Regular Meeting - Utilities Commission

Transcription

W. HALL, CHAIRMAN
L. GRIFFITH, VICE CHAIRMAN
W. BIEDENBACH, SECY. -TREAS.
K. BOHANNON, ASST. SECY. -TREAS.
W. DAVIS, COMMISSIONER
(Officers Apptd. 9-15-14)
W. PRESTON, LEGAL COUNSEL
W. MITCHUM. GMICEO
AGENDA***
REGULAR MEETING
OF THE UTILITIES COMMISSION
CITY OF NEW SMYRNA BEACH, FLORIDA
TO BE HELD MONDAY, MARCH 16,2015, AT 6:00 P.M.
200 CANAL STREET, DEBERRY ROOM, 3RD FLOOR
NEW SMYRNA BEACH, FLORIDA
ROLLCALL
1. Agenda Changes, Additions and Deletions
2. Declarations of Ex Parte Communications by V.C. Commissioners
3. Public Participation
**4. Approval of Consent Items
a. ./ Minutes of Regular UC Meeting Held 2-23-15 (u. e. and State Requirements)
b . ./ Minutes of Special UC Meeting Held 3-4-15 (u.e. and State Requirements)
c . ./ Acceptance ofIBEW Reopener Ratification for FY2015 and Formal Approval ofOeneral
Wage Increase (u.e. and State Requirements)
d. ./ System Ops. SCADA System Upgrade - Open Systems International (OSI) Hardware and
Software Upgrade (Sole Source) - T. Beyrle
(u. e. and State & Federal Requirements)
e. ./ Electric Fleet Vehicle - Bucket Truck (1) L45M - GSA Contract Purchase No. GS-30F10280 - Altec Industries, Inc. - M. Rodriguez
(u. e. and State Requirements)
5. General Manager's Report - R. Mitchum
a.
Financial Status - February 2015 - B. Bilinski
b . ./ Contract of Employment - General Manager/CEO - Chairman Hall
(u. e. and State Requirements)
6. Commission Counsel's Report
a. ./ Replacement Attorney-Client Fee Agreement For Engagement of General CounselChairman Hall
(u.e. and State Requirements)
7. Old Business
a. ./ Asset Management - Recommendation for Sale of Sugar Mill former Water Treatment
Plant Site (Proposed UC Res. No. 2-15) - B. Bilinski (u. C. and State Requirements)
PAGE TWO OF TWO
W. HALL, CHAIRMAN
L. GRIFFITH, VICE CHAIRMAN
W. BIEDENBACH, SECY. -TREAS.
K. BOHANNON, ASST. SECY. -TREAS.
W. DAVIS, COMMISSIONER
(Officers Apptd. 9-15-14)
W. PRESTON, LEGAL COUNSEL
W.MITCHUM,GNUCEO
AGENDA***
REGULAR MEETING
OF THE UTILITIES COMMISSION
TO BE HELD MONDAY, MARCH 16,2015, AT 6:00 P.M.
200 CANAL STREET, DEBERRY ROOM, 3RD FLOOR
8. New Business
9. Possible Other Business - Time for Commissioners
a.
Discussion Item: RE: Rescheduling of City Joint Workshop
.t A Check Mark Indicates Items For Which Commission Approval Has Been Requested On This Agenda
Please Note - Most Discussion Items Will Not Have Documentation, Will Be Listed On Agenda Only
** Consent items to be approved as recommended or accepted as appropriate without further comments unless discussion is requested
by Commissioner.
*** Pursuant to Section 286.0105 of the Florida Statutes, if an individual decides to appeal any decision made by the Utilities
Commission, City of New Smyrna Beach, Florida, with respect to any matter considered at a meeting or a hearing, that individual
will need a record of the proceedings, and will need to ensure that a verbatim record of the proceedings is made. The transcription
of such a verbatim will be provided an individual at a cost to be determined by the Utilities Commission in accordance with the full
cost to reproduce such transcriptions and copies.
*** In accordance with the American with Disabilities Act, persons needing special accommodations to participate in this proceeding
should contact the individual or agency sending notice no later than two days prior to the proceeding at the address given on the notice.
AGENDA ITEM 4-a
MINUTES OF REGULAR MEETING OF THE UTILITIES COMMISSION, CITY OF
NEW SMYRNA BEACH, FLORIDA, HELD MONDAY, FEBRUARY 23, 2015, AT
6:00 P.M., AT 200 CANAL STREET, NEW SMYRNA BEACH, FLORIDA
Chairman Hall stated before we start the meeting, for those who wish to participate, we're
going to have a prayer and the pledge of allegiance. He requested Commissioner Biedenbach
to give the invocation and Commissioner Davis to lead in the pledge.
Chairman Hall said hello to Mr. Khalid Resheidat (Asst. City Manager) who was in
attendance and welcomed him and all others to this meeting.
Commissioner Biedenbach then asked Chairman Hall ifhe saw Oscar Zeller.
Chairman Hall answered yes, I see two former Commissioners.
A couple of other Commissioners indicated three. Chairman Hall then said there's Walter
Allen, sitting on the far left, Oscar Zeller, and Dr. Jeanne Diesen; and added three of my
favorite people.
Chairman Hall then requested for roll call to be taken, with all Commissioners in attendance
as follows:
Commissioner William E. Biedenbach
Commissioner Kenneth L. Bohannon
Commissioner Walter C. Davis
Commissioner Lee B. Griffith
Chairman William E. Hall
Others in attendance were as follows: R. Mitchum, General Manager/ CEO; T. Beyrle,
Director of System Ops. & Generation; M. Rodriguez, Director of Electric Operations;
D. Hoover, Director of Water Resources; B. Bilinski, Director of Finance; R. Lemoine,
Director of LT.; B. Pitcher, HRIBenefits Manager; D. Wainscott, Engineering Manager;
D. Wood, Customer Service Manager; D. Zorge, Customer Service Supervisor; E. Fisher,
Info.-Quality Assurance Manager; B. Keehn, Administrative Support Specialist;
D. Simmons, Exec. Services Mgr.lRecording Secretary; W. Preston, D.c. Legal Counsel; and
son Eric Preston; Khalid Resheidat, Asst. City Manager; Walter Allen, Jeanne Diesen, Oscar
Zeller, all members of the public.
(1) Agenda Changes, Additions and Deletions:
There were no agenda changes, additions, and/or deletions. (Confirmed below.)
MINUTES OF REGULAR UC MTG. HELD 2-23-15
(2) Public Participation
PAGE 2
(includes Ex Parte Communications by D.C. Commissioners) :
Chainnan Hall stated before we get to public participation I need to do a declaration of ex
parte communication. Last week I had breakfast with the City Manager of New Smyrna
Beach, Judy Reiker, City Commissioner for the City of New Smyrna Beach, and Oscar Zeller
(fonner U.C. Commissioner). He stated we talked about everything under the sun and we did
talk about several things that pertain to the Utilities Commission and to the City of New
Smyrna Beach. He then asked if any of the other Commissioners needed to declare anything.
There being none, Chainnan Hall went back to item 1. and confirmed with Mr. Mitchum that
there were no agenda changes, additions and/or deletions.
(3) Approval of Consent Items:
Chainnan Hall then stated agenda item 3, approval of consent items, and asked for a motion.
Commissioner Bohannon made a motion to approve the consent items: Item 3-a. Minutes of
Regular Meeting Held 1-26-15, approve as submitted; item 3-b. Withdrawal of Monies from
CR-3 Decommissioning Trust Fund, approve U.C. Resolution No. 1-15 authorizing the U.C.'s
General Manager/CEO and Director of Finance/CFO to withdraw $36,947.45 from the U.C. 's
CR-3 Decommissioning Trust Fund bank account (reimbursement ofO&M expenses); item
3-c. Interest on Customer Deposits, approve the interest rate of .05% to be computed on
customer's deposits and become effective with the first billing cycle of March, 2015; item
3-d. ITB #03-15 - Central Wellfield - Task "C" Pipeline Construction, approve and award
bid to the low bidder meeting specifications/requirements, J.D. Weber Construction Co., in
the amount of$218,150, and authorize the GMiCEO or his designee to execute the documents
associated with this matter; item 3-e. Amendment No.1 to Developer's Agreement and
Addendum for New Smyrna Chevrolet (S.R. 44) / TT of New Smyrna Beach, LLC, approve
the amendment and authorize the GM/CEO or his designee to execute these documents; item
3-f. Developer's Agreement and Addendum - New Civic Center (Brannon Center - 105 S.
Riverside Dr.) / CitY of New Smyrna Beach, approve as submitted and authorize the
GMiCEO or his designee to execute these documents; item 3-g. Developer's Agreement and
Addendum - Cafe Heavenly (115 Flagler Avenue) / Stephen P. Williams, approve as
submitted and authorize the GMiCEO or his designee to execute these documents; and item
3-h. Developer's Agreement and Addendum - Riviera Recreation Hall (300 North
Causeway) / Donnie H. & Marlene Williams, approve as submitted and authorize the
GMiCEO or his designee to execute these documents.
Commissioner Griffith seconded this motion which then passed unanimously on a roll call
vote.
(2) Public Participation (cont.):
Mr. Preston then asked Chainnan Hall ifhe missed, but was there an opportunity for public
participation.
Commissioner Bohannon stated there was not.
PAGE 3
(2) Public Participation (cont.):
Chairman Hall then stated he had not checked that offhis list and stated we're now open to
item number two, public participation, and asked if anyone wished to speak to the
Commission. There being none, he then thanked Mr. Preston for reminding him.
(4) General Manager's Report:
Chairman Hall stated number 4., General Manager's Report, and then stated Mr. Bilinski I
think you're up first.
(4-a) Financial Status - January 2015:
Mr. Bilinski addressed the Commission by stating good evening Commissioners, for the
month ended January 31, 2015, the Utilities Commission's change in net assets for the
combined system is a positive $243,546. The balance in the fuel and purchased power account
is an over recovery of $724,000, which is a decrease of approximately $151,000 for the
month. He then offered to answer any questions.
Chairman Hall then asked if the Commissioners had any questions for Mr. Bilinski.
Commissioner Bohannon asked Mr. Bilinski if the Crystal River money that was in the
consent agenda was going to go into that fund (purchased power) or just a general fund.
Mr. Bilinski answered general fund (reimbursement ofO&M expenses).
Commissioner Bohannon stated okay.
(4) General Manager's Report (cont.):
Chairman Hall then asked ifthere were further comments, and recognized Commissioner
Griffith.
Commissioner Griffith stated yes, two quick questions, one regarding the IBEW Union
negotiations, did that proceed along this past week. Are they scheduled for another meeting
or what.
Mr. Mitchum stated I believe they are scheduled for a ratification.
Commissioner Griffith reiterated a ratification, good, okay. Second thing, Mr. Bilinski I need
your help on this one, going over the 2014 numbers, purchased power was up 12.7%. Now is
that a combination of growth, real new growth, as well as rate increase, I couldn't quite figure
that out looking at the report; $2.8 million versus 2013. He added we don't have to solve it
today, you can get back to me later.
Mr. Bilinski commented we did have higher usage.
PAGE 4
(4) General Manager's Report (cont.):
Commissioner Griffith stated had higher uses of course, I think ofthat as new growth.
Mr. Bilinski stated I'm just not sure I can quantify that for this evening but I can get you a
number.
Commissioner Griffith stated okay.
Mr. Bilinski continued and there was some new contracts, confirmed with Mr. Beyrle, that
cost a little bit more to get some firm capacity.
Commissioner Griffith stated just a thought, it would be good to break out the difference so
that we know what's going for new growth and then what is rate change.
Mr. Bilinski stated okay.
Commissioner Griffith thanked Mr. Bilinski.
(The requested purchased power variance was included in a response, via email, to all V.C.
Commissioners on 2-27-15: electric consumption/sales increased over 30 million kWh accounting for
2/3 of variance - approx.. $1.9 million and purchased power cost increase by $ .0022 cents per kWh
which resulted in a price variance of approx.. $ .9 million.)
Chairman Hall also thanked Mr. Bilinski before going to the next item.
(4-b) FY2015 Strategic Initiatives and 2014 Strategic and Objective Accomplishments:
Chairman HaIl stated all right, item 4-b. He stated before Mr. Mitchum goes over this item, I
wish everybody had an agenda out there because I knew all this stuff was happening, he
corrected to I knew that everything was happening on the initiatives and the strategies and the
goals but once it's put down in a written form and by department or whatever it really stands
out. And all I can say is Mr. Mitchum and Mr. Preston and all of our Directors and staff, you
can really be proud of yourselves, this is outstanding. And again I go back to my reference
point, I came on board May of2005, I replaced a Commissioner who was taken off the
Utilities Commission by the City of New Smyrna Beach, and it was a different world back
then. And through the years we have, you all have, worked extremely hard and just let me
say, I speak on behalf of the Commission I think that you can be proud of yourselves and you
will continue to improve. You know excellence is not an end to itself, it's a continuing
process, we never really reach true excellence, it's always here, or here, or here, and we have
to keep looking for ways to do things better, and that will be our challenge. But again, I am
extremely proud and with that I'm going to ask Mr. Mitchum to highlight the report.
Mr. Mitchum thanked Chairman Hall and stated like I said, this is basically our report card for
the year which we present at this time each year, and I don't usually like to "toot horns" too
much but the staffhave worked very hard, the whole team in accomplishing this. There's
PAGE 5
(4-b) FY2015 Strategic Initiatives and 2014 Strategic and Objective Accomplishments
(cont.):
obviously too many here to list but I would like to thank them myself for such hard work and
dedication to getting to this point. Like I said, ifthere's anything in it anyone has any
questions on, be glad to discuss those.
Commissioner Bohannon stated yes, I saw that one ofthe goals is to complete the GIS
installation by June 30, how we doing on that and do you think we'll be able to meet that goal
for complete integration by that time.
Mr. Mitchum stated I don't know if that was the complete ...
Commissioner Bohannon stated installed and functioning by June 30, 2015.
Mr. Mitchum stated parts of it are going to be installed and functioning, and already are, I
don't know if that was completed. He then asked Commissioner Bohannon for the page he
was referring to.
Commissioner Bohannon stated I'm looking on page 7 of 11; and added he was so happy to
see this on there.
Mr. Mitchum stated it is going forward, Mr. Rodriguez might have a little more information
on as to where we are, but as far as June 30th complete integration will not occur by June of
this year.
Commissioner Bohannon interjected maybe July 1st.
Mr. Rodriguez addressed the Commission and stated it depends what you call complete
integration. The GIS map conversion is 99% complete, we've got a few issues that we're
working on with the vendor, we're in the, as the Manager's Reports have stated, we're
working with Cogsdale and that's the only thing that we're lacking is a Cogsdale interface for
our customer updates and some minor, I'd say queries that we would like that we asked our
contractor to perform. For example one of them is to be able to query by address any location
within the map, once that is performed then that will be done before June 1st.
Commissioner Bohannon stated does it have to be 100% before you're using it or are you
using the queries now.
Mr. Rodriguez stated no, we're not using the queries now, our next step is to purchase the
tablets and we're going to have two training sessions for 40 employees all together. And once
we do that it will be deployed, so our crews will start using the maps electronically and there
will be no more paper maps.
PAGE 6
(cont.):
.
Mr. Rodriguez stated once, so if you ask me that was our goal for this year.
Commissioner Bohannon stated this past year, 2014.
Mr. Rodriguez stated no, this year.
Commissioner Griffith stated by June of this year.
Mr. Rodriguez stated we're actually, I think we're ahead of the game, once we have
implemented what's called the ArcFM Viewer and ArcFM Redline, which is the tool that's
going to allow us to maintain our maps up to date, then our next step is the outage
management system, and that will be next year or hopefully late this year.
Commissioner Bohannon stated okay, so maybe June for an outage management system; is
that a feasible goal, because I see acquire, install, and implement GIS system alongside outage
management system.
Mr. Rodriguez stated the GIS is, but the GIS per se if you want to look at GIS, that's
complete.
Commissioner Bohannon then stated okay, but we're not using it yet.
Mr. Rodriguez stated but we're, well we're using GIS now, we don't have, we're not
maintaining paper maps anymore, so we are using GIS now, as we speak.
Commissioner Bohannon stated and we're going to deploy, hopefully sometime before June,
what tablets and training.
Mr. Rodriguez stated yes; before June we'll have the tablets out, actually we'll have training
next month.
Commissioner Bohannon stated great.
Mr. Rodriguez stated so yes, before, by June hopefully everybody will be using tablets, I
wouldn't say everybody but the first "wave" of tablets will be out. We may use more, we
may use less, we'll know when we implement and when we deploy the system how many we
need.
Commissioner Bohannon stated okay so we're just going to kind of play that one by ear,
that's working well, we're going to order more tablets and deploy more.
Mr. Rodriguez stated we're going to order 20 tablets and we'll see how we deploy those, I
have ten in my department and Mr. Hoover is going to get ten in his department. And we also
PAGE 7
(cont.):
have a lot of desk top computers that are being upgraded to be able to utilize the new
software. And there's two, there's desk top computers and there's tablets for the people in the
field, some people will have both. He then jokingly commented the hard workers will get
both.
Commissioner Bohannon then commented so they're saying there's a chance for you there
Mr. Rodriguez, all right.
Mr. Rodriguez then asked if there were any other questions.
Commissioner Bohannon stated no, I just didn't know whether that would be feasible or not
so maybe an outage management system late this year to next year.
Mr. Rodriguez answered yes.
Commissioner Bohannon stated okay, all right.
Chairman Hall thanked Mr. Rodriguez and asked if there were any further comments about
the report. There being none, he stated again, quite a summary of what the Utilities
Commission is doing.
(5) Commission Counsel's Report:
Chairman Hall then stated item number 5., Mr. Preston.
(5-a) Section 112.3143, F.S. Compliance - Publicly Read Form 8B into Record - Voting
Conflict / Commissioner Davis:
Mr. Preston stated pursuant to statute I'm reading the following notice of conflict into the
record, D.C. Commissioner Davis abstained from voting on consent item 3-c. at the U.c.
Meeting held January 26,2015, due to a conflict of interest. Commissioner Davis completed
the form 8B, Memorandum of Voting Conflict for County, Municipal and other Local Public
Officers. This completed Form 8B was distributed to all U.C. Commissioners on January 27,
2015 via email. This Form 8B is attached to the January 26, 2015 U.C. Meeting minutes. He
concluded by stating and that's it, thank you.
Chairman Hall stated this item does not require action by this Commission, now does anyone
have any questions of Mr. Preston. There being none, he stated all right we'll move on to
item number 6.
(6) Old Business
Chairman Hall stated item number 6, old business, commented I don't think we have any.
PAGE 8
(7) New Business
Chairman Hall then stated new business, there being no items here either, he moved on to the
next item.
(8) Possible Other Business - Time for Commissioners:
(8-a) Discussion Item: City Joint Workshop:
Chairman Hall stated we're going down to Possible Other Business, discussion item on the
City Joint Workshop. He stated I would add a fourth item to this to be talked about and that is
the date. Mr. Preston has a conflict and I may have a conflict and we may want to back it up
to some other date.
Mr. Preston stated just to correct that in may before you go or consider too much further,
mine is not a conflict that I cannot change. I just was surprised at the timing when we were
talking earlier as to the timing of the meeting, so that should not be an issue.
Chairman Hall stated okay, at the last Commission meeting there was discussion about the
time and I think that we all decided that 6:00 p.m. would be a very good time but City
Commissioner McGuirk has indicated that 6:30 p.m. would be a better time for him and our
response was that would be all right. The feeling among this Commission was that two hours
at the most and hopefully an hour and a half, and that could be controlled by, frankly by
Mayor Hathaway and by myself. But we'll work on the date, so let's just put that aside and
th
we'll notify everybody for sure when it's going to be. Right now it's March 5 but if
anything changes over the course of the next several days then we'll, Mr. Mitchum will be in
touch with you. All right at this point I'm going down to number three, our topics which we
discussed at the last meeting, the 800 acres ...
Mr. Mitchum interjected the Western Utility Complex.
Chairman Hall stated excuse me, the Western Utility Complex, I like that a lot better than 800
acres. He commented we need to put a big sign out there. And the added Williamson
Extension are going to be rolled into one. He then asked Mr. Mitchum what was the other
topic.
Mr. Mitchum answered water and sewer, and stated we will be providing materials previous
to the meeting date. He also pointed out and stated that date that you mentioned is about ten
days from today.
Chairman Hall stated yes, it is, it's exactly ten days from today. He then asked Mr. Mitchum
ifhe and the Directors had corne up with any additional topics.
Mr. Mitchum stated they had discussed it and figured the water and sewer, and the ones that
we have would take up enough time, and that we would provide information as far as our
capacity for those. Also we're working on a new diagram for allocation of lands out on the
PAGE 9
(8-a) Discussion Item: City Joint Workshop (cont.):
Western Utility Complex and also Williamson, whether it will or will not ever come through;
but we will have specifics for you.
Chairman Hall then asked if the U.C. had received any specifics on the City's topics.
Mr. Mitchum stated Friday afternoon, about 4:30 p.m., I did receive an email from the City
Manager which I immediately forwarded to all of you Friday afternoon. I don't know how
much time you've had to look at it, that was after several attempts to get some specificity
about these topics. He reiterated that came Friday afternoon about 4:30 p.m.
Chairman Hall stated okay. He then asked if there were any questions from the
Commissioners about that topic of these details. He commented I'm not going to say the
word, I'm going to say detailed.
Commissioner Bohannon commented you're the one who said it first.
Chairman Hall responded I know, I'm not sure I can do it twice in a row though. He then
stated specificity and asked if anybody had any questions or concerns about that. Okay, does
everyone feel that we're ready to meet, if not on March 4th (sic 5th), on some date in the near
future.
Commissioner Griffith stated March 5th at 6:30 p.m.
Chairman Hall then stated 6:00 p.m. unless we tell you otherwise.
Commissioner Bohannon stated I think you just told us otherwise.
Chairman Hall stated no, yes I did but ...
Commissioner Biedenbach then stated you want to start this again.
Chairman Hall stated no, I don't, because I'm going to want to try to get out of here; adding
that's not good. He then stated I did say that, it's 6:30 p.m. Okay, we're set to go then.
Commissioner Biedenbach stated March 5th at 6:30 p.m.
Chairman Hall stated yes sir, and added right now I think we're planning to meet in the City
Chambers, am I correct to Mr. Resheidat, who indicated yes. Okay, we'll offer this room and
then asked Mr. Resheidat if there were removable chairs over there, who indicated yes. He
stated okay, then we're okay. He then stated I think the first time we met it was in the
Brannon Center and asked Dr. Diesen if that was correct.
Dr. Diesen indicated we met on the beachside once.
PAGE 10
(8) Possible Other Business - Time for Commissioners (cont.):
Chairman Hall stated with that we're going to go down to Time for Commissioners and
recognized Commissioner Davis for his comments.
Commissioner Davis indicated he did not have any comments.
Chairman Hall stated he's good and then added Commissioner Davis had to miss a skiing trip
folks. I'm proud of you that you're still a skier. He then recognized Commissioner Griffith
for his comments.
Commissioner Griffith stated he had a couple of comments about the upcoming meeting on
the 5th at 6:30 p.m. Just to want to make sure we're comfortable around some structure and
some organization. And I know that you and Mayor Hathaway have met and that's great,
that's a great start, but before we jump into the topics my suggestion is we get real clear on
our purpose and objectives of what we're trying to accomplish with the two groups getting
together. Identify the issues and opportunities around each ofthe subjects so we all
understand is this an issue or is this an opportunity, and then how do we go forward. And I
just, talk a little bit about getting real clear on the "what's" and then get real clear on the
"how's"; can't go deal with the "how's" until you get real good clarity on the "what's".
Which is why I back up and say we've got to get real clear on purpose and objectives. Is that
worth another little discussion Mr. Chairman with Mayor Hathaway, are you comfortable
we'll be able to follow the orderly process.
Chairman Hall stated either that or discussion by our General Manager with the City
Manager.
Commissioner Griffith stated great, that would be two good points.
Chairman Hall then stated they're not in the Sunshine on that type ofthing, I am with the
Mayor.
Commissioner Bohannon stated no you're not.
Commissioner Griffith then stated no you're not with Mayor Hathaway because we can talk
to somebody on the City Commission.
Chairman Hall stated that's right. He then asked Mr. Preston if he agreed with that.
Mr. Preston answered no sir, my recommendation is this not be done by conduit, that you all
decide as a Commission, again what specificity you may want in regards to the "what" and
the "how" and were not answered, and then give the City Commission the opportunity to as a
body to provide response and/or answer. But I would strongly discourage and recommend
against any kind of conduit approach at this point.
PAGE 11
Commissioner Biedenbach then asked is this billed as a workshop, which I believe the rules
and regulations for a workshop are different than for meetings. Am I under some wrong
impression here, but I thought a workshop was sort of a free wheeling, you can talk about, and
anybody can talk, it's because it's advertised as a workshop that you guys, we can all talk
back and forth, and then there's no Sunshine or anything else because you have declared it as
a workshop and anybody can be there that wants to be there.
Mr. Preston stated let me say that we live in Florida and there's always Sunshine, so Sunshine
applies to anything ...
Commissioner Biedenbach interjected if you had been around on Tuesday you might have had
some discussion about that, but go ahead sir.
Mr. Preston stated but that's irrelevant to I think what your question is and that is the
distinction between a designated workshop versus a designated meeting. And if that's your
question, traditionally workshops are more informal in the sense that decisions are not made
at workshops, just there is discussion had.
Commissioner Biedenbach stated right.
Mr. Preston stated and then traditionally meetings are where you are in a decision making
mode at that point. So that's traditionally how they have operated but it's not a matter of
Sunshine. I mean it is in the Sunshine, there'll be a publication ofthe meeting and there will
be opportunity for open discussion and public participation.
Commissioner Biedenbach stated because there are no decisions made at workshops, this is a
criterion of a workshop, is that a correct ...
Mr. Preston stated that's being a traditional mode of a workshop, that is correct.
Commissioner Biedenbach stated then why are you telling us to talk to the Mayor or the
Commissioners before the meeting because if there are no decisions to be made because it is a
conversation.
Mr. Preston stated and my response was have the conversation be by and between the
Commissions, not by and between anyone individual on the Commission, but it can be and
should be an open communication between the Commissions.
Chairman Hall then stated I'm okay with that, how about the rest of the Commissioners, you
okay.
Commissioner Biedenbach stated if that's what we're going to say then that's what we're
going to say. I don't happen to agree with it but it wouldn't be the first time that ...
PAGE 12
Chairman Hall stated okay, the workshop one is going to have a set agenda, I'm going to say
somewhat of a set agenda because certainly we always have the right to add something at the
last meeting, and two there are no decisions made, and number three I, if someone on this
Commission were to have a conversation with a City Commissioner, or even the City
Manager, I'm just the type of nosy guy I'd like to know what was it about, especially as we,
you know this is the fIrst time we've done this in years. 1 don't think we've done it, we've
not done this in the last six to nine years and it is something that we need to do and the Mayor
has agreed that we need to do this, and it's not going to be an "I Gotcha" meeting and 1 will as
your Chairman I will not allow it to come to that, and I don't think Mayor Hathaway going's
to let it come to that. It's a time to share some ideas to look into the future based on what
we've done as two distinct organizations over the years.
Mr. Preston requested to add a comment.
Chairman Hall stated sure.
Mr. Preston stated hence the reason and the purpose for ex parte communications.
Chairman Hall stated yes.
Mr. Preston continued, just as you said if anyone member of this Commission should have
conversation with anyone member of the City Commission or any other person or entity, that
may have some influence andlor bearing on the decisions of this Commission then the
revelation of ex parte cOIilmunications is to not only identify 1 had a conversation, but the
nature of the conversation as well. So that through that revelation of the nature of the
conversation the other Commissioner members, Commissioners, have the benefIt that
individual may have through those communications. He then concluded by stating if that
makes sense.
Commissioner Biedenbach then stated then I'm going to have to declare, because 1 was with
Mrs. Brangaccio (City Manager) the other night in my duties as a Rotarian. She's going to
take one of our students, and while we over there discussing her taking one of the students I
said are you ready for this meeting and she said I'm as ready as I'm going to be. I've seen the
Mayor when he's been in the supermarket putting bread up and said you know I'm glad that
we're having this meeting. 1 see Judy Reiker every week in Rotary at lunch time and
sometimes there's comments made and sometimes there aren't. How do I handle that?
Mr. Preston stated you are handling that properly now.
Commissioner Biedenbach stated okay, fine, 1 see those people on a real regular basis.
Mr. Preston stated then we will hear from you on a real regular basis.
PAGE 13
Chairman Hall stated okay, where was I, Commissioner Griffith, Commissioner Davis; and
then stated Commissioner Griffith do you have another item.
Commissioner Griffith stated just for a little more clarification, I'm assuming this is going to
be a workshop, and that's what we really what to ensure happens. Again my only point
earlier was to ensure that we've got to provide some structure. I think we can all, if we all
kind of feel that way, sense that, I think we can provide the structure as a total Commission
here with the City Commissioners. Both sides, even keel, and let's go and talk about it, make
it happen.
Chairman Hall stated well we have the topics and at this point we do have in writing what
we're going to talk about, more than just a general topic, and we've received some of that
from the City. And I'll just assure this Commission that Mr. Mitchum and I will make sure
that it is structured and we're not going to be spinning our wheels. I'm sure the City has the
same feeling, okay.
Commissioner Griffith stated okay.
Chairman Hall then recognized Commissioner Bohannon for his comments.
Commissioner Bohannon stated to Mr. Mitchum, we got all the bids back.
Mr. Mitchum stated excuse me.
Commissioner Bohannon stated the bids, last week, on the vacant properties.
Mr. Mitchum stated we got back two, I think, one was for one small piece down on Myrtle
and one was for the piece where the "V" comes together at 44 and Canal, and those are being
evaluated at this time.
Commissioner Bohannon stated so for all the properties we got two bids back.
Mr. Mitchum stated that's all we got, one bid on one piece and one bid on the other. He
stated I believe that is correct and confirmed yes with Mr. Bilinski.
Commissioner Bohannon then stated after we complete those are we going to be sending
these back out.
Mr. Mitchum stated as far as the others, I'm sure we will put them back out again, and like
you said, part of that being a very small parcel and the interest will probably be from
homeowners either side possibly if there is someone. That's what happened, I believe, on
South Myrtle, but on some ofthe others I think when people looked at them it's not anything
they could us unless they are right there. I'm not too surprised that that was the only bids we
got on those pieces of property. We're still trying to finish up the Sugar Mill piece and get
PAGE 14
the appraisal on that done and recommendations back. He added, and I believe I sent out an
email to each of you, all Commissioners, where a previous Commission had determined that
they would consider the bylaws of the Sugar Mill Homeowner's Association if they did
determine to put that up for sale.
Chairman Hall then asked Commissioner Biedenbach if he had any further comments.
Commissioner Biedenbach indicated no.
Chairman Hall then stated all right I don't have anything, I said what I needed to say under
that item on our goals and initiatives, and again I want to thank staff for the tremendous work
that you all do.
Mr. Preston stated before adjournment, I'm sorry to seemingly out of order but during ex
parte revelation you indicated that you had a meeting with but not the nature of the discussion
and my opinion is that you should provide the nature of the discussion to your fellow
Commissioners as well.
Chairman Hall stated I did.
Mr. Preston stated then I missed that.
Chairman Hall stated I'll try to repeat what I said, we talked about a number of items that
were related, some were related to City Commission business and our business, other items
were of a personal nature that had to do with off spring and committees that some of us might
be appointed to in the near future, and the discussion about matters between the U.C. and the
City Commission, talked about how specific each side needed to be on their topics, and how
there was a desire on the utility's part, Utilities Commission's part to get into a working
relationship with the City Commission through the workshops. He stated and I'm
paraphrasing what I said that day, so that will be in the minutes twice.
Mr. Preston stated this is for your protection.
Chairman Hall stated for my protection, thank you sir. He then stated with that we are
adjourned.
PAGE 15
There being no further business to come before the Commission, the Regular D.C. Meeting
closed at 6:37p.m.
APPROVED:
ATTEST:
CHAIRMAN
SECRETARY- TREASURER
These minutes were formally approved by the Utilities Commission at their _ _ _ _ __
2015 meeting.
AGENDA ITEM 4-b
MINUTES OF SPECIAL MEETING OF THE UTILITIES COMMISSION, CITY OF NEW
SMYRNA BEACH, FLORIDA, HELD WEDNESDAY, MARCH 4, 2015, AT 8:30 A.M.,
AT 200 CANAL STREET, NEW SMYRNA BEACH, FLORIDA
Chairman Hall stated before we start the meeting we're going to have a prayer and the pledge
of allegiance. He requested Mr. Preston to give the invocation and for himself to lead in the
pledge.
(1) Joint Workshop (3-5-15) Postponement Consideration - Chairman Hall:
Mr. Preston stated just so you are aware before you begin formally, Mr. Mitchum is not here
obviously and the reason being yesterday afternoon his father-in-law in the Ft. Pierce area was
taken to a hospital with a massive heart attack. And I spoke with Mr. Mitchum just a few
minutes ago and he tells me that he did have a massive heart attack, that they went in for
surgery, a four hour surgery last night, did a triple bypass and a valve replacement, had
another massive heart attack at that juncture, so it does not look good. So he's there, could
not be here this morning.
Chairman Hall thanked Mr. Preston for that information and then stated the original reason
that we called this meeting was because of my dying friend in Sarasota. He stated to
Commissioner Davis, you know him, Bill Hayman, and added he has acute leukemia.
Mr. Preston then stated, as a point of order, before we get too involved in the discussion, we
need a roll call.
Chairman Hall then requested for roll call to be taken, with a majority of the Commissioners
in attendance as follows:
Commissioner Kenneth L. Bohannon (ABSENT)
Commissioner Walter C. Davis
Commissioner Lee B. Griffith
Chairman William E. Hall
Commissioner William E. Biedenbach
Others in attendance were as follows: R. Mitchum, General Manager/ CEO (ABSENT);
W. Preston, U.C. Legal Counsel; and D. Simmons, Exec. Services Mgr.lRecording Secretary.
Chairman Hall then stated okay, now, my situation is this, I received a phone call this
morning from Mr. Hayman's brother who had tried to reach me last night on my cell but I was
at a meeting in Daytona, did not look at my cell phone until this morning. But my friend has
taken a turn for the worse, I mean a severe turn. He was only given a couple weeks to live
last week, so I'm not heading over Thursday as he is not able to have visitors at this point.
And in view of Mr. Mitchum's father-in-law, that news is certainly not good so I'll entertain
MINUTES OF SPECIAL UC MTG. HELD 3-16-15
PAGE 2
(1) Joint Workshop (3-5-15) Postponement Consideration - Chairman Hall (cont.):
any motions that you have, we'll discuss it first. So I'm going to throw it open to discussions
from the Commission.
Commissioner Griffith stated something that can help us, additional dates that we had
identified, I think beyond the 5th . I don't have those in front of me but...
Chairman Hall stated yes I think there were an additional one or two in March, am I correct
Mr. Preston.
Mr. Preston stated I do not recall, I do recall that we had discussed several dates. Whether
they are still available we haven't had the need to follow up so I don't know that they are still
available and I also do not know the exact dates that we had discussed.
Chairman Hall then stated what day is March 13 th , Friday?
Commissioner Griffith responded after checking his phone, that's right, we have another
Friday the 13 th this month.
Chairman Hall stated okay, that's not the date, I remember one additional date in the month of
March but I think Commissioner Biedenbach had a problem and he was out of state.
Commissioner Biedenbach stated yes, I am leaving next Tuesday morning (3-10-15). I am
flying back in here for the Commission meeting Monday night. I am leaving Tuesday
morning (3 -17 -15) and I will be gone for ten days after that. I believe I return on Thursday
which I believe is the 27th or the 28 th of the month.
Commissioner Griffith confirmed Thursday is the 26th •
Commissioner Biedenbach stated the 26th , see I normally fly Tuesdays and Thursdays if! can,
so it's the 26th , I will be back at that date. He then stated does Mr. Mitchum have a number
two guy that is well informed, is Mr. Beyrle well informed. I notice that when Mr. Mitchum
-is out of pocket that Mr. Beyrle normally is, the authority is transferred to him. Is he up to
speed on this stuff that could go into this so that we could just go ahead and meet since
apparently your reason for not meeting is ...
Chairman Hall responded off the table.
Mr. Preston stated my opinion is twofold, one Mr. Beyrle and others here are very competent
and fill in with the need on an operational level day to day for Mr. Mitchum when he is
unable to be here. So in that sense, whether it's Mr. Beyrle or others, though Mr. Beyrle is
usually the one, is very competent to handle those duties. However, would not recommend
that Mr. Beyrle or anyone other than Mr. Mitchum tackle this relational and important
opportunity for the Utilities Commission, from a combination policy and directional
PAGE 3
perspective. I think that this is, and it's not demeaning to Mr. BeyrIe at all, but Mr. BeyrIe
wouldn't be up to speed in that regard.
Commissioner Griffith interjected to Commissioner Biedenbach his thought was if we are
missing two people, we probably should, be best to reschedule.
Commissioner Biedenbach stated are we missing Mr. Mitchum ...
Commissioner Griffith stated I'm assuming Chairman Hall and Mr. Mitchum.
Chairman Hall then stated I could be there Thursday night.
Commissioner Griffith stated oh, you could be there Thursday night, I'm sorry, I missed that.
Commissioner Biedenbach stated yes, he just pulled that off the table. He then asked if we
knew if Commissioner Bohannon had scheduled for Thursday night.
Mrs. Simmons indicated the last time she had spoken with him, Commissioner Bohannon was
planning to attend, adding that this morning he had mediation.
Commissioner Biedenbach stated I just feel because this thing has been such a struggle
th
getting on the 5 and everybody and their brother, and the correspondence that's gone back
and forth that if we could put Mr. BeyrIe. He then additionally requested someone to give
him the other two names of the heads of the departments.
Mr. Preston stated the Directors of the various Departments or Divisions, there are several.
You have the Director of Electric which is Miguel Rodriguez, then you have the Director of
Water which is David Hoover, then you have the Director for IT (Robert Lemoine), and then
you have Brian Bilinski (Director of Finance) as well.
Commissioner Biedenbach then stated could we yank those five guys, do those guys know
enough about what's going on that we would even want to try to keep this on track.
Mr. Preston stated no sir and again that's my opinion based on ...
Commissioner Biedenbach stated okay.
Commissioner Davis stated that for himself, he wanted the CEO at the meeting.
Mr. Preston added they're nowhere close of being able to, it's a whole different ball game for
them.
Commissioner Griffith stated yes.
PAGE 4
Chairman Hall stated I agree with Mr. Preston, our attorney, it's not that our Directors cannot
do it, that's a lot of pressure on them and short period of time to really get up to speed, and I
strongly prefer that our CEO be there for this meeting. I know we've had trouble setting it up
but I was going to talk about a phone call I had, what's today Wednesday, I think I had it
yesterday morning from a City Commissioner, Jason McGuirk. He asked me what was
happening, he was getting copies of emails and he had hired a baby sitter for Thursday night.
And I said you just go ahead and cancel that baby sitter I have to be out of town. I told him
the reason why and he said I understand, I understand, he was fme with it. If he knows it I
think probably the rest of that City Commission is just waiting to hear from us as to what
we're going to do. Am I allowed to make a recommendation at this Chair, or talk about a
recommendation. My recommendation would be that we postpone the workshop between the
City Commission and the Utilities Commission until another date can be decided on by both
parties to hold this joint workshop.
Commissioner Davis asked is that a motion.
Chairman Hall stated I need someone to make a motion, I can't make a motion, I have to step
aside to make a motion.
Commissioner Davis then stated okay, I so move. The motion was to postpone the workshop
between the City Commission and the Utilities Commission until another date can be decided
on by both parties.
Commissioner Griffith seconded Commissioner Davis' motion.
Chairman Hall stated okay we have a motion and a second. He then confirmed there was no
further discussion desired and requested for a roll call vote to be taken.
Commissioner Davis' motion then passed unanimously on a roll call vote.
Chairman Hall stated before we close, I'm going to ask Mr. Preston to call the appropriate
parties that work for the City. He then stated I will call the City Manager and tell her, okay.
Mr. Preston stated we will certainly notify the City appropriately.
Commissioner Biedenbach stated do we want to give them a bunch of dates that the five of us,
or four of us, or seven of us are available so that we can show that and say hey, we're the ones
that pulled the plug on this, here are the dates that we all are here in town.
Commissioner Griffith confirmed further discussion was allowed with Chairman Hall and
then stated I think that's a great idea. One, since we were doing Thursday nights can we just
check a couple of people's availability for the next few Thursday nights.
Chairman Hall stated that would be fine.
PAGE 5
Commissioner Griffith continued and stated he just suggested that, I think that would be a
great idea. I mean like the 12th , the 19th of this month, I know I'm out the last, the 26th .
Commissioner Biedenbach indicated he was gone both ofthose (lih and 19th).
Commissioner Griffith commented so you're gone on both of those, I thought maybe you had
one of those that could work; okay, well ...
Mr. Preston then requested to make a suggestion, just as a suggestion, we have our regular
meeting the third Monday. It doesn't appear that with conflicts of schedules that we're
looking at scheduling prior to that any way. Maybe some dates can be circulated and
searched, I know that Commissioner Bohannon is not here so we are looking at dates without
his input as well, and then come to that meeting considering dates. He then confirmed that
Commissioner Biedenbach would be here for that meeting.
Commissioner Biedenbach stated I'm flying back in for that meeting, yes.
Chairman Hall stated I think that's what we need to do but with one other addition, I think we
need to let the City Commission give us some dates also because not only do I think all five of
us need to be there, along with Mr. Mitchum and Mr. Preston, I want to see the five City
Commissioners there, along with their City Manager and their Asst. City Manager.
Commissioner Griffith stated sure, okay, yes sir.
Chairman Hall then stated I don't need a motion on that we can just agree that's what we're
going to do.
Mr. Preston stated that's correct.
Chairman Hall stated so we will wait until our meeting in March and select some dates then.
He commented I think the City Commission has another meeting before we have our meeting
in March and maybe they'll give us some dates at that point.
Commissioner Biedenbach stated before you slam that gavel, does anybody have a problem
with having the meeting either before or after our Monday night meeting, if the City could put
that together.
Chairman Hall stated yes, I do.
Commissioner Biedenbach stated okay.
Chairman Hall stated only for the point of view that we never can tell how long our meetings
are going to be, even though we've been under 45 minutes for a long time, even before I
became Chairman. If you have a 30 minute meeting and then another meeting on top of it,
PAGE 6
that meeting will not start until at least 15 minutes after we're adjourned and that puts us into
closing at 10:00 p.m. And I'd rather that we would just be fresh going into a workshop
meeting with the City Commission. And that's nothing against them or against us, I just think
it's better for all of us.
Commissioner Biedenbach then stated how about before, at 4:30 p.m., because you're looking
to put an hour and a half closure on this meeting anyhow with the City. If you go at 4:00 p.m.
and say hey, at 5:30 p.m. we've got to be out of here because we're going to go to our own
meeting at 6:00 p.m. And then added, or don't you want to come in here all beat up either.
Chairman Hall stated I don't have a problem with that, again I don't want us to get into a
going to too long scenario, but we do have two members who work full time. I know you and
I think we work full time but not in comparison with them, and that is Commissioner
Bohannon and Commissioner Griffith. So I'm for waiting until our third (Monday) meeting
and then we have dates from the City so be it and we can look at our calendars and go from
there. I'm also going to suggest that we wait until after Easter because there's a lot of things
going on the first two weeks before Easter, in churches and in everyday life.
Chairman Hall confirmed there were no further comments from the Commissioners and
adjourned the meeting. There being no further business to come before the Commission, the
Special U.C. Meeting closed at 8:46 a.m.
APPROVED:
ATTEST:
CHAIRMAN
SECRETARY-TREASURER
These minutes were formally approved by the Utilities Commission at their _ _ _ _ _ _,
2015 meeting.
UTILITIES COMMISSION
AGENDA ITEM
o
o
o
ADM. OFFICE
USE ONLY:
4-c
CONSENT ITEM
FOR MEETING OF: March 16,2015
NEW BUSINESS
FROM:
OLD BUSINESS
SIGNATURE:
Human ResourceslBenefits Manager
Britnev
. Pitcher
EXHIBITS: CBA - Article VII (revised) and GWI of3.0%
effective 10-1-2015; and Ratification Notice from IBEW
SUBJECT:
Acceptance of IBEW Reopener Ratification for FY2015
and Formal Approval of General Wage Increase
SUMMARY:
The Union's initial proposal for the FY2015 Reopener was a substantial general wage increase and for additional days to be
added to the Personal Leave Time benefit.
After a review of major economic indicators and evaluation of the U.C.'s financial condition, it was decided to present an
offer ofa 3.0% general wage increase (GWI) to U.c. employees, effective 10/1/2015. Additionally, language revisions to
Article VII, Seniority was proposed.
After successful negotiation and productive discussion, the Union accepted the U.C.'s offer of a 3.0% GWI and Article VII
language revisions and withdrew their initial request for additional Personal Leave Time days.
A ratification meeting by the Union was held on March 2, 2015, and was subsequently approved by Union members.
RECOMMENDED ACTION:
A motion to formally approve the 3.0% general wage increase (GWI) for all U.C.
employees, to become effective October 1,2015, and to accept the FY2015 IBEW
Reopener Ratification of Article VII revisions as negotiated between IBEW Local 2088
and the Utilities Commission, to become effective July 1,2015.
NOTE:
ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO
WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING.
Page 1 of 6
2015 Reopener
Utilities Commission, City of New Smyrna Beach
Non-Wage Item Proposal
Version 15-01Clean
Article VII, Seniority
7.1 Definitions
Seniority
Seniority is defined as having precedence obtained as the result of the length of continuous,
uninterrupted service in one or more of the represented positions outlined in Section 7.4 of this
agreement.
*Time served outside of a represented position shall not be counted toward the accrual of
seniority.
Additional Service Time
Additional service time applies when the employee has had continuous, uninterrupted service
with the Company, but may have had a break in service with the Union.
For example, the employee is hired in a represented position, but is then transferred to a nonrepresented position, and then back to a represented position. The time served initially (in a
represented position) is considered additional service time.
*Additional service time is not applied to employees who have had a break in service with the
Company.
Total Seniority
Total seniority is the sum of seniority and additional service time.
7.2 Application of Seniority
The application of seniority, as defined in Section 7.1, shall be observed when determining
promotions, transfers, and layoffs. Total seniority shall be considered in all cases listed in this
section.
Equal Seniority
For purposes of determining seniority during application as defined in this section, consistent
with employees with equal seniority, management shall review the employees' complete
employment record, including performance, relevant education, occurrences, current discipline
(reference Section 12.6, Record Clearance), safety, and peer working relations.
Shift Bidding
Reference Article X, Section IO.IF
7.3 Seniority List
The Company will furnish a seniority list to the Union with copies to the stewards in May and
November of each year. The seniority list will be comprised of the following:
2015 Reopener
.:.
.:.
.:.
.:.
.:.
.:.
2
Version 15-0lClean
Employee
Current classification Gob title/pay grade)
Rate of pay
Last date of hire and/or promotion/transfer in a represented positon
Additional service time
Total Seniority
The seniority list will be separated by division and sorted in the order of total seniority from
highest to lowest.
7.4 Represented Classifications
A full listing of represented classifications may be found in Appendix A. For purposes of this
article, represented classifications are designated by division:
Division
Substation, Relay, Metering, and Protective
Services
Transmission and Distribution, Lines and
Support Services
Installation
Fleet Maintenance
Water Distribution, Sewer Collection, and
New Construction (Field Operations)
Lift Station and Maintenance
Water Reclamation
Water Production
Materials Management
Customer Service
Meter
Represented Classification
Substation and Relay Electrician, Apprentice,
Trainee
Line Crew Leader, Lineman, Apprentice,
Groundman
Installation Crew Leader
Lead Fleet Mechanic, Fleet Mechanic
Crew Leader, Utilities Employee, Jet/Vac, TV
Truck, Water Meters, Backflow Prevention,
H drants, Line Locates
Instrumentation, Maintenance, Electrician, Lift
Stations
Lead 0 erator,O erators, Trainee
Lead Operator, Operators, Trainee
Technicians
Purchasing, Warehouse
Billing, Customer Service, Cashiering,
Facilities Maintenance
Technician, Reader
The provisions of this section may be modified during the term of this contract upon either
mutual agreement of the parties or, if mutual agreement is not reached, then upon exhaustion of
the impasse procedure under the Public Employees Relations Act.
2015 Reopener
3
Version 15-01Clean
Nothing in this section prohibits management from implementing organizational changes;
however, the departmental structure, as defined in this section, will remain for contract
interpretation purposes until the agreement or impasse procedures are complete.
7.5 Termination of Seniority
Seniority shall terminate when the employee:
+:+ Voluntarily terminates the employment relationship
.:+ Involuntarily terminates the employment relationship
.:. Extends a Leave of Absence beyond 180 days
7.6 Limitations
Seniority, will be a consideration, but shall not be the only consideration when determining
promotions, transfers, and layoffs. The employees' complete employment record (performance,
relevant education, Emperienoe, occurrences, current discipline (reference Section 12.6 Record
Clearance), safety, and peer working relations) shall also be considered. All things being equal,
seniority shall be the deciding factor.
For purposes of layoffs only, seniority means total company service time (continuous,
uninterrupted service with the U.c. in a represented and/or non-represented position).
7.7 Disputes
Any dispute arising out of the application of seniority shall be subject to the grievance process.
However, the parties must make every effort to resolve disputes before filing. Resolution
attempts must be documented and presented with the filed grievance.
\l__ \, . L
\',r
1,,\
Shawn Heal, IBEW tooal20S8
Date
2015 Reopen~r
Utilities Qommi~sion, City of New Smyrna Beach
1
Wage ltemPrqppsal
Wages
The Utilities Commission proPQses~gt::nynll wage increase (GWl) intpe,amOUlltof $;0% aCI;QSS
all pay grades,effeotive OGtQber L 2015,
William Preston,tJCN'$B
Date
Shawn Beal, IBEW Local 2088
Date
i
"'~'""'h_ .1
..
LOCAL 2088, INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS
AFFLIATED WITH AFL-CIO
March 5, 2015
Sent via email
New Smyrna Beach Utilities Commission
Britney Pitcher, Human Resources
Post Office Box 100
New Smyrna Beach, Florida 32170-0100
Dear Britney:
On the evening of March 2, 2015, we held a ratification meeting for the FY16 Wage Reopener between IBEW and UCNSB. The represented members ratified the agreement.
If should have any questions, please contact the office.
Sincerely,
...
.....
~t~
Daniel D. Raymond
Business Manager
NANTUCKET SQUARE
2395 N. COURTENAY PKWY, STE 103
MERRITI ISLAND, FLORIDA 32953-4181
321-459-1400. FAX 321-459-1190. LOCAL [email protected]
ADM. OFFICE
AGENDA ITEM
CONSENT ITEM
FOR MEETING OF:
o
NEW BUSINESS
FROM:
o
OLD BUSINESS
SIGNATURE:
o
USE ONLY:
4-d
March 16,2015
Director of System Operations & Generation
EXHIBITS: D.C. Sole Source Justification Form
SUBJECT: System Operations SCADA System Upgrade OSI Hardware and Software Upgrade
SUMMARY:
The System Operations current SCADA system was originally installed in 2003. Since that
time, several and various components and modules have been upgraded (hardware and software). The current SCADA
system also utilizes servers and workstations that are due for replacement due to the Microsoft support cycle.
The currently proposed SCADA system upgrade is quite comprehensive and includes replacement of the systems at the
primary control center, as well as a fully redundant backup system at a remote location for disaster preparedness and
recovery (at Smyrna Substation) and a software upgrade of all components. The Remote Terminal Units (RTU) at Smyrna
Substation will also be upgraded (current RTU's over 20 years old, difficult to repair upon failure, and cannot utilize
newest communication protocols available).
There are new cyber security standards becoming effective next year and upgrading of this system will allow proper
patching and other required security features. The requested upgrade and the associated and related enhancements at this
time will also ensure future compliance with the mandatory regulatory requirements (avoidance of potential fines and
sanctions).
Funds are available from Work Order No. 12-UC021 in the amount of $79,000 and the remainder from Unallocated Electric
R&R - $l31,000.
RECOMMENDED ACTION:
A motion to approve the requested upgrades (hardware and software) to the System Operations'
SCADA System, to Open Systems International (OSI), a sole source vendor per Section V-4 of
the D.C.'s Purchasing Policies and Procedures Manual.
NOTE:
ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS
PRIOR TO THE REGULAR MONDAY COMMISSION MEETING.
Page 1 of 2
Utilities Commission
City of New Smyrna Beach, Florida
SOLE SOURCE JUSTIFICATION
Approval No:
By:
SERVICE/COMMODity: (General Description): SCADA Upgrade and Replace Smyrna Substation RTUs
Please check entry below that applies to the proposed purchase. Attach additional data or support
documentation as instructed below
SOLE SOURCE JUSTIFICATION
1. _ __
Parts/Equipment can only be obtained from original manufacturer - not available through distributors.
2. _ __
Only area distributor of the original manufacturer.
3.
Proprietary Item/Service.
X
4. _ __
Parts/Equipment not interchangeable with similar parts of another manufacturer (compatability)
5. _ __
This is the only known item/source that will meet the specialized needs of this department or perform the
intended function (explain below).
6 . _ __
Other. Furnish explanation below.
Explanation/Comments:
Upgarde of an existing system. Only original supplier can offer the same products.
On the basis of the foregoing, I recommend that competitive procurement be waived and that the service or material
on the attached req~e purchas
Requisitioner:
s a s e e commodity.
3--'~-/)
Date: _ _
_ _ _ _ _ _ _ _ ___
--~~-~~~-~~---------
(Si~k
Director of Department:
Date: _ _
j_--_S_-..._-_)_~_··-
____
(Signature)
Place this document in the sole source file and attach a copy to the Purchase Order
along with any backing documentation.
Revised: 4/4/03
AGENDA ITEM
o
o
o
4-e
CONSENT ITEM
FOR MEETING OF: March 16, 2015
NEW BUSINESS
FROM:
OLD BUSINESS
SIGNATURE:
Director of Electric Operations
EXHIBITS:
SUBJECT:
ADM. OFFICE
USE ONLY:
Miguel Rodriguez
Quote from Altec Industries, Inc. dated 2-16-15
Electric Fleet Vehicle - Bucket Truck (1) L45M
SUMMARY:
It is recommended by the Electric Operations Department to purchase a new bucket truck to replace E-38.
Truck E-38 has been in service since 2006 (9 years) and is reaching its end of life. This truck is the day time trouble truck,
used extensively responding to daily customer trouble calls and is the first responder to all daily outages. This truck is also
utilized during after-hours trouble calls due to the comprehensive stocking of installed system hardware and equipment.
Repair occurrences and costs for E-38 have been increasing. Plans are to decommission E-38 and auction for resale value
allowing some recovery of expenses.
A new truck for replacement, a L-45M bucket truck, is recommended for purchase from Altec Industries Inc., utilizing the
GSA Contract No. GS-30F-I028G. The attached quote is in the amount of$181,483. The additional approx. $18,500 is
being included for approval for the required hydraulic tools that will be purchased separately. (An alternative fueled
vehicle is not a cost effective alternative at this time.)
Funds are available from W.O. No. 15UE-102A.
RECOMMENDED ACTION:
A motion to approve the purchase of a replacement vehicle, one new (1) L45M Bucket Truck,
from Altec Industries Inc., in the amount of$181,483, utilizing the GSA Contract No. GS-30F1028G, and the associated required hydraulic tools will be purchased separately and cost
competitively in the approx. amount of$18,500; for a total not-to-exceed budgeted amount of
$200,000.
NOTE:
ALL AGENDA ITEMS MUST BE IN TIIE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO
WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING.
Page 1 of2
~J!IIec
Opportunity Number:
Quotation Number:
GSA Contract #: GS-30F-1028G
Date:
Altec Industries, Inc.
2/16/2015
Quoted for: Utilities Commission New Smyrna Beach
Customer Contact: Miguel Rodriguez
Phone: 386-424-3162 Mobile: 386-566-3657 Email: [email protected]
Quoted by: Chuck martin
Phone: 407-257-7718 Email: [email protected]
Altec Account Manager: Chuck martin
REFERENCE AL TEC MODEL
L45M
Per GSA Specifications in GSA Catalog plus Options below
$152,610
GSA OPTIONS ON CONTRACT (Unit)
(A.)
1
2
3
4
5
IA1.) GSA OPTIONS ON CONTRACT (General)
SPOT-Post mounted spot light driver's side
1
SPOT2-Two (2) LED flood lights mounted on each side of boom support
2
SPOT4-Six (6) point strobe light system in addition to two (2) strobe lights off boom support
3
RL-LED rope lighting installed in all body compartments588
4
AWD-AII wheel drive chassis
5
D3-Automatic traction control (no spin) differential
6
BK-Five (5) gallon water cask with aluminum holder
7
CH-Fold over cone holder mounted on front bumper
8
MCR-Conducter holder fits on end ofjib forphase handlirlfL
9
$272
$443
$656
$588
$21,897
$1,254
$173
$223
$595
10
lB.)
OPEN MARKET ITEMS
1
2
3
4
5
6
7
8
9
Automatic boom stow-included
$512
Vertical ladder sleeve mounted inside cargo area against streets ide wall
$275
Reel holder for three (3) 12" diameter spools mounted under the tailshelf
Tri-Plex reel holder, part number 9701-02567 54768, installed in cargo area
$750
All lighting to be LED-included
Three (3) recessed LED lights, 2 mounted in curbside cargo area and 1 in side entry steps
$150
Black non-skid paint applied to all flat surfaces including body compartment tops
$135
$450
LED ground lighting package, five (5) point
$500
Wet paint boom in addition to powder coat for extra corrosion protection
OPEN MARKET ITEMS TOTAL. _ _ __
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $181,483
QTY DISCOUNT(%1):
TOTAL FOR UNIT/BODY/CHASSIS: - - - (C.)
1
2
3
ADDITIONAL ITEMS {items are not included in total above}
Customer requested vertical exhaust
··Pricing valid for 45 days··
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges
(Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on
mounted equipment for overseas customers)
TO ORDER: To order, please contact Chuck Martin
CHASSIS: Per Altec Commercial Standard, Freightliner M2-106
DELIVERY: No later than 270-300 days ARO, New Smyrna Beach, FL
TERMS: Net 30 days
FET TAX: If chassis over 33K GVWR, a 12 % FET may be applied
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on
Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training,
Dedicated Account Manager, In-Service Training with Every Order.
TRADE·IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up.
Failure to comply with these requirements, may result in customer bill-back repairs.
BUILD LOCATION: Creedmoor, NC
City of New Smyrna Beach, Florida
MEMORANDUM
AGENDA ITEM 5
DATE:
TO:
FROM:
SUBJECT:
March 4,2015
Utilities Commissioners
General Manager/CEO
GENERAL MANAGER'S MONTHLY SUMMARY REPORT
FOR FEBRUARY 2015
EXECUTIVE SUMMARY
Status Items:
Asset Management.
Real Properties.
Potential Property/Asset Sales.
Two responses were received for ITB #2-15. The responses were evaluated and staffs initial recommendation
was one viable and one not viable (was below appraisal value / minimum bid). Subsequent to placement on the
th
U.C.'s March 16 agenda, an error in a zoning designation for one ofthe properties was confirmed (listed as
Commercial on appraisal- zoned Conservation). The appraisal for this property was reviewed for impact from
this error and a revised appraisal is forthcoming. The Buyer deposits are being returned - one due to the incorrect
appraisal and subsequent bid error, and the other due to a bidder response error. All the properties will be re-bid.
Salvage and Deconstruction RFP - Former Sugar Mill Plant Sites.
Associated with the completed deconstruction, the gross asset value ofthe structures disposed of totaled
$1,558,000 of water assets and $618,000 of wastewater assets (including prorated amount for legal and other fees
expended toward the Sugar Mill asset purchase circa 2000 (via eminent domain). This value will be written off
from the U. C. ' s accounting records in March 2015.
Decommissioning - Generation Sites.
The Draft Phase 1 Environmental Report for each site was completed and comments sent to the Consultant. The
final reports were received 3-9-15. Future stages of decommissioning and associated salvage to be determined.
Power Supply.
In-House Generation.
Field Street Unit No. 1 - Unit remains operational.
Field Street Unit No.2 - Revisions and determinations ongoing for the repair.
Ample reserve margin continues through the U.C.'s firm capacity and energy purchases.
Reached and fully maintained the highest recorded February peak demand of 101 MWat 8:00 am on 2-20-15.
(All-time peak of 109 MW set in January 2010.)
Geographic Information System (GIS) - Implementation Phase I, Phase fl, and Phase III.
Resolution of discrepancies, updating of converted drawings, and reduction of drawing backlog ongoing.
Finalization of customer interface between Cogsdale and ArcFM ongoing and required testing continuing.
Deployment offield devices expected in April. (Additional GIS Status Info. under LT. and Engineering)
Employee Items.
IBEW / Union Negotiations.
Negotiations for the FY2015 Reopener were concluded in one day, on February 18th • A ratification meeting by
the Union was held on March 2nd and was approved by the Union members. Formal approval of a GWI and
acceptance of revisions to Article VII (Seniority) was placed on the U.C.'s March 16th agenda.
GENERAL MANAGER'S REPORT FOR FEBRUARY 2015
PAGE 2
EXECUTIVE SUMMARY (CONT.):
OBJECTNE-- RETAIN
CUSTOMERS
FIELD & STAFF
UC KEY PERFORMANCE INDICATORS (KPI)
(On~oing - Work in Pr~gressl
Current Month FY2015YTD FY 2015 Target
/Annualized
60% Satisfaction
85%
85%
FY2016 Goal
90% Satisfaction
PERFO~CESURVEY
EXPENDITUREIMETERI
$875$775!Meter
CONNECTION
$830 !Meter
$501
$518
ASSOCIA TES/CONNECTION/
1:300
ACCOUNT
1: 507
1: 502
1:400
OBJECTNE-- COMPETITNE PERFORMANCE
O&M EXPENDITURES /
-5%
0%
BUDGET
-3.76%*
0.36%*
CAPITAL & DEBT
-10%
0%
EXPENDITURES
-34.51%**
-34.44%**
6% Median
5% Median
ENERGY
County Income
County Income
AFFORDABILITY
3.89%
4.30%
1.25: 1
1.25:1
DEBT SERVICE RATIO
2.31: 1
ACTUAL
*If purchased power is eliminated from O&M expenditure calculation, current month would be under budget 5.99%* and YTD
(year to date) would be under. budget 6.00%. **The decrease in YTD capital and debt expenditures as compared to budget is
due to the timing of capital projects.
OBJECTNE-- ACHIEVE
GOALSIMEASURES
Current Month
ELECTRIC OUTAGE
DURATION - CAIDI*
MOMENTARY
INTERRUPTION - MAIFIe
WATER OUTAGE
DURATION (mains only)
SEWER OUTAGE
DURATION (mains only)
FY2015YTD
/Annualized
54.78
69.41
0.48
5.64
185 minutes
6 events
(Feb. 201~
205 Minutes
17 Events
(FY2015)
o minutes
oevents
195 Minutes
3 Events
(FY2015)
(Feb. 2015)
omiles
oevents
.26 Miles*/
4 Events /
(Feb. 2015)
1,000 Miles/yr.
J¥or FY2015)
Note - Calculations converted from actual of 1 event 1191.07 miles of UC PipeNr.
SYSTEM SEWER
BLOCKAGES
FY 2015 Target
FY2016 Goal
60 Minute
Average
7 Events
average/year
40 Minute
Average
3 Events
average/year
300 Minutes,
<100 eventsNr.
200 Minutes,
<75 eventsNr.
To Be
Determined
1011,000 miles/
month
To Be
Determined
7/1,000 miles/
month
PAGE 3
UC KPl's (cont.):
OBJECTNE-- ADD STAKEHOLDER VALUE
"MEETS
Current
FY2015YTD
EXPECTATIONS"
Month
IAnnualized
OBJECTNE-- ACHIEVE
99%
99%
GOALSIMEASURES
MT INJURY PREVENTION
Fiscal Year 2015
0
Year to Date - Jan.-Dec., 2015
0
(Hours Worked 2014)
CRASH PREVENTION
Fiscal Year 2015
Year to Date -Jan.-Dec., 2015
OBJECTNE-- ENHANCE
COMMUNITY
PUBLIC RECORDS
RESPONSES
ACCOUNTABILITY
SURVEY
CUSTOMER
RECOGNITION
ORGANIZATION
FORMAL
RECOGNITION
FY 2015 Target
FY2016 Goal
85%
90%
Range 0.0 - 5.0
Target 2.0
Top 10%
Nationally or
oby 2015
Range 0.0 - 5.0
Target 2.0
Top 10%
Nationally or
oby 2015
5 Working Days
3 Working Days
80% Positive
90% Positive
1 formal contact
1 month (12IYr.)
2 contacts 1
month (24Nr.)
21 1%
0/0.0
302,966
0
0
0
0
1.3
1.2
83%
90%
5
17
1
3
2/year
6/year
*KPI measures calculated using the Frequency Rate formula within StrategIc Initiatives.
Public Information - Quality Assurance Management:
Information-Quality Assurance Management: Tasks accomplished during February 2015 are
listed under core responsibilities numbered 1-7 below:
1. Consumer Conservation Programs:
• Continued management and promotion of water-wise gardens in UC parking area 1
200 Canal Street and in front of Schoolway Substation (Saxon Ave.). Garden
'installation and maintenance by Lindley's Nursery and Garden Center with sprinkler
system maintenance by A Quality Drilling and Pump Service.
• Continued management and promotion of energy audit program. As of2/28/15,
approximately 1,934 customers have requested andlor received an audit since
program inception. Continued distribution of .3 watt LED nightlights, misc.
showerheads, etc., with audits.
PAGE 4
Public Information - Quality Assurance Mgmt. (cont.):
1. Consumer Conservation Programs (cont.)
• Continued customer water conservation program with ordering and distribution of
low flow showerhead kits.
• Continued residential and non-demand commercial electric rebate program for FY
2015. The residential program includes rebates for: 16 SEER or higher AC, duct leak
repair, solar attic fan, cool roof, added insulation and window solar screens. Nondemand commercial rebate program includes the rebates for added insulation, solar
screens and LED Exit signs. Total program disbursement fiscal year to date is
$3,182.50 for a total of twelve (12) rebates.
• Continued planning for 2015 Water-Wise Garden Fair, scheduled for Saturday,
March 7th , 10:00 am to 4:00 pm
2. Records Retention and AccesslDisposal Program:
• Assisted departments with records retention and disposal inquiries.
• Attended FMEA Records Management Webinar
3. External Communications:
• February WSBB ad: Join us for Water-Wise Garden Fair
• February bill insert: Join us for Water-Wise Garden Fair and Sign up for a free energy
audit
• February website features: Join us for Water-Wise Garden Fair and Invitation to Bid
on UCNSB Real Property
• Updated website as needed
• Handled various media, community and customer issues/inquiries as needed.
• Managed use of DeBerry Room by New Smyrna Museum of History for "The Way
We Worked" lecture series
• Assisted in acquisition of materials for former UC Chairman and Employee Walter
Allen who volunteered to present a lecture on the Utilities Commission as part of
"The Way We Worked" series from the New Smyrna Museum of History and
Smithsonian Institution.
4. Consumer Services/Products Evaluation
•
•
Continued assistance with use of new ucnsb.org platfonns Sitefinity and Webdocs
Met again with IT and Finance staff regarding potential purchase and deployment of Invoice
Cloud andlor Harris "Go Live" app to assist with customer payments.
5. Consumer trend and satisfaction references
• Continued to tabulate, track and release customer service metrics and KPIs.
6. Internal Communications
• Oversaw compilation and distribution of Pulse with February 26th paycheck.
• Assisted with internal communication for service outages and issues.
• Facilitated relocation of ice and vending machines to accommodate ongoing building
remodeling.
PAGE 5
Public Information - Quality Assurance Mgmt. (cont.):
7. Quality Assurance
• Continued facilitation of customer inquiries with DC staff regarding Venezia electric
undergrounding project.
• Continued communication management of ongoing COB roof project.
• Scheduled May 5, 2015 for NSB Rotary Club with DC Senior Chemist Curt
McKenzie regarding DC water services, source, and quality.
I.T. DEPARTMENT
GIS
Complete:
Data Conversion format chosen
Data frozen and sent to Schneider to convert
ESRI ArcMap Installation
ESRI ArcMap Training
Schneider ArcFM Installation
ESRI ArcMap and Schneider ArcFM integration
Schneider ArcFM Training
Cogsdale Workflow revamping of entire DCNSB announced to all Departments [become
paperless]
Data Conversion phase I
Current work 02/2015:
Data Conversion final cut approved by DCNSB
Purchasing and Testing Field Equipment needed for ArcFM Viewer
Cogsdale GLM and Schneider ArcFM integration
Scheduled work:
Engineering is converting data from June until now; projected completion 04/2015
Purchase and configure Field Equipment needed for ArcFM Viewer; projected
completion 0412015
Setup Storage for Field Devices by Department; projected completion 04/2015
ArcFM Viewer Training; projected completion 04/2015
Deliver Field Equipment to Technicians; projected completion 0412015
Pending work:
Cogsdale W orkflows designed by each Department
Cogsdale GLM Installation
Cogsdale Training
Cogsdale Work and Asset implementation to all DCNSB Departments
Milsoft Software Installation
Milsoft and Schneider ArcFM integration
Milsoft IVR upgrade
Milsoft Training
Website Outage Implemented
PAGE 6
I.T. DEPARTMENT (CONT.):
Disaster Recovery Program
Infonnation Gathering Phase
Moving Backup Server from System Ops. and WRF Data Center to Head End Building After Well Project Completion and Generator Installation at Head End Building
Internet Redundancy for Failover Compatibility - Second Connection - Being Researched
Prototype Being Reviewed / State of Florida Policy Reviewed
Creating Workflow Process for the UC IT Regulations
Estimated Completion Date: 09/3012016
Document Handling
Purchased RJS Software
Departmental Scanners Being Made Ready for Deployment
Department Copy Machines Being Brought Online with Scanners
Preparing to Install and Implement Online Fonn Solution
ucnsb.org Mobile Website Applications
Existing UC Website Enables Customer Payments via Smart Phones
Evaluated Additional Convenience Bill-Pay Mobile Apps.
Due to limited requests and costs, item of future consideration
Evaluated Cogsdale App Approx. $20,000 (includes approx. $6,500 annual/reoccurring hosting fee)
Does not allow Paypal as Payment Gateway
Harris Payment Gateway required with additional fees to UC for this app
PCI Compliance
Requirement by Bank of America for Credit Card Security/Compliance
UC's bank vendor "Trustwave" - Fee to UC for maintaining compliance
Storage of Credit Card or Customer Infonnation also evaluated and pending
Increased costs to UC due to PCI compliance requirements (mandated by credit card companies)
Firewall Upgrade / Focused on Identity Theft, etc. - In progress
Payroll
Additional Modules to be added for Perfonnance
Email Suite Module Pending
Estimated Completion Date: 03/31/2015
Cisco VOIP Telephone Upgrade
Consideration for Licensing Redundancy
Call Manager Pending Upgrade
Awaiting Consultant Quote and Hardware Evaluation
I.T. DEPARTMENT (CONT.):
Security Cameras Upgrade
Inability to Store Data Long Term 1 Segregation of all Cameras
Accuracy and Availability 1Access for Security Guard at COB
All Sites Floor Plans Completed 1 Proposal Completed
Lift Station SCADA View
Examining Options for Solution to SCADA Lift Station View
Focused on Secure Connectivity 1 Implementation ofRSA Secure Fobs Investigated
PAGE 7
PAGE 8
SYSTEM OPERATIONS & GENERATION DEPARTMENT
The electric system's Net Energy for Load ("N.E.L.") for February 2015 was 30,760 MWH. This
is 0.2% below the amount projected for the month. N.E.L. is 0.8% below projections for Fiscal
Year 2015 to date.
The February energy came from the following sources:
On-Site and Remote Generation
FMPA - St. Lucie Units
Field Street Generation
Total:
17.0
0.0
17.0%
Contract Purchased Power
Duke Energy NSBA
FPL NLF Purchase
Other Purchases
Total:
5.6%
71.7
5.7
83.0%
Peak Load (MW)
Lowest Valley Load (MW)
Load Management Relief on Peak (MW)
Average Degree Cooling Days
Average Degree Heating Days
FY2015
101
23
3
0.3
FY2014
72
23
7.1
4.2
o
2.1
St. Lucie Unit #2 was off-line for six (6) days during the month.
ELECTRIC OPERATIONS DEPARTMENT:
Distribution Reliability Measurements Report
Fiscal Year 2015 to Date (Annualized)
Index FYTD
SAIDI
29.84
Preliminary
Goal
Index
Previous FY
< 48.00
78.40
< 60.00
81.28
< 0.8
0.96
System Average Interruption
Duration Index
The duration of interruptions for the average customer
CAIDI
69.41
Customer Average Interruption
Duration Index
The average repair time experienced by the average customer
SAIFI
0.43
Frequency Index
The average frequency of interruptions for average customer
PAGE 9
ELECTRIC OPERATIONS DEPARTMENT (CONT.):
Distribution Reliability Measurements Report FY2015-Annualized (cont.)
MAIFI
5.64
< 7.00
11.14
Momentary Average Interruption Event
The average momentary interruption events
per average customer
L-BAR
66.29
79.23
Average Length of a Service Interruption
The average length of a single outage
Distribution Reliability Measurements Report
Fiscal Year 2015 (Month)
Index For Month
SAlOl
5.98
Preliminary Goal
< 48.00
Duration Index
The duration of interruptions for the average customer
CAIDI
I
54.78
< 60.00
Customer Average Interruption
Duration Index
The average repair time experienced by the average customer
SAIFI
I
0.11
< 0.8
Frequency Index
The average frequency of interruptions for the average customer
MAIFI
0.48
< 7.00
Momentary Average Interruption Event
The average momentary interruption events per average customer
L-BAR
51.82
Average Length of a Service Interruption
The average length of a single outage
Electric Transmission and Distribution:
Maintenance:
Performing routine maintenance and storm hardening throughout the service territory where nine
(9) 30 foot poles, two (2) 35 foot poles, four (4) 40 foot poles, two (2) 45 foot poles and three (3)
50 foot poles were replaced along with one (1) single-phase transformer.
PAGE 10
ELECTRIC OPERATIONS DEPARTMENT - Electric T&D Maintenance (cont.):
Work performed to bring existing plant to current standards and improve customer reliability:
402 Quay Assisi: Repaired a faulted underground secondary ("V.R.D.") cable.
Marina Bay Clubhouse: Replaced a deteriorated 25 kVA padmount transformer.
Barracuda and Quay Assisi: Replaced a vehicle damaged 30 foot pole with a 35 foot pole for
added driveway clearance. A bill is being prepared for this service.
102 Donlon Drive: Repaired a faulted underground secondary ("V.R.D.") cable.
Corbin Park Road:
maintenance.
Removed a three-phase reclosure and brought back to the shop for
Sugarmill Drive: Removed a capacitor bank and a 5 kVA transformer and all associated
capacitor bank hardware.
404 and 424 Quay Assisi: Replaced a faulted underground secondary ("U.R.D.") cables.
Saxon and 7thAvenue: Removed a capacitor bank and performed pole maintenance and installed
another S&R maintained capacitor.
Capital:
Bert Fish Hospital: In conjunction with new transfer switch installation, crews replaced the Line
#16 three-phase pothead pole for Osmose replacements along with installing all new pole
hardware and replacing 500 feet of 110 underground primary ("V.R.D.") cable so that the new
transfer switch has two circuits feeding the switch for emergency switch operation.
2176 Juanita: Installed a new 30/4 service pole and upgraded a 25 kVA polemount transfonner
to a 50 kVA transformer for increased load demand for a new customer.
123 Marina Bay: Replaced a 25 kVA padmount transformer with a 50 kVA transformer and
installed 160 feet of350 mcm secondary cable to supply permanent electric service to four new
townhomes.
c/o Duss Street and Enterprise: Upgraded a 25 kV A polemount transformer to a 50 kVA
transformer for increased load demand for a new customer.
179 Jungle Road: Installed a 250 watt High Pressure Sodium ("H.P.S.") fixture on 6 foot mast.
455 Bouchelle Drive: Performed a scheduled outage to remove a padmount transformer for
electricians to install a new underground secondary cable for a new condominium. After cable
was pulled, re-energized transformer which made twelve (12) new Condo units permanent
servIces.
PAGE 11
ELECTRIC OPERATIONS DEPARTMENT - Capital (cont.):
Osmose Pole Replacements: Osmose pole replacements continue on the Mainland areas where
twenty (20) poles were replaced: 1896 Bayview Dr. - 45/4; 802 Magnolia St. - (2) 50/3; 1812
Bayview Dr. - 30/4; 1833 Bayview Dr. - 30/4; 711 Riverside Dr. - 30/4; c/o Clinch St. & South
St. - 30/4; 712 Magnolia St. - 35/4; Clinch St. & Magnolia - 50/2; 1712 Bayview Dr. - 45/4;
1016 S. Riverside Dr. - 30/4; 104 Riverside Dr. - 30/4; 833 Bayview Dr. - 40/4; 1010 Riverside
Dr. - 40/4; c/o 1st and Riverside Dr. - 35/4; 916 Riverside Dr. - 40/4; 1004 S. Riverside Dr. 40/4; and 1201 S. Riverside Dr. - (3) 30/4.
Services: Twenty-four (24) permanent electric services and ten (10) temporary services were
installed and energized. T&D personnel performed four (4) cable repairs and three hundred
twenty-three (323) cable locates.
New Streetlighting: Installed and placed in service one (1) 250 watt high pressure sodium
(H.P.S.) lights.
Fleet Maintenance: Thirty-one (31) Utilities Commission vehicles had various maintenance
procedures performed during this monthly period.
Substation & Relay:
The new auto transfer switch installation at Bert Fish Hospital was completed. After much
testing and verification of settings, and actual functional testing, the transfer switch was put in
service. A follow up meeting was held the next day with hospital personnel at which time they
were advised of the status. The line rec10ser located on Corbin Park Road (R209) was removed
from the line and brought into the shop for service. Worn and/or broken parts were replaced; the
unit was flushed of all carbon deposits and refilled with new oil. After testing the recloser was
repainted and put back in service.
Smyrna Substation:
A switching order was completed to isolate the Cassadaga 115 kV line. Grounds were placed and
three 115kv current transformers were removed and replaced on the ring bus feeding the
Cassadaga line. After testing, the grounds were removed and the station switched back to
normal.
Field St. Substation:
Four (4) sets of 115 kV bus switches were received and placed in the Field St. yard. As load and
weather permits, these switches will be scheduled for replacement at the 115kv line dead end
structure and the adjoining FSl15#lB and #2B breakers.
Meter Testing Section:
On-going inspections of all transformer rated meter locations continue. Necessary repairs are
being completed onsite as found. Current transformer (CT's) ratios were verified, current
circuits tested and proper metering is in place. These inspections are scheduled every five years.
PAGE 12
ELECTRIC OPERATIONS DEPARTMENT - Meter Testing Section (cont.):
Eighteen (18) meters were processed during this period: One (1) meter was disposed of due to
obsolescence, five (5) meters were returned from the field, tested, adjusted, cleaned and returned
to stock, two (2) meters were tested for customer complaints, and ten (10) new meters were
tested and placed in stock.
TV and Radio Interference (TV!): Several areas ofthe system have been inspected and
necessary repairs completed. Tests by the Ultraprobe (ultrasound equipment) and the infrared
camera showed noise has been mitigated and within acceptable FCC regulation limits.
Miscellaneous:
Performed battery maintenance in all stations and generation sites. Performed monthly oil leak
inspections on all substations and generation switchyards. Downloaded information from
distribution relays in all stations. Analyzed information to verify equipment was properly
clearing faults. Installed voltage recording equipment at various locations throughout the system.
Performed troubleshooting at various locations at customer's request. Performed weekly
readings and inspections on all pole mounted reclosers. Performed general inspections, including
reading and recording all panels and counter data; draining water from oil circuit breaker
compressed air tanks, reading voltage on all voltage regulators, and conducted the inspection of
bus connections, insulators, cable terminations and switches.
WATER RESOURCES DEPARTMENT
Water Treatment:
Total Treated Monthly Flow
Average Daily Demand
Peak Daily Demand
RainfalVWater Plant
128.114
4.576
4.843
4.90
MG
MGD
MGD
Inches
Twenty-eight (28) hydrants were flushed to maintain water quality in the distribution system.
Seventy-two (72) static levels were checked on eighteen (18) wetlands monitoring wells. Static
and dynamic levels were taken on nineteen (19) production wells. Ninety-one (91) water
samples were collected for required water quality testing. One hundred nineteen (119) field
chlorine tests were performed on the distribution system.
There was one planned Precautionary Boil Water Notice:
1) Evergreen St. - Line Stop and Water Main Relocation within the Central Beach
Stormwater Project.
There were four unplanned Precautionary Boil Water Notices:
1) 425 Quay Assisi (installed a 2" repair clamp on PVC)
2) 2000 Burma Road (replaced section of 2" PVC)
3) 429 Quay Assisi (replaced 2' section of2" PVC)
4) 507 Yupon Ave. (replaced section of 1" galvanized)
PAGE 13
WATER RESOURCES DEPARTMENT - Water Treatment (cont.):
Continued orientation/training of two new FDEP Certified Water Treatment Plant operators who
replaced two long term retired operators.
Ostermann Painting began cleaning and/or refurbishing the outer coating of four of five storage
tanks.
Lab - Water Treatment:
Sixty-two (62) distribution samples and two (2) raw samples were analyzed for coliform bacteria.
All nineteen (19) potable production wells were samples, as is required on a quarterly basis. Seven
(7) fluoride samples were sent to outsource lab for analysis. There were two customer concerns
that prompted home visitation.
The Stage 2 Disinfectant By-Products results were received and had satisfactory concentrations.
Lab - Wastewater Treatment:
AVG CBOD (ppm)
A VG TSS (ppm)
•
Effluent (24 hr. Comp)
***
***
ppm
ppm
<2.0 ppm
1.30 ppm
All of the above values are below our permit limitations for Effluent and Reuse Waters.
• *** indicates that these parameters are sampled and analyzed for effluent outfall discharge.
The monthly reuse nutrients samples were collected and analyzed with very good results.
Water Reclamation Facility:
101.25/ 3.62
Total Inf. Flow / Average Daily Flow
4.08
Max. Daily Flow
181,139
Bio-solids Spread
Reclaimed Water Total Flow
101.07
WW Plant Total Rainfall
4.39
0.00/0.00
River Discharge Total Flow / Average Daily Flow
Pond influent Flow / Augmentation Flow
0.0 / 1.02
100%
Annual Avg. % of Reuse Utilization
MGD
Gallons
MGD
Inches
MG
The treatment process at the WRF continues to produce a high quality effluent that complies well
within operating permit limits for reclaim water distribution. The January 2014 Discharge
Monitoring Report was completed and sent to FDEP. There were no exceedences or river
outfall. Maintained zero discharge to river outfall for 67 consecutive months. Moderate demand
for reclaim water has continued for the month.
Other Items of Interest:
• Annual Waste Generator Profile Recertification approved for sludge disposal at J.E.D
Landfill
• Collected weekly piezometer levels, rainfall and augment readings for SJRWMD
• Attended Sludge Screw Press demonstration at Flagler WWTP
• LT. continued installing wireless PLC system for the Scada system.
• Mike Ostermann prepping Administration building for painting
• Field Ops repaired damaged sidewalks
PAGE 14
WATER RESOURCES DEPARTMENT (CONT.):
Synagro South LLC, processed and transported all of the residuals generated during February.
Lift Stations/Maintenance:
Water Treatment Plant
• Preventative maintenance on the water plant equipment
• Rebuilt west slaker, bearings, seals and shaft sleeves
• Replaced gauge and feed lines on chlorine injectors
• Replaced shaft, coupling and mixer blade on fluoride feeder
• Rebuilt chlorine feeders
• Replaced lime feed hose
• Fabricated and installed new bottom for auto flusher
• Adjusted torque valve on west slaker
• Installed new hardware cloth in slurry basket
• Removed old ammonia tank
• Replaced board and speaker on M scope
• Reset timer on P2 recirculation pump
• Replaced clear well sample pump discharge line
Wells
• Performed preventative maintenance on wells
• Installed traffic rated junction box and made splices for well #6
Pump Stations
• Performed preventative maintenance on all pump stations
• Replaced sump pump at Glencoe Pump Station
Water Reclamation
• Installed new wire, grit valve and bar screen for in-plant
(three separate pulls at 1000 feet each)
• Repaired door closer and door frame
• Lubed and shortened chain on front auto gate closer
• Fabricated crane for cart to lift electric vault lids in yard
• Replaced bad relay on influent mechanical bar screen
• Adjusted fill valve at V-Bay reuse pond
• Adjusted belt on north rotary drum thickener
• Remounted status switch on reuse valve at Hidden Lakes
Lift Stations
• Changed oil and filters on 8" hydraulic by pass pump
• Replaced DMM card and installed new radio at LIS #81
• Replaced PCV at LIS #74
• Cleaned pump sensors and repaired broken wire on pump starter at LIS #35
• Removed transducer, reinstalled at LIS #19
PAGE 15
WATER RESOURCES DEPARTMENT - Lift Stations (cont.):
•
•
•
•
•
•
•
•
•
Installed new wire trough, contactors and phase monitors, and replaced run relay on
pump at LIS #10
Removed transducer and cleaned at LIS #8S
Installed new SO amp breaker at LIS #77
Pulled #2 pump and installed new seal at LIS # 18
Replaced discharge gasket at LIS #82
Repaired power cord on pump 2 at LIS #22
Installed 2 new chain hoists to pull pumps at LIS #1 and #10
Installed new power supply at LIS #9
Fabricated new lid arm for LIS #29
Equipment and Field Ops. Repairs
• Maintenance personnel continued with routine maintenance on small equipment
• Installed new 2000 lb. jack on trailer
• Installed fuel gauge on WRF utility cart
• Fabricated probes (for locating buried pipes)
• Repaired fuel leak 3" hydraulic pump
• Fabricated new vise mount for w49
Miscellaneous
• Replaced hot water heater, breaker, bladder tank; repaired gate and fence; and replaced
480 volt breaker at Swoope
• Moved ice machine to 3rd floor and plumbed; performed additional plumbing; and
installed new grounding for services at COB
• Flow tested 40S0 Wayne Ave. master meter and fire line with strap-on meter
Field Operations Division:
Water Distribution:
Work performed this period included: Repair of six (6) major water breaks with an average outage of
one hundred eighty-five (18S) minutes. Repair of twenty-four (24) minor water breaks with an average
outage of forty-five (4S) minutes. Two hundred thirty-three (233) meters were replaced with an
average outage of forty-five (4S) minutes. Three (3) 2" meters were repaired. Twenty-nine (29) new
domestic meters were set and five (S) new reuse meters were set. Twenty-nine (29) requests for new
service were completed, nine (9) were Venetian Bay sets. Seventeen (17) water valves were located
and exercised; and fifteen (1S) valve boxes were worked on. One (1) asphalt cut was restored and ten
(10) concrete repairs were prepped and restored. Thirty-nine (39)job sites were dressed up; one (1) no
water complaint was received and restored. Two hundred seventeen (217) City hydrants were flushed;
and one (1) City hydrant was replaced and flow tested. Thirty-nine (39) County hydrants were painted.
Two (2) 2" casings were directionally bored; five (S) new service lines were installed. Two (2) service
lines were repaired / replaced. Four (4) density tests were performed. One (1) meter was upgraded.
Callout Time Summary: The primary callout person had a total of fifty-five (SS) hours and the
secondary callout person(s) had a total of seventeen (17) hours. There were a total of nineteen
(19) emergencies handled for the month of February.
PAGE 16
WATER RESOURCES DEPARTMENT (CONT.):
Revenue from Callouts
WATER
#OFCALLS
10
$150.00
SEWER
$300.00
#OFCALLS
9
Performed two hundred sixty-two (262) water, two hundred twenty (220) sewer, and one
hundred seven (107) reuse locates for contractors. A total of seven hundred eighty-nine (789)
locates were performed in February. Work performed for the Commercial Division included
replacing two hundred thirty-three (233) water meters; and completing five hundred forty-eight
(548) other job requests.
Cross Connection Control Program:
Summary: Fifty-two (52) backflow prevention devices (BFD's) were installed; one hundred
sixty-six (166) DDC/RP valves were tested; twelve (12) BFD's repaired; and eleven (11) BFD's
were painted.
(NOTE: DDC = double detector check; RP=reduced pressure backflow preventer.)
Sewer Collection:
Miscellaneous work included: responding to fifteen (15) minor sewer backups, twelve (12) were
UC side and relieved with an average of forty-five (45) minutes. Fourteen (14) sewer laterals
were televised; seventeen (17) sewer laterals were cleaned; and three (3) service laterals repaired.
Seven (7) clean outs were installed and eight (8) clean out caps were replaced/installed. Four (4)
locations eels were used and two (2) locations received root-x treatment.
Five thousand six hundred eighty-nine (5,689) feet of sewer main cleaned; four (4) manholes
cleaned; and five hundred (500) feet of sewer main was televised.
Sewer Collection Summary: Fifteen (15) minor backups were responded to and relieved with an
average time of forty-five (45) minutes.
Meter Upgrade:
• 414 Flagler Avenue
ENGINEERING DEPARTMENT:
General:
1. GIS Conversion - ArcFM Viewer introduction and kick off meeting held 2-17&18-2015.
Performed ArcFM examination and testing of geodatabase received from Schneider Electric;
remarks submitted.
2. CUP 8747 Compliance Report (Condition 34) - Data collection for consultant continues.
3. Work is nearing completion on the new Potable Water System and Sanitary Sewer Design
and Construction Specifications.
4. Decommissioning of Swoope and Smith Street Generation Sites - Project ongoing with
Phase 1 environmental reports received and reviewed.
5. Deconstruction/Salvage on Sugar Mill Decommissioned Water and Wastewater SitesClose-out of project underway.
6. Coordinating review and acceptance ofSt. Johns River Water Management District
Consumptive Use Permit letter modification reducing monitoring sites from 29 to 18.
PAGE 17
ENGINEERING DEPARTMENT - General (cont.):
Capital Projects Update:
1. WRF Hypochlorite Conversion Report - Engineering design continues by consultant; 60%
plans expected for review next month.
2. Central Wellfield Task "B" (outfitting of four potable water production wells)Project surveying complete, shop drawings reviewed and resubmitted to contractor.
3. Central Wellfield Task "c" (12" raw water line connection to central wellfield wells) - Bid
awarded to low bidder lD. Weber Construction Co. Inc. at 2-23-15 U.C. Meeting. Contract
documents prepared and sent to contractor for processing.
4. 23 kV Subaqueous Electric Line - ACOE (Army Corps of Engineers) submitted positive
response about permit issuance, expected in March. Preparing project for bidding in March.
5. North Loop Water Main Improvements - Murray Creek bid documents completed and
scheduled to start bid on March 6th .
6. Venezia Electric Upgrade - Construction substantially complete with final walk-through and
acceptance scheduled first of March.
7. Central Office Building Roof Replacement - Construction continues on schedule.
8. Central Office Building Envelope Assessment - Consultant's building assessment continues.
Draft environmental testing report submitted and reviewed.
9. Fairgreen Alternate Feed - Work continues on concept electric design. Owner approached
regarding potential easement.
10. GWTP Lime Silo Report - Data collection continues.
11. Water Intrusion Remediation - Awaiting receipt of scope for remediation and restoration
from consultant.
12. Bouchelle Island Switchgear Replacement - Project walkdown and concept complete.
Property owner approached for easement.
Interagency Projects Update - City:
1. Central Beach Water Main and Sanitary Sewer/Force Main Improvements - Projects
are continuing to progress on schedule.
2. Colony Park Road Extension - City road construction continues.
Interagency Projects Update - County:
1. Turnbull Bay Bridge Replacement (Utility Relocations) - Updated meeting scheduled for
March 6th ; updating Directors of status and cost.
2. Pioneer Trail Curve Realignment - Awaiting County commencement; electric
poles will need relocation.
3. 10th Street Widening (Myrtle Avenue to U.S. 1) - Awaiting County to satisfy F.E.C.
requirements at which time project will be scheduled to move forward.
Interagency Projects Update - FDOT:
1. 1-95 Widening Project - Project continues with completion expected in 2016.
Developer Projects:
1. Sabal Lakes - Contractor continues to repair/replace existing infrastructure.
2. Florida Days, Phase 2 - Final inspection completed; punch list generated. Awaiting close-out
documents from developer.
PAGE 18
ENGINEERING DEPARTMENT (CONT.):
Developer Projects (cont.):
3. New Smyrna Chevrolet - Construction and inspection continues. Amendment No.1 to
Developer's Agreement and Addendum approved at 2-23-15 U.C. Meeting (AI 3-e).
4. Promenade Parke Phases 2 and 3 - Construction and inspection ongoing.
5. Portofmo Gardens Phase 1 - Construction and inspection continues.
New Business:
1. Attended the Plan Review Committee meeting to discuss and comment on the
following projects:
• MS-OI-05: 2518 N. Dixie Freeway / Cox
• PUD-02-15: Riverwalk at Coronado Island PUD
Sabal Lakes RPUD - Final Plat
• S-02-15:
Tabby House PUD - Final Plat
• S-01-l5:
2.
3.
4.
5.
6.
Approved the following Site Plan:
• SP-II-14: Gulfstream Glass / 312 N. Orange Street
Met with representatives to discuss pre-site plan requirements for the following
projects:
• Dr. Ailani's ALF - Eslinger and Old Mission Road - Due Diligence
• Converting the Old First Baptist Church to a School- Due Diligence
• Concordis ALF - Northeast Comer ofS. Myrtle Avenue and S.R. 44Pre-site Plan Meeting
• South Atlantic Avenue Beach Parking Lot - South of 811 S. Atlantic Avenue Pre-site Plan Meeting
Attended pre-construction/Progress meetings for the following projects:
• Chug-A-Mug / 300 Jessamine Avenue - Pre-construction Meeting
• North Causeway Boat Ramp Park Improvements - Progress Meeting
Developer's Agreement and Addendums approved, pending payment offees:
• DC 7 Grille - Approved January 27, 2014
• Ocean Walk Condominium Building 20 - Approved December 15,2014
• New Smyrna Chevrolet Amendment No.1 - Approved February 23,2015
• New Civic Center (City ofNSB) - Approved February 23, 2015
• Tabby House - Approved January 26, 2015
• Garlic Restaurant Off-Site Parking Lot - Approved January 26, 2015
• Cafe Heavenly - Approved February 23,2015 - Paid in Full 2-25-15
• Riviera Recreation Hall- 300 North Causeway - Approved February 23,2015
- Paid in Full 2-24-15
Processed the following Demolition Notification Requests:
• 308 Live Oak Street
• 61 Cunningham Drive
PAGE 19
ENGINEERING DEPARTMENT - New Business (cont.):
7. Submitted City of New Smyrna Beach Right-of-Way Use Permit for the following
project:
• 2616 Crestwood Avenue - 5/8" Water Service
8. Submitted Volusia County Use Permit for the following project:
• 2119 Paige Ave. - 1" Water Meter - Resubmitted -Open Cut to Push and Pull
9. Miscellaneous Tasks were as follows:
• Final inspection performed at Florida Days Phase 2.
• Scheduled a TRC Meeting to discuss the following projects:
• MS-01-15: 2518 N. Dixie Freeway / Cox
• PUD-02-15: Riverwalk at Coronado Island PUD
• S-02-15:
Sabal Lakes RPUD - Final Plat
Tabby House PUD - Final Plat
• S-01-15:
Table 1 - Fees Paid and Services Set:
Description
Water Capacity Fees
Wastewater Capacity Fees
Reclaimed Water Capacity Fees
5/8" Domestic Meter Sets
5/8" Irrigation Meter Sets
%" Bright Water Services
2" Fire Hydrant Meters
Temporary Underground Electric Services
Temporary Overhead Electric Services
Permanent Underground Electric Services
February
7
7
6
8
2
6
1
7
2
10
Table 2 - Reguests for New Service (2013-2015}'
2013
No. of No. of No. of
New Condo Town
Homes Units Home
Units
Jan.
Feb.
March
16
April
May
10
0
7
June
July
16
18
0
0
0
0
Aug.
Sept.
12
14
0
0
0
0
Oct.
5
0
Nov.
Dec.
4
15
TOTAL
149
13
19
0
0
2014
0
Jan.
0
0
Feb.
March
April
No. of No. of
New Condo
Homes Units
9
6
0
No. of
Town
Home
Units
2015
0
0
Jan.
Feb.
0
0
March
April
0
May
June
July
11
0
0
18
0
9
7
0
0
July
5
0
0
0
Aug.
0
7
Sept.
12
6
0
0
Aug.
Sept.
0
Oct.
14
0
Oct.
0
0
Nov.
10
0
0
0
Nov.
0
0
Dec.
5
0
0
Dec.
0
2
TOTAL
112
0
7
TOTAL
0
0
2
0
May
June
No. of
New
Homes
No. of
Condo
Units
No. of
Town
Home
Units
4
0
0
6
0
0
10
0
0
PAGE 20
FINANCE DEPARTMENT:
::;!;
-"C'CS
:::;E
::;!;
""'"""-=c
:::;!;
~
~
~
~
:::;!;
-"
~
::;!;
~
--=:
~
~
~
t;
<=>
~
=.
~
<&.>
..=::.
........,
6
~
...,...,.
~
~
{Note - Beginning October 1, 2011 the hang tag process and additional $35 trip fee as a secondary notification for past due bills was eliminated.
The mailed late notice* (*includes $5 .00 fee) after 21 days is the remaining notification prior to disconnection. The time prior to disconnection
was extended to include the previous hang tag time and an opportunity remains the opportunity to request an extension by contacting Customer
Service prior to disconnection.}
February 2015 Customer Service
Total This Month
Meter Readings
Meter Re-Reads
Bills Mailed Out
COB Payments
ACH Payments
Web Payments
Online Banking Payments
IVR Payments
IVR Outbound Calls
Late Notices
Meter Change Out
Cut Outs
Rechecks
Phone Contact
Walk In
Electronic Requests
Returned Checks
Working Days in Month
43334
224
25950
13031
5992
3261
2629
940
1244
3195
0
76
13
2558
505
237
23
19
Summ~ry
Total Last Month
48484
261
25954
12262
6078
3160
2641
916
1394
3761
178
154
35
2689
612
254
17
20
Difference
(5150)
(37)
(4)
769
(86)
101
(12)
24
(150)
(566)
(178)
(78)
(22)
(131)
(107)
(17)
6
(1)
PAGE 21
FINANCE DEPARTMENT (CONT.):
Materials Management Division:
During February, forty-six (46) Purchase Orders were issued during the month as follows:
Water Department
Central Stores
Electric
I.T.
Finance
Engineering
Human Resources
$
$
$
$
$
$
$
183,786.64
53,904.00
406,700.52
5,145.51
223,535.00
450,000.00
3,792.96
The total dollar amount expended for the month of February 2015 was $1,326,864.63.
The dollar range of the purchase orders were as follows:
15
3
15
1
7
5
$
$
$
$
$
$
1.00
1,000.00
2,001.00
5001.00
10,001.00
>
-
$
999.00
$ 2,000.00
$ 5,000.00
$ 10,000.00
$ 25,000.00
$ 25,000.00
ADMINISTRATION - HR DEPARTMENT
General:
1. Total employment on the last day of the month: 156
(150 FTEs, 1 PTE, and 5 Commissioners)
2. EEOC Employment Statistics Report submitted for February.
3. Systems Analyst position posted internally and on DC website.
4. Registered for participation in NSB High School Career Expo., scheduled for March.
5. Elected to participate in NSB High School Voluntary Work Activity Program.
Payroll and Benefits:
1. 157 employees paid in February - 8 by paper check, 149 by direct deposit.
IBEW Local 2088 Working Relations:
1. No grievances or other union related issues or projects received or conducted in February.
2. 2015 Reopener meetings concluded. Ratification to be held in March.
PAGE 22
ADMINISTRATION - HR DEPARTMENT (cont.)
AS OF 2/28/15 EXISTING AND PLANNED CHANGES:
(Prior Changes Reported in Previous General Manager's Report(s). Commencement of Restructuring of Personnel
Reporting in General Manager's Monthly Summary Report ongoing since December 2005. Current CEO/GM
Restructuring Authority approved in January 2011.)
Date
02/20/2015
02/23/2015
Position
Operator C
Utilities Employee I
Name
Larry Harris
Shiloh Wagers
New Position
Retirement
Replacement
(+)Increase
(-) Decrease
(-)1
(+)1
Safety and Risk Management:
Workers' Compensation:
There were no WC incidents for the month of February.
Year to date recordable incidents:
0
0
Year to date lost time incidents:
Year to date light duty/transitional: 0
Third Party Claims:
There were three customer claims/communications.
Denied:
1
Filed:
1
Paid:
1
Open:
0
Safety Training:
Safety training held on 2-25-15 by Scot Young for Electric
T&D Linemen
Uniform safety and meter installation training held on
2-27-15 for Meter Dept. personnel.
Inspection
Fire suppression systems inspection on 2-26-15 - FM200
Fiber Headend Bldg., C02 system at Generation/Turbine
Generators. Systems are in compliance.
Safety Committee:
Next meeting scheduled for 4-15-15.
_/f~- . rltt:t·}~<-,--.~
W. Ray Mitchum, General Manager/CEO
ADM. OFFICE
AGENDA ITEM
o
CONSENT ITEM
FOR MEETING OF:
o
NEW BUSINESS
FROM:
o
OLD BUSINESS
SIGNATURE:
[!] General Manager's Rpt.
USE ONLY:
5-b
March 16,2015
U.C. Chainnan - William E. Hall
William E. Hall
EXHIBITS: Proposed Contract of Employment for GMiCEONegotiated by U.C. Chainnan W.E. Hall
SUBJECT: Contract of Employment - General Manager/CEO
SUMMARY:
As requested by Chairman Hall, with a majority Commission concurrence during the D.C.
Meeting held 12-15-14, Chairman Hall negotiated a replacement Contract of Employment for the D.C.' s General
Manager/CEO. Chairman Hall stated that he wanted to take this action during his term and service on the Commission.
As depicted in each of the annual strategic initiatives and accomplishments agenda items, since January 2011,
significant strategic and objective accomplishments have been realized throughout Mr. Mitchum's GMICEO
employment period to date. The continued improvement of the utility's financial and operational business activities
under Mr. Mitchum's leadership and direction have also been documented, i.e., annual comprehensive financial reports
and annual budgets.
Chairman Hall negotiated a contract without an increase to the Commission for the compensation rate, and for one
revision to existing terms and conditions, the addition of approx. two and half years * of time over the existing contract's
termination date (*from 6-30-2016 to 1-31-2019). The negotiated contract is hereby attached for approval.
In 2010, Mr. Mitchum agreed to assist and serve for an interim period until a new CEO was selected. This position was advertised in
2010 for a salary up to $185,000 commensurate with experience and a selected applicant requested $230,000. The initial GMiCEO
contract of employment for Mr. Mitchum then became effective July 19,2010 at a compensation rate of$150,000 for a two year
period. Subsequently, Mr. Mitchum's contract was renewed in June, 2012 for a four year period, with approx. one and half years
remaining under that existing contract. (Note - Differential in current compensation rate is, as provided for within the contract, the
receipt of approved cost of living adjustments on the same basis as D.C. employees. Receipt of one annual adjustment was declined
by Mr. Mitchum.)
RECOMMENDED ACTION:
A motion to approve the attached
employment contract for William R. Mitchum, as General Manager ICEO, from March 16,
2015 through January 31, 2019, at a compensation rate of$156,374.40, and retaining the
various other provisions as detailed in the attached Contract of Employment.
__ ---,(vrr-- _--,vt- (tel.. ~----NOTE:
ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR
MONDAY COMMISSION MEETING.
Page 1 of 6
Contract of Employment
THIS AGREEMENT, dated March 16,2015, made and entered into between the
UTILITIES COMMISSION, CITY OF NEW SMYRNA BEACH, FLORIDA, a Commission
organized and existing under the laws of the State of Florida, doing business in the City
of New Smyrna Beach, County of Volusia, State of Florida, hereinafter called the
"COMMISSION", and WILLIAM RAY MITCHUM, New Smyrna Beach, Volusia County,
Florida, hereinafter called the "WILLIAM RAY MITCHUM".
WITNESSETH:
FOR AND IN CONSIDERATION of the mutual exchange of promises contained
hereinafter, the parties do agree as follows:
PARAGRAPH 1:
That the COMMISSION hereby employs the seNices of WILLIAM RAY
MITCHUM as General Manager/CEO of the Utilities Commission, City of New Smyrna
Beach, Florida, for an undetermined period commencing March 16, 2015, and
terminating January 31,2019, or as otherwise provided for herein.
PARAGRAPH 2:
It is understood, contracted and agreed between the COMMISSION and
WILLIAM RAY MITCHUM that WILLIAM RAY MITCHUM is employed for the express
purpose of seNing as General Manager/CEO of the Utilities Commission, City of New
Smyrna Beach, Florida, and as such, the General Manager/CEO is to have supeNisory
authority over all matters pertaining to the proper and efficient operation of said Utilities
subject only to policies provided by the COMMISSION.
PARAGRAPH 3:
It is further contracted and agreed between the COMMISSION and WILLIAM
RAY MITCHUM that WILLIAM RAY MITCHUM'S compensation for seNices as Generat
Manager/CEO for the Utilities Commission will be at the rate of One Hundred Fifty-Six
Thousand, Three Hundred Seventy-Four Dollars and Forty Cents ($156,374.40) per
annumm The aforementioned compensation shall be paid in equal bi-weekly installments
per annum on the same basis established for wages and salary for other COMMISSION
employees. WILLIAM RAY MITCHUM'S compensation rate shall be reviewed annually,
if applicable, for the consideration of merit raise, in addition to the cost of living
adjustment.
William T. Preston, PA
143 Canal Street, New Smyrna Beach, FL 32168
(386) 424-9200
Page 1
PARAGRAPH 4:
It is further understood and agreed between the parties hereto that all sick leave
benefits, all insurance and/or fringe benefits and retirement benefits afforded to
WILLIAM RAY MITCHUM shall coincide with the present conditions and policies now in
existence with the Utilities Commission, City of New Smyrna Beach, subject, however,
to any changes adopted from time to time during the life of this contract. Said benefits
shall begin to accrue at the then current rate of compensation on the effective date
hereof.
PARAGRAPH 5:
It is further understood and agreed between the parties hereto that WILLIAM
RAY MITCHUM as Utilities General Manager/CEO shall have the sole power to employ
and/or discharge personnel, and has the power to delegate the authority to other
supervisors as depicted by the Table of Organization. The employment of personnel in
addition to those authorized in the Table of Organization will be subject to the approval
of the COMMISSION.
PARAGRAPH 6:
It is further understood and agreed between the parties hereto that WILLIAM
RAY MITCHUM agrees to diligently and consciously pursue his duties as General
Manager/CEO during the life of this Contract and that the said WILLIAM RAY
MITCHUM does further covenant and agree with the COMMISSION that should he
neglect his duties and improperly devote his time and attention to other interests, same
shall be considered a violation of this Contract and shall terminate the same at the
option of COMMISSION, and in such event the monthly salary which may be due to the
General Manager/CEO to the date of termination, plus accrued vacation, holiday, sick
leave earned to date, shall be considered full compensation and payment for all claims
under this Agreement.
PARAGRAPH 7:
If either party wishes to terminate the Agreement, it shall give ninety (90) days
notice on the date before termination becomes effective or sooner, when mutually
agreed by both parties.
PARAGRAPH 8:
It is further understood, covenanted and agreed between the parties hereto in the
event the COMMISSION should discharge WILLIAM RAY MITCHUM without just
cause, the COMMISSION shall be liable for all unpaid monies for salary and benefits,
William T. Preston, P.A.
(386) 424-9200
Page 2
either under the remaining term of this Contract or for a minimum of six (6) months,
whichever shall be longer.
"Cause" in this agreement means: (i) an intentional act of fraud, embezzlement,
theft or any other material violation of law that occurs during or in the course of
WILLIAM RAY MITCHUM's employment with COMMISSION; (ii) intentional damage to
COMMISSION's assets; (iii) breach of WILLIAM RAY MITCHUM's obligations under this
agreement; (iv) intentional engagement in any competitive activity which would
constitute a breach of his duty of loyalty or of his obligations under this agreement; (v)
intentional breach of any of COMMISSION's policies; (vi) the willful and continued
failure to substantially perform his duties for COMMISSION (other than as a result of
incapacity due to physical or mental illness); or (vii) willful conduct that is demonstrably
and materially injurious to COMMISSION, monetarily or otherwise.
For purposes of this paragraph, an act, or a failure to act, shall not be deemed
willful or intentional, as those terms are defined herein, unless it is done, or omitted to
be done, in bad faith or without a reasonable belief that the action or omission was in
the best interest of COMMISSION. Failure to meet performance standards or
objectives, by itself, does not constitute "Cause".
"Constructive Termination without Cause" shall mean a termination of WILLIAM
RAY MITCHUM's employment at his initiative as provided in this agreement following
the occurrence, without WILLIAM RAY MITCHUM's prior written consent, of one or
more of the following events (except in connection with a termination of WILLIAM RAY
MITCHUM's employment due to death, disability, change in control or cause):
(i) a reduction in WILLIAM RAY MITCHUM's base salary or the termination or
reduction of the benefit under any employee benefit plan or program of the
COMMISSION or any subsidiary in which WILLIAM RAY MITCHUM participates unless,
in the case of a benefit, there is substituted a comparable benefit that is economically
equivalent to such benefit prior to its termination or reduction, as the case may be;
(ii) the taking of any action by the COMMISSION that would adversely affect
WILLIAM RAY MITCHUM's participation in, or materially reduce his benefits under, any
such plan or program, unless there is substituted a comparable plan or program that is
economically equivalent, in terms of the opportunity offered to WILLIAM RAY
MITCHUM;
(iii) a significant diminution in WILLIAM RAY MITCHUM's duties and
responsibilities or the assignment to WILLIAM RAY MITCHUM's duties and
responsibilities inconsistent with his position;
(386) 424-9200
Page 3
A Constructive Termination without Cause shall not take effect unless:
(i) WILLIAM RAY MITCHUM has delivered a written notice to the COMMISSION
within 12 months of his having actual knowledge of one of the events providing a basis
for a Constructive Termination without Cause, stating which of the events, as outlined in
this agreement, has occurred;
(ii) within 30 days of the delivery of such notice, the COMMISSION has not
remedied such event and provided him with a written notice of such remedy; and
(iii) in the event the COMMISSION has not remedied such event, WILLIAM RAY
MITCHUM notifies the COMMISSION in writing that he is terminating his employment.
The failure of WILLIAM RAY MITCHUM to effect the Constructive Termination
without Cause as to anyone event described in this agreement shall not affect his
entitlement to effect a Constructive Termination without Cause as to any other such
event.
PARAGRAPH 9:
WILLIAM RAY MITCHUM agrees that following the termination or expiration of
this Contract, if he is subsequently employed elsewhere, he will not seek to then employ
or aid in the employment of COMMISSION employees for his subsequent employer.
This provision to survive the expiration or termination of this Agreement for a period of
one (1) year.
PARAGRAPH 10:
WILLIAM RAY MITCHUM will additionally be entitled to the following benefits and
privileges:
1. The COMMISSION will furnish an automobile allowance for his
unrestricted business transportation use within Volusia County, Florida.
2. WILLIAM RAY MITCHUM shall be reimbursed for expenses incurred on
behalf of the COMMISSION, including, but not limited to travel, meals, and
lodging.
3. WILLIAM RAY MITCHUM shall be entitled to attend continuing
educational opportunities, including short courses, seminars, workshops,
etc., not to exceed ten (10) days per year or $1,000.00 in registration or
tuition fees without specific approval of the COMMISSION.
4. Personal memberships in professional organizations will be at the
WILLIAM RAY MITCHUM'S own expense. Expenses incurred in
connection with COMMISSION maintained and prompted professional
organizations will be at the COMMISSION'S expenses.
(386) 424-9200
Page 4
PARAGRAPH 11:
It is further understood, agreed and contracted that this Contract shall become
effective on the 16th day of March, 2015.
PARAGRAPH 12:
This Agreement shall supersede all prior employment agreements between the
parties.
IN WITNESS WHEROF, we have hereunto set our hands and seals this 16th day of
March,2015.
UTI LITES COMMISSION
Chairman
WILLIAM RAY MITCHUM
APPROVED AS TO FORM:
Secretary-Treasurer
William T. Preston} P.A.
(386) 424-9200
William T. Preston, Esq., Attorney
for COMMISSION
Page 5
ADM. OFFICE
AGENDA ITEM
6-a
o
CONSENT ITEM
FOR MEETING OF:
o
NEW BUSINESS
FROM:
o
OLD BUSINESS
SIGNATURE: William E. Hall
[!J Comms. Counsel's Rpt.
USE ONLY:
March 16, 2015
UC Chairman - William E. Hall
EXHIBITS: Proposed Replacement Agreement for Engagement of
General Counsel- Negotiated by U.c. Chairman W.E. Hall
SUBJECT: Replacement Attorney-Client Fee Agreement For Engagement of General Counsel
SUMMARY:
As stated previously, Chairman Hall requested, with a majority Commission concurrence
during the V.C. Meeting held 12-15-14, to also negotiate a replacement Attorney-Client Fee Agreement for the V.Co's
Legal Counsel. Chairman Hall stated that he wanted to take this action during his term and service on the Commission.
The V.C.'s continued legal operational integrity, strict adherence to the V.Co's bond covenants, resolutions, and policies,
as well as the significant strategic and objective accomplishments have been realized through Mr. Preston's support and
contracted legal services.
Chairman Hall negotiated the replacement agreement without an increase to the Commission for the annuaV monthly
retainer amount and one revision to existing terms and conditions, the extension of this agreement to March 16, 2019.
The negotiated agreement is hereby attached for approval.
Mr. Preston agreed to assist the U.C. by being Interim General Counsel upon the resignation of the former general counsel in
12-2005. In August, 2009, a formal agreement was approved for a four year period; compensation remaining tied to his law
firm's then hourly rate of $225. Prior to the termination of that agreement and due to Mr. Preston's specialized legal
knowledge and experience regarding the V.c., in July, 2012, additional intemallegal assignments were determined necessary
to ensure integrity and additional legal assistance in strategy and visioning, and a monthly retainer and availability to serve on
an "as-needed" basis was approved. Mr. Preston averages, at a minimum, three to four hours per day devoted specifically on
the above stated V.C. matters. Due to the existing scope of services, Mr. Mitchum as the current GMiCEO, concurs with and
recommends the continuance of Mr. Preston as the V.C.'s General Counsel.
RECOMMENDED ACTION:
A motion to approve the attached
agreement for William T. Preston, P.A., for a four-year period, a retainer amount payable in
monthly installments of$12,000, and various other provisions as detailed in the AttomeyClient Fee Agreement, with the Agreement's effective date on March 16,2015.
_ --,e~ rvtJ:d.
NOTE:
<. _ _ _
ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY TWO WEEKS PRIOR TO THE REGULAR
MONDAY COMMISSION MEETING.
Page 1 of 5
ATTORNEY-CLIENT FEE AGREEMENT
THIS AGREEMENT made and entered into this 16th day of March, 2015, by and between
WILLIAM T. PRESTON, P.A. an Attorney licensed in the Commonwealth of Virginia and State
of Florida ("Attorney") and the UTILITIES COMMISSION, CITY OF NEW SMYRNA
BEACH, FLORIDA, a non-taxing, political subdivision of the State of Florida, created by
Special Legislative Act, Public Law 67-1754, as amended by Public Law 85-503, having the
full and exclusive right to manage, operate, and maintain control of all of the utilities' services
within the city limits and in a designated service area beyond the limits of the City of New
Smyrna Beach, Florida, ("Commission") who agree as follows:
WHEREAS, the Commission desires to retain the services as General Counsel for the
Commission on the terms set forth below; and,
WHEREAS, the Commission and Attorney desire to document the terms pursuant to which the
Attorney shall be available to serve on an "as-needed" basis as legal advisor to the Commission.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed as
follows:
1. SCOPE OF SERVICES. Commission hires Attorney and any attorneys, law clerks,
paralegals, and legal assistants, hired (as employees or independent contractors) now or
in the future by Attorney to provide legal services in the following matter:
•
Provide legal counsel and guidance to the Utilities Commission, General Manager/CEO
and upper management staff on legal and strategic matters relevant to the Utilities
Commission.
•
Attend UC Commission meetings regularly and attend city commission meetings as
deemed necessary by Commission/CEO.
•
Draft, review and approve policies and procedures, bylaws, resolutions and other
documents related to governance, regulatory agency compliance, and business operations
of the Utilities Commission.
•
Anticipate and identify legal issues of concern to General Manager/CEO, and develop
legal strategies and solutions, often in situations of great financial, political and/or public
relations conflict or significance, and with limited time for assessing alternatives; provide
advice to General Manager/CEO for strategic planning purposes, internal processes and
procedures relative to operational legal integrity, auditing/control, and participate in
Utilities Commission strategic planning.
•
Draft and review contracts and related documents for purchased power, services,
interlocal agreements, developer's agreements, procurement of goods and services,
employment, leases of space and equipment, and software licenses.
-------------------------------Pagel
•
Represent, or oversee the representation by outside counsel, the Commission in
administrative hearings, employment and labor proceedings, and oversee the
representation of the Utilities Commission and its officials in litigation; negotiate,
supervise, or provide advice regarding negotiation of settlements involving complex legal
issues or transactions on behalf of the Utilities Commission; and provide communication
to the Utilities Commission leadership of information regarding regulatory and legislative
activity. It shall be the Attorney's discretion to discern the need to employ outside legal
counsel for such matters.
•
Provide advice for, and participate in, negotiations with federal, state and local
government officials regarding Utilities Commission relationships with those entities and
delivery of utility services to customers and other special populations.
•
Provide advice regarding strategies to ensure appropriate and optimal reimbursement for
services from public and private payers; analyze applicable laws and regulations and
drafts policy and position statements; and participate in development of Utilities
Commission public policy positions regarding delivery of utility services.
•
Conduct development sessions of Utilities Commission and staff in areas of legal
specialty and develop training materials; provide advice regarding training needs at the
Utilities Commission in areas of legal specialty and in compliance with training
requirements imposed by regulations.
•
Perform other legally permissible duties and functions, as assigned.
Attorney will provide those legal services reasdnably required to represent Commission.
Attorney will take reasonable steps to keep Commission informed of progress and to respond to
Commission's inquiries.
The Utilities Commission agrees to provide such information, assistance, cooperation, and access
to books, records, and other information as is necessary for attorney to effectively render his
professional services under this Agreement.
2. TERM. This Agreement shall commence on March 16, 2015 and remain in effect for
Four (4) years or until terminated by either party as provided for herein.
Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the
Commission to terminate the services of Attorney at any time with or without good cause, and
the Attorney shall serve at the will and pleasure of the Commission.
Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the
Attorney to resign at any time so long as the terms of notice hereof are met.
------------------------------- Page 2
3. LEGAL FEES AND BILLING PRACTICES. Commission agrees to pay Attorney a
retainer at an annual amount to be payable in monthly installments at the rate of Twelve
Thousand Dollars ($12,000.00) per month for the term of this Agreement. The Attorney
will be available "on call" for requested services as specified above and will make
himself available during all working hours except with notice by either party of conflicts
of appointments or personal leave time. "Working hours" shall include meetings which
may be held by the Commission, and any city commission meetings which attorney
attends as requested by Utilities Commission andlor Utilities CEO, whether regular or
special, whenever they may occur. No benefits or other compensation is anticipated as is
provided an employee of Commission.
4. COSTS AND OTHER CHARGES. Attorney may incur various costs and expenses in
performing legal services under this Agreement. Commission agrees to pay for all costs,
disbursements and expenses in addition to the retainer fees. The costs and expenses
commonly include fees fixed by law or assessed by public agencies, messenger and other
delivery fees, postage, photocopying and other reproduction costs, travel costs including
parking, mileage, transportation, meals and hotel costs for seminars or other events
directly related and beneficial to Commission, investigation expenses and consultants'
fees and other similar items. All costs and expenses will be charged at Attorney's cost.
5. DISCHARGE AND WITHDRAWAL. In the event the Commission, at any time during
the term, fails to pay the compensation herein provided or in the event the Commission
refuses, following thirty (30) days written notice, to comply with any other provision
benefitting the Attorney herein, or the Attorney receives a suggestion, whether formal
or informal, by the Commission that he resign, then, in that event, the Attorney may, at
his option, be deemed to be "terminated" as of the date of such reduction or such refusal
to comply with any other provision benefitting the Attorney or receiving a suggestion of
resignation. In the event the Attorney exercises said option, the Attorney shall
immediately provide written notice to Commission. In the event such termination occurs,
the Attorney shall be entitled to the balance of unpaid retainer amounts remaining on this
Agreement, in no case less than six (6) months, payable in a lump sum or bi-weekly
installments as determined by the Attorney. However, the Commission shall have no
obligation to pay any unpaid amount pursuant to this Agreement to the Attorney in the
event the Attorney is terminated because of either conviction of any felonious act or
criminal act involving personal gain, commission of gross negligence in the
representation of the Commission, or willful disregard of any duty, order, resolution,
directive, rule or policy of the Commission.
The Attorney may withdraw for good cause, or upon written notice, or notice of
withdrawal provided by public record such as a verbal notice at a public meeting, said
notice to be provided at least ninety (90) days prior to termination to allow Commission
opportunity to find different representation. Good cause includes Commission's breach
of this Agreement, refusal to cooperate or to follow Attorney's advice on a material
matter or any fact or circumstance that would render Attorney's continuing representation
------------------------------- Page 3
unlawful or unethical. When Attorney's services conclude, all unpaid amounts of the
retainer for services which have been incurred to the date of withdrawal will immediately
become due and payable. After services conclude, Attorney will, upon Commission's
request, deliver Commission's files and property in Attorney's possession, whether or not
Commission has paid for all services.
6. MISCELLANEOUS PROVISIONS. The Commission agrees to pay the Attorney for
all damage to his professional reputation arising out of intentional false statements by
words or other actions by members of the Commission. The Commission may relieve
itself of this obligation by unequivocally repudiating the false statement causing damage
to the Attorney's reputation within a reasonable period of time. Likewise, the Attorney
agrees to pay the Commission for all damages to their professional reputation arising out
of intentional false statements by words or actions by the Attorney. The Attorney may
relieve himself of this obligation by unequivocally repudiating the false statement
causing damage to the Commission's reputation within a reasonable period oftime.
7. DISCLAIMER OF GUARANTEE. Nothing in this Agreement and nothing in
Attorney's statements to Commission will be construed as a promise or guarantee about
the outcome of any matter. Attorney makes no such promises or guarantees. Attorney's
comments about the outcome of the matter are expressions of opinion only.
IN WITNESS WHEREOF, the parties have caused these presents to be executed as of the 16th
day of March, 2015.
UTILITIES COMMISSION, CITY OF
WILLIAM T. PRESTON, P.A.
By: _________________________
By: ___________________________
WILLIAM R. MITCHUM,
GENERAL MANAGER/CEO
WITNESS AS TO BOTH
-------------------------------Page4
WILLIAM T. PRESTON
ADM. OFFICE
AGENDA ITEM
o
CONSENT ITEM
FOR MEETING OF:
o
NEW BUSINESS
FROM:
OLD BUSINESS
SIGNATURE: Brian Bilinski
o
USE ONLY:
7-a
March 16,2015
Director of Finance
EXHIBITS: Excerpts from Certified Appraisal Report, Proposed DC Res. No.2-IS,
and COPY of DC Res. No 1-07
SUBJECT: Asset Management - Recommendation ~or Sale
of Sugar Mill former Water Treatment Plant Site
SUMMARY:
At the April 21 , 2014 Commission meeting, agenda item 6-a., approval was granted to move
forward with staff's recommendation that various properties owned by the Utilities Commission were potential asset sales and had
no identifiable utility use for the foreseeable future, and that the sale, lease, or others disposition of these parcels will not adversely
affect the revenues or system operations of the Utility. The decommissioned former Sugar Mill WaterlWastewater Plant sites had
been included with those properties and subsequently the former Wastewater Plant site was determined to be retained for reuse
water uses. The deconstruction! salvage activities have now been completed on both of these sites.
In accordance with existing regulations, a certified appraisal for the former water plant site was obtained and excerpts from that
report are exhibits for this agenda item. (Full appraisal report will be included with the bid for the property.) The appraiser's
"Estimated Value" will be the minimum bid price and the V.C. will evaluate creditable bids based on that value. Staffis
recommending that this parcel be placed for sale on such media as: V.C. website, DemandStar.com, local newspapers, and site
signage. The City of New Smyrna Beach and County of Volusia will be notified in case of their participation interest.
Further requirements of disposal, due to the original cost of this property, is a resolution to be approved by the Utilities
Commission and a consulting engineer's written finding, in addition to the GMJCEO and CFO's written fmding, all declaring the
property is no longer necessary, useful or profitable in operations and nor will the disposition adversely affect the V.C.'s fmances
or operations.
Another item of consideration of Commission direction on this specific property is stated in V.C. Resolution No. 1-07 - a
consideration to incorporate the Declaration of Covenants, Conditions and Restrictions for the Sugar Mill Homeowners
Association into the V.C.'s deed for this property before any sale is executed. If desired and approved, the next steps, in order for
this property to be sold and conveyed subject to those restrictions, it will require legal services devoted to the development of and
incorporation of those restrictions into the U.C.'s existing deed and then the associated legal fees for recording ofthe new
restricted deed. The existing appraisal did not include these restrictions into the estimated "as-is" value but informal discussion
with the appraiser indicated other Sugar Mill property had been considered within his current value. The appraiser indicated he
would perform another appraisal upon request and provision of the deed restrictions if so desired (existing appraisal cost - $600).
Additionally, if restrictions approved, the bid issuance for this property will take place after the restricted deed has been developed
and recorded.
A motion approving uc. Resolution No. 2-15
(attached) and the determinations for the sale of the referenced property based upon the value identified
within the independent, certified appraisal report, and direction regarding inclusion of potential deed
restrictions in the bid for this property.
.
RECOMMENDED ACTION:
NOTE:
ALL AGENDA ITEMS MUST BE IN THE GENERAL MANAGER'S OFFICE BY NOON MONDAY
TWO WEEKS PRIOR TO THE REGULAR MONDAY COMMISSION MEETING.
Page 1 of 25
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February 16, 2015
Maureen Lynch, CPPB
Materials Manager
Re:
Restricted Appraisal Report
Vacant Land 86 Clubhouse Boulevard plus adjoining lot, New Smyrna Beach FL
32168
Dear Ms. Lynch:
In accordance with your request, I submit to you this Restricted Appraisal Report. The
purpose of the appraisal is to estimate the market value "As Is" of the above-cited property.
This letter of transmittal is followed by the certification of the appraisal and the narrative
appraisal report. Any data not contained in the report is retained in our file memorandum.
Particular attention is directed to the Underlying Assumptions and Limiting Conditions section
of this report.
Summary of Value
Estimated "As Is" Value
$343,000
Thank you for the privilege of serving you.
Sincerely,
Ronald S. Crouse, ASA, CRA
State-certified general real estate appraiser RZ670
Location
86 Club House Boulevard plus adjoining lot, New Smyrna
Beach, Volusia County, Florida
Tax 10#
7342-00-00-0033 & 7342-00-00-0062
Legal Description
42-17-33IRREG PARCEL LYING E OF SUGAR MILL UNTil MEAS
110.67 FT ON CLUB HOUSE BLVD & 330 FT ON S/L PER OR 4578
PGS & 42-17-33 IRREG PARCEL N & E OF LOT 8 SUGAR MILL
COUNTRY CLUB & ESTS UNIT 1 E OF CLUB HOUSE BLVD MEAS
25.54 FT ON RD AKA SUGAR MILL MAINTENANCE AREA PER OR
4578 PGS 2705-2719 INC
Ownership
City of New Smyrna Beach Utilities Commission
Type of Property
Vacant Residential Lot (Improvements not included)
Site Size
3.27± size supplied by client appraiser does not warrant
Site Improvements
Not included
Improvements
Not included
Easements &
According to the National Wetland Inventory Map the site has no
wetlands. (See wetland map in addendum)
Encroach ments
Current Assessment
Total land only $19,701
Current Taxes
$0 - tax exempt (VCPR)
Flood Zone
FIRM Panel Number 12127 C 0540 H, Dated 2/19/2014. Subject
appears to be in Flood Zone "X". Appraiser does not warrant
flood zone information. (Subject to determination by qualified
expert in this field)
Zoning
PUD, New Smyrna Beach.
Highest & Best Use Vacant
Residential development
As Improved
N/A
Marketing/Exposure Period
12 months
Intended User
City of NSB Utilities Commission
Date of Value
February 12, 2015
"As Is" Market Value
$343,000
SALES COMPARISON APPROACH
SALE
OR
BKIPAGE
1
7069/0676
2
7030/2142
3
6944/4729
4
7017/3430
LOCATION
2626 Spruce Creek Blvd Port
Orange
Pine Brook Dr.
Edgewater
1092 Club House Blvd. New
Smyrna Beach
2760 Autumn Leaves Dr.
Port Orange
DATE
SIZE
ACRES
SALE PRICE
PER
ACRE
12/14
.58
$77,000
$132,758
09/14
6.00
$451,500
$72,250
12/13
.37
$65,000
$175,675
08/14
.83
$145,000
$175,699
Four sales were looked at in our analysis. All of the comparables were suitable for uses
similarto the subjects highest and best use. The sales prices were from $72,250 to $175,699
per acre.
It was estimated that the subject would have a market value of $105,000 per acre.
SUMMARY SALES COMPARISON APPROACH
Sufficient market data was available to employ the Sales Comparison Approach. Its final
value indication is considered reflective of current market conditions. Based on the facts and
data contained in this report, as well as my knowledge and appraisal experience, in my
judgment, the market value of the subject property, as of the date of this report, was
($1 05,OOOlacre x 3.27 acres) $343,000 (R).
=
Estimated "As Is" Value
$343,000
LOCATION MAP
RESOLUTION NO.
2 - 15
A RESOLUTION AUTHORIZING THE SALE OF UTILITIES
COMMISSION PROPERTY, APPROXIMATELY TWO ACRES
LOCATED AT 86 CLUBHOUSE BOULEVARD PLUS THE ADJOINING
LOT IN NEW SMYRNA BEACH, FLORIDA; A POTENTIAL ASSET
SALE DUE TO DETERMINATION OF NO IDENTIFIABLE UTILITY
USE FOR THE FORESEEABLE FUTURE AND AS PROVIDED FOR IN
U.c. RESOLUTION NO. 28-78, RESCINDING ALL RESOLUTIONS, OR
PORTIONS THEREOF, IN CONFLICT HEREWITH AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Utilities Commission, City of New Smyrna Beach, Florida (U.C.),
was duly created and validly existing under and by virtue of Chapters 67-1754 and 85-503, Laws of
Florida, as the governing body of the utility system of the City of New Smyrna Beach, Florida; and
WHEREAS, the Utilities Commission owns real property located adjacent to and
within the Sugar Mill Residential Development described as the former Florida Water Services
Water Treatment Plant (tax identification parcel numbers listed below); and
WHEREAS, the Utilities Commission has determined the ownership and/or future
operation of this former Florida Water Services water treatment plant was not necessary, useful, or
profitable in the operation of the Utilities Commission System (decommissioned and
deconstructed), and that this vacant property site has no identifiable utility use for the foreseeable
future; and
WHEREAS, in accordance with U.C. Resolution Nos. 28-78 and 11-80, based on
the original cost of such property, there is a requirement for a resolution, an executed written fmding
by the U .C.' s GMiCEO and CFO, and a consulting engineer's written finding to declare and confirm
the sale of this property will not adversely affect the revenues or system operations of the Utilities
Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE UTILITIES
COMMISSION, CITY OF NEW SMYRNA BEACH, FLORIDA, AS FOLLOWS:
SECTION 1: The Utilities Commission hereby declares approval and concurrence
with the written finding from the U.c. 's GMiCEO and CFO, and the Consulting Engineer's written
finding that this part of such System is no longer necessary, useful or profitable and the disposition
of such property will not adversely affect the revenues or the operation of the system to such an
extent th,,-t the Utilities Commission will fail to comply with the covenants ofU.C. Resolution No.
28-78. (Both written findings attached hereto and made a part of this resolution).
SECTION 2: The Utilities Commission does hereby approve and authorize the sale
of this real property located at 86 Clubhouse Boulevard and the adjoining lot, specifically parcel
numbers 7342-00-00-0033 and 7342-00-00-0062, through a competitive bid process.
RESOLUTION NO.
2-15
PAGE 2 OF2
SECTION 3: If any section, subsection, sentence, clause, phrase, or portion
of this Resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portions thereof.
SECTION 4: All Resolutions, or portions thereof, in conflict herewith are hereby
rescinded and superseded.
SECTION 5: After adoption by the Utilities Commission, this Resolution shall
take effect immediately upon passage.
THE ABOVE AND FOREGOING RESOLUTION was introduced at a regular
meeting ofthe Utilities Commission, City of New Smyrna Beach, Florida, held on March 16 ,
2015, by Commissioner _ _ _ _ _ _ _ _ _, who moved its adoption, which motion was
seconded by Commissioner
, and upon roll call vote of the
Commission was as follows:
CHAIRMAN
VICE CHAIRMAN
SECY.-TREAS.
ASST. SECY.-TREAS.
COMMISSIONER
APPROVED:
ATTEST:
CHAIRMAN
SECRETARY-TREASURER
APPROVED AS TO FORM AND
CORRECTNESS:
SEA
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Enclosure
UC13 Sugarmill WTP Assessment Report Cover Letter .8-27-14
UTILITIES COMMISSIOl~
NHWSMYRNA BEACH
PREPAREU·BY:
QUENTIN L. HAl\1PT6N"AS:SOCIATES, INC.
·..;CONSULTINGENGINE·ERSAUGUST 2014
1.0
SYSTEM DESCRIPTION AND INSPECTION
The existing Sugarmill Water Treatment Plant is located off of Club House Boulevard in
New Smyrna Beach, Florida. The site area is approximately 2 acres and the fo]]owing
structures occupy the site:
•
(1) steel lime softening basin
•
(1) steel upflow sand filter
•
(1) 0,5 MG pre-stressed concrete ground storage tank
•
(1) masonry electrical room and pump station
•
Transfer pumps, valves and piping
•
(2) high service distribution pumps
•
Electrical panels and controls
•
(3) abandoned Floridan Aquifer wells
The facility was constructed in 1978 to serve the residents of Sugarmill Golf and Country
Club, It was operated as a private utility until 2000 when the Utilities Commission (UC)
took over operation and maintenance of the utilities within Sugarmill. Operation of the
water plant was stopped in approximately 2002 when it was determined that serving the
water customers in Sugarmill could be done more cost effectively from the UC's primary
water distribution system.
The site is quite close to the UC's Glencoe WTP and as such, remote storage and pumping
within the subdivision offers no operational benefit; therefore, the current facilities provide
no apparent operational benefit to the UC, Operation and maintenance of this facility
would result in increased O&M costs, Additionally, the steel structures and pumping
equipment is approximately 36 years old and has exceeded its 'Useful Life' without major
rehabilitation and capital investment, as determined by industry standards.
QLH
Utilities Commission New Smyrna Beach
Sugarmill Water Treatment Plant
System Assessment and Valuation
1
Section 1 - System Description
and Inspection
The location of tne site and relationship of the site features are illustrated below on the
Vicinity Map.
Vicinity Map
Q,LH
Utilities CommissioriNew Smyrna Beach
Sug(lrmi/l Water TrgqtmentPlant
System Assessmentand Valuation
2
Section 1 - System Description
and Inspection
2.0
PHYSICAL CONDITION AND ESTIMATE;OVALUE
Steel LilneSofteningBasin
The existing
1imesoft~ning
hf3.SiIi, pictured below, isacircu.lf3.l' steel, tank with a center
contactorsectionand peripheral weitsand launders. Slaked lirneis introdueed into the
center section where it comes jntocon~act w.ith ~aw gro1mclwf3.tt!rand prec.ipitat.escClh;jum
ha,rdJ1.e$~oJ1t ofsolutiQnin O.rclertQ prod.ute,·soJtenedwa:tet. Tbe,preclpltated litnesludgeJs
collec;ted in the bottom s.ettioriand pumped toa ·sludge holding pond for subsequent
disposal, The softened wa,terflQws/oYerthe su,rfi),q~Weirs:t!i:tl1;e upnow~anr:tf!lt.er.
The existing Umesoftening basinis'notin serviceable, €ondition and the cosHo rehapilitate
the structure would exceed ehe cost of a new structure. As. such, the value of fa:cility is
p.otentiaTly equal to the value of the recycled steel material/less the cost to demolish th.e
structure and transport the:material to the recycling facility,
QLH
Sf,lgarrnill Water Trl?qtment Plant
Section 2 - Physical Condition
3
Ste.el Upflow Sand Filter
The upflow sand filter utilizes sand media to filter suspended lime sludge and colloidal
solids from the softened water discharged from the softenil1.g basin. Thewat/i!f flows from
the; bottom: of the filter, upwards through the sand O1ediaa.nd .flows OVer the filter
discharge weirs. Thesqua.reste.el tank and weirs are pictured below, The filter is rusted
andnqtJn ~erviceahle cQndifion, SimiJ<l.r'to :the soften.ingl:Jasin,the~o$tt.o rehabiHtatethe
filter would exceed the cQStaf a new filter; therefore, the value. is f,1(}tentiaJly equaito the
recycle. value of thesteeI.
.$andFilter
QLH
Utilities Commission NewSmyrna Beach
Sug.armillWater Treatm~ntPhmt
4
O.SMG Pre-Stressed .Concrete· Ground Sto'rageTank
The pre-stressed concrete tank, pictured below, has a neW replacement coSt of
apprpximately $25QiOOOj however, the value ls only relev,a,l)t if tijereisa use for the
structure. The tank is located very close to the GlencoeWTP and the Sugarmill tank is too
small to provide any real value for the utility for diurnal storage or emergency supply. It is
the t~rnk, so inhere'is noidendficp use fQr the tank it represents a
Hahility,ootanasset The tank is a composite structurecouSlsting of conCrete and pt.ellpffe~sibleto rel()cat~
stressed. wire. Ithas no,recycle value.
Storage Tank
QLR
Sug(1rmiI/ Wat.erTrea,ementPJant
5
Masonry Pump Station and Electrical Room
The masonry structure was constructed to house the high service pumps, electrical
controls and miscellaneous equipment. Its value is primarily related to its value as a pump
station, Similar to the storage tank, the ue does not need a pump station for pressure or
flow at this location and it has no value as it is currently configured, Therefore, the value of
the station could be based upon typical square footage cost estimates for structures of this
type, if it could be used in its current state, Unfortunately, the current 'Utility' zoning limits
the use of this site, Any rezoning of the property and repurposing of the structure would
require bringing the structure up to current codes, induding windload as they relate to the
roof, windows and doors, It is estimated that the cost to bring the current structure up to
meet current codes is not feasible.
QLH
6
Transfer Pumps, Valves,and Pilling
The various transfer pumps, valves- and pipes pictured below have .a salvage valU'e; The
equipment; "an be used by agricultural users and also serve as .spare pclrts for private
utilities,
Transfer Pumps¥alyesand Piping
QLH
utillties Commission New Smyrna Beach
Sugarmill Wq·t~r TteatmeutPlaut
7
High Service Distribution Pumps
The (2) centrifugal high service pumps are in marginal condition; however, it appears as
though the motors are in serviceable condition and the pumps could be re-built with new
seals and bearings. New pumps are costly and centrifugal pumps have a salvage value for
agricultural users and private utilities.
Electrical Panels and Controls
The various electrical control panels, disconnects and pump controls have been out of
service for approximately 10 years. It is doubtful that they are in serviceable condition. The
salvage value is minimal and the recycle value is also minimal because there is little copper
or ferrous material within the cabinets. The demolition and disposal cost for this
equipment exceed the salvage value.
QLH
8
Floridan Aquifer Wells
The existing (#3) Floridan aquifer water supply wells are not in use. There is no well
equiprnent installed. The value of the wells would beUmited to the potential us.e of these
W~n&
asa potable water or i rrlgati on, supply; Due to. the lOCation of the wells on the
property, jtis estimated that the wells will ne.ed to be properly ahandoned with rock and
grout This isa permitted activity through
SJR;WMD~n(l\:tle
cost to abal}dona Floridan
aquif~r weUcan be asbtgll a~.$2.SI<perwen.
Eloridan Aquifer Wells
QLH
UtilitiesCommission NewSmytfla Beach
9
OFFICE OF PETERA. KORELICH. P.E.
DIRECtOR OF ENGINEERING
CITY OF NEW SMYRNA BEACH. FLORIDA
ELEcrRIC, WATER, POLLuTION CONTROL
Post Offtce Bux 100 • 200 Canal St.
New Smyrna Beach, Florida 32170·0100
(904) 427·1361
March 7~ 2002
~.SbannonJoyce,P.G.
st. Johns River Water Management District
Department of Resource Management
975 Keller Road
Altamonte Springs, FL 32714-1618
RE:
Consumptive Vse Permit 8590;Sugar Mill Country Club Estates
Dear Ms. Joyce:
The well abandonment at Sugar Mill Country Club Estates has been completed and signed off by
Volusia County Environmental Management. Attached are copies of the well completion reports.
Should you have any questions or need further information, please don't hesitate to call me at
386-427-1361, ext. 7104.
Sincerely,
~-:c
0
i
Director of E
PAKlpjl
EnClosures
cc:
~ave Hoover
Steve Zimmerman
Dale Masssey
9B44237191
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RESOLUTION NO.
1-07
A RESOLUTION OF THE UTILITIES COMMISSION, CITY OF NEW
SMYRNA BEACH, REGARDING THE SUGAR MILL HOMEOWNERS
ASSOCIATION AND THE ADJACENT LAND OWNED BY THE UTILITIES
COMMISSION AND SIGNATURE AUTHORITY; RESCINDING ALL
RESOLUTIONS, OR PORTIONS THEREOF, IN CONFLICT HEREWITH
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Utilities Commission, City of New Smyrna Beach, Florida, was duly
created and is validly existing under the Laws of Florida. The Utilities Commission, City
of New Smyrna Beach, Florida, is an appointed body with exclusive authority over the
management, operation and control of the City of New Smyrna Beach's electric, water,
sewer and reuse utilities; and
WHEREAS, the Utilities Commission owns real property located adjacent to the
Sugar Mill Residential Development described in EXHIBIT "A" attached hereof; and
WHEREAS, The Sugar Mill Residential Development has a Declaration of
Covenants, Conditions and Restrictions, governed by the Sugar Mill Homeowners
Association and binding upon all of the property owners within the development; and
WHEREAS, The Sugar Mill Homeowners Association has an interest in
. maintaining the quality of the property values should the adjacent Utilities Commission
property be sold; and
WHEREAS, The Utilities Commission has an interest in use of the property
adjacent to Sugar Mill at its discretion as long as it is owned by the Utilities Commission;
and
WHEREAS, The Utilities Commission and Sugar Mill Homeowners Association
wish to continue and maintain a positive working relationship, and, in order to do so,
enacts the following.
NOW THEREFORE, BE IT RESOLVED BY THE UTILITIES COMMISSION,
CITY OF NEW SMYRNA BEACH, FLORIDA, AS FOLLOWS:
.
SECTION 1: That the Utilities Commission, City of New Smyrna Beach, Florida,
shall make no changes which may add restrictions to the property adjacent to Sugar Mill
described above for as long as it is owned by the Utilities Commission unless it willingly
does so by subsequent in::;truIIleIlt. Nothing hl:H'ein ~hall be cOllstl'ued to affect CUl'!'ent
property rights of said property.
RESOLUTION NO. 1-07
Page 2 of 3
SECTION 2: If at any time subsequent to this resolution, the Utilities Commission,
City of New Smyrna Beach, "Florida, makes the decision or is compelled by law or
circumstance to sell the property adjacent to Sugar Mill, in whole or in part, it will consider
to incorporate the Declaration of Covenants, Conditions and Restrictions for the Sugar Mill
Homeowners Association into the deed before any such sale is executed.
SECTION 3: If any section, subsection, sentence, clause, phrase, or portion of this
Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision
and such holding shall not affect the validity of the remaining portions thereof.
SECTION 4: After adoption by the Utilities Commission, City of New Smyrna
Beach, Florida, this Resolution will become effective immediately.
SECTION 5: All Resolutions in conflict herewith are hereby rescinded and
superseded
THE ABOVE AND FOREGOING RESOLUTION was introduced at a regul ar
meeting of the Utilities Commission, City of New Smyrna" Beach, Florida, held on
Jan. 22 ,2007 by Commissioner Diesen" , who moved its adoption, which motion
was seconded by Commissioner
Spangler, and upon roll call vote of the Commission
was as follows:
CHAIRMAN
VICE CHAIRMAN
SECY.~TREAS.
COMMISSIONER
COMMISSIONER
APPROVED::?
2
SEA
L
ATTEST:
~a$:A4<
SECRETARY-TREASURER
APPROVED AS TO FORM AND
"i~ lCOARECTNESS:
Hiltl
\(Iv
L
Utilities Commission Attorney
RESOLUTION NO.
1-07
Page 3 of 3
EXHIBIT A
A portion ot the Joa 'ph Bonelly Grant, Section 42, :'1)Vf:!~~i;l 17
South. Ranq" 33 East, volusia county, FlC=ida, beinq ctul:ribGcl all
!ol·lows:
OlJIIIIence at the liorthvttst
co~er
ot
Lot 8, Unit 1,
3uqa:-. K111
COWltry ClUb and Estates Subdivision. ac:ea~ to the p~at the;-ao~
as :eca:aed in 1I1atDaok 29, pa~ 129, pu.glic ~ of VolQaJA
COIDlty. Flcn:ida, said. point beim; l.oca~ on the Easterly ritpr:ot-way lin. of Cl.ub a-.. BoItlevard e~:m:liDq" 1:0 the pla~ o~ k1ut
Ba:ft .tJhit 1 as recorded in ~lat Rook 3!5, paqes S. .6, aDd 7. public:
rec:orr:!s o~ Volusia COunty, Florida: t!lSnCe alcmq ~ic!. Eu~ly
riCJl1t.-ot-way . liDa the ~Qllowi.rJ,g tva CZ) c=ttses &.Cd. d1staDce.,
tlc.rt:h 09" U" 23- ta.t,1l.0.67 taet to a point Q~ c:'.:rv1ltUra Qf Ok
c:urva, caacava southwesterly, MVl.nq a. radius of 116,76 feet;
thence r!2ft Northerly %5.54 ta.&t alang the L"'C ot said curle, th%u
a. c:mzt::al. UKJle ot
QQ- for the pointoi ~inq~ ~
Sau.th .1" ·OS • 37· East., r...u.aJ. to lc;t. sOlid cw:ve l:l7. 33 :~:
1
thence South 28" 36 OS" East, 118.27 fbet to an .i.~on pipe bRim;
the li~ carner ~ an existi.ag Water Plant S1t~: t!:=nce ~
Og" 54' 5:110 lilost, ~.49 teet: to the westerly bolmdary ot :. !;crl!
Course: tblmCe liortb. 44" 55' 20" West, alo~ eid Hest:.rly
baun='''ry. 1.$6.-,1 feet: theDCe Scmth 77" 52' 19 11 West. 277.33 t_e
0'· "5"
to t:he
POint ot. ~nq: and
A porti.on Of the. Joseph Bonelly ~, Section 42. 'l'~··'~h1p 1.7
Sautl:, Ranq. 33 !!aSt. votusia county. Florida, bei.~ de!:.: :-:1»e:! ~.
t"allaws:
~. ar :be ltOZtbwest ~ar Q1! Lot 8, nnit 1, SUrpIr JUl!
coana::r·ClUhaDd. BsQt88. SQW1visian •. a.~ to tha-platthm:Rot
as recorded: in Plat" Book: 29. paq.. 129 •. public: nco:d.s: o~- Vol_ill
~, l"l.aJ:ida.said.poilzt beinq l~ c:l. tile EUtcl.y- ngb.t~ line- cr. Club a=se. Boul..-arip; ac:cordiDq to the plat Q~.
BW::ft. tn2it I. as l:eCOXd8cl in Plat: !oak 35, pa.gca S •. 6, cd T, pzablic
l:8CULa ot' Vel_.:! 1 CDrm1:y~ l"l.orida: tb8uCe··lforth 0.9" 39' 23" Eaat;.
aloaq saiG.- l':asterlY' %"1;h:-c~-r.ty line'. UO.57 tnt Zor.tbe pcU.r.t.
ot~, said. poim:: .beiaq .... pcint ~ CIolrVablzc.ot: .. ezc:ve.
an.
c::ac:ave- ~.lY.
~.1nq a; radius. o~ 226.. '1(;, teM:t ~. Z'Im
3'ClI:'t:be:ly· 2$.S4 fecit: alone;. ~ .:re' Q~ sai4 am::ve tb:u .. cant:ral
7
UIIJl. oJ!. q6.~ 45 00- to &. ~ t.bIeDca. South. 87· 05. t · 37- zaat.
%a!1al. to, bud: s.U.cl. ~ 337.3a: ~t:. thaDce· South %1· l~· oa!:allt'.- ll.... r.' tNt: to. an. ir=t.,ipe- ~ the H'~ c=ner at an
"';se:!!'9'·aater Plasrt: Site; tbltDCe'SoI:ltb:. 61-:- 23' 5;Z-· WHt. alc=q t!:a
K<=th.lu.- ot· Hid . .tar Pl.antSita-, 216.00 feet: tbenc:a lrorth
36" os- west~205.65 teet: thence ~c:-~ 80- 20' 37ft west~ lu'.'l
teet, to 1:be. point ot heqiDninq.
2'-

Regular Meeting - Utilities Commission

Transcription

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