www.beaconortho.com Dear Patient, Welcome to Beacon

Physicians
David B. Argo, M.D.
John E. Bartsch, M.D.
John J. Brannan, M.D.
Robert R. Burger, M.D.
Peter S. Cha, M.D.
Haleem N. Chaudhary, M.D.
Jaideep Chunduri, M.D.
Mohab B. Foad, M.D.
Stephen C. Hamilton, M.D.
Sam B.H. Koo, M.D.
Timothy E. Kremchek, M.D.
Justin J. Kruer, M.D.
Glen A. McClung, M.D.
Adam G. Miller, M.D.
Allison M. Phelps, M.D.
Ian P. Rodway, M.D.
Michael T. Rohmiller, M.D.
Robert H. Rolf, M.D.
Henry A. Stiene, M.D.
Angel L. Velazquez, M.D.
Administration
Glen C. Prasser,
Chief Executive Officer
Mary Ellen Pope,
Chief Financial Officer
Andy Blankemeyer,
Chief Operating Officer
Becky Mitchell,
Director of Human Resources
Jayne Walker,
Director of Marketing
Locations
Summit Woods
(Corporate Headquarters)
500 E. Business Way
Sharonville, OH 45241
Phone: 513.354.3700
Fax: 513.354.3705
Beacon West
6480 Harrison Avenue
Cincinnati, OH 45247
Beacon East
463 Ohio Pike
Cincinnati, OH 45255
Northern Kentucky
600 Rodeo Drive
Erlanger, KY 41018
Batesville
1360 E. State Route 46
Batesville, IN 47006
Dear Patient,
Welcome to Beacon Orthopaedics and Sports Medicine! Your appointment is confirmed
for __________________________at______________ am/pm with
Dr._______________________.
Please complete the enclosed registration and history forms. Please bring the completed
forms with you to your appointment. If you have had any x-rays taken or other testing
done prior to your visit, please bring those as well.
We also require a picture ID and insurance cards at the time of your appointment. If your
insurance carrier requires a referral, please contact your primary care physician
immediately. We need to receive the referral authorization prior to your visit.
If this is a work related injury, we will require the following information:
•
Employer’s name, phone number, and contact person
•
First Report of Injury
•
Name and address of MCO
•
Claim Number
•
Date of Injury
Please refer to the highlighted address on the left side of this letter for the location of your
office visit.
We look forward to serving you.
David B. Argo, M.D.
John E. Bartsch, M.D.
John J. Brannan, M.D.
Robert R. Burger, M.D.
Peter S. Cha, M.D.
Haleem N. Chaudhary, M.D.
Jaideep Chunduri, M.D.
Mohab B. Foad, M.D.
Stephen C. Hamilton, M.D.
Sam B. Koo, M.D.
Timothy E. Kremchek, M.D.
Justin J. Kruer, M.D.
Glen A. McClung II, M.D.
Adam G. Miller, M.D.
Allison M. Phelps, M.D.
Ian P. Rodway, M.D.
Michael T. Rohmiller, M.D.
Robert H. Rolf, M.D.
Henry A. Stiene, M.D.
Angel L. Velazquez, M.D.
Lawrenceburg
605 Wilson Creek Road
Lawrenceburg, IN 47025
Wilmington College
Center for Sports Sciences
720 Elm Street
Wilmington, OH 45177
www.beaconortho.com
Beacon Orthopaedics and Sports Medicine
Patient Information
Patient Name:________________________________________ Date of Birth:______________Age:_______
Race: _________ Ethnicity:___________ Preferred Language: _______________ Email:_______________
Family Doctor:_____________________________________ Referral Source:_________________________
Reason for visit:____________________________________________________________________________
Briefly describe the onset and how it occurred:__________________________________________________
Does your pain radiate or move to other parts of your body?__________ If yes where_________________
Describe the pain (numb, sharp, shooting, aching)_______________________________________________
How long have you had these symptoms?____________________Are they all the time?________________
What makes your symptoms worse?___________________________________________________________
What helps improve your symptoms?_________________________________________________________
Have you been treated for this condition prior to this visit?_________If yes please list by whom and what
type of treatment you have received:_________________________________________________________
_________________________________________________________________________________________
Show where your pain is located on above drawing .
Please indicate your level of pain: ________________________________
None
0 1 2 3 4 5 6 7 8 9 10 - unbearable
Please list any medications (including over the counter) that you have used for this condition:__________
_________________________________________________________________________________________
Have you had any of the following for this condition:
X-rays__________ if yes when and where done___________________________________________
MRI __________ if yes when and where done___________________________________________
CT Scan________ if yes when and where done___________________________________________
EMG __________ if yes when and where done___________________________________________
Bone scan______ if yes when and where done____________________________________________
Medical History
Height___________Weight___________Blood pressure___________Right/left handed________________
Have you ever had any neck or back surgery before:______ If so what type of surgery________________
When and name of surgeon:_________________________________________________________________
Have you had any other type of surgery:_______________________________________________________
Allergies and known types of reactions:________________________________________________________
Social History
Are you: Married___ Single ___Divorced___ Widowed____ Do you live alone______________________
Do you have children:__________Do they live with you?___________
Highest grade level achieved in school:________________________________________________________
Do you currently smoke? ___no, never; ___no, I quit (when)_________; ___yes, (how much)__________
Do you drink alcoholic beverages:_____if yes how often_________________________________________
Do you drink caffeinated beverages:______if yes how often_______________________________________
Have you ever received treatment for drug and/or alcohol problems?_______If yes, specify where and
when_____________________________________________________________________________________
Work History
Occupation____________________________Employer___________________________________________
Length of employment______________Title_______________________Does your job require you to
perform the following activities: Lifting pounds____; Sitting long hours_____; using a computer______;
Lifting over your head_______; Bending_______; Driving a truck or forklift_______; Reaching over
your head_____; Standing for long periods________.
________________________________________________
Patient signature
__________________________________
Date
________________________________________________
Beacon Orthopaedic Physician’s Signature
__________________________________
Date
Patient Name:
______________________________________________
DOB:
________________________
Medications List
Allergies
______________________________
______________________________
______________________________
______________________________
Please list any medications you are currently taking
Drug Name
Dosage
Directions
Reason Taking
Preferred Pharmacy:___________________________________ Date:_______________
Location/Number:________________________________________________________
Acknowledgement of Receipt of Notice of Privacy Practices
I acknowledge that I have been provided with and understand this facility’s Notice of Privacy
Practices (HIPAA information). This notice provides a complete description of the uses and
disclosures of my health information.
Patient Name: ________________________________________________________
Date of birth: ________________________________________________________
_________________________________________
*Patient or Representative Signature
____________________
Date
_________________________________________
Name of Personal Representative (if applicable)
____________________
Relationship to Patient
(ex: parent, power of attorney)
*If the patient is a minor child or otherwise unable to sign this authorization, then obtain the signature
of the authorized individual.
Updated March 2012 – 45 CFR 164.520(c)(2)(ii)
Designation of a Personal Representative
A patient may designate a personal representative in writing. This person may be a spouse, adult child,
members of the patient’s family, or close friend. They may also be any individual with power of attorney or
other legally recognized authority to make medical decisions on behalf of the patient if he or she is
incapacitated or otherwise unable to make decisions. As a general rule, a parent or legal guardian of a minor
child will be recognized as their personal representative.
A personal representative may act on behalf of the patient for the purpose of receiving information that
otherwise would be given to the patient. Such information could include: appointment changes, messages
regarding surgery and/or testing, physician’s responses to phone messages and medication requests.
PLEASE NOTE: an answering machine cannot be used as an acceptable way of leaving information.
A staff member may refuse to disclose information to a person identified as a patient’s personal
representative if he/she believes such information should be given directly to the patient.
Please note: This form does not grant permission to release medical records to these designated
representatives. Requests for medical records must be made separately through the Medical Records
department. Please allow approximately five business days to process a request for medical records.
Person(s) to whom my information may be disclosed:
__________________________________ _________________ ____________________________
Name
Relationship
Phone Number
__________________________________ ________________ ____________________________
Name
Relationship
Phone Number
__________________________________ ________________ ____________________________
Name
Relationship
Phone Number
Patient Name: _________________________________ Date of birth:_______________________
Patient/Authority Signature: _________________________________________ Date: _________________
You may revoke or terminate this authorization at any time by submitting a written revocation to Beacon
Orthopaedics & Sports Medicine, Ltd./Beacon Orthopaedics Surgery Center, LLC.
Revised March 2012 - 45 CFR 164.502(g)
Beacon Orthopaedics and Sports Medicine, LLC Financial/Credit Policy
Effective April 2009
Patient name:_____________________________________________ Account #:__________________
Please print
Beacon Orthopaedics and Sports Medicine, LLC (BOSM), believes that in the interest of good health care
practices, it is best to establish a patient financial/credit policy between our patients and ourselves in order to
avoid any misunderstandings. Our Account Representatives will be glad to discuss your account with you at
any time and set up payment plans. Our primary responsibility is to deliver quality health care services. We
wish to spend our time and energy toward that responsibility. We expect you to show us the same
consideration as you do your other creditors, and to be honest and forthright regarding your financial
responsibility.
(PLEASE INITIAL THE FOLLOWING)
______1.)
We expect that all co-pays, co-insurance and deductible be paid in full at each visit and prior
to surgery, diagnostic testing and physical therapy. We accept cash, check, Debit Card, MasterCard, VISA,
American Express, and Care Credit.
______ 2.)
We file claims to your insurance company for your primary and secondary policies. You
must bring your insurance card with you to every visit and make us aware of any changes in coverage. We
also require a copy of your driver’s license to confirm identity. Please remember insurance coverage is a
contract between the patient and the insurance company. When BOSM files for benefit for services
performed, benefits are assigned to BOSM. BOSM will look to the patient for payment in full if insurance
does not cover the services provided. If we do not participate with your insurance, you will likely have a
higher out-of-pocket expense, so please be prepared to pay this amount
______ 3.)
We do not file any insurance with your Automobile Insurance Company, or any other
third party (business insurance company, employer, attorney, separated spouses, etc.) for purposes of
obtaining payment. We will make every effort to provide you with proper documentation for you to receive
reimbursement from those parties (i.e., claim form, statement or report).Please speak with our billing
representative. We do not accept Letters of Guarantee or other promises to pay when cases settle. You will
be extended credit only if arrangements are made in advance and only within our standard guidelines for
credit.
______ 4.)
If the patient is under age 18, a parent or guardian must sign below. If the minor does not
reside with both parents, and there is a dispute over which parent is responsible for any remaining balances,
we will ultimately rely upon the parent/guardian who brought the child to the office for financial
responsibility. All minors will not be seen unless accompanied by a guardian or a signed authorization from
that guardian allowing our physicians to provide medical treatment.
______ 5.)
A service charge of $20.00 will be applied to returned checks. You will be asked to bring
cash, money order or cashiers check to our office to cover the amount of the check plus the service charge. If
you present two (2) checks that are returned to us, we will require cash for future services.
______ 6.)
If your balance is not paid in a timely manner, we reserve the right to forward your account
to an outside collection agency or attorney. All fees assessed by the agency or attorney will be charged to
you and become part of your outstanding balance.
By signing this agreement, you are acknowledging that you understand our financial/credit policy and agree
to pay for all services that are received.
Patient/Guardian Signature:_________________________________ Date:_______________________
Driving Directions to Beacon Orthopaedics
Summit Woods Complex
500 E-Business Way
Sharonville, Ohio 45241
513-354-3700
From I-75
Take I-275 East to Reed Hartman (Exit #47)
Stay in middle lane on exit ramp and follow signs to Kemper Road.
Turn right on Reed Hartman and immediately get into the left lane for Kemper Road
Connector.
Turn left at the first traffic signal. This will take you up a short hill to Kemper Road and
by the Double Tree Inn.
Turn right (east) on Kemper to second traffic signal, which is E-Business Way.
Turn left to Beacon Orthopaedic Center at 500 E-Business Way.
From I-71
Take I-275 West to Reed Hartman (Exit #47).
Turn left and cross over the interstate.
Once over the interstate, Reed Hartman turns into two lanes. Stay in the left lane.
Turn left at first traffic signal. This will take you up a short hill to Kemper road and by
the Double Tree Inn.
Turn right (east) on Kemper to second traffic signal, which is E-Business Way.
Turn left to Beacon Orthopaedic Center at 500 E-Business Way.
Driving Directions to Beacon West
6480 Harrison Ave
Cincinnati, Ohio 45247
513-354-3700
From Northern Cincinnati
Travel South I-75
Take 275 West to I-74 East to the Rybolt Exit
Turn left at the exit
Turn right onto Harrison Ave
Go up the hill and stay in the left lane
You will pass Kohls and Meijers
Turn left at 6480 Harrison Avenue
Proceed ahead up the hill to Beacon Orthopaedics
From West Harrison and Indiana
Take I-74 east to Rybolt Exit
Turn left at the exit
Turn right onto Harrison Ave
Go up the hill and stay in the left lane
You will pass Kohls and Meijers
Turn left at 6480 Harrison Ave
Proceed ahead up the hill to Beacon Orthopaedics
From Northern Kentucky
Travel I-75 North to I-74 West
Take Exit #11 Harrison/Rybolt Exit
Turn left onto Harrison Ave
You will pass Kohls and Meijers
Turn left at 6480 Harrison Ave
Proceed ahead up the hill to Beacon Orthopaedics
From Harrison Avenue, South
Take Harrison Ave North from Race Road for approximately 2+ miles
Turn right at 6480 Harrison Ave
Proceed ahead up the hill to Beacon Orthopaedics
Directions to Beacon East
463 Ohio Pike
Cincinnati, OH 45255
513-354-3700
From South of Cincinnati: I-75/I-71 North
 Take I-71/75 North to I-275 East
 Take the Beechmont Avenue exit 65 and turn left. Stay in the left hand lane.
 Turn left onto Hamblen Road (Bob Sumerel Tire and Olive Garden will be
to the left)
 Parking is available on the side and front of the building
From Northern Cincinnati: I-75/I-71 South
 Take I-71/I-75 South to I-275 East
 Take the Beechmont Avenue exit 65 and turn right. Stay in the left hand lane
 Turn left onto Hamblen Road (Bob Sumerel Tire and Olive Garden will be
to left)
 Parking is available on the side and front of the building.
Driving Directions to Beacon Orthopaedics
at Wilmington College Center for Sports Sciences
720 Elm Street
Wilmington, OH 45177
513-354-3700
From I-71 (Headed South)
Take exit 50 and turn left on US-68 toward Wilmington
Continue on US-68 6.3 miles
Stay right on US-68 to N South Street
Turn left onto East Main Street 0.5 miles
Turn right onto College Street 0.3 miles
Turn left onto Elm Street
Location will be just past and behind the YMCA on your right
From I-71 (Headed North)
Take exit 45 for OH-73 Toward Waynesville/Wilmington
Turn right onto OH-73 E 5.7 miles
Use the right lane to take the US 68 ramp to Xenia/Wilmington
Turn right onto US-68 S 1.5 miles
Turn left onto East Main Street 0.5 miles
Turn right onto College Street 0.3 miles
Turn left onto Elm Street
Location will be just past and behind the YMCA on your right