revised - Forest Preserve District of DuPage County

Transcription

*****REVISED*****
SEPTEMBER 15, 2015
DISTRICT HEADQUARTERS
9:00 AM
Call to Order
Pledge of Allegiance
Invocation
Pastor Ron Markese, Calvary Church, Naperville
Roll Call
President’s Remarks
Public Comment
REGULAR AGENDA
R-1
Motion Approving and Placing on File Open Planning Session Meeting
Minutes from 8/25/15; and Commission Meeting Minutes from 9/1/15
Page 3
R-2
Resolution #15-378 Goods & Services – For Payment 9/17/15: CO (Hogan)
Page 13
R-3
Ordinance #15-379 Authorizing the Implementation of the Hay Group
Compensation Plan: PS 9/10/13, C 10/15/13, PS 7/8/14, 7/28/15 (Hogan)
Page 23
R-4
Resolution #15-369 Authorizing the Execution of a Cooperative Service
Agreement between the FPDDC, Illinois and the United States Department of
Agriculture (USDA) Animal and Plant Health Inspection Services (APHIS)
Wildlife Services (WS): PS 9/8/15 (Neidy)
Page 27
R-5
Resolution #15-370 Authorizing the Execution of a Contract between the
FPDDC, Illinois and Freedom Sausage, Inc., Providing for White-Tailed Deer
Meat Processing Services: PS 9/8/15 (Neidy)
Page 39
R-6
Resolution #15-339 Authorizing the Execution of a Contract for Professional
Consulting Services between the FPDDC and H.W. Lochner, Inc.: PS 9/8/15
(Pubentz)
Page 49
R-7
Resolution #15-376 Authorizing the Execution of a Contract between the
FPDDC and Amber Mechanical Contractors, Inc. for the Danada House Air
Handling Unit Replacement Project: PS 9/8/15 (Pubentz)
Page 55
R-8
Resolution #15-372 Authorizing the Execution of a Contract for Professional
Services between the FPDDC and Knight E/A Inc. for the Blackwell Water
Main Extension: PS 9/8/15 (Horsfall)
Page 63
C091515: Page 1
R-9
Motion Rejecting All Bids for the Graue Mill Structural Improvements
(Phase I): PS 9/8/15 (Gray)
Page 91
R-10
Resolution #15-328 Authorizing Payment of 2014 Subsequent Real Estate
Taxes on 2011 and 2012 Tax Sale Parcels by the FPDDC: CO (Stough)
Page 95
R-11
Resolution #15-347 Confirming the Appointment of Joseph J. Loss as Ethics
Advisor for the FPDDC
CLOSED SESSION AGENDA(S)
Page 99
Closed/Open Session(s)
Adjournment
C091515: Page 2
Forest Preserve District of DuPage County Planning Session Meeting August 25, 2015
President Cantore introduced and welcomed Mike Hullihan as the new Executive Director.
In addition, the President acknowledged and thanked Mike Palazzetti, Deputy Director of
Operations who is retiring from District after 33 years of service.
REGULAR AGENDA
R-1 Recommendation to Authorize an Extension of an Intergovernmental Agreement between
the Illinois Department of Natural Resources, the Bartlett Park District, and the FPDDC
Director of Community Services and Education Bob Lahey presented to the Board staff’s
recommendation to extend for an additional three-month period the existing
intergovernmental agreement with the Illinois Department of Natural Resources and
Bartlett Park District related to management of the James “Pate” Philip State Park. Board
discussion ensued. It was the consensus of the Board to bring forward at the next
Commission meeting.
• Existing two year agreement expired on July 1, 2015.
• On June 16, 2015 the agreement was extended for a two-month period, until
September 2, 2015.
• IDNR has requested an additional extension in order to finalize the terms and
conditions involving the Bartlett Park District which relate to the management of
the visitor center and some of the land management obligations.
• Staff recommends an extension of 90 days until December 2, 2015. Allowing for
continued discussions; and allowing for the efficient operation of the state park to
continue under the terms and conditions of the current agreement.
• Renewal of the agreement is anticipated.
R-2
Recommendation to Authorize a Contract for the Supply and Installation of Asphalt
Overlay Paving Fabric at Songbird Slough Forest Preserve
Director of Field Operations Mike Pubentz presented to the Board staff’s recommendation
to authorize a contract with Road Fabrics, Inc. for the supply and installation of asphalt
overlay paving fabric at Songbird Slough Forest Preserve. It was the consensus of the Board
to bring forward at the next Commission meeting.
• Road Fabrics, Inc. was the lowest responsible bidder and met all specifications.
• Staff will resurface once the overlay fabric has been laid.
R-3
Recommendation to Reject all Bids for the Ben Fuller House Interpretive Center and
Lighting Project
Landscape Architect Supervisor Jessica Ortega presented to the Board staff’s
recommendation to reject all bids for the Ben Fuller House interpretive center and lighting
project. Board discussion ensued. It was the consensus of the Board to bring forward at the
next Commission meeting.
• On 7/7/15 the Board rejected all bids and directed staff to re-bid the project.
Page 2 of 4
R01
C091515: Page 4
• Staff has rebid the project and has found the two bids received as unresponsive;
results were above the estimated project budget.
• State funding for the project was also suspended.
• Staff does not recommend moving forward with the project at this time.
• The project can be re-bid at a future date if additional funds become available.
INFORMATIONAL AGENDA
I-1
Asset Management Plan Update
Director of Field Operations Mike Pubentz presented to the Board staff’s update on the
District’s Asset Management Plan. Board discussion ensued.
• The concept of the Asset Management Plan was approved as part of the
January 27, 2015 passage of the Historical and Cultural Resources Policy.
• AMP team is moving forward with the consultant selection process; funding has
been made available for Phase I work in the current budget. Team members
include Mike Pubentz, Director of Field Operations Jason Berger, Facilities
Manager and Eric Schmidt, Assistant Facilities Manager.
• The process of the plan includes five steps:
o categorize inventory; understand what assets the District has;
o calculate replacement values and total values for those items;
o confirm the condition and determine any deferred maintenance costs;
o determine cultural and historic value and how it fits into the District’s
mission;
o apply knowledge to determine future budgetary commitments and how
staff moves forward with implementation of improvements on those assets.
• A Statement of Qualification is being finalized and will be sent out 9/8/15 with
submissions due back 10/2/15; consultant interviews will be early November; staff
will recommend to the Board a consultant selection tentatively on
December 1, 2015. The team’s goal is to complete Phase I in the current fiscal year.
• The team will use stakeholder input on mission driven criteria to determine each
asset’s Asset Priority Index.
• A consultant or consultant team, who has skills in a variety of areas; data collection,
IT, stakeholder involvement, etc., is desired.
• The focus at this time will be the District’s existing assets.
INTO CLOSED SESSION (9:40 AM)
Commissioner Whelan moved, seconded by Commissioner Wehrli that pursuant to Sections 2(c)5
of the Open Meetings Act, the Commission go into closed session for the purpose of discussing
the purchase of a real property for the use of the District, including discussing whether a particular
parcel should be acquired. On roll call, Commissioners Whelan, Cantore, A. Murphy,
M. Murphy, Painter, Redick and Wehrli voted “yes”. Motion carried.
Page 3 of 4
R01
C091515: Page 5
OUT OF CLOSED SESSION (10:27 AM)
Commissioner Wehrli moved, seconded by Commissioner Painter, that the Board go out of closed
session. On voice vote, all Commissioners voted “yes”. Motion carried.
ADJOURNMENT (10:29 AM)
Commissioner Wehrli moved, seconded by Commissioner Redick, that the Planning Session
meeting be adjourned. On voice vote, all Commissioners voted “yes”. Motion carried.
-Recorded by Executive Assistant Malahy
Page 4 of 4
R01
C091515: Page 6
Forest Preserve District of DuPage County Commission Meeting September 1, 2015
R-2
Resolution #15-364 Goods & Services – For Payment 9/3/15
Commissioner Whelan moved, seconded by Commissioner M. Murphy that Resolution
#15-364 approving Goods & Services for payment 9/3/15 be approved an adopted. On
roll call, Commissioners Whelan, Cantore, A. Murphy, M. Murphy, Painter, Redick and
Wehrli voted “yes”. Motion carried.
R-3
Resolution #15-365 Confirming the Appointment of the Freedom of Information Officer
for the FPDDC
#15-365 confirming the appointment of the Freedom of Information Officer for the
FPDDC be approved and adopted. On roll call, Commissioner Whelan, Cantore,
A. Murphy, M. Murphy, Painter, Redick and Wehrli voted “yes”. Motion carried.
R-4
Ordinance #15-363 Authorizing an Extension of an Intergovernmental Agreement
between the Illinois Department of Natural Resources, the Bartlett Park District and the
FPDDC
Commissioner Whelan moved, seconded by Commissioner Redick that Ordinance
#15-363 authorizing an extension of an Intergovernmental Agreement between the Illinois
Department of Natural Resources, the Bartlett Park District and the FPDDC be approved
and adopted. On roll call, Commissioners Whelan, Cantore, A. Murphy, M. Murphy,
Painter, Redick and Wehrli voted “yes”. Motion carried.
R-5
Resolution #15-340 Authorizing a Contract for the Supply and Installation of Asphalt
Overlay Paving Fabric at Songbird Slough Forest Preserve
#15-340 authorizing a contract for the supply and installation of asphalt overlay paving
fabric at Songbird Slough Forest Preserve be approved and adopted. On roll call,
Commissioners Whelan, Cantore, A. Murphy, M. Murphy, Painter, Redick and Wehrli
voted “yes”. Motion carried.
R-6
Motion Rejecting All Bids for the Ben Fuller House Interpretive Center and Lighting
Project
Commissioner Whelan moved, seconded by Commissioner Redick that the rejection of all
bids for the Ben Fuller House Interpretive Center and lighting project be approved and
adopted. On roll call, Commissioners Whelan, Cantore, A. Murphy, M. Murphy,
Painter, Redick and Wehrli voted “yes”. Motion carried.
Page 2 of 5
R01
C091515: Page 8
R-7 Ordinance #15-342 Authorizing the Negotiation for the Acquisition of Certain Property
Commonly Known as “Big Woods – Bilter Road Addition” for Forest Preserve District
Purposes by the FPDDC, Project #07-24A, Parcel #3
Commissioner Whelan moved, seconded by Commissioner Wehrli that Ordinance
#15-342 authorizing the negotiation for the acquisition of certain property commonly
known as “Big Woods – Bilter Road Addition” for Forest Preserve District purposes by the
FPDDC, Project #07-24A, Parcel #3 be approved and adopted. On roll call,
Commissioners Whelan, Cantore, A. Murphy, M. Murphy, Painter, Redick and Wehrli
voted “yes”. Motion carried.
R-8 Ordinance #15-343 Authorizing the Acquisition of Property Commonly Known as the
“Waterfall Glen – Northeast” for Forest Preserve District Purposes by the FPDDC, Project
#3-06, Parcel #7
Commissioner Painter moved, seconded by Commissioner Redick that Ordinance #15-343
authorizing the acquisition of property commonly known as the “Waterfall Glen –
Northeast” for Forest Preserve District purposes by the FPDDC, Project #3-06, Parcel #7 be
approved and adopted. On roll call, Commissioners Painter, Redick, Wehrli, Whelan,
Cantore, A. Murphy and M. Murphy voted “yes”. Motion carried.
R-9 Ordinance #15-344 Providing for the Settlement and Closing of the Property Commonly
Known as the “Waterfall Glen – Northeast” for Forest Preserve District Purposes by the
FPDDC, Project #3-06, Parcel #7
Commissioner Painter moved, seconded by Commissioner Redick that Ordinance #15-344
providing for the settlement and closing of the property commonly known as the
“Waterfall Glen – Northeast” for Forest Preserve District purposes by the FPDDC, Project
#3-06, Parcel #7 be approved and adopted. On roll call, Commissioners Painter, Redick,
Wehrli, Whelan, Cantore, A. Murphy and M. Murphy voted “yes”. Motion carried.
R-10 Ordinance #15-368 Establishing a Sub-Account in the Endowment Fund for the Funds
Received from the St. James Farm Endowment Fund
Commissioner Whelan moved, seconded by Commissioner M. Murphy that Ordinance
#15-368 establishing a sub-account in the endowment fund for the funds received from the
St. James Farm Endowment Fund be approved and adopted. On roll call, Commissioners
Whelan, Cantore, A. Murphy, M. Murphy, Painter, Redick and Wehrli voted “yes”.
Motion carried.
Page 3 of 5
R01
C091515: Page 9
INFORMATIONAL AGENDA
I-1 Debt Refinancing Update
Director of Administration and Finance Jack Hogan introduced Thomas Gavin, Managing
Director, R.W. Baird who shared with the Board an update on the bond refinancing
process. Board discussion ensued.
• February 2015 Board approved ordinances.
• Process of refinancing is now complete.
• District’s goal of reducing interest costs has been achieved.
• Savings passed to taxpayers via a tax levy reduction.
I-2 MARS Pond Aeration Presentation
Director of Business Enterprises Ed Stevenson introduced John Sheaffer, President,
Sheaffer & Roland, Inc., Consulting Engineers and inventor of the MARS Aerator who
shared with the Board an option to creating healthy pond ecosystems without the use of
chemicals or dredging. John Sheaffer received a U.S. Patent for his MARS Aerator and is
using it and the firm’s 30 years of experience to promote sustainable pond ecosystems.
Board discussion ensued.
• MARS Aeration started in the wastewater treatment field.
• With MARS mixing is created which allows all biomass in the pond to come in
contact with oxygen.
• No chemicals.
• Eliminates costly dredging.
• MARS unit stays in the water during all seasons.
• Units are purchased individually with an annual cost for the algae harvest, as need;
and maintenance.
• Harvested algae are high in nutrients and can be composted and used once it has
dried.
INTO CLOSED SESSION (9:45 AM)
Commissioner Whelan moved, seconded by Commissioner Wehrli, that pursuant to Section 2(c)5
and 2(c)21 of the Open Meeting Act, the Commission go into Closed Session for the purpose of
discussing the purchase of real property for the use of the District, including discussing whether a
particular parcel should be acquired; and for the purpose of the semi-annual review of minutes as
mandated by Section 2.06. On roll call, Commissioners Whelan, Cantore, A. Murphy, M.
Murphy, Painter, Redick and Wehrli voted “yes”. Motion carried.
OUT OF CLOSED SESSION (10:19 AM)
Commissioner Whelan moved, seconded by Commissioner Wehrli, that the Board go out of
closed session. On voice vote, all Commissioners voted “yes.” Motion carried.
R-11 Resolution #15-366 Providing for the Declassification and Release of Certain Closed
Commission and Planning Session Meeting Minutes
Page 4 of 5
R01
C091515: Page 10
Commissioner Whelan moved, seconded by Commissioner A. Murphy that Resolution
#15-366 providing for the declassification and release of certain closed commission and
planning session meeting minutes be approved and adopted. On roll call, Commissioners
Motion carried.
R-12 Resolution #15-367 Reaffirming the Confidential Status of Certain Closed Commission
and Planning Session Meeting Minutes
Commissioner Whelan moved, seconded by Commissioner Redick that Resolution
#15-367 reaffirming the confidential status of certain closed commission and planning
session meeting minutes be approved and adopted. On roll call, Commissioners
Motion carried.
ADJOURNMENT (10:22 AM)
Commissioner Painter moved, seconded by Commissioner Wehrli that the meeting of the Forest
Preserve Commission of DuPage County be adjourned. On voice vote, all Commissioners voted
“yes.” Motion carried.
Judith A. Malahy, Secretary
Date Approved by Commission
Page 5 of 5
R01
C091515: Page 11
PAGE INTENTIONALLY BLANK R01
C091515: Page 12
C091515: Page 14
RESOLUTION NO. 15-378
PAYMENT OF GOODS & SERVICES - FOR PAYMENT 9/17/2015
WHEREAS, the members of the Forest Preserve Commission of the Forest
Preserve District of DuPage County are authorized to transact certain necessary
business of the District; and,
WHEREAS, the Forest Preserve District Commission has, in all respects,
followed the rules regarding the payment of Goods & Services including Utilities as
heretofore set forth.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Forest Preserve District of DuPage County, that Goods & Services including Utilities for
payment September 17, 2015 be approved per the attached.
BE IT FURTHER RESOLVED that the Secretary of the Commission is hereby
authorized and directed to transmit a certified copy of this Resolution to the Executive
Director.
PASSED AND APPROVED by the President and Board of Commissioners of the
Forest Preserve District of DuPage County this 15th day of September, 2015.
APPROVED:
________________________________
President
ATTEST:
________________________________
Secretary
R02
C091515: Page 15
9/17/2015
1
FOREST PRESERVE DISTRICT, DUPAGE COUNTY, ILLINOIS
PAYMENT LISTING TRANSACTION REPORT
AS OF 9/17/2015 FY16
Vendor Name
GOVERNMENT NAVIGATION GROUP
ILLINOIS GOVERNMENTAL
IL. ASSOC. OF CONSERVATION AND FOREST
Fund Agency Orgn
010-A00
010-A00
010-A00
010-A00 Total
MIDWEST PROMOTIONAL GROUP
010-B00
010-B00 Total
2200
CCH
010-C00
010-C00 Total
2100
MENARDS - NAPERVILLE
WARRENVILLE ACE HARDWARE
MENARDS - WEST CHICAGO
CROP PRODUCTIONS SERVICES, INC
FORESTRY SUPPLIERS INC
PENTAIR AQUATIC ECO-SYSTEMS, INC.
010-D00
010-D00
010-D00
010-D00
010-D00
010-D00
010-D00
010-D00
010-D00 Total
3400
3400
USRC
USRC
3000
3000
3400
USRC
2200
2200
2200
2200
2500
2600
2600
2600
$27.94
$266.00
$2.44
$60.82
$1,500.00
$7.18
$32.82
$77.80
$1,975.00
INSIGHT PUBLIC SECTOR
HINCKLEY SPRINGS
RUSSO POWER EQUIPMENT
PORTER PIPE & SUPPLY
PRESTIGE NURSERY GARDEN CENTER
CHICAGO MATERIALS CORP
ELMHURST-CHICAGO STONE COMPANY
MENARDS HANOVER PARK
VULCAN MATERIALS INCORPORATED
BEST QUALITY CLEANING, INC.
SPECIALTY MAT SERVICE
A BLOCK MARKETING
FAMILY LANDSCAPING & TREE WERKS, INC.
AMERICAN PUBLIC WORKS ASSOC.
IL ARBORIST ASSOCIATION
IL ARBORIST ASSOCIATION
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11
010-D11 Total
D101
D101
D103
D102
D102
D102
D102
D102
D103
D103
D103
D103
D103
D103
D101
D101
D101
D102
D103
D102
D103
2100
2200
2200
2400
2500
2500
2500
2500
2500
2500
2500
2500
2500
2700
3100
3100
3600
3600
3900
3903
3903
IDENTIPHOTO COMPANY
FOREST AWARDS & ENGRAVING
IL STATE POLICE-BUREAU OF IDENTIFICATION
MARK BALDWIN
010-E00
010-E00
010-E00
010-E00
010-E00 Total
CROWN GRAPHICS
WAL-MART COMMUNITY
AMERICAN ASSN FOR STATE &
010-ED1
010-ED1
010-ED1
010-ED1 Total
HINCKLEY SPRINGS
NEW ALBERTSONS INC.
ACTION SCREEN PRINT, INC
HINCKLEY SPRINGS
NEW ALBERTSONS INC.
WAL-MART COMMUNITY
MENARDS - GLENDALE HEIGHTS
RED WING SHOE STORE
010-G00
010-G00
010-G00
010-G00
010-G00
010-G00
010-G00
010-G00
010-G00 Total
BLICK ART MATERIALS
HINCKLEY SPRINGS
NEW ALBERTSONS INC.
010-H00
010-H00
010-H00
010-H00
R02
2200
2200
2300
2300
2300
2300
2300
2300
Main
3100
3100
3900
Amount
$5,000.00
$3,000.00
$200.00
$8,200.00
Description
PROFESSIONAL LEGISLATIVE SERVICES. CONT #13-526
PROFESSIONAL LEGISLATIVE SERVICES. CONT #15-150
2015-2016 ANNUAL MEMBERSHIP FEES
Document Number
92235
92255
92254
PV Number
A4-61022B-19
A6-69549AA
6-72361
92291
6-72217
92195
6-72155
2 TOTE
HARDWARE
DRAIN PAN
8 WATER BOTTELS-5 GALLON
HERBICIDE
PARTS TO HOLD WOODEN ROOF
INSECT REPELLENT SPRAY - CREDIT
BUILDING MATERIALS
92286
92359
92287
92359
92208
92359
92231
92305
6-72322
6-72328
6-72323
6-72328
6-72162
6-72328
6-72359
6-72188
$320.10
$385.56
$59.97
$17.97
$123.49
$206.82
$32.00
$3.55
$2,479.81
$1,105.95
$9.49
$60.00
$57.75
$24.84
$25.00
$47.00
$25.00
$700.00
$90.00
$2,080.00
$260.00
$8,114.30
PRINTER CARTRIDGES
WATER/CUPS
PROPANE
BLADE
NURSERY SEEDING BED SUPPLIES
IRRIGATION PARTS & SUPPLIES
PEA GRAVEL
NURSERY SEEDING
51.13 TONS OF BINDER
SCREENINGS
RATCHETS,BROOM HANDLE
MARKING PAINT
FA-5 SCREENING
MEASURING TAPE,PAINT BRUSH
CLEANING SERVICE - REFRIGERATOR CLEANING
MAT CLEANING SERVICES AT BLACKWELL NURSERY OFFICE
TIPPING FEE
REMOVAL OF THREE DEAD TREES
RENEWAL MEMBERSHIP - T. MEGER-8/2/15-7/31/16
CONF. REGISTRATION - 8 STAFF - CONF. 10/20/15 - 10/21/15, TINLEY PARK, IL
CONF. REGISTRATION - 1 STAFF, CONF. 10/20/15 - 10/21/15, TINLEY PARK, IL
92259
92245
92359
92321
92287
92310
92312
92359
92198
92219
92285
92321
92357
92287
92186
92335
92168
92224
92177
92253
92253
6-72307
6-72335
6-72328
6-72326
6-72323
6-72275
6-72294
6-72328
6-72238
6-72309
6-72291
6-72326
6-72357
6-72323
6-72342
X6-71171
6-72191
D6-72341
6-72197
7-2229A
7-2229A
2100
2200
3100
3900
$153.47
$25.75
$2,000.00
$1,235.00
$3,414.22
RIBBONS, CLEANING ROLLER, OVERLAYS
IMPRINTED BADGES
BACKGROUND CHECKS
9 - FRAMED RETIREMENT PRINTS
92252
92230
92257
92294
6-72210
6-72228
6-72230
6-72266
2200
2200
3903
$507.50 70 T-SHIRTS FOR TAKE YOUR KID TO WORK DAY
$78.88 SNACKS FOR KIDS AT WORK DAY
$3,000.00 SEMINAR - HISTORIC ADMINISTRATION - OCT. 31-NOV. 21
$3,586.38
92210
92358
92176
6-72242
6-72327
6-72193
2200
2200
2200
2200
2200
2200
2600
2600
$408.81
$180.23
$565.02
$47.03
$4.63
$20.64
$7.99
$125.00
$1,359.35
WATER/RENTAL
CAMP/COOK OUT SUPPLIES
CAMP T-SHIRTS
WATER/RENTAL
CAMP SUPPLIES
RANGER ADVENTURE CAMP SUPPLIES
DOOR HARDWARE
SAFETY SHOE -A CARLSON
92245
92262
92171
92245
92262
92358
92284
92316
6-72335
6-72329
6-72253
6-72335
6-72329
6-72327
6-72213
6-72279
2200
2200
2200
2500
$81.77
$52.28
$12.36
$138.97
CANVAS PAINTING SUPPLIES
WATER/SURCHARGE
CAMP SUPPLIES
FENCING SUPPLIES
92187
92245
92262
92287
6-72200
6-72335
6-72329
6-72323
$78.03 OPERATING SUPPLIES
$78.03
$406.00 GOV. GAAP UPDATE SERVICE 11/01/15 - 10/31/16
$406.00
C091515: Page 16
9/17/2015
2
AS OF 9/17/2015 FY16
Vendor Name
BUIKEMA'S ACE HARDWARE CENTERS
Fund Agency Orgn
010-H00
010-H00 Total
HINCKLEY SPRINGS
010-I00
010-I00 Total
2200
ACCURATE OFFICE SUPPLY CO.
HINCKLEY SPRINGS
DUPAGE TOPSOIL INC
LAFARGE AGGREGATES IL. INC.
PEERLESS FENCE
ANDERSON LOCK
BROOK ELECTRICAL DISTRIBUTION
CIRCLE HARDWARE COMPANY
CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC.
CROWN BATTERY MFG.CO. INC.
DREISILKER ELECTRIC MOTORS
FERGUSON ENTERPRISES, INC
FULLER'S HOME & HARDWARE
G.W. BERKHEIMER CO., INC.
GRAINGER
GRIMCO INC
HD SUPPLY WATERWORKS
HOME DEPOT
HOME PLUMBING & HEATING CO,INC
KARA COMPANY, INC.
LEN'S ACE HARDWARE, INC.
PORTER PIPE & SUPPLY
PRIORITY PRODUCTS, INC.
RED WING SHOE STORE
RED WING SHOE STORE
SHERWIN WILLIAMS
SUNRISE ELECTRIC SUPPLY INC
TRAFFIC CONTROL & PROTECTION
WM.F. MEYER CO.
WM.F. MEYER CO.
BERLANDS HOUSE OF TOOLS
CROWN BATTERY MFG.CO. INC.
HI-LINE
ADVANCED DISPOSAL
PORTABLE JOHN INC.
STARK SANITARY SERVICE
TOTAL FACILITY MAINTENANCE, INC.
VALLEY LINEN SUPPLY
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00
010-J00 Total
2200
2200
2200
2400
2400
2500
2500
2500
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2600
2700
2700
2700
2700
3100
3400
3500
3600
3600
3600
$1,574.99
$192.79
$15.98
$5.39
$14.39
$100.00
$94.31
$55.80
$423.42
$33.36
$14.77
$610.00
$23.91
$25.71
$225.34
$123.95
$192.11
$16.48
$47.00
$177.30
$195.58
$956.53
$28.82
$41.45
$143.00
$84.66
$6.81
$1,984.56
$419.56
$73.88
$125.00
$125.00
$1,009.05
$441.96
$842.70
$7.35
$91.55
$139.11
$11.95
$43.99
$114.26
$24.95
$25.00
$4,879.02
$411.00
$430.00
$3,107.50
$22.35
$19,753.59
CARQUEST
CARQUEST
GRAINGER
CONSERV F S
FUELMAN
HERITAGE FS INC
HERITAGE FS INC
UNITED ATLAS PROPANE
ADVANTAGE TRAILER & HITCHES
AURORA AREA SPRINGS/LEVAN INC.
BATTERY SERVICE CORP.
BUCK BROS. INC.
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
010-J01
2100
2100
2200
2200
2300
2300
2300
2300
2300
2400
2400
2400
2400
$197.00
$99.00
$94.06
$7.20
$2,669.50
$2,226.11
$9,615.93
$8,083.74
$750.00
$62.75
$19.93
$176.88
$75.43
R02
FS1
FS1
FS1
FS1
FS2
FS2
FS2
FS2
FS2
FS1
FS1
FS1
FS1
Main
2700
Amount Description
$65.19 BATTERY CHARGER
$350.57
Document Number
92191
PV Number
6-72299
92245
6-72335
OFFICE FURNITURE
WATER/CUPS/SURCHARGE
OPERATING SUPPLIES
SAW BLADE
PARTS
4 - WHLR. PULV.
MASONRY SUPPLIES
FENCE
BUILDING SUPPLIES
ELECTRICAL SUPPLIES
HOSE CLAMP & SUPPLIES
METAL DOOR
ELECTRICAL SUPPLIES
LUMINATOR SENSOR
ELECTRICAL SUPPLIES
AC SUPPLIES
BUILDING SUPPLIES
CONCRETE ITEMS
SHEET METAL
BUILDING SUPPLIES
SIGN SHOP SUPPLIES
BUILDING SUPPLIES
BUILDING SUPPLIES
REPAIR KIT
STAKES FOR MARKINGS
SUPPLIES
BUILDING SUPPLIES
BUILDING SUPPLIES
BUILDING SUPPLIES
HARDWARE
SAFETY SHOE -D DEBORDE
SAFETY SHOE-K CANNIFF
PAINT AND PAINT SUPPLIES
ELECTRICAL SUPPLIES
SIGN SUPPLIES
BUILDING SUPPLIES
PLUMBING SUPPLIES
BUILDING SUPPLIES
TOOLS
WET/DRY VAC
STOCK FOR SAFETY
SMALL TOOLS
TESTING
DISTRICT WIDE REFUSE/RECYCLING SERVICES. CONT #15-263
DISTRICTWIDE PORTABLE RESTROOM SERV.CONT# 15-262
SEPTIC TANK PUMPING - 3 LOCATIONS
CLEANING SERV.AUGUST AND SEPT 2015
TOWELS
92169
92245
92284
92191
92359
92217
92272
92303
92179
92189
92191
92200
92206
92206
92209
92215
92227
92233
92240
92236
92239
92241
92247
92248
92267
92274
92284
92287
92310
92313
92316
92315
92333
92342
92349
92359
92290
92290
92185
92191
92209
92287
92244
92172
92309
92337
92346
92356
6-72251
SM6-71810
6-72254
6-72199
6-72300
6-72299
6-72299
6-72299
6-72158
6-72240
6-72315
6-72161
6-72241
6-72301
6-72256
6-72209
6-72220
6-72224
6-72333
6-72223
6-72260
6-72225
6-72335
6-72345
6-72227
6-72233
6-72234
6-72308
6-72213
6-72213
6-72323
6-72323
6-72273
SM6-71897
6-72179
6-72277
6-72279
6-72278
6-72318
6-72319
6-72321
6-72182
6-72183
6-72284
6-72328
6-72328
6-72216
6-72324
REPAIR & DIAGNOSTIC ON-LINE SERVICE
REPAIR & DIAGNOSTIC ON-LINE SERVICES AUG. '15
CARTON TAPE & CELL PHONE HOLDER
OPERATING SUPPLIES
FUEL
FUEL - 8/17/15 - 8/30/15
FUEL
FUEL
PROPANE
EQUIPMENT PART
AUTOMOTIVE PARTS
AUTOMOTIVE PARTS
AUTOMOTIVE PARTS
92193
92193
92236
92359
92205
92232
92243
92243
92354
92174
92183
92184
92190
6-72252
6-72192
6-72195
6-72255
6-72198
6-72298
6-72153
6-72153
6-72153
6-72237
6-72311
6-72311
6-72202
$49.02 WATER/CUPS/RENTAL
$49.02
C091515: Page 17
9/17/2015
3
AS OF 9/17/2015 FY16
Vendor Name
CARQUEST
CARQUEST
CARQUEST
CHEVROLET OF NAPERVILLE
COFFMAN TRUCK SALES
COMSOURCE SERVICES, INC.
FINISHMASTER, INC.
GRAINGER
J.W. TURF
KIPP'S LAWNMOWER SALES & SVC
MARTIN IMPLEMENT SALES, INC
MEIER BROTHERS TIRE SUPPLY INC
MONROE TRUCK EQUIPMENT, INC.
P&G KEENE ELECTRICAL REBUILDERS, LLC
PRIORITY PRODUCTS, INC.
RAY O'HERRON COMPANY INC.
REINDERS DISTRIBUTION COMPANY, INC.
SEALMASTER-CHICAGO
SES INC
SOURCE NORTH AMERICA CORP
SUNRISE CHEVROLET
INLANDER BROTHERS INC
METRO PROFESSIONAL PRODUCTS
NEHER ELECTRIC SUPPLY INC.
SCHOOL HEALTH CORPORATION
STREAMWOOD PLASTICS LTD
GRAINGER
SPECIALTY MAT SERVICE
ACCURATE TANK TECHNOLOGIES
ALEXANDER EQUIPMENT CO. INC.
DIVERSIFIED FLEET SERVICES
G&B SERVICE & RECOVERY
SAFETY LANE INSPECTION INC
CARQUEST
Fund Agency Orgn Main
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2400
010-J01
FS1
2600
010-J01
FS2
2600
010-J01
FS2
2600
010-J01
FS2
2600
010-J01
FS2
2600
010-J01
FS2
2600
010-J01
FS2
2600
010-J01
FS1
2700
010-J01
FS1
3100
010-J01
FS1
3800
010-J01
FS1
3800
010-J01
FS1
3800
010-J01
FS1
3800
010-J01
FS1
3800
010-J01
FS1
3903
010-J01 Total
Amount
$489.46
$604.64
$588.20
$85.00
$774.64
$570.00
$98.53
$11.72
$50.20
$22.06
$70.38
$305.36
$74.91
$37.76
$304.37
$231.59
$511.29
$169.40
$510.43
$251.75
$253.50
$405.71
$1,730.87
$3.16
$24.95
$2,004.76
$225.37
$344.39
$370.80
$82.95
$73.28
$25.40
$38.90
$593.50
$102.80
$2,166.88
$95.00
$62.00
$99.00
$38,542.44
FIRST BANK CARD
LEINEWEBER BARONI & DAFFADA LLC
010-K00
010-K00
010-K00 Total
$29,169.96 AUGUST 2015 CHARGES
$2,460.50 LEGAL SERVICES - AUGUST 2015
$31,630.46
HINCKLEY SPRINGS
HORTON FARMS SHORTHORNS, INC
NEW ALBERTSONS INC.
NEW ALBERTSONS INC.
TRELLIS FARM & GARDEN
WAL-MART COMMUNITY
DOVER PUBLICATIONS
HISTORICAL FOLK TOYS, LLC
WAL-MART COMMUNITY
DAVID SCHROEDER
FARM ANIMAL VETERINARY SERVICE
FIRST ILLINOIS SYSTEMS
HORTON FARMS SHORTHORNS, INC
JACK MACRAE
MILLER HOOF TRIMMING
TOTAL FACILITY MAINTENANCE, INC.
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00
010-L00 Total
2200
2200
2200
2200
2200
2200
2800
2800
2800
3100
3100
3100
3100
3100
3100
3100
$238.90
$5,998.00
$791.12
$134.45
$93.95
$178.50
$183.74
$519.32
$146.97
$600.00
$170.00
$101.00
$500.00
$900.00
$120.00
$714.00
$11,389.95
KJELLBERG INCORPORATED
KJELLBERG INCORPORATED
KONICA MINOLTA BUSINESS SYS
KONICA MINOLTA BUSINESS SYS
PITNEY BOWES
PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC
010-M00
010-M00
010-M00
010-M00
010-M00
010-M00
2100
3100
3500
3500
3500
3500
$688.00
$1,361.00
$1,109.94
$6,961.14
$1,895.00
$774.00
R02
3105
Description
PARTS FOR VEHICLES
PARTS FOR VEHICLES
PARTS FOR VEHICLES
AUTOMOTIVE PARTS
PARTS FOR VEHICLES
PARTS
AUTOMOTIVE PARTS
ADHESIVE
AUTOMOTIVE PARTS
AUTOMOTIVE PARTS
MISC.PARTS
MISC.PARTS
PARTS
AUTO PARTS
PARTS
MISC.PARTS
MISC.PARTS
MISC.PARTS
MISC.PARTS
50' RUBBER SQUEEGEE FOR WEST SHOP
FUEL FILTER
2 AUTOMATIC FUEL NOZZLES
PARTS FOR VEHICLES
PARTS
5 GREEN CORDS
JANITORIAL SUPPLIES
BUILDING SUPPLIES
HAND SOAP,MULTI PURPOSE CLEANER,SANITARY NAPKINS
LIGHT BULBS
FIRST-AID SUPPLIES
PLASTIC CLEANER
UTILITY KNIFE
MAT CLEANING SERVICES 08/27/15
SERVICE/REPAIR CALL
EQUIPMENT REPAIRS
EQUIPMENT REPAIRS
VEHICLE TOW
2 VEHICLE SAFETY INSPECTIONS
TECH TRAINING - 2 EMPLOYEES
Document Number
92193
92193
92193
92197
92202
92204
92228
92236
92265
92268
92280
92283
92284
92293
92302
92313
92299
92317
92321
92328
92331
92334
92341
92359
92284
92258
92284
92288
92296
92325
92340
92236
92335
92170
92175
92213
92234
92322
92193
PV Number
6-72313
6-72239
6-72159
6-72204
6-72257
6-72343
6-72259
6-72333
6-72333
6-72333
6-72267
6-72303
6-72306
6-72263
6-72363
6-72212
6-72186
6-72213
6-72213
6-72290
6-72214
6-72218
6-72336
6-72177
6-72277
6-72187
6-72219
6-72326
6-72243
6-72164
6-72340
6-72165
6-72167
6-72246
6-72169
6-72320
6-72283
6-72328
6-72328
92273
6-72365
WATER/RENTAL
COWS
FOOD FOR FARMHANDS
FOOD FOR FARMHANDS
ANIMAL FEED
15 THANKYOU NOTES,ZIPPER CONTAINERS
BOOKS FOR RESALE
TOYS FOR RESALE
FOOD FOR RESALE
COUNTRY FAIR KALLIORGEL PERFORMANCE
VET SERVICE - SHEEP 3110
PEST CONTROL SERVICES - JULY
STUD FEES FOR 3 COWS
COUNTRY FAIR ENTERTAINMENT
TRIMMING FEET
CLEANING SERV.AUG & SEPT 2015
92245
92250
92262
92262
92351
92358
92214
92246
92358
92326
92225
92229
92250
92277
92292
92346
6-72339
6-72205
6-72208
6-72258
6-72335
6-72226
6-72261
6-72261
6-72185
6-72337
6-72329
6-72358
6-72338
6-72190
6-72327
6-72327
ML FALL NL PAPER STOCK
ML FALL NL PRINTING/TABBING
OVERAGES - JUNE
MONTHLY LEASE COSTS
SBW-PRORE SATORI BULK MAIL RENEWAL-10/1/15-9/30/16
QUARTERLY LEASE FOR DM500 SERIES POSTAGE MACHINE-7/2015-6/2016
92269
92269
92271
92271
92308
92307
6-72232
6-72232
6-72264
X6-60080B
6-72189
X6-71970
C091515: Page 18
9/17/2015
4
AS OF 9/17/2015 FY16
Vendor Name
Fund Agency Orgn
010-M00 Total
Main
Amount Description
$12,789.08
PV Number
92245
92262
6-72335
6-72329
HINCKLEY SPRINGS
NEW ALBERTSONS INC.
010-MAY
010-MAY
010-MAY Total
2200
2200
ORIGINAL SMITH PRINTING
010-N00
010-N00 Total
3100
$3,360.00 PRINTING-HOBBYHORSE HEADS FOR FALL FESTIVAL
$3,360.00
92300
6-72293
ENERGIZE, INC.
010-N02
010-N02 Total
3900
$2,495.00 1 YR. MEMBERSHIP - EVERYONE READY
$2,495.00
92220
6-72207
CDW
EKTRON
LEXISNEXIS RISK DATA MANAGEMENT
KONICA MINOLTA BUSINESS SOLUTIONS
THOMSON REUTERS - WEST
WEBSOLUTIONS TECHNOLOGY
GRANICUS INC.
ESRI, INC.
FASTER ASSET SOLUTIONS
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00
010-Q00 Total
2700
2700
2700
3100
3100
3100
3800
3903
4300
92203
92218
92275
92270
92343
92360
92237
92222
92226
6-72314
6-72302
6-71504
IT5-70563A
6-72360
6-72364
6-72221
X6-71735
6-72297
HOME DEPOT
NEW ALBERTSONS INC.
WAL-MART COMMUNITY
010-R00
010-R00
010-R00
010-R00 Total
2200
2200
2200
$57.79 OPERATING SUPPLIES
$25.64 ANIMAL CARE & CAMP SUPPLIES
$145.67 SCOUT BIN MATERIALS
$229.10
92247
92262
92358
6-72345
6-72329
6-72327
HINCKLEY SPRINGS
MENARDS - NAPERVILLE
SEARS COMMERCIAL ONE
SEARS COMMERCIAL ONE
010-SJF
010-SJF
010-SJF
010-SJF
010-SJF
010-SJF Total
2200
2200
2400
2600
2700
$6.23
$9.48
$34.99
$12.13
$79.97
$142.80
WATER/SURCHARGE
DRY ERASE PENS & CABLE TIES
RECIPRICAL BLADE
BUILDING SUPPLIES
1 CRAFTSMAN SAW
92245
92286
92329
92359
92329
6-72335
6-72322
6-72245
6-72245
6-72328
J.G. UNIFORMS
RAY O'HERRON COMPANY INC.
TIMOTHY PRATT
HOME DEPOT
JIM'S TOWING
IPLEA
N.E. MULTI-REGIONAL TRAINING
010-U00
010-U00
010-U00
010-U00
010-U00
010-U00
010-U00
010-U00 Total
2200
2200
2200
2600
3800
3903
3903
$732.10
$342.08
$54.99
$44.85
$399.00
$350.00
$300.00
$2,223.02
UNIFORMS
UNIFORMS
UNIFORM REIMB.-8/15/15
BUILDING SUPPLIES
VEHICLE TOWING
2015 FALL CONF. REGISTRATION - 4 STAFF
POLICE URBAN RIFLE/CARBINE TACTICAL SHOOTING SKILLS -MICHAEL-8/4-8/6/15
92263
92299
92311
92247
92264
92256
92298
6-72345
6-72305
6-72346
6-72362
6-72292
6-72325
6-72276
UNEMPLOYMENT CONSULTANTS, INC.
020-K00
020-K00 Total
1340
92353
6-72356
ANAESTHESIA EQUIPMENT SERVICE & SUPPLY, INC.
HINCKLEY SPRINGS
HOME DEPOT
NATURE'S WAY
NEW ALBERTSONS INC.
SCIENTIFIC ANIMAL FEEDS INC
WAL-MART COMMUNITY
LEN'S ACE HARDWARE, INC.
SHERWIN WILLIAMS
K&M INTERNATIONAL
ANTECH DIAGNOSTICS
MEDSTRAT, INC.
STEPHANIE TOUZALIN
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00
050-Z00 Total
2200
2200
2200
2200
2200
2200
2200
2600
2600
2600
2600
2800
3100
3100
3903
$105.50
$78.48
$21.10
$155.70
$803.65
$173.13
$2.67
$6.05
$56.90
$75.94
$154.96
$100.02
$20.89
$110.00
$110.00
$1,974.99
CARBON REFILL FOR X-RAY
WATER/CUPS/RENTAL
ANIMAL CAGING SUPPLIES
FOOD FOR ANIMALS
PICNIC SUPPLIES, PRODUCE FOR ANIMALS, OTHER SUPPLIES
FOOD AND BEDDING FOR ANIMALS
EGGS FOR ANIMALS
ELECTRICAL SUPPLIES
SUPPLIES
BUILDING SUPPLIES
4 GAL. CLEAR SEALER
TOYS FOR RESALE
DIAGNOSTICS
MONTHLY ECHOES LICENSE FEE
ANIMAL TRAINING SEMINAR-SHEDD AQU.-8/17-/8/21/15
92178
92245
92247
92295
92262
92327
92358
92206
92274
92287
92333
92266
92181
92282
92347
6-72194
6-72196
6-72240
6-72335
6-72345
6-72334
6-72308
6-72175
6-72323
6-72176
6-72329
6-72244
6-72318
6-72295
6-72327
ISCO INDUSTRIES
CHAPMAN & CUTLER
075-I00
075-I00
075-I00
075-I00
075-I00
2200
2500
2500
2700
3105
$37.46
$30.86
$4.12
$23.90
$228.00
PROTECTIVE CLOTHING
LEACHATE WELL REPAIRS
LEACHATE WELL REPAIRS
SAFETY EQUIPMENT
LEGAL SVCS. - BLWL GENERAL (SUPERFUND DELISTING)
92231
92261
92284
92231
92196
ES3-49067C
ES3-49067C
6-72156A
6-72359
6-72359
R02
BLWL
BLWL
BLWL
BLWL
$92.99 WATER/RENTAL
$54.93 REFRESHMENTS FOR CLASS
$147.92
Document Number
$103.68
$19,386.00
$95.00
$400.00
$237.30
$425.00
$1,647.00
$1,605.00
$22,090.00
$45,988.98
1 EPSON ENET INTERFACE
1 YR. RENEWAL - WEB MANAGEMENT SOFTWARE-10/24/15-10/23/16
USER LICENSING FEE
RELOCATION - SERVICE/FREIGHT CHARGE
ONLINE SUBSCRIPTION TO WESTLAWNEXTFOR J ELSNER & F SHEAHAN CON#14-529
OCT-2015-WEBSERVER CHARGE
THREE MONTHS - MANAGED SERVICE: OPEN PLATFORM/GOV. TRANSPARENCY
ONLINE CLASS#50135654, ARCGIS FOR SERVER: SITE CONFIGURATION & ADMIN.
FASTER WEB
$625.00 UNEMPLOYMENT CONS.CHG-10/1-12/31/15
$625.00
C091515: Page 19
9/17/2015
5
AS OF 9/17/2015 FY16
Vendor Name
ADVANCED WASTE SERVICES INC.
ADVANCED WASTE SERVICES INC.
Fund Agency Orgn Main
075-I00
BLWL
3900
075-I00
BLWL
3900
075-I00 Total
TRANSYSTEMS CORPORATION
CHAPMAN & CUTLER
080-I00
080-I00
080-I00 Total
3100
3105
HINCKLEY SPRINGS
OSCO INCORPORATED
PENDELTON TURF INC
PROGRO SOLUTIONS
SERVICE SANITATION, INC.
131-GMD
131-GMD
131-GMD
131-GMD
131-GMD
131-GMD Total
2200
2300
2500
2500
3500
COURSE TRENDS, INC
NORCOMM PUBLIC SAFETY COMM,INC
131-GMK
131-GMK
131-GMK Total
3100
3100
HINCKLEY SPRINGS
SAM'S CLUB
"MDA"
EUCLID BEVERAGE
SAM'S CLUB
YAMAHA MOTOR CORP., USA
131-GMT
131-GMT
131-GMT
131-GMT
131-GMT
131-GMT
131-GMT Total
2200
2600
2800
2800
2800
3500
$22.67
$8.48
$133.84
$121.40
$154.79
$1,332.00
$1,773.18
PROGRO SOLUTIONS
SHEMIN LANDSCAPE SUPPLY CO.
METRO STAFFING
SERVICE SANITATION, INC.
131-MMD
131-MMD
131-MMD
131-MMD
131-MMD Total
2500
2500
3100
3500
$375.22
$351.00
$10,768.33
$190.00
$11,684.55
COURSE TRENDS, INC
ED STEVENSON
131-MMK
131-MMK
131-MMK Total
3100
3900
NEW ALBERTSONS INC.
PERFORMANCE FOOD GROUP
SAM'S CLUB
CINTAS CORPORATION
INLANDER BROTHERS INC
SAM'S CLUB
ANDRESEN'S BAKERY
CITY BEVERAGE
GREAT LAKES COCA COLA
GREAT LAKES COCA COLA
LONGBRANCH PRODUCTS
PERFORMANCE FOOD GROUP
SAM'S CLUB
SCHAMBERGER BROS INC
TOWN & COUNTRY DISTRIBUTOR
TURANO BAKING COMPANY
WIRTZ BEVERAGE ILLINOIS
CATERING ENTERPRISES, LTD.
ARAMARK UNIFORM SERVICE
CINTAS CORPORATION
CINTAS CORPORATION
GLENN HEISEY
MAESTRANZI BROTHERS
STA-KLEEN INCORPORATED
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS
131-MMS Total
2200
2200
2200
2600
2600
2600
2800
2800
2800
2800
2800
2800
2800
2800
2800
2800
2800
3100
3500
3500
3800
3800
3800
3800
ACUSHNET COMPANY
131-MMT
131-MMT
131-MMT
131-MMT Total
2800
3500
3500
COURSE TRENDS, INC
131-OMK
3100
R02
Amount Description
$2,850.00 LEACHATE HAULING. CONTRACT #12-187
$1,710.00 LEACHATE HAULING. CONTRACT #12-187
$4,884.34
Document Number
92173
92173
PV Number
6-72262
6-72213
92350
92196
6-72156A
ES4-58871B
92245
92301
92304
92314
92330
6-72335
6-72272
6-72178
6-72180
X6-71170
92207
92297
6-72160
6-72173
WATER/RENTAL
MAINTENANCE SUPPLY
SUNGLASSES FOR RESALE
BEVERAGES FOR RESALE
FOOD AND BEVERAGES FOR RESALE
GM CART LEASE PER MONTH. CONTRACT #14-087
92245
92323
92281
92223
92323
92362
6-72289
6-72331
6-72335
6-72316
6-72316
GE6-63233A
GROUND SUPPLIES
TOP SOIL
OTHER PROF. & TECH SERV.
PORT-A-LET SERVICE - 2 UNITS FOR 5 MONTHS
92314
92332
92289
92330
6-72215
6-72180
X6-71170
6-72166
$235.00 MARKETING SEPTEMBER 2015
$273.27 REIMBURSE 442.2 MILES/TOLLS 07/01/ - 08/10/15
$508.27
92207
92338
6-72160
6-72247
92262
92306
92323
92199
92258
92323
92180
92201
92238
92238
92276
92306
92323
92324
92348
92352
92361
92194
92182
92199
92199
92242
92278
92336
6-72330
6-72211
6-72154
6-72157
6-72157
6-72157
6-72312
6-72332
6-72222
6-72344
6-72306
6-72265
6-72174
6-72329
6-72274
6-72274
6-72163
6-72163
6-72163
6-72317
6-72168
6-72282
6-72296
6-72286
92344
92362
92362
6-72280
GE6-63233A
GE6-63233A
92207
6-72160
$10,279.17 COUNTY FARM BRIDGE/TRAIL IMP. CONT#13-309
$1,062.30 LEGAL SVCS. - MALLARD LAKE LANDFILL (CONSENT ORDER)
$11,341.47
$22.67
$619.19
$160.00
$344.38
$95.00
$1,241.24
WATER/RENTAL
FUEL-7/31/15
GROUND SUPPLIES
GROUND SUPPLIES
PORT-A-LET SERVICE - 1 UNIT FOR 5 MONTHS
$390.00 RADIO MONITORING-7/1-9/30/15
$465.00
$1.99
$292.67
$6.58
$137.69
$236.75
$12.88
$102.00
$330.25
$454.05
$498.99
$120.00
$1,719.65
$28.62
$336.65
$1,001.70
$231.22
$383.33
$8,229.50
$62.58
$52.80
$33.00
$70.00
$22.00
$61.00
$14,425.90
CONCESSION ITEMS
CONCESSION SUPPLIES
CONCESSION SUPPLY
PRO DRY RINSE
JANITORIAL SUPPLIES
PICTURE HANGERS
FOOD FOR RESALE
FOOD FOR RESALE
FOOD FOR RESALE
BEV.FOR RESALE
FOOD FOR RESALE
BEV.FOR RESALE
CATERING 08/08/15 - 08/22/15
LINEN RENTALS
DISHWASHER LEASE
DRAIN SERVICE
BEVERAGE LINE CLEANING
KNIFE SERV.
BAFFLE EXCHANGE 08/17/15
$476.98 GLOVES FOR RESALE
$1,628.00 MAPLE EAST CART LEASE PER MONTH. CONTRACT #14-087
$6,290.00 MAPLE WEST CART LEASE PER MONTH. CONTRACT #14-087
$8,394.98
C091515: Page 20
9/17/2015
6
AS OF 9/17/2015 FY16
Vendor Name
NORCOMM PUBLIC SAFETY COMM,INC
Fund Agency Orgn
131-OMK
131-OMK Total
Document Number
92297
PV Number
6-72173
NEW ALBERTSONS INC.
131-OMS
131-OMS Total
2800
92262
6-72329
HINCKLEY SPRINGS
ACUSHNET COMPANY
131-OMT
131-OMT
131-OMT
131-OMT Total
2200
2800
3500
92245
92345
92362
6-72335
6-72281
GE6-63233A
MARK DECKER
142-F00
142-F00
142-F00 Total
PLAN
PLAN
5341
5459
92349
92212
6-72183
6-72203
RENAISSANCE RESTORATION INC
RENAISSANCE RESTORATION INC
149-F00
149-F00
149-F00 Total
PLAN
PLAN
5591
5591
92318
92318
P6-72129
P6-72129
STRAND ASSOCIATES INCORPORATED
150-P00
150-P00 Total
PLAN
5771
92339
P3-56317C
HOMER TREE SERVICE, INC.
154-D00
154-D00 Total
3100
$13,614.55 DUNHAM FOREST HABITAT IMPROVEMENT PROJECT-BRUSH & TREE REMOVAL. CONTRACT #14-478
$13,614.55
92249
NR5-68225A
V3 CONSULTANTS GROUP
156-D00
156-D00
156-D00
156-D00 Total
2700
3100
3100
$89.99 BACK SPRAYER
$47,236.83 CREEK & WETLAND RESTORATION CONT#14-470
$29,025.00 CREEK & WETLAND RESTORATION CONT#14-470
$76,351.82
92321
92355
92355
6-72326
NR5-68082A
NR5-68082A
BRACING SYSTEMS, INC.
CURB CUTTERS INC
RENTAL MAX L L C
VULCAN MATERIALS INCORPORATED
RESTORIC LLC
243-P00
243-P00
243-P00
243-P00
243-P00
243-P00 Total
PLAN
PLAN
PLAN
PLAN
PLAN
5314
5314
5314
5314
5591
92188
92211
92319
92357
92320
6-72201
6-72248
6-72181
6-72285
P5-68084A
253-P00
253-P00 Total
PLAN
5771
92355
NR5-68082A
GRIMCO INC
263-P00
263-P00
263-P00 Total
PLAN
PLAN
5121
5121
$320.00 SIGN SHOP SUPPLIES
$3.60 SIGN SUPPLIES
$323.60
92239
92349
6-72223
6-72183
INSIGHT PUBLIC SECTOR
ANDREA HOYT
DUPAGE MAYORS & MANAGERS CONFERENCE
273-P00
273-P00
273-P00
273-P00 Total
2100
3900
3903
$167.16 FUSER KIT
$154.43 MILEAGE & TOLL REIMBURSEMENT 6/25/15-8/21/15
$20.00 ATTENDANCE - STP WORKSHOP
$341.59
92259
92251
92216
6-72231
6-72304
6-72206
ENGINEERING RESOURCE ASSOC
500-P00
500-P00 Total
5452
$143.12 WEST BRANCH TRAIL. CONTRACT #12-322
$143.12
92221
PL3-50056C
ENGINEERING RESOURCE ASSOC
INTER-FLUVE, INC.
MARTIN DESIGN PARTNERSHIP, LTD.
510-P00
510-P00
510-P00
510-P00 Total
3100
3100
3100
92221
92260
92279
PL5-71685
P6-71916
P6-71806
Grand Total
R02
Main
3100
Amount Description
$420.00 RADIO MONITORING-7/1-9/30/15
$655.00
$19.94 FOOD FOR RESALE
$19.94
$10.49 WATER/RENTAL
$240.00 SPECIAL ORDER FOR RESALE
$5,772.00 OM CART LEASE PER MONTH. CONTRACT #14-087
$6,022.49
$40.20 SUPPLIES FOR PROJ#Z-341-020
$169.25 TORX SHEET METAL SCREWS
$209.45
$68,777.10 MAYSLAKE SOUTH COURTYARD EXTERIOR RESTORATION & BREAFAST PORCH EXTERIOR WALL REPAIRS CONT #15-289
$25,171.83 MAYSLAKE SOUTH COURTYARD EXTERIOR RESTORATION & BREAFAST PORCH EXTERIOR WALL REPAIRS CONT #15-289
$93,948.93
$7,258.67 SJF WATER/SEWER IMPROVEMENTS. CONTRACT #13-123
$7,258.67
$860.00
$250.00
$120.00
$1,784.81
$4,028.89
$7,043.70
4 OZ. WOVEN FABRIC
CURB CUT AT HAWK HOLLOW DOG PARK
TRNCHER,GROUND HOG RENTAL
AGGREGATE
HISTORICAL PRESERVATION SERV.PEABODY ESTATE CONT#14-475
$28,463.70 STRUCT BRIDGE WORK CONT#14-470
$28,463.70
$6,878.88 OAK MEADOWS GOLF PRESERVE IMPROVEMENTS. CONTRACT #15-093
$2,439.50 CONSULTANTS FOR RIVER RESTORATION DESIGN - OM GOLF. CONTRACT #15-095
$6,291.65 OAK MEADOWS GOLF PRESERVE IMP.CONT$15-094
$15,610.03
$503,550.72
C091515: Page 21
FOREST PRESERVE DISTRICT OF DUPAGE COUNTY, ILLINOIS
PAYMENT OF GOODS & SERVICES UTILITIES
9/17/2015
FY16
General Fund
010
VENDOR
AEP ENERGY
Zoological
050
Environment
075
$3,461.43
CITY OF NAPERVILLE
Golf Enterprise
131
$
Planning
253
Land Preservation
142
Vendor
Total
6,709.78
$10,171.21
$79.85
$79.85
COMED
$415.33
$415.33
FLAGG CREEK WATER RECLAMATION
$190.44
$190.44
ILL AMERICAN WATER
$211.80
$211.80
NICOR
$726.19
VILLAGE OF BARTLETT
$24.93
$515.13
$1,266.25
$15.90
$15.90
VILLAGE OF GLEN ELLYN
$1,887.94
Fund Total $
5,100.94
$
1,912.87
$1,887.94
$
-
$
7,986.50
15,000.31
GRAND TOTAL $
R02
15,000.31
C091515: Page 22
Funding
Budgeted In:
FY 2015/2016 (several departments)
Public Impact
The public will continue to benefit from the District’s ability to attract and retain quality employees.
Attachments
Ordinance #15-379
R03
C091515: Page 24
ORDINANCE NO. 15-379
AN ORDINANCE PROVIDING FOR THE ADOPTION
OF THE ‘HAY’ COMPENSATION PROGRAM
WHEREAS, it is the goal of the Forest Preserve District of DuPage County
(“District”) to attract, maintain and motivate qualified personnel in part through its salary
structure; and
WHEREAS, in furtherance of its goal, the District contracted with The Hay Group
in 2013 to conduct an analysis of the District’s compensation; and
WHEREAS, based upon the work performed by The Hay Group, the Board of
Commissioners determined that it was reasonable, necessary and desirable to adopt a
grade based salary structure; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the
Forest Preserve District of DuPage County as follows:
1.
The preambles set forth above are incorporated herein and made a part
hereof.
2.
The Human Resources Manager is hereby directed to ensure that the
appropriate salary grades and ranges (Exhibit “A” attached) are
implemented and that all job classifications are assigned to the
appropriate pay grades as of September 15, 2015.
3.
Ordinance No. 15-379 will, upon approval, replace and supersede all
previously established ordinances relative to salary structure.
4.
The Secretary is hereby directed to transmit a certified copy of this
Ordinance to the Executive Director, the Human Resources Manager, and
the Director of Finance and Administration.
APPROVED:
ATTEST:
_________________________________
President
_________________________________
Secretary
R03
C091515: Page 25
Funding Source
Budgeted In:
• FY 15/16 General Fund, year one of a five year agreement.
• Future fiscal years expenditures as subject to Commission Annual Budget & Appropriated Ordinance.
Public Impact
• Improved ecological resource management including biological health, natural areas resiliency, progress towards
improved ecosystem services, and enhanced preserve aesthetics.
• As mentioned previously, the ability to utilize fire arm suppressors minimizes public impact of nighttime
operations.
• Operations occur only during closed forest preserve hours.
• Potential decrease in deer/vehicle collisions as a result of lower deer densities in forest preserves.
Attachments
• Resolution #15-369 Authorizing the Execution of a Cooperative Service Agreement between Forest Preserve
District of DuPage County (District) and United States Department of Agriculture Animal and Plant Health
Inspection Service (APHIS) Wildlife Services (WS)
• District Attorney Approved USDA – Cooperative Service Agreement between Forest Preserve District of
DuPage County (District) and United States Department of Agriculture animal and Plant Health Inspection
Service (APHIS) Wildlife Services (WS)
R04
C091515: Page 28
AUTHORIZING THE EXECUTION OF A COOPERATIVE SERVICE AGREEMENT
BETWEEN FOREST PRESERVE DISTRICT OF DUPAGE COUNTY (DISTRICT)
AND
UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICES (APHIS)
WILDLIFE SERVICES (WS)
WHEREAS, the Forest Preserve District of DuPage County (hereinafter called the “District”)
and the United States Department of Agriculture (USDA) - Animal and Plant Health Inspection
Services (APHIS) - Wildlife Services (WS) (hereinafter called the “Agency”) wish to enter into a
Cooperative Service Agreement; and
WHEREAS,
Ordinance No. 92-031 establishes a wildlife policy which guides the
management of wildlife populations within the forest preserve system; and
WHEREAS, Ordinance No. 92-031 states that population control may be utilized to reduce or
prevent wildlife damage to ecosystems and private property; and
WHEREAS, the District has been actively managing white-tailed deer populations to reduce
ecosystem damage since December 1992; and
WHEREAS, the Agency is authorized to cooperate with States, individuals, public and
private agencies, organizations, and institutions on programs/projects to conduct investigations,
experiments and tests to control wild animals and birds injurious to agriculture, horticulture, forestry,
animal husbandry, wildlife, and public health and safety; and
WHEREAS, the District desires the Agency to perform the services set forth in the
Cooperative Service Agreement for the next five (5) seasons (2015/2016, 2016/2017, 2017/2018,
2018/2019 and 2019/2020); and
WHEREAS, the Agency agrees to assist the District with the implementation of wildlife
damage management plans; and
WHEREAS, the District agrees to reimburse the Agency for services defined in Attachment B
(Financial Plan) for all costs (100%) with total agreement cost up to, but not to exceed $65,000 per
season for the duration of the agreement.
1
R04
Resolution No. 15-XXX
C091515: Page 29
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest
Preserve District of DuPage County as follows.
1.
The recitals set forth above are incorporated herein and made a part hereof.
2.
The President is hereby authorized and directed to sign on behalf of the District, and
the Secretary is hereby authorized to attest thereto, the agreement attached hereto and
incorporated herein entitled “Cooperative Service Agreement between Forest Preserve District of
DuPage County (District) And United States Department of Agriculture Animal and Plant Health
Inspection Service (APHIS) Wildlife Services (WS)”.
3.
The President, Executive Director, Director of Resource Management and
Development, Manager of Natural Resources, Ecologist designated as the Project Coordinator and
Attorney for the District are hereby authorized to take such action as may be necessary to carry out
the terms of said Cooperative Agreement, including, but not limited to, the execution of all
documents that are necessary to fully perform the District’s obligation under the Cooperative
Agreement.
4.
The Secretary is directed to transmit a certified copy of this Resolution to the
Executive Director, Director of Resource Management and Development, Director of the Office of
Finance, Attorney for the District, Manager of Natural Resources and Scott Beckerman, State
Director, USDA-APHIS-WS, 3430 Constitution Drive, Suite 121, Springfield, IL 62711, respectively.
PASSED AND APPROVED by the President and Board of Commissioners of the Forest
Preserve District of DuPage County this 15th day of September 2015.
APPROVED:
PRESIDENT
ATTEST:
SECRETARY
2
R04
Resolution No. 15-XXX
C091515: Page 30
WS-ER (9/13)
Agreement No.: 16 7217 2701 RA
WBS Element: AP.RA.RX17.72.0694
COOPERATIVE SERVICE AGREEMENT
between
FOREST PRESERVE DISTRICT OF DUPAGE COUNTY (DISTRICT)
and
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS)
WILDLIFE SERVICES (WS)
ARTICLE 1
The purpose of this Cooperative Service Agreement is to allow for reimbursement of funds
expended by the APHIS WS program while assisting the District with implementing their Whitetailed Deer Management Plan.
ARTICLE 2
APHIS WS has statutory authority under the Act of March 2, 1931 (46 Stat. 1468; 7 U.S.C.426
426b) as amended, and the Act of December 22, 1987 (101Stat. 1329-331, 7 U.S.C. 426c), to
cooperate with States, local jurisdictions, individuals, public and private agencies, organizations,
and institutions while conducting a program of wildlife services involving mammal and bird
species that are reservoirs for zoonotic diseases, or animal species that are injurious and/or a
nuisance to, among other things, agriculture, horticulture, forestry, animal husbandry, wildlife,
and human health and safety.
ARTICLE 3
APHIS WS and the DISTRICT mutually agree:
1. The parties’ authorized representatives who shall be responsible for carrying out the
provisions of this Agreement shall be:
The Cooperator’s Designee:
Brian Kraskiewicz (hereafter referred to as the “Project Coordinator”)
Forest Preserve District of DuPage County
P.O. Box 5000 Wheaton, Illinois 60189 (630) 933-7671 (office)
R04
1
C091515: Page 31
APHIS WS
Scott Beckerman, State Director
USDA, APHIS, WS
3430 Constitution Drive
Suite 121 Springfield, Illinois 62711 (217) 241-6700 (office)
(217) 241-6702 (fax)
2. To meet as determined necessary by either party to discuss mutual program interests,
accomplishments, needs, technology, and procedures to maintain or amend the Work
Plan (Attachment A). Personnel authorized to attend meetings under this Agreement
shall be the District or its designee, the State Director or his/her designee, and/or those
additional persons authorized and approved by the Project Coordinator and the State
Director.
3. APHIS WS shall perform services more fully set forth in the Work Plan, which is
attached hereto and made a part hereof. The parties may mutually agree in writing, at any
time during the term of this Agreement, to amend, modify, add or delete services from
the Work Plan.
ARTICLE 4
The DISTRICT agrees:
1. To authorize APHIS WS to conduct direct control activities to reduce human health and
safety risks and property damage associated with white-tailed deer populations on
District property. These activities are defined in the Work Plan. APHIS WS will be
considered an invitee on the lands controlled by The District. The District will be
required to exercise reasonable care to warn APHIS WS as to dangerous conditions or
activities in the project areas.
2. To reimburse APHIS WS for costs of services provided under this Agreement up to but
not exceeding the amount specified in the Financial Plan (Attachment B). The District
will begin processing for payment invoices submitted by APHIS WS within 30 days of
receipt. The District ensures and certifies that it is not currently debarred or suspended
and is free of delinquent Federal debt.
3. To designate to APHIS WS, The District authorized individual whose responsibility shall
be the coordination and administration of activities conducted pursuant to this
Agreement.
4. To notify APHIS WS verbally or in writing as far in advance as practical of the date and
time of any proposed meeting related to the program.
R04
C091515: Page 32
5. APHIS WS shall be responsible for administration and supervision of the program
including supervision of APHIS WS personnel and APHIS WS activities. 6. There will be no equipment with a procurement price of $5,000 or more per unit
purchased directly with funds from the cooperator for use solely on this project. All other
equipment purchased for the program is and will remain the property of APHIS WS.
7. To coordinate with APHIS WS before responding to all media requests related to APHIS
WS activities.
8. To obtain the appropriate permits for removal activities for white-tailed deer and list
USDA, APHIS, Wildlife Services as subpermitees.
ARTICLE 5
APHIS WS Agrees:
1. To conduct activities at The District as described in the Work and Financial Plans.
2. Designate to The District the authorized APHIS WS individual who shall be responsible
for the joint administration of the activities conducted pursuant to this Agreement.
3. To invoice The District for actual costs incurred by APHIS WS during the performance
of services agreed upon and specified in the Work Plan. APHIS WS shall keep records
and receipts of all reimbursable expenditures hereunder for a period of not less than one
year from the date of completion of the services provided under this Agreement and The
District shall have the right to inspect and audit such records.
4. To coordinate with The District before responding to all media requests involving The
District.
ARTICLE 6
This Agreement is contingent upon the passage by Congress of an appropriation from which
expenditures may be legally met and shall not obligate APHIS WS upon failure of Congress to
so appropriate. This Agreement may also be reduced or terminated if Congress only provides
APHIS WS funds for a finite period under a Continuing Resolution.
ARTICLE 7
APHIS WS assumes no liability for any actions or activities conducted under this Cooperative
Service Agreement except to the extent that recourse or remedies are provided by Congress
under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401(b), and 2671-2680).
R04
C091515: Page 33
ARTICLE 8
Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall
be admitted to any share or part of this Agreement or to any benefit to arise therefrom.
ARTICLE 9
Nothing in this Agreement shall prevent APHIS WS from entering into separate agreements with
any other organization or individual for the purpose of providing wildlife damage management
services exclusive of those provided for under this agreement.
ARTICLE 10
The District certifies that APHIS WS has advised The District that there may be private sector
service providers available to provide wildlife management services that The District is seeking
from APHIS WS.
ARTICLE 11
The performance of wildlife damage management actions by APHIS WS under this Agreement
is contingent upon a determination by APHIS WS that such actions are in compliance with the
National Environmental Policy Act, Endangered Species Act, and any other applicable federal
statutes. APHIS WS will not make a final decision to conduct requested wildlife damage
management actions until it has made the determination of such compliance.
ARTICLE 12
This Cooperative Service Agreement may be amended at any time by mutual agreement of the
parties in writing. Also, this Agreement may be terminated at any time by mutual agreement of
the parties in writing, or by one party provided that party notifies the other in writing at least 120
days prior to effecting such action. Further, in the event The District does not provide necessary
funds, APHIS WS is relieved of the obligation to provide services under this Agreement.
R04
C091515: Page 34
In accordance with the Debt Collection Improvement Act of 1996, the Department of Treasury
requires a Taxpayer Identification Number for individuals or businesses conducting business
with the agency.
The District Taxpayer Identification Number (TIN): 36-6006552
US Department of Agriculture, DBA APHIS WS (TIN): 41-0696271
FOREST PRESERVE DISTRICT OF DUPAGE COUNTY:
BY: _______________________________________ _______________________ Joseph Cantore, President
Date
P.O. Box 5000 Wheaton, Illinois 60189 (630) 933-7225 – office
(630) 933-7093 – fax
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES
BY: _______________________________________ _______________________ Scott Beckerman, State Director
Date
USDA, APHIS, WS
3430 Constitution Drive
Suite 121 Springfield, IL 62711
(217) 241-6700 (office)
(217) 241-6702 (fax)
BY: _______________________________________ _______________________ Charles S. Brown
Date
Director, Eastern Region
USDA, APHIS, WS
920 Main Campus Drive; Suite 200 Raleigh, NC 27606
R04
C091515: Page 35
ATTACHMENT A
WORK PLAN
Introduction
The U.S. Department of Agriculture (USDA) is authorized to protect American agriculture and
other resources from damage associated with wildlife. The primary authority for APHIS WS is
the Act of March 2, 1931 (46 Stat. 1468; 7 U.S.C.426-426b) as amended, and the Act of
December 22, 1987 (101Stat. 1329-331, 7 U.S.C. 426c). Wildlife Services activities are
conducted in cooperation with other Federal, State and local agencies; private organizations and
individuals.
The APHIS WS program uses an Integrated Wildlife Damage Management (IWDM) approach
(sometimes referred to as IPM or “Integrated Pest Management”) in which a series of methods
may be used or recommended to reduce wildlife damage. IWDM is described in Chapter 1, 1-7
of the Animal Damage Control Program Final Environmental Impact Statement (USDA, 1994).
These methods include the alteration of cultural practices as well as habitat and behavioral
modification to prevent damage. However, controlling wildlife damage may require that the
offending animal(s) are killed or that the populations of the offending species be reduced.
Purpose
To assist the District with meeting the objectives of their White-tailed Deer Management Plan.
Planned APHIS WS Activities
Through the implementation of management measures described below, APHIS WS will assist
the District in meeting the objectives of their White-tailed Deer Management Plan. Objectives of
the plan include reducing damage and threats to public safety caused by white-tailed deer on
property managed by the District.
Personnel: APHIS WS employees, experienced with similar management operations of the
District, will be used to assist with the white-tailed deer management plans of the
District. Responsibilities of these employees will be to serve as sharpshooters (having
met the requirements of the Illinois Department of Natural Resources’ Sharpshooter
Certification process) and program assistants/spotters. At the request of the Project
Coordinator, these employees may provide limited assistance with the processing of deer
collected.
Action: APHIS WS employees will work directly with the Project Coordinator to establish
nightly damage management activities relating to the White-tailed Deer Management
Plan. Management of white-tailed deer will include utilization of the Illinois Department
of Natural Resources’ sharpshooter program. The sharpshooting portion of the program
will be supervised by biologists who have the Office of Personnel Management 486
series level qualifications and years of experience managing deer in urban environments.
Effective Dates
The cooperative agreement shall become effective on October 1, 2015, and shall expire on
March 31, 2020.
R04
C091515: Page 36
ATTACHMENT B
FINANCIAL PLAN
Personnel Costs
Travel
Vehicle Usage
Supplies/Equipment
Subtotal (Direct Costs)
Pooled Job Costs (11%)
Indirect Costs (16.15%)
Grand Total/Project Year
PY2015-16
$45,121
$1,500
$2,700
$1,800
$51,121
$5,623
$8,256
$65,000
PY2016-17
$45,121
$1,500
$2,700
$1,800
$51,121
$5,623
$8,256
$65,000
PY2017-18
$45,121
$1,500
$2,700
$1,800
$51,121
$5,623
$8,256
$65,000
PY2018-19
$45,121
$1,500
$2,700
$1,800
$51,121
$5,623
$8,256
$65,000
PY2019-20
$45,121
$1,500
$2,700
$1,800
$51,121
$5,623
$8,256
$65,000
The distribution of the budget from this Financial Plan may vary as necessary to accomplish the
purpose of this agreement, but may not exceed $65,000 per Project Year 2015-2016, 2016-2017,
2017-2018, 2018-2019, or 2019-2020 for a total of $325,000. APHIS WS staff may be
compensated at regular time, night-time-differential, and/or overtime pay rates in accordance
with programmatic Directives to accomplish the purpose of this agreement.
Financial Point of Contact
DISTRICT: Brian Kraskiewicz
Name to call for billing questions
APHIS WS: Jessica Little, Budget Analyst
Name to call for billing questions
(630) 933-7671
Phone
(217) 241-5728
Phone
District Billing Address
P.O. Box 5000 Wheaton, Illinois 60189 R04
C091515: Page 37
C091515: Page 38
Public Impact
• Improved ecological resource management including biological health, natural areas resiliency, progress towards
improved ecosystem services, and enhanced preserve aesthetics.
• Assistance with food pantry donations and constant need for sources of quality protein at these facilities.
Attachments
• Resolution #15-370 Authorizing a Contract between the FPDDC and Freedom Sausage, Inc. Providing for
White-tailed Deer Meat Processing Services
• District Attorney Approved Contract #15-370 Contract between the FPDDC and Freedom Sausage, Inc.
Providing for White-tailed Deer Meat Processing Services
R05
C091515: Page 40
AUTHORIZING THE EXECUTION OF A
CONTRACT BETWEEN THE FOREST PRESERVE DISTRICT
OF DUPAGE COUNTY AND FREEDOM SAUSAGE, INC., PROVIDING
FOR WHITE-TAILED DEER MEAT PROCESSING SERVICES WHEREAS, the District’s Board of Commissioners determined that it is reasonable,
necessary and desirable to obtain white-tailed deer meat processing services for the 2015/2016
season, with options for the 2016/2017, 2017/2018, 2018/2019 and 2019/2020 seasons; and
WHEREAS, the District advertised for bids for the meat processing services; and
WHEREAS, the District’s Board of Commissioners finds that Freedom Sausage, Inc., is the
lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Forest
Preserve District of DuPage County as follows:
1.
The preambles set forth above are incorporated herein and made a part hereof.
2.
The President is hereby authorized and directed to sign on behalf of the District, and
the Secretary is hereby authorized to attest thereto, a contract between the District and Freedom
Sausage, Inc., entitled "A Contract Between the Forest Preserve District of DuPage County and
Freedom Sausage, Inc., Providing for White-Tailed Deer Meat Processing Services," a copy of
which is attached hereto and incorporated herein.
3.
The President, Executive Director, Director of Resource Management and
Development, Manager of Natural Resources, Ecologist designated as the Project Representative
and Attorney for the District are hereby authorized to take such action as may be necessary to carry
out the terms of said Contract, including, but not limited to, the execution of all documents that are
necessary to fully perform the District’s obligation under the Contract.
4.
Executive Director, Director of Resource Management and Development, Director of the Office of
Finance, Attorney for the District, Manager of Natural Resources and Freedom Sausage, Inc., 4155
E. 1650th Rd., Earlville, IL 60518-6192.
Forest Preserve District of DuPage County this 15th day of September 2015.
APPROVED:
1
R05
Resolution No. 15-370
C091515: Page 41
BY: _________________________________
President
ATTEST: ____________________________
Secretary
2
R05
C091515: Page 42
CONTRACT NO. 15-370
A CONTRACT BETWEEN THE FOREST PRESERVE DISTRICT OF DUPAGE COUNTY AND FREEDOM SAUSAGE,
INC., PROVIDING FOR WHITE-TAILED DEER MEAT PROCESSING SERVICES
THIS CONTRACT is made and entered into by and between the FOREST PRESERVE DISTRICT OF
DUPAGE COUNTY, a body politic and corporate (hereinafter the "District"), and FREEDOM SAUSAGE,
INC., (hereinafter “Contractor").
WITNESSETH:
WHEREAS, the District’s Board of Commissioners determined that it is reasonable, necessary
and desirable to obtain white-tailed deer meat processing services for the 2015/2016 season, with
options for the 2016/2017, 2017/2018, 2018/2019 and 2019/2020 seasons; and
WHEREAS, the District advertised for bids for the work in accordance with section 8(b) of the
Downstate Forest Preserve District Act, which provides that all contracts for supplies, material or work in
excess of $20,000 shall be let to the lowest responsible bidder after the advertisement; and
WHEREAS, the District’s Board of Commissioners has determined that Contractor is the lowest
responsible bidder; and
WHEREAS, the Contractor desires to provide the necessary services upon the terms set forth
herein.
NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth
herein, the parties agree as follows:
1.
Scope of Work. The provisions contained in the “Specifications and Bid Proposal for
Deer Management Program Season: 2015/2016 with Options for 2016/2017, 2017/2018, 2018/2019 and
2019/2020 White-tailed Deer Processing (Odocoileus virginianus)”, dated July 31, 2015 (hereinafter the
"Specifications and Bid Proposal"), are incorporated herein by reference and made a part of this
Contract, provided, however, that in the event of any conflict between the Specifications and Bid
Proposal and the provisions set forth in this Contract, the provisions in this Contract shall control.
Contractor shall provide white-tailed deer meat processing services in accordance with all terms and
conditions of the Specifications and Bid Proposal for the 2015/2016 season. In accordance with the
Specifications and Bid Proposal, the District has the option to extend this Contract for the 2016/2017,
2017/2018, 2018/2019 and 2019/2020 seasons. If the District elects to extend this Contract for one or
any of the option seasons, the District’s Project Representative shall notify Contractor in writing of its
R05
C091515: Page 43
election on or before September 30 of 2016, 2017, 2018 and 2019, respectively. In the event Chronic
Wasting Disease is discovered in any of the deer carcasses involved in the program or elsewhere in
DuPage County or any other County that results in the notification from the Illinois Department of
Natural Resources that the program must be terminated, the District shall have the right to immediately
terminate this Contract. In such case, the Contractor shall be paid for all services performed until the
effective date of the termination.
2.
Compensation. The parties recognize that this is a unit price Contract. Accordingly,
Contractor shall be paid an amount equal to Contractor’s quoted price of $36.00 per deer for each deer
processed. Said price shall apply to each of the option seasons if the District elects to exercise any of its
options. Contractor shall submit its invoices to the District in accordance with the District’s Account
Payable Payment Schedule, attached hereto and incorporated herein as Exhibit A, and the District shall
pay Contractor pursuant to said Payment Schedule.
3.
Additional Services. Contractor shall perform only those services specified herein. No
additional work shall be performed unless directed in writing by the District. Payment for additional
services shall be as mutually agreed upon by the parties.
4.
Project Oversight. The District shall designate a member of its staff to monitor the Work
solely for the purpose of ensuring that Contractor has complied with the specifications contained in the
Scope of Work.
5.
Hold Harmless and Indemnification.
Contractor shall defend, hold harmless and
indemnify the District, its officers, agents, employees and elected officials, from any loss, damage,
demand, liability, cause of action, fine, judgment or settlement, together with all costs and expenses
related thereto (including reasonable expert witness and attorney fees), that may be incurred as a result
of bodily injury, sickness, death or property damage or as a result of any other claim or suit of any
nature whatsoever arising from or in any manner connected with, directly or indirectly, the negligent
acts, errors, omissions, or intentional acts or omissions of Contractor in performing the Work provided
for in this Contract or the negligent acts, errors, omissions or intentional acts or omissions of any agent,
subcontractor or Contractor hired to perform any work on behalf of Contractor. The obligation on the
part of Contractor to defend, hold harmless and indemnity the District shall survive the expiration or
termination of this Contract.
6.
Insurance. Unless otherwise authorized in writing by the District’s Executive Director,
Contractor and each of its agents or subcontractors hired to perform any of the work provided for
herein shall purchase and maintain during the term of this Contract insurance coverage which will
R05
C091515: Page 44
satisfactorily insure Contractor and, where appropriate, the District against claims and liabilities which
may arise out of the services referred to in this Contract. Such insurance shall be issued by companies
authorized to do business in the State of Illinois and approved by the District. The insurance coverage
shall include, but not necessarily be limited to, the following:
A)
Worker’s Compensation insurance with limits as required by the applicable statutes of
the State of Illinois. The Employer’s Liability coverage under the Worker’s Compensation policy
shall have limits of not less than $500,000 each accident/injury; $500,000 each
employee/disease; $500,000 policy limit.
Contractor shall provide the District with the required evidence of the necessary insurance
coverages prior to beginning the Work or within 15 days after the execution of this Contract, whichever
is earlier.
7.
Bid-rigging. Contractor hereby certifies that it is not barred from entering into this
Contract or from contracting with the State of Illinois or any other unit of local government as a result of
violation of either Section 33E-3 or 33E-4 of Article 33E of the Criminal Code of 1961.
8.
Control of Services. The District shall not be responsible for or have control over the
means, methods, techniques or procedures with respect to the performance by Contractor of the
services in this Contract.
9.
Compliance with Laws. Contractor shall comply with all applicable federal, state, and
local laws, rules and regulations, and with all District ordinances, rules and regulations now in force or
hereafter enacted in the performance of the work required under this Contract.
10.
Termination of Contract. If Contractor fails to perform according to the terms set forth
herein, the District may terminate this Contract upon seven days' written notice to Contractor. In the
event of a termination, the District shall pay Contractor for only those fish verifiably delivered as of the
effective date of termination, less any sums attributable, directly or indirectly, to Contractor's breach.
The written notice required under this paragraph shall be either (a) served personally during regular
business hours; (b) served by facsimile during regular business hours; or (c) served by certified or
registered mail, return receipt requested, addressed to the address listed at the end of this contract
with postage prepaid and deposited in the United States mail. Notice served personally or by facsimile
transmission shall be effective upon receipt, and notice served by mail shall be effective upon receipt as
verified by the United States Postal Service.
R05
C091515: Page 45
11.
Discrimination Prohibited. Contractor shall comply with the provisions of the Illinois
Human Rights Act, 775 ILCS 5/1-101 et seq., and with all rules and regulations established by the
Department of Human Rights. Contractor agrees that it will not deny employment to any person or
refuse to enter into any contract for the performance of any services provided for in this Contract to be
performed on its behalf on the basis of unlawful discrimination as defined in the Illinois Human Rights
Act.
12.
Ownership of Documents & Release of Information. All records, reports, tests, studies,
documents, data or other information, regardless of whether in written, electronic or other format,
prepared or generated by Contractor in connection with performing the Work provided for herein shall
be regarded as the sole and exclusive property of the District and shall not be utilized by Contractor in
any manner on other projects or distributed to third parties without the prior written consent of the
District.
In addition, any information provided by the District to Contractor in connection with
Contractor's performance of the Work and all information provided by the District associated with the
Work shall remain confidential and shall not be disclosed to any third party without the prior written
consent of the District or where the information is clearly in the public domain.
13.
Freedom of Information.
Contractor agrees to furnish all records related to this
agreement and any documentation related to the Forest Preserve District of DuPage County required
under an Illinois Freedom of Information Act (FOIA) request within five (5) business days after the
District issues notice of such request to Contractor. (5 ILCS 140/1 et. seq.) Contractor agrees to not apply
any costs or charge any fees to the District regarding the procurement of records required pursuant to a
FOIA request.
14.
Recovery of Costs. In the event the District is required to institute any proceeding or
action, whether legal or equitable, to enforce any provision of this Contract, the District shall be entitled
to recover all costs and expenses incurred as a result of said action or proceeding, including reasonable
expert witness and attorney fees.
15.
Venue. This Contract is entered into in the County of DuPage, Illinois, and shall be
interpreted, enforced and governed in all respects in accordance with the laws of the State of Illinois
without regard to conflict of laws principles. Contractor hereby consents to the exclusive jurisdiction of
the courts of the Eighteenth Judicial Circuit of DuPage County, Illinois, and expressly waives its rights to
change venue. Contractor further agrees that any and all legal proceedings, whether at law or in equity,
involving the interpretation, enforcement or performance of this Contract shall be brought in the Circuit
Court of the Eighteenth Judicial Circuit of DuPage County, Illinois.
R05
C091515: Page 46
16.
Integration. The provisions set forth herein represent the entire agreement between
the parties and supersede all prior agreements, promises and representations, as it is the intent of the
parties to provide for a complete integration within the terms of this Contract. This Contract may be
modified only by a further written agreement between the parties, and no modification shall be
effective unless properly approved and executed by each party.
IN WITNESS WHEREOF, the parties have entered into this Contract as of the 15th day of
September, 2015.
DISTRICT
FOREST PRESERVE DISTRICT
OF DUPAGE COUNTY
3 S 580 NAPERVILLE ROAD
WHEATON, IL 60189
630-933-7200
CONTRACTOR
FREEDOM SAUSAGE, INC.
4155 EAST 1650TH ROAD
EARVILLE, ILLINOIS 60518
815-792-8276
MAILING ADDRESS
P.O. BOX 5000
WHEATON, IL 60189-5000
BY:
BY:
President
ATTEST:
ATTEST:
Secretary
R05
Title:
Title:
C091515: Page 47
EXHIBIT A
FOREST PRESERVE DISTRICT OF DUPAGE COUNTY
ACCOUNTS PAYABLE PAYMENT SCHEDULE
DECEMBER 3, 2014 - DECEMBER 17, 2015
WEDNESDAY
INVOICES DUE IN
FINANCE BY NOON
TUESDAY
AGENDA
DUE
TUESDAY
TO
COMMISSION
THURSDAY
PAYMENT
DATE
12/03/14
12/23/14
01/07/15
01/21/15
02/04/15
02/18/15
03/04/15
03/25/15
04/08/15
04/22/15
05/06/15
05/20/15
06/03/15
06/24/15
07/08/15
07/22/15
08/05/15
08/19/15
09/02/15
09/23/15
10/07/15
10/21/15
11/04/15
11/18/15
12/02/15
12/09/14
12/30/14
01/13/15
01/27/15
02/10/15
02/24/15
03/10/15
03/31/15
04/14/15
04/28/15
05/12/15
05/26/15
06/09/15
06/30/15
07/14/15
07/28/15
08/11/15
08/25/15
09/08/15
09/29/15
10/13/15
10/27/15
11/10/15
11/24/15
12/08/15
12/16/14
01/06/15
01/20/15
02/03/15
02/17/15
03/03/15
03/17/15
04/07/15
04/21/15
05/05/15
05/19/15
06/02/15
06/16/15
07/07/15
07/21/15
08/04/15
08/18/15
09/01/15
09/15/15
10/06/15
10/20/15
11/03/15
11/17/15
12/01/15
12/15/15
12/18/14
01/08/15
01/22/15
02/05/15
02/19/15
03/05/15
03/19/15
04/09/15
04/23/15
05/07/15
05/21/15
06/04/15
06/18/15
07/09/15
07/23/15
08/06/15
08/20/15
09/03/15
09/17/15
10/08/15
10/22/15
11/05/15
11/19/15
12/03/15
12/17/15
BOLDED DATES INDICATE ADJUSTMENTS DUE TO HOLIDAYS
12/9/2014
R05
C091515: Page 48
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT
FOR PROFESSIONAL CONSULTING SERVICES BETWEEN THE
FOREST PRESERVE DISTRICT OF DU PAGE COUNTY
AND H.W. LOCHNER, INC.
WHEREAS, it is sometimes necessary for the Forest Preserve District of DuPage
County, hereinafter referred to as the “District,” to enter into agreements with other units of
government for engineering projects on various matters affecting the District; and
WHEREAS, it is also necessary for the District to comply with necessary permits for
shared services; and
WHEREAS, H. W. Lochner, Inc., has agreed to provide engineering consulting
services hereinafter set forth, subject to the terms and conditions contained in this
Contract.
NOW, THEREFORE, BE IT RESOLVED by Board of Commissioners of the Forest
1. The recitals set forth above are incorporated herein and made a part
hereof.
2. The President is hereby authorized and directed to sign on behalf of
the District, and the Secretary is hereby authorized to attest thereto,
the Contract between the District and H.W. Lochner, Inc., titled
"Contract for Professional Consulting Services," which is attached
hereto and made a part of this Resolution. The Contract shall be
deemed effective as of September 15, 2015.
3. The President, Executive Director, Director of Finance and
Administration, and Attorney for the District are hereby authorized to
take such action as may be necessary to carry out the terms of said
Contract.
4. The Secretary is hereby directed to transmit certified copies of this
Resolution to the Executive Director, Director of Finance and
Administration, and to H.W. Lochner, Inc., Attention: John P. Kos, Vice
President, 1011 Warrenville Road, Suite 20, Lisle, IL 60532.
1
R06
C091515: Page 50
Forest Preserve District of DuPage County, Illinois, this 15th day of September, 2015.
APPROVED:
________________________________________
President
ATTEST:
______________________________________
Secretary
2
R06
C091515: Page 51
CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
THIS CONTRACT is made and entered into by and between the FOREST
PRESERVE DISTRICT OF DUPAGE COUNTY (hereinafter referred to as the “District”)
and H. W. Lochner, Inc. (hereinafter referred to as the “Consultant”),
WITNESSETH:
WHEREAS, it is sometimes necessary for the District to enter into agreements
with other units of government on various matters affecting the District, including the
implementation of capital improvement projects; and
WHEREAS, it may also be necessary for the District to apply for, obtain and
comply with permits for capital improvement projects; and
WHEREAS, Consultant has agreed to provide professional engineering
consulting services to advise the District on a variety of issues as outlined below.
NOW, THEREFORE, in consideration of the mutual promises, terms and
conditions set forth herein, the parties agree as follows:
1. Incorporation of Preambles. The recitals set forth above are incorporated
herein and made a part hereof.
2. Assignment of Key Person. The parties agree that the Consultant shall
assign John P. Kos, PE, as the Project Manager in accordance with the terms
and conditions set forth herein, and that said assignment is not subject to
substitution or replacement by any other employee of the Consultant, without
District approval.
3. S
cope of Services. Consultant shall perform the following services according
to a schedule mutually agreed to by Consultant and District:
(a)
provide input/analysis on engineering issues as directed by the
District;
(b) prepare white papers/case studies/reports as directed by the
District; and,
(c) typical issues may include, but not be limited to: coordinating with
agencies (Tollway, IDOT, DuPage DOT, local municipalities/
townships) on transportation related topics and the impacts that
agency projects may have on the existing District system and/or
operations; assisting District staff with permit submittals, including
coordination and agency follow-up; advising on shared services
opportunities, fleet maintenance and operations; assisting in
coordination efforts with various DuPage County departments and
other local agencies; attending meetings as needed with District
management and staff.
R06
1
Contract 15-339
C091515: Page 52
4. Contract Term. The term of this Contract shall be one year effective
September 15, 2015, and shall terminate on September 15, 2016.
5. Contract Amount. The total amount to be paid Consultant for the services
provided for in this Contract and all costs and expenses associated therewith for a year,
September 15, 2015, through September 15, 2016, $42,000.00, per twelve month
period, payable in monthly installments of $3,500.00 on or before the 15th day of each
month.
6. Compliance with Laws. Consultant shall comply with all applicable laws,
rules and regulations, and with all applicable District ordinances, resolutions and
policies in the performance of this Contract.
7. Conflicts of Interest. In the event that a conflict of interest arises in
connection with Consultant’s representation of the District, Consultant shall promptly
notify the District and the other interested party of the conflict in writing. Consultant
shall negotiate its role in the matter to the satisfaction of the District and the other
interested party. If an acceptable solution cannot be reached, Consultant shall withdraw
from representing both the District and the other interested party on the particular issue.
8. Termination. The District may terminate this Contract with or without cause
by serving seven days' written notice thereof on Consultant. Such notice shall be
served at the address listed below and may be served either personally during regular
business hours, by facsimile transmission during regular business hours, or by certified
mail, return receipt requested. Notice served personally or by facsimile transmission
shall be effective upon receipt, and notice served by mail shall be effective upon receipt
as verified by the United States Postal Service. In the event of a termination, the
District shall pay Consultant for the services performed and reimbursable expenses
incurred up to the effective date of termination, less any sums directly attributable to
Consultant’s breach if this Contract is terminated by the District for cause. In the event
of breach of this Contract by District, Consultant may terminate this Contract by serving
seven days’ written notice thereof on District, and the District shall pay Consultant for
the services performed and reimbursable expenses incurred up to the effective date of
termination, plus reasonable termination expenses.
9. Force Majeure. Notwithstanding anything herein to the contrary, Consultant
shall be granted an extension of time in which to perform its services under this
Contract in the event Consultant’s performance is delayed due to events outside of
Consultant’s control.
10. Incorporation. The provisions set forth herein represent the entire
agreement between the parties and may not be modified or changed in any respect
unless such modification or change is in writing, duly approved and signed by both
parties.
R06
2
Contract 15-339
C091515: Page 53
IN WITNESS WHEREOF, the parties have entered into this Contract as of the
15th day of September, 2015.
OF DUPAGE COUNTY
3 S 580 Naperville Road
Wheaton, Illinois 60189
H.W. LOCHNER
1011 Warrenville Road, Suite 20
Lisle, IL 60532
BY:___________________________
President
BY:_____________________________
Principal
ATTEST:______________________
Secretary
R06
3
Contract 15-339
C091515: Page 54
Commission
Agenda Item R-7
Resolution #15-376 Authorizing the Execution of a Contract between the FPDDC and Amber Mechanical
Contractors, Inc. for the Danada House Air Handling Unit Replacement Project
Department
Field Operations – Facilities Management
Meeting Date
September 15, 2015
Staff Recommendation
Disqualify the apparent lowest bidder, TMI Energy, and award contract to the lowest, responsive and responsible
bidder. Staff believes apparent low bidder was not responsible due to 1) Lack of demonstrable work history in
similar project types, specifically that of retrofitting Historic structures and installing similar equipment in areas
with space restrictions, and 2) the Contractor’s inability to provide, in both his bid and subsequent conversation, a
well-defined scope of effort and work schedule.
Previous Commission Dates
PS: 9/08/15
Background
The Forest Preserve District sought services for the removal and replacement of air conditioning equipment serving
the Danada House. Bids for the Danada House Air Handling Unit Replacement Project were recently solicited
publicly. Nine contractors attended the mandatory pre- bid meeting and four complete bids were received. The bid
results are provided below:
VENDOR
TMI Energy
Amber Mechanical
Hayes Mechanical
R.J. Olmen Co.
BID AMOUNT
$ 69,800.00
$ 77,440.00
$ 107,325.00
$ 183,672.00
Rationale
• The existing air conditioning system was upgraded in 1987. The service life of the equipment upgrades is
generally accepted to be 20-25 years. The current equipment is 28 years old.
• License Agreement #13-304 requires the District to be responsible for repairs and maintenance to the Danada
House including concealed utility lines and central air conditioning.
• Replacement of this equipment will improve building energy efficiency.
• Replacement of this equipment will improve operational reliability and mitigate emergency after hour staff
response.
R07
C091515: Page 55
Cost
$77,440.00
Funding Source
Budgeted In:
• FY 15/16
• General Fund
• Facilities Maintenance
Public Impact
• Operation of the Danada House services provided by the Friend of Danada will not be adversely impacted by
system failure.
• Operation of the Danada House services provided by the Friend of Danada will not be adversely impacted by
this replacement. Staff has coordinated with Friend of Danada staff optimum timeframe for system removal
and replacement.
Attachments
• Resolution #15-376
• Contract #15-376
R07
C091515: Page 56
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE FOREST PRESERVE DISTRICT OF DUPAGE COUNTY AND AMBER MECHANICAL
CONTRACTORS, INC. FOR THE DANADA HOUSE AIR HANDLING UNIT REPLACEMENT
PROJECT
This is a Resolution authorizing the execution of a contract between the FOREST
PRESERVE DISTRICT OF DUPAGE COUNTY, ILLINOIS, hereinafter called “District,” and
AMBER MECHANICAL CONTRACTORS, INC., hereinafter called “Contractor.”
WHEREAS, the District owns certain property commonly known as the Danada Forest
Preserve; and
WHEREAS, within the Danada Forest Preserve is the structure commonly known as Danada
House; and
WHEREAS, the DISTRICT has determined that the most efficient and cost-effective manner
of operating the Danada House is through an outside organization known as the Friends of Danada,
INC., hereinafter, “Licensee”; and
WHEREAS, November 6, 2013, the District entered in to License Agreement No. 13-304,
“A License Agreement for the Operation of the Danada House and Danada Model Farm
Complex,” between the District and the Licensee,
WHEREAS, Section 5.02, of said Agreement requires that the District be responsible for
repairs and maintenance to Danada House including concealed utility lines and central air
conditioning; and.
WHEREAS, the District has determined that it is reasonable, necessary and desirable to
remove and replace the existing air conditioning equipment as specified by the District within the
document entitled, “The Danada House Air Handling Unit Replacement Project,” dated July 29,
2015, (herein collectively referred to as the “Specifications and Bid Proposal”); and
WHEREAS, the District advertised for bids in accordance with Section 8(b) of the Downstate
Forest Preserve District Act; 70 ILCS 805/8, which provides that all contracts for supplies, material
or work in excess of $20,000 shall be let to the lowest responsible bidder after due advertisement;
and
WHEREAS, the District obtained four bids; and
WHEREAS, the District disqualified one bidder due to a lack of competency and
adequate machinery or equipment as revealed by financial statement or experience
questionnaire as reserved for in Section 00720.8a and unsatisfactory references as reserved for
in Section 00720.8i of the Specifications and Bid Proposal; and
WHEREAS, Contractor has submitted the lowest responsible bid meeting specifications;
and
1
Air Handler Replacement
R07
C091515: Page 57
WHEREAS, the Contractor has agreed to the defined scope of work, per the conditions
and requirements specified by the District; and
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Commissioners of
the Forest Preserve District of DuPage County, Illinois, as follows:
Section 1: The recitals set forth above are incorporated herein and made a part of.
Section 2: The President is hereby authorized and directed to execute on behalf of the
District, and the Secretary is hereby authorized to attest thereto a contract between the
District and the Contractor entitled, “A Contract between the Forest Preserve District of
DuPage County and Amber Mechanical Contractors, Inc. for the Danada House Air Handling
Unit Replacement Project,” which is attached hereto and made a part hereof as Exhibit 1.
Section 3: The President, Secretary of the Commission, Executive Director, Director of
Administration and Finance, the Attorney for the District and the Manager of Facilities
Management are hereby authorized to take such action as may be necessary to carry out
the terms of said Contract.
Section 4: The Treasurer of the District is hereby authorized to issue a check, draft or
wire transfer for payment to Contractor upon written notification by the Manager of
Facilities Management of purchase of the services covered by this agreement.
Section 5:
The Secretary of the Commission is hereby authorized and directed to
transmit a copy of this Resolution to the District’s Executive Director, the Manager of
Facilities Management and to Amber Mechanical Contractors, Inc., 11950 S. Central
Ave., Alsip, Illinois 60803-3402
FOREST PRESERVE DISTRICT OF DUPAGE COUNTY, ILLINOIS on this 15th day of
September, 2015.
APPROVED:
________________________________
President
ATTEST:
________________________________
Secretary
2
Air Handler Replacement
R07
C091515: Page 58
Exhibit 1
CONTRACT NO. 15-376
A CONTRACT BETWEEN THE FOREST PRESERVE DISTRICT OF DUPAGE COUNTY AND AMBER MECHANICAL CONTRACTORS, INC. FOR THE DANADA HOUSE AIR HANDLING
UNIT REPLACEMENT PROJECT
In accordance with Resolution No. 15-376, “A Resolution Authorizing the Execution of a
Contract between the Forest Preserve District of DuPage County and Amber Mechanical
Contractors, Inc. for the Danada House Air Handling Unit Replacement Project,” passed by the
Forest Preserve District of DuPage County’s Commission on September 15, 2015, this is a
Contract between the FOREST PRESERVE DISTRICT OF DUPAGE COUNTY, ILLINOIS,
hereinafter called “District,” and AMBER MECHANICAL CONTRACTORS, INC., hereinafter
called “Contractor.”
In consideration of the mutual promises, terms and conditions hereinafter set forth, the
parties agree as follows:
1. Contractor agrees to provide services according to the conditions and descriptions
contained within the Specifications and Bid Proposal, issued on July 29, 2015, and its bid which
by reference is made a part of this Contract as if fully set forth, provided, however, that in the
event of any conflict between the Specifications and Bid Proposal the provisions set forth in this
Contract shall control.
2. Contractor shall perform the following work: Provide all labor, materials, machinery,
tools, equipment, mobilization, means of construction, and all other necessary overhead to
facilitate the removal and replacement of the existing air conditioning equipment at Danada
House, as set forth in the Specifications and Bid Proposal.
3. Contractor shall begin the work immediately upon receipt of the District’s written
Notice to Proceed. Work shall be completed, as set forth in the Specifications and Bid Proposal.
4. The total Contract amount for all work provided for herein, including unexpected
contingencies, shall not exceed $77,440.00 for actual services, material and equipment
rendered. In addition, Contractor acknowledges that the amount of $10,000.00 set forth in
“Schedule of Unit Prices” (Section 000340) is reserved by the District solely for costs associated
with unforeseen conditions or contingencies that may arise in the course of performing the work.
As such, the payment of all or part of the $10,000.00 shall be in the sole discretion of the District
and shall be paid only for additional work specifically authorized by a written Change Order
approved by the District’s Project Representative. The District shall pay Contractor according to
the Accounts Payable Payment Schedule, Exhibit A, upon the presentment of an appropriate
invoice and lien waivers from all subcontractors and materialmen furnishing labor, equipment or
material for the project.
Contract No. 15-376
Air Handler Replacements
1
R07
C091515: Page 59
Exhibit 1
5. Contractor certifies that it is not barred from contracting with any unit of state or local
government as a result of a violation of either Section 33E-3 or 33E-4 of Article 33E of the
Criminal Code of 1961.
6. Contractor shall comply with all other applicable federal, state, and local laws, rules
and regulations and with all District ordinances, rules and regulations in the performance of this
Contract.
7. If Contractor fails to perform according to the terms of this Contract, the District may
immediately terminate this Contract by serving written notice thereof to Contractor. In the event
of a termination, the District shall be entitled to exercise any right or pursue any remedy
provided for by law or by the Specifications and Bid Proposal, it being expressly understood that
such rights and remedies are cumulative.
8. The provisions set forth herein represent the entire agreement between the parties
and may not be modified in any respect unless the modification is in writing and duly approved
by both parties.
IN WITNESS WHEREOF, the parties have hereunto executed this Contract on or after
the 15th day of September, 2015.
DISTRICT
OF DUPAGE COUNTY
P.O. BOX 5000
(630) 933-7200
CONTRACTOR
AMBER MECHANICAL CONTRACTORS,
INC.
11950 S. Central Ave.
Alsip, IL 60803-3402
BY: ___________________________________
President
BY:________________________________
TITLE:
ATTEST: ______________________________ ATTEST:_____________________________
Secretary
TITLE:
Contract No. 15-376
Air Handler Replacements
2
R07
C091515: Page 60
EXHIBIT A
WEDNESDAY
INVOICES DUE IN
FINANCE BY NOON
TUESDAY
AGENDA
DUE
TUESDAY
TO
COMMISSION
THURSDAY
PAYMENT
DATE
12/03/14
12/23/14
01/07/15
01/21/15
02/04/15
02/18/15
03/04/15
03/25/15
04/08/15
04/22/15
05/06/15
05/20/15
06/03/15
06/24/15
07/08/15
07/22/15
08/05/15
08/19/15
09/02/15
09/23/15
10/07/15
10/21/15
11/04/15
11/18/15
12/02/15
12/09/14
12/30/14
01/13/15
01/27/15
02/10/15
02/24/15
03/10/15
03/31/15
04/14/15
04/28/15
05/12/15
05/26/15
06/09/15
06/30/15
07/14/15
07/28/15
08/11/15
08/25/15
09/08/15
09/29/15
10/13/15
10/27/15
11/10/15
11/24/15
12/08/15
12/16/14
01/06/15
01/20/15
02/03/15
02/17/15
03/03/15
03/17/15
04/07/15
04/21/15
05/05/15
05/19/15
06/02/15
06/16/15
07/07/15
07/21/15
08/04/15
08/18/15
09/01/15
09/15/15
10/06/15
10/20/15
11/03/15
11/17/15
12/01/15
12/15/15
12/18/14
01/08/15
01/22/15
02/05/15
02/19/15
03/05/15
03/19/15
04/09/15
04/23/15
05/07/15
05/21/15
06/04/15
06/18/15
07/09/15
07/23/15
08/06/15
08/20/15
09/03/15
09/17/15
10/08/15
10/22/15
11/05/15
11/19/15
12/03/15
12/17/15
12/9/2014
R07
C091515: Page 61
C091515: Page 62
• The District has an existing satisfactory relationship with Knight E/A Inc. per the terms of the Local
Government Professional Service Selection Act.
• The project design must be completed per the terms of the IGA with the City of Warrenville.
• The cost has been negotiated, is reasonable and within the allocated budget (6.7% of anticipated
construction costs).
• The project cost is fully funded within the existing budgeted line items.
Cost
The contract price shall not exceed $109,647.00 and is based upon hourly rates.
Funding Source
Budgeted In:
• FY 11/12
• Construction & Development Fund
• Planning
Public Impact
The looped water main between Forestview Drive and Williams Road will provide redundancy to the City of
Warrenville’s water distribution system improving water service reliability to the residents of Warrenville.
Attachments
• Resolution #15-372
• Contract #15-372
1502031KSH
R08
C091515: Page 64
RESOLUTION
# 15-372
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT
FOR PROFESSIONAL SERVICES BETWEEN THE FOREST
PRESERVE DISTRICT OF DUPAGE COUNTY AND
KNIGHT E/A INC. FOR THE BLACKWELL WATER MAIN EXTENSION
WHEREAS, the District owns certain property commonly known as the Blackwell Forest
Preserve; and
WHEREAS, the Board of Commissioners has determined that it is reasonable, necessary
and desirable to obtain the services of a licensed professional engineering firm to perform certain
work involving site planning, alternatives analysis, completion of design, preparation of construction
documents, permitting, bidding services assistance, and construction administration/observation for
a looped water main for the Blackwell Fleet Maintenance Facility; and
WHEREAS, the District has a satisfactory relationship with Knight E/A Inc. as provided for in
the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.; and
WHEREAS, Knight E/A Inc. has agreed to provide the foregoing services upon the terms
and conditions further detailed and set forth in the attached Contract (Exhibit 1).
1. The recitals set forth above are incorporated herein and made a part hereof.
2. The President is hereby authorized to sign, and the Secretary is hereby directed to attest,
to the Contract between the District and Knight E/A Inc. titled “Contract No.15-372 for Professional
Services," which is attached hereto and made a part of this Resolution as if fully set forth as
Exhibit 1.
3.
The President, Executive Director, Director of Administration and Finance, Director of
Resource Management and Development, and Attorney for the District are hereby authorized to take
1502024KSH
R08
Resolution No.15-372
C091515: Page 65
such actions as may be necessary to carry out the terms of said Contract.
4.
Executive Director and to transmit two certified copies of this Resolution to the Director of Resource
Management and Development.
Preserve District of DuPage County this ______day of____________, 20___.
APPROVED:
________________________________________
President
ATTEST:
_________________________________________
Secretary
1502024KSH
R08
Resolution No.15-372
C091515: Page 66
Exhibit 1
PROFESSIONAL SERVICES CONTRACT FOR
ARCHITECTS, ENGINEERS AND LAND SURVEYORS
CONTRACT NO. 15-372 FOR PROFESSIONAL SERVICES
THIS CONTRACT is made and entered into by and between the Forest Preserve District of
DuPage County, a body politic and corporate (hereinafter the "District"), and Knight E/A Inc. an
Illinois Professional Corporation (hereinafter the "Consultant").
WITNESSETH:
WHEREAS, the District owns certain property commonly known as the Blackwell Forest
Preserve; and
WHEREAS, the District has determined that it is reasonable, necessary and desirable to
obtain the services of a licensed professional engineering firm to perform certain work involving site
planning, alternatives analysis, completion of design, preparation of construction documents,
permitting, bidding services assistance, and construction administration/observation for a looped
water main for the Blackwell Fleet Maintenance Facility; and
WHEREAS, the District has a satisfactory pre-existing relationship with Consultant as
provided for in the Local Government Professional Services Selection Act, 50 ILCS 510/0.01et
seq.;and
WHEREAS, Consultant is capable of and has agreed to provide the necessary services
upon the terms set forth herein.
NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth
herein, the parties agree as follows:
1. Scope of Services. Consultant shall perform the services (hereinafter the “Work”)
described in its proposal dated August 26, 2015 which is attached hereto and incorporated herein as
if fully set forth as Exhibit A. If any portion of this Agreement is inconsistent with Exhibit A this
1502025KSH
R08
1
Contract No.15-372
C091515: Page 67
Exhibit 1
Agreement shall control but only to the extent of such inconsistency. Consultant represents and
warrants that it shall perform the Work in a manner consistent with the level of care and skill
customarily exercised by other professional consultants under similar circumstances at the time the
services are performed.
2. Compensation. The total amount to be paid Consultant for the services under this
Contract and expenses incurred in connection therewith shall not exceed $109,647. Fees shall be
paid on an hourly rate, not to exceed basis, and expenses will be charged at the rate incurred with
no mark up, all as detailed in Exhibit A. Consultant shall submit its payment requests according to
the Accounts Payable Payment Schedule, attached hereto and incorporated herein as Exhibit B,
and the District shall pay consultant in accordance with said Payment Schedule.
3. Additional Services. Consultant shall perform only those services specified herein. In the
event Consultant or the District determines that additional services are required to complete the
Work, such additional services shall not be performed unless directed in writing by the District.
Payment for additional services shall be as mutually agreed upon by the parties.
4. Hold Harmless and Indemnification. Consultant shall defend, hold harmless and
indemnify the District, its officers, agents, employees and elected officials, from any and all loss,
damage, demand, liability, actions, causes of action, fines, judgment, or settlement, together with all
costs and expenses related thereto (including reasonable expert witness and attorney fees), that
may be incurred as a result of bodily injury, sickness, death or property damage or as a result of any
other claim or suit of any nature whatsoever arising from or in any manner connected with, directly or
indirectly, the negligent acts, errors, omissions, or intentional acts or omissions of Consultant,
including its employees, in performing the services provided for in this Contract or the negligent acts,
errors, omissions or intentional acts or omissions of any agent, subcontractor or consultant hired to
1502025KSH
R08
2
Contract No.15-372
C091515: Page 68
Exhibit 1
perform any service on behalf of Consultant. The obligation on the part of the Consultant to defend,
hold harmless and indemnity the District shall survive the expiration or termination of this Contract.
5. Insurance Unless otherwise authorized in writing by the District’s Executive Director,
Consultant and each of its agents, subcontractors and consultants hired to perform any services
provided for herein shall purchase and maintain during the term of this Contract insurance coverage
which will satisfactorily insure Consultant and, where appropriate, the District against claims and
liabilities which may arise out of the services referred to in this Contract. Such insurance shall be
issued by companies authorized to do business in the State of Illinois and approved by the District.
The insurance coverage shall include, but not necessarily be limited to, the following:
(A) Worker’s Compensation insurance with limits as required by the applicable statutes of
the State of Illinois. The Employer’s Liability coverage under the Worker’s Compensation policy shall
have limits of not less than $500,000 each accident/injury; $500,000 each employee/disease;
$500,000 policy limit.
(B) Commercial general liability insurance protecting Consultant against any and all public
liability claims which may arise in the course of performance of this Contract. The limits of liability
shall be not less than $1,000,000 each occurrence bodily injury/property damage combined single
limit and $2,000,000 aggregate bodily injury/property damage combined single limit. The policy of
commercial liability insurance shall provide “occurrence” based coverage and shall include
contractual liability coverage and an endorsement naming the District as an additional insured.
(C) Commercial automobile liability insurance covering Consultant’s owned, non-owned and
leased vehicles which protects Consultant against automobile liability claims whether on or off the
District’s premises with coverage limits of not less than $1,000,000 per accident bodily
injury/property damage combined single limit.
1502025KSH
R08
3
Contract No.15-372
C091515: Page 69
Exhibit 1
(D)
Umbrella or Excess liability insurance with limits of not less than $1,000,000 per
occurrence bodily injury/property damage combined single limit. The Umbrella or Excess coverage
shall provide “occurrence” based coverage, shall apply in excess of the limits stated in
subparagraphs (B) and (C) above, and shall either include an endorsement naming the District as
an additional insured or provide “following form” coverage for the primary insurance.
(E) Professional liability insurance with limits of not less than $1,000,000 per claim covering
Consultant against all sums which Consultant may become obligated to pay on account of any
liability arising out of the performance of the professional services for the District under this Contract
when caused by any negligent act, error or omission of Consultant or of any person employed by
Consultant or any others for whose actions Consultant is legally liable. The professional liability
insurance shall remain in force for a period of not less than four years after the completion of the
services to be performed by Consultant under this Contract.
6. Evidence of Insurance. Consultant shall furnish the District with a certificate of insurance
and, upon the District's request, copies of all insurance policies and endorsements thereto
evidencing the coverage stated above. The insurance certificates and policies shall provide that no
cancellation or modification of the policies shall occur without at least 30 days' written notice to the
District. The District shall be named as an additional insured in the policy required by sub-section B
of section 5. Consultant shall not commence any services under this Contract until evidence of the
required insurance is received and approved by the District.
7. Compliance with Laws. Consultant shall comply with all applicable federal, state and
local laws, rules and regulations, and with all District ordinances, rules and regulations now in force
or hereafter enacted in the performance of the Work. Consultant certifies that it is licensed to
perform the Work provided for in this Contract in accordance with the requirements of the
Professional Engineering Practice Act of 1989, 225 ILCS 325/1 et seq. and other applicable laws.
1502025KSH
R08
4
Contract No.15-372
C091515: Page 70
Exhibit 1
8. Control of Services. The District shall not be responsible for or have control over the
means, methods, techniques or procedures with respect to the performance by Consultant of the
services in this Contract.
9. Termination of Contract. If Consultant fails to perform according to the terms set forth
herein, the District may terminate this Contract upon seven days' written notice to Consultant. The
District may also terminate this Contract without cause upon twenty one days’ written notice to the
Consultant. In the event of either termination, the District shall pay Consultant only for the services
performed and expenses incurred as of the effective date of termination, except in the instance of a
termination for failure to perform in which instance payment shall be less any sums attributable,
directly or indirectly, to Consultant's breach. The written notice required under this paragraph shall
be either (a) served personally during regular business hours; (b) served by facsimile during regular
business hours; or (c) served by certified or registered mail, return receipt requested, addressed to
the address listed at the end of this Contract with postage prepaid and deposited in the United
States mail. Notice served personally or by facsimile transmission shall be effective upon receipt,
and notice served by mail shall be effective upon receipt as verified by the United States Postal
Service.
10. Discrimination Prohibited. Consultant shall comply with the provisions of the Illinois
Human Rights Act, 775 ILCS 5/1-101 et seq. and with all rules and regulations established by the
Department of Human Rights. Consultant agrees that it will not deny employment to any person or
refuse to enter into any contract for the performance of any services provided for in this Contract to
be performed on its behalf on the basis of unlawful discrimination as defined in the Illinois Human
Rights Act.
11. Recovery of Costs. In the event the District is required to institute any proceeding or
action, whether legal or equitable, to enforce any provision of this Contract, the District shall be
1502025KSH
R08
5
Contract No.15-372
C091515: Page 71
Exhibit 1
entitled to recover all costs and expenses incurred as a result of said action or proceeding, including
reasonable expert witness and attorney fees.
12. Ownership of Documents & Release of Information. All records, reports, tests, studies,
documents, data or other information, regardless of whether in written, electronic or other format,
prepared or generated by Consultant in connection with performing the services provided for herein
shall be regarded as the sole and exclusive property of the District and shall not be utilized by
Consultant in any manner on other projects or distributed to third parties without the prior written
consent of the District. In addition, any information provided by the District to Consultant in
connection with Consultant's performance of the services provided for herein and all information
associated with Consultant's work product shall remain confidential and shall not be disclosed to any
third party without the prior written consent of the District.
13. Compliance with Illinois Freedom of Information Act. Consultant agrees to furnish all
records related to this agreement and any documentation related to the Forest Preserve District of
DuPage County required under an Illinois Freedom of Information Act (FOIA) request within five (5)
business days after the District issues notice of such request to Consultant (5 ILCS 140/1 et. seq.).
Consultant agrees to not apply any costs or charge any fees to the District regarding the
procurement of records required pursuant to a FOIA request.
14. Law and Jurisdiction. This Contract shall be governed by the laws of the State of Illinois.
Exclusive jurisdiction and venue for any and all disputes, disagreements, actions, causes of action
or claims related to this Contract or the Work shall be in the Eighteenth Judicial Circuit Court,
DuPage County, Illinois.
15. Integration. The provisions set forth herein represent the entire agreement between the
parties and supersede all prior agreements, promises and representations, as it is the intent of the
parties to provide for a complete integration within the terms of this Contract. This Contract may be
1502025KSH
R08
6
Contract No.15-372
C091515: Page 72
Exhibit 1
modified only by a further written agreement between the parties, and no modification shall be
effective unless properly approved and executed by each party.
IN WITNESS WHEREOF, the parties have entered into this Contract as of the _________
day of September, 20_____.
OF DUPAGE COUNTY
3 SOUTH 580 NAPERVILLE ROAD
KNIGHT E/A INC.
221 NORTH LASALLE STREET
SUITE 300, CHICAGO, IL 60601-1211
MAILING ADDRESS:
P.O. BOX 5000
BY:______________________________
President
BY:______________________________
President
ATTEST:__________________________
Secretary
ATTEST:__________________________
Secretary
1502025KSH
R08
7
Contract No.15-372
C091515: Page 73
Exhibit A
R08
C091515: Page 74
R08
C091515: Page 75
R08
C091515: Page 76
R08
C091515: Page 77
R08
C091515: Page 78
R08
C091515: Page 79
R08
C091515: Page 80
R08
C091515: Page 81
R08
C091515: Page 82
R08
C091515: Page 83
R08
C091515: Page 84
R08
C091515: Page 85
R08
C091515: Page 86
R08
C091515: Page 87
R08
C091515: Page 88
R08
C091515: Page 89
EXHIBIT A
WEDNESDAY
INVOICES DUE IN
FINANCE BY NOON
TUESDAY
AGENDA
DUE
TUESDAY
TO
COMMISSION
THURSDAY
PAYMENT
DATE
12/03/14
12/23/14
01/07/15
01/21/15
02/04/15
02/18/15
03/04/15
03/25/15
04/08/15
04/22/15
05/06/15
05/20/15
06/03/15
06/24/15
07/08/15
07/22/15
08/05/15
08/19/15
09/02/15
09/23/15
10/07/15
10/21/15
11/04/15
11/18/15
12/02/15
12/09/14
12/30/14
01/13/15
01/27/15
02/10/15
02/24/15
03/10/15
03/31/15
04/14/15
04/28/15
05/12/15
05/26/15
06/09/15
06/30/15
07/14/15
07/28/15
08/11/15
08/25/15
09/08/15
09/29/15
10/13/15
10/27/15
11/10/15
11/24/15
12/08/15
12/16/14
01/06/15
01/20/15
02/03/15
02/17/15
03/03/15
03/17/15
04/07/15
04/21/15
05/05/15
05/19/15
06/02/15
06/16/15
07/07/15
07/21/15
08/04/15
08/18/15
09/01/15
09/15/15
10/06/15
10/20/15
11/03/15
11/17/15
12/01/15
12/15/15
12/18/14
01/08/15
01/22/15
02/05/15
02/19/15
03/05/15
03/19/15
04/09/15
04/23/15
05/07/15
05/21/15
06/04/15
06/18/15
07/09/15
07/23/15
08/06/15
08/20/15
09/03/15
09/17/15
10/08/15
10/22/15
11/05/15
11/19/15
12/03/15
12/17/15
12/9/2014
R08
C091515: Page 90
• The project was let for bid on July 23, 2015. A total of 27 bid sets were downloaded from the district website by
potential bidders, about half of these were general contractors. Three bids were received and opened on August
25, 2015. The results are attached in the bid tabulation sheet.
• One additional bid was received, but not accepted, since it was delivered after the bid closing time.
• In review of all bid documents, there were anomalies in some of the bid prices and every bidder failed to fill out
the bid forms properly and/or completely.
• All bids were over the consultant’s estimates for base bid and grand total including alternates.
Rationale
• Staff recommends rejecting the bids due to the unresponsive bids and working with the engineer to re-package
the project, with additional cost savings, to re-bid in the near future.
• Graue Mill & Museum will be closed for the season after Labor Day, allowing time to re-work the bid package
and complete construction prior to spring opening.
• There is an apparent fundamental misunderstanding among bidders of the scope of work.
• Acceptance of the bids would not be fiscally responsible.
• Attorney Elsner has reviewed the bid documents and concurs with staff’s findings.
Cost
N/A
Funding Source
Budgeted In:
• FY 2012/2013, Construction & Development Fund, Planning
• FY 2014/2015, Construction & Development Fund, Planning
Public Impact
• The Graue Mill will continue to be limited in their operations without the necessary structural improvements.
• The Graue Mill will be susceptible to damage from flood events.
Attachments
Bid Tabulation
R09
C091515: Page 92
C091515: Page 94
Agenda Item R-10
Commission
Resolution 15-328 Authorizing Payment of 2014 Subsequent Real Estate Taxes on 2011 and 2012 Tax Sale Parcels
by the Forest Preserve District of DuPage County
Department
Land Preservation
Meeting Date
September 15, 2015
Staff Recommendation
Board approve Resolution #15-328
Previous Commission Action
In November 2012 and 2013, the Board authorized the purchase of delinquent real estate taxes on parcels that met
the goals of the District’s Land Preservation Policy (Ordinance #07-011).
Background
The delinquent real estate taxes for certain parcels were purchased in November 2012 and 2013. The 2014
subsequent real estate taxes are now due on the parcels.
Rationale
The acquisition of these parcels meets the goals of the District’s Land Preservation Policy (Ordinance #07-011).
Cost
$6,118.13
Funding Source
Bond Funds (Fund 140 – 2007 Bond Funds)
Public Impact
The public will benefit from the additional open space acquired through the real estate tax sale process.
Attachments
Resolution #15-328
R10
C091515: Page 95
RESOLUTION
15-328
AUTHORIZING PAYMENT OF 2014 SUBSEQUENT REAL ESTATE TAXES ON 2011 AND 2012 TAX SALE PARCELS BY THE FOREST
PRESERVE DISTRICT OF DU PAGE COUNTY
WHEREAS, the Forest Preserve District of DuPage County has previously purchased
the 2011 delinquent real estate taxes for the first parcel listed on Exhibit “A”; and
WHEREAS, the Forest Preserve District of DuPage County has previously purchased
the 2012 delinquent real estate taxes for the second parcel listed on Exhibit “A”; and
WHEREAS, the 2014 subsequent real estate taxes on all said parcels are now due.
Preserve District of DuPage County, Illinois, as follows:
1. The Treasurer of the District is authorized to pay the subsequent tax bill amounts
listed on Exhibit “A” and to pay any additional penalties and fees from the District's Land
Acquisition Account and the President and Secretary of the District are authorized to execute
any and all drafts and documents necessary to carry out the terms of this Resolution:
2. The Secretary of the Board of Commissioners is hereby authorized to transmit a
certified copy of this Resolution to the Treasurer, Executive Director, Director of Finance,
Manager of Land Acquisition and Preservation and Attorney for the District.
Preserve District of DuPage County, Illinois, this 15th day of September, 2015.
APPROVED:
_______________________________
President
ATTEST:
_______________________________
Secretary
R10
RESOLUTION 15-328
C091515: Page 96
Project Number
PIN
(T06-6/1) York/High Ridge – Saeed
06-16-313-064
$2,967.85
(SC21/2) Cricket Creek – Gacki
03-22-320-003
$3,150.28
TOTAL FROM LAND ACQUISITION ACCOUNT
R10
Amount
$6,118.13
EXHIBIT “A” TO RESOLUTION 15-328
C091515: Page 97
PAGE INTENTIONALLY BLANK
Commission
Agenda Item R-11
Resolution #15-347 Confirming the Appointment of Joseph J. Loss as Ethics Advisor for the FPDDC
Department
Executive Offices
Meeting Date
September 15, 2015
Background
Article 15 of the Ethics Ordinance #04-182, stipulates “The President, with the advice and consent of the Board of
Commissioners, shall designate an Ethics Advisor for the Forest Preserve District of DuPage County.” The
Honorable Judge Ronald Mehling, the previous Ethics Advisor, has resigned. The President has submitted the
appointment of Joseph J. Loss as the Ethics Advisor.
Cost
The Ethics Advisor shall be compensated in accordance with Ethics Ordinance #04-182, Section 15-1, at the hourly
rate of $185.00 per hour with reimbursement for reasonable expenses, subject to the approval of the Board of
Commissioners.
Funding Source
Budgeted in:
Fiscal Year 2015-2016/General Fund/Commissioners and Officers
Public Impact
The Ethics Advisor provides guidance to the Ethics Commission.
Attachments
Resolution #15-347
C091515: Page 99
PAGE INTENTIONALLY BLANK
R11
C091515: Page 100
A RESOLUTION CONFIRMING THE APPOINTMENT
OF JOSEPH J. LOSS AS ETHICS ADVISOR FOR
THE FOREST PRESERVE DISTRICT OF DU PAGE COUNTY
WHEREAS, the Illinois General Assembly
enacted the State Officials and
Employees Ethics Act (Public Act 93-615, effective November 19, 2003, as amended
by Public Act 93-617, effective December 9, 2003), hereinafter the “Act,” which is a
comprehensive revision of State statutes regulating ethical conduct, political activities
and the solicitation and acceptance of gifts by State officials and employees; and
WHEREAS, the Act requires all units of local government and school districts to
adopt ordinances or resolutions regulating the political activities of, and the solicitation
and acceptance of gifts by, the officers and employees of such units “in a manner no
less restrictive” than the provisions of the Act; and
WHEREAS, it is the clear intention of the Act to require units of local government
and school districts to implement regulations that are at least as restrictive as those
contained in the Act, and to impose penalties for violations of those regulations that are
equivalent to those imposed by the Act, notwithstanding that such penalties may
exceed the general authority granted to units of local government to penalize ordinance
violations; and
WHEREAS, it is also the intention of the Act to provide units of local government
with all authority necessary to implement its requirements on the local level regardless
of any general limitations on the power to define and punish ordinance violations that
might otherwise be applicable; and
R11
1
C091515: Page 101
WHEREAS, in order to comply with the Act, the Board of Commissioners on
June 15, 2004, passed Ordinance No. 04-182 entitled “An Ordinance Establishing an
Ethics Policy for the Forest Preserve District of DuPage County” (hereinafter the “Ethics
Ordinance”); and
WHEREAS, pursuant to Article 15 of the Ethics Ordinance, the President is
directed to designate, subject to the
advice and consent of the Board of
Commissioners, an Ethics Advisor for the District; and
WHEREAS, the President has determined that it is reasonable, necessary and
desirable to appoint Joseph J. Loss, Senior Managing Partner of Loss & Pavone,
Attorneys at Law, as the Ethics Advisor for the District; and
WHEREAS, the President has submitted said appointment to the Board of
Commissioners for its approval as provided for in the Ethics Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Forest Preserve District of DuPage County as follows:
1.
hereof.
The preambles set forth above are incorporated herein and made a part
2.
The Board of Commissioners hereby confirms the appointment of Joseph
J. Loss as the Ethics Advisor for the Forest Preserve District of DuPage County.
Joseph J. Loss shall perform the duties set forth in Section15-2 of the Ethics Ordinance
and shall be compensated in accordance with Section 15-1.
3.
Each invoice submitted by Joseph J. Loss shall itemize in detail the hours
worked, services performed, and expenses incurred for the period covered by the
invoice.
R11
2
C091515: Page 102
4.
The Secretary is hereby directed to transmit a certified copy of this
Resolution to the Executive Director, Director of the Office of Finance and and to
Joseph J. Loss, Attorneys at Law, 1920 South Highland Avenue, #203, Lombard, IL
60148.
APPROVED:
___________________________________
President
ATTEST:
___________________________________
Secretary
R11
3
C091515: Page 103

revised - Forest Preserve District of DuPage County

Transcription

Similar documents

party for a living

2014 Special Event District-wide Sponsorship

Presentation

ajga 2016 poster

02/19 - DeKalb County

champneys - Bouygues UK

SUSTAINABLE PACIFIC GROVE APRIL MEETING

Parque Nacional Natural Cueva de Los Guacharos

Algyői Általános Iskola