05-02-16 - Mount Clemens

AGENDA
CITY COMMISSION MEETING
Monday, May 02, 2016
7:00 PM
1. Call to Order.
2. Pledge of Allegiance.
3. Roll Call.
4. Announcements, Acknowledgments and Communications and Reports, including
Quarterly Department Head Reports.
Presentation of Fire Department Personnel
5. Adoption of Agenda.
6. Public Participation.
7. Administrative Response to Issues or Questions Raised During Previous
Meetings.
8. Approval of Minutes
9. General Business.
9-A - Public Hearing to Consider the City of Mount Clemens Proposed 20162017 Fiscal Year Budgets and Millage Rates.
9-B - Approve Purchases and Payment of Invoices.
10. Consent Agenda.
2
10-A - Appointments to Boards, Committees and Commissions.
•
•
Appointment of Dino Mangano to the Historical Commission
Appointment of Frederick J. Roskopp, Jr., to the Mount Clemens Public
Library Board
10-B - Request Approval of the 2016 Anton Art Center Mount Clemens Art Fair.
10-C - Request Approval of the 2016 Daughters of Macomb Parade.
11. City Manager’s Report.
12. Commissioners’ Comments.
13. Adjournment.
The City of Mount Clemens will provide necessary reasonable auxiliary aids and
services, such as signers for the hearing impaired and audiotapes of printed
materials being considered at the meeting, to individuals with disabilities at the
meeting/hearing upon one week-notice to the City of Mount Clemens.
Individuals with disabilities requiring auxiliary aids should contact the City of
Mount Clemens by writing or calling the following:
City Clerk’s Office
One Crocker Boulevard
Mount Clemens, Michigan 48043
586.469.6818, Extension 310
911 - TDD
3
EXPLANATION OF AGENDA – May 2, 2016
Administrative Response to Issues or Questions Raised During Previous Meetings
1.
Sidewalk Update
This is a quick summary of the activity in the Fall of 2015:
Basic Activity:
44 Properties (31 owner-occupied, 13 rental)
176 squares/flags
With Voluntary Adds:
51 Properties (7 additional properties, 35 owner-occupied, 16 rental)
204 squares/flags (28 additional squares/flags)
Approximately $23,000 in cost
Counting Properties that Did NOT Have the City Contractor Do the Work:
55 Properties (4 additional properties, 37 owner-occupied, 18 rental)
224 squares/flags (20 additional squares/flags)
Cost not known for the additional work
Invoices to homeowners for Fall of 2015 activity were initiated the week
of April 18th.
The primary focus of the Spring of 2016 activity is Crocker with other trip
and fall claim locations also added to this phase. Sidewalk squares/flags
on Crocker were marked Friday, April 22nd.
2.
Street Cleaning
A resident inquired about issues with getting close to the curb during this
process and Commissioner Campbell inquired about whether notice can be
provided before street cleaning is done. These issues are related as when
the sweeper encounters a parked vehicle this affects the effectiveness and
thoroughness of the cleaning process, i.e. the ability to clean close to the
curb.
Administration will again investigate the feasibility of providing notice
and requiring cars to be off the street. One possibility is posting no
parking signs for trash pickup days to facilitate both trash collection and
street sweeping, with the latter only on a seasonal basis. This would add
enforcement demands on the City (demands on staffing) AND impacts on
residents (inconvenience and/or tickets).
4
3.
Sidewalks on Church
A resident inquired about sidewalks, specifically those at corners, being
marked for work, with some perceived to be in good shape. This is part of
the upcoming major patching project on Church. The City focuses on
making corners handicapped accessible when project work is planned for a
street/area.
4.
Public Transportation Issues
A resident commented that he does not see SMART buses that are full in
Mount Clemens. This is an oft-cited issue with public transportation
buses. First, SMART utilizes vehicles that can handle capacity needs
throughout a route and this often results in excess capacity, depending on
demand. It is a question of balancing the desire to have right-sized
vehicles with the need to not deny service if and when a vehicle would be
too full to handle additional riders waiting for a ride. Second, the best
analogy is that of an elevator. At the beginning/end of a run/route, the
vehicle will be less full. Mount Clemens is near the beginning/end of
SMART routes and vehicles will be less full while servicing our
community due to that fact.
A resident also inquired about whether the possible rapid transit millage
which is being discussed by the Regional Transit Authority would be a
new/additional tax or would the existing SMART millage be eliminated.
These rapid transit lines would represent additional service and would not
replace SMART service. As such, the existing SMART service would
remain as would the millage to support this “local” service. The rapid
transit/regional service would be new and would seek its own funding
source, most likely.
5
CITY COMMISSION MEETING
County of Macomb
State of Michigan
April 18, 2016
Commission Chambers
A regular meeting of the Mount Clemens City Commission was held on Monday, April 18, 2016,
at 7:00 p.m. The meeting was held in the Commission Chambers of the Municipal Building,
One Crocker Boulevard, Mount Clemens, Michigan. Present at this meeting were Mayor Barb
Dempsey and Commissioners Roger Bunton, Ronald Campbell, Lois Hill and Laura Kropp.
Commissioner Denise Mentzer was absent. Also in attendance were Steven Brown, City
Manager, Michael Murray, City Attorney and Lisa Borgacz, City Clerk.
The meeting was called to order at 7:00 p.m.
Commissioner Kropp made a motion, supported by Commissioner Bunton, to excuse
Commissioner Mentzer from the meeting. The motion passed unanimously.
ANNOUNCEMENTS,
ACKNOWLEDGEMENTS,
REPORTS, WERE ADDRESSED, ITEM 4.
COMMUNICATIONS
AND
Sarah Binkowski, Regional Transit Authority, presented an update on the Gratiot Avenue Transit
Study.
THE ADOPTION OF THE AGENDA WAS CONSIDERED, ITEM 5.
Commissioner Hill made a motion, supported by Commissioner Kropp, to approve the agenda as
amended:
Item 9-B, Request Approval of a License Agreement for County Requested Drop-Off Lane on
South Main Street was removed from the agenda.
The motion passed unanimously.
PUBLIC PARTICIPATION WAS CONDUCTED, ITEM 6.
ADMINISTRATIVE RESPONSE TO ISSUES OR QUESTIONS RAISED DURING
PREVIOUS MEETINGS WERE RECEIVED, ITEM 7.
APPROVAL OF MINUTES WAS CONSIDERED, ITEM 8.
Commissioner Hill made a motion, supported by Commissioner Bunton, to approve the minutes
of the City Commission Regular Meeting of April 4, 2016, Work Session of April 4, 2016 and
Work Session of April 5, 2016, as presented. The motion passed unanimously.
ADOPTION OF RESOLUTION AUTHORIZING ISSUANCE OF GENERAL
OBLIGATION LIMITED TAX REFUNDING BONDS, SERIES 2016, WAS
CONSIDERED, ITEM 9-A.
April 18, 2016
6
Commissioner Bunton made a motion, supported by Commissioner Hill, to adopt the attached
Resolution Authorizing Issuance of General Obligation Limited Tax Refunding Bonds, Series
2016. The motion passed unanimously.
REQUEST APPROVAL OF A LICENSE AGREEMENT FOR COUNTY REQUESTED
DROP-OFF LANE ON SOUTH MAIN STREET, ITEM 9-B.
City Manager Brown removed this item from the agenda pending further information.
REQUEST APPROVAL OF THE SALE OF THE VACANT CITY-OWNED LOTS AT
100 AND 110 ORCHARD STREET WAS CONSIDERED, ITEM 9-C.
Commissioner Kropp made a motion, supported by Commissioner Campbell, to authorize the
sale of 100 and 110 Orchard Street to Mr. William Hollister for the amount of $2,500; and to
authorize the Mayor and City Clerk to sign the necessary documents executing the sale. The
motion passed unanimously.
ADOPTION OF RESOLUTION EXTENDING MORATORIUM REGARDING THE
ESTABLISHMENT OF BUSINESSES ENGAGED IN DISPENSATION OR
DISTRIBUTION OF MEDICAL MARIJUANA WAS CONSIDERED, ITEM 9-D.
Commissioner Hill made a motion, supported by Commissioner Bunton, to adopt the attached
Resolution Extending the November 2, 2015, Moratorium regarding the establishment of
businesses engaged in the dispensation or distribution of medical marijuana, for a period of 180
days, effective May 1, 2016. The motion passed unanimously.
REQUEST FOR ADDITIONAL COMPENSATION FOR ELECTION WORKERS WAS
CONSIDERED, ITEM 9-E.
Commissioner Bunton made a motion, supported by Commissioner Kropp, to approve the
request to increase fees for election inspectors from $125 to $140 per day and election
chairpersons from $150 to $175 per day, effective July 1, 2016. The motion passed
unanimously.
APPROVAL OF PURCHASES AND PAYMENT OF INVOICES WAS CONSIDERED,
ITEM 9-F.
Commissioner Hill made a motion, supported by Commissioner Campbell, to approve purchases
and payment of invoices as presented. The motion passed unanimously.
THE CONSENT AGENDA WAS CONSIDERED, ITEM 10.
Commissioner Campbell made a motion, supported by Commissioner Bunton, to approve the
Consent Agenda as presented:
In Item 10-A, the request to set Monday, May 2, 2016, as the date for the public hearing on the
proposed City of Mount Clemens budget for the fiscal year 2016-2017 and the millage rates for
the 2016 tax year, was approved.
April 18, 2016
7
In Item 10-B, the request to approve and authorize the execution of the Unilateral METRO Act
Right-of-Way Permit between the City and Macomb Educational Telecommunications System
subject to receipt of proper insurance certificates, was approved.
In Item 10-C, the request to adopt the resolution designating April 25, 2016 through April 29,
2016 as Arbor Week, and April 29, 2016 as Arbor Day, was approved.
In Item 10-D, the request to hold the St. Mary School Family Fun Run/Walk on Saturday, June
11, 2016, from 8:00 a.m. to 10:30 a.m. was approved.
The motion passed unanimously.
THE CITY MANAGER’S REPORT WAS GIVEN, ITEM 11.
COMMISSIONERS’ COMMENTS WERE RECEIVED, ITEM 12.
Commissioner Bunton made a motion, supported by Commissioner Hill, to adjourn the meeting.
The motion passed unanimously.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
_________________________________________
Barb Dempsey, Mayor
_________________________________________
Lisa Borgacz, City Clerk
April 18, 2016
8
CITY COMMISSION WORK SESSION
County of Macomb
State of Michigan
April 25, 2016
Conference Room
A work session of the Mount Clemens City Commission was held on Monday, April 25, 2016, at
5:00 p.m. The meeting was held in the Conference Room of the Municipal Building, One
Crocker Boulevard, Mount Clemens, Michigan. Present at this meeting were Commissioners
Roger Bunton, Ronald Campbell, Lois Hill, Laura Kropp and Denise Mentzer. Absent from the
meeting was Mayor Barb Dempsey. Also in attendance were Steven Brown, City Manager,
Michael Murray, City Attorney, Lisa Borgacz, City Clerk, Linda Kunath, Finance Director, Ken
Miller, F&V Operations/Utilities, Blair Selover, F&V Operations/Utilities, Brian Tingley,
Community Development Director and Jeff Wood, Public Services Director.
The meeting was called to order at 5:02 p.m.
PUBLIC PARTICIPATION WAS CONDUCTED.
CONTINUED DISCUSSION REGARDING THE PROPOSED 2017 BUDGET WAS
CONDUCTED.
COMMISSIONER COMMENTS WERE RECEIVED.
Commissioner Campbell made a motion, supported by Commissioner Kropp, to adjourn the
meeting.
The meeting adjourned at 6:37 p.m.
Lois Hill, City Commissioner
Lisa Borgacz, City Clerk
9
EXPLANATION OF AGENDA – May 2, 2016
Agenda Item No. 9-A
Public Hearing to Consider the City of Mount Clemens Proposed 2016-2017 Fiscal
Year Budgets and Millage Rates
The Public Hearing will be to consider the proposed 2016-2017 fiscal year budgets and
property tax millage rates. Total city wide millages are proposed to be 22.1274 mills and
total Downtown Development Authority district millage is proposed to be 1.6132 mills.
The Public Hearing was advertised in the legal portion of the C & G Journal on April 27,
2016, in accordance with the City’s Charter.
SUBMITTED BY:
Linda A. Kunath, Finance Director/Treasurer
RECOMMENDED MOTION:
Motion to open the public hearing to consider the
proposed 2016-2017 fiscal year budgets and millage
rates.
Motion to close the public hearing on the proposed
2016-2017 fiscal year budgets and millage rates.
15
16
17
18
CITY OF MOUNT CLEMENS PROPOSED BUDGET 2016-2017
City of Mount Clemens
Summary of City Wide millage rates
2016-17 Proposed Budget
Charter
City Wide Millages:
Operating - CHARTER
Dial -A-Ride - VOTED
Pension - VOTED
Sanitation PA 298
Total City Wide Millages
DDA District Millage:
Total DDA District Millage
2016
Headlee
2017
MFR
2017
Truth in
Taxation
Truth in
Taxation Override
to Headlee
Millage Rates
Requested
20.00000
1.00000
1.00000
20.0000
0.9137
0.9137
1.0000
1.0000
1.0000
20.0000
0.9137
0.9137
0.0000
0.0000
0.0000
22.00000
21.82740
1.00000
21.8274
0.00000
20.0000
0.9137
0.9137
0.3000
22.1274
2.00000
1.6132
1.0000
1.6132
0.0000
1.6132
19
EXPLANATION OF AGENDA – May 2, 2016
Agenda Item No. 9-B
APPROVE PURCHASES AND PAYMENT OF INVOICES
VENDOR
(PURCHASES)
DESCRIPTION
1.CPR Savers
7904 East Chaparral Road
Suite A11-242
Scottsdale, AZ 85250
2.Apollo Fire Equipment Company
12584 Lakeshore Drive
Romeo, MI 48065
3.Cintas
The Uniform People
51518 Quadrate
Macomb, MI 48042
LifePak 1000
Defibrillator
Cutters Edge
Fire Rescue
Chainsaw
On 02/17/04 the
City Commission
Approved a
Contract for
Uniforms and
Laundry Service
With Cintas. At
This time we are
Seeking an
Additional 3Year extension
Under the same
Terms and
Conditions.
FUND/
ACCOUNT
AMOUNT
DEPARTMENT/
NUMBER
APPROPRIATION
General Fund/
101-33600-979000 $2,188.00
Fire Department/
Fire Equipment
CURRENT
BALANCE
General Fund/
Fire Department/
Fire Equipment
Various
$27,525.66
10
101-33600-979000 $2,843.97
Various
$27,525.66
$11,346.50 Various
VENDOR
(INVOICES)
DESCRIPTION
2.USA Blue Book
P.O. Box 9004
Gurnee, IL 60031
FUND/
DEPARTMENT/
APPROPRIATION
Water-Utilities Fund/
Operation of Plant/
Building Additions
And Improvements
Water-Utilities Fund/
Operation of Plant/
Contractual Services
1.Cummins Brideway
12130 Dixie
Redford, MI 48239
Emergency repairs
To the Water Plant
Generator
ACCOUNT
NUMBER
SUBMITTED BY:
Linda A. Kunath, Finance Director/Treasurer
RECOMMENDED MOTION:
Approve purchases and payment of invoices as presented.
591-53708-976000
AMOUNT CURRENT
BALANCE
$5,487.99 $14,883.97
Microbiological
591-53708-818000 $2,041.75 $18,769.87
Incubator need
At Water Plant
Due to failure
Of our incubator.
3.Watertap, Inc.
Emergency 12 inch Water-Utilities Fund/ 591-53704-818000 $12,200.00 $16,767.80
56720 McKenzie Lane Valve insertion on Transmission/
South Lyon, MI 48178 Sunday, April
Contractual Services
17, 2016, due
To water main
Break.
11
CITY OF MOUNT CLEMENS
Tabulation of sealed bids received and opened on Tuesday, April 12, 2016, for a LifePak 1000 Defibrillator needed by the Fire
Department:
BIDDER
MANUFACTURER COST/UNIT BATTERY TOTAL COST
1.Anatomy Warehouse
LifePak 1000
$1,035.00
No Bid
$1,035.00*
1630 Darrow Avenue
Evanston, Illinois 60201
2.CPR Savers
LifePak 1000
$1,892.00
$296.00
$2,188.00
7904 East Chaparral Road
Suite A11-242
Scottsdale, Arizona 85250
3.J & B Medical Supply
LifePak 1000
$2,288.46
$412.70
$2,701.16
50496 West Pontiac Trail
Wixom, Michigan 48393
4.Moore Medical
LifePak 1000
$2,229.00
$294.00
$2,523.00
1690 New Britain Avenue
Farmington, Connecticut 06037
5.Quadmed
LifePak 1000
$2,295.00
No bid
$2,295.00
11210-1 Philips Industrial Boulevard
Jacksonville, Florida 32256
*Does not meet bid specification.
Linda A. Kunath
Finance Director/Treasurer
12
CITY OF MOUNT CLEMENS
Tabulation of sealed bids received and opened on Tuesday, April 12, 2016, for a Cutters Edge Fire Rescue Chainsaw with spare
Cutters Edge Bar and Bullet Chain:
BIDDER
MANUFACTURER TOTAL COST
1.Apollo Fire Equipment Company
Cutters Edge
$2,843.97
12584 Lakeshore Drive
Romeo, Michigan 48065
2. Kenco Fire Equipment, Inc.
Super Vacuum
$2,354.00*
1810 St. Louis Street
Power Pro
Springfield, MO 65802
*Does not meet bid specification. Not submitted on appropriate forms.
Linda A. Kunath
Finance Director/Treasurer
13
14
EXPLANATION OF CONSENT AGENDA – May 2, 2016
Agenda Item No. 10-A
Appointments to Boards, Committees and Commissions
Historical Commission
Mayor recommends appointing Dino Mangano to the Historical Commission. This is for
a 3-year term, which expires June 30, 2019.
Mount Clemens Public Library Board
Mayor recommends appointing Frederick J. Roskopp, Jr., to the Mount Clemens Public
Library Board. This is for a 4-year term, which expires June 30, 2020.
SUBMITTED BY:
Barb Dempsey
Mayor
RECOMMENDED MOTION:
To approve appointments as presented.
20
EXPLANATION OF CONSENT AGENDA – May 2, 2016
Agenda Item No. 10-B
Request Approval of the 2016 Anton Art Center Mount Clemens Art Fair
The Anton Art Center is requesting City Commission approval to hold the 2016 Mount
Clemens Art Fair on June 4 and June 5, 2016. This would include the closing of
Macomb Street from Southbound Gratiot Avenue to Main Street from 6:30 a.m. on
Saturday, June 4, 2016 through 8:00 p.m. on Sunday, June 5, 2016, and use of the
Fountain Stage, Cherry Street Mall and portions of the Roskopp Parking Lot. This would
occur in conjunction with the Downtown Development Authority’s Bud Light Classic
Car Show & Cruise Night on June 4, 2016.
As in the past, the Public Services Department would assist with the installation of street
banners, trash pick-up and coordinating the closure of parking spaces within the Roskopp
Parking Lot for artists.
A Certificate of Liability Insurance naming the City as an additional insured has been
submitted.
SUBMITTED BY:
Brian L. Tingley
Community Development Director
RECOMMENDED MOTION:
Move to approve the Anton Art Center 2016 Mount
Clemens Art Fair on June 4 and June 5, 2016,
including the closure of Macomb Street from
Southbound Gratiot Avenue to Main Street and
portions of the Roskopp Parking Lot, in
coordination with the Public Services Department.
21
22
23
24
25
26
EXPLANATION OF CONSENT AGENDA – May 2, 2016
Agenda Item No. 10-C
Request Approval of the 2016 Daughters of Macomb Parade
The Daughters of Macomb are seeking City Commission approval to hold their annual
parade on Thursday, August 4, 2016. The parade would begin at 9:15 a.m. and would
last approximately one hour. The route would begin at Madison’s Pub and follow Cass
Avenue, North Main Street, Market Street, Pine Street, New Street and Walnut back to
Madison’s.
Upon City Commission approval, they are requesting assistance from the Department of
Public Services with the timing of the street closures and with barricades along the
approved parade route to help ensure a safe event.
A Certificate of Liability Insurance listing the City as an additional insured will be
required as a condition of approval.
SUBMITTED BY:
Brian L. Tingley
Community Development Director
RECOMMENDED MOTION:
Move to approve the Daughters of Macomb annual
parade route and street closures on August 4, 2016,
beginning at 9:15 a.m. and lasting approximately
one hour.
27
28
29
30
31
EXPLANATION OF AGENDA – May 2, 2016
TO:
The Honorable Mayor Barb Dempsey and
All City Commissioners
FROM:
Steven M. Brown, City Manager
DATE:
April 28, 2016
RE:
Report from the City Manager’s Office
1. Employee Insurance Update: The City continues to complete the processes
related to the insurance changes discussed during the Budget Work Session on
April 25th. The change to the self-insurance financing model is proceeding and
Open Enrollment Meetings, including informational presentations by our benefit
consultant, will be scheduled for next week.
2. Mount Clemens Housing Commission (MCHC) Update: The City continues to
work with representatives of the MCHC regarding their proposal to separate. City
Administration’s primary concern is to carefully address the personnel impacts in
the best, least impactful way possible. Conversations between the two entities
have been steady and ongoing throughout this process and have occurred at
various levels of the organizations.
It is anticipated that the matter may be included on the 05/16/16 Agenda for
consideration in some fashion.
3. Fire Consolidation Study Update: There is little new to report on this initiative.
The communities continue to work with the study consultant to improve the study
document. The goal is to finalize the document and present it for consideration
by the four communities, Clinton Township, Harrison Township, Mount Clemens
and Sterling Heights.
4. P.A. 269 (Gag Order) Update: The United States District Court, Eastern District
of Michigan, Southern Division, has entered a Consent Judgment permanently
enjoining the Secretary of State from enforcing the Michigan Campaign Finance
Act change (commonly referred to as the Gag Order) that would have prevented
local governments, etc. from communicating with residents on local ballot
initiatives 60 days before an election. Local governments will NOT be prevented
from communicating on these issues based on this judgment.
32
5. Commission Vacancy Update: The filing deadline for candidates to apply for the
Commission vacancy was Tuesday, April 19th. Three people successfully applied
for inclusion in the election process. One candidate will be elected to fill this
vacancy at the August 2, 2016 Primary Election.
The three candidates are:
• Michael Bernier
• Bill Ford
• Laura Fournier
The elected candidate will fill the unexpired term through November, 2017.
33