in the Adopted Budget at the Permanent Rate of $4.5268 per $1000 of assessed value for General Fund
operations. And, to impose taxes in the amount of $6,086,989 for bonded debt; making these taxes herby imposed
and categorized for the tax year 2016-2017 upon the assessed value of all taxable property within the District.
(1) At the rate per $1000 of assessed value of $ 4.5268 for permanent rate tax; and
(2) In the amount of $6,086,989 for debt services for general obligation bonds.
CATEGORIZING THE TAX
BE IT RESOLVED that the taxes imposed are hereby categorized for purposes of Article XI section 11b as:
Subject to the Education Limitation
Permanent Rate Tax..........$ 4.5268/$1000
Excluded from Limitation
General Obligation Bond Debt Service…..$ 6,086,989
Record of the vote on the Budget Resolutions this 9th day of June, 2016:
Resolution 1617-01: Aye _____ Nay_____ Absent_____ Abstention_____
Carla C. Piluso, Board Chair
150-504-073-6 (Rev 1-13)
2
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 23 – Budget Committee Appointment Process
EXPLANATION:
As discussed previously, the administration is bringing the
budget committee appointment process forward much earlier
than in prior years. The intent is to get members appointed earlier
so those that are interested can take part in budget, financial and
audit discussions much earlier in the school year.
The district currently has three budget committee positions open
as follows:
Position 2…..Previously held by Kasey Jackson
(1 year replacement for Margaret Collins)
Position 4…..Currently vacant
Position 5…..Previously held by Justin Weatherford
Eligibility requirements for budget committee members are as
follows:
1. The candidate must live in the district.
2. The candidate must not be an officer or employee of the
district.
3. The candidate must be a registered voter in the district.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
Application for Appointment to the Budget Committee
RECOMMENDATION:
The administration recommends board approval of the following
process for filling the budget committee vacancies:
1. the board announces the three budget committee vacancies as
noted above;
2. the chief financial officer advertises the open positions and
contacts the previous budget committee members to
determine their willingness to continue service on the budget
committee;
Board of Directors
Re: No. 23 – Budget Committee Appointment Process
June 9, 2016
Page 2
3. the district accepts applications from interested persons
throughout the summer; and
4. the board chair and vice-chair conducts interviews and
provides a recommendation to the board.
5. the board appoints successful candidates to fill the vacancies
at its regular meeting in September
REQUESTED ACTION:
MS:mkh:lc
Move to declare Positions 2, 4 and 5 on the Gresham-Barlow
School District Budget Committee as vacant, and approve the
appointment process as outlined.
Gresham-Barlow School District No. 10Jt
1331 NW Eastman Parkway, Gresham, OR 97030-3825
www.gresham.k12.or.us
Phone: (503) 261-4567
Fax: (503) 661-1589
Application for Appointment
to the Budget Committee
The 14-member Budget Committee is composed of the District’s seven-member elected School
Board and seven members appointed by the Board. Appointed members serve for three years.
Most Budget Committee meetings are held in early spring, usually in the evenings, at the Center
for Advanced Learning. The number and length of the meetings vary.
Eligibility for the Budget Committee:
1.
Live in the Gresham-Barlow School District
2.
Be a registered voter
3.
Not an officer, agent, or employee of the District
Please Print:
Name _________________________________________________________________
First, Middle, Last
Day Phone _________________________ Evening Phone ______________________
Address _______________________________________________________________
City, State, Zip
I have lived in the District for ___________ years.
Do you have children attending public schools?
Yes
No
If so, what grades _____________________________________________________
Occupation _____________________________________________________________
Employed ______________________________________________________________
Firm or Individual; City
If appointed, I will fulfill my duties as Budget Committee member to the best of my ability.
_____________________________
Signature
Please complete the 3 questions on the attached form and return both pages to Michelle Hobbs by
mail at the above address, or email at [email protected].
MS:mkh 07/09/14
Page 1 of 2
Name _____________________________
Why do you want to serve on the Budget Committee?
What strengths would you bring to the Budget Committee?
What is your educational philosophy?
MS:mkh 07/09/14
Page 2 of 2
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 24 – Audit Involvement Team Appointment
EXPLANATION:
In December 2008, the board approved the process to increase
board member involvement/oversight of the audit process. The
process provides the essential two-way communication between
the board’s independent auditor and board/budget committee
members. The process also enhances the board’s responsibility to
provide independent review and oversight of 1) the district’s
financial reporting processes, 2) the district’s internal controls, and
3) the independent audit of the district’s financial statements. The
process includes several meetings each year between the auditor,
the audit involvement committee and management.
Justin Weatherford currently serves on the audit involvement
team.
Since Mr. Weatherford’s term of service on the budget committee
ends on June 30, 2016, and we do not have another budget
committee member appointed to the audit involvement team, the
administration recommends filling these two positions once there
is a full slate of budget committee members.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
Delay appointments to the Audit Involvement Team until the
board has filled the vacant budget committee positions.
REQUESTED ACTION:
Move to delay appointments to the Audit Involvement Team until
the board has filled the vacant budget committee positions.
MS:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
James Hiu
DATE:
June 9, 2016
RE:
No. 25 - Tuition and Fees for 2016-2017
EXPLANATION:
The proposed tuition and student fees for fiscal year 2016-2017
are detailed on the supplemental materials for secondary
schools. There are no changes in student fees from the 20152016 approved fees, including the elementary supply fee of $25,
not represented on a schedule.
The K-12 tuition for non-resident students is $9,214.
PRESENTERS:
SUPPLEMENTARY
MATERIALS:
Mike Schofield and James Hiu
Fee schedules for each high school, and one for all middle
schools.
RECOMMENDATION:
The administration recommends the board review the proposed
fees and non-resident tuition as presented for first reading.
REQUESTED ACTION:
Move to accept the 2016-2017 student fees and tuition as
presented.
MS/JH:pkh:lc
GRESHAMHIGHSCHOOLREGISTRATIONFORM-STUDENTFEES
1200N.MainAvenue,Gresham,OR97030
2016-2017RegistrationBillingForm
PLEASEPAYYOURFEESONLINETHROUGHTHEGHSWEBSITE!!!INSTRUCTIONSINCLUDEDONTHEBACKOFTHISSHEET!
http://ghs.gresham.k12.or.us
YOUCANPAYWITHYOURVISA,MASTERCARD,ORDISCOVERCARD*
*$5.00conveniencefeewillapply*
PAYMENTSAREDUEBYFRIDAY,AUGUST26,2016
(StudentLastName)
(StudentFirstName)
(MiddleInitial)
(StudentIDNumber)
THISFORMWILLNOTBEPROCESSEDWITHOUTTHEABOVEINFORMATION
Free/ReducedLunch:Pricingisshowninthethreecolumns.OptionalFeesarenotwaived.EvenifyouqualifiedforFree/Reducedlunchlastyearyouwillneedtofillout
theformmailedtoyoubythedistrict.
Donotreturnformunlessyouarepayingwithcheckormoneyorder.PLEASEDONOTSENDCASHTHROUGHTHEMAIL.
STEPONE-GotoGHSWebsite(donotsignintoParentVue).SelectStudentFeesOnlineontheleft.Followthelogininstructions.Usethisregistrationform,your
studentsschedule,andthebackofthisformasaguidelineforonlinepurchasing.
STEPTWO-SELECTCOURSEFEES,OPTIONALFEES,ANDREQUIREDFEES
RequiredSemester
FEENO
REDUCED FREELUNCH
AMOUNTDUE
CourseFees
WAIVER LUNCHFEE
FEE
DrawingALLLEVELS
$22.00
$11.00
$0.00
GraphicsDesign
ALLLEVELS
$22.00
$11.00
$0.00
Mech.TechExploring
$20.00
$10.00
$0.00
PaintingALLLEVELS
$25.00
$12.50
$0.00
Sculpture&Ceramics
ALLLEVELS
$28.00
$14.00
$0.00
TOTALSEMESTERELECTIVECOURSEFEESDUE
RequiredYearLong
FEENO
REDUCED FREELUNCH
AMOUNTDUE
CourseFees
WAIVER LUNCHFEE
FEE
AutomotiveScience
$20.00
$10.00
$0.00
AutoServiceTech
$20.00
$10.00
$0.00
ALLLEVELS
Botany
$20.00
$10.00
$0.00
IBArt&Design
$50.00
$25.00
$0.00
Zoology
$20.00
$10.00
$0.00
InstrumentRentalFee
$60.00
$30.00
$15.00
Onlypayrentalfeeifrentingschoolinstrument
TOTALYEARLONGELECTIVECOURSEFEESDUE
TOTALOFELECTIVECOURSEFEESSEMESTER+FULLYEAR
OPTIONALFEES-MONEYWILLBEAPPLIEDTOOPTIONALFEES
AFTERALLREQUIREDFEESHAVEBEENPAID
FEENO
REDUCED FREELUNCH
AMOUNTDUE
WAIVER LUNCHFEE
FEE
ASBSticker
$20.00
$20.00
$20.00
ASBStickeroffersfreeadmissiontohomegames-Football,Volleyball,
Basketball,andWrestling
(withtheexceptionofplayoff/endowmentgames).
Youwillalsoreceiveadiscounttodances!!!
FamilyAthleticPass
$60.00
$60.00
$60.00
P.E.Uniform
$20.00
$20.00
$20.00
Availablewhilesupplieslastat$10.00perpiece
ParkingPermit
$25.00
$25.00
$25.00
PLEASEDONOTPAYIBFEESATTHISTIME-PRICESBASED
ON15-16PRICINGANDMAYCHANGE
(SEEIBCOORDINATORFORDETAILS)
IBRegistrationFee
$160.00
$0.00
$0.00
NA
IBSubjectFee(each)
$55.00
$0.00
$0.00
NA
DON'TFORGETYOURYEARBOOK!
YEARBOOKSAREHARDCOVERINFULLCOLORWITHOVER100PAGESFULL
OFMEMORIES!DON'TMISSOUT!
YOUCANPRE-ORDERATTHEBEGINNINGOFTHEYEARWITHA$25.00
DOWNPAYMENT!!
16-17Yearbook
$50.00
$50.00
$50.00
YearbookspurchasedAFTER11/30/2016are$55.00
TOTALOPTIONALFEESDUEFROMSECTIONABOVE
OptionalFees
NOTPAYINGONLINE??Ifpayingwithcheckormoneyordersendcompleted
form,payment,andstudentinformationformto:
GreshamHighSchool
Attn:Bookkeeper
1200N.MainAvenue
Gresham,OR97030
BankfeesassociatedwithNSFcheckswillbechargedtothestudent'saccount.
REQUIREDFEESFORFRESHMAN,SENIORS,AND
ALLATHLETICS/ACTIVITIES
REQUIREDFORFRESHMANANDNEWSTUDENTS
Ifalltextbooksare
returnedarefund
willbeissued
SeniorYear
TextbookDeposit
FEENO
WAIVER
$50.00
REDUCED FREELUNCH
AMOUNTDUE
LUNCHFEE
FEE
$25.00
$0.00
REQUIREDFORGRADUATINGSENIORS
Thisfeehelpsto
coverthecosts
ofdiplomasandthe
graduationceremony
GraduationFee
FEENO
WAIVER
$30.00
REDUCED FREELUNCH
AMOUNTDUE
LUNCHFEE
FEE
$30.00
$30.00
ATHLETICANDACTIVITYFEES-PERSPORTORACTIVITY
USERFEESMUSTBEPAID,ORPAYMENTARRANGEMENTSMUSTBEMADE
BYTHE2NDWEEKOFPARTICIPATION,ORTHE
STUDENTWILLBECOMEINELIGIBLETOPARTICIPATE.
ALLPRIORSEASONPAYMENTSMUSTBEPAIDBEFORETHESTUDENTIS
ABLETOCLEARFORTHENEXTATHLETICORACTIVITYSEASON.FORA
COMPLETELISTOFSPORTSPLEASEVISITTHEGHSWEBSITE.IFYOUPAY
FORACUTSPORTANDYOURSTUDENTDOESNOTMAKETHETEAMA
REFUNDWILLBEISSUEDNOEARLIERTHANTWOWEEKSAFTERTHE
ROSTERHASBEENPOSTED.BANDISONLYJAZZBANDORWIND
SYMPHONYANDCHOIRISONLYCONCERTCHOIROROVERTONES.
FALL,WINTER,AND
SPRINGATHLETICSFEES
(PERSPORT)
FEENO
WAIVER
REDUCED FREELUNCH
AMOUNTDUE
LUNCHFEE
FEE
$175.00
$87.50
$43.75
ACTIVITIES:BAND,CHOIR,
FEENO
REDUCED FREELUNCH
DRAMA,SPEECH,DANCE,
AMOUNTDUE
WAIVER LUNCHFEE
FEE
ANDCHEERFEES
(PERACTIVITY)
$60.00
$30.00
$15.00
TOTALREQUIREDFEESDUEFROMSECTIONABOVE
GRANDTOTALOFALLFEESONTHISSHEET
SPRINGWATER TRAIL HIGH SCHOOL
Student Fee Schedule
2016-2017
REGULAR FEES:
• Student Body Fee
(All students need to pay Student Body Fee)
$12.00
• PE Uniform - (shirt only)
$13.00
• One-time Security Deposit
$50.00
• Lock
$5.00
OPTIONAL FEES:
Yearbook (order online-not collected by school)
School Shirts (order through Student Store)
CLASS FEES:
• Art Class
• Graduation (seniors only)
• ID Photo
$20.00
$25.00
$20.00
OTHER FEES:
• Meal Account
Breakfast
Lunch
Milk
$ 1.25
$ 2.60
$ .50
NOTE: Separate checks will need to be written for school fees
and lunch accounts or pay online (available on the District’s
web site). There is an additional fee for this service.
RB:kh 5/31/16
MIDDLE SCHOOL STUDENT FEES AND CHARGES
2016-2017
BASIC FEES
Waiver for
Reduced Lunch
Fee
$25.00
Yearbook
$20.00
No Waiver
No Waiver
Optional
Varies
No Waiver
No Waiver
Optional
$20.00
See PE Teacher
See PE Teacher
Required
Varies
Varies
Varies
PE Uniform
0
Other
Payment required by
October 1
Student Body Fee
School Pictures
$12.50
Waiver for Free
Lunch
CLASS BASED FEES
Field Trips
th
Outdoor School
$60.00
$30.00
0
6 Grade Only
Instrument Rental
$60.00
$30.00
0
Band
WEB Leaders
$12.00
$6.00
0
8 Grade Only
$80.00
$40.00
th
ATHLETIC FEES
Per Sport Basketball & Track
$20.00*
Payment required by
first competition
Optional –
includes T-shirt
OTHER ACTIVITY FEES
Drama (DCD)
OST –
DCD K-8 & WOMS
$80.00*
no waiver
no waiver
$20.00
$10.00
$5.00*
Optional
OST per trimester –
DMMS, CCMS, GRMS
$36.00
$18.00
$9.00*
Optional
Marching Unit (GRMS)
$36.00
$18.00
$9.00
Optional
* Contact administration or counselor to discuss payment plans and possible scholarships
** Free/Reduced Lunch applications available in school office
TUITION FOR NON-DISTRICT RESIDENTS
Grades K-12
pkh5/23/16
$9,214
Gresham, Oregon 97030-3825
TO:
Board of Directors
FROM:
Jim Schlachter
DATE:
June 9, 2016
RE:
No. 26 - Date, Time and Place of Board Meetings
EXPLANATION:
Policy BC/BCA requires the board to provide for the date, time
and place of its regular meetings for the fiscal year not later than
July of each year. For this reason, the proposed 2016-17 Board
Meeting Schedule is being presented for first reading in June, and
the recommendation for second reading and adoption will be
presented in July.
Attached is a proposed calendar for 2016-17 board meetings,
which includes DAC meetings and budget committee meetings.
The dates are consistent with the 2015-16 schedule.
The administration also proposes that, according to tradition,
there will be a board planning session/retreat in August in lieu of
a regular meeting.
(Note: The 2016-17 proposed calendar includes July and August
of the 2017-18 school year for planning purposes.)
The board’s regular business meetings are typically held at the
Public Safety and Schools building, 1331 NW Eastman Parkway,
Gresham, Oregon. Work sessions are traditionally held at the
Center for Advanced Learning (CAL), 1484 NW Civic Drive,
Gresham, Oregon. When exceptions to this practice occur,
advance notifications are published.
PRESENTER:
Jim Schlachter
SUPPLEMENTARY
MATERIALS:
A list of proposed dates for regular board meetings, board
work sessions, DAC meetings, and budget committee meetings
RECOMMENDATION:
The administration recommends the board review the proposed
2016-17 Board Meeting Schedule for first reading.
REQUESTED ACTION:
No action is required at this time. Adoption will be requested at
the July meeting.
:lc
2016-17 Board Meeting Schedule
Note: These Meetings are Typically on Thursday Evenings (Exceptions are Noted)
Date
July 7, 2016
Business
Meeting
Work
Session
7 p.m.
6 p.m
September 15, 2016
.
September 22, 2016
6 p.m.
7 p.m.
7 p.m.
October 20, 2016
6 p.m.
October 27, 2016
November 3, 2016
7 p.m.
7 p.m.
November 17, 2016
December 1, 2016
7 p.m.
7 p.m.
December 8, 2016
January 5, 2017
6 p.m.
7 p.m.
January 12, 2017
7 p.m.
January 19, 2017
February 2, 2017
6 p.m.
7 p.m.
February 9, 2017
6 p.m.
February 16, 2016
7 p.m.
February 17, 2017 (Fri.)
TBD
February 23, 2016
March 9, 2017
6 p.m.
7 p.m.
March 16, 2017
7 p.m.
March 23, 2017
April 6, 2017
7 p.m.
7 p.m.
April 20, 2017
7 p.m.
April 27, 2017
May 4, 2017
6 p.m.
7 p.m.
May 11, 2017
7 p.m.
6 p.m. BBQ
7 p.m. DAC Meeting
May 25, 2017
June 1, 2017
6 p.m.
June 8, 2017
7 p.m.
July 6, 2017
7 p.m.
Aug. 24-25, 2017 (Thurs./Fri.)
Board:lc
Budget
Meetings
TBD
September 8, 2016
October 6, 2016
DAC
Meeting
7 p.m.
Aug. 18-19, 2016 (Thurs./Fri.)
September 1, 2016
Planning
Retreat
6:45 p.m.
Budget Hearing
TBD
First Reading 06/09/2016
Note: Thursday evenings not scheduled above will be reserved for the addition of special work sessions and/or business meetings as needed.
If additional meetings are scheduled, advanced notices and agendas will be posted accordingly.
c: Board, Cabinet, Cabinet Secretaries, Receptionist, City of Gresham (Attn. Erika Michaud), Oregonian, Outlook, Catering, Web, MESD,
Melissa Ceniceros, Elaine Fagan, Metro Cable TV, Willamette Falls TV, Association Representatives, CAL
TO:
Board of Directors
FROM:
Jim Schlachter
Teresa Ketelsen
DATE:
June 9, 2016
RE:
No. 27 – School District Collaboration Grant
EXPLANATION:
During the 2015-16 school year, the Gresham-Barlow School District
was awarded the Collaboration Grant for Design from Oregon
Department of Education (ODE) in the amount of $50,000. The focus
of this grant was to improve student achievement through voluntary
collaboration of teachers and administrators to design new
approaches to:
a)
b)
c)
d)
Career pathways for teachers;
Evaluation processes for teachers;
Compensation models for teachers; and
Enhanced professional development opportunities for teachers.
Linking these four components to educator effectiveness empowers
teachers, promotes leadership, and raises student achievement. The
Collaboration Design Team created a blueprint in each of these four
areas.
On June 20 members from the Collaboration Design Team will be
presenting the blueprints to staff from ODE, to secure a School
District Collaboration Grant for nearly $950,000 for the 2016-2017
school year. If the grant is awarded to the school district, it will be
brought to the board for acceptance at a future meeting. An
assurance page needs to be signed by the Board Chair, along with
the Superintendent and the GBEA Bargaining Chair prior, to the
June 20 presentation.
The assurances are outlined in the
supplementary materials.
PRESENTER:
Teresa Ketelsen
SUPPLEMENTARY
MATERIALS:
Appendix B: School District Assurances
Board of Directors
Re: No. 27 – School District Collaboration Grant
June 9, 201
Page 2
RECOMMENDATION:
The administration recommends board approval of the assurance
form for the School District Collaboration Grant Application.
REQUESTED ACTION:
Move to approve the assurance form for the School District
Collaboration Grant Application.
TK:lc
Appendix B: School District Assurances
School District Name: Gresham-Barlow School District
The school district assures:
1. Adherence to the expectations stated in the school district application.
2. Participating teachers, administrators, and the project director will be released to participate
in planning and design activities.
3. None of the moneys received through this grant will be used to replace expenditures for
required programs that are the responsibility of the school district or sponsoring agency.
4. The school district will participate fully in all agreed program evaluations and continuous
improvement processes with the Oregon Department of Education.
5. The sponsoring agency agrees to abide by all terms of its grant application. The Oregon
Department of Education must approve any modifications to the application in writing.
6. The following fiscal and program reports will be submitted to the Oregon Department of
Education by their respective due dates: Quarterly reports due November 15, 2016 and
February 15, 2017 Final Report due June 15, 2017.
7. Grant recipients must commit to providing all of the requested reports and deliverables in
order to receive the funds.
8. The school district will be required to share strategies, models, evaluation information, and
lessons learned with other Oregon educators.
9. The undersigned have read the application packet, understand the requirements of the
school district’s participation and commit their support.
Jim Schlachter
Superintendent Name
(Please print)
Superintendent Signature
Date
Local Board Chair Signature
Date
Teachers’ Exclusive Bargaining Representative
Signature
Date
Project Director Signature
Date
Carla C. Piluso
Local Board Chair Name
(Please print)
Cyrus Harshfield
Teachers’ Exclusive Bargaining
Representative Name
(Please print)
Teresa Ketelsen
Project Director Name
(Please print)
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 28 – Bond Proposal Recommendation
EXPLANATION:
In the spring of 2015, the board directed the administration to
assemble a Bond Measure Planning Committee to determine
capital facility needs for the district.
The Bond Measure Planning Committee, through a series of datagathering meetings and input from students, parents, community,
individual school staff, and the administration, developed a list of
urgent and long-term needs for safety improvements, capital
maintenance items, facility replacement recommendations, facility
upgrades, facility additions, and equal access to technology and
classroom equipment, totaling approximately $490,000,000.
After assessing the original list of needs, the Bond Measure
Planning Committee prioritized the list of urgent and long-term
needs and recommended safety improvements, capital
maintenance items, facility replacement recommendations, facility
upgrades, facility additions, and equal access to technology and
classroom equipment, totaling approximately $298,600,000, and
presented the recommendation to the board in February 2016.
The board reviewed the initial recommendation and directed the
administration to solicit input from staff, parents, and community
members regarding the prioritized list developed by the Bond
Measure Planning Committee. During the months of March
through April, the administration collected feedback from 778
staff, 143 parents, and 230 community members. The feedback
was presented and reviewed by the board at a work session in
May.
Based on the feedback from staff, parents, and community
members, the administration recommended changes to the Bond
Measure Planning Committee’s recommendation as presented on
June 2, 2016, revising the total recommendation to $299,170,000.
Board of Directors
Re: No. 28 – Bond Proposal Recommendation
June 9, 2016
Page 2
PRESENTER:
Jim Schlachter
SUPPLEMENTARY
MATERIALS:
None
RECOMMENDATION:
The recommendation for consideration this evening is for the
board to direct the district administration to prepare the necessary
documents calling for a bond measure election in the November
2016 General Election, including a notice of bond election and
explanatory statement to be brought before the board of directors
for a vote in July 2016 in an aggregate principal amount of
$299,170,000.
REQUESTED ACTION:
Move to direct the district administration to prepare the necessary
documents calling for a bond measure election in the November
2016 General Election, including a notice of bond election and
explanatory statement to be brought before the board of directors
for a vote in July 2016 in an aggregate principal amount of
$299,170,000.
MS:lc
TO:
Board of Directors
FROM:
Jim Schlachter
Teresa Ketelsen
DATE:
June 9, 2016
RE:
No. 29 – District Equity Policy: JBB, Educational Equity
EXPLANATION:
Policy JBB, Educational Equity, was developed by the
Superintendent’s Equity Advisory, which consists of students,
parents, staff, and administrators. The policy was first presented
to the school board as an information item during the April 28
Board Work Session by members of the Superintendent’s Equity
Advisory Committee.
The Policy Review Committee reviewed the policy and brought
suggested revisions to the board for first reading at the June 2
Board Work Session. The policy is being presented this evening
for second reading and adoption.
PRESENTER
Teresa Ketelsen
SUPPLEMENTARY
MATERIALS:
Policy JBB, Educational Equity
RECOMMENDATION:
The administration recommends board approval of Policy JBB,
Educational Equity, as presented for second reading.
REQUESTED ACTION:
Move to adopt Policy JBB, Educational Equity, as presented for
second reading.
TK:lc
Code: JBB
Revised/Reviewed:
Educational Equity
The Gresham-Barlow School District is committed to ensuring the right of each student to have equitable
opportunities to achieve their dreams and academic goals by minimizing barriers and limitations. Student
success will not be predicted nor predetermined by national origin, race, culture, ethnicity, sex, language,
socio-economic status, mobility, sexual orientation, disability, and/or religion.
The Gresham-Barlow School District recognizes that:
•
Responsibility rests on all Gresham-Barlow School District employees to foster each student’s
individual determination to access high quality education and perform at heightened levels of academic
proficiency.
•
All district staff must partner with families for shared decision making.
•
Allocating resources equitably rather than equally will support the narrowing of the achievement and
other student opportunity gaps.
•
An inclusive and welcoming environment allows students and families to feel safe, respected, and
valued, thus supporting students in achieving their educational objectives.
To this end the District will:
•
Actively eliminate practices as they are identified that prevent students from achieving academic
success, including barriers of institutional racism. The District will apply the principle of equity to
policies, programs, practices, operations and resource allocation to enable all students to access a high
quality education.
•
Recruit, employ, support and retain a culturally competent workforce that reflects the racial, ethnic,
sex, and linguistic diversity of the student body. The district shall consider workforce equity when
recruiting, employing, supporting and retaining staff.
•
Involve students, families, staff, and community members that reflect student demographics to inform
school and district level decisions, particularly those involving the narrowing of the achievement and
other opportunity gaps.
•
Recognize and remove institutional barriers that hinder students from achieving academic success.
•
Provide support for all students through equitable resource allocation to schools.
•
Plan and engage administrators, instructional and support personnel in ongoing professional
development in culturally competent and culturally responsive practices.
•
Support and provide ongoing equity training to staff for the goal of eliminating institutional racism.
Educational Equity – Code (JBB)
1-2
•
Use data disaggregated by race, ethnicity, sex, language, socioeconomic status, and disability to inform
district decisions in order to narrow the achievement and other student opportunity gaps.
Definitions of key terms are included in (JBB-AR)
END OF POLICY
Legal Reference(s):
ORS 332.075
ORS 332.107
ORS 342.437 to -342.449
Educational Equity – Code (JBB)
2-2
TO:
Board of Directors
FROM:
Jim Schlachter
Mike Schofield
DATE:
June 9, 2016
RE:
No. 30 – PACE Trust Agreement
EXPLANATION:
PACE is the district’s property and casualty insurance coverage
provider. PACE’s original trust agreement was adopted in 2006
and was recently reviewed and revised.
There are two substantive changes to the Trust Agreement that
were approved by the OSBA board of trustees. First, trustees
created a dispute resolution process that encourages the parties to
resolve any disputes at the lowest possible level. Second, PACE
trustees will be allowed to serve up to three terms of three years to
provide stability to the program and allow trustees to apply the
experience and education they have received to the complexities
of the insurance program.
PRESENTER:
Mike Schofield
SUPPLEMENTARY
MATERIALS:
1. Memorandum dated March 28, 2016, regarding “New PACE
Trust Agreement Requires Board Action”
2. Restated Trust Agreement, Property and Casualty Coverage
for Education
3. Form of Joinder to Trust Agreement for Members
RECOMMENDATION:
Approval of the Restated Trust Agreement dated 2/29/16 and the
Form of Joinder to Trust Agreement effective March 12, 2016.
REQUESTED ACTION:
Approval of the Restated Trust Agreement dated February 29,
2016 and the Form of Joinder to Trust Agreement effective March
12, 2016.
MS:mkh:lc
**IMPORTANT**
REQUIRES BOARD ACTION
DATE:
March 28, 2016
TO:
PACE Members
FROM:
Phil Wentz, PACE Board Chair
SUBJECT:
New PACE Trust Agreement Requires Board Action
Oregon law requires that self-insured public entity programs be formed through an
intergovernmental agreement between the participating entities. PACE’s original trust
was adopted in 2006 and the Trustees just completed a review of the original trust and
proposed a couple of changes to the OSBA Board of Directors.
Now that the new PACE Declaration of Trust has been approved by the OSBA Board of
Trustees, it is necessary to have all of the trust members have their boards adopt the
Joinder of Trust Agreement. The Joinder of Trust Agreement is located on the last page
of the enclosed Declaration of Trust. By signing the Joinder of Trust Agreement your
board will be entering into an intergovernmental agreement with PACE.
Before renewing in the PACE self-insured, property, and liability program, your board
will need to adopt the enclosed Joinder of Trust Agreement and return a signed copy to
PACE. We understand that this is not an easy task for PACE’s many members to
accomplish, but we assure you we would not be taking this action if the Trustees did
not feel it was absolutely necessary to protect the trust’s assets, which all of the
members have helped build over the past 10 years.
Following is the deadline for sending back the signed resolution to
PACE by:
 June 30, 2016
 Please return the signed resolution to [email protected]
or FAX to (503) 371-4781
I am sure you and your board members will have questions about the new Trust
Agreement. In anticipation of your questions, following are some frequently asked
questions and answers for your reference.
FREQUENTLY ASKED QUESTIONS:
What is my district’s financial risk as part of a self-insured program?
The revised Declaration of Trust does not increase your district’s financial liability any
more than you currently have under the existing Trust Agreement. The PACE Trust is a
non-assessable trust. This means that your district can never be asked to contribute
additional funds, other than your annual contributions, to cover your claims or the
claims of any other member. It also means, though, that you are ultimately responsible
for your own claims liabilities in the event the trust is not able to pay your claims. The
PACE Trustees are dedicated to making sure this never happens by being extremely
conservative with the amount of funds the trust retains to pay claims. Based on a
certified actuary’s estimates, PACE has over $32 million to satisfy all claims liabilities.
When not used in the day-to-day business operations, these funds are invested, which
allows for reinvestment of PACE resources into programs that reduce members’ risks
and keep rates low. In addition, the trust purchases reinsurance that puts a cap on the
trust's and members' claims liability.
Why is the Trust Agreement an intergovernmental agreement?
Oregon law requires that for local governments to form their own self-insured
programs they must do so by entering into an intergovernmental agreement.
Intergovernmental agreements require each participating organization to have a
resolution adopted by its Board of Directors. The enclosed Joinder of Trust Agreement
can be considered a suggested board resolution.
What are the primary differences between this new Trust Agreement and the original
agreement?
There are two substantive changes to the Trust Agreement. First, Trustees created a
dispute resolution process in the new Trust Agreement that encourages the parties to
resolve any disputes at the lowest possible level.
Secondly, under the new agreement, Trustees will be allowed to serve up to three
terms of three years, adding stability to the program and allowing Trustees the ability
to apply the education they have received to the complexities of the insurance
program.
Why can't my district find a resolution adopting the original Trust Agreement?
When the original Trust Agreement was created in 2006, the originators did not believe
the Trust Agreement needed to be approved by the participating members. They had
an opinion that the coverage documents issued to members at their insurance
renewals were considered an intergovernmental agreement that was entered into with
the members when the members paid their contributions. With changes in law and
philosophy over time, we believe that the best course of action for the newly amended
Declaration of Trust is for each member to sign a resolution agreeing to enter into the
Trust Agreement as an intergovernmental agreement.
What happens if my district does not adopt the resolution?
Unfortunately, if your district does not adopt the Joinder of Trust Agreement, your
district will no longer be able to participate in the property or liability program. Your
district will not be able to renew its coverage in these programs when your current
policy term expires.
Whom should I contact if I have questions about the enclosed materials?
PACE Administration
Lisa M. Freiley
Staff Counsel
[email protected]
(503) 588-2800
(800) 578-6722
RESTATED TRUST AGREEMENT
Property and Casualty Coverage for Education
THIS DECLARATION AND AGREEMENT creating the OSBA PROPERTY AND
CASUALTY COVERAGE FOR EDUCATION TRUST (OSBA PACE), hereinafter referred to as the
"Trust," is made and entered into by and between the OREGON SCHOOL BOARDS ASSOCIATION,
acting by and through its Board of Directors, and the TRUSTEES signatory hereto,
WITNESSETH:
WHEREAS, the Oregon School Boards Association, hereinafter referred to as the "Association," is
an organization of school boards of school districts in the State of Oregon established to promote the
common interests of its members and to institute programs to assist those members in performing their
governmental functions in a cost effective way; and
WHEREAS, the Association desires to establish a program whereby the risks incurred by its
members in the areas of tort liability, property loss and workers' compensation may be effectively and
economically managed and whereby insurance and self-insured retention of such risks may be most
responsibly and economically funded; and
WHEREAS, the Association has agreed to establish such a program and to make arrangements for
those members of the Association which desire to do so to procure and maintain group insurance coverages
or participate in group self-insurance for the benefit of such members; and
WHEREAS, the Association is merely an association and the establishment of a trust is necessary
and desirable for the receipt, protection, management and disposition of the premiums, contributions and
other collections to be received; and
WHEREAS, the purpose of this agreement, therefore, is to establish a trust which will protect and
manage insurance premiums, contributions and other collections related to the program; oversee the
management and administration of the program; and approve the necessary contracts, insurance policies,
premium and fee schedules, and other arrangements necessary to implement the program for the benefit of
those members of the Association that choose to participate; and
WHEREAS, the undersigned Trustees have consented to act as the initial trustees under this Trust
Agreement, and their consent shall be evidenced by their signatures hereto,
NOW, THEREFORE, in consideration of the benefits to be derived for the participating members
of the Association and the mutual promises and agreements hereinafter set forth, the parties agree as
follows:
1.
Creation of Trust: The Association hereby establishes a trust to be known as the “OSBA Property
and Casualty Coverage for Education Trust” (OSBA PACE) which shall in all respects be
governed by the laws of the State of Oregon and administered to accomplish the purposes
expressly, and by necessary implication, contained herein.
PACE Restated Trust Agreement
02-29-16
Page 1 of 13
2.
Purposes of Trust: The express purposes and primary objectives of the Trust are:
(a)
To insure that there is available to members of the Association a market for liability,
property and/or workers' compensation insurance coverage appropriate to the risks to
which such members are exposed.
(b)
To aggregate the collective buying power of the members of the Association, and the
economic advantages of individual and pooled risk retention where lawful and actuarially
sound, and to reduce and stabilize the cost of funding those risks.
( c)
To make available to members of the Association a resource of expertise in the
management of risk through loss prevention and loss control program, claims management
and consulting, data gathering, information sharing and related services.
(d)
To act as an information resource to members of the Association in presenting to
appropriate legislative bodies and committees data related to the cost of public body risk in
Oregon.
(e)
To create and act as a pooled self-insured retention fund for participating members of the
Association, and to establish actuarially sound contribution schedules for participants in
such a pool at appropriate retention levels.
(f)
To receive, account for, invest and disburse as lawfully due and payable moneys collected
from participating members of the Association as premiums, fees and other contributions
to the Trust.
(g)
To promote the common interests of its members and to institute programs to assist those
members in performing their governmental functions in a cost effective way.
The foregoing expression of purposes is not exhaustive and, in addition to other related objectives
reasonably inferred from that list, the Trust shall have such other objectives as may be lawful for
an intergovernmental association under Oregon law.
3.
Designation of Trustees:
(a)
The Trust shall be managed by a board of nine (9) trustees (the “Trustees”)
chosen by majority vote of the Board of Directors of the Association. The Trustees, parties hereto,
have been so chosen.
(b)
As qualification for appointment and continued service, each appointed trustee shall be an
elected or appointed official of a member of the Oregon School Boards Association.
(c)
The term of office of a trustee shall be for three (3) years at a time. The Trust may
nominate a Trustee to serve up to two (2) additional three (3) year terms which must be
approved by the OSBA Board of Directors prior to the start of each additional term.
(d)
The Trustees shall submit a list of nominated candidate(s) to the OSBA Board of Directors
for consideration. If the list of candidates is not acceptable by the OSBA Board of
Directors, the Trustees will continue to submit nominated candidate(s) for consideration
02-29-16
Page 2 of 13
until accepted by the OSBA Board of Directors. To the extent practicable, the OSBA
Board of Directors shall appoint a successor (including the incumbent if it be so desired)
prior to the expiration of a term of a trustee, which appointee shall assume the duties of
office upon appointment.
4.
(e)
(Reorganized paragraph) The Trustees shall submit a list of nominated candidate(s) to the
OSBA Board of Directors for consideration. If the list of candidates is not acceptable by
the OSBA Board of Directors, the Trustees will continue to submit nominated candidate(s)
for consideration until accepted by the OSBA Board of Directors. Vacancies in the office
of a trustee shall be filled by a majority vote of Directors of the Association from the list
submitted by the Trustees.
(f)
During the period of any vacancy or vacancies among the trustees, the remaining trustees
shall have full power to act.
(g)
No Trustee shall serve, and no appointment shall be effective, until such appointee
acknowledges in writing full and, unconditional acceptance of the terms of this Trust.
(h)
The Trustees shall designate a chair to preside at meetings of the trustees and to possess
such powers and to perform such duties as the holder of such an office usually has and
performs. The Trustees shall also designate a vice-chair to act in the absence of the chair.
In the absence of both the chair and the vice-chair, the Trustees constituting a quorum may
elect a chair pro tempore for purposes of conducting a meeting and transacting Trust
business. All such officers of the Trustees may vote on any issue or matter properly before
the Trustees.
(i)
The Executive Director of the Oregon School Boards Association shall be designated as
the Program Administrator. The Program Administrator, or his designee, shall serve as an
ex-officio Trustee. The Trustees shall require the Program Administrator to keep and
preserve minutes of the meetings of the Trustees and possess such powers and perform
such duties as the holder of such an office usually has and performs.
(j)
A Trustee may resign by notification to the Program Administrator. If such notification is
made orally, the Program Administrator shall reduce it to writing. The written notice of
resignation shall be delivered to the chair of the Trust. Such written notice of resignation
may state a prospective date upon which such resignation shall become effective;
otherwise, such resignation shall become effective upon acceptance by the OSBA Board of
Directors . Upon the effective date of any such resignation, such Trustee shall become and
be fully discharged from all further duties, responsibilities or liabilities associated with
such office. A Trustee, upon vacating such office, shall promptly deliver to the remaining
Trustees or Program Administrator any and all records, books, documents, monies or other
property of the Trust in the possession or under the control of such Trustee.
(k)
Any Trustee may be removed from office because of a violation of their fiduciary
responsibilities by the OSBA Board of Directors .
Powers of Board of Trustees: In furtherance of the purposes set forth in this Trust, the Trustees
shall have such powers as may be necessary or prudent to discharge their responsibilities in
02-29-16
Page 3 of 13
managing and controlling the Trust, whether or not mentioned herein, including but not limited to
the following powers:
(a)
To provide programs whereby members of the Association may obtain or participate in the
coverage afforded by policies of insurance or participate in pooled self-insurance
programs. To accept, determine and make reasonable arrangements for the payment by or
on behalf of each Member of all contributions and premiums due. Administer the loss
funds, collect contributions thereto and pay authorized losses on behalf of its Members.
(b)
To engage in and oversee, as the Trustees deem appropriate, the services of competent
insurance agents and brokers to negotiate on behalf of the Trust with insurance
underwriters and to market coverage and services to prospective participants in the Trust's
services. To purchase reinsurance or excess insurance as necessary to protect the interest
of the Members of the Trust.
(c)
To engage and oversee administrative services and other staff necessary to provide risk
management and insurance related services to the Trust and its participants, including such
claims reporting and adjusting record keeping, information sharing, underwriting, claims
administration services, legal defense and settlement of claims, communications and
marketing, loss control and prevention procedures and consulting, risk reduction and
related administrative and consulting services as the Trustees deem appropriate.
(d)
To review and approve policy forms, service contract forms, and other documents
appropriate to the operation of the Trust and to establish the limits of authority of the
persons engaged under Paragraphs (b) and (c) above.
(e)
To establish funding levels for insurance coverages offered by the Trust; To establish
procedures for the collection, investment and disbursement of moneys owed to and by the
Trust; and to establish actions to be taken with respect to delinquent accounts receivable.
(f)
To provide for complete accounting and a plan for audit of the funds received, invested,
kept and disbursed by the Trust; and to establish such accounts with financial and
investment institutions and brokerages as may be necessary and prudent for the proper
management of Trust funds.
(g)
To contract for the services of staff members and for such support services and facilities
as the Trustees shall consider appropriate. The Trustees may pay for such services and
facilities out of Trust funds.
(h)
To contract for risk management and insurance related services; to provide for marketing
the products and services of the Trust; to provide claims reporting and adjusting record
keeping; information sharing, underwriting, claims administration, legal services,
communications and marketing, loss control and prevention including but not limited to
use of the name and goodwill of the Association. The Trustees may pay for such services
out of Trust funds.
(i)
To appoint from among themselves such committees as the Trustees shall deem expedient
which may be vested with such powers as the Trustees in their sole discretion shall
determine. To establish such advisory committees as the Trustees deem advisable to assist
02-29-16
Page 4 of 13
in policy and operations of the Trust and to appoint qualified persons to such committees
to serve at the pleasure of the trustees.
(j)
To receive, hold, and manage premiums for such programs authorized by the trustees, to
invest, reinvest, and manage funds received for such purposes and to transmit to the proper
recipient premiums received. To employ such agents, advisors and counsel as may be
reasonably necessary in collecting, managing, administering, investing and distributing the
assets of the fund and to charge the expense thereof to the Trust.
(k)
Subject to the laws of the State of Oregon, if any premiums or expenses as hereinafter
provided for are not paid by a member of the Association within thirty (30) days from the
date of notification that the same is due, the Trustees may terminate that member's right to
participate further under this trust and any program established hereunder; and thereupon,
without further notice, any insurance as may exist for the benefit of such member may be
terminated. Any such member whose participation is so terminated may be reinstated and
entitled to subsequent participation by appropriate approval by the Trustees and upon
such terms and conditions as the Trustees shall prescribe.
(l)
The Trustees shall not be entitled to any remuneration for their services but they may be
reimbursed for reasonable expenses incurred by them in connection with the performance
of their duties as trustees. To the extent that such Trustee is reimbursed by a Member or
other entity for expenses as Trustee, such Trustee shall not be so reimbursed, but such
reimbursement may be paid to the Member or other entity, as the case may be, with respect
to which such Trustee is an employee.
(m)
The Trustees may delegate any of their non-discretionary powers to the Program
Administrator, service administrator or other staff retained by the Trustees as the Trustees
deem it appropriate.
(n)
The Trustees shall require all persons performing services to the Trust to be bonded or
insured in a form and amount set by the Trustees. The cost of such bond may be paid out
of Trust funds.
(o)
To promulgate bylaws for the operation of the Trustees and to make reasonable rules and
regulations for the fulfillment of the purposes of the Trust and the programs to be
established pursuant hereto. Violation of any such rules and regulations by a participating
member shall also be cause for termination of participation hereunder or in any program
instituted pursuant hereto after notice given as the Trustees in its sole discretion shall
determine. Reinstatement of any such violator shall rest in the absolute discretion of the
Trustees and upon such terms and conditions as the Trustees shall determine.
(p)
The Trustees may maintain a bank account or bank accounts in such depositories as the
Trustees may select and may empower any person or persons selected by them to draw and
sign checks against any funds deposited therein. To hold cash, uninvested, for such length
of time as the Trustees may determine without liability for interest thereon.
(q)
To engage and pay for such accounting, legal or other professional advice or assistance as
in the discretion of the Trustees may be required. The Trustees may pay for such services
out of Trust funds.
02-29-16
Page 5 of 13
5.
( r)
To determine the general policy for operation of the Trust that shall be followed by all
committees, officers, employees, agents, and independent contractors employed by the
Trust.
(s)
To ensure the chair or vice-chair of the Trustees shall execute on behalf of the Trust all
contracts, documents and pleadings as may be approved by the Trustees, provided that the
Trustees may delegate to any person or firm engaged pursuant to Paragraphs 4(b), ©, (g)
or (n) a limited agency authority to bind the Trust in certain cases or kinds of transactions
to be specified by the trustees.
(t)
To sue and be sued, or to prosecute and defend any and all actions affecting the Trust or
its property, either in the name of the Trust or in their own names; to compromise or settle
any suit, claims or demands, or waive or release any rights relating to the Trust or its
property.
(u)
To have a judicial settlement of their accounts and judicial determination of any questions
in connection with their duties and obligations hereunder, or in connection with the
administration or distribution thereof. The costs and expenses, including accounting and
legal fees, for such judicial settlement of accounts or other judicial determination shall be
paid by the Trust as a general administrative expense to the extent permitted by applicable
law.
(v)
To borrow or raise money for the purpose of the Trust in such amount, and upon such
terms and conditions as the Trustees shall deem advisable; and for any sum so borrowed to
issue the promissory note of the Trust, and to secure the repayment thereof by creating a
security interest in all or any part of the property of the Trust; and no person lending such
money shall be obligated to see that the money lent is applied to Trust purposes or to
inquire into the validity, expedience or propriety of such borrowing. No such debt incurred
by the Trust shall be deemed a debt of any Member.
(w)
To continue to have and to execute, after the termination of the Trust and until final
distribution, all of the titles, powers, discretions, rights and duties conferred or imposed
upon the Trustees hereunder, or by law.
(x)
To acquire, hold, own, rent or lease, alone or in conjunction with any other party or parties
and for the use in connection with the purposes of the Trust, any property, real or
personal, and to pay the appropriate pro rata part of the mortgage payments, property
taxes, assessments, insurance, maintenance and ordinary repairs on all such property.
(y)
To purchase as a general administrative expense of the Trust general liability insurance
fidelity bonds and other insurance for the benefit of the Trust or the protection of the
Trustees, Trust employees or agents against any losses by reason of errors or omissions,
breach of fiduciary duty or negligence.
(z)
To construe and interpret this Trust Agreement.
Duties of the Trustees: The Trustees shall have the following duties:
(a)
To notify each participating member of the amount of premium due from such participant.
02-29-16
Page 6 of 13
(b)
To receive the appropriate amount of premiums and remit the same promptly to the
appropriate insurer or its representative entitled to receive the same, or retain such
premium in the Trust if pertaining to a self-insurance program.
( c)
If any dividends or benefits are received by the trustees, the same shall be used by the
trustees as a part of the trust funds or used to reduce premiums on an equitable basis all as
shall be determined by the trustees in their sound discretion.
(d)
To keep accurate account books and records reflecting all transactions of the Trust and to
provide for an annual audit of Trust funds, accounts and operations, and financial reports
as the Trustees deem necessary. Copies of such audits and financial reports shall be
furnished to each Trustee. The cost of such audits may be paid out of Trust funds.
(e)
To furnish to participating members such special reports or information as they reasonably
require, provided the Trustees in its sound discretion may make the payment of the
expense of furnishing the same a condition precedent to doing so.
(f)
To examine and re-examine the nature and provisions of insurance obtained by members
and to seek to improve the coverage and the cost thereof.
(g)
The Trustees may delegate these duties to the Program Administrator, other service
administrator or other staff retained by the Trustees as the Trustees deem it appropriate.
(h)
If services are not otherwise provided by the Trust, the Trustees shall obtain the services
of a service company for the purpose of administering claims. The service company shall
adhere to guidelines for the performance of its duties as set forth by the Trustees.
(I)
Pay claims to or on behalf of the Members in accordance with purposes of the Trust
Agreement, Bylaws, Rules and coverage documents.
(j)
Create a reserve for the payment of claims.
(k)
Pay or provide for the payment on behalf of Members hereunder all premiums as they
become due to an insurer on any policy of insurance.
(l)
Cause to be maintained accounts of all investments, receipts, disbursements and all other
transactions affecting funds or property of the Trust.
(m)
Engage an independent certified public accountant to perform a financial audit of the Trust
at least once per fund year and to report regarding such audit to the Members at the
meetings of the Members.
(n)
Engage an independent and qualified actuary to perform actuarial calculations and provide
advice regarding the sufficiency of the loss funds as frequently as is required for prudent
management.
(o)
Maintain minutes of all meetings of the Trustees and Members and cause copies thereof to
be distributed in a timely manner to all Trustees.
02-29-16
Page 7 of 13
(p)
Publish such claim reports, financial statements and actuarial projections as necessary to
advise Members of the current and projected financial status of the Trust.
(q)
Pay all taxes and assessments that may be levied or assessed under existing or future laws
upon, or in respect of, the Trust or its income.
(r)
Cause the terms and provisions of the Trust Agreement, the Bylaws and the Rules to be
performed and carried out and the assets of the Trust to be properly held and administered.
(s)
Pay or provide for the payment of all reasonable and necessary expenses of administering
the Trust and all charges reasonably incurred by the Trustees in protecting the funds and
property of the Trust and in carrying out the purposes of the Trust.
6.
Meetings of the Board of Trustees: Each Spring the Trustees shall hold an annual meeting. Other
meetings of the Trustees shall be held at the call of the chair or of any five (5) trustees. The notice
of any meeting shall state the time, place and purpose or purposes of the meeting. It shall be in any
form of communication that the person or persons calling the meeting may designate, provided that
it shall be given five (5) days in advance of the meeting, and provided further that nothing herein
contained shall prevent the holding of any meeting pursuant to a consent to hold the same and a
waiver of notice thereof signed by all the trustees entitled to receive notice. A majority of the
trustees shall constitute a quorum for the transaction of business. All meetings shall be held within
the State of Oregon. All decisions of the trustees shall be made by a vote of a majority of the
trustees present and voting. Conduct of all meetings shall be governed by rules of order
promulgated in the Bylaws.
7.
Use of Trust Funds:
(a)
Without further specific action of the Trustees, but subject to any limitations or conditions
set by the Trustees in its bylaws or regulations, the administrators designated by the
Trustees shall disburse or authorize disbursement of moneys from funds of the Trust for
any of the following purposes:
(1)
(2)
(3)
(4)
(5)
(b)
Payment of moneys due and certain under or by virtue of any contract, bond, or
policy of insurance made or obtained by or on behalf of the Trust, including the
costs of audits;
Investment and reinvestment of Trust funds under such standards and limitations
as may be approved by the Trustees;
Payment of premiums due on fidelity, performance, errors and omissions, or other
bonds and insurance which the Trustees may require in its bylaws to protect the
Trust and the trustees;
Reasonable and necessary expenses incurred by trustees for such items as travel,
meals, lodging, telephone calls and other out-of-pocket expenses incurred in
performing their duties as trustees, provided that the personal services and time
devoted by trustees shall not be compensated by Trust funds.
Payments authorized by the Trust’s annually approved budget.
Except as provided in Paragraph 7(a), Trust funds shall not be disbursed, expended or
indebted without express approval of the Trustees. Such approval may be solicited from
each trustee in writing without necessity for a meeting of the Trustees.
02-29-16
Page 8 of 13
(c)
8.
9.
Surplus funds, including the income from investments of the Trust, in excess of obligations
payable under this Section may, at the direction of the Trustees, be distributed in whole or
in part, from time to time, to participants in the program, either directly or by way of
reduction of premiums, contributions or other fees assessed to participants. Such
distributions shall be based upon such formula as the Trustees shall approve except as
provided in this section, investment income shall remain with the Trust for reinvestment or
satisfaction of the obligations of the Trust as provided in Paragraph 7(a).
Membership in the Trust:
(a)
School boards and districts, education services districts, and community colleges
represented by them (as such terms are defined in the Constitution and Bylaws of the
Association) which are members of the Association and any Charter School (established
pursuant to ORS Chapter 338) that is sponsored by a participating member of OSBAPACE or a district that is self insured who purchases excess coverage from the OSBAPACE may participate under this Trust and in all programs established pursuant hereto.
To participate, the school board and district shall make application for membership to the
Trustees under such terms and conditions as the Trustees may reasonably require.
Membership shall be granted to any qualified applicant which agrees to comply with such
terms and conditions unless good reasons exist why membership should be denied.
(b)
A member's participation in the Trust may be terminated or not renewed by the Trustees
in the event it ceases to be qualified under Paragraph 8(a) above, subject to any vested
right not otherwise subject to termination for cause, which the member may have acquired
in such participation. The Trust may terminate membership and participation of any
Member who fails to comply with the reasonable requirements of the Trustees concerning
payment of contributions or premiums, compliance with loss prevention programs or
cooperation with the Trust staff and agents or for any other reason that may be detrimental
to the fiscal soundness or efficiency of the Trust.
Termination of Trust:
(a)
The Trust shall terminate upon the happening of any of the following:
(1)
(2)
(3)
(4)
(b)
The date on which all participating members shall cease to be members of the
Association.
The date on which there are no members of the Association participating in the
services offered by or indemnified or insured by or through the Trust.
Upon notice in writing requesting termination given by the OSBA Board of
Directors to the Trustees and all participating members.
Upon the dissolution, adjudication of bankruptcy or appointment of a receiver for
the Association.
Notwithstanding anything contained herein, the voluntary termination of the Trust
identified in Paragraph 9(a)(3) above shall not occur until the expiration or termination of
every policy, contract or other agreement under which any member participates in the
services offered by or is indemnified or insured by or through the Trust.
02-29-16
Page 9 of 13
(c)
Upon termination of the Trust, any excess funds held in the Trust after payment of all just
claims and expenses shall be first distributed to Trust members for the payment of all
liabilities incurred prior to such termination and for liquidation of all assets of the trust.
Upon satisfaction of all obligations of the Trust, all remaining assets of the Trust shall be
returned to current participating members based on a formula of historic contributions and
losses to the Trust.
(d)
Automatic termination as provided in Paragraphs 9(a)(1), (2) and (4) shall not affect the
rights of any participating member under any "policy" of "insurance" underwritten by an
"insurer" other than the Trust, as the terms "policy", "insurance" and "insurer" are defined
in the Oregon Insurance Code.
(e)
The Trust created hereby shall be operated as a non-profit organization.
(f)
No Member shall be responsible for any claim or judgment against any other Member or
the Trust except to the extent of the assets of the loss fund, any insurance carried by the
Trust and future contributions as provided herein.
(g)
The Trustees shall continue to serve in office until all obligations of the Trust have been
fully and finally discharged or adequately provided for. Thirty (30) days prior to the
termination of the Trust, the Trustees shall notify each member of such termination.
10.
Withdrawal: Any participating member may withdraw from participation under the Trust,
provided that a withdrawal on any date other than a normal renewal date shall only be upon six (6)
month’s notice in writing to the trustees of such intention to withdraw. The withdrawing member
shall remain liable, however, until all earned premiums or those which are past due are fully paid.
There shall be no refund of premiums for an early withdrawal.
11.
Dispute Resolution Process:
(a)
Appeal to Board of Trustees: In the event of any dispute arising from the operation of the
Trust, the affected Member shall first appeal to the Trustees. In a matter relating to a
claim under a Coverage Document, the appeal must be made within 30 days of the trust’s
proposed resolution of the disputed claim unless otherwise provided in the Coverage
Document. To institute an appeal, the Member must give written notice to the Chair or
Vice-Chair of the Trust providing a written summary of the dispute, detailing in reasonable
detail the facts and circumstances of the issues and the requested remedies. At the next
scheduled Trust meeting or at such other time as determined by the Chair, the Trustees will
review the matter, using procedures as promulgated by the Trust. The Trustees’s decision
will be communicated to the Member within 90 days of the Trustees’s hearing the appeal.
(b)
Mandatory Mediation: If a dispute is not resolved by appeal to the Trust, it must be
submitted to the Arbitration Services of Portland ("ASP"), or its successor, for mediation.
The Trust or any Member may commence mediation by providing ASP and the other
affected parties a written request for mediation, setting forth the subject of the dispute and
the relief requested. The Trust and each affected Member shall cooperate with ASP and
with one another in selecting a mediator from the ASP panel of neutrals and in scheduling
the mediation proceedings. They agree that they will participate in the mediation in good
faith and that they will share equally in the costs (the Trust will pay one half of the costs
02-29-16
Page 10 of 13
and the other half will be paid by the affected Member, or if more than one Member, each
shall contribute equally to that half or otherwise as they may agree). All of the offers,
promises and conduct and statements, whether oral or written, made in the course of the
mediation by any of the parties, their agents, employees, experts and attorneys, and by the
mediator or any ASP employees, are confidential and privileged and inadmissible for any
purpose, including impeachment, in any arbitration or other proceeding involving the
parties, providing that evidence that is otherwise admissible and discoverable will not be
rendered inadmissible or non-discoverable as a result of its use in the mediation.
12.
(c)
Mandatory Arbitration: If the matter is not resolved through mediation, then it shall be
submitted to ASP, or its successor, for final and binding arbitration pursuant to the rules
for commercial arbitration for ASP. The Trust or a Member may initiate the arbitration
with respect to the matter submitted to mediation by filing a written demand for arbitration
at any time following the initial mediation session or at any time following 45 days from
the date of filing the written request for mediation, whichever occurs first ("Earliest
Initiation Date"). The mediation may continue after the commencement of arbitration if the
parties agree. At no time prior to the Earliest Initiation Date will either side initiate an
arbitration or litigation related to this Agreement, except as provided by the rules of
commercial arbitration for ASP or by agreement of the parties. All applicable statutes of
limitations and defenses based upon the passage of time shall be tolled until 15 days after
the Earliest Initiation Date. The parties will take such action, if any is required, to
effectuate such tolling. The dispute will be settled by a single arbitrator. The parties will
cooperate with ASP and with one another in selecting an arbitrator and in scheduling
arbitration proceedings. Arbitration will occur in Salem, Oregon unless the parties
otherwise agree. The parties will be entitled to conduct discovery in accordance with the
Federal Rules of Civil Procedure, subject to limitation by the arbitrator to secure the just
and efficient resolution of the dispute. If the amount in controversy exceeds $250,000, the
arbitrator's decision shall include a statement specifying in reasonable detail the basis for
and computation of the amount of the award, if any. In any arbitration arising out of or
related to this Agreement, the arbitrator may not award any incidental, indirect or
consequential damages, including damages for lost profits. The decision of the arbitrator
will be final and binding. The party prevailing in the arbitration will also be entitled to
recover any amount for his or her costs and attorney fees incurred in connection with the
arbitration as determined by the arbitrator. Judgment upon the arbitration award may be
entered in any court having jurisdiction.
(d)
Coverage Document Dispute Resolution: The dispute resolution provision in any Coverage
Document shall apply for the matters to which such provisions are made applicable in the
Coverage Document, and shall supersede the dispute resolution provisions of this Section
11. If a Coverage Document is silent, or the dispute resolution contained within it do not
apply to a particular dispute, the dispute resolution provision of this Section 11 shall
apply.
Amendment: The OSBA Board of Directors reserves the right to alter, amend or terminate this
Trust and the terms under which it exists at any time by a memorandum in writing delivered to the
Trustees, provided any such change or termination shall not prejudice the rights of any participant
with respect to any accrued right or claim. In order to advise the OSBA Board of Directors on any
proposed material change to the provisions of this Trust Agreement, the Trustees shall prepare an
02-29-16
Page 11 of 13
impact statement to determine the financial impact, if any, on Trust operations and fiscal stability
of the proposed changes to the Trust Agreement. The Trustees will provide a thirty (30) day notice
to members by sending a written copy of the impact statement to the participating members. If any
member of the Trust, by virtue of this impact statement can clearly show that a change to the
provisions in this Trust Agreement will directly result in a significant financial detriment (e.g.
Deterioration of operating ratios or trust reserves) they may withdraw from the Trust with any
vested equity.
13.
Severability: If any provision of this Agreement is adjudicated to be invalid, unenforceable or
unconstitutional, the remainder of the provisions not subject to such adjudication shall not be
affected and shall continue in full force and effect.
14.
Joinders. Any joinder to this Agreement executed by a member will be deemed to be that
member’s assent to the entirety of this Agreement, as if such had executed an original of this
Agreement.
15.
Indemnification: Trustees, officers and agents of the Trust shall use ordinary care and diligence in
the exercise of their powers and in the performance of their duties. They shall not be liable for any
mistakes of judgment or other action made, taken or omitted by them in good faith, nor for any
action taken or omitted by any agent, employee or independent contractor selected with reasonable
care, nor for loss incurred through investment of funds or failure to invest. No Trustee shall be
liable for any action taken or omitted by any other Trustee. No Trustee shall be required to give a
bond or other security to guarantee the faithful performance of their duties hereunder. The Trust
shall defend, hold harmless and indemnify the individual Trustees, officers and agents of the Trust
from any and all demands, claims, suits, actions and legal proceedings brought against the Trustees
in their official capacity as agents of the Trust. The incident must have occurred while the Trustee,
officer or agent of the Trust, was acting within the scope of official duties. This indemnification
excludes criminal litigation and is limited to the amount of liability insurance coverage which is
within the authority of the Trust to provide under state law.
IN WITNESS WHEREOF, by action of the OSBA Board of Directors , this Trust Agreement is
approved and the OSBA Board of Directors by and through its authorized officers, has caused this
Agreement to be executed in its name and on its behalf as of this 12th day of March, 2016.
OREGON SCHOOL BOARDS ASSOCIATION
By
OSBA President
Doug Nelson
By
OSBA Secretary
Don Cruise
02-29-16
Page 12 of 13
We, the undersigned Trustees, having been duly appointed to carry out the provisions of the above
Trust Agreement, do hereby approve, affirm and accept such Trust.
Date:
March 21, 2016
Phil Wentz, Chair
Date:
March 21, 2016
Debbie Laszlo, Vice-Chair
Date:
March 21, 2016
Adam Stewart, Trustee
Date:
March 21, 2016
Brett Yancy, Trustee
Date:
March 21, 2016
Sharla Andresen, Trustee
Date:
March 21, 2016
John Rexford, Trustee
Date:
March 21, 2016
Marie Knight, Trustee
Date:
March 21, 2016
Mike Schofield, Trustee
Date:
March 21, 2016
Craig Prewitt, Trustee
02-29-16
Page 13 of 13
FORM OF
JOINDER TO TRUST AGREEMENT
FOR MEMBERS
By execution of this Joinder, the undersigned public body hereby agrees to become a party to, and
is bound by, the First Restatement of Declaration of Trust of the Property and Casualty Coverage
for Education (PACE) effective as of March 12, 2016 (and as the same may be amended,
supplemented or otherwise modified from time to time, the "Agreement"), by and among the
Trustees and the Members, in the same manner as if the undersigned were an original signatory to
such Agreement.
The undersigned represents and warrants that (i) the undersigned has received a copy of, and has
reviewed the terms of, the Agreement and all related or relevant documents and agreements, (ii)
undertakes to become a Member of the Property and Casualty Coverage for Education (PACE)
with all the rights and obligations thereof, and (iii) such undertaking has been duly authorized as
an intergovernmental agreement to create a program of self-insurance pursuant to ORS 30.282.
Capitalized terms used but not defined in this Joinder shall have the meanings set forth in the
Agreement.
IN WITNESS WHEREOF, the undersigned has executed this Joinder as of this 9th day of
June, 2016.
By:______________________________________
Carla C. Piluso
Name: _____________________________
Chair, Board of Directors
Title: _____________________________
Address for Notices:
Gresham-Garlow School District
________________________________________
With copies to:
_________________________________________
_________________________________________
_________________________________________
_________________________________________
________________________________________
TO:
Board of Directors
FROM:
Jim Schlachter
Janell Black
DATE:
June 9, 2016
RE:
No. 31 – Board Approval of Alternative Education Programs
EXPLANATION:
On May 5, 2016, proposed alternative education programs were
presented to the board as a first reading. At that meeting, a
question was asked about Multnomah Education Service District’s
Burlingame Creek and why it was not listed. Burlingame Creek,
the building that formerly housed an alternative high school, is an
extension of Arata Creek. When the district refers a student with
severe behavioral challenges to Arata Creek, the Arata Creek staff
determine whether they will assign the student to the Arata Creek
campus or the Burlingame Creek campus. To address the
question and avoid confusion, the name Burlingame Creek has
been added to Arata Creek on the list of programs attached. The
program and the tuition cost for both campuses are the same.
Upon board approval, these alternative programs will be the
complete list of programs available for contract in the 2016-2017
school year.
PRESENTER:
Janell Black
SUPPLEMENTARY
MATERIALS:
List of Alternative Programs for 2016-2017
RECOMMENDATION:
Recommend approval of the attached list of alternative education
programs for the 2016-2017 school year.
REQUESTED ACTION:
Move to approve the list of alternative education programs as
presented for the 2016-2017 school year.
JB:lc
Alternative Program Evaluation
2016 2017 School Year
Alternative Education Programs
2016 2017 School Year
Program
Grade/Age Level
Cost for Next Year
Grades
Pre K-12
38,260.00
annually
Serves elementary, middle and high school levels with a
focus on intense language and communication instruction.
Students eligible for regional services have significant
language communication needs.
Four Corners-Reynolds S.D.
14513 SE Stark Street
Portland, OR 97233
503-328-0420
Grades K-8
39,475. 28
annually
Four Corners is a therapeutic public school serving students
with disabilities who have had significant barriers to
accessing their education based on emotional and
behavioral challenges.
Mt. Hood Community College
Alternative Education Program
GED Program
Gresham, OR 97030
503-491-7019
Ages 16-21
80% of ADM
Non-disabled young adults in need of help to prepare for the
GED examination, establish course goals, find employment,
and transition to college classes.
Ages 16-21
80% of ADM
Program serves 16-20 yr. old students, living in Mult. Co.
The average academic performance level is 6th-7th grade.
Seventy percent of these students live under the federal
poverty line. The program is income based. All students
must be self-motivated.
Grades K-12
$33,130.00
Beh Health
$$40,396.00
Social Emotional
annually
Disabled students with persistent behavioral challenges who
benefit from a leveled management system with clear
behavioral and academic expectations for each level.
Functional Living Skills Alternative
Behavior Program
Wheatley/Local school settings
611 E. Powell Blvd. OR.
Grades K-12 and
Ages 18-21
$77,967.00
annually
Students with moderate to profound disabilities in need of a
functional living skills curriculum with emphasis on
behavioral services, that include intensive individual daily
monitoring.
Functional Living Skills Program/Local
school settings
11611 NE Ainsworth
Portland, Or 97294
Grades K-12 and
Ages 18-21
$66,142.00
annually
Students with moderate to profound disabilities in need of a
functional living skills curriculum.
Columbia Regional Deaf/Hearing
Impaired Classrooms
833 NE 74th,
Portland, OR 97213
503-916-5570
Mt. Hood Community College
Alternative Education Program
YESS Program
Gresham, OR 97030
503-491-7641
Multnomah Education
Service District
Arata/Burlingame Creek
2470 SW Halsey
Troutdale, OR 97060
503-262-4850
TC 4/20/16
Student Profile
Program
Helensview School - Phoenix
8676 NE Sumner
Portland, OR 97220
503-262-4150
NAYA Early College Academy
5135 NE Columbia Blvd.
Portland, Or 97218
503-972-2461
Oregon Outreach
Hinton/DAP
1400 SE 135th
Portland, Or 97233
503- 261-8470
Grade/Age Level
Ages 12-21
Grades 9-12
Grades 9-12
Portland Youth Builders
4816 SE 92nd Ave.
Portland, OR 97266
503-286-9350
Ages 17-24
Rosemary Anderson High School East
2208 SE 182nd Ave
Portland, OR
503-512-7341
Ages 14-21
Serendipity School
14815 SE Division
Portland, OR 97292
503-761-7139
TC 4/20/16
Grades K-12
Cost for
Next School
Year
2016
2017
Year
Student Profile
Gen- $8,829.00
SpEd $15,105.00
Phoenix $17,659.00
annually
Both disabled and non disabled pregnant and/or parenting atrisk teens with gang, drug and alcohol issues and/or criminal
histories who benefit from comprehensive wrap-around
social, behavioral, academic and mental health support.
$8,042.00
annually
Native American/Alaskan Native non-disabled youth who are
credit deficient and have difficulty fitting into a larger school.
Students may generally be introverted and/or gang effected
but have a degree of engagement. Is a culturally specific
high school
$9,540.00
annually
Both disabled and non-disabled at-risk students with a
history of being unsuccessful in public school due to
attendance, school behaviors or academic concerns. Who
are in need of small group instruction, individualized,
contract-based learning, job skills
$8,722.00
annually
Non-disabled students who have dropped out of high school
or are at risk of dropping out and experience one or more
barriers to successful employment. Only students who are
eligible for free and reduced lunch are eligible to attend.
(SWD and ELL not serv)
Uncertain of the price for
General ed placement with resource
next year
10 or more students
($4,080 per month);
less than 5 ($4, 299);
Communication room
placement with skills
trainer ($ 6,400)
Students with disabilities with extreme behaviors,
internalized and externalized behaviors, processing
disorders, struggling from traumatic life events. Serves
students K-12 , integrating mental health treatment with an
individualized education plan to meet special needs.
Program
The Open School
New location
162nd & Stark
Youth Progress - Learning Center
(No East County Students at this time)
2020 SE Powell Blvd.
Portland 503-233-6121
JB:lm 4/25/16
TC 4/20/16
Grade/Age Level
Grade 7- 8,
Rolling up next year
Ages 15-24
Cost for
Next School
Year
2016
2017
Year
$11,000.00
annually
N/A
Student Profile
Private, non-profit for students who've not typically been
successful in mainstream schools-often they've struggled
academically, behaviorally, and with attendance.
The majority of the clients have either been involved in the
juvenile justice system or have no appropriate home
resource with whom to live. Youth Progress clients are often
labeled as “difficult to treat” and have typically been rejected
from other placements due to behaviors or background.
Youth Progress specializes in working with these youth by
providing them with individualized opportunities to succeed.

Packet - Gresham-Barlow School District

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

2016 Sponsorship Prospectus

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

Porky Expo Flyer

The NeuLion Report

Sept 30-Oct 2, 2016 Nov 4-6, 2016 @Camp Tadmor

4 star ALOE HOTEL, PAPHOS

the Guidelines for the registration on

Ticket plus hotel packages for the Chelsea Flower Show 2016