Minutes Packet - Coral Springs, FL

Transcription

CITY OF CORAL SPRINGS, FLORIDA
CITY COMMISSION MEETING
SUMMARY
Tuesday, March, 17, 2009
6:30 PM
City Hall
9551 West Sample Road
Call to Order
Meeting called to order 6:39 PM.
Attendee Name
Scott Brook
Vincent Boccard
Claudette Bruck
Roy Gold
Tom Powers
Michael Levinson
Sam Goren
Peter Richardson
Title
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
City Manager
City Attorney
City Clerk
Status
Present
Present
Present
Present
Present
Present
Present
Present
Arrived
Invocation
Pastor Ken Mc Lymont
Faith Chapel of Coral Springs
Pledge of Allegiance
Jocelyn Vasallo, 5th Grade
Coral Springs Elementary School
The City Commission workshop convened at 5 p.m. in the West Wing Conference Room.
The regular City Commission meeting convened following the conclusion of the
workshop.
1.
a.
Recognitions/Proclamations/Presentations:
Boy Scouts Troop 397:
Recognize Boy Scouts Troop 397.
Requested By: Mayor Brook
b.
Mayor for the Day:
Recognize Illissa Melamed, Anthony Regolizio and Nicole Regolizio.
c.
Recognition - Autoworks Collision & Paint:
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City Commission Meeting
Minutes
March 17, 2009
Recognize Laurie and Guy Vignola of Autoworks Collision and Paint and Al Capone for donating
hundreds of hours to the success of Project CS (Coral Springs Teen Car Club) Teen Car show.
Requested By: Vice Mayor Boccard
d.
Flip the Switch of the Globe:
Proclaim Saturday, March 28, 2009, as “Flip the Switch of the Globe” day in the City of Coral
Springs.
e.
Recognition, 2008 Fire Department Employees of the Year:
Recognize the 2008 Fire Department “Employees of the Year.”
f.
Recognition, 2008 Police Dept Employees of the Year:
Recognize the Supervisor, Officer, and Civilian of the Year.
2.
Public Hearings/Announcements of Special Meetings & Workshops:
None.
3.
Consent:
a.
Con - Customer Involved Government:
1.
Minutes Approval
Tuesday, March 03, 2009
2.
RESULT:
ACCEPTED [UNANIMOUS]
MOVER:
Roy Gold, Commissioner
SECONDER:
Claudette Bruck, Commissioner
AYES:
Brook, Boccard, Bruck, Gold, Powers
Purchase of Outdoor Lighting Fixtures:
Request to award Bid #09-B-062F for the purchase of outdoor lighting fixtures to Graybar
Electric Company, Inc., Pompano, Florida, in the amount of $ 31,092.96. (REQUEST TO
AWARD) CIP
RESULT:
AWARDED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
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3.
Minutes
March 17, 2009
Purchase of Shade Canopy Structures:
Request to award Item 09-B-071M for the purchase of two shade canopy structures to Apollo
Sunguard (materials) $21,014.13 and Christensen Systems, Inc., (installation) $9,562.72,
Sarasota, Florida, in the amount of $30,576.85, utilizing the Manatee County School District Bid
#07-0103-ML. (REQUEST TO AWARD) CIP
4.
RESULT:
AWARDED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
Award Contract, Plastic Trash Liners:
Request to award the contract for Bid 09-E-035 for plastic trash liners to Armchem
International Corporation of Florida from date of award for an initial one (1) year term with
two (2) additional one (1) year renewal options available. The estimated annual expenditure is
$44,000.00. (REQUEST TO AWARD)
b.
1.
RESULT:
AWARDED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
Con - Financial Health & Economic Development:
Invoices for Legal Services, Goren:
Request to approve payment of invoices submitted by the law firm of Goren, Cherof, Doody and
Ezrol, P.A. for legal services provided during the period of February, 2009 in the amount of
$26,615.90. (REQUEST TO APPROVE)
2.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
Disaster Debris Monitoring Services:
Request to renew the contract for disaster debris monitoring services, RFP #07-B-064, and
authorize the Mayor to execute the amendment to the contract, to Malcolm-Pirnie, Inc., Ft.
Lauderdale, Florida, commencing April 1, 2009, thru March 31, 2011, with options for renewal.
(REQUEST TO RENEW, AUTHORIZE)
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Minutes
RESULT:
MOVER:
SECONDER:
AYES:
March 17, 2009
Contract renewed for disaster debris monitoring services; Mayor authorized to execute
amendment.
3.
Amendment to SunGard Public Sector Inc. Agreement:
Request to award contract to SunGard Public Sector Inc of Lake Mary, Florida and authorize
the appropriate City official to execute the amendment drafted by the City Attorney’s Office and
the agreements with Maximum Availability Ltd. for the purchase of Common CAD Interface,
Community Connect AVL, and NoMAX High Availability Software installation, configuration, and
maintenance as a sole source procurement at a cost of $55,002.00. (REQUEST TO AWARD,
AUTHORIZE) CIP
RESULT:
AWARDED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
Contract awarded; City official authorized to execute amendment and agreements.
4.
Fire Equipment & Supplies:
Request to renew the contract and authorize the Mayor to execute the amendment to the
agreement for fire equipment and supplies via Lake County Contract #07-0811G to Ten-8 Fire
Equipment, Inc. of Bradenton, Florida beginning April 1, 2009 through March 31, 2010. The
estimated annual expenditure is $50,000. (REQUEST TO RENEW, AUTHORIZE) CIP
RESULT:
MOVER:
SECONDER:
AYES:
Contract renewed; Mayor authorized to execute amendment.
5.
Automotive Paint & Body Work Service:
Request to renew the contract and authorize the Mayor to execute the amendment to the
agreement for Automotive Paint and Body Work Service, RFP #07-C-049 to Arrigo DCJ
Sawgrass, Inc. of Tamarac, Florida retroactive from February 19, 2009 through February 28,
2011 with one (1) additional two (2) year renewal period available. The estimated annual
expenditure is $150,000. (REQUEST TO RENEW, AUTHORIZE)
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Minutes
RESULT:
MOVER:
SECONDER:
AYES:
March 17, 2009
Contract renewed; Mayor authorized to execute amendment.
c.
1.
Con - Neighborhood & Environmental Vitality:
Meadows/Dells Neighborhood Stormwater Improvements:
Request to award Bid #09-B-042F and authorize the Mayor to execute the contract for
stormwater improvements in the Meadows/Dells neighborhood to DBF Construction, LLC of
Margate, Florida, in the amount of $159,586.00 (REQUEST TO AWARD, AUTHORIZE) CIP,
CDBG
RESULT:
AWARDED [UNANIMOUS]
MOVER:
Vincent Boccard, Vice Mayor
SECONDER:
AYES:
Bid #09-B-042F awarded; Mayor authorized to execute contract.
2.
Dedication of Easement:
Request to approve Petition #01-DE-09, Paul E. Brewer & Associates, Inc., for the City to
accept the petition of dedication of a Utility Easement and dedicated to the public affecting two
(2) 10’ wide strips of land within a portion of Lots 12 and 13 of Block A, less the east ten feet of
Lot 13 of Block A of the Greater Coral Springs Research and Development Park Addition,
according to the plat thereof, recorded in Plat Book 66, page 50 of the Public Records of
Broward County, Florida, and to authorize the City Attorney’s Office to draft and adopt a
resolution to accept the dedication of the referenced easement. (REQUEST TO APPROVE,
AUTHORIZE, ADOPT)
RESULT:
MOVER:
SECONDER:
AYES:
Petition approved; City Attorney’s Office authorized to draft and adopt resolution.
4.
a.
Citizen’s Requests:
Dr. Marlene Wolf, Coral Springs Medical Center.
Community based cookbook – Fund raiser for the Lisa Boccard Breast Cancer Fund.
b.
John Gillooly, 1957 Northwest 113 Way, Coral Springs.l
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Minutes
March 17, 2009
Relay for Life Event on April 17, 2009.
c.
Paul Brite and Gisele Rahael, Coral Springs.
Coral Springs Festival of the Arts Festival.
5.
a.
Commissioners Communications:
Mayor Brook:
•
Urged everyone to visit the City’s webpage at www.coralsprings.org to find out more
about the “Buy Coral Springs” campaign and City of Coral Springs events.
•
Requested that City staff arrange for letters of congratulations be forwarded to victorious
candidates in the March 10th municipal elections in Broward County. There was City
Commission consensus to do so.
•
Requested that City staff investigate the viability of participating in the “50 million pound
challenge” wellness program.
•
Requested an update on the feasibility and advisability of the City of Coral Springs
establishing a Facebook page. Following a brief overview, Mr. Goren requested that the
City Commission authorize him to prepare a letter to the Florida Attorney’ General’s
Office to request an Attorney General’s opinion on this matter.
ACTION:
Motion:
Second:
Vote:
b.
c.
To authorize the City Attorney’s Office to forward a letter to the Florida
Attorney General to request an AG’s opinion relative to the City’s
advisability of establishing a Facebook account.
Commissioner Power
Commissioner Gold
5-0
•
Requested that City staff make arrangements for a future workshop agenda, prior to the
end of June, to include an opportunity for the City Commission to include a discussion
regarding sign ordinance matters such as anniversary signs and sandwich board sign
regulations for businesses in Coral Springs.
•
Invited all interested parties to visit the Coral Springs Museum of Art to view the works of
Romero Britto and other excellent artists. He noted that additional information was
available at www.csmart.org <http://www.csmart.org>.
•
Mayor Brook and his fellow City Commissioners provided an update on their recent visit
to meet with State legislative representatives in Tallahassee.
Vice Mayor Boccard:
•
Noted that he was pleasantly surprised by the turnout of participants for the 5K wellness
walk which began at 6:00 a.m. this past Saturday at the Coral Springs Medical Center to
benefit the Lisa Boccard Breast Cancer Awareness Foundation.
•
Invited all interested persons to submit recipes for the cookbook fundraiser referenced
by Dr. Wolf in her remarks earlier in the meeting.
Commissioner Bruck:
•
Expressed congratulations and appreciation to Commissioner Gold for his efforts relative
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Minutes
March 17, 2009
to the recent very successful Teen Political Forum and Broward Waterway Cleanup
events.
•
d.
Noted that there was still time for interested persons to register for the senior
empowerment program, which will commence on Monday, April 6th, between 9:00 a.m.
and 12 Noon with programs being held in the West Wing Conference Room of City Hall.
Commissioner Gold:
•
Noting that his current term of office on the Resource Recovery Board as the City
Commission’s representative was nearing expiration, requested that the City
Commission reappoint him as the City Commission’s representative.
ACTION:
Motion:
Second:
Vote:
•
Requested that the City Commission support a resolution to amend the Broward County
Comprehensive Plan to encourage the development of a thirty percent (30%) tree
canopy throughout the County by the year 2030.
ACTION:
Motion:
Second:
Vote:
e.
To reappoint Commissioner Roy Gold as the City Commission’s
representative to the Broward County Resource Recovery Board
Mayor Brook
Vice Mayor Boccard
5-0
To authorize the City Attorney’s Office to draft and adopt a resolution to
amend the Broward County Comprehensive Plan to encourage a 30%
countywide tree canopy by the year 2030
Commissioner Gold
Commissioner Bruck
5-0
•
Extended best wishes to Commissioner Bruck upon the occasion of her birthday
tomorrow.
•
Expressed appreciation to everyone who volunteered for, or participated in, the recent
Teen Political Forum event.
•
Noted that more than 470 volunteers had participated in the Coral Springs element of
the recent Broward Waterway Clean-up Day event. Briefly reviewed the items found in
the clean-up ranging from a swimming pool screen enclosure to a bowling ball.
•
Expressed appreciation to the City’s Marketing and Communications staff for their efforts
to roll out the “Coral Springs Experience” program in concert with the title sponsor, TD
Bank.
•
Noted that the Broward League of Cities had officially adopted the City of Coral Springs
LEED’s checklist as its process standard.
•
Expressed appreciation for a warm and heartfelt letter from Ms. Dori White, one of eight
“2009 Teacher of the Year” finalists in Broward County.
•
Thanked all of his City Commissioner colleagues for their willingness to participate in the
upcoming teen roundtable discussions for middle school and high school students.
Commissioner Powers:
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6.
a.
1.
Minutes
March 17, 2009
•
Expressed special appreciation to the military service members serving and protecting
the interests of the United States. Commissioner Powers requested that the City
Commission authorize the drafting of a proclamation of appreciation from the City
Commission to the crew of the USS Roosevelt. There was City Commission consensus
to proceed in this manner.
•
Invited all interested persons to attend his office hours on Tuesday, April 14th, between
8:30 and 9:30 a.m. at the Breakfast Joint on Coral Ridge Drive and between 1:30 and
2:30 p.m. on the same date at Larry’s Ice Cream on University Drive. He also invited
interested persons to join him at Spa Milan on West Sample Road on the evening of
March 25th.
•
Expressed appreciation to Commissioner Gold for coordinating the recent Broward
Waterway Clean-up event in Coral Springs and the Teen Political Forum event at the
Coral Springs Center for the Arts.
•
Expressed appreciation to all of the volunteers who had assisted with the recent “Our
Town” event at Sportsplex
•
Invited all interested persons to attend the upcoming Slice of the Springs meeting at
Parkside Elementary School on Thursday, March 19th.
•
Expressed appreciation to applicable City staff for their ongoing efforts to coordinate with
Broward County Traffic Engineering staff to address signal-timing concerns at the
intersection of Westview Drive and Coral Springs Drive. Also expressed appreciation to
staff for ongoing coordination with the roadway markings painting contractor to clean up
spilled paint on University Drive.
Policy Formation and Direction:
Pol - Customer Involved Government:
Purchase of Vehicles:
Request to award purchase of thirty-two (32) vehicles for various departments to various
vendors as shown on the recommendation sheet via Bid #09-C-040F and Florida Sheriff’s
Association Bid #08-16-0908 in the amount of $687,884.00. (REQUEST TO AWARD) (CIP)
7.
RESULT:
AWARDED [UNANIMOUS]
MOVER:
SECONDER:
AYES:
City Manager’s Communication:
Mr. Levinson noted that it had been his pleasure to serve as a keynote speaker at the Building
Excellence in Government Conference in the emirate of Abu Dhabi, sharing the story about the
City’s journey to performance excellence, including receipt of the Malcolm Baldrige National
Quality Award in 2007.
Mr. Levinson invited all interested parties to attend the CSBizAssist Forum tomorrow, between
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Minutes
March 17, 2009
9:00 a.m. and 1:00 p.m. at the Coral Springs Center for the Arts. He noted that information
would be available from a variety of sources about business lending and alternative sources of
financing for business concerns.
8.
City Attorney’s Communication:
Mr. Goren provided the City Commission with a brief status update regarding the recent
conference call with Department of Community Affairs, Department of Transportation and other
parties regarding the status of the proposed extension of University Drive into Palm Beach
County. Mr. Donmez noted that Department of Community Affairs officials appeared to be
increasingly uncomfortable with Palm Beach County’s lack of alternative mitigation strategies
relative to the expansion of University Drive or feasible alternatives.
9.
Motion To Adjourn:
The meeting adjourned at 8:20 PM.
____________________________
Peter M. J. Richardson, CRM
City Clerk
This meeting was recorded and a tape recording is on file in the City Clerk's Office for
five years pursuant to Florida law and City policy. These minutes are a permanent public
record of the City of Coral Springs maintained in the City Clerk's Office.
If a person decides to appeal any decision made by the City Commission with respect to
these matters, he or she must ensure that verbatim record of the proceedings is made.
The record should include the testimony and evidence upon which the appeal is to be
based.
BP:
CIP:
CDBG:
CRA:
CRC:
CSAB:
EDF:
FAC:
GRN:
NEC:
PAC:
SC:
SP:
Included in Business Plan
Included in Capital Improvements Program
Included in Community Development Block Grant
Project reviewed by Community Redevelopment Agency Board
Project reviewed by Construction Review Committee
Project reviewed by Charter School Advisory Board
Project reviewed by Economic Development Foundation
Project reviewed by Financial Advisory Committee
Green Initiative
Project reviewed by Neighborhood and Environmental Committee
Project reviewed by Public Art Committee
Project reviewed by Sports Commission
Included in Strategic Plan
Page 9
Minutes
March 17, 2009
CITIZENS REQUESTS (MUNICIPAL CODE, SECTION 2-2):
The City Commission of the City of Coral Springs, at each regularly scheduled meeting
(first and third Tuesdays), shall entertain citizen requests. Any citizen desiring to
address the City Commission must submit a written request to the City Clerk. Citizen
requests will be held in the priority order in which they are received. Each request shall
succinctly detail the matter to be brought before the City Commission; shall contain the
address and phone number where the citizen can be reached if the need arises; and shall
be dated and signed. Citizen requests are traditionally entertained at 7:30 p.m.
Items on the agenda which are not designed as Public Hearings must be discussed
during the citizens requests period. Waiver of rules. By majority vote, the City
Commission may invite citizen discussion on any agenda item and thereby waive the
proscriptions otherwise outlined in this section.
Decorum to be maintained. In every case where a citizen is recognized by the Mayor to
discuss an agenda item, he/she shall step to the podium, state his/her name and address
for the benefit of the City Clerk, and identify any group or organization he/she represents.
He/she shall then succinctly state his/her position regarding the item before the City
Commission. Order shall be maintained at each City Commission meeting and the Mayor
is hereby empowered to order from the room any citizen who refuses to comply with the
rules and regulations outlined in this section. The Police Chief or his authorized agent in
attendance at the meeting shall carry out the order of the Mayor in this regard.
Time limit on discussion. Subject to waiver rule contained within this section, public
discussion by individual citizens shall be limited to three (3) minutes at the citizens
request period.
*****
City Commission meetings are aired on CityTV, Advanced Cable Channel 25, at 6:30 p.m.
To view the schedule for repeat airing of the Commission meeting, visit
www.coralsprings.org/CityTV25/meetings.cfm. Residents who do not have Advanced
Cable can view the meeting through the “Live Streaming Channel” by visiting
www.coralsprings.org/CityTV25/streaming.cfm. Residents who have ipods can also view
the recognition segment of the meeting by visiting www.coralsprings.org/podcast. Those
who missed the meeting can visit www.coralsprings.org/vod/ to view it through the
“Video On Demand.”
Agendas can be accessed by visiting www.coralsprings.org/agendas.
If you would like to receive an emailed copy of a recognition photo, please email:
[email protected].
Page 10
1.a
City of Coral Springs
City Commission Meeting Agenda Item
Summary Sheet
Meeting: March 17, 2009
Department: Community Relations
Initiated By: Joyce Campos
Sponsored By: Mayor Scott Brook
DOC ID: 1297
SUBJECT:
Boy Scouts Troop 397
PRIORITY:
Recognitions/Proclamations/Presentations
REQUESTED ACTION:
Recognize Boy Scouts Troop 397.
ACCEPTING:
Dr. David Chen, Scoutmaster
Boy Scouts Troop 397
PRESENTING:
Scott Brook, Mayor
COPIES TO:
Michael S. Levinson, City Manager
Susan Grant, Director of Human Resources
Peter M. Richardson, CRM, City Clerk
ATTACHED:
Background information
ATTACHMENTS:
•
09 Mar 17 Scouts
(DOC)
Packet Pg. 11
Dr. David Chen of Coral Springs was recently awarded the 2008 Scoutmaster of the
Year award for the Lighthouse District of the South Florida Council of the Boy Scouts of
America. He has served as Scoutmaster of Troop 397 in Coral Springs since September
2006.
The peer-nominated award is given to the one Scoutmaster among all who exemplifies
"the role of Scoutmaster in his/her actions, attitudes and knowledge of Scouting ways, is
a role model and lives the Scout oath and law in his/her everyday life."
Under Dr. Chen's leadership since September 2006, Troop 397 - one of the area's
largest Boy Scout troops - has made numerous contributions to the Coral Springs
community and beyond, having logged more than 1,189 volunteer service hours in 2008
alone. Troop 397 has been honored as the First Place Best Overall Troop in the District's
Fall Camporee and Second Place Best Overall Troop in the Spring Camporee.
Troop 397 also placed first in the district for popcorn sales and ninth place overall in the
South Florida Council.
Dr. Chen also has been honored with a 2008 Lighthouse District Award of Merit, the
highest award given at the District level for rendering service of an outstanding nature.
Also receiving that honor was Coral Springs resident and Troop 397 Treasurer Steve
Simoneaux.
Troop 397's Jack Daugherty of Coral Springs also was honored with a 2008 Scouter of
the Year award, given to one who demonstrates "significant all-around contributions and
participating in Scouting both at the district and unit levels. Inspires and promotes
Scouting. Lives by the Scout oath and law in everyday life."
Troop 397 also announces that Ben Gajus, a Coral Springs student, has earned
Scouting's highest rank, Eagle Scout, becoming the Troop's 61st Eagle since its
inception in 1976. Eagle Scouts undergo a rigorous course of leadership, service and
skills instruction to attain the rank, only achieved by five percent of all Boy Scouts.
Since 1912, more than 1.7 million Boy Scouts have earned the honor and have
advanced to leadership roles in society as adults in a variety of capacities, including
business, politics, science and other endeavors.
For his service project, Gajus repaired and repainted the church parsonage for Faith
United Church of Christ.
Gajus is one of five Boy Scouts from Troop 397 who has attained the Eagle Scout rank
over the past year.
Others include:
• Chris Greulich, who built a fire pit and constructed landscaping for a home that
helps children recovering from grief.
• Brian Wolfe, who raised funds to purchase Christmas toys for Coral Springs
children displaced by fire and other adversities.
• Jordan Butchen, who led other Boy Scouts in building a walkway and flowerbed
for Coral Springs Elementary School.
• John Naughton, whose service project fed 12 families for Thanksgiving through
Family Central.
Troop 397 endeavors to provide a premiere Scouting experience through skills
instruction and outdoor activities, including camping. The troop meets 7:30 p.m. to 9
p.m. Tuesdays at Riverside Elementary School in Coral Springs and is chartered by the
Kiwanis Club of Coral Springs and Parkland.
Packet Pg. 12
Attachment: 09 Mar 17 Scouts (1297 : Recognition, Boy Scouts Troop 397)
1.a.a
1.b
Summary Sheet
DOC ID: 1309
SUBJECT:
Mayor for the Day
PRIORITY:
REQUESTED ACTION:
Recognize Illissa Melamed, Anthony Regolizio and Nicole
Regolizio.
PRESENTING:
Scott Brook, Mayor
ACCEPTING:
Illissa Melamed, 13, Coral Springs Middle School
Anthony Regolizio, 9, Maplewood Elementary School
Nicole Regolizio, 12, Ramblewood Middle School
COPIES TO:
Michael S. Levinson, City Manager
Peter M. J. Richardson, CRM, City Clerk
Illissa, Anthony and Nicole worked alongside Mayor Scott Brook on Saturday, February 28,
2009 at the City Hall in the Mall Offices, when they acted as “Mayor for the Day” in the City of
Coral Springs.
Packet Pg. 13
1.c
Department: Parks & Rec
Initiated By: Rick Engle
Summary Sheet
Sponsored By: Vice Mayor Vincent Boccard
DOC ID: 1313
SUBJECT:
Recognition - Autoworks Collision & Paint
PRIORITY:
REQUESTED ACTION:
Recognize Laurie and Guy Vignola of Autoworks Collision and
Paint and Al Capone for donating hundreds of hours to the
success of Project CS (Coral Springs Teen Car Club) Teen Car
show.
BACKGROUND:
This is to recognize Guy and Laurie Vignola of Autoworks Collision and Paint for working with
Project CS (Coral Springs Teen Car Club) to finish the Blazer for the Teen Car Show. Also for
their continuing work with the Teens to make the Teen Car Club successful. They donated
hundreds of hours to the painting of the Blazer.
Also to recognize Al Capone who did all the graphics on the Blazer. Al is unable to attend the
meeting, but Guy and Laurie will accept the certificate on his behalf. Al also spent hundreds of
hours working on the Blazer.
Packet Pg. 14
1.d
Summary Sheet
DOC ID: 1310
SUBJECT:
Flip the Switch of the Globe
PRIORITY:
REQUESTED ACTION:
Proclaim Saturday, March 28, 2009, as “Flip the Switch of the
Globe” day in the City of Coral Springs.
ACCEPTING:
Coral Springs City Commission
PRESENTING:
Scott Brook, Mayor
COPIES:
Michael Levinson, City Manager
Peter Richardson, CRM, City Clerk
ATTACHED:
Background information
ATTACHMENTS:
•
09Mar17FlipSwitch
(DOC)
Packet Pg. 15
1.d.a
For Release: Dec 10, 2008
Dan Forman
[email protected]
202-778-9546
WASHINGTON, December 10, 2008–World Wildlife Fund today officially kicked off Earth
Hour 2009 announcing that Chicago, Homer Glen, Las Vegas, Los Angeles, Miami,
Nashville, and San Francisco would lead the list of U.S. cities committing to go dark for
one hour on March 28, 2009 at 8:30 p.m., uniting with tens of millions of citizens,
businesses and government officials from all corners of the world in a call for global
action on climate change.
From Amman to Warsaw, the skylines of 74 cities in 62 countries will go dark for one
hour as individuals, businesses, government buildings, schools and major landmarks
turn off non-essential lighting in what will be the largest climate event in history. The list
of participating cities includes Auckland, Cape Town, Copenhagen, Dubai, Helsinki,
Hong Kong, Istanbul, Kuala Lumpur, Lisbon, London, Manila, Mexico City, Moscow,
Oslo, Rome, Singapore, Sydney, Tel Aviv and Toronto, with more expected to sign on in
the weeks ahead.
WWF officials said Earth Hour will seek to reach more than a billion people across a
thousand cities.
“As lights go out in cities around the U.S. and the world on March 28th, Earth Hour will
provide world leaders with an unmistakable mandate to negotiate a new international
climate change agreement,” said WWF President and CEO Carter Roberts. “The climate
crisis threatens the ability of our planet to support its inhabitants, and it has never been
more urgent that the voice of the people be heard on this issue. Earth Hour not only
focuses global attention on the need to find solutions to climate change, but
demonstrates the power that each of us has to make a difference in the future of our
planet.”
WWF is working closely with its flagship city mayors and top local officials to ensure the
impact of Earth Hour 2009 goes far beyond the initial 60 minutes of awareness,
contributing to substantial, long-term action against climate change.
“We are proud to be a flagship city for Earth Hour 2009,” said Los Angeles Mayor
Antonio Villaraigosa. “We cannot afford to ignore the impacts of climate change. The
simple act of turning off the lights is a powerful symbol of our commitment to fight global
warming. I’ll be turning off the lights in my own home and I encourage everyone to do
the same.”
Las Vegas Mayor Oscar Goodman and Clark County Commission Chairman Rory Reid,
whose district includes the famously bright lights of the Las Vegas strip, expressed their
joint commitment to dimming the lights for Earth Hour next March.
“I’m encouraging all our casinos and two million residents to dim their lights in support of
Earth Hour…to be part of the solution,” said Chairman Reid.
“We hope that Las Vegas will serve as an example of sustainability for the 40 million
visitors who pass through our great city each year, and for millions more around the
world,” said Mayor Goodman.
“Earth Hour provides a chance for everyone in Nashville to come together at one specific
time and make a statement about how serious the issue of climate change is and how
Packet Pg. 16
Attachment: 09Mar17FlipSwitch (1310 : Flip the Switch of the Globe)
Press Release
U.S. Cities To Spur Action On Climate Change By Going Dark For WWF'S Earth
Hour 2009
Chicago, Las Vegas, Los Angeles, Miami, Nashville, and San Francisco Join Cities
in 62 Countries Turning Off Lights in Largest Climate Event in History
1.d.a
Attachment: 09Mar17FlipSwitch (1310 : Flip the Switch of the Globe)
now is the time to take action to address it,” said Nashville Mayor Karl Dean in
reaffirming his city’s participation in the historic event.
"A true global movement, Earth Hour makes us aware that climate change is the single
most serious threat to the ecosystems of this city, the country, and the entire world,"
said, Marcelo Ebrard, Governor of Mexico City. "The only city in the country with a
climate action program is Mexico City. It is our mission to provide a good quality of life
for Mexico City's nine million citizens not only for today, but for future generations."
During Earth Hour 2008 on March 29 more than 50 million people in 400 cities on all
seven continents turned off their lights as major icons also went dark, including the
Sydney Opera House, Bangkok’s Wat Arun Buddhist temple, the Coliseum in Rome,
Stockholm’s Royal Castle, London’s City Hall, New York’s Empire State Building, Sears
Tower in Chicago and the Golden Gate Bridge in San Francisco. Corporations also
showed their support, with the Coca-Cola billboard in Times Square going dark and
Google turning its homepage black for an entire day in tribute.
In 2009, WWF will also welcome back several flagship cities that participated in 2008—
the inaugural year of Earth Hour USA. These include Chicago, Homer Glen, IL,
representing small towns in America, and San Francisco.
San Francisco Mayor Gavin Newsom said his city was looking forward to being part of
Earth Hour in 2009, after the success of the event in 2008. “It was remarkable to see
how, by working together, government, businesses and individuals could make a real
difference through the very simple act of turning out their lights,” said Mayor Newsom.
“We look forward to making Earth Hour 2009 an even greater success.”
Esurance will again serve as a national partner for Earth Hour.
Packet Pg. 17
1.e
Summary Sheet
Department: Fire Department
Initiated By: Mark Curran
Sponsored By:
DOC ID: 1311
SUBJECT:
Recognition, 2008 Fire Department Employees of the Year
PRIORITY:
REQUESTED ACTION:
Recognize the 2008 Fire Department “Employees of the Year.”
BACKGROUND:
2008 Firefighter of the Year: Lieutenant, Joseph Russoniello
Lieutenant, Joseph Russoniello was selected as the Firefighter of the Year for 2008 based on
his countless hours spent developing in-service and probationary training programs to improve
staff skills, his service on the department's Building Committee and Apparatus Committee, as
well as his off-duty role as a member of the Black Pearl Pipes and Drums. Lieutenant
Russoniello's consistent dedication to excellence in all he does serves as an inspiration to all
firefighters, and best exemplifies the Department and City's commitment to excellence.
2008 Civilian Employee of the Year: Ms. Carol Kalin
Carol Kalin has served the city for over 25 years, and has been working with the Fire
Department since 1985. She has been the only full-time office staff for the Inspection Division
and is responsible for coordinating the schedules of eight staff members, scheduling over 1,000
smoke detector inspection appointments, sending out and responding to calls for over 6,000
annual inspections, as well as scheduling public fire apparatus appearances and tours. Carol's
dedication to providing the best service possible, her ability to manage a complex and customer
driven workload, and her willingness to work as part of the team earned her this award.
2008 Supervisor of the Year: Assistant Chief, Eduardo Lopez
Chief Lopez earned this award through his commitment to training, his ability to motivate and his
enthusiastic efforts to improve customer service. His leadership in building community
partnerships has resulted in improved service delivery by all participants.
Packet Pg. 18
1.f
Summary Sheet
Department: Police Department
Initiated By: Duncan Foster
Sponsored By:
DOC ID: 1312
SUBJECT:
Recognition, 2008 Police Dept Employees of the Year
PRIORITY:
REQUESTED ACTION:
Recognize the Supervisor, Officer, and Civilian of the Year.
The Coral Springs Police Department has named Joann Brown as Supervisor of the Year for
2008:
Joann Brown began her career at the Coral Springs Police Department in 1988 as a
Telecommunicator. In 1992 she was promoted to Shift Supervisor and then in 1998 to Training
Supervisor. Finally in 2006 she was promoted to Communication Administrator. Currently
Joann is working on the consolidation of the 911 Center with the City of Margate, resulting in the
first ever, Regional Municipal Communication Center in the area. Joann’s use of initiative by
trading in old portable radios for new ones will save the City about $872,000.00. In addition, the
City will be able to recover expenses incurred for administrative time used for this most
comprehensive project.
In May 2008 at the APCO conference in Tampa, Joann was awarded the Florida APCO
Communication Center Director of the Year.
The Coral Springs Police Department has named Detective Brad McKeone as Officer of the
Year for 2008:
Detective Brad McKeone began his career with the Coral Springs Police Department in 1999 as
a Law Enforcement Trainee, shortly there after becoming a Law Enforcement Officer in 2000.
During Detective McKeone’s career as a Law Enforcement Officer he has been a Field Training
Officer and a member of the Special Response Team. Brad was promoted to Detective in the
Vice Intelligence and Narcotics Unit in 2005. Throughout the years Detective McKeone’s
performance has been exemplary. Detective McKeone’s hard work and dedication not only
make a drasic impact on the availability of illicit narcotics, but also led to a significant reduction
in crime in our City.
Detective McKeone began an investigation into the suspicious activities of an unnamed
Pharmacy. The initial investigation resulted in the arrest of a Pharmacy employee that had
stolen thousands of prescription narcotics from the Pharmacy and distributed those pills on
through narcotic dealers. The Pharmacy employee was charged with trafficking in oxycodone
and fled the country to avoid 25 years of incarceration.
The Coral Springs Police Department has named Tony Minutoli as Civilian of the Year for
2008:
Background Investigator Tony Minutoli began his career with the Coral Springs Police
Department in 2004 as a Traffic Accident Investigator. In 2005 Tony was promoted to
Background Investigator Specialist. Using his many years of experience as a detective, he
tries not only to gather the facts, but to also gain insight from the candidates on a personal level,
Packet Pg. 19
1.f
Commission Meeting Agenda Item
Summary Sheet
Subject: Recognition, 2008 Police Dept Employees of the Year
ensuring they are not only issue-free, but more importantly worthy of a position within the
Department. In 2008, Tony completed 30 background investigations and administered CVSA
test on 52 candidates resulting in the hiring of 6 Law Enforcement Officers, 15 Law Enforcement
Trainees, and 5 civilian members. Additionally, Tony completed 20 Volunteer background
investigations.
Page 2
Packet Pg. 20
CITY COMMISSION MEETING
SUMMARY
Tuesday, March, 3, 2009
6:30 PM
City Hall
9551 West Sample Road
Call to Order
Minutes Acceptance: Minutes of Mar 3, 2009 6:30 PM (Minutes Approval)
Meeting called to order 6:34 PM.
Invocation
Pastor Ken Mc Lymont
Faith Chapel of Coral Springs
Pledge of Allegiance
Jake Lassiter, 5th Grade
Coral Park Elementary
I.
Recognitions/Proclamations/Presentations:
a.
Coral Glades Jaguar Cheerleaders:
Recognition of the Coral Glades Jaguar Cheerleaders.
b.
Recognition of Steven Lerner:
Recognition of Steven Lerner for creating a Leadership Day at Coral Springs Charter School.
Requested By: Commissioner Bruck
c.
Multiple Sclerosis Awareness Week:
Proclaim March 2 to 8, 2009, as “Multiple Sclerosis Awareness Week” in the City of Coral
Springs.
Requested By: Commissioner Bruck
d.
Waterway Cleanup:
Proclaim Saturday, March 7, 2009, as “Marine Industries Association of South Florida’s
Waterway Cleanup Day” in the City of Coral Springs.
Requested By: Commissioner Gold
e.
Recognition, Employee:
Recognize the promotion of Fire Lieutenant Michael McNally to Battalion Chief.
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Packet Pg. 21
f.
Minutes
March 3, 2009
Recognition of Promotion to Sergeants:
Recognize Officer Ryan Gallagher, Officer Karla Hines, and Detective Dave Kirkland for
promotion to Sergeants.
II.
Public Hearings/Announcements of Special Meetings & Workshops:
None.
Consent:
a.
Con - Customer Involved Government:
1.
Minutes Approval:
III.
Tuesday, February 17, 2009
IV.
a.
Citizen’s Requests:
Manny Torres, DaMaDa, Inc., 2801 Northwest 68 Lane, Margate.
Stimulating economic growth for South Florida / Coral Springs.
b.
Dennis Gogones, Century 21, 722 Riverside Drive, Coral Springs.
“Open House” signage policy for realtors.
V.
a.
Commissioners Communications:
Mayor Brook:
•
Invited everyone to come to the Coral Square Mall on Saturday, March 7th, at 12 noon
for the grand re-opening of the Mall and the kick-off of the Buy Coral Springs campaign.
•
Requested that the City Commission’s support for the continuation of growth
management-related efforts, including opposition to the committee substitute to
proposed Senate Bill 360.
ACTION:
Motion:
Second:
Vote:
To direct the City Attorney to draft and adopt a resolution expressing the
City Commission’s strong opposition to any proposed legislation that
would undermine the City’s home rule authority relative to growth
management and related matters
Commissioner Gold
Commissioner Bruck
5-0
•
Noted that eleven volunteers from Coral Glades High School had signed up to assist the
City with the development of a Facebook for young people.
•
Requested an update on the Neighborhood Stabilization Program. Mr. Levinson said
that the program was oversubscribed with one hundred and fifty applicants to date with
an anticipated possibility of assisting sixty individuals/buyers with subordinated debt
instruments and pre-qualified homes.
He stated that the program has been very
successful to date.
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Packet Pg. 22
b.
c.
Minutes
March 3, 2009
•
Noted that artist Romero Britto would be on hand for the opening of a new exhibit at the
Coral Springs Museum of Art this Friday evening, March 6th, at 6:30 p.m. He invited all
interested persons to visit this hidden treasure in our City.
•
Provided a brief update on the most recent meeting of the Coral Springs Economic
Development Foundation which he recently attended with Mr. Levinson, EDF Executive
Director Paul Cawley, and others.
•
Thanked Nicole, Anthony and Illissa for being “Mayor for the Day.”
these students be recognized at a future City Commission meeting.
•
Requested that City staff prepare a proclamation for the next City Commission meeting
encouraging participation in the “Flip the Switch of the Globe” event on Saturday, March
28th, between 8:30 and 9:30 p.m. in order to heighten awareness of the importance of
energy conservation.
Requested that
Vice Mayor Boccard:
•
Noted that he was looking forward to being a community volunteer to assist with this
weekend’s Waterway Clean-up event in Coral Springs.
•
Invited interested persons to learn more about the City’s “Growing Together” tree
planting program at Oakwood Park by calling the Parks and Recreation Department at
(954) 344-2200.
•
Announced that Broward Health would be hosting “The 5K Race for Women’s Health” on
March 14th, with proceeds going to assist the efforts of the Lisa Boccard Breast Cancer
Foundation to benefit the needs of the indigent and uninsured. He noted that the event
would take place at the Coral Springs Medical Center.
•
Invited interested persons to attend his office hours on the second Tuesday of each
month between 4:00 and 5:00 p.m. at City Hall and between 6:00 and 7:00 p.m. at
Wings Plus on West Sample Road.
Commissioner Bruck:
•
Invited everyone to attend the 30th annual “Our Town” Festival this coming weekend at
the Sportsplex of Coral Springs.
•
Reminded everyone about the annual community garage sale on Saturday, March 14th,
between 8:00 a.m. and 11:00 a.m. at Mullins Park.
•
Noted that the Coral Glades High School Color Guard was holding a fund-raising event
between 8:30 and 11:00 p.m. this Saturday evening at Incredible Ice to assist the Color
Guard with travel related expenses to attend the National Color Guard Championships in
Dayton, Ohio.
•
Noted that Florida Governor Charlie Crist had designated the month of March 2009 to
recognize the efforts of Guardian ad Litems. She encouraged interested persons to
consider serving as Guardians in the court system to protect the interests of abandoned
and neglected children. Mayor Brook thanked Commissioner Bruck for her long-time
service as a Guardian ad Litem.
•
Noted that Mary Reilly, President of the Friends of the Library, had expressed
Page 3
Packet Pg. 23
Minutes
March 3, 2009
appreciation for the ongoing efforts of the City’s Police and Fire Departments.
e.
Invited all interested persons to visit the Friends of the Library’s ongoing book sale at the
Northwest Regional Library.
•
Invited interested older adults to attend a Senior Empowerment Program commencing
on April 6th between 9:00 a.m. and 12 noon and continuing for the next five Mondays.
She stated that additional information was available from Parks and Recreation staff by
calling (954) 345-2203.
Commissioner Gold:
•
Expressed appreciation to City staff and City Manager Michael Levinson for their strong
presentations at the first session of the City’s recent citizen’s government academy. He
noted that the first session was very well received and that there would be four more
sessions of this year’s citizen’s government academy program.
•
Requested that City staff investigate the possible use of social networking software to
convey City-related information to interested parties in an expedient manner.
•
Stated that he would withhold comment about public art matters until a future City
Commission meeting.
•
Noted that the Broward League of Cities resolution regarding the existence of thirty
percent tree canopy goal throughout Broward County by the Year 2030 had been
recently adopted by the City of Hallandale Beach, City of Pembroke Pines and Town of
Davie. Commissioner Gold stated that the resolution was modeled on the City of Coral
Springs thirty percent initiative outlined in the City’s Comprehensive Plan.
•
Observed that a diversity workshop had been held in the City of Coral Springs regarding
housing and related matters directed by Dr. Derrick White, Housing Opportunities
Project of Excellence, partially funded by grant funds.
•
Encouraged all interested persons to participate in the Coral Springs element of the
annual Broward Waterway Clean-up this coming Saturday beginning at approximately
8:15 a.m. at Riverside Park.
•
Invited all interested parties to attend the second annual teen political forum on
Thursday evening, March 5th at the Coral Springs City Center. He noted that
participants would include all members of the City Commission, School Board Member
Stephanie Kraft and City Police Chief Duncan Foster and Fire Chief Mark Curran.
•
Noted that soccer at the City’s park facilities were one of the most exciting and enjoyable
family related offerings in the City of Coral Springs.
•
Noted that on Thursday evening, there would be a soft rollout about the “Coral Springs
Experience” program. Stated that if citizens visited eighteen to twenty sites around the
City, they could receive a free reusable grocery bag.
d.
•
Commissioner Powers:
•
Thanked all of the members of the United States military services for their defense of our
nation.
•
Thanked Commissioner Gold and community volunteers for their able assistance in
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Packet Pg. 24
Minutes
March 3, 2009
•
Invited all interested persons to join him for office hours tomorrow at the Breakfast Joint
between 8:30 and 9:30 a.m., and at Larry’s Ice Cream between 1:30 and 2:30 p.m.
•
Invited interested persons to visit the City’s website at www.coralsprings.org
<http://www.coralsprings.org> to find out more about the “go green” study circle.
•
Expressed appreciation to applicable City staff for their prompt follow-up to his recent
concerns about a large amount of spilled roadway paint on University Drive and a traffic
signal related problem at the intersection of Westview Drive and Coral Springs Drive.
•
Requested that the City Commission direct the City Attorney to request an opinion from
the Florida Attorney General’s Office regarding the status of a moratorium prohibiting
municipalities from creating new ordinances pertaining to the regulation of illegal
fireworks.
ACTION:
Motion:
Second:
Vote:
VI.
a.
1.
coordinating the annual Broward Waterway Clean-up event in Coral Springs.
To request that the City Attorney request a Florida Attorney General’s
opinion regarding the status of the moratorium
prohibiting municipalities from creating new ordinances pertaining to the
regulation of illegal fireworks in their jurisdictions
Commissioner Powers
Commissioner Bruck
5-0
Policy Formation and Direction:
Pol - Customer Involved Government:
Proposed Directional Statements:
Request to review the proposed directional statements. (REQUEST TO REVIEW)
b.
1.
RESULT:
REVIEWED [UNANIMOUS]
AYES:
Pol - Excellence in Education:
Second Reading, Ordinance #2009-103:
Request to approve second reading of Ordinance #2009-103 relative to relocating Public School
Concurrency Requirements from Chapter 2 to Chapter 25 of the Land Development Code.
(REQUEST TO APPROVE)
VII.
RESULT:
MOVER:
SECONDER:
AYES:
City Manager’s Communication:
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Packet Pg. 25
Minutes
March 3, 2009
Mr. Levinson noted that he would be out of the country for about a week to serve as the keynote
speaker as a paid guest of the government of Abu Dhabi for a conference regarding Excellence
in Government.
Mr. Levinson encouraged City Commissioners to review the draft directional statements at their
earliest convenience. He noted that the finalized directional statements would be adopted in the
near future in concert with the City’s Strategic and Business planning processes.
VIII. City Attorney’s Communication:
Mr. Goren briefly updated the City Commission regarding elements of proposed House Bill 851
regarding shade sessions. He stated that the proposed bill was a good one that merited the
City Commission’s support as drafted.
Mr. Goren also stated that Senate Bill 360 regarding the collapse of growth management in its
present form. He also briefly updated the City Commission about Senate Bill 2020 regarding
the proposed reduction in salary for appointed and elected officials making more than
$65,000.00 in calendar year 2008. Mr. Goren stated that the Broward League of Cities and
Florida League of Cities planned to oppose proposed Senate Bill 2020.
IX.
Motion To Adjourn:
The meeting adjourned at 8:13 PM.
____________________________
Peter M. J. Richardson, CRM
City Clerk
This meeting was recorded and a tape recording is on file in the City Clerk's Office for
five years pursuant to Florida law and City policy. These minutes are a permanent public
record of the City of Coral Springs maintained in the City Clerk's Office.
If a person decides to appeal any decision made by the City Commission with respect to
these matters, he or she must ensure that verbatim record of the proceedings is made.
The record should include the testimony and evidence upon which the appeal is to be
based.
Residents planning to attend the meeting who need special assistance must notify the
City Clerk's Office at (954) 344-1065 no later than 24 hours preceding the meeting.
BP:
CIP:
CDBG:
CRA:
CRC:
CSAB:
EDF:
FAC:
GRN:
NEC:
PAC:
SC:
Included in Business Plan
Included in Capital Improvements Program
Included in Community Development Block Grant
Project reviewed by Community Redevelopment Agency Board
Project reviewed by Construction Review Committee
Project reviewed by Charter School Advisory Board
Project reviewed by Economic Development Foundation
Project reviewed by Financial Advisory Committee
Green Initiative
Project reviewed by Neighborhood and Environmental Committee
Project reviewed by Public Art Committee
Project reviewed by Sports Commission
Page 6
Packet Pg. 26
March 3, 2009
Included in Strategic Plan
SP:
Minutes
Page 7
Packet Pg. 27
Minutes
March 3, 2009
CITIZENS REQUESTS (MUNICIPAL CODE, SECTION 2-2):
The City Commission of the City of Coral Springs, at each regularly scheduled meeting
(first and third Tuesdays), shall entertain citizen requests. Any citizen desiring to
address the City Commission must submit a written request to the City Clerk. Citizen
requests will be held in the priority order in which they are received. Each request shall
succinctly detail the matter to be brought before the City Commission; shall contain the
address and phone number where the citizen can be reached if the need arises; and shall
be dated and signed. Citizen requests are traditionally entertained at 7:30 p.m.
Items on the agenda which are not designed as Public Hearings must be discussed
during the citizens requests period. Waiver of rules. By majority vote, the City
Commission may invite citizen discussion on any agenda item and thereby waive the
proscriptions otherwise outlined in this section.
Decorum to be maintained. In every case where a citizen is recognized by the Mayor to
discuss an agenda item, he/she shall step to the podium, state his/her name and address
for the benefit of the City Clerk, and identify any group or organization he/she represents.
He/she shall then succinctly state his/her position regarding the item before the City
Commission. Order shall be maintained at each City Commission meeting and the Mayor
is hereby empowered to order from the room any citizen who refuses to comply with the
rules and regulations outlined in this section. The Police Chief or his authorized agent in
attendance at the meeting shall carry out the order of the Mayor in this regard.
Time limit on discussion. Subject to waiver rule contained within this section, public
discussion by individual citizens shall be limited to three (3) minutes at the citizens
request period.
*****
City Commission meetings are aired on CityTV, Advanced Cable Channel 25, at 6:30 p.m.
To view the schedule for repeat airing of the Commission meeting, visit
www.coralsprings.org/CityTV25/meetings.cfm. Residents who do not have Advanced
Cable can view the meeting through the “Live Streaming Channel” by visiting
www.coralsprings.org/CityTV25/streaming.cfm. Residents who have ipods can also view
the recognition segment of the meeting by visiting www.coralsprings.org/podcast. Those
who missed the meeting can visit www.coralsprings.org/vod/ to view it through the
“Video On Demand.”
Agendas can be accessed by visiting www.coralsprings.org/agendas.
If you would like to receive an emailed copy of a recognition photo, please email:
[email protected].
Page 8
Packet Pg. 28
3.a.2
Summary Sheet
Department: Financial Services
Initiated By: Art Resnik
Sponsored By:
DOC ID: 1290
SUBJECT:
Purchase of Outdoor Lighting Fixtures
PRIORITY:
Consent - Customer Involved Government
REQUESTED ACTION:
Request to award Bid #09-B-062F for the purchase of outdoor
lighting fixtures to Graybar Electric Company, Inc., Pompano,
Florida, in the amount of $ 31,092.96. (REQUEST TO AWARD)
CIP
Budgeted in the CIP (Capital Improvement Program) is the purchase of new outdoor lighting
fixtures that will be installed along the walking/jogging path in Cypress Park. The current
fixtures are over twenty years old and do not provide sufficient lighting. The new fixture design
was chosen for its aesthetic value and increased lighting capability.
A formal bid package was prepared by Purchasing staff, and on 2/25/09 a formal bid opening
took place at which time 10 bids were received.
The low bid was received from Graybar Electric Company, Inc., in the total dollar amount of
$31,092.96. It is the recommendation of both Parks Department and Purchasing Division staff
that the vendor be awarded this purchase.
Funding for this project is available from Account #324-9602-572-6301 (073237), Capital
Projects – Parks – Improvement, which has a current balance of $62,753.
Copies to:
R. Engle, Director of Parks & Recreation
D. Russek, Financial Services Director
R. Glasco-Foderingham, Assistant City Attorney
S. Goren, City Attorney
ATTACHMENTS:
•
09-B-062F Tabulation
(PDF)
Packet Pg. 29
PURCHASE OF OUTDOOR LIGHTING FIXTURES
BID NO. 09-B-062F
TABULATION
Vendor
Contact
Phone #
Description
Quantity
Neosphere Classical Spherical Luminaire per specs.
Product will be delivered within calendar days:
48
Vendor
Contact
Phone #
Description
Quantity
48
Graybar Electric Co. Inc
Deron D. Applegate
(954) 977-6800
Cost Each
Extended Cost
$647.77
$31,092.96
28-42/days
Rexel Consolidated
Lou Galindo
(954) 563-8059
Cost Each
Extended Cost
$679.12
$32,597.76
45/days
Vendor
Erin Electrical
Contact
Phone #
Tom Heffernan
(561) 572-2102
Cost Each
Extended Cost
Description
Quantity
48
$688.25
$33,036.00
42/days
JAM Lighting Distributors, Inc
Brooke Reinhart
(954)580-0714
Cost Each
Extended
Cost
$686.50
$32,952.00
28-42/days
W. Broward d/b/a/Light Bulbs
Unlimited
Wayne Ostrofsky
(954) 227-0448
Cost Each
Extended
Cost
$693.48
$33,287.04
28-56/days
3.a.2.a
Packet Pg. 30
Attachment: 09-B-062F Tabulation (1290 : Purchase of Outdoor Lighting Fixtures)
World Electric Supply
Jackie Vasser
(954) 979-1960
Cost Each
Extended
Cost
$663.33
$31,840.00
30-45/days
PURCHASE OF OUTDOOR LIGHTING FIXTURES
BID NO. 09-B-062F
TABULATION
Vendor
Contact
Phone #
Description
Quantity
48
Vendor
Contact
Phone #
Description
Quantity
48
Laser Lighting
Jerry Baker
(800) 394-5273
Cost Each
Extended Cost
$701.76
$33,684.48
42/days
Electrical Consulting Services,
Inc.
Thomas Leali
(561) 478-0100
Cost Each
Extended Cost
$816.20
$39,177.60
60/days
Imperial Electric & Lighting
Corol Kirkrndell
(954) 370-3000
Cost Each
Extended
Cost
$751.88
$36,090.24
45/days
Cisca Construction &
Development
Frank Balleste
(305) 595-2246
Cost Each
Extended
Cost
$950.85
$45,640.80
28-42/days
Vendor
Contact
Phone #
Description
Quantity
48
Cost Each
Extended Cost
/days
Extended
Cost
/days
3.a.2.a
Packet Pg. 31
Attachment: 09-B-062F Tabulation (1290 : Purchase of Outdoor Lighting Fixtures)
Cost Each
3.a.3
Summary Sheet
Sponsored By:
DOC ID: 1301
SUBJECT:
Purchase of Shade Canopy Structures
PRIORITY:
REQUESTED ACTION:
Request to award Item 09-B-071M for the purchase of two shade
canopy structures to Apollo Sunguard (materials) $21,014.13
and Christensen Systems, Inc., (installation) $9,562.72,
Sarasota, Florida, in the amount of $30,576.85, utilizing the
Manatee County School District Bid #07-0103-ML. (REQUEST
TO AWARD) CIP
Budgeted for completion is the addition of two (2) shade canopy structures over the playground
area in Turtle Run Park. This project is part of the local agreement between the Homeowners
Association and the City for various improvements to this park.
The two firms that the Parks and Purchasing staff are recommending are, Apollo Sunguard for
the purchase of the shade canopy materials, and Christensen Systems, Inc., for the installation
of the structures. Both of these vendors are approved vendors on the Manatee County School
District Bid #07-0103-ML, in place through June 12, 2010.
These shade structures have a higher wind load capability than those currently in place at other
City Park sites, therefore not requiring Parks staff to remove the canopy (fabric) on any storm up
to 90 M.P.H.
Funding for this project is available in account #324-9602-572-6301 (073236), Capital Projects P&R – Improve, which has a current balance of $43,028.
Copies:
D. Russek, Director of Financial Services
P. Richardson, City Clerk
ATTACHMENTS:
•
award recommendation (PDF)
Packet Pg. 32
Attachment: award recommendation (1301 : Purchase of Shade Canopy Structures)
3.a.3.a
Packet Pg. 33
3.a.3.a
Packet Pg. 34
3.a.3.a
Packet Pg. 35
3.a.3.a
Packet Pg. 36
3.a.4
Summary Sheet
Initiated By: Tim Planco
Sponsored By:
DOC ID: 1305
SUBJECT:
Award Contract, Plastic Trash Liners
PRIORITY:
REQUESTED ACTION:
Request to award the contract for Bid 09-E-035 for plastic trash
liners to Armchem International Corporation of Florida from
date of award for an initial one (1) year term with two (2) additional
one (1) year renewal options available. The estimated annual
expenditure is $44,000.00. (REQUEST TO AWARD)
ADDITIONAL INFORMATION:
The City has an ongoing need for trash liners by all using departments. The Purchasing Division
determined that it would be in the best interest of the City and more cost effective, to establish a
term contract for these liners. Central Stores personnel established a listing of 5 liners. A formal
bid was prepared and a bid opening took place on January 21,2009, at which time nine (9) bids
were received. After detailed analysis of the pricing and inspection of samples from all nine (9)
bidders, the company that met bid specifications was determined by the specified thickness of
plastic material and other bid specifications.
A.) Line item 1 of Bid #09-E-035F is by far the highest usage item in the Bid. The
following vendors did not meet specifications.
•
•
•
•
•
Internboro Packaging Corp. – Item 1, the sample was not 2.5 ml, as
required.
All American Poly – Item 1, Bid was for wrong size bag.
Central Poly Corp. – Item 1, sample was only 1.5 mil.
Unipak Corp. – Item 1, bag was not gusseted for strength.
Pancar Supply – Item 1, bag was not gusseted for strength.
B.) The Following vendors were not considered for the reasons as follows.
•
•
Dade Paper & Bag Company and Pollock Investments. The minimum
orders requirements for each bidders items were beyond Central
Storage capacity to store and utilize effectively.
Calico Industries was not considered due to unwillingness to hold
pricing for the City in a contract awarded in 2008.
Armchem International Corp meets the Bid Specifications and is the most responsive and
responsible bidder. Staff recommends the Bid # 09-E-035F be awarded to Arnchem
International Corp. of Florida for a period of one (1) year with the option to renew for two (2)
additional one-year periods.
The funding for the trash liners will be from the resale account.
cc:
Packet Pg. 37
3.a.4
Summary Sheet
Subject: Award Contract, Plastic Trash Liners
ATTACHMENTS:
•
tabulation 09-E-035
(DOC)
Page 2
Packet Pg. 38
PURCHASING DIVISION
BID TABULATION
PLASTIC TRASH LINERS
# VENDORS CONTACTED 25
# VENDORS RESPONDING 9
VENDOR
CONTACT PERSON
TELEPHONE #
ITEM DESCRIPTION
1
2
3
4
5
LINER TRASH, 50 LINERS/ ROLL PERFORATED
GUSSETED, 38X63, 2.5 MIL, 50-55 GAL., CLEAR
LINER, TRASH, SIDE OF BOX “PUNCH HERE” ENTRY,
PULL OUT TYPE, 30X36, 2.0 MIL., 20-30 GAL.,
BLACK OR BROWN
LINER, TRASH SIDE OF BOX “PUNCH HERE” ENTRY,
PULL OUT TYPE, 24X31, 1.0 MIL, 7-10 GAL, BLACK
OR BROWN
PULL OUT TYPE, 33X39, 2.0 MIL, BLACK OR BROWN.
33 GAL
PULL OUT TYPE, 40X46, 2.0 MIL, BLACK, 60 GAL
TOTAL:
COMMENTS:
PKG
PER
CASE
50
EST
ANNUAL
QTY /CS
1,500
100
INTERBORO PACKAGING CORP.
ABRAHAM JEREMIAS
845 457-2700
COST/ BOX EXT
COST
BID OPEN:
BID NO.:
ALL AMERICAN POLY
REINA LITE
732 752-3200 X-1124
COST/
EXT
BOX
COST
1/21/09
09-E-035F
CENTRAL POLY CORP.
ANDREW HOFFER
908 862-7570
COST/
EXT
BOX
COST
11.68
17,520.00
14.30
21,450.00
14.90
22,350.00
100
8.48
848.00
9.28
928.00
12.60
1,260.00
100
100
6.48
648.00
3.85
385.00
5.20
520.00
100
100
10.34
1,034.00
11.07
1,107.00
14.10
1,410.00
100
25
15.98
399.50
15.83
395.75
16.80
1,680.00
20,449.50
$200.00 MINIMUM ORDER
BOXES DO NOT HAVE PULL-
24,265.75
27,220.00
OUTS FOR BAGS
BID ON INTERBORO BRAND
BAGS
PAGE 1 OF 3
Packet Pg. 39
Attachment: tabulation 09-E-035 (1305 : Award Contract, Plastic Trash Liners)
3.a.4.a
VENDOR
CONTACT PERSON
TELEPHONE #
ITEM DESCRIPTION
1
2
3
4
5
BLACK OR BROWN
OR BROWN
33 GAL
TOTAL:
COMMENTS:
PKG
PER
CASE
50
EST
ANNUAL
QTY /CS
1,500
100
CALICO INDUSTRIES
MICHAEL HEVERLY
800 638-0828
COST/ BOX EXT
COST
UNIPAK CORP.
BRIAN MARCUS
888 808-5120
COST/
EXT
BOX
COST
DADE PAPER & BAG CO.
WALTER THOMPSON
305 805-2702
COST/
EXT
BOX
COST
16.36
24,540.00
16.90
25,350.00
23.95
35,925.00
100
10.94
1,094.00
10.50
1,050.00
2,640.00
100
100
23.11
2,311.00
10.00
1,000.00
100
100
10.05
1,005.59
13.00
1,300.00
26.40
(150 PER
CASE)
31.46
(500 PER
CASE)
20.48
100
25
13.52
338.00
20.00
500.00
29.10
757.50
29,288.00
CALICO BRAND
29,200.00
3,146.06
2,048.00
44,486.56
LINE 1 – MIN ORDER 50 CASES
LINE 2-4 MIN ORDER 100
CASES
LINE 5 – MIN ORDER 25 CASES
PAGE 2 OF 3
Packet Pg. 40
3.a.4.a
3.a.4.a
VENDOR
PANCAR SUPPLY
POLLOCK INVESTMENTS
CONTACT PERSON
TELEPHONE #
ITEM DESCRIPTION
CHIP MOODY
954 410-7055
COST/ BOX EXT
COST
BRIAN JONES
972 337-3659
COST/
EXT
BOX
COST
2
3
4
5
BLACK OR BROWN
OR BROWN
33 GAL
TOTAL:
COMMENTS:
EST
ANNUAL
QTY /CS
1,500
100
CORP
MICHAEL BRAHMS
954 735-0029
COST/
EXT
BOX
COST
24.65
36,975.00
25.23
37,845.00
26.61
39,915.00
100
14.85
1,485.00
22.64
2,264.00
13.35
1,335.00
100
100
23.15
2,315.00
26.99
2,699.00
4.50
450.00
100
100
17.05
1,705.00
17.56
1,756.00
15.90
1,590.00
100
25
22.35
556.25
24.95
623.75
22.75
568.75
43,036.25
45,187.75
43,858.75
NO BID: ASSOCIATED BAG CO., MILWAUKEE, WI
PAGE 3 OF 3
Packet Pg. 41
1
PKG
PER
CASE
50
ARMCHEM INTERNATIONAL
3.b.1
Summary Sheet
Department: City Attorney
Initiated By: John Hearn
Sponsored By:
DOC ID: 1306
SUBJECT:
Invoices for Legal Services, Goren
PRIORITY:
Consent - Financial Health & Economic Dev
REQUESTED ACTION:
Request to approve payment of invoices submitted by the law firm
of Goren, Cherof, Doody and Ezrol, P.A. for legal services
provided during the period of February, 2009 in the amount of
$26,615.90. (REQUEST TO APPROVE)
Goren, Cherof, Doody and Ezrol, P.A. has submitted an invoice for legal services provided
during the period covering February, 2009. These invoices are based on an hourly rate of
$185.00 per hour, or less, depending on which firm employee completed assigned work. The
City Commission approved a services agreement with Josias, Goren, Cherof, Doody and Ezrol,
P.A. on April 2, 1996. The cost for legal services for the period covering February, 2009 is
$26,615.90.
Finance Department staff completed a spot check of the invoice submitted for this period. In
completing this spot check, staff contacted various individuals listed in the invoice to verify that
they received the described services. With this invoice, the City Attorney's office remains within
the appropriate percentage of the department's $209,600.00 FY 2008-2009 annual budget for
outside legal counsel services based on the period of the year for which sums have been
expended to date.
Additionally, Goren, Cherof, Doody & Ezrol has submitted the following hourly billed and
authorized invoice for approval:
1.
2.
Southern Waste Systems, LLC, Stmt. No. 37
Charles Mersch, Stmt, No. 12
$7,178.40
$1,535.50
Packet Pg. 42
3.b.2
Summary Sheet
Sponsored By:
DOC ID: 1288
SUBJECT:
Disaster Debris Monitoring Services
PRIORITY:
REQUESTED ACTION:
Request to renew the contract for disaster debris monitoring
services, RFP #07-B-064, and authorize the Mayor to execute the
amendment to the contract, to Malcolm-Pirnie, Inc., Ft.
Lauderdale, Florida, commencing April 1, 2009, thru March 31,
2011, with options for renewal.
(REQUEST TO RENEW,
AUTHORIZE)
The City is currently under contract with Phillips and Jordan, Inc., for the removal of disaster
generated debris caused by a severe hurricane, from public property and public right-of-ways, to
protect public health and safety, and to minimize the environmental impact and facilitate the
restoration of public services.
In the event a federally declared natural disaster would strike the City of Coral Springs, it is
essential that supplemental resources be in place to monitor and document the volume of
debris, and to ensure proper reimbursement from the Federal Emergency Management Agency
(FEMA).
The primary tasks of the debris monitoring firm will be as follows:
•
§
§
Pre-event – provide assistance thru meetings, workshops, establish data
management systems, provide debris estimates by community.
Post event – provide qualified staff for monitoring of collection of debris, issue load
tickets for verification, coordinate work areas of trucks, troubleshoot problem areas.
Data management – coordinate data recordation, prepare detail estimates, maintain
a debris management system, provide periodic reports on work progress, estimates,
project completion, and forecasts.
At the April 17, 2007 City Commission meeting a term contract for debris monitoring services
was awarded to Malcolm-Pirnie, Inc. The first two year term of this contract is due to terminate
on March 31, 2009 and may be renewed for a second two year term.
Public Works and Purchasing staff are recommending that Malcolm-Pirnie, Inc. be awarded the
two year term contract renewal.
Due to the nature of this contract, no estimated dollar amount is possible. Any cost would
depend entirely on the severity of any given disaster and the amount of debris that is created,
and the length of time the monitoring service is needed. Funding for this service will come from
a special operating expenditure account set up for hurricane/disaster situations (ex. Hurricane
Wilma). The hourly rates established in the agreement between Malcolm-Pirnie and the City
have been verified by the City to be acceptable to FEMA for a Federally declared Natural
Disaster.
Packet Pg. 43
3.b.2
Summary Sheet
Subject: Disaster Debris Monitoring Services
The contract amendment has been signed by Malcolm-Pirnie, Inc., and a current certificate of
insurance is on file.
Copies to:
R. Michaud, Public Works Director
ATTACHMENTS:
•
Memo CC Disaster Debris Monitoring
(DOC)
Page 2
Packet Pg. 44
3.b.2.a
City Commission Agenda Item
SUMMARY SHEET
DEPARTMENT:
Financial Services Department/Purchasing Division
PREPARED BY:
Art Resnik, Purchasing Agent II
COPIES TO:
SUBJECT:
REQUESTED
ACTION:
Award of Term Contract
Agenda Item:
Initials:
STAFF RECOMMENDATION:
Action 1:
Award RFP #07-B-064 for Disaster Debris Monitoring Services to Malcolm Pirnie,
Inc., Ft. Lauderdale, Florida, commencing April 1, 2007 thru March 31, 2009, with
options for renewal.
Action 2:
Authorize the Mayor to execute the contract drafted by the City Attorney’s Office.
LOCATION: ______
X_
City Wide
Specific
NA
Public Works
ATTACHMENTS AVAILABLE ON DISK:
List of Proposers
ATTACHMENTS AVAILABLE ON HARD COPY:
Packet Pg. 45
Attachment: Memo CC Disaster Debris Monitoring (1288 : Disaster Debris Monitoring Services)
CITY COMMISSION MEETING OF: APRIL 17, 2007
3.b.2.a
CITY OF CORAL SPRINGS
CITY COMMISSION MEETING OF APRIL 17, 2007
SUBJECT: Disaster Debris Monitoring Services
BACKGROUND INFORMATION:
Using Department(s):
Public Works
2.
Justification for Award Recommendation:
Most responsive and responsible Bidder
X
Highest ranked Proposer
Other:
3.
No. of Vendors solicited:
No. of Coral Springs firms solicited:
No. of Vendors responding:
4.
Agreement Info:
X
Contract executed by firm
N/A
5.
Insurance:
X
Approved
N/A
6.
Additional information:
6
0
4
The City is currently under contract with Phillips and Jordan, Inc., for the removal of disaster
generated debris caused by a severe hurricane, from public property and public right-of-ways, to
protect public health and safety, and to minimize the environmental impact and facilitate the
restoration of public services.
In the event a federally declared natural disaster would strike the City of Coral Springs, it is essential
that supplemental resources be in place to monitor and document the volume of debris, and to ensure
proper reimbursement from the Federal Emergency Management Agency (FEMA).
The primary tasks of the debris monitoring firm will be as follows:
§
§
§
Pre-event – provide assistance thru meetings, workshops, establish data management systems,
provide debris estimates by community.
Post event – provide qualified staff for monitoring of collection of debris, issue load tickets
for verification, coordinate work areas of trucks, troubleshoot problem areas.
Data management – coordinate data recordation, prepare detail estimates, maintain a debris
management system, provide periodic reports on work progress, estimates, project
completion, and forecasts.
Malcolm Pirnie, Inc. was under contract with the City in 2006, utilizing the Broward County term
contract. Based on certain specific needs of the City, and certain line item costs that were not
applicable, it was determined that staff should prepare a new RFP that would be specific to Coral
Springs and would meet our needs and requirements.
Packet Pg. 46
1.
3.b.2.a
April 17, 2007
Page 3
§
§
§
§
Adnama LLC, Thomasville, GA
Malcolm Pirnie, Inc., Ft. Lauderdale, FL
Beck Disaster Recovery, Inc., Orlando, FL
PBS&J, Miami, FL
The selection committee included the following staff:
Rich Michaud, Public Works Director
Don Saunders, Public Works Administrator
Dwight Weddington, Public Works-Streets Superintendent
Ron Bartholf, GIS/Data Administrator
Art Resnik, Purchasing Agent
On February 6, 2007 presentations were made by all four of the proposers. The selection committee
then ranked each proposer, and Malcolm Pirnie, Inc., was chosen as the highest ranked proposer, for
the following reasons.
§
Malcolm Pirnie, Inc. has the technical expertise, and dedicated staff to perform the required
monitoring services, no matter how severe the storm damage may be, and to keep detailed
records for submittal to FEMA.
§
Malcolm Pirnie, Inc. has also informed City staff they intend to only work with only two
government agencies in Broward County for monitoring services.
§
They plan to assign a specific work crew to work only with Coral Springs throughout all
clean-up operations of a disaster.
References were checked with other government agencies where Malcolm Pirnie, Inc. provided this
service in 2005 and 2006. All references stated that this firm did an excellent job in both field
monitoring and the administrative portion of this service. The other entities stated that they will
continue to use this firm.
Due to the nature of this contract, no estimated dollar amount is possible. Any cost would depend
entirely on the severity of any given disaster and the amount of debris that is created, and the length
of time the monitoring service is needed. Funding for this service will come from a special operating
expenditure account set up for hurricane/disaster situations (ex. Hurricane Wilma).
The term contract has been signed by Malcolm Pirnie, Inc., and a current certificate of insurance is on
file.
Packet Pg. 47
The Public Works staff, Finance staff (for accounting functions) and the IS staff (for GIS functions)
prepared the scope of services for the RFP, and Purchasing staff then prepared the RFP package. On
January 17, 2007 four RFP’s were received at a public opening. It was recommended by staff that all
four proposers be shortlisted for further review/presentations. The four vendors are as follows:
3.b.3
Summary Sheet
Initiated By: Gail Dixon
Sponsored By:
DOC ID: 1315
SUBJECT:
Amendment to SunGard Public Sector Inc. Agreement
PRIORITY:
REQUESTED ACTION:
Request to award contract to SunGard Public Sector Inc of Lake
Mary, Florida and authorize the appropriate City official to execute
the amendment drafted by the City Attorney’s Office and the
agreements with Maximum Availability Ltd. for the purchase of
Common CAD Interface, Community Connect AVL, and NoMAX
High Availability Software installation, configuration, and
maintenance as a sole source procurement at a cost of
$55,002.00. (REQUEST TO AWARD, AUTHORIZE) CIP
BACKGROUND:
1.
City-Wide
2.
X
Other Sole Source
3.
Is this item in the adopted budget?
4.
Is this item in the CIP?
5.
Agreement Info:
X
Contract executed by Firm
N/A
6.
Insurance:
X
Approved
N/A
7.
__X__ Yes
__X__ Yes
____ No
____ No
The City first purchased the SunGard Public Sector, Inc. AS/400 software system in
1990 and through the years has purchased additional software modules for various City
Departments and Services. The SunGard software is utilized throughout the City in
every department for normal day-to-day services.
At times, there is a need to replace current software with new modules or purchase
interface systems when new software systems are purchased to enable communication
to take place between the two software systems.
Packet Pg. 48
3.b.3
Summary Sheet
Subject: Amendment to SunGard Public Sector Inc. Agreement
The following is a description of the software items being purchased with this action:
Common CAD Interface (EMS) will enable the recently purchased EMS reporting
software (Documed) to interface with the SunGard dispatch system. This will
integrate the automatic population of call data into the patient care report
eliminating manual data entry and ensuring the accuracy of the information.
Community Connect AVL. This product allows the caller location, police/fire
vehicle location, and the incident location to appear on the map. It is required for
closest unit dispatching. The maintenance for this product will be offset by
eliminating the existing Looking Glass Dispatch Maintenance charges.
NoMAX High Availability is from a third party software company and allows the
redundancy of SunGard AS/400 data by duplicating it to a system in another
location. With increased demand for around-the-clock availability and pressure to
meet specific information security requirements, it is vital that the City acquire a
solution that will maintain the continuity of their operations with no loss of crucial
data.
SunGard H.T.E.’s High Availability Solution powered by NoMAX will run on the
City’s two IBM iSeries (AS/400) Systems. Recovery from a disaster situation or
hardware failure would be reduced to minutes instead of many hours or days
allowing continuation of services. In addition, this implementation will reduce
downtime during system upgrades and preventative maintenance.
To ensure the process is foolproof and fully supported, it is vital that the software
be designed specifically to work with the City’s proprietary SunGard Public
Sector business application database environment. noMAX software is the only
solution fully supported and monitored by SunGard personnel. All other solutions
of this type may present record locking issues and will interfere with the
production database environment. SunGard Public Sector will not assist in
resolving subsequent issues unless the noMAX solution is utilized.
This requested amendment is sole source procurement as the City can only purchase
the software from SunGard, the developer and distributor of the software modules.
Exhibit A is the current listing of City owned SunGard software licenses & limits along
with the yearly software maintenance fees.
Funding for the Common CAD Interface (EMS) will be taken from account #323-9602526-6401 Project #033093 in the amount of $2,777.00, Account #322-9030-541-6401,
Project #083260 in the amount of $6,803.00. Funding for the Community Connect AVL
will be taken from account #322-9030-513-6303 Project #053205 in the amount of
Page 2
Packet Pg. 49
3.b.3
Summary Sheet
Subject: Amendment to SunGard Public Sector Inc. Agreement
$9,722.00. Funding for the noMAX High availability software will be taken from account
#321-9030-513-6301 Project #093204 in the amount of $12,000 and Account #3254101-521-6401 Project #063326 in the amount of $23,700.
Copies to:
B. Sastokas, Chief Information Officer
D. Pace, Network Administrator
K. Moskowitz, City Controller
ATTACHMENTS:
•
Amendment 11
(PDF)
Page 3
Packet Pg. 50
Attachment: Amendment 11 (1315 : Amendment to SunGard Public Sector Inc. Agreement)
3.b.3.a
Packet Pg. 51
3.b.3.a
Packet Pg. 52
3.b.3.a
Packet Pg. 53
3.b.3.a
Packet Pg. 54
3.b.3.a
Packet Pg. 55
3.b.3.a
Packet Pg. 56
3.b.3.a
Packet Pg. 57
3.b.3.a
Packet Pg. 58
3.b.3.a
Packet Pg. 59
3.b.3.a
Packet Pg. 60
3.b.3.a
Packet Pg. 61
3.b.3.a
Packet Pg. 62
3.b.4
Summary Sheet
Initiated By: Roxanne Sookdeo
Sponsored By:
DOC ID: 1317
SUBJECT:
Fire Equipment & Supplies
PRIORITY:
REQUESTED ACTION:
Request to renew the contract and authorize the Mayor to execute
the amendment to the agreement for fire equipment and supplies
via Lake County Contract #07-0811G to Ten-8 Fire Equipment,
Inc. of Bradenton, Florida beginning April 1, 2009 through March
31, 2010.
The estimated annual expenditure is $50,000.
(REQUEST TO RENEW, AUTHORIZE) CIP
BACKGROUND:
1.
Using Department(s): Fire Department
2.
X
Other Utilization of Lake County County Contract #07-0811G
3.
Is this item in the Adopted Budget?
4.
5.
Insurance:
6.
X
X
X
Yes
Yes
____ No
____ No
Approved
N/A
The Fire Department has an ongoing need for the purchase of tactical rescue equipment for
training purposes at the Fire Training Academy. The City’s Fire Department personnel are the
first responders for disasters and tactical rescue operations within the City. The specialized
equipment will be used for training in confined space operations, trench rescue, machinery
extrication and other rescue operations.
The City has been utilizing Lake County’s contract for fire equipment and supplies with Ten-8
Fire Equipment, Inc. of Bradenton, Florida since 2007. Lake County recently renewed their
contract for an additional year beginning April 1, 2009. The contract includes a comprehensive
list of manufacturers, each of whom can supply different types of equipment and supplies that
the Fire Department needs at pricing of up to 45 percent discount off of list price. Staff believes
the overall pricing of the Lake County contract is fair and reasonable.
The Fire Department’s staff is satisfied with Ten-8’s performance. Staff recommends renewing
the contract for fire equipment and supplies with Ten-8 Fire Equipment, Inc via Lake County for
one (1) year with two (2) additional one (1) year renewal periods available.
Packet Pg. 63
3.b.4
Summary Sheet
Subject: Fire Equipment & Supplies
The funding source for this procurement is as follows:
Acct. number: 324-9602-522-6301; Project number: 073287; Balance: $74,200
COPIES TO:
M. Curran, Fire Chief
F. Babinec, Deputy Fire Chief
Page 2
Packet Pg. 64
3.b.5
Summary Sheet
Sponsored By:
DOC ID: 1316
SUBJECT:
Automotive Paint & Body Work Service
PRIORITY:
REQUESTED ACTION:
Request to renew the contract and authorize the Mayor to execute
the amendment to the agreement for Automotive Paint and Body
Work Service, RFP #07-C-049 to Arrigo DCJ Sawgrass, Inc. of
Tamarac, Florida retroactive from February 19, 2009 through
February 28, 2011 with one (1) additional two (2) year renewal
period available. The estimated annual expenditure is $150,000.
(REQUEST TO RENEW, AUTHORIZE)
BACKGROUND:
1.
Using Department(s): Public Works Fleet Dept.
2.
X
Other: Renewal
3.
Is this item in the adopted budget?
4.
5.
Agreement Info:
X
N/A
6.
Insurance:
X
Approved
N/A
7.
X
Yes
____ No
Yes
_X__ No
The City of Coral Springs Fleet Division has an ongoing need for a automotive paint and
bodywork service contractor to paint and repair various City owned vehicles. The Fleet
Division usually has several vehicles needing paint and repair that have been damaged
during routine operations or that are currently being refurbished.
Two years ago the City awarded a contract to T.T of Commercial, Inc. d/b/a/ Fairbanks
Chrysler Jeep Dodge Sawgrass. In 2008 the company was sold to the Arrigo family and
became known as Arrigo DCJ Sawgrass, Inc. The newly named company, Arrigo DCJ
Sawgrass assumed all of the City’s current contract pricing, terms, and conditions.
The Fleet Division is very satisfied with the performance of Arrigo DCJ Sawgrass. The
original contract award was determined by soliciting a Request for Proposals. There
were several factors in addition to pricing that determined the award to the vendor, such
Packet Pg. 65
3.b.5
Summary Sheet
Subject: Automotive Paint & Body Work Service
as a clean and secure work site, and acceptable vehicle turn-around time. After
discussions regarding renewing the contract, the following changes will be made:
•
•
Body Shop labor rate will be reduced from $27.50 to $26.00 per hour
Parts purchases will be reduced from cost plus 10% to cost plus 8%.
The estimated annual cost savings due to these rate reductions is $3,750. Staff believes
the rate reductions are fair and reasonable and in the best interests of the City. Staff
recommends renewing the contract for automotive paint and bodywork service with
Arrigo DCJ Sawgrass, Inc. for two (2) years with one (1) additional two (2) year renewal
term available.
Various accounts will be used to fund the services that will be provided under this
contract.
COPIES TO:
D. Foster, Police Chief
B. Mallozzi, Acting Fleet Services Supt.
R. Michaud, Director of Public Works
Page 2
Packet Pg. 66
3.c.1
Summary Sheet
Sponsored By:
DOC ID: 1291
SUBJECT:
Meadows/Dells Neighborhood Stormwater Improvements
PRIORITY:
Consent - Neighborhood & Env Vitality
REQUESTED ACTION:
Request to award Bid #09-B-042F and authorize the Mayor to
execute the contract for stormwater improvements in the
Meadows/Dells neighborhood to DBF Construction, LLC of
Margate, Florida, in the amount of $159,586.00 (REQUEST TO
AWARD, AUTHORIZE) CIP, CDBG
BACKGROUND:
1.
Public Works
2.
3.
Is this item in the Adopted Budget?
4.
X
5.
No. of Vendors solicited:
No. of Coral Springs firms solicited:
No. of Vendors responding:
50
1
6.
Agreement Info:
X
N/A
7.
Insurance:
X
Approved
N/A
X
Yes
Yes
____ No
____ No
Budgeted in the CIP (Capital Improvement Program) for completion this fiscal year is
the stormwater improvements in selected areas in the Meadows and Dells
neighborhood. This area is one of the City’s oldest neighborhoods with homes built in
the 1960’s and 1970’s. The overall purpose of this project is to improve the existing
swale drainage system by installing drainage piping and catch basins to channel the
stormwater to the canal system.
In November 2005 Chen and Associates completed a stormwater master plan for the
Meadows and Dells neighborhoods. This study examined the adequacy and condition
of the existing drainage system, identified areas of flooding, recommended drainage
Packet Pg. 67
3.c.1
Summary Sheet
Subject: Meadows/Dells Neighborhood Stormwater Improvements
improvements, divided the work into phases, and provided a cost estimate for each
phase of the work. This study divided the neighborhoods into 15 basin areas. The
work to be completed under this contract includes all of Basin #2. This second year
amount of work will be funded through a Community Development Block Grant (CDBG).
The first step in completing the work in Basin 2 is to prepare the detailed specifications
and drawings for this work. The firm of Botek Thurlow Engineering, Ft. Lauderdale,
Florida was awarded this contract at the City commission meeting held on 6/5/07.
When the specifications and drawings were completed Purchasing staff then prepared a
formal bid package for the modifications and improvements for Basin #2.
On February 18, 2009 a formal bid opening took place at which time 14 bids were
received. The low responsive bid was submitted by DBF Construction, LLC, Margate,
Florida in the total dollar amount of $159,586.00 for the work in Basin #2.
It is the recommendation of the Public Works and Purchasing staff that this project be
awarded to DBF Construction, LLC as specified in Bid #09-B-042F, for Basin #2.
Funding for this project is available from the following expenditure accounts:
Account #
Project #
106-3004-515-6301
(091813)
106-3004-515-6301
(081810)
Account Description
Inter. Govt. Grants – Neighborhood
Svcs – Improv.
Inter. Govt. Grants – Neighborhood
Svcs – Improv.
Account
Balance
$260,000
$152,799
The contractor has executed the contract for this work and a current certificate of
insurance is on file in the Purchasing division.
COPIES TO:
ATTACHMENTS:
•
09-042Tab
(PDF)
Page 2
Packet Pg. 68
STORMWATER IMPROVEMENTS – BASIN #2
(MEADOWS & DELLS)
BID NO. 09-B-042F
TABULATION
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Stormwater Improvements – Basin #2 (Meadows & Dells)
Work Allowance
Total Bid:
Bidder agrees that work will be completed and ready for final
payment within calendar days from Notice to Proceed.
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
DBF Construction, LLC
ILia Lyssenko
(954) 974-3335
LUMP SUM COST
$139,586.00
$20,000.00
$159,586.00
45/days
Miguel Lopez Asphalt Maintnence
Eduardo Lopez
(305) 884-0767
LUMP SUM COST
$178,781.80
$20,000.00
$198,781.80
90/days
Williams Paving Company
Jose Rodriguez
(305) 882-1950
LUMP SUM COST
$190,000.00
$20,000.00
$210,000.00
60/days
Straightline Engineering Group
Ricardo Diaz
(786) 845-8499
LUMP SUM COST
$197,100.00
$20,000.00
$217,000.00
90/days
ENCO LLC
Wilson Sanchez
(954) 445-0579
LUMP SUM COST
$217,228.00
$20,000.00
$237,228.00
120/days
GMI Contracting
John Galgano
(954) 445-6732
LUMP SUM COST
217,999.60
$20,000.00
$237,999.60
60/days
Attachment: 09-042Tab (1291 : Meadows/Dells Neighborhood Stormwater Improvements)
3.c.1.a
Packet Pg. 69
Page 1 of 3
(MEADOWS & DELLS)
BID NO. 09-B-042F
TABULATION
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
Downrite Engineering Corp
Sam LoBue
(305) 232-2340
LUMP SUM COST
$225,432.00
$20,000.00
$245,432.00
60/days
John Davis Inc.
Scott J. Johnson
(561) 588-1170
LUMP SUM COST
$257,000.00
$20,000.00
$277,000.00
90/days
Asphalt Consultants
Chris Baczewski
(561) 368-5797
LUMP SUM COST
$266,000.00
$20,000.00
$286,00.00
90/days
ARZ Builders
George Jawde
(561) 239-9923
LUMP SUM COST
$276,000.00
$20,000.00
$296,00.00
160/days
Pavex Corp./Ranger Construction
James M. Allen
(954) 428-8712
LUMP SUM COST
$316,393.60
$20,000.00
$336,393.60
100/days
Tran Construction
Henry Louden
(305) 756-7756
LUMP SUM COST
$339,302.00
$20,000.00
$359,302.00
/days
3.c.1.a
Packet Pg. 70
Page 2 of 3
(MEADOWS & DELLS)
BID NO. 09-B-042F
TABULATION
VENDOR
CONTACT
TELEPHONE #
DESCRIPTION
Work Allowance
Total Bid:
GC Works Inc.
Lance Wayne
(561) 807-6969
LUMP SUM COST
$367,000.00
$20,000.00
$387,000.00
120/days
PBH Enterprises, Inc.
Peter B. Hart
(954) 389-3687
LUMP SUM COST
$171,700.00
$20,000.00
$191,700.00
120/days
*NON Responsive, NO BID BOND
3.c.1.a
Packet Pg. 71
Page 3 of 3
3.c.2
Summary Sheet
Department: Development Services
Initiated By: Larry Staneart
DOC ID: 1320
SUBJECT:
Dedication of Easement
PRIORITY:
Consent - Neighborhood & Env Vitality
REQUESTED ACTION:
Request to approve Petition #01-DE-09, Paul E. Brewer &
Associates, Inc., for the City to accept the petition of
dedication of a Utility Easement and dedicated to the public
affecting two (2) 10’ wide strips of land within a portion of
Lots 12 and 13 of Block A, less the east ten feet of Lot 13 of
Block A of the Greater Coral Springs Research and
Development Park Addition, according to the plat thereof,
recorded in Plat Book 66, page 50 of the Public Records of
Broward County, Florida, and to authorize the City
Attorney’s Office to draft and adopt a resolution to accept
the dedication of the referenced easement. (REQUEST TO
APPROVE, AUTHORIZE, ADOPT)
BACKGROUND:
The property is currently zoned ‘Industrial’, which will be the proposed use. The property
is located at the north east corner of the intersection between NW 124th Avenue and
West Sample Road.
The property is owned by Pan American Sites Inc. Carlos Lopez-Cantera, President.
The proposed utility easements to be dedicated to the City are at the request of the
utility companies servicing the property. Said easements will be taken in consideration
at the time of site planning each parcel. The dedication of said easements by the
developer will not adversely affect the site development.
This easement will serve a public purpose. The City Attorney’s office has approved the
subject petition as to legal form.
ATTACHMENTS AVAILABLE ON HARD COPY:
Location Plan
Petition for Dedication
Grant of Utility Easement
Sketch & Legal Description
Memorandum from Rhoda Glasco-Foderingham dated March 11, 2009
Packet Pg. 72
3.c.2
Summary Sheet
Subject: Dedication of Easement
ATTACHMENTS:
•
Dedication of Easement (PDF)
Page 2
Packet Pg. 73
Attachment: Dedication of Easement (1320 : Dedication of Easement)
3.c.2.a
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6.a.1
Summary Sheet
Sponsored By:
DOC ID: 1295
SUBJECT:
Purchase of Vehicles
PRIORITY:
Policy - Customer Involved Government
REQUESTED ACTION:
Request to award purchase of thirty-two (32) vehicles for various
departments to various vendors as shown on the recommendation
sheet via Bid #09-C-040F and Florida Sheriff’s Association Bid
#08-16-0908 in the amount of $687,884.00. (REQUEST TO
AWARD) (CIP)
Under the City’s Capital Improvement Program (CIP), various departments were approved
funding to purchase vehicles this fiscal year.
Purchasing staff prepared a formal bid package for all of the City’s vehicles. Bids were received
and staff compared the City’s bid with the Florida Sheriff’s Association (FSA) bid. Staff normally
compares the City’s bid with the Florida State contract also. However, the State does not yet list
a contract for fleet vehicles for this year. Staff has found in the past several years that the City
generally obtains lower pricing for many of the City’s fleet vehicles than the aforementioned
Sheriff’s bid and State contract. This year, four FSA contract holders submitted bids to our
solicitation and three had the lowest prices for four different types of vehicles. Several vendors
were not recommended for award for various reasons as explained below.
The low bidder, Don Reid Ford, of one type of vehicle is not recommended for award of the
following vehicles for the following reason:
§
A quantity of sixteen (16) – Large Pursuit Vehicles has a much longer delivery
time than the FSA awardee. The FSA dealer has the vehicles in stock and can
deliver within 14 days of award in comparison to 90-120 days for the lowest
bidder. The maintenance cost and downtime of the vehicles that will be replaced
will be avoided for that 3-month period. The cost differential from the low bidder
to the FSA awardee is $58.50 per unit.
Increasingly important is the need to purchase trucks that can operate on 20% biodiesel fuel.
The following low bidders did not meet the City’s requirements for biodiesel capability.
Hub City Ford is not recommended for award of the following vehicle for the following reason:
§
A quantity of one (1) - One Ton Cab & Chassis, is not able to operate on 20%
biodiesel fuel; cost differential from the Ford to the Dodge truck is $2,255.
Don Reid Ford is not recommended for award of the following vehicle for the following reason:
§
A quantity of one (1) – ¾ Ton Extended Cab Pick-up Trucks, 4 x 4, 6 ft. bed, is
not able to operate on 20% biodiesel fuel; cost differential from the Ford to the
Chevy truck is $1,900.
Packet Pg. 94
6.a.1
Summary Sheet
Subject: Purchase of Vehicles
Bill Currie Ford Lincoln Mercury is not recommended for award of the following vehicles for the
following reason:
§ A quantity of three (3) - ¾ Ton Extended Cab Pick-up Trucks, 4 x 2, 8 ft. bed, is
not able to operate on 20% biodiesel fuel; cost differential from the Ford to the
Chevy truck is $2,706 per unit.
Tropical Ford is not recommended for award of the following vehicles for the following reason:
§
Two (2) – Full Size Cargo Vans were withdrawn by the vendor. The vendor
stated that he made an error and gave no further explanation and was unwilling
to deliver the proper specified vehicles at the cost bid. Three years ago the same
vendor delivered a vehicle that did not meet bid specifications and was not willing
to comply with our requests to resolve the problems.
The estimated savings from the City’s bidding efforts is $29,900 in comparison to the total
amount budgeted for the purchase of the vehicles and their accessories.
Fleet Department and Purchasing staff has reviewed the results of the City’s bid and
recommends that the vehicles be awarded to the vendors as indicated on the attached sheet.
cc:
T. Costantino, Utilities Superintendent
M. Curran, Fire Chief
D. Foster, Chief of Police
B. Mallozzi, Acting Fleet Services Superintendent
R. Michaud, Director of Public Works
T. Shubert, Building Official
D. Weddington, Streets Superintendent
W. Wolf, Facilities Superintendent
ATTACHMENTS:
•
Award Recommendation (DOC)
Page 2
Packet Pg. 95
6.a.1.a
Description
Large Pursuit Vehicle
Total Large Pursuit Vehicle
One Ton Cab & Chassis
One Ton Cab & Chassis
Qty
Unit Price
Vendor
Account Number
Project #
14
1
1
16
1
$21,649.50
$21,649.50
$21,649.50
Duval Ford
Duval Ford
Duval Ford
511-4201-521.64-01
511-4203-521.64-01
V50188015904507
095003
095004
V08060
Police
Police
Police
$26,175.00
511-8119-572.64-01
095025
Parks
1
$26,175.00
Tallahassee
Dodge Chrysler
Jeep
Tallahassee
Dodge Chrysler
Jeep
Extended
Price
$303,093.00
$21,649.50
$21,649.50
$346,392.00
$26,175.00
Police
$26,175.00
UASI funds
Dept.
Total One Ton Cab & Chassis
2
¾ Ton Extended Cab Pick Up Truck 4x4 6ft
bed
1
$29,890.00
Classic Chevrolet
511-4801-522.64-01
095007
Fire
$29,890.00
¾ Ton Extended Cab Pick Up Truck 4x2 8
ft bed
¾ Ton Extended Cab Pick Up Truck 4x2 8
ft bed
Total ¾ Ton Extended Cab Pick Up Truck
4x2 8 ft bed
2
$27,500.00
Classic Chevrolet
511-8116-572.64-01
095022
Parks
$55,000.00
1
$27,500.00
Classic Chevrolet
321-9030-541.64-01
093254
Streets
$27,500.00
Full Size Cargo Van
Full Size Cargo Van
Total Full Size Cargo Van
1
1
2
$16,935.00
$16,935.00
Maroone Ford
Maroone Ford
511-4901-522.64-01
511-5801-541.64-01
095012
095035
Fire
Facilities
$16,935.00
$16,935.00
$33,870.00
7 Passenger Mini Van
2
$20,984.00
Maroone Dodge
511-5701-519.64-01
095037
$41,968.00
7 Passenger Mini Van
Total 7 Passenger Mini Van
1
3
$20,984.00
Maroone Dodge
511-4210-521.64-01
095005
Equipment
Svcs.
Police
Small Sport Utility Vehicle
Total Small Sport Utility Vehicle
2
1
2
5
$15,986.00
$15,986.00
$15,986.00
Don Reid Ford
Don Reid Ford
Don Reid Ford
511-4801-522.64-01
511-4901-522.64-01
511-5303-529.64-01
095010
095011
095014
Fire – Sup.
Fire – Insp.
Bldg.
$31,972.00
$15,986.00
$31,972.00
$79,930.00
Grand Total Bid Amount
$52,350.00
3
$82,500.00
$20,984.00
$62,952.00
$687,884.00
Packet Pg. 96
Attachment: Award Recommendation (1295 : Purchase of Vehicles)
BID 09-C-040 – VARIOUS AUTOMOBILES, TRUCKS & VANS
AWARD RECOMMENDATION
Attachment: Award Recommendation (1295 : Purchase of Vehicles)
6.a.1.a
Packet Pg. 97

Minutes Packet - Coral Springs, FL

Transcription

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