Washington University St. Louis

Transcription

2014 USA RUGBY MEN’S DIVISION II
COLLEGIATE PLAYOFFS (REGIONALS)
Washington University
St. Louis, MO
November 22-23, 2014
VENUE
Washington University South Campus
6501 Clayton Road
St. Louis, MO. 63117
CONTACTS
USA Rugby On-Site: Erik Geib, 720-508-8009 & [email protected]
USA Rugby Eligibility: James Wilber, 720-508-8011 & [email protected]
Match Commissioner: TBA
Host Committee: Coach Justin Whitton, 314-517-5736, [email protected]
John Stackpole, 636-697-8656, [email protected]
LODGING
While a block of rooms has been secured at the following location, clubs are encouraged to research
alternatives as there are other pricing options available in the immediate vicinity.
Hampton Inn & Suites Clayton
216 North Meramec Avenue
Clayton, MO 63105
T: 314.727.0700 ext. 5004
Fax: 314.727.0701
$139 per night plus tax
Please contact [email protected]
ELIGIBILITY
Please Contact James Wilber ([email protected]) at USA Rugby if you need to file an eligibility
waiver request or have a question about the eligibility regulations. Championship paperwork
should be sent to James Wilber ([email protected]).
Step 1
Team Contact Information: Complete online form with general club and contact information.
Step 2
Team Participation Agreement (Attached): This form must be signed and dated by your
team representative, as well as an Athletics or Club Sports Department representative. This
affirms that you understand what is required of you and your team at a USA Rugby National
Championship Event. Completed forms should be forwarded along with those referenced in
Step 3 to [email protected].
Step 3
**If any rostered member of your team has received an eligibility waiver for any purpose, please
include a copy of that waiver along with your form.
Collegiate Player Eligibility Form: To be completed prior to competition in USA Rugby College
Playoffs and Championship Events.
St. Louis, MO
Collegiate Player Eligibility Form – Grandfather Clause: To be completed prior to competition in
USA Rugby College Playoffs and Championship Events, if your team has players who are not
eligible under the standard regulations but who are eligible under the grandfather clause of
those regulations. Completed forms should be forwarded along with those referenced in Step 2
to [email protected].
Step 4
Participation Waiver (Required of all participants): The participation waiver is no longer separated
into adult and minor forms, but combined in a single document. A complete copy of this form need be
presented by all players at check-in. Should a minor player have completed a waiver for participation
in college rugby, please ensure that the athlete’s parent/guardian provides the appropriate
signatures on the participation waiver and that the completed U18 Participation in Adult Rugby
Waiver is present at check-in.
Step 5
Event Media Release Agreement (Attached): This form must be signed and dated by all
participating players. All players are to sign and date the form. If a player is under the age of 18, the
player and his/her parent or legal guardian must complete the form and also complete a copy of the
final page of the document.
Please use the attached Championship Checklist to confirm achievement of all five steps.
Championship paperwork may be returned to [email protected].
TRAINING SCHEDULE
Training times will be available anytime Friday. To schedule a training, please contact Justin
Whitton, 314.517.5736, [email protected] or John Stackpole, 636.697.8656,
[email protected].
TEAM CHECK IN
If there is a problem with your team’s scheduled check in time, please contact Erik Geib
([email protected]) to re-arrange as soon as possible. Your team must be fully checked in at least
1 hour prior to your kick off.
Team Check-in Times: Friday, November 21, 2014 at Saint Louis University Simon
Recreation Center, 3639 Laclede Ave, St Louis, MO 63103
7:00-7:15: St. Louis University & Victor of WIIL vs. Northern Lights play-in match
7:15-7:30: University of Minnesota Duluth & Victor of Deep South vs. Rocky Mountain play-in match
COACHES MEETING: Friday, November 21, 2014 at Saint Louis University Simon Recreation
Center, 3639 Laclede Ave, St Louis, MO 63103.
Coaches meeting will take place immediately following check-in at 7:45 PM. You must have at least
one representative from your team at this meeting! This is your opportunity to ask any and all
questions about the event, as well as to be notified of any last minute changes.
St. Louis, MO
WARM-UP FIELDS
We will be utilizing one main field for this event. Games on Saturday and Sunday will be scheduled
with one hour time gap between contests to permit each squad’s use of one half of the field for
warm-ups.
TICKETS
Tickets for attendance will be $10.00 at the gate each day for all fans, and $7.00 for any fans
producing a student identification. Admission to all players and coaches is free.
MATCH SCHEDULE – November 22-23, 2014
**Schedule is subject to change until Monday, November 17. If you have any scheduling questions,
please contact James Wilber ([email protected]).
Match Day
Time
Field Team 1
Team 2
1
Saturday 11:00
1
St. Louis University
Univ. Wisconsin - Stout
AM PM 1
2
Saturday 1:30
University of Minnesota-Duluth Colorado College
3
Sunday
11:00
1
Loser – Match 1
Loser – Match 2
AM PM 1
4
Sunday
1:30
Winner – Match 1
Winner – Match 2
2014 USA Rugby Collegiate Playoffs & Championships
Championship paperwork may be returned to [email protected]
Form
Due Date
Format
Complete?
Tuesday, November 18
Online
________
2.
Team Participation Agreement
-Must include signature of College/University Rep. and Conference Rep.
Email
________
3.
Collegiate Player Eligibility Form
-Teams may clear more than 28 but can only check-in 28
Email
________
4.
Individual Participation Waivers
Check-In
Participation Waiver (Required of all participants) Friday, November 21
Minor players will require parent/guardian signatures on the participation waiver,
AND a completed U18 Participation in Adult Rugby Waiver present at check-in
Paper
________
5.
Event Media Release Agreement
Check-In
-Must include all sideline staff signatures
Friday, November 21
-Must include a complete minor media waiver form for all minor participants
Paper
________
1.
Team Contact/Information Form
Team Contact Information
Documents in your Folder (received at meeting):
USA Rugby Code of Conduct
USA Rugby Inclement Weather Policy
USA Rugby Overtime Policy
USA Rugby Technical Zone & Sideline Management Guidelines
USA Rugby Tournament Information Packet
Formal Acceptance of the Team
As conditions for participation in the USA RUGBY Playoffs and Championships we affirm that:
1. The Team noted below accepts the responsibility for participation in the USA RUGBY Playoffs
and Championships in accordance with the rules, regulations, and guidelines of USA RUGBY.
2. The Team will make its best efforts to arrive at the tournament site no later than the USA
RUGBY designated check in time posted to the USA RUGBY web site.
a. In the event that unavoidable circumstances prevent the team from timely arrival, the
team will notify the USA RUGBY designated person (see Tournament Information
Packet on the Championships section of www.usarugby.org) as soon as possible.
3. The Team representative will participate in all meetings and functions as designated by USA
RUGBY to include the Captain’s/Manager’s Meeting.
a. In the event that unavoidable circumstances prevent the team from attending such a
meeting a team representative will notify the USA RUGBY designated person (see
Tournament Information Packet on the Championships section of www.usarugby.org) as
soon as possible.
4. The Team will participate in all assigned matches, and be at the pitch prepared to play no later
than 15 minutes prior to kick off.
5. The Team accepts responsibility for ensuring all team members are in like uniforms, i.e. matching
socks, shorts, jerseys numbered 1-23 with players wearing numbers appropriate to the position
played, to include the wear of IRB approved protective garments and boots.
6. The College Team uniforms will be free of any and all tobacco or alcohol sponsors, and/or other
categories as reasonably notified by USA RUGBY.
7. By virtue of its acceptance of the opportunity to play in this tournament, the Team, and any and
all clubs with which it is affiliated, affirm that all team members are CIPP registered, and have,
through the execution of a CIPP registration form, confirmed that they will have a minimum of
$100,000 in medical coverage throughout the USA RUGBY season, including this tournament,
and that any member who does not have such coverage has an affirmative responsibility to
withdraw from play.
8. The Team accepts responsibility for ensuring that all team members are eligible to participate
in the USA RUGBY Playoffs and Championships in accordance with USA RUGBY’s
Eligibility Guidelines.
a. The Team accepts responsibility for ensuring to the best of their ability that all team
members have accurately represented their citizenship, residency, resident alien and/or
PI-837369 v1
Team Rep. Initial ________
College/University Rep. Initial ________
LAU/GU/Conference Rep. Initial ________
resident player status to USA RUGBY and have the appropriate documentation to verify
such status.
b. All team members have been informed that any member who does not meet the USA
RUGBY requirements for citizenship, residency and/or resident alien has an affirmative
responsibility to withdraw from play.
9. The Team accepts responsibility for informing all team members and coaching staff of their
responsibility to display sportsman-like conduct and appropriate behavior on or off the field.
10. The Team agrees that this agreement shall be governed by and construed in accordance with the
rules, regulations and guidelines of USA RUGBY.
11. The Team accepts that the failure of any player to honor this agreement may place the
player(s) and/or their team, Conference, Local Area Union, and/or Geographic Union in
jeopardy of sanctions and disciplinary proceedings, including, but not limited to the potential
for disqualification from this event, fines to players, clubs or teams, and/or loss of a seed in
future USA RUGBY sanctioned events.
Team Representative Name (Print): _____________________________________________________
Team: _______________________________________________________________________________
Signature of Representative: ___________________________________________________________
Date: _________________________
*Please make sure to initial at the bottom of Page 1
LAU/GU/Conference Representative Name (Print): _________________________________________
LAU/GU/Conference Representative Title (Print): ___________________________________________
Signature of Representative: ___________________________________________________________
Date: _________________________
**IF PARTICIPATING IN A USA RUGBY COLLEGIATE PLAYOFF EVENT (BELOW)**
College/University Representative Name (Print): ___________________________________________
College/University Representative Title (Print): ____________________________________________
Signature of Representative: ____________________________________________________________
Date: _________________________
We hereby authorize and give our full consent to USA RUGBY to copyright and/or publish any and all photographs,
videotapes, film, web casts/podcasts, and any other form of visual/audio communications in which we appear (separately
or together) while attending any USA Rugby Championships event. We further agree that USA Rugby may transfer, use
or cause to be used, these above mentioned communications for any exhibitions, public displays, publications,
commercials, art and advertising purposes, and television programs without limitations or reservations.
Signature
Printed Name
Date
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**NOTE: All players under the age of 18 MUST fill out the form signifying parental permission on the final page
of this document. If a parent/guardian signature is missing prior to the event the under-18 player will not be
allowed to participate.
Signature
Printed Name
Date
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Signature
Printed Name
Date
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2014 USA RUGBY NATIONAL CHAMPIONSHIP SERIES
USA RUGBY MEDIA WAIVER (MINORS)
I hereby authorize and give my full consent to USA RUGBY to copyright and/or publish any and all photographs,
videotapes, film, web casts/podcasts, and any other form of visual/audio communications in which I appear while
attending any USA Rugby Championships event. I further agree that USA Rugby may transfer, use or cause to be used,
these above mentioned communications for any exhibitions, public displays, publications, commercials, art and
advertising purposes, and television programs without limitations or reservations.
__________________________________________________________________________________________________
Signature
Printed Name
Date
Parent/Guardian must sign:
__________________________________________________________________________________________________
Signature of Parent/Guardian
Printed Name of Parent/Guardian
Date

Washington University St. Louis

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