sofitel capsis

MINUTES
PELS Meeting Committee
Sunday 17 June 2007
Disney World Hotel, Orlando, Florida
Attendees in Red
Kennel, Ralph
Meetings Committee Chair
[email protected]
Akagi, Hirofumi
Ferreira, Braham
[email protected]
[email protected]
Fahimi, Babak
Krein, Phil
Kaynak, Okyay
Sobczyk, Tadeusz
Sun, Jian
Sebastian, Tomy
PELS President
PELS Treasurer
PELS VP-Operations & PESC Steering
Committee
2006 APEC Conference Chair
2007 APEC Conference Chair
2008 APEC Conference Chair
2009 APEC Conference Chair
2006 PESC Conference Chair
2007 PESC Conference Chair
2007 PESC Program Chair
2008 PESC Conference Chair
2008 PESC Program Chair
INTELEC ExCom Chair
2006 INTELEC Conference Chair
2007 INTELEC Conference Chair
2005 IEMDC Conference Co-Chair and
2007 VPPC Conference Chair
IEMDC Steering Committee Chair
2007 IEMDC Conference Chair
2007 SDEMPED Conference Chair
2006 COMPEL Conference Chair
2009 ECCE Conference Chair
Guests
Boroyevich, Dushan
Cotorogea, Maria
DeDoncker, Rik
Da Silva, Edison
Duffy, Maeve
Fellhoelter, Kevin
Harley, Ron
Hurley, Ger
Holmes, Grahame
Jahns, Tom
Patterson, Dean
Tan, Dong
PELS
PELS Member-at-large
PELS Past President
2005 PESC Conference Chair
PELS
PELS
PELS Publications Chair
PELS
PELS Member-at-large
PELS Past President
PELS Past President
PELS Member-at-large
Divan, Deepak
Van Niemela
Spyker, Russ
Steve Pekarek
Kevin Parmenter
Cho, Bo
Batarshe, Issa
Shen, John
Manias, Stefanos
Agelidis, Vassilios
McManus, Charles
McMenamin, Dan
Grossoni, Maurizio
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[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Welcome and Introductions – Ralph Kennel
Review of APEC 2007 Meetings Committee Minutes: Numerous corrections were
identified – it seems some items have been inadvertently left inserted from IAS 2006
meeting minutes.
ACTION : Myers-Smith to correct minutes and resubmit for approval at IAS 2007
meetings committee
Status and Reports
There was a short discussion regarding the increasing role of VP-Meetings to track the
submission of conference records and to monitor the progress of the large number of
conferences supported by PELS. It was agreed to identify this emerging role to the
Adcom, and to recommend consideration of increased admin support for VP-Meetings to
manage the tasks.
MOTION: It was agreed to recommend to the Adcom that a subcommittee should be
formed to clarify the various reporting documents and steps now required for all
conferences, and to publish these documents and requirements on the PELS website
asap.
NOTE: Only conferences discussed in the meeting are minuted. In accordance with
normal practice for this meeting, conferences listed on the agenda and not discussed
have been deleted from these minutes
1. APEC® Status/Financial Reports
a) 2005 APEC Conference
Conference has been closed
b) 2006 APEC Conference
Conference has been closed
c) 2007 APEC Conference
Conference audit is in progress
d) 2008 APEC Conference
Conference web site is now open and conference organization is progressing well
2. PESC® Status/Financial Reports
a) 2005 PESC Conference
Conference is still not closed due to accounting uncertainties and problems
resolving outstanding registrations with Dave Pataky. The following motions were
approved to facilitate closure of this conference.
(a) Agreement to return10% net profit to the local Brazil chapter was re-affirmed:
moved Holmes, second Krein.
(b) Proposal approved for conference chair (Edison da Silva) to close out the
conference finances as best possible using existing information, and to pass on any
outstanding debt items to IEEE Central for further attention separate to conference.
moved Holmes, second Krein.
b) 2006 PESC Conference
No further information presented
c) 2007 PESC Conference
Conference received 943 abstracts, 493 papers accepted (52%)
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500 registrations plus additional student registrations received as of this meeting.
d) 2008 PESC Conference
Stefanos Manias provided report after the meeting to be included as attachment –
discussion referred to general Adcom meeting in the afternoon . Report attached as Appendix
to these minutes
3. INTELEC® Status/Financial Reports
No information presented
4. IEMDC® Status/Financial Reports
a) Future IEMDC Conferences
Phil Krein reported on the successes of this conference to date and the plans for
the next conference in 2009.
5. VPPC Vehicle Power and Propulsion Conference
a) 2007 VPPC Conference
Babak Fahimi reported 160 papers, all conference plans are in place and going
well.
ACTION: VP-Meetings expressed concern about the timeliness of budget submission for
this conference, with inadequate time for PELS review. The conference cost seems high for
the size and structure of the event. Meeting requested Babak Fahimi reflect this concern
back to the VPCC steering committee
•
Computers in Power Electronics (COMPEL)
Meeting advised that Johan Kolar is chair of COMPEL 2008
•
ECCE 2009 – Tomy Sebastian gave a report on the progress of this new conference.
The following action items were approved
ACTION: PELS webmaster (Issa Batarseh) to register domain name www.ecce20xx.org for
future conferences, and also www.ecce.org if possible.
ACTION: pesc09.org domain name is to be linked to ecce2009.org
ACTION: IAS technical committees associated with ECCE are to be asked to post website
links to ECCE and ECCE2009 in particular.
•
ECCE 2010 – Tom Habetler advised ECC2010 will be in Atlanta Georgia (Hilton Hotel?)
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6. Other Business
a)
b)
c)
Motion for PELS Technical Sponsorship of ISPSD 2008 proposed and approved
There was discussion about the need to develop better mechanisms to report projected
conference surpluses to the Treasurer in a timely fashion (i.e. by the end of the year).
It was agreed that this requirement would be passed on to conference chairs.
There was general discussion about the ongoing problem of conference “no show”
paper submissions. The proposal was discussed to make conference records
“preliminary” or “advance” prior to the event, and release a “final” conference record
after the event with no-show papers removed. However, this causes some difficulties
with IEEE Xplore listing and ISBN registration. No resolution proposed at this time –
further discussion required.
The meeting was adjourned to lunch at 12:20
Grahame Holmes
Appointed secretary for the meeting
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Appendix – Report for PESC 2008
39th
IEEE POWER ELECTRONICS SPECIALISTS CONFERENCE
June 15-19, 2008, Island of Rhodes, Greece
JUNE/2007
PESC08 REPORT No.3
From Feb/2007 to now the local committee had dealt with the following PESC08 issues:
1) Eventually a loan of 25,000 US dollars was received from IEEE and 3,000 US dollars
from ICCS-NTUA (National Technical University of Athens).
2) The main issue of funds handling has to be reconsidered because it will be a difficult and
time consuming process to use transferring of funds from a concentration US account to a
Greek account. The local committee is proposing that the on line registration to use the
credit cards account of the ICCS-NTUA (National Technical University of Athens)
3) PESC08 website has been posted.
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4) The contract for renting the conference facilities of Capsis hotel was signed with the
following agreement.
•
•
•
•
Meeting Facilities:
Marika BC Plenary Hall for 1000 persons theatre style for Opening & Closing
Ceremony including Podium and Head table Complimentary
6-7 Breakout Rooms for upto 120-150 persons in theatre style including and Head table
Euro 550 per room /per day
(one breakout room will be offered Complimentary)
1 Breakout Room for 20-30 persons in U style
Complimentary
Registration / Hospitality Desk
Complimentary
ESTIMATED MEETING FACILITIES BUDGET
6 Breakout Rooms x 5 days x Euro 550
Plus Taxes 8.12%
Total
Total Estimated Budget
= EURO 16.500
EURO 1.339,80
EURO 17.839,80
EURO 17.839,80
5) The contract for the food and beverage functions of the Gala dinner was signed with the
following estimated budget.
ESTIMATED GALA DINNER BUDGET
GALA DINNER x 250 persons x Euro 65
= EURO 16.250
Beverage Package x 250 x Euro 12
= EURO 3.000
Sub Total
EURO 19.250
Plus Estimated Taxes* 8.12%
EURO 1.563,10
Total
EURO 20.813,10
*Taxes will be adjusted accordingly and shown on the final invoice
Total Estimated Budget
EURO 20.813,10
6) The contract for the food and beverage functions of the awards luncheon was signed with the
following estimated budget.
ESTIMATED AWARDS LUNCHEON BUDGET
Awards Lunch x 500 persons x Euro 25
Beverage Package x 500 x Euro 12
Sub Total
Plus Estimated Taxes* 8.12%
Total
Total Estimated Budget
= EURO 12.500
= EURO 6.000
EURO 18.500
EURO 1.502,20
EURO 20.002,20
EURO 20.002,20
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7) The exhibition-sponsorship letter has been formulated as follows:
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8) The contract for exhibit space has been formulated according to IEEE specs as follows:
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9) Call for PESC08 papers was sent to IEEE and non-IEEE magazines and news letters.
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10) PESC08 publicity material is ready to be distributed during PESC07 meeting and to be
sent by mail to different PESC participants.
39th IEEE Power Electronics Specialists Conference
JUNE 15-19, 2008
Sofitel Capsis Hotel and Convention Center
Island of Rhodes, Greece
www.pesc08.org
Part of Rhodes old town
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PROPOSED TOPICS OF INTEREST
•
Distributed Generation and Renewable
Energy Systems
•
Motor Drives Systems
•
Power Semiconductor Devices
•
Power Quality and Utility Interface
Issues
•
Inverters (VSI and CSI)
•
Intelligent Systems
•
AC-AC and Matrix Converters
•
Passive Components
•
Rectifiers
•
Energy Storage
•
DC-DC Converters
•
•
Resonant Converters
Power Supplies and Consumer
Applications
•
Converter Control Techniques
•
Transportation
•
System Power Factor Correction
•
Automotive Applications
•
Energy Saving Techniques
•
Aerospace Power Aplications
•
Modeling, Analysis and Simulation
•
Device Packaging, Assembly
Concepts and integration
•
Integration, Packaging and Modules
•
Other Power Eletronics Applications
•
EMC
• Diagnostics and Reliability
IMPORTANT DATES
Submissions of abstracts and digests
November 9th, 2007
Authors Notification of Acceptance
February 15th, 2008
Submission of Final Manuscripts
April 18th, 2008
GETTING TO RHODES
The International Airport of Rhodes is among the best in Greece. It is located 15 km away from
the city of Rhodes and 10 km from the Sofitel Capsis hotel and convention center. In order
someone to arrive to the island of Rhodes can fly to the international airport of Athens and then
take a 45 minutes flight to Rhodes. Also, during the conference time there are flights from many
European airports directly to Rhodes.
Sofitel Capsis hotel and convention center
Acropolis of Rhodes
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ABSTRACT AND DIGEST SUBMISSION
To be considered for the conference program, authors should submit electronically only
as PDF file:
An abstract of 300 words max. The abstract should contain title, author’s name(s),
affiliation(s), contact author, mailing address, telephone and fax numbers and email
address. Abstracts exceeding the maximum length will not be considered.
A digest of 5 pages max. outlining the work to be presented, the objectives of the paper
and the results obtained. Key equations, figures, and tables should be included within the
paper limit (reference lists should be submitted as a separate page). Digests exceeding
the maximum length will not be considered.
Paper submissions will be accepted electronically. Detailed instructions will be
available
on the PESC’08 website by August 1st, 2007.
TUTORIALS
The conference will feature several tutorials. If you are interested in organizing a
please contact the tutorial chairman Prasad Enjeti ([email protected] ).
tutorial
EXHIBITION
An important feature of the conference will be the exhibition which will be located in the
SOFITEL CAPSIS HOTEL AND CONVENTION CENTER and will have the following
opening hours:
Monday, June 16 10:00-20:00 hours
Tuesday, June 17 10:00-17:00 hours
Wednesday, June 18 10:00-17:00 hours
If you like to know more about exhibiting at
PESC’08, please contact:
PESC08 Conference Secretariat
National Technical University of Athens
Sofitel Capsis hotel Exhibition Hall
School of Electrical & Computer Engineering
Electrical Machines and Power Electronics Lab
9 Iroon Polytechniou Str., 15773, Athens, Greece
Tel: +30210-7722233, Fax: +30210-7723593, Email: [email protected]
PESC’08 General Chair
Stefanos Manias
National Technical University of Athens, Greece
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PESC’08 Technical Chair
Vassilios Agelidis
University of Sydney, Austalia
JUNE 15-19, 2008
Sofitel Capsis Hotel and Convention Center
Island of Rhodes-Greece www.pesc08.org
National Technical University
of Athens (NTUA)
Colossos of Rhodes
Part of port of Rhodes
Best Regards
Stefanos Manias
General Chair
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PESC08 Conference Secretariat
NATIONAL TECHNICAL UNIVERSITY OF ATHENS
SCHOOL OF ELECTRICAL AND COMPUTER ENGINEERING
ELECTRICAL MACHINES AND POWER ELECTRONICS LABORATORY
9 IROON POLYTECHNIOU Str., 15773, ATHENS, GREECE
Tel: +30210-7722233, Fax: +30210-7723593, Email: [email protected]
Webpage: http:www.pesc08.org
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