2009_COLORADO_2009_Rally Colorado

Transcription

SUPPLEMENTAL
REGULATIONS
Round #8 of the 2009 Rally America National Championship
September 18-20, 2009
Steamboat Springs, Colorado
09/01/2009
Organized by:
High Country Rally Group LLC
P.O. Box 774167
2200 Village Inn Court
Steamboat Springs, CO 80478
Sponsored in part by the Steamboat
Springs Chamber Resort Association
For lodging and package information
and reservations, call 877-754-2269
or visit steamboatsummer.com
Table of Contents
(unless otherwise noted, all dates in this document refer to the 2009
calendar year and all times are MDT)
Contents
1.
Description .......................................................................................................................................1
2.
Organization.....................................................................................................................................4
3.
Entries..............................................................................................................................................6
4.
Insurance .........................................................................................................................................7
5.
Advertising .......................................................................................................................................8
6.
Identification Numbers .....................................................................................................................8
7.
Tires.................................................................................................................................................8
8.
Fuel..................................................................................................................................................8
9.
Testing .............................................................................................................................................8
10. Reconnaissance ................................................................................................................................9
11. Administrative Check ........................................................................................................................9
12. Scrutineering, Sealing and Marking................................................................................................. 11
13. Shakedown .................................................................................................................................... 11
14. Start of the Rally ............................................................................................................................ 12
15. Running of the Rally ....................................................................................................................... 12
16. Service Park(s) ...............................................................................................................................13
17. Gravel Cars..................................................................................................................................... 14
18. Prizes ............................................................................................................................................. 14
19. Final Checks ................................................................................................................................... 15
20. Results ........................................................................................................................................... 15
21. Protests.......................................................................................................................................... 15
22. Appendix #1 .................................................................................................................................. 17
23. Appendix #2 .................................................................................................................................. 18
24. Appendix #3 .................................................................................................................................. 19
25. Appendix #4 .................................................................................................................................. 21
Miller Coors RALLY COLORADO 2009 presented by Fireside Catering Supplemental Regulations
September 1, 2009
Page 1
1. Description
1.1.
The Miller Coors RALLY COLORADO 2009 presented by Fireside Catering will be held in
Steamboat Springs, Colorado over the weekend of September 18-20, 2009. The two day event is Round
#8 of the Rally America National Rally Championship. The first of two Regional Rallies included in this
event, the Middle Cog-1 Rally, will be a Coefficient 3 (C3) event run on Saturday, September 19th and
the second Regional Rally, the Middle Cog-2 Rally, will be a Coefficient 2 (C2) event run on Sunday,
September 20th.
1.2.
Competitors who enter the Rally Colorado National Championship Rally 2009 will earn points
toward the 2009 Rally America National Championship.
1.2.1.
Competitors who enter either of the Regional Rallies may earn points toward the Rally America
Regional Championships in either the Central or Southwest Regions.
1.2.2.
The Regional Rallies will be points events for the Colorado Rally Cup Series. As such, decals
promoting this regional series must be displayed on all competition vehicles if an entered team
is competing for points in this regional series.
1.2.3.
The Regional Rallies will be points events for the Southwest Rallycup Series. As such, decals
promoting this regional series must be displayed on all competition vehicles if an entered team
is competing for points in this regional series.
1.2.3. a. Southwest RallyCup Series Event Contingency Prize and Out of Area Tow Funds
The Southwest Rally Cup Series will provide a prize and tow fund for each of the Middle
Cog regional events. A $400 cash award will be available for each event and will be
distributed to the first and second place teams in each Rally America class. Third place
finishers will be recognized.
For teams entering from California, Nevada or Arizona, a $50 tow fund will be available
to the first three teams entering the event based on paid entries received by Rally
America. The tow fund money will be distributed at the Event Registration.
Southwest RallyCup Series funds are contingent on competitors displaying SWRC decals
on each side of their vehicle prior to and during both events per the Rally America rule
Article 3.1 Car Identification (A.2). Questions regarding anything related to the SWRC
should be directed to Denise McMahon, Series Director, at 562-547-4892 or
[email protected].
1.3.
Visa numbers are not applicable to any of these events.
1.4.
The official Rally Headquarters will be upstairs in the Howelsen Hill Lodge (Olympian Hall) located at the
base of the Howelsen Hill Ski Area in Steamboat Springs, Colorado, through the close of Registration on
Friday, September 18th. Beginning at 7:00AM on Saturday, September 19th, the Rally Headquarters will
move to the Exhibit Hall at the Routt County Fairgrounds in Hayden, Colorado and will remain at this
location during all hours of competition until the end of the event. The Rally Headquarters will move
back to the Howelsen Hill Lodge (Olympian Hall) location following the end of competition on Sunday,
September 20th and will remain at this location until the completion of the Awards Party. (See
APPENDIX 4 for local maps with event site locations highlighted.)
1.5.
The first MTC-OUT on both Saturday and Sunday will be at the entrance to the Steamboat Springs
Rodeo Grounds at the intersection of Howelsen Hill Parkway and 5th Street.
1.5.1.
The final MTC-IN on both Saturday and Sunday will be at the south end of the Steamboat
Springs Rodeo Grounds.
September 1, 2009
Page 2
1.6.
1.7.
A Parc Expose’ will be held from 5:30PM-7:30PM on Friday, September 18th on Sixth Street between
Lincoln Avenue (Colorado State Highway 40) and Oak Street in downtown Steamboat Springs. PROMPT
ATTENDANCE BY ALL COMPETITORS IN DRIVER SUITS IS MANDATORY. The Parc Expose will be open
to competitors at 5:00PM. All arrival times will be recorded and fines and penalties will be assessed for
failure to arrive on time at the rate of one (1) minute penalty for each minute, or any portion of a
minute, of late arrival. (See APPENDIX 4 for local maps with event site locations highlighted.)
1.6.1.
It is recommended that all teams (driver and co-driver) remain in their driving suits during this
period and all teams are recommended to assure that at least one credentialed member of each
team (driver, co-driver, service crew member, etc.) is present and nearby their competing
vehicle in order to discuss our sport and show their vehicle to spectators and/or media
personnel who may be present.
1.6.2.
All teams will be publicly introduced by driver/co-driver name at the Parc Expose and will
receive competitor stage schedules at that time.
1.6.3.
All competition vehicles must remain in the Parc Expose’ area until 7:30PM on Friday or until
the Event Chairman releases all vehicles at some earlier time.
1.6.4.
Cars may remain in the Parc Expose’ area after the completion of the Parc Expose’ at 7:30PM,
or earlier if determined by the Event Chairman, until no later than 10:00PM at which time all
competition vehicles must be removed from this location.
A Parc Ferme with transit service limitations will be held from 6:00PM-6:59PM on Saturday, September
19th on Sixth Street between Lincoln Avenue (Colorado State Highway 40) and Oak Street in Downtown
Steamboat Springs. PROMPT ATTENDANCE BY ALL COMPETITORS IN DRIVER SUITS IS MANDATORY.
This location will be open to competitors at 5:45PM. All arrival times will be recorded and fines and
penalties will be assessed for failure to arrive on time or to appear at the rate of one (1) minute penalty
for each minute of late arrival.
1.7.1.
The Parc Ferme with transit service limitations will become a Parc Expose from 7:00PM-9:00PM
on Saturday, September 19th, which will then allow teams to make repairs to their vehicles. For
safety reasons, parking for service vehicles WILL NOT be allowed within the Parc Expose
boundaries (6th Street from Lincoln to Oak Streets). Parking for service vehicles will be allowed
on Lincoln Avenue and Oak Street and in a limited number of designated parking spaces in the
the Routt County Courthouse parking lot.
1.7.2.
All competitors will be allowed at least 20 minutes from their actual arrival time at the final
MTC-IN at the Steamboat Rodeo Grounds to arrive at the Parc Ferme location. During this
period, servicing may occur anywhere in the Steamboat Springs area except at the Parc Ferme
location. Teams are encouraged to use the Steamboat Service Area and/or the carwash located
approximately 1.4 miles north of the courthouse on Highway 40 (Lincoln Avenue). This is the
same location where we provided free car washes to all competitors in 2006. Car washes will
NOT be free in 2009…a supply of quarters will be required.
1.7.3.
There will be no penalty for early arrival at the Parc Ferme but there will be a penalty assigned
for late arrival or for failure to appear as described in Section 1.7. Scorecards will be issued at
the MTC-IN at the Steamboat Springs Rodeo Grounds Service Area.
1.7.4.
Any team that DNFs during the Saturday competition and expects to re-start on Sunday is not
required to appear at the Parc Ferme/Parc Expose.
1.7.5.
Any team that is only entered in the Middle Cog-2 Regional Rally on Sunday MUST appear at
the Parc Ferme and Parc Expose. Failure to appear on time will result in a 10 minute penalty.
1.7.6.
All teams (driver and co-driver) are encouraged to remain in their driving suits during both the
Parc Ferme and Parc Expose and all teams are encouraged to assure that at least one
credentialed member of each team (driver, co-driver, service crew member, etc.) is present and
September 1, 2009
Page 3
nearby their competing vehicle during these events in order to discuss our sport and show their
vehicle to spectators and/or media personnel who may be present.
1.8.
1.9.
1.7.7.
All competition vehicles must remain in the Parc Expose until 9:00PM on Saturday, September
19th, or until the Event Chairman releases all vehicles at some earlier time.
1.7.8.
Cars may remain in the Parc Expose location after 9:00PM, or earlier if determined by the Event
Chairman, until no later than 10:00PM at which time all competition vehicles must be removed
from this location.
The Media Room will be located in the lower level of the Howelsen Hill Lodge (Fireplace Room) and will
be opened on Friday, September 18th, from 9:00AM-10:30AM and again on the same day from 3:30PM4:30PM. (See APPENDIX 4 for local maps with event site locations highlighted.)
1.8.1.
The Media Room will be staffed by Chad James, the Volunteer Coordinator for the Miller Coors
RALLY COLORADO 2009 presented by Fireside Catering.
1.8.2.
Applications for media credentials should be downloaded from the Rally America website and
sent to Rally America at their Minneapolis, MN office for processing.
1.8.3.
Media personnel who show up at the Press Registration site without the proper Rally America
media credentials COULD be denied any press access to all elements of this event.
All stage roads are owned by Routt County with the exception of Special Stages #6 and #7 (see 1.9.2
below) and are designated as “minimum maintenance” roads by the Routt County Road and Bridge
Department. Most of these roads are only one lane wide ranging from 8’-10’ average width. The
remaining roads approach a more typical surface width of 12’-14’. Most of these roads have a clay/loam
surface with minimal provision for drainage, little or no gravel in place and few if any super elevations
in the corners. When wet, roads become very slippery and some are described by the county as
“impassable when wet”. Precipitation within one week before the event followed by local traffic on
these roads will produce very deep ruts that will be difficult to traverse if still wet or very hard if dried
out. There are a few miles of loose rock but this is not common. The organizers will attempt to identify
the locations of exposed bedrock that could cause undercarriage damage in the routebooks but provide
no guarantee that all of these locations will be so sited.
1.9.1.
The Routt County Board of County Commissioners signed a resolution on August 25, 2009 @
9:50AM allowing our use of all of their roads for this event.
1.9.2.
Special Stages #6 and #7 will be run on Saturday only at the Hayden Speedway facility which is
owned by the Town of Hayden and leased to the Western Colorado Racing Association. A letter
of understanding has been signed by all necessary parties allowing our use of this facility.
1.9.3.
Signed letters of agreement regarding our road closures will be secured by the two property
owners who reside on property adjoining two stage roads: Cross Mountain Ranch on Routt
County Road 29 and Dick Williams on Routt CR 37B, both roads used as portions of Stages #13
and #14.
1.9.4.
In the event of significant precipitation, the organizers reserve the right to cancel and/or reschedule stages that could cause significant delays in the overall operation of the event.
1.9.5.
GPS coordinates and elevations above sea level for all control locations and for the highest
elevation point on each stage will be available on the event website no later than two weeks
prior to the event.
September 1, 2009
Page 4
2. Organization
2.1.
The Miller Coors RALLY COLORADO 2009 presented by Fireside Catering includes the Rally
Colorado National Championship Rally and the Middle Cog-1 & Middle Cog-2 Regional Rallies and
is organized and conducted by High Country Rally Group LLC, a Colorado Not for Profit Organization.
2.2.
The primary point of contact for this event is the Chairman:
High Country Rally Group LLC
Jim Gill, Vice-President
P.O. Box 774464
Steamboat Springs, CO 80477
H 970-879-4053
O 970-276-3781
C 970-734-7783
[email protected]
2.3
The Organizing Committee for the Miller Coors RALLY COLORADO 2009 presented by Fireside
Catering follows;
Clerk of the Course
Kurt Spitzner
C 303-204-0375
[email protected]
Registrar
Christina Hartzler
H 719-393-9334
[email protected]
Director of Communications
George Weber
H 303-554-1363
C 720-839-8270
[email protected]
Webmaster
Andrew Morton
[email protected]
Chief of Controls
Keith Lightfoot
C 970-819-0402
[email protected]
September 1, 2009
Page 5
Director of Press Relations
Chad James
C 970-819-0056
[email protected]
Service Area Coordinator
Sam Boyer
C 303-564-0137
[email protected]
Director of Emergency Services
Bryan Rickman
C 970-846-1346
[email protected]
Chief of Course Vehicles
John Jacobs
H 970-871-4682
C 970-846-0685
[email protected]
Chief Scrutineer
Sharon Agun/Ken Niles
[email protected]
2.4
The Stewards of the Event:
Event Steward:
Jeff Becker
Email address:
Cell Phone:
Operations Steward: Bill Montgomery
Safety Steward:
Lyn Nelson
917-349-2552
Email address: [email protected]
Cell Phone:
303-517-8945
Email address: [email protected]
Cell Phone:
2.4.1
[email protected]
906-360-0930
The dates/times/locations of the Steward Meetings will be posted on the OFFICIAL NOTICE
BOARD
2.5
No observers assigned
2.6
Senior officials listed under Section 2.3
Competitor Relations Officer: Dave Weiman Email address: [email protected]
September 1, 2009
Page 6
3. Entries
3.1.
The opening date for acceptance of entries via the Rally America website or via US mail will be 8:00AM
MDT on Monday, August 17th, 2009. All entries can be made via this website through the close of
Competitor Registration on Friday, September 18th, 2009 at 4:30PM. The closing date for acceptance of
entries via US mail will be postmarks no later than 5:00PM MDT on September 11th, 2009.
3.2.
Event entries and payment for all entry fees must be made directly to Rally America either on their
website at www.rally-america.com or via fax with a credit card or to their physical address with a check
or credit card:
RALLY COLORADO 2008
c/o Rally America Inc.
8014 Olson Memorial Highway Suite 617
Golden Valley, MN 55427
Fax: 763-553-2862
Entries for all events that are part of the Miller Coors RALLY COLORADO 2009 presented by
Fireside Catering will be accepted for all National and Regional competitive classes as detailed in the
Rally America Performance Rally Rules 2009 Edition plus applicable bulletins and these
Supplemental Regulations and as may be amended by Rally America on or before the posted close of
Registration for this event.
3.3.
The maximum number of entrants allowed in all events that are part of the Miller Coors RALLY
COLORADO 2009 presented by Fireside Catering will be 60 with entry limits for each event listed
below in Section 3.3.1. Alternate entries above the 60 car limit and/or above the limit for each event
will be accepted with the time/date of payment of the entry fees dictating the priority of each alternate
entry. These entrants will only be allowed to start any/all of the events that are part of the Miller
Coors RALLY COLORADO 2009 presented by Fireside Catering if another entrant already
included on the entry list is unable to present the entered vehicle and team at the mandatory Parc
Expose on Friday, September 18th, 2009 for competition on Saturday, September 19th. Alternate
entrants for the Middle Cog-2 rally on Sunday, September 20th, 2009, will only be allowed to start this
event if another entrant already included on the entry list is unable to present the entered vehicle and
team prepared for competition at the MTC-OUT #7 at the start of this event. Entry fee refunds to
alternate entrants who were unable to compete in the event for which they had already paid will be
distributed as described in Section 3.6 below.
3.3.1.
With a total entry limit of 60, each of the events that are part of the Miller Coors RALLY
COLORADO 2009 presented by Fireside Cateringf will have the following entry limits;
Event
Rally Colorado National Championship Rally
Middle Cog-1 Regional Rally (including dual entries)
Middle Cog-2 Regional Rally (including dual entries)
3.3.2
Entry Limit
30
30
30
Based on the number and status of alternate entries for each event as described in Section 3.3,
the organizers reserve the right to allocate entry spots that may come available in one or more
event(s) that are a part of the Miller Coors RALLY COLORADO 2009 presented by
Fireside Catering at the Parc Expose on Friday, September 18th, 2009, to alternate entrants
for one or more events(s) that are a part of the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering in a manner that is in the best interest of the event.
September 1, 2009
Page 7
3.4.
The entry fees in US$ for events that are part of the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering follow;
Event
NATIONAL
Rally Colorado National Championship Rally (9/19-9/20)
REGIONAL
Middle Cog-1 Regional Rally (9/19)
Middle Cog-2 Regional Rally (9/20)
Middle Cog-1 and Middle Cog-2 (9/19 & 9/20)
Colorado Rally Cup Series: Middle Cog-1 and Middle Cog -2
DUAL
Rally Colorado National Championship Rally and both
Middle Cog-1 and Middle Cog-2 Regional Rallies (9/19-9/20)
After
Before
9/11/2009
9/11/2009 @ 5:01PM
@ 5:00PM MDT & onMDT
site
$1000.00*
$1250.00*
$475.00*
$400.00*
$750.00*
$675.00**
$525.00*
$450.00*
$850.00*
$775.00**
$1200.00*
$1450.00*
* All entries paid by credit card will be assessed a 3.1% credit card service fee. All items
included in these entry fees are detailed in Section 11.4 of this document.
** This entry is ONLY available to teams who have competed in a minimum of two Colorado
Rally Cup Series events in 2009. This entry does not include the same complement/number of
meals, event shirts and hospitality access as do all of the other entry categories listed above.
3.5.
All payments must be made in US$ and all payments made prior to arrival at the event must be paid
directly to Rally America on their website or by cashiers check, personal check, cash or credit card with
entries submitted via US mail. All entry fee payments made in Steamboat Springs must be made in
cash.
3.6.
All refunds as may be due will be made no later than October 15th, 2009.
3.7.
The organizers reserve the right to cancel any or all of the events that are a part of the Miller Coors
RALLY COLORADO 2009 presented by Fireside Catering at their sole discretion if an insufficient
number of paid entries have been received by the close of entry at 5:00PM MDT on Friday, September
11th, 2009. In the event of the cancellation of one or more of the events that are a part of the Miller
Coors RALLY COLORADO 2009 presented by Fireside Catering, all entries that have been paid in
full will be refunded less a $25.00 administrative fee.
4. Insurance
4.1.
General Liability and Participant Accident Insurance is provided by policies secured by Rally America,
Inc.
4.2.
Competitors, service crew members and all event participants including officials, marshals, staff
stewards and all other volunteers who have signed a Rally America waiver form and have been issued
and are in possession of an event wristband confirming the signature of the waiver form will be covered
by a secondary Rally America medical insurance policy.
All event wristbands must be worn on one’s wrist for the duration of the event unless some medical
condition precludes this location. In this case, another location needs to be approved by the Event
Chairman.
September 1, 2009
Page 8
5. Advertising
5.1.
Rules for vehicle advertising will be as prescribed in the Rally America Performance Rally Rules
2009 Edition plus applicable bulletins and these Supplemental Regulations.
5.2.
LOCAL ADVERTISING: There will be no advertising nor promotional material nor stickers of any type
allowed on any competing vehicle or service vehicle entered in any of the events that are part of the
Miller Coors RALLY COLORADO 2009 presented by Fireside Catering that, in the opinion of the
Event Chairman, promote the sale of any local goods or services that are in direct competition with any
of the the local official event sponsors.
5.3
Any competing vehicle that carries advertising that competes with any of the local event sponsors may
be assessed an additional fee equal to or greater than the original entry paid by that team. The Event
Chairman’s decision on these issues will be final.
6. Identification Numbers
6.1.
Rules for vehicle identification will be as prescribed in the Rally America Performance Rally Rules
2009 Edition plus applicable bulletins and these Supplemental Regulations.
7. Tires
7.1.
Rules for tires allowed will be as prescribed in the Rally America Performance Rally Rules 2009
Edition plus applicable bulletins and these Supplemental Regulations.
8. Fuel
8.1.
Rules for fuel allowed will be as prescribed in the Rally America Performance Rally Rules 2009
Edition plus applicable bulletins and these Supplemental Regulations.
8.2.
There will be no race fuel available at this event. Pump fuel will be available 24 hours per day in both
Steamboat Springs and Hayden. Competitors who require race fuel of a specific octane rating or want
to be certain of fuel quality should plan to bring their own supply.
8.3.
Fuel testing during this event will be at the discretion and direction of Mike Hurst, Rally America
Technical Director.
8.4.
All fueling during the competition portions of this event shall occur at either the designated fueling area
located at the Hayden Service Area or at the designated “fuel only” locations on the transits between
Special Stages #1 and #2, Special Stages #5 and #6 and Special Stages #13 and #14.
9. Testing
9.1.
The only practice or testing allowed at this event will be at the official Shakedown Stage on Friday,
September 18th, 2009. Complete details of this segment of this event are available in Section 13 of this
document.
9.2
The penalty for any testing within 30 days prior to the event date anywhere in Routt County will be
disqualification from any event that is a part of the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering if an individual or team is already entered or denial of entry if an
individual or team attempts to enter any event that is part of the Miller Coors RALLY COLORADO
2009 presented by Fireside Catering at a later date.
September 1, 2009
Page 9
10.
Reconnaissance
10.1. There will be a single day of reconnaissance (recce) on Thursday, September 17th, 2009.
10.2. Only competitors who have completed their entry registration for the Miller Coors RALLY
COLORADO 2009 and paid the appropriate entry fee in full at the Rally America website or have
submitted a hard document registration and entry fee payment in full via US mail that has already been
received at the Rally America office in Minneapolis will be allowed to make a reservation for this recce.
10.3. Registration for recce is REQUIRED and should be made on the Rally America website following
registration for one or more events that are a part of the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering.
10.4. Only teams which have purchased stage notes from Jemba Notes will be allowed to participate in the
recce.
10.5. There will be a recce fee assessed of $25.00 per vehicle that must be paid on the Rally America website
at the same time as recce registration.
10.6. No prepared rally vehicles will be allowed to participate in this event. All vehicles must be capable of
traveling on typical stage roads.
10.7. Organizers will provide event officials in lead/trail vehicles to monitor all movement on all stage roads.
Unless required and/or dictated by event officials, there will be no stopping nor reverse travel allowed
on any stage roads.
10.8. All speeds on both the stage and transit portions of this recce MUST be at or below the posted or state
statue speed limits, whichever applies. Any documented violations of this requirement by a team
member could result in disqualification of that team from any/all events that are part of the Miller
Coors RALLY COLORADO 2009 presented by Fireside Catering without any refund of entry
fee(s).
10.9. Stage roads WILL NOT be closed to the public for this recce so all of the traffic rules and regulations
included in the State of Colorado Revised Statutes will apply to all recce traffic.
10.10. The penalty for any reconnaissance for any event included in the Miller Coors RALLY COLORADO
2009 presented by Fireside Catering outside of this official recce will be as prescribed in the Rally
America Performance Rally Rules 2009 Edition plus applicable bulletins and these Supplemental
Regulations.
10.11. The organizers reserve the right to cancel or shorten this recce based on local conditions that may exist
at the time ie. rain, snow, forest fires, etc. Refunds of the recce fees will only occur if this recce is
cancelled in its entirety.
11.
Administrative Check
11.1. All Competitor and Service Crew registration will be in upper level (Olympian Hall) of the Howelsen Hill
Lodge at the base of the Howelsen Hill Ski Area in Steamboat Springs. (See APPENDIX 4 for local maps
with event site locations highlighted.)
11.2. The dates/times for all Competitor and Service Crew registration follows;
•
Friday, September 18th, 2009, 9:00AM-4:30PM
Because of the required attendance by all competitors at the Parc Expose on Friday, September 18th,
2009 from 5:30PM-7:30PM and the early event starting time on Saturday, September 19th, 2009, there
will be NO scheduled Competitor NOR Service Crew registration available after the close of
registration on Friday, September 18th, 2009 at 4:30PM.
September 1, 2009
Page 10
ANY COMPETITOR OR CREW/CREW MEMBER REGISTRATION THAT MAY BE REQUIRED
OUTSIDE OF THESE SCHEDULED TIMES/PLACES MUST BE ARRANGED THROUGH THE
EVENT CHAIRMAN
11.3. Official Route Books for all teams will be distributed following the completion of the registration process.
11.4. Stage notes for this event purchased in advance by individual teams directly from P-Sports will first be
available for distribution on Wednesday, September 16th, 2009 from 5:30PM-7:30PM at the Rio Grande
Mexican Restaurant located at 628 Lincoln Avenue in downtown Steamboat Springs. These notes will
again be available at the Recce check-in on Thursday, September 17th, 2009 at 7:30AM. The remaining
copies of these notes will be available during the Competitor/Service Crew Registration period on
Friday, September 18th, 2009 from 9:00AM-4:30PM.
11.5. The following documents, either originals or clear copies, must be available for presentation at the time
of registration:
•
Drivers license for driver valid through at least September 20th, 2009.
•
Current Rally America National or Regional license, depending on entry status, for driver and
co-driver or CARS competition license for driver and co-driver.
•
Proof of vehicle registration and insurance coverage at or above the Rally America required
level of coverage for competition vehicle and all service vehicles that are valid through
September 20th, 2009.
11.6. All entry fees (both early and late) will include the following items:
National/Dual
Middle Cog-1
Middle Cog-2
Middle Cog 1&2
Colorado Rally Cup
Entry
Entries: National &
Both Regionals
3X Credentials
3X Event shirts
2X RA door headers
1X service site (20’x40’)
3X Fri Welcome Reception
3X Saturday lunches
3X Saturday Party
3X Sunday lunches
3X Sunday Awards
Entry: Middle Cog-1
Entry: Middle Cog-2
Entries: Middle Cog-1&2
Entries: Middle Cog-1&2
3X Credentials
3X Event shirts
2X RA door headers
3X Saturday lunches
3X Saturday Party
N/A
N/A
3X Credentials
3X Event shirts
2X RA door headers
N/A
N/A
N/A
3X Sunday lunches
3X Sunday Awards
3X
3X
2X
1X
3X
3X
3X
3X
3X
3X Credentials
2X Event shirts
2X RA door headers
0 Saturday lunches
3 Saturday Party
0 Sunday lunches
3 Sunday Awards
Credentials
Event shirts
RA door headers
service site (20’x40’)
Fri Welcome Reception
Saturday lunches
Saturday Party
Sunday lunches
Sunday Awards
11.7. All Competitors, Service Crew personnel and any other individuals associated with any team entered in
any/all of the events included in the Miller Coors RALLY COLORADO 2009 presented by Fireside
Catering who expect access to selected event locations will be required to sign a waiver and wear a
wristband for the entire event that will be supplied at no charge at registration.
11.8. Additional event credentials can be purchased in advance on the event website at
www.rallycolorado.org or during the registration hours as provided in Section 11.2.
THESE CREDENTIALS ONLY INCLUDE THE FOLLOWING ITEMS AND ARE NOT PRESS
CREDENTIALS. THEREFORE THEY DO NOT PROVIDE ANY ACCESS TO ANY STAGE
LOCATIONS.
National/Dual
Middle Cog-1
Middle Cog-2
Middle Cog 1&2
Colorado Rally Cup
Series
PRICE: $50.00
1X Credential
1X Event shirt
1X Saturday lunch
PRICE: $35.00
1X Credential
1X Event shirt
1X Fri Welcome
Reception
PRICE: $45.00
1X Credential
1X Event shirt
N/A
N/A
PRICE: $50.00
1X Credential
1X Event shirt
1X Saturday lunch
PRICE: $20.00
1X Credential
0 Event shirt
0 Saturday lunch
September 1, 2009
Page 11
1X Saturday Party
1X Sunday lunch
1X Sunday Awards
1X Saturday lunch
1X Saturday Party
N/A
N/A
1X Sunday lunch
1X Sunday Awards
1X Saturday Party
1X Sunday lunch
1X Sunday Awards
1 Saturday Party
0 Sunday lunch
1 Sunday Awards
11.9. Access to the Sunday awards party provided at this event can be purchased for $10.00 per person by
anybody who is not already in possession of an event credential discussed in 11.6 above that already
includes access to this event.
12.
Scrutineering, Sealing and Marking
12.1. All scrutineering will be held in the Service Department of Cook Subaru at 1955 Curve Court in
Steamboat Springs. (See APPENDIX 4 for local maps with event site locations highlighted.)
12.2. The dates/times for all scrutineering follows:
•
Friday, September 18th, 2009, 10:00AM-4:00PM
ANY SCRUTINEERING THAT MAY BE REQUIRED OUTSIDE OF THESE SCHEDULED
TIMES/PLACES MUST BE ARRANGED THROUGH THE EVENT CHAIRMAN
12.3. All competitors must present a Vehicle Log Book for the entered vehicle at scrutineering.
12.4. Compliance with all contingency rules will be assessed at scrutineering and any forms related to
contingency programs will be signed by the Technical Inspector and the entrant. The Technical
Inspector will be responsible for collecting these completed forms at scrutineering and retaining them
for the duration of the event.
13.
Shakedown
13.1. The Shakedown Stage for this event is scheduled for Friday, September 18th, 2009 from 8:00AM to
3:30PM. Time on this stage will be available for sale in 90 minute segments at the rate of $150.00 per
time segment on a first-come, first-served basis. The organizers will use the 90 minute segment from
12:30AM-2:00PM for a Media/Sponsor function.
13.1.1. All competitors on the Shakedown Stage must sign a waiver form that will be available at the
Shakedown Stage location and install the wristbands provided. Competition vehicles may, but
do not need to, go through scrutineering prior to running on the Shakedown Stage.
13.1.2. All competition vehicles participating in the Shakedown Stage will be subject to a safety check
prior to being allowed on this stage.
13.1.3. Driver suits, helmets and H&N restraints must be worn by all Drivers and Co-drivers while on
the Shakedown Stage.
13.2. Only competitors who have completed their Miller Coors RALLY COLORADO 2009 presented by
Fireside Catering entry registration and paid the appropriate entry fee in full at the Rally America
website or have submitted a hard document registration and entry fee payment in full via US mail that
has already been received at the Rally America office in Minneapolis will be allowed to purchase a time
segment at the Shakedown Stage.
13.3. On-line registration for the Shakedown Stage is REQUIRED and will only be available on our event
website at www.rallycolorado.org beginning no later than Friday, September 4th, 2009 at 5:00PM MDT.
ALL teams planning to purchase time at this Shakedown Stage must complete the on-line registration.
13.4. Current Shakedown Stage space available information and the schedule for reserved and paid-for
segments will be posted on our event website beginning Monday, September 7TH, 2009 @ 5:00PM MDT.
September 1, 2009
Page 12
13.5. Directions to the Shakedown Stage and a competitor schedule will be provided to all teams who have
purchased time on our website no later than Tuesday, September 15th, 2009 @ 5:00PM MDT.
13.6. All media, event sponsor and any other authorized personnel who may ride in a competition vehicle
during the Media/Sponsor function MUST wear helmets that meet or exceed the helmet requirements
detailed in Article 5.5.1 of the Rally America Performance Rally Rules 2009 Edition and an SFI
38.1 H&N restraint. All harness systems must be securely fastened. Driver suits will not be required for
these passengers while participating in the Media/Sponsor Stage.
13.7. The organizers reserve the right to commit space on the Shakedown Stage schedule to those teams
who have volunteered to provide rides to media and sponsor personnel at this function.
14.
Start of the Rally
14.1. A starting list for each day of competition will be posted on the OFFICIAL NOTICE BOARD that will
be placed at the following times/locations:
•
For competition on Saturday, September 19TH, 2009
o
•
Friday, September 18TH, 2009: 6:59PM @ Parc Expose location
For competition Sunday, September 20TH, 2009
o
Saturday, September 19TH, 2009: 7:15PM @ the Car Display location
14.2. There will be NO Ceremonial Start for this event.
14.3. The official start of each day of this event will be at the following times/places;
15.
•
Saturday, September 19TH, 2009: Entrance to Steamboat Springs Rodeo Grounds @ 8:01AM
•
Sunday, September 20TH, 2009: Entrance to Steamboat Springs Rodeo Grounds @ 8:31AM
Running of the Rally
15.1. Time cards will be distributed to all competitors at the driver meetings immediately prior to the starts of
Leg #1 on Saturday, September 19TH, and Leg #4 on Sunday, September 20TH. All other time cards will
be distributed to all competitors at each MTC-OUT at the start of each leg. Time cards will be collected
by the organizers at each MTC-IN at the end of each leg of this event.
15.2. The starting system for all special stages will be Tag-Heuer clocks supplied by Rally America.
15.2.1. In the event of a malfunction of a Tag-Heuer clock, competitors will be started by the ATC
control crew using the protocol detailed in Section 7.4.D of the Rally America Performance
Rally Rules 2009 Edition plus applicable bulletins and these Supplemental Regulations.
15.3. Competitors may arrive earlier than their scheduled arrival minute at each MTC-IN as long as they
request their correct arrival minute and their actual arrival time is not later than the time requested.
15.4. All event officials will be identified by an event credential that will include their name and title.
15.5. The Superspecials for this event will be run on Saturday, September 19th, 2009 as Special Stage #6 at
the end of Leg #1 and as Special Stage #7 at the start of Leg #2.
September 1, 2009
Page 13
16.
Service Park(s)
16.1. There will be one official Service Area for this event and a second service location that will be treated as
an Unofficial Service Area. Service sites, both standard and oversize, at both of these locations will be
assigned at Service Crew registration.
Official Service Area
Unofficial Service Area
Routt County Fairgrounds
635 Poplar Avenue
Hayden, Colorado
Howelsen Hill Lodge softball field parking lot
401 River Road
Steamboat Springs, Colorado
(See APPENDIX 4 for local maps with event site locations highlighted.)
16.2. There will be three sections of the “Unofficial” Service Area for the Miller Coors RALLY COLORADO
2009 presented by Fireside Catering.
16.2.1 Section A will be located at the paved Howlesen Hill Lodge surface parking lot located at the
north end of Howelsen Hill Parkway between the softball fields to the west and the skateboard
ramps to the east.
16.2.2 Section B will be located along the paved diagonal parking sites on the west side of Howelsen
Hill Parkway where this parkway runs in a north-south direction and along the paved diagonal
parking sites on the south side of this same parkway where it runs in an east-west direction.
16.2.3 Section C will be located along the paved diagonal parking sites on the north side of the beach
volleyball site.
16.2.4 Though this location is not an official Service Area of the event and any service work performed
at this site will be treated the same as service work that may be performed at any other site
that is unrelated to the rally (motels, hotels, etc.), the organizers expect that all competitors
observe all of the safety rules applicable to a standard service area be applied to all service
work performed in this area. Ground tarps ARE required for all work and all tents must be set
up without any stakes placed in any asphalt surfaces. All fueling must be done at the
designated Fuel Depot
16.2.5 All vehicles/equipment can be left overnight at these locations but there will be no dedicated
security provided by the organizers. The organizers assume no responsibility for anything of
value left at these locations during this event.
16.2.6 The Steamboat Springs Rodeo Grounds in Steamboat Springs can be used by all competitors
throughout the event weekend for service work and/or parking of rally cars, service vehicles
and trailers. This site will be available to competitors beginning Wednesday, September 16th,
2009 at 8:00AM and all vehicles must vacate this site no later than Monday, September 21st,
2009 at 10:00AM.
16.3 Oversize service sites will be available at the Hayden Service Area and at one of the three sections of
16.4 the Steamboat Service Area for a single fee of $150.00. These sites MUST be reserved and paid for
in advance on the Rally America website.
16.5 The Tennis Meadows surface parking lot owned by the Steamboat Ski & Resort Corporation which we
have used in past years as our Steamboat Springs unofficial Service Area and as a parking area for
trailers and other miscellaneous vehicles WILL NOT be available to us this year for any use. Nearby
construction activity has precluded our use of this parking lot since 2006. NO VEHICLES RELATED
TO THE MILLER COORS RALLY COLORADO 2009 PRESENTED BY FIRESIDE CATERING
SHOULD BE PARKED AT THIS LOCATION FOR ANY REASON.
16.6 There will be two optional “fuel only” stops on Saturday, September 19th, and one optional “fuel only”
stop on Sunday, September 20th. The exact locations of each of these stops and the scheduled
September 1, 2009
Page 14
arrival times of the first car on the road at each location will be provided to all competitors and
service crews in documents provided at registration.
16.7 There will be a charge of $100.00 for any team with more than a single service vehicle per entered
team at the Hayden Service Area. This fee must be paid in Steamboat during registration.
16.8 There will be no limit to the number of service vehicles at any of the Steamboat Springs Service Area
sections but some parking restrictions will be provided and detailed in documents provided to
competitors and service crews during registration.
16.9 All service vehicles must display an event identification card in the upper left corner of the front
windshield that includes the number of the competition vehicle they are supporting. These cards will
be provided to service crews at registration.
16.10 All service vehicles must remain on the service route that will be included in documents provided to
service crews during registration.
16.11 There will be no spectating available for any members of any service crew during the event other
than at the Hayden Speedway for the running of Special Stages #6 and #7 on Saturday.
16.12 Ground tarps must be used for all service work at all locations including at all of the Steamboat
Springs Service Area sections, the Steamboat Springs Rodeo Grounds and the Routt County
Fairgrounds in Hayden. Service crews must report any spill immediately to event officials in the
following order as individuals may be available:
•
Service Area Coordinator: Sam Boyer
•
Director of Emergency Services: Bryan Rickman
•
Rally America Technical Director: Mike Hurst
•
Event Chairman: Jim Gill
Failure to make this report in a timely manner could result in exclusion from the event.
16.13 By signing the entry form and/or paying any of the entry fees for any of the events that are part of
the Miller Coors RALLY COLORADO 2009 presented by Fireside Catering, competitors
confirm that their competition vehicle is equipped with non-ethylene glycol coolant.
17 Gravel Cars
17.1 No gravel cars will be allowed for any use during this event.
18 Prizes
18.2 A champagne-spraying ceremony for this event for the top 3 finishers in each national class plus
overall will take place near the Howelsen Hill Lodge following the completion of competition on
Sunday, September 20th, 2009 at a time to be determined.
18.3 The Awards Party for all events that are a part of the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering will be held at the Howelsen Hill Lodge at or about 6:30PM on
Sunday, September 20th, 2009.
18.4 The prize fund for this event will be posted on the event website at www.rallycolorado.org no later
than two weeks prior to the event date. Event sponsorship and/or additional entries that may occur
after this date could cause an increase in the prize fund before the start of the event.
September 1, 2009
Page 15
19 Final Checks
19.2 Any inspections and/or teardowns of any competing vehicles following the competition will be at the
sole discretion of the Rally America Technical Director. The location of where this work will occur will
be posted on the OFFICIAL NOTICE BOARD.
20 Results
20.2 Informational scores will be provided inside the Exhibit Hall at the Routt County Fairgrounds complex
in Hayden throughout both days of this event and at the Car Display in downtown Steamboat Springs
on Saturday night.
20.3 Provisional results for all events included in the Miller Coors RALLY COLORADO 2009 presented
by Fireside Catering will be posted on the OFFICIAL NOTICE BOARD in Olympian Hall located
upstairs in the Howelsen Hill Lodge on Sunday, September 20th, 2009 at 6:00PM. These scores will
become final 30 minutes after they have been posted or after any inquiries or protests have been
resolved, whichever is later.
21 Protests
21.2 All inquiries and protests will be administered as defined in the Rally America Performance Rally
Rules 2009 Edition.
22 Event Catastrophe Plan
22.1 In the event of some major catastrophe or death during the operation of the Miller Coors RALLY
COLORADO 2009 presented by Fireside Catering, the following plan as described under
EMERGENCY RESPONSE/CHAIN OF COMMAND in the Miller Coors RALLY COLORADO 2009
presented by Fireside Catering Safety and Operation Plan will prevail:
22.1.1 The Chain of Command shall be;
CHIEF OF EMERGENCY SERVICES
EVENT CHAIRMAN
RALLY AMERICA STEWARDS
CHIEF OF CONTROLS
22.1.2 No names of competitors and no description of any injuries shall be used on any radios but only
car numbers. Local emergency protocol will be followed and provided by our emergency
services provider, the West Routt Fire Protection District. A detailed description of these
protocols will be provided by the Chief of Emergency Services to all emergency personnel, to
Net Control and to any rally official in need of this information.
22.1.3 Public statements about any emergencies that may occur during this event will only be made by
the Event Chairman or by a Rally America Steward. No other volunteers in any capacity shall
make any public statements about such incident.
22.1.4 Contact information for all local law enforcement agencies and hospitals in both Craig and
Steamboat Springs are listed under EMERGENCY CONTACTS/PHONE NUMBERS in the
Miller Coors RALLY COLORADO 2009 presented by Fireside Catering Safety and
Operation Plan.
September 1, 2009
Page 16
22.1.5 The Routt County Coroner is Rob Ryg. His phone number is 970-879-0237
22.1.6 The local provider of funeral services is:
Yampa Valley Funeral Home
2095 Curve Court
Steamboat Springs, Colorado 80477
Contact: Mitch Locke, Funeral Director, Assistant County Coroner
Phone: 970-879-1494
22.1.7 The Yampa Valley Medical Center has grief counselors on staff and available in the event of a
crisis situation involving a severe injury or death.
September 1, 2009
Page 17
23 Appendix #1: Sanction Exceptions
23.2 A full list of Sanction Exceptions approved by Rally America for the Miller Coors RALLY
COLORADO 2009 presented by Fireside Catering will be available on the event website
10 days prior to the event dates, will be included in all competitor registration packets and will
be posted on the OFFICAL NOTICE BOARD.
September 1, 2009
Page 18
24 Appendix #2
24.2 Names and photographs of CROs
•
David Weiman
•
Photos of the Competitor Relations Officer will be posted on the OFFICAL NOTICE
BOARD at the event registration site.
September 1, 2009
Page 19
25 Appendix #3
25.2 Event Schedule @ 9/01/2009
THURSDAY, SEPTEMBER 17, 2009
.
7:30AM
Recce Check-in
Howelsen Hill Lodge
8:00AM-5:00PM
RALLY COLORADO 2009 Recce
Howelsen Hill Lodge
5:30PM-7:00PM
Subaru sponsored personality visit and
Cook Subaru, Steamboat
autograph signing session with Travis Pastrana
FRIDAY, SEPTEMBER 18, 2009
.
8:00AM-3:30PM
Shakedown Stage Open
TBA
9:00AM-10:30AM
Press Registration
Howelsen Hill Lodge
9:00AM-4:30PM
Competitor/Service Crew Registration
Howelsen Hill Lodge
10:00AM-4:00PM
Cook Subaru Technical Inspection
Cook Subaru
12:30PM-2:00PM
Miller Coors Media/Sponsor Stage
TBA
(competitors by invitation only)
12:00PM-2:00PM
Novice Licensing School
Steamboat Hotel…Room# TBA
3:30PM-4:30PM
Press Registration and Press Room Open
Howelsen Hill Lodge
5:00PM-8:00PM
Volunteer Registration
6th & Lincoln, Downtown Steamboat
5:30PM-7:30PM
Miller Coors Welcome Party and
Parc Expose (Rally Car Display)
5th and Lincoln, Downtown Steamboat
6:30PM
Steamboat Car Club Display
Seeded Draw
7:00PM-9:00PM
Control Captain and Course Vehicle Meeting
Howelsen Hill Lodge
6th and Lincoln, Downtown Steamboat
SATURDAY, SEPTEMBER 19, 2009
.
6:00AM
Volunteer Meeting
Exhibit Hall, Routt County Fairgrounds
7:30AM
Mandatory Drivers Meeting
Steamboat Springs Rodeo Grounds
8:01AM
Official Start, Day 1 RALLY COLORADO 2009 Steamboat Springs Rodeo Grounds
8:30AM
Flatiron Tuning Service Area Opens
Routt County Fairgrounds, Hayden
12:06PM
SuperSpecial #1
Hayden Speedway
12:19PM
Service/Lunch Break
Live Music and Stock Car Racing
Hayden Speedway
1:27PM
SuperSpecial #2
Hayden Speedway
5:19PM
First Car In, Day 1
6:00PM-9:00PM
RALLY COLORADO 2009 Fanfest and
September 1, 2009
Page 20
Rally Car Display presented by
Fireside Catering
Dirty Impreza Car Club Display
7:00PM (approximate) Informational scores posted
5th and Lincoln. Downtown Steamboat
SUNDAY, SEPTEMBER 20, 2009
.
6:30AM
Volunteer Meeting
Exhibit Hall, Routt County Fairgrounds
8:00AM
Mandatory Drivers meeting
8:31AM
Official Start, Day 2 RALLY COLORADO 2009 Steamboat Springs Rodeo Grounds
9:30AM
Flatiron Tuning Service Area Opens
Service/Lunch Break
1:55PM
Service Break
4:17PM
First Car In, Day 2
12:08PM
6:00PM (approximate) Provisional scores posted
Howelsen Hill Lodge
6:30PM (approximate) Scores final
Howelsen Hill Lodge
6:30PM (approximate) Flatiron Tuning RALLY COLORADO 2009
Howelsen Hill Lodge
Awards Presentation
September 1, 2009
Page 21
26 Appendix #4
26.2 Local maps with event-specific locations highlighted:
26.2.1 Colorado Regional Map
26.2.2 Key locations in Steamboat Springs
26.2.3 Key locations in Hayden

2009_COLORADO_2009_Rally Colorado

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