The ISIR Guide - The City University of New York

Transcription

The ISIR Guide
2014-2015
U.S. Department of Education
Table of Contents
INTRODUCTION .....................................................................................................................1
Overview .................................................................................................................................1
Processing Flow .......................................................................................................................4
Federal Application Processing System Paper and Electronic Processes to Generate an ISIR ...7
Federal Application Processing System Web Process to Generate an ISIR ...............................8
Transactions .............................................................................................................................9
Highlights and Assumptions .................................................................................................. 10
Paper System Highlights and Assumptions ......................................................................... 10
Electronic System Highlights and Assumptions .................................................................. 11
ISIR DATA .............................................................................................................................. 12
Overview ............................................................................................................................... 12
Cover Page ............................................................................................................................ 13
FAFSA Questions .................................................................................................................. 14
Asset Threshold Exceeded .................................................................................................. 15
Dependency Status Results .................................................................................................... 16
Office Information ................................................................................................................. 17
Primary and Secondary EFC Types ..................................................................................... 17
Processed Date ................................................................................................................... 17
Transaction Data Source/Type Code ................................................................................... 18
Source of Correction ........................................................................................................... 19
Federal School Code Indicator ............................................................................................ 19
Reject and Assumption Override Codes .............................................................................. 19
FAA Information ................................................................................................................... 21
Date ISIR Received ............................................................................................................ 21
Verification Flag ................................................................................................................. 21
Professional Judgment ........................................................................................................ 22
Transaction Receipt Date .................................................................................................... 22
Reprocessing Code ............................................................................................................. 22
Processed Record Type ....................................................................................................... 23
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CPS Pushed ISIR Flag ........................................................................................................ 23
Rejects Met......................................................................................................................... 23
Verification Tracking Flag .................................................................................................. 23
Dependency Override ......................................................................................................... 24
ETI ..................................................................................................................................... 25
Correction # Applied To ..................................................................................................... 25
Application Receipt Date .................................................................................................... 25
Pell Eligible Flag ................................................................................................................ 26
Primary and Secondary EFCs/Alternate EFCs..................................................................... 26
Intermediate Values ............................................................................................................ 27
High School Flag ................................................................................................................ 28
IRS Request Flags .............................................................................................................. 28
Auto Zero EFC Flag ........................................................................................................... 29
EFC Change Flag................................................................................................................ 29
SNT Flag ............................................................................................................................ 29
Student IRS Display Flag .................................................................................................... 30
Parent IRS Display Flag ...................................................................................................... 31
Rejected Status Change Flag ............................................................................................... 32
Verification Selection Flag ................................................................................................. 32
Special Circumstances Flag ................................................................................................ 33
Duplicate SSN Flag ............................................................................................................ 34
Address Only Correction Flag ............................................................................................. 34
SAR C Change Flag............................................................................................................ 34
Match Flags ........................................................................................................................ 35
SSN Match Flag ................................................................................................................. 35
SSA Citizenship Code ........................................................................................................ 36
DHS Match Flag ................................................................................................................. 36
Selective Service Match Flag .............................................................................................. 37
NSLDS Match Flag ............................................................................................................ 37
VA Match Flag ................................................................................................................... 38
DHS Secondary Confirmation Match Flag .......................................................................... 38
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Parent 1 SSN and Parent 2 SSN .......................................................................................... 39
DHS Verification Number .................................................................................................. 39
Selective Service Registration Flag ..................................................................................... 39
NSLDS Transaction Number .............................................................................................. 40
NSLDS Database Results Flag ............................................................................................ 40
DoD Match ......................................................................................................................... 40
Comment Codes ................................................................................................................. 41
NSLDS Financial Aid History................................................................................................ 42
Flags (Upper Section) ......................................................................................................... 42
Overpayment Flags ............................................................................................................. 46
Contact ............................................................................................................................... 46
NSLDS Pell Lifetime Eligibility Used ................................................................................ 46
NSLDS Pell Lifetime Limit Flag ........................................................................................ 46
Subsidized Usage Limit Applies Flag ................................................................................. 47
Subsidized Loan Eligibility Used ........................................................................................ 47
Aggregate Amounts for FFEL/Direct Loans, TEACH Loan, and Perkins Loan Section....... 47
Pell Payment Data Section .................................................................................................. 49
Academic Competitiveness Grant (ACG) Data Section ....................................................... 49
National Science and Mathematics Access to Retain Talent Grant (National SMART
Grant) Data Section ............................................................................................................ 50
Teacher Education Assistance for College and Higher Education (TEACH Grant) Data
Section................................................................................................................................ 51
Loan Detail Section ............................................................................................................ 51
Master Promissory Note/Loan Limit Information Section ................................................... 54
Additional ISIR Data ............................................................................................................. 56
DRN ................................................................................................................................... 56
IRS Data Field Flags ........................................................................................................... 56
Signature Reject EFC.......................................................................................................... 57
Field Correction Flags ........................................................................................................ 57
FAFSA Data Verify Flags ................................................................................................... 58
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CORRECTIONS AND UPDATES ......................................................................................... 59
Overview ............................................................................................................................... 59
FAAs Making Corrections .................................................................................................. 60
Students Making Corrections .............................................................................................. 61
SAR Corrections .................................................................................................................... 62
Parent Information for Independent Students ......................................................................... 63
Signatures .............................................................................................................................. 64
SAR Corrections ................................................................................................................. 64
PINs ................................................................................................................................... 64
Signature Rejects ................................................................................................................ 64
School Code Corrections........................................................................................................ 67
GETTING HELP .................................................................................................................... 68
Customer Service ................................................................................................................... 68
FSATECH Listserv............................................................................................................. 68
CPS/SAIG Technical Support ............................................................................................. 68
Federal Student Aid Information Center (FSAIC) ............................................................... 69
Federal Student Aid’s Research and Customer Care Center (RCCC)................................... 70
APPENDIX A – 2014-2015 REJECT CODES AND REJECT REASONS ....................... A–1
Reject Reason Codes........................................................................................................... A–1
Reject Codes and How to Respond to Each ......................................................................... A–2
Table of Reject Codes and How to Respond to Each ........................................................... A–3
APPENDIX B – 2014-2015 DATABASE MATCHES AND MATCH FLAGS ................. B–1
Overview ............................................................................................................................ B–1
APPENDIX C - LOAN STATUS CODES AND ELIGIBILITY CHARTS....................... C–1
Overview ............................................................................................................................ C–1
Loan Status Codes .............................................................................................................. C–2
Federal Loan Servicer Loan Servicing Codes ...................................................................... C–6
Federal Loan Servicers........................................................................................................ C–8
FFELP-only Servicers ....................................................................................................... C–10
Guaranty Agencies ............................................................................................................ C–17
FFELP Lenders ................................................................................................................. C–19
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Contact Information & Fields Associated with Loan Status ............................................... C–20
APPENDIX D – SAR AND SAR ACKNOWLEDGEMENT ............................................. D–1
Overview ............................................................................................................................ D–1
Paper SAR .......................................................................................................................... D–3
SAR–Page 1 .................................................................................................................... D–3
SAR–Page 2 .................................................................................................................... D–4
SAR–Page 3 .................................................................................................................... D–4
SAR–Page 4 .................................................................................................................... D–4
SAR–Pages 5-10 (Spanish Pages 5-11) ............................................................................ D–5
SAR Acknowledgement ...................................................................................................... D–7
SAR Acknowledgement–Page 1 ...................................................................................... D–7
SAR Acknowledgement–Pages 2-3 (Spanish Pages 2-4) .................................................. D–7
APPENDIX E – SAMPLE 2014-2015 ISIR ......................................................................... E–1
Overview ............................................................................................................................ E–1
Sample ISIR ....................................................................................................................... E–2
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Introduction
Overview
The ISIR Guide is designed to assist financial aid administrators (FAAs) with interpreting student
information on the Institutional Student Information Record (ISIR) and making corrections. The
ISIR contains all information reported on the Free Application for Federal Student Aid (FAFSA),
key processing results, and National Student Loan Data System (NSLDS) financial aid history.
The term ISIR refers to all processed student information records that are sent electronically to
institutions by the Central Processing System (CPS).
ISIRs are sent to schools through the Electronic Data Exchange (EDE), the U.S. Department of
Education’s electronic service that enables schools to send electronic data to and receive
resulting processed electronic data from the CPS and other Federal Student Aid systems. The
ISIR Guide explains codes and flags that appear as FAA information on the ISIR.
Student Aid Reports (SARs) are the paper or electronic (eSAR) output documents that are sent to
students or printed from the FAFSA on the Web and FAA Access to CPS Online Web sites.
SARs and ISIRs contain the same processed student information in different formats. The SAR
is explained in detail in Appendix D of this guide.
The 2014-2015 ISIR follows the order of the FAFSA, and the remaining data elements are
grouped with similar data elements in a logical order that we refer to as “data blocks.” After
these data blocks—such as student demographic information, financial information, dependency
determination questions, and parental information—filler spaces are included. When mid-cycle
changes are needed to particular data elements, we use the filler field positions to add, remove,
or revise those data elements. As a result, the impact of the change affects only the existing filler
blocks and not the entire record layout.
A complete version of the EDE Technical Reference was posted in October 2013 on the U.S.
Department of Education’s Information for Financial Aid Professionals (IFAP) Web site, located
at ifap.ed.gov and on the Federal Student Aid Download (FSAdownload) Web site, located at
fsadownload.ed.gov. It can be downloaded in portable document format (PDF).
You can use the table below to find more information about the 2014-2015 Federal Student Aid
system changes and enhancements. The following guides are posted on the IFAP and
FSAdownload Web sites:
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Document
Type of Changes
Summary of
Changes for the
Application
Processing
System Guide
This guide provides an overview of major application processing system
updates, such as:
•
•
•
•
•
•
•
FAFSA Changes
Parental Information Changes
Internal Revenue Service (IRS) Data Retrieval Tool Enhancements
New Tax Return Filing Status Questions
New IRS Display Flags
Increasing Financial Question Field Lengths
Verification Enhancements
FAFSA on the Web Correction Instruction Enhancements
Loan Eligibility Changes
It covers changes to Federal Student Aid’s Web sites for students, such as:
•
FAFSA on the Web
It covers changes to Federal Student Aid’s Web sites for FAAs, such as:
•
•
•
•
FAA Access to CPS Online (FAA Access)
Return of Title IV Funds (R2T4) on the Web
ISIR Analysis Tool
CPS Web Applications Demonstration Web System
This guide also includes an application processing system schedule and a
summary of changes for the CPS, such as:
•
•
•
•
•
Software Cover
Letters
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Database Matches
CPS Edits
Need Analysis Changes
Comment Code Changes
Changes to Application Output Sent to Students, such as the SAR and
SAR Acknowledgement
The software cover letters describe changes and enhancements to specific
releases of Federal Student Aid PC products such as EDExpress and
Direct Loan (DL) Tools for Windows.
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Document
Type of Changes
Electronic Data
Exchange (EDE)
Technical
Reference
This technical reference includes general information about the EDE
process, a summary of changes to the technical reference, descriptions of
the electronic FAFSA and corrections process, information on sending
and receiving electronic data, record layouts and processing codes used to
send and receive electronic data, and information on printing an ISIR.
SAR Comment
Codes and Text
This document includes the comment code number and text along with
reject code and SAR C code information and data match information.
Note: Throughout this guide, when we reference the FAFSA on the Web site, we are describing
both the English and Spanish versions of the site unless otherwise noted. The functionality of
the English and Spanish versions of FAFSA on the Web are the same; the only difference is the
language used.
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Processing Flow
The applicant data process flow for generating ISIRs is the same in 2014-2015 as in 2013-2014.
The student starts the process by submitting a FAFSA. The information is processed through the
CPS, and the results are returned to the student and institution. See the bullet point labeled “The
Financial Aid Application” on the next page for filing options.
The charts on pages 7 and 8 show how information from a financial aid applicant flows through
the system for the various types of applications and corrections and describe when an ISIR is
generated. The major participants, documents, and records in the application process are:
•
The U.S. Department of Education
•
The Student. The student can apply for federal student aid under the following Title IV
programs: Federal Pell Grant, Teacher Education Assistance for College and Higher
Education (TEACH) Grant, Federal Supplemental Educational Opportunity Grant (FSEOG),
Federal Work-Study, Federal Perkins Loan, and the William D. Ford Federal Direct Loan
(Direct Loan) Program.
•
The Federal Student Aid PIN for Students and Parents. The Federal Student Aid PIN
(PIN), along with the user’s personal information, serves as an electronic signature when
entered on the FAFSA on the Web site. The PIN also serves as an identifier to let the student
access his or her personal information in various U.S. Department of Education systems.
Because the PIN serves as an electronic signature and provides access to personal
information, the PIN should not be shared with anyone, including financial aid
administrators.
Students and parents can create their own PINs, request that Federal Student Aid generate a
PIN for them that is displayed on the screen in real time, or request that the PIN be e-mailed
in real time. The PIN is issued in real time so that the student or parent can use it
immediately to authenticate with and retrieve data from the IRS and sign the FAFSA
electronically. The Social Security Number (SSN), name, and date of birth information
submitted by the applicant and parent is transmitted for a match with the Social Security
Administration (SSA). If the SSN, name, and date of birth are successfully matched (SSN
Match Flag of 4), the PIN remains valid and becomes a permanent PIN. After receiving a
successful SSN match from SSA, the applicant or parent can use the PIN to access a renewal
FAFSA, view or print a SAR, make corrections, and access NSLDS data.
In the limited cases where the SSA match is unsuccessful, the PIN is disabled and an e-mail
is sent to notify the applicant that a PIN will not be issued. If the applicant used the
temporary PIN to sign his or her FAFSA, the applicant is also sent a paper SAR requesting
all required signatures. A SAR comment (comments 275 to 280) appears on the student’s
SAR (and ISIR), indicating the specific results of the SSA match. Until a positive match
(SSN Match Flag of 4) is received from the SSA, the PIN cannot be used to sign any
documents or access Web sites that require the PIN.
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•
The Financial Aid Application. Different forms of the application are available for the
student to apply for federal student aid. These include English and Spanish versions of the
following:
−
−
−
−
FAFSA on the Web
FAFSA PDF
Paper FAFSA
FAFSA on the Phone
The school can also submit an application for the student by completing an online FAFSA
through FAA Access to CPS Online or by submitting an ASCII flat file through the Student
Aid Internet Gateway (SAIG) in message class EAPS15IN. Students can get an early start on
the financial aid process by using FAFSA4caster to get an estimate of their eligibility for
federal financial aid.
•
The FAFSA Processor. One organization serves as the data entry processor for the
2014-2015 processing year under contract with the U.S. Department of Education. The
FAFSA processor receives paper applications, paper SAR corrections, and paper signature
pages in the mail, performs document analysis to ensure that the data is acceptable, and
handles missing or unacceptable responses. The processor images the application, enters the
information from the application, and transmits the data and image electronically to the CPS.
•
The Central Processing System (CPS). The CPS operates under a contract with the U.S.
Department of Education to receive and process application and correction information. The
CPS matches student records with other federal databases, such as the SSA and Department
of Homeland Security, to confirm eligibility. The CPS also applies a series of compute edits
to the application information to check for inconsistencies, contradictions, and missing data.
During the compute process, the CPS uses the need analysis formula specified by law to
calculate each applicant’s expected family contribution (EFC).
•
The Institutional Student Information Record (ISIR). ISIRs are electronic records
produced by the CPS that provide institutions with processed application and correction
information. ISIRs can be sent to destination points (schools, servicers, and state agencies)
daily or by request using FAA Access to CPS Online.
•
The Student Aid Report (SAR). This document provides the student with processed
application information. Students who provide an e-mail address on their FAFSA and have
an SSN Match Flag of 4 (SSN, name, and date of birth match) receive an e-mail notifying
them that their SAR can be accessed electronically. For students who do not meet this
criteria, the CPS prints the SAR and mails it directly to the address the student provided. The
SAR is in English or Spanish, depending on the language used on the application or
correction that generates the SAR.
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•
The School. “The school” refers to each postsecondary educational institution that the
student listed on the financial aid application. The FAA at the school uses the processed
information from the ISIR or SAR to determine the types and amount of federal student aid
the applicant is eligible to receive. Schools and states can also use information from the ISIR
or SAR to award their own financial aid.
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Federal Application Processing System Paper
and Electronic Processes to Generate an ISIR
Electronically Through
School
Student (spouse, parent[s]) completes
a paper or PDF FAFSA or a paper or
PDF Spanish FAFSA, or provides
school with acceptable documents for
applications or corrections.
Paper Process
Student (spouse, parent[s])
completes a paper or PDF FAFSA,
a paper or PDF Spanish FAFSA, or
makes corrections on a paper
SAR. Student mails document to
the FAFSA processor.
Destination Point (school or servicer)
enters data into FAA Access to CPS
Online or into a mainframe or third-party
software and transmits the application or
correction data and signature flags to the
CPS.
FAFSA Processor enters and
transmits application or correction
data and signature flags to the
CPS.
The CPS edits data from all sources, performs data matches, calculates EFC, and generates all
processing results in real time when possible. The CPS returns the results electronically through
an E-mail Notification of SAR Processing when the student has provided an e-mail address with
valid syntax and has an SSN Match Flag of 4 (SSN, name, and date of birth match). Otherwise,
the CPS prints and mails the information to students in an English or Spanish paper SAR or
paper SAR Acknowledgement. The CPS makes the processed data (ISIRs) available to schools,
servicers, and state agencies.
Electronically Through School
Student receives an E-mail Notification of
SAR Processing if an e-mail address with
valid syntax was received and the record
has an SSN Match Flag of 4. Otherwise, a
paper SAR Acknowledgement is sent.
Paper Process
Student receives E-mail Notification of SAR
Processing if an e-mail address with valid
syntax was received on the paper
application or correction and student has an
SSN Match Flag of 4.
Otherwise, a paper SAR is sent.
Student may submit paper SAR or paper SAR Acknowledgement to
school if school is not listed on application. However, school must take
action to ensure school is added to student's record so that school
receives electronic ISIR.
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Federal Application Processing System Web
Process to Generate an ISIR
FAFSA on the Web
Renewal FAFSAs
FAFSA Corrections
(A PIN is Optional*)
(A PIN is Required for All*)
Student accesses renewal FAFSA or FAFSA
Corrections, with PIN. Student updates/
completes the application online and signs with
the PIN.
Student (spouse, parent[s]) completes the
application online and transmits the data directly
to the CPS. Student (and parent) must provide
electronic signature or send paper signature to the
FAFSA processor to complete the process.
Dependent Student transmits
data to the CPS. The student
and parent must sign using a
PIN, which is an electronic
signature, or sign and mail the
paper Signature page.
Independent Student
transmits data to the CPS.
The student must sign using a
PIN, which is an electronic
signature, or sign and mail the
paper Signature page.
Dependent Student transmits
data to the CPS. The data has
been signed using a PIN,
which is an electronic signature
for the student. Parent must
sign with a PIN or use the
paper Signature page if
changes are made to parental
data.
Independent Student
transmits data to the
CPS. The data has been
signed using a PIN, which
is an electronic signature
for the student.
Signature Resolution: Students and parents who acquire a PIN after
submitting data without an electronic signature can return to the FAFSA on
the Web site after submission and sign the application using their PINs.
Once the PIN(s) are matched to FAFSA data in the hold file, the application
is removed from the hold file and will be processed by the CPS.
FAFSA Processor receives Signature page from students or parents who did not sign
electronically using a PIN when submitting data from FAFSA on the Web or FAFSA
Corrections. The processor enters and transmits the signature flags to the CPS.
CPS receives Web submissions, edits data, performs data matches, calculates EFC, and generates all
processing results in real time when possible. The CPS returns the results electronically through an
E-mail Notification of SAR Processing when the student has provided an e-mail address with valid syntax and
the record has an SSN Match Flag of 4 (SSN, name, and date of birth match). Otherwise, the CPS prints and
mails the information to students in an English or Spanish paper SAR or paper SAR Acknowledgement. The
CPS makes the processed data (ISIRs) available to schools, servicers, and state agencies.
* See “The Federal Student Aid PIN for Students and Parents” in the Processing Flow section of this guide for more
information on PINs.
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Transactions
A transaction is an interaction between the CPS and a financial aid applicant or a school that
changes any of the data on a student’s record. Each transaction results in a new ISIR and SAR
and is identified by a two-digit transaction number (for example, 01, 02, or 03). A transaction
may be system-generated. For example, when a student’s eligibility for federal student aid
changes on the NSLDS, the CPS automatically processes the application information and
generates a new transaction without additional input from the student or from a school. These
system-generated transactions are automatically sent (or pushed) to the destination point in
unique electronic message classes.
When application data for an award year first arrives at the CPS and is processed, the resulting
report is called the “01” transaction. The student receives an E-mail Notification of SAR
Processing or a paper SAR or SAR Acknowledgement, and the listed schools can receive ISIRs.
State agencies can also receive the ISIR data.
If corrections are necessary, the student can make the corrections electronically through FAFSA
on the Web. Alternatively, students who receive a paper SAR can make changes on the SAR
and return it to the FAFSA processor to have the information processed. A school can submit
corrections electronically through the SAIG or enter the corrections using the FAA Access to
CPS Online Web site, even if the school did not submit the original application electronically.
The corrections generate a new record that is identified as the “02” transaction.
To create a correction transaction, a change must be made to at least one data element.
Examples of common corrections include an address correction or the addition or change of a
school. The first correction transaction is labeled “02,” and subsequent correction transactions
are labeled “03,” “04,” and so forth. Identifying the correct transaction is important when
communicating with the Common Origination and Disbursement (COD) System and when
requesting duplicate SARs or making ISIR requests. If the number of transactions exceeds 30,
subsequent transactions are rejected by the CPS for “too many transactions.”
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Highlights and Assumptions
Paper System Highlights and Assumptions
Students are instructed to review information on the SAR carefully for accuracy. SAR items
requiring special attention are highlighted in bold type. The student and the FAA should pay
careful attention to questions and responses that are highlighted.
During the edit process, the CPS applies logic that compares two or more pieces of information
provided by the student. On the SAR, the CPS highlights information that is conflicting or
missing and items that are questioned.
In certain instances, the application is rejected if the student’s data is in conflict. For example,
an independent student answers that he or she is not married but provides financial information
for a spouse. The CPS rejects this application (Reject 11) and prints the questioned items in bold
type on the SAR. In this situation, the student receives a SAR with arrows printed next to the
questionable line items. The student is then required to correct them. The CPS does not
calculate an EFC, because key financial information is conflicting.
In other situations, the CPS makes assumptions and does not reject the student’s record. For
example, a student reports that he or she is married and provides spouse’s income, but reports
only one person in the household. In this case, the CPS assumes two people are in the
household, highlights both questions and responses on the SAR, and calculates an EFC, as long
as the record is not rejected for other reasons. Both the reported and the assumed values are
printed; “ASSUMED” appears in parentheses next to the assumed response that was used in the
EFC calculation.
The CPS most often makes assumptions when questions are left blank. After an answer is
assumed, the assumed information is used throughout the subsequent edits and in the EFC
calculation.
On the ISIR, EDExpress prints the letter h to the left of the field title that was highlighted.
EDExpress prints an asterisk (*) to the left of the field title to indicate that the CPS made an
assumption, and the assumed value is printed in place of the reported value.
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Electronic System Highlights and Assumptions
All Federal Student Aid application systems used to submit application data contain certain edits
that prompt users to resolve inconsistencies before sending the information to the CPS. These
edits are contained in the FAA Access to CPS Online (FAA Access) and FAFSA on the Web
applications and corrections.
When inconsistencies or missing data would cause the record to be rejected at the CPS, the Web
sites do not allow the record to be submitted until information is changed or added. However,
when these inconsistencies would cause an assumption, the user is prompted to review and
change the data, and the application can be submitted even if a change is not made. The ISIR
data file that a school receives includes a flag for each highlighted field in positions 2314 to
2508, and the printed ISIR displays an h (for highlight) next to the items on which assumptions
were made.
An FAA can override certain CPS rejects using FAA Access. If a record contains inconsistent or
missing data that would result in the CPS rejecting the record, the FAA receives a message to
correct or re-enter the information. If the data originally provided is correct, the FAA must reenter the data. FAA Access sets and transmits a reject override code in the student’s record,
suppressing the edit, and the actual data is used instead of assumed values. For example, a
student may have an unusually large number of family members. When the FAA re-enters the
number of family members, FAA Access sets a reject override code in the student’s record,
which excludes the reject for an unusually large number of family members.
Similarly, an FAA can override certain CPS assumptions using FAA Access. For example, if
three people are in an independent student’s household and three are in college, CPS assumes
one in college and displays a message. When the FAA re-enters the number in household and
the number in college, an assumption override code is submitted with the data that suppresses the
assumption.
Students who are using FAFSA on the Web can confirm the data they have entered in the same
way. In response to the student’s confirmation, the Web application sets the assumption override
codes and most reject override codes.
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ISIR Data
Overview
A school can automatically receive ISIRs for students who listed its Federal School Code on
their applications or corrections. Institutions can send application and correction data from the
school or through a servicer (both are called destination points) and receive processed student
records (ISIRs) at the destination point.
A school can also access 2013-2014 and 2014-2015 ISIRs from the ISIR Datamart, the
centralized location for all ISIR data generated by the CPS. Schools, state agencies, and other
authorized users receive ISIRs from the datamart through the SAIG. For more information on
the ISIR Datamart, see the 2014-2015 Electronic Data Exchange (EDE) Technical Reference,
available at the FSAdownload Web site.
Schools do not need to print paper ISIRs. However, so that you can refer to the codes that
appear on the ISIR as we discuss them in this guide, Appendix E contains an example of the
ISIR as it appears when printed using the EDExpress for Windows software. The student’s
processed FAFSA information appears on the printout along with one or two pages for “NSLDS
Financial Aid History,” depending on the student’s number of loans.
We added two new ISIR fields, Student’s Tax Return Filing Status and Parents’ Tax Return
Filing Status, based on new corresponding FAFSA questions.
We also expanded the number of digits for financial fields on the FAFSA and, as a result, we
needed to accommodate expanded lengths in the values that the CPS assumes, calculates, and
prints on the ISIR. Examples of fields with expanded lengths include the following:
•
FAFSA questions, such as Adjusted Gross Income (AGI), Taxes Paid, Income Earned from
Work, and asset questions
•
CPS assumed values, such as AGI, Taxes Paid, and Income Earned from Work
•
CPS calculated values, such as Additional Financial Information Total Calculated by CPS
and Untaxed Income Total Calculated by CPS, and intermediate EFC calculated values such
as, Total Income, Available Income, and Adjusted Available Income
•
EFC values, including primary EFCs, secondary EFCs, and alternate EFCs
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Cover Page
The first page of the ISIR contains the student’s identifying information, including his or her
name and mailing address, along with the transaction process date, EFC, and, if applicable, C
flag.
New for 2014-2015: All EFC values have expanded in length from five digits to six digits.
The remainder of the page contains the comments identified on the ISIR in the Comment Codes
field for which float-in text is provided.
The bottom of the page includes the applicant’s transaction ID or “trans ID,” which consists of
the applicant’s original SSN, first two letters of the last name, and transaction number. For
example:
XXX-XX-XXXX JO 01
XXX-XX-XXXX is the SSN; JO is the first two letters of the last name; and 01 is the transaction
number.
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FAFSA Questions
The FAFSA questions are printed on pages 2 and 3 of the ISIR.
The student’s processed application information appears on the printout in a two-column, twopage format with an abbreviated version of each FAFSA question on the left and the student’s
response on the right. Information is divided into sections like the FAFSA sections (for
example, Step One, Step Two, and Step Three). Questions are not numbered individually, but
each section heading identifies the range of FAFSA questions included.
New for 2014-2015: We added two new questions to the FAFSA, Student’s Tax Return Filing
Status and Parents’ Tax Return Filing Status, and as a result we added corresponding ISIR fields.
We also expanded the number of digits for financial fields on the FAFSA and, as a result, we
needed to accommodate expanded lengths for values that the CPS assumes, calculates, and prints
on the ISIR. Examples of fields with expanded lengths include the following:
•
FAFSA questions, such as Adjusted Gross Income (AGI), Taxes Paid, Income Earned from
Work, and asset questions
•
CPS assumed values, such as AGI, Taxes Paid, and Income Earned from Work
•
CPS calculated values, such as Additional Financial Information Total Calculated by CPS
and Untaxed Income Total Calculated by CPS
For more information on changes to the FAFSA, see the Summary of Changes for the
Application Processing System guide, available later this fall. For more information on changes
to the ISIR printed from EDExpress, see the Electronic Data Exchange (EDE) Technical
Reference. Both documents are posted to the IFAP Web and FSAdownload Web sites.
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Asset Threshold Exceeded
The Student Asset Threshold Exceeded and Parent Asset Threshold Exceeded fields are printed
within the answers to the FAFSA fields and follow the respective asset questions. These fields
inform you if the applicant’s or parents’ assets exceeded the threshold, therefore requiring the
applicant or parents to provide additional asset information by answering questions 41 to 43 for
independent applicants and questions 90 to 92 for dependent applicants.
ISIR Value
Value Printed on ISIR
Description
Blank
Blank
Applicant filed on the Web and the asset
threshold filtering question was not
presented or the applicant filed using a
paper FAFSA. Alternatively, the FAA used
EDE or FAA Access.
1
Yes
Asset threshold was exceeded; must provide
additional asset information
2
No
Asset threshold was not exceeded; no
additional asset information is needed
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Dependency Status Results
On the top right column of the second page of the ISIR, the applicant’s dependency status is
displayed. The following dependency status codes are used:
Description
ISIR Value and Value
Printed on ISIR
D
Dependent
I
Independent
X
Rejected Dependent
Y
Rejected Independent
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Office Information
Following the FAFSA questions, in the right column on page 3 is a section titled “Office
Information,” the following information appears:
•
•
•
•
•
•
•
•
Primary EFC Type
Secondary EFC Type
Processed Date
Transaction Data Source/Type
Source of Correction
Federal School Code Indicator
Reject Override Codes
Assumption Override Codes
Primary and Secondary EFC Types
These codes tell an FAA which formula was used to calculate the EFC.
Description
Printed on ISIR
1
Full Needs Test: dependent
2
Full Needs Test: independent without dependents
3
Full Needs Test: independent with dependents
4
Simplified Needs Test: dependent
5
Simplified Needs Test: independent without dependents
6
Simplified Needs Test: independent with dependents
Processed Date
The Processed Date is the date this transaction was processed at the CPS.
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Transaction Data Source/Type Code
The Transaction Data Source/Type code identifies a FAFSA processor or other source of the
transaction.
New for 2014-2015: We added a Transaction Data Source/Type Code, 5L (CPS – Identity Hold
Release).
ISIR Value
1A
1C
2A
2B
2C
2E
2F
2G
2H
2Q
2R
2T
3A
3C
3E
3G
3R
4A
4B
4C
4J
4K
4Q
4U
4V
5D
5L
5M
5N
5P
Electronic Application
Electronic – Correction Full SAR
Web Student – Application
Web Student – Application Spanish
Web Student – Correction
Web Student – EZ FAFSA
Web Student – EZ FAFSA Spanish
Web Student – EZ FAFSA Renewal Application
Web Student – EZ FAFSA Renewal Spanish
Web Student – Spanish Correction
Web Student – Renewal Application
Web Student – Spanish Renewal Application
Web FAA – Application
Web FAA – Correction
Web FAA – EZ FAFSA
Web FAA – EZ FAFSA Renewal Application
Web FAA – Renewal Application
Paper – Application
Paper – Application Spanish
Paper – Correction
Paper – Correction Application
Paper – Correction Application Spanish
Paper – Spanish Correction
PDF – Application
PDF – Spanish Application
CPS – Drug Abuse Hold Release
CPS – Identity Hold Release
CPS –DHS secondary confirmation
CPS – NSLDS Postscreening
CPS – Reprocessed Record
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ISIR Value
5S
5W
5X
6A
6B
6C
6E
6F
7G
7H
7R
7T
CPS – CPS System-generated Signature
CPS – SSA Death File Match
DOD File Match
FAFSA on the Phone
Spanish FAFSA on the Phone
FSAIC – Correction
EZ FAFSA on the Phone
Spanish EZ FAFSA on the Phone
FAFSA4caster EZ FAFSA Renewal
FAFSA4caster EZ FAFSA Spanish Renewal
Web Student – FAFSA4caster Renewal App
Web Student – FAFSA4caster Spanish Ren App
The Source of Correction Flag is a field that is set on each correction transaction and indicates
the source of the correction.
ISIR Value
A
Applicant
D
CPS
S
School
The Federal School Code Indicator verifies the identity of the originating institution.
Reject and Assumption Override Codes
The ISIR shows which Reject Override Codes and which Assumption Override Codes were set
on the transaction. These override codes enable a student or an FAA to override certain rejects.
FAAs can also override certain assumptions the CPS has made about a student’s data when the
information appears to be inconsistent. If an override is set, “1” is printed on the ISIR. If no
override is set, the field is blank.
Printed on ISIR
Blank
1
October 2013 (2014-2015)
Description
No override code set
Override code set
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19
The FAFSA is intended to be a snapshot of the student and parent’s situation “as of the date” the
application was completed. Students and parents should not change their answers to these
questions unless the data originally submitted was incorrect as of the date the application was
submitted.
Some exceptions to this rule exist. For example, FAAs have the discretion to ask a student to
update marital status information for changes that occur after the initial application was
submitted. If the FAA determines the update is necessary to address an inequity or to reflect
more accurately the applicant’s ability to pay, the FAA can override the resulting marital status
reject edit (Reject 21). Additional guidance for the appropriate use of the reject override is found
in the Federal Student Aid Handbook.
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FAA Information
The “FAA Information” section displays all relevant information about a student’s eligibility in
one place. FAA information is printed on the third page of the ISIR following the summary of
application data and is labeled “FAA Information.” Descriptive labels are intended to help the
FAA identify reject codes, match flags, intermediate values, and so forth.
New for 2014-2015: As the result of the expanded field length for financial fields on the
FAFSA, we needed to accommodate additional digits in the values that the CPS assumes,
calculates, and prints on the ISIR. Examples of fields with expanded lengths in the “FAA
Information” section include the following:
•
CPS-calculated intermediate EFC-calculated values, such as Total Income, Available
Income, and Adjusted Available Income
•
EFC values, including primary EFCs, secondary EFCs, and alternate EFCs
Using the printed ISIR format as a basis, here are identifications for the codes and flags that
appear as FAA information.
Date ISIR Received
The Date ISIR Received is the date the ISIR was imported into the school’s EDExpress software.
Verification Flag
The Verification Flag indicates if a student has been selected for verification on any transaction.
After the student is selected, he or she is always selected for the current processing year. This
data comes from the Student Is Selected for Verification field on the ISIR record layout.
Printed on ISIR
Description
Y
Selected for verification
N
Not selected for verification
*
Selected for verification on a subsequent transaction
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Professional Judgment
This flag indicates the status of an EFC adjustment resulting from a professional judgment
decision by an FAA.
ISIR Value
Blank
Blank
1
Yes
2
Failed
Description
No EFC adjustment processed
EFC adjustment processed
EFC adjustment attempted but failed
When an FAA uses professional judgment to change a data item on the ISIR, only the school that
made the change remains listed on the new ISIR transaction.
Transaction Receipt Date
This is the date the FAFSA processor or the CPS received the input information that generated
the transaction. The Application Receipt Date for the first application is a fixed date. However,
the Transaction Receipt Date changes each time a new transaction is generated.
For example, a student mails a FAFSA that is received by the FAFSA processor on March 14,
2014. This first transaction SAR and ISIR has an Application Receipt Date and a Transaction
Receipt Date of March 14, 2014. If the student then mails in a SAR with corrections and it is
received on April 18, the 02 transaction shows an Application Receipt Date of March 14, 2014
and a Transaction Receipt Date of April 18, 2014.
Reprocessing Code
This code provides information about records that are reprocessed by the CPS for any reason and
this data comes from the Reprocessed Reason Code field on the ISIR record layout. When the
Transaction Data Source/Type Code is set to 5P (reprocessed record), this position contains a
two-digit number, beginning with 01 and incrementing each time a group of records is
reprocessed. Check the IFAP Web site for announcements that define the reason associated with
a particular two-digit number.
New for 2014-2015: We added a new reprocessing code, 50, which identifies a record that
originally by-passed the matches but has now been reprocessed and sent through the appropriate
matches.
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Processed Record Type
This code indicates the type of processed record.
Printed on ISIR
Blank
Description
Original or Renewal Application (from any
source)
C
Correction Application
H
Correction (from any source)
CPS Pushed ISIR Flag
This flag is set to identify transactions that are automatically sent (pushed) to schools. If the
ISIR is a pushed ISIR, the ISIR record layout contains Y, and the ISIR prints Yes for
transactions meeting the pushed ISIR criteria. If the ISIR does not meet the criteria for a pushed
ISIR, this field is blank, and nothing is printed next to the CPS Pushed ISIR Flag label on the
ISIR. Examples of transactions automatically pushed to the school include:
•
EFC Change Flag is set
•
SAR C Flag changes between correction and transaction being corrected
•
Transaction is system-generated
•
Reject Status Change Flag is set
•
Verification Selection Change Flag is set
Rejects Met
Up to seven reject reason codes can be printed in this space. See Appendix A for the reject
reason codes and the comment numbers associated with certain types of rejects.
Verification Tracking Flag
This field identifies the verification group with which this record is associated. You use this
information to determine which fields require verification. Federal Student Aid provided revised
verification guidance in Dear Colleague Letter GEN-13-16 posted on the IFAP Web site. See
the Dear Colleague Letter for 2014-2015 FAFSA information that may require verification and
acceptable documentation for verifying that information when selected by the Department for
verification.
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New for 2014-2015: We added a new Verification Tracking Flag value of V6 (Household
Resources Verification) and revised the existing value of V2 to be for Federal Student Aid use
only.
Printed on ISIR
Description
V1
Standard Verification
V2
For Federal Student Aid Use Only
V3
Child Support Paid Verification
V4
Custom Verification
V5
Aggregate Verification
V6
Household Resources Verification
Blank
Not selected for verification
Dependency Override
This flag identifies a record that resulted from an application or correction on which an FAA
made a dependency override request. On initial applications, overrides can be made in one
direction only, from dependent to independent. FAA Access enables an FAA to cancel a
previous override.
ISIR
Value
Value Printed
on ISIR
Blank
Blank
1
Yes
2
Canceled
3
Failed
4
Homeless
Youth Det
Description
No FAA override requested
FAA overrode dependency status from dependent to
independent
FAA canceled override
FAA override request failed
FAA determined applicant is a homeless youth
When an FAA performs a dependency override, only the school that submitted the override
receives the new ISIR transaction.
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ETI
The Electronic Transaction Indicator (ETI) Flag indicates whether the school receiving the ISIR
submitted input to generate the ISIR transaction or did not generate the transaction but was listed
on the record. It also indicates whether the type of ISIR is a daily, requested, or pushed ISIR.
One character is printed on the ISIR.
Printed on ISIR
Description
0
School generated transaction and is an ISIR Daily school
(applications) (IDAP)
1
School did not generate transaction and is an ISIR Daily school
(automatic) (IDSA)
2
School generated transaction and is an ISIR Request school (ISRF)
3
School did not generate transaction and is an ISIR Request school
(applications) (ISRF)
4
School generated transaction and is an ISIR Daily school, ISIR is
CPS Pushed ISIR (corrections) (IGCO)
5
School did not generate transaction and is an ISIR Daily school,
ISIR is CPS Pushed ISIR (automatic) (IGSA)
6
School generated transaction and is an ISIR Request school, ISIR is
CPS Pushed ISIR (corrections) (IGCO)
7
School did not generate transaction and is an ISIR Request school,
ISIR is CPS Pushed ISIR (automatic) (IGSA)
8
School did not generate transaction and is an ISIR Daily school,
ISIR is CPS Pushed System-Generated ISIR (IGSG)
9
School did not generate transaction and is an ISIR Request school,
ISIR is CPS Pushed System-Generated ISIR (IGSG)
Blank
No destination code associated or school not participating
Correction # Applied To
This field only applies to transactions greater than 01 and indicates the prior transaction against
which the correction was applied. For example, if you are looking at an 03 transaction and the
Correction # Applied To field is 02, it means that corrections were made against the 02
transaction to create the 03 transaction.
Application Receipt Date
This field shows the date the paper application was received by the FAFSA processor or the date
an electronic FAFSA transmission was received by the CPS.
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Pell Eligible Flag
The Pell Grant Eligibility Flag field, in the ISIR record layout, alerts schools to an applicant’s
Pell Grant eligibility status. This data is found in the Pell Elig Flag field on the ISIR. A Y
confirms that a student’s EFC and undergraduate or qualifying graduate status makes him or her
eligible for a Pell Grant and that the record has been included in the payment system database.
Printed on ISIR
Blank
Y
Description
Not eligible for a Pell Grant
Eligible for a Pell Grant
If an undergraduate student incorrectly reported on the FAFSA that he or she will be a graduate
student or has a bachelor’s degree, this information must be corrected. Otherwise, he or she is
not considered eligible for a Pell Grant, and the school is unable to receive Pell funds for that
student.
Primary and Secondary EFCs/Alternate EFCs
The ISIR “FAA Information” section contains the Primary EFC and Secondary EFC. If a
Primary and a Secondary EFC appear, this indicates the student qualified for the Simplified
Needs Test (SNT) but also provided information about assets. Two calculations were performed,
producing the Primary EFC (asset information was not included in the calculation) and the
Secondary EFC (asset information was included in a full-data calculation). If only a Primary
EFC appears, it indicates the student:
•
Did not meet the SNT criteria and only the full-data calculation was done, or
•
Met the SNT criteria and provided no asset information or incomplete or inconsistent asset
information and only one calculation could be performed.
The figures printed for each of the twelve months represent alternate EFCs that an FAA must use
to award aid—other than a Federal Pell Grant—for an academic year that is less than or greater
than nine months. For a dependent student, the alternate EFCs are calculated by the CPS
according to a formula prescribed by Congress. For less than nine-month enrollment for the
independent student, the EFC is prorated.
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Intermediate Values
These abbreviations represent the intermediate steps used in calculating the EFC. They show the
components of the need analysis formula, such as the employment allowance or parents’
contribution from assets. These components are defined by Congress. The values can be useful
to FAAs in performing recalculations or in making professional judgment adjustments to data
items. The intermediate values are identified as follows:
ISIR Field
Label
TI
Description
Total Income
ATI
Allowances against Total Income
STX
State and Other Tax Allowance
EA
Employment Allowance
IPA
Income Protection Allowance
AI
Available Income
CAI
DNW
Contribution from Available Income (Independent Student)
Discretionary Net Worth
NW
Net Worth
APA
Education Savings and Asset Protection Allowance
PCA
Parents’ Contribution from Assets
AAI
Adjusted Available Income
TSC
Total Student’s Contribution
TPC
Total Parents’ Contribution
PC
Parents’ Contribution
STI
Student’s Total Income
SATI
Student’s Allowance against Total Income
SIC
Dependent Student’s Income Contribution
SDNW
Student’s Discretionary Net Worth
SCA
Dependent Student’s Contribution from Assets
FTI
FISAP Total Income
More information on the need analysis formula and methodology for calculating the EFC is
available in the Federal Student Aid Handbook, Volume 1–FSA Handbook: Student Eligibility
and the 2014-2015 EFC Formula Guide located on the IFAP Web site.
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High School Flag
This flag is set to Y if the high school information reported on the application is not found on the
high school file.
IRS Request Flags
The Student IRS Request Flag and Parent IRS Request Flag on the ISIR help you determine if an
applicant was eligible for the IRS data retrieval process, if data was retrieved from the IRS, and
if the data from the IRS was modified. The IRS Request Flag is different from the new IRS
Display Flag (described later in the guide), which informs the school if the student or parent was
presented with the IRS Data Retrieval Tool, and if not, the reason it was not displayed
Printed on ISIR
Blank
Description
IRS Data Retrieval Tool not available in the application
method utilized by the student (for example, paper FAFSA,
EDE, or FAA Access)
00
Not eligible to use the IRS Data Retrieval Tool and was
therefore not presented with the option to use it in FAFSA on
the Web
01
Presented with the option to use the IRS Data Retrieval Tool
in FAFSA on the Web and elected to use it, but did not
transfer IRS data into the FAFSA
02
IRS data was transferred from the IRS and was not changed
by the user prior to submission of an application or correction
03
IRS data was transferred from the IRS and changed by the
user prior to submission of an application or correction
04
IRS data was transferred from the IRS and then changed by
the user on a subsequent transaction
05
Presented with the option to use the IRS Data Retrieval Tool
in FAFSA on the Web, but did not elect to use it
06
IRS data was transferred from the IRS, but a subsequent
change made the student or parent ineligible to use the IRS
Data Retrieval Tool
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Auto Zero EFC Flag
An applicant who meets certain federal benefit, dislocated worker, tax filing, and income criteria
qualifies automatically for an EFC amount of 0. When these criteria are met, the CPS assigns a 0
EFC and does not perform a full calculation except for Total Income, Student’s Total Income,
and FISAP Total Income. Only these three intermediate values appear in the “FAA Information”
section. This information is found in the Automatic Zero EFC Indicator field on the ISIR.
ISIR Value
Blank
Blank
Y
Yes
Description
Does not meet criteria
Student meets automatic zero EFC criteria
EFC Change Flag
This flag indicates whether the EFC has increased or decreased between a correction transaction
and the transaction to which the correction was applied.
ISIR Value
Description
Blank
No change
1
Increase
EFC increased
2
Decrease
EFC decreased
No change in EFC value
SNT Flag
This flag provides information about the Simplified Needs Test (SNT), which excludes asset
information from the EFC calculation. The SNT is performed if an applicant meets certain
federal benefit, dislocated worker, tax filing status, and income criteria.
ISIR Value
Y
Yes
SNT was met
N
No
SNT was not met or could not be determined
October 2013 (2014-2015)
Description
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Student IRS Display Flag
New for 2014-2015: We added this flag to inform the school if the student was presented with
the IRS Data Retrieval Tool, and if not, the reason it was not displayed. The IRS Display Flag is
different from the IRS Request Flag, which describes what happens after the student or parent
are presented with the IRS Data Retrieval Tool.
Printed on ISIR
Description
A
Student skipped the income and asset questions – IRS DRT was
not displayed
B
IRS DRT was displayed to student
C
Tax return status not equal to “Already completed” – IRS DRT
was not displayed
D
Marital status date greater than or equal to January 2014 – IRS
DRT was not displayed
E
First three digits of SSN are 666 – IRS DRT was not displayed
H
Student amended his/her tax return – IRS DRT was not
displayed
J
Student filed a Puerto Rican or Foreign tax return – IRS DRT
was not displayed
K
Student is married and tax return filing status is Married Filed
Separate Return – IRS DRT was not displayed
L
Student is married and tax return filing status is Head of
Household – IRS DRT was not displayed
M
Conflict between the student’s marital status and tax return filing
status – IRS DRT was not displayed
Blank
October 2013 (2014-2015)
IRS DRT not available (for example, paper, EDE, or FAA
Access)
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Parent IRS Display Flag
New for 2014-2015: We added this flag to inform the school if the parent was presented with
the IRS Data Retrieval Tool, and if not, the reason it was not displayed. The IRS Display Flag is
different from the IRS Request Flag, which describes what happens after the student or parent
are presented with the IRS Data Retrieval Tool.
Printed on ISIR
Description
A
Dependent student has special circumstances or independent
student skipped the parent questions – IRS DRT was not
displayed
B
IRS DRT was displayed to parent
C
Tax return status not equal to “Already completed” – IRS DRT
was not displayed
D
Marital status date greater than or equal to January 2014 – IRS
DRT was not displayed
E
First three digits of SSN are 666 – IRS DRT was not displayed
F
Non-married parent or both married parents entered all zeroes in
SSN – IRS DRT was not displayed
G
Neither married parent entered a valid SSN – IRS DRT was not
displayed
H
Parent amended his/her tax return – IRS DRT was not displayed
J
Parent filed a Puerto Rican or Foreign tax return – IRS DRT was
not displayed
K
Parents are married and tax return filing status is Married Filed
Separate Return – IRS DRT was not displayed
L
Parents are married and tax return filing status is Head of
Household – IRS DRT was not displayed
M
Conflict between the parents’ marital status and tax return filing
status – IRS DRT was not displayed
N
Parents’ marital status is “Unmarried and both parents living
together” – IRS DRT was not displayed
Blank
October 2013 (2014-2015)
IRS DRT not available (for example, paper, EDE, or FAA
Access)
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Rejected Status Change Flag
If the reject status on a transaction changes from the status on the transaction being corrected,
this field is set to Y.
Printed on ISIR
Description
Blank
No change to reject status
Y
Reject status has changed
Verification Selection Flag
The Verification Selection Flag field on the ISIR identifies a correction transaction that is
selected for verification, if the transaction being corrected was not selected for verification. This
field is always blank on an initial transaction. This flag is set to Y only on the correction
transaction that is initially selected for verification. If the Verification Selection Flag is set from
the previous transaction, this field is blank. The data for this field comes from the Verification
Selection Change Flag field in the ISIR record layout.
Printed on ISIR
Blank
Y
October 2013 (2014-2015)
Description
Transaction not selected for verification
Transaction is now selected for verification when the
transaction being corrected was not selected
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Special Circumstances Flag
The Special Circumstances Flag identifies a transaction that was filed on the Web by a
dependent applicant who believes he or she has a special circumstance that prevents him or her
from providing parental information.
Description
Printed on ISIR
Blank
Flag is not set
1
Dependent record submitted without parental data
2
Correction made to parental data
3
Unaccompanied homeless individual
Dependent student who is 22 or 23 years of age (or 21 years of
age or younger but answered No to all three homelessness
dependency status questions) and indicated he or she is
unaccompanied and homeless or at risk of homelessness.
4
Dependent student who only wants to be considered for
unsubsidized loans
A value of 1, 3, or 4 in this field identifies an applicant who did not provide parental information.
The ISIR is rejected and no EFC is calculated for the transaction.
A youth (21 years of age or younger) who answers “Yes” to any of the homelessness dependency
status questions is automatically determined to be independent.
•
•
•
•
If the student’s application has a Special Circumstances Flag of 1, collect appropriate
documentation and, if the applicant qualifies, perform a dependency override setting the
value to “1.” If not, the applicant needs to provide parental information.
documentation and, if the applicant qualifies, perform a dependency override setting the
value to “4” for homeless youth determination. If not, the applicant needs to provide parental
information.
documentation if warranted, so you can award unsubsidized loans.
In these situations, do not set and submit a dependency override flag, because doing so
would trigger the CPS to treat the dependent student as independent and could lead to
misawarding of aid.
When an applicant provides parental information on a subsequent transaction, the Special
Circumstances Flag contains a value of 2.
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Duplicate SSN Flag
This flag is set to Yes if another record was found in the CPS database with the same SSN but a
different last name.
ISIR Value
Blank
Blank
Y
Yes
Description
No other records with the same SSN and
different last name
Another record is found on the CPS database
with the same SSN but a different last name
Address Only Correction Flag
If a mailing or e-mail address modification is the only change to a record, this field contains data.
Note: Corrections to the Signed By and Special Handle fields can be included with an Address
Only change. The Address Only Change Flag field on the ISIR contains one of the following
values.
Printed on ISIR
Blank
Description
No change
1
Student’s mailing address corrected
2
Student’s e-mail address corrected
3
Parent’s e-mail address corrected
4
More than one of the above corrected
SAR C Change Flag
If the SAR C Flag is set or removed from the transaction being corrected, this field contains the
value Y.
Printed on ISIR
Blank
Y
October 2013 (2014-2015)
Description
SAR C Flag has not changed
SAR C Flag has changed
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Match Flags
The “Match Flags” section of the ISIR shows alphabetic or numeric codes that are the result of
matching the applicant record with databases containing information that can affect eligibility.
The “Match Flags” appear in the “FAA Information” section and are described on the following
pages.
The 2014-2015 SAR Comment Codes and Text guide, posted on the IFAP and FSAdownload
Web sites later this fall, contains a detailed discussion about the flags and codes.
SSN Match Flag
The SSN Match flag is the result of the student’s SSN match with the Social Security
Administration (SSA).
New for 2014-2015: We added a new value of Blank.
Printed on ISIR
Blank
Description
Record not sent to match or match not performed
1
No match on SSN
2
SSN and name match, but no match on date of birth
3
SSN match, no match on name
4
SSN, name, and date of birth match
5
SSN, name, and date of birth match but includes a date of death
6
SSN was not verified
8
Record was not sent to the SSA
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SSA Citizenship Code
The SSA Citizenship Code is the result from the citizenship match with Social Security
Administration. The data for this field comes from the SSA Citizenship Flag field in the ISIR
record layout.
New for 2014-2015: We revised the description of Blank.
Printed on ISIR
Description
Blank
Domestic born (U.S. citizen) if SSN Match Flag equals 4 (SSN,
name, and date of birth match), or
No match conducted if SSN Match Flag equals 8 (Record not
sent to the SSA) or Blank (Match not performed)
A
U.S. Citizen
B
Legal alien, eligible to work
C
Legal alien, not eligible to work
D
Other
E
Alien, student restricted, work authorized
F
Conditionally legalized alien
N
Unable to confirm citizenship due to no match on SSN, name or
date of birth
*
Foreign
DHS Match Flag
The DHS Match Flag is the result from the Department of Homeland Security (DHS) match. An
applicant record must meet specific criteria to be sent to DHS to confirm the applicant’s U.S.
citizenship.
Printed on ISIR
Blank
Description
Record not sent to DHS or match not performed
Y
Citizenship confirmed
N
Citizenship not confirmed
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Selective Service Match Flag
The Selective Service Match Flag is the result from the Selective Service (SS) match. Only an
applicant record that meets specific criteria is sent to SS to confirm the applicant’s registration.
Printed on ISIR
Description
Blank
Record not sent to the Selective Service or match not performed
N
Registration status not confirmed
T
Temporarily exempt
Y
Registration status confirmed
NSLDS Match Flag
The NSLDS Match Flag is the result of the match with NSLDS to identify potential default or
overpayment issues in the applicant’s financial aid history.
Printed on ISIR
Blank
Description
Match not performed
1
Student not in default or overpayment
2
Default
3
Overpayment
4
Default and overpayment
7
Match, but no data provided
8
Record not sent to NSLDS
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VA Match Flag
The VA Match Flag is the result of the match with Veterans Affairs to confirm the applicant is a
veteran.
Printed on ISIR
Blank
Description
Match not performed
1
Veteran status confirmed
2
Record found on VA database but not a qualifying Veteran
3
Record not found on VA database
4
Record found on VA database but applicant on active duty
8
Record not sent to VA
DHS Secondary Confirmation Match Flag
The DHS Secondary Confirmation Match Flag is the result from DHS’s confirmation that an
applicant failed primary confirmation of U.S. citizenship status.
Printed on ISIR
Blank
Description
N/A
C
DHS has not yet confirmed eligible noncitizen status
N
DHS did not confirm eligible noncitizen status
P
Pending results of secondary confirmation
X
DHS did not have enough information to confirm eligible
noncitizen status
Y
Citizenship status confirmed by DHS
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Parent 1 SSN and Parent 2 SSN
The SSN Match flag is the result of Parent 1’s or Parent 2’s SSN match with the SSA.
New for 2014-2015: These labels were revised to match gender-neutral terms used on the
FAFSA. We also added a new value of Blank.
Printed on ISIR
Blank
Description
Match not performed
1
No match on SSN
2
SSN and name match, no match on date of birth
3
SSN match, no match on name
4
SSN, name, and date of birth match
5
SSN, name, date of birth match with date of death
6
SSN not verified
8
Record not sent to SSA
DHS Verification Number
The DHS Verification Number is a 15-digit confirmation number that the DHS returns when an
applicant provides his or her Alien Registration Number (ARN) and a match with DHS is
conducted. The FAA must enter this number on the G-845 form when manual Secondary
Confirmation is necessary. If the DHS Verification Number is blank and DHS verification is
needed, the FAA should add the student’s ARN to the FAFSA and submit a correction. A
comment is returned on the resulting ISIR.
Selective Service Registration Flag
The Selective Service Registration Flag is the result from the applicant’s request to be registered
with Selective Service.
Printed on ISIR
Blank
Description
Record not sent to Selective Service or match not performed
N
Registration not completed
T
Temporarily exempt
Y
Registration completed
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NSLDS Transaction Number
The NSLDS Transaction Number is the number of the last transaction on which the student’s
NSLDS data changed. It is a signal to the FAA to review the NSLDS information on a particular
transaction.
NSLDS Database Results Flag
The NSLDS Database Results Flag is the result from the match with NSLDS and informs the
FAA whether the applicant was found in the NSLDS database.
Printed on ISIR
Blank
Description
Record not sent to NSLDS and all NSLDS fields will be blank
1
Match was found and NSLDS data sent to CPS
2
SSN match but name or DOB did not match, no data sent
3
SSN not found in NSLDS, no match
4
Match was found but no relevant NSLDS data to send to the CPS
5
Real-time transaction not sent to NSLDS
DoD Match
The DOD Match flag is the result from the match with the Department of Defense (DoD) to
determine if the applicant’s parent was a member of the Armed Forces who died as a result of
service in Iraq or Afghanistan after September 11, 2001.
Printed on ISIR
Blank
Y
Description
No match
Applicant’s SSN included in the DoD Match file
Notes about the DOD Match Flag and Parent’s Date of Death: The DOD Match Flag results
and Parent’s Date of Death are included in the ISIR file. For sensitivity reasons, we limit the
way this information is printed:
•
The DOD Match Flag is printed with the other match flag information in the “FAA
Information” section of the ISIR.
•
The Parent’s Date of Death is not printed on the EDExpress ISIR report.
•
The DOD Match Flag results and the Parent’s Date of Death are never printed on the SAR.
•
The DOD Match Flag and Parent’s Date of Death are printed on the FAA version of the
eSAR.
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In addition, each time the DoD updates its database, the CPS compares the most recent
transaction for all non-matched student records with the DoD database. If a student’s record was
recently added to the DoD file, the CPS:
•
Sends a system-generated ISIR transaction to the school that includes comment code 298, a
DOD Match Flag of Y, Date of Parent’s Death, and the Data Source/Type Code of 5X.
•
Sends a system-generated SAR to the student that includes comment code 298 stating, “This
SAR has been produced due to a possible change in your eligibility for federal student aid.
Please contact your financial aid office for more information.”
•
Sends a personalized letter to the student explaining the possible increase in eligibility for
Title IV aid.
FAAs need the Parent’s Date of Death to confirm that applicants who were over age 23 at the
time of their parent’s or guardian’s death were enrolled in college at the time the parent or
guardian died. The FAA can view this data in:
•
The ISIR file
•
FAA Access to CPS Online
•
The FAA Information View dialog box in the EDExpress 2014-2015 software
Students with a positive DoD match may be eligible for additional Title IV aid, including a
maximum Pell Grant award or an Iraq and Afghanistan Service Grant for the award year. As
stated earlier, FAAs must assess each student with a positive DoD match for this additional
eligibility and adjust the student’s aid package as necessary.
Note: When submitting awards to Common Origination and Disbursement (COD) System, you
must pay on an ISIR transaction with the DOD Match Flag set to Y in order for the award to be
accepted.
A November 6, 2009 Electronic Announcement provided detailed information on the steps you
need to take for students with a positive DoD match and aid eligibility. A May 13, 2010
Electronic Announcement provides additional guidance.
Comment Codes
The last line in the “FAA Information” section shows all the codes for comments generated on
the record. FAAs can review the comment codes without reading every SAR comment to find
those that may require action. Up to 20 comment codes can be printed.
The EDExpress software prints comment text if the option is selected. Certain comment codes
(047, 050, 112, 149, 158, 159, 170, and 171) are included in the ISIR file but do not print text on
the ISIR printed from EDExpress. The text for these comments is used to print the variable text
on the SAR. All comment codes and text used in 2014-2015 are provided in the 2014-2015 SAR
Comment Codes and Text guide, to be posted later this fall on the IFAP and FSAdownload Web
sites.
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NSLDS Financial Aid History
FAAs can view limited NSLDS information provided on ISIRs or by accessing the FAA Access
to CPS Online Web Site. Complete student financial aid history information is available at the
NSLDS Professional Access Web site, located at nsldsfap.ed.gov.
The “NSLDS Financial Aid History” section displays the NSLDS information included in the
ISIR file. Descriptive labels are intended to help the FAA identify the data. Using the printed
ISIR format as a basis, descriptions of the NSLDS data that appears in the “NSLDS Financial
Aid History” section follow.
New for 2014-2015: The Subsidized Usage Limit Applies Flag and the Subsidized Loan
Eligibility Used field have been added to the NSLDS section of the ISIR. The Subsidized Usage
Limit Applies Flag indicates which students are subject to the new regulations limiting the
maximum period of time (measured in academic years) that a student can receive Direct
Subsidized Loans. The Subsidized Loan Eligibility Used field provides the total time during
which the student has received Direct Subsidized Loans as of the date of the ISIR. For more
information, see the June 20, 2013 150% Direct Subsidized Loan Limit: Electronic
Announcement #2.
Flags (Upper Section)
The loan change flags appear at the top of the “NSLDS Financial Aid History” page next to the
label. If # appears to the right of the label, the flag has changed.
Discharged Loan Flag
The Discharged Loan Flag reflects the status of any loan discharged due to disability or death. If
this flag contains a value other than N, the C Flag is set on the SAR/ISIR and a comment is
given.
Printed on ISIR
Description
C
Conditional discharge
D
Death
M
Multiple codes
N
None
P
Permanent discharge
Fraud Loans Flag
The Fraud Loans Flag is set when any loans or overpayments are flagged for potential fraud
status. Appendix C includes a chart for 2014-2015 loan status codes and eligibility.
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Defaulted Loans Flag
The Defaulted Loans Flag is set when any loans are in a defaulted status. Appendix C includes a
chart for 2014-2015 loan status codes and eligibility.
Loan Satisfactory Payment Arrangement Flag
The Loan Satisfactory Payment Arrangement Flag at the top of the “Financial Aid History” page
displays the value Y for Yes or N for No.
Active Bankruptcy Flag
The Active Bankruptcy Flag at the top of the “Financial Aid History” page displays the value Y
for Yes or N for No.
Postscreening Reason Codes
Up to three postscreening codes can be sent on the same ISIR. The codes listed in the NSLDS
Postscreening Reason Code field help schools identify students whose eligibility for federal
student aid may have changed since the last SAR/ISIR transaction was produced. To find cases
where a student’s eligibility status has changed, NSLDS scans its database weekly.
New for 2014-2015: We added a new postscreening reason code of 25 to identify a record with
a Subsidized Usage Limit Applies Flag status change.
ISIR Value and
Printed on ISIR
Blank
Description
Not an NSLDS postscreening transaction
01
The student entered default on a Title IV loan that was previously not
in default
02
Became obligated for a new overpayment of a Title IV grant or loan
03
Cleared a previously reported default of a Title IV loan
04
Cleared an overpayment obligation on a previously reported Title IV
grant or loan
05
Direct Loan Master Promissory Note (MPN) status change (Stafford)
06
A loan was discharged due to disability
07
A loan went out of disability discharged status
08
Student has a loan for a closed school
09
Student has exceeded subsidized aggregate loan limit
10
Student has exceeded combined aggregate loan limit
11
Applicant no longer exceeds subsidized aggregate loan limit
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ISIR Value and
Printed on ISIR
Description
12
Applicant no longer exceeds combined aggregate loan limit
13
Change in disability discharged loan status
14
Loan entered active bankruptcy
15
Direct Loan PLUS MPN status change
16
Graduate Direct Loan PLUS MPN status change
17
A fraud conviction was added to the student’s record
18
A fraud conviction on the student’s record was cleared
19
TEACH Grant was converted to a loan
20
Pell eligible and met or exceeded Pell lifetime limit
21
No longer meeting or exceeding Pell lifetime limit
22
Pell eligible and close to Pell lifetime limit
23
No longer close to Pell lifetime limit
24
Unusual enrollment history status change
25
Subsidized Usage Limit Applies Flag status change
99
The “Other” category includes, NSLDS requests for individual
reprocessing, NSLDS error reprocessing, etc.
In most postscreening situations, the CPS generates a new SAR/ISIR transaction that includes
the changed information as part of the “NSLDS Financial Aid History” section. Students with an
SSN Match Flag of 4 (SSN, name, and date of birth match) and a valid e-mail address receive an
E-mail Notification of SAR Processing instead of a paper SAR for system-generated
transactions. The processed ISIRs are returned to the school in the IGSG15OP message class,
and FAAs can identify these transactions when both of the following are true:
•
CPS Pushed ISIR Flag equals Y
•
Transaction Data Source/Type Code equals 5N (NSLDS Postscreening)
A comment is printed on the output document (SAR/ISIR) informing the student and the school
that the record needs to be reviewed because a change was made to the record that could affect
the student’s eligibility for Title IV aid.
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Postscreened ISIR transactions meet the criteria of a pushed ISIR and are automatically returned
to the school, even if the school did not request the ISIR. Postscreening Reason Codes are
included in the top section of the “Financial Aid History” page. If the transaction is systemgenerated because of postscreening, a numeric value appears in this field. Values 01 through 25
correspond to the situations described previously, and a code of 99 is used for any other data
changes that generate the transaction. Schools must act on the updated information they receive
regarding a change in a student’s eligibility for Title IV aid and must ensure that a student
remains eligible for payment; otherwise, the school is liable for improperly disbursed funds.
TEACH Grant Loan Conversion Flag
The TEACH Grant Loan Conversion Flag at the top of the “Financial Aid History” page displays
the value Y for Yes or N for No.
Note: The status changes reported on a 2014-2015 ISIR may affect eligibility for payments to
the student during the 2013-2014 award year.
If the school has disbursed funds to a student who is found ineligible, the school must contact the
student to arrange for repayment. If the student has received a Federal Family Education Loan
(FFEL), the school must notify the lender. If the student has received a Federal Direct Loan, the
school must notify the appropriate Federal Loan Servicer.
Unusual Enrollment History Flag
This field reports the result of edits performed by NSLDS to identify records with unusual
enrollment history. The following values may appear in the Unusual Enrollment History Flag
field:
Printed on ISIR
Description
1
For Federal Student Aid use only
2
Possible enrollment pattern problem, school may
need to resolve
3
Questionable enrollment pattern, school must
resolve
N
Enrollment pattern not unusual, no school action
required
Blank
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Overpayment Flags
The following values appear in the Overpayment Flag fields for ACG, Pell Grant, FSEOG,
Perkins, National SMART Grant, TEACH Grant, and Iraq and Afghanistan Service Grant that
appear on the ISIR:
Description
Printed on ISIR
D
Deferred
N
N/A
S
Satisfactory Payment Arrangements
F
Fraud
W
Waived
Y
Overpayment exists
Contact
The Contact field for each Overpayment Flag displays a school code (OPEID) or ED Debt
Collection Service Region code. “N/A” is displayed when no overpayment exists, and “Access
NSLDS” is displayed when the ISIR Contact Value equals Y, because more than one
overpayment exists for a specific aid type.
NSLDS Pell Lifetime Eligibility Used
The Pell Lifetime Eligibility Used field provides the percentage of the total Pell Grant eligibility
used by the applicant. This percentage prints on the ISIR in the format 9999.999%.
NSLDS Pell Lifetime Limit Flag
The Pell Lifetime Limit Flag identifies whether an applicant is close to or exceeding his or her
total Pell Grant eligibility limit. Valid values are:
Printed on ISIR
Description
C
Close to Pell limit
E
Met or Exceeded Pell limit
H
High Pell percent
N
No problem
Blank
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For additional discussion of NSLDS information and applicable school requirements, see the
following documents:
•
Federal Student Aid Handbook, Volume 1–FSA Handbook: Student Eligibility, Chapter 3–
NSLDS Financial Aid History, located at: ifap.ed.gov.
•
Dear Colleague Letter GEN-96-13, located at:
ifap.ed.gov/dpcletters/doc0501_bodyoftext.htm
•
Dear Colleague Letter GEN-98-6, located at:
ifap.ed.gov/dpcletters/doc0350_bodyoftext.htm
•
Dear Colleague Letter GEN-03-12, located at: ifap.ed.gov/dpcletters/GEN0312.html
•
Current and Archived NSLDS Newsletters, located at:
ifap.ed.gov/ifap/byNSLDSType.jsp?type=NSLDS%20Newsletters
Subsidized Usage Limit Applies Flag
New for 2014-2015: The Subsidized Usage Limit Applies Flag identifies applicant records that
are being tracked based on the new regulation limiting the maximum period of time (measured in
academic years) that a student can receive Direct Subsidized Loans to 150% of the published
program length of the program in which the applicant is currently enrolled. This flag displays
the value Y for Yes or N for No. When this flag is set to Y, comment code 267 prints on the
ISIR.
Subsidized Loan Eligibility Used
New for 2014-2015: The Subsidized Loan Eligibility Used field provides the total time during
which the student has received Direct Subsidized Loans as of the date of the ISIR. The total
does not include the total time during which the student has received Direct Subsidized Loans
while enrolled in a non-credential teacher certification program. In general, applicants may not
receive Direct Subsidized Loans for more than 150% of the published length of the program in
which they are currently enrolled. This field contains numeric six-digit values, 000v000 to
999v999, where “v” is an implied decimal and is excluded from the output.
Aggregate Amounts for FFEL/Direct Loans, TEACH Loan, and Perkins
Loan Section
This section includes information on subsidized, unsubsidized, unallocated portions of
consolidated loans, and TEACH Loans (TEACH Grant converted to a loan). The combined
amount reflects the total amount the student has borrowed in subsidized and unsubsidized loans.
The combined amount does not include any unallocated amounts, as that portion cannot be
attributed to either loan type. Schools are not required to research unallocated dollars to
determine their effect on a student’s aggregate loan eligibility. NSLDS continues to calculate
and send CPS the outstanding principal balance and total amounts of the unallocated portion of a
Consolidation Loan. Separately, NSLDS calculates and reports the TEACH Loan (Direct
Unsubsidized) outstanding principal balance and total amounts.
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NSLDS does not maintain the Consolidation Loan’s outstanding principal balance or total
amounts. Instead, NSLDS has developed an algorithm to determine the breakdown of a
Consolidation Loan (FFEL and Direct Loan) and then allocates it appropriately in the subsidized,
unsubsidized, combined, and unallocated aggregate amounts. For purposes of calculating
aggregates for prescreening and postscreening, NSLDS assumes that the total outstanding
balance of a Consolidation Loan consists of the same ratio of subsidized and unsubsidized loans
as the sum of the disbursed amounts on the original underlying loans. The remaining portion
that cannot be attributed to either the subsidized or the unsubsidized loans is applied to the
unallocated amounts. If NSLDS cannot identify the underlying loans for a Consolidation Loan,
NSLDS counts the entire Consolidation Loan in the subsidized aggregate balance.
The outstanding principal balance and current year loan amount for Perkins loans are included in
this section. For all FFEL and Direct Loans in an out-of-school status or cases where the loan
period end date plus 90 days has passed, the aggregate outstanding principal balance amount is
determined by comparing the net loan amount, disbursed amount, and outstanding principal
balance after subtracting capitalized interest. If all three of these are greater than zero, the one
with the lowest value is used. Zero is not used if any one of these fields is equal to zero; instead,
the lesser of the other two values is used. The net loan amount is the amount of the loan less
cancellations and refunds.
For FFEL and Direct Loans in an in-school or in-grace status when the corresponding loan status
date is within 90 days after the loan end period date, the aggregate outstanding principal balance
amount is determined as follows:
•
If either outstanding principal balance or disbursed amount is greater than zero, use the one
with greater value, but do not exceed the net loan amount.
•
If both are equal to zero, use zero. These are usually loans guaranteed or approved but not
disbursed.
For non-consolidated Direct Loans in an in-school status when the corresponding loan status date
is within 90 days after the loan end period date, pending disbursements are calculated by
subtracting the total disbursed amount from the net loan amount. For non-consolidated FFEL
loans in an in-school status when the corresponding loan status date is within 90 days after the
loan end period date, pending disbursements are calculated by subtracting the aggregate
outstanding principal balance from the net loan amount. Pending disbursements are not
calculated for any Direct Loan or FFEL loan in an out-of-school status or after the loan period
end date plus 90 days has passed.
The ISIR provides cumulative undergraduate and graduate FFEL/Direct Loans aggregate loan
totals; however, this information is separated into corresponding undergraduate and graduate
portions and dynamically displayed on the “Loan History” section of the NSLDS Professional
Access Web site, located at nsldsfap.ed.gov. This makes it easy for an FAA to determine
aggregate loan amounts and limits grouped by graduate and undergraduate academic levels.
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Pell Payment Data Section
Pell Grant data shows current award year (2014-2015) school payment information as reported to
NSLDS from the COD System. Information for up to three Pell Grants is printed on the ISIR.
This information includes the following:
•
(Attending) School Code
•
Transaction Number
•
Scheduled Award Amount
•
Award Amount
•
Disbursed Amount (Amount Paid to Date)
•
Additional Eligibility Indicator
•
Percent Scheduled Award Used by Award Year
•
As Of (Last Update Date)
•
Pell Verification Flag
•
EFC
A message instructing the school to “Access NSLDS for additional Pell Data” appears when the
student has more than three Pell records for the award year.
Academic Competitiveness Grant (ACG) Data Section
ACG program’s funding ended after the 2010-2011 school year, so any information reported in
this field is from prior years. NSLDS determines which three most relevant ACGs to include
based on:
•
Grants with the highest year in school; and
•
Most recent reported grant data from the COD System
•
•
Transaction Number
•
•
Award Amount
•
•
Percent Eligibility Used by Scheduled Award
•
Total Percent Eligibility Used by Academic Year Level
•
Award Year
•
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•
Academic Year Level
•
Eligibility Code
•
High School Program Code
•
ACG Sequence Code
A message instructing the school to “Access NSLDS for additional ACG Data” appears when the
student has more than three ACG records.
National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant) Data Section
National SMART Grant program’s funding ended after the 2010-2011 school year, so any
information reported in this field is from prior years. National SMART Grant data shows school
payment information as reported to the COD System. NSLDS determines which three most
relevant National SMART Grants to include based on:
•
•
Most recent reported grant data from the COD System
•
•
Transaction Number
•
•
Award Amount
•
•
Percent Eligibility Used by Scheduled Award
•
Total Percent Eligibility Used by Academic Year Level
•
Award Year
•
•
Academic Year Level
•
Classification of Instructional Programs (CIP) Code
•
National SMART Grant Sequence Code
A message instructing the school to “Access NSLDS for additional National SMART Data”
appears when the student has more than three National SMART Grant records.
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Teacher Education Assistance for College and Higher Education
(TEACH Grant) Data Section
TEACH Grant data shows school payment information as reported by schools to the COD
System and transmitted to NSLDS by a Federal Loan Servicer. This section provides aggregate
disbursement amounts for undergraduate/post baccalaureate TEACH Grants and graduate
TEACH Grants. Information for up to three TEACH Grant awards is printed on the ISIR from
the current and prior award years. NSLDS determines which three most relevant TEACH Grants
to include based on:
•
•
Most recent reported grant data from the COD System.
•
Transaction Number
Award Amount
Award Year
As of (Last Update Date)
•
Academic Year Level
•
Loan Conversion Flag
TEACH Grant Sequence Code
•
•
•
•
•
•
•
A message instructing the school to “Access NSLDS for additional TEACH Data” appears when
the student has more than three TEACH Grant records.
Loan Detail Section
Title IV loans are reported to NSLDS by guaranty agencies (GAs) and Federal Loan Servicers.
Information for up to six loans is printed on the ISIR from the current and prior award years.
NSLDS determines which six most relevant loans to include. The information appearing for
each loan in the “Loan Detail” section is as follows:
•
•
•
•
•
•
•
Description of Loan Program Type – If a # symbol appears to the left of the label, the loan
information has changed.
Net Loan Amount
Loan Begin Date
Loan End Date
GA Code
School Code
Grade Level
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•
•
•
•
•
•
•
•
•
•
•
Contact Code
Contact Type
Additional Unsubsidized Loans Flag
Loan Type (Recent, Discharged, Defaulted, or Fraud)
Capitalized Interest (appears as YES or NO)
Date of Last Disbursement
Amount of Last Disbursement
Current Loan Status Code
As of Current Loan Status Date
Outstanding Principal Balance
As of Outstanding Principal Balance Date
If no information is present to report, N/A is displayed.
Note: For a Direct Loan, when an additional unsubsidized loan has been awarded, one of the
following reason codes appears:
ISIR Value
Description
P
PLUS
PLUS Loan denial
H
Health Prof
Health Profession Loan
B
Both
Both
N
Neither
Neither
When an additional unsubsidized loan has been awarded due to a PLUS loan denial for a FFEL
unsubsidized loan, the reason displayed is “PLUS.” NSLDS derives this value when the PLUS
Denial conditions are met. Direct Loan Servicing provides NSLDS with these PLUS Denial and
Health Profession codes after origination.
NSLDS monitors undergraduate and graduate aggregate loan levels for students who have
undergraduate and graduate loans and flags them according to the appropriate academic loan
limits. NSLDS calculates the aggregate levels based on academic levels of loans reported to
NSLDS by the data providers rather than the self-reported grade level from the applicant on the
FAFSA.
When consolidation loans are reported to NSLDS, lenders often need some time to report
underlying loans as paid in full through consolidation. NSLDS considers the age of the
consolidation loans when calculating aggregate Outstanding Principal Balances.
NSLDS does not calculate an Aggregate Outstanding Principal Balance if:
•
•
The consolidation loan (FFEL and Direct Loan) date is within 60 days of the current date and
All the underlying loans have an open loan status code and are not one of the following Loan
Status Codes: PC, PN, DN, PF, or DP. See Appendix C of this guide for code values.
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This procedure should decrease the occurrences of double counting and inflated aggregate
amounts that may have contributed to exceeding the aggregate loan limits. An underlying loan is
a loan associated with a consolidated loan with Loan Status Code PC, PN, DN, PF, or DP, and
the Loan Status Date of the underlying loan is within 210 days (before or after) of the
consolidated loan date. See Appendix C of this guide for code values.
Additionally, FFEL Consolidation Loans and Direct Consolidation Loans factor out the Perkins
and/or PLUS underlying loans from the unallocated amount.
The “Loan Detail” section continues to display up to six loans (including Perkins loans). The
sort and display order of the loans is determined by current loan status and categorized into
different groups:
•
•
•
•
•
Group 1 includes loans in a deceased status, making the student ineligible for aid.
Group 2 includes loans in a defaulted or fraud status, making the student ineligible for aid.
Group 3 includes loans where a school may have to take action; this includes loans in an
abandoned, disability, active bankruptcy, or temporary uninsured status.
Group 4 are loans in an open status not included in groups 2 and 3.
Group 5 includes closed loans (those not included in groups 1, 2, 3, and 4).
Group 1 consists of loan statuses for deceased borrowers, DD (defaulted, then loan holder died)
and DE (loan holder died). This category ensures that FAAs are notified of these loan statuses,
because SARs for applicants with one or more Loan Status Codes DD or DE are not distributed.
Within each group, the sort order is determined by descending Loan Begin Date with the highest
outstanding principal balance sorted first for loans with the same loan begin date. Loans selected
are from group 1 first, group 2 second, and followed by those in groups 3 and 4. Loan Status
Codes and their groupings are identified in Appendix C. If more than six loans are in the NSLDS
database, a message to Access NSLDS for additional information is printed on the output. The
NSLDS Professional Access Web site, located at nsldsfap.ed.gov, displays this loan information.
A contact type is included for each loan. The contents of the Contact Type field are:
Printed on ISIR
Description
SCH
School
LEN
Lender
EDR
ED Region
GA
Guaranty Agency/Federal Loan Servicer
LNS
Lender Servicer
DDP
Disability Data Provider
RDS
N/A
Not applicable
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Master Promissory Note/Loan Limit Information Section
Direct Loan Subsidized and Unsubsidized MPN
Direct Loan PLUS MPN
Direct Loan Graduate PLUS MPN
Master Promissory Note (MPN) Information is located at the end of the “Loan Detail” section.
•
•
•
The Direct Loan Subsidized/Unsubsidized MPN field identifies whether a student has an
MPN for Subsidized and Unsubsidized Direct Loans on file at the COD System.
The Direct Loan PLUS MPN identifies if an MPN for a PLUS loan is on file at the COD
System.
The Direct Loan Graduate/Professional PLUS loan’s MPN information is provided by the
Direct Loan Servicer if an MPN is on file at the COD System.
Each MPN indicator identifies the MPN status as listed in the table on the next page.
ISIR Value
Blank
Value Printed on the ISIR
No data from NSLDS
A
Active MPN
C
All MPNs Closed
E
Inactive due to the linking of a PLUS Loan with an endorser
I
All MPNs Inactive
N
No MPN on File
Undergraduate Subsidized Loan Limit Flag
Undergraduate Combined Loan Limit Flag
Graduate Subsidized Loan Limit Flag
Graduate Combined Loan Limit Flag
The following four loan limit flags are printed at the end of the “MPN/Loan Limit Information”
section and indicate the condition of the borrower’s loan limits:
•
•
•
•
Undergraduate Subsidized Loan Limit Flag
Undergraduate Combined Loan Limit Flag
Graduate Subsidized Loan Limit Flag
Graduate Combined Loan Limit Flag
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Comment codes are generated based on the value of these four flags. Because the NSLDS
Professional Access Web site displays the undergraduate and graduate portions separately, FAAs
can use it to aid in researching the loan limit flags received on the ISIR.
The valid flag values for loan limit flags are as follows:
ISIR Value
Blank
Value Printed on the ISIR
Blank
C
Close to or equal to limit
E
Exceeded limit
N
Not near limit
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Additional ISIR Data
In addition to the information described above that is printed on the paper ISIR, we explain
below several important ISIR fields that are not printed on the EDExpress ISIR:
DRN
The student’s Data Release Number (DRN) is not printed on the ISIR and is not part of the ISIR
file. The DRN is printed only on the student’s SAR and the Web confirmation pages for
FAFSAs, pre-filled FAFSAs, corrections, and electronic signatures. The DRN appears
immediately after the confirmation number. See Appendix D for more information about the
DRN.
IRS Data Field Flags
Four IRS Data Field Flags indicate if the data in the field was retrieved from the IRS and if that
data was changed. These fields, provided for system developers, are used for system editing and
do not print on the ISIR. The fields are:
•
IRS Student Adjusted Gross Income (AGI) Data Field Flag (ISIR position 1156)
•
IRS Student Federal Income Tax (FIT) Data Field Flag (ISIR position 1157)
•
IRS Parent AGI Data Field Flag (ISIR position 1158)
•
IRS Parent FIT Data Field Flag (ISIR position 1159)
Value
Meaning
0
IRS data not transferred (default value)
1
IRS data was transferred and not changed by user
2
IRS data was transferred and changed by user to a different value
3
IRS Request flag is equal to 02, 03, or 04, and field has been corrected on this
transaction
4
IRS Request flag is equal to 02, 03, or 04, and field has been corrected on a
previous transaction
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Signature Reject EFC
The Signature Reject EFC is an EFC value calculated for records that have only signature rejects
and no other reject reasons. One or more of the following rejects can be displayed on the
student’s record:
•
14 (missing student signature on paper FAFSA or SAR)
•
15 (missing parent signature on FAFSA or SAR)
•
16 (missing student signature on Web application)
The EFC is not printed on the ISIR from EDExpress, SAR, or eSAR and does not appear in FAA
Access. Appropriate signatures must be processed, as usual, before award disbursements can be
made. This information benefits students who are trying to meet state deadlines that require the
EFC to be calculated by a certain date. This value is found on the ISIR in positions 1594 to
1599.
Field Correction Flags
The ISIR contains a Correction Flag for each field on the FAFSA/SAR. These flags are found in
positions 2104 through 2298 on the ISIR. The values for this field are as follows:
Value
Meaning
Symbol
Printed on
ISIR
0
Field was not previously corrected
1
Field was corrected on the current transaction (i.e., changed to another
value; correction from blank to zero is not considered a correction)
#
2
Field was corrected on a previous transaction (i.e., changed to another
value; correction from blank to zero is not considered a correction)
@
EDExpress does not actually print the data in this field. EDExpress uses the values in this field
to print the character # (pound symbol) on the ISIR to the right of the field variable that was
corrected on the most current transaction and to print the character @ (at symbol) to the right of
the field variable that was corrected on a previous transaction.
Correction flags are cumulative (i.e., the flag is included on all subsequent transactions).
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FAFSA Data Verify Flags
FAFSA Data Verify Flags are found on the ISIR (positions 2524 through 2718). Each FAFSA
Data Verify Flag byte corresponds to a specific SAR field and indicates fields corrected to the
same value on the transaction being corrected.
Value
Meaning
0
Field was not corrected to the same value
1
Field was verified as containing the same data as the transaction being corrected
2
CPS has asked that the field be verified
EDExpress does not print these flags on the ISIR. These flags can be found on the ISIR record
layout. They were added at the request of third-party servicers to assist them when performing
correction edits.
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Corrections and Updates
Overview
The initial steps in the application process are sending a student’s application information to the
CPS and receiving that student’s processed application data back from the system. One of three
types of documents is sent to the applicant as a result of an application:
•
E-mail Notification of SAR Processing
•
SAR
•
SAR Acknowledgement
For more information on the types of documents sent to a student and the situations in which
they are sent, see Appendix D of this guide.
When data must be updated (under the limited circumstances allowed by regulation) or
corrected, additional steps are required. FAAs and students can correct application data.
Different processes are used for updating records depending on who is correcting the record and
the type of document used to make the correction.
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FAAs Making Corrections
FAAs can make corrections to students’ records using FAA Access, third-party software, or their
own mainframe systems.
FAA Access to CPS Online
In FAA Access, changes (corrections or updates) can be made to any student’s record by an
FAA, regardless of whether the application originally entered the system in paper or electronic
format. Both updates and corrections are referred to as correction transactions. The electronic
correction process requires that the school that inputs the new information maintain signed
correction documentation.
Documentation can consist of a paper SAR or other documents, such as tax returns, a verification
worksheet, or a change-of-address form. The FAA enters the changes on the FAA Access
correction entry screen, submits the changes to the CPS, and receives an ISIR containing the new
processed data. In this electronic input situation, the student receives an E-mail Notification of
SAR Processing if he or she provided an e-mail address with valid syntax and has an SSN Match
Flag of 4 (SSN, name, and date of birth match). Otherwise, a SAR Acknowledgement is sent.
The school receives an electronic ISIR.
Mainframe System
FAAs can use their own systems to make changes or updates to any student’s record, regardless
of whether it originally entered the system as a paper or an electronic application. Using a
mainframe system or third-party software, FAAs can submit electronic corrections to the CPS
using the SAIG. As with FAA Access, the school must maintain signed correction
documentation.
In this electronic input situation, the student receives an E-mail Notification of SAR Processing
if he or she provided an e-mail address with valid syntax and has an SSN Match Flag of 4.
Otherwise, a SAR Acknowledgement is sent. The school receives an electronic ISIR.
For more information on supporting a mainframe system, see the 2014-2015 Electronic Data
Exchange (EDE) Technical Reference, which provides sufficient programmer specifications and
information to design or build your own system or software or the Application Processing
System Specifications for Software Developers. Both documents are posted on the IFAP and
FSAdownload Web sites.
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Students Making Corrections
A student can make corrections to his or her application data using paper output documents or
using FAFSA on the Web. The options for a student to make a correction depend on the
document the student received after the application or subsequent transaction was processed. In
most cases, a student receives one of the following output documents. The exception is for a
student who submits corrections that are processed in real time through FAFSA on the Web; this
student will have the option to view and print the eSAR after he or she clicks the Exit button on
the confirmation page to return to the My FAFSA page.
The E-mail Notification of SAR Processing is designed to notify the student of application and
eligibility status more quickly than either the paper SAR or the SAR Acknowledgement. The
e-mail includes a link to the student’s processed SAR information online and enables the student
to print the online SAR document as often as needed. In addition, the student can correct or
confirm the applicant data, as needed. To complete corrections to the application data, the
student must sign with a PIN. If the student is dependent and is changing parental data, a parent
must also sign. Students with undeliverable e-mail addresses and those whose E-mail
Notifications of SAR Processing have been returned to the U.S. Department of Education are
sent paper SARs or SAR Acknowledgements.
SAR Acknowledgement
The SAR Acknowledgement is designed to notify the student of application and eligibility status
and is mailed when an applicant has completed an electronic application or correction and has an
SSN Match Flag of 4 (SSN, name, and date of birth match) and no missing signatures (Reject
Reasons are not 15 or 16), but a valid e-mail address was not provided If corrections are needed,
the student uses FAFSA on the Web, contacts the school to submit the corrections through FAA
Access or a mainframe system, or calls the Federal Student Aid Information Center (FSAIC) to
request a duplicate SAR and use it to mail corrections or updates to the FAFSA processor.
SAR
The SAR is designed to serve two basic purposes: to notify the student of application and
eligibility status and to provide a means for correcting or confirming applicant data.
The SAR is a vehicle for corrections for students who filed on paper and do not have a valid email address. Additionally, a paper SAR is mailed when an applicant does not have an SSN
Match Flag of 4 (SSN, name, and date of birth match), or when an application is missing
signatures and a valid e-mail address was not provided. A student can correct or update his or
her application information on the SAR and mail it to the FAFSA processor for data entry.
After the FAA or student makes corrections and the changes are processed, the student receives a
new E-mail Notification of SAR Processing, SAR Acknowledgement, or SAR. In all cases, an
ISIR is generated for the school.
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SAR Corrections
As described in the previous section, for each non-real-time transaction processed at the CPS, an
output document is sent to the applicant: a paper SAR, a SAR Acknowledgement, or an E-mail
Notification of SAR Processing with information for accessing SAR data on the Web. An
applicant who submits corrections using FAFSA on the Web that are processed in real time is
presented with a link to his or her eSAR after clicking the Exit button on the confirmation page.
This section describes the paper SAR. Additional information on the paper SAR, including
changes for 2014-2015, can be found in Appendix D.
Boxes with the question number and a shortened question description that corresponds to a
question on the FAFSA appear on the SAR. These question boxes contain the student’s response
to the question. Next to or below the question box are boxes or ovals that resemble the answer
fields on the FAFSA where the student can indicate or write in a corrected answer, if necessary.
Items that are highlighted (printed in bold type) require special attention. Highlighting indicates
the CPS identified the responses as questionable or inconsistent with other answers. The CPS
may assume answers to certain questions by comparing them with other information on the
application. Answers might be assumed when the question was left blank, or a positive number
might be assumed when the answer to an income question was given as a negative number.
When the CPS assumes an answer, both the value reported by the applicant and the assumed
values are printed on the SAR. The word “ASSUMED” appears in parentheses with the assumed
value. Assumed values are used by the CPS in performing the EFC calculation and should be
reviewed carefully. If the assumed values are correct, the student does not need to change them
on the SAR.
The student can correct other items if necessary, whether or not they are highlighted.
If the record has been rejected, an arrow points to the response field for the questioned item.
This indicates that the student must provide a new answer because the original response was
blank or illegible, and the item is necessary to perform an EFC calculation. The student can also
correct other items if necessary, even if they are not highlighted.
Instructions to the student at the top of the SAR explain the meaning of the arrows and the proper
way to fill in an oval or to correct, confirm, or delete an answer. To confirm a previously
reported answer, the student must rewrite the same value in the answer fields and return the
SAR.
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Parent Information for Independent Students
The SARs for dependent and independent students contain the same sections and numbered
items as the FAFSA. Parent information is printed in the parent section for an independent
student if the student provided it on the FAFSA, although the EFC calculation does not include
parental data. Students in certain health profession programs are advised that they may have to
provide parental data because the data is required by many health profession schools to award
Title VII aid. Parental data provided by independent students is not subject to any edits, but the
data appears on the SAR and ISIR and is carried forward on all transactions.
Parental data is required for dependent students and is edited and used in the EFC calculation.
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Signatures
SAR Corrections
A message in the lower portion of the last page of the SAR shows the address where SAR
corrections should be mailed.
In the lower left corner of the same page, the student is asked to certify that any corrections made
on the SAR are accurate and complete. The student must sign this statement if he or she chooses
to submit the corrections on paper. If the student is dependent and is changing parental data, one
parent must also sign.
The student can also make corrections using FAFSA on the Web, located at fafsa.gov. A PIN is
needed to access the correction data. When corrections are made using the Web, a parent needs
to sign or supply his or her PIN only if the parental data is changed. The student must supply his
or her PIN.
PINs
The PIN simplifies and expedites processing for any applicant and his or her parent. A PIN can
be issued in real time from the PIN Web site or FAFSA on the Web, enabling an applicant and
his or her parent to immediately sign a 2014-2015 FAFSA.
Students and parents can create their own PINs, request that Federal Student Aid generate a PIN
for them that is displayed on the screen in real time, or request that the PIN be e-mailed in real
time. The PIN is issued in real time so that the student or parent can immediately use it to
electronically sign the application. See “The Federal Student Aid PIN for Students and Parents”
in the “Processing Flow” section earlier in this guide for more information.
Signature Rejects
The Signature Reject EFC field is calculated for records that have only one or more of the three
signature rejects described on the following pages.
Note: The Signature Reject EFC is included in the ISIR file but is not printed on the ISIR from
EDExpress, SAR, or eSAR and does not appear in FAA Access or Student Inquiry. Appropriate
signatures must be processed as usual before award disbursements can be made. This
information benefits students who are trying to meet state deadlines that require the EFC to be
calculated by a certain date.
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Reject 16 — Missing Student Signature from a FAFSA on the Phone or Web
Application
Reject 16 is generated and sent in an E-mail Notification of SAR Processing or on a paper SAR
to a student who submitted an application by calling FSAIC to submit a FAFSA on the Phone or
submitted an application through FAFSA on the Web or Spanish FAFSA on the Web but did not
provide a PIN or follow up with a signed Signature/Certification page. Reject 16 is also
generated if the Signature/Certification page sent by the applicant was incomplete and could not
be processed.
If the application record indicates that a Signature/Certification page was printed, the CPS holds
the transmission for up to 14 calendar days pending receipt of the page. If the
Signature/Certification page is not received in 14 calendar days, the CPS processes the record
and mails a SAR with a Reject 16 code.
If the application record indicates that a Signature/Certification page was not printed, the CPS
immediately processes the record and mails a SAR with a Reject 16 code.
Note: Reject 16 may appear with other rejects or highlighted data requiring correction or
verification. A Reject 16 SAR does not have a calculated EFC and contains the full Certification
Statement that appears on the FAFSA.
Reject 15 — Missing Parent Signature on FAFSA or SAR
Reject 15 is generated and sent in an E-mail Notification of SAR Processing or on a paper SAR
to a dependent student who submitted a paper FAFSA or SAR without a parent signature. Reject
15 is also generated if a dependent student files a FAFSA or renewal application on FAFSA on
the Web and signs with a PIN but does not provide a parent signature or PIN.
To resolve a Reject 15 code, the CPS requires at least one parental signature for dependent
students. The parent can use his or her PIN to sign electronically using FAFSA on the Web; sign
and mail the Signature/Certification statement on the paper SAR; or contact the school’s FAA,
who can submit the signature data electronically through the FAA Access to CPS Online Web
site.
When a parent signs his or her dependent child’s application or correction record with a PIN,
other corrections can be made simultaneously; however, both the dependent student and one of
the student’s parents must use their PINs to sign an application or correction, or the transaction
will result in a Reject 15.
If a printer is available, a dependent student can also print the Signature/Certification page,
obtain a parent’s signature, and mail it to the processor. The transmitted application is held up to
14 calendar days pending receipt of the page. If the Signature/Certification page is not received
in 14 calendar days, the CPS processes the record and sends an E-mail Notification of SAR
Processing or a paper SAR with a Reject 15 code.
If the application record indicates that a Signature/Certification page was not printed, the CPS
processes the record and mails a SAR with a Reject 15 code or sends the E-mail Notification of
SAR Processing.
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If neither parent of a dependent student has a PIN nor has a printer to print the Signature/
Certification page, the student’s school can obtain the necessary documentation and submit the
parent signature using FAA Access.
Reject 14 — Missing Student Signature on Paper FAFSA or SAR
Reject 14 is generated when a student submits a paper FAFSA or SAR without a student
signature or if the FAFSA or correction was signed before January 1, 2014 and sent to the
FAFSA processor after the January 1, 2014 system startup date.
To correct a SAR with Reject 14, the student must sign and return the paper SAR to the FAFSA
processor address indicated on the form. The student can also make other corrections to the
Reject 14 SAR simultaneously, if necessary. By signing and returning the certification statement
along with the application data, the student completes the application process.
A student who has an active PIN can also sign his or her record electronically on the Web and
make other corrections using FAFSA on the Web. Alternatively, schools can obtain the
necessary documentation from the student and submit his or her signature using the FAA Access
to CPS Online Web site.
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School Code Corrections
A student can correct the school codes listed on his or her record in several ways. A school code
can be added, removed, or replaced using FAFSA on the Web, FAA Access, or the SAR.
Note: The FAFSA contains space for up to four school codes and housing plans, while FAFSA
on the Web applications and corrections can contain up to ten school codes. All ten schools are
included in the ISIR file but, due to space constraints, only the first four schools are printed on
the SAR and only the first six schools are printed on the ISIR from EDExpress. You can view
all schools on the student’s record using FAA Access.
On the SAR, the student can correct any of the four school code fields and the new code is added
in the position in which it was entered on the SAR. If the student chooses a position that has a
school code in it, the previous code is replaced by the new school code. The school with the
code that was removed does not receive ISIRs for the student.
The same results occur if the school correction is made using FAA Access, FAFSA on the Web,
or if the student makes the request over the telephone through FSAIC. However, all ten school
code fields can be corrected, and, if the correction is made using FAA Access, the processing
system does not process a change that removes the school that transmitted the correction from
the student’s record.
To prevent schools from viewing or receiving transactions that contain a professional judgment
by another school, students and FAAs are not permitted to add a new school code to a transaction
that contains a professional judgment flag. The student or FAA must choose a transaction on
which a professional judgment has not been performed to make the correction. This does not
apply to transactions that result from dependency overrides.
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Getting Help
Customer Service
FSATECH Listserv
FSATECH is an e-mail listserv for technical questions about Federal Student Aid systems,
software, and mainframe products.
For more information on subscribing to FSATECH, go to
ed.gov/offices/OSFAP/services/fsatechsubscribe.html.
CPS/SAIG Technical Support
Federal Student Aid maintains this call center to address questions about CPS processing,
EDExpress and EDconnect software, SAIG enrollment, and data transmissions and to collect
system enhancement suggestions.
800/330-5947; 319/665-4762; (TDD/TTY 800/511-5806)
Representatives are available Monday through Friday, 8 a.m. to 8 p.m. Eastern Time (ET).
E-mail: [email protected]
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Federal Student Aid Information Center (FSAIC)
The Federal Student Aid Information Center (FSAIC) serves the public with information about
the federal student aid application process. FSAIC customer service representative support is
provided in English and Spanish. Customers include students, parents, and FAAs seeking
general information about federal grant and loan programs and assistance with the FAFSA
(paper and FAFSA on the Web versions, including Federal Student Aid PIN assistance) and
student aid processing timeframes.
Types of FSAIC assistance include: FAFSA status checks, completion of FAFSA and FAFSA
corrections, requests to change addresses and Federal School Codes on the FAFSA, duplicate
SAR requests, identification of holders of existing student loans (including contact information),
Federal Student Aid publication fulfillment, and assisting the student with NSLDS’s loan and
TEACH Grant exit counseling sessions.
800/4-FED-AID (800/433-3243); 319/337-5665; or TDD/TTY 800/730-8913
Representatives are available Monday through Friday and on certain Saturdays and Sundays
during peak processing as defined in the table below. FSAIC is closed on federal holidays with
the following exceptions:
New Year’s Day, open from 9 a.m. to 6 p.m. (ET)
Martin Luther King Jr.’s Birthday, open from 8 a.m. to 11 p.m. (ET)
Washington’s Birthday, open from 8 a.m. to 11 p.m. (ET)
•
•
•
FSAIC is also closed the day after Thanksgiving and December 24.
Month
Weekday Hours (ET)
Saturday Hours (ET)
January
8 a.m. to 11 p.m.
8 a.m. to 5 p.m.
February
8 a.m. to 11 p.m.
March
8 a.m. to 11 p.m.
April
May
8 a.m. to 10 p.m.
8 a.m. to 10 p.m.
June
8 a.m. to 11 p.m.
July
August
8 a.m. to 11 p.m.
8 a.m. to 11 p.m.
September
8 a.m. to 10 p.m.
October
November
December
8 a.m. to 10 p.m.
8 a.m. to 10 p.m.
8 a.m. to 10 p.m.
8 a.m. to 5 p.m.
8 a.m. to 5 p.m.
First 2 weeks
None
None
8 a.m. to 5 p.m.
Second 2 weeks
8 a.m. to 5 p.m.
8 a.m. to 5 p.m.
8 a.m. to 5 p.m.
First 2 weeks
None
None
None
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Sunday Hours (ET)
12 p.m. to 6 p.m.
Second 2 weeks
12 p.m. to 6 p.m.
None
None
None
None
12 p.m. to 6 p.m.
12 p.m. to 6 p.m.
None
None
None
None
69
Federal Student Aid’s Research and Customer Care Center (RCCC)
This call center provides information about and assistance with Title IV policy, regulations,
application processing questions, and contacting other Federal Student Aid staff. Contact them
at:
800/433-7327
Representatives are available Monday through Friday, 9 a.m. to 5 p.m. ET.
E-mail address: [email protected]
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APPENDIX A – 2014-2015
REJECT CODES AND REJECT
REASONS
Reject Reason Codes
Reject reason codes can be either alphabetic or numeric. Some reject reasons are verifiable—
that is, the student can confirm the questionable data by re-entering the same value or correcting
it to a different value. Other reject reasons are not verifiable; the questioned data must be
changed or provided. In all reject situations, the questioned information is highlighted on the
SAR and an EFC is not calculated.
A confirmation overrides a CPS edit. For example, if a student reports an exceptionally large
number of family members (such as 20), the student’s application receives a Reject W. The
student can confirm the information by correcting the item to the same value, and Reject W is
not triggered again.
However, if instead of confirming that 20 family members is correct, the student changes “20” to
“21,” the corrected data is subject to the same edits and will receive Reject W again.
In FAA Access, an FAA can override some verifiable rejects before transmitting the student’s
data to the CPS if the FAA knows that the reported information is correct. When filing an
application or making corrections using FAFSA on the Web, the student can also override the
reject by confirming the information he or she has entered.
As part of the annual changes, we incremented the year references in our edits that cause rejects
A and B to be set on a record.
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A–1
Reject Codes and How to Respond to Each
Reject codes, reasons, and their associated SAR comment codes are listed here. If a student is
rejected for more than one reason, the reject codes appear in the “FAA Information” section in
priority order. The resolution for a rejected SAR is the responsibility of the student, not the
institution, and the SAR comment generated by the reject explains what action the student must
take.
New for 2014-2015: We added Reject 23 and Reject 24. See the descriptions for these rejects
in the table that begins on the next page.
October 2013 (2014-2015)
A–2
Table of Reject Codes and How to Respond to
Each
Reject
Code
Reject Reason
Action
Comment
Code
*A
Date of birth year equals 1900
through 1939.
Confirm (re-enter the same value) or
correct the date of birth.
069
*B
Independent student and date of birth
equals 09/01/98 or greater, and date
of birth is not equal to or greater than
current year.
correct the date of birth.
072
*C
Taxes paid is greater than zero and
greater than or equal to a fixed
percentage of the AGI, but not equal
to or greater than AGI.
(Parent or Independent Student)
correct taxes paid and adjusted gross
income.
154, 155
D
Student’s SSN match, but no name
match
Confirm (re-enter the same value) for
student’s first and last name.
061
E
Parent 1 SSN match, but no name
match
Parent 1 last name and first initial.
040, 377
F
Parent 2 SSN match, but no name
match
Parent 2 last name and first initial.
051, 379
*G
Taxes Paid is greater than zero, and
greater than or equal to a fixed
percentage of the AGI, but not equal
to or greater than AGI.
(Dependent Student)
correct taxes paid and adjusted gross
income.
153
*J
Parent 1 SSN contains all zeroes and
reported as a tax filer
parent 1 SSN.
**083, 388
*K
Parent 2 SSN contains all zeroes and
reported as a tax filer
parent 2 SSN.
**084, 389
*N
Missing first or last name
Correct the student’s last name or first
name or confirm (re-enter the same
value) a blank first or last name field if
the student actually has only one name.
080
* These Reject Codes are the same as the Reject Override Codes.
** If Rejects J and K are on the ISIR, comment codes 083 and 084 are suppressed and replaced with
comment code 164, and comment codes 388 and 389 are suppressed and replaced with comment 391.
October 2013 (2014-2015)
A–3
Table of Reject Codes and How to Respond to Each
(continued)
Reject
Code
Reject Reason
R
Student’s SSN match, but no date of
birth match
correct the student’s date of birth.
060
S
Parent 1 SSN match, but no date of
birth match
correct parent 1 date of birth.
016, 373
T
Parent 2 SSN match, but no date of
birth match
correct parent 2 date of birth.
017, 375
Unusually high number of family
members
If the student is dependent, confirm (reenter the same value) or correct Parents’
Number of Family Members.
If the student is independent, confirm
(re-enter the same value) or correct
Student’s Number of Family Members.
178, 179
The simplified needs test is not met,
automatic zero EFC flag is not set,
asset threshold exceeded is “Yes” or
blank on current transaction, and any
asset data is blank
For a dependent student, if the Student’s
Asset Threshold Exceed field equals
Yes or blank on the current transaction,
provide the following: Student’s Cash,
Savings and Checking, Student’s Real
Estate/ Investment Net Worth, and
Student’s Business/ Investment Farm
Net Worth.
Also, if the Parents’ Asset Threshold
Exceed field equals Yes or blank on
current transaction, provide the
following: Parents’ Cash, Savings, and
Checking, Parents’ Real Estate/
Investment Net Worth, and Parents’
Business/Investment Farm Net Worth.
For an independent student, if the
Student’s Asset Threshold Exceed field
equals Yes or blank on current
transaction, provide the following:
Student’s Cash, Savings and Checking,
Student’s Real Estate/ Investment Net
Worth, and Student’s
150, 151
*W
1
Action
Comment
Code
October 2013 (2014-2015)
A–4
(continued)
Reject
Code
2
Reject Reason
Action
Incomplete FAFSA
If the student is dependent, provide
parents’ taxed and untaxed income.
Comment
Code
129, 130
If the student is independent, provide
student and spouse (if married) taxed
and untaxed income.
*3
Student’s taxes paid is greater than
zero and equal to or greater than
AGI.
Correct student’s taxes paid or AGI.
114, 152
4
Student’s marital status date on the
initial application is greater than the
date the application was signed
Or
Student’s marital status date on a
correction transaction is greater than
transaction receipt date.
If the student’s marital status date is
after the date the application was
originally signed, correct the marital
status to single.
062
5
Missing or invalid date of birth
Correct the student’s date of birth.
018
6
Parent 1 Social Security Number was
not matched with the Social Security
Administration
Correct the SSN for the parent 1. Also
review and correct the name and/or
date of birth for parent 2 and/or parent
1 to achieve a full match for at least
one parent.
011, 369
7
Parent 2 Social Security Number was
not matched with the Social Security
Administration
Correct the SSN for the parent 2. Also
review and correct the name and/or
date of birth for parent 2 and/or parent
1 to achieve a full match for at least
one parent.
012, 370
8
SSN match with Date of Death
Contact the Social Security
Administration to fix the error at SSA.
Then re-enter name or date of birth and
submit as a correction for an updated
SSA Match.
076, 140,
145
October 2013 (2014-2015)
A–5
(continued)
Reject
Code
Reject Reason
Action
Comment
Code
9
Dependent student and one of SSN,
last name, or date of birth is missing
for both parents
Correct the SSN, name, and/or date of
birth for parent 2 and/or parent 1 to
achieve a full match for at least one
parent.
049, 387
10
Missing marital status and number of
family members
If the student is dependent, review and
correct Parents’ Marital Status and
Parents’ Number of Family Members.
168, 169
If the student is independent, review and
correct Student’s Marital Status and
Student’s Number of Family Members.
11
Marital status inconsistent with
reported incomes
089, 099
correct at least one of the following:
either Parents’ Marital Status, or parent
1 Income From Work and parent 2
Income From Work.
either Student’s Marital Status or
Student’s Income Earned From Work
and Spouse’s Income Earned From
Work.
*12
Parents’ taxes paid is greater than
zero and equal to or greater than AGI
Correct parents’ taxes paid or AGI.
111
13
Missing name
Provide the following:
Student’s last name and/or student’s
first name, or confirm a blank first or
last name field if the student actually
has only one name.
082
14
Missing student signature on paper
FAFSA or SAR
Signature correction must be made on a
printed Student Aid Report certification
page and resubmitted to the FAFSA
Processor or can be corrected
electronically.
160
October 2013 (2014-2015)
A–6
(continued)
Reject
Code
Reject Reason
Action
Comment
Code
15
Missing parent signature on FAFSA
or SAR
electronically.
108
16
Missing student signature on Web
application
electronically.
110, 285
17
Citizenship status left blank and SSA
did not confirm citizenship status or
applicant reported not a citizen or
eligible noncitizen
Provide the citizenship status with the
alien registration number if appropriate.
068
18
SSN not verified on Social Security
Administration’s database
Correct the Social Security Number. If 024
the SSN is already correct, contact the
Social Security Administration to fix the
error in their records. Then re-enter
SSN and submit as a correction for an
updated SSA Match.
19
An EFC cannot be calculated
because the Department of Justice
has placed a “hold” on the student
Student needs to call 202-377-3889 to
resolve comment 009.
009
October 2013 (2014-2015)
A–7
(continued)
Reject
Code
*20
Reject Reason
Action
A non-tax filer is reporting an
income that is above the IRS filing
requirement
correct the appropriate set of data from
the following:
Student’s tax return completed status or
student’s income
or
Parents’ tax return completed status or
income for the parent 1and parent 2.
Comment
Code
126, 131
student’s tax return completed status or
income for the student and spouse.
*21
Student’s corrected marital status
date is greater than or equal to the
application receipt date and less than
or equal to the transaction receipt
date.
If the student’s marital status date is
received, correct the marital status date
and/or marital status.
119
23
An EFC cannot be calculated
because the Department of Education resolve comment 281.
has placed an eligibility “hold” on
the student
Student needs to contact the lender and
NSLDS Fraud Loan Flag is set
resolve issue to have the Fraud Loan
indicating loan was obtained
Flag reset in NSLDS.
fraudulently
281
24
272
October 2013 (2014-2015)
A–8
APPENDIX B – 2014-2015
DATABASE MATCHES AND
MATCH FLAGS
Overview
Previously, this appendix included expanded charts showing match flags for all matches, the
reasons associated with these match results, the SAR comment number that is triggered, and a
determination as to if an action is required. This information was moved to the SAR Comment
Codes and Text guide into a reformatted table so that all comment information is in one
document. At the end of the SAR Comment Codes and Text guide, we provide simplified tables
that cross-reference match flag results with the rejects, C flag, and comment numbers.
The 2014-2015 SAR Comment Codes and Text guide is posted on the IFAP and FSAdownload
Web sites in early November.
October 2013 (2014-2015)
The ISIR Guide Appendix B
B–1
APPENDIX C - LOAN
STATUS CODES AND
ELIGIBILITY CHARTS
Overview
Appendix C describes the loan status codes, federal loan servicer loan servicing codes, federal
loan servicers, FFELP-only servicer codes, guaranty agency codes, FFELP lenders, and contact
information and fields associated with loan status.
The Loan Status Codes table on the following pages contains a column titled “Group (ISIR sort
order).” This column describes the order that these loans are sorted and displayed on the ISIR
with regard to their current loan status, categorized in the following groups:
•
•
•
•
•
Group 1 includes loans in deceased status, making the student ineligible for aid.
Group 2 includes loans in a defaulted or fraud status, making the student ineligible for aid.
Group 3 includes loans where a school may have to take action; this includes loans in an
abandoned, disability, active bankruptcy, or temporary uninsured status.
Group 4 are loans in an open status not included in groups 2 and 3.
Group 5 includes closed loans (those not included in groups 1, 2, 3, and 4).
October 2013 (2014-2015)
The ISIR Guide Appendix C
C–1
Loan Status Codes
Code
Status
Eligibility for Title IV
Group
(ISIR sort
order)
AL
Abandoned Loan
Yes
3
BC
No Prior Default,
Bankruptcy Claim, Discharged
Yes, because loan was not in default
and was discharged
5
BK
No Prior Default,
Bankruptcy Claim, Active
Yes, because loan was not in default
3
CA
Canceled (Perkins = Loan Reversal)
Yes
5
CS
Closed School Discharge
Yes
5
DA
Deferred
Yes
4
DB
Defaulted, then Bankrupt, Active.
(Perkins: all bankruptcies. FFELP
and Direct Loans: Chapter 13)
No, unless debtor can show that loan
is dischargeable. See Dear
Colleague letter GEN-95-40, dated
September 1995
2
DC
Defaulted, Compromise
Yes, because compromise is
recognized as payment in full
5
DD
Defaulted, then Died
No, because if borrower is
reapplying, then loan status is in
error
1
DE
Death
No, because if borrower is
error
1
DF
Defaulted, Unresolved
No
2
DI
Disability
Yes
3
DK
Defaulted, then Bankrupt,
Discharged. (Perkins: all
bankruptcies. FFELP and Direct
Loans: Chapter 13)
Yes, because defaulted loan has been
totally discharged
October 2013 (2014-2015)
5
C–2
Loan Status Codes (continued)
Code
Status
Group
(ISIR sort
order)
DL
Defaulted, in Litigation
No
2
DN
Defaulted, then Paid in Full through
Consolidation Loan
Yes
DO
Defaulted, then Bankrupt, Active,
other. For FFELP and Direct Loans
in Chapters 7, 11, and 12
No, unless debtor can show that loan
is dischargeable. See Dear
Colleague letter GEN-95-40, dated
September 1995
2
DP
Defaulted, then Paid in Full
Yes, because loan was paid in full
5
DR
Defaulted Loan Included in Roll-up
Loan
Yes, because the loan was combined
with other loans and subrogated to
the Department of Education, which
reported the same information to
NSLDS in one loan. The status of
that record will determine eligibility
5
5
DS
Defaulted, then Disabled
Yes, because loan debt is canceled
3
DT
Defaulted, Collection Terminated
No
2
DU
Defaulted, Unresolved
No
2
DW
Defaulted, Write-Off
No
2
DX
Defaulted, Satisfactory
Arrangements, and Six Consecutive
Payments
Yes, assuming student continues to
comply with repayment plan on
defaulted loan or is granted
forbearance by the GA
4
DZ
Defaulted, Six Consecutive
Payments, then Missed Payment
No, loan is back in active default
status
2
FB
Forbearance
Yes
4
FC
False Certification Discharge
Yes
5
FR
Fraud
No
2
October 2013 (2014-2015)
C–3
Code
Status
Group
(ISIR sort
order)
FX
Fraud, Resolved
Yes
5
IA
Loan Originated
Yes
4
ID
In School or Grace Period
Yes
4
IG
In Grace Period
Yes
4
IM
In Military Grace
Yes
4
IP
In Post-Deferment Grace (Perkins
only)
Yes
OD
Defaulted, then Bankrupt,
Discharged, other. For FFELP and
Direct Loans in Chapters 7, 11, and
12
Yes, because defaulted loan has been
totally discharged
Paid in Full through Consolidation
Loan
Yes. Does not matter whether
consolidation loan was through
FFELP or Direct Loan or whether
underlying loans were in default
5
PD
Permanently Disabled
Yes
5
PF
Paid in Full
Yes
5
PM
Presumed Paid in Full
Yes
5
PN
Non-defaulted, Paid in Full through
Consolidation Loan
Yes
PX
Identity Theft – Loan Discharged
Yes
PC
October 2013 (2014-2015)
4
5
5
2
C–4
Code
Status
PZ
PLUS Loan, Student has since died
No, the deceased student is not
eligible because if borrower is
error
Group
(ISIR sort
order)
5
Yes, the living parent of a parent
PLUS Loan is eligible to receive
Title IV aid
RF
Refinanced
Yes, because defaulted loans cannot
be refinanced
5
RP
In Repayment
Yes
4
UA
Temporarily Uninsured – No
Default Claim Requested
Yes
UB
Temporarily Uninsured – Default
Claim Denied
Yes, because the loan is not a federal
loan while temporarily uninsured
UC
FFEL: Permanently Uninsured/
Unreinsured – Non-Defaulted Loan
Perkins: Non-Defaulted Loan
Purchased by School
Yes
FFEL: Permanently Uninsured/
Unreinsured – Defaulted Loan
Perkins: Defaulted Loan Purchased
by School
Yes, because the loan is no longer a
federal loan
UI
Uninsured/Unreinsured
Yes, does not matter if loan was in
default
3
VA
Disability, determined by Veteran’s
Administration
Yes, disabled veteran discharged
3
XD
Defaulted, Satisfactory
Arrangements, and Six Consecutive
Payments
Yes, assuming student continues to
comply with repayment plan on
defaulted loan or is granted
forbearance by the GA
4
UD
October 2013 (2014-2015)
3
3
5
5
C–5
Federal Loan Servicer Loan Servicing Codes
Borrower and school contact information for all federal loan servicers is available on the IFAP Web site’s
Loan Servicing Centers for Students page and Loan Servicing Centers for Schools page, respectively.
Code
Name
700500
Department of Education
Missouri Higher Education Loan Authority (MOHELA), Chesterfield, MO
700501
Education Services of America, Inc. (ESA-EDFINANCIAL), Knoxville, TN
700502
Utah Higher Education Assistance Authority (UHEAA-Cornerstone), Salt Lake City, UT
700503
Aspire Resources Inc. – ISL, West Des Moines, IA
700504
Granite State, Concord, NH
700505
EDMANAGE, Columbia, SC
700506
OSLA Servicing, Oklahoma City OK
700508
KSA Servicing, Louisville, KY
700509
EDGEucation Loans, Raleigh, NC
700510
COSTEP Servicing, McAllen, TX
700511
Vermont Student Assistance Corporation (VSAC) Federal Loans, Winooski, VT
700529
ECSI Federal Perkins Loan Servicer, Coraopolis, PA
700556
Debt Management and Collections System, Greenville, TX
October 2013 (2014-2015)
C–6
Federal Loan Servicer Loan Servicing Codes (continued)
Code
Name
700577
Xerox, Utica, NY
700578
SALLIE MAE, Reston, VA
700579
FEDLOAN SERVICING (PHEAA), Harrisburg, PA
700580
NELNET, Lincoln, NE
700581
GREAT LAKES, Madison, WI
700582
NELNET (TPD), Denver, CO
700583
Direct Loan Servicing Center (Xerox), Greenville, TX
October 2013 (2014-2015)
C–7
Federal Loan Servicers
Code
Short Name
Name
500
ED/MOHELA
Department of Education/Missouri Higher Education Loan
Authority
501
ED/ESAEDFINANCIAL
Department of Education/Education Services of America, Inc.
502
ED/UHEAACornerstone
Department of Education/Utah Higher Education Assistance
Authority
503
ED/Aspire
Department of Education/Aspire Resources Inc.
504
ED/Granite State
Department of Education/GSMR-NH
505
ED/Edmanage
Department of Education/Edmanage-SC
506
ED/OSLA
Department of Education/OSLA Servicing
507
TBD
Department of Education/TBD
508
ED/KSA
Department of Education/KSA Servicing
509
ED/EDGEucation
Department of Education/EDGEucation Loans
510
ED/COSTEP
Department of Education/COSTEP Servicing
511
ED/VSAC
Department of Education/VSAC Servicing
512
ED/EDONE
Department of Education/EDONE
513
ED/FEDPremier
Department of Education/FEDPremier
514
ED/PILLAR
Department of Education/Pillar Fed Servicing
529
ED/ECSI
Department of Education/ECSI Federal Perkins Loan Servicer
556
ED/DMCS
Department of Education/Debt Management and Collections
System
578
ED/Sallie Mae
Department of Education/Sallie Mae
579
ED/PHEAA
Department of Education/FEDLOAN Servicing (PHEAA)
October 2013 (2014-2015)
C–8
Federal Loan Servicers (continued)
Code
Short Name
Name
580
ED/NELNET
Department of Education/NELNET
581
ED/Great Lakes
Department of Education/Great Lakes
582
ED/TPD
Department of Education/NELNET Total and Permanent
Disability Servicer
583
ED/DLSC
Department of Education/Direct Loan Servicing Center (ACS)
October 2013 (2014-2015)
C–9
FFELP-only Servicers
Code
Name
City
State
700001
ALABAMA COMMISSION ON HIGHER EDUCATION
MONTGOMERY
AL
700002
CONN. ASSISTANCE FOR LOAN SERVICING (CAL)
ROCKY HILL
CT
700003
NYSHESC NEW YORK STATE HIGHER EDU
ALBANY
NY
700004
STUDENT LOAN MARKETING ASSOCIATION
KILLEEN
TX
700005
OHIO PAYMENT SERVICES
COLUMBUS
OH
700006
ACS
LONG BEACH
CA
700007
ADP NOT IN SERVICE
CHERRY HILL
NJ
700008
SOUTHWEST STUDENT SERVICES CORP
GILBERT
AZ
700009
BANK OF NORTH DAKOTA
BISMARCK
ND
700010
BANK ONE
COLUMBUS
OH
700011
BANKS OF IOWA COMPUTER SERVICES
CEDAR RAPIDS
IA
700012
BOONE COUNTY NATIONAL BANK
COLUMBIA
MO
700013
BORTHWICK ASS NOT IN SERVICE
DOVER
NH
700014
BRAZOS HIGHER ED AUTHORITY
AUSTIN
TX
700015
C.S.X. COMM NOT IN SERVICE
JACKSONVILLE
FL
700016
LYNN HAVEN
FL
700017
CITIBANK (NYS) STUDENT LOAN
PITTSFORD
NY
700018
THE STUDENT LOAN CORPORATION
ROCHESTER
NY
700019
CITICORP INFO RES NOT IN SERVICE
TROY
MI
700020
CITICORP INFO RES - NOT IN SERVICE
WOBURN
MA
700021
CITIZENS FIDELITY BANK & TRUST CO
LEXINGTON
KY
700022
COLLEGE FINANCE ASSISTANCE CORP
DEERFIELD
IL
700023
COLLEGE ACCESS NETWORK
DENVER
CO
700024
COMAC FINANCIAL SERV NOT IN SERVICE
OKLAHOMA CITY
OK
700025
COMERICA BANK - DETROIT
DETROIT
MI
700026
COMPUTER SERVICES, INC
ELIZABETHTOWN
KY
700027
COSTEP
EDINBURG
TX
700028
CROSS ISLAND COMPUTERS
WILLINSTON PARK
NY
700029
CSOBA
DENVER
CO
700030
NELNET LOAN SERVICES (JAX)
LINCOLN
NE
700031
CTHEA/COSTEP (CENTRAL TEXAS HIGH)
SAN MARCOS
TX
October 2013 (2014-2015)
C–10
FFELP-only Servicers (continued)
Code
Name
City
State
700032
CUSTOMER THRIFT SERVICES, INC.
FLORHAM PARK
NJ
700033
DATA CENTER, INC.
HUTCHINSON
KS
700034
UNIPAC SERVICE CORPORATION
DENVER
CO
700035
DUNFAM, INC.
LONGWOOD
FL
700036
E.L.M.I. (NOEL BAILEY)
WAKEFIELD
MA
700037
EDUCATION LOAN SERVICES INC
BRAINTREE
MA
700038
GREAT LAKES ED LOAN SVCS, INC. (EASCI)
ABERDEEN
SD
700039
EASTERN OPERATIONS CENTER
MECHANICSVILLE
VA
700040
EDS – NO LONGER IN BUSINESS
RICHARDSON
TX
700041
NELNET (EFS)
INDIANAPOLIS
IN
700042
STUDENT LOAN CO-OPERATIVE, INC.
WAKEFIELD
MA
700043
USA GROUP LOAN SERVICES INC
INDIANAPOLIS
IN
700044
EFS - PROFESSIONAL LOAN SERVICES
INDIANAPOLIS
IN
700045
EFS OF MICIGAN - NO LONGER BUSINESS
EAST LANSING
MI
700046
ELECTRONIC DATA SYSTEMS
LOMBARD
IL
700047
ELECTRONIC DATA SYSTEMS
WOBURN
MA
700048
FINANCIAL SERVICE, INC.
GLEN ROCK
NJ
700049
FIRST AMERICA SAVINGS BANK
LONGMONT
CO
700050
FIRST FINANCIAL MANAGEMENT CORP.
ATLANTA
GA
700051
FIRST INTERSTATE BANK OF DES MOINES
DES MOINES
IA
700052
FIRST NATIONAL BANK IN BOULDER
BOULDER
CO
700053
EDUSERV TECHNOLOGIES, INC
WINSTON-SALEM
NC
700054
FISC
LEWISTON
ME
700055
FISERV
CLEVELAND
OH
700057
GREAT LAKES HIGHER ED CORP
MADISON
WI
700058
OFFICE OF EDUCATION SERVICES
BATON ROUGE
LA
700059
GEORGIA STUDENT FINANCE AUTHORITY
TUCKER
GA
700060
GUARANTEED STUDENT LOAN
CANYON
TX
700061
EDUSERV TECHNOLOGIES INC
ST PAUL
MN
700062
HARPER, SMITH AND ASSOCIATE
JACKSONVILLE
FL
700063
HAWAII IMPULSE SYSTEMS
HONOLULU
HI
700064
HIGHER EDUCATION SERVICING CORP
ARLINGTON
TX
700065
IOWA HIGHER ED LOAN PGM
DES MOINES
IA
700066
ILLINOIS DESIGNATED ACCT PURCHASE PROG
DEERFIELD
IL
October 2013 (2014-2015)
C–11
Code
Name
City
State
700067
ILLINOIS STATE SCHOLARSHIP COMM
DEERFIELD
IL
700068
IOWA COLLEGE AND COMMISSION
DES MOINES
IA
700070
IOWA HIGHER EDUCATION LOAN PROGRAM
DES MOINES
IA
700071
KEARNEY STATE BANK
KEARNEY
NE
700072
KENTUCKY HIGHER ED STUDENT LOAN CORP
LOUISVILLE
KY
700073
LEBER SERVICES
ROCKFORD
IL
700074
LIBERTY NATIONAL BANK AND TRUST CO
LOUISVILLE
KY
700075
EDUSERV TECHNOLOGIES, INC
SALT LAKE CITY
UT
700076
RESTON
VA
700077
SALLIE MAE
RESTON
VA
700078
STUDENT LOAN MARKETING ASSOC. VA
HERNDON
VA
700079
STUDENT LOAN MARKETING ASSOCI/TEXAS
KILLEEN
TX
700080
M.F.G. INFORMATION SYSTEMS
DECATUR
IL
700081
MISSOURI HIGHER ED LOAN AUTHORITY
ST. LOUIS
MO
700082
MAINE ED SERVICE
AUGUSTA
ME
700083
MFG INFORMATION SYSTEMS, INC.
BARTONVILLE
IL
700084
MISSISSIPPI GUARANTEE STUDENT LOAN
JACKSON
MS
700085
MASSACHUSETTS HIGHER ED ASSOC
BOSTON
MA
700086
MITCHELL SWEET AND ASSOCIATES
TEMPE
AZ
700087
MONTANA BANK OF SO MSCA
MISSOULA
MT
700088
MONTANA GUARANTEED STUDENT LOAN PGM
HELENA
MT
700089
N.C.R.
VIRGINIA BEACH
VA
700090
NATIONAL BANK OF AMERICA
SALINA
KS
700091
NCR CORPORATION
FRAMINGHAM
MA
700092
NCR DATA CORPORATION
GLASTONBURY
CT
700093
NCR DATA SERVICES
CRANBURY
NJ
700094
NCR-MID-ATLANTIC DATA SERV CENTER
COLUMBIA
MD
700095
NHELP SERVICING CENTER
LINCOLN
NE
700096
NELLIE MAE
BRAINTREE
MA
700097
NEW JERSEY DEPT OF HIGHER ED
TRENTON
NJ
700098
NEW MEXICO ED ASSISTANCE FOUNDATION
ALBUQUERQUE
NM
700099
NATIONAL EDUCATION SERVICING
CHICAGO
IL
700100
AMERICAN EDUCATION SERVICES
HARRISBURG
PA
700101
PANHANDLE PLAINS STUDENT LOAN CENTER
CANYON
TX
October 2013 (2014-2015)
C–12
Code
Name
City
State
700102
PNC EDUCATION LOAN CENTER
PITTSBURGH
PA
700103
STUDENT ASSISTANCE SUPPORT SERVICE
AUSTIN
TX
700104
SANDUSKY COMPUTER CENTER, INC.
SANDUSKY
OH
700105
SAVINGS BANKS TRUST CO.
WOODBURY
NY
700106
SOUTH CAROLINA STUDENT LOAN CORP
COLUMBIA
SC
700107
SOUTHERN EDUCATORS LIFE INSURANCE
NORCROSS
GA
700108
SOUTHRUST BANK/LSC/VA
MERRIFIELD
VA
700109
TGSLC LOAN SERVICING
AUSTIN
TX
700110
STUDENT FINANCE SERVICE CORP
SEATTLE
WA
700111
STUDENT LOAN FINANCE ASSISTANCE
LOS ANGELES
CA
700112
STUDENT LOAN FUND OF IDAHO MARKET
FRUITLAND
ID
700113
STUDENT LOAN FUNDING CORP
CINCINNATI
OH
700114
SUBURBAN BANK OF AURORA
AURORA
IL
700115
SUSIE MAE
HARTFORD
CT
700116
T.E. LOTT & CO
COLUMBUS
MS
700117
THE CHASE MANHATTAN BANK N.A.
TAMPA
FL
700118
STUDENT LOAN SERVICE CENTER
HARTFORD
CT
700119
TRANS WORLD INSURANCE CO
SACRAMENTO
CA
700120
USA FUNDS
INDIANAPOLIS
IN
700121
NELNET LOAN SERVICES INC. (DEN)
LINCOLN
NE
700122
UNIPAC
ST. PAUL
MN
700123
UNIVERSITY ACCOUNTING SERVICE
BROOKFIELD
WI
700124
WALTHAM
MA
700125
USERS, INC
HONOLULU
HI
700126
UTAH STATE BOARD OF REGENTS LSC
SALT LAKE CITY
UT
700127
VERMONT STUDENT ASST. CORP.
WINOOSKI
VT
700128
VIRGINIA EDUCATION LOAN AUTHORITY
RICHMOND
VA
700129
EDFINANCIAL SERVICES
KNOXVILLE
TN
700130
WESCO
HELENA
MT
700131
WESCO
GRAND RAPIDS
MI
700132
WEST TEXAS EDUCATION SERVICE
EL PASO
TX
700133
WYOMING STUDENT LOAN CORP
CHEYENNE
WY
700134
1ST INTERSTATE DALLAS
DALLAS
TX
700135
5/3 BANK
CINCINNATI
OH
October 2013 (2014-2015)
C–13
Code
Name
City
State
700136
HIGHER EDUCATION ASSISTANCE FOUN
ST. PAUL
MN
700138
STUDENT INFORMATION SERVICE CENTER
ALBANY
NY
700139
STUDENT INITIATED LOAN SERVICING
MONTGOMERY
AL
700140
STUDENT LOAN SERVICES
JACKSONVILLE
FL
700141
AMERICAN EDUCATION SERVICES
HARRISBURG
PA
700142
STUDENT LOAN SERVICING CENTER
ST. PAUL
MN
700143
INDIANA SECONDARY MARKET
INDIANAPOLIS
IN
700144
NELNET LOAN SERVICES INC. (LOANSTAR)
BRYAN
TX
700145
IOWA CREDIT UNION LEAGUE
DES MOINES
IA
700146
ISM LOAN SERVICING CENTER
INDIANAPOLIS
IN
700147
LENDER SERVICE PGM
MADISON
WI
700148
NORTHEASTERN COMPUTER SERVICES INC.
SYRACUSE
NY
700149
OHIO STUDENT LOAN COMMISSION
COLUMBUS
OH
700150
PROMAX
WO. WEYMOUTH
MA
700151
MEMBER DATA PROCESSOR, INC.
CARMEL
IN
700152
RHODE ISLAND STUDENT LOAN AUTHORITY
WARWICK
RI
700153
RONALD FRAME, EDS
BINGHAMTON
NY
700154
TEXAS GUARANTEED STUDENT LOAN CORP.
AUSTIN
TX
700155
OSLA STUDENT LOAN SERVICING
OKLAHOMA CITY
OK
700156
WISCONSIN HIGHER EDUCATION CORP.
MADISON
WI
700157
CHELA
SAN FRANCISCO
CA
700158
EFG TECHNOLOGIES
WINSTON-SALEM
NC
700160
AMSOUTH BANK N.A.
BIRMINGHAM
AL
700161
EDUCATION SERVICES FOUNDATION
JACKSON
MS
700162
CHEMICAL BANK - EDUCATIONAL
JERICHO
NY
700163
COMMERCE BANK OF ST. LOUIS
ST. LOUIS
MO
700164
COSTA MESA SERVICE CENTER
LOS ANGELES
CA
700165
CREDIT UNION PROCESSING
BATTLECREEK
MI
700166
CUPS
SOUTHFIELD
MI
700167
DAVENPORT BANK AND TRUST CO
DAVENPORT
IA
700168
FIRST BANK OPERATIONS CENTER
DULUTH
MN
700170
ICUL DATA SERVICES
DES MOINES
IA
700172
STUDENT ASSISTANCE FOUNDATION OF MT
HELENA
MT
700173
MISSOURI HIGHER EDUCATION LOAN AUTH
CHESTERFIELD
MO
October 2013 (2014-2015)
C–14
Code
Name
City
State
700174
NELS
PROVIDENCE
RI
700178
NSLP
LINCOLN
NE
700180
STUDENT LOAN SERVICE CORP
SALT LAKE CITY
UT
700181
STUDENT LOAN SERVICING CENTER
MINNEAPOLIS
MN
700183
TOWN NORTH NATIONAL BANK
KILLEEN
TEX
700185
ACADEMIC LOAN RESOURCE
SEATTLE
WA
700189
STUDENT ASSISTANCE SUPPORT SERVICE
AUSTIN
TX
700190
STUDENT LOAN SVCING CTR/SLMA WA
SPOKANE
WA
700191
SALLIE MAE, INC.
WILKES-BARRE
PA
700192
MONTANA HIGHER EDUCATION STUDENT AS
HELENA
MT
700193
FIRST SECURITY STUDENT LOAN
BOISE
ID
700194
CHASE STUDENT LOAN SERVCING, LLC
MADISON
MS
700195
ACADEMIC LOAN RESOURCE
FRUITLAND
ID
700196
IOWA STUDENT LOAN LIQUIDITY CORP
DES MOINES
IA
700197
LSI FINANCIAL GROUP
LITTLE ROCK
AR
700198
AFSA DATA CORP
UTICA
NY
700199
STUDENT LOAN SERVICING CENTER/SLMA
PANAMA CITY
FL
700200
GREATER EAST TEXAS SERVICING CORP
BRYAN
TX
700201
ACS EDUCATION SERVICES, INC.
LONG BEACH
CA
700202
WELLS FARGO BANK NA
SIOUX FALLS
SD
700203
WACHOVIA EDUCATION FINANCE, INC
SACRAMENTO
CA
700204
GRANITE STATE MANAGEMENT & RESOURCE
CONCORD
NH
700205
KNIGHT COLLEGE RESOURCE GROUP
BOSTON
MA
700206
STUDENT LOAN FINANCE CORPORATION
ABERDEEN
SD
700207
GREAT LAKES EDUCATIONAL LOANS SERV
MADISON
WI
700208
BRAZOS HESC
WACO
TX
700209
STUDENT ASSISTANCE FOUNDATION OF MT
HELENA
MT
700210
GEORGIA HIGHER EDUCATION ASST. CORP
TUCKER
GA
700211
ELM RESOURCES(PEPS)
OAKLAND
CA
700212
ACCESS GROUP, INC.
WILMINGTON
DE
700213
WESTERN STATES LEARNING CORP
CHEYENNE
WY
700215
XPRESS LOAN SERVICING
CLEVELAND
OH
700216
CLC SERVICING CORP.
WOODBURY
MN
700217
STUDENT LOAN FUND OF IDAHO (IMA)
FRUITLAND
ID
October 2013 (2014-2015)
C–15
Code
Name
City
State
700218
GCO SERVICING CORPORATION
FRUITLAND
ID
700219
BRAZOS LOAN SERVICING
COLLEGE STATION
TX
700220
ALL STUDENT LOAN SERVICING CORP
VANCOUVER
WA
700788
HERNDON
VA
700789
WILKES-BARRE
PA
700790
UNIPAC SERVICE CORP
LINCOLN
NE
700791
FOUNTAINHEAD GROUP, LLC, STE 1910
ST. PAUL
MN
October 2013 (2014-2015)
C–16
Guaranty Agencies
Number
Short Name
Name
555
DCS
Debt Collection Service US Department of Education
575
CDDTS
The Conditional Disability Discharge Tracking System (CDDTS)
577
ED/ACS
Department of Education/ACS
705
Arkansas
Student Loan Guaranty Foundation of Arkansas
706
California
ECMC – California
708
Colorado
College Assist
712
Florida
Florida Department of Education OSFA
713
Georgia
Georgia Higher Education Assistance Corporation
717
Illinois
Illinois Student Assistance Commission
719
Iowa
Iowa College Student Aid Commission
721
Kentucky
Kentucky Higher Education Assistance Authority
722
Louisiana
Louisiana Office of Student Financial Assistance
723
Maine
Finance Authority of Maine (FAME)
725
Massachusetts
American Student Assistance of Massachusetts
726
Michigan
Michigan Higher Education Assistance Authority
729
Missouri
Missouri Department of Higher Education
730
Montana
Montana Guaranteed Student Loan Program
731
Nebraska
National Student Loan Program, Inc.
733
New Hampshire
New Hampshire Higher Education Assistance Foundation
734
New Jersey
New Jersey Higher Education Assistance Authority
735
New Mexico
New Mexico Student Loan Guarantee Corporation
736
New York
New York State Higher Education Services
737
738
740
742
744
745
747
748
749
North Carolina
North Dakota
Oklahoma
PHEAA
Rhode Island
South Carolina
Tennessee
Texas
Utah
North Carolina State Ed. Assistance Authority
Student Loans of North Dakota
Oklahoma College Assistance Program
Pennsylvania Higher Education Assistance Agency
Rhode Island Higher Education Assistance Authority
South Carolina State Ed Assistance Authority
Tennessee Student Assistance Corporation
Texas Guaranteed Student Loan Corporation
Utah Higher Education Assistance Authority
October 2013 (2014-2015)
C–17
Guaranty Agencies (continued)
Number
750
753
755
800
927 / 951
Short Name
Vermont
Washington
Great Lakes
USAF
ECMC
October 2013 (2014-2015)
Name
Vermont Student Assistance Corporation
Northwest Education Loan Association-Washington
Great Lakes Higher Education Guaranty Corporation
United Student Aid Funds, Incorporated
Education Credit Management Corporation
C–18
FFELP Lenders
To find the lender’s code, name, city, and state, use the NSLDS Professional Access Web site at
nsldsfap.ed.gov. The organization’s contact information can be found under the Org tab by
filtering for the type as “Lender.”
October 2013 (2014-2015)
C–19
Contact Information & Fields Associated with
Loan Status
Loan
Contact
GA
Code
School
Code
Current
Holder
Region Code
FFEL
Primary:
Servicer or Lender
(as applicable)
Secondary: GA
Yes
OPE-ID
Servicer or
Blank
Lender Code
(as applicable)
FFEL, defaulted
GA
Yes
OPE-ID
000###
Blank
(### is the GA
Code)
FFEL, assigned*
ED (See Region)
555 or
556
(ED)
OPE-ID
Servicer Code: Yes
700556
(ED)
FFEL, TPD
ED
575 and
582
(ED)
OPE-ID
Servicer Code: Blank
700582
(ED)
FFEL, U.S. Dept. of ED
Servicer
ED/SALLIE MAE
Primary: Servicer
Code
Secondary: GA
Code
578
(ED)
OPE-ID
700578
(ED)
Servicer
ED/PHEAA
Primary: Servicer
Code
Secondary: GA
Code
579
(ED)
OPE-ID
700579
(ED)
Servicer
ED/NELNET
Primary: Servicer
Code
Secondary: GA
Code
580
(ED)
OPE-ID
700580
(ED)
Servicer
ED/Great Lakes
Primary: Servicer
Code
Secondary: GA
Code
581
(ED)
OPE-ID
700581
(ED)
FDLP, Held by DCS
ED (See Region)
555 or
556
(ED)
OPE-ID
Servicer Code: Yes
700556
(ED)
October 2013 (2014-2015)
C–20
Loan
Contact
GA
Code
School
Code
Current
Holder
Region Code
FISL
Primary: Servicer
(if applicable)
Secondary: School
(is primary contact
if no servicer used)
Blank
OPE-ID
Servicer Code Blank
(if applicable),
or blank
FISL, Held by DCS
ED (See Region)
555 or
556
(ED)
OPE-ID
Servicer Code: Yes
700556
(ED)
Perkins
Primary: Servicer
(if applicable)
Secondary: School
(is primary contact
if no servicer used)
Blank
OPE-ID
Servicer Code Blank
(if applicable),
or blank
Perkins, Held by DCS
ED (See Region)
Perkins, U.S. Dept. of
ED/ECSI
ED
529 and
577
(ED)
OPE-ID
700529
(ED)
* Assigned = Held by Debt Collection Service (DCS).
Note: The School Code field always shows the OPE-ID of the school the student attended
when the loan was received.
October 2013 (2014-2015)
C–21
APPENDIX D – SAR AND
SAR ACKNOWLEDGEMENT
Overview
For each non-real-time transaction processed at the CPS, an output document is sent to the
applicant: a paper SAR, SAR Acknowledgement, or an E-mail Notification of SAR Processing
with information to access SAR data on the Web. An applicant who submits corrections using
FAFSA on the Web that are processed in real time is presented with a link to his or her
eSAR after clicking the Exit button on the confirmation page. The type of document sent is
determined by the type of record that was submitted by the applicant and his or her results of the
Social Security Administration (SSA) Social Security Number Match (SSN Match) as follows:
Record Submitted
Output
Any record type and applicant did not have a
match with the SSA
English or Spanish SAR
(SSN Match Flag not equal to 4 [SSN, name, and date
of birth match])
Paper FAFSA or SAR
(SSN Match Flag equal to 4)
English or Spanish SAR or
FAFSA on the Web, application and
corrections (non-real-time) with signatures
English or Spanish SAR Acknowledgement or
FAFSA on the Web, application and
corrections (non-real-time) without signatures
English or Spanish SAR or
FAFSA on the Web, corrections (real-time)
No output, student receives link to eSAR after
clicking Exit on the confirmation page
FAA Access to CPS Online Application or
Correction
English or Spanish SAR Acknowledgement or
October 2013 (2014-2015)
The ISIR Guide Appendix D
D–1
Students who meet the following criteria receive an e-mail containing a link to access the SAR
on the Web instead of the paper SAR or paper SAR Acknowledgement:
•
•
Social Security Administration (SSA) match equals 4 and
E-mail address exists and has valid syntax.
We print and mail a paper SAR to students:
•
•
•
•
Who did not have an have an SSN Match Flag of 4, or
Who were missing signatures and did not have an e-mail address, or
Whose e-mail addresses have invalid syntax, or
Whose E-mail Notifications of SAR Processing were returned to us.
The SAR serves two basic purposes:
•
Notifies the student of application and eligibility status
•
Provides a means for correcting or confirming applicant data
The SAR Acknowledgement is designed to notify the student of application and eligibility status.
If corrections are needed, the student uses FAFSA on the Web or contacts the school to submit
them through FAA Access or a mainframe system.
The E-mail Notification of SAR Processing is designed to notify the student of application and
eligibility status more quickly than the paper SAR or the SAR Acknowledgement. It enables the
student to view the SAR online and to print the online SAR document as often as needed. The
SAR links the student to FAFSA on the Web for correcting or confirming the applicant data. To
complete corrections to the application data, the student must sign with a PIN and, if dependent
and changing parental data, a parent must also sign.
October 2013 (2014-2015)
D–2
Paper SAR
The paper SAR follows the order of the questions as they are presented on the paper FAFSA.
English SARs are ten-page documents, and Spanish SARs are eleven-page documents. The first
four pages are in a letter format and include the comment text, NSLDS information, and FAA
information. The last six pages (seven pages for Spanish) display the question responses
reported by the student and provide space for making corrections. Each page of the SAR is
described in detail below. In addition, to match the color scheme of the paper FAFSA, the 20142015 SAR is printed on blue paper.
A draft copy of the 2014-2015 SAR is available on the IFAP Web site.
For information on changes to the SAR, see the Summary of Changes for the Application
Processing System guide, available later this fall.
SAR–Page 1
The date below the “www.fafsa.gov” Web site address in the upper left corner is the date the
record was processed at the CPS. Below the process date is a tracking number for the FAFSA
processor and the CPS that is not used for any institutional purpose. The student’s name and
mailing address is printed below the tracking number.
The student’s four-digit Data Release Number (DRN) is to the right of the processed date in the
upper right corner below the Office of Management and Budget (OMB) number. The DRN can
be used by schools to access the student’s electronic application record if they were not
originally listed on the student’s application or SAR. In addition, the student can use the DRN to
make a request for correction by telephone through the FSAIC at 800/4FED AID (800/433-3243)
or TDD/TTY 800/730-8913. The following types of changes can be made:
•
Correct data entry errors made by the FAFSA processor
•
Update the response to FAFSA question 23 (drug question)
•
Request a change of address, e-mail address, telephone number, or institution
•
Update the assumption overrides
Below the Data Release Number (DRN) is the student’s EFC.
The EFC printed on the front page of the SAR is the primary EFC, calculated for a nine-month
academic year. An asterisk printed next to the EFC indicates that the student was selected for
verification by the CPS. A “C” printed next to the EFC indicates the student has an eligibility
problem that must be resolved before Title IV aid can be disbursed to the student.
Below this information, we print information specific to the applicant based on his or her
application information, processing results, and database match results.
October 2013 (2014-2015)
D–3
In the lower part of the SAR, two series of numbers appear on every page. The numbers on the
left are processing codes used by the FAFSA processor and the CPS for tracking and quality
control purposes. The numbers on the right are a cross-cycle student identifier, providing the
CPS an alternate way to identify a student without printing his or her SSN on the form.
SAR–Page 2
The upper half of page 2 contains required information from the Office of Management and
Budget regarding the:
•
Paperwork Reduction Act,
•
Information Release to Schools, and
•
Drug convictions affecting aid eligibility.
The “Only For Use by Financial Aid Office” section on the SAR appears on the lower half of
page 2. Descriptive labels are intended to help the FAA identify reject codes, match flags,
intermediate values, and so forth. This data is similar to the FAA information provided on the
ISIR, which is described in detail earlier in this guide; however, the presentation of the
information is different.
Note: The DOD Match Flag information is not printed on the SAR, it is printed only on the
ISIR.
Important Note: The comment codes listed on this part of the SAR are not all comments
generated for this student. Only the comment codes that do not have a corresponding flag or
other indicators already provided in the “FAA Information” section are printed in this section.
SAR–Page 3
The third page uses checkboxes in front of each comment that is printed on the SAR.
The first section, “Comments About Your Information” includes comments that have been set
during the processing of the record at the CPS. The first section is for general notes.
The second section, “What You Must Do Now” is a checklist for students to use to make sure
they resolve the issues on the SAR, such as missing information or eligibility problems and give
the student more detailed information and directions for getting additional help.
SAR–Page 4
This page displays financial aid history information for the student. This is a subset of the
information received from NSLDS, which is included on the ISIR and described earlier in this
guide. The information printed on the SAR includes the Aggregate Loan information for FFEL,
Direct, Perkins, and TEACH loans.
October 2013 (2014-2015)
D–4
SAR–Pages 5-10 (Spanish Pages 5-11)
The remaining six pages of the English SAR (seven pages of the Spanish SAR) display the
information that was reported by the applicant for each question on the FAFSA/SAR.
The SAR is a vehicle for corrections in the paper system. A shortened version of each numbered
item corresponding to a question on the FAFSA is displayed. Printed beneath the numbered item
is the student’s response to that question. Below or to the right of each question response are
boxes or ovals that resemble the answer fields on the FAFSA, which the student can use to
indicate or write in a corrected answer, if necessary.
Items that are highlighted (printed in bold type) require special attention. Highlighting indicates
the student must provide a new answer, because the CPS identified the responses as blank,
illegible, questionable, or inconsistent with other answers. The CPS may assume answers to
certain questions by comparing them with other information on the application. Answers might
be assumed when the question is left blank, or a positive number might be assumed when the
answer to an income question is given as a negative number.
When the CPS assumes an answer, both the value reported by the applicant and the assumed
value are printed on the SAR. The word “ASSUMED” appears in parentheses with the assumed
value. Assumed values are used by the CPS in performing the EFC calculation and should be
reviewed carefully. If the assumed values are correct, the student does not need to change them
on the SAR.
The student can correct other items, if necessary, whether or not they are highlighted.
When an application is rejected, the resulting SAR does not have a calculated EFC. The SAR
requires the student to correct information and return pages 5 through 10 of the English SAR
(pages 5 through 11 of the Spanish SAR) to the FAFSA processor for reprocessing.
Instructions to the student at the top of page 5 explain the meaning of the arrows and the proper
way to fill in an oval or to correct, confirm, or delete an answer. To confirm a previously
reported answer, the student must rewrite the same value in the answer field and return the SAR.
Sometimes students are caught in a reject “loop” because they do not respond to all highlighted
and arrowed items to turn off the reject, or because they provide new information that the edit
check still considers inconsistent or questionable.
Up to four school codes and housing plans are printed on pages 9 and 10 (Spanish page 10) of
the SAR; however, the student can list up to ten school codes on his or her Web application or
correction. The following English statement is printed under question 103g if the fifth through
tenth college code is non-blank on the applicant’s record:
“Your FAFSA information was sent to all colleges you listed although they are not all shown
here. To see all of the colleges you listed go to www.fafsa.gov and select ‘Student Aid
Report’.”
October 2013 (2014-2015)
D–5
A graduation and retention and transfer rate statement is printed below the school code statement
described above. The statement is:
“For more information about the colleges you listed on your FAFSA, visit College Navigator
at www.nces.ed.gov/collegenavigator or view your Student Aid Report at www.fafsa.gov for
graduation, retention, and transfer rates.”
See the “Corrections and Updates” section of this guide for more information on using the SAR
to make corrections.
October 2013 (2014-2015)
D–6
SAR Acknowledgement
The SAR Acknowledgement in English is a three-page document; the SAR Acknowledgement in
Spanish is a four-page document. It provides a summary of the student’s processing results
when the information is input electronically by the school or the student using the Web and no email address is provided. The SAR Acknowledgement is printed on blue paper and is an
eligibility document containing information for the student and FAA but cannot be used to make
corrections.
For information on changes to the SAR Acknowledgement, see the Summary of Changes for the
Application Processing System guide, available later this fall.
SAR Acknowledgement–Page 1
Page 1 of the SAR Acknowledgement is in a letter format addressed to the applicant. The format
of this page looks similar to the SAR letterhead. The U.S. Department of Education letterhead is
used and includes the Federal Student Aid Information Center telephone number and the FAFSA
on the Web Internet address. The Office of Management and Budget (OMB) form-clearance
number is printed on the right side.
The date below the “www.fafsa.gov” Web site in the upper left corner is the date the record was
processed at the CPS. Below the process date is a tracking number for the FAFSA processor and
the CPS that is not used for any institutional purpose. The student’s name and mailing address is
printed below the tracking number.
To the right of the processed date (below the OMB number) is the student’s four-digit Data
Release Number (DRN).
Below the DRN is the student’s EFC. The EFC printed on the front page of the SAR
Acknowledgement is the primary EFC, calculated for a nine-month academic year. An asterisk
printed next to the EFC indicates that the student was selected for verification by the CPS. A
“C” printed next to the EFC indicates the student has an eligibility problem that must be resolved
before Title IV aid can be disbursed to the student.
The front page of the SAR Acknowledgment contains two sections, “Application Status (review
the checked boxes)” and “Federal Student Aid Eligibility (review the checked boxes).” Both
sections display checkboxes next to statements regarding eligibility status and processing results.
SAR Acknowledgement–Pages 2-3 (Spanish Pages 2-4)
Page 2 (back of page 1) and page 3 display, in condensed form, every numbered question from
the FAFSA and prints the answer the student gave to that question or the value the CPS assumed.
Only the first four school codes and housing plans are printed on the SAR Acknowledgement.
However, because students can enter up to ten college choices on the Web, the following
statement is printed before the “For Financial Aid Office Use Only” section if School Codes 5
through 10 are non-blank on an applicant’s record:
October 2013 (2014-2015)
D–7
“Your FAFSA information was sent to all the colleges you listed although they are not all
shown here. To see all of the colleges you listed go to www.fafsa.gov and select ‘Student
Aid Report’.”
In the lower part of the page, the section “For Financial Aid Office Use Only” includes
information and codes for FAAs. Included here are the important match flags showing results of
eligibility matches and other information that an FAA needs when using the SAR
Acknowledgement as an eligibility document.
Note: Up to 20 comment codes generated for the student’s ISIR are printed here, regardless of
whether an associated match flag or other indicator is also provided.
October 2013 (2014-2015)
D–8
APPENDIX E – SAMPLE
2014-2015 ISIR
Overview
This section contains a sample of the 2014-2015 ISIR that is printed using the EDExpress
software. You are not required to print your ISIR output documents in this or any other format.
If you do choose to print ISIRs, you can also choose to print additional information on the ISIR.
See the “Printing” section in the 2014-2015 Electronic Data Exchange (EDE) Technical
Reference, posted on the IFAP and FSAdownload Web sites.
Note: Changes to the EDExpress 2014-2015 ISIR report may occur following the publication of
this guide. If this occurs, we will update the sample and repost The 2014-2015 ISIR Guide. The
ISIR Guide is posted on the IFAP and FSAdownload Web sites.
October 2013 (2014-2015)
The ISIR Guide Appendix E
E–1
Sample ISIR
2014-2015 Institutional Student Information Record
******************************************************************************************
* IMPORTANT: Read ALL information to find out what to do with this Report.
*
******************************************************************************************
OMB Number: 9999-9999
XXXXXXXXXXXX X. XXXXXXXXXXXXXXXX
MMMMMMMMM DD, CCYY
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXX XX 99999
EFC
999999 X
999
XXX XXXX XXXXXX XXXXXXXXX XXX XXXXXX XXXX XXXX XX XXXX XXXXXXXXXXXXX XXXXXXX XXXXXXXXXXX
XXXXXX XXXXX XXX XXX XXXXXX XXXXXXXXXXX XX XX XXXXXXXX XX XXXXXXXXX XXXX XXXXXXXXXX XXXXX
XX XXX XX XXXX XXXXXXXXX XXX XXXXXXXXXXXXXX XXXXX
999
XX XXX XXX XXXXXXXXXX XX XXXX XXXX XX XXXXXXX XXX XXX XX XXXXXXX XX XXXXXXX X XXXXXXX
XXXX XXXXXX XXX XXXXX XXXXXXX XXXXXXX XXX XX XXXXXXXX XXXX XXX XXXX XXXXXXXXX XXXXXX XXX
XXXX XX XXXXXXXXXXXX XXXXXXXXXXXX XX XXXXXXX XXXX XXXX XXXXXX XX XXX XXXX XXXXXX XX XXX
XXXX XX XXXXXXXXXX XX XXXX XXXXXXX XXXX XXXXXXXXXXX XXXXXX XXXXXXXXXXX XXXXXXXXXX
XXXXXXXXXXX XXXXXXXXXX XX XXXX XXXX XXXXXXXXX XXXXXXXXXXXXX XXXXXX XXXXXXXXXXXXX XXX
XXXXX XXXXXXXX
999
XXXX XX XXXX XXX XXXX XX XX XXXX XXXXXX XXX XXXXXXXXX XX XXXX XXXXX XX XXX XX XXX XXXX
XXXXX XXX XXXXXXXXX XXXX XXXXXXXXX XX XXXXXXXXX XXX XXXXXXXXXX XXXXX XX XXX XX XXXX XXXX
XX XXX XXX XXXXXXX XX XXXXXXXX XX XX XXX XXX XX XXXXXX XXX XXXXX XX XX XXXXX XXX XXXXXX
XXX XXXXXX XXXXX XXX XXXXXXX XXX XXXXXX XXXXXXXXXXXXXXX
999
XX XXX XX XXXX XXXXXXXXX XXX XXXXXXXXXXXXXX XXXXX
999
XXXXXX XXXXX XXX XXX XXXXXX XXXXXXXXXXX XX XX XXXXXXXX XX XXXXXXXXX
999
XXX XXXX XXXXXX XXXXXXXXX XXX XXXXXX XXXX XXXX XX XXXX XXXXXXXXXXXXX XXXXX
999
Page 1 of 6
October 2013 (2014-2015)
999-99-9999 XX 99
E–2
Student ID
999-99-9999 XX 99
EFC
999999 X
STEP ONE (THE STUDENT) (Q1 – Q31)
Dependency Status
X
Name
XXXXXXXXXXXX XXXXXXXXXXXXXXXX
Address:
STEP TWO (STUDENT & SPOUSE) CONT.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Military or Clergy Allowances
9999999
XXXXXXXXXXXXXXXX XX 99999
Veterans Noneducation Benefits
9999999
Social Security Number
999-99-9999
Other Untaxed Income
9999999
Date of Birth
MM/DD/CCYY
Money Rec’d/Paid on Your Behalf
9999999
Permanent Home Phone #
(999)999-9999
Driver's License #
XXXXXXXXXXXXXXXXXXXXX
STEP THREE (STUDENT STATUS) (Q46 - Q58)
E-mail Address
Born Before MM-DD-CCYY?
XXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Citizenship Status
XXXXXXXXXXXXXXXXXXXX
Is Student Married?
XXX
Alien Registration Number
XXXXXXXXX
Working on Master's/Doctorate Program? XXX
Marital Status
XXXXXXXXX
On Active Duty in U.S. Armed Forces?
XXX
Marital Status Date
MM/DD/CCYY
Veteran of U.S. Armed Forces?
XXX
State of Legal Residence
XX
Have Children You Support?
XXX
Legal Resident before MM-DD-CCYY?
XXX
Dependents Other Than Children/Spouse? XXX
Legal Residence Date
MM/CCYY
Orphan or Ward of the Court?
XXX
Male or Female?
XXXXXX
Are/Were you an Emancipated Minor?
XXX
Register for Selective Service?
XXX
Are/Were you in Legal Guardianship?
XXX
Drug Conv Affecting Elig?
XXX
Homeless Child or Youth?
XXX
Parent 1 Educational Level XXXXXXXXXXXXXX
Determined by HUD Homeless?
XXX
Parent 2 Educational Level XXXXXXXXXXXXXX
At Risk for Homelessness?
XXX
High School or Equivalent?
XXX
High School Name/City, State XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXX, XX
STEP FOUR (PARENTS) (Q59 - Q94)
High School Code
XXXXXXXXXXXX
Marital Status
XXXXXXXXX
First Bachelor's Degree by MM-DD-CCYY? XXX
Marital Status Date
MM/DD/CCYY
Grade Level in College
XXXXXXXXXXXXXXXX
Parent 1 SSN
999-99-9999
Degree/Certificate
XXXXXXXXXXXXXXXX
Parent 1 Last Name
XXXXXXXXXXXXXXXX
Interested in Work-Study?
XXXXXXXXXX
Parent 1 First Initial
X
Parent 1 Date of Birth
MM/DD/CCYY
STEP TWO (STUDENT & SPOUSE) (Q32 - Q45)
Parent 2 SSN
999-99-9999
Tax Return Filed?
XXXXXXXXX
Parent 2 Last Name
XXXXXXXXXXXX
Type of CCYY Tax Return Used
XXXXXXXXX
Parent 2 First Initial
X
Eligible to File 1040A/1040EZ? XXXXXXXXXX
Parent 2 Date of Birth
MM/DD/CCYY
Tax Return Filing Status
XXXXXXXXXXXXXXX
E-mail Address
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Adjusted Gross Income
-9999999
State of Legal Residence
XX
U.S. Income Tax Paid
-9999999
Legal Residents before 1-1-2009?
XXX
Exemptions Claimed
99
Legal Residence Date
MM/DD/CCYY
Student's Income Earned From Work -9999999
Number of Family Members
99
Spouse's Income Earned From Work
-9999999
Number in College
99
Cash, Savings, and Checking
9999999
Supplemental Security Income Benefits XXX
Net Worth of Investments
9999999
SNAP Benefits
XXX
Net Worth of Business/Farm
9999999
Free/Reduced Price Lunch Benefits
XXX
XXX
TANF Benefits
XXX
Student's Addl Financial Info
99999999
WIC Benefits
XXX
Education Credits
9999999
Tax Return Filed?
XXXXXXXXX
Child Support Paid
9999999
Type of CCYY Tax Return Used
XXXXXXXXX
Taxable Earnings Need-Based Emply 9999999
Eligible to File 1040A/1040EZ? XXXXXXXXXX
Grant & Scholarship Aid Reported 9999999
Tax Return Filing Status
XXXXXXXXXXXXXXX
Special Combat Pay/Combat Pay
9999999
Parent a Dislocated Worker?
XXXXXXXXXX
Co-op Earnings
9999999
Adjusted Gross Income
-9999999
Student/Spouse Untaxed Income
99999999
U.S. Income Tax Paid
-9999999
Tax-Deferred Pension/Savings
9999999
Exemptions Claimed
99
IRA Deductions and Payments
9999999
Parent 1 Income Earned From Work -9999999
Child Support Received
9999999
Parent 2 Income Earned From Work -9999999
Tax Exempt Interest Income
9999999
Cash, Savings, and Checking
9999999
Untaxed IRA Distributions
9999999
Net Worth of Investments
9999999
Untaxed Portions of Pension
9999999
Net Worth of Business/Farm
9999999
XXX
*=assumption h=highlight flag #=corrected this trans @=corrected previous trans
Page 2 of 6
October 2013 (2014-2015)
E–3
Student ID
999-99-9999
99
Last Name
XXXXXXXXXXXXXXXX
STEP FOUR (PARENTS) CONT.
Parents' Addl Financial Info
99999999
Education Credits
9999999
Child Support Paid
9999999
Taxable Earnings Need-Based Emply9999999
Grant & Scholarship Aid Reported 9999999
Special Combat Pay/Combat Pay
9999999
Co-op Earnings
9999999
Parents’ Untaxed Income
99999999
Tax-Deferred Pension/Savings
9999999
IRA Deductions and Payments
9999999
Child Support Received
9999999
Tax Exempt Interest Income
9999999
Untaxed IRA Distributions
9999999
Untaxed Portions of Pension
9999999
Military or Clergy Allowances
9999999
Veterans Noneducation Benefits
9999999
Other Untaxed Income
9999999
EFC
999999 X
STEP SIX (Q103)
School #1 999999
School #2 999999
School #3 999999
School #4 999999
School #5 999999
School #6 999999
Housing
Housing
Housing
Housing
Housing
Housing
#1
#2
#3
#4
#5
#6
XXXXXXXXXXX
XXXXXXXXXXX
XXXXXXXXXXX
XXXXXXXXXXX
XXXXXXXXXXX
XXXXXXXXXXX
STEP SEVEN (Q104 – Q108)
Date Application Completed
MM/DD/CCYY
Signed By
XXXXXXXXXXXXXXXXXXXX
Preparer's SSN
999-99-9999
Preparer's EIN
XXXXXXXX
Preparer's Signature
XXXXXX
OFFICE INFORMATION
Primary EFC Type
9
Secondary EFC Type
9
Processed Date
MM/DD/CCYY
STEP FIVE (STUDENT HH) (Q95 – Q102)
Transaction Data Source/Type:
Number Family Members
99
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Number in College
99
XXXXXXXXX
Supplemental Security Income Benefits XXX
999999
SNAP Benefits
XXX
Reject Override Codes:
Free/Reduced Price Lunch Benefits
XXX
A: B: C: G: J: K: N: W:
TANF Benefits
XXX
3: 12: 20: 21:
WIC Benefits
XXX
Assumption Override Codes:
Student/Spouse a Dislocated Worker?
XXX
1:
2:
3:
4:
5:
6:
---------------------------------------------------------------------------------------FAA INFORMATION
CPS Pushed ISIR Flag
XXX
Date ISIR Received
MM/DD/CCYY
Rejects Met:
99,99,99,99,99,99,99
Verification Flag
X
Verification Tracking Flag
XXXX
Professional Judgment
XXXXXX
Dependency Override
XXXXXXXXXXXXXXXXXXX
Transaction Receipt Date
MM/DD/CCYY
ETI
9
Reprocessing Code
XX
Correction # Applied To
99
Processed Record Type
X
Application Receipt Date
MM/DD/CCYY
Pell Elig Flag
Primary EFC
Mon 1 999999 Mon
Mon 2 999999 Mon
Mon 3 999999 Mon
Mon 4 999999 Mon
Mon 5 999999 Mon
Mon 6 999999
X
999999
7 999999
8 999999
10 999999
11 999999
12 999999
High School Flag
X
Student IRS Req Flag
XX
Parent IRS Req Flag
XX
Auto Zero EFC Flag
XXX
EFC Change Flag XXXXXXXX
SNT Flag
XXX
Secondary EFC
Mon 1 999999 Mon
Mon 2 999999 Mon
Mon 3 999999 Mon
Mon 4 999999 Mon
Mon 5 999999 Mon
Mon 6 999999
999999
7 999999
8 999999
10 999999
11 999999
12 999999
Student IRS Display Flag
Parent IRS Display Flag
Rejected Status Change Flag
Verification Selection Flag
Special Circumstance Flag
X
X
X
X
X
Intermediate
TI 99999999
ATI 9999999
STX 9999999
EA
9999999
IPA 9999999
AI 99999999
CAI 9999999
DNW 9999999
NW
9999999
APA 9999999
Values
PCA
9999999
AAI 99999999
TSC
9999999
TPC
9999999
PC
9999999
STI 99999999
SATI 9999999
SIC
9999999
SDNW 9999999
SCA
9999999
FTI 99999999
Duplicate SSN Flag
XXX
Address Only Correction X
SAR C Change Flag
X
Match Flags: SSN 9 SSA
DHS
SS N NSLDS 9 VA
DHS Sec. Conf. X
Parent 1 SSN 9
DHS Verification #999999999999999 SS Registration Flag
Parent 2 SSN 9
NSLDS Transaction Number
9
NSLDS Database Results Flag 9
DOD X
Comments:
999,999,999,999,999,999
*=assumption h=highlight flag #=corrected this trans @=corrected previous trans
Page 3 of 6
October 2013 (2014-2015)
E–4
Student ID
Last Name
999-99-9999 XX 99
XXXXXXXXXXXXXXXX
EFC
99999 X
READ, SIGN, AND DATE
If you are the student, by signing this application you certify that you (1) will use
federal and/or state student financial aid only to pay the cost of attending an
institution of higher education, (2) are not in default on a federal student loan or
have made satisfactory arrangements to repay it, (3) do not owe money back on a
federal student grant or have made satisfactory arrangements to repay it,(4) will
notify your college if you default on a federal student loan, and (5) will not receive
a Federal Pell Grant from more than one college for the same period of time.
If you are the parent or the student, by signing this application you certify that all
of the information you provided is true and complete to the best of your knowledge and
you agree, if asked, to provide information that will verify the accuracy of your
completed form. This information may include U.S. or state income tax forms that you
filed or are required to file. Also, you certify that you understand that the Secretary
of Education has the authority to verify information reported on this application with
the Internal Revenue Service and other federal agencies. If you sign any document related
to the federal student aid programs electronically using a Personal Identification Number
(PIN), you certify that you are the person identified by the PIN and have not disclosed
that PIN to anyone else. If you purposely give false or misleading information, you may
be fined $20,000, sent to prison, or both.
Everyone whose information is given on this form should sign below. The student (and
at least one parent, if parent information is given) MUST sign below.
Student __________________________________________________ Date: _______________
Parent
__________________________________________________ Date: _______________
Page 4 of 6
October 2013 (2014-2015)
E–5
999-99-9999
CCYY-CCYY NSLDS FINANCIAL AID HISTORY
Processed: MM/DD/CCYY
This page contains your previous financial aid information, which is contained in the
National Student Loan Data System (NSLDS). Your Financial Aid Administrator will use
it to determine your eligibility.
*****************************************************************************************
#Discharged #Fraud #Defaulted #Loan Sat. #Active
#Post Screening #TEACH
Loan Flag:Y Loans:Y Loans:Y
Repayment:Y Bnkrptcy:N Reason: 99,99,99 Loan:Y
Unusual Enrollment History: X
#Overpayment: Contact:
LEU %
Lifetime
ACG:
Limit Flag
Pell:
X
XXXXXXXXXXXXX 9999.999%
X
N.SMART:
X
99999999
TEACH:
X
99999999
Iraq and Afghanistan Service Grant:
X
99999999
FSEOG:
X
99999999
Perkins:
*****************************************************************************************
Subsidized Usage Limit Applies Flag: Y Subsidized Loan Eligibility Used: 999.999
Aggregate Amounts:
Outstanding
Pending
Total:
#FFEL/Direct Loans:
Prin. Bal.:
Disb(s):
Subsidized Loans:
$999,999
$999,999
$999,999
Unsubsidized Loans:
$999,999
$999,999
$999,999
TEACH Loans:
$999,999
$999,999
Combined Loans:
$999,999
$999,999
$999,999
Unallocated Consolidation Loans:
$999,999
$999,999
#Perkins Loans:
Outstanding Principal Bal.:
$999,999 Current Year Loan Amount: $999,999
TEACH Grants:
Undergrad/Post Bacc Disb Amount:$999,999 Grad Disbursement Amount: $999,999
*****************************************************************************************
#Pell Payment Data:
Sch.Code: 99999999 Tran: 99 Sch.Amt:$9,999 Award Amt:$9999 Disb.Amt:$999,999 AEI: X
% Sch Awd Used by Award Yr: 999.9999 As Of: MM/DD/CCYY Pell Verification Flag: X EFC:99999
Access NSLDS for additional Pell Data.
*****************************************************************************************
#ACG Payment Data:
Sch.Code: 99999999 Tran: Sched. Award:$9,999 Award Amt:$9,999 Disb.Amt:$999,999
% Elig. Used by Sched. Award:999.9999 Tot. % Elig. Used by Acad. Yr. Level:999.9999
Awd Yr:9999 As Of: MM/DD/CCYY Academic Yr. Level: 9 Elig: 99 HS Prog: XX9999 Sequence: 999
Access NSLDS for additional ACG Data.
*****************************************************************************************
#National SMART Payment Data:
Sch.Code: 99999999 Tran: Sched. Award:$999,999 Award Amt:$ 9,999 Disb.Amt:$ 999,999
% Elig. Used by Sched. Award:999.9999 Tot. % Elig. Used by Acad. Yr. Level:999.9999
Awd Yr:9999 As Of: MM/DD/YYYY Academic Yr. Level: 9 CIP: 99.9999 Sequence: 999
Access NSLDS for additional National SMART Data.
*****************************************************************************************
#TEACH Payment Data:
Sch.Code: 99999999 Tran: 99 Sched. Award:$9,999 Award Amt:$9,999 Disb.Amt:$ 9,999
Awd Yr:9999 As Of: MM/DD/CCYY Grade Level: 9 Loan Conv Flag: X Sequence: 999
Access NSLDS for additional TEACH Grant Data.
*****************************************************************************************
Loan Detail:
Net Loan
Begin
End
GA
School Grade
Contact
Amount
Date
Date
Code
Code
Level Code/Type
Additional
Loan
Capitalized Date of
Amt of
Unsub
Type
Interest
Last Disb Last
#FFEL Stafford Subsidized
$999,999 MM/DD/CCYY MM/DD/CCYY 999 99999999 XXX
XXXXXXXXXXX XXXXXXXXX
XXX
MM/DD/CCYY
Status Code RP as of MM/DD/CCYY
Outstanding Bal. $999,999 as of MM/DD/CCYY
Page 5 of 6
October 2013 (2014-2015)
XXXXXXXX/999
$9,999
999-99-9999 XX 99
E–6
999-99-9999
CCYY-CCYY NSLDS FINANCIAL AID HISTORY
Processed: MM/DD/CCYY
This page contains your previous financial aid information, which is contained in the
National Student Loan Data System (NSLDS). Your Financial Aid Administrator will use
it to determine your eligibility.
*****************************************************************************************
Loan Detail:
Net Loan
Begin
End
GA
School Grade
Contact
Amount
Date
Date
Code
Code
Level Code/Type
Additional
Loan
Capitalized Date of
Amt of
Unsub
Type
Interest
Last Disb Last
#FFEL Stafford Unsubsidized
$999,999 MM/DD/CCYY MM/DD/CCYY 999 99999999 XXX
XXXXXXXX/999
XXXXXXXXXXX XXXXXX
XXX
MM/DD/CCYY $9,999
FFEL Stafford Subsidized
$999,999 MM/DD/CCYY MM/DD/CCYY 999 99999999
XXXXXXXXXX
Status Code DU as of MM/DD/CCYY
XXX
XXXXXXXX/999
XXX
XXXXXXXX
Status Code DU as of MM/DD/CCYY
999
XXX
XXXXXXXX
999
Status Code ID as of MM/DD/CCYY
XXX
XXXXXXXX
999
MPN/Loan Limit Information
Direct Loan Subsidized/Unsubsidized MPN:
Direct Loan PLUS MPN:
Direct Loan Grad PLUS MPN:
Undergraduate Subsidized Loan Limit Flag:
Undergraduate Combined Loan Limit Flag:
Graduate Subsidized Loan Limit Flag:
Graduate Combined Loan Limit Flag:
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXX
Page 6 of 6
October 2013 (2014-2015)
999-99-9999 XX 99
E–7
Companion to the EDE Technical Reference
SAR Comment Codes
and Text
2014-2015
Table of Contents
TABLE OF CONTENTS .............................................................................................................. I
2014-2015 SAR COMMENT CODES AND TEXT ................................................................... 2
Overview ..................................................................................................................................... 2
How do the comment codes and text work? ............................................................................ 2
How do I use the 2014-2015 SAR Comment Text table? ........................................................ 2
Where can I find more information about ISIRs? .................................................................... 2
Changes to the Comment Codes .................................................................................................. 3
SAR Comment Code Changes ................................................................................................. 3
SAR C Code Changes .............................................................................................................. 4
2014-2015 SAR Comment Text .................................................................................................. 5
Database Match Results........................................................................................................... 148
How to Use the Charts ......................................................................................................... 148
Selective Service Match ....................................................................................................... 148
Selective Service Registration.............................................................................................. 148
DHS Primary Verification Match ........................................................................................ 149
DHS Secondary Confirmation Match .................................................................................. 149
Social Security Administration Citizenship Status Match ................................................... 150
Student’s Social Security Number Match ............................................................................ 150
Parent’s Social Security Number Match .............................................................................. 151
Department of Veterans Affairs Veteran Status Match ....................................................... 155
National Student Loan Data System (NSLDS) Match ......................................................... 156
National Student Loan Data System (NSLDS) Unusual Enrollment History Flag ............. 157
National Student Loan Data System (NSLDS) Fraud Loan Flag ........................................ 157
Department of Defense (DOD) Match ................................................................................. 157
Drug Abuse Hold ................................................................................................................. 158
Drug Conviction Question 23 .............................................................................................. 158
Verification Selection Edits ................................................................................................. 158
APPENDIX .................................................................................................................................... 1
Overview ..................................................................................................................................... 1
March 2014 Change Page Tracking Log.................................................................................. 2
March 2014 (2014-2015)
2014-2015 SAR Comment Codes and Text
i
2014-2015 SAR Comment
Codes and Text
Overview
The 2014-2015 SAR Comment Codes and Text document serves as a standalone guide, as well
as a companion to the 2014-2015 Electronic Data Exchange (EDE) Technical Reference.
Refer to this document for information on the 2014-2015 Student Aid Report (SAR) comment
codes and text.
We have not included the Web versions of the SAR comment text in this guide, because they are
very similar to the SAR comment text. (See the Reminder on page 3 for one exception.) The
only differences are wording changes that make the comments relevant to the Web version of the
SAR rather than to the paper form or printed (electronic) Institutional Student Information
Record (ISIR). For example, the text for a SAR comment code may describe printed
information, whereas the equivalent Web comment code describes a Web page displaying the
information.
How do the comment codes and text work?
The Central Processing System (CPS) adds comment codes and text to the student’s transaction
to provide information to the student and to you about the student’s processed Free Application
for Federal Student Aid (FAFSA).
The comment codes and text are printed on paper SARs and on ISIRs printed from EDExpress
for Windows or other financial aid software you may use. Each comment code is three digits in
length and can be found in positions 2866 to 2925 in the ISIR file.
March 2014 (2014-2015)
ii
How do I use the 2014-2015 SAR Comment Text table?
The 2014-2015 SAR Comment Text table includes the following information:
•
Column 1, SAR Comment Code: This column lists the comment codes numerically.
•
Column 2, SAR Comment Text Definition: This column contains the text that is printed on
SARs and on printed ISIRs.
•
Column 3, Notes/Changes: This column describes changes to the comment text.
•
Column 4, Reason for the Comment: This column describes the reason or conditions that
caused this comment to appear in the student’s record.
•
Column 5, C Code: This column indicates whether a C code is set.
The CPS typically generates a C code when database match results require resolution by the
school. The CPS also generates a C code if an applicant’s response to the FAFSA drug
question (question 23) requires resolution or financial aid administrator action.
•
Column 6, Reject Code: This column indicates a reject number or letter if a reject code is
associated with a comment code.
•
Column 7, Action Needed: The final column describes actions needed to resolve the C flag
or reject associated with the comment.
Note: The resolution information is provided for you to use as a quick reference. The
Federal Student Aid Handbook, Volume 1–FSA Handbook: Student Eligibility contains
detailed information about student eligibility and the action needed to resolve discrepancies
found in the data matches. The handbook is located on the U.S. Department of Education’s
Information for Financial Aid Professionals (IFAP) Web site, located at ifap.ed.gov.
Where can I find more information about ISIRs?
The 2014-2015 ISIR Guide is designed to assist financial aid administrators with interpreting
student information from ISIRs. The 2014-2015 ISIR Guide is available on the IFAP Web site,
as well as on the Federal Student Aid Download (FSAdownload) Web site, located at
fsadownload.ed.gov.
March 2014 (2014-2015)
2
Changes to the Comment Codes
SAR Comment Code Changes
You can review the changes to the comments in the Notes/Changes column of the following
table. A summary of these changes is also provided in the 2014-2015 Summary of Changes for
the Application Processing System guide, posted later this fall on the IFAP and FSAdownload
Web sites.
Comments with the first line indented are printed in the “Comments About Your Information”
section on the SAR. Comments that are left-justified are printed with a checkbox in front of the
comment and are printed in the “What You Must Do Now” section.
Reminder: As part of the 2008-2009 SAR Redesign process, we removed the text for comment
codes 047, 050, 112, 149, 158, 159, 170, and 171 from the paper SAR comments section on page
three and instead present the information contained in these comments as variable text in the
appropriate section on the first page. Text associated with these comment codes is only
displayed on the Web; the text is not displayed in the EDExpress software and is not printed on
the EDExpress ISIR. Note, however, that the comment code numbers are included in the ISIR
file and appear in the FAA Information section of the printed ISIR. Schools using EDExpress
still have the ability to query their databases using these comment code numbers.
When viewing or printing an ISIR using FAA Access to CPS Online, or when a student is
viewing or printing his or her SAR information on the Web, the text for the affected comments is
printed. ISIRs printed from third-party software may not print the text for these comments,
depending on how the software was programmed. We recommend consulting with your
software vendor for more information.
Note for users of this guide: To assist you when reviewing a SAR or ISIR that contains these
comment codes, we have provided the text for the Web comments in this guide. If the comment
text is preceded with text referring to the Web, the comment text is printed on the ISIR from
FAA Access to CPS Online and is displayed to the student on the Web.
In some cases, the text that was removed from the EDExpress software is the same as the Web
text, and we note that where appropriate. In other cases, the text varies slightly from the Web
version. We have also provided the SAR/ISIR text that was removed from EDExpress. Schools
using their own software and third-party software providers may, at their discretion, program
their systems to include the text on printed ISIRs.
See the March 20, 2008 electronic announcement regarding this change on the IFAP Web site.
March 2014 (2014-2015)
3
SAR C Code Changes
The SAR C code is set on a student’s record based on his or her eligibility conditions. The
following is a complete list of 2014-2015 comments that are associated with the SAR C code:
10, 20, 30, 33, 38, 39, 41, 42, 43, 46, 53, 54, 56, 57, 58, 63, 64, 65, 66, 67, 77, 79, 86, 90, 100,
101, 102, 105, 107, 109, 115, 116, 124, 132, 133, 134, 135, 136, 138, 141, 142, 144, 146, 162,
173, 180, 240, 241, 242, 243, 244, 246, 254, 255, 256, 260, 261, 262, 263, 264, 265, 266, 289,
290, 291, 292, 293, 294, 309, 310, 311, 312, 313, 314, 346, 347, 359, and 360.
Note: There are no changes to comments associated with the SAR C code for 2014-2015.
Comments that generate the C-Flag are arranged by the areas that the comments are associated
with:
•
Selective Service Match: 30, 33, and 57
•
DHS Match: 46, 105, 109, 141, 142, and 144
•
Social Security Administration Citizenship Status: 146
•
Student’s Social Security Number Match: 63 and 64
•
Veterans Affairs Status Match: 162, 173, and 180
•
NSLDS: 10, 20, 38, 39, 41, 42, 43, 65, 66, 67, 77, 79, 86, 90, 100, 101, 102, 107, 115, 116,
124, 132, 133, 134, 135, 136, 138, 240 to 244, 246, 254 to 256, 260 to 266, 289 to 294, 309
to 314, 346, 347, 359, and 360
−
−
−
−
−
−
−
−
•
Potential Pell Overpayment: 20, 38, 39, 41, 42, 43, 346, and 347
Potential FSEOG Overpayment: 10, 65, 66, 67, 77, and 79
Potential Perkins Overpayment: 86, 90, 100, 101, 102, and 107
Potential ACG Overpayment: 240, 241, 242, 243, 244, and 246
Potential National SMART Grant Overpayment: 261, 262, 263, 264, 265, and 266
Potential TEACH Grant Overpayment: 289, 290, 291, 292, 293, and 294
Potential Iraq and Afghanistan Service Grant Overpayment: 309, 310, 311, 312, 313, and
314
Unusual Enrollment History: 359 and 360
Responses to Question 23/Drug Conviction: 53, 54, 56, and 58
Note: In rare cases, the C-Flag is provided on an ISIR/SAR without a corresponding comment.
This happens only if the applicant receives an excessive number of comments (including C-Flag
comments) and some of the comments must be suppressed so that a SAR/ISIR can be generated.
March 2014 (2014-2015)
4
2014-2015 SAR Comment Text
SAR
Comment
Code
Notes/
Changes
SAR Comment Text Definition
Reason for
Comment
001
WHAT YOU MUST DO NOW (Use the checklist
below to make sure that all of your issues are
resolved.)
Heading
Comment
002
This SAR reflects your Financial Aid Administrator’s
use of professional judgment.
Professional
Judgment with
college change
003
This SAR shows corrections to information that we
previously entered incorrectly.
Data entry error
corrected
004
This SAR has been produced due to a change in your
financial aid history information in the National
Student Loan Data System (NSLDS) that may affect
your eligibility for federal student aid.
System generated
for NSLDS
change
005
We are unable to read all of the information on your
FAFSA or SAR because it was damaged. Please
review all of the items on this SAR and make any
corrections as needed.
Special handled
for damaged
document
006
If you need to make corrections to your information,
you may either make them online at www.fafsa.gov, or
by using this SAR. You must use your Federal Student
Aid PIN to access your record online. If you need
additional help with your SAR, contact your school’s
financial aid office or visit www.fafsa.gov and click
the “Help” icon on the FAFSA home page. If your
mailing address or e-mail address changes, you can
make the correction online or send in the correction on
your SAR.
General
instructions
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
5
SAR
Comment
Code
007
We previously indicated that your father’s date of birth
in Item 64 does not match his date of birth in the
Social Security Administration’s (SSA) records for his
Social Security Number (SSN). If his SSN (Item 61)
or date of birth is incorrect, you need to make a
correction. If his SSN and date of birth are correct,
your father should contact the SSA to make sure they
correct their records. The SSA can be contacted by
calling 1-800-772-1213 or by visiting
www.socialsecurity.gov.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Reworded
first sentence
and updated
item numbers
Father’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Mother’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father reaffirmed
that SSA’s
invalid DOB is
correct
Mother does not
have a full match
Reject S verified
C
Code
Reject
Code
Action Needed
No resolution required.
A correction was made to reaffirm the
father’s date of birth. However, SSA
records have not changed.
The CPS will suppress the reject S.
If the father’s DOB is correct, the father
should contact SSA to update its records.
Correct mother’s data elements as
appropriate to achieve full match.
6
SAR
Comment
Code
008
We previously indicated that your mother’s date of
birth in Item 68 does not match her date of birth in the
Social Security Administration’s (SSA) records for her
Social Security Number (SSN). If her SSN (Item 65)
or date of birth is incorrect, you need to make a
correction. If her SSN and date of birth are correct,
your mother should contact the SSA to make sure they
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Reworded
first sentence
and updated
item numbers
Mother’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Father’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother
reaffirmed that
SSA’s invalid
DOB is correct
Father does not
have a full match
Reject T verified
C
Code
Reject
Code
Action Needed
mother’s date of birth. However, SSA
The CPS will suppress the reject T.
If the mother’s DOB is correct, the
mother should contact SSA to update its
records.
Correct father’s data elements as
7
SAR
Comment
Code
009
Notes/
Changes
We cannot process your FAFSA because of issues
related to the Anti-Drug Abuse Act of 1988. To
address these issues, you must contact us by telephone
at 202-377-3889 within 30 days from the date of this
letter.
Reason for
Comment
C
Code
The Department
of Justice has
placed a “hold”
on the student
Reject
Code
19
Action Needed
Resolution required.
resolve this issue.
Note: No match flag values are
associated with hold files.
The Anti-Drug Abuse Act of 1988 includes provisions that authorize federal
and state judges to deny certain federal
benefits, including student aid, to persons
convicted of drug trafficking or
possession. The CPS maintains a hold
file of those who have received such a
judgment, and it checks applicants against
that file to determine if they should be
denied aid. This is separate from the
check for a drug conviction via question
23; confirmation of a student in the drug
abuse hold file will produce a rejected
application and a separate comment from
those associated with responses to
question 23.
010
For additional information about your FSEOG
overpayment, your Financial Aid Administrator must
access NSLDS.
March 2014 (2014-2015)
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment
Y
The financial aid administrator should
access NSLDS for additional information
to help student resolve overpayment.
8
SAR
Comment
Code
011
The Social Security Administration (SSA) did not
confirm the Social Security Number (SSN) you
reported for your father in Item 61. If you believe that
the SSN you reported is correct, your father must
contact the SSA. The SSA can be contacted by calling
1-800-772-1213 or by visiting
www.socialsecurity.gov. If the SSN is incorrect, you
must make the necessary correction.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Father’s SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified) and
Mother’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s SSN
invalid at SSA or
not verified
Mother’s match
results indicate
an invalid SSN,
no match on
name, or no
match on DOB
Neither parent
has a full match
of 4
C
Code
Reject
Code
6
Action Needed
Correct the SSN for the father. Also
review and correct the name and/or Date
of Birth for mother and/or father to
parent.
If documentation confirms that the father
does not have an SSN, enter all zeros in
the field and confirm by re-entering the
zeros.
9
SAR
Comment
Code
012
reported for your mother in Item 65. If you believe
that the SSN you reported is correct, your mother must
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Mother’s SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified) and
Father’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s SSN
invalid at SSA or
not verified
Father’s match
results indicate
an invalid SSN,
no match on
name, or no
match on DOB
Neither parent
has a full match
of 4
C
Code
Reject
Code
7
Action Needed
Correct the SSN for the mother. Also
of Birth for mother and/or father to
parent.
If documentation confirms that the mother
zeros.
10
SAR
Comment
Code
Notes/
Changes
013
You cannot change your Social Security Number
(SSN) (Item 8). The Social Security Administration
has already confirmed that this SSN belongs to you.
014
The Social Security Administration (SSA) confirmed
the Social Security Number (SSN) you reported for
your mother on your FAFSA, but did not confirm the
SSN you reported for your father (Item 61). If you
believe that the SSN you reported for your father is
correct, your father should contact the SSA. The SSA
can be contacted by calling 1-800-772-1213 or by
visiting www.socialsecurity.gov. If the SSN is
incorrect, you need to make the necessary correction.
March 2014 (2014-2015)
Updated item
number
Reason for
Comment
C
Code
Reject
Code
Action Needed
No additional
SSN match
conducted
Applicant tried to
change SSN after
SSA verified the
reported SSN
was correct
This occurs on correction transactions
only.
If student used the wrong SSN, yet his or
her name, date of birth, and SSN were
confirmed by SSA on the previous
transaction, contact ED’s Correction
Application Coordinator at (319) 6657101 for further instructions. These cases
usually arise when spouses or siblings
with similar names use each other’s SSNs
by mistake. These cases must be
resolved.
Father’s SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified) and
Mother’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s SSN
invalid at SSA or
not verified
Mother has a full
match
Correct Father’s SSN to achieve a full
match.
zeros.
11
SAR
Comment
Code
015
your father on your FAFSA, but did not confirm the
SSN you reported for your mother (Item 65). If you
believe that the SSN you reported for your mother is
correct, your mother should contact the SSA. The SSA
visiting www.socialsecurity.gov. If the SSN is
incorrect, you need to make the necessary correction.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Mother’s SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified) and
Father’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s SSN
invalid at SSA or
not verified
Father has a full
match
C
Code
Reject
Code
Action Needed
Correct Mother’s SSN to achieve a full
match.
zeros.
12
SAR
Comment
Code
016
Your father’s date of birth as reported on your FAFSA
does not match his date of birth in the Social Security
Administration’s (SSA) records for his Social Security
Number (SSN). Therefore, you must correct his SSN
(Item 61) or his date of birth (Item 64). If his date of
birth is correct, you must confirm it by re-entering it in
Item 64. If you confirm your father’s date of birth,
your father should also contact the SSA to make sure
they correct it in their records. The SSA can be
contacted by calling 1-800-772-1213 or by visiting
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Father’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Mother’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s Social
Security Match,
but no Date of
Birth Match
Mother does not
have a full match
C
Code
Reject
Code
S
Action Needed
Correct the father’s date of birth.
If the father’s date of birth is correct on
the SAR/ISIR re-enter the same value to
reaffirm that date of birth is correct. The
CPS will process the transaction without
the reject.
In addition, if the father’s date of birth is
correct, he should contact SSA to update
its records. Records sent for rematching
in future years would continue to receive
this match flag until SSA updates its
database.
If a correction is made to date of birth,
SSN, first name, or last name, the record
will be sent again for matching. Review
subsequent transactions for updated
match flag.
appropriate to achieve a full match.
zeros.
13
SAR
Comment
Code
017
Your mother’s date of birth as reported on your
FAFSA does not match her date of birth in the Social
Security Administration’s (SSA) records for her Social
Security Number (SSN). Therefore, you must correct
her SSN (Item 65) or her date of birth (Item 68). If her
date of birth is correct, you must confirm it by reentering it in Item 68. If you confirm your mother’s
date of birth, your mother should also contact the SSA
to make sure they correct it in their records. The SSA
visiting www.socialsecurity.gov.
018
You must provide your date of birth in Item 9.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Mother’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Father’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s Social
Security Match,
but no Date of
Birth Match
Father does not
have a full match
T
Correct the mother’s date of birth.
If the mother’s date of birth is correct on
the SAR/ISIR, re-enter the same value to
reaffirm that the date of birth is correct.
The CPS will process the transaction
without the reject.
In addition, if the mother’s date of birth is
correct, she should contact SSA to update
its records. ISIR records sent for
rematching in future years would continue
to receive this match flag until SSA
updates its database.
match flag.
zeros.
Missing or
invalid Date of
Birth
5
Correct the Date of Birth.
C
Code
Reject
Code
Action Needed
14
SAR
Comment
Code
019
The date of birth you reported for your mother on your
FAFSA matches the Social Security Administration’s
(SSA) records, but the date of birth you reported for
your father does not match the SSA’s records. Your
father should review the date of birth in Item 64 and
either confirm the date you have reported or make the
necessary correction.
020
To resolve your Pell overpayment, your Financial Aid
Administrator must access NSLDS for additional Pell
overpayment information.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Father’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Mother’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s DOB is
invalid at SSA
Mother has a full
match
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
C
Code
Reject
Code
Action Needed
Correct father’s DOB to achieve a full
match.
Y
15
SAR
Comment
Code
021
The date of birth you reported for your father on your
FAFSA matches the Social Security Administration’s
(SSA) records, but the date of birth you reported for
your mother does not match the SSA’s records. Your
mother should review the date of birth in Item 68 and
either confirm the date you have reported or make the
necessary correction.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Mother’s SSN
Match Flag = 2
(SSN and name
match, no DOB
match) and
Father’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s DOB is
invalid at SSA
Father has a full
match
C
Code
Reject
Code
Action Needed
Correct mother’s DOB to achieve a full
match.
16
SAR
Comment
Code
022
The name you reported for your father on your FAFSA
does not match the Social Security Administration’s
(SSA) records. If the last name and first initial you
reported in Items 62 and 63 are correct, contact the
SSA. If they are incorrect, you need to make the
necessary corrections.
023
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Father’s SSN
Match Flag = 3
(SSN match, no
name match) and
Mother’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s name is
invalid at SSA
Mother has a full
match
C
Code
Reject
Code
Action Needed
Correct father’s name to achieve a full
match.
Comment not
used
17
SAR
Comment
Code
024
Notes/
Changes
confirm that the Social Security Number (SSN) you
reported on your FAFSA is correct, and also could not
confirm your U.S. citizenship. If you believe that the
SSN you reported in Item 8 is correct, contact the SSA
by calling 1-800-772-1213 or by visiting
must correct the SSN on a paper SAR or submit a new
FAFSA online with the correct SSN.
March 2014 (2014-2015)
Reason for
Comment
SSN match
conducted
SSN Match Flag
= 1 (no match on
SSN, SSN
invalid) or 6
(SSN not
verified)
Student’s Social
Security Number
is not matched
with the SSA
database
C
Code
Reject
Code
18
Action Needed
Correct the SSN. If the SSN is correct,
contact the SSA to fix the error in their
records. Then re-enter SSN and submit as
a correction for an updated SSA Match.
ISIR records sent for rematching will
continue to receive this match flag until
SSA updates its database. If a correction
is made to date of birth, SSN, first name,
or last name, the record will be sent again
for matching. Review subsequent
transactions for updated match flag.
If the SSN is incorrect, the student can
correct the SSN on the SAR/ISIR. If this
is done, the student’s original SAR ID
[the ID that is used (with the incorrect SSN)
to access the SAR/ISIR] will not change,
but the current SSN reported in question 8
will be changed to reflect the corrected
SSN.
Alternatively, the applicant can file a new
FAFSA under the correct SSN. This
FAFSA will be treated as an original
application and will be sent through all of
the matches as if another FAFSA was
never completed. The SAR ID will be the
same as the SSN reported on this
application.
18
SAR
Comment
Code
025
The name you reported for your mother on your
FAFSA does not match the Social Security
Administration’s (SSA) records. If the last name and
first initial you reported in Items 66 and 67 are correct,
contact the SSA. If they are incorrect, you need to
make the necessary corrections.
026
If you want to register with Selective Service, you can
register by doing one of the following: (1) answer
“Male” to Item 21 and “Register Me” to Item 22 on
this SAR, (2) complete a Selective Service registration
form at your local post office, or (3) register online at
www.sss.gov. Selective Service will not process your
registration until 30 days before your 18th birthday.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Mother’s SSN
Match Flag = 3
(SSN match, no
name match) and
Father’s SSN
Match Flag = 4
(SSN, name, and
DOB match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s name is
invalid at SSA
Father has a full
match
Correct mother’s name to achieve a full
match.
Selective Service
Match Flag = T
(temporarily
exempt)
Student is within
45 days of his
18th birthday
Applicant is
temporarily
exempt because
he is not yet 18
years old
An update is not required during the year.
C
Code
Reject
Code
Action Needed
19
SAR
Comment
Code
027
According to the Social Security Administration, the
Social Security Number you provided for your father
in Item 61 belongs to a deceased person. Please
review your answer to Item 61 and make a correction
if necessary.
028
We have forwarded your name to Selective Service
for registration, as you requested. They will process
your registration request 30 days prior to your 18th
birthday.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Father’s SSN
Match Flag = 5
(SSN, name, and
DOB match with
date of death)
and Parent’s
Marital Status
does not = 5
(Unmarried and
both parents
living together)
A successful
match has been
made to a
deceased
person’s record
on the SSA
database for
father
If the father’s identifiers are correct, the
father should contact SSA to fix their
records.
After SSA corrects its records, the father
can re-enter the name and submit it as a
SAR/ISIR correction for an updated
match flag.
Selective Service
Registration Flag
= T (temporarily
exempt)
Registration
conducted
Student’s information forwarded to
Selective Service for registration as
requested on application or SAR.
Registration will be processed by
Selective Service 30 days before the
applicant’s 18th birthday.
C
Code
Reject
Code
Action Needed
20
SAR
Comment
Code
029
Social Security Number you provided for your mother
in Item 65 belongs to a deceased person. Please
if necessary.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Mother’s SSN
Match Flag = 5
(SSN, name, and
DOB match with
date of death)
and Parent’s
Marital Status
does not = 5
(Unmarried and
both parents
living together)
A successful
match has been
made to a
deceased
person’s record
on the SSA
database for
mother
C
Code
Reject
Code
Action Needed
If the mother’s identifiers are correct, the
mother should contact SSA to fix their
records.
After SSA corrects its records, the mother
match flag.
21
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
030
The Selective Service reported that you have not
registered with them. If you are female or were born
before 1960, registration is not required. Otherwise, if
you are not yet registered, are male, and are 18 through
25 years of age, to receive aid you must do one of the
following: (1) answer “Male” to Item 21 and “Register
Me” to Item 22 on this SAR, (2) complete a Selective
Service registration form at your local post office, or
(3) register online at www.sss.gov. If you believe you
have already registered or are exempt, please check the
Selective Service Web site at www.sss.gov, select
“registration info” and then “Who Must Register?”. If
you have documentation proving an exemption, submit
it to your school to save time. Contact the Selective
Service at 847-688-6888 only after reviewing the SSS
Web site information.
Selective Service
Match Flag = N
(registration
status not
confirmed)
The applicant is
not in the
Selective Service
database
031
We have forwarded your name to Selective Service
for registration, as you requested.
Selective Service
Registration Flag
= Y (registration
completed)
Registration
conducted
March 2014 (2014-2015)
Reject
Code
Action Needed
Assist student to meet Selective Service
eligibility requirements, student must:
Register with Selective Service, present
appropriate confirmation (for example,
his Selective Service Registration
Acknowledgement or his letter of
registration) that he is registered, or
Qualify for a waiver or exemption.
Request documentation from a noncitizen
who first entered the U.S. after he or she
turned 26, or who entered the U.S. as a
lawful nonimmigrant on a valid visa and
remained in the U.S. on the terms of that
visa until after turning 26. A letter from
Selective Service is not required if the
student’s documentation supports an
exemption. More information regarding
exemptions is available at www.sss.gov
(select “registration info” and then “Who
Must Register?”) and in the Federal
Student Aid Handbook, Volume 1–FSA
Handbook: Student Eligibility, chapter 5.
Forwarded student’s information to
Selective Service for registration as
requested on application or SAR.
22
SAR
Comment
Code
032
The number you have reported for your parents’
number of family members is significantly different
than the number you reported on your FAFSA last
year. Review Item 73 and make a correction if
necessary.
033
We could not send your name to Selective Service as
you requested because you did not give us enough
information, you are outside the age range for
registration, or you did not sign your form. If you are
male and at least 18 but not yet 26, to receive aid you
must do one of the following: (1) answer “Male” to
Item 21 and “Register Me” to Item 22 on this SAR and
also provide information for Items 1, 2, and 9, (2)
complete a Selective Service registration form at your
local post office, or (3) register online at www.sss.gov.
If you are a male who is age 26 or older, you must
check the Selective Service Web site at www.sss.gov.
Select “registration info” and then “Who Must
Register?” for more information. Contact the Selective
Service at 847-688-6888 only after reviewing the SSS
Web site information. You must resolve your
registration status before you can receive federal
student aid. You are exempt from registering if born
before 1960.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
number
Cross year edit –
parents’ number
of family
members
Selective Service
registration not
sent
Selective Service
Match Flag =
blank (record not
sent to Selective
Service)
Applicant
requested that
ED send name to
Selective Service
for registration,
but applicant is
not within age
range or some
information
needed to
register him is
missing
C
Code
Y
Reject
Code
Action Needed
If student is between the ages of 18 and
25, help student make corrections to his
SAR/ISIR and submit corrections for
processing. If the information needed to
register the student is present, student’s
name will be sent to Selective Service.
Review subsequent SAR/ISIR for updated
registration flag.
If student is over the age of 26 and has
not yet registered, student must obtain
documentation from Selective Service
regarding his registration status.
Determine if the student is exempt from
registering or is eligible for a waiver of
the registration requirement. If student
did not register by the age of 26 and is not
exempt or waived from the registration
requirement, student may not be eligible
for aid. More information regarding
exemptions is available at www.sss.gov
(select “registration info” and then “Who
Must Register?”) and in the Federal
Student Aid Handbook, Volume 1–FSA
Handbook: Student Eligibility, chapter 5.
23
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
034
The number you have reported for your parents’
number of family members in college is significantly
greater than the number you reported on your FAFSA
last year. Review Item 74 and make a correction if
necessary.
Updated item
number
Cross year edit –
parents’ number
in college
035
The amount you have reported for your parents’
income is significantly less than the amount you
reported on your FAFSA last year. Review Items 85,
88, 89, and 94a through 94i and make the necessary
corrections.
Updated item
numbers
Cross year edit –
parents’ total
income
036
The amount you have reported for your parents’
income taxes paid is significantly greater than the
amount you reported on your FAFSA last year.
Review Item 86 and make a correction if necessary.
Updated item
number
Cross year edit –
parents’ taxes
paid
037
Certain post-baccalaureate students enrolled in
teaching credential programs may be eligible for a
Federal Pell Grant.
Graduate student
in teaching
credential
program
038
To resolve your Federal Pell Grant overpayment, your
Financial Aid Administrator must contact the school
associated with the Pell overpayment.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
March 2014 (2014-2015)
C
Code
Y
Reject
Code
Action Needed
help the student resolve the overpayment
by contacting the school associated with
the overpayment.
24
SAR
Comment
Code
Notes/
Changes
039
To resolve your Federal Pell Grant overpayments, your
Financial Aid Administrator must access NSLDS for
additional Pell overpayment information.
040
Your father’s name as reported on your FAFSA does
not match the name in the Social Security
Administration’s (SSA) records for his Social Security
Number (SSN). Therefore, you must correct his SSN
(Item 61) or his name (Items 62 and 63). If his name is
correct, you must confirm it by re-entering both his last
name and first name initial in Items 62 and 63. If you
confirm your father’s name, your father should also
contact the SSA to make sure they correct it in their
records. The SSA can be contacted by calling 1-800772-1213 or by visiting www.socialsecurity.gov.
March 2014 (2014-2015)
Reason for
Comment
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
Updated item
numbers
Father’s SSN
Match Flag = 3
(SSN match, no
name match) and
Mother’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Father’s SSN
match, but no
name match
C
Code
Reject
Code
Y
Action Needed
E
Correct the father’s name.
If the father’s name is correct, re-enter the
same value to reaffirm that the name is
correct. The CPS will process the
transaction without the reject.
In addition, if the father’s name is correct,
he should contact SSA to update its
records. Records that are sent for
match flag.
zeros.
25
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
041
To resolve your Federal Pell Grant overpayment, call
the U.S. Department of Education at 1-800-621-3115,
or write to the U.S. Department of Education, P.O.
Box 5609, Greenville, Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
Y
Applicant needs to contact the agency
listed to resolve the overpayment.
042
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
Y
043
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Pell
overpayment
Y
March 2014 (2014-2015)
26
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
044
We previously indicated that your father’s name as
reported on your FAFSA does not match the name in
the Social Security Administration’s (SSA) records for
his Social Security Number (SSN). If his SSN (Item
61) or name (Items 62 or 63) are incorrect, you need to
make the necessary corrections. If his SSN and name
are correct, your father should contact the SSA to
make sure they correct their records. The SSA can be
Reworded
first sentence
and updated
item numbers
Father’s SSN
Match Flag = 3
(SSN match, no
name match) and
Mother’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Reject E verified
Father’s name is
still inconsistent
with SSA records
father’s name. However, SSA records
have not changed.
The CPS will suppress the reject E.
If the father’s name is correct, the father
zeros.
045
You reported a Social Security Number (SSN) for both
your father and mother (Items 61 and 65) but also
reported that their marital status is not married (Item
59). You should only report the SSN for the parent or
stepparent whose financial information is reported on
your FAFSA.
Updated item
numbers
Parent’s marital
status is not = 1
(married or
remarried) or 5,
(Unmarried and
both parents
living together)
and SSNs are
provided for both
the father and the
mother
Either correct parent marital status or
eliminate the appropriate parent SSN
information.
March 2014 (2014-2015)
27
SAR
Comment
Code
046
Notes/
Changes
The United States Citizenship and Immigration
Services (USCIS) of the Department of Homeland
Security did not confirm that you are a noncitizen
(Item 14) in an immigration status associated with the
requirements of eligibility for the financial assistance
for which you have applied. You must submit proof to
your school that you are in the required noncitizen
immigration status. If you do not submit proof within
30 days, or longer if your school allows, you may not
be eligible for federal student aid.
March 2014 (2014-2015)
Reason for
Comment
C
Code
DHS Secondary
Match Flag = N
(DHS did not
confirm eligible
noncitizen status)
DHS did not
confirm
eligibility during
secondary
confirmation
Y
Reject
Code
Action Needed
You must begin paper (G-845) Secondary
Confirmation process. See the
“Electronic Announcements” section of
the IFAP Web site, for the most recent G845 form and mailing addresses. Also,
see the Federal Student Aid Handbook,
Volume 1–FSA Handbook: Student
Eligibility, Chapter 2: Citizenship. If the
requested documentation includes an
HHS Eligibility or Certification letter
and/or the student provides a copy of a Tvisa, follow the instructions in G-845
form and mailing addresses and Dear
Colleague Letter GEN 06-09, in lieu of
completing and submitting the G-845
form.
28
SAR
Comment
Code
047
Notes/
Changes
This text is for the Web.
There are issues with your FAFSA information that
need to be resolved before your eligibility can be
determined. Be sure to review the items marked with
an h and make any corrections if necessary by clicking
‘Make FAFSA Corrections’ on the ‘My FAFSA’ page.
Reason for
Comment
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Dependent
rejected record
general
instructions
(Web only)
Updated item
numbers
Parent SSN same
as student’s SSN
C
Code
Reject
Code
Action Needed
If this comment code is included in the comment
codes listed on the SAR/ISIR, a similar message will
print on the first page of the SAR.
determined. Read this letter carefully and review any
items printed in bold type on this SAR. If you need to
make corrections on this SAR, you and your parent
must sign the certification at the end before you send it
back to us.
048
You have reported a Social Security Number for your
parent (Item 61 or 65) that is the same as yours. Please
review this item.
March 2014 (2014-2015)
or father does not have an SSN, enter all
zeros in appropriate parent’s SSN field
and/or confirm by re-entering the zeros.
29
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
049
You must report a valid Social Security Number
(SSN), name, and date of birth for your father or
mother. If your parent does not have an SSN, you
must correct Item 61 and/or Item 65 to all zeroes.
Updated item
numbers
Match with SSA
was not
conducted on
either parent and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Dependent
student and one
of SSN, Last
Name, or Date of
Birth is missing
for both parents
050
This text is for the Web.
determined. Carefully review any items marked with
an h. If you need to make corrections, click ‘Make
FAFSA Corrections’ on the ‘My FAFSA’ page.
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Independent
rejected record
general
instructions
(Web only)
C
Code
Reject
Code
9
Action Needed
Correct the SSN, name, and/or Date of
Birth for mother and/or father to achieve a
full match for at least one parent.
If parents do not have an SSN, provide
zeros or confirm by re-entering the zeros.
If this comment code is included in the comment
codes listed on the SAR/ISIR, a similar message will
print on the first page of the SAR.
determined. Read this letter carefully and review any
items printed in bold type on this SAR. If you need to
make corrections on this SAR, you must sign the
certification at the end before you send it back to us.
March 2014 (2014-2015)
30
SAR
Comment
Code
051
Your mother’s name as reported on your FAFSA does
not match the name in the Social Security
Administration’s (SSA) records for her Social Security
Number (SSN). Therefore, you must correct her SSN
(Item 65) or her name (Items 66 and 67). If her name
is correct, you must confirm it by re-entering both her
last name and first name initial in Items 66 and 67. If
you confirm your mother’s name, your mother should
also contact the SSA to make sure they correct it in
their records. The SSA can be contacted by calling 1800-772-1213 or by visiting www.socialsecurity.gov.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated item
numbers
Mother’s SSN
Match Flag = 3
(SSN match, no
name match) and
Father’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s SSN
match, but no
name match
C
Code
Reject
Code
F
Action Needed
Correct the mother’s name.
If the mother’s name is correct, re-enter
the same value to reaffirm that the name
is correct. The CPS will process the
In addition, if the mother’s name is
correct, she should contact SSA to update
its records. ISIR records that are sent for
match flag.
zeros.
31
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
052
Your answer to Item 23 has changed since you filed
your initial FAFSA. Please review this item.
Applicant’s made
a correction to
his or her drug
conviction
question
responses from
“Yes (Part
Year)” or “Yes/
Don’t Know” to
“No”
053
You left Item 23 blank. Your failure to provide an
answer to this question makes you ineligible to receive
federal student aid. Either indicate that you have not
been convicted of possessing or selling illegal drugs
for an offense that occurred while you were receiving
federal student aid (such as grants, loans, and workstudy), or use the enclosed worksheet to determine
your answer to this question. You can answer Item 23
on your SAR or you can correct this item by calling 1800-4-FED-AID (1-800-433-3243) or by going to
www.fafsa.gov. Please understand that a drug
conviction does not necessarily disqualify you from
receiving student aid.
Applicant left
drug conviction
question blank
Y
Applicant is not eligible for federal aid if
this response is left blank. A correction to
provide a response must be made by
following the directions provided in the
comment text.
054
You reported a ‘2’ in response to Item 23. This
indicates that you are ineligible for federal student aid
for part of the 2014-2015 school year. The period of
ineligibility resulting from your drug-related
conviction(s) ends on or after July 1, 2014. You
should contact your Financial Aid Administrator after
July 1, 2014 so that he or she can determine if you may
receive federal funds during the 2014-2015 award
year.
Applicant’s
response to drug
conviction
question was 2
“Yes (Part
Year)”
Y
Applicant is not eligible for federal aid
until ineligibility period expires between
July 1, 2014, and June 30, 2015.
March 2014 (2014-2015)
Updated year
references
32
SAR
Comment
Code
Notes/
Changes
055
Your denial of benefits under the Anti-Drug Abuse
Act of 1988 has been resolved and processing of your
FAFSA may continue.
056
You reported in Item 23 that you have been convicted
of an illegal drug offense. Use the enclosed worksheet
to determine if your conviction(s) affect your
eligibility for federal student aid. If you determine that
your conviction(s) do not affect your eligibility for
federal student aid, or affect it for only part of the
2014-2015 school year, you must correct Item 23. You
can change your answer by using your SAR or you can
correct this item or get additional help with this
question by calling 1-800-4-FED-AID (1-800-4333243).
Reason for
Comment
C
Code
Released from
drug abuse hold
file
Updated year
reference
Reject
Code
Action Needed
Note: No match flag values are
associated with hold files. Hold files are
maintained at the CPS and not at an
outside matching agency.
Applicant’s
response to drug
conviction
question was 3
“Yes” on the
original paper
FAFSA
Y
Applicant is not eligible for federal aid. If
response is incorrect, applicant should
follow directions in the comment text to
make a change. Applicant should not be
referred to any other phone numbers at
the Department of Education for
resolution.
Selective Service
Registration Flag
= N (registration
not complete)
Registration not
conducted
Y
Applicant requested that ED send name to
Selective Service for registration, but
applicant did not confirm that he is male.
YOU ARE NOT ELIGIBLE FOR FEDERAL
STUDENT AID WHILE YOUR ANSWER TO ITEM
23 IS ‘3, YES’ but you may still be eligible to receive
state, school, or other non-federal student aid.
057
Selective Service did not register you because you did
not answer “Male” to Item 21. If you are male and
want to register, you can do one of the following: (1)
answer “Male” to Item 21 and “Register Me” to Item
22 on this SAR, (2) complete a Selective Service
registration form at your local post office, or (3)
register online at www.sss.gov.
March 2014 (2014-2015)
33
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
058
You reported in Item 23 that you are not eligible for
federal student aid as a result of a drug-related
conviction, or that you do not know if your
conviction(s) affect your eligibility. However, you
may still be eligible to receive state, school, or other
non-federal student aid. If you have answered this
question incorrectly, you must correct Item 23 by using
your SAR. You can also correct this item or get help
with this question by calling 1-800-4-FED-AID (1800-433-3243).
Applicant’s
response to drug
conviction
question was 3
“Yes” on
transactions other
than original
paper FAFSA
059
The Social Security Administration could not
determine if the Social Security Number reported in
Item 8 belongs to you because you did not give us your
last name (Item 1) and/or date of birth (Item 9).
Review these items and make the necessary
corrections.
SSN Match Flag
= 8 (record not
sent to SSA)
Record could not
be sent to SSA
because no last
name, date of
birth, or
signature
provided
March 2014 (2014-2015)
Reject
Code
Action Needed
Applicant is not eligible for federal aid. If
response is incorrect, applicant should
follow directions in the comment text to
make a change. Applicant should not be
referred to any other phone numbers at
the Department of Education for
resolution.
Rejects
N, 5, 13,
14 and/
or 16
Student will still receive reject for
missing name, date of birth, and/or
signature (not for match flag 8).
Reject N: Either first or last name
missing
Reject 13: Both first and last name
missing
Reject 5: Date of birth blank
Reject 14 or 16: Student signature
missing
Help student make corrections to name,
date of birth, or signature. When
corrections are submitted, record will be
sent to SSA for matching. Review
match flag.
34
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
060
The date of birth you reported on your FAFSA does
not match the date of birth in the Social Security
Administration’s (SSA) records for your Social
Security Number (SSN). Therefore, you must correct
your SSN (Item 8) or your date of birth (Item 9). If
your date of birth is correct, you must confirm it by reentering it in Item 9. If you confirm your date of birth,
you should also contact the SSA to make sure they
correct it in their records. The SSA can be contacted
Match conducted
SSN Match Flag
= 2 (SSN and
name match, no
DOB match)
Student’s Social
Security Match,
but no Date of
Birth Match
R
correct the Student’s Date of Birth.
The student must make a correction to
provide the correct date of birth.
If the date of birth is correct, the student
must correct the date of birth on the
SAR/ISIR to the same value reaffirming
that it is correct. The CPS will process
the transaction without the reject.
In addition, if the student’s date of birth is
correct, he or she should contact SSA to
update its records. Records sent for
match flag.
061
The name you reported on your FAFSA does not
match the name in the Social Security Administration’s
(SSA) records for your Social Security Number (SSN).
Therefore, you must correct your SSN (Item 8) or
name (Items 1 and 2). If your name is correct, you
must confirm it by re-entering both your first and last
names in Items 1 and 2. If you confirm your name,
you should also contact the SSA to make sure that they
SSN Match Flag
= 3 (SSN match,
no name match)
Student’s SSN
match, but no
name match
D
Confirm (re-enter the same value)
Student’s First and Last Name.
March 2014 (2014-2015)
35
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
062
You reported the date of your marital status in Item 17
to be after the date you completed your application.
You must report your marital status (Item 16) as of the
date you submit your application. Please review Items
16 and 17 and make the necessary corrections.
063
We previously indicated that the date of birth you
reported on your FAFSA in Item 9 does not match the
date of birth in the Social Security Administration’s
(SSA) records for your Social Security Number (SSN).
If either your SSN (Item 8) or date of birth is incorrect,
you must make a correction. If your SSN and date of
birth are correct, you should contact the SSA to make
sure they correct their records. The SSA can be
www.socialsecurity.gov. You must provide proof of
your date of birth to your financial aid office.
Reworded
first sentence
SSN Match Flag
= 2 (SSN and
name match, no
DOB match)
Date of birth still
inconsistent with
SSA records
after student
reaffirmed value
Reject R verified
Y
The student made a correction to reaffirm
date of birth. However, the SSA records
have not changed.
The CPS will suppress the reject R.
In addition, the student must provide date
of birth proof to the financial aid
administrator.
064
We previously indicated that the name you reported on
your FAFSA in Items 1 and 2 does not match the name
in the Social Security Administration’s (SSA) records
for your Social Security Number (SSN). If your SSN
(Item 8) or name are incorrect, you must make the
necessary corrections. If your SSN and name are
correct, you should contact the SSA to make sure they
www.socialsecurity.gov. You must provide proof of
your name to your financial aid office.
Reworded
first sentence
SSN Match Flag
= 3 (SSN match,
no name match)
Name is still
inconsistent with
SSA records
Reject D verified
Y
The student made a correction to reaffirm
name. However, SSA records have not
changed.
The CPS will suppress the reject D.
In addition, the student must provide
documentation explaining discrepancy in
name (for example, marriage certificate,
court order, etc.).
March 2014 (2014-2015)
Student’s marital
status date is
greater than the
date the
application was
signed
4
If the Student’s Marital Status Date is
originally signed, correct the Student’s
Marital Status.
36
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
065
To resolve your FSEOG overpayment, call the U.S.
Department of Education at 1-800-621-3115, or write
to the U.S. Department of Education, P.O. Box 5609,
Greenville, Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment or
fraud
Y
066
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment or
fraud
Y
March 2014 (2014-2015)
37
SAR
Comment
Code
067
Notes/
Changes
March 2014 (2014-2015)
Reason for
Comment
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment or
fraud
C
Code
Y
Reject
Code
Action Needed
38
SAR
Comment
Code
068
Notes/
Changes
You did not indicate on your FAFSA that you are a
U.S. citizen or an eligible noncitizen (Item 14). To
receive federal student aid, a student must be –
(1) A U.S. citizen (or U.S. National), or
(2) An eligible noncitizen, such as a U.S. permanent
resident or a resident of certain Pacific Islands, or as
determined by the U.S. Department of Education.
069
Review your date of birth in Item 9 and either confirm
the date you have reported by re-entering it or make
the necessary correction.
070
You reported that you will either have a bachelor’s
degree by July 1, 2014 (Item 28) or will be working on
a degree beyond a bachelor’s degree (Item 48).
Graduate students are eligible for most types of federal
aid, but generally not the Federal Pell Grant.
March 2014 (2014-2015)
Updated year
reference and
item number
Reason for
Comment
C
Code
Reject
Code
Action Needed
DHS Primary
Verification
match not
conducted
Match Flag =
blank (record not
sent)
Citizenship status
left blank and
SSA did not
confirm
citizenship status
or applicant
reported he/she is
not a citizen or
eligible
noncitizen
17
Provide the Citizenship Status with the
Alien Registration Number if appropriate.
If student failed to provide an Alien
Registration Number (ARN), DHS match
was not conducted. However, match was
still conducted with SSA to determine
citizenship. If SSA Citizenship Flag
indicates that the student is a U.S. citizen,
record will not be rejected. No resolution
is required, but student should correct
question 14 to reflect that student is U.S.
Citizen/National.
If student is an eligible noncitizen, student
should correct citizenship in question 14
to indicate eligible noncitizen status AND
should provide an ARN. The student’s
record will be sent to the DHS match to
determine if the student is an eligible
noncitizen. After the corrected SAR is
returned, review the DHS match flag to
determine student’s citizenship status.
Date of birth year
equals 1900
through 1937
A
correct the Date of Birth.
Graduate student
39
SAR
Comment
Code
071
We previously indicated that your mother’s name as
reported on your FAFSA does not match the name in
the Social Security Administration’s (SSA) records for
her Social Security Number (SSN). If her SSN (Item
65) or her name (Items 66 or 67) are incorrect, you
need to make the necessary corrections. If her SSN
and name are correct, your mother should contact the
SSA to make sure they correct their records. The SSA
072
Review your date of birth in Item 9 and either confirm
the date you have reported by re-entering it or make
the necessary correction.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Reworded
first sentence
and updated
item numbers
Parents’ SSN
Match conducted
Mother’s SSN
Match Flag = 3
(SSN match, no
name match) and
Father’s SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parent’s Marital
Status does not =
5 (Unmarried
and both parents
living together)
Mother’s name is
still inconsistent
with SSA records
Reject F verified
Independent
student and date
of birth equals
09/01/96 or
greater, and date
of birth is not
equal to or
greater than
current year
C
Code
Reject
Code
Action Needed
mother’s name. However, SSA records
have not changed. The CPS will suppress
the reject F.
If the mother’s name is correct, she
zeros.
B
correct the Date of Birth.
40
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
073
The number you reported for your number of family
members is significantly different than the number you
reported on your FAFSA last year. Review Item 95
and make a correction if necessary.
Updated item
number
Cross year edit –
independent
student number
of family
members
074
The number you reported for your number of family
members in college is significantly greater than the
number you reported on your FAFSA last year.
Review Item 96 and make a correction if necessary.
Updated item
number
Cross year edit –
independent
student number
in college
075
You should not update your marital status (Item 16) if
your marital status changes after you sign and submit
your original application. You should only change this
item if you made a mistake in reporting your correct
marital status on your original application.
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
Student’s marital
status corrected
41
SAR
Comment
Code
076
Notes/
Changes
Social Security Administration (SSA) records indicate
that the Social Security Number (SSN) that was
provided in Item 8 belongs to a deceased person. If the
SSN is correct, the applicant must contact the SSA at
1-800-772-1213 or www.socialsecurity.gov to resolve
this problem. If the SSN is incorrect, the applicant
must correct the SSN on a paper SAR or submit a new
FAFSA online with the correct SSN.
March 2014 (2014-2015)
Reason for
Comment
SSN Match Flag
= 5 (SSN, name,
and DOB match
with date of
death)
A successful
SSN match with
a record that
belongs to
deceased person
C
Code
Reject
Code
8
Action Needed
If the student’s SSN is correct, he or she
must contact SSA. After SSA corrects its
records, the student can re-enter the name
or date of birth and submit it as a
SAR/ISIR correction so the transaction
can go back to SSA for an updated match
flag. ISIR records sent for rematching
will continue to receive this match flag
until SSA updates its database. Review
match flag.
SSN.
Alternatively, to obtain a SAR with a
SAR ID that matches the student’s
reported SSN, the applicant should file a
new FAFSA under the correct SSN. This
the matches as if another FAFSA had
never been completed. The SAR ID will
be the same as the SSN reported on this
application.
42
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
077
To resolve your FSEOG overpayment, your Financial
Aid Administrator must contact the school associated
with the FSEOG overpayment.
078
The U.S. Dept. of Education granted permission to
process your FAFSA after the June 30, 2015 deadline.
079
To resolve your FSEOG overpayments, your Financial
Aid Administrator must access NSLDS for additional
FSEOG overpayment information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment
080
We recently received an application with an
incomplete name from this address. The applicant
should review this SAR and provide his or her full
name in Items 1 and 2. If the applicant does not have
both a first and a last name, draw a line through both
the previous answer and the new answer space for the
name that should be left blank.
Rejected for
incomplete name
on application;
missing first or
last name
March 2014 (2014-2015)
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
FSEOG
overpayment
Updated year
reference
C
Code
Reject
Code
Action Needed
Y
the overpayment.
Y
Late processing
of application
allowed
N
Correct the Student’s Last Name or First
Name or confirm (re-enter the same
value) a blank First or Last Name field if
the student actually has only one name.
43
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
081
We did not process your correction to change your
date of birth (Item 9) to blank. We must have your
date of birth to process your record.
Attempting to
change Date of
Birth to blank
082
We recently received an application with no name
from this address. The applicant must provide a full
name in Items 1 and 2 on this SAR.
Rejected for no
name on
application
083
You reported that your parent(s) did file or will file a
2013 income tax return (Item 80) but also reported that
your father does not have a Social Security Number
(Item 61). Please review your answers and make the
Updated year
reference and
item numbers
084
your mother does not have a Social Security Number
(Item 65). Please review your answers and make the
Updated year
reference and
item numbers
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
13
Student’s Last Name and/or Student’s
First Name or confirm a blank First or
Last Name field if the student actually has
only one name.
Father’s SSN
contains all
zeroes and
reported as a tax
filer and Parent’s
Marital Status
does not = 5
(Unmarried and
both parents
living together)
J
Enter the father’s SSN or confirm that the
father does not have an SSN by reentering all zeros.
Mother’s SSN
contains all
zeroes and
reported as a tax
filer and Parent’s
Marital Status
does not = 5
(Unmarried and
both parents
living together)
K
Enter the mother’s SSN or confirm that
the mother does not have an SSN by reentering all zeros.
44
SAR
Comment
Code
085
We assumed your parent(s) did file or will file a 2013
income tax return (Item 80). Please review this item.
086
To resolve your Perkins overpayment, your Financial
Perkins overpayment information.
087
We assumed your parent(s) did not file and will not
file a 2013 income tax return (Item 80). Please review
this item.
088
We did not process your correction to change your
citizenship to blank (Item 14). We must have your
citizenship status to process your record.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
Updated year
reference and
item number
Parents assumed
tax filers because
AGI is positive
or negative
value, tax return
status is blank,
and type of tax
return is blank
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Perkins
overpayment
Updated year
reference and
item number
C
Code
Y
Reject
Code
Action Needed
Parents assumed
non-tax filers
because AGI is
blank or zero, tax
return status is
blank, and type
of tax return is
blank
Attempting to
change
Citizenship to
blank
45
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
089
Review your parents’ marital status in Item 59. If your
parents are not married, provide only the income for
the parent who supports you.
090
To resolve your Perkins overpayment, your Financial
Aid Administrator must contact the school associated
with the Perkins overpayment.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
Perkins
overpayment
091
It appears you reported the same income amount for
more than one of your parent(s)’ income questions.
Please review these items.
Multiple Parents’
income fields
have same
values; AGI and
untaxed income
fields
092
more than one of your income questions. Please
review these items.
Independent
Student income
fields equal
093
more than one of your income questions. Please
review these items.
Dependent
Student income
fields equal
March 2014 (2014-2015)
Updated item
number
C
Code
Parents are
reported as
unmarried but
two parental
incomes are
reported
Reject
Code
11
Y
Action Needed
Review and correct Parent’s Marital
Status or at least one of the following
fields: Father’s/ Stepfather’s Income
From Work or Mother’s/ Stepmother’s
Income From Work.
the overpayment.
46
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
094
It appears you reported the same adjusted gross income
amount for you and your parent(s). Review Items 36
and 85 and make any necessary corrections.
Updated item
numbers
Student AGI
equal to Parent
AGI
095
We assumed you did file or will file a 2013 income tax
return (Item 32).
Updated year
reference
Student assumed
tax filer because
AGI is positive
or negative
value, tax return
status is blank,
and type of tax
return is blank
096
You have reported the same amount for your father’s
and your mother’s income (Items 88 and 89). Please
review these items.
Updated item
numbers
Parents Income
fields are equal
097
We assumed you did not file and will not file a 2013
income tax return (Item 32). Please review this item.
Updated year
reference
Student assumed
non-tax filer
because AGI is
blank or zero,
tax return status
is blank, and
type of tax return
is blank
098
You have reported the same amount for your income
and your spouse’s income (Items 39 and 40). Please
review these items.
Updated item
numbers
Student’s income
equal to Spouse’s
income
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
47
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
099
Review your marital status in Item 16. You should
report income for a spouse only if you were married
and not separated as of the date you signed and
submitted your FAFSA. Please note: if you were
separated or divorced as of the date you signed your
FAFSA, we will need only your income, even if a joint
tax return was filed.
Independent
student reported
as unmarried but
two incomes are
reported
100
To resolve your Perkins overpayment, call the U.S.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
Perkins
overpayment
Y
101
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
Perkins
overpayment
Y
March 2014 (2014-2015)
11
Review and correct Student’s Marital
Status or at least one of the following
fields:
Student’s Income Earned From Work or
Spouse’s Income Earned From Work.
48
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
102
103
One or more of the schools you listed on your FAFSA
are not in our file of eligible schools. To receive
federal student aid, you must attend a school that
participates in the federal student aid programs. Please
review Item 103 and make changes as necessary.
Updated item
number
Not all schools
found on eligible
school file
104
Either you did not list any schools on your FAFSA or
the schools you listed are not in our file of eligible
schools. To receive federal student aid, you must
attend a school that participates in the federal student
aid programs. Please review Item 103 and make
changes as necessary. To verify your school code, go
to www.fafsa.gov and click the “School Code Search”
link.
Updated item
number
No schools found
on eligible
school file
March 2014 (2014-2015)
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
Perkins
overpayment
C
Code
Y
Reject
Code
Action Needed
49
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
School must wait ten business days for
another system-generated ISIR with
updated Secondary Confirmation match
flag before beginning mandatory paper
(G-845) Secondary Confirmation process.
See the “Electronic Announcements”
section of the IFAP Web site, located at
ifap.ed.gov for the most recent G-845
form and mailing addresses. If the
and/or the student provides a copy of a Tvisa, follow the instructions in Dear
form.
Y
105
Security has not yet confirmed that you are a
noncitizen (Item 14) in an immigration status
associated with the requirements of eligibility for the
financial assistance for which you have applied. You
must submit proof to your school that you are a
noncitizen in the required immigration status. If you
do not submit proof to your school within 30 days, or
longer if your school allows, you may not be eligible
for federal student aid.
DHS Secondary
Confirmation
Match Flag = C
(DHS has not yet
confirmed
eligible
noncitizen status)
DHS secondary
confirmation
match is in
continuance
106
You have corrected information on your SAR more
than 10 times. Before sending in another correction,
contact your financial aid office for assistance.
More than 10
transactions
107
To resolve your Perkins overpayments, your Financial
Perkins overpayment information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
Perkins
overpayment
March 2014 (2014-2015)
Reject
Code
Action Needed
50
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
108
Your parent did not sign your FAFSA or the SAR
corrections you submitted. If your parent is not able to
sign, see your school’s financial aid office or High
School Counselor.
Missing parent
signature on
FAFSA or SAR
109
Security did not have enough information to confirm
that you are a noncitizen (Item 14) in an immigration
status associated with the requirements of eligibility
for the financial assistance for which you have applied.
You must contact the financial aid office at your
school to find out what information is needed. If you
do not submit the required information within 30 days,
or longer if your school allows, you may not be
eligible for federal student aid.
DHS Secondary
Confirmation
Match Flag = X
(DHS did not
have enough
information to
confirm eligible
noncitizen status)
DHS did not
confirm
eligibility
because
additional
information is
needed
110
We have not received the signature page from your
FAFSA on the Web application or correction. You
must sign and return this SAR before we can determine
Missing student
signature on Web
application
March 2014 (2014-2015)
C
Code
Reject
Code
15
Y
Action Needed
printed SAR certification page and
resubmitted to the FAFSA Processor or
can be corrected electronically.
You must begin paper (G-845) Secondary
Confirmation process. See the
“Electronic Announcements” section of
the IFAP Web site, for the most recent G845 form and mailing addresses. Also,
see the Federal Student Aid Handbook,
Eligibility, Chapter 2: Citizenship. If the
and/or the student provides a copy of a Tvisa, follow the instructions in G-845
form and mailing addresses and Dear
form.
16
51
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
111
The amount you reported for your parents’ income tax
is equal to or greater than the amount you reported for
their adjusted gross income. Review Items 85 and 86
and make the necessary corrections.
Updated item
numbers
Parents’ Taxes
Paid is greater
than zero and
equal to or
greater than AGI
112
This text is for the Web and if this comment code is
included in the comment codes listed on the
SAR/ISIR, a similar message will print on the first
page of the SAR.
Based on the information we have on record for you,
your EFC is <EFC>. You are not eligible for a Federal
Pell Grant but you may be eligible for other aid. Your
school will use your EFC to determine your financial
aid eligibility for other federal grants, loans, and workstudy, and possible funding from your state and school.
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Pell ineligible
EFC
(Web only)
113
We assumed the value for number in college (Item 74)
based on your parents’ marital status and number of
family members. Your parents should not be included
in the number in college. Please review this item.
Updated item
number
Parents’ number
in college
assumed to be
less than the
number reported
114
The amount you reported for your income taxes is
equal to or greater than the amount you reported for
your adjusted gross income. Review Items 36 and 37
Updated item
number
Independent
Student and
Taxes Paid is
greater than zero
and equal to or
greater than AGI
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
12
Correct Parents’ Taxes Paid or AGI.
3
Correct Student’s Taxes Paid or AGI.
52
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
115
The National Student Loan Data System (NSLDS)
indicates that one or more of your federal student loans
have been discharged. If you have questions, contact
the financial aid office at your school.
NSLDS Results
Flag = 1 (record
matched, data
sent)
Loan is
discharged due to
disability
Y
See the Federal Student Aid Handbook,
Eligibility, chapter 3.
116
indicates you have one or more student loans in an
active bankruptcy status. Before you can receive
additional federal student loans, you must contact the
financial aid office at your school.
NSLDS Results
Flag = 1 (record
matched, data
sent)
Loan is in
Bankruptcy
Y
See the Federal Student Aid Handbook,
Eligibility, chapter 3.
117
We assumed certain information to calculate your
eligibility for federal student aid. We printed the
assumption we made and the word “assumed” in the
“You told us” space for each of these items. If our
assumptions are correct, do not change them. If they
are incorrect, you need to make the necessary
corrections.
Assumption
made for one or
more fields
118
Be sure to review the items printed in darker print on
this SAR and make any corrections if necessary.
Highlight on for
one or more
fields
March 2014 (2014-2015)
53
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
119
You corrected the date of your marital status to be after
the date you submitted your application. Your marital
status (Item 16) and date (Item 17) should only be
changed if they were reported incorrectly on the date
the FAFSA was originally submitted, or if a Financial
Aid Administrator has instructed you to update this
information. Review Items 16 and 17 and make the
necessary corrections or contact your Financial Aid
Administrator for assistance.
Marital Status
Date is between
the application
date and
transaction date
120
Your citizenship status (Item 14) has been confirmed
by the Department of Homeland Security and you meet
the citizenship requirements for federal student aid.
DHS Secondary
Confirmation
match conducted
Match Flag = Y
(citizenship
status confirmed
by DHS)
DHS confirmed
student is an
eligible
noncitizen
121
It appears you have reported the same amount for your
parents’ cash, savings, and checking accounts and your
parents’ real estate/investment net worth. Review
Items 90 and 91 and make the necessary corrections.
Updated item
numbers
Parent asset
fields equal
122
cash, savings, and checking accounts and your real
estate/investment net worth. Review Items 41 and 42
Updated item
numbers
Dependent
student asset
fields equal
March 2014 (2014-2015)
C
Code
Reject
Code
21
Action Needed
Resolution Required
Student should correct Student’s Marital
Status and Marital Status Date and make
the necessary corrections or have the
financial aid administrator set reject
override 21.
54
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
123
cash, savings, and checking accounts and your real
estate/investment net worth. Review Items 41 and 42
124
Contact the following agency(ies) regarding your
defaulted or fraudulent federal student loan(s):
125
To be considered for a Federal Pell Grant, your
financial aid office must receive your SAR by
September 26, 2015, or your last day of enrollment,
whichever comes first. Other student aid programs
have different deadlines.
Updated
deadline date
The transaction
process date is
between
6/30/2015 and
8/20/2015
126
You reported that your parents will not file an income
tax return, but the amount you reported for your
parents’ income appears to be over the minimum
amount required to file a tax return. Please review
Items 80, 88, and 89 and make the necessary
corrections.
Updated item
numbers
Dependent
student indicated
that your parent
is not a tax filer
but appears to
meet income
requirement for
tax filing
127
It may be too late to submit any corrections to your
SAR. To be considered for a Federal Pell Grant, you
must submit a complete, correct SAR to your financial
aid office no later than September 26, 2015, or your
last day of enrollment, whichever comes first. If it is
later than September 26, 2015, you must contact your
financial aid office for assistance.
Updated
deadline date
The transaction
process date is
between
8/21/2015 to end
of processing
year and was not
rejected (or a
reject 19 only)
March 2014 (2014-2015)
Updated item
numbers
C
Code
Reject
Code
Action Needed
Independent
student asset
fields equal
Contacts for
defaulted student
loans
Y
Student needs to contact the agency to
resolved defaulted or fraudulent loan.
20
Review and correct or confirm (re-enter
the same value) the appropriate set of data
from the following:
Student’s Tax Return Completed status or
student’s income
or
Parents’ Tax Return Completed status or
income for the father and mother.
55
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
128
It may be too late for you to make corrections or give
us any more information for this year. We must have
your corrected SAR no later than September 19, 2015.
If it is later than September 19, 2015, you must contact
your financial aid office for assistance.
Updated
deadline date
The transaction
process date is
between
8/21/2015 to end
of processing
year and was
rejected for a
reason other than
19
129
You must provide your parent(s)’ income information
in Items 85 through 89 and 94a through 94i.
Updated item
numbers
Dependent
student and
incomplete
income
information
provided
2
Provide Parents’ Taxed and Untaxed
Income.
130
You must provide your income information in Items
36 through 40 and 45a through 45j.
Updated item
numbers
Independent
student and
incomplete
income
information
provided
2
Provide Student and Spouse (if married)
Taxed and Untaxed Income.
131
You reported that you will not file an income tax
return, but the amount you reported for your (and your
spouse’s) income appears to be over the minimum
amount required to file a tax return. Please review
Items 32, 39, and 40 and make the necessary
corrections.
Updated item
numbers
Independent
student indicated
that he or she is
not a tax filer but
appears to meet
income
requirement for
tax filing
20
Review and correct the appropriate set of
data from the following:
Student’s Tax Return Completed status or
income for the student and spouse.
March 2014 (2014-2015)
56
SAR
Comment
Code
132
indicates that you are in DEFAULT on one or more
federal student loans. You are not eligible to receive
any federal student aid until you resolve any loan
default(s).
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
C
Code
Removed
comments 135
and 136 from
the Action
Needed
column, they
were
incorrectly
listed.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 2 (default)
Applicant has at
least one loan in
default
Y
Reject
Code
Action Needed
Comment 124 will be printed in
conjunction with comment 132 and will
include up to three agencies that are
holding defaulted loans. (Comments 181
to 239, 245, 248, 251 to 253, 303 to 307,
and 315 to 344)
Depending on loan status, student needs
to contact GA, FLS, or EDR and make
satisfactory arrangements to repay loan.
If student has repaid the loan, obtain
documentation that the loan identified as
being in default is the loan that was paid
off by the student.
See the list of loan status codes and
information on student eligibility in
Appendix C of The ISIR Guide or in the
Processing Codes section of the
Electronic Data Exchange Technical
Reference.
57
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
133
indicates that you have received one or more
overpayments of federal student aid funds. You are
required by law to repay any federal student aid funds
received for which you were not entitled. You are not
eligible to receive any federal student aid until you
resolve your overpayment(s).
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Applicant has at
least one
overpayment or
is in a fraud
status and as a
result, the
applicant has at
least one
Overpayment
Flag set to: Y =
Overpayment or
F = Fraud
NSLDS
Overpayment
Y
Access NSLDS to obtain additional
When there is an overpayment comment
133 will be provided with an additional
comment(s) based on the type of
overpayment.
Federal Supplemental Educational
Opportunity Grant (FSEOG)
Overpayment: 010, 065, 066, 067, 077,
or 079.
Pell Grant Overpayment: 020, 038, 039,
041, 042, or 043
Perkins Loan Overpayment: 086, 090,
100, 101, 102, or 107.
Academic Competitiveness Grant (ACG)
Overpayment: 240 to 244 or 246.
National Science & Mathematics Access
to Retain Talent Grant (National
SMART) Overpayment: 261 to 266.
Teacher Education Assistance for College
and Higher Education (TEACH) Grant
Overpayment: 289 to 294
Iraq and Afghanistan Service Grant
Overpayment: 309 to 314
134
indicates that you are in DEFAULT on one or more
federal student loans and that you received one or more
overpayments of federal student aid funds. You are
not eligible to receive any federal student aid until
these items have been resolved.
NSLDS
Defaulted loan
and
Overpayment
Y
See resolution for comments 132 and 133.
March 2014 (2014-2015)
58
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
135
To resolve your defaulted or fraudulent federal student
loan(s), contact the lender associated with the loan.
Defaulted loan
lender contact
Y
A defaulted or fraudulent loan for this
student is held by the lender of this loan.
136
To resolve your defaulted or fraudulent federal student
loan(s), contact the school associated with the loan.
Defaulted loan
school contact
Y
A defaulted or fraudulent loan for this
student is held by the school who issued
this loan.
137
You are currently in the process of applying for or
have received a Total and Permanent Disability (TPD)
discharge. If you are in the process of applying for a
TPD discharge, receiving additional federal student aid
may affect your eligibility for a TPD discharge. If you
have already received a TPD discharge, you must meet
additional eligibility requirements to receive further
federal student aid. Depending on when you received
a TPD discharge, receiving additional federal student
aid may affect your ability to keep your discharge.
Contact the financial aid office at your school for
further information.
Revised
comment,
reason for
comment, and
action needed
Loan data
provider contact
DDP/FLS
contact code 582
This student has either: (1) indicated that
he or she will apply for a Total and
Permanent Disability (TPD) discharge,
(2) applied for a TPD discharge, (3) or
has received a TPD discharge. If the
student receives a Title IV loan or
TEACH Grant, it may affect the student’s
eligibility for discharge or may cause the
student’s loan or grant obligation to be
reinstated. If the student has already
received a TPD discharge, there are
additional student eligibility criteria that
the student must meet before receiving
additional Title IV loans or TEACH
Grants.
If the student has applied for or is in the
process of applying for a TPD discharge,
but the application has neither been
approved nor rejected, any disbursements
of a Title IV loan or TEACH Grant that
are made may cause the student’s
application for TPD discharge to be
suspended until the disbursement is
returned or may cause the student’s TPD
March 2014 (2014-2015)
59
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
application to be rejected. Contact the
TPD Servicer for specific information on
the status of the student’s TPD
application and guidance on the impact
that receiving Title IV loans or TEACH
Grants may have on the student’s TPD
application. Then, counsel the student
accordingly.
137
(cont.)
If the student has received a TPD
discharge, the student is not eligible to
receive further Title IV loans or TEACH
Grants unless the student provides: (1) a
statement from his/her physician
certifying that the student is able to
engage in substantial gainful activity; and
(2) a statement, signed by the student,
acknowledging that the new Title IV loan
or TEACH Grant service obligation
cannot be discharged in the future on the
basis of any impairment present when the
new loan or TEACH Grant is made,
unless that impairment substantially
deteriorates so that the student is once
again totally and permanently disabled.
This requirement applies to all students
who received a TPD discharge, regardless
of whether they were subject to a postdischarge monitoring period (see below)
or whether they have completed their
post-discharge monitoring period (if any).
If the student has been granted a TPD
discharge and the discharge was granted
on the basis of a physician’s certification
or documentation from the Social
March 2014 (2014-2015)
60
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
137
(cont.)
C
Code
Reject
Code
Action Needed
Security Administration (NSLDS Loan
Status Codes “DI” or “DS”), the student
is subject to a post-discharge monitoring
period that starts on the date that the
Department granted the discharge.
During this period, the receipt of a new
Title IV loan or TEACH Grant or a
subsequent disbursement of a Title IV
loan or TEACH Grant that was initially
received prior to the date that the
Department granted discharge may cause
the student’s obligation to repay the Title
IV loan or fulfill the TEACH Grant
service obligation to be reinstated.
Contact the TPD Servicer for specific
information on the status of the student’s
TPD discharge and counsel the student
accordingly. If the student is still
undergoing monitoring, advise the student
to contact the TPD Servicer to inform the
TPD Servicer that the student will be
receiving a new Title IV loan or TEACH
Grant and that their discharged
obligations must be reinstated before
making any disbursements to such a
student. Note that students who received
a TPD discharge on the basis of
documentation from the Veterans
Administration (VA) (NSLDS Loan
Status Code “VA”) are not subject to a
post-discharge monitoring period.
Students and schools may contact the
Department’s TPD Servicer, Nelnet at 1888-303-7818 from 8:00 a.m. - 8:00 p.m.
March 2014 (2014-2015)
61
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
137
(cont.)
Reject
Code
Action Needed
(ET), Monday through Sunday or write to
Nelnet, U.S. Department of Education,
PO box 87130 Lincoln, Nebraska 685017130 or by email at
[email protected].
138
found your reported Social Security Number (SSN)
(Item 8) on their database, but your name (Items 1 and
2) and date of birth (Item 9) did not match. Therefore,
this SAR does not contain the financial aid history that
is associated with your reported SSN.
139
To resolve issues with your federal student loan(s), call
the Perkins Loans Customer Service Center at 1-866313-3797, or write to them at ECSI Federal Perkins
Loan Servicer, P.O. Box 1030, Coraopolis, PA 15108.
March 2014 (2014-2015)
NSLDS Results
Flag = 2 (SSN
match, no name
or date of birth
match, no data
sent) and
NSLDS Match
Flag = 7 (match
but no data
provided)
Updated the
contact name
and
information
Y
Determine if the NSLDS record is that of
the applicant by contacting the NSLDS
Customer Support Staff directly at 800999-8219.
The NSLDS Customer Support Staff will
help determine whether that SSN belongs
to the student being assisted. Reviewing
the student records with NSLDS
Customer Support Staff will reveal which
data provider supplied the conflicting
SSN information. This provider can then
be contacted directly to resolve the
discrepancy. There is no need to wait for
NSLDS to be updated before continuing
the award process.
If the record belongs to the student, verify
they are in good standing by using the
information in NSLDS to determine
eligibility for Federal Student Aid student
aid funds.
Loan data
provider contact
RDS Perkins
62
SAR
Comment
Code
140
Notes/
Changes
According to Social Security Administration (SSA)
records, the Social Security Number (SSN) that was
provided in Item 8 belongs to a deceased person. If the
SSN in Item 8 is correct, the applicant must contact the
SSA at 1-800-772-1213 or www.socialsecurity.gov to
resolve this problem. If the SSN is incorrect, the
applicant must correct the SSN on a paper SAR or
submit a new FAFSA online with the correct SSN.
March 2014 (2014-2015)
Reason for
Comment
SSN Match Flag
= 5 (SSN, name,
and DOB match
with date of
death)
System generated
Successful SSN
match with a
record that
belongs to
deceased person
C
Code
Reject
Code
8
Action Needed
match flag.
SSN.
application.
63
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
141
You changed either your response to citizenship (Item
14) or the Alien Registration Number (Item 15) that
was verified with the Department of Homeland
Security. Therefore, you must submit proof of your
citizenship status to your financial aid office.
DHS Primary
Verification
match not
conducted
Match Flag =
blank (record not
sent to DHS)
Applicant
changed from
eligible
noncitizen to
citizen or
changed Alien
Registration
Number
Y
Determine why student changed
citizenship status and resolve any
conflicting information. Student may
need to submit proof of citizenship
depending on reason for change.
142
Security could not confirm that you are a noncitizen
(Item 14) in an immigration status associated with the
requirements of eligibility for the financial assistance
for which you have applied because there is an issue
with your Alien Registration Number (Item 15). You
must submit proof to your school that you are a
noncitizen in the required immigration status. If you
do not submit proof within 30 days, or longer if your
school allows, you may not be eligible for federal
student aid.
DHS Primary
Verification
match not
conducted
Match Flag =
blank (record not
sent to DHS)
Student did not
provide Alien
Registration
Number or
provided invalid
Alien
Registration
Number
Y
If student failed to provide Alien
Registration Number (ARN) or provided
an invalid ARN, do not perform
Secondary Confirmation. Instead, help
student add or correct his or her ARN or
make other corrections to the SAR/ISIR
and resubmit for processing. If student
provides adequate information to conduct
match, record will be sent back to DHS
for matching. Review match flags on
match flag.
March 2014 (2014-2015)
64
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
143
Your citizenship status has been confirmed by the
Department of Homeland Security and you meet the
citizenship requirements for federal student aid.
DHS Match Flag
= Y (citizenship
confirmed)
Applicant’s
noncitizen
eligibility
confirmed by
DHS
144
Service (USCIS) of the Department of Homeland
Security (DHS) has not yet confirmed your status as a
noncitizen (Item 14) in an immigration status
associated with the requirements of eligibility for the
financial assistance for which you have applied. DHS
will continue to check its records and we will notify
you once we receive more information from DHS.
DHS Match Flag
= N (citizenship
not confirmed)
DHS did not
confirm
applicant’s
noncitizen
eligibility
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
Do not initiate Secondary Confirmation
unless there is conflicting information
about the student’s status or you have
reason to believe the status reported is
incorrect.
The SAR/ISIR will serve as the necessary
documentation to prove the student’s
eligible noncitizen status.
Y
See match flag for Secondary
Confirmation.
DHS will conduct the Secondary
Confirmation process based on applicant
identifier and Primary Verification
information only. The next steps will
depend on results from Secondary
Confirmation match results.
65
SAR
Comment
Code
145
Notes/
Changes
According to Social Security Administration (SSA)
records, the Social Security Number (SSN) that was
reported in Item 8 belongs to a deceased person. If the
SSN in Item 8 is correct, the applicant must contact the
SSA at 1-800-772-1213 or www.socialsecurity.gov to
resolve this problem. If the SSN is incorrect, the
applicant must correct the SSN on a paper SAR or
submit a new FAFSA online with the correct SSN.
March 2014 (2014-2015)
Reason for
Comment
SSN Match Flag
= 5 (SSN, name,
and DOB match
with date of
death)
A successful
SSN match with
a record that
belongs to
deceased person
C
Code
Reject
Code
8
Action Needed
match flag.
SSN.
application.
66
SAR
Comment
Code
146
Notes/
Changes
The Social Security Administration did not confirm
that you are a U.S. citizen. Please provide your
financial aid office with documentation of your U.S.
citizenship (such as your U.S. Passport, Certificate of
Naturalization or Birth Certificate). If the documents
support your status as a U.S. citizen, the financial aid
office at your school will make a copy of your
documentation and can continue to process your
federal student aid. If you are an eligible noncitizen,
you or your school must submit a correction to Item 14
to indicate that you are an eligible noncitizen and also
provide your Alien Registration Number in Item 15.
You and your school will receive a new SAR/ISIR
within three processing days with results from the
Department of Homeland Security about your eligible
noncitizen status.
March 2014 (2014-2015)
Reason for
Comment
C
Code
SSA citizenship
status match
conducted
SSA Match Flag
= B, C, D, E, F,
or *
(B = Legal alien,
eligible to work
C = Legal alien,
not eligible to
work
D = Other
E = Alien,
student
restricted, work
authorized
F=
Conditionally
legalized alien
* = Foreign
Blank =
Domestic born
[U.S. citizen])
SSA did not
confirm U.S.
citizenship status
Y
Reject
Code
Action Needed
If student is a U.S. citizen, he or she should
provide birth certificate, passport, or other
documents that definitively prove
citizenship. Voter registration cards are not
adequate proof of citizenship since many
localities do not require proof of citizenship.
If student is an eligible noncitizen, he or she
should correct question 14 to indicate that
the student is an eligible noncitizen and the
Alien Registration Number (ARN) in
question 15.
If student provided citizenship and Alien
Registration Number on the FAFSA or
SAR, determine if his or her record was sent
to DHS for matching. If it was not, verify
that the ARN submitted is correct and that
the First and Last Name, Date of Birth, and
applicant’s signature are on the record. If
student was successfully matched with DHS
as an eligible noncitizen, comment 146 is
suppressed and no further resolution is
necessary.
Note: A match flag of * (asterisk) generally
indicates that the student was born in a
foreign country to American parents that
were stationed in another country (for
example, military, State Department, or
Foreign Service). These students generally
have birth certificates indicating that they
are U.S. citizens who were born abroad.
The SSA will not automatically update this
flag and the financial aid administrator
should document the information in the
student’s record.
67
SAR
Comment
Code
Notes/
Changes
147
Reason for
Comment
C
Code
Reject
Code
Action Needed
Comment not
used
148
We assumed the number in college should be one
(Item 74). Your parents should not be included in the
number in college.
Updated item
number
Parents’ number
in college
assumed to be
less than the
number reported
149
page of the SAR.
Based on the information we have on record for you,
your EFC is <EFC>. You may be eligible to receive a
Federal Pell Grant and other federal student aid. Your
school will use your EFC to determine your financial
aid eligibility for federal grants, loans, and work-study,
and possible funding from your state and school.
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Pell eligible EFC
(Web only)
150
You must provide asset information for you and your
parent(s). Review Items 41 through 43 and Items 90
through 92 and make the necessary corrections.
Updated item
number
Dependent
student did not
meet Simplified
Needs Test
criteria and
supplemental
asset data left
blank
March 2014 (2014-2015)
1
If the student is dependent and filed using
FAFSA on the Web, the response can be
blank only if the parents’ total asset net
worth did not exceed the asset threshold
amount determined by CPS as of the day
the FAFSA was completed, or the student
meets the simplified needs test or
qualifies for an automatic zero Expected
Family Contribution (EFC)
Provide the following: Parents’ Cash,
Savings, and Checking; Parents’ Real
Estate/Investment Net Worth and Parents’
68
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
151
You must provide your asset information. Review
Items 41 through 43 and make the necessary
corrections.
Updated item
numbers
Independent
student did not
meet Simplified
Needs Test
criteria, SNT not
met and supplemental asset data
left blank
1
If the student is independent and filing
using FAFSA on the Web, the response
can be blank only if the student indicates
his or her (and spouse’s) current asset net
worth did not exceed the asset threshold
amount determined by CPS as of the day
the FAFSA was completed, or the student
meets the simplified needs test or
qualifies for an automatic zero Expected
Family Contribution (EFC)
Student’s Cash, Savings and Checking;
Student’s Real Estate/Investment Net
Worth and Student’s Business/Investment
Farm Net Worth.
152
The amount you reported for your income tax is equal
to or greater than the amount you reported for your
adjusted gross income. Review Items 36 and 37 and
Updated item
numbers
Dependent
Student and
Taxes Paid is
greater than zero
and equal to or
greater than AGI
3
Correct or confirm (re-enter the same
value) Student’s Taxes Paid or AGI.
153
The amount you reported for your income tax appears
to be over the allowable amount based on what you
reported for your adjusted gross income. Review
Updated item
numbers
Dependent
student’s Taxes
Paid is greater
than zero, and
greater than or
equal to a fixed
percentage of the
AGI, but not
equal to or
greater than AGI
G
correct Taxes Paid and Adjusted Gross
Income.
March 2014 (2014-2015)
69
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
154
The amount you reported for your parents’ income tax
appears to be over the allowable amount based on what
you reported for their adjusted gross income. Review
Updated item
numbers
Parent’s Taxes
Paid is greater
than zero and
greater than or
equal to a fixed
percentage of the
AGI, but not
equal to or
greater than AGI
C
Income.
155
The amount you reported for your income tax appears
to be over the allowable amount based on what you
reported for your adjusted gross income. Review
Updated item
numbers
Student’s Taxes
Paid is greater
than zero and
greater than or
equal to a fixed
percentage of the
AGI, but not
equal to or
greater than AGI
C
Income.
March 2014 (2014-2015)
70
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
156
If your parents have now completed their 2013 tax
return, you should correct your information to reflect
the income and tax information reported on their tax
return. You may either make corrections to your
information online at www.fafsa.gov, or by using this
SAR. If you make corrections online at
www.fafsa.gov and your parents filed a federal tax
return with the IRS, they may be eligible to use the
IRS Data Retrieval Tool, which is the best and easiest
way to provide accurate tax information. With just a
few simple steps, your parents can view information
from their IRS tax return and transfer that information
directly into your FAFSA. If your parents have not yet
completed their tax return, you must correct this SAR
to reflect the income and tax information reported on
their tax return once it is filed.
Updated year
reference
Parents’ tax
filing status is
will file
157
If you have now completed your 2013 tax return, you
should correct your information to reflect the income
and tax information reported on your tax return. You
may either make corrections to your information online
at www.fafsa.gov, or by using this SAR. If you make
corrections online at www.fafsa.gov and you filed a
federal tax return with the IRS, you may be eligible to
use the IRS Data Retrieval Tool, which is the best and
easiest way to provide accurate tax information. With
just a few simple steps, you can view information from
your IRS tax return and transfer that information
directly into your FAFSA. If you have not yet
completed your tax return, you must correct this SAR
to reflect the income and tax information reported on
your tax return once it is filed.
Updated year
reference
Student’s tax
filing status is
will file
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
71
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
158
page of the SAR.
You are not eligible to receive a Federal Pell Grant
because you reported that you have a bachelor’s degree
(Item 28) or you are working on a degree beyond a
bachelor’s degree (Item 48). Your Financial Aid
Administrator will determine what types of federal
student aid you are eligible to receive.
Updated item
number
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Pell eligible
EFC, graduate
student
(Web only)
159
page of the SAR.
You MAY not be eligible to receive a Federal Pell
Grant because you reported that you have a bachelor’s
degree (Item 28) or you are working on a degree
beyond a bachelor’s degree (Item 48). Your Financial
Aid Administrator will determine what types of federal
student aid you are eligible to receive.
Updated item
number
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Pell eligible
EFC, graduate
student in
teaching
credential
program
(Web only)
160
You either did not sign your FAFSA or FAFSA
correction, or the date that you provided indicates that
you completed your FAFSA prior to January 1, 2014,
or later than the date the FAFSA was received. You
Updated year
reference
Missing student
signature on
paper FAFSA or
SAR
March 2014 (2014-2015)
C
Code
Reject
Code
14
Action Needed
72
SAR
Comment
Code
161
Notes/
Changes
We could not match your information with the
Department of Veterans Affairs. Please provide your
full name (Items 1 and 2) and/or date of birth (Item 9)
for us to complete the match with the Department of
Veterans Affairs.
March 2014 (2014-2015)
Reason for
Comment
VA Match Flag
= 8 (record not
sent to VA)
VA Match not
completed
Record could not
be sent to VA
because of last
name, date of
birth, and/or
signature
provided
C
Code
Reject
Code
Action Needed
Help student make corrections to name,
date of birth, or signature if necessary so
that the student’s record can be sent to
VA for matching. Review subsequent
transactions for updated match flag.
73
SAR
Comment
Code
162
163
The Department of Veterans Affairs did not confirm
that you are or will be a qualifying veteran for
purposes of receiving federal student aid for the 20142015 school year. If you believe you are or will be a
qualifying veteran, contact your financial aid office
and provide a copy of your DD214 (military separation
form). If you are currently serving on active duty in
the U.S. Armed Forces for purposes other than
training, change your answer to Item 50 from “Yes” to
“No” and answer “Yes” to Item 49. If you are not and
will not be a veteran, you must change the answer to
Item 50 from “Yes” to “No” and provide parental
information, including the signature of at least one of
your parents.
This SAR reflects your Financial Aid Administrator's
determination of your status as a homeless youth.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
C
Code
Updated year
reference and
item numbers
VA Match Flag
= 2 (record found
on VA database
but not a
qualifying
Veteran)
Y
Independent and
record is not
independent for a
reason other than
veteran status
Homeless Youth
Determination
set
Reject
Code
Action Needed
If the student believes the match results
are in error, he or she should contact a
regional VA office to have VA records
updated. The CPS will continue to send
any correction transactions to VA for
rematching and an updated match flag.
While the student is resolving the
discrepancy with the VA, the financial aid
administrator can collect documentation
from the applicant that clearly
demonstrates that he or she is a veteran of
the U.S. Armed Forces. The student can
provide the DD214 form showing that
“Character of Service” is other than
“dishonorable.” However, until the
information is corrected in the VA
database, the match results will not
change. If the documentation confirms
that the student is a veteran, Title IV aid
can then be disbursed to the student.
If the match results are correct and the
student is not a qualifying veteran, then
he or she must submit a correction to
change the answer to Item 56 from “Yes”
to “No” and provide parental information,
including the signature of at least one
parent.
A financial aid administrator has
reviewed the applicant’s record and
confirmed that he or she is a homeless
youth.
74
SAR
Comment
Code
164
your father and your mother do not have a Social
Security Number (Items 61 and 65). Please review
your answers and make the necessary corrections.
Notes/
Changes
Reason for
Comment
Updated year
reference and
item numbers
Comment is
printed instead of
printing
comments 83 and
84 together
J and K
165
Comment not
used
166
Comment not
used
167
Comment not
used
C
Code
Reject
Code
Action Needed
168
You must provide answers for your parents’ marital
status and number of family members in Items 59 and
73.
Updated item
numbers
Dependent
student and
marital status and
number of family
members are
blank
10
Review and correct Parents’ Marital
Status and Parents’ Number of Family
Members.
169
You must provide answers for your marital status and
number of family members in Items 16 and 95.
Updated item
number
Independent
student and
marital status and
number of family
members are
blank
10
Status and Student’s Number of Family
Members.
March 2014 (2014-2015)
75
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
170
SAR/ISIR, a similar message is printed on the first
page of the SAR.
Your FAFSA has been selected for a review process
called verification. Your school has the authority to
request copies of certain financial documents from you
and your parent(s).
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Selected for
verification,
dependent
(Web only)
171
SAR/ISIR, a similar message is printed on the first
page of the SAR.
Your FAFSA has been selected for a review process
called verification. Your school has the authority to
request copies of certain financial documents from you
(and your spouse).
Comment text
is not printed
on the SAR or
ISIR from
EDExpress
Selected for
verification,
independent
(Web only)
172
This SAR was produced because we processed a
change to your information based on information
reported to us by another agency or as a result of a
processing system change. Review your SAR to see
what effect, if any, this change has had on your
application, and call 1-800-4-FED-AID (1-800-4333243) if you have any questions.
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
System generated
76
SAR
Comment
Code
173
your parents.
March 2014 (2014-2015)
Notes/
Changes
Reason for
Comment
C
Code
Updated year
reference and
item numbers
VA Match Flag
= 3 (record not
found on VA
database)
Independent,
record not found
on VA database,
and record is not
independent for a
reason other than
veteran status
Y
Reject
Code
Action Needed
If the student believes the match results
are in error, he or she can provide the
DD214 form (military separation form).
However, it is likely that the military
branch or Department of Defense has not
sent the data to the VA. The student
should contact a regional VA office to
have VA records updated. Until the
information is corrected in the VA
database, the match results will not
change.
While the student is resolving the
discrepancy with the VA, the financial aid
administrator can collect from the
applicant the DD214 that clearly
demonstrates that he or she is a veteran of
the U.S. Armed Forces. If the
documentation confirms that the student
is a veteran, Title IV aid can then be
disbursed to him or her.
If the match results are correct and the
student is not a qualifying veteran, he or
she must submit a correction to change
the answer to Item 56 from “Yes” to “No”
and provide parental information,
including the signature of at least one
parent.
77
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
174
We did not process your request to add another school
code to your application because the Financial Aid
Administrator at your previous school updated your
application based on professional judgment. Please
contact the financial aid office at your new school for
assistance.
175
You reported that you are married and have
dependents other than a spouse, but you also reported
that your number of family members is 2. These
answers are inconsistent. Review Items 16, 52, and 95
Updated item
numbers
Dependency,
marital status,
and number of
family members
inconsistent
176
You reported that you do not have children or other
legal dependents, but you also reported that your
number of family members is greater than 2. These
answers are inconsistent. Review Items 51, 52, and 95
Updated item
numbers
Dependency,
legal dependents
and number of
family members
inconsistent
177
You reported that you are not married and do not have
children or other legal dependents, but you also
reported that your number of family members is 2.
These answers are inconsistent. Review Items 16, 51,
52, and 95 and make the necessary corrections.
Updated item
numbers
Dependency,
legal dependents,
number of family
members, and
marital status
inconsistent
178
Review the number of family members you have
reported in Item 73 and either confirm your answer by
re-entering it or make the necessary correction.
Updated item
number
Dependent with
large number of
family members
W
correct Parents’ Number of Family
Members.
179
Review the number of family members you have
reported in Item 95 and either confirm your answer by
re-entering it or make the necessary correction.
Updated item
number
Independent with
large number of
family members
W
correct Student’s Number of Family
Members.
March 2014 (2014-2015)
Attempting to
add a school to
an FAA adjusted
transaction
78
SAR
Comment
Code
180
your parents.
Notes/
Changes
Reason for
Comment
C
Code
Updated year
reference and
item numbers
VA Match Flag
= 4 (record found
on database but
applicant is on
active duty)
Record is not
independent for a
reason other than
veteran status
Y
Reject
Code
Action Needed
Student must provide documentation to
the school that shows upcoming release
orders from a military branch, typically in
memorandum format or letter, stating
intent to release. There is no requirement
to reconfirm actual separation during the
award year.
181
Default Resolution Group, 1-800-621-3115 (GA 611)
NSLDS
defaulted loan
contact
A defaulted loan for this student is held
by this agency.
182
NSLDS
defaulted loan
contact
by this agency.
183
NSLDS
defaulted loan
contact
by this agency.
184
NSLDS
defaulted loan
contact
by this agency.
185
NSLDS
defaulted loan
contact
by this agency.
March 2014 (2014-2015)
79
SAR
Comment
Code
186
NSLDS
defaulted loan
contact
by this agency.
187
NSLDS
defaulted loan
contact
by this agency.
188
United Student Aid Funds, Alaska Claims Assistance,
1-800-331-2314 (GA 702)
NSLDS
defaulted loan
contact
by this agency.
189
Student Loan Guarantee Foundation of Arkansas,
Collections, 1-800-622-3446 (GA 705)
NSLDS
defaulted loan
contact
by this agency.
190
Educational Credit Management Corporation – CA,
1-888-221-3262 or 651-221-0566 (GA 706)
NSLDS
defaulted loan
contact
by this agency.
191
College Assist, 1-800-333-2858 or 1-800-727-9834
(GA 708)
NSLDS
defaulted loan
contact
by this agency.
192
Educational Credit Management Corporation, 651221-0566 or 1-888-221-3262 (GA 709)
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
193
Notes/
Changes
March 2014 (2014-2015)
Reason for
Comment
C
Code
Reject
Code
Action Needed
80
SAR
Comment
Code
194
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
NSLDS
defaulted loan
contact
by this agency.
195
Florida Department of Education, Defaulted
Borrowers Assistance, 1-800-366-3475 (GA 712)
NSLDS
defaulted loan
contact
by this agency.
196
Georgia Student Finance Commission, Collections,
1-800-505-4732 (GA 713)
NSLDS
defaulted loan
contact
by this agency.
197
Northwest Education Loan Association, Collection
Office, 1-888-272-5543 or 1-800-331-2314 (GA 716)
NSLDS
defaulted loan
contact
by this agency.
198
Illinois Student Assistance Commission, Claims and
Collections, 1-800-899-4722 or 847-948-8500 (GA
717)
NSLDS
defaulted loan
contact
by this agency.
199
United Student Aid Funds, Indiana Claims
Assistance, 1-800-331-2314 (GA 718)
NSLDS
defaulted loan
contact
by this agency.
200
Iowa College Student Aid Commission, Claims
Dept., 1-800-383-4222 or 1-888-272-5543 (GA 719)
NSLDS
defaulted loan
contact
by this agency.
201
Kentucky Higher Education Assistance Authority,
Collections Office, 1-800-928-8926 or 1-800-928-4241
(GA 721)
NSLDS
defaulted loan
contact
by this agency.
March 2014 (2014-2015)
81
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
202
Louisiana Office of Student Financial Assistance,
1-800-256-6882 or 1-800-259-5626 (GA 722)
NSLDS
defaulted loan
contact
by this agency.
203
Finance Authority of Maine, 1-800-331-2314 or
1-888-272-5543 (GA 723)
NSLDS
defaulted loan
contact
by this agency.
204
United Student Aid Funds, Maryland Claims
Assistance, 1-800-331-2314 (GA 724)
NSLDS
defaulted loan
contact
by this agency.
205
American Student Assistance, Collections, 1-800999-9080 (GA 725)
NSLDS
defaulted loan
contact
by this agency.
206
Michigan Higher Education Assistance Authority,
Collections, 1-800-642-5626 (GA 726)
NSLDS
defaulted loan
contact
by this agency.
207
Great Lakes Educational Loan Services, Inc., 1-800354-6980 (GA 727)
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
208
209
Missouri Department of Higher Education, 1-800473-6757 (GA 729)
March 2014 (2014-2015)
82
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
210
Montana Guaranteed Student Loan Program, Claims
Management, 1-800-537-7508 or 1-800-322-3086 (GA
730)
NSLDS
defaulted loan
contact
by this agency.
211
National Student Loan Program (NSLP), Collection
Office, 1-800-735-8778, Ext. 6380 (GA 731)
NSLDS
defaulted loan
contact
by this agency.
212
United Student Aid Funds, Nevada Claims
Assistance, 1-800-331-2314 (GA 732)
NSLDS
defaulted loan
contact
by this agency.
213
New Hampshire Higher Educ. Assistance Foundation,
Claims Section, 603-225-6612, Ext. 6004 (GA 733)
NSLDS
defaulted loan
contact
by this agency.
214
New Jersey Higher Education Student Assistance
Authority, 1-800-792-8670 (GA 734)
NSLDS
defaulted loan
contact
by this agency.
215
New Mexico Student Loan Guarantee Corporation,
505-761-2366 or 505-345-8821, Ext. 1361 (GA 735)
NSLDS
defaulted loan
contact
by this agency.
216
New York State Higher Education Services
Corporation, Office of Default, 1-866-944-4372 or
1-888-697-4372 (GA 736)
NSLDS
defaulted loan
contact
by this agency.
217
North Carolina State Education Assistance Authority,
Collections, 1-800-544-1644 (GA 737)
NSLDS
defaulted loan
contact
by this agency.
March 2014 (2014-2015)
83
SAR
Comment
Code
Notes/
Changes
218
North Dakota Post Claims Collections, 701-328-5707
(GA 738)
219
Deleted
second phone
number
Reason for
Comment
C
Code
Reject
Code
Action Needed
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
220
Oklahoma College Assistance Program, Collection
Office, 1-800-522-8022 or 1-800-442-8642 (GA 740)
221
222
Pennsylvania Higher Education Assistance Agency,
1-800-233-0751 or 1-800-692-7392 (GA 742)
NSLDS
defaulted loan
contact
by this agency.
223
Rhode Island Higher Education Assistance Authority,
401-736-1120 (GA 744)
NSLDS
defaulted loan
contact
by this agency.
224
South Carolina State Education Assistance Authority,
Collections, 803-798-7960 (GA 745)
NSLDS
defaulted loan
contact
by this agency.
225
Great Lakes Higher Education Corporation, 1-800354-6980 or 1-800-472-3398 (GA 746)
NSLDS
defaulted loan
contact
by this agency.
March 2014 (2014-2015)
Revised
agency name
84
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
226
Tennessee Student Assistance Corporation, BTI
Services, 1-800-342-1663 or 615-741-1346 (GA 747)
NSLDS
defaulted loan
contact
by this agency.
227
Texas Guaranteed Student Loan Corp., Collections,
1-800-845-6267 (GA 748)
NSLDS
defaulted loan
contact
by this agency.
228
Utah Higher Education Assistance Authority, 801366-8411 or 1-800-418-8757 (GA 749)
NSLDS
defaulted loan
contact
by this agency.
229
Vermont Student Assistance Corp., 1-800-642-3177
(GA 750)
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
230
231
Northwest Education Loan Association, Collection
Office, 1-888-272-5543 (GA 753)
NSLDS
defaulted loan
contact
by this agency.
232
Great Lakes Higher Education Corporation, 1-800354-6980 or 1-888-686-6919 (GA 755)
NSLDS
defaulted loan
contact
by this agency.
NSLDS
defaulted loan
contact
by this agency.
233
March 2014 (2014-2015)
85
SAR
Comment
Code
234
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
NSLDS
defaulted loan
contact
by this agency.
235
United Student Aid Funds, Post Claims Assistance,
1-800-331-2314 (GA 800)
NSLDS
defaulted loan
contact
by this agency.
236
United Student Aid Funds, Arizona Claims
Assistance, 1-800-331-2314 (GA 804)
NSLDS
defaulted loan
contact
by this agency.
237
United Student Aid Funds, Hawaii Claims
Assistance, 1-800-331-2314 (GA 815)
NSLDS
defaulted loan
contact
by this agency.
238
NSLDS
defaulted loan
contact
by this agency.
239
Educational Credit Management Corporation, 1-888221-3262 (GA 951)
NSLDS
defaulted loan
contact
by this agency.
240
To resolve your Academic Competitiveness Grant
(ACG) overpayment, your Financial Aid Administrator
must contact the school associated with the ACG
overpayment.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
March 2014 (2014-2015)
Y
the overpayment.
86
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
241
(ACG) overpayment, call the U.S. Department of
Education at 1-800-621-3115 or write to the U.S.
Department of Education, P.O. Box 5609, Greenville,
Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
Y
242
Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
Y
243
Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
Y
March 2014 (2014-2015)
87
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
244
(ACG) overpayments, your Financial Aid
Administrator must access NSLDS for additional ACG
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
245
Direct Loan Servicing Center, Utica, NY, 1-800-8480979 (00100)
Direct loan
servicing center
information
246
(ACG) overpayment, your Financial Aid Administrator
must access NSLDS for additional ACG overpayment
information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for ACG
overpayment
247
indicates that one or more of your federal student loans
have been discharged by the Department of Veterans
Affairs. If you have questions, contact the financial
aid office at your school.
Loan discharged
by the Veterans
Administration
248
Direct Loan Servicing Center (ACS), Utica, NY,
1-800-848-0979 (GA 583)
Direct loan
servicing center
information
March 2014 (2014-2015)
Reject
Code
Action Needed
by this agency.
Y
by this agency.
88
SAR
Comment
Code
Notes/
Changes
249
Comment not
used
250
Comment not
used
Reason for
Comment
C
Code
Reject
Code
Action Needed
251
Call the U.S. Department of Education at 1-800-6213115, or write to the U.S. Department of Education,
P.O. Box 5609, Greenville, Texas 75403-5609. (EDR
04)
ED Regional
office contact
information
by this agency.
252
05)
ED Regional
office contact
information
by this agency.
253
09)
ED Regional
office contact
information
by this agency.
March 2014 (2014-2015)
89
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
254
Based upon data provided by the National Student
Loan Data System (NSLDS) and your grade level, we
have determined that you may have received
subsidized student loans in excess of loan limits
established for the federal loan programs. You should
review the information on Page 4.
NSLDS
Subsidized or
Combined Loan
Total has
exceeded loan
limits based on
NSLDS Loan
Limit Flags or
Postscreening
reason codes of
09 or 10
Y
In general, students who borrow in excess
of aggregate loan limits are ineligible to
receive further Title IV assistance.
However, if the school determines that the
student inadvertently borrowed in excess
of the limits, the student may regain
eligibility either by repaying the amount
borrowed in excess of the aggregate limits
or by making satisfactory (to the loan
holder) repayment arrangements for the
excess amount.
See Section 668.35(b) (1) of the Federal
Student Financial Aid Regulations,
Dear Colleague Letter GEN 96-13, and
Q&A #17 for additional information.
255
have determined that you may have received a total
amount of undergraduate student loans that exceeds the
loan limits established for the federal loan programs.
You should review the information on Page 4.
NSLDS
Subsidized or
Combined Loan
Total has
exceeded
undergraduate
loan limits based
on NSLDS Loan
Limit Flags or
Postscreening
reason code 09 or
10
Y
See Action Needed for comment 254.
March 2014 (2014-2015)
90
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
256
amount of student loans (graduate and undergraduate)
that exceeds the loan limits established for the federal
loan programs. You should review the information on
Page 4.
NSLDS
Subsidized or
Combined Loan
Total has
exceeded
graduate loan
limits based on
NSLDS Loan
Limit Flags or
Postscreening
reason code 09 or
10
257
amount of student loans (graduate and undergraduate)
that is close to or equal to the loan limits established
for the federal loan programs. Therefore, your
eligibility for additional student loans may be limited.
You should review the information on Page 4.
NSLDS
Subsidized or
Combined Loan
Total is close to
exceeding the
loan limits based
on NSLDS Loan
Limit Flags
Graduate close to
loan limit
March 2014 (2014-2015)
Reject
Code
Action Needed
On the CPS 01 transaction, loan limits
may already be exceeded. However, the
CPS would not detect it until NSLDS
postscreening occurs. Schools must
check aggregate amounts to determine if
loans to the student are close to, equal to,
or exceeding loan limits. If they are
exceeding, see action needed for
comment 254. If loan limits are close to
or equal to the limits, caution should be
used to ensure that the student does not
exceed his or her loan limits with
subsequent Title IV loans.
91
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
258
amount of undergraduate student loans that is close to
or equal to the loan limits established for the federal
loan programs. Therefore, your eligibility for
additional student loans may be limited. You should
review the information on Page 4.
NSLDS
Subsidized or
Combined Loan
Total is close to
exceeding the
loan limits based
on NSLDS Loan
Limit Flags
Undergraduate
close to loan
limit
259
indicates you have one or more student loans in a
status associated with identity theft. Before you can
receive additional federal student loans, you must
contact the financial aid office at your school.
NSLDS Identity
Theft loan
SAR comment code 259 was originally
developed in 2008-2009 to be added to
the record of an innocent student who was
the victim of identity theft. However, we
subsequently determined the comment
was unnecessary as the student would
simply have his or her identifiers removed
from the fraudulently received loan. This
comment will never appear on a student's
record.
March 2014 (2014-2015)
92
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
260
Loan Data System (NSLDS), your grade level, and
your dependency status, we have determined that you
may have received student loans in excess of loan
limits established for the federal loan programs. You
should review the information on Page 4.
NSLDS
Subsidized or
Combined Loan
Total has
exceeded loan
limits based on
NSLDS Loan
Limit Flags or
Postscreening
reason code 09 or
10
Y
261
To resolve your National SMART Grant overpayment,
your Financial Aid Administrator must contact the
school associated with the National SMART Grant
overpayment.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
Y
the overpayment.
March 2014 (2014-2015)
93
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
262
call the U.S. Department of Education at 1-800-6213115, or write to the U.S. Department of Education,
P.O. Box 5609, Greenville, Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
Y
263
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
Y
March 2014 (2014-2015)
94
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
264
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
Y
265
To resolve your National SMART Grant
overpayments, your Financial Aid Administrator must
access NSLDS for additional National SMART Grant
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
Y
March 2014 (2014-2015)
95
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
266
your Financial Aid Administrator must access NSLDS
for additional National SMART Grant overpayment
information.
267
There is a limit to the total amount of subsidized
Federal student loans that you may receive. Please
visit StudentAid.gov and select Types of Aid/Loans for
more information.
Added
comment
NSLDS
Subsidized
Usage Limit Flag
=Y
268
You reported that you completed a rigorous high
school program or state scholars program that may
qualify you for an Academic Competitiveness Grant
(ACG).
Comment will
not appear for
2014-2015
ACG – High
School program
269
You reported that you completed two or more
Advanced Placement (AP) courses or two or more
International Baccalaureate (IB) courses and achieved
a score on the exams that may qualify you for an
Academic Competitiveness Grant (ACG).
Comment will
not appear for
2014-2015
ACG – AP/IB
courses
270
You reported that you took and passed a series of high
school courses that may qualify you for an Academic
Competitiveness Grant (ACG).
Comment will
not appear for
2014-2015
ACG – Rigorous
high school
courses
March 2014 (2014-2015)
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
National
SMART Grant
overpayment
C
Code
Y
Reject
Code
Action Needed
96
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
271
The Financial Aid Administrator at your college will
determine if you are eligible for an ACG. All followup information about your grant eligibility will come
from the financial aid office at your college.
Comment will
not appear for
2014-2015
ACG – Referral
to FAA
272
indicates that you have one or more student loans that
may have been obtained fraudulently. You are not
eligible to receive any federal student aid until this
issue is resolved.
Comment
changed from
a warning
comment to a
new reject
comment,
Reject 24
NSLDS Fraud
Loan
273
You changed the answer to your parents’ income,
income taxes paid, or exemptions. If your parents have
completed their 2013 tax return, you should also
change the answer to the tax return question (Item 80)
to indicate their tax return has been completed. You
may make corrections online at www.fafsa.gov and if
your parents filed a federal tax return with the IRS,
they may be eligible to use the IRS Data Retrieval
Tool, which is the best and easiest way to provide
accurate tax information. With just a few simple steps,
your parents can view information from their IRS tax
return and transfer that information directly into your
FAFSA.
Updated year
reference and
item number
Parent
corrections to tax
fields with
estimated tax
return
March 2014 (2014-2015)
C
Code
Reject
Code
24
Action Needed
SAR comment code 272 will appear only
if a guaranty agency, a Perkins school, or
the Department of Education has
determined that a loan was obtained
fraudulently. In these rare cases, the loan
is listed under the perpetrator's identifiers
and thus he or she cannot get further Title
IV federal student aid. If a school
receives a student record with comment
code 272, the school should refer the
applicant to the loan holder for resolution.
97
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
274
You changed the answer to your income, income taxes
paid, or exemptions. If you have completed your 2013
tax return, you should also change the answer to the
tax return question (Item 32) to indicate your tax return
has been completed. You may make corrections online
at www.fafsa.gov and if you filed a federal tax return
with the IRS, you may be eligible to use the IRS Data
Retrieval Tool, which is the best and easiest way to
provide accurate tax information. With just a few
simple steps, you can view information from your IRS
tax return and transfer that information directly into
your FAFSA.
Updated year
reference
Student
corrections to tax
fields with
estimated tax
return
275
You were issued a Federal Student Aid PIN to sign
your 2014-2015 FAFSA. Your information has been
verified and your PIN has been confirmed. Do not
share your PIN with anyone. Remember that your PIN
stays the same from year to year and that you can use
your PIN to make corrections, add school codes, view
your federal student loan history, and electronically
sign your Federal Direct Loan Master Promissory
Note. For more information on the PIN, visit
www.pin.ed.gov.
Updated year
reference
Student
Temporary PIN
confirmed
276
You were issued a Federal Student Aid PIN to sign
your 2014-2015 FAFSA. We were unable to verify
your name, date of birth, and/or Social Security
Number (SSN) with the Social Security Administration
(SSA). Therefore, your PIN has been deactivated.
Follow the instructions below to resolve your problem
with the SSA.
Updated year
reference
Student
Temporary PIN
not confirmed
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
98
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
277
Your parent was issued a Federal Student Aid PIN to
sign your 2014-2015 FAFSA. Your parent’s
information has been verified and the PIN has been
confirmed. Your parent should not share the PIN with
anyone. The PIN stays the same from year to year and
can be used to make corrections, add school codes, and
view your federal student loan history. For more
information on the PIN, your parent can visit
www.pin.ed.gov.
Revised the
comment to
make it
gender-neutral
and updated
year reference
Parent 1
Temporary PIN
confirmed
278
sign your 2014-2015 FAFSA. We were unable to
verify your parent’s name, date of birth, and/or Social
Security Number (SSN) with the Social Security
Administration (SSA). Therefore, the PIN has been
deactivated. Follow the instructions below to resolve
your parent’s problem with the SSA.
Revised the
comment to
make it
gender-neutral
and updated
year reference
Parent 1
Temporary PIN
not confirmed
279
sign your 2014-2015 FAFSA. Your parent’s
information has been verified and the PIN has been
confirmed. Your parent should not share the PIN with
anyone. The PIN stays the same from year to year and
can be used to make corrections, add school codes, and
view your federal student loan history. For more
information on the PIN, your parent can visit
www.pin.ed.gov.
Revised the
comment to
make it
gender-neutral
and updated
year reference
Parent 2
Temporary PIN
confirmed
280
sign your 2014-2015 FAFSA. We were unable to
verify your parent’s name, date of birth, and/or Social
Security Number (SSN) with the Social Security
Administration (SSA). Therefore, the PIN has been
deactivated. Follow the instructions below to resolve
your parent’s problem with the SSA.
Revised the
comment to
make it
gender-neutral
and updated
year reference
Parent 2
Temporary PIN
not confirmed
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
99
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
281
We cannot process your FAFSA because of issues
related to your eligibility. Contact Federal Student Aid
at 202-377-3889 for assistance within 30 days from the
date of this letter.
Added
comment
Eligibility hold
282
You are currently in the process of applying for or
have received a Total and Permanent Disability (TPD)
discharge. If you are in the process of applying for a
TPD discharge, receiving additional federal student aid
may affect your eligibility for a TPD discharge. If you
have already received a TPD discharge, you must meet
additional eligibility requirements to receive further
federal student aid. Depending on when you received
a TPD discharge, receiving additional federal student
aid may affect your ability to keep your discharge.
Contact the financial aid office at your school for
further information.
Revised
comment,
reason for
comment, and
action needed
Loan data
provider contact
DDP/FLS
contact code 582
C
Code
Reject
Code
23
Action Needed
The student is placed in an eligibility hold
with the Department of Education. The
student must contact Federal Student Aid
at the number provided in the comment to
determine if the hold can be removed.
This student has either: (1) indicated that
he or she will apply for a Total and
Permanent Disability (TPD) discharge,
(2) applied for a TPD discharge, (3) or
has received a TPD discharge. If the
student receives a Title IV loan or
TEACH Grant, it may affect the student’s
eligibility for discharge or may cause the
student’s loan or grant obligation to be
reinstated. If the student has already
received a TPD discharge, there are
additional student eligibility criteria that
the student must meet before receiving
additional Title IV loans or TEACH
Grants.
If the student has applied for or is in the
process of applying for a TPD discharge,
but the application has neither been
approved nor rejected, any disbursements
of a Title IV loan or TEACH Grant that
are made may cause the student’s
application for TPD discharge to be
suspended until the disbursement is
returned or may cause the student’s TPD
application to be rejected. Contact the
TPD Servicer for specific information on
March 2014 (2014-2015)
100
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
282
(cont.)
C
Code
Reject
Code
Action Needed
the status of the student’s TPD
application and guidance on the impact
that receiving Title IV loans or TEACH
Grants may have on the student’s TPD
application. Then, counsel the student
accordingly.
If the student has received a TPD
discharge, the student is not eligible to
receive further Title IV loans or TEACH
Grants unless the student provides: (1) a
statement from his/her physician
certifying that the student is able to
engage in substantial gainful activity; and
(2) a statement, signed by the student,
acknowledging that the new Title IV loan
or TEACH Grant service obligation
cannot be discharged in the future on the
basis of any impairment present when the
new loan or TEACH Grant is made,
unless that impairment substantially
deteriorates so that the student is once
again totally and permanently disabled.
This requirement applies to all students
who received a TPD discharge, regardless
of whether they were subject to a postdischarge monitoring period (see below)
or whether they have completed their
post-discharge monitoring period (if any).
If the student has been granted a TPD
discharge and the discharge was granted
on the basis of a physician’s certification
or documentation from the Social
Security Administration (NSLDS Loan
Status Codes “DI” or “DS”), the student
March 2014 (2014-2015)
101
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
282
(cont.)
C
Code
Reject
Code
Action Needed
is subject to a post-discharge monitoring
period that starts on the date that the
Department granted the discharge.
During this period, the receipt of a new
Title IV loan or TEACH Grant or a
subsequent disbursement of a Title IV
loan or TEACH Grant that was initially
received prior to the date that the
Department granted discharge may cause
the student’s obligation to repay the Title
IV loan or fulfill the TEACH Grant
service obligation to be reinstated.
Contact the TPD Servicer for specific
information on the status of the student’s
TPD discharge and counsel the student
accordingly. If the student is still
undergoing monitoring, advise the student
to contact the TPD Servicer to inform the
TPD Servicer that the student will be
receiving a new Title IV loan or TEACH
Grant and that their discharged
obligations must be reinstated before
making any disbursements to such a
student. Note that students who received
a TPD discharge on the basis of
documentation from the Veterans
Administration (VA) (NSLDS Loan
Status Code “VA”) are not subject to a
post-discharge monitoring period.
Students and schools may contact the
Department’s TPD Servicer, Nelnet at 1888-303-7818 from 8:00 a.m. - 8:00 p.m.
(ET), Monday through Sunday or write to
Nelnet, U.S. Department of Education,
March 2014 (2014-2015)
102
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
282
(cont.)
Action Needed
PO box 87130 Lincoln, Nebraska 685017130 or by email at
[email protected].
283
Issues related to your FAFSA have been resolved and
processing of your FAFSA may continue.
284
This SAR reflects your Financial Aid Administrator’s
decision to consider you an independent student.
Dependency
Override set
285
Since you filed your FAFSA over the telephone, you
Missing student
signature on
FAFSA on the
Phone record
286
We assumed the total amount for your parents’ income
deductions to be zero in order to calculate your
eligibility for federal student aid because the amounts
you reported in Items 93a through 93f are high, based
on the other income amounts you reported. If our
assumption is correct, no further action is required. If
it is incorrect, you need to confirm your answers or
make the necessary corrections to Items 93a through
93f.
March 2014 (2014-2015)
Added
comment
Updated item
numbers
Reject 23
resolved, hold
removed
16
corrected electronically.
Parents
Additional
Financial
Information
Total assumed
103
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
287
We assumed the total amount for your income
44f.
Updated item
numbers
Dependent
student’s
Additional
Financial
Information
Total assumed
288
We assumed the total amount for your income
44f.
Updated item
numbers
Independent
student’s
Additional
Financial
Information
Total assumed
289
To resolve your TEACH Grant overpayment, your
Financial Aid Administrator must contact the school
associated with the TEACH Grant overpayment.
March 2014 (2014-2015)
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
C
Code
Y
Reject
Code
Action Needed
the overpayment.
104
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
290
To resolve your TEACH Grant overpayment, call the
U.S. Department of Education at 1-800-621-3115, or
write to the U.S. Department of Education, P.O. Box
5609, Greenville, Texas 75403-5609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
Y
291
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
Y
292
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
Y
March 2014 (2014-2015)
105
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
293
additional TEACH Grant overpayment information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
Y
294
additional TEACH Grant overpayment information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for
TEACH Grant
overpayment
Y
295
You did not report information about your parents on
your FAFSA and will see comments and highlighted
fields on your SAR regarding the missing information.
You indicated you have a circumstance that requires
you to follow-up with your Financial Aid
Administrator before your eligibility for federal
student aid can be determined.
Special
Circumstances
Flag = 1
(dependent
record submitted
without parental
data)
March 2014 (2014-2015)
106
SAR
Comment
Code
Notes/
Changes
296
This SAR reflects the parental data that you have
added to your FAFSA.
297
You indicated that you were homeless or at risk of
being homeless. Since you are over the age of 21, only
your Financial Aid Administrator can make the
determination that you meet the homeless conditions,
so we have assumed the answer to Item 56, 57, or 58 to
be ‘No’. You should contact your financial aid office
for assistance in determining your status.
March 2014 (2014-2015)
Reason for
Comment
C
Code
Reject
Code
Action Needed
Parental data
corrected on
Special
Circumstances
record
Updated item
numbers
Assumption for
Homeless Youth
questions
107
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
298
This SAR has been produced due to a possible change
in your eligibility for federal student aid. Please
contact your financial aid office for more information.
DOD Match Flag
= Y (applicant’s
SSN included in
the DOD Match
file
Student’s SSN
and first two
letters of the last
name match a
record on the
DOD Match file
confirming the
student had a
parent who died
as the result of
military service
in Iraq or
Afghanistan after
September 11,
2001
DOD Match
system generated
transaction
299
your FAFSA because you indicated you are homeless
or at risk of homelessness. You will see comments and
highlighted fields on your SAR regarding the missing
information. You are required to follow-up with your
Financial Aid Administrator before your eligibility for
federal student aid can be determined.
Special
Circumstances
Flag = 3
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
If the student was 24 years of age or older
on the date of the parent’s death, confirm
that the student was enrolled in college.
The parent’s date of death is included in
the ISIR file or can be viewed in the
EDExpress FAA Information View and
on FAA Access to CPS Online. The date
of death is not printed on the ISIR and the
match flag and date of death do not print
on the SAR. The Date of Death does
print on the FAA version of the e-SAR.
If the student is Pell-eligible and has a
Pell-eligible EFC, he or she should
receive a 0 (zero) EFC Pell Grant award.
If the student’s EFC is not Pell-eligible,
he or she should receive the equivalent to
a 0 (zero) EFC Pell Grant award in the
Iraq and Afghanistan Service Grant.
108
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
300
your FAFSA because you indicated you are only
applying for an unsubsidized student loan. You will
see comments and highlighted fields on your SAR
regarding the missing information and are required to
follow-up with your Financial Aid Administrator
before your eligibility for federal student aid can be
determined.
301
You did not report whether or not you will have your
first bachelor’s degree by July 1, 2014 (Item 28). You
need to provide an answer for this item.
302
You have changed your marital status in Item 16 or
your marital status date in Item 17 to a new response.
The answer to these questions must be your marital
status as of the date you signed and submitted your
FAFSA. If your answers do not reflect your status as
of the date you submitted your FAFSA, you need to
make a correction to one or both of these items.
Student’s Marital
Status or Marital
Status Date
corrected
303
Department of Education/ACS, 1-800-835-4611 (GA
577)
NSLDS
defaulted loan
contacts
by this agency.
304
Department of Education/SALLIE MAE, 1-800-7221300 (GA 578)
NSLDS
defaulted loan
contacts
by this agency.
305
Department of Education/FEDLOAN Servicing
(PHEAA), 1-800-699-2908 (GA 579)
NSLDS
defaulted loan
contacts
by this agency.
March 2014 (2014-2015)
Special
Circumstances
Flag = 4
(dependent
record
unsubsidized
loans only)
Updated year
reference
Blank Bachelor’s
Degree
109
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
306
Department of Education/NELNET, 1-888-486-4722
(GA 580)
NSLDS
defaulted loan
contacts
by this agency.
307
Department of Education/GREAT LAKES, 1-800236-4300 (GA 581)
NSLDS
defaulted loan
contacts
by this agency.
308
You have changed your parents’ marital status in Item
59 or your parents’ marital status date in Item 60 to a
new response. The answer to these questions must be
your parents’ marital status as of the date you signed
and submitted your FAFSA. Unless a Financial Aid
Administrator has instructed you to update this
information, you need to make a correction to one or
both of these items if your answers do not reflect your
parents’ status as of the date you submitted your
FAFSA.
309
To resolve your Iraq/Afghanistan Service Grant
contact the school associated with the Iraq/Afghanistan
Service Grant overpayment.
March 2014 (2014-2015)
Updated item
numbers
Parents’ Marital
Status or Marital
Status Date
corrected
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
Y
the overpayment.
110
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
310
overpayment, call the U.S. Department of Education at
1-800-621-3115, or write to the U.S. Department of
Education, P.O. Box 5609, Greenville, Texas 754035609.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
Y
311
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
Y
March 2014 (2014-2015)
111
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
312
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
Y
313
overpayments, your Financial Aid Administrator must
access NSLDS for Iraq/Afghanistan Service Grant
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
Y
March 2014 (2014-2015)
112
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Y
Reject
Code
Action Needed
314
access NSLDS for additional Iraq/Afghanistan Service
Grant overpayment information.
NSLDS Results
Flag = 1 (record
matched, data
sent)
NSLDS Match
Flag = 3
(overpayment)
Flagged for Iraq
and Afghanistan
Service Grant
overpayment
315
Missouri Higher Education Loan Authority
(MOHELA), 1-888-866-4352 (GA 500)
NSLDS
defaulted loan
contacts
by this agency.
316
ESA/Edfinancial, 1-855-337-6884 (GA 501)
NSLDS
defaulted loan
contacts
by this agency.
317
Utah Higher Education Assistance Authority
(Cornerstone), 1-800-663-1662 (GA 502)
NSLDS
defaulted loan
contacts
by this agency.
318
Aspire Resources, 1-855-475-3335 (GA 503)
NSLDS
defaulted loan
contacts
by this agency.
NSLDS
defaulted loan
contacts
by this agency.
319
Granite State Management and Resources, 1-888556-0022 (GA 504)
March 2014 (2014-2015)
113
SAR
Comment
Code
320
321
Notes/
Changes
EdManage, 1-855-479-0490 (GA 505)
Oklahoma Student Loan Authority, 1-866-264-9762
(GA 506)
322
Comment
reserved for
future contact
Reason for
Comment
C
Code
Reject
Code
Action Needed
NSLDS
defaulted loan
contacts
by this agency.
NSLDS
defaulted loan
contacts
by this agency.
NSLDS
defaulted loan
contacts
by this agency.
323
KSA Servicing, 1-877-292-4825 (GA 508)
NSLDS
defaulted loan
contacts
by this agency.
324
EDGEucation Loans, 1-877-292-7470 (GA 509)
NSLDS
defaulted loan
contacts
by this agency.
325
COSTEP Servicing, 1-877-292-8639 (GA510)
NSLDS
defaulted loan
contacts
by this agency.
NSLDS
defaulted loan
contacts
by this agency.
NSLDS
defaulted loan
contacts
by this agency.
326
Vermont Student Assistance Corporation, 1-888-9325626 (GA 511)
327 to 343
March 2014 (2014-2015)
Comments
reserved for
future contacts
114
SAR
Comment
Code
Notes/
Changes
C
Code
NSLDS
defaulted loan
contacts
Reject
Code
Action Needed
344
ECSI Federal Perkins Loan Servicer, 1-866-313-3797
(GA 529)
345
There is a limit to the total amount of Federal Pell
Grants that a student may receive, which is the
equivalent of 6 school years. Based on information
reported to the National Student Loan Data System
(NSLDS) by the schools you have attended, you have
received Pell Grants for the equivalent of between four
and five school years.
Applicant’s Pell
Lifetime
Eligibility Used
amount is high
346
received a total amount of Pell Grants that is close to
the cumulative total you can receive. Therefore, your
eligibility for additional Pell Grants may be limited.
Applicant’s Pell
Lifetime
Eligibility Used
amount is close
to the Pell limit
Y
Check NSLDS records to verify that
applicant is not exceeding lifetime
eligibility.
347
(NSLDS) by the schools you have attended, you may
have received a total amount of Pell Grants that equals
or exceeds the cumulative total you can receive.
Applicant’s Pell
Lifetime
Eligibility Used
amount is met or
has exceeded the
limit
Y
Check NSLDS records to verify that
applicant is not exceeding lifetime
eligibility.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
by this agency.
115
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
348
Based on information from NSLDS, the total amount
of Federal Pell Grants that you have received has
changed, which may affect your eligibility for
additional Pell Grants.
Applicant’s Pell
Lifetime
Eligibility Used
amount is no
longer close to or
exceeding the
limit
349
equivalent of 6 school years. Once a total amount of
Pell Grant eligibility has been received, a student can
no longer receive Pell Grant aid.
Pell eligible and
Pell Lifetime
Eligibility Used
is 0%
350
received Pell Grants for the equivalent of up to one
half of a school year.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
0% and less than
or equal to 50%
351
received Pell Grants for the equivalent of between onehalf and one school year.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
50% and less
than or equal to
100%
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
116
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
352
received Pell Grants for the equivalent of between one
and one and one-half school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
100% and less
than or equal to
150%
353
received Pell Grants for the equivalent of between one
and one-half and two school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
150% and less
than or equal to
200%
354
received Pell Grants for the equivalent of between two
and two and one-half school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
200% and less
than or equal to
250%
355
received Pell Grants for the equivalent of between two
and one-half and three school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
250% and less
than or equal to
300%
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
117
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
356
received Pell Grants for the equivalent of between
three and three and one-half school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
300% and less
than or equal to
350%
357
received Pell Grants for the equivalent of between
three and one-half and four school years.
Pell eligible and
Pell Lifetime
Eligibility Used
is greater than
350% and less
than or equal to
400%
358
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
Comment not
used
118
SAR
Comment
Code
359
Your school may request additional information to
determine your eligibility for federal student aid.
March 2014 (2014-2015)
Notes/
Changes
Revised the
Action
Needed
column
Reason for
Comment
C
Code
NSLDS Unusual
Enrollment
History Flag
equals 2
Y
Reject
Code
Action Needed
The institution must review the student’s
enrollment and financial aid records to
determine if, during the 2010-2011, 20112012, and 2012-2013 2011-2012, 20122013, and 2013-2014 award years, the
student received a Pell Grant at the
institution that is performing the review.
If so, no additional action is required. If
not, using information from the National
Student Loan Data System (NSLDS), the
institution must identify all institutions
where the student received a Pell Grant
for the 2010-2011, 2011-2012, and 20122013 2011-2012, 2012-2013, and 20132014 award years and determine whether
academic credit was earned at each
institution during the award year for
which the student received a Pell Grant.
Based on those determinations,
discussions with the student may be
necessary. See Dear Colleague letter
GEN-13-09 for additional information.
119
SAR
Comment
Code
360
Notes/
Changes
Loan Data System (NSLDS), your school will request
additional information to determine your eligibility for
federal student aid and before disbursement of funds
can be made.
March 2014 (2014-2015)
Revised the
Action
Needed
column
Reason for
Comment
C
Code
NSLDS Unusual
Enrollment
History Flag
equals 3
Y
Reject
Code
Action Needed
Using information from the National
Student Loan Data System (NSLDS), the
institution must identify all institutions
where the student received a Pell Grant
for the 2010-2011, 2011-2012, and 20122013 2011-2012, 2012-2013, and 20132014 award years and determine whether
academic credit was earned at each
institution during the award year for
which the student received a Pell Grant.
Based on those determinations,
discussions with the student may be
necessary. See Dear Colleague letter
GEN-13-09 for additional information.
120
SAR
Comment
Code
361
Notes/
Changes
The parents’ marital status you reported in Item 59
does not appear to agree with the parents’ tax return
filing status reported in Item 82. If one of these items
is incorrect, you need to make a correction. If the
information you reported is correct, make sure the
income information reported in Items 85 through 89,
93, and 94 correctly reflects your parents’ 2013
income.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parents’ Tax
Return Filing
Status = 2
(Married, filed
joint return) or 5
(Qualifying
widow[er]) and
Parents’ Marital
Status = 2 (Never
married)
OR
Parents’ Tax
Return Filing
Status = 1 (Single),
3 (Married, filed
separate return), or
4 (Head of
household) and
Parents’ Marital
Status = 1 (Married
or remarried)
OR
Parents’ Tax
Return Filing
Status = 2
(Married, filed
joint return) and
Parents’ Marital
Status = 3
(Divorced or
separated) or 4
(Widowed)
Parents’ Tax
Return Filing
Status conflicts
with the Parents’
Marital Status
C
Code
Reject
Code
Action Needed
Review and correct Parents’ Tax Return
Filing Status or Parents’ Marital Status or
verify that the income reported in
questions 85 through 89, 93, and 94
reflects the parents’ 2013 income.
121
SAR
Comment
Code
362
Notes/
Changes
The parents’ marital status you reported in Item 59
does not appear to agree with the parents’ tax return
filing status reported in Item 82. If one of these items
is incorrect, you need to make a correction.
Added
comment
Reason for
Comment
Parents’ Tax
Return Filing
Status = 3
(Married, filed
separate return)
and Parents’
Marital Status =
2 (Never
married)
OR
Parents’ Tax
Return Filing
Status = 5
C
Code
Reject
Code
Action Needed
Review and correct either the Parents’
Tax Return Filing Status or Parents’
Marital Status.
(Qualifying
widow[er]) and
Parents’ Marital
Status = 3
(Divorced or
separated)
Parents’ Tax
Return Filing
Status conflicts
with the Parents’
Marital Status
363
You reported that your parents’ marital status is
widowed. Review Items 85 through 89, 93, and 94 to
make sure the income information reported does not
include your parent’s spouse’s 2013 income.
March 2014 (2014-2015)
Added
comment
Parents’ Tax
Return Filing
Status = 5
(Qualifying
widow[er]) and
Parents’ Marital
Status = 4
(Widowed)
reflects the surviving parents’ 2013
income only.
122
SAR
Comment
Code
364
Notes/
Changes
You reported that your parents’ marital status is
married and also reported that your parents’ tax return
filing status was qualifying widow(er). Please review
Items 85 through 89, 93, and 94 to make sure the
income information reported correctly reflects your
parents’ 2013 income.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parents’ Tax
Return Filing
Status = 5
(Qualifying
widow[er]) and
Parents’ Marital
Status = 1
(Married or
remarried)
Parents’ Tax
Return Filing
Status conflicts
with the Parents’
Marital Status
C
Code
Reject
Code
Action Needed
reflects the parent’s 2013 income.
123
SAR
Comment
Code
365
Notes/
Changes
Your marital status you reported in Item 16 does not
appear to agree with your tax return filing status
reported in Item 34. If one of these items is incorrect,
you need to make a correction. If the information you
reported is correct, make sure the income information
reported in Items 36 through 40, 44, and 45 correctly
reflects your 2013 income.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Student’s Tax
Return Filing
Status = 2
(Married, filed
joint return) or 5
(Qualifying
widow[er]) and
Student’s Marital
Status = 1
(Single)
OR
Student’s Tax
Return Filing
Status = 1
(Single), 3
(Married, filed
separate return),
or 4 (Head of
household) and
Student’s Marital
Status = 2
(Married or
remarried)
Student’s Tax
Return Filing
Status conflicts
with the
Student’s Marital
Status
C
Code
Reject
Code
Action Needed
Status or Student’s Tax Return Filing
Status or verify that the income reported
in questions 36 through 40, 44, and 45
reflects the Student’s 2013 income.
124
SAR
Comment
Code
366
Notes/
Changes
reported in Item 34. If one of these items is incorrect,
you need to make a correction.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Student’s Tax
Return Filing
Status = 3
(Married, filed
separate return)
and Student’s
Marital Status =
1 (Single)
Student’s Tax
Return Filing
Status conflicts
with the
Student’s Marital
Status
C
Code
Reject
Code
Action Needed
Review and correct either the Student’s
Marital Status or Student’s Tax Return
Filing Status.
125
SAR
Comment
Code
367
Notes/
Changes
reported in Item 34. If the information you reported is
correct, make sure the income information reported in
Items 36 through 40, 44, and 45 correctly reflects your
2013 income.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Student’s Tax
Return Filing
Status = 2
(Married, filed
joint return) and
Student’s Marital
Status = 3
(Separated) or 4
(Divorced or
widowed)
OR
Student’s Tax
Return Filing
Status = 5
(Qualifying
widow[er]) and
Student’s Marital
Status = 3
(Separated) or 4
(Divorced or
widowed)
Student’s Tax
Return Filing
Status conflicts
with the
Student’s Marital
Status
C
Code
Reject
Code
Action Needed
Status or Student’s Tax Return Filing
reflects the Student’s 2013 income.
126
SAR
Comment
Code
368
Notes/
Changes
You reported that your marital status is married and
also reported that your tax return filing status was
qualifying widow(er). Please review Items 36 through
40, 44, and 45 to make sure the income information
reported correctly reflects your 2013 income.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Student’s Tax
Return Filing
Status = 5
(Qualifying
widow[er]) and
Student’s Marital
Status = 2
(Married or
remarried)
Student’s Tax
Return Filing
Status conflicts
with the
Student’s Marital
Status
C
Code
Reject
Code
Action Needed
Status or Student’s’ Tax Return Filing
reflects the student’s 2013 income only,
not the deceased spouse.
127
SAR
Comment
Code
369
Notes/
Changes
reported for your first parent in Item 61. If you believe
that the SSN you reported is correct, your parent must
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified), Parent
2 SSN Match
Flag does not = 4
(SSN, name, and
DOB match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
C
Code
Reject
Code
6
Action Needed
Correct the SSN for parent 1. Also
of Birth for parent 2 and/or parent 1 to
parent.
If documentation confirms that parent 1
the field, and confirm by re-entering the
zeros.
Parent 1 SSN
invalid at SSA or
not verified
Parent 2 match
results indicate
an invalid SSN,
no match on
name, or no
match on DOB
Neither parent
has a full match
of 4
March 2014 (2014-2015)
128
SAR
Comment
Code
370
Notes/
Changes
reported for your second parent in Item 65. If you
believe that the SSN you reported is correct, your
parent must contact the SSA. The SSA can be
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified), Parent
1 SSN Match
Flag does not = 4
(SSN, name, and
DOB match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
C
Code
Reject
Code
7
Action Needed
Correct the SSN for parent 2. Also
of Birth for parent 2 and/or parent 1 to
parent.
zeros.
Parent 2 SSN
invalid at SSA or
not verified
Parent 1 match
results indicate
an invalid SSN,
no match on
name, or no
match on DOB
Neither parent
has a full match
of 4
March 2014 (2014-2015)
129
SAR
Comment
Code
371
Notes/
Changes
your second parent on your FAFSA, but did not
confirm the SSN you reported for your first parent
(Item 61). If you believe that the SSN you reported for
your first parent is correct, your parent should contact
the SSA. The SSA can be contacted by calling 1-800772-1213 or by visiting www.socialsecurity.gov. If
the SSN is incorrect, you need to make the necessary
correction.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified), Parent
2 SSN Match
Flag = 4 (SSN,
name, and DOB
match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 1 SSN
invalid at SSA or
not verified
Parent 2 has a
full match
C
Code
Reject
Code
Action Needed
Correct SSN for parent 1 to achieve a full
match.
zeros.
130
SAR
Comment
Code
372
Notes/
Changes
your first parent on your FAFSA, but did not confirm
the SSN you reported for your second parent (Item 65).
If you believe that the SSN you reported for your
second parent is correct, your parent should contact the
SSA. The SSA can be contacted by calling 1-800-7721213 or by visiting www.socialsecurity.gov. If the
SSN is incorrect, you need to make the necessary
correction.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 1
(no SSN match)
or 6 (SSN not
verified), Parent
1 SSN Match
Flag = 4 (SSN,
name, and DOB
match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 2 SSN
invalid at SSA or
not verified
Parent 1 has a
full match
C
Code
Reject
Code
Action Needed
Correct SSN for parent 2 to achieve a full
match.
zeros.
131
SAR
Comment
Code
373
Notes/
Changes
Your first parent’s date of birth as reported on your
FAFSA does not match the date of birth in the Social
Security Administration's (SSA) records for your first
parent’s Social Security Number (SSN). Therefore,
you must correct your first parent’s SSN (Item 61) or
date of birth (Item 64). If your parent’s date of birth is
correct, you must confirm it by re-entering it in Item
64. If you confirm your parent’s date of birth, your
parent should also contact the SSA to make sure they
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 2
SSN Match Flag
does not = 4
(SSN, name, and
DOB match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 1 Social
Security Match,
but no Date of
Birth Match
Parent 2 does not
have a full match
C
Code
Reject
Code
S
Action Needed
Correct date of birth for parent 1.
If the date of birth for parent 1 is correct
on the SAR/ISIR re-enter the same value
to reaffirm that date of birth is correct.
without the reject.
In addition, if the date of birth for parent
1 is correct, the parent should contact
SSA to update its records. Records sent
for rematching in future years would
SSA updates its database.
match flag.
Correct the data elements for parent 2 as
zeros.
132
SAR
Comment
Code
374
Notes/
Changes
We previously indicated that your first parent’s date of
birth in Item 64 does not match the date of birth in the
Social Security Administration's (SSA) records for
your first parent’s Social Security Number (SSN). If
your first parent’s SSN (Item 61) or date of birth is
incorrect, you need to make a correction. If your
parent’s SSN and date of birth are correct, your parent
should contact the SSA to make sure they correct their
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 2
SSN Match Flag
does not = 4
(SSN, name, and
DOB match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 1
reaffirmed that
SSA’s invalid
DOB is correct
Parent 2 does not
have a full match
Reject S verified
C
Code
Reject
Code
Action Needed
date of birth for parent 1. However, SSA
The CPS will suppress the reject S.
If the DOB for parent 1 is correct, the
parent should contact SSA to update its
records.
Correct data elements for parent 2 as
133
SAR
Comment
Code
375
Notes/
Changes
Your second parent’s date of birth as reported on your
FAFSA does not match the date of birth in the Social
Security Administration's (SSA) records for your
second parent’s Social Security Number (SSN).
Therefore, you must correct your second parent’s SSN
(Item 65) or date of birth (Item 68). If your parent’s
date of birth is correct, you must confirm it by reentering it in Item 68. If you confirm your parent's
date of birth, your parent should also contact the SSA
to make sure they correct it in their records. The SSA
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 1
SSN Match Flag
does not = 4
(SSN, name, and
DOB match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 2 Social
Security Match,
but no Date of
Birth Match
Parent 1 does not
have a full match
C
Code
Reject
Code
T
Action Needed
Correct date of birth for parent 2.
If the date of birth for parent 2 is correct
on the SAR/ISIR re-enter the same value
to reaffirm that date of birth is correct.
without the reject.
In addition, if the date of birth for parent
2 is correct, the parent should contact
SSA to update its records. Records sent
match flag.
zeros.
134
SAR
Comment
Code
376
Notes/
Changes
We previously indicated that your second parent’s date
of birth in Item 68 does not match the date of birth in
the Social Security Administration's (SSA) records for
your second parent’s Social Security Number (SSN).
If your second parent’s SSN (Item 65) or date of birth
is incorrect, you need to make a correction. If your
parent’s SSN and date of birth are correct, your parent
should contact the SSA to make sure they correct their
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 1
SSN Match Flag
does not = 4
(SSN, name, and
DOB match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 2
reaffirmed that
SSA’s invalid
DOB is correct
Parent 1 does not
have a full match
Reject T verified
C
Code
Reject
Code
Action Needed
date of birth for parent 2. However, SSA
The CPS will suppress the reject T.
If the DOB of parent 2 is correct, the
records.
135
SAR
Comment
Code
377
Notes/
Changes
Your first parent's name as reported on your FAFSA
does not match the name in the Social Security
Administration's (SSA) records for your first parent’s
Social Security Number (SSN). Therefore, you must
correct your first parent’s SSN (Item 61) or name
(Items 62 and 63). If your parent’s name is correct,
you must confirm it by re-entering your parent’s last
name and first name initial in Items 62 and 63. If you
confirm your parent's name, your parent should also
contact the SSA to make sure they correct it in their
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 2 SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 1 SSN
match, but no
name match
C
Code
Reject
Code
E
Action Needed
Correct the name for parent 1.
If the name for parent 1 is correct, reenter the same value to reaffirm that the
name is correct. The CPS will process the
In addition, if the name for parent 1 is
correct, the parent should contact SSA to
update its records. Records that are sent
match flag.
zeros.
136
SAR
Comment
Code
378
Notes/
Changes
We previously indicated that your first parent’s name
as reported on your FAFSA does not match the name
in the Social Security Administration's (SSA) records
for your first parent’s Social Security Number (SSN).
If your parent’s SSN (Item 61) or name (Items 62 or
63) is incorrect, you need to make the necessary
corrections. If your parent’s SSN and name are
correct, your parent should contact the SSA to make
sure they correct their records. The SSA can be
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 2 SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Reject E verified
Parent 1 name is
still inconsistent
with SSA records
C
Code
Reject
Code
Action Needed
name of parent 1. However, SSA records
have not changed.
The CPS will suppress the reject E.
If the name of parent 2 is correct, the
records.
zeros.
137
SAR
Comment
Code
379
Notes/
Changes
Your second parent's name as reported on your FAFSA
does not match the name in the Social Security
Administration's (SSA) records for your second
parent’s Social Security Number (SSN). Therefore,
you must correct your second parent’s SSN (Item 65)
or name (Items 66 and 67). If your parent’s name is
correct, you must confirm it by re-entering your
parent’s last name and first name initial in Items 66
and 67. If you confirm your parent's name, your parent
should also contact the SSA to make sure they correct
it in their records. The SSA can be contacted by
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 1 SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match) and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 2 SSN
match, but no
name match
C
Code
Reject
Code
F
Action Needed
Correct the name of parent 2.
If the name of parent 2 is correct, re-enter
the same value to reaffirm that the name
is correct. The CPS will process the
In addition, if the name of parent 2 is
correct, the parent should contact SSA to
update its records. ISIR records that are
sent for rematching in future years would
match flag.
Correct the data elements of parent 1 as
zeros.
138
SAR
Comment
Code
380
Notes/
Changes
We previously indicated that your second parent’s
name as reported on your FAFSA does not match the
name in the Social Security Administration's (SSA)
records for your second parent’s Social Security
Number (SSN). If your parent’s SSN (Item 65) or
name (Items 66 or 67) is incorrect, you need to make
the necessary corrections. If your parent’s SSN and
name are correct, your parent should contact the SSA
to make sure they correct their records. The SSA can
be contacted by calling 1-800-772-1213 or by visiting
Added
comment
Reason for
Comment
Parents’ SSN
Match conducted
Parent 2 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 1 SSN
Match Flag does
not = 4 (SSN,
name, and DOB
match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
C
Code
Reject
Code
Action Needed
name of parent 2. However, SSA records
have not changed. The CPS will suppress
the reject F.
If the name of parent 2 is correct, he or
she should contact SSA to update its
records.
Correct the data elements of parent 1 as
zeros.
Parent 2 name is
still inconsistent
with SSA records
Reject F verified
March 2014 (2014-2015)
139
SAR
Comment
Code
381
Notes/
Changes
The date of birth you reported for your second parent
on your FAFSA matches the Social Security
Administration's (SSA) records, but the date of birth
you reported for your first parent does not match the
SSA's records. Your first parent should review the
date of birth in Item 64 and either confirm the date you
have reported or make the necessary correction.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 2
SSN Match Flag
= 4 (SSN, name,
and DOB match),
and Parents’
Marital Status =
5 (Unmarried
and both parents
living together)
Parent 1 DOB is
invalid at SSA
Parent 2 has a
full match
C
Code
Reject
Code
Action Needed
Correct DOB for parent 1 to achieve a full
match.
140
SAR
Comment
Code
382
Notes/
Changes
The date of birth you reported for your first parent on
your FAFSA matches the Social Security
Administration's (SSA) records, but the date of birth
you reported for your second parent does not match the
SSA's records. Your second parent should review the
date of birth in Item 68 and either confirm the date you
have reported or make the necessary correction.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 2
(SSN and name
match, no DOB
match), Parent 1
SSN Match Flag
= 4 (SSN, name,
and DOB match),
and Parents’
Marital Status =
5 (Unmarried
and both parents
living together)
Parent 2 DOB is
invalid at SSA
Parent 1 has a
full match
C
Code
Reject
Code
Action Needed
Correct DOB for parent 2 to achieve a full
match.
141
SAR
Comment
Code
383
Notes/
Changes
The name you reported for your first parent on your
Administration's (SSA) records. If the last name and
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 2 SSN
Match Flag = 4
(SSN, name, and
DOB match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 1 name is
invalid at SSA
Parent 2 has a
full match
C
Code
Reject
Code
Action Needed
Correct the name of parent 1 to achieve a
full match.
142
SAR
Comment
Code
384
Notes/
Changes
The name you reported for your second parent on your
Administration's (SSA) records. If the last name and
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 2 SSN
Match Flag = 3
(SSN match, no
name match),
Parent 1 SSN
Match Flag = 4
(SSN, name, and
DOB match), and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Parent 2 name is
invalid at SSA
Parent 1 has a
full match
C
Code
Reject
Code
Action Needed
Correct the name of parent 2 to achieve a
full match.
143
SAR
Comment
Code
385
Notes/
Changes
Social Security Number you provided for your first
parent in Item 61 belongs to a deceased person. Please
if necessary.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Parent 1 SSN
Match Flag = 5
(SSN, name, and
DOB match with
date of death)
and Parents’
Marital Status =
5 (Unmarried
and both parents
living together)
A successful
match has been
made to a
deceased
person’s record
on the SSA
database for
Parent 1
C
Code
Reject
Code
Action Needed
If the identifiers for parent 1 are correct,
the parent should contact SSA to fix their
records.
After SSA corrects its records, the parent
match flag.
144
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
386
Social Security Number you provided for your second
parent in Item 65 belongs to a deceased person. Please
if necessary.
Added
comment
Parent 2 SSN
Match Flag = 5
(SSN, name, and
DOB match with
date of death)
and Parents’
Marital Status =
5 (Unmarried
and both parents
living together)
A successful
match has been
made to a
deceased
person’s record
on the SSA
database for
Parent 2
387
You must report a valid Social Security Number
(SSN), name, and date of birth for your first parent or
second parent. If your parent does not have an SSN,
you must correct Item 61 and/or Item 65 to all zeroes.
Added
comment
Match with SSA
was not
conducted on
either parent and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
Dependent
student and one
of SSN, Last
Name, or Date of
Birth is missing
for both parents
March 2014 (2014-2015)
C
Code
Reject
Code
Action Needed
If the identifiers for parent 2 are correct,
the parent should contact SSA to fix their
records.
After SSA corrects its records, the parent
match flag.
9
Correct the SSN, name, and/or Date of
Birth for parent 1 and/or parent 2 to
parent.
If parents do not have an SSN, provide
zeros or confirm by re-entering the zeros.
145
SAR
Comment
Code
Notes/
Changes
Reason for
Comment
C
Code
Reject
Code
Action Needed
388
your first parent does not have a Social Security
Number (Item 61). Please review your answers and
Added
comment
SSN for parent 1
contains all
zeroes, is
reported as a tax
filer, and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
J
Enter the SSN for parent 1 or confirm that
the parent does not have an SSN by reentering all zeros.
389
your second parent does not have a Social Security
Number (Item 65). Please review your answers and
Added
comment
SSN for parent 2
contains all
zeroes, is
reported as a tax
filer, and
Parents’ Marital
Status = 5
(Unmarried and
both parents
living together)
K
Enter the SSN for parent 2 or confirm that
the parent does not have an SSN by reentering all zeros.
390
We were unable to verify your eligibility for federal
student aid with one or more other federal agencies
through computer matching programs. Your school
will contact you if additional information is needed.
Added
comment
Record was
processed
without being
sent to one or
more matches
March 2014 (2014-2015)
Resolution may be required.
One or more federal agency matches were
not performed. Determine which match
based on the recent Electronic
Announcement posted on the IFAP Web
site, and/or the Pmessage sent through
your SAIG mailbox.
146
SAR
Comment
Code
391
Notes/
Changes
your first parent and your second parent do not have a
Social Security Number (Items 61 and 65). Please
review your answers and make the necessary
corrections.
March 2014 (2014-2015)
Added
comment
Reason for
Comment
Comment is
printed instead of
printing
comments 388
and 389 together
C
Code
Reject
Code
J and K
Action Needed
147
Database Match Results
How to Use the Charts
The information in this section is provided for you to use as a quick reference. The Federal
Student Aid Handbook, Volume 1–FSA Handbook: Student Eligibility contains detailed
information about student eligibility and the action needed to resolve discrepancies found in the
data matches. The handbook can be found on the IFAP Web site, located at ifap.ed.gov.
A flag of C is an indicator that institutional resolution is required. The C Flag is printed on the
SAR next to the EFC if any of the conditions described in the chart are met.
Note: Some of these data match results generate rejected records. Comments associated with a
match results reject do not generate SAR C codes. However, a SAR C code could be generated
by another match result comment and is printed on a SAR rejected for other than match results
reasons. An EFC is not provided on any rejected records.
An asterisk (*) in the Match Flag column of this chart indicates that a match flag value is not
generated for cases that could not be sent to the matching agency.
Selective Service Match
SAR C Code/
Reject
C code
Match Flag
Comment Number
Y = Registration status confirmed
No comment
T = Temporarily exempt
026
N = Registration status not confirmed
030
Blank = Record not sent to Selective Service
No comment
Selective Service Registration
SAR C Code/
Reject
Match Flag
Comment Number
Y = Registration completed
031
T = Temporarily exempt
028
C code
Blank = Record not sent to Selective Service.*
033
C code
N = Registration not completed
057
March 2014 (2014-2015)
148
DHS Primary Verification Match
SAR C Code/
Reject
Match Flag
Comment Number
Y = Citizenship confirmed
143
C code
N = Citizenship not confirmed
144
Reject 17
Blank = Record not sent to DHS *
068
C code
Blank = Record not sent to DHS *
141 or 142
DHS Secondary Confirmation Match
CPS waits for three compute days to receive results from Secondary Confirmation instead of
processing ISIRs with results from Primary Verification only.
After three days, if DHS does not return a response, CPS generates the ISIR, which shows that
Secondary Confirmation is still in progress.
SAR C Code/
Reject
Match Flag
Comment Number
P = Pending results of secondary confirmation
No comment
Y = Citizenship status confirmed by DHS
120
C code
C = DHS has not yet confirmed eligible noncitizen status
105
C code
N = DHS did not confirm eligible noncitizen status
046
C code
X = DHS did not have enough information to confirm
eligible noncitizen status
109
Notes about the paper (G-845) Secondary Confirmation Process
•
Before sending copies of documentation to DHS, the school should confirm that the student
identifiers on the ISIR are accurate, especially Alien Registration Number and Date of Birth.
If application data is incorrect, submit corrections to the CPS instead of paper Secondary
Confirmation.
•
Be sure to enter the student’s 15-digit DHS Verification Number on the G-845 form. It can
be found in the Match Flags section of the ISIR.
•
In all cases, if a school does not receive a response to a paper Secondary Confirmation
request within 15 days, the student is eligible for aid if documentation appears to support
claim of eligible noncitizen.
March 2014 (2014-2015)
149
Social Security Administration Citizenship Status Match
SAR C Code/
Reject
C code
Match Flag
Comment Number
A = U.S. citizen
No comment
Blank = Domestic born (U.S. citizen) if SSN Match Flag
equals 4 (SSN, name, and date of birth match)
or
Blank = No match conducted if SSN Match Flag equals 8
(Record not sent to SSA)
No comment
B = Legal alien, eligible to work
C = Legal alien, not eligible to work
D = Other
E = Alien, student restricted, work authorized
F = Conditionally legalized alien
* = Foreign
146
Comment 059 displays
when the SSN Match Flag
equals 8 regardless of the
citizenship match.
Student’s Social Security Number Match
SAR C Code/
Reject
Match Flag
Comment Number
Reject 18
1 = No match on SSN
6 = SSN not verified
024
Reject R
2 = SSN and name match, no match on DOB
060
C code
2 = SSN and name match, no match on DOB
063
Reject D
3 = SSN match, no match on name
061
C code
3 = SSN match, no match on name
064
4 = SSN, name, and DOB match
013, 076, or no comment
5 = SSN, name, DOB match with date of death
076, 140, or 145
8 = Record not sent to SSA
059 or no comment
Reject 8
March 2014 (2014-2015)
150
Parent’s Social Security Number Match
SAR C Code/
Reject
Match Flag
Comment Number
N/A
048
N/A
045
Reject 6
Father = 1 (no match on SSN) or 6 (SSN not verified)
Mother does not = 4 (SSN, Name, and DOB match)
Parents’ Marital Status does not = 5 (Unmarried and both
parents living together)
011
Reject 6
Parent 1 = 1 (no match on SSN) or 6 (SSN not verified)
Parent 2 does not = 4 (SSN, Name, and DOB match)
Parents’ Marital Status = 5 (Unmarried and both parents
living together)
369
Reject 7
Mother = 1 (no match on SSN) or 6 (SSN not verified)
Father does not = 4 (SSN, Name, and DOB match)
012
Reject 7
living together)
370
Father = 1 (no match on SSN) or 6 (SSN not verified)
Mother = 4 (SSN, Name, and DOB match)
014
Parent 2 = 4 (SSN, Name, and DOB match)
living together)
371
Mother = 1 (no match on SSN) or 6 (SSN not verified)
Father = 4 (SSN, Name, and DOB match) Parents’
Marital Status does not = 5 (Unmarried and both parents
living together)
015
living together)
372
March 2014 (2014-2015)
151
Parent’s Social Security Number Match (continued)
SAR C Code/
Reject
Match Flag
Comment Number
Reject S
Father = 2 (SSN and name match no match on DOB)
016
Reject S
Parent 1 = 2 (SSN and name match no match on DOB)
living together)
373
007
living together)
374
Reject T
Mother = 2 (SSN and name match no match on DOB)
017
Reject T
living together)
375
008
living together)
376
019
March 2014 (2014-2015)
152
SAR C Code/
Reject
Match Flag
Comment Number
living together)
381
Father = 4 (SSN, Name, and DOB match)
021
living together)
382
Father = 3 (SSN match, no match on name)
022
Parent 1 = 3 (SSN match, no match on name)
living together)
383
Reject E
040
Reject E
living together)
377
044
living together)
378
March 2014 (2014-2015)
153
SAR C Code/
Reject
Match Flag
Comment Number
Mother = 3 (SSN match, no match on name)
Father = 4 (SSN, Name, and DOB match)
025
living together)
384
Reject F
051
Reject F
living together)
379
071
living together)
380
Father = 5 (SSN, name, DOB match with date of death)
027
Parent 1 = 5 (SSN, name, DOB match with date of death)
living together)
385
Mother = 5 (SSN, name, DOB match with date of death)
029
Parent 2 = 5 (SSN, name, DOB match with date of death)
living together)
386
March 2014 (2014-2015)
154
Department of Veterans Affairs Veteran Status Match
SAR C Code/
Reject
C code
C code
C code
March 2014 (2014-2015)
Match Flag
Comment Number
1 = Veteran status confirmed
No comment
2 = Record found on VA database but not a qualifying
Veteran
162
2 = Record found on VA database but not a qualifying
Veteran
No comment
3 = Record not found on VA database
173
3 = Record not found on VA database
No comment
4 = Record found on VA database but applicant on active
duty
180
4 = Record found on VA database but applicant on active
duty
No comment
8 = Record not sent to VA
161
Blank = No match
No comment
155
National Student Loan Data System (NSLDS) Match
SAR C Code/
Reject
Results Flag
Match Flag
Comment Number
1 = Match found;
NSLDS data sent
1 = Student not in
default or
overpayment
No comment
3 = Student’s SSN not
found; No NSLDS
data to send
1 = Student not in
default or
overpayment
No comment
4 = Match found; No
relevant NSLDS data
to send
1 = Student not in
default or
overpayment
No comment
C code
2 = Incomplete match;
no NSLDS data sent
7 = Match, but no data
provided
138
C code
1 = Match found;
NSLDS data sent
2 = Default
132, 124
Up to three names and phone
numbers of Guaranty Agencies,
Federal Loan Servicers or ED
Regions that are holding the
student’s defaulted loan(s) will be
listed (comments 135, 136, 181 to
239, 245, 248, 251 to 253, 303 to
307, and 315 to 344).
C code
1 = Match found;
NSLDS data sent
3 = Overpayment
Comment 133 will be provided with
one of the following comments:
010, 020, 038, 039, 041, 042, 043,
065, 066, 067, 077, 079, 086, 090,
100, 101, 102, 107, 240 to 244, 246,
261 to 266, 289 to 294, or 309 to
314.
C code
1 = Match found;
NSLDS data sent
4 = Default and
overpayment
134
C code
1 = Match found;
NSLDS data sent
115, 116
8 = Record not sent to
NSLDS
C code
March 2014 (2014-2015)
No comment
254 to 256, 260, 346, or 347
156
National Student Loan Data System (NSLDS) Unusual
Enrollment History Flag
This flag identifies an applicant whose record contains unusual enrollment information.
SAR C Code/
Reject
Unusual Enrollment History Flag
Comment Number
1 = For Federal Student Aid Use Only
No comment
C code
2 = Unusual enrollment history 2
(Possible enrollment pattern problem,
school may need to resolve)
359
C code
3 = Unusual enrollment history 3
(Questionable enrollment pattern, school
must resolve)
360
N = Enrollment pattern not unusual
(No school action required)
No comment
Blank = Record not sent for match
No comment
National Student Loan Data System (NSLDS) Fraud Loan
Flag
This flag identifies an applicant who may have obtained loans fraudulently.
SAR C Code/
Reject
Reject 24
Fraud Loan Flag
Comment Number
Y = Fraud Loan Flag set
272
N = Fraud Loan Flag not set
No comment
Blank = Record not sent for match
No comment
Department of Defense (DOD) Match
SAR C Code/
Reject
March 2014 (2014-2015)
Match Flag
Comment Number
Blank = No match
No comment
Y = Applicant’s SSN included in the DOD
Match file
298
157
Drug Abuse Hold
SAR C Code/ Reject
Reject 19
Comment Number
009
055
Note: No match flag values are associated with hold files. Hold files are maintained at the CPS
and not at an outside matching agency.
Drug Conviction Question 23
SAR C Code/ Reject
Comment Number
C code
053
C code
054
C code
056
C code
058
052
Verification Selection Edits
If the applicant’s record is selected for verification, variable text is printed on the first page of the
SAR. If the school requests it, the student must complete the verification process and submit all
necessary documentation within the necessary timeframe. More information can be found in The
Application and Verification Guide, which is part of the Federal Student Aid Handbook and is
available on the IFAP Web site, located at ifap.ed.gov.
March 2014 (2014-2015)
158
Appendix
Overview
This Appendix is updated each time change pages are issued for the SAR Comment Codes and
Text. The tracking log is added for each set of change pages as they are issued, providing you
with a cumulative list of the updates made to the document.
New text additions in SAR Comment Codes and Text change pages are identified with bold
italic text. Text deletions are marked with strikethrough.
When the SAR Comment Codes and Text is modified through a change page release, the footer
is updated to reflect the month that the change pages were issued. For example, if a change is
made to page 105 in December 2014, the footer will show “December 2014.” Use the
corresponding tracking log to identify that specific month’s change page posting.
March 2014 (2014-2015)
A-1
March 2014 Change Page Tracking Log
Pages Affected
Pages Inserted
i
i
119-120
N/A
A-1 to A-2
March 2014 (2014-2015)
Changes Made
Updated the Table of Contents to include Appendix
Updated the Action Needed text for comment codes 359
and 360 to reference the correct award years that a school
must research when these comment codes are assigned to
a student’s record.
Added the Appendix
A-2

The ISIR Guide - The City University of New York

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