City of Solana Beach Fletcher Cove Community Center Facility

Transcription

City of Solana Beach
Fletcher Cove
Community Center
Facility Rental Application
Parks and Recreation Department
(858) 720-2453
Fletcher Cove Community Center
133 Pacific Ave
Solana Beach, CA 92075
Facility use hours:
Friday: 5pm-10pm
Saturday: 11am-10pm
Sunday: 11am-10pm
Maximum occupancy:
50 (if tables are used), 100 (standing or chairs only)
Facility use includes:
1,100 square foot facility with restrooms
Number of tables available:
10 (6 feet long / rectangle)
Number of chairs available:
100
Equipment available for use:
Projector screen, projector, refrigerator, microwave,
podium
Parking spaces available:
2 Handicapped spaces and additional parking
available in nearby City lots (see map). Parking in
nearby residential area is discouraged.
Community Center: Inside
Community Center: Outside
City of Solana Beach / Fletcher Cove Community Center Facility Rental Application
Page 2 of 10
Fee Schedule
Friday, Saturday and Sunday Special Events
Refundable Security/Damage Deposit Required. The security deposit will be refunded if
all terms of the rental agreement, including compliance with the rules and regulations,
have been satisfactorily met.
REQUIRED FEES AND DEPOSITS
FEES AND DEPOSITS - paid at time of reservation. Checks or money orders are to be
made payable to the “CITY OF SOLANA BEACH.”
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Hourly rate (2 hour minimum required)
o $50 Resident hourly rate
o $150 Non-resident (must be Resident co-sponsored) hourly rate
$70 nonrefundable custodial cleaning fee (pass through cost)
$500 refundable security deposit if facility left “same condition as when arrived”
$28 Hourly rate trained contract staff fee (pass through cost)
$81.00 or $141.00 Insurance (see next paragraph)
INSURANCE
All applicants are required to provide liability insurance. Applicant’s individual insurance
may be used if endorsed to show City of Solana Beach as additional insured for the
dates/times of the event, in the amount of $1,000,000 per occurrence; or applicant may
purchase insurance through the City of Solana Beach Special Events Insurance Carrier.
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City Purchased Insurance
City Purchased Insurance (w/alcohol)
$81.00 (pass through cost)
$141.00 (pass through cost)
CANCELLATION
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90% of fees paid shall be refundable if request is made to cancel the event within
90 days of the event.
50% of fees shall be refundable if request is made within 60 days of the event.
No fee refund shall be granted if event is canceled less than 30 days prior to the
event.
Full Security Deposit will be refunded if event cancelled at any time prior to the
event.
Page 3 of 10
Rental Application
Please read “use restrictions” section before completing application.
Applications may be submitted in person or mailed to:
City of Solana Beach
Parks and Recreation Department
635 S. Hwy 101
Solana Beach, CA 92075
Applications will be processed in the order received.
The City may refuse or cancel any application for reasons such as: unsatisfactory prior
use, non-payment of fees with application, facility is not available, application submitted
less than 30 days prior to proposed event.
The City reserves the right to limit the number of daily, weekly, or monthly uses by any
one group so that the entire community may make use of the limited facilities available.
Today Date____________________________________________________________
Applicant’s Name _______________________________________________________
Phone _______________________ E-mail __________________________________
Address ______________________________________________________________
City ________________________________ State _________ Zip Code ____________
Form of ID Provided _____________________________________________________
Requested Event Date ___________________________________________________
Set Up Time __________ to __________Actual Event Time __________ to __________
Tear Down Time _______ to _________ Total Facility Use Time (# of hours) _______
Name of Event _________________________________________________________
Total Number of Attendees: ______________________________________________
Check all that applies
□Private Event □Open to the Public □Minors present
Page 4 of 10
TYPE OF EVENT
Please check one:
□Ceremony
□Memorial
□Class/Presentation
□Birthday Party
□Family Reunion
□Anniversary
□Other ___________________
□Meeting/Conference
□Wedding or Reception
ADDITIONAL INFORMATION
□Yes
Will beverages be served?
□Yes
Will alcohol be served?
□Yes
Will alcohol be sold?
□Yes
Will there be amplified sound?
□Yes
Was Sound Permit Form Submitted? □Yes
Will food be served?
□No
□No
□No
□No (Dept. of A.B.C. Permit Required)
□No
□No
Please check the box of any additional equipment you will require from the city:
□Podium
□Projector Screen
□Projector
Will you be using any vendors for services such as food, photography, rentals, decorating,
or entertainment?
□Yes □No
If yes, list the name, address, and phone number for each business (Caterer,
Entertainers, Photographer, Rental Equipment, DJ, etc.) that will be used at your event
** Please use additional sheet of paper if necessary
1) ___________________________________________________________________
___________________________________________________________________
2) ___________________________________________________________________
___________________________________________________________________
3) ___________________________________________________________________
___________________________________________________________________
Page 5 of 10
USE RESTRICTIONS FOR FRI/SAT/SUN EVENTS
Application to use City facilities must be made on application forms
provided by the City and submitted not less than thirty (30) days prior
to date of the proposed event.
TYPES OF EVENTS
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Non-commercial events only (SBMC 11.40.040C).
All events must be reserved by an adult at least 21 years old.
City events will take priority over private events.
DAYS OF EVENTS
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Events shall be scheduled on Friday, Saturday, and Sunday only. No weekday events.
A maximum of two events per weekend.
Facility may not be reserved on these holidays (New Year’s Eve, New Year’s Day,
Independence Day, Veterans Day, Thanksgiving Day, day after Thanksgiving, Christmas
Eve, Christmas Day)
HOURS OF EVENTS
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Friday: 5pm - 10pm
Saturday: 11am - 10pm
Sunday: 11am – 10pm
*RESERVATION MUST INCLUDE ALL SET-UP AND CLEAN-UP TIME*
If event starts prior to, or extends beyond agreed upon time, there could be penalties or
fines and loss of security deposit (SBMC 11.40.120).
PARKING
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There are 14 spaces in front of FCCC (southbound Plaza Ave, not reserved) plus the 2
ADA accessible spots at the facility. A loading zone of two spaces will be provided.
Additional parking is available in nearby public lots (see map on page 9).
Parking in nearby residential area is discouraged.
MUSIC & NOISE
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All sound must adhere to all applicable sound level limits in accordance with Section
7.34.040 of SBMC (50 Decibels/Residential Zone). No amplified sound after 10pm.
Violations of City noise ordinance may result in penalty per Section 7.34.190 of SBMC.
All street-facing (easterly) windows and doors shall be closed while music is playing or
amplified sound is occurring.
Must comply with the City’s Noise Ordinance.
Page 6 of 10
ALCOHOL
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If requested and approved: alcohol may be served (beer, champagne, and wine only).
An Alcohol Server is required (designated by applicant), regardless of the number of
attendees, and must complete the City’s 15/min Server Training prior to the event.
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The Alcohol Server must be 21 years of age or older, and may not be consuming.
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Shall not be served to people under 21.
If outside consumption is requested and approved, only the grass area immediately south
of the building and patio areas on west and south sides (see attached map) may be used,
with approved security barriers installed.
Events where alcohol is served must not be open to the general public. Invited guests
only.
No self-service is allowed.
TRAINED CONTRACT STAFF
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Trained Contract Staff (designated by City) is required ($28/hr.) for all events to enforce
the policies and regulations, open and close facility, and complete the “Condition of
Facility” report.
In most cases, one Contract Staff person will be required. However, more than one staff
could be required by the City, based on the size and scope of the event.
DECORATIONS
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No tape, nails or staples shall be used to affix decorations to walls inside or outside the
building.
OPENING AND CLOSING
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Opening of the building will occur at the approved upon start time. No prior access
permitted.
All doors and windows shall be closed and locked and all interior lights shall be turned off
at the conclusion of the event.
All personal property is to be removed at the conclusion of the event.
SET UP/CLEAN UP
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Facility will be available at predetermined start time. No further “set up” time is allowed.
Garbage and trash generated from the event, including the building and adjacent grounds,
shall be collected and removed (off-site) at the conclusion of the event.
City shall provide services to clean the facility and restrooms (utilizing the $70 nonrefundable cleaning fee).
Rental equipment pick-up must take place during reservation time, or deposit will be
forfeited.
If the facility is left in satisfactory condition and the event was in compliance with all rules
and regulations, a refund of the security deposit will be issued approximately three to four
weeks after the date of the facility use.
City is not responsible for lost or damaged items.
NO SMOKING POLICY
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Smoking is prohibited at all times in or on public property.
Page 7 of 10
INSURANCE REQUIREMENTS
Individuals and organizations wishing to use the facility are required to provide proof of
general liability insurance coverage. The Applicant SHALL provide the Certificate of
Insurance listing the City of Solana Beach as an additional insured with liability coverage of
$1,000,000 per occurrence and subject to an annual aggregate of $2,000,000, as a minimum.
The Applicant agrees to provide insurance coverage as required or to purchase City-provided
insurance through the City’s policy.
______ (applicant initials)
I, ___________________________________________, Applicant, certify that I have been
given a copy of the facility use policy, rules, regulations, and guidelines, and I agree to comply
with all of its provisions. Initials______
I, the undersigned, hereby certify to abide by the regulations governing said facility and agree
to abide by all laws and City facility rules and policies. Further, I agree to be personally
responsible for any damage/loss sustained by the grounds, building, furniture, or equipment,
or clean up occurring as a result of the special event. If any damage/loss to any of the above
is found after event, arising or caused by use of said facility, the security/damage deposit will
be kept in the amount of the estimated damages/losses. If the damage/loss amount exceeds
the deposit amount, the City of Solana Beach will bill the Applicant for any remaining balances
due. Initials______
The Applicant waives all claims against the City of Solana Beach (herein known as "CITY"),
its officers, agents and employees, for losses or damages caused by, arising out of, or in any
way connected with the exercise of this permit and Applicant agrees to hold harmless,
indemnify, and defend City, its officers, agents and employees, from any and all loss, damage
or liability which may be suffered or incurred by City, its officers, agents and employees
caused by, arising out of or in any way connected with exercise by Applicant of the rights
hereby permitted, except those arising out of the sole negligence of City. Initials______
Print Name _____________________________________ Date ___________________
Signature _____________________________________________________________
FOR OFFICE USE ONLY
Hourly Rental Rate:
Total Hourly Rental
Fees Due:
Insurance Fee Due:
Trained Host Amount
Due ($28/hr.):
Date:
$50.00
$
Total Hours:
Deposit Amount Due:
$500.00
$81.00 or $141.00 (w/alcohol)
Cleaning Fee Due:
$70.00
$
Total Amount Due:
$
Received by:
Page 8 of 10
Parking Options
1. Plaza Street North Parking Lot
(116 North Highway 101)
Number of parking spaces = 24
Approx. distance to FCCC = 0.1 miles
2. Plaza Street South Parking Lot
(116 North Highway 101)
3. Fletcher Cove Parking Lot
(101 South Sierra Avenue)
4. Distillery Parking Lot
(140 South Sierra Avenue)
5. 423 South Sierra Avenue
6. Street parking on Southbound Pacific
Avenue in front of Community Center
Page 9 of 10
Aerial View
SECURITY BARRIERS
Applicant must rent a sufficient amount of connecting security barrier, as indicated below,
if outside consumption of alcohol is requested and approved.
Page 10 of 10

City of Solana Beach Fletcher Cove Community Center Facility

Transcription

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