Pearland Independent School District

Pearland Independent School District
Regular Meeting
Tuesday, March 8, 2016 5:00 PM
Agenda of REGULAR MEETING
The Board of Trustees
PEARLAND INDEPENDENT SCHOOL DISTRICT
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent
School District will be held on March 8, 2016, beginning at 5:00 PM at 1928 North Main, Pearland,
Texas. The closed session will begin immediately after the opening of the meeting followed by the
public session at approximately 5:30 - 6:00 p.m.
The subjects to be discussed, considered, or upon which any formal action may be taken are listed
below. The items listed in this notice may be taken in any order at the discretion of the Board.
1. Call to Order
2. Establishment of a Quorum
3. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code A. 551.071 - Private Consultation with the Board's Attorney Regarding Any Item on the
Agenda
B. 551.072 - Discussing purchase, exchange, lease or value of real property
C. 551.074 - Personnel Discussion
1. Employment of Professional and Instructional Personnel
2. Review Resignations
D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge
Against Personnel
4. Reconvene in Open Session
5. Consider Action on Items Discussed in Closed Session as Listed Under Closed
Meeting in this Notice
6. Introductory Remarks - Vice-President Boegler
A. Such remarks by an individual board member are entirely his or her own and do not
necessarily reflect the views or judgment of the Board of Trustees as a whole or the
school district. No other members of the board or employees of the school district,
or any other person in attendance at the meeting is expected or required to
participate in any introductory remarks that are presented.
7. Board Member Activities
8. Board Recognition (6:15 p.m.)
9. Public Comment [Length of time of each not to exceed five (5) minutes]
10. New Business - Consideration of and Possible Action on the Following
Consent Agenda: All items under the Consent Agenda are acted upon by one motion.
Upon a board member's request, any item on the Consent Agenda shall be moved to
the Regular Agenda.
A. Consent Agenda
1. Approve Minutes of the Regular Board Meeting of February 9, 2016 and Minutes
of the Training/Workshop Sessions on February 29, 2016 and March 1, 2016
2. Adopt Revisions to Local Policy FFA (Wellness Policy) as Presented
5
13
3. Approve Extension of Contract for Roof Repair and Maintenance
17
4. Approve Offers on Foreclosed Properties Not Sold at Public Auction - Number
4100-0021-000 and 4100-0024-000
21
5. Approve Auditors to Perform the Financial Audit for the 2015-2016 School Year
34
B. Regular Agenda
1. Consider to Approve the Proposed District/School Instructional Calendar for
2015- 2016 as Submitted by the District Advisory Council
37
2. Consider Letter of Support for Communities in Schools After School Grant
39
11. Administrative Reports
12. Board Members Request for Agenda Items
13. Adjournment
If, during the course of the meeting covered by this Notice, the Board of Trustees should
determine that a closed meeting or session of the Board of Trustees is required, then such closed
meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section
551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or
as soon after the commencement of the meeting covered by this Notice as the School Board may
conveniently meet in such closed meeting or session concerning any and all purposes permitted by
the Act, including, but not limited to the following sections and purposes:
Texas Government Code Section:
551.071
551.072
551.073
551.074
551.076
551.082
551.083
551.084
Private consultation with the Board's attorney
Discussing purchase, exchange, lease or value of real property
Discussing negotiated contracts for prospective gifts or donations
Discussing personnel or to hear complaints against personnel
Considering the deployment, specific occasions for, or implementation of,
security personnel or devices
Considering discipline of a public school child, or complaint or charge against
personnel
Considering the standards, guidelines, terms or conditions the Board will follow,
or will instruct its representative to follow, in consultation with representative of
employee groups
Excluding witnesses from a hearing
Should any final action, final decision, or final vote be required in the opinion of the School
Board with regard to any matter considered in such closed meeting or session, then the final action,
final decision, or final vote shall be either:
(a)
(b)
in the open meeting covered by the Notice upon the reconvening of the public meeting;
or
at a subsequent public meeting of the School Board upon notice thereof; as the School
Board shall determine
Certificate of Posting
On the 4th day of March, 2016, this notice was made available to the public on the district website
and an original copy of this notice was posted at the school district education support center at 1:00
p.m. on said date.
___________________________
Secretary to Board of Trustees
Board of Trustees
Agenda Item Information
Meeting Date March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☐
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: February 18, 2016
Subject: Approve Minutes of the February 9, 2016 Regular Board Meeting and Minutes of the
Training/Workshop Sessions on February 29, 2016 and March 1, 2016
Executive Summary: Minutes for the Regular Board Meeting held on February 9, 2016 and
Minutes of the Training/Workshop Sessions on February 29, 2016 and March 1, 2016 are
submitted for your review.
Fiscal Impact:
Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source:
Fiscal Year:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Amendment Required?
☐ Yes
☐ No
Superintendent’s Recommendation: That the minutes for the Regular Board Meeting held on
February 9, 2016 and Minutes of the Training/Workshop Sessions on February 29, 2016 and
March 1, 2016 be approved as presented.
Department Submitting: Superintendent’s Office
Requested By: John P, Kelly, Ph.D.
Cabinet Member’s Approval: John Kelly, Ph.D.
Board Approval Required:
☒Yes
☐No
5
Pearland Independent School District
Regular Meeting of the Board of Trustees
February 9, 2016
The Board of Trustees of the Pearland Independent School District met in regular session on
Tuesday, February 9, 2016 at 5:00 p.m. in the Board Room of the Administrative Offices located
at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government
Code.
Opening
1.0 After noting that a quorum was present, President DeBorde
opened the meeting at 5:00 p.m.
Establishment of a
Quorum
2.0
Trustee Rusty DeBorde , President
Trustee Pam Boegler, Vice-President
Trustee Rebecca Decker, Secretary
Trustee Lance Botkin arrived to the meeting at 5:04 p.m.
Trustee Virgil Gant
Trustee Charles Gooden, Jr. arrived to the meeting at 5:10 p.m.
Trustee Sean Murphy
Members Absent
All Present
Closed Session
3.0 – President DeBorde convened the board in Closed Session at
5:00 p.m. in accordance with Section 551.001
A. Section 551.071 - Private Consultation with the Board's
Attorney Regarding any Item Listed on the Agenda
B. Section 551.072 - Discussing purchase, exchange, lease or
value or real property
C. Section 551.074 - Personnel Discussion
1. Employment of Professional and Instructional
Personnel
2. Review Resignations
3. Consider Action with Regard to Margo Faulkner,
Teacher Pearland Junior
High
South, for
Abandonment of Contract
Superintendent Dr. John Kelly participated in closed session with
the board in regard to all items.
Executive Director of Human Resources David Moody also
participated in closed session with the board in regard to all items.
General Counsel Tanya Dawson participated in closed session with
the board in regard to item 3.A.
Open Session
4.0 - The board reconvened in open session at 6:07 p.m.
February 9, 2016 Regular Board Meeting
6
Executive Council
Present
Recording Secretary
Action on Closed
Session
Superintendent Dr. John Kelly
Chief Financial Officer Mr. Don Marshall
Deputy Superintendent Nan Weimer
Senior Assistant Superintendent Mr. Cary Partin
Senior Assistant Superintendent Ms. Sonia Serrano
Senior Assistant Superintendent Dr. Brenda Waters
Senior Assistant Superintendent Dr. Nyla Watson
Ms. Bobbie Dawson
5.0 – Personnel
A motion was made by Trustee Murphy and seconded by Trustee
Boegler that the board issue a finding in accordance with TEC Section
21.210(c)(2) and 19 TAC 249.14(g), that good cause did not exist for
Margo Faulkner, a one-year probationary contract teacher, to abandon
her employment contract, abandon her position, and attempt to resign
from Pearland ISD.
The motion carried 7-0
A motion was made by Trustee Murphy and seconded by Trustee
Boegler that the board authorize the Board President to send a letter to
the Texas Education Agency - Educator Certification Division seeking
sanction of a one-year term contract teacher, Margo Faulkner, for
abandonment of her employment contract.
The motion carried 7-0.
A motion was made by Trustee Murphy and seconded by Trustee
Boegler that the board accepts and approves the superintendent’s
recommendation for Employment of Personnel as presented.
The motion carried 7-0.
Introductory
Remarks Pledge to
American and Texas
Flags
6.0 – Trustee Murphy led the Pledge of Allegiance to the American
and Texas Flags and rendered a prayer. He recognized Dr. Kelly,
administration, teachers and staff for all they do for our kids.
Board Recognition
9.0 – The board recognized the following:
Students:
3rd Place State Spirit Competition - PHS Cheerleading Team
District Quiz Bowl Grand Champions - Berry Miller Quiz Bowl Team
Rodeo Art Special Merit - Julia Thompson
Rodeo Art Gold Medal - Alec Dela Mater
Rodeo Art Gold Medal - Ava Mayhew
Rodeo Art Gold Medal - Natalya Plourde
Rodeo Art Best of Show - Helen Wang
February 9, 2016 Regular Board Meeting
7
Rodeo Art Best of Show - Katelyn Yacuk
TSATA Academic All-State - Dakota Loosemore
TSATA Academic All-State - Elizabeth Rodriguez Public Comment
10.0 No one requested to address the board.
Board Member
Activities
8.0 – Board members shared with the audience and each other
activities they attended since the last board meeting.
Hearing
TAPR Report
7.0 – Texas Education Code Chapter 39 requires each district’s
board of trustees to publish an annual report that includes the
Texas Academic Performance Report (TAPR) [formally known as
the AEIS Report), campus performance objectives, a report of
violent or criminal incidents, and information received under Texas
Education Code §51.403(e) from the Texas Higher Education
Coordinating Board. The board of trustees is conducting this
hearing for public discussion of the report, and shall widely
disseminate the report within the district.
A PowerPoint presentation including a review of the STAAR
performance data as well as annual dropout rates and college
readiness indicators was included in the agenda. Dr. Lisa Nixon,
director of testing and evaluation, answered questions presented by
members of the board.
Texas Education Code §11.253 requires that each campus
improvement plan set objectives based on the TAPR and
periodically measure progress toward the performance objectives.
These objectives must be approved by the local board of trustees
and must be included in the published TAPR.
A motion was made by Trustee Boegler and seconded by Trustee
Decker that the board of trustees approve the Campus
Performance Objectives for the 2015 - 2016 school year for all
campuses as presented.
Motion carried 7-0.
New Business - Consent Agenda
President DeBorde asked if members of the board would like to
remove an item from the consent agenda. No requests were made.
A motion was made by Trustee Boegler and seconded by Trustee
Gant that the board approve consent agenda as presented.
Approve Minutes
11.A.1 - That the minutes for the Regular Board Meeting held on
February 9, 2016 Regular Board Meeting
8
January 19, 2016 be approved as presented.
Adopting Order
Calling Board of
Trustee Election
11.A.2 – That the board of trustees adopt the Order calling the May
7, 2016 School Board Trustee Election. Further, that the date to
canvass this election be set for May 17, 2016.
Joint Election
Agreement and
Contract
11.A.3 – That the board of trustees approve the Joint Election
Agreement and Contract for Election Services between Pearland
ISD and the County Clerk of Brazoria County which allows the
officials of Brazoria County to conduct and supervise the May 7,
2016 Trustee Election.
The motion carried 7-0.
Regular Agenda
District/School
Instructional
Calendar
11.B.1 - District Advisory Council members and parent
representatives adhered to state guidelines when considering the
proposed calendar.
Dr. Kelly stated he has received feedback from board members
since the posting of the agenda. Board members expressed
disappointment that the school year would not end before Memorial
Day. He gave an overview of the proposed/recommended calendar
and presented options to end the school year before Memorial Day.
Dr. Kelly recommended that the board agree to the original
recommendation ending the school year on June 1st or that the
board agrees to end the school year before Memorial Day. A
discussion followed.
Consensus of the board was to defer this item until the next board
meeting
Change to Local
Policy CH
11.B.2 Trustee Gooden, Jr. requested that the district consider
policy language enabling smaller and historically underutilized firms
to compete for district contracts in the area of professional services
such as architectural firms, construction services, etc.
The administration asked for appropriate additional language from
TASB policy services. The additional wording was included in the
agenda.
A discussion followed with Dr. Kelly and General Counsel Dawson
answering questions presented by the board.
After discussion the consensus of the board was to defer this item
and to request more information before a decision is made.
Nomination for TASB
11.B.3 –. TASB Region 4 has a vacancy on the TASB Board of
February 9, 2016 Regular Board Meeting
9
Board of Directors
Directors. PISD Board of Trustees is invited to submit a nominee
to fill this interim position. Region 4, Position A, on the TASB
Board became vacant when Ron Crier was not reelected to the
Spring ISD Board of Trustees. This vacancy may be filled by the
TASB Board until the next Delegate Assembly in 2016.
President DeBorde expressed interest in being nominated for this
interim position.
A motion was made by Trustee Murphy and seconded by Trustee
Boegler that the board nominate Rusty DeBorde to fill the interim
position for Region 4, Position A on the TASB Board of Directors.
Motion carried 7-0.
Administrative Report
12.0 - No Reports were presented
Request for Agenda
Items
13.0 – No requests were made.
Adjournment
14. 0 -The meeting adjourned at 8:16 p.m.
We affirm that these minutes are official, complete and correct.
Rusty DeBorde
President
Rebecca Decker
Secretary
Date Minutes Approved
Date Signed by Officers
February 9, 2016 Regular Board Meeting
10
Pearland Independent School District
Special Meeting of the Board of Trustees
Training/Workshop
February 29, 2016
The Board of Trustees of the Pearland Independent School District met in a special
workshop/training setting on Monday, February 29, 2016, at 8:00 a.m. at the district’s
administrative offices located at 1928 North Main Street, Pearland, Texas in accordance with
Chapter 551 of the Government Code.
Members Present
Secretary Rebecca Decker
Vice President Pam Boegler
Trustee Lance Botkin
Trustee Virgil Gant
Trustee Charles Gooden, Jr.
Trustee Sean Murphy
Members Absent
President Rusty DeBorde
Others Present
Superintendent Dr. John Kelly
Director of Facilities Don Tillis
Senior Administrators
PISD Directors
PISD Campus Principals and Staff
Workshop
3.A – The meeting entered into a workshop setting with Engage Planning
Consultant Dr. Sean Haley conducting the workshop.
Strategic Planning
Adjourn
The meeting adjourned at 4:00 p.m.
We affirm that these minutes are official, complete and correct.
Trustee Pam Boegler
Vice President
Trustee Rebecca Decker
Secretary
Date Minutes Approved:
Date Signed by Officers:
February 29, 2016 Special Board Meeting/Workshop
11
Pearland Independent School District
Meeting of the Board of Trustees
Training/Workshop
March 1, 2016
The Board of Trustees of the Pearland Independent School District met in a special
workshop/training setting on Monday, March 1, 2016, at 8:00 a.m. at the district’s administrative
offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the
Government Code.
Members Present
President Rusty DeBorde arrived to the meeting at 12:15 p.m.
Vice President Pam Boegler
Secretary Rebecca Decker
Trustee Lance Botkin arrived to the meeting at 9:30 a.m.
Trustee Virgil Gant
Trustee Sean Murphy left the meeting at 12:00 p.m.
Members Absent
Trustee Charles Gooden, Jr.
Others Present
Superintendent Dr. John Kelly
Senior Administrators
Director of Facilities Don Tillis
PISD Directors
PISD Campus Principals and Staff
Workshop
3. A – The meeting entered into a workshop setting with Engage
Planning Consultant Dr. Sean Haley conducting the workshop.
Strategic Planning
Adjourn
The meeting adjourned at 3:00 p.m.
We affirm that these minutes are official, complete and correct.
Trustee Rusty DeBorde
President
Trustee Rebecca Decker
Secretary
Date Minutes Approved:
Date Signed by Officers:
March 1, 2016 Special Board Meeting/Workshop
12
Board of Trustees
Agenda Item Information
Meeting Date March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☐
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted:
Subject: Adopt Revisions to Local Policy FFA (Wellness Policy) as Presented
Executive Summary: Implementation of the Healthy, Hunger-Free Kids Act of 2010 (the Act) is
well underway with the meal standards that took effect in 2012—and which have subsequently
been revised—as well as the required implementation in July 2014 of the federal Smart Snacks
rules. The Act also addresses school district wellness policies, with the intent of strengthening
those policies and providing transparency to the public in key areas that affect the school
nutrition environment.
Although the U.S. Department of Agriculture (USDA) released proposed federal regulations in
February 2014 for the portion of the Act that addresses the wellness policy and the public
comment period ended in April 2014, the final regulations have not been released.
Nevertheless, TASB Policy Service has created new policy development materials to assist
districts in revising FFA (LOCAL) for appropriate compliance with statutory requirements.
Under federal law, each district that participates in the National School Lunch Program and/or the
School Breakfast Program must adopt a wellness policy that includes goals for nutrition
promotion and education, physical activity, and other school-based activities to promote student
wellness, as well as nutrition guidelines for all foods available on school campuses.
Fiscal Impact:
Cost:
☐ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
Fiscal Year:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Superintendent’s Recommendation:
Policy) as presented.
That the board adopts Local Policy FFA (Wellness
Department Submitting: Special Programs
Requested By: Pam Wilson
Cabinet Member’s Approval: Dr. Nyla Watson
Board Approval Required:
Amendment Required?
☐ Yes
☐ No
☒Yes
☐No
13
Pearland ISD
STUDENT WELFARE
WELLNESS AND HEALTH SERVICES
FFA
(LOCAL)
PROPOSED POLICY
The District shall support the general wellness of all students by
implementing measureable goals to promote sound nutrition and
student health and to reduce childhood obesity.
[See EHAA for information regarding the District’s coordinated
school health program.]
DEVELOPMENT,
IMPLEMENTATION,
AND REVIEW OF
GUIDELINES AND
GOALS
The local school health advisory council (SHAC), on behalf of the
District, shall review and consider evidence-based strategies and
techniques and shall develop nutrition guidelines and wellness
goals as required by law. In the development, implementation, and
review of these guidelines and goals, the SHAC shall permit participation by parents, students, representatives of the District’s food
service provider, physical education teachers, school health professionals, members of the Board, school administrators, and
members of the public.
[See BDF for required membership of the SHAC.]
WELLNESS PLAN
The SHAC shall develop a wellness plan to implement the District’s
nutrition guidelines and wellness goals. The wellness plan shall, at
a minimum, address:
1.
Strategies for soliciting involvement by and input from persons
interested in the wellness plan and policy;
2.
Objectives, benchmarks, and activities for implementing the
wellness goals;
3.
Methods for measuring implementation of the wellness goals;
and
4.
The manner of communicating to the public applicable information about the District’s wellness policy and plan.
The SHAC shall review and revise the plan on a regular basis and
recommend revisions to the wellness policy when necessary.
NUTRITION
GUIDELINES
The District’s nutrition guidelines for reimbursable school meals
and all other foods and beverages sold, otherwise made available,
or marketed to students during the school day shall be designed to
promote student health and reduce childhood obesity and shall be
at least as restrictive as federal regulations and guidance, except
when the District allows an exemption for fundraising activities as
authorized by state and federal rules. [See CO and FJ]
FFA(LOCAL)-X, proposed 2-10-16
1 of 3
14
Pearland ISD
STUDENT WELFARE
WELLNESS AND HEALTH SERVICES
WELLNESS GOALS
NUTRITION
PROMOTION AND
EDUCATION
FFA
(LOCAL)
The District shall implement, in accordance with law, a coordinated
school health program with a nutrition education component. [See
EHAA] The District’s nutrition promotion activities shall encourage
participation in the National School Lunch Program, the School
Breakfast Program, and any other supplemental food and nutrition
programs offered by the District.
The District establishes the following goals for nutrition promotion:
1.
The District’s food service staff, teachers, and other District
personnel shall consistently promote healthy nutrition messages in cafeterias, classrooms, and other appropriate settings.
2.
The District shall share educational nutrition information with
families and the general public to promote healthy nutrition
choices and positively influence the health of students.
3.
The District shall ensure that food and beverage advertisements accessible to students during the school days contain
only products that meet the federal guidelines for meals and
competitive foods.
The District establishes the following goals for nutrition education:
PHYSICAL ACTIVITY
1.
The District shall deliver nutrition education that fosters the
adoption and maintenance of healthy eating behaviors.
2.
The District shall make nutrition education a District-wide priority and shall integrate nutrition education into other areas of
the curriculum, as appropriate.
3.
The District shall provide professional development so that
teachers and other staff responsible for the nutrition education
program are adequately prepared to effectively deliver the
program.
The District shall implement, in accordance with law, a coordinated
health program with physical education and physical activity components and shall offer at least the required amount of physical activity for all grades. [See BDF, EHAA, EHAB, and EHAC]
The District establishes the following goals for physical activity:
1.
The District shall provide an environment that fosters safe,
enjoyable, and developmentally appropriate fitness activities
for all students, including those who are not participating in
physical education classes or competitive sports.
FFA(LOCAL)-X, proposed 2-10-16
2 of 3
15
Pearland ISD
STUDENT WELFARE
WELLNESS AND HEALTH SERVICES
SCHOOL-BASED
ACTIVITIES
FFA
(LOCAL)
2.
The District shall provide appropriate staff development and
encourage teachers to integrate physical activity into the academic curriculum where appropriate.
3.
The District shall encourage parents to support their children’s
participation, to be active role models, and to include physical
activity in family events.
The District establishes the following goals to create an environment conducive to healthful eating and physical activity and to
promote and express a consistent wellness message through other
school-based activities:
1.
The District shall allow sufficient time for students to eat
meals in cafeteria facilities that are clean, safe, and comfortable.
2.
The District shall promote wellness for students and their families at suitable District and campus activities.
3.
The District shall promote employee wellness activities and
involvement at suitable District and campus activities.
IMPLEMENTATION
The senior assistant superintendent of curriculum and instruction
shall oversee the implementation of this policy and the development and implementation of the wellness plan and appropriate administrative procedures.
EVALUATION
The District shall comply with federal requirements for evaluating
this policy and the wellness plan, as well as the District’s and each
campus’s level of compliance with the policy and plan.
Annually, the SHAC shall assess and prepare a report of each
campus’s progress toward meeting the goals listed in this policy
and in the wellness plan, including a summary of each campus’s
major activities and events tied to the wellness program and the
extent to which the wellness policy and plan compare with any
state- or federally designated model wellness policies.
PUBLIC NOTIFICATION
The District shall inform and update the public about the content
and implementation of the wellness policy, including posting on its
website a copy of the wellness policy and the wellness plan, as
well as a copy of the annual report.
RECORDS RETENTION
The District shall retain all records associated with the wellness
policy, in accordance with law and the District’s records management program. [See CPC and FFA(LEGAL)]
FFA(LOCAL)-X, proposed 2-10-16
3 of 3
16
Board of Trustees
Agenda Item Information
Meeting Date March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☐
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: February 26, 2016
Subject: Approve Extension of Contract for Roof Repair and Maintenance
Executive Summary: The proposal for roof repair and maintenance was awarded to W.F. Hawk
Roofing & Sheet Metal, Inc. on April 21, 2015 with an effective date of April 21, 2015 through
April 30, 2016. W.F. Hawk Roofing & Sheet Metal, Inc. offered to extend the contract for an
additional year with no increase in pricing. Administration is pleased with the services and
products provided by W.F. Hawk Roofing & Sheet Metal, Inc. and would like to exercise PISD’s
option under the terms of the proposal to extend the contract for an additional year effective May
1, 2016 through April 30, 2017.
Contract Summary:
Original Contract Award Date
April 21, 2015
Original Contract Term
April 21, 2015 through April 30, 2016
Contract Extensions
Current Recommended Extension Term
and cost
2014-2015 Roof Repair and
Maintenance Expenditures;/2015-2016
to date Roof Repair and Maintenance
Expenditures
No previous extensions
May 1, 2016 through April 30, 2017
$67,800/$67,653
Please see the attached communication from W.F. Hawk Roofing & Sheet Metal, Inc. offering
contract extension.
Fiscal Impact:
Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Other Funds
Fiscal Year:
Amendment Required?
☐ Yes
☒ No
Superintendent’s Recommendation: That a one year contract extension is approved with
W.F. Hawk Roofing & Sheet Metal, Inc. roof repair and maintenance as needed effective May 1,
2016, through April 30, 2017.
17
Department Submitting: Purchasing/Connie Hill
Requested By: David Holland
Cabinet Member’s Approval: Don Marshall
Board Approval Required:
☒Yes
☐No
18
19
20
Board of Trustees
Agenda Item Information
Meeting Date: March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☐
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: February 23, 2016
Subject: Approve Offers on Foreclosed Properties Not Sold at Public Auction - Number 41000021-000 and 4100-0024-000
Executive Summary: The Property Tax Resale Committee of Brazoria County has received
offers on two adjoining properties held in trust. The Committee has made a notation that both
properties are landlocked. Taxes owed on both properties date back to 1989 and the district
foreclosed on the two properties in 2010. If the offer of $1,000.00 for each property is accepted,
the district will receive a total of $458.57 or 60.10% of the amount offered after deducting court
costs in the amount of $1,237.00. ($2,000.00 – $1,237.00) x 60.10% = $458.57. The new owner
will also be responsible for post judgment taxes totaling $1,396.79 owed to all taxing entities.
After noting that the property is landlocked, the Property Tax Resale Committee has agreed that
these two offers are acceptable and seeks approval from the school board.
PROPERTY INFORMATION
IMPACT ON PISD
Property
Account No.
Current
CAD
Appraised
Value
Minimum
Bid at
Sherriff’s
Sale
Amount
Offered to
Tax Resale
Committee
Taxes and
P&I Owed
to PISD
Amount PISD
to Receive if
Offer
Accepted
Difference
4100-0021-000
$10,890.00
$5,053.46
$1,000.00
$3,546.63
$276.08
$(3,180.55)
4100-0024-000
$10,890.00
$5,810.24
$1,000.00
$4,161.42
$182.49
$(3.978.93)
Fiscal Impact:
Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required?
☐ Yes
☒ No
Superintendent’s Recommendation: That the board accepts the offer of $1,000.00 for each
property identified by account numbers 4100-0021-000 and 4100-0024-000 which are currently
held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing
authorities.
21
Department Submitting: Business Office
Requested By: Don Marshall
Cabinet Member’s Approval: Don Marshall
Board Approval Required:
☒Yes
☐No
22
23
24
25
26
27
28
29
30
31
32
33
Board of Trustees
Agenda Item Information
Meeting Date: March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☐
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: February 26, 2016
Subject: Approve Auditors to Perform the Financial Audit for the 2015-2016 School Year
Executive Summary: Section 44.008 of the Education Code requires the board of trustees to
have its school district fiscal accounts audited annually by a certified or public accountant holding
a permit from the Texas State Board of Public Accountancy.
Attached is a survey that compares the 2014-2015 audit fees for the eight school districts in the
Region IV area that have the most comparable student enrollments to that of Pearland ISD. The
firm of Kennemer, Masters & Lunsford, LLC, has performed the district’s financial audit since the
1989-90 school year and has submitted an engagement letter to perform the financial audit for
the 2015-2016 school year. Their proposed fee of $45,000 is the same as the previous year’s
audit fee.
Fiscal Impact:
Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
Fiscal Year:
☒ General Fund
☐ Grant Funds
☐ Other Funds (Debt
Service)
Amendment Required?
☐ Yes
☒ No
Superintendent’s Recommendation: That the school board approves the firm of Kennemer,
Masters & Lunsford, LLC, to perform the financial audit for the 2015-2016 school year.
Department Submitting: Business Office
Requested By: Don Marshall
Cabinet Member’s Approval: Don Marshall
Board Approval Required:
☒Yes
☐No
34
35
36
Board of Trustees
Agenda Item Information
Meeting Date March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☒
☒
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: March 1, 2016
Subject: Consider to Approve the Proposed District/School Instructional Calendar for 20162017 as Submitted by the District Advisory Council (DAC)
Executive Summary: District Advisory Council members and parent representatives adhered to
state guidelines in the proposed calendar when considering the following:






Required number of instructional minutes for the students and required 187 days for
teachers.
First day of instruction no earlier than the fourth Monday in August (according to state
law).
State testing calendar.
Two required make up days. By adding five minutes to the school day, PISD will not have
to use the two bad weather days, but must still designate them on the calendar.
District Education Improvement Council (DEIC) recommendation for the number of staff
development days.
Many of our surrounding districts are adding 30-40 minutes to the instructional days to end
school for students before Memorial Day. The DAC committee considered this.
At the February 9, 2016 board meeting, the board asked the DAC to reconsider ending the
school year before Memorial Day. As requested the DAC reviewed another seven possible
calendars ending the school year before Memorial Day. A total of eleven calendars were
considered by the committee with the committee voting for the attached calendar to end school
on June 1, 2017 for students.
Fiscal Impact:
Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required?
☐ Yes
☐ No
Superintendent’s Recommendation: That the board approves the proposed district/school
instructional calendar for the 2016-17 school year as presented.
Department Submitting: Administration/DAC
Requested By: Sonia Serrano
Cabinet Member’s Approval: Sonia Serrano
Board Approval Required:
☒Yes
☐No
37
By adding 5 minutes to the school day we will take care of 2 bad weather days
Pearland ISD 2016-2017 School
August
July
S
M
T
W
T
F S
1 2
3 4 5 6
7
8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
S
M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 [22 23 24 25 26 27
28 29 30 31
October (H)
S
M
T
W
T
F
S
M
T W T
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21+ 22 23 24
27 28 29 30
January
M
2
9
16
23
30
T
3
10
17
24
31
W T F
4 5 6
11 12 13
18 19 20
25 26 27
S
7
14
21
28
S
5
12
19
26
M
T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
S
M
Workday
T
S
F
New Staff Orientation
Staff Development
177 Student Days
187 Teacher Days
[ ] Semesters
*
T
4
11
18
25
W
T
T
F S
1
2
3
4 5 6 7 8
9 10
11 12 13 14 15 16] 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
W
March
S
M
T
W T F S
1
2
3 4
5 6
7
8
9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
June
May
n
Holiday
Early Release
W
F S
4 5
11 12
18 19
25 26
W T F S
1 2 3 4
6 7 8 9 10 11
13 14 15 16 17 18
20+ 21 22 23 24 25
27 28
M T W
1 2 3
7 8 9 10
14 15 16 17
21 22 23 24
28 29 30 31
T
T
December
T
S
1
2 3 4
5
6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
M
M
February
April
S
S
November
S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
S
1
8
15
22
29
September
F
5
12
19
26
S
6
13
20
27
Tentative TAKS Testing
S
M
T
38
T
F
2g
4 5 6 7 8
9
11 12 13 14 15 16
18 19 20 21 22 23
25 26 27 28 29 30
1]
+
Bad Weather Day
H — October -Pearland History Month
1st Semester = 78 days
2nd Semester = 99 days
177 days
W
7 Teacher Inservice Days
3 Teacher Work Days
g
S
3
10
17
24
Graduation
Board of Trustees
Agenda Item Information
Meeting Date March 8, 2016
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐
☐
☒
☐
Administrative Report
Consent Agenda
Regular Agenda
Information/Discussion
Date Submitted: March 4, 2016
Subject: Consider Letter of Support for Communities in Schools After School Grant
Executive Summary: This item has a very short timeline – and was recently requested by
Communities in Schools for Board support. Therefore it is submitted for this board meeting:
Community in Schools hosts various at risk services within the Pearland ISD schools during the
school day. At present, they serve 6 campuses in this way. These include Jr. High South,
Carleston, Lawhon, Cockrell, Sablatura, and Jamison. CIS now seeks a new federal grant to
provide after school services at 4 of those schools within the district.
1)
2)
3)
4)
Pearland Jr High South
Carleston Elementary
Lawhon Elementary
Magnolia Elementary
The other two schools (Sablatura and Jamison) are under alternative grants from HCDE and
therefore not eligible for consideration by this CIS proposal.
This new Request for Proposals from the federal government is for 3 years and federal funding is
being reduced by 20% from previous grants. Therefore, according to Mr. Bob Garcia, Executive
Director of CIS, each district must pay $15,000 per school per year. In turn, the grant will provide
$180,000 to Pearland ISD services per school per year.
Mr. Garcia notes the following: “CIS is one of the largest providers of exemplary after school
programs in Texas. We have been successful in having been awarded consecutive grant cycles
for cycles 3 to 8 and for the last 3 cycles have scored number 1 in each cycle when competing
with over 145 other grant requests mostly from ISD.s (which is outstanding in that we are a nonprofit and not an ISD). We have also received 5 TEA State awards for ‘Best in Texas”, and have
received exemplary reports from TEA for the last 10 years. Our programs are very different than
the ones you have had from HCDE in that we offer a complete “turnkey package” where we do
ALL the work including fiscal, personnel, reporting, and implementation of the entire program
where there is minimal work from the ISD. It’s a model that has worked extremely well for us in
that in our annual evaluations of all 20 of our current principals have rated our programs as
EXCELLENT and have also commented that they spend very minimal time with the program
allowing them to concentrate fully on their schools. We will hire a full time Program Director,
Family Engagement Specialists for the grant and, Four Full time Site Supervisors, 20 activity
39
coordinators, 20 of your teachers for tutoring and at least 10 contractors for the PISD schools.
We will also budget over $30,000 more for equipment, computers, and other STEM equipment
per campus.”
“We will allocate over $180,000 (grant plus ISD and CIS funds) per school. We would then
allocate at least $180,000 per each of 4 schools or $720,000 per year for PISD and $2.16 million
over the 3 years. More importantly we will provide exemplary afterschool programs to over 450
students and families per year and will save the families an estimated over $2,000 per individual
family for taking care of their children in the afterschool hours and 6 weeks during the summer.”
Specifications within the federal RFP state the following: “Written letters of support for local
sustainability signed by a majority of the elected members of the local school board(s) or the
governing board(s) of the charter school(s) from which students will be served. Signatures must
represent a majority of the seats and provide a detailed description of the specific challenges the
community faces concerning sustainability and how community and board support will assist
local efforts to sustain the program over time. Letters of support with original signatures
and a list of all elected board members, including those that did not sign or submit
a letter, must be attached to this application.”
The administration has prepared the letter per these instructions. (See attached.)
Fiscal Impact:
Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
Fiscal Year:
☒ General Fund
☒ Grant Funds
☐ Other Funds (Specify)
Amendment Required?
☐ Yes
☒ No
Superintendent’s Recommendation: Consider approval of the letter of support from Pearland
ISD as presented for participation in a three (3) year CIS grant proposal for after school services
at four (4) Pearland ISD schools, thereby committing $60,000 per year of district funds for this
program.
Department Submitting: Superintendent
Requested By: Communities in
Schools
Cabinet Member’s Approval: N/A
Board Approval Required:
☒Yes
☐No
40
PEARLAND ISD
Board of Trustees
Pearland Independent School District
March 8, 2016
Christine McCormick
Federal & State Education Policy
Texas Education Agency
1701 N. Congress Ave.
Austin, TX 78701
Re: TEA 21st CCLC, Cycle 9
Dear Ms. McCormick,
The Board of Trustees of Pearland ISD submits this letter to the Texas Education Agency to document support
for district activities in the Texas 21st Century Community Learning Centers (CCLC) grant program. The
program provides important academic enrichment services to help students, particularly those enrolled in Title I
campuses, meet academic achievement standards in core academic subjects. In addition to homework and
tutoring assistance, programs offer youth development, as well as educational opportunities for families. These
services reflect the district’s core beliefs that promote higher academic achievement, parental involvement,
accountability and equal opportunity.
The Board of Trustees commits to prioritizing sustaining the afterschool program at Pearland Jr. High South,
Carleston Elementary, Lawhon Elementary and Magnolia Elementary beyond grant funding by assisting in the
coordination of resources from public and private agencies on a local, state and national level, during and after
the three-year grant period. The Board will support program activities through individual and collective
networks to help bring in the necessary resources to maintain quality programs.
Pearland ISD acknowledges the challenges that are potential barriers to program sustainability:
 Lack of federal and/or local future spending
 Commitment of local community resources
We value out-of-school time activities and believe effective programs can help maximize students’ potential. If
you have any questions or require additional information, please feel free to contact Tori Landis at 281-4853203 or [email protected].
Sincerely,
POST OFFICE BOX 7 PEARLAND, TEXAS 77588-0007 281-485-3203
41
PEARLAND ISD
Board President
Board Vice President
Board Secretary
Board Member
Board Member
Board Member
Board Member
POST OFFICE BOX 7 PEARLAND, TEXAS 77588-0007 281-485-3203
42