Weddings At The Bushtown Hotel

Weddings At The Bushtown Hotel
Where you arrive as a guest & leave as a friend...
May we begin in congratulating you on your engagement? We are delighted that you have considered the Bushtown Hotel as the venue to host
your forthcoming wedding, and are pleased to enclose a Wedding Information Pack for your perusal .
Not only can we host your Reception, further, the celebration of the Marriage Ceremony itself, can be carried out in all of our function suites.
Our dedicated Wedding Co-ordinators have many years experience and will dedicate themselves to ensuring your day runs smoothly from start to
finish.
To take the stress out of planning your wedding day, we can supply you with the names of some of the best people in the wedding trade, from
Wedding Cars, Stationery, Bridal Wear, Favours, Entertainment, Luxury Seat Covers & Florists.
Our Cedars Suite can cater for receptions up to 240 guests, and with its own bar, dance floor and restrooms it makes it a very self contained area.
We have much more to offer so leave the hard part to us.
Planning, organising and co-ordinating is our speciality and the reason why we are one of the best venues in the North Coast.
Once you have had time to browse through our brochure, please contact one of our Wedding Co-ordinators to arrange a suitable appointment to
come and view our facilities.
We look forward to welcoming you to our hotel in the near future.
Wedding Co-Ordinator
The Perfect Venue
Set amidst mature woodland in a convenient location on the outskirts of the University town of Coleraine, the surrounding woodland and landscaped gardens
provide a wonderful setting for your photographs.
The character and charm inherited from the original thatched cottage that once sat on these grounds, is applied today without compromise inside the hotel. The
open fires and snug surroundings give all your guests that home away from home atmosphere.
In our High Season Friday & Saturday wedding receptions must have 100 guests and above. Mid week offers are available for smaller receptions.
The Bushtown Special Touch…..

Red Carpet for the Bride & Groom on arrival

Use of cake stand & knife

Complimentary Champagne on arrival for the Bride & Groom

Linen Tablecloths & Napkins Choice of White or Ivory

Tea, Coffee for guests on arrival

Complimentary accommodation for Bride & Groom with full

Personalised Menus

Floral Decorations on all tables

Background Music

Table Plan

Microphone/PA System for speeches

Complimentary Room Hire (Based on minimum of 100 guests)
cooked Breakfast the following morning
The Wedding Co-ordinator is on hand to offer helpful advice and assistance right up to and on the day.
Optional extras…

Fairy Light Backdrop

Candy Cart

Chair Covers

Drinks Package

Accommodation Package
Booking Terms & Conditions
Booking Procedure
A provisional booking may be made and held for 2 weeks, a deposit of £250.00 will be required to confirm your initial booking. A further £250.00 will be required
to guarantee this booking and should be made payable to the hotel within 3 months. A revised number of guests is requested one month in advance and final
numbers must be confirmed at least 48hours before the reception. The final figure given is the minimum number of meals for which you will be invoiced.
Final Details
Final details should be made at least 6 Weeks prior to your wedding date. Please telephone and make an appointment with our management for a suitable date
and time.
Meal
The client will undertake to begin their meal at a mutually agreed time on booking of their reception.
Cancellation Policy/ Disclaimer
Cancellation within 6 months of wedding date will require a 25% payment of estimated wedding bill, cancellation within 3 months will require 50% payment of
estimated wedding bill. Notification of cancelling or change of date must be done in writing.
**Please note that the deposit paid to secure your Wedding Date is Non Refundable**
Wine or Champagne brought into the hotel will incur a corkage charge, there will only be a limited number of bottles allowed which will be outlined by your wedding co-ordinator during your meeting. The client undertakes to bring no drink on to the premises other than the Wine/Champagne.
Any damages, which may occur to the internal property of the Bushtown Hotel by wedding guests, will be the responsibility of the Bride & Groom.
The Bushtown Hotel does not accept any liability for loss or damage to guest’s property throughout or following the function.
Accommodation
Please note that Due to Busy Periods, Accommodation for wedding guests cannot be guaranteed. Complimentary rooms included in the Diamond Package must be
secured on initial booking with the Wedding Co-ordinator.
Residents Bar
A residents Bar can be provided upon request, but the closure of such remains the responsibility and prerogative of the hotel. Respect for other residents must be
demonstrated. Any costs incurred by the Hotel as a result of unruly behaviour or undue noise will be the responsibility of the Bride & Groom.
Prices for food & wine listed in this brochure apply to 2015 prices. The prices will be subject to an increase each year.
In our high season Friday & Saturday wedding receptions must have 100 guests and above. Should your numbers go below this a Surcharge may be added to your
Reception. Mid week offers are available for smaller receptions.
The hotel’s policy on Evening Buffets is to cater for the total number of guests attending the evening reception, as the hotel does not want the embarrassment of
food shortage on the evening of your reception.
Food hygiene regulations do not enable us to permit that you bring your own food onto the premises for service other than low risk items such as shortbread,
biscuits or similar items. These MUST be agreed with management at confirmation of booking.
Complimentary items given by the hotel are for receptions with final numbers of 80 or above. Should your numbers go below this a surcharge may be added.
Payment
All accounts MUST be settled prior to your departure from the hotel.
A charge of 5% will be made on all payments made by Credit Card. All prices quoted are inclusive of VAT at the prevailing rate.
I/We herby agree to all of the terms, booking conditions and cancellation policies of this contract.
Date of Wedding Reception _____________________________________
Signed by Bride & Groom _____________________________________Date____________________
Please sign above T & C and return to the hotel when paying your First Deposit in order to secure your Wedding Date Booking
Menu Selection
May vary depending on package chosen, please ask the Wedding Co-ordinator for details.
Starter Selection
Soup Selection

Fan of melon with seasonal fruit coulis

Vegetable

Egg mayonnaise on a bed of crisp salad leaves

Potato & Leek

Crisp vol-au-vent case filled with garlic mushrooms

Tomato & Basil

Roasted Red Pepper

Carrot & Coriander
Dessert Selection
Main Selection
Pearl Package
Emerald & Diamond Package

Profiteroles

Baileys Cheesecake

Choose 2 Of The Following:-

Fresh Fruit Pavlova

Black Forest Gateau

North Antrim Turkey & Ham

Strawberry Cheesecake

Fresh Fruit Salad

Prime Roast Sirloin Of Beef

Raspberry Roulade

Stuffed Fillet Of Chicken

Trio Desserts (miniature selection of desserts)

Roast Lamb
North Antrim Turkey & Ham
All meals are followed by Freshly Brewed Coffee/Tea
 Chicken Champignon
All dishes are served with a choice of fresh market vegetables & potatoes
**Please note that some dishes may contain traces of nuts. If yourequire any assistance on allergins or any other food options please speak to a wedding co-ordinator**
Children’s Menu
Children may have half portions of the chosen wedding menu charged at ½ the package
price. Alternatively they may choose from the following…

Chicken Bites & Chips

Sausage & Chips

Burger & Chips
All Finished with ice-cream
£9.50 per child
Suggested order of Toasts and Speeches
* Wedding Co-ordinator asks the guests to stand to receive the Bride & Groom as they enter the banqueting suite for the meal
* Master of Ceremonies asks clergyman to say grace before the meal
* Wedding Co-ordinator asks Bride & Groom to cut the cake after the main course
* After the meal the Master of Ceremonies asks the Brides Father to say a few words, followed by a toast to the Bride & Groom
* Master of Ceremonies asks the Grooms father to welcome the Bride into the family
* Master of Ceremonies asks the Groom to say a few words, followed by a toast to the bridesmaids
* Master of Ceremonies asks Best Man to reply on behalf of the bridesmaids, say a few words, followed by a toast to the Bride & Groom
* Master of Ceremonies asks Groomsman to read cards, telegrams and offers greetings from the guests
* Wedding Co-ordinator asks guests to move to oak room to clear room for dancing
Suggested Top Table Layout – From right to left
Clergy / Bride’s Father/ Groom’s Mother / Bridesmaids / Bride / Groom / Best man / Groom’s Man / Brides Mother / Grooms Father / Clergy
Price List for Wedding Ceremony Room Hire From:Cedars 1
£200.00
Cedars 2
£200.00
Cedars 1 & 2 combined
£350.00 (Dependant on numbers)
Maxwell Suite
£225.00
Media Suite
£200.00
Robinson Suite
£175.00
Additional Rooms
£125.00
You’re Wedding Day Checklist
Bride’s Mother
Bridegroom Duties
Help arrange reception at the Bushtown Hotel
Choose the Best man
Arrange printing of invitations
Purchase wedding rings
Send out invitations
Hire suits for all the men
Order Wedding cake
Choose gifts for the Best man & Ushers
Order wines
Arrange the wedding ceremony
Hire photographer & videographer
Pay Church fees
Book florist
Obtain marriage certificate
Arrange Hire Cars
Arrange cars to and from church
Book entertainment
Prepare speech
Propose toast to the bridesmaids
Bride
Choose the Bridesmaids
Best man Duties
Choose Bridal dress & Bridesmaids dresses
Take charge of the rings
Arrange gifts for the Bridesmaids
Organise the cars from the church to the Bushtown Hotel
Arrange hair & beauty appointments
Reply to the bridesmaid’s toast
Organise wedding gift list
Return all suits
Book flowers for the mothers
Choose Honeymoon clothes
Bridesmaids
Assist the Bride in choosing Honeymoon clothes
Bride’s Father
Help the Bride to dress on the day
Ensure that suits have been ordered
Take charge of the Brides Bouquet during the ceremony
Escort bride to the church
Ensure the Bride has everything she needs
Respond to the toast
You’re Wedding Day Checklist
The Wedding Planner
The Wedding Planner
6 months to 1 year prior
1 month to 3 months prior
Decide on the date and meet with your Minister, Priest or Registrar
to confirm details
Send out invitations
Decide on the style of reception and wedding venue you would like
and book
Make sure that you have ordered your marriage certificate for
the ceremony
Order wedding Cars
Book the photographer & videographer
Source entertainment and book at this stage
Source presents for the Bridesmaids and Best man
Finalise details with the florist & colour schemes
Visit the wedding venue and finalise details of the day including
numbers and menus, entertainment and table plan
Decide on your style of wedding cake and book it
Look through holiday brochures and decide on the location of your
honeymoon
1 week to 2 weeks prior
Decide on your wedding invitations & place an order
Do a final check on all the bookings i.e. Cars, photographer,
videographer, entertainment and honeymoon
Start to shop around for ideas for dresses, colour and fabrics
Start packing for your holidays
Wrap all presents for the bridal party
3 months to 6 months prior
Organise wedding rehearsal
If you choose to have a gift list decide on what department store you
would like to use & arrange your gift list
Bridal party final dress fitting
Purchase any favours & table decorations
Day prior
Get all accessories organised – jewellery, shoes, going away outfit
Meet with your Minister, Priest or Register to discuss the service
Leave the wedding cake, favours, Wine, Table Plan, and Place
Setting Cards etc to the hotel
Order any stationary- thank you cards, place cards
Collect men’s suits
Collect bridal flowers
Relax
Evening Buffet Selection
Choice of Additional Items for Evening Buffet Receptions
Finger Buffet
100 plus guests £7.50pp
Compile your menu from 1-5 items from the selection below;
Chicken bites
Savoury sausage rolls
Assorted Vol au vents
Variety of Mini Quiche
Assorted Sandwiches
Cocktail Sausages
Spring Rolls
(Tea/Coffee can be provided at an extra charge of £1.00 per cup with the
above buffet)
Cold Plate Buffet
£10.00pp
Choose from one of the followingTurkey, Gammon, Loin of Pork
Served with a selection of salads & choice of baked potatoes, chips or
garlic bread
Hot Plated Buffet
£11.95pp
Choose from two of the following:
Chicken Curry, Chicken Champignon, Beef bourguignon, Beef stroganoff
Served with a choice of two of the following; Chips, Sauté potatoes, salads
or boiled rice
Tea/Coffee
£1.50pp
Tea/Coffee & Sandwich Selection
£5.50pp
Tea/Coffee & Mini Fish Goujons & dips
£7.50pp
Hot Dogs
£3.00pp
Sausage Rolls
£1.50pp
Chicken Bites
£1.50pp
Mini Quiche
£1.50pp
Cocktail Sausages
£1.50pp