Annual Report - New Zealand Planning Institute

Annual Report
for the year 2013
Promoting Planning Excellence
contents
Welcome from the Chair 4
Our Board 6
Our Officers 7
The Year In Review 8
Award Winners 12
Annual General Meeting 2014 16
Minutes to the
2013 NZPI General Meeting 17
Financial Foreword 18
Financial Statements 19
Auditor’s Statement 20
Budget for 2014 28
Member Directory 29
Our History 43
New Zealand Planning Institute
is the home of the planning profession.
Our Vision
To be recognised and respected as the voice of planning in New Zealand.
Our Purpose
Achieve a better future for New Zealand by championing the planning profession, promoting excellence
and supporting its members.
www.planning.org.nz
welcome from
the chair
NZPI – The Home of Planning in
New Zealand. A warm welcome
to readers of the NZPI’s Annual
Report 2013.
Headline Achievements
In early 2013 the Board heard the memberships call for
a greater media and public presense and responded
by engaging Wright Communications, to develop
a communications strategy. The comprehensive
Strategy was subsequently endorsed by the Board
4
NZPI’s new strategic direction, a restructured
governance framework and greater engagement and
alignment of effort between the various parts of NZPI
combined to generate considerable organisational
and cultural change in 2012. This led me and many
members to perceive it as a year of transformation for
NZPI.
and its implementation is well underway. The results
In contrast, 2013 could best be described as a year of
‘consolidation’ as the changes wrought in the previous
year have become embedded in the way that NZPI
serves its members.
NZPI’s efforts to raise the profile of planning and
Guided by the NZPI Strategic Plan 2013-2016 and
supported by a collaborative effort from Board members
and the Planning Advisory Committee, 2013 has seen
NZPI make an unprecedented investment in advocacy,
profile raising and organisational change.
for the Environment on the changes to the Resource
www.planning.org.nz
to date have been promising with NZPI gaining an
unprecedented profile in both electronic and print media
during the year under report.
NZPI’s Voice being Heard
planners in both the public eye and media have been
underpinned by extensive policy work. That stream of
work has included numerous submissions to the Ministry
Management Act, an extensive submission on the Draft
Auckland Unitary Plan and the development of three
position papers on; Managing Urban Growth, Water
Quality and Heritage.
Continuing Professional Development
Restructuring our resources
Delivering a quality, accessible, affordable CPD
Following endorsement of a new strategic direction in
2012 the Board initiated a capability review of NZPI
resources in early 2013. The independent consultant
who undertook the review was asked to explore
any gaps that could jeopardise delivery of the new
strategic plan and recommend appropriate strategies
for filling those gaps. In September 2013, after long
and thoughtful deliberation, the Board asked its CEO to
progress consultation with staff on the proposed new
organisational structure for NZPI. Members can read
more of the restructure in the following pages.
programme is perceived by the Board to be fundamental
to empowering planners and promoting planning
excellence. With that in mind NZPI brought together a
number of senior planners to draft a CPD strategy in
2013. The CPD strategy has been informed by previous
NZPI membership satisfaction surveys and NZPI’s
strategic plan. Members should begin to feel the impact
of that strategy in 2014.
Promoting planning excellence
Quality Planning
In keeping with its commitment to “promoting planning
excellence” NZPI took up the task of designing and
constructing a new, more user friendly Quality Planning
website in 2012. One year on and the rejuvenated
website has proven to be popular, experiencing over
56,096 visits and attracting 780 new subscribers. NZPI
Finally, on behalf of the Board and all members of NZPI a
warm thanks to all of those who have worked so hard in
the interests of NZPI over the past twelve months.
These collective efforts have contributed to a truly
transformational year that saw NZPI deliver on its
aspiration to “Empower Planners and promote planning
excellence”
continues to contribute strongly to the Quality Planning
Partnership that guides the content of the site.
Accreditation
Ensuring the quality of education for planners through
its accreditation role is a key way in which NZPI can
influence and promote planning excellence. In 2013
Bryce Julyan, Chair
NZPI, ably led and guided by Professor Rob Freestone
and the Accreditation Panel, completed an interim
review of Auckland University and a five year review of
Lincoln University. Both universities were successful in
their applications.
Members First Annual Conference
The 2013 NZPI Conference, held in Hamilton
proved highly successful. Not only did it break all
previous records in terms of attendance with over
650 enrolments, it was also a significant success in
generating profit for NZPI and the local branch.
Celebrating our heroes
NZPI recognises how important it is to celebrate its
heroes, both within and beyond the planning community.
It did this through the presentation of ten national
awards, one scholarship and four Distinguished Service
Awards. You can read more of the winners in the pages
that follow.
www.planning.org.nz
5
our board
6
Chair, Bryce Julyan
Deputy Chair, Andrew Willis
Hon Secretary/Treasurer, Julie Bevan
Jane Douglas
Keith Hovell
Dr Caroline Miller
Robert Schofield
Todd Whittaker
www.planning.org.nz
our officers
From left – right
Membership Liaison Officer, Manfred Lee
Policy & Research Advisor, Christina Kaiser
Chief Executive Officer, Susan Houston
Office Administrator, Savana Carroll
Communications Officer, Melissa Hubbard
www.planning.org.nz
7
2013: The year in review
2013 has seen many unprecedented successes for the NZPI from its Annual
Conference to its media profile. Guided by its new Board and a refreshed
Strategic Plan (2013 - 2016), the institute has begun to reap the rewards of that
transformation while increasing its investment in advocacy and communications
as well as improving the structure of the organisation to better serve its members.
New Offices for NZPI
In September NZPI moved its new offices to the central
business district of Auckland. The catalyst for the move
was a continual leak and health risk at the Khyber Pass
Road premises and a desire to host Auckland CPD
events on site, thereby saving considerable venue costs
throughout the course of the year. The fitout costs of the
new premises were expended in the 2013 year by NZPI
which will be recouped through a discounted rent over the
next three years.
business and administration support, as well as
outstanding learning programmes and events.
Events Manager – This role encompasses the
delivery of the NZPI Conference, which will undergo
a step change in the future, YP Congress and the
Environmental Compliance Conference as well as the
logistics around the CPD workshops around the country.
Learning Manager – This role will lead the growth of
the CPD programme and changes to the programme
New structure boosts
NZPI capability
based on feedback from members.
The need to increase the NZPI’s capability and capacity
to deliver on its strategic goals and meet the needs of a
growing membership led to a comprehensive review of
NZPI resources carried out in 2013.
new structure brings with it great opportunities for the
Over the past five years the NZPI has grown extensively.
Membership has increased more than 20 per cent, CPD
programmes have almost tripled in number and the
NZPI conference has attracted an increasing number
of attendees. All this has led to increased expectations
from members and greater demands on the NZPI team.
8
emphasis on stepping up to the plate to deliver improved
Operations Manager – This role will support the CEO
by managing the organisation’s operational tasks.The
organisation and signifies an exciting future for the NZPI.
Communications Strategy &
Implementation
In line with our Strategic Plan and the wishes of members,
the NZPI has invested significantly in communications in
2013, commissioning Wright Communications to develop
and implement a comprehensive communications
strategy.
In order to deliver on the NZPI’s strategic plan the Board
considered and endorsed a new structure to better
serve members. The new structure increases NZPI’s
capacity to deliver more services to members.
The communications strategy has been developed
Within the new structure we have created three new
permanent roles – Events Manager, Operations Manager
and Learning Manager. These roles will deliver significant
benefits for members and signal the organisation’s
social media, communications with NZPI members and
www.planning.org.nz
to help enhance the profile of our institute and the
planning profession. It covers areas such as media
relations, issues management, online communications,
stakeholder communications. The strategy was informed
by interviews with NZPI staff, members and stakeholders
as well as with members of the media.
Its implementation has already led to the NZPI increasing
its profile in print, electronic and broadcast media, with
highlights including an interview with NZPI Chairman
Bryce Julyan on TV3 and the publication of an op ed
piece on Auckland’s Unitary Plan in the New Zealand
Herald. There has also been a significant increase
in the number of NZPI media releases and op ed
pieces released and a review of the institute’s weekly
newsletter Planning Focus which will see improvements
continue in 2014.
The new role will grow the CPD programme. The
Learning Manager will be charged with achieving the
NZPI’s strategic objective of improving the quality of
planning practice within New Zealand through relevant,
timely and accessible CPD. The focus of the role will be
the development of learning pathways and content based
on an in depth analysis of members’ learning needs
throughout their career.
The programme will have a new look and feel within the next
12 months and it will be more targeted and accessible to
Submissions & Policy Positions
members and non-members.
NZPI has continued its important advocacy and
Annual Conference –
thought leadership roles by leading the development
of submissions and position papers on a range of key
planning issues.
The NZPI led the development of submissions with full
membership on:
•Resource Management Reform Bill (February)
•Ministry for the Environment’s Freshwater Reform
The 2014 Conference will be held
in Queenstown with the theme of
“Mountains to the Sea”. It will focus
on 3 main threads – Water, Land Use,
Adaptation.
2013 and Beyond (April)
•Improving our Resource Management System
discussion document (April)
• Draft Auckland Unitary Plan (May)
•Ministry for the Environment’s Discussion Document
on A National Monitoring System for the RMA 1991
(August).
During the year the NZPI led the development of position
papers on:
•Managing Urban Growth
• Water Quality
•Heritage
Beyond the development of submissions and position
papers, NZPI has recently had very productive
meetings with Ministry for the Environment about closer
engagement in the future and all the signs point to the
NZPI playing a role in the Ministry’s new way of working.
Continuing Professional
Development
Continuing Professional Development remains a priority
for the NZPI and its members and 2013 was a notable
year with the completion of 36 courses with 902
enrolments, the completion of the CPD Strategy and the
establishment of the Learning Manager role within the
organisation’s new structure.
www.planning.org.nz
9
Planning Advisory Committee
Distinguished Service Awards
The Policy Advisory Committee (PAC) completed its
second year since its inaugural meeting in Blenheim
conference 2 May 2012. The NZPI constitute mandates
and generally defines the role of PAC. Like all great
initiatives there have been challenges, always positively
handled, establishing and supporting this team.
Membership changed as a few branch chairpersons
stepped down, including departing Gary Rae, William
Watt, Richard Osborne and Vicki Jones to be replaced by
Andrea Harris, Mandy Bishop, Andrew Henderson and
Luke McSoriley. The commitment of all PAC members
is appreciated given the large additional work and time
required to attend the quarterly meetings, participate on
working groups and respond to requests for comments/
input of a wide range of NZPI documents.
The announcement of four NZPI Distinguished Service
Awards as well as events around the country and even
in World Town Planning Day on November 8, as Kiwi
planners join thousands of their counterparts and sister
institutes in more than 30 countries and four continents
to celebrate and recognise the role of planning and
planners.
Highlights included NZPI events in Auckland, Wellington,
Hamilton, Christchurch, Dunedin, Nelson and London.
Auckland planner Penny Pirrit’s leadership of the
Auckland’s controversial unitary plan development saw
her headline the list of four planners honoured in the
2013 Distinguished Service Awards.
She joined fellow Aucklander John Childs, Hamilton’s
Dave Burton and Dean Chrystal from Christchurch as
2013 award winners.
The Distinguished Service Awards recognise individuals
who have made a significant contribution over many to
the image and practice of planning, undertaken original
Queenstown
10
www.planning.org.nz
research which has advanced the theory and practice
of planning in New Zealand and overseas, made a
major contribution to the affairs of the NZPI, or achieved
national or international recognition as a leader in the
planning profession. All four 2013 Award recipients are
leaders in their fields and deserving winners.
Membership
Satisfaction Survey
The NPZI’s membership satisfaction survey is fast
becoming an invaluable tool for revealing insights into
how we deliver to our members.
The survey’s ability to highlight our successes as well as
pinpoint areas for improvement will continue to guide
our business planning and improve our service delivery,
as has been the case since the survey was initiated in
2012.
Results of the 2013 survey included:
• An increase in satisfaction level with the contact
members had with their regional NZPI Board member
• A desire for a stronger media presence expressed by
68% of members
• A 12% increase in the number of respondents who
felt the NZPI’s contribution to policy had improved
Green Party Co-leader Russel Norman opened the
conference with an address on the theme of “Clean and
Green”. Keynote speakers included Brad Dannefaerd
from CERT Systems (“The ‘contact professional’ and the
‘social contract’ – The relationship between compliance
staff and society.”) and Environment Court Judge Craig
Thompson (“View from the bench”).
Auckland Student Planners Gain
World Wide Recognition
Ying Liu and Yuqing Zhou, both student planners
studying at Auckland University were two of many
entrants who participated in the International Federation
of Housing and Planning competition. Entrants from
student teams around the world illustrated their visions and
design proposals for reinterpreting Garden City principles for
the challenges of the 21st Century.
Ying and Yuqings entry was selected as one of the 3
final prize winners from the world wide competition.
The prizes were announced and presented during the
Opening Ceremony of the Congress in London. NZPI
has recognised and applauded the work of Ying and
Yuqing as a meritorious achievement and has presented
them with a cheque for $1000 to contribute to their
travel cost to London.
Congratulations Ying and Yuqing.
• Opportunities for improvement were identified
following services: CPD and Conference Programme.
As the survey was carried out in 2013 a number of areas
for improvement identified in the results have already
been or are being addressed as part of NZPI’s drive for
continuous improvement.
NZPI Growth
The NZPI’s membership grew by 4% in 2013 which is
consistent with the previous year.
The 2013 increase has contributed to a 21% jump
in membership from 1652 members to over 2000
members over the past five years.
Environmental Compliance
Conference
NZPI once again coordinated the Environmental
Compliance Conference, held in Wellington in November
2013. The event was attended by approximately 150
compliance officers and others from around the country.
www.planning.org.nz
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award winners 2013
Announced by NZPI Chair of the Awards Panel Andrew Willis at the
NZPI Conference in Hamilton.
Nancy Northcroft Supreme
Best Practice Award
Best Practice Award: Excellence in
Integrated Planning
Te Mana o Ngati Rangitihi Trust, Bay of Plenty Regional
Council and Boffa Miskell Ltd for their development of
the Ngati Rangitihi Iwi Environmental Management Plan.
The Stronger Christchurch Infrastructure Rebuilt Team,
Environment Canterbury, Christchurch City Council
and Beca for their work on the SCIRT Collaborative
Approach to Global Consenting Framework.
Rodney Davies Project Award
Best Practice:
Strategic Planning & Guidance
Napier City Council and Harrison Grierson for their work
on the Maraenui CPTED Assessment Project.
Best Practice Award: Excellence in
Consultation and Participation Processes
Porirua City Council, Greater Wellington City Council,
Wellington City Counci and Ngati Toa Rangatira for their
collaborative work on the Porirua Harbour & Catchment
Strategy & Action Plan.
12
www.planning.org.nz
Auckland Transport and Beca for their work on the
Khyber Pass Rd Corridor Management Plan.
Best Practice Non Statutory Planning
Wallace Ross Graduate Research Award
Te Mana o Ngati Rangitihi Trust, The Bay of Plenty
Kerry Mattingly for “Housing and Transport Expenditure:
Socio-spatial Indicators of Affordability in Auckland”
The NZPI Distinguished Service Awards recognise
individuals who have made a significant Contribution
over many years to the image and practice of planning,
undertaken original research which has advanced the
theory and practice of planning in New Zealand and
overseas, made a major contribution to the affairs of the
NZPI, or achieved national or international recognition
as a leader in the planning profession. There were four
Regional Council and Boffa Miskell Ltd for their work on
the Ngati Rangitihi Iwi Environmental Management Plan.
The NZPI Awards Panel received a high quantity
and quality of Award nominations in 2013. Indeed
it proved to be a difficult exercise to separate some
of the nominations in terms of quality. For that
reason, the Awards Panel has chosen to confer three
‘Commendations’ in 2013.
Award recipients in 2013.
Commendations:
Best Practice – District Planning
Palmerston North City Council for the Palmerston North
City Sectional District Plan Review Proposed Plan
Change 1: Central Business
Commendations:
Integrated Planning
Christchurch City Council and its work on developing
the Christchurch Transport Strategic Plan under very
challenging circumstances.
Commendations: Good practice in Strategic
Planning and Guidance
Auckland Council for its work on The Auckland Plan
Winner of a Best Practice Award
Winners of the Nancy Northcroft Supreme Best Practice award
www.planning.org.nz
13
NZPI distinguished service
award recipients
Penelope (Penny)
Pirrit
Penny has played a
leadership role in Auckland
local government
planning over many
years. Throughout her
career at Auckland City
Council and Auckland Council she has been a thought
leader in planning practice and innovation, including
the areas of community engagement, spatial planning,
placemaking and the Auckland Unitary Plan. She has
led the development of place-making practice which
emphasises an integrated approach
to planning, designing and building places
with communities.
John Childs
John is well known and
highly regarded as a
planning consultant in
Auckland. He has been
involved in town planning,
resource management
and related fields since
1970. His career includes the position of Principal
Planner at Auckland City Council from 1976 to 1987. In
recent years he has served as a Planning Commissioner,
often as Chair, on more than 200 planning hearings.
One of his most significant roles was being part of the
Britomart development hearings panel for the Auckland
Regional Council.
14
www.planning.org.nz
William (Dave)
Burton
Based in Hamilton, Dave
is a planning consultant
who works primarily
across the central North
Island. His public and
private sector planning
career has touched on many high profile projects
including geothermal power station developments near
Taupo, the Mokauiti and Wairere dams, aspects of the
Waikato Expressway, quarry consenting and gold mining
developments within the Hauraki District. He has also
been a planning advisor for both the Waikato District
Health Board and Wintec (Waikato Institute
of Technology).
Dean Chrystal
Now based in
Christchurch, Dean’s
25-year planning career
includes roles in the United
Kingdom and around New
Zealand. He has worked in
planning roles for a number
of other local authorities in both the North and South
Islands overseeing plan change and resource consent
hearings and decisions, including wind farms, rural
residential development and district-wide landscape
provisions. Recent highlights include involvement in the
Te Rere Hau Wind Farm, the Darfield Milk Powder Plant
and Christchurch City’s Retail Distribution Strategy.
Reginald Hammond Scholarship: Liam
Winter
The Reginald Hammond Scholarship is awarded
annually for the final year of study for an accredited
planning degree at the undergraduate or postgraduate level in New Zealand. The scholarship has a
value of $4,000 and has been established to support
a worthy recipient in their final year of study.
This year’s winner of the Reginald Hammond
Scholarship is a young man who not only excels
academically but manages to do so whilst funding
his studies through twenty hours a week of paid
employment. His academic achievements are
formidable.
The Auckland Branch of
the NZPI is delighted to
announce that the
2015 NZPI Conference
will be held in
Auckland on
14-17 April 2015.
A conference theme of
“Back to the Future”
focuses us on
the emergence of new technology and its influence
on the planning profession. The conference will be a
celebration of the exciting change that is underway
in New Zealand’s largest and fastest growing city. The
conference will look to the future and consider the role of
planning in shaping the city’s form.
At the same time, the conference will celebrate our
history and its lessons that will help shape our future. The
conference will be held on the 100-year anniversary of
the protection of the city’s iconic Volcanic Cones and the
ANZAC centennial.
There will be plenty of opportunities to enjoy the sights,
sounds and tastes of cosmopolitan Auckland, so put this
event in your diary in big bold letters!
The winner’s academic referees had this to say:
“This young man is one of
the top students I have ever
taught. He will make a major
contribution to the profession
in the future”.
We look forward to you joining us
in Auckland in 2015.
www.planning.org.nz
15
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16
www.planning.org.nz
uditors
nts and A
ccounta
tment of A
Draft Minutes of NZPI
Annual General Meeting
2 May 2013 at 5.15 pm
Claudelands Event Centre, Hamilton
Present: Chair, Bryce Julyan, Deputy Chair, Andrew Willis, Hon Treasurer/Secretary, Julie Bevan, Jane Douglas, Todd
Whittaker, Jan Crawford, Colin Diprose, Elizabeth Aitken Rose, William Watt, Keith Hall, Greg Phillips, Ben Farrell,
Romae Calland, Jenny Harrison, Juliet Hickford, Graeme McCarrison, Paula Hunter, Dave Burton, Perri Duffy, Christian
McDean, Paul Waanders, Donald Sangster, Kataraina Belshaw, Gary Rae, Andy Ralph, Nick Williamson, Stuart Bracey,
Namouta Poutasi,Christine Ralph, Susan Houston, CEO.
Apologies: Keith Hovell, Dr Caroline Miller, Mike Foster, Clare Piper, Reg Proffit, Hamish Rennie, Leigh Auton
1.
Welcome by Chair, Bryce Julyan.
2.
Draft Minutes of AGM 2012
Endorsed
Jane Douglas/
Keith Hall
3.
Annual Report 2012
Accepted
Donald Sangster/
Kataraina Belshaw
4.
Annual Accounts 2012
Accepted
Paula Hunter/
Graeme McCarrison
5.
Annual Budget for 2013 – it was noted that the Board has planned a
deficit of $78,600 for 2013.
Endorsed
Julie Bevan/
Ben Farrell
Nominations for 2016 Conference called for.
6.
Nominations from Christchurch for the 2016 Conference received.
Noted
Nominations from Wellington received for the 2017 Conference.
7.
Staples Rodway and Hayes Knight nominated respectively as NZPI
accountants and auditors for 2013.
8.
The Chair advised of NZPI’s intent to raise subscriptions in 2014. Majority
of attendees indicated support for increase in subscriptions.
Noted
9.
Kataraina Belshaw extended congratulations to Board and officers of NZPI
on the performance of NZPI in 2012.
Noted
10.
Andy Ralph asked that NZPI consider bringing NZPI Awards back into
main conference programme, instead of a separate event. The CEO
advised that this will be considered in light of the feedback provided by all
Conference attendees through the Conference survey.
Noted
11.
William Watt asked that NZPI consider its written acknowledgement to
those members who retire from NZPI.
Noted
12.
Paula Hunter asked that the Conference coordinator re-establish the
requirement that all Conference abstracts be accompanied by the
companion papers.
13.
Elizabeth Aitken-Rose articulated her disappointment at NZPI’s lack of
media profile.
Endorsed
Endorsed
Julie Bevan/
Jane Douglas
Paula Hunter/
William Watt
Noted
www.planning.org.nz
17
financial foreword
March 2014
NZPI was successful in exceeding budgeted income by $185,260 in 2013. That increase in income was
attributable to all major revenue streams including Subscriptions, Conferences, and our Situations Vacant
service. The exception to this trend was experienced in the CPD programme which fell in line with the
general market tightening on discretionary spending.
In 2013 the Board indicated at the Annual General Meeting that it intended to implement the first year
of the 2013-2016 Strategic Plan and that as a result of that it projected a deficit for 2013 of ($78, 600).
That deficit increased to ($115,583) before tax as a result of a number of unanticipated expenses. Those
expenses included the cost of shifting premises due to leaky offices that had become a health hazard and
also the legal costs of restructuring.
The Institute remains in a healthy financial position with working capital of $1,113,411. With most
of the anticipated structural changes completed, the budget for 2014 indicates a return to surplus and
maintenance of the asset base.
Julie Bevan
Hon Secretary/Treasurer
18
www.planning.org.nz
Financial Statements
For the year ending 31 December 2013
Accountant
Staples Rodway Limited
PO Box 3899, Auckland
Mark Kingsford
Auditors
Hayes Knight Audit NZ
PO Box 9588, Newmarket, Auckland
Banker
ANZ Bank of New Zealand
www.planning.org.nz
19
INDEPENDENT AUDITOR’S REPORT
TO THE MEMBERS OF
NEW ZEALAND PLANNING INSTITUTE INCORPORATED
We have audited the financial statements of New Zealand Planning Institute Incorporated on pages 21 to 27
within the Annual Report which comprise the statement of financial position as at 31 December 2013, and the
statement of financial performance, statement of movements in general funds for the year then ended, and a
summary of significant accounting policies and other explanatory information.
Executive Committee’s Responsibility for the Financial Statements
The Executive Committee is responsible for the preparation and fair presentation of these financial statements in
accordance with generally accepted accounting practice in New Zealand and for such internal control as the
Executive Committee determine is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our
audit in accordance with International Standards on Auditing (New Zealand).
Those standards require that we comply with ethical requirements and plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates, as
well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Other than in our capacity as auditor, we have no relationship with, or interests in, New Zealand Planning
Institute.
Opinion
In our opinion, the financial statements on pages 21 to 27 present fairly, in all material respects, the financial
position of New Zealand Planning Institute Incorporated as at 31 December 2013, and its financial performance
for the year then ended in accordance with generally accepted accounting practice in New Zealand.
HAYES KNIGHT AUDIT NZ
18 March 2014
Hayes Knight Audit NZ Chartered Accountants Level 1, 1 Broadway Newmarket Auckland 1023 New Zealand PO Box 9588 Newmarket Auckland 1149 A N I N D E P E N D E N T M E M B E R O F M O R I S O N I N T E R N A T I O N A L A N D T H E H A
T +64 9 367 1656 F +64 9 366 0323 E [email protected] W hayesknight.co.nz E S K N I G H T G R O U P
Y
Statement of Financial Performance
For the Year Ended 31 December 2013
OPERATING INCOME Note
2013$2012$
Branch Income 52,806 32,718
Conference Proceeds 350,892 301,051
CPD Income 272,197 350,766
Situations Vacant 99,035 77,119
Subscriptions 464,009 450,539
Quality Planning Website 30,000 51,700
Interest Received 65,426 24,225
Sundry Income 58,895
86,500
Total Operating Income 1,393,260 1,374,618
LESS EXPENSES
Accountancy Fees 11,505 21,700
ACC Levies 1,807 1,889
Amortisation 8,566 16,474
Audit Fee 10,756 10,750
Bad Debts Written Off -
4,684
Bank Fees & Charges 6,119 6,356
Branch Expenditure 35,935 45,914
Computer Support & Expenses 28,941 26,648
Consultancy Fees 13,910 -
Conference Expenses 260,098 199,999
Council Expenses 14,948 23,422
CPD Expenses 212,185 245,630
Depreciation 8,966 9,965
Expenses NZPI re branches 22,545
31,397
General Expenses 4,721 3,994
12 12 www.planning.org.nz
21
Note
2013$2012$
Institute Awards 18,397 16,321
Insurance 6,868 5,788
Late Payment Penalties –
275
Legal Fees – Deductible 4,529 3,112
Loss on Disposal of Investments –
1,716
Loss on Sale of Fixed Assets 705 –
Membership Costs 606 3,059
Office Accommodation 49,221 42,450
Office Expense 17,514 6,893
Planning Quarterly 60,138 89,274
Photocopier 18,811 17,514
Postage 3,469 2,531
Promotional Expenses 9,374 2,680
Provision for Doubtful Debts –
(26,749)
Publications Other 7,981 8,746
Quality Planning Website Expenses 3,462 –
Relocation Costs 4,358 –
Restructuring Costs 62,635 –
Salaries 531,343 491,458
Special Projects 26,180 17,601
Staff Training and Expenses 2,777 5,136
Subscriptions & Licences 3,080 12,278
Telephone & Tolls 9,330 10,087
Travel Expenses 27,065 18,565
TOTAL Expenses
1,508,843 1,377,558
Deficit before Income Tax (115,583) (2,940)
Income Tax Expense (2,941) (4,415)
(118,524) (7,355)
4
Net Deficit Statement of movement in general fund
For the Year Ended 31 December 2013
22
2013$2012$
Net Deficit (118,524) (7,355)
Total Revenue and Revaluations (118,524) (7,355)
General Funds at the Beginning of the Year 1,310,779 1,318,133
General Funds at the End of the Year 1,192,254 1,310,779
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Statement of Financial Position
For
the Year Ended 31 December 2013
Note
2013$2012$
General Funds
Retained Earnings 1,192,254 1,310,779
Total General Funds 1,192,254 1,310,779
Bank - Cheque Account 52,575 143,400
Term Deposits 859,808 823,041
Bank - UDF Account 34,906 36,035
Branch Bank Accounts 51,681 44,406
Branch Bank Term Deposits 163,007 143,930
Trade Debtors 47,551 70,315
Prepayments 12,967 6,362
Sundry Debtors 21,895 29,949
Income Tax Receivable 18,730
10,331
GST Receivable 38,500 12,251
Total Current Assets 1,301,620 1,320,019
78,843 47,536
1,380,463 1,367,555
Sundry Creditors & Accruals 81,583
14,138
Trade Creditors 106,625 42,638
Total Liabilities 188,209 56,776
Net Assets 1,192,254 1,310,779
Director Date
Represented by:
Current Assets
Non Current Assets
Property, Plant & Equipment 12
Total Assets Current Liabilities
14/03/2014
Treasurer
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23
Notes To and Forming Part of the Financial Statements
For the Year Ended 31 December 2013
1. Statement of Accounting Policies
Reporting Entity
New Zealand Planning Institute Incorporated is an
Incorporated Society under the Incorporated Societies
Act 1989 and is a reporting entity for the purposes of
the Financial Reporting Act 1993.
The financial statements of New Zealand Planning
Institute Incorporated have been prepared in
accordance with the Financial Reporting Act 1993.
(c) Property, Plant & Equipment
Property, Plant & Equipment are recognised at cost
less aggregate depreciation. Depreciation has been
calculated using the maximum rates permitted by the
Income Tax Act 2007. Gains and losses on disposal of
fixed assets are taken into account in determining the
operating result for the year.
Business
Office Equipment 9 – 80.4%
The principal activity is that of an incorporated
body representing the professional planners in New
Zealand. The Society represents the planners interest
in the furtherance of planning, practice, maintenance
of professional standards, dissemination of planning
information and attending to the welfare of members.
Website Costs 48 – 60%
Leasehold Improvements 11.4% – 20%
Statement of Compliance and Basis of
Preparation
The Financial Statements of New Zealand Planning
Institute Incorporated have been prepared in
accordance with Generally Accepted Accounting
Practice in New Zealand (NZ GAAP).
The society qualifies for differential reporting as it is not
publicly accountable and is not large as defined in the
Framework for Differential Reporting. The society has taken
advantage of all available differential reporting exemptions.
The accounting principles recognised as appropriate for
the measurement and reporting of financial performance
and financial position on a historical cost basis are followed
by the Society.
Specific Accounting Policies
The following specific accounting policies which materially
affect the measurement of the Statement of Financial
Performance and Statement of Financial Position have been
applied:
(a) Revenue
Revenue is recognised to the extent that it is probable
that economic benefit will flow to the entity and that
revenue can be reliably measured.
24
(b) Trade Receivables
Trade Receivables are recognised at estimated realisable
value.
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(d) Income Tax
The income tax expense recognised in the Statement
of Financial Performance is the estimated income tax
payable in the current year, adjusted for any differences
between the estimated and actual income tax payable in
prior years.
(e) Goods and Services Taxation (GST)
Revenues and expenses have been recognised in
the financial statements exclusive of GST except that
irrecoverable GST input tax has been recognised in
association with the expense to which it relates. All
items in the Statement of Financial Position are stated
exclusive of GST except for receivables and payables
which are stated inclusive of GST.
(f) Changes in Accounting Policies
There have been no changes in accounting policies. All
policies have been applied on a basis consistent with
those from previous financial statements.
Notes To and Forming Part of the Financial Statements
For the Year Ended 31 December 2013
2. Income – Continuing Professional Development
This income is shown in the financial statements as gross income and related expenditure.
The amount attributed to non members is as follows:
2013 ($) 2012 ($)
Gross Income 117,181 167,491
Less Related Expenditure
(91,346) (117,289)
25,835 50,202
Total Income 3.Branches
The financial statements include the income, expenditure, bank funds and deposits of the New Zealand Planning
Institute Incorporated branches.
4. Tax Reconciliation
2013 ($) 2012 ($)
(115,583) (2,940)
Less Income Received from Members (962,636) (885,740)
Add Expenditure Related to Members 1,039,230 905,488
(1,000) (1,000)
1,705 –
Total Permanent Differences 77,299 18,747
Timing Differences
Holiday Pay Last Year (1,800) (1,840)
Holiday Pay This Year 13,090 1,800
Provision for Legal Fees 37,500 –
Total Timing Differences 48,790 (40)
Taxable Income 10,506
15,768
Tax Expense at 28% 2,941
4,415
Income Tax Expense 2,941 4,415
Operating Deficit before Income Tax Permanent Differences
Less Exemption for Non-Profit Organisation Other Tax Adjustments www.planning.org.nz
25
Notes To and Forming Part of the Financial Statements
For the Year Ended 31 December 2013
5. Obligations Under Leases
2013 ($) 2012 ($)
Lease of Building
Current
32,920 42,450
Non-Current 52,215 130,888
Total Obligations Under Leases 85,135 173,338
2013 ($) 2012 ($)
17,928 17,928
2,918 20,846
20,846 38,774
Lease of Equipment
Current Non-Current Total Obligations Under Leases 6. Related Party Disclosures
Board members and relatives of board members were involved in conducting some of the CPD courses offered with
New Zealand Planning Institute during the course of the year. These transactions were performed at an arms length.
7.Auditors’ Remuneration
2013 ($) 2012 ($)
Amounts paid to or due and payable to the auditor for:
Audit of the financial statements 10,756 10,750
Total Auditors’ Remuneration 10,756 10,750
2013 ($) 2012 ($)
Remuneration Paid to Directors 137,500 136,635
Total Directors’ Remuneration 137,500 136,635
8. Directors’ Remuneration
This remuneration is paid to Susan Houston, a director of New Zealand Planning Institute Incorporated
26
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Notes To and Forming Part of the Financial Statements
For the Year Ended 31 December 2013
9. Provisions
The Society has recognised a provision of $37,500 in relation to costs associated with the restructuring of the
management team.
10. Capital Commitments
The Company has no capital commitments as at 31 December 2013, (2012 Nil).
11. Contingent Liabilities
The Company has no contingent liabilities as at 31 December 2013, (2012 Nil).
12. Property, Plant & Equipment
Cost Depreciation Accumulated Closing Book
$Charged$ Depreciation$ Value$
Property, Plant & Equipment 2013
Office Equipment 88,967 6,387 66,203 22,764
Website Costs 48,592 8,593 39,285
9,307
Leasehold Improvements 62,130 2,552 15,358 46,772
199,689 17,532 120,846 78,843
Total Cost Depreciation Accumulated Closing Book
$Charged$ Depreciation$ Value$
Property, Plant & Equipment 2012
Office Equipment 100,812 9,089 77,574 23,238
Website Costs 48,592 16,527 30,692 17,900
Leasehold Improvements 19,204 823 12,806 6,398
168,608 26,439 121,072 47,536
Total www.planning.org.nz
27
2014 annual budget
Interest Paid
$6,000.00
Ordinary Income/Expense
Legal fees $10,000.00
All Refunds/Reimbursements
–
Guide to Consultants –
NZPI Conference $340,000
CPD Income 2014 $270,000
Situations Vacant Service $95,000
Guide to Consultants
$20,000
QP Website $35,000
Miscellaneous $20,000
Planning Quarterly $20,000
Subscriptions NZPI
$495,000
Total Income
$1,295,000
2014 Annual Conference Exp
$200,000.00
2014 CPD Expense
$150,000.00
Board Expenses
$15,000.00
CPD Development Fund
$25,000.00
Promotional material and brochures
–
Policy Advisor Expenses $3,000.00
CEO Expenses $8,000.00
Salaries and PAYE
$520,000.00
Situations Vacant –
Reginald Hammond Scholarship $4,000.00
Staff training, hiring and reviewing
$2,000.00
Special Projects proposed are: $1,000.00
Review YP Strategic Plan
$500.00
SIGs$2,000.00
PAC$10,000.00
Staff Training $5,000.00
Stationery general $6,000.00
Planning Quarterly
$58,000.00
Audit Fees $13,000.00
Publications $5,000.00
Accountancy Fees
$15,000.00
Photocopier $16,000.00
Accreditation Reviews
$10,000.00
Bank Charges $6,000.00
Computer support and Expenses
$25,000.00
General Expenses $16,000.00
Depreciation NZPI Awards Insurance 28
$7,000.00
Communications Strategy Implementation$30,000.00
Expenses
Loss on Disposal
Postage and courier www.planning.org.nz
Subscriptions to others Office Accom
$3,000.00
$60,000.00
Kiwisaver $5,000.00
ACC $3,000.00
Telephone & Tolls
$10,000.00
$12,000.00
Travel $10,000.00
$10,000.00
Total Expense
$1,289,500
$8,000.00
Net Surplus $5,500
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Technician
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Ralph Broad
our history
The peak planning association in New Zealand, like the planning profession it serves
has evolved over many decades and so too has its name; ranging from the Town
Planning Institute of New Zealand between 1931-1946, to its current name of the New
Zealand Planning Institute Incorporated from 1969. Throughout its various guises (five
in all), the organisation has been lead by 44 esteemed planners. In 2012, the title of
‘President’ was replaced by that of ‘Chair’. The current Chair is Bryce Julyan.
Past Presidents
H F Johnson 1931
D J Edmonson 1970-1972
C K Grierson 1931-1932
M M Latham 1972-1973
S Blackley 1932-1935
K G Dobbie 1973-1975
A W De R Galbraith 1935-1936
F W Norton 1975-1977
H F Butcher 1936-1937
R J P Davies 1977-1979
M G C McCaul 1937-1940
M E Jones 1979-1981
E H Andrews 1940-1942
W D Ross 1981-1984
A J Baker 1942-1943
W A Robertson 1984-1986
R B Hammond 1943-1944
D D Hinman 1986-1988
A H Bridge 1944-1945
John Childs 1988-1990
J W Mawson 1946-1947
Sylvia Allan 1990-1992
R B Hammond 1947-1950
Lance Leikis 1992-1994
C E H Putt 1950-1952
Leigh Auton 1994-1996
F C Basire 1952-1954
Jenny Dixon 1996-1998
F W O Jones 1954-1956
Robert Schofield 1998-2000
A L Gabites 1956-1958
Michael Foster 2000-2002
J W Cox 1958-1960
Paula Hunter 2002-2004
D G Porter 1960-1962
Cheryl Cleary 2004-2006
I B Reynolds 1962-1964
Michael Gunder 2006-2008
I G Dunn 1964-1967
Hester den Ouden 2008-2010
N Northcroft 1967-1969
Jane Douglas 2010-2012
P W T Bagnall 1969-1970
Bryce Julyan 2012-current
www.planning.org.nz
43
POSTAL ADDRESS
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PO Box 106-481, Auckland City 1143
COURIER ADDRESS
New Zealand Planning Institute
L9, 52 Swanson Street, AUCKLAND
PHONE 09 520 6277
FAX 09 520 3686
EMAIL [email protected]
www.planning.org.nz
www.planning.org.nz