Letter from President Gene A. Budig re Surveillance Equipment Use

Illinois State University
ISU ReD: Research and eData
Academic Senate Minutes
Academic Senate
Spring 2-25-1976
Letter from President Gene A. Budig re
Surveillance Equipment Use
Academic Senate
Illinois State University
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Recommended Citation
Senate, Academic, "Letter from President Gene A. Budig re Surveillance Equipment Use" (1976). Academic Senate Minutes. Paper 303.
http://ir.library.illinoisstate.edu/senateminutes/303
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ILLINOIS STATE UNIVERSITY
fOI '."mDIN/~11
BLOOMINGTON·NORMAL 61761
PRESIDENT
February 25, 1976
Members of the Academ ic Senate
lllinois State University
Dear Colleagues:
I support the suggested statement of the Student Affairs Committee,
seeing it as reasonable and workable. We believe that the specified responsibility should rest with the President, and we underscore the importance
of faculty and student involvement in any such decision.
Personally I find the thought of using surveillance equipment repugnant.
At this time I cannot visualize any situation which would justify or require
its use.
aj
Policy on Use of Electronic Equipment for
Surveillance Purposes
Although the use of electronic surveillance equipment may be justified
for the protection of life and property, such equipment should not be used
in a manner \'/hich might potentially endanger the right of privacy or civil
liberties of any individual.
There shall be no procurement or use of such equipment without the
explicit approval of the Pres{dent of the University. The President shall
seek advice and consent of the Executive Committee of the Academic Senate
prior to such approval.
If any such equipment is put into use, advance notice of the purpose
and location of such equipment will be given to the University community.
When the situations described above are over, the equipment would be
removed.
)
ILLINOIS STATE UNIVERSITY
AFFIR~1ATIVE
ACTIOH POLlCY FOR WOHErI
Universities and colleges exist to encourage the discovery and .dissemination of truth, transmit knowledge, enable students to achieve their
goals. and promote the well-being of society. As an instituticn and as a
community of individuals, Illinois State Uniwersity is dedicated to the
principles of academic freedom and responsibility in the processes of teaching and learning, and is concerned that the search for and dissemination of
truth include knowledge for, by, and about women.
The University shall eniourage optimal development and optimal utilization of the talents and abilities of all members of its community. Each
member of the University community shall be respected as an individual and
accorded equitable privileges and responsibilities with all other members.
The University shall ,in its programs endeavor to provide opportunities
for women to assume and fulfill their responsibilities and develop their full
potential for participation in a new social order of equal human relationships.
The University shall endeavor by word, attitude, and action to be a model
in advancing equal opportunity and affirmative action principles. It shall
actively recruit, admit. employ and promote quaiificd women. Women should be
encouraged to participate dctively in all levels of University governance.
The University administration shall be sensitive to the needs of women in
every area of its community, shall endeavor to provide employnlent and program
flexibility to meet these needs by reorganizing, revising or developing services
as necessary ' to achieve quality education for women and equality in employment
of women. The University shall constantly seek to remedy conditions in which
women are identified as being underutilized and undercompensated.
The University shall provide a means through which all women in the University community shall be able to communicate their concerns to the appropriate
offices. Each year a report shall be prepared to show the status of women,
their achievements and future objectives.
ILLINOIS STATE UNIVERSITY
' ·01".01.0 / .'1
I~H
BLOOMINGTON·NOHMAL 617b1
PRESIDENT
February 25, 1976
Members of the Academic Senate
llIinois State University
Dear Colleagues:
)
The Office of the President supports the proposal of the Rules Committee for
the creation of an Academic Senate budget committee. We view this development
as one more way to improve faculty and student awareness of, and appreciation
for, the University budget process.
Even though the legal responsibility for the preparation and administration of
the University budget rests with the President (Governing Policies for the Regency
Universities, Article IV, Section 2, B), the Senate should be assured that we will
welcome its counsel on budget issues. We firmly believe that such exchange will
serve to further strengthen illinois State University's unique system of governance.
aj
2/6/76
SENATE
PARTICIPATIOr~
IN THE BUDGETARY PROCESS
A Report by the Senate Rules Committee
At the meeting of ~ovember 12, 1975 the Academic Senate charged the Rules
Committee to consider lithe Senate role in the budgetary process". The
committee was to "call in expert witnesses in order to prepare a report
to be submitted to the Senate". The committee was requested to report to
the Senate by the end of this Senate session. The following report is
submitted in response to those instructions.
Losing no time, the Rules Committee held an open meeting on November 19, at
which the following persons made presentations: Warren Harden, Stan Rives,
Francis Belshe, Jim Hanrath, Alan Hickrod, Bob Young, Bob Suthetland. A
second meeting was held on December 3, where the Rules Committee was especially concerned with probing the role of the Budget Team observers. At
this meeting Bob Young and Jim Hanrath reviewed in some detail their activities on the Budget Team. A third meeting for general information was held
on January 7, when Provost Horner reviewed the budget process and answered
questions raised by members of the committee. Stenographic transcripts of
these three meetings are available in the Senate office.
The major objective of the Rules Committee was to develop procedures by
which the Academic Senate would be informed of the budgetary process in its
various stages and would have opportunities to contribute to the decisionmaking process. In our hearings we learned that budgeting may have its
dramatic moments, but that it is mainly an incremental process, in which
past momentum and existing constraints playa major part. There are various
aspects of the process by which the university requests, allocates, and expends its resources: 1) the Budget Team is engaged .in on-going development
of budget requests, allocation and reallocation of resources, and review of
expenditures; 2) the Senate, in approving new or expanded programs, makes
decisions which have a budgetary impact; 3) budgets may include grants for
special purposes, such as coping with inflation or reducing class sizes;
4) some programs, such as athletics, are funded from a variety of sources.
The major need of the Senate is to have a body of persons drawn from its own
membership, who have developed some expertise in the budget process, and who
can report to the Senate in a clear and meaningful way those budgetary matters
which should receive Senate attention. For this reason, the Rules Committee
recommends establishment of a Senate Internal Budget Committee. Details of
the composition and functions of the Senate Budget Committee are in the
attached proposal.
-2Topics for Special Consideration
1) Budget Reports by President or Provost: The Rules Committee believes
that periodic budget reports by the President or Provost are valuable to
the Senate. and hopes these reports will continue. However. we believe that
such reports cannot replace informed judgments by a Senate Budget Committee.
which can provide faculty and student perspective. We have included the Provost as an ex officio member of the Senate Budget Committee. because we believe it is-rmportant to have the information and viewpoint that the principal academic officer can provide.
2) Budget Team Observers: The Rules Committee felt that the present system
of two Budget Team observers. one faculty. one student. should be preserved
and built into the Senate Budget Committee. The Budget Team observers should
be persons willing to put in the time needed to understand and follow carefully the decisions made by the Budget Team. It is our intention that the
Budget Team observers will be active members of the Senate Budget Committee.
will present their ideas and information to the Budget Committee. and will
contribute to the preparation of the periodic Budget Committee reports.
3) New and Expanded Program Re~uests: . One of the major influences of the
Senate on the budget is approva of new or expanded program requests. The
Budget Committee should be expected to study and report to the Senate on the
effects on the budget of proposals for new or expanded programs.
Reallocation: At various times the Senate has expressed concern about
reallocation of resources. Reallocation is a continuing process. which the
Budget Team observers should follow and report to the Senate Budget Committee.
The Budget Committee. in turn, should report to the Senate on the. policies
and trends in reallocation.
4)
Funds other than General Revenue: Funds other than General Revenue relating to all aspects of the university should receive the attention of the
Budget Committee.
5)
General
constituted
president.
mittee will
6)
Revenue Budget Advisory Committee: This committee was originally
by the president of the university, and meets when called by the
The Rules Committee judges that the pro~osed Senate Budget Commake this committee unnecessary.
Senate Involvement in Budget Decisions: The Senate Budget Committee is
charged to keep the Senate informed of budgetary matters which require Senate
attention, and \·ti11 be able to supply information and recommendations to the
Senate. In most instances it will be possible to make a Senate recommendation prior to any firm decision. Special circumstances may arise when the
Budget Committee will be called upon to make recommendations without time for
full Senate discussion. Since the Executive Committee is empowered to act
for the full Senate, in such cases it is expected that responses would be
made by the Executive Committee.
7)
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PROPOSAL FOR SEUATE BUDGET CO~'MITTEE
AN INTERNAL STANDING COrtnnEE
.'embersh i p:
Three Faculty - one to be elected chairperson
Two Students - one to be elected vice chairperson
Secretary of the Senate* - observer to Budget Team (or equivalent)
Vice Chairperson of the Senate* - Observer to Budget Team (or equivalent)
Provost - ex officio
*liaison with Executive Committee
1. The conmittee will elect a faculty chairperson and a student vice
chairperson.
2. The two Budget Team observers will attend Budget Team meetings,
receive information circulated to that body, and inform the
Senate Budget Committee about significant matters contained in
these documents as well as about pertinent deliberations of the
Budget Team.
3. The committee shall provide the Senate with priorities and costs
concerning all new and expanded programs being considered for
Senate approval.
·4. The committee shall make reconmendations to the Senate on policies
and allocations of funds, for example:
a.
the effect on the budget of proposals for new or expanded
programs
b. policies and trends in reallocation of funds
c.
the use of funds other than General Revenue relating to all
aspects of the university.
5. The committee shall participate with the appropriate administrative
officers in development of the external budget request, and shall
report to the Senate prior to submission of the request to the Board
of Regents.
6. The committee should study in the current literature trends in
university finance and communicate significant findings to the
university community.
7. The committee chairperson should inform the Senate at Senate meetings
of any important information or statistical data related to the
budgetary process.
Proposal
page 2
Disposition of Studies and Recommendations:
Reports and recommendations on priorities and allocations of funds
shall be submitted to the Academic Senate through the Executive Com
mittee to the President.
Revision of Present Structure of Senate Intel"nal Committees:
In order to establish a new Senate internal committee, it will be
necessary to reduce the number of members on the present Senate
internal committees. The following redistribution is suggested:
Present
-
Proposed
Facul ty
Student
Faculty
Student
Academic Affdirs
6
4
5
3
Administrative Affairs
5
3
5
3
Faculty Affairs
6
3
5
2
Rules
5
3
5
3
Student Affairs
3
5
2
5
4*
3**
Budget***
*Includes Secretary of Senate
**Includes Vice Chairperson of Senate
***Provost ex officio
Implementation of the Revised Appointment, Salary, Promotion, and Tenure Policy
With the passage of the APT Reform document on January 28, the Faculty Affairs
Committee discussed the matter of a time table for implementing the new procedures. We have the following suggestions to offer to the Senate for its consideration.
1. The Executive Committee of the Senate shall ask each college and Milner
Library to conduct elections for (this may mean amending their bylaws):
a.
University Review Committee -- tenured and probationary
tenure eligible to be nominated and to vote (no Senators
can serve)
b. University Appeals Committee -- tenured only eligible to
be nominated; tenured and probationary tenure eligible to
vote (no Senators can serve)
c. College Faculty Status Committee -- tenured and probationary
tenure eligible to be nominated and to vote (majority of committee must be tenured; no College Council members can serve)
2.
Lists of those eligible to vote and to be nominated shall be provided to
the appropriate colleges and election units by the Provost's Office.
3.
The Executive Committee of the Senate shall appoint a special elections
committee to conduct elections to the URC and the UAC from the MetcalfUniversity.High School-Counseling Center voting unit.
4.
The above elections for this transition year shall be concluded by April 1
and these committees should plan to have organizational meetings during
the month of April.
5.
Departments shall elect their new DFSCs by April 1 for this transition year.
Departments which currently have APT committees operating on staggered terms
may. if they wish, merge hold-over APT members with newly elected UFSC members
providing the composition of the new committees neet the criteria of the new
policy.
6. The present FSC, CFSC, and Department APT Committees shall conclude their
duties with the spring's APT business.
7. The new committees will organize themselves, analyze their responsibilities,
and draw up appropriate documents, forms, and schedules relating to evaluative criteria and procedural matters. This activity will necessitate establishing effective working relationships (especially on the part of tile URC)
between committees and a great deal of open communication between committees
and the faculty at large. By the end of the fall semester, each committee in
the APT process must have completed the structure and guidelines under which
it will operate, and then employ its new procedures in reaching decisions
about faculty during an evaluation-appeals period to start with the new year
in 1977. The new ASPT Policy document is currently in effect and departments
will establish their new policies consistent with this document.
8.
The FAC would like departments to receive a suggestion that point 2 in the
appendix section of the new report which deals with the evaluation of
-2temporary faculty be instituted at once. Some departments may not be
organized to do this, but we feel the suggestion should still be made
in light of the attention this particular matter received this past
fall.
9. With regard to having some kind of special transition committee appointed,
the FAC has no strong suggestion unless it is felt by the Senate that a
separate committee could address itself to an equity study and reconnendations for groups which may need attention as the old system is replaced.
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