yg forum report - KSEA South Texas

Transcription

YG FORUM REPORT
2006 KSEA Regional
Young Generation Forum in Texas
June 10, 2006
“The Coming Wave”
Prepared by
North Texas, Austin and Southwestern KSEA Chapters
June 30, 2006
www.ksea.org
2006 KSEA Regional Young Generation Forum in Texas
June 30, 2006
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www.ksea-sw.org/ygforum
YG FORUM REPORT
“2006 Regional Young Generation Forum in Texas”
1. OBJECTIVES
The primary objective for the Regional YG Forum was to promote YG network by
inviting students, researchers, young professionals and faculty members from UTD, UTA,
TAMU, Rice, U of Houston, UT Austin and other colleges/universities in Texas and to
inspire them to recognize the importance of leadership, organizational and effective
communication skills in successful management of their career development. The
ultimate goal was to recruit new KSEA members in Texas by increasing the visibility of
KSEA and by demonstrating great teamwork among the KSEA local chapters in Texas.
2. EXECUTIVE SUMMARY
The YG Forum was successfully held at the University of Texas at Dallas campus on
June 10, 2006 with a total of 110 people registered and 90 in attendance. This was
accomplished with a budget of $10,000 that included $5,000 support from the KSEA HQ.
Approximately 25% of the attendance was 2nd generation Korean-American students and
remaining 75% was a mix of 1st and 1.5 generation students and professionals. The
keynote speech focused on future job markets and skills that are important for success.
The messages were well aligned with the Leadership Panel Discussion and
Communication Workshop. As a parting gift, the “Crucial Conversations” book was
handed out. From the Forum survey results, it was clear that attendees appreciated the
networking opportunities and exposure to topics related to future career development.
The attendees expressed strong interest in learning more about resume writing, interview
skills, internship and project management skills. Presentation summaries and event
photos have been posted at www.ksea-sw.org/ygforum. The plan is to continue to provide
useful information to the attendees and encourage them to join KSEA. This event
represents a significant milestone in the KSEA history in Texas and will serve as a
turning point to promote stronger fellowship and support among the YG KoreanAmerican scientists and engineers. The goal of the organizing committee is to build an
event preparation kit to help others get a head start for future events.
3. PROGRAM
11:30 a.m.
12:00 p.m.
12:45 p.m.
01:00 p.m.
02:00 p.m.
03:30 p.m.
04:00 p.m.
05:30 p.m.
Banquet at UTD
06:00 p.m. - 08:00 p.m.
www.ksea.org
Registration
Lunch, Get to Know Each Other
Welcome Address
Keynote Speech
A personal journey as an industry leader and academicia
Panel Discussion: Global Leadership
Coffee Break
Communication Skills Workshop
Summary
Dinner Banquet
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4. SPEAKERS
Bob Helms, Ph.D. Keynote Speaker
Bob Helms was named Dean of the Erik Jonsson School of Engineering & Computer
Science at UT Dallas on June 1st, 2003. Prior to UTD, Bob served as president of
International SEMATECH (ISMT) in July of 2001, and CEO in September of
2001. Previous to his SEMATECH appointment, Helms was Corporate Vice President
and Director of Silicon Technology Research at Texas Instruments (TI) in Dallas, Texas
and was responsible for TI’s advanced R&D in silicon process, equipment and materials
technology. He also oversaw TI’s partnerships with ISMT, suppliers and research
institutes. Helms came to TI in 1997 as Director of the Components and Materials
Research Center from Stanford University, where he had been a professor in the
electrical engineering department from 1976 to 2000. At Stanford, Helms also served as
Director of Solid State Industrial Affiliates, one of the first consortia formed to promote
education and research in solid state technology. He was named Professor Emeritus in
1999.
Kun Chee (Casey) Youn, Ph.D. Global Leadership Panelist
Dr. Casey Youn is founder and president of WEECO International Corporation, a
company that specializes in control of air pollutants (VOC emissions) from refineries
and chemical plants and other industrial facilities. Youn built it into an industry leader in
the United States over the past ten years.
Youn was principal development engineer of a new weather resistant epoxy resin at
Shell Oil Company from 1969 to1993. He developed and taught oil and gas well stream
processing and dehydration courses to younger engineers.
Esther K. Yang, Ph.D. Global Leadership Panelist
Dr. Esther Yang is R&D Director, Clinical Chemistry, Abbott Labs. Dr. Yang spent
over 25 years in Medical Diagnostics industry specialized in hospital blood testing
instrument systems and reagents. She received her Ph.D. in Physical Chemistry from
the University of California, Berkeley and did her Post Docoral research at the
University of Pennsylvania. She worked at DuPont and Beckman prior to joining Abbott
in 1997. She has been responsible for successful commercialization of two major fully
automated, high speed Clinical Chemistry Systems that can measure up to 2000 blood
tests per hour along with over 100 assay reagents. The business has grown to $200MM
in sales.
Brian Park, Ph.D. Global Leadership Panelist
Dr. Byungkyu “Brian” Park is an Assistant Professor of Civil Engineering at the
University of Virginia. Prior to joining the University of Virginia, he was a Research
Fellow at the National Institute of Statistical Sciences and a Post-Doctoral Research
Associate at the North Carolina State University. Dr. Park received B.S. and the M.S.
from Hanyang University, Seoul, Korea, in 1993 and 1995, respectively, and Ph.D. from
the Texas A&M University in 1998. Dr. Park is a recipient of a Charley V. Wootan
Award (for best Ph.D. dissertation) from the Council of University Transportation
Centers, and 2004 ASCE ExCEEd Teaching Fellow. His research interests include
stochastic optimization, traffic signal control, simulation model calibration and
validation, and traffic flow theory.
John F. Bourke Communication Workshop Leader
John Bourke is founder and President of Bourke & Associates, a Dallas-based
consulting and training company. In the past decade, Bourke & Associates has helped
hundreds of organizations, including many of the Fortune 500; realize quick, hardhitting results and sustainable competitive advantage.
John will highlight some of the research and compelling insights from the best selling
training "Crucial Conversations" while engaging you in one or two practical mastery
exercises to help you build connections between leadership, communication, results and
relationships.
www.ksea.org
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5. CORPORATE SPONSORSHIP
6. FORUM CO-CHAIRS AND ORGANIZING COMMITTEE
Dr. Esther Yang Abbott
Dr. Wonhui Cho CPRACS
Dr. Sam Ryu FMC Technologies
6.1 ORGANIZING COMMITTEE
Prof. Michael Jin
Dr. Howook Jun
Dr. Jacob Kim
Mr. Sooyoung Kim
Dr. Donghwan Lee
Prof. Jeongbong Lee
Prof. Junghyeob Roh
www.ksea.org
UT Arlington
Rice University
Raytheon
FMC Technologies
TAMU
UT Dallas
UT Houston
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7. ADVERTISEMENT STRATEGY
KSEA web creation and announcement: www.ksea-sw.org/ygforum
Distribution through Presidents of Korean Student Associations
First flyer draft (program outline, date and place) – April 26, 2006
[email protected] e-mail – April 28, 2006
Second flyer (with time/place of YG Forum) – Wk of May 15, 2006
Third flyer (with speakers/presentation abstracts) – Wk of May 29, 2006
Final reminder email – Wk of June 5, 2006
Registration Number email – Wk of June 5, 2006
Homepages at different sites (on-line)
Making a temporary homepage for this event: KSEA@TAMU Homepage with freeboard (http://www.beam.to/ksea.tamu)
Notice on homepages of several religious groups
Notice on Korean Student Association homepages
Paid Ads in Korean Newspapers: Korean Journal and News Korea of Dallas
7.1 EXAMPLE OF FORUM ANNOUNCEMENT E-MAIL
Dear Korean-American Student in Engineering/Science Fields,
It is our great pleasure to announce an exciting up coming Young Generation (YG)
Communication/Leadership Forum to be held at the University of Texas at Dallas (UTD)
on June 10th, 2006. This forum is sponsored by Abbott Labs, EM Technologies Inc,
Samsung Telecommunications America, UTD, and the KSEA HQ. KSEA was
established in 1971, and three local chapters, North Texas, Austin, and SW State
Chapters, have been working together to host this event. Please visit www.ksea.org to
learn more about KSEA and www.ksea-sw.org/ygforum for this forum.
Following is brief info on this up coming YG Communication/Leadership Forum (Please
also see the attached flyer for more info.)
Theme: "The Coming Wave - We Can Do Better Together"
Communication and Global Leadership Forum for Young Scientists and Engineers
Where: University of Texas at Dallas
When: Saturday, June 10th, 2006, 11:30 AM - 8:00 PM
How to register: Please visit www.ksea-sw.org/ygforum or email us at
[email protected]
Registration fee: free - all fees, ground trasportation, and meals will be covered.
This will be a great opportunity to network and learn from established professionals from
both industry and academia. If you have any questions or would like to register, please
email us at [email protected]. Program details and on-line registration information will
be published shortly.
Please come join us in the first KSEA Regional YG Forum.
Best Regards,
KSEA Regional YG Forum Co-chairs
www.ksea.org
June 30, 2006
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8. COMMITTEE MEETINGS AGENDA

KSEA President Kim’s email on Regional YG Forum – Jan 19, 2006
Corporate sponsorship requests sent – March through April, 2006
Invitation of speakers started - April 30, 2006
KSEA HQ representatives requested to attend the forum – April 30, 2006
Weekly tele-conferences (began early May) and daily emails
Renaissance Dallas Richardson Hotel contacted – May 1, 2006
First program e-mailed – May 1, 2006
Forum Announcement posted on KSEA Web-page – May 3, 2006
https://www.ksea.org/ksea/bbs/read.asp?table=tBB_00_event&id=44
KSA presidents contacted to promote the forum more effectively – May 7, 2006
Forum budget report V.2 – May 8, 2006
Dr. Woonsup Park confirmed to join the forum – May 19, 2006
Exit survey prepared – May 27, 2006
Organizing Team calls twice weekly till the Forum
9. REFLECTIONS
2006 KSEA Regional YG Forum in Texas was a major milestone for the KSEA YG
program in terms of the number of participants, budget, forum agenda, presentations, and
forum outcome judging from the participants’ comments and feedback.
Three KSEA Chapters in Texas demonstrated a great example of collaborative effort to
pull a program of this magnitude in just about 3 months. This YG forum will serve as a
positive tipping point to revive good fellowship and new membership interest. NT,
Austin, and SW State Chapters have cooperated with multiple universities/colleges in the
greater Texas area for this Forum. Students particularly showed strong interest in career
development, leadership development, networking, communication as well as interview
skills development. Initially, the expectation was that the regional event would be an
easier version of the national KSEA YGTLC in project scope, challenges associated with
geographical spread, budget, logistics, organizing committee cooperation, etc.
However, ground transportation, registration and local preparation turned out to be not so
simple to manage. Early involvement and sharing of responsibilities with local KSAs
might have been a better idea to efficiently prepare for such an event. This would have
given the students an opportunity to exercise their leadership real time. In reality, this
would have been difficult to implement in Dallas as KSAs involvement in KSEA
activities have been rather limited. The Forum was a great way to plant a seed for future
events. Based on feedback from participants and organizing committee, the following
comments can be made:
The YG Forum we believe is an effective way to attract new members and keep the
current members stay interested. There is so much we can do to help the YG scientists
and engineers get a head start. We need to continue to fine tune the Forum content and
flow to meet or exceed the participant expectations. The overall feedback has been very
positive but there were some lessons learned:
1) Intermittent audio problems occurred but no on site support was available when
needed. Had to turn off the audio system towards the end. Recommend an
audio/IT expert on call throughout the entire meeting.
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2) Presentations ran over time that took away the Q/A slot for the Leadership Panel
Discussion. Rushed at the end. Recommend a time tracker.
3) Dress rehearsal the day before. Walked through the flow in the morning and ran
into glitches. For example, the banner could not be hung on the wall where we
wanted. It was hectic to make the last minute change. In the end, we missed the
opportunity to take a group photo under the banner.
4) A joint Core Team event was considered after the Forum but not implemented
due to the funding and resource limitation.
5) Challenging to forecast and plan the accurate count of attendees for food. How
can we educate all on the importance of timely response?
6) Early planned financial support from KSEA HQs to this kind of regional YG
forum might be more effective to have a better preparation.
7) Local KSEA chapters need to have continuous network with local KSAs to
maintain a close relationship and provide them simple version of seminars
regarding career development and leadership issues. Without local KSEA
chapter’s support, it may not be easy to draw students’ interest in KSEA
activities or not effective to organize KSEA regional YG forums which require
significant cooperation between students and organizing committee
8) To better recruit more new KSEA members, follow-up emails should be sent out
with more detailed info on how to join KSEA and a short summary version of the
exit survey results.
We recommend that we build a YG Forum preparation kit that includes a funding request
proposal template, timeline, deliverables list, budget template, announcements,
newspaper ads, program brochure template, name tags, table tags, web link and exit
survey form template. And, offer up one of the experienced organizing members as
advisor or oversight. The use of the Forum preparation kit should not be limited to YG
membership drives. It can be applied to other event organization.
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10. BUDGET
The total Expenditure projected is $9,432.11 against the Plan of $9,794.50. The Net Balance
projected against the total projected Income of $10,000 is $567.89. The surplus will be used for
recruitment of YG members among the three Chapters.
2005-2006 Financial Summary
Income
Actual
KSEA HQ
Lonestar Electronics
Samsung
Abbott
Daewoo
LG
$
$
$
$
$
TOTAL Income
Projected
Plan
$
500.00
$
$
$
$
$
$
5,000.00
1,000.00
2,000.00
1,000.00
500.00
500.00
$
$
$
$
$
$
(500.00)
$
500.00
$
10,000.00
$
(500.00)
$
$
$
$
$
$
$
$
$
$
3,889.50
1,175.00
2,520.00
1,200.00
100.00
400.00
390.00
120.00
-
$
$
$
$
$
$
$
$
$
$
152.42
(73.00)
(374.65)
(236.00)
(100.00)
163.78
40.00
65.06
5,000.00
1,000.00
2,000.00
1,000.00
500.00
$
9,500.00
$
$
$
$
$
$
$
$
$
$
4,041.92
1,102.00
2,145.35
964.00
200.00
553.78
160.00
65.06
TOTAL Expenses
$
Year End Balance
Net Balance Projected
Variance
Expenses
UTD Facility
Food
Crucial Conversations
Hotel
Gas
Prizes
Speakers/Plaques
Office Supplies
Newspaper Ads
Misc
$
200.00
9,232.11
$
200.00
$
9,794.50
$
(362.39)
$
267.89
$
300.00
$
205.50
$
362.39
$
567.89
2%
4%
6%
1%
Food
Crucial Conversations
10%
42%
Hotel
Gas
Speakers/Plaques
Office Supplies
23%
12%
www.ksea.org
June 30, 2006
Newspaper Ads
Misc
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EXIT SURVEY RESULTS
Followed is a summary of the exit survey for 2006 KSEA Regional Young Generation Forum
In Texas. This exit survey is to evaluate the recognition of KSEA, presentations, future
interests in KSEA events like this forum, and feedback. There were total 42 responses out
of 90.
Visibility of KSEA
1.
Have you ever heard KSEA (Korean-American Scientists and Engineers Association)
before?
31.0%
Yes
No
69.0%
2. How much do you become to know KSEA through this event?
4.8%
26.2%
Little
Neutral
Much
69.0%
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Satisfaction of the leadership seminar
3. Do you think Date/Time/Place for today’s event are appropriate?
0.0%
0.0%
2.4%
Neutral
Neutral
Good
Good
33.3%
Very good
50.0%
9.5%
Bad
Bad
Very good
45.2%
54.8%
Date/Time
Place
4. Was Dr. Bob Helms’ keynote speech helpful and informative?
0.0%
11.9%
Dis appointed
Neutral
Satis fied
V ery s atis fied
50.0%
38.1%
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Opinions on the further activities of KSEA
5. Was the panel discussion helpful and informative?
7.1%
Dis appointed
Neutral
Satis fied
V ery s atis fied
9.5%
35.7%
38.1%
6. Was the communications skill workshop helpful and informative?
0.0%4.8%
Dis appointed
Neutral
Satis fied
V ery s atis fied
38.1%
54.8%
7. Do you want this kind of KSEA regional YG forum to be held regularly?
0.0%
4.8%
Probably not
Neutral
Likely
V ery likely
38.1%
57.1%
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If yes, what subjects would you like to suggest?
Broadening your network up and beyond Korean community
Leadership, interview skill, communication skill
Resume critique
Career development / opportunity
Funding proposal
Communication skill
Other side items for developing leadership
Internship
Project management skill
Research
8. Are you interested in joining KSEA?
If not, what makes you hesitate to be a member of KSEA?
16.7%
Yes
No
81.0%
0.0%
16.7%
8.3%
Expensive membership
fee
Poor benefits
No info about KSEA
No interest
Other
33.3%
41.7%
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June 30, 2006
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PARTICIPANT DEMOGRAPHICS
This document shows the analysis about participants of “2006 KSEA Regional Young
Generation Forum in Texas” held at The University of Texas on June 10th 2006.
SUMMARY
□ Number of people who applied: 110 (including the speaker and committee members)
□ Total participants for the seminar: 90 (including the speaker and committee members)
□ Number of the returned questionnaire: 42 (47% of people signing in)
STATISTICS
It is to note that the analysis is based on the list of sign-up.
1. Generation of Immigration and Participants’ Chapter Distribution
8
11
SW State
1
North TX
1.5
Austin
2
15
49
46
77
2. Affiliation Distribution
TAMU
Chart Title
UH
1
1
13
UT Dallas
4
30
UT Austin
Smith College
3
Bay lor College
1
UT Arlington
UT Houston
12
Rice Univ ersity
7
3
UTSW
Sejong Univ ersity
1
8
www.ksea.org
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Wesley an Univ ersity
Prof essonals
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SCREEN CAPTURES OF WEB-PAGES
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FEEDBACK FROM ATTENDEES
Dear Dr. Ester Yang,
Thank you so much for your kind letter, concern, support, and everything,
I appreciate your support a lot.
I reply to you late. I am sorry about that.
I hope you, Professor Dr. Yang ,and your great son have a fantastic travel with happiness and
safety.
We enjoyed YG forum so much. It was a really great event.
Also, it was our pleasures about our helping you preparing the Forum.
If you need our help next time, Please let us know anytime anywhere. We will be with you with
our pleasures.
I deeply appreciate your inviting us for dinner. Please, e-mail me about that after your travel.
Have a nice day. Might you be all the time happy and healthy! Thank you very much again.
Sincerely yours,
UTA KSA president
BoHoon Kim
I really enjoyed this Forum. I learned a lot about what a true leader looks like, and also I
learned to socialize with other Koreans. As a 1.5 generation, I couldn't perfectly "fit-in" to
either 1 generation or 2 generation. but through this Forum, I got to understand the both
generations and I was so proud to be a Korean science major student. Especially I was
very impressed after I heard Dr. Yang's speech. I am too studying in a pharmacy related
field, and I was very impressed to see an Asian female could become so successful in
an American pharmaceutical market. if I get a chance, I would really participate in the
Forum again. Thank you very much.
Inwu Shin
IT WAS GREAT OPPORTUNITY FOR TO MEET LOTS OF LEADERS AND FUTURE
LEADERS. ESPECIALLY, FOR MYSELF, I COULD GET A HINT TO ANSWER THE
QUESTIONS THAT I HAD FOR A LONG TIME, SUCH AS WHAT CHARACTERISTICS
A GREAT LEADER SHOULD HAVE, WHAT TO EXPECT FROM MY BOSS AND
COLLEGUES, HOW TO DEAL WITH CRUCIAL CONVERSATION, AND SO ON.
MY SPECIAL THANKS GOES TO THE PEOPLE WHO MADE AN EFFORT TO MAKE
THIS GREAT EVENT HAPPEN. I TRUELY APPRECIATE IT.
THANKS,
DONG-GUAN
www.ksea.org
June 30, 2006
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It was a well prepared forum and the presentations were very helpful to me in many
ways. Thank you and see you again.
Sun Ho Kim
I couldn't attend the YG Forum. But I heard that it was so impressive.
Anonymous
It was a useful workshop.
Seung-Hyun Chae
달라스는 처음 가보는 것이었는데 무척 즐거운 시간있었습니다. 학위를 따는 과정에서는
자칫 놓치기 쉬운 것들을 배울 수 있는 좋은 기회였습니다. 듣고나면 또 잊어버릴 수
있겠지만 자주 들으면 기억에 남지 않을까 합니다. 또한 가까이 있으면서도 알지 못했던
공부하는 친구들과 직장을 가지신 많은 분들을 알게되어서 좋습니다. 앞으로도 이런
기회가 더 있었으면 하는 바랍입니다.
Myoung Choi
I think that KSEA's preparation was so wonderful, and I had no difficulty or
inconvenience.
Especially, Korean speakers’ seminar was the most impressive one to me.
SungHyuk Park
The KSEA Regional YG Forum was an excellent oppurtunity to gain information on
becoming future leaders in the corporate environment. Not only was the YG Forum
informative, but it was also very inspiring to the younger Korean-American generations.
The guest speakers shared a wealth of knowledge that we can all utilize in our daily life
to accomplish who we wish to be in the future.
Tony Kim
Dear All:
It was a fun working with you all.
My primary reflection is as follows:
I strongly believe that the poor audio system was a factor to lower the
quality of the Forum.
Dean Helms said "Math, Math and Math" but I would like to say "Check, Check,
and Check" before the meeting so I would like to ask you to accept my
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June 30, 2006
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apologies for the poor function.
Last not least, wish you all a wonderful summer and look forward to seeing
you all soon!
Appreciatively,
Duck-Joo Yang
Dear all,
As a former President of KSA at the University of Houston and also as a member of
KSEA now, I deeply appreciate all of you having such a hard time to take care of all the
event, which was held very successfully.
I believe that your care, concerns, and love to the young Korean generations made this
forum successful and meaningful.
We (mostly U of H students) had talked to each other about what was good, what we
had learned from it, and what we had to do to get things developed (and plus much more
things) while we were on the way back to Houston. Everyone really enjoyed participating
in the forum, meeting new faces, hanging out with each other all along the weekend.
Thanks to all your efforts, it became a very good opportunity for all UH participants to
become one and have a great time.
Especially, I would like to thank Dr. Ryu from the bottom of my heart who gave us such
an amazing oppoutunity and let us know the existence of KSEA and what it exactly is.
I appreciate all your efforts again.
Best regards,
(Hugh) Heung Sea Kim
www.ksea.org
June 30, 2006
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AWARD TEMPLATE
Award of Appreciation
Mr. Heung Sea Kim
In recognition of your excellent contribution to KSEA and
the development of the First Regional Young Generation
Forum at the University of Texas at Dallas
June 10, 2006
/
/
Esther Yang, Wonhui Cho, & Sam Ryu
2006 KSEA Regional Young Generation Forum Co-Chairs
www.ksea.org
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Appendix: News Articles & Photos
1. Korea Times
2. News Korea
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