UCHE: A Growth Model for Church and

 .. UCHE: A Growth Model for Church and Community Homeschool Partnerships This document details the success of an educational outreach program that began at a church in Rocklin, California in fall 2009, modeled after a highly successful homeschool outreach program at Biola University. Today, United Christian Home Educators (UCHE) Academy offers over 150 unique K-­‐12 classes for area homeschool and charter-­‐educated students each semester, with classes taught by local pastors, parents, and professors. Founded and administrated by Dr. Lisa Dunne, a pastor’s wife, author, and university professor, the program connects members of 35 area churches at locations throughout the greater Sacramento region. UCHE offers a variety of benefits to the homeschool community, the charter school community, the Christian university, the family, and the local church. Continued growth and site multiplication are projected for 2012-­‐2013. w w w . U C H E a c a d e m y . o r g United Christian Home Educators 2012 Vision Statement Table of Contents I.
Vision Statements, Program Overview, and History......................page 3 A. UCHE mission and vision statements B. UCHE philosophy of ministry and education C. UCHE statement of beliefs D. UCHE history and first-­‐year growth trajectory E. Denominational diversity/local church representations II.
Internal Structure of the UCHE Model.................................................page 7 F. Connective models and internal structure G. University/church impact H. UCHE schedule, tuition, and material fees (full data available on website) III.
Insurance and Legal Coverage...............................................................page 9 a. About Home School Legal Defense Association b. About NCG Insurance provisions c. About UCHE’s accounting and financial oversight d. Benefit to the local church IV.
Media Promotions and Homeschooling Popularity.....................page 11 a. Visit our website for data on homeschool news and stats: i. National and UC Colleges Recruiting Homeschoolers ii. Local Press for UCHE 1. Rocklin & Roseville Today article 2. Placer Herald article iii. Dr. Brian Ray’s Homeschool Report Card V.
Appendix: UCHE Organizational Leadership Chart………………..page 14 a. Data on UHCE Leadership Responsibilities and Organization i. Leadership Flow Chart ii. Detailed Roles and Responsibilities 2 Institutional Mission and Vision Statements United Christian Home Educators’ Mission: The goal of UCHE is to foster a lifelong love of learning and an appreciation for the arts in the context of church and culture, helping to equip the next generation of leaders to excel in the home, the church, and the marketplace. United Christian Home Educators’ Vision: UCHE endeavors to partner with parents from numerous local Christian churches, creating community, enhancing skills, and building kingdom. United Christian Home Educators’ Statement of Purpose: UCHE connects parents, pastors, professors, and homeschool students around the central hub of the local church, providing collective oversight and connective opportunities for church-­‐
based homeschool programs. Additionally, UCHE fosters connective threads between the local church and Christian institutions of higher education, strengthening the bonds of unity, creating a rich culture of denominational diversity, and preparing young students for college, career, and family life. UCHE students perform with the William Jessup University Choir at the annual WJU Christmas concert. 3 Institutional History In April 2009, Dr. Lisa Dunne, a William Jessup University psychology professor, met one of the founders of a highly successful home-­‐education outreach program at Biola University. As a professor and a pastor’s wife, Dunne was intrigued by the university-­‐church connection that had been fostered through Biola’s outreach, and after meeting with the program’s founder, she became convinced that the outreach could prove to be a viable model in northern California as well. Biola’s STAR program began with 30 students in a homeschool support group at Village Bible Church in Garden Grove, California in 1997. One year later, Biola adopted the STAR program as one of several services offered to homeschoolers through the local church. The first year of the program, STAR offered 35 classes on both the VBC campus and the Biola University campus. Today STAR offers over 160 classes at local churches throughout southern California, including Garden Grove, La Mirada, South Bay, South Orange County, Temecula, and Yorba Linda. Since the program’s inception, over 6,000 homeschool students have taken part in STAR’s academic outreach program. After hearing the vision of Biola’s program, Dunne began formulating a plan for a similar homeschool academy in the greater Sacramento area. While she was sitting in her office with Biola STAR brochures in hand, she received a call from Carrie Rojas, a fellow church member whom Dunne had known casually for a year. Unbeknownst to Dunne, Rojas had actually taught in Biola’s program at Village Bible Academy a decade earlier, and upon hearing of Dunne’s interest, Rojas agreed to team up with Dunne to help launch a similar program in northern California. In June of 2009, Dr. Dunne invited the program founder to WJU to share the history and logistics of the program with academic leadership. After hearing the vision, the WJU team discussed the program’s potential and then granted permission for Dunne to move forward with the program, providing that no costs were incurred by the University. Mosaic Christian Church in Rocklin agreed to host classes for the program on its church campus at no cost. Thus, UCHE was born. In fall 2009, UCHE offered 15 classes on the Mosaic campus and one on the WJU campus. The following semester, January 2010, UCHE offered 38 classes on the Mosaic campus and five classes on the WJU campus. At the end of the spring 2010 semester, a Friday class was added at WJU. Bridgeway Christian Church became part of the UCHE family in fall of 2010. Exponential growth necessitated additional site launches; thus, in fall 2012, Crossroads Church in Grass Valley and Metro Calvary in Roseville both launched UCHE campuses in fall 2012. UCHE locations continue to expand as church and community leaders begin to envision a new way to serve the fastest growing segment of American academia, homeschooling families. 4 Philosophy of Ministry and Education UCHE is an interdenominational support system of professors, pastors, and parents from 30 area churches. We desire to foster a lifelong love of learning and an appreciation for the arts in the context of church and culture, helping to equip the next generation of leaders to excel in the home, the church, and the marketplace. We serve K-­‐12 homeschool and charter-­‐educated students from local Christian churches, creating community, enhancing skills, and building kingdom. UCHE offers a wide range of flexible and affordable academic and elective support from choir to chemistry, astronomy to apologetics, readers' theater to robotic engineering. Our flexible program is designed to partner with parents in their homeschool journey, whether those needs are for core or enrichment classes. UCHE believes in a holistic, hands-­‐on model of education. Modern culture segregates ages in every sphere of life, from church to classroom to community—pushing toddlers in one direction and grandparents in another. In this selective segregation, families are often robbed of the rich fellowship of intergenerational mentoring and apprenticeship. Ephesians, Deuteronomy, Timothy, and Titus provide wonderful pictures of family discipleship, and yet many parents do not realize that God has equipped them to train up their children. Instead, they pass the baton to coaches, teachers, youth pastors, and community leaders. UCHE reverses that mindset by coming alongside parents, creating a parent-­‐directed model of education that supports the parent as the primary influence and gatekeeper in the child's life. In a broken, hurting world, there is a clarion call for parents to raise up a generation of godly children who will shape culture. Out of the overflow of hearts and homes, UCHE helps empower families to pour into the hurting generation around us, to restore the hearts of the fathers to the children and the hearts of the children to the fathers. The Great Commission begins at home. UCHE supports parents as they endeavor to raise a generation of world leaders and world changers. Lego Engineering class helps UCHE students test their knowledge of physics and mathematics—all while exercising creativity and having fun. 5 Statement of Beliefs and Leadership Expectations WE BELIEVE the Bible to be the inspired, infallible, and authoritative Word of God. WE BELIEVE in the virgin birth of Jesus Christ, in His vicarious and atoning sacrifice through His shed blood, in His bodily resurrection, in His ascension and in His personal return in power and glory upon the earth. WE BELIEVE regeneration and conversion through faith in Jesus Christ are absolutely essential for the salvation of lost and sinful humanity and that water baptism by immersion is the biblical testimony of that conversion. WE BELIEVE the Holy Spirit was sent by the Father to implement the grace of salvation in the life of an unbeliever and to permanently indwell each believer empowering them with wisdom, strength and gifts to lead a life of Christ-­‐like character and bear fruit to the glory of the Father. WE BELIEVE in world evangelism, accepting the commission of Jesus Christ to make disciples of all nations, to baptize them, and to teach them His commandments. WE BELIEVE in the bodily resurrection of the just and unjust, the just into eternal life and the unjust into eternal damnation. WE BELIEVE in the spiritual unity of all believers in our Lord Jesus Christ and that as Christians we are to meet together regularly for worship of the Lord and for the encouragement of one another. WE BELIEVE that God is a covenant-­‐making and covenant-­‐keeping God. He has made promises to those who respond to His love by committing their lives to Him. We believe that all those who are in covenant with God should live in covenant loyalty to one another. WE BELIEVE that children are a heritage from the Lord, a reward from him (Psalm 127:5), and that parents have been given the mantle of authority in the child’s life, including the primary role of teaching and training their children as described in Deuteronomy 6, Malachi 4, Luke 1, Titus 1 and 2, and throughout scripture. WE BELIEVE in the sanctity of life and the intrinsic value of individuals as children created in the image of God. WE BELIEVE that sexual intimacy was created as an expression of love within a marriage between a man and woman, and we believe singles are called to maintain sexual purity until marriage. WE BELIEVE that active membership in a local Christian church is a vital component of family spiritual health, providing opportunity for personal growth, discipleship, outreach, and personal accountability. UCHE teachers and members 6 are required to maintain active connection to a local Christian church body, which provides for spiritual growth as well as accountability (Hebrews 10: 19-­‐39, 1 Peter 2:9-­‐17, Hebrews 13:7, Hebrews 13:17). WE BELIEVE the classroom community should be one of charity and compassion, demonstrated in godly relationships between students, teachers, and parents (Psalm 133:1). We expect teachers, students, and parents to refrain from unkind remarks, profanity, coarse jokes, or other language that demonstrates disrespect or a lack of charity. WE BELIEVE leaders should maintain a lifestyle that reflects the calling of Christian leadership and to refrain from behavior that would compromise the credibility of any Christian ministry (2 Corinthians 6:14-­‐7:1, Hebrews 13:4-­‐5). Because of their potential for exponential influence, teachers are held to the highest of behavioral standards (James 3:1, Matthew 23:1-­‐33, Luke 20: 46-­‐47). WE BELIEVE a Christian community should demonstrate respect, excellence, and professionalism in action as well as in presentation. In similar fashion to other Christian organizations in this region, we believe this concept to be in keeping with the projection of an image suitable to a Christian ministry (1 Timothy 1:9). UCHE: Graph of Three-­Year Growth The growth of UCHE has been exponential. The program began with 35 students in the fall of 2009, grew to 70 students in spring 2010, leapt to 130 students in fall 2010, then 150 in the spring of 2011, and 250 in the spring of 2012. With the newest site opening in Grass Valley fall 2012, projected enrollment will be 320 at four sites. Fall 2012: Fall 2010: Fall 2011: 230 Students 320 Students 130 Students Fall 2009: 35 Students Figure 1: Graph of UCHE growth from 2009 to 2012. 7 UCHE: A Growth Model for Christian Community Homeschool Partnerships UCHE 7th graders create marshmallow molecules and make their own silly putty during a visit from Mad Science of Sacramento. Denominational Diversity: The denominational diversity within the UCHE program is striking. Over 35 area churches are represented in the membership of the student body, staff, and faculty of UCHE, creating a rich culture for growing, sharpening, and valuing uniqueness. Sample Teacher/Church Snapshot: Lisa Dunne, Ph.D., Artisan Christian Church
Rev. Adrian Dunne, Artisan Christian Church
Carrie Rojas, Bridgeway Christian Church
Debra Winters, Parkway Church of Christ, Sacramento
Jaimie Sirotsky, Newcastle United Methodist Church
Jim Kappahan, Elk Grove Baptist Church
Angela Henning, Emmaus Church
Margarita Kulaga, The Rock of Roseville
Jared Fujishin, Bridgeway Christian Church
Kristi Hartman, Destiny Christian Church
Rhonda Silva, Metro Calvary, Roseville
Kathy Dunann, Metro Calvary, Roseville
Carrie Morris, El Dorado Hills Christian Church
Michelle Colpitts: Adventure Christian Church
Andrew Green, Arabic Church of Sacramento
Jacob Locke, Bayside Placerville
Anzhelika Semchencko, Melchizedek Church of Sacramento
Brandy Ruscica, Destiny Christian Church
Cristin Tring, The Rock of Roseville
Chuck and Betty Price, The Rock of Roseville
Larry Brohman, The Rock of Roseville
8 Bev Bradley, Capital City Church International
Carolyn Seawright, Adventure Christian Church
David Ekstrand: IT, Bridgeway Christian Church
Carmen Oates, Emmaus Church
Damien Horne, Crossroads Community Church
Katie Burns, Crossroads Community Church
UCHE Structure: Hub and Spoke Model Connective Models: Community parents are connected to the liaison level of teachers and administrators, which is connected to the local church, the hub of the UCHE program. Hub Level: Local Church Campus Liaison Level: Administrators and Teachers Community Level: Parents and Students Figure 2: Applications of the hub and spoke model demonstrating the connective relationships between the local church and the larger community. Insurance, Legal Oversight, and Financial Accountability UCHE maintains general accident and liability insurance, a $1 million aggregate, through NCG Insurance, a mandatory coverage add-­‐on for all families enrolled in the UCHE model. NCG offers similar coverage to various homeschool support groups and academies throughout the continental United States. All teachers and volunteers within the UCHE system complete a LiveScan process, provide personal references, are active members of a local church, and receive annual performance evaluations from families and administration. 9 UCHE is a member of Home School Legal Defense Association, HSLDA, the best-­‐
known name in the homeschool legal industry. HSLDA provides access to legal advice, protection, and ongoing support for homeschoolers around the world. UCHE is also a member of several local, state, and national homeschool leadership organizations such as California Home Educators Association, Valley Home Educators, and Sacramento Organization of Parent Educators. UCHE maintains full financial responsibility at all of its campus locations. UCHE leaders hire, train, pay, evaluate, and otherwise fully oversee the performance of each of its teachers. UCHE also collects all tuition from attending families, and accounting oversight is provided by lifetime homeschooling CPA firm Harry Beeson of Romberger, Wilson, and Beeson in Glendale, CA. UCHE high school students form friendships and learn team-­building skills while practicing for performances and outreach events. Benefits for Church Campus Sites: UCHE’s presence at a local church offers a variety of benefits. First and foremost, it restores the local church to the center of growth-­‐oriented activities, drawing involved families back into the heart of the church culture. The UCHE site also provides job opportunities for qualified teachers, homeschooling parents, and site directors/administrators. It offers a connective opportunity for the homeschool and charter school community (and a faith-­‐based alternative for the latter group, providing much-­‐needed spiritual support and Christian community), a demographic that is traditionally volunteer-­‐oriented and socially engaged. 10 UCHE: A Growth Model for Christian Community Homeschool Partnerships Dr. Eric Bull teaches young science students the secrets of magnetism and electricity in UCHE’s summer outreach program. Semester showcases, presentations given at the end of each semester to showcase students’ artistic, theatrical, and other performance-­‐based endeavors, provide an opportunity to bring local community members into the church and create positive connections in the community. Additionally, the UCHE site brings life to buildings that are often lying dormant during the week, bringing vitality, energy, and excitement to the church campus. Finally, the UCHE site brings a sense of Kingdom-­‐
minded unity to the local church, drawing together families who may not have any other opportunities to interact in culture but who learn to grow together in pursuit of a common goal. UCHE students are equipped in small group settings as well as large performance classes—promoting growth, creativity, and confidence. Academic Excellence: A number of colleges and universities around the country are actively recruiting homeschool students. As noted in Dr. Bryan Ray’s 2009 Homeschool Report Card, home-­‐educated students consistently outperform public school students on national tests. Home-­‐educated students rank high in academics, in volunteerism, and in maturity. In short, they bear good fruit in the culture and are 11 powerful social innovators in local and global missions, true leaders in the home, church, and marketplace. Popularity of Homeschooling in California: When University of California Riverside said it had “tapped into a rich vein” of homeschool students, this was not an exaggeration. There are nearly 2 million homeschooled students in the United States, and over 200,000 in California. UCHE offers homeschoolers another creative academic option, fostering a sense of welcome and value to this rapidly growing demographic. California Homeschool Organizations: Statewide, there are numerous organizations devoted to supporting the homeschool movement. The Department of Education calls homeschooling the fastest growing educational movement in the country. At the state level, three major organizations lead the way with annual homeschool conferences and events: California Homeschool Network, the Homeschool Association of California, and the California Home Educators’ Association, whose conferences draw thousands of home educating families from across the state as well as the nation. UCHE students learn practical skills, such as “measure twice and cut once,” in master carpentry class. Additionally, there are numerous programs in northern California dedicated to helping local homeschoolers: Sacramento Christian Organization of Parent Educators (SCOPE), Yuba-­‐Sutter Homeschool Meetup Group, Valley Home Educators (Modesto), Sierra Nevada Homeschoolers Group, Sacramento Homeschool Meetup Group, Bayside Home Educators, Adventure Christian Church Home Educators, Bridgeway Home Educators, Classical Christian Home Educators (Placer and Sacramento counties), Homeschooling in Placer (HIP, Auburn), and Association of Private Christian Educators (Orangevale). 12 UCHE: A Growth Model for Christian Community Homeschool Partnerships In addition to traditionally homeschooled students, UCHE also serves charter-­‐
educated students (though it does not accept charter vouchers or similar funding). In fact, 60% of the current UCHE population is registered with a local charter but chooses to attend classes at UCHE, offering a viable and affordable Christian program for parents seeking educational alternatives for their children. Charter schools represent yet another influx of potential students. And, like the homeschool movement, charter schools are experiencing exponential growth. According to the Department of Education, there are over 5,000 charter schools in the US, and there were 815 charter schools active in California in 2010. In a 2008 survey of charter schools, 59% of the schools reported that they had a waiting list, averaging 198 students, and an estimated 365,000 students are on charter school wait lists nationwide. Students who are unable to meet all of their academic needs through a charter school would likely find the UCHE system to be an attractive alternative to the pubic charter system—and one that does not dissect the foundations of Christian thinking from the heart of the educational process. UCHE’s sign language class performs at the 2012 Semester Showcase at Bridgeway Christian Church. Summary: UCHE has enjoyed extraordinary growth and success in its first three years of operation. The program has successfully integrated homeschool and charter school families as well as multiple denominations, creating a unique model for academic and enrichment-­‐oriented educational programs within a learning community model. Additionally, the UCHE sites form a bridge of creativity and connectivity to the Christian university and to the local Christian community, offering a variety of resources and benefits within the system. Students are growing in their knowledge of God’s kingdom as they learn to live and grow in a healthy Christian community grounded on the involved parent model. UCHE looks forward to continued growth, expansion, and church partnerships in the years to come. 13 UCHE Detailed Organizational Chart Explanation of Leadership Roles and Responsibilities 2012-­‐2013 Section I. Organizational Oversight Executive Director The Executive Director is responsible for the oversight of UCHE Academy, including public relations, church relations, internal organizational health, program learning outcomes, student dismissals, and employee hiring, evaluation, and contract termination. The Executive Director speaks regularly at churches, conferences, and local/state events on behalf of the organization, promoting UCHE’s vision and values. In addition to supervising the educational, programmatic, and administrative supervision for the UCHE program, the Executive Director is responsible for vision casting and advancing the UCHE mission and vision, promoting and maintaining relationships with local churches, parents, and teachers. The Executive Director creates policies and procedures that reflect upon the expressed ideologies and beliefs of the UCHE model, meeting regularly with the General Advisory Board, the Financial Advisory support staff, and the Executive Advisory Board for feedback on organizational health and related matters of financial, academic, and employee accountability. The Executive Director is responsible for creating standard organizational forms and procedures, including but not limited to, the following: • Creating Organizational Mission, Vision, and Belief Statements • Recruiting new teaching talent and new administrative talent • Meeting with pastoral/leadership teams at potential new church sites • Attending UCHE-­‐related campus and community functions • Creating job descriptions for staff and volunteer positions • Providing regular mass and individual communication of news and updates to UCHE families at all church sites • Receiving monthly feedback from the Executive Advisory Board, addressing any organizational concerns or issues presented • Receiving monthly feedback from the Support Staff, Faculty Coach, Department Coordinators, Bookkeeper, and Financial Advisory Team, bringing any concerns or updates to the Executive Advisory Board • Receiving bi-­‐weekly feedback from members of the General Advisory Board, bringing organizational concerns or issues to the Executive Advisory Board • Upholding financial and relational agreements between UCHE and individual church sites • Creating and Maintaining Student Code of Conduct Forms • Creating and Maintaining Teacher/Staff Leader Code of Conduct Forms • Creating Teacher Applications and Pastoral Reference Forms 14 •
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Creating and Maintaining Teacher Evaluation Forms Creating Student Application and Parent Commitment Forms Creating Teacher LiveScan and Church Commitment Forms Creating Student Dismissal Notices and Related Communication Creating Teacher Dismissal Notices and Related Communication Creating and Maintaining Registration Packet with W-­‐9 Creating and Maintaining Teacher Contracts Creating and Maintaining Teacher Interview Forms Creating and Maintaining Family Interview Forms Creating and Maintaining Substitute Forms Creating and Maintaining Medical Forms Creating and Maintaining Sick Policies Creating and Maintaining Refund Policies Creating and Maintaining Field Trip Forms Creating and Maintaining Volunteer Forms Creating and Maintaining Scholarship and Workership Applications Overseeing new family interviews and related documentation Section II. Administrative, Academic, and Facilities Assistance Program Assistant The Program Assistant assists the Executive Director with internal organizational communication and site support, providing efficient and effective communication flow between UCHE leadership. The Program Assistant provides organizational oversight to registration, facilities, hospitality, events, site coordinators, site assistants, hospitality, parent volunteers, field trips, fundraising teams, and related support staff members. Additionally, the Program Assistant will be responsible for the following: • Modeling commitment to the mission and vision of UCHE • Creating and maintaining database to organize Support Staff duties • Supporting UCHE faculty, Support Staff, and Volunteer Staff • Assisting Registration Team with paperwork, locations, and scheduling • Providing Site Coordinator with all student and teacher contacts • Providing Site Coordinator with any needed forms, resources, and files • Preserving and expanding partnerships at each site • Participating in UCHE-­‐sponsored events and activities as needed • Providing professional and timely email responses (24-­‐hour response) • Meeting weekly with the Executive Director to report on • Meeting weekly with Site Coordinators and Support Staff to verify existing as well as upcoming needs 15 Faculty Coach The Faculty Coach is responsible for scheduling classes and supporting teachers in their roles in the classroom. This includes, but is not limited to, online coaching, classroom observations, evaluative feedback, and the distribution of teacher evaluations at the end of the academic year. The Faculty Coach works directly with the Department Coordinators and the Executive Director, offering oversight in the following areas of responsibility regarding UCHE faculty: • Collecting returning teachers’ availability and class requests • Scheduling and offering classes/placements at each site • Conducting teacher interviews • Completing and maintaining teacher evaluations • Providing individual teaching schedules with each contract • Providing opportunities for teacher appreciation • Providing classroom visitation on all sites • Providing ongoing teacher training • Developing and measuring program learning outcomes • Providing teachers’ boxes to Site Coordinators • Providing teachers’ contact information to Site Coordinators • Responding to email inquiries in a timely and professional manner (24-­‐
hour response) • Attending regularly-­‐scheduled parent, teacher, and Board meetings • Overseeing and maintaining quality of educational product • Ensuring appropriate teacher-­‐parent communication • Overseeing curriculum development and academic trajectories • Collecting and maintaining teacher files, including W-­‐9 forms, Applications, Contracts, Livescans, Syllabi, and Class Descriptions Site Coordinator The Site Coordinator is responsible for maintaining the spirit and flow of an individual UCHE site, creating a warm, welcoming, and friendly environment for parents and students. The Site Coordinator greets parents and ensures that all campus needs are met, maintaining an on-­‐campus presence and an atmosphere of safety and kindness, as well as enforcing student policies and providing direction to Support Staff as needed. The Site Coordinator will provide regular feedback to the Faculty Coach and Executive Director regarding any programmatic successes and/or challenges with teachers, students, assistants, and Support Staff. The Site Coordinator will provide any daily administrative directions to the Assistant Site Coordinator and will assist with the on-­‐campus needs of any of the teachers, Support Staff, parents, and students. The Site Coordinator will be responsible for the following roles: • Setting an example of the community and vision of UCHE 16 •
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Supporting the immediate needs of parents and students Supporting the immediate needs of the Support Staff Interviewing new families according to the standards put forth by the Executive Director and the Executive Leadership Board Assisting Faculty Coach and Executive Director with class scheduling Assisting Faculty Coach with teacher evaluations Assisting Faculty Coach with progress reports for program assessments Supporting the immediate on-­‐campus needs of the teachers Tracking and keeping record of student behavior Supporting Code of Conduct and general policies for students/teachers Working with Program Assistant to upload site needs into the volunteerism database Completing and filing daily incident forms Corresponding via email with families from the local site Creating a sense of community at local site Encouraging positive relationships between all UCHE sites Responding to email inquiries in a timely and professional manner (24-­‐
hour response) Attending Advisory Board/leadership meetings Attending all teacher and parent meetings at the individual site Modeling the mode of communication and procedures of the church site Maintaining incident reports for injuries/behavior/conflicts Opening doors at least 30 minutes prior to the start of classes (in locations with setup requirements, 45 minutes may be necessary) Maintaining student files, including contact, behavior, and medical, as provided by the Registration Team Assistant Site Coordinator The Assistant Site Coordinator will aid the Site Coordinator in all administrative aspects of the individual site, including flow of classroom use, teacher needs, and related administrative needs. The Assistant Site Coordinator will ensure that the following duties are established or completed each day at the individual site of assignment: • Creating and following a daily sign-­‐in procedure • Creating and maintaining a setup/teardown checklist • Assisting with substitute teaching as needed • Assisting Site Coordinator in scheduling new family interviews • Supporting the immediate needs of the teachers • Working with Facility Team to prepare facility • Working with Facility Team to sign-­‐off on end-­‐of-­‐day cleanup 17 •
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Distributing and maintaining petty cash Providing and maintaining class rosters Hosting new family tours Assisting Program Assistant and Site Coordinator with volunteerism tracking through the online database Providing and maintaining parent boxes Stocking office and cleaning supplies Overseeing lost and found Creating and maintaining a site safety plan Maintaining the individual church facility Responding to email inquiries in a timely and professional manner (24-­‐
hour response) Working with Site Coordinator to develop food prep and cleaning lists Modeling the mode of communication and procedures of the church Department Coordinators: The Department Coordinator is responsible for providing feedback on academic trajectories, curricular suggestions and related feedback within his/her academic discipline. The Department Coordinator works closely with the Faculty Coach and the Executive Director at training meetings and throughout the semester. The Department Coordinator role includes the following duties: • Assisting with creation of class schedules • Assisting with curriculum selection for individual department • Attending Board meetings and parent meetings • Responding to email inquiries in a timely and professional manner (24-­‐
hour response) • Ensuring that all class descriptions are completed before registration becomes active • Assisting with department training for teachers • Ensuring quality of educational product by providing sample curriculum, projects, and textbook selections for all sites • Providing bi-­‐weekly updates to Executive Director and Faculty Coach • Organizing and maintaining UCHE supplies as related to department • Providing feedback for lesson plans, syllabi, and class descriptions • Approving purchases for specified department within the established budget for each individual department UCHE Teachers Teachers are responsible for providing quality educational programs in the UCHE parent-­‐partner model. Teachers are responsible for creating and following a syllabus, meeting weekly course objectives, managing the classroom in spirit and 18 behavior, and meeting all the requirements and behavioral expectations set forth in the Teachers’ Code of Conduct paperwork and in the Teachers’ Handbook. Teachers are expected to attend scheduled meetings, work together in a spirit of camaraderie, to model the mission and vision of UCHE in the classroom and community, to support program learning outcomes, and to maintain a spirit of excellence and Christian character as organizational leaders. Teachers are expected to email families a minimum of twice per month and to respond to incoming emails in a timely and professional manner (24-­‐hour response time). III. Support Staff Various Positions/Locations/Responsibilities Support staff includes administrative assistants, hospitality coordinators, parent volunteers, and related staff members. Support staff is responsible for assisting with administrative needs, facility needs, teachers’ needs, and related items. Executive Advisory Board The Executive Advisory Board meets regularly with the Executive Director to provide evaluation and feedback on policies, procedures, student issues, staffing issues, site issues, and the fulfillment of the overall mission and vision of the UCHE program. The Executive Advisory Board provides regular performance feedback for the organizational leadership of UCHE, including the Executive Director, the Program Facilitator, the Faculty Coach, the Site Coordinator, and all the Support Staff positions. General Advisory Board The General Advisory Board serves as a practical support system to the UCHE organization, serving as the eyes and ears of day-­‐to-­‐day functions, mission, and vision fulfillment at each campus location. The Advisory Board is comprised of parents, teachers, and administrators who report regularly to the Executive Director to provide 365-­‐degree feedback for UCHE leadership. Support Staff: Registration Team The Registration Team is responsible for developing and implementing the enrollment procedure for new and existing families using online registration technology. The Registration team will communicate the upload of all schedule and registration information onto the website. The Registration Team will input all student data and create reports of schedules and parent/student contact information. The Registration Team will provide the Site Coordinator with student documents, including student information, church affiliation, parent/family information, medical form, code of conduct, statement of faith, volunteer sheet, payment plan and check list. 19 Support Staff: Bookkeeping and Financial Advisory Team The Financial Advisory Team will provide oversight and feedback to the annual budget projections, tuition increases, pay scales, and related organizational expenses. Working alongside the Executive Advisory Board and the Executive Director, the Financial Advisory Team will help establish an annual budget, monitor the records of incoming tuition and other income, and process outgoing paychecks and bills. Under the direction of the Financial Advisory Team, the Bookkeeper will be responsible for issuing monthly tuition invoices and issuing teachers’ paychecks, paying bills and insurance as needed, providing teacher/staff reimbursements, establishing payment plans for full-­‐time families, keeping record of payments and deposits, tracking teacher absences and paycheck deductions, tracking substitute teachers and providing subsequent payments, as well as maintaining all financial records and detailing monthly records in QuickBooks for reconciliation and Advisory Board reports. The Financial Team will also provide all documentation for the annual financial audit at the end of the fiscal year (June). Support Staff: Facility Teams The Facility Team will be in charge of the setup, teardown, and cleaning of an individual site, including maintenance of cleaning supplies and knowledge of storage locations at each campus for accessibility to supplies. Working with the Assistant Site Coordinator, the Facility Team will design a cleaning checklist and building usage chart to ensure that each site is left in excellent condition at the end of each day. Support Staff: Campus Pastor The Campus Pastor provides a presence of spiritual support and guidance at the local campus, meeting with students and parents to maintain a healthy spiritual climate. The Campus Pastor will offer discipleship and mentoring opportunities for parents and students and will serve as a liaison for conflict resolution as needed. Support Staff: Homeschool Mentor The Homeschool Mentor will provide weekly or monthly support meetings to new homeschool moms and families, offering curricular advice, situational feedback, ongoing encouragement, and prayer support. Support Staff: Prayer Team The Prayer Team will organize and facilitate regular prayer meetings for parents, providing connective opportunities for families to grow together as a supportive spiritual community. Support Staff: Calendar Team Working closely with the Executive Director and the Program Facilitator, the Calendar Team will project annual UCHE calendars for staff and families, maintain currency and ensuring that calendars are distributed and/or posted on the UCHE website. Calendar dates should include the first day of school, observed holidays, registration dates, parent meetings, teacher meetings, training sessions, parent 20 prayer meetings, fundraiser events, homeschool conferences, semester showcases, Advisory Board meetings, staff meetings, carnivals, last day of school, graduation ceremonies, and summer events as applicable. Support Staff: Human Resources The Human Resource support staff will provide assistance in compiling LiveScan reports, general compliance, liability reviews, insurance reviews, implementation and assessment of company policies, and filing of employee paperwork. The Human Resource support staff will be available to support the HR-­‐related needs of volunteers as well as paid staff within the UCHE organization. Support Staff: Hospitality Coordinator The Hospitality Coordinator will organize the provision of food during events including, but not limited to teacher trainings, parent meetings, teacher meetings, showcases, art galleries, and appreciation days. The Hospitality Coordinator is responsible for obtaining volunteer support to bring needed food items, to assist with set up, to serve, and to clean up during event. The Hospitality Coordinator will plan out the needed events for the year and communicate monthly (or bi-­‐monthly in event-­‐heavy seasons) with the Program Assistant regarding details and plans. Support Staff: Events Coordinator The Events Coordinator will provide oversight to the programmatic functions related to special events at a given UCHE site or sponsored site, including semester showcases, dramatic productions, art galleries, and carnivals. Support Staff: Fundraising Team The Fundraising Team will oversee the raising of funds through a number of avenues, including, but not limited to, the following: Carnivals, art walks, donations, grants, T-­‐shirts, hot lunch, pancake breakfasts, and hot chocolate bars. Field Trips/Summer Camps/Activities Coordinator Working closely with the Executive Director and the Program Facilitator, the Activities Coordinator will provide creative and engaging field trip opportunities that support the mission and vision of UCHE. Website Administrator The Website Administrator will be responsible for the creation, implementation, and maintenance of the UCHE website, including design, content, forms, schedules, and related data. Parent Volunteer Coordinator The Parent Volunteer Coordinator will work with the Site Coordinator and Program Assistant to track online scheduling for parent volunteer hours. The Volunteer Coordinator will contact parents who do not sign up for 6 volunteer hours during the semester, as well as contact parents who do not sign up for regularly-­‐scheduled shifts, encouraging them to reallocate missed shift time. 21 Graduation Coordinator The Graduation Coordinator position will be held by a parent of a graduating senior. The Graduation Coordinator will be in charge of working with the seniors and parents of seniors, coordinating the senior activities and graduation ceremony, including location rental, fundraising, senior trip, and decorations. The Graduation Coordinator will provide regular updates to the Program Assistant. Disclaimer: UCHE Organizational Chart Roles and Responsibilities * The aforementioned roles and responsibilities represent a flexible, at-­‐will model of employment and volunteerism. Job descriptions may be amended, updated, or otherwise altered as the organizational leadership sees the need for alteration in its sole and absolute discretion. UCHE reserves the right to revise, supplement, or rescind any policies deemed ineffective or otherwise incongruent with the UCHE model. As a religious organization, UCHE practices equal opportunity employment for all job applicants regardless of race, color, national origin, sex, age, ancestry, marital status, or disability. However, as a Religious Corporation (501c3) UCHE is exempt from Title VII, Civil Rights Act of 1964 as it relates to discrimination because of religious beliefs. UCHE’s policy is to recruit and hire only applicants who have made a personal commitment to Jesus Christ consistent with our organizational Statement of Beliefs. 22