Packet - City of Crestview

CITY OF CRESTVIEW
GROWTH MANAGEMENT DEPARTMENT
P.O. Drawer 1209, Crestview, Florida 32536
Phone (850) 689-1618/1619
Fax (850) 689-4575
TECHNICAL REVIEW COMMITTEE
Council Chamber
April 7, 2016
10:00 a.m.
AGENDA
1.
CONVENE Meeting.
2.
APPROVE Minutes of March 1, 2016.
3.
REVIEW Site development plans for Hub City Ford Mercury, Inc., who proposes to
construct a 1,650 sf dealership addition, a 11,903 sf service area addition and a 99,854 sf
inventory storage parking addition on the 7.72± acre parcel located at 4060 Ferdon Blvd.
South, (PIN # 321-3N-23-0000-0057-0030). Jenkins/GCT Engineering, is the Authorized
Agent for the project. Matt Zinke, PE, the Project Engineer.
4.
CONSIDER Other Business as Necessary.
5.
ADJOURN
TRC MEETING
April 7, 2016
10:00 am
CITY OF CRESTVIEW
GROWTH MANAGEMENT DEPARTMENT
P.O. Drawer 1209, Crestview, Florida 32536
Phone (850) 689-1618/1619
Fax (850) 689-4575
TECHNICAL REVIEW COMMITTEE
Council Chamber
April 7, 2016
10:00 a.m.
AGENDA
1.
CONVENE Meeting.
2.
APPROVE Minutes of March 1, 2016
3.
REVIEW Site development plans for Hub City Ford Mercury, Inc., who proposes to
construct a 1,650 sf dealership addition, a 11,903 sf service area addition and a 99,854 sf
inventory storage parking addition on the 7.72± acre parcel located at 4060 Ferdon Blvd.
South, (PIN # 321-3N-23-0000-0057-0030). Jenkins/GCT Engineering, is the Authorized
Agent for the project. Matt Zinke, PE, the Project Engineer.
4.
CONSIDER Other Business as Necessary.
5.
ADJOURN
Technical Review Committee Minutes -- March 1, 2016
Technical Review Committee Board
Members Present
Growth Management Director
Public Services Director
Building Official
City Clerk
Code Enforcement Officer
Fire Marshall
Police Officer
Absent
Vicki Yaun, Planner
Visitors
Randy Hilburn
Members Absent
City Engineer
The data reflected within these proceedings constitute an extrapolation of information elicited from notes, observations, recording tapes and
photographs. Comments reflected herein are sometimes paraphrased, condensed and have been edited to reflect essential subject matter covered during
the meeting. Parties interested in receiving a verbatim account of the proceedings are responsible for coordinating with the City Clerk’s office and
providing their own representative and equipment to produce a verbatim account of the proceedings pursuant to Crestview Policy 91 1, Duplication of
Public Records, Chapters 119 and 283, Florida Statutes and Attorney General opinions in force at time of enactment of Policy 91 1.
1. CONVENE - The Technical Review Committee meeting was called to order at 10:03 a.m. on Tuesday, March
1, 2016, in the City Hall Council Chambers.
2. APPROVE Minutes of January 5, 2016.
A motion was made by the City Clerk; and seconded by the Building Official to approve the January 5, 2016
Minutes as written. Vote: 5 yeas, 0 nays, 1 absent (City Engineer).
3. REVIEW the proposed request for a Small Scale Comprehensive Plan Amendment and Zoning change on Lots
1 - 4, inclusive, Block 155, Block 159, Town of Crestview and the vacated alleyway adjacent to the east
boundary line of said property, PIN #'s 17-3N-23-2490-0155-001A and 7-3N-23-2490-0155-0040, containing
1.05 acres. Requested by Westerra Development, Inc., Agent, Randy Hilburn, Engineer for the Property
Owner, Tye Salo.
The Growth Management Director stated the aerial shows a drainage ditch to North although there are no
wetlands, however, there are wetlands to the East of said property. The requested change to the FLUM is
Low Density Residential (LDR) to Medium Density Limited Residential (MDLR with density limited to 10 units
per acre).
The requested change to the Zoning District is Single Family Dwelling District (R-1) to Single or Multi-Family
Dwelling District (R-2), which is compatible with the surrounding area. The Project proposes two buildings
containing five townhomes in each building. The lot dimensions are 140 X 300 and including the vacated
alleyway, which is just over one acre; therefore, allowing the property owners to be able to file a Small
Scale Comprehensive Plan Amendment. The conceptual indicates the maximum allowed will be 1.05 acres.
The Building Official asked if this 1 parcel, with two Townhome buildings, will be under a single owner.
Randy Hilburn, PE advised that the applicant may subdivide the lot in the future allowing each Townhome
to be single family homes and individually owned.
The Growth Management Director stated Hathaway Drive is only paved 1/4 of the way down the road.
She has concerns about only one entrance and fire truck access.
TRC Meeting Minutes Mar 1, 2016
1
The Fire Marshal advised that the proposed entrance allows the trucks to pull in, back up and then pull out.
Randy Hilburn, PE stated the Topographical Map is in the process of being created.
The Growth Management Director advised the Committee is to decide if the higher density of land is in
compliance with our Code of Ordinance and Comprehensive Plan.
The Fire Marshall stated an additional fire hydrant must be installed and the buildings must be sprinkled.
The water line size must be verified.
The Building Official advised if the townhomes are subdivided into Single Family Residential homes they
will not be required to be sprinkled.
The City Clerk stated the Committee needs to vote to approve this to go forward with Comprehensive Plan
Amendment and the Rezoning.
The Growth Management Director advised we have one parcel application for 70 units in this area, but has
not developed.
A motion was made by the Building Official; and seconded by the Fire Marshall to approve moving forward
with the requested Comprehensive Plan Amendment and Zoning change. Vote: 5 yeas, 0 nays, 1 absent (City
Engineer).
4. CONSIDER Other Business as Necessary.
There was no other business to be discussed.
5. ADJOURN
Meeting was adjourned at 10:15.
Secretary
TRC Meeting Minutes Jan 5, 2016
Chairman/Vice Chairman
2
TRC MEETING
April 7, 2016
10:00 AM
Council Chambers
LPA 16-02
2016 COM 0002
Requested by: Hub City Ford Mercury, Inc., property owner,
by Jenkins/GCT Engineering, Agent, Matt Zinke, Engineer
Hub City Ford Expansion
Located at: 4060 Ferdon Blvd. South
(PIN # 32-3N-23-0000-0057-0030)
Aerial
Demolition Plan
Site Plan
Grading Plan
STAFF SUMMARY
Hub City Ford Expansion
LPA 16-02 - 2016 COM-0002
I.
Background:
A. Hub City Ford Mercury, Inc., proposes to construct a 1,650 sf dealership addition; an 11,903 sf
service area addition; and a 99,854 sf inventory storage parking lot addition on the 7.72± acre
parcel located to the north of the main building at 4060 Ferdon Blvd. South, (PIN # 321-3N-230000-0057-0030). Jenkins/GCT Engineering, is the Authorized Agent for the project. Matt
Zinke, is the Project Engineer.
B. References reviewed and applied:
1. Crestview Code of Ordinances, Current Edition.
2. Crestview Comprehensive Plan, Current Edition.
3. Crestview Water & Sewer Manual, Current Edition.
II.
Findings:
A. General:
The Developer has submitted the required application forms and has paid the review fees. Site
construction plans have been submitted for review and approval.
B. Reports/Permits:
Copies of all reports and permits shall be submitted to the City of Crestview Planning and
Zoning Department.
1. Received:
a. Stormwater Management Plan, Calculations and GEO-Tech Report by JEI/GCT
Engineering
b. Traffic Generation & Distribution Report by GCT Engineering
c. Utility Development Design Report by GCT Engineering
d. NWFLWMD Stormwater/ERP Permit
2. Outstanding:
a. DEP - NPDES Permit for construction activities.
C. Concurrency:
1.
2.
The proposed service and bay area additions will be connecting to the City's Water and
Sanitary Sewer Systems; capacity is available for this project.
Traffic impact analysis has been submitted and will be reviewed by the City Engineer.
D. Zoning:
1.
2.
The property is assigned the Future Land Use Category of Commercial (C), the
Commercial Zoning District (C-1) and is adjacent to commercial use on all sides.
The site plan meets the required minimum setbacks.
LPA 16-02 Hub City Ford Expansion
Prepared 4/4/16
STAFF SUMMARY - Hub City Ford Expansion - LPA 16-02 - 2016 COM-0002 - cont.
E. Traffic Circulation:
1. Driveway/ingress & egress;
a. No revisions are proposed to the one existing, two-way driveway entrance.
2. Parking and thru-ways;
a. Chapter 102 Article VIII, Traffic Circulation does not address Automobile Dealerships
parking requirements, so the City of Destin's LDC was used to calculate the number of
parking space requirements. Per the City of Destin’s LDC Sector 44-45 Retail Trade
(4411), Automobile Dealers are required to have 1 space for every 400 sf of gross floor
area. The proposed gross dealership area is 8,308 sf and the gross service area is
19,276 sf; totaling 27,584 sf of gross floor area.
b. Chapter 102, Article VIII, Section 102-151, (d) (1) requires a minimum of three
handicapped accessible spaces for parking lots with 51 to 75 spaces.
F. Landscaping and Environmental:
1. The property frontage is 160 feet. The front landscape buffer tree requirement is seven,
with 75 percent of said trees being indigenous trees and 50 percent of the trees being shade
trees. The plans show seven Shumard’s Red Oaks and four Crepe Myrtles to be planted
just outside of the buffer due to an existing gas line easement. The remainder of the front
perimeter landscape shall be landscaped with grass, ground cover, shrubs, hedges, other
landscaping treatment or native plants, excluding paving.
2. The Landscaping Notes state irrigation water to be installed by others.
3. All parking islands depicted on the plans are for illustrative purposes only.
G. Infrastructure:
1. Project stormwater will be treated on site in a retention pond located along the entire rear of
the property.
2. Silt fencing is provided along the north and west property lines and the south and east
portion of the new paved inventory parking area.
3. The new fire hydrant will connect with a 6" line to the existing 6" water main. A 6" gate
valve and backflow preventer are shown close to the connection which is located on the
south side of the driveway entrance.
4. There are no existing easements shown on the Site & Utility Plan.
5. Detailed recommendations and information will be provided by the City Engineer, Public
Services Department and the Building Official in separate documentation.
LPA 16-02 Hub City Ford Expansion
Prepared 4/4/16
STAFF SUMMARY - Hub City Ford Expansion - LPA 16-02 - 2016 COM-0002 - cont.
III
Requirements:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
IV.
Add the Property Id Number (PIN) to the Title Page.
Provide Architectural plans for reference as stated on the plans.
Change the FAR to show the correct ratio of 0.09 and the correct City's maximum of 1.08.
Revise the proposed parking plan that currently depicts 24 spaces for customers and
employees to depict 69 parking spaces for customers and employees. All customer and
employee parking spaces must show the dimensions of 9’ X 20’.
Revise the proposed handicapped parking from 1 space to 3 spaces. All handicapped spaces
must show the dimensions of 12' X 20', with a 5' access area.
All handicapped spaces shall be posted with a fixed sign approved by the State Department
of Transportation (DOT) bearing the internationally accepted wheelchair symbol with
caption, "PARKING BY DISABLED PERMIT ONLY” with the penalty of $250.00.
Revise the plans to show the dimensions of the parking spaces to be used for inventory.
Stop Signs are to be posted to insure traffic safety while entering, exiting and interior
travel, in the large inventory storage parking area.
Revise the plans to show the dimensions on the saw-cut thru-ways to the parking areas and
the inventory storage area. If the thru-ways are to be one-way only, a minimum width of
15 feet is required with signage and traffic arrows being posted. If the thru-ways are to be
two-way, a minimum width of twenty four feet is required.
Show signage and traffic arrows for the aisle beside the proposed new service entrance as
required.
Under Landscaping Notes correct #3 to read "Trees shall measure a minimum of 1.5 inches
in diameter, four feet above grade at time of planting".
Show all existing and/or proposed water and sewer line connections.
Show all proposed or existing wells on plans.
Revise plans to depict grease trap/oil and sand separator for the service bay areas.
On the Title Page and the Site & Utility Page add Fire Department contact as Fire Marshall,
Rodney Lancaster (850) 682-6121; and, for Utilities Vincent Knecht for Water System and
Joseph Carr for Sanitary Sewer System at (850)-682-6132, Extension 111 or 112.
The Floor to Area Ratio (FAR) is 0.09 although the Site Plan Statistics show the FAR as
being 0.07. Change the maximum FAR from 1.02 to the City's maximum of 1.08.
The City requires a copy of the NPDES permit be provided.
Additional requirements may be shown on the attached memorandums from the Building
Official, the Fire Marshall and the City Engineer.
Recommendations: Review project for compliance with above cited references and other
applicable codes. Staff recommends approval.
LPA 16-02 Hub City Ford Expansion
Prepared 4/4/16
CITY OF CRESTVIEW
INTER-DEPARTMENT MEMORANDUM
TO:
Vicki Yaun, Planner
FROM:
Fred Cook, City Engineer
COPY:
Wayne Steele, Director of Public Services
Teresa Gaillard, Growth Mgmt. Director
DATE:
April 1, 2016 Friday
SUBJECT:
Hub City Ford Expansion (HCF – South SR 85)
Site Plans Review (Plans received 4-1-16)
Engineer: Jenkins Engineering/ GCT Engineering
Following are my comments on the referenced project plans and calculations:
1. This project will enlarge and pave the existing gravel parking area (inventory storage
area), expand the Service Department area in rear, extend the pavement at rear, and
relocate/enlarge the stormwater retention basin at the rear of property.
2. The Grading & Drainage Plan appears to be adequate; the new retention basin is
designed for the 1” (min.) retention and 25 year storm pre/post development retention;
however, an emergency overflow should be provided to safely pass storm events
larger than the 25 year storm.
3. Stormwater Calculations and Geotechnical report (based on soil borings) have been
received, reviewed, and approved.
4. Water and sewer service lines remain the same, except a new fire hydrant is being
installed in the center area of site for fire protection.
5. Traffic Generation Report has been received, reviewed, and approved.
6. Other Permits/Approvals required:
a. NWFWMD Stormwater/ERP Permit (received already)
b. DEP – NPDES Permit for Construction Activity