KHEPERA CHARTER SCHOOL

KHEPERA CHARTER SCHOOL
“ The Rebirth of Academic and Cultural Excellence”
PARENT-STUDENT HANDBOOK
2015-2016
KHEPERA CHARTER SCHOOL
Phone: (215) 843-1700
Fax: (215) 644-9432
www.kheperacs.org
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TABLE OF CONTENTS
The Meaning of Khepera…………………………………... 5
Mission and Vision Statements
Message from the Board President, Baba Richard Isaac…….6
Message from the Chief Academic Officer, Mama Lisa Bellamy……………7
Welcome to Khepera Charter School………………….…….8
Nation Names
Parent Visitation/Visitors
School Bell Schedule
Attendance & Lateness Policies
Early Dismissal
Extended Day Program
Late Pick-up policy
Umoja Circle (AM & PM)
Libations
School Uniform
Health Services
Fire Drills Procedures
Parent Complaint Procedure
Report Card Policy……………….…………….……………....14
Promotion
Honor Roll requirements
Homework
Special Education
School Bus…………………...…………….…………….………16
APPROACH TO POSITIVE BEHAVIOR……………………17
Virtues of Ma’at
MA’AT Code of Conduct…………….…………….………19
Level’s I, II, and III Violations
Ma’at Merit System
Zero Tolerance
Parent conferences
Code Enforcement
Due Process
Anti-Bully Policy
Classroom Expectations
Lunchroom Guidelines
Hallway Expectations
Restroom Expectations
Transportations/Bus Policy
Suspension/Expulsion Policy
Cell Phone Policy
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Administrative statements……………..……………21
Sibling Policy
Child Custody
Confidentiality/Personal Notes
Internet and Technology Policy
Student Guidelines for using the Internet
General Information……………………………………24
Emergency Closing
School Notices
Lost & Found
School Property
Use of Electronics
School Parking Lot
School Field Trip guidelines
Transportation Policy
DISCRIMINATION CLAUSE
KHEPERA CHARTER SCHOOL SHALL NOT UNLAWFULLY DISCRIMINATE IN STUDENT
ADMISSIONS. KHEPERA SHALL COMPLY WITH ALL APPLICABLE LAWS PROHIBITING
DISCRIMINATION ON THE BASIS OF DISABILITY, RACE, AGE, CREED, COLOR, GENDER,
RELIGION, MARITAL STATUS, VETERAN STATUS, NATIONAL ORIGIN, ANCESTRY, AND ANY
OTHER PROTECTED CATEGORY OR CLASSIFICATION AS REQUIRED BY LAW.
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KHEPERA STAFF
Staff
Position
Mama Bellamy
Baba Afrika
Mama Rose
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Chief Academic Officer
Chief Administrative Officer
Human Resources Manager & Child Accounting Supervisor
Sister Mecca
Mama Warfield
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Special Education Coordinator
School Counselor
Sister Sakema
Sister LaVeta
Sister Sirena
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Administrative Assistant
Administrative Assistant
HR-Administrative Assistant
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THE MEANING OF KHEPERA
Khepera is an ancient Egyptian (KMT) word and a concept in itself. Khepera Charter School
loosely translates the term as “a rebirth of academic and cultural excellence.” A more proper
translation would consider the etymology of the term. Khepera is a short version of Kheper-Ra,
and it more exactly translates as the Creation of the Sun. In our Ankh Ws Snb (see below), we
translate Khepera as “the Rising Sun.” In our greetings, we also translate Khepera as the
morning (see below).
MISSION
Khepera Charter School's mission is to create exceptional learners and leaders by closing the
academic achievement gap attributed to race, gender and economic class. In keeping with
this mission Khepera utilizes the culture and history of its students to inspire a commitment to
excellence in character, in scholarship, and in citizenship. Khepera Charter School stresses
excellence in scholarship and gives particular attention to building capacities in the critical
literacy of language arts, numeracy, science, and technology. Excellence in character is
cultivated through the use of traditional African and African American value systems.
Excellence in citizenship is developed through service to family, community, the environment,
and the world.
VISION
Khepera is dedicated to the adage, which underscores our mission: "Education is our passport
to the future, for tomorrow belongs to people who prepare for it today." Khepera is
committed to fostering the emergence of capable, caring, character-rich children who love
learning, respect scholarship, build healthy families and communities; are self-reliant and
resilient, are good stewards of the earth, work harmoniously across cultures and are committed
to establishing a healthy peaceful world.
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MESSAGE FROM THE PRESIDENT OF THE BOARD, RICHARD ISAAC
Hotep and warm greetings to the Khepera family;
The 2015-2016 school year is underway and there is much to do in this semester.
We have relocated the entire school into one building. We have been through
several transitions in the history of Khepera’s existence and we continue to grow
as an institution of education.
The vision is clear. We use Malcolm X’s statement “Education is our passport to
the future, for tomorrow belongs to people who prepare for it today”. That
statement begs the question, what type of education is the passport to the future
for our scholars?
The mission states utilizing culture and history of its scholars to inspire to a
commitment to excellence in Character, Scholarship, and citizenship (I add with
African centered lens as the portal of critical analysis).
The board of trustees, administrators, teachers, support staff and the Wazuri are
all focused on the Mission and Vision goals. I ask you to ask yourself, how am I
contributing and what are your expectations from the people just mentioned?
We all are the Khepera community, we are all needed to excel.
Khepera continues to rise and grow let’s all support the mission.
Shem Em Hotep
Baba Isaac
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WELCOME TO KHEPERA CHARTER SCHOOL
…“The Re-Birth Of Academic And Cultural Excellence!”
Nation Names
As part of cultural infusion through the general school environment, we use Nation Names for
each grade. The Nation Names are…
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Kindergarten
First Grade
Second Grade
Third Grade
Fourth Grade
Fifth Grade
Sixth Grade
Seventh Grade
Eighth Grade
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Songhai Nation
Zulu Nation
Kikuyu Nation
Kush Nation
Congo Nation
Ghana Nation
Mali Nation
Yoruba Nation
Kemet Nation
Our goals are simply stated: (1) We want to prepare our students for success in life, and (2) We
want to teach children attitudes, behaviors, and good citizenship practices that will enable each
child to become a productive and responsible member of our city and nation. To accomplish
these goals, there must be a cooperative effort on the part of the students, teachers,
administrators, parents, and the community. Please review with your child the items which
appear in the Parent & Student Handbook.
VISITORS
Parents and relatives interested in the welfare of the students are always welcome to visit
classrooms. Prior arrangements must be made with the classroom teacher and administration
before visiting the school. Visitors must secure a pass from the main office/front desk on the
2nd floor upon entering the building. Failure to do so may be a violation of property rights.
PARENT VISITATIONS/APPOINTMENT
Parents may visit or make appointments with Khepera Charter School:
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Call/Email/Write a letter to the appropriate staff member to set up a time for an
appointment and administrative approval.
Report directly to the school’s office upon entering the building
Sign in and follow the instructions of the designated staff person
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Elementary School (Kindergarten-Grade 5)
SCHOOL BELL SCHEDULE - The school day begins at 7:45 a.m. and concludes at 3:00 p.m.
Student Lateness - The school day begins promptly at 7:45 a.m. Students will be marked late
beginning at 7:46 a.m. Students should not arrive at school earlier than 7:30 a.m. Adult
supervision begins at 7:30 a.m. on the schoolyard black top area. There are no staff members
on site to monitor students prior to 7:30 a.m.
Students in the Before Care program will be brought to the schoolyard black top area at 7:30
a.m. for the Opening Umoja Circle. Late students will be sent to the Late Room until the end of
the constructed response period. School is dismissed at 3:00 p.m. every day, with the exception
of early dismissal days (see attached calendar) or other special circumstance.
On rainy days or during inclement weather, pupils should report to the multi-purpose room
(lunch room). Any pupils found roaming the halls during rainy/inclement weather will be
subject to disciplinary action.
Middle School (Grade 6-8)
Student Lateness - The school day begins promptly at 7:55 a.m. Students will be marked late
beginning at 7:56 a.m. Students should not arrive at school earlier than 7:30 a.m. Adult
supervision begins at 7:30 a.m. on the schoolyard black top area. There are no staff members
on site to monitor students prior to 7:30 a.m.
Students reporting after 7:56 a.m. must obtain a late note. School is dismissed at 3:10 p.m.
everyday, with the exception of early dismissal days or other special circumstance.
On rainy days or during inclement weather, pupils should report to the multi-purpose room
(lunch room). Any pupils found roaming the halls during rainy/inclement weather will be
subject to disciplinary action.
The school day begins at 7:55 a.m. and concludes at 3:10 p.m.
ABSENCES
We are making every effort to ensure students are in class daily and on time. We are required
to uphold the following attendance/truancy procedures:
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Daily Attendance: All absences will be treated as unexcused until the school receives a
written excuse note explaining the reason(s) for the absence. According to the law, only
absences due to illness/quarantine, recovery from an accident, required court
appearance, religious holidays, death in the family and educational tours or trips (with
prior approval by the Principal) may be excused. All other reasons (for example,
vacations, trips, and illness of a family member) are considered to be illegal or
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unexcused. All excuse notes must be given to your child’s teacher within three (3) days of
the student returning to school after his or her absence. If a written excuse note is not
received within three (3) days, the absence will be permanently counted as illegal or
unexcused. A doctor’s note must be provided for all absences of three (3) or more days
in a row. If your child has illegal or unexcused absences on record, you can expect to
receive telephone calls, mailed notices, and a request for a parent conference.
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Truancy Referrals: The parents of students who are in grades 1-3 and have 10 (10 or
more unexcused absences will be referred to the Department of Human Services (DHS).
The parents of students who are in grades 4-8 and have ten (10) or more unexcused
absences will be referred to Regional Truancy Court. If your child is referred to DHS or to
Truancy Court, a DHS agency provider will be assigned to your case in order to provide
services to your family and help remove the barriers that are keeping your child from
attending school. You can expect a home visit from the DHS agency provider. They will
work with you and your child’s school to help improve your child’s attendance. If the
attendance still does not improve, your case may be sent to Family court at 1801 Vine
Street.
WRITTEN EXCUSES
The Commonwealth of Pennsylvania requires that schools receive a written excuse from the
parent or guardian when a student is absent from school. Please bring a written excuse to the
teacher upon return to the school following an absence. Notes must be submitted within three
days of the student’s return to school. After the third day, the absence will be coded as an
unexcused absence.
Please note the following with regards to chronic lateness or absenteeism:
The school will place a student who is absent 5 days or displays a pattern of multiple absences
under an attendance contract. This contract will indicate to the parent and student that he/she
is in danger of receiving no credit for the class and/or is in jeopardy or being dropped from roll.
The school will place a student who is late 15 times or displays a pattern of frequent tardiness
under an attendance contract. This contract will indicate to the parent and student that he/she
is in jeopardy of being dropped from roll.
Students who incur ten consecutive unexcused absences will be in jeopardy of being dropped
from roll and a report will be filed with the proper authorities.
LATE ARRIVAL
EXCUSED
Students are expected to be in school before 7.56 a.m. In order to be excused, students must
have a written note from a parent or guardian, except in the case of the school bus being late
(all bus tardiness is excused and a note is not required). If more than 3 hours of school (but
not the full day) are missed, it is considered a ½ day absence.
UN-EXCUSED
All tardiness unaccompanied by a note from the parent or guardian, other than the bus being
late, are un-excused.
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EARLY DISMISSAL
For the safety of all children we require that parents stop at the Main Office if they are picking
up a child before dismissal.
Early Dismissal Procedures:
Send a note to homeroom teacher stating the following:
 Reason for early dismissal
 Date/Time of early dismissal
 Name of person picking up student (The individual picking up students must be at least
18, and needs identification. It will be copied.)
 A representative will call you to verify early dismissal.
 Please limit early dismissals to necessary medical or dental appointments or other
urgent matters. This ensures that each child receives a full day of quality instruction. If
early dismissals become a problem, parents will be notified by the school.
BEFORE CARE AND AFTER CARE PROGRAM
Before Care and After Care is available mornings, from 7:00 AM to 7:30 AM and afternoons,
from 3:00 to 6:00 PM. The program is intended only for Khepera students in grades K to 5.
Service is available daily. A discounted rate is available for families with 2 or more siblings.
The Program will not be available on half days. Also, there is no After Care before major
holidays unless otherwise stated.
EXTRA-CURRICULAR PROGRAM
Khepera offers a full EC Program that consists of a variety of academic, artistic and
sports/athletics activities. This is offered at no cost to parents, however, there will be a minimal
registration fee requirement of $25 per child to participate in EC activities.
LATE PICK-UPS
Any child who has not been picked up by a parent or designated adult by 3:15 PM will be placed
in After Care with an attempted contact made home. There will be an hourly rate charged or
portion of an hour for the care will be charged to you. We do not have staff available after 6:00
p.m.
UNIFORM POLICY
Introduction & Purpose
Students must wear their complete uniforms every school day unless otherwise stated by the
teacher or the administration. Students will also dress in uniform for all school programs and
field trips unless otherwise specified. Students are not to wear earrings larger than a quarter.
Students are not permitted to wear shorts. If students are not in uniform, parents will be
notified and students will receive appropriate consequences.
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Uniform Requirements:
The 2015-2016 mandatory school uniform at Khepera Charter School is:
Boys
Girls
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Kindergarten – 3 Grade:
Kindergarten – 3 Grade:
 Navy Twill Pants
 Split Neck Navy Jumper with Logo
 White Khepera Charter School Polo-Style
 White Round Button Collar Uniform Shirt
Shirt
 Kente Crisscross Tie
 Pocket Navy Cardigan Sweater with
 Navy Cardigan Sweater with Logo – The
Khepera Logo – The sweater is an optional
sweater is an optional item to the uniform.
item to the uniform.
 Navy Blue Flat Knit tights, Cable Tights,
 Navy Blue or Black Socks
Opaque knee-hi
 Black Shoes
 Black Shoes
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4th and 5th Grade:
4th and 5th Grade:
 Navy Twill Pants
 Kick Pleat Navy Skirt
 White Button Collar Shirt
 White Round Button Collar Uniform Shirt
 Kente Tie
 Kente Crisscross Tie
 Kente Vest
 Kente Vest
 Pocket Navy Cardigan Sweater with
 Navy Cardigan Sweater with Logo – The
Khepera Logo – The sweater is an optional
sweater is an optional item to the uniform.
item to the uniform.
 Navy Blue Flat Knit tights, Cable Tights,
 Navy Blue or Black Socks
Opaque knee-hi
 Black Shoes
 Black Shoes
6th – 8th Grade:
 Middle School Blazer
 Navy Twill Pants
 White Button Collar Shirt
 Kente Tie
 Navy Blue or Black Socks
 Black Shoes
6th - 8th Grade:
 Middle School Blazer
 Kick Pleat Navy Skirt
 White Round Button Collar Uniform Shirt
 Kente Crisscross Tie
 Navy Blue Flat Knit tights, Cable Tights,
Opaque knee-hi
 Black Shoes
Students are not permitted to wear sneakers.
Students are not permitted to wear sneakers.
Physical Education — ONLY ON SCHEDULED Physical Education — ONLY ON SCHEDULED
PHYSICAL EDUCATION DAY
PHYSICAL EDUCATION DAY
 Navy Blue T-Shirt with Khepera Logo
 Navy Blue T-Shirt with Khepera Logo
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Blue Sweat pants with Khepera Logo
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Blue Sweat pants with Khepera Logo
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Navy Blue Sweatshirt with Logo
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Navy Blue Sweatshirt with Logo
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All students must wear black sneakers.
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All students must wear black sneakers.
Khepera Charter School uniforms are sold at Cramer’s Uniforms.
They’re located at:4533 Frankford Avenue, Philadelphia, PA 19124; 215-743-0750
Uniforms can also be ordered online at www.cramersuniforms.com
Please clearly and permanently mark each piece of clothing with your child's name.
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UMOJA CIRCLE
A typical day at Khepera Charter School will begin and end with an Umoja (unity) Circle that
positively reinforce the school’s values and principles. All students and faculty come together
as one. During the morning Circle we share the following 1. Libations 2. Principle of the Week
3. African Proverb 4. Black History daily fact 5. Announcements 6. Cheers and Chants 7. School
Pledge and 8. Seven Harambees. The Principle of the Week is from the Nguzo Nane which are
the Seven Principles of Kwanzaa (unity, self-determination, collective work & responsibility,
cooperative economics, purpose, creativity, and faith) plus heshima (Respect). Along with the
principles of Ma’at, they are the basic concepts taught during circle time, which means that it is
more than a ceremony or assembly program, Umoja Circle is the foundation that begins and
ends the instructional day at our school. Attendance is mandatory.
LIBATIONS
In public, non-religious settings, a cultural version of libations is done. The process of libation
uses water as an offering of sustenance and life. It is poured to the Earth or a plant which can
variably represent the ancestors, the past, or those yet to be born in the future.
The pouring of libation is an ancient and a very common practice in many African cultures. The
tradition is thousands of years old, evidenced in the ancient paintings and writings along the
Nile Valley. Among many nations throughout Africa, the tradition of libation is a standard way
to begin ceremonies and events. It is one of the traditions that survived the Middle Passage and
has been practiced in various forms among African people in the Americas.
Libations can be performed in various ways. However, the main components include giving
thanks for life and honoring our ancestors, those who struggled and those yet to be born.
In the inter-generational link, the cultural link across time, by pouring libations for those yet to
be born is symbolic and ritually passing the traditions and the fight for freedom to the next
generation.
HEALTH SERVICES
First Aid – If a pupil becomes ill or hurt he/she should tell the teacher, Administrator
(Principal or Assistant Principal), administrative assistant, secretary, or adult supervisor.
A first aid attendant is on duty at all times.
School Nurse – Our school nurse is here to help monitor the health and wellness of our
students, give first aid in emergencies, and give advice in cases of illness. The nurse will
see minor cases of illness only during specific times. Only the nurse has the authority to
dispense medication to students. This includes aspirin or other related medications.
Students with respiratory conditions must bring their inhalers directly to the nurse. In the
event the nurse is not available, preparations will be made for services to be provided by
the Administrator (Principal or Assistant Principal).
Medication will only be administered once the MED-1 form is properly completed by
parent/caregiver and physician. It is mandatory that immunizations are up-to-date. It is
the responsibility of the parent/guardian to make sure that immunizations are current.
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IN CASE OF INJURY OR ILLNESS
It is extremely important that the school secure all necessary information as it pertains to your
child/children. If there is a change of home telephone and/or cell phone numbers or
emergency numbers, the school Main Office should be notified immediately. In case of injury,
a student will be taken by emergency transport to the nearest hospital emergency ward.
Parents will be contacted as quickly as possible.
FIRE AND OTHER SAFETY DRILLS
Law requires periodic fire drills. The school is also responsible for conducting additional safety
drills as well. Signs posted in each room giving emergency evacuation procedures are readily
visible. The following must be observed during all fire drills:
Walk rapidly to exits. Don’t run.
Stay with your class or group.
When the return signal is given, return to the room from which you exited.
Failure to follow procedures will result in disciplinary action.
Facilitators must take your grade/record book with you and take roll.
Talking is not permitted during any safety drill.
REPORT CARD POLICY
Khepera Charter School uses a trimester reporting system. Approximately every twelve (12)
weeks ends a marking period for your child. Students are evaluated based on various
assessments and assignments. Our system is as follows:
Grade
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K-1
nd
th
2 -8
System of Grading
Definition
S, O, N, G
Satisfactory
Outstanding
Needs Improvement
Good
A: 90 – 100
B: 80 - 89
C: 70 – 79
D: 65 - 69
F: 65 - 55
A, B, C, D, F
Intervention meetings will be scheduled with the CSAP/RTI Team for all students with D’s
and/or F’s.
HONOR ROLL
Category
Descriptor
Great Pyramid High Honors
All A’s
Great Sphinx Honors
A’s and one B
Papyrus Scroll Honorable Mention
A’s and B’s – no C’s
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Mandatory parent report card conferences are scheduled twice a year. Your child’s report
card will only be released to a parent or guardian, not a sibling or relative.
PROMOTION POLICY
Parents/guardians will receive a failure notice presented to them by the child’s teacher during
2nd report card conference. If a student fails math and/or reading the student is subject to
retention.
HOMEWORK (LIBERATION WORK)
Liberation work (homework) is an integral part of the educational program at Khepera. It
provides an opportunity for children to strengthen basic skills, reinforce study habits, stimulate
independent thinking and develop initiative, responsibility and self-direction. Homework
projects are related to classroom work and are designed to help students learn how to study.
Assignments include review, development, independent study and creativity.
We ask that parents make sure assignments are completed.
Homework is assigned a minimum of four (4) days a week and each child is required to have a
separate copybook for assignments. All homework or assignment sheets must have the
signature of a parent/guardian.
SPECIAL EDUCATION
Khepera Charter School is committed to providing a continuum of services that offers students
with disabilities the opportunity to access the general curriculum at Khepera Charter School in
the least restrictive environment. Special education services include the delivery of specially
designed instructional strategies and any related services as prescribed on the identified
student’s individualized education plan (IEP).
A multi-disciplinary evaluation is conducted to determine if a student is eligible for special
education services and related services. These services include:
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Autism, including pervasive development disorders
Deaf-blindness
Emotional disturbance
Hearing impaired, including deafness
Mental Retardation
Multiple Disabilities
Orthopedic Impairment
Other Heath Impairment
Specific Learning Disability
Speech/Language Impairment
Traumatic Brain Injury
Visual Impairment Including Blindness
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Khepera Charter School conducts ongoing child-find activities for the purpose of identifying
students who may be in need of special education and related services. Teachers/parents can
make a request in writing to the Specialized Services Team if they suspect a child may need
services in order to explore regular education supports and classroom modifications. A child
who does not make sufficient progress with these supports will receive a multi-disciplinary
evaluation (MDE) with parent permission.
If the student’s behavior is not a manifestation of the disability, school officials may apply the
Uniform Discipline Code, taking into consideration the student’s special education and
disciplinary records. In no event, however, may the student be suspended without providing
appropriate educational services for more than ten (10) consecutive or fifteen (15) cumulative
school days in a school year. A NOREP must be issued with the results of this determination.
If the student’s behavior is a manifestation of the disability, the student’s placement may be
changed to an appropriate interim educational setting if the student carried a weapon to school
or a school function or knowingly possessed or used illegal drugs or sold or solicited the sale of
a controlled substance while at school or at a school function.
For all exceptionalities when school officials anticipate a referral for expulsion, the following
apply:
Provide written notice to the parent/guardian or surrogate parent of the disciplinary action
being considered and the date of an Individualized Education Program (IEP) meeting, which
must be held within 24 hours of the date of this misconduct.
Bus Expectations and Regulations
Students should be at their stop 10 minutes before the actual stop time. The bus will only wait
up to the stop time. If the bus is late, please remain at the location at least 20 minutes.
Be at the bus stop on time. You should not have to run to make the bus. Wait for the bus in an
orderly fashion at your assigned area. Pushing, shoving or creating a disturbance might result
in being late for school.
The school bus is an extension of the school and thus students are expected to conduct
themselves in the same manner as they would in school. Students that are found to disrupt
bus service in any way are subject to disciplinary action and may have their bus privileges
suspended or revoked by Administration.
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KHEPERA CHARTER SCHOOL APPROACH TO POSITIVE BEHAVIOR
This handbook provides information about policies and procedures to assist you and to
make the school year a very successful one. When parents, teachers, and students work together
toward a common goal, it helps students have a positive experience at Khepera Charter School.
Khepera seeks to develop the character of each individual through the application of ethics and
morals referred to as the Virtues of Ma'at in our Code of Conduct. We use these principles to guide
our behavior. We expect our students, staff, and families to strive always to reflect these virtues in
their highest degree. The purpose of this discipline plan is to help our families, students, and staff
become familiar with the behavioral expectations of KCS and how the Virtues of Ma’at can be
used to guide those expectations. Discipline underlies the whole educational process and is the key
to good citizenship and proper consideration and respect for others. Our students deserve the most
positive educational climate for their educational growth. Therefore, this school-wide discipline
plan will be in effect at all times. Our teachers and staff will provide our students with an
enriching, challenging, and nurturing learning environment each year. Each teacher has a
classroom management plan to address procedures and discipline in the classroom. This plan
includes positive rewards. Please ensure that you and your child understand these rules and
procedures. If you have questions about these, please do not hesitate to contact your child’s teacher
and the support team. Essential to student success is the relationship of the school and the parents.
Khepera Charter School implements a positive behavioral enforced discipline approach. We are
not a zero tolerance school because zero tolerance erodes students’ opportunities to turnaround
behavior. Zero tolerance is inflexible and erodes the trusts in relationships. Khepera Charter
School places emphasizes on the re-centering process, restorative justice, and redirection. These
are far more effective and affirming than the zero tolerance, punitive, and inflexible approaches.
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Beliefs Related to Re-Centering at Khepera Charter School:
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Ma’at, “that which is straight,” was the systematized ideal of ancient Kemet. It was the
underlying current that intricately connected all things including human behavior. It was
the universal ethical principle of ancient Egyptians; denoting ‘justice’, ‘order’, and
‘truth.’ Ma’at was the perfect order, toward which man should strive. It was, therefore,
considered essential to live according to the principles of Ma’at so as not to disturb the
very fabric of creation. Since the ancient Kemetic society believed that the universe was
an ordered and rational place, Ma’at became the embodiment of the seven principles:
Truth, Justice, Righteousness, Order, Balance, Harmony and Reciprocity. The whole of
the Kemetic society hinged on the furtherance of these principles. At Khepera Charter
School, we believe that these principles are essential to the development of the whole
child.
The misbehavior of a student will not excuse him/her from successfully completing the
learning objectives.
Every discipline situation is an opportunity to teach expected behavior.
Expected behaviors must be communicated, taught, and modeled throughout the school
year.
Parents have a responsibility to ensure that their children’s behaviors do not take away
from a safe, orderly, and academically productive learning environment for others.
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Character Traits to be modeled and reinforced using the Seven
Virtues of Ma’at and Nguzo Nane principles:
Seven Virtues of Ma’at
Nguzo Nane
Truth
Umoja (Unity)
Justice
Kujichagulia (Self Determination)
Righteousness
Ujima (Collective Work and
Responsibility)
Reciprocity
Ujamaa (Cooperative Economics)
Harmony
Nia (Purpose)
Balance
Kuumba (Creativity)
Order
Imani (Faith)
Propriety
Heshima (Respect)
These two sets of values form the basis of character education
at Khepera Charter School.
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MA’AT CODE OF STUDENT CONDUCT
Students attending Khepera Charter School are responsible for abiding by and are subject
to the rules and regulations of KCS during the school day and while attending regular school
activities, such as, but not limited to: school sponsored events, field trips, tutoring, athletic
functions and other activities where appropriate school personnel have authority over students.
This includes being transported to and from school for the purpose of educational activities. In
addition, the school’s accountability of the student may be extended to the immediate vicinity of
the school whenever the conduct of the student is deemed to have a detrimental effect on the
health, safety and welfare of other students and/or the school.
Students that are in violation of the Ma’at Code of Conduct can receive a variety of
disciplinary actions; listed but not limited to; call to parent, recess/lunch detention, time in the
Recentering Room, out of school suspension, and expulsion, etc. Prior to disciplinary staff referral,
teachers are asked to exhaust their classroom management plans. These plans are based on the
eight (8) Virtues of Ma’at. Based on the submitted write up form, the Re-Center Team will
determine which level of infraction the action has fallen under. For further clarity, school behavior
infractions have been classified into three levels. Repeated infractions can face increase penalties.
However, the goal is to positively redirect the behavior. These three levels are listed below:
LEVEL ONE VIOLATIONS
(Level One violations are infractions that impede or disrupt the learning process and
orderliness of Khepera Charter School.)
All violations of Level One offenses will result in a write-up, warning, detention, and/or in-school
detention. An increasing frequency of Level One violations will result in an increasing severity of
consequences. The consequences for Level One violations shall be given out by the disciplinarian
with recommendations from teachers and support staff. Where possible, Level One infractions
will be handled with restorative justice instead of punitive consequences. Level One
violations shall include but are not limited to the following:
A. Violations of Classroom Policies
B. Violations of Hall Policies
C. Violations of Lunchroom Policies
D. Violations of the Admission and Dismissal Policies
E. Violations of the School Uniform Policy
F. Excessive Play – Play fighting, Horseplay, Running, Wrestling,
G. Disrespect of Any Members of Khepera Charter School
H. Other forms of infractions which impede or disrupt the learning process and orderliness.
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LEVEL TWO VIOLATIONS
(Level Two violations are infractions that seriously disrupt the learning process and
threaten the safety of members of Khepera Charter School.)
All violations of Level Two offenses will result in a write-up, detention, in-school suspension,
and/or out of school suspension. An increasing frequency of Level Two violations will result in an
increasing severity of consequences. The consequences of Level Two offenses will be determined
by the disciplinarian or in the cases that may require suspensions given by the disciplinarian as
recommendations to the administration. Where possible, Level One infractions will be handled
with restorative justice instead of punitive consequences. Level Two violations shall include
but are not limited to the following:
A. Profanity – any language that may be deemed profane, offensive, or inappropriate.
B. Insubordination – refusal to comply with a directive from a responsible authority staff member
C. Intimidation/Bullying – actions intended to make another fearful or timid.
D. Provocation – provoking another to anger or fighting.
E. Threats – any types of expression (verbal, written, or gestures) with the intent to do harm.
F. Cutting – Skipping one’s designated class for any amount of time.
G. Plagiarism and Cheating – any forms of academic dishonesty.
H. Other forms of infractions which seriously disrupt the learning process and threaten safety.
LEVEL THREE VIOLATION
(Level Three violations are infractions that endanger the safety of people, are forms of
destruction to property, or are otherwise deemed criminal by law.)
All violations of Level Three offenses will result in write-ups along with suspensions and the
possibility of expulsions. Administration will determine appropriate consequences and may make
recommendations to the Board of Trustees for expulsion. Where possible, Level One infractions
will be handled with restorative justice instead of punitive consequences.
A. Fighting – any forms of escalated physical aggression between two or more parties.
B. Harassment – consistently harassing another over race, gender, religion, or other reasons.
C. Sexual Harassment – sexual advances such as jokes, slurs, touching, etc.
D. Vandalism – the intentional or malicious destruction or defacement of school property.
E. Weapons of Any Kind
F. Grave Threats – threats that express the desire to commit very serious harm to person or
property.
G. Bullying of any form
H. Other Forms of Criminal Activity
* Special conditions apply regarding suspension of students identified as disabled under either the Individual with
Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation act of 1973, or both. A child with a disability
who exhibits behavior for which a non-disabled student could be suspended could be suspended may be suspended to
the extent permitted by state and federal law. Khepera Charter School shall comply with all applicable federal and
state guidelines governing such suspensions.
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CLASSROOM EXPECTATIONS
* Always be on time
* Always be prepared
* Always follow instructions
* Always be in uniform unless instructed otherwise
* No talking without permission
* Display on-task behavior throughout the entire period
* Remain in your seats unless instructed otherwise
* Always work to achieve “academic and cultural excellence”
* Respect all of your elders and the entire Khepera Family at all times
* Always follow the Ma’at Code of Conduct
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LUNCHROOM EXPECTATIONS
* Always use quiet and peaceful voices
* Enter and Leave in Ngalia
* Enter and Leave in Single File
* Restroom breaks are afforded for emergencies only
* No running or horseplay
* Eat healthy
* Remain in your seats unless otherwise instructed (raise hand to ask for
permission to leave seat)
* Recite the Ankh Ws Snb before eating
* Respect all of your elders and the entire Khepera Family at all times
* Always follow the Ma’at Code of Conduct
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HALLWAY EXPECTATIONS
* You must have a pass while in the hall
* Always use quiet and peaceful voices
* Be silent in all quiet zones
* Walk in Ngalia (Grades K-5)
* Always walk in single file
* Walk on the right side of the hall
* No Loitering
* No Running
* No Playing
* Respect all of your elders and the entire Khepera Family at all times
* Always follow the Ma’at Code of Conduct
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RESTROOM EXPECTATIONS
* Always get permission before going to the restroom
* No running going to, inside, or leaving the restroom
* Enter and Leave in Single File
* No playing going to, inside, or leaving the restroom
* Quietly enter and exit the restroom
* Respect all of your elders and the entire Khepera Family at all times
* Always follow the Ma’at Code of Conduct
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TRANSPORTATION/BUS POLICY
The School District of Philadelphia is responsible for the assigning, managing, and
maintenance of the schools buses used by Khepera Charter School. Atlantic Express is the
company used to provide bus transportation to our students spanning from Kindergarten through
Sixth grade. Students in the 7th and 8th grades are provided with a Septa bus pass which they will
use to access public transportation to and from Khepera Charter School. Students who have the
opportunity to ride transportation provided by KCS may do so as long as they display behavior that
is reasonable and safe.
Choosing to engage in unacceptable behavior will result in loss of bus service. The bus
driver is responsible for the safety and discipline of the students on the bus. The building
administrator or staff designee is available to give assistance to the driver and will determine
consequences of misbehavior and the reinstatement of bus service for the offending students
should disciplinary action be necessary. In case of bus suspension, the suspension will apply to all
buses unless otherwise designated by school officials. The authority of enforcing rules regarding
bus policy by Khepera Charter School shall begin when the student boards the bus in the morning
and bus policy is retained until the child leaves the bus at the end of the day; or until released to the
parent/guardian in a manner consistent with guidelines on release of students.
The general policy of behavioral expectations is that the bus is an extension of the school.
Students are held to the same behavioral expectations as they are in school. Individual incidents
may warrant suspensions outside of these parameters, depending on the nature of the incident. In
the case that a student is suspended for any amount of time, the parent/guardian will be given a
minimum of twenty four (24) hours notice to ensure them time to make alternate transportation
plans for their child. If students present an increasing or grave safety risk, they can be removed
from bus services.
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CELL PHONE POLICY
In the case that a student brings a cell phone to school, students in grades K-4 are required to hand
in their cell phones to their homeroom teacher. Students in grades 5-8 are required to lock their cell
phones in their locker. CELL PHONES ARE NOT ALLOWED IN THE CLASSROOM. Cell
phones should remain off at all times during the school day. In the event that a student does not
adhere to the cell phone policy and the cell phone has now become a distraction and disturbance to
the environment of KCS; the phone will be confiscated and returned only to the parent.
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KHEPERA BUCKS
As an effort to reinforce positive behavior, students will have an opportunity to earn
Khepera Bucks. Scholars can earn these Khepera Bucks by displaying behaviors consistent with
the Virtues of Ma’at and Principles of Nguzo Nane. All staff members have an opportunity to give
Khepera Bucks to students. During each month of the academic school year, learners will be able
to redeem the collection of Khepera Bucks that they have accumulated at the Khepera Store. The
Khepera Store will have a multitude of prizes that scholars will be able to spend their Khepera
Bucks on.
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ADMINISTRATIVE STATEMENTS
SIBLING POLICY
Khepera Charter School believes in fairness and giving all children an equal chance to
excel. Albeit, Khepera Charter School adheres to the admission through lottery mandate, we do
give preference in enrollment to a child of a parent who has actively participated in the
development of Khepera Charter School and to siblings of students presently enrolled at
Khepera Charter School. First preference is given to students that reside in the district.
Child custody: The issue of the custody of a child is a legal issue and must be enforced
regardless of any differing opinions. In that, the school will follow the order issued by the
court and will not deviate from that order. Any changes to the custody order begins and ends
in the court and not initiated or concluded at the school or by any school representative.
It is the obligation of the parent and/or guardian to inform the school of any such order by the
court with legal documentation. The school must be provided with a copy of the order as
soon as possible. The school cannot and will not act on verbal requests to change, alter, or
otherwise amend a custody order.
The information regarding the status of the custody of a student must be provided to the Main
Office.
ACCEPTABLE USE POLICY OF INFORMATION TECHNOLOGY RESOURCES IN THE SCHOOL
The school's information technology resources, including email and Internet access, are
provided for educational purposes. Adherence to the following policy is necessary for continued
access to the school's technological resources:
Students must
1. Respect and protect the privacy of others.
* Use only assigned accounts.
* Not view, use, or copy passwords, data, or networks to which they are not
authorized.
* Not distribute private information about others or themselves.
2. Respect and protect the integrity, availability, and security of all electronic resources.
* Observe all network security practices, as posted.
* Report security risks or violations to a teacher or network administrator.
* Not destroy or damage data, networks, or other resources that do not belong to
them, without clear permission of the owner.
* Conserve, protect, and share these resources with other students and Internet
users.
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3. Respect and protect the intellectual property of others.
* Not infringe copyrights (no making illegal copies of music, games, or movies!).
* Not plagiarize.
4. Respect and practice the principles of community.
* Communicate only in ways that are kind and respectful.
* Report threatening or discomforting materials to a teacher.
* Not intentionally access, transmit, copy, or create material that violates the
school's code of conduct (such as messages that are pornographic, threatening,
rude, discriminatory, or meant to harass).
* Not intentionally access, transmit, copy, or create material that is illegal (such as
obscenity, stolen materials, or illegal copies of copyrighted works).
* Not use the resources to further other acts that are criminal or violate the
school's
code of conduct.
* Not send spam, chain letters, or other mass unsolicited mailings.
* Not buy, sell, advertise, or otherwise conduct business, unless approved as a
school project.
Under the direction of a staff member, students may, if in accord with the policy above
1. Design and post web pages and other material from school resources.
2. Use direct communications such as IRC, online chat, or instant messaging with a teacher's
permission.
3. Install or download software, if also in conformity with laws and licenses, and under the
supervision of a teacher.
4. Use the resources for any educational purpose.
Consequences for Violation. Violations of these rules may result in disciplinary action, including
the loss of a student's privileges to use the school's information technology resources.
Supervision and Monitoring. School and network administrators and their authorized
employees monitor the use of information technology resources to help ensure that uses are
secure and in conformity with this policy. Administrators reserve the right to examine, use, and
disclose any data found on the school's information networks in order to further the health,
safety, discipline, or security of any student or other person, or to protect property. They may
also use this information in disciplinary actions, and will furnish evidence of crime to law
enforcement.
FOR MORE INFORMATION, SEE www.cybercrime.gov.
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INTERNET POLICIES AND GUIDELINES FOR STUDENTS...
DO:
1. DO use the Internet to help with schoolwork. The Internet is a source of great volumes of information. It's
like having the world's largest library at your fingertips!
2. DO be careful about talking to "strangers" on a computer network. Who are these people anyway? Some
people say and do things which are NOT NICE.
3. DO use the Internet to learn more about high schools, universities and colleges that you may be interested
in attending. Almost all colleges post some information on the Internet. Many colleges let you take a "virtual
tour" of the campus, or submit applications for admission or financial aid applications on line. To find a
college web site click on the Alphabetical Listing of College and University Home Pages.
4. DO respect the privacy of other users on the Internet, just as you expect your privacy to be respected. How
would you feel if someone read your private e-mail or your grades?
5. DO be careful when you "download" (copy) programs from the Internet. Use a virus scan program before
loading it on your computer. Some programs on the Internet contain viruses that can harm your computer.
RED LIGHT DON'T:
1. DON'T give your password to anyone. Passwords are intended to protect your computer and your files. It's
like giving the key to your house away!
2. DON'T answer messages that make you feel uncomfortable because they seem improper, indecent or
threatening. TELL A GROWN-UP RIGHT AWAY.
3. DON'T give any personal information, such as your family's address, phone number, credit card or calling
card numbers, your school's name, or your picture to anyone on a computer network that you don't
personally know.
4. DON'T arrange to meet anyone you've met on the Internet without telling your parents. Some people on
the Internet lie about who they are, how old they are, and why they want to meet you.
5. DON'T try to break into computers. It's not a game. It's a crime and it's an invasion of privacy. Computers
often contain sensitive information. How would you feel if someone
broke into a computer and changed
your grades? Deleted your term paper? Cut off your telephone?
Criminal
6. DON'T steal copyrighted computer programs ("software") by copying it from the Internet. This is the same
as stealing it from a store. People work hard to develop new programs and deserve to be paid for them. If
software designers don't get paid for their work, they can't continue creating new software, such as new
educational games or tools that help with schoolwork.
7. DON'T make copies of any copyrighted material, like books, magazines, or music without the permission of
the author, publisher or artist. Copyrighted works are available (usually illegally) on the Internet. You are
committing a crime if you copy and distribute them.
8. DON'T copy material that you find on the Internet and pretend that it's your own work. It's the same as
copying a book or magazine article and pretending that you wrote it. It's easy to get caught. Remember, your
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teacher and thousands of other students have access to the same material.
GENERAL INFORMATION
EMERGENCY CLOSING
In the event of inclement weather (ice and snow), Khepera will follow the Philadelphia School
District’s closing policy. Stay tuned to Channel 29 and KYW radio station for school closing;
Khepera’s school number is 139.
SCHOOL NOTICES
Our method of contact with our parents is through notices sent home with the children.
Frequently, the School and the Parent’s Association send notices home. Please impress upon
your child the importance of bringing all notices home. Check you child’s belonging for all
notices. Notices will be sent home through Alert Now and will also be posted on the school’s
website at: www.kheperacharterschool.org
LOST AND FOUND
Please place pupil’s name on all clothing, lunch box, and copybooks, etc. Found articles will be
placed in the lost and found to be claimed by the owner. After a limited period of time, if
articles remain unclaimed, they are donated to charity.
SCHOOL PROPERTY
Parents / guardians must teach their children to respect school property.
A Khepera student should feel that his/her school is a very special place. Therefore, special care
should be given to school property. The school assumes no responsibility for items lost or
stolen. Students must not write on walls, desks, floor, etc. It is against the law to deface school
property. ANY STUDENT CAUGHT DEFACING OR DESTROYING SCHOOL PROPERTY WILL BE
SUBJECT TO ARREST AND COSTS.
Care of school property then becomes the responsibility of each student. Each pupil is
responsible for all books issued to him/her. All books must be covered as soon as they are
received. Parent/students are required to pay for all books or equipment lost, destroyed, or
damaged. Book covers may be purchased at the Khepera School store.
SCHOOL PARKING LOT
Middle School: The school parking lot is reserved for the Cecilian Sisters and designated
employees of Khepera only. Parents or visitors must use street parking (Carpenter Lane or
Cresheim Road). Do not block the driveway of the school or of our neighbors. Please obey
official parking signs posted around the school. Parents should use Cresheim Road to pick up
and drop off students. “Double parking” on Carpenter Lane is strictly prohibited.
Elementary School: The school parking lot is reserved for the employees of Khepera only.
Parents or visitors must use street parking. Do not block the driveway of the school or of our
neighbors. Please obey official parking signs posted around the school. Parents should use
Anderson Street to pick up and drop off students. “Double parking” is strictly prohibited.
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SCHOOL FIELD TRIPS
The school encourages participation in field trips for all students, which are age appropriate, fit
the lesson(s) that are being taught in the classroom and are aligned with the school’s value
system. Students must have a signed permission slip and an accepted form of payment, if
there is a fee for the trip. Parents should keep a copy of the permission slip and comply with
the guidelines set by the school and the teacher as they relate to: lunch, arrival time at school
and return time. Please note the following:
Lunch ordered through the school vendor program will be delivered to the school
before their assigned lunchtime. Since most trips leave the school before lunch time
parents should pack a lunch for students attending a school-sponsored trip. Follow
instructions from classroom teacher.
Fees for school trips will not be accepted the day of the trip. All fees must be paid
prior to the trip date as this fee must be paid in advance to the site hosting our school.
Classroom teacher will set dates.
The school reserves the right to cancel an entire trip, limit the number of attendees or
reschedule/postpone a trip at the discretion of the Administrator (Principal or Assistant
Principal) or designee of the Administrator (Principal or Assistant Principal). The
school may also prohibit a student or a number of students from attending a trip or
future trips due to behavior that is deemed to be a detriment to the school community
based on the established rules and guidelines of Khepera Charter School.
Students
who are prohibited will also forfeit all fees paid for the trip.
All students are governed by the rules and guidelines of the school while attending a
school sponsored event and are subject to all disciplinary actions for any conduct
deemed to be a detriment to the school community.
Students with multiple absences prior to a school trip may be excluded from
participating at the discretion of the teacher and school’s administration Administrator
(Principal or Assistant Principal) with no refund.
TRANSPORTATION POLICY
School busing is available free to children in grades 1-6 who live over 1½ mile from the school.
The School District of Philadelphia’s Transportation Department determines qualifications,
routes, and schedules. Bus route information is mailed from the District’s Transportation office
in late August. Most neighboring suburbs also provide transportation for residents.
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NOTICE OF RECEIPT OF KCS PARENT/STUDENT
HANDBOOK
This discipline plan has been written so that students and family members know what behavior is
expected and prohibited at Khepera Charter School. It is helpful when parents are aware of school
rules so they can help support our school from home. Please sit down and discuss this discipline
plan with your child(ren).
Failure to return this notice of receipt will not relieve students or parents from the responsibility for
knowledge of the Khepera Charter School Discipline Plan.
I have read the Khepera Charter School Discipline Plan and discussed it with my family. I
understand my child is responsible for abiding by the Khepera Charter School Ma’at Code of
Conduct as well as the entire Khepera Charter School School Wide Discipline Plan.
Parent/Guardian Signature
Student Signature
Printed Name
Printed Name
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Date
Date