House Rules Approved 2016

HouseRules
EffectiveJanuary1st2016
Preface:
1. AnyviolationtotheHouseRulesissubjecttoamonetaryfine,whichwillbeaddedasanadditional
maintenancechargetothemonthlymaintenancebill.Finescheduleisasfollow:firstoffense-$50,second
violationofthesamerule-$100.Anyuncorrected,ongoingHouseRuleviolationswillsubjecttheoffending
shareholdertoadditionalmonetaryfinesonamonthlybasis,untilallviolationsareremedied.
2. AnyconsentorapprovalgivenundertheseHouseRulesbytheCo-opBoardofDirectorsshallberevocableat
anytimebytheCo-opBoardofDirectors.
3. TheseHouseRulesmaybeaddedtoorrepealedatanytimebyresolutionoftheCo-opBoardofDirectors,and
theserulessupersedeanyandallpriorhouserules.
1
NOISEAND/ORDISTURBANCES
a) NooneshallmakeorpermitanydisturbingnoisesinanapartmentorontheCo-op.groundsordoorpermit
anythingtobedone,whichwillinterferewiththerights,comfortorconvenienceofotheroccupants.
b) Noconstructionorrepairworkorinstallationworkinvolvingnoiseshallbeconductedinanyapartmentexcepton
weekdaysbetween8:00AMand6:00PM,orbetween9:00AMand5:00PMonweekendsandlegalholidays.
2
ANNUALSHAREHOLDERUPDATEFORM
a) AllShareholdersarerequiredtocompletetheirshareholderupdateformonayearlybasis.Formswillbe
distributedbyJanuary1standmustbereturnedwithinonemonthonorbeforeFebruary1st.Thisisnotoptional,
thefailuretoreturnformbyFebruary1stwillresultinafinetobebilleddirectlytoyourmaintenanceaccount.
b) Allvehiclesbelongingtoanyshareholdermustbedeclaredontheupdateform.
c) Allpetsmustberegisteredwiththecooperativeandlisted.
d) Inanefforttostreamlinecommunications,reducepaperandultimatelycutcosts,allshareholdersareurgedto
provideanemailaddressforcommunityrelatednotificationsandpublications.
e) ShareholdersarerequiredtomaintainaPersonalCooperative(Renters)insurancepolicy.Acopyoftheir
Declarationpagecommonlyreferred,asthe“Decpage”mustbesubmittedwithupdatedshareholderform.
f) ShouldanyinformationchangeafterFebruary1st,allshareholderswillbegiven30daystoupdatetheoffice
accordingly.(i.e.Newcarpurchase,additionaloccupants/petsorthechangeofinsurancecompanies)
3
Cooperative/RentersInsurance
a) AllshareholdersmustmaintainattheirexpenseapersonalCooperative(Renters)insurancepolicy.
b) Thispolicywillbemaintainedwithoutlapse.
c) Acopyofthepolicy’sDeclarationpageclearlystatingcoveragedatesmustbesubmittedwiththeshareholders
updatefrombyFebruary1st.
d) Shouldashareholderspolicyexpiremid-year,shareholderswillbegivenagraceperiodof30daystoprovidea
copyofanupdateddeclarationpageshowingproperpolicyrenewal.
4
MAINTENANCE
a) Complaintsregardingmaintenanceservicefortheapartmentsshallpreferablybemadebysubmittingan
electronicrequestatwww.birchwoodglen.com.Shouldashareholdernothaveacomputer,alettermaybe
submittedtotheCo-opBoardofDirectors.
b) Nothingshallbehung,placedorprotrudefromwindows,windowsills,terrace/balconiesorexteriorbuilding
wallswithoutexpressBoardapproval.
c) Noobjectsshallbenailed,screwedorotherwisepermanentlyaffixedtothemainfrontdoorofanyapartment.
d) Nowindowairconditioningunitsaretobeused.Allairconditioningunitsmustbeinstalledinthewallsleeves
andmustbecoveredwiththepropersolidorventilatedpanels.Atnotimeisanyairconditionerpermittedto
projectbeyondtheexteriorofthebuildingfaçade.
e) Nosign,notice,advertisementorcommercialilluminationshallbedisplayedatanywindowormountedonany
partoftheexteriorofthebuildingorcommongrounds.
f) Garbage,petwaste,andotherrefusefromtheapartmentsshallbedisposedofproperlyonlyindesignated
receptacles.Largeitemsaretobeplacedneatlynexttothedumpsters.(TheaforementionedshallNOTbeleftin
anycommonareaorterrace/balcony).
g) Toiletsandsinksintheapartmentsshallnotbeusedforanypurposeotherthanthoseforwhichtheywere
intended.Nosweepings,rubbish,sanitarynapkins,diapers,Kittylitter,papertowels,dentalflossorother
foreignarticlesmaybediscardedintotoilets.Thecostofrepairingdamagefromanymisuseofanytoiletsor
otherplumbingshallbechargedtotheshareholderinwhoseapartmenttheproblememanated.
h) Noresidentshallbepermittedtostoreoruse,awaterbed,oraninterior/exteriorhottubinsaidapartment.
i) Nowashingmachinesordryerswhatsoeverarepermittedinanyunits,excepttownhouses.Portable
dishwashersareprohibitedinallapartments.
j) Inanemergencysituation,managementhastherightofentrytoanyandallapartments.Akeymustbe
providedtotheMaintenanceOffice.Ifyoudonotsubmitakeyandentryisrequired,anycontractual
workmanshipwillbechargedtoyou.
k) Noobject,whichinterfereswiththemowingofthelawnsmaybeleftontheCo-opcommonareas.
5
REPAIRSANDRENOVATIONS
a) Allelectricalandplumbingrepairs,renovationsorinstallationsmayonlybeaccomplishedbyaproperlylicensed
andinsuredcontractor,onlyafterobtainingwrittenpermissionfromtheBoardofDirectors.
b) Anyproposedmodification/renovationstounits(interioraswellasexterior)musthaveplanssubmitted
indicatingthescopeofworktothePropertyManager.Workmaynotcommenceuntilwrittenapprovalhasbeen
receivedfromthePropertyManagerand/ortheBoardofDirectors.
c) Beforeimprovementsbegin,proofofthecontractor’slicenseandinsurancemustbesubmittedtotheProperty
Manager.BirchwoodGlenOwnersCorp.mustbenamedasanadditionalinsuredonthecontractor’spolicy.
d) BirchwoodGlenMaintenanceDepartmentmustbenotifiedatleastthree(3)workingdayspriortothescheduled
commencementofwork.Thisissignificantlyimportantifworkinvolvesdisruptionofutilities(gas,waterandor
electric)theneighboringunits.
e) BirchwoodGlenMaintenanceDepartmentmustassistallcontractorsinclosingofthewatermains.
f) Thecontractormustremovealldebrisfromthepropertyororderaseparaterolloffreceptacle,paidbythe
shareholder.ThePropertyManagermustapproveplacementofsaidreceptacle.
g) Noconstructionorrepairworkorinstallationworkinvolvingnoiseshallbeconductedinanyapartmentexcepton
weekdaysbetween8:00AMand6:00PM,orbetween9:00AMand5:00PMonweekendsandlegalholidays.
6
AUTOSANDOTHERVEHICLES
a) Onlyone(1)automobilepereachpermanentauthorizedlicensedresidentdriver,maybeparkedontheCo-op.
premises.
b) Intheeventofavehicle(evenifregistered)foundtobeparkedillegally,thatvehiclewillbesubjecttotow.In
theeventofavehiclebeingtowedtheownerofthatvehicleisresponsibleforalltowingandstoragecharges.
c) Toensureampleparkingforourshareholdersanyshareholderwhoexceedsthepermittednumberofregistered
andinsuredpassengervehicleswillbesubjecttoanannualfeeof$100dueonMarch1st.TheBoardofDirectors
d)
e)
f)
g)
h)
i)
j)
k)
7
mustapprovealladditionalvehiclerequests.IfpaymentisnotsubmittedbyApril1stitwillbebilleddirectlyto
theshareholdersmaintenanceaccount.
Vehiclesmayonlybeparkedindesignatedmarkedparkingstallsandinthedirectionoftraffic,whenparkedon
GlenHollowDr.
Allvehiclesmustbeparkedfront-endfacingthegrass,butnottoextendoverthecurborwalkways.Vehicles
mayonlybebackedintoparkingspacesthatdonotfacebuildingsorifaproperlyplacardedhandicappedvehicle
isattemptingtoutilizeanaccessaisle.
TheCo-op.willfinetheownerandpossiblytowanyunregisteredvehicles,trailers,boats,etc.parkedonthe
BirchwoodGlenpremises.
AllvehiclesmustdisplayanumberedBirchwoodGlenparkingpermitstickeronthedriver’ssiderearpassenger
window.
Allvehiclesmustobeylocaltrafficregulations.Propertyspeedlimitis15mph.
Allvehiclesmustbeoperatedinasafeandquietmanner.Vehiclesmaynotobstructorimpedethefreeflowof
traffic.
NomajorvehiclerepairswillbepermittedonCo-op.property.
Undernocircumstancesshallanymotorizedvehiclebepermittedtobedrivenanywhereotherthanthestreets
orparkinglotsoftheCo-op.,norshallanymotorizedvehiclebeparkedinareasotherthanthosedesignated.
COMMERCIAL&OVERSIZEDVEHICLEPOLICY
a) Tomaintaintheparklikebeautyofthecommunitythefollowingvehiclesareprohibitedfrombeingparkedby
residentsonBirchwoodGlenpremisesatanytime,exceptwiththeexpresswrittenapprovaloftheBoardof
Directors,anduponpaymentoftherequisiteannualmonetarysurcharge.
-Anyvehiclewithlettering,writingoradvertisingonanypartofthevehicle.
-Anyvehiclewithexposedtools,laddersorequipment. -SchoolBuses,tractor-trailersandorcabsforpullingtrailers. -Anyvehicleforpassengerhire;vans,taxisorlimousines.
-Allboats,trailersandrecreationalvehicles. -Anyvehicleofanynatureinexcessoftwenty(20)feetinlength.
b)UponapprovalfromtheBoardofDirectorsandoncepaymentofrequisiteannualfeeisreceivedeachvehiclewill
beassignedanoversizedvehicleparkingspot.
c) Fourteenextra-wideoversizedvehicleparkingstallsdesignatedwithredcoloredlineshavebeencreatedinthe
rearofbothDcourtandFcourtparkinglots.
d)AssignedparkingstallshavebeenmarkedOV1–OV7andthevehiclemustbeparkedinitsassignedstall.
e) Anewstickerwillbeissuedannuallyandmustbeconspicuouslyplacedonthevehicleonthedriver’ssiderear
window,oronthedriver’ssidebythehitchassemblyontrailers,whicheverapplies.
f) ShouldashareholderchoosenottomaintainthevehicleatBirchwoodGlenfrotheentireyear,noprorated
refundswillbeconsidered.
g) Intheeventofacommercialvehicle(evenifregistered)thatisfoundtobeparkedinanon-assignedparkingstall,
thatvehiclewillbesubjecttotow.Intheeventofavehiclebeingtowedtheownerofthatvehicleisresponsible
foralltowingandstoragecharges.
8
PETS
a) AllpetsmustbeBoardapprovedandregisteredwiththeCo-op.Failuretoregisterpetsandorfailuretocomply
withprovisionsofthesearticlesmayresultinproceedingstocompelremovalofyourpetaswellasamonetary
fineandpaymentoflegalfees.
b) Residentshareholdersarepermittedatotaloftwo(2)pets.Onlyonepetmaybeadoganditsfull-grownadult
weightmustbebelowsixty(60)pounds.Asecondnon-caninepetispermittedexcludingreptiles.Allresidents
livingwithinthecooperativeonorbefore12/31/2015arepermittedtoretainanydogstheycurrentlyhave,
howeverintheeventofanexistingpetsdeath,theymustconformtothispolicy.
c) Reptiles(Snakes,Lizards,ect)arestrictlyprohibited.
d) Petsshallnotbepermittedanywhereoutsideoftheapartmentunlesscarriedoronaleash.
e) Nopetshallbeleftoutdoors,unattended.Thisistoincludebutnotlimitedto:balconies/terraces.
f) PetsmustbecurbedandwalkedonGlenHollowDrive,parkinglotsoroutsideonBuckleyRd.Atnotimearepets
tobeallowedtodefecate/urinateinthecourtyards.
g) Anypetwastemustbeimmediatelypickedupanddisposedofinatrashreceptacle.
h) Noferalanimalsshallbefedorshelteredinanyareaswithinthecooperativegrounds.
i) Subtenantsarenotpermittedtokeeppets.
j) PetsareprohibitedfromtheParkarea.
9
SUBLETRULES
a) Priortosublettingyourunit,shareholdermustoccupytheirunitforaminimumofoneyear.
b) TheCo-op.BoardofDirectorsmustapprove,inwriting,anysublettenancybeforeoccupancycommences.No
subletapplicationwillbeaccepted,andinterviewsofprospectivetenantswillnotbeconducted,untila
BirchwoodGlenSubletapplicationhasbeenfullycompletedinaccordancewithBirchwoodGlensublet
applicationpacketdirections.Inaddition,saidapplicationwillnotbeformallyacceptedbytheBoardofDirectors,
andwillnotbedeemedcomplete,untiltheshareholder/tenantsuccessfullyobtainsandsubmits,totheBoardof
Directors,acopyofavalidTownofBrookhaven(NewYork)“RentalRegistrationPermit”.
c) UpontheexpirationofpreviouslyvalidTownOfBrookhaven(NewYork)“RentalRegistrationPermit”,the
subleasewillbeterminatedbytheBirchwoodGlenOwnersCorporationandtheoccupyingsub-tenantsmust
vacatetheleasedpremises.Itistheresponsibilityoftheshareholder/tenanttoprovideacopyofavalidrenewal,
extension,orsuccessor“RentalRegistrationPermit”totheBoardofDirectorsbeforetheexpirationdateofa
previouslysubmitted“RentalRegistrationPermit”toavoidleaseterminationbytheBirchwoodGlenOwners
Corporation.
d) Asubletleasecannotbeformorethanone(1)yearatatime.
e) Asubletapplicationwillnotbeapprovedifoverduemaintenancechargesand/orfinesexist.
f) Theprospectivetenantsmaybeinterviewedbeforeapprovalandre-evaluated,aswellasre-interviewedeach
yearpriortorenewalofthelease.Allsubtenantsincludingthosethatareparent/childorchild/parent
arrangementsaresubjecttoannualreviewpriortoleaserenewal.(Seesection#14oftheProprietaryLease).
g) Subletapplicationandrenewalfeecategoriesareasfollows: -Reviewandprocessingofapplicationdocuments.
-Credit/backgroundchecksperapplicant.
-Commonareasecuritydeposit.(SEENOTE) -Policereport,perapplicant.(3-5businessdaysforreturn).
(Inquiriesregardingthepricingoftheabovecategories,pleasecalltheBoardOfficeat(631)475-3720)
Note:ThisdepositwillbeheldassecurityforpotentialdamagetocommonareasorfinesleviedbytheCo-op.This
depositwillbereturnedtotheshareholderprovidedtherearenooutstandingdamagesandorchargesatthe
terminationofthelease.
h) Theannualsubleasechargestotheshareholderareasfollows: ApartmentType
YearlySubletFee
Junior1-bedroom
$1125.00
Deluxe1-bedroom
$1275.00
two(2)Bedroom
$1575.00
Townhouse
$2025.00
Thesubleasefeeistobepaidinfullwiththeoriginalapplicationandeachyearthereafterthatthe
subleaseisrenewed.Thissubleasefeeisineffectforallrentingarrangements,exceptincaseswherethe
shareholderisaparentrentingtoachildandorvice/versa.Thissubleaseandorrenewalsarestillsubjectto
boardwrittenapproval.
i) Shareholderswillbeheldresponsiblefortheirguest’sbehaviorandobservanceoftheHouseRules.
j) AnyandallactsofvandalismcausedonthecommongroundsofBirchwoodGlenshallbethefinancial
responsibilityoftheindividualcausingthedamage.Ifaguestorchildoftheshareholder/tenantcausesdamage,
theshareholder/tenantwillbefinanciallyresponsibleforthedamage.Failuretomakerestitutionfordamages
causedbytheabove,stipulatedindividualswouldresultinfurtherfinestotheshareholdersmaintenance
account.
10 RESALE
a) SalesaresubjecttotheapprovaloftheCo-opBoardofDirectors.
b) Salesapplicationsareobtainedfromthemanagingagent.Nosalesapplicationwillbeacceptednorwill
interviewsbeconducteduntiltheapplicationiscompletelyfilledoutasperpackagedirections.
c) Salesapplicationcategoriesareasfollows:
-Reviewandprocessingofapplicationdocuments.
-Credit/backgroundchecks.(Perperson).
-Policereport.(Perperson). -Moveinmoveoutfee.(SEENOTE) (Inquiriesregardingpricingfortheabovecategories,pleasecalltheBoardoffice(631)475-3720)
d) Afliptaxof$5.00pershareisimposedonallre-sales.
e) Alloverduechargesthatexistmustbepaidinfullatclosingwhenunitissold. NOTE:ThisdepositwillbeheldassecurityforpotentialdamagetocommonareasorfinesleviedbytheCo-op.This
depositwillbereturnedprovidedtherearenooutstandingdamagesorchargesatthetimeofclosing
11 BBQ’s&Grills
a) Therearetobenoliquefiedpropanebarbeques,petroleumgasbarbeques,anyothertypeofgasbarbeques,or
containersortankscontaininganytypeofgasorliquefiedpropaneplacedanywhereontheBirchwoodGlen
premises.
b) BytheorderoftheTownOfBrookhavenFireMarshall,CharcoalBarbequesareNOTtobeusedonorunderany
balcony,terraceorstructureattachedtoabuilding.Inaddition,theymustNOTbeusedinanyBirchwoodGlen
parkinglotorrecreationalarea.
c) BytheorderoftheTownOfBrookhavenFireMarshall,charcoalbarbequesareonlypermittedwhenusedata
distanceoften(10)feetormorefromBirchwoodGlensbuildings,trees,bushes,oranyotherstructureand
flammablematerial.
d) Nobarbequegrill,ofanytype,istobeleftunattendedwhileinuse.Aftereachuse,thecoalsfromacharcoalgrill
mustbeextinguishedandremovedfromthecommonarea.
e) ElectricpoweredbarbequesaretheonlytypesofbarbequespermittedonBirchwoodGlenbalconiesorterraces.
f) Aresponsibleadultmustalwaysbeinattendancewhenabarbequeisinuse.
12 PoolRules
a) Allshareholdersmusthaveapoolpassforentranceintothepoolarea.
b) Ifyouhaveachild/childrenundertheageof16,parents/guardianswillhaveanewpoolpassmadewith
children’snamesonthebacksoftheircards.
c) Allchildrenovertheageof16shouldhavetheirownpoolpass.
d) Uponenteringthepoolarea,lifeguardswillcollectthepoolpass,thenreturnpassuponexitingthepoolarea.
e) Eachadultresident(overageof18)withavalidpoolpassisallowed2guestsforfree.Eachadditionalguestis
$2.00.(Maximumof2paidguestsperresident)
f) Aparent/guardianwhoisresponsibleforthechildrenandtheirbehaviormustaccompanychildrenunderthe
ageof16.
g) Childrenshouldalwaysbesupervisedbyanadultwhileinthepoolarea.
h) Nodiving,running,horseplay,roughhousing,andballplayingallowedinthepoolarea.
i) Swimmersmustwearswimsuits.Shirtsandshortsareprohibited.
j) Suitablepooldevices,i.e.,waterwings,approved“swimmies”andlifejacketsareallowed.
k) Useofsoftplasticballs,waterguns,noodles,kickboardsoranyotherwatertoysareatthediscretionofthe
lifeguards.
l) Soundreproductiondevices(i.e.radios,boomboxes)arenotpermittedwithoutthedirectapprovaloftheBoard
ofDirectors.Musicfromportablepersonaldevices(iPods,MP3players)ispermittedsolongasvolumeiskept
lowanddoesnotdisturbothers.
m) Noglasscontainersorbottlesarepermittedinthepoolarea.
n) Smoking(cigarettes,cigars&E-cigarettes)isNOTpermittedinanyareaofthepooldeck.Toaccommodatepool
guestswhosmoke,allsmokingmustbedoneinadjacentBocce&Horseshoecourtarea.
o) Theratioofchildrentoparent/guardianwillnotbegreaterthan5to1.
p) Infantsandchildrenunderthree(3)yearsofage,orwhoarenototherwisepottytrained,mustwearwaterproof
swimdiapers,andplasticpantsundertightfittingsuit.
q) Nopetsareallowedinthepoolarea.
r) Poolmayonlybeusedduringpostedhoursofoperation.Duetounforeseencircumstancesaresubjecttochange.
s) Urinating,dischargeoffecalmatter,expectorating,orblowingofnoseinanyswimmingpoolisprohibited.
t) Lifeguardshavefullauthoritytoexpelanyviolatorsofpoolregulationsoranypersonwhosebehavioris
objectionable.
u) ItisunderstoodthattheBoardofDirectorsmaybeatthesolediscretiontorevokeyourpoolprivilegesand/or
subjecttoamonetaryfineasaresultofapoolinfraction.
13 MISCELLANEOUS
a) NosolicitingispermittedinthecomplexwithoutapprovaloftheCo-opBoardofDirectors.
b) Nopersonalarticles(Toysincluded)shallbeleftunattendedoutsideofunits.Theonlyexceptionshallbe
outdoorstoragecabinets.Thesecabinetsarenottoexceedthedimensionsof76-inchesinheight,34-inchesin
widthby30-inchedindepthforaverticalcabinet,or36-inchesinheight,55-inchesinwidthby30-inchesin
depthforhorizontalstylecabinet.Beforepurchasinganyoftheseitems,writtenapprovalmustbeobtained
fromtheBoardofDirectors.Pleaseprovidewrittennotificationwiththesizeandproposedlocationforthe
storagecabinetaswellascolor.Thestorageunitsaretobeneutralincolor,locateddiscretelyeitheronthe
terrace/balconyoragainstbuildingwalls.Managementreservestherightto:Changelocationofthecabinet,
denypermissionbasedoninappropriatelocation,sizeandorcolorandorderremovalofanycabinetthat
exceedstheguidelinesorwhichisinstalledwithoutwrittenpermission.Residentsarelimitedtoone(1)cabinet
perapartmentunit.
c) AlllandscapingplansneedtobeapprovedbythemanagingagentandortheBoardofDirectorspriorto
commencement.Allshrubberyremoved,mustbereplacedwithevergreenshrubs.
d) Nogrouptourorexhibitionofanykindforanapartmentoritscontentsshallbeconducted,norshallanyauction
salesbeheldinanyapartmentwithouttheconsentoftheCo-opBoardofDirectorsoritsmanagingagent.
e) A10%latefeeisimposedonallmaintenancecharges,(includedonmaintenanceaccount),whennotreceivedby
the10thofthemonthinwhichtheyaredue.
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