Business or Pleasure. Why Compromise

Transcription

Conference & Banqueting
Oakdene Forest Park is an ideal venue that will exceed all your
expectations during your next special event.
Easily accessible, just of the A31 with ample parking and flexible conference
facilities make this the ideal venue that will exceed all your expectations
during your next special event. Our facilities boast a range of suites that can
cater for anything from small groups up to a maximum of 500 people.
Alongside our excellent facilities is a team of professional and friendly staff
dedicated to ensuring your event runs smoothly.
We offer extremely competitive Day and 24-Hour Delegate Rates through
which delegates will enjoy every opportunity to unwind with our superb
leisure facilities including pool, gym, steam room and sauna.
Accommodation is available in our comfortable and stylish lodges or
caravans which are set in woodland providing a wonderful atmosphere to
relax.
Lunches and dinners can be catered for in any of our private function suites.
We are able to tailor menus to suit your specific requests whether for formal
dinners or informal buffets.
Our dedicated and professional Team will assist you in all the planning and
production of your conference or meeting ensuring a truly successful and
memorable event.
To discuss details further please do not hesitate
to contact our events team
on 01202 865601
or email: [email protected]
Oakdene Forest Park, St Leonards
Ringwood, Dorset
BH24 2RZ
Function Room Information
Function Room Dimensions
The Oak Suite
The Oak Room
The River Room
The Blues Bar
Floor Level
Ground
Ground
Ground
Ground
Length ft/m
80ft / 25.5m
62ft / 19m
62ft / 19m
34.5ft / 10.5m
Width ft/m
62ft / 19m
40ft / 12.25m
40ft / 12.25m
26ft / 8m
Height ft/m
13ft / 4m
13ft / 4m
13ft / 4m
13ft / 4m
Area sqft/ sqm
4960ft² / 304m²
2480ft² / 233m²
2480ft² / 233m²
895ft²/ 84m²
Disabled Access
Yes
Yes
Yes
Yes
The Oak Suite
Function Capacity
The Oak Room
The River Room
The Blues Bar
Theatre Style
Classroom Style
400
200
100
50
250
150
40
25
Boardroom
150
50
100
25
Dinner Dance
300
75
150
n/a
Reception
400
150
250
50
Function Room Facilities
The Oak Suite
The Oak Room
The River Room
The Blues Bar
Natural Light
Yes
Yes
Yes
No
Private Bar
Yes
Yes
Yes
Yes
Power Points
7
5
5
4
Sound System
TV Socket
Yes
No
Yes
Yes
Yes
No
Yes
Yes
Induction Loop
Yes
Yes
Yes
No
Stage
Yes
Yes
No
No
Air Conditioning
Yes
Yes
Yes
Yes
To arrange a comprehensive viewing of all our
function rooms and facilities, please do not hesitate
on 01202 865601
or email [email protected]
Events Team 01202 875422 or [email protected]
Function Room Information
Room Hire Charges
Monday - Thursday & Sunday
The Oak Suite
Friday-Saturday
100-300 Guests
08:00 - 23:00*
08:00 - 23.00*
Room Only
£150
£200
The Oak Room ( front )
Friday-Saturday
1-100 Guests
08:00 - 23:00*
08:00 - 23.00*
Room Only
£75
£100
The River Room ( back )
Friday-Saturday
50-150 Guests
08:00 - 23:00*
08:00 - 23.00*
Room Only
£100
£150
The Blues Bar
Friday-Saturday
1-40
08:00 - 23:00*
08:00 - 23.00*
Room Only
£50
£75
*Please Note; There will be a £50 per hour extra charge for bar extensions after 11.00pm (subject to availability).
These prices quoted cover, heating, electricity, Set-up staff, linen services and cleaning.
We can arrange a Disco in all rooms for a charge of £200
on 01202 865601
Day Delegate Rate
Minimum of 10 Delegates - £37.50 per person
Your day delegate rate includes:
Room hire of one of our meeting rooms,
based on numbers and layout requirements
Tea, coffee and pastries on arrival.
2 servings of tea, coffee and biscuits served mid-morning and
mid-afternoon with toasted tea cakes, at times specified by you.
2 course sit-down lunch with coffee (as detailed in our menu selections,
or Chef’s choice) fresh fruit available with lunch
Delegates note paper, pencils & tent cards for delegates names
Flipchart and pens
OHP and screen
Fresh iced water and cordials
Additional Facilities:
To maximise the impact of your conference, we can provide a comprehensive range
of audio and visual equipment such as; T/V & video or DVD,
Microphone/s and data projector with wireless link. Prices available upon request.
Services:
Your function Manager will gladly assist with any faxing or photocopying
requirements. Small fee applicable. Prices available upon request.
If you would like to arrange wine with your lunch you will find details of our wines available enclosed.
We aim to be as flexible as possible, if you would like to discuss a bespoke
delegate package, we are more than happy to tailor one to suit your needs.
on 01202 865601
Events Team 01202 865601 1or [email protected]
24 Hour Delegate Rate
Minimum of 10 Delegates - £90.00 per person
Your 24 hour delegate rate includes:
Room hire of one of our meeting rooms,
based on numbers and layout requirements
Tea, coffee and pastries on arrival.
2 servings of tea, coffee and biscuits served mid-morning and
mid-afternoon with toasted tea cakes, at times specified by you.
2 course sandwich / finger buffet lunch with coffee (as detailed in our
menu selections, or Chef’s choice) fresh fruit available with lunch
Delegates note paper, pencils & tent cards for delegates names
Flipchart and pens
OHP and screen
Fresh iced water and cordials
Overnight accommodation in a Forest lodge, based on two sharing a
2-bedroom lodge
3 course private dinner (as detailed in our menu selections, or Chef’s choice)
Full English breakfast with juices, tea and coffee
Membership to our leisure club (includes pool, sauna, Jacuzzi and fully
equipped gymnasium
Additional Facilities:
To maximise the impact of your conference, we can provide a comprehensive range of
audio and visual equipment such as; T/V & video or DVD,
Microphone/s and data projector with wireless link. Prices available upon request.
Services:
Your function Manager will gladly assist with any faxing or photocopying
requirements. Small fee applicable. Prices available upon request.
If you would like to arrange wine with your lunch you will find details of
our wines available enclosed.
We aim to be as flexible as possible, if you would like to discuss a bespoke
delegate package, we are more than happy to tailor one to suit your needs.
Food & Beverage
We are pleased to offer a selection of menus to cater for every requirement and event.
If there is not an option that suits your needs, please do not hesitate to let us know and
we will happily tailor a menu to suit your individual requests.
Breaks and Light Snacks
Tea and Coffee
With a Selection of Biscuits
With a Selection of Pastries
With Toasted Tea Cakes and Butter
With Scones with Jam and Cream
£1.50
£2.00
£3.50
£2.50
£3.50
Jugs of Fruit Juice
Large bottles of mineral water
£7.50
£3.75
Light Lunches (minimum of 10 people, prices are per person)
A selection of Sandwiches on White & Wholemeal Bread
A selection of Filled Baguettes
All light lunches are served with crisps and salad garnish
£ 3.95
£ 3.95
Selection of Cheeses and Pickles served
with a basket of speciality breads
£ 4.95
Fresh Fruit Platter
£ 2.95
Muffins
£ 1.25
Selection of Cakes & Pastries
£ 2.50
Bar Snacks
Wraps & Sandwiches from
Jacket Potatoes from
Pizza from
Light Bites from
Soup of the day with a crusty roll
£ 4.95
£ 4.95
£ 7.45
£ 2.10
£ 4.50
Please note, whilst we endeavour to purchase only GM free products,
we cannot guarantee this status. All dishes may contain traces of
nuts or seeds. For further information please ask a member of staff.
Food & Beverage
Finger Buffet Menu C £9.95 per person
Selection of Sandwiches
Sausage Rolls
Jacket wedges & Garlic Mayonnaise
Southern Fried Chicken Fillets
Vegetable Spring Rolls with a Sweet Chilli Dip
A Selection of Mini Quiche
Add on any additional dish for £1.00
Cocktail Sausage Rolls
Prawn Toast
Breaded Mushrooms
Vegetable Samosas
Thai Salmon Fishcakes & Chilli Dip
Chicken Goujons & Lime Mayonnaise
Mini Beef Burgers
Lamb Kofta & Mint Yoghurt Dip
Food & Beverage
Cold Fork Buffet £19.95 per person (minimum of 50 people)
Crown of decorated Roast Turkey
Roasted Honey Glazed Ham
Roast Sirloin of beef
Smoked salmon with a lemon Mayonnaise
Salads
Farmhouse Cheeses & Chutneys
Hot Dressed New Potatoes
Also includes;
Selection of Desserts
Tea & Coffee
Jacket Potato Buffet £8.95 per person
Oven baked Jacket Potatoes
Chilli Con Carne
Mature Cheddar Cheese
Baked Beans
Seasonal dressed Salads & Coleslaw
Also includes;
Tea & Coffee
Hot Fork Buffet £15.95 per person choose 2 options from the following:
Lamb Rogan Josh served with fragrant Rice & Mango Chutney
Beef Bourguignon served with Rice
Chicken Breast with Lemon & Tarragon Sauce served with Rice or New
Potatoes
Beef Lasagne with Garlic Bread
Vegetarian Option
Mushroom Stroganoff
Mediterranean Vegetable Lasagne & Garlic Bread
Also includes;
Chefs selection of salads & fresh breads
Tea & Coffee
Private Lunch & Dinner Menu
We are pleased to offer a selection of menus to cater for every requirement and event. If there
is not an option that suits your needs, please do not hesitate to let us know and we will happily
tailor a menu to suit your individual requests.
@ £14.95 For 2 Course
@ £17.95 For 3 Course
Please choose 3 options from each course
Soup Of The Day & Fresh Bread
Choose from;- Tomato & Basil, Pea & Ham, Cream of Mushroom, Broccoli & Stilton & Minestrone
Mini Caesar Salad (V)
Cos lettuce, parmesan, croutons, anchovies & dressing
Classic Prawn Cocktail
Cos lettuce, Prawn Marie Rose & wedge of lemon
Breaded Brie Wedge
Served with a cranberry dip
Duck & Orange pate
Served with homemade melba toast
Breaded Mushrooms (V)
With garlic mayonnaise dip
*****
Honey Baked Gammon
Finished with parsley sauce
Chargrilled Supreme Of Chicken
Finished with a white wine & tarragon cream sauce
Grilled Darne of Salmon
With a delicate tarragon beurre blanc
Roast Topside Of Beef
Yorkies, fluffy thyme roast potatoes & jus
Baby Vegetable Crumble (V)
Selection of vegetables, braised chestnuts, herb broth & a walnut cheese crumble top
All served with buttery new potatoes & seasonal vegetables
*****
Eaton Mess
Chocolate Sponge & Custard
Fruit Crumble & custard
Sticky Toffee Pudding & Hot Toffee Sauce
Vanilla Cheesecake & berry coulis
Fresh Fruit Salad with yoghurt & Honey
Leisure Club
Booking any function with us at Oakdene Forest park entitles you and your guests complimentary
use of all our facilities for the day. So why not take some time out to unwind in our leisure club
with a swim in the pool or maybe a Jacuzzi or sauna. If you still have some energy to burn off, why
not take advantage of our fully equipped gym.
Oakdene Forest Park offers superb
facilities that are free of charge to residents
Heated indoor swimming pool
Heated outdoor swimming pool
Steam room
Sauna room
Fully equipped gym
Far more than just a Holiday Park
Booking any function with us at Oakdene Forest park entitles you and your guests complimentary
use of all our facilities for the day. So why not take some time out to unwind in our leisure club
with a swim in the pool or maybe a Jacuzzi or sauna. If you still have some energy to burn off, why
not take advantage of our fully equipped gym.
●Family Parties ●Wedding Venue ●Banquets ●Corporate Events
If you are looking to organise a prestigious event, you can rest assured that our sound and lighting
system features some of the best equipment currently available:
● State of the art KV2 Audio
● Sound Craft Spirit Deck
● Pre-installed DJ Facility
● Professional Lighting Rig with Robe Moving Heads & EVL Spins
● FOUR simultaneous Sennheiser Evolution radio microphones
Phone us now for more details or come along to see our fantastic
facilities for yourself. We will be pleased to give you a guided tour
and answer any questions you might have.
Accommodation
Oakdene Forest Park is situated in an award winning park set in 55 acres of glorious
landscaped parkland that borders the Avon Forest and unspoilt river meadows. The park is only
nine miles from Bournemouth’s award winning sandy beeches and is the perfect scenic location
to relax in, or explore the quiet rural surroundings.
We are able to offer a range of accommodation including Lodges and Caravans.
All of the accommodation is available from Friday to Monday to ensure you and your guests
enjoy the quiet of the park, unlimited free parking and all the leisure and Club facilities on offer .
Relax and enjoy some of the best
accommodation on the south coast.
Stunning landscaped parkland
Fully fitted kitchen & bathroom
2 to 6 berth accommodation available
Superb standard of furnishings & decor
Panoramic views
En-suite facilities
Complimentary use of our extensive leisure facilities
Please do not hesitate to call our Central Reservations team for more information, details
and to check availability on 01590 648331.
Terms & Conditions
We have tried to keep our terms and conditions as simple and concise as possible. Please ensure you
read them carefully before signing. If you are unsure about any of the points listed, please do not hesitate
to call our Events Department for clarification.
Cancellation
When an event cancels, there is a cost to us and therefore we have a cancellation policy. These are the rates that
are charged:
12 weeks – 20 weeks before the event
6-12 weeks before the event
2-6 weeks before the event
Less than 2 weeks before the event
10% of the total booking value
It is very unlikely that Shorefield would cancel your booking. Should it be necessary to cancel, all of your advance
payments will be refunded and we will have no further liability. However, we will only cancel your booking if:
-Any part of the Leisure Club is closed due to events beyond our control
-If either party becomes insolvent
-If the company, persons making or associated with the booking may damage Shorefield’s reputation
Making Changes to Your Booking
We are happy to amend your booking as we appreciate that numbers change. Should numbers drop significantly,
the cancellation policy will apply. You may amend your numbers by up to 15% without charge.
If numbers are reduced, we reserve the right to reallocate the event to a more suitable room. Please check with
us before increasing your numbers as there are restrictions on certain rooms.
Payment
A non-refundable deposit is required to secure your booking. This is normally £5 per person attending the event.
However, for weddings the minimum deposit is £500 or 25% of the booking value, whichever is greater. Full
payment of the balance for all events is due 14 days in advance. We do not offer credit facilities.
Equipment and Suppliers
For most events we are able to supply you with the equipment that you will need. However, if you bring your own
equipment we must ensure that it has been tested so that we are sure that all health and safety requirements are
met. You should comply with the Health and Safety at Work Act. If you bring your own band or entertainer, they
must have their own Public Liability Insurance to a minimum of £2m. We would also need to see copies of
electrical testing certificates and insurance documentation before the event. Without this information, bands and
entertainers will not be permitted to perform.
Other
At our discretion, we may request a damage deposit of up to £1000. This is to cover any damage that may occur
to the Park or our property during your event. In this instance, all or part of the deposit may be withheld to cover
costs.
As the customer, you may not act on behalf of someone else, selling our services to a third party.
If we organise services or goods on your behalf from another supplier, you must settle the bill and not Shorefield.
It is your responsibility to ensure that any supplier that you use fully complies with our regulations and in the case
of entertainers, that full Public Liability Insurance is in place.
Having read our Terms and Conditions, please sign below and return to us so that we can continue with your
booking. A second copy is enclosed for you to keep for reference. Should you have any questions, please do not
hesitate to call the Events Department on 01202 865601
Signed:
Date:
Company:
Event Date:
Signed Copy Due to be Returned By:
PLEASE SIGN AND RETURN

Business or Pleasure. Why Compromise

Transcription

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