Printable User Manual - Dagang Net`s eTraining System

Transcription

TRAINING GUIDE
Organized & Presented
By :
Dagang Net Technologies Sdn. Bhd.
eDeclare : Customs Declaration System
Training Guide
Notice
Dagang Net Technologies Sdn. Bhd. makes no warranty of any kind with regards to
this material, including, but not limited to, the implied warranties of the
merchantability and fitness for a particular purpose.
Dagang Net Technologies Sdn. Bhd. shall not be liable for errors contained herein or
for incidental or consequential damages in connection with the furnishing,
performance, or use of this material.
No part of this document may be photocopied, reproduced or translated to another
program language without prior consent of Dagang Net Technologies Sdn. Bhd.
Date: 1st April 2005
Commercial In Confidence
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Version 5.1
Training Guide
TABLE OF CONTENTS
1.
INTRODUCTION ...................................................................................................... 4
2.
ABOUT EDECLARE ................................................................................................ 5
2.1
2.2
3.
EDECLARE APPLICATIONS
.................................................................................... 5
EDECLARE SYSTEM REQUIREMENT..................................................................... 6
EDECLARE WEB CENTRIC .................................................................................... 9
3.1 GETTING STARTED ................................................................................................ 9
3.2 PROFILE SETUP.................................................................................................... 10
3.2.1Declarant / Staff Profile ........................................................................................... 10
3.2.2Agent Profile ........................................................................................................... 12
4.
EDECLARE WEB CLIENT ..................................................................................... 14
4.1 GETTING STARTED .............................................................................................. 14
4.2 PROFILE SETUP.................................................................................................... 15
4.3 DOWNLOADING IMPORTANT PROFILES ............................................................. 17
4.3.1Downloading Declarant Staff Profile ........................................................................ 17
4.3.2Downloading Agent Code ....................................................................................... 17
5.
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15
5.16
DECLARATION DETAILS ...................................................................................... 18
BUTTONS .............................................................................................................. 18
TRADING PARTNER SCREEN............................................................................... 19
DECLARATION HEADER SCREEN........................................................................ 20
DECLARATION ITEM SCREEN .............................................................................. 28
CONTAINER MARKING SCREEN .......................................................................... 36
CONVEYANCE SCREEN ....................................................................................... 37
SUPPORTING DOCUMENT SCREEN .................................................................... 38
EXEMPTION SCREEN ........................................................................................... 39
CUSTOMS RESPONSE SCREEN .......................................................................... 41
CONVEYANCE SCREEN ....................................................................................... 42
K1A PARTNER SCREEN........................................................................................ 43
K1A HEADER SCREEN .......................................................................................... 44
SUBMIT DECLARATION ........................................................................................ 45
RECEIVE CUSTOMS RESPONSE ......................................................................... 45
PRINTING DECLARATION..................................................................................... 46
EFT (ELECTRONIC FUND TRANSFER) .......................................................................... 48
APPENDIX A : LIST OF EDECLARE ERROR CODE FOR K1- K9 ..................................... 51
APPENDIX B : LIST OF CUSTOMS ERROR CODE ........................................................... 53
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Version 5.1
Training Guide
Release History
Version
Date
Author
Summary of changes
1.0
1 April 2005
Nadzifah Idris
Original Version
2.0
21st February 2006
Nadzifah Idris
Modified to reflect K3
3.0
17th March 2006
Nadzifah Idris
Revised to enhance the
whole document
4.0
23 January 2007
Nadzifah Idris
Revised Section 2.3 :
Web Client Installation
4.1
26th July 2007
Nadzifah Idris
Updated Appendix B:
List of Customs Error Code
5
20th February 2008
Nadzifah Idris
Modified to reflect
changes in eDeclare screen
5.1
22nd April 2008
Nadzifah Idris
Enhanced to reflect
changes in eDeclare screen
st
rd
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Version 5.1
1.
Training Guide
INTRODUCTION
eDeclare is a web-based application specially designed with the state-of-the-art software
technology for the electronic preparation and transmission of Customs, Free Zone Authorities
and Dangerous Goods declarations.
Familiarization with the eDeclare software will enable users to conduct their day to day
business with the Royal Customs Malaysia and other relevant Agencies much more
efficiently, which in return save time, cost and improve manpower management.
This Training Guide covers eDeclare K1, K2, K3, K8 and K9 Web Client declarations.
However, this Training Guide will only give example screens of only K1. For the purpose of
other Customs declarations, users may follow the K1 examples outlined in this Training
Guide.
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2.
Training Guide
ABOUT eDECLARE
2.1 eDECLARE APPLICATIONS
Dagang Net Technologies (DNT) provides 2 available options of eDeclare application for users, which
are:
1.
2.
eDeclare Web Centric
eDeclare Web Client
EDECLARE WEB CENTRIC

Online Version of eDeclare.

To begin...Logon to:
https://edeclarev2.dagangnet.com.my:4000/

No installation required.

No additional software required.

Your PC must be connected to the Internet while browsing and using our Web Centric Online
Version.
EDECLARE WEB CLIENT

Off Line Version of eDeclare.

Installation of the application to client’s PC is required.

All data is stored in the client’s PC.

Users are required to submit electronic documents and retrieve responses to/from Dagang Net
Server.

The eDeclare WebClient version is stated in Help │ About eDeclare Web Client tab, as shown
below.
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2.2 EDECLARE SYSTEM REQUIREMENT
In order to use eDeclare Web Client, users are to ensure that the PC configuration meets the following
requirement:
HARDWARE REQUIREMENT
SOFTWARE REQUIREMENT

Intel Pentium III or higher

Microsoft Windows XP or above

Minimum of 128MB RAM

Internet Explorer 6.0 with the latest service

100MB free hard disk space

Telephone line, modem and Internet
pack
connectivity

CD ROM Drive

Dot matrix printer or laser jet printer
(For printing with barcode only)
Note for Proxy Server Users:
For users who are accessing Internet via LAN and proxy server, uploading of jobs would not be
possible. As such, users are advised to configure the firewall or proxy to enable the port 4000 for
eDeclare URL https://edeclarev2.dagangnet.com.my:4000/.
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Creating New Password
Training Guide
To access Web Client for the first time, users are required to create their
password as shown in the steps below:
1.
Double-click on the shortcut icon to open the K1 application.
2.
The pop-up window below will appear on screen instructing users to
create a new password.
3.
Click
4.
Key-in the new password with minimum of 8 alphanumeric
and the login screen will appear as below:
characters and clicks
.
5.
Data entry screen will automatically be displayed as below:
6.
After the new password had been created, users are required to
key-in the same password each time logging on to the Web Client
K1 application.
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Changing Password
Training Guide
In the event that users want to change their password, users can do so
by following the steps below:
1.
Select menu path Tools │ Change Password as shown below:
2.
The following pop-up window will be displayed on the screen:
3.
Type the current password and then type the new password twice to
confirm the change.
4.
Upon completion, click
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Version 5.1
3.
Training Guide
eDECLARE WEB CENTRIC
3.1 GETTING STARTED
All maintenance to Declarant Staff Profile should be done in the eDeclare Web Centric. To access
eDeclare Web Centric, do the following steps:
1.
Launch your Internet browser, for example Microsoft Internet Explorer.
2.
Type the URL or the web address to launch eDeclare Home page:
https://edeclarev2.dagangnet.com.my:4000/
3.
Type your Account No., User ID and Password that had been provided by Dagang Net after
eDeclare registration.
4.
The following data entry screen will appear:
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3.2 PROFILE SETUP
3.2.1
Declarant / Staff Profile
System administrators are required to maintain the declarant / staff profile for the purpose of declaration
submission. Failure to do so will cause a rejection of the declaration at the DNT server.:
1.
Select Utilities  Administration  Login from the main menu, the Login screen will be displayed:
2.
The system administrator needs to key in the Master User and Master Password provided by
Dagang Net to access administration screen.
3.
The following options are available and click on Declarant/Staff Profile.
4.
The following screen will be displayed:
5.
Type the declarant or staff Code – e.g.: Employee ID
*Note : Staff code will be reflected in Profile Setup of the Webclient.
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6.
Type the Declarant Name or Staff Name.
7.
Type the Staff Level.
8.
Type the NRIC Number of the staff - without ( - )
9.
Type the Designation of the staff.
10. Type Department of the staff.
11. Click
to add the new Declarant.
12. An example of Declarant/Staff Profile is as below:
13. Click
14. Click
to update existing staff profile.
to delete existing staff profile.
**Note : Replication of staff code or NRIC number will result in the comment below.
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3.2.2
Training Guide
Agent Profile
System Administrator also needs to check Agent Details for the purpose of declaration submission.
1.
Select Utilities  Administration  Login from the main menu, the Login screen will be displayed:
2.
The system administrator needs to key in the Master User and Master Password provided by
Dagang Net to access administration screen.
3.
The following options are available and click on Agent Profile.
4.
The following screen will be displayed:
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5.
Select the Agent Code.
6.
Agent details will be displayed by default.
7.
Check that all information displayed in the fields are correct.
*Note : Any incorrect information should be reported to Dagang Net Technologies (DNT)
8.
Click
to save the Agent Profile.
9.
An example Agent Profile is as below:
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4.
Training Guide
eDECLARE WEB CLIENT
4.1 GETTING STARTED
This section provides instruction and illustration that are
intended to guide users on how to use Web Client after
complete installation of the application.
To access Web Client, users are required to key-in their
password as shown in the steps below:
1.
Double-click the shortcut icon on the desktop to
launch the Web Client application.
2.
A login screen will be displayed.
3.
Key-in your password and click
4.
Data entry screen will be displayed, as illustrated in
the left column.
.
Menu
ITEM
DESCRIPTION

Opens field for new declaration

Opens web centric (if connected to internet)

Checks all declaration status

Retrieve posted jobs from eDeclare server

Submit ready jobs to eDeclare server

Opens screen for Electronic Fund Transfer (EFT)

Opens screen for DutyNet

Jobs with paid duty

Opens field for K1A declaration
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4.2 PROFILE SETUP
Tools Setup is important for declarant’s validation with Customs Authority.
Tools Setup Screen
This screen is applicable for K1, K2, K3, K8 and K9
Company Profile
This section is important for Customs validation
ITEM
DESCRIPTION
Name

Customs Authorised Agent which will be printed in Customs Forms
Address

Company address

Account No
eDeclare account number
- This field will be displayed by default

Agent Code
Agent code as registered with the Royal Malaysian Customs
- This field will be displayed by default once the Agent Code for the user
Account is selected.
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Person Incharge
ITEM
DESCRIPTION
Name

Name of authorised declarant
IC/Passport

NRIC or Passport number of authorised declarant
Position

Designation of authorised declarant
eDeclare URL
ITEM
Default URL
Port
DESCRIPTION

Default URL address to access eDeclare
https://edeclarev2.dagangnet.com.my

Port number should be specified as 4000
Printer Setup
ITEM
DESCRIPTION
Printing With Working
Note

Checked box will display charges calculation in the printed SMK Forms
Proper Officer of Customs
This section is meant for Customs Officer details, including the customs station of declaration.
Information in this section will be printed in the SMK Form
Bank Account (this segment is ONLY applicable in K1, K2 & K9)
ITEM
DESCRIPTION
Bank Code

Code of the payment bank
Bank Acct #

Payment bank account number
Bank Branch #

Payment bank branch number
Customs Code

Customs code of the payment bank
User Account
ITEM
DESCRIPTION
Account No

eDeclare account number
User ID

eDeclare user’s ID
Agent Code

Declarant’s agent code
Declarant

Declarant name, as registered with eDeclare and Customs
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Data Directory
This section specifies the location of your eDeclare webclient data.
Proxy Setting
This section is meant for proxy users.
ITEM
DESCRIPTION
Proxy Server

Proxy Server specified for use with eDeclare
Proxy Port

Proxy Port in use
SSL Option

Select whether to enable SSL or not
*Note : After data entry is completed, click on
to save the information.
4.3 DOWNLOADING IMPORTANT PROFILES
Prior to any data entry, users need to download important information pertaining to :
1.
2.
Declarant Staff Profile
Agent Code
4.3.1
Downloading Declarant Staff Profile
1.
From the main menu, select Download  Declarant.
2.
A popup screen will appear.
3.
Key-in your account number, then click
4.3.2
.
Downloading Agent Code
1.
From the main menu, select Download  Agent Code.
2.
A popup screen will appear.
3.
Key-in your account number, then click
.
4. After download completes, select Download  Refresh XML Data from the main menu.
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5.
Training Guide
DECLARATION DETAILS
5.1 BUTTONS
Toolbar
New
 Opens a new data entry field
Open
 Opens an existing data entry
Save
 Saves the current data entry (the whole declaration)
Save As
 Saves the current data entry under a new name for duplicate form
Cancel
 Closes the currently opened data entry without saving
Online
 Links user to the web (connected to internet using a dial up modem)
Offline
To disconnect the internet connectivity (dial up connection)
Submit
 Submits the current jobs to the eDeclare server
Response
Obtains the appropriate responses from eDeclare and Customs
Correction
 To modify jobs with Error response
Data Entry
Lookup Table Button
 Displays the particular lookup table
Add Button
 Adds a new item
Edit Button
 Edits the selected item
Delete Button
 Deletes the selected item
Save Button
 Saves the current entry (particular segment only)
Cancel Button
 Cancels the current entry
Duplicate Button
 Copies the selected item details into a new entry
Note : Asterisk ( * ) in the data entry screen means that field is mandatory.
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5.2 TRADING PARTNER SCREEN
This screen displays details of trading partners, such as :
1. Local Trading Partner
2. Oversea Trading Partner
3. Shipping Agent ( if applicable )
4. Applicant (for K9 only)
This screen is applicable for K1, K2, K3, K8 and K9.
ITEM
DESCRIPTION
Job Number

A reference number assigned by user to the declaration

Type of cargo transportation
e.g. : 1 – Sea , 2 – Air

Status of the current job :
Ready - Job being prepared and has not been sent to
Customs
Posted - The declaration job is sent to Customs
Transport Mode
Status
Trading Partner
ITEM
DESCRIPTION
Local Trading Partners

ROC No

Org Type

Details of Local Trader ( i.e. : Consignee / Importer )
 Register of Company Number for Customs verification
 Type of company registration

Details of Oversea Trader
( i.e. : Consignor / Exporter )

Details of Shipping Agent / Carrier
- This section is mandatory for Sea Mode shipment
- Authorised SA code as registered with Customs

Details of the Requestor of the good movement
Oversea Trading Partners
Shipping Agent

Agent Code
Applicant (in K9 only)
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5.3 DECLARATION HEADER SCREEN
This screen provides general information of the declaration
Declaration Details
ITEM
DESCRIPTION
Shipment Type

F-Full

The type of shipment used
 All items listed in the Bill of Lading (B/L) are carried in the
same shipment
 Only a selection of items listed in the B/L are shipped
Decl. Type

The type of K3 declaration (e.g. : Outgoing Cargo)
SMK Code

A system generated code that depends on the K3 Type

The definition of moved goods declared under K8
(e.g.: Import – movement of imported goods)
K1 / K2 / K3 / Trx / K9 Type

The type of Customs declaration ( e.g.: Temporary Import)
Via Port

The Port of Transhipment (if applicable)

The terminal operator
e.g. : KCTI or KMTI in Port Klang
Import / Export / Despatch / Trx
Date

The actual date of movement of goods from the place/country
of origin
Station

The Customs Station which approves the documentation

P-Partial
Import / Export
Terminal Oprt
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ITEM
Training Guide
DESCRIPTION

The Port of Entry into the country
e.g. : MYPKG – Port Klang, Malaysia
Loading Port

The port where cargo is loaded into the carrier
Discharge Port

The port where cargo is transferred from the carrier
T/S Port

The port of transhipment
Exit Port

The port of exit from the country
Move To

Customs station at receiving port
Origin

The country of origin of goods.
Final Destination

The final destination of goods ( usually at importer’s address)
Currency

The currency used in transaction, as stated in the Invoice
Amt Received

Total amount received by the receiving party

Exchange Rate of the received currency equivalent to Ringgit
Malaysia (MYR)
Entry Port
Exchange Rate
Movement Details
This screen captures the details of movement of goods
This screen is only available in K8.
ITEM
DESCRIPTION
K8 Type

Type of conveyance or movement
Movement Date

Date of movement of goods

Type of movement of goods
e.g. : Port to Warehouse.

Code of current location of goods
Movement Type
Place Name
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ITEM
Training Guide
DESCRIPTION

Final destination of goods
e.g. : Australia, Hong Kong etc.
Move From

Code of location that goods will be moved from
Move To

Code of location that goods will be moved to
Warehouse Code

Code of warehouse
Station

Customs station
Type

Type of warehouse
Reg. Date / Lic. No

Bond registration date or warehouse license number
Final Destination
**Note : The left section reflects the details of place that goods will be moved from and the right section
reflects the details of place that goods will be moved to
Warehouse Details
This screen captures the warehouse details.
ITEM
DESCRIPTION
Code

Code of warehouse
Name

Warehouse name
Address

Warehouse address
Type

Type of warehouse
License No

Warehouse license number (given by Customs)
Station

Customs station for the warehouse
License Date

Date of license registration
Deposit Rept.

Amount of deposit received
Deposit Date

Date of deposit made
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Shipment Details
The following section displays details of shipment. The data entry screen differs in accordance to the
transport mode chosen.
1 – Sea
ITEM
Ship Call No.
DESCRIPTION

A vessel registration number for the ship provided by the Port
Operator upon entry
Voyage No

A voyage number specified for each vessel by the ship owner(PSA)
Ocean B/L

Master Bill of Lading (B/L) number provided by the Shipping Agent

Manifest reference number provided by the Shipping Agent
(if applicable)

House Bill of Lading (B/L) number (if applicable)
- A breakdown of Ocean B/L provided by the Shipping Agent to the
Forwarding Agent
Arrival Date

Actual date of ship arrival
ETA Date

Estimated time of ship arrival
Booking Ref

Booking Reference number provided by the Shipping Agent
Vessel ID

ID of the shipment vessel assigned by the ship owner (PSA)
Vessel Name

Name of vessel assigned by the ship owner (PSA)
UCN

Unique Consignment Number
Departure

Estimated time of ship departure
Manifest No
House B/L
2 – Railway
ITEM
DESCRIPTION
Ship Call No.

Ship call number – if goods imported by sea
Wagon No.

Wagon number - if goods imported by land
Master AWB

Master airway bill number – if goods imported by air

(if applicable)
Ocean BL
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3 – Road
ITEM
DESCRIPTION
Ship Call No.

Ship call number – if goods imported by sea
Vehicle / Lorry No1

License plate number of vehicle allocated for the said movement

– if goods imported by sea

Manifest number (if applicable)

License plate number of alternate vehicle allocated for the said
movement

Invoice Reference Number
Ocean B/L
Manifest No
Vehicle/ Lorry No2
Invoice Number (K2 and K9)
4 - Air
ITEM
DESCRIPTION
UCN

Unique Consignment Number
Flight No

Shipment Flight Number provided by the airline company
Master AWB

Master Airway Bill Number provided by the airline company
Direct Entry

Select ‘Yes’ or ‘No’
Coload AWB

Coload Airway Bill Number (applicable for courier company)
STA Date

Scheduled Time of Arrival (STA) date
ETD Date

Estimated Time of Departure (ETD) date
House AWB

House Airway Bill Number controlled by the Forwarding Agent

Acceptance Receipt Number
- the final reference number assigned by the terminal operator
ARN No
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5 - Post
ITEM
DESCRIPTION
Reg. Year

Year of registration with Pos Malaysia referring to JK78 Form
Reg Month

Month of registration with Pos Malaysia in reference to JK78 Form
JK78No

Reference number of gazetted JK78 Form issued by Pos Malaysia
Station

Customs Station of entry / exit as stated in the JK78 Form
Measurement Details
ITEM
Gross Weight (KGM)
Volume (MTQ)
DESCRIPTION


Gross weight of the cargo and its unit of measurement as stated in
the Invoice
Volume of the cargo and its unit of measurement as stated in the
Invoice
Packaging Details
ITEM
DESCRIPTION
Quantity

Total quantity of packages

Specify packaging type of goods
e.g. : Box, barrel, bale etc.
Type / Packages
Invoice Details
ITEM
DESCRIPTION
Invoice No.

Invoice reference number
Invoice Value

Total amount stated in the invoice

Terms of delivery and payment (Terms of Invoice)
e.g. : Free on Board (FOB)
Invoice Date

Date of invoice
Currency

Currency as stated in the invoice
Exch Rate

Currency exchange rate compared to Ringgit Malaysia (MYR)
Pay Country / Pymt C’try

Country to pay depending on shipment
Final Dest.

The final destination of goods.
Amount Rec’d

Total amount received by Importer
Rec’d Curr

Currency of payment received by Importer

Exchange rate of payment received by Importer compared to
Ringgit Malaysia (MYR)
IncoTerm
Rec’d Exch Rate
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Security Details
This screen captures the details of Government Bond used in K3 (Transhipment).
ITEM
DESCRIPTION
Ref. No.

Reference Number of Bond
Year

Year of Issuance of Bond
Station

Customs Station of Issuance of Bond
Amount

Amount of Bond
Applicant Details
This screen captures the details of receiver in K3 (Transhipment).
ITEM
DESCRIPTION
Name

Receiver name

Receiver’s NRIC
- without ( - )

Receiver’s designation
NRIC
Status
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Charges Details
ITEM
Port
Freight
Insurance
Other
Buy Comm
Discount
DESCRIPTION

Port Charges
 Charges to be paid to the port authority

Freight Charges imposed by the Forwarding Agent
 Charges to be paid to shipping company

Insurance Charges
 Insurance fees to cover for shipment loss, damage etc.

Other Charges
 Other charges to be paid. e.g.: Container Charges

Buy Comm
 Commission to be paid to shipping agent

Discount
 Discount awarded on the freight charges

Agency Uplift
 Additional charges imposed upon goods imported under
market price
Agency Uplift
Cargo Description
ITEM
Cargo Class
Cargo Description
DESCRIPTION

Class of cargo
e.g.: Liquid Bulk – Cargo transported and stored in liquid form

General description of the cargo
e.g. : Car, Beans, Crude Oil, etc.
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5.4 DECLARATION ITEM SCREEN
This screen details the information of declared items.
Item Details
ITEM
DESCRIPTION

Total Amount
Total amount for each item
 Will be calculated and displayed by default after all
details are entered.
 Must tally with the invoice value
Origin

Country of origin of product
HS Type

PDK

Harmonised Type used in declaration :
 Perintah Duti Kastam (PDK)
- for goods originating from non-ASEAN countries
 ASEAN Harmonised Tariff Nomenclature (AHTN)
- for goods originating from ASEAN countries

Customs Tariff Code
PDK : 9-digit
AHTN : 10-digit
Statistic Qty and Unit

Quantity of goods and unit in reference to Customs Tariff
Declared Qty and Unit

Quantity of goods and unit as stated in the Invoice
Amount

Total amount of Invoice
Description

Description of individual item
Extra Description

Additional description of item (if applicable)

AHTN
HS Code
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Package releases
This section is available ONLY in K9.
ITEM
DESCRIPTION

Packages

Quantity
Quantity and type of the packaged goods to be released
- e.g.: Carton, Box, etc.
The quantity and unit of measurement of the goods to be
released
- This unit of measurement must be the same as the
Declared Qty.
Duty
This section contains all duty information of a particular declaration.
This screen is applicable for K1 and K2.
ITEM
DESCRIPTION
TC Type

Type of Duty payment calculation for Customs reference

Category of duty
e.g. : Normal or exemption

Tick the checkbox if Preferential Duty for import from specific
countries (e.g.: CEPT) involved
Asean Exemption

Rate of exemption granted (for goods from ASEAN countries)
Import Duty

Import Duty imposed in reference of the Tariff Code.
Export Duty

Export Duty imposed in reference of the Tariff Code.

Rate or value of Specific Duty to be paid in reference to Customs Tariff
(e.g.: Liquor, tobacco products etc.)
Rate Exempted

Rate or value of exemption granted on the goods
AV Rate

Advalorem Rate (tick if Advalorem rate used)
Unit

Unit of measurement of goods, in reference to Customs Tariff Code
Contained

Percentage of alcohol content (if applicable)
Method
Pref Duty
Spec Duty
29
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This screen is applicable only in K9.
ITEM
DESCRIPTION
TC Type

Type of Duty payment calculation for Customs reference

Category of duty
e.g. : Normal or exemption

Tick the checkbox if Preferential Duty for import from specific
countries (e.g.: CEPT) involved
Asean Exemption

Rate of exemption granted (for goods from ASEAN countries)
Import Duty

Import Duty imposed in reference of the Tariff Code.

Rate or value of Specific Duty to be paid in reference to Customs Tariff
(e.g.: Liquor, tobacco products etc.)
Rate Exempted

Rate or value of exemption granted on the goods
AV Rate

Advalorem Rate (tick if Advalorem rate used)
Unit

Unit of measurement of goods, in reference to Customs Tariff Code
Contained

Percentage of alcohol content (if applicable)

Specific Lot No for the placement of goods inside a Bonded
Warehouse

The remaining amount of goods left in the Bonded Warehouse after
partial release.

Customs Station for the Bonded Warehouse
Method
Pref Duty
Spec Duty
Lot No
Stock Bal.
Location
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Item Code
This section contains information of supporting documents attached to the declaration
ITEM
DESCRIPTION
Type

Type of supporting document (e.g. : TE, CJ or PM)
Code

Code of supporting document attached
Vehicle
This section should be filled in when vehicle is declared in the shipment
ITEM
DESCRIPTION
Brand

Brand of the vehicle
Model

Model of the vehicle
Engine No.

Engine number of the vehicle
Chasis No.

Chassis number of the vehicle
CC

Engine capacity of the vehicle
Manufactured Date

Date of manufacture of the declared vehicle
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Sales Tax
This section includes information of sales tax declaration (if any)
This screen is applicable for K1 and K9.
ITEM
DESCRIPTION

Type of Sales Tax calculation used
By Percentage or By Value
Sales Tax

Rate or value of sales tax imposed upon shipment item(s)
Rate Exempted

Rate of sales tax exemption granted, if any

Unit of measurements (if the Sales Tax is calculated by
value)
Sales Tax Type
Unit
Excise
This section is applicable for imported goods that fall under the excise act list (e.g. : tobacco products,
liquor etc. )
This screen is available in K1 and K9.
ITEM
DESCRIPTION
TC Type

Type of duty payment calculation used
Duty Rate

Rate of duty imposed upon the declaration item
Rate Exempted

Rate of duty exemption
Alcohol Method

Method of declaration for alcohol

Vapour Pressure Limit or Proof Spirit
 applicable for alcohol declaration only
VPL
Note: The ‘Specific Duty Rate’ MUST be specified for item(s) containing alcohol.
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Anti Dumping
This section is applicable for imported goods that fall under the Anti Dumping category
This screen is available in K1 and K9.
ITEM
DESCRIPTION
TC Type

Type of duty payment calculation used
By Percentage

Rate of duty exemption by percentage
By Value

Rate of duty exemption by value
Gazetted
This screen is only available in K2
ITEM
DESCRIPTION
Gazetted Rate

Unit price of goods approved by Customs
Gazetted Duty

Duty imposed upon export of gazetted goods

Amount of Gazetted Duty to be paid per unit of
measurement

Amount of duty exemption granted by Customs
Gazetted Value
Gazetted Exemption
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CESS
This section is applicable for 3 CESS methods as following:
1.
2.
3.
Replant
Research
F.Goods (Finished Goods)
ITEM
DESCRIPTION
Method

Method of duty declaration
Type

Type of duty calculation
Advalorem

Tariff duty rate (in percentage)
Specific


Specific duty rate (value per unit of measurement)
Rate or value of duty exemption granted by Customs upon
the declared shipment
Exempted
Petroleum
This section details the breakdown of declaration of petroleum products
ITEM
Type
Meter FIG
S/Tank FIG
DESCRIPTION

Unit of measurement (e.g.: MTQ, LTR etc)

Equivalent amount in meter figure

Equivalent amount in storage tank figure
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Oil Palm
This section details the breakdown of declaration of palm oil based products
ITEM
DESCRIPTION
Gazetted

Duty rate gazetted by the government
Total Value

Total value of Invoice
Rate %

Rate of duty to be paid in percentage
Amount

Amount of duty to be paid
35
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Training Guide
5.5 CONTAINER MARKING SCREEN
This section details all container information
ITEM
Container No.
Size
Type
Status
Marks/Nos
DESCRIPTION

The alpha-numeric number assigned to specific container
(if applicable)

Size of container
e.g. : 20 ft, 40 ft or 45 ft

Type of container in movement
- Please select 8 – conventional if moving empty container

Type of container usage
e.g. : Import,Export or Transhipment

Markings or additional remarks related to the declaration
which will be printed in the Customs Form
e.g.: Delivery Order (D.O.) number, Seal No etc.
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5.6 CONVEYANCE SCREEN
This screen displays the details of vehicle involved in movement of goods
ITEM
DESCRIPTION
Conv ID

Registration number of the conveyant

Type of transport used
e.g.: trailer, wagon etc
Station

Customs station that registers the conveyance (K8)
License No.

License number of bond (if any)
Year

Year of license issuance
Type
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5.7 SUPPORTING DOCUMENT SCREEN
This section highlights details of supporting documents attached to the particular declaration, such as
permits issued by OGAs.
ITEM
DESCRIPTION
Code

Code to identify the specific type of supporting document

Type of supporting document attached
e.g. : Delivery Order, Import License etc.
Station

Customs station that registered the supporting document
Reference No.

Supporting document reference number

Type of document
e.g. : Issued, Expire or Register

Issuance/expiry date of the supporting document
Description
Type
Date
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5.8 EXEMPTION SCREEN
This data entry screen should be completed if the declaration is awarded tax / duty exemption(s)
This screen is applicable for K1, K2 and K9.
K1/K2/K9 Type
This section will be displayed by default when the ‘Declaration Type’ in the ‘Declaration Header Tab’ are
filled.
Claimant Details
This section displays consignee (importer) details for Customs verification
ITEM
DESCRIPTION
Name

Authorised claimant as mentioned in the Letter of Exemption
Company

Consignee / Importer name
Status

Designation of claimant
NRIC

Claimant’s I/C number

Declaration clause (if applicable)
i) Tick the box if you have any declaration clause
ii) Next, type in your declaration clause in the box provided.
With Clause
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Training Guide
General/Treasury Exemption
This section is applicable for general or treasury exemption
ITEM
DESCRIPTION
Exemption Type

Type of exemption supporting document
Reference No

Supporting document reference number
Sales Tax Exemption
This section is applicable for sales tax exemption declaration
ITEM
DESCRIPTION
Exemption Type

Type of sales tax exemption granted

Reference number of Sales Tax Exemption Supporting
document
Station Type

Customs station that registered the exemption
Register Date

Date of registration of supporting document
Reference No
Special Treatment
This section details tax exemption for import from Commonwealth, CEPT or ASEAN countries
**Note : This screen is only applicable for K1 and K9
ITEM
DESCRIPTION
Exemption Type

Type of exemption granted
Reference No

Reference number of the exemption (supporting document)
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Version 5.1
Training Guide
5.9 CUSTOMS RESPONSE SCREEN
This screen displays relevant responses from eDeclare and Customs for posted declarations
Customs Response
ITEM
DESCRIPTION
Customs Acknowledgement

This section displays the details of a declaration transaction
Response(s) from eDeclare and
Customs

This section displays the response(s) to the declaration from
eDeclare and Customs (SMK).

Customs registration number issued by Customs station of
declaration
Date

Date of registration
Time

Time of registration
Duty Amount

Total amount of duty to be paid (if any)
AA Reg No
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5.10 CONVEYANCE SCREEN
This screen displays the details of vehicle involved in movement of goods
ITEM
DESCRIPTION
Conv ID

Registration number of the conveyant

Type of transport used
e.g.: trailer, wagon etc
Station

Customs station that registers the conveyance (K8)
License No.

License number of bond (if any)
Year

Year of license issuance
Type
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5.11 K1A PARTNER SCREEN
Users submitting a K1 (Import) declaration with CIF value of RM10,000 or more are required to submit
K1A declaration as an extension to the K1 declaration. This K1A Declaration should be submitted to
Customs either alongside K1 declaration or after. Customs mandated that the K1A Declaration must
carry the approval signature of the Importer.
This screen displays the details of local and oversea traders involved in the Import.
ITEM
DESCRIPTION
Job Number

A reference number assigned by user to the declaration
WTO Type

Auto-populated as K1.

K1A submission option :
Send With K1 - K1A submitted together with K1 declaration
Standalone - K1A submitted after the K1 declaration

Status of the current job :
Ready - Job being prepared and has not been sent to
Customs
Posted - The declaration job is sent to Customs
Option
Status
Trading Partner
ITEM
DESCRIPTION
Local Trading Partners

ROC No

Org Type

Details of Local Trader ( i.e. : Consignee / Importer )
 Register of Company Number for Customs verification
 Type of company registration

Details of Oversea Trader
( i.e. : Consignor / Exporter )
Oversea Trading Partners
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5.12 K1A HEADER SCREEN
This screen provides general information of the declaration
44
Version 5.1
5.13 SUBMIT DECLARATION
Training Guide
To submit a declaration, follow the steps outlined:
1.
Select View | Job to be submitted from the main
menu or  click
from the toolbar  or 
click
from the left-hand folder.
2.
The screen on the left will be displayed.
3.
Click
with Ready status.
4.
Select your declaration to be submitted and click the
to display the list of declaration
buttons.
5.
Once the selected declaration is in the Selected Job
to be submitted list, click
5.14 RECEIVE CUSTOMS RESPONSE
To receive Customs Response after submitting
declaration, follow the steps outlined:
1.
Select File | Open from the main menu
 or 
Click
from the toolbar.
2.
Select your preferred declaration to be viewed from
the list of XML files.
3.
Select Download | Response from the main menu
 or 
Click
to submit.
from the toolbar.
4.
Customs Response page will automatically be
displayed after the response is downloaded.
5.
In the Customs Acknowledgement section, user can
view information such as Registration Number, Date,
Time, Officer’s Name, Code and Sender Reference
Number(SNRF).
6.
In the Response(s) from eDeclare and Customs
section, information such as Code, Description, Line
No., Element and SNRF are available.
7.
In the Customs Response section, user can view the
Duty Amount charged for the particular declaration.
45
Version 5.1
5.15 PRINTING DECLARATION
Training Guide
To print a declaration, follow the steps outlined:
1.
Select File | Open from the main menu
 or 
Click
2.
from the toolbar.
User should see a list of created jobs. Select the
preferred declaration and click
3.
There are 3 printing options that user can choose
from:



Printing Declaration on Old K1 Form
Print declaration using old K1 form
Print declaration using new K1 form
Print declaration summary (chit printing)
Follow the steps below to print declaration using old K1
form :
1.
Click the menu path File │ Print K1.
2.
The pop-up window on the left will be displayed.
3.
There are two options available:


4.
Printing Declaration on K1 Form
.
Send to Printer – Is to print a hardcopy in
Customs form.
Send to File – Is to send to file for preview in
text format.
Click
to print the form.
Follow the steps below to print declaration using new K1
form :
1.
Select File | Print K1 New from the main menu.
2.
The pop-up window on the left will be displayed.
3.
Click
Form.
to print the form on New K1
Follow the steps below to print the summary of the
46
Version 5.1
Printing Declaration on A4
(Chit Printing)
Training Guide
declaration on normal paper(chit printing)
1.
First, user needs to download Customs Response by
clicking on
.
2.
Then, select File | Print K1 Chit (Windows) from the
main menu.
3.
4.
User can choose whether to print with the Bar code
and/or Container number on the declaration
summary.
5.
6.
Click
displayed:
7.
Select a printer from the dropdown list.
8.
Then, click
summary (K1 chit).
47
and the following screen will be
to print the declaration
Version 5.1
5.16 EFT (Electronic Fund Transfer)
Training Guide
Electronic Fund Transfer (EFT) is a procedure for user to
make payment instruction to the respective bank to pay
Customs duty for K1, K2 and K9 electronically.
Before preparing the EFT payment instruction,
please do the following steps:
1.
Key in the Bank Code


Creating A New EFT Payment
Access eDeclare online, Utilities |
Administration | Login
Select the Bank Account option and key in the
required information.
2.
Key in the Receiver profile.
3.
Select Receiver Profile option and key in the
required information.
To perform an EFT payment, follow the steps below:
1.
From the bar at the left hand, double click on the
, then select
.
2.
Click on the
icon.
3.
Click on the
to select
job that has Customs duty to be paid.
*Note: User can select multiple outstanding jobs to
be included in one payment instruction.
4.
From the
select the respective
buttons to
Job No. and click on the
move the files to the selected job list.
5.
Fill in the required information as follows:
5.1. Type the EFT No. for payment instruction.
5.2. There are two possible values for Record Type
field:
P-Payment - allows you as a forwarding agent
to submit the payment instruction to the bank on
behalf of your client to pay the customs duty
electronically.
M-Message - allows you as a forwarding agent
to forward the payment instruction to the
consignee for them to submit their payment
instruction to bank.
5.3. Please enter the payment Value Date by
clicking at
or else, the
current date will be the default date.
5.4. The Duty Amount will be auto calculated and
displayed.
5.5. Select the Bank Code from the lookup table.
5.6. Enter the Branch/Acct. No.
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Training Guide
5.7. Select the Receiver from the lookup table.
5.8. Once data entry is complete, click on the
icon
5.9. Click the
button to save.
5.10. Once the document is successfully saved, the
confirmation screen will appear as follows:
5.11. Click the
Digitizing A New EFT Payment
button to proceed.
Proceed with performing the digitized signature. To
complete this task, user must have the Smart Card and a
reader.
Follow the steps outlined below to digitize the EFT
payment :
1.
To start the transaction, click on the
open the saved EFT document.
2.
Click on the
will be displayed.
3.
Insert your Smart Card into the reader if it hasn’t
button and a pop-up window
been done and click
.
4.
A screen will be prompted requesting the user for the
User Pin code.
5.
Key-in the User Pin code for the Smart Card and
click
button and
.
6.
Another popup window will appear to ask user to
accept full responsibility and liabilities for the
transaction.
7.
Click
payment.
8.
A message will be displayed to indicate the status of
the digitized signature.
9.
Once done, click on the
49
to confirm the signature of the
button.
Version 5.1
Submitting A New EFT Payment
Viewing EFT Payment Status
Training Guide
Follow the steps below to submit EFT Payment:
1.
From the left-hand bar, select
.
2.
Click
button to display the list of
declaration with status Ready.
3.
You should see a list of created jobs.
4.
Click the
buttons. Once the
selected declaration is in the Selected Job for
submit list.
5.
Click on the
button to submit.
To view the list of the EFT status, follow the steps below:
1.
Click on the
and click on the
button.
2.
Users can perform EFT job filtering by specifying the
date range or the job number.
3.
Users can view each type of status by selecting the
following options:



Downloading EFT Payment
Job Status
Response
Submission Error
Follow the steps below to download the EFT payment:
.
1.
From the left-hand bar, select
2.
Users can perform EFT job filtering by specifying the
date range or the job number.
3.
Click
button to display the list
of EFT payment files. You should see a list of
created jobs.
4.
Click the
buttons to move selected
declaration to the Selected EFT Job list to be
downloaded.
5.
Click on the
the files.
50
button to download
Version 5.1
Training Guide
APPENDIX A : LIST OF eDECLARE ERROR CODE FOR K1- K9
Error
Code
163
163
103
104
104
114
115
116
117
118
119
120
121
122
123
203
204
205
206
Description
Remark
Sender EDI No is Blank.
Receiver's EDI No is Blank.
No declaration details.
No declaration details.
Invalid ROC No.
Discharge Port is empty.
Loading Port is empty.
Country Origin is empty.
Final Destination is empty.
Country of Payment Blank.
Import Date Blank.
Export Date Blank.
Shipment Type is Blank.
Invalid K1 Type.
Invalid Gross Weight value.
Information of Movement is missing
Date of movement is Blank
Goods/item is blank.
Invalid Unit Price.
207
Invalid Unit Price.
501
502
128
165
166
169
Ocean B/L is Blank
No Of Packages is invalid.
Cargo Description is Blank.
Exemption -General Refno is blank.
Exemption -SalesTax station is blank.
No Of Package is invalid.
504
125
164
127
126
129
Sales Tax Exemption reg. Year Blank.
Sending Station is blank
Invalid Transport Mode
cargo_class blank
port_operator blank
Vessel Info Insufficient.
130
154
Flight Number Empty.
Departure Date Blank.
155
156
132
Invoice no is blank.
Invoice date is blank.
Agent Info. Insufficient.
135
Invalid Declarant
when unit price
calculated is < 0.0001
when total value
when number of
package is 0
when vessel id or
voyage no is blank for
sea mode
when air mode only
when sea or air mode
only
when agent's code /
name / address1 /
address2 is blank
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Version 5.1
Error
Code
133
134
136
137
138
139
140
141
142
147
160
Training Guide
Description
Remark
Declarant level is blank.
Declarant NRIC/Name is blank.
Auth. Code for Local Trader Blank.
Name for Local Trader is blank
Address for Local Trader is blank.
Name for Oversea Trader is blank.
Address for Oversea Trader is blank.
Shipping Agent Name is Blank.
Shipping Agent Code is Blank.
Invoice Exchange Rate Blank.
Goods item is blank.
143
157
116
145
Invalid Tariff code :xxx for Item no. N
Item Good description is empty. Item no.N
Country of Origin is blank. Item no.N
Static Qty is empty. Item no N
146
Declare Qty is empty. Item no N
144
161
Statistic and Declared Quantity is same
for same unit .Item No N
Invalid Unit Price. Item No: N
162
Invalid Total Value. Item No: N
149
Invalid FOB/insurance/Freight/CIF/MISC
Amount. Item no N
150
Invalid FOB Value.
151
Invalid FRT Value.
152
Invalid Insurance Value.
153
Invalid CIF Value.
170
171
172
173
174
176
177
178
179
Agent Address requires minimum two lines.
Applicant ROC. No is Blank.
Applicant Name is Blank.
Warehouse code is Blank.
Warehouse Name is Blank.
FOB Value is Invalid.
Freight Value is Invalid.
Insurance Value is Invalid.
CIF Value is Invalid.
52
sea mode only
sea mode only
when no record found
from goods table.
when item's statistic
quantity is 0 / blank.
when item's declared
quantity is 0 / blank.
when unit price
when total value
when the related
calculated amount at
item level
<0
when FOB amount
calculated is < 0
when Freight Charges
calculated is < 0
when Insurance amount
calculated is < 0
when CIF amount
calculated is < 0
For K9
For K9
For K9
For K9
For K9
For K9
For K9
For K9
For K9
Version 5.1
Training Guide
APPENDIX B : LIST OF CUSTOMS ERROR CODE
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
25
26
Code
AA1
AA2
AA3
AA4
AA5
AA6
AB1
AB2
AB3
AB4
AB5
AB6
AC1
AC2
AD1
AD2
AD3
AE1
A11
A12
A13
A14
A21
A22
A23
A24
A25
27
A51
28
A52
29
30
A53
A54
31
A55
32
33
A56
A57
34
A58
35
36
37
38
39
A59
A61
A62
A8A
A8B
Description
Consignee Name blank
Consignee Address blank
Consignee Type blank
Consignee Type invalid
Consignee Code blank
Consignee Code invalid
Consignor Name blank
Consignor Address blank
Consignor Type blank
Consignor Type invalid
Consignor Code blank
Consignor Code invalid
Notify Name blank
Notify Address blank
Claimant Name blank
Claimant Company blank
Claimant IC NO. blank
Operator Code invalid
Shipping Agent code blank
Shipping Agent code invalid
Shipping Agent code expired
Shipping Agent Name blank
Agent code invalid
Agent code expired
Agent code blank
Agent Name blank
Agent Address blank
Importer/Exporter code
invalid
Importer/Exporter code
blank
Not registered client
Importer name blank
Importer/Exporter type
invalid
Importer/Exporter type blank
Importer address blank
Importer/exporter code
entered
Agent/Client Relation
Exporter name blank
Exporter address blank
Applicant Type invalid
Applicant Code blank
53
No
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
Code
A8C
A81
A82
A83
A84
A85
A86
A87
A88
A89
A91
A92
B1A
B1B
B1C
B11
B12
B13
B14
B15
B16
B17
B18
B19
C10
C11
66
C12
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
C13
C14
C15
C16
C17
C18
C19
C2A
C20
C21
C22
C23
C24
C25
C26
C27
Description
Applicant Address blank
Declarant name blank
Declarant not authorised
Declarant IC blank
Declarant status blank
Applicant name blank
Applicant not authorised
Applicant IC blank
Applicant status blank
Applicant Type blank
Shipping Agent blank
Shipping Agent entered
BG expired
BG Not valid yet
BG Holder invalid
BG No. blank
BG No. invalid
BG No. entered
BG No. Station blank
BG No. Station entered
BG No. Station invalid
BG No. Year blank
BG No. Year invalid
BG No. Year entered
Customs Reg.Stn invalid
Customs Reg.Mon invalid
Customs Reg.Mon > System
Date
Submission Year invalid
Submission Year invalid
K Form Type blank
K Form Type invalid
Customs Reg.No. invalid
Customs Reg. not found
Reg. invalid status
Customs Reg.No. blank
Duty amount unmatched
Registration has no duty
Already Processed.
Customs Reg.Stn entered
Customs Reg.Stn blank
Customs Reg.Year entered
Customs Reg.Year blank
Customs Reg.Month entered
Version 5.1
No
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
Code
C28
C29
C30
D11
D12
D13
D14
D15
D16
D31
D32
D33
D34
D35
D36
D41
D42
D43
D44
D45
D46
D61
D62
106
D63
107
E1A
108
E1B
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
E11
E12
E13
E14
E15
E16
E17
E18
E19
E2A
E2B
E2C
E2D
E21
E22
E23
E24
E25
E26
E27
Training Guide
Description
Customs Reg.Month blank
Customs Reg.No. entered
Station code unmatched
Date of imp/exp empty
Date of import not on file
Permit Expiry date blank
Permit Expiry date invalid
Date of Imp/Exp invalid
Date of Movement invalid
Schedule Arrival Date blank
Schedule Arrival Date invalid
Schedule Arrival Time blank
Actual Arrival Date blank
Actual Arrival Date invalid
Actual Arrival Time blank
Schedule Dept. Date blank
Schedule Dept. Date invalid
Schedule Dept. Time blank
Actual Dept. Date blank
Actual Dept. Date invalid
Actual Dept. Time blank
INVOICE Date invalid
CONTRACT Date invalid.
Permit Expiry Date
unmatched
TE Rate Rec. not found
TE Approved Unit
unmatched
TE type blank
TE type invalid
TE NO. blank
TE NO. invalid
TE HOLDER TYPE invalid
TE HOLDER CODE invalid
TE TYPE entered
TE NO. entered
TE Expired or not active
CJ Exem. YEAR blank
CJ Exem. YEAR invalid
CJ Exem. YEAR entered
CJ Exem. Rate invalid
CJ Exem. type blank
CJ Exem. type invalid
CJ Exem. type entered
CJ Exem. STN blank
CJ Exem. STN invalid
CJ Exem. STN entered
CJ Exem. NO. blank
54
No
129
130
131
132
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
Code
E28
E29
E3A
E3B
E3C
E3D
E3E
E3F
E3G
E3H
E3I
E3J
E3K
E3L
E3M
E3N
E31
E32
E33
E34
E35
E36
E37
E38
E39
G11
156
G12
157
G13
158
159
160
161
162
163
G14
G15
G16
G17
G18
G19
164
G21
165
166
167
168
169
170
G22
G23
G24
G31
G32
G33
171
G41
172
G51
173
H11
Description
CJ Exem. NO. invalid
CJ Exem. NO. entered
Holder Name blank
Holder Address blank
MIDA Approval Date blank
MIDA Approval Date invalid
TE Aprvl/Cancl REF blank
TE Aprvl/Cancl Date blank
TE Aprvl/Cancl Date invalid
Effective Date blank
Effective Date invalid
Conditions blank
Remarks blank
TE H/D Disagreement
Item Code blank
Exemption Method blank
Exemption Method invalid
Message Originator blank
Message Originator invalid
TE Year blank
TE Month blank
TE Month invalid
Type of Holder blank
Type of Holder invalid
Holder Code blank
Ship Arrival Info missing
Message Type=Original
exist
Message Type=Original
missing
Manifest closed
Manifest Info missing
Manifest Not closed
Short-Landed Cargo blank
Over-Landed Cargo blank
Ship Arrv info. not registered
Final Outturn Header
missing
Final Outturn closed
Final Outturn closed
Final Outturn Body missing
Discrepancy Flag blank
Discrepancy Code blank
Discrepancy Code invalid
Actual Date of Arrival
missing
Scheduled Date of
Departure missing
Tariff code blank
Version 5.1
No
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
Code
H12
H13
H14
H15
H16
I11
I12
K11
K12
K13
K14
K15
K16
L2A
L21
L22
L23
L24
L25
L26
L27
195
L28
196
L29
197
L4A
198
L4B
199
L4C
200
L41
201
L42
202
L43
203
L44
204
L45
205
L46
206
L47
207
L48
208
L49
209
L5A
210
L51
Training Guide
Description
No
Code
Tariff code invalid
Tariff UNMATCH(PERMIT)
Tariff code invalid (Other)
Tariff code invalid (ASEAN)
Tariff code invalid (CHINA)
Invoice Number invalid
Invoice Date invalid
Vehicle Brand blank
Vehicle Model blank
Vehicle Engine blank
Vehicle Chassis blank
Vehicle CC blank
Vehicle Year blank
Permit Holder Code invalid
Permit no. blank
Permit no. invalid
Permit no. empty
Permit Station blank
Permit station invalid
Permit NO. expired
Permit Station unmatched
Place of Imp/Exp unmatched
in Permit
Permit Holder Type invalid
Temp Import/BG Holder
Type invalid
Temp Import/BG Holder
Code invalid
Temp Import/BG APRV
expired
Temp Import/BG APRV No.
blank
invalid
entered
Temp Import/BG APRV stn
blank
invalid
entered
Temp Import/BG APRV year
blank
Temp Import/BG APRV Year
invalid
Temp Import/BG APRV Year
entered
Warehouse DepDate invalid
Warehouse License Type
blank
211
L52
212
L53
213
L54
214
L55
215
L56
216
L57
217
218
L58
L59
219
L61
220
L62
221
L64
222
L65
223
L66
224
L67
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
MAA
MAB
MAC
MAD
MA1
MA2
MA3
MA4
MA5
MA6
MA7
MA8
MA9
MBA
MBB
MBC
MBD
MBE
MB1
MB2
MB3
MB4
MB5
MB6
MB7
55
Description
Warehouse License Type
invalid
Warehouse License No.
blank
Warehouse License No.
invalid
Warehouse License Year
blank
Warehouse License Station
blank
Warehouse License Station
invalid
Warehouse DepRcpt blank
Warehouse DepDate blank
Liquor License(K12) no.
blank
Liquor License(K12) no.
invalid
Liquor License(K12)
STATION blank
Liquor License(K12)
STATION invalid
Liquor License(K12) expired
Liquor License(K12)
STATION unmatched
AWB info. not available
FOT/SOC Already received
B/L Already declared
HOUSE B/L found
B/L(1) no. blank
B/L(1) no. invalid
B/L(2) no. invalid
B/L(3) no. invalid
B/L STS invalid
B/L(2) no. blank
B/L(3) no. blank
B/L Not found
B/L duplicate
CAR Already received
FAD Already received
AWB Already declared
HOUSE AWB Found
DUPLICATE NIL CARGO
AWB(1) invalid
AWB(2) invalid
AWB(3) invalid
AWB(3) STS invalid
AWB(1) blank
AWB(2) blank
AWB(3) blank
Version 5.1
No
250
251
252
253
Code
MB8
MB9
MSS
MZ1
254
MZ2
255
256
257
258
M11
M12
M13
M14
259
M2A
260
M2B
261
M2C
262
M2D
263
M21
264
M22
265
M23
266
M24
267
M25
268
M26
269
M27
270
M28
271
M29
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
M3A
M3B
M3C
M3D
M31
M32
M33
M34
M35
M36
M37
M38
M39
N1B
N11
N12
Training Guide
Description
AWB Not Found
AWB duplicate
B/L info. not available
CNOTE ENTERED
CNOTE invalid
STRUCTURE
Manifest no. blank
Manifest no. invalid
Manifest not registered
Manifest STATION invalid
Pre-Alert Manifest Already
Cancelled
Cargo Category blank
Pre-Alert Manifest Reg no.
invalid
Pre-Alert Manifest Reg Year
invalid
Pre-Alert Manifest Station
blank
Pre-Alert Station invalid
Pre-Alert Manifest Station
entered
Pre-Alert Manifest Year
blank
Pre-Alert Manifest Year
entered
blank
entered
Pre-Alert Manifest Not
Found
Pre-Alert Manifest Already
Receipted
JK78 Already cancelled
JK78 Reg. Month invalid
JK78 Reg. No. invalid
JK78 Reg. Year invalid
JK78 Station blank
JK78 Station invalid
JK78 Station entered
JK78 Reg. Year blank
JK78 Reg. Year entered
JK78 Reg. No. blank
JK78 Reg. No. entered
JK78 Record Not Found
JK78 Already receipted
No.of Container Validity
Container no./mark empty
No. of container blank
56
No
288
289
290
291
292
293
Code
N13
N14
N15
N16
N17
N21
294
N22
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
N23
N24
N31
O11
O12
O13
O14
O15
O16
O17
O18
O21
O22
O31
O32
O33
O41
O42
O43
O44
O45
O46
O47
O48
O51
O52
O53
O54
O55
O56
O61
O62
O63
O64
O71
O72
O74
O75
O76
O77
Description
PAGE NO. EMPTY
PAGE NO. invalid
ITEM SEQ NO. EMPTY
ITEM SEQ NO. invalid
NO. OF ITEM OVERFLOW
Acceptance RcptNo. blank
Acceptance RcptNo.
Entered
Lot No. blank
Location No. blank
Bay/Gate blank
Transaction type invalid
Transaction type blank
Security type invalid
Security type blank
Shipment Code blank
Shipment Code invalid
Flight Type blank
Flight Type invalid
Commodity status invalid
Commodity Status blank
Type of Uplift blank
Uplift Rate empty
Uplift Type invalid
Type of Package blank
Type of Package invalid
Cargo Type invalid
Material Type invalid
Type of Shipment blank
Type of Shipment invalid
Cargo Type Entered
Material Type Entered
Special Treatment blank
Special Treatment invalid
Special Treatment entered
Asean no. blank
Nature of Transaction blank
Nature of Transaction invalid
Container Status invalid
Container Status entered
Container No. entered
Container Status blank
Original CusStn blank
Original CusStn invalid
Original CusForm invalid
Original CusMon invalid
Original CusNo empty
Original CusYear blank
Version 5.1
No
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
Code
O78
O80
P1A
P1B
P1C
P1D
P1E
P1F
P1G
P1H
P1I
P1J
P11
P12
P13
350
P14
351
352
353
354
355
356
357
358
359
360
P15
P16
P17
P18
P19
P2A
P22
P25
P29
P3A
361
P3B
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
P3C
P3D
P31
P32
P33
P34
P35
P36
P37
P38
P39
P41
P42
P43
P44
P51
P52
P61
P62
Training Guide
Description
Original CusReg invalid
KPWX No. blank
LAD UNMATCH (SEA)
Last Port blank
Last Port invalid
Next Port of Call blank
Next Port of Call invalid
Port of Discharge blank
Port of Discharge invalid
Port of Destination blank
Port of Destination invalid
PFD differ from KMS44
Place of import/export blank
Place of import/export invalid
Place of lading/dischg blank
Place of lading/dischg not
found
Place of lading/dischg invalid
Via not on file
Via blank
Via invalid
PLI UNMATCH (SEA)
LAD UNMATCH (AIR)
PLI INV (AIR)
LAD INV (AIR)
PLI UNMATCH (AIR)
Ship Operator Country blank
Ship Operator Country
invalid
Flag Country invalid
Flag Country blank
Payment Made To blank
Payment Made To invalid
Country of Origin blank
Country of Origin invalid
Country of Origin unmatched
Final Destination invalid
Final Destination blank
Receive From invalid
Receive From blank
Exchange Rate blank
Currency Code blank
Currency Code invalid
Exchange Rate not found
Location blank
Berth blank
Place From blank
Place From invalid
57
No
381
382
383
384
385
386
387
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
Code
P63
P64
P65
P66
P71
P72
P73
P74
Q11
Q12
Q21
Q22
Q31
Q35
Q37
Q41
Q42
Q43
Q44
Q51
Q52
Q53
Q54
Q84
406
Q85
407
408
409
410
Q86
Q87
S11
S12
411
S13
412
413
414
415
416
417
418
419
420
421
422
423
424
425
S14
S15
S16
S17
S18
S19
S20
S21
S22
S23
S24
S25
S26
S27
426
S28
Description
Place From unmatched
Place To blank
Place To invalid
Place To unmatched
AWB Origin blank
AWB Origin invalid
AWB Destination blank
AWB Destination invalid
Statistics Q'ty empty
Statistics Q'ty invalid
Declared Q'TY empty
Declared Q'TY invalid
No. of Package blank
Quantity Validity
Quantity S-L differ 45
Gross weight blank
Gross weight (Reg.) blank
Net weight(Reg.) blank
Gross Weight (in partial)
No. of Container empty
No. of Container entered
No. of Conveyance blank
No. of Conveyance enter
Quantity blank
Total Consignment pieces
blank
No.of Container invalid
Container no. invalid
Permit Year blank
Permit Ref. Number blank
Permit Issue OGA Code
blank
OGA Branch Code blank
Permit Approval Date blank
Permit Approval Date invalid
New Permit Year blank
New Permit Number blank
Date Extended blank
Date Extended invalid
Date Extns./Cancl. blank
Date Extns./Cancl. invalid
Permit OGA Office blank
Purpose of Import blank
Applicant Designation blank
Permit (KCPMH) Not Found
Permit (KCPMD) Not Found
Response (KSRES) Not
Found
Version 5.1
No
427
428
429
430
431
432
433
Code
S29
S30
S31
S32
S33
S34
S35
434
S36
435
S37
436
S38
437
S39
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
S90
T11
T12
T13
T14
T15
T16
T17
T18
T20
T21
T22
T23
T24
T25
T26
T27
T29
T30
T31
T41
T42
T43
T51
T52
T53
T54
T61
T62
U11
U12
U13
U14
Training Guide
Description
Permit (KCPMH) Cancelled
Permit (KCPMD) Cancelled
Permit OGA Code invalid
OGA Branch Code invalid
Permit Year invalid
Import/Export Type invalid
SANCRT invalid Holder
PERMIT INVALID
TRANSACTION TYPE
PERMIT QTY EXCEED
(BAL)
PERMIT QTY EXCEED
(TRN)
PERMIT O.FORM NO.
ERROR
Permit already exist
Voyage reg/id/name blank
Voyage reg/id/name invalid
Voyage ENTERED
Vessel Name blank
Vessel Id blank
Vessel Type blank
Vessel Type invalid
Vessel Info Not Found
Flight No. invalid
Flight No. blank
Flight No. entered
Flight Date empty
Flight Date invalid
Flight Date entered
Carrier Code blank
Carrier Code invalid
Aircraft Reg. no. blank
Flight Info Not Found
Flight Info Not Registered.
Vehicle no. blank
Vehicle no. invalid
Vehicle no. Not found
Mode of Transport invalid
Mode of Transport blank
Type of Movement blank
Type of Movement invalid
Type of Conveyance blank
Type of Conveyance invalid
Declared Unit blank
Declared Unit invalid
Statistics Unit blank
Statistics Unit invalid
58
No
471
472
473
474
475
476
477
Code
U15
U16
U17
U18
U19
U20
U21
478
U22
479
U31
480
VZ1
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
V11
V12
V21
V22
V23
V24
V31
V32
V33
V34
V41
V42
V51
V52
V61
V62
V71
V72
V73
V74
V75
V81
503
V82
504
505
506
507
508
509
V83
V91
W11
W12
W13
W14
510
W21
511
512
513
514
X11
X12
X13
X14
Description
Package Unit blank
Package Unit invalid
Duty Unit blank
Duty Unit invalid
Duty Unit blank(ex)
Duty Unit invalid(ex)
Measurement(M3) blank
Measurement(M3)(Partial)
blank
Statistics Unit unmatched
(Permit)
Invalid CHAR in Numeric
field
FOB blank (Customs)
FOB blank (Declared)
CIF empty (Customs)
CIF empty (Declared)
CIF invalid (Customs)
CIF invalid (Declared)
CIFC empty (Customs)
CIFC empty (Declared)
CIFC invalid (Customs)
CIFC invalid (Declared)
Insurance empty(Customs)
Insurance empty(Declare
Freight empty (Customs)
Freight empty (Declared)
Other charges blank
Gross weight empty
Unit value blank
Value Carriage Decl. blank
Value Customs Decl. blank
Value insurance decl. blank
Freight/Valuation blank
Total Value blank
Total Value & CIFC
unmatched
Proof & Strength Empty
Exchanged Rate empty
Description blank
Correction or Suppl. blank
Explanation for S-L blank
Explanation blank
DOCUMENT STRUCTURE
invalid
Message Type blank
Message Type invalid
Processing Indicator blank
Processing Indicator invalid
Version 5.1
Training Guide
No
Code
Cargo Class blank
532
Z13
X16
Cargo Class invalid
533
Z14
517
X17
Language Indicator blank
534
Z15
518
X18
Language Indicator invalid
535
Z21
DUTY Calculation
ERR(UNIT unmatched)
DUTY Calculation ERR(Rate
Found)
DUTY Calculation
ERR(System Error)
Duty Rate Type blank
519
X19
Ship schedule already
registered
536
Z22
Duty Rate Type invalid
520
X20
Version No. invalid
537
Z31
521
Y11
Consolidation already
processed
538
Z32
522
Y12
Permission No. invalid
539
Z33
Duty Rate(Specific) empty
523
Y13
Original No. already
cancelled
540
Z34
Duty Rate(Specific) entered
524
Y14
Form has been paid
541
Z41
525
Y15
Invoice No. blank
542
Z42
526
Y16
Invoice Date blank
543
Z43
527
Y17
PRS no. duplicate
544
Z44
528
Y18
Form already receipted
545
Z45
529
Y19
PRS no. duplicate
(*AMEND*)
546
Z46
Duty Rate(Specific)
enter(Exemp)
530
Z11
DUTY Calculation
ERR(Overflow)
547
Z99
Other Errors (Please report
to ADM)
No
Code
515
X15
516
Description
Duty Rate(ad valorem)
empty
entered
Duty Rate Type
blank(exemption)
Duty Rate Type
invalid(exemption)
empty(Exemp)
enter(Exemp)
Duty Rate(Specific)
empty(Exemp)
**Note : eDeclare users are advised to check for latest update on Customs Error at www.myports.net OR
with DNT Trainers and Careline
59
Version 5.1
Dagang Net Technologies
Sdn Bhd
(177974-T)
A subsidiary of TIME Engineering Bhd
20 th Floor, HP Towers, Jalan Gelenggang, Bukit Damansara,
50490 Kuala Lumpur, Malaysia.
Tel: 603-2723 2723 Fax: 603-2723 2727
Careline: 1 300 133 133 Website: www.dagangnet.com.my

Printable User Manual - Dagang Net`s eTraining System

Transcription

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