Kansai Plascon Africa Limited - 2013 Sustainability
Transcription
Kansai Plascon Africa Limited - 2013 Sustainability
Kansai Plascon Africa Limited - 2013 Sustainability Report D Moleli 6/2/2014 1|Page Contents Introduction from Kansai Plascon CEO ................................................................................................... 3 1. About this report............................................................................................................................. 4 1.1. Overview ...................................................................................................................................... 4 1.2. Sustainability Report at a Glance ................................................................................................. 4 1.3. Strategy and Analysis ................................................................................................................... 5 2. Organisational Profile......................................................................................................................... 5 2.1. Name of Organisation .................................................................................................................. 5 2.2. Product Segments ........................................................................................................................ 5 2.3 Operational Structure ................................................................................................................... 6 2.4. Location of Corporate Office........................................................................................................ 6 2.5. Countries where organization operates ...................................................................................... 6 2.6. Nature of ownership and legal form ............................................................................................ 6 2.7. Markets served ............................................................................................................................ 7 2.8. Scale of the Organization reported on......................................................................................... 7 2.9. Significant changes during the period ......................................................................................... 7 2.10. Awards Received ........................................................................................................................ 7 3. Report Parameters, Boundaries and Content ..................................................................................... 7 4 Governance, Commitments and Engagement ..................................................................................... 9 5. Risk Management ............................................................................................................................. 10 6. Materiality ......................................................................................................................................... 11 7. Economic Performance ..................................................................................................................... 11 8. Human Capital................................................................................................................................... 13 9. Corporate Social Investment......................................................................................................... 19 10. Occupational Health and Safety ............................................................................................... 21 11. Environmental Sustainability .................................................................................................... 23 2|Page Introduction from Kansai Plascon CEO As a company with a global reputation for high standards of performance, and now actively involved in Africa, we at Kansai Plascon accept the responsibility that we have an impact on the societies and environments in which we conduct our business. We also acknowledge that healthy societies, communities, labour forces and environments provide the necessary foundation for healthy business. As such, we are interdependent on the societies and environments in which we operate. To this end, we integrate sustainability into the very core of our business strategy. At an operational level we are guided by a group-wide Ecoforum Committee and a Risk Management Committee that both report directly to the Executive Committee and the Board’s Social and Ethics, Remuneration and Nomination, and Audit, Risk and Compliance Committees. These committees provide the required oversight on all non-financial aspects of our business. We continue to enforce strict measurements on all key environmental, social and governance issues, more so than on our environmental impact where we have adopted targets to reduce our carbon emissions, electricity and water consumption and waste generated from 2010 to 2014. Except for electricity we are well on our way to achieving these targets and aim to make significant strides in our electricity consumption in the hope of achieving this target too. Our total labour force has increased as our production output continues to increase, however our staff turnover has decreased. This is a pleasing signal in alignment with our employment value proposition of attracting, developing and retaining top quality staff while driving meaningful transformation and demographic diversity. While we will always focus on our direct areas of operation, we will not lose sight of other stakeholders that are influenced by our actions. We realise that we have direct relationships with our supply chain and engage them in areas where we believe they have a role to play in addressing their own social and environmental impacts. Similarly, we continue to develop products for our customers that minimise their impact. Chief among these is producing coatings that are low in volatile organic compounds (VOC), lead and other metals and are increasingly water-based in their content. Finally, but by no means last, we are very proud of our corporate social investment record, where we continue to contribute to relevant causes within the local context. This has focused our CSI Policy on education, where direct infrastructural support has been provided to six underprivileged schools located close to our manufacturing sites. As Kansai Plascon grows its operations, so too do we hope to extend our positive influence throughout South Africa and Africa. It is our policy and belief to do this in a sustainable and mutually beneficial manner with all our stakeholders. Nauman Malik CEO, Kansai Plascon Africa Limited 3|Page 1. About this report This report presents a balanced analysis of our sustainability performance and focuses on Kansai Plascon Africa Limited’s commitment to sustainable management of our financial, safety, environmental and social impacts. 1.1. Overview From our inception as a separate group, the Kansai Plascon Africa Limited group (‘KPAL’ /’the Company’) has been founded on a commitment to being a good corporate citizen of the world, by operating in a way that will sustain our profitability, provide sustainable returns for our shareholders, ongoing work for our employees who meet their performance targets, sustainable, successful business arrangements for our suppliers and customers alike and committed environmental stewardship and continual corporate social investment in the communities within which we operate. KPAL consists of companies in two broad segments of the Paint and Allied Products Coatings Solutions Market namely the Decorative Coatings and the Performance Coatings Business Units. Decorative Coatings supplies and manufactures products and coatings solutions to consumers, architects and interior designers through retailers, merchants and commercial contractors. Performance Coatings encompasses businesses in the performance coatings areas selling and manufacturing automotive, industrial and protective coatings and colourants products. Sustainability, being part of our operating ethos, is at the heart of our business. It drives our decisions, both current and future, by ensuring that any strategic action meets the goal of enhancing value for shareholders, employees, customers, suppliers and the environment through new and innovative ways of thinking. Sustainability implies doing things now which will not impede the business, but will rather add to the overall value of the triple bottom line (economic, social and environmental pillars) in the years ahead. The Company subscribes wholeheartedly to this definition and strives to meet it in its vision and values. 1.2. Sustainability Report at a Glance Where possible we have followed internationally recognized standards on sustainability reporting, such as the Global Reporting Initiative (GRI) and UN Compact guidelines. This report is for all stakeholders of Kansai Plascon Africa Limited – employees, shareholders, customers, partners, suppliers, non-governmental organisations, Government and the public. This year we continued our sustainability journey, achieving the following: 1. Maintaining our reporting boundaries to ensure: the robustness and comparability of information reported the capability to perform third party assurance testing in the future. 4|Page 2. Continued monitoring of: Environmental metrics critical to our business operation, inclusive of carbon footprints per operation, covering Scopes 1 & 2 greenhouse gas emissions. 3. Continual measurement against our environmental reduction targets over the period 2009 -2014: Electricity Usage (kWh)-13.5% per unit of production Water Usage (kl) – 8.7% per unit of production Waste to landfill – 12.5% per unit of production Carbon reduction target of 13, 5% tCo2e/unit of production, 2010-2014. 4. Added to and amended the GRI Indicators reported, to allow us to meet an Application Level B if required. 5. Considered ways of extending our measurements to include all our sites in southern Africa. 1.3. Strategy and Analysis KPAL is pleased to present to all stakeholders our sixth sustainability report. This report highlights our broader social, economic and environmental impacts and contributions for the 2013 financial year. While this report builds on previous sustainability reports, specifically the 2010 report where we published our 2009 base lines and better defined the boundaries of our reporting, it also reflects the changed emphasis in our business, with the takeover of Kansai Plascon by Kansai Paint Co., Ltd (‘Kansai Paint’), a world leader in coatings. Although there is a changed business focus from being Kansai Paint’s regional hub for developing their coatings business, initially in South Africa to sub-Saharan Africa, we have not had to make any changes to the sustainability report boundary, which has made year-on-year comparatives relevant. 2. Organisational Profile 2.1. Name of Organisation Kansai Plascon Africa Limited and its subsidiaries and associates 2.2. Product Segments Decorative Industrial Automotive 5|Page 2.3 Operational Structure 2.4. Location of Corporate Office Kansai Plascon Africa Limited Balvenie Building Kildrummy Office Park Umhlanga Avenue Paulshof 2056 2.5. Countries where organization operates The Organization currently manufactures in 5 countries, namely South Africa, Botswana, Namibia, Zambia, and Malawi. It also sells its products into a further 17 countries mainly in sub-Saharan Africa. 2.6. Nature of ownership and legal form Kansai Plascon Africa Limited is a public company incorporated in the Republic of South Africa. The major shareholder of KPAL is Kansai Paint Co., Ltd a Japanese listed public company. It has 4 associates where it has >20% but <50% shareholding. We have board representation on each of these. 6|Page 2.7. Markets served The various companies within the Group serve the following markets in the countries in which we sell our products: Consumers Industrial Automotive Asset Owners Government 2.8. Scale of the Organization reported on Total number of Permanent Employees = 2367 2.9. Significant changes during the period During the 12 month period the group completed the rebranding project to Kansai Plascon across all sites in Africa. Other initiatives included the launch of the ’Company values’ and the ‘brand positioning and toolkit’ to all employees through dedicated Brand Ambassadors. In April 2013 the Company concluded a broad-based black economic empowerment ownership transaction (“B-BBEE Transaction”). 2.10. Awards Received Gold Pack Awards – Silver Medal –Household: Category: Quad Seal Bag for 2kg Paramount Powder Paint. 3. Report Parameters, Boundaries and Content 3.1 Report Profile This Report covers the period 1 January 2013 – 31st December 2013 which is in line with our new financial year. 3.2 Previous Report The previous Report was completed for the 15 months ended 31st December 2012. 3.3 Reporting Cycle The Sustainability Report is completed on an annual cycle, although information is gathered monthly and performance reviewed on a bi-monthly basis. 3.4 Contact Point 7|Page Dorcas Moleli [email protected] +27 11 951-4821 Alex Hetherington [email protected] +27 21 671 9883 3.5 Report Scope and Boundary The process for defining the report content was conducted by the members of the Ecoforum and included the following assessments: Because of the varying sizes of our divisions within the business units and the low level of staffing in our smaller organizations, we limited the Report boundaries to those KPAL entities based in South Africa, whose turnover exceeds 5% of the Group’s turnover. A proviso has been included that the aggregate turnover exclusion is limited to 15%. Should this threshold be reached, then the individual division limit will be reduced and the organizations included in the report reviewed. Units included: Decorative coatings business unit Performance coatings business unit Kansai Colourants Marouns (refinish) The choice of the topics included in the Report and measured by the GRI indicators have been based on prioritizing the following: Environmental performance; Economic returns to our stakeholders; Employment sustainability, safety and representation/collective bargaining; and Good citizenship and societal norms. Because of the varying sizes of the divisions within the Group (which creates a lack of staff in the smaller operations to generate robust reporting) we: Limit the Report to South African domiciled organizations. The organizations outside of South Africa are small in terms of turnover and number of employees. This resulted in the following companies being excluded from the Report:- 8|Page Turnover 000’s 12 months 2013 Freeworld (Shanghai) Coatings Trading Co., Ltd (liquidated on 12/05/2013Kansai Plascon Botswana (Pty) Ltd Kansai Plascon Namibia (Pty) Ltd Kansai Plascon Zambia Limited Kansai Plascon (Malawi) Limited Kansai Plascon Swaziland (Pty) Ltd Astra Industries Limited (acquired in 2013) Employees ______________ 2013 109,821 151,835 28,795 22,793 125,846 88,881 82 86 81 28 13 321 3.6 Stakeholder Identification The process of identifying the “users” of our report has not been extended beyond our shareholders, employees, suppliers and customers. This will be reviewed during 2014 to ascertain the practicalities of conducting a wider and more comprehensive stakeholder engagement process. We however manage the environmental, social and economic issues in all the above “excluded” organizations through other governance mechanisms, namely: Quarterly risk meetings; Bi-monthly Ecoforum meetings; and Board meetings. There are no associate companies, excluded subsidiaries, leased facilities, outsourced or other operations that can significantly affect comparability from period to period. 3.7. Significant changes in the boundary of the Report There are no changes in boundary from the 2012 Sustainability Report. 4 Governance, Commitments and Engagement 4.1 Governance Structure Unitary Board. Audit, Risk and Compliance Committee, consisting of 3 non-executive directors, (one of whom is independent) recommended by the Board and appointed by shareholders. Remuneration and Nomination Committee, consisting of 3 non-executive directors appointed by the Board. Social and Ethics Committee, consisting of 2 non-executive directors, (one of whom is independent) and 3 prescribed officers appointed by the Board. Executive Management Committee responsible for setting strategy and organizational oversight. 9|Page Risk Management Committee, consisting of executives and/or senior management and appointed by the Executive Management Committee, under the auspices of the Audit, Risk and Compliance Committee. Ecoforum Committee, consisting of executives and senior management and appointed by the Executive Management Committee. 4.2 Chairman of the Board The Chairman of the Board is a non-executive director. 4.3 Composition of Board The Unitary Board is made up of two executive directors, the CEO and CFO, plus five non-executive directors and one non-executive independent director. 4.4 Communications to the Board The Group allows communication from shareholders on issues, including any sustainability concerns, to be brought to the Board through attendance at the Annual General Meeting and any other arranged shareholder meetings. The Group also supports informing and consulting employees about working relationships and conditions, through formal representation bodies. (Refer Indicator LA4 for levels of representation.) There is an Ethics Line, managed by an independent service provider, which is reviewed by senior management and all incidents are reported to the Audit Risk and Compliance Committee as well as the Social and Ethics Committee whenever these committees meet, at present this is three times per year. 4.5 Stakeholder Engagement The Group has not yet formalized its list of stakeholders with which it would need to engage. Regular informal shareholder engagement takes place with the major shareholders. 5. Risk Management The Group philosophy on Risk Management is based on the premise that no operation can be successful in business without having elements of risk. We however accept that we need to have robust systems in place to identify and measure these risks, and where possible lay them off via insurance. To this end KPAL conducts an annual High Level Risk Assessment (‘HLRA’) at each business unit and support function to consider the probability, severity and control environment of reputational, credit, IT, strategic, product, political, regulatory, commercial, security, human resources, operational and technical risks, as well as crisis and change management control. This is then accepted by the respective business units, managed and updated at each subsequent board meeting to indicate the control of the identified risks. A consolidated HLRA for the Group is established, based on the individual business unit assessments as well as additional central risks and then tabled at the Audit, Compliance and Risk Committees for approval. This HLRA is built into our Strategic plans and any additional or alternative risks emanating 10 | P a g e from the strategic plans and budgets are then integrated into the HLRAs of the Group and the business units/support functions. The Risk Management Committee serves to manage the HLRA process as well as the operational, credit, product, asset, HR and liability risks of the company, together with our insurance brokers and risk audit staff. 6. Materiality In embarking on our Sustainability journey, we applied the following rationale in establishing materiality levels: Boundaries: the Report needed to cover between 80-85% of the Group. We used turnover as the proxy, but always ensuring that we did not exclude too many employees from the reported figures. Any division contributing more than 5% of revenue is included, with the proviso that collectively all included divisions account for more than 85% (eighty five per cent) of revenue. Performance Measures: Identified those measures applicable within our business that would give us the best opportunity of establishing baseline information and then setting targets for the greatest savings, economically, environmentally and socially. Hence our focus on the following Global Reporting Initiative (GRI) G3.1. Indicators: 7. Economic Performance 7.1 Corporatisation The corporatisation exercise undertaken in 2011 continued during the current year. The objective of the corporatisation was to simplify the KPAL Group structure by divisionalising operations into one subsidiary as opposed to numerous legal entities. Only one phase is still outstanding, namely the unbundling of Kansai Plascon Mauritius (Pty) Ltd and its subsequent liquidation. Once complete, the Group will realise its target of a flattened group structure. 7.2 Status of Company The status of the Company as a public company remains unchanged. 7.3 At a Glance Nationally the 2013 financial year has been difficult, with subdued economic growth in South Africa, exacerbated by continued household indebtedness and aggressive competitor behaviour in some of our channels, all negatively impacting on trading levels. Turnover for the units included in the Report scope for the period to 31 December 2013 at R2 951 million was 7.3% higher than the comparable 12 month period ended 31 December 2012. This was a pleasing result in a stagnant economic climate in South Africa, which only reported a modest growth of 1.9% in GDP over this period. Operating profit is at R234.8 million (R86.4 million plus R148.4 million unusual items). This is an improvement on the 31 December 2012 comparative 12-month results of R220 million (R206.1 million plus R13.9 million unusual items) in a very benign economic growth environment. 11 | P a g e There was a marginal increase in the percentage of local purchases from 88.1% to 88.3% for the 12 months ended 31 December 2013 compared with the previous 12 months. 7.4 Our Approach Past experience in managing economic performance measurement has shown that we need to have a proactive focus on addressing the needs and interests of our customers by offering them quality, innovative, fit for purpose and cost effective products. This in turn drives increased trading activity which generates wealth creation for our employees, suppliers, shareholders and the various government departments (national, provincial and municipal). Our increased profitability also allows us to make a meaningful economic contribution to the communities near our factories, depots and distribution outlets in South Africa. 7.5 Reported Group We again adopted a stance of minimising our retention of profit in the business so as to try and minimise the disruption to our various stakeholders, i.e.: Employees retained their jobs, received salary and wage increases above inflation for their continued efforts while suppliers and customers all remained in the supply chain. A broad-based black economic empowerment (B-BBEE) deal was implemented (see below). Corporate, local and transactional taxes were paid and communities received social investment as noted in the economic performance table. Kansai Paints Japan (75% majority shareholder in the business) once again did not require a dividend and hence no dividends have been declared this year. Economic Indicators Net Sales Operating costs Employee compensation Donations Retained earnings Taxes - Income tax - Assessment rates - Customs Duty - VAT - PAYE Dividends 2008 2 480 938 678 929 424 228 1 422 139 059 54 958 3 369 * 64 038 72 103 85 026 2009 2 498 572 685 245 418 313 1 734 89 176 37 781 1 603 2010 2 579 089 781 553 474 536 923 118 220 41 314 1 830 74 536 77 215 39 719 73 667 66 387 22 775 TOTAL TOTAL TOTAL TOTAL 2011 Dec 2011 - 3 Months Dec 2012 - 12 Months Dec 2012 - 15 Months Dec-13 2 597 967 691 229 2 749 764 3 440 992 2 951 247 894 376 221 221 928 570 1 149 791 1 037 508 507 091 114 329 443 156 557 485 551 861 1 900 339 2 159 2 498 1 579 47 309 28 219 87 399 115 619 79 528 15 871 12 012 30 559 42 572 57 445 2 505 615 3 216 3 830 3 994 5 502 1 114 5 428 6 542 7 923 69 884 21 522 67 847 89 369 117 965 78 435 29 897 79 177 109 075 80 505 38 225 - EC6 Local Spending Total Spending % 2010 1536236 1747104 87.9% 2011 Dec 2011 - 3 Months Dec 2012 - 12 Months Dec 2012 - 12 Months 1528087 494 360 1 999 925 2 494 286 1729843 549 008 2 270 211 2 819 219 88.3% 90.0% 88.1% 88.5% 2 147 181 2 433 060 88.3% 7.6 Broad-Based Black Economic Empowerment Ownership Transaction (“B-BBEE Transaction”) The B-BBEE Transaction resulted in the issue of 10% of KPAL’s shares to the Kopano Employee Share Trust (“the Trust”). The beneficiaries of the Trust are permanent employees of the Kansai Plascon Group employed in South Africa, in the Patterson Bands A to D. Through the Trust these employees will be able to participate in the profits of the Company. The Participation Units will vest in April 2020. 12 | P a g e 8. Human Capital 8.1 Our Approach Our approach is based on an inclusive style of management that includes all our stakeholders. We ensure that all the interested parties are involved in decision-making to provide a sustainable and workable solution to all our interventions. We have an all-inclusive programme to build our brand values to guarantee full integration and support from everybody. These values are the cornerstone of our business, and aid us in becoming the fastest growing coatings company in Africa. The essence of our Company is built on the values of teamwork, respect, accountability, challenge and customer focus. We expect all our staff to live these values in their daily lives. We have identified the need to manage transformation at management level and finding suitably qualified individuals to fulfil this important mandate is imperative. Performance management at both an individual and team level has been a key focus during 2013 with a number of new initiatives launched in 2013. The Kansai Plascon Group has set itself an extremely challenging target of 3x4x5 (within 3 years from 2011 to December 2014 to deliver R4bn turnover and R500m operating profit). In order to achieve this goal we need to build capacity and capability within our staff. We therefore strive to be the employer of choice within the African context. 8.2 Our Performance As at 31 December 2013, a total of 2 367 permanent employees were in our employ within the business units reflected in the table below. This is a 21.7% increase on the 2012 number of permanent employees (2012 – 1945). Casual and Temporary employees are employed in vacancies and where employees are off for longer periods of time i.e. maternity leave. PERMANENT EMPLOYEES Dec 2013 Africa 291 Decorative 198 Performance 510 Operations 1 067 Technical 102 Procurement 13 HR 44 Finance 141 Strategy 1 TOTAL 2 367 13 | P a g e CASUAL + TEMPS EMPLOYEES Dec 2013 Africa 16 Decorative 5 Performance 6 Operations 252 Technical 8 Procurement HR 2 Finance 9 Strategy TOTAL 298 8.3 Labour Turnover Staff turnover (LTO) has decreased from an average 12.6% in 2012 to 8.4% during 2013. The table below reflects that a stabilisation has occurred. 2011 2012 2013 9.50% 12.60% 8.40% The average years of service of employees as at December 2013 equates to 9.6. Our employment value proposition is aligned to our philosophy and culture of: • Improving communication with staff • Attracting talented staff • Developing existing staff • Supporting staff achievement We continuously recruit and promote internally to find the best talent available for each particular vacancy that may occur. To this end our human capital capacity building is underpinned by our Intellectual Capital Review/Talent Management process that supplies our leadership pipeline and produces worthy replacements for most vacancies. We also seek to explore the open market for talent to introduce new ways of doing business within our organisation. Due to historical factors, the labour market still lacks an adequate supply of appropriately qualified and skilled people, especially among the previously disadvantaged population of our country. 8.4 Managing Employee Relations The organisation recognises the right of employees to be represented by a Trade Union of their choice; therefore the organisation recognises several different unions. The National Union of Metalworkers of South Africa (NUMSA) is limited to the Marouns part of the business. 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 22.3% 3.5% 5.3% 0.5% 2.3% 1.2% The organisation also participates in the central bargaining structures of the chemical industry. A significant number of our employees are covered by the collective bargaining processes. 14 | P a g e Labour stability has been maintained during the period under review with no loss of time occurring as a result of strike action. 8.5 Transformation and Equity Accelerating the transformation journey was one of the key strategic initiatives for Kansai Plascon in 2013. Kansai Plascon is a diverse business and deals with stakeholders from a range of different backgrounds and cultures. Having a diverse workforce strengthens our organisation by broadening our insights into many communities and generating brand awareness and trust. It also encourages a culture of collaboration, trust and transparency which is also a strategic imperative for us. Transformation touches every area of our business and every person we interact with – from employees to internal stakeholders, clients, suppliers, business partners, shareholders as well as communities and the broader public. More importantly, as a responsible business and leader in our industry, Kansai Plascon acknowledges that to be a good corporate citizen we need to embrace fully the philosophy and principles of transformation which is critical for South Africa’s socio-economic progress. Now, as a strategic focus area, we are accelerating transformation at Kansai Plascon by not just striving to meet our own employment equity targets and Department of Trade and Industry (DTI) recognition in terms of the B-BBEE codes, but by embedding the philosophies and principles of B-BBEE into our organisational culture. This is achieved through executing strategies and plans to redress past inequalities, secure long term stability and growth for our company and our sector, enhance our economic growth outlook and create a diverse work force. 8.6 Employment Equity With regards to the Employment Equity Act, Kansai Plascon is currently developing its 2014 – 2016 Employment Equity Plan which will incorporate our employment equity targets and will be submitted to the Department of Labour as requested. Kansai Plascon has established a National Employment Equity Steering Committee in 2013, which will play a key role in facilitating employment equity strategies and plans within the group, holding each regional forum accountable for implementing their respective employment equity action plans and specific targets. As an organisation, we will continue to focus on the support and empowerment of black people, as well as women and people with disabilities in all areas and at all levels of the organisation. We have had limited success in transforming our senior management category during the period under review. Black representation and specifically black female representation needs to increase at middle and senior management levels. Black female representation at top management level would be ideal. Action plans are being identified to increase black representation at these levels and our progress against such plans will be monitored closely. Structured skills development initiatives, as well as talent management and succession planning activities are being implemented to ensure the development of a cadre of black leadership within the organisation. 15 | P a g e KANSAI PLASCON WORKFORCE DEMOGRAPHICS: 2013 ALL EMPLOYEES MALES FOREIGN NAT's FEMALES Tot A C I W Tot A C I W TOT Tot M F TOT Top Management 0 0 0 0 Senior Management Prof Qualified & Specialist Skilled Tech /Jnr Management Semi-Skilled/ Discretionary Un Skilled/Defined decision 0 0 0 0 3 3 0 25 24 25 97 15 40 4 Total Permanent 161 46 2 20 22 11 63 123 1 1 20 22 0 145 1 18 131 5 7 8 20 0 151 2 46 11 2 1 60 103 322 17 10 1 381 12 0 31 13 1 58 1 0 The following aspects of the current management profile have been identified as requiring priority interventions in order to raise performance in the medium term: Attraction and retention of black skills. The appointment of black women into the Senior Management team. Fast-tracking of black men and women into the senior management level of the organisation, through skills development. Prioritisation of internal hiring, with an employment equity focus, for management-level positions, implemented alongside appropriate skills development interventions. Grow our own by developing talented junior managers into a middle management position. MAROUNS WORKFORCE DEMOGRAPHICS: 2013 ALL EMPLOYEES MALES FOREIGN NAT's FEMALES Tot A C I W Tot A C I W TOT Tot M F TOT Top Management 0 0 0 0 Senior Management Prof Qualified & Specialist Skilled Tech /Jnr Management Semi-Skilled/ Discretionary Un Skilled/Defined decision 0 0 0 0 3 3 0 25 24 25 97 15 40 4 Total Permanent 161 46 16 | P a g e 2 20 22 11 63 123 1 1 20 22 0 145 1 18 131 5 7 8 20 0 151 2 46 11 2 1 60 103 322 17 10 1 381 12 0 31 13 1 58 1 0 8.8 B-BBEE Codes Kansai Plascon attained a level 4 contributor status on the B-BBEE scorecard in 2013. The 2013 scorecard was consolidated to include all group companies within South Africa. The level 4 status was supported by our advances in transformation in terms of the complementary BEE elements set out below: 8.8.1 Ownership Kansai Plascon implemented the Employee Share Ownership Scheme which delivered 10% of Kansai Plascon Africa Limited to employees. Black employees own 8.6% of Kansai Plascon Africa. The Public Investment Corporation (PIC) increased their share to 15%. Effective Black Ownership 26% achieved if we include the PIC shareholding and include the offshore shareholdings of KPAL in our African Companies. 8.8.2. Management Control There is an opportunity for employment/promotion of black South Africans as successors to current Kansai Plascon Executive as part of the Kansai Plascon Talent Management Framework. 8.8.3. Socio Economic Development Our commitment to charitable activities through donations of money, paint or services continues. The target of 1% of net profit after tax to be invested in socio economic development was achieved. 8.8.4. Enterprise Development For the period under review, the Enterprise Development beneficiary was Sizwe Paints (Pty) Ltd. 8.8.5. Preferential Procurement Kansai Plascon needs to employ a more aggressive procurement strategy to focus on increasing procurement spend with black-owned and black women-owned businesses going forward. 8.8.6. Skills Development Developing skills of both black employees as well as black people remains key in our skills development plans. Due to the consolidation of group companies, skills development investment dropped by 9.5% against 2012. 8.9 Talent Management In 2013 one of the Key HR strategic initiatives was to implement a Talent Management Strategy in the business. The objective of Talent Management at Kansai Plascon is to realise the long term sustainability of the organisation, by ensuring that the right people are in the right roles at the right time to enable the business to deliver on its strategy now and into the future. This is achieved through a process by which the organization identifies, manages, develops and retains its top talent currently and for the future. The Talent Management Framework was entrenched in 2013 for the Senior Leadership level within Kansai Plascon Pty Ltd. We will continuously measure the impact of the Talent Management Strategies implemented, with a view to ongoing improvement to deliver high performance now and in the years to come. To date approximately sixty individuals have been assessed across Kansai Plascon and approximately 15 Team Efficiency/Leadership processes facilitated. Senior leaders who have participated in the 17 | P a g e talent process are currently being capacitated to roll out this process down to the next level of the organisation. Going forward, the organisation will be implementing Talent Forums where leaders will come together to take stock of the current talent supply within the organisation, attaining a broad view of the readiness of employees to meet the current and future needs of the business and its strategy. 8.10 Learning and Development Development of our employees was supported and achieved through a broad range of learning and development interventions during 2013. The company spent approximately R4 200 000 towards training and development of staff during the year, and bursaries of R240 000 were awarded to four students from the University of Stellenbosch. In addition to legislated mandatory training, financial assistance, time and support were granted to employees who undertook to pursue studies and build skills related to their occupations. In-house training on Contribution Scorecards linked to performance was a big focus during this period. Clarification of roles with the emphasis on individual contribution remained a focus point during this. Learning and development undertaken included in-house training, workshops, conferences, skills programmes, health and safety training and also tertiary studies leading to degrees, diplomas and certificates Employees across all divisions within Kansai Plascon had access to training. Out of 4 641 training and development touch points, 59% was with our black employees, 17% with our coloured employees, 6% with our Indian employees and 18% with our white employees. 77% of all training was undertaken by male employees and 23% female employees. Kansai Plascon’s scheme to provide financial assistance toward employees children within Patterson AA to BU bands for school and institution fees, continued during 2013. A development plan was prepared in conjunction with each individual as part of their individual performance discussion in order to ensure that they have the appropriate competencies for their job function. 8.11 Human Rights During the period under review no incidents of discrimination were reported. The organisation monitors these matters through the Kansai Plascon Ethics Line which is managed by Deloitte and Touche and is completely independent and anonymous. The organisation fully endorses the employee rights encapsulated in the Constitution of the Republic of South Africa 1996, including the right to freedom of association, collective bargaining and all other labour rights under the constitutional laws. Furthermore, the organisation rejects the use of child and forced labour in any form whatsoever. Of the business units under review, 43.1% of the employees belong to various Trade Unions and 47.9% of these employees are covered by collective bargaining arrangements. 18 | P a g e 9. Corporate Social Investment In 2013 Kansai Plascon’s Corporate Social Investment (CSI) program consisted of: 1. The Kansai Plascon Schools Programme 2. Cash Donations 3. Paint Donations 9.1 Schools Programme Our CSI Policy was reviewed and approved by the Social & Ethics Committee to concentrate on education. Six underprivileged schools located close to our main manufacturing sites in South Africa were selected. The schools are: Tshepisa Primary School in Midrand, Randfontein Secondary School close to Krugersdorp, Steenberg High School in Cape Town, Imbasa Public Primary in Port Elizabeth, Ogwini Technical College in Durban and Uthando Primary School, also in Durban. The project consists of three phases at each school and will take several years to complete. Renovation: major building work undertaken by contractors to fix roofs, damp, windows and door frames, guttering, ablution facilities and the like. Painting: this is being done by Kansai Plascon employees including preparation, priming and painting. Mentorship: employees will assist in improving administration as required at the schools. A highlight of the schools programme was the construction of five classrooms at Uthando Public Primary School in Inanda in Kwa-Zulu Natal in partnership with Rock Construction. This has to date been the single biggest donation the company has made and with a most successful outcome. The school is in an impoverished area and were stretched to the limit in terms of overcrowding and the lack of resources, so the provision of five classrooms have alleviated this situation within the school. The classrooms were handed over to the Honourable Minister Lindiwe Sisulu on the 7th February 2014. Classrooms at Uthando Primary School Employee involvement has been notable at Imbasa Primary School in Motherwell in Port Elizabeth. Employees helped with various projects within the school. As our employees have varied skills these were assessed and applied to the various renovation and painting requirements of the school. The roof was repainted and the toilets redone by a contractor. Employees cleaned, painted and reorganised the school to restore it to a worthy condition. 19 | P a g e Steenberg High School in Cape Town is a large High School and well run. Our employees have painted and put a lot of effort into cleaning up the school. There were some specific requests such as fixing the perimeter fence to prevent further vandalisation. The roof also needed attention as it was leaking and with the Cape winter it was top of the priority list. Two to three years ago we gave a large paint donation to Toekomsrus Primary School in Randfontein at the request of the headmistress. She managed to obtain funding for the labour and, due to her efforts; the Department of Education in Gauteng Province replaced furniture and built an upgraded kitchen to feed a number of children daily. This is a feeder school to Randfontein Secondary School which is plagued by teenage pregnancy, substance abuse and poor performance. The school was chosen to be the recipient of Kansai Plascon’s involvement as it is close enough to our largest site based at Luipaardsvlei. The ablution blocks were in a poor and unhygienic condition. An outside contractor was employed to completely renovate them and our employees helped with the painting work. Repair work to the school hall was also carried out as this is also a source of income for the school from weddings and birthdays. Kansai Plascon’s thrust in education is an important one as it helps the children achieve a good grounding and hopefully encourages them to continue studying to achieve whatever goals they set for themselves. Hibberdene Children’s Home Uzwelo Children’s Home 9.2 Cash & Paint Donations Johannesburg Child Welfare: For the past 9 years Plascon has been involved with Johannesburg Child Welfare by contributing a cash donation to the charity and assisting with their fundraising efforts together with the Saxon Hotel and The Home Channel. This has been a most successful exercise and an average of over R200 000 has been raised every year. Frere Hospital East London: 18 months ago Kansai Plascon was approached by The Carte Blanche Foundation to be involved in creating a new paediatric operating theatre in Frere Hospital in East London. Besides a fully functional working hospital it is also an academic hospital and they have an extensive training program to train doctors and upgrade their skills for the Eastern Cape region. The idea behind the state of the art theatre is to be able to broadcast live, via satellite link, to other training hospitals in Africa so that the learning program can be extended. The work on the theatre 20 | P a g e has taken some time to get off the ground but we are looking forward to completion in the year 2014. Business Arts South Africa: As Kansai Plascon is a member of Business Arts South Africa we support an initiative of showcasing art in three townships. In Newcastle, Alexandra and Guguletu there is an artist’s weekend with live performance and artists displaying their works. This is held in the street and within the houses on the street. We supply a large amount of Plascon Paint to uplift the street and this leaves a lasting legacy for the artists, the community and Kansai Plascon. We have supported the program for the past three years and each year it has grown significantly. Uzwelo Children’s Home 10. Occupational Health and Safety The organisation seeks to create an environment that fosters the belief that it is possible to create an injury-free workplace, where employees and their families know that their safety is sacrosanct to the organisation’s culture and way of doing business. We are committed to ensuring that all our stakeholders are safety conscious and that we have zero tolerance for unsafe acts. To this end we have maintained all our ISO 9001:2008 (Quality Management Systems), 14001:2004 (Environmental Management Systems), ISO18001:2007 (Health and Safety Management Systems) and TS 16949 (Automotive Systems) certifications for the period under review. All our major manufacturing sites are certified with these standards, and we continue to ensure that these are maintained. 10.1. Our performance 10.1.1. Achievements 2013 ISO9001:2008, 14001:2004 18001:2007 and TS 16949 certifications have been retained by the organization. Lost time injuries down by 9%. Non Lost Time Injuries down by 23%. Lost Time Injury Frequency Rate (LTIFR) target = 1.0, Kansai Plascon Africa Limited achieved 0.74. Health and Safety reporting improved during 2013 to include the whole group. Increased focus on SHERQ. Representation at monthly board meetings. 21 | P a g e Launched Health and Safety measurements and performance scoreboards. Launched reverse parking throughout the whole group. This is now a way of life. Merging of the ISO14001:2004 certification for Mobeni Decorative and Automotive. SHERQ Day Celebration throughout the whole group. In order to consolidate and monitor group wide SHERQ Performance, SHERQ performance scorecards were introduced at the beginning of 2013. Performance targets were set, monitored and reported to the Executive Monthly Meetings. Where the targets have not been achieved, plans are in place to address them. 10.1.3. Audit Programs Whether recording and responding to EHS incidents, or scheduling site audits, effective EHS performance management is fundamental to meeting our legal obligations and understanding and mitigating risk across our organisation. Kansai Plascon Decorative sites: Certified with ISO9001:2008, ISO18001:2007, ISO14001:2004. Kansai Plascon Performance Coatings sites: Certified with ISO 14001:2004 and TS 16949. 10.1.4. SHERQ Awareness Initiatives Last year, the leadership team urged businesses to focus on their legal responsibility to ensure that lives are not put at risk and make the safety of workers their top priority for the year ahead. To this end and as part of the Kansai Plascon Strategic Objectives, the organisation made Health and Safety a key focus, and included “Provide a Safe Working Environment” on the Alignment Map. To support the above strategy, a number of SHERQ awareness initiatives have been created. These include amongst others: Health and Safety Monthly themes that are discussed at each Team Forum to ensure understanding. SHERQ Week Celebrations in the month of November by the whole group. A number of activities were done and the purpose was to inculcate the culture of Health and Safety. 22 | P a g e 10.2. SHERQ Committees As per the requirements of the Occupational Health and Safety Act (No. 181 of 1993), all our large sites have dedicated SHERQ committees to address SHERQ issues. Each committee is supported by senior management in discharging its responsibilities. One of the key strategies for effective SHERQ performance is to ensure that all line managers have sufficient knowledge, tools and competence to discharge their SHERQ responsibilities. It is crucial that SHERQ is a line management function, with support from the SHERQ department. We are pleased to report that no work-related fatalities have occurred during the past 5 years. No improvement notices were received for the period under review. 11. Environmental Sustainability 11.1 Environmental management KPAL’s commitment to environmental good practice and improvement has underpinned the company’s operational activities for the past five years. The environmental performance of all KPAL divisions continues to be managed by a group-wide Ecoforum that meets on a six weekly basis for analysis, comparison and the highlighting of critical environmental issues as they relate to the sectors in which the divisions operate. The Ecoforum has been instrumental in ensuring that KPAL complies with all relevant local and international legislation, and also in the setting of targets for the reduction in carbon emissions and consumption of key environmental resources such as electricity, water and landfilled waste in those divisions that individually account for more than five per cent of revenue and collectively contribute over 85 per cent of the company’s turnover. An independent environmental consultant oversees the Ecoforum and members include technical, operations, marketing, financial, human resources, procurement and internal auditing representatives from all the KPAL businesses. The Ecoforum is chaired by the Executive: Group Safety, Health, Environment, Risk and Quality (SHERQ), and reports directly to the KPAL Social and Ethics sub-committee of the Board. 23 | P a g e Kansai Plascon SA Kansai Automotive Internal auditing Kansai Colourants Procurement Human Resources KPAL Ecoforum Kansai Africa Prostart OHS Technical Financial Marketing Representation at the KPAL Ecoforum Our priorities going forward on environmental sustainability are: Minimizing the use of existing, and controlling the introduction of, hazardous substances in our product formulations. Managing our carbon emissions, usage of electricity, water and waste to landfill to meet the reduction targets set. Managing the usage of packaging with suppliers, customers and consumers to ensure their safe disposal. Ensuring that our product and transport labelling meets the GHS (Globally Harmonized System of classification and labelling of chemicals) requirements. Abiding by all environmental laws and ensuring all our major sites and processes maintain ISO 14001:2004 Environmental Management Systems. With our Group targets on the pillar of Environment (incorporating Product Stewardship) set for the period 2009-2014, we have now set processes in place to measure ourselves against these targets. We hold Eco Forum Meetings every 6 to 8 weeks, where representatives from each operation and discipline meet to review our progress against the environmental targets set, agree on corrective action needed and discuss new sustainability issues. 24 | P a g e Input: Energy: Heavy duty furnace oil -38kl Input: Diesel - 189kl Raw material - 92 497 545t Petrol - 706kl Water - 116 272kl Natural gas - 35t KPAL 2013 Electricity - 17 582 994kWh (92 055 820 production units) Output: Output: Waste - 4 420t Scope 1&2 greenhouse gas emissions 23 539tCO2e Hazardous waste - 1 586t Water discharge -27 129kl Scope 3 greenhouse gas emissions 2 370tCO2e 11.2. Environmental reduction targets In 2010, KPAL introduced targets for the reduction of electricity and water consumption and waste to landfill. These were set as figures of intensity against total units of production. The targets were set on a 2009 baseline year, being the first year of accurate and reliable measurement for the South African operations of Kansai Plascon Decorative, Kansai Plascon Performance Coatings, Kansai Colourants and Marouns. In 2012, these business units also committed to a carbon reduction target that is closely aligned to their electricity reduction targets, using 2010 as its baseline year – 2010 being the first year of carbon measurement in the Group. Each business unit has committed itself to its own independent set of targets, which have been consolidated to reflect the following KPAL Group targets. Kansai Plascon Decorative Kansai Colourants 25 | P a g e Kansai Plascon Performance Coatings Marouns 11.3. Environmental performance The following graphs illustrate the Group’s (Decorative, Performance Coatings, Colourants and Marouns) progress against its stated targets. 11.3.1. Electricity intensity 11.3.2. Water intensity 26 | P a g e 11.3.3. Waste to landfill intensity 11.4. Initiatives to reduce environmental impact 11.4.1 Electricity While total electricity consumption increased in 2013, usage per unit of production decreased by 13% from 0,220 to 0,191kWh/litre produced. A lot of work is still required to meet the group target of 0,139kWh/litre by the end of 2014 (realizing an electricity intensity saving of 13, 5% from 2009. Efficiencies have been achieved through a mixture of good housekeeping and capital projects implemented across the group. The installation of motion sensors, heat pumps to replace electric geysers and automated start/stop compressor equipment at the Company’s Mobeni site realized total savings of 758 000kWh in 2014. Automotive’s Port Elizabeth plant was able to save 250 000kWh through similar compressor technology and by replacing desiccant dryers with refrigerant dryers. 27 | P a g e KPAL total electricity consumption by division (note PSA and total KPAL consumption recorded on secondary ‘y’ axis) 11.4.2. Water KPAL’s water intensity showed a decrease in 2013, primarily due to initiatives at Kansai Plascon and Kansai Colourants. Installation of high pressure cleaning hoses and the reuse of water at Kansai Plascon’s Luipaardsvlei water-based plant resulted in savings of more than 4000 litres per month, while the Company’s Mobeni plant introduced wash water re-use in its operations. Basic improved housekeeping, repair of leaks and raised employee awareness in the Kansai Colourants plant went a long way in achieving reductions, as did the installation of a non-return valve for municipal water in the site’s production plant. 28 | P a g e KPAL total water consumption by division (note PSA and total KPAL consumption recorded on secondary ‘y’ axis) 11.4.3. Waste to landfill Reduction in waste being sent to landfill continues to be impressive, with all divisions (except Colourants) showing improved performance. New waste management service providers at Kansai Plascon’s Luipaardsvlei plant have introduced an integrated waste management system and maximized recycling opportunities, with monthly financial savings of R28 000 being recorded. The Company’s Epping site focused on reducing water-based waste from 2,98 to 2,32 per cent of production, thereby reducing sludge sent to landfill and saving some R70 000 over the year. Kansai Plascon Mobeni has also initiated solvent-base sludge recycling, saving R180 000 as well as recycling non-returnable bulk bags at an annual saving of R192 000. KPAL total waste to landfill by division (note Kansai Plascon Decorative and total KPAL consumption recorded on secondary ‘y’ axis) 11.5. KPAL Carbon Footprint A full carbon footprint was conducted on KPAL for 2013. Scope 1&2 emissions relating to direct emissions from operating sites and indirect emissions due to electricity usage were calculated, as were selected Scope 3 (supply chain) emissions. Scope 1&2 emissions have increased due to increased consumption of fuel and electricity as a result of increased production volumes. However, in an intensity related analysis, Scope 1&2 emissions per 29 | P a g e unit of production has decreased from 0,270kg CO2e/litre produced to 0,255kg CO2e/litre (see graph below). Scope 1&2 carbon emission intensity and group target (-13, 5% 2010-2015) Year 2009 2010 2011 2012 (excl. Africa, Hamilton’s & Automotive Mobeni) 2013 (excl. Africa) Scope 1 (tCO2e) 7 178 9 440 8 498 4 041 Scope 2 (tCO2e) 13 928 19 210 17 907 16 935 Scope 3 (tCO2e) 10 650 5 677 9 954 DNR Total (tCO2e) 31 917 34 327 36 359 20 723 5 960 17 579 2 370 25 909 Greenhouse gas emissions for all KPAL operations – 2009-13 While Scope 3 carbon emissions are voluntarily reported, they are associated with Kansai Plascon’s supply chain. Great effort was made in 2013 to capture key Scope 3 emitting activities, including those resulting from transportation of raw materials, waste to landfill, waste sent for recycling and Kansai Plascon business travel inclusive of flights, car rental and hotel accommodation. 30 | P a g e Scope 3 activity Transportation Waste to of raw landfill Waste recycled Business travel 37t 1 105t materials Scope 3 emissions - 448t 11.6. Environmentally-friendly product development With the continued influence of the Green Building Council of South Africa (GBCSA), as well as increased awareness among many consumer groupings, the demand for environmentally sensitive coatings products in South Africa continues to grow. With Kansai Plascon’s green philosophy, all paint product development is undertaken with the environment and the Green Building Council of South Africa’s standards in mind and all Plascon’s products are measured against these. 2013 saw the introduction of a number of new Kansai Plascon products that have been launched in response to this. These include: Plascon Low VOC Colourants Plascon Velvaglo Non-drip Waterbased Plascon Woodcare Deck Coating Plascon One Coat Range Plascon Professional Evolution Matt Pastel Base Plascon Professional Elastoshield Plascon Professional MAROCCA range including the Coarse Texture finish Plascon Professional Superior Matt Plascon Industrial: Aquaduo Plascon Industrial: Aquanova and Epoguard Plascon Industrial: Road Marking Xeracolour Zero VOC Range Inspired Colour Low VOC Range Automotive Waterborne Coatings 11.7 Product labelling All our products comply with current South African labelling requirements and all carry material safety data sheets. Trends in future labelling, both internationally and locally, are being closely monitored to ensure KPAL products are aligned to relevant requirements. In particular, the United Nations’ Global Harmonised System Classification and Labelling of Chemicals (GHS) will be adopted by the group when the system is implemented in South Africa. New formats of safety data sheets and technical data sheets are in progress to ensure that we are aligned to global standards. This will align KPAL with international best practice. 11.8 KPAL environmental performance 2009-13 The figures provided below are those that are considered material to Kansai Plascon operations, accounting collectively for more than eighty five per cent of turnover. This is inclusive of operations from Kansai Plascon’s South African operations inclusive of manufacturing sites and depots, 31 | P a g e Automotive, Kansai Colourants and Marouns. The figures do not include the operations of Kansai Plascon’s African operations. Indicator GRI Production volumes Direct Energy Consumption EN3 Heavy duty furnace oil (kl) Diesel (kl) Petrol (kl) Natural gas (t) LPG (t) Indirect Energy Consumption EN4 Electricity (kWh) Water Consumption EN8 Non-municipal water (kl) Total municipal water (kl) Total water recycled and reused (kl) EN10 Scope 1&2 Carbon emissions (tCO2e) EN16 Scope 3 Carbon emissions (tCO2e) EN16 Water discharge EN21 Total discharge (kl) Waste by type EN22 Metal cans & pails (t) 2009 2010 2011 2012 2013 76 748 510 90 435 242 79 660 894 77 655 526 0 115 1 015 104 0 0 1 211 1 550 120 2 100 879 1 548 104 0 75 463 1 052 63 0 14 827 906 14 930 188 16 454 730 17 106 913 0 0 0 0 126 846 114 348 123 540 95 647 3 897 4 665 3 660 0 21 106 28 650 26 405 20 976 23 539 10 650 5 677 9 954 DNR 2 370 50 047 27 541 32 226 29 832 27 129 277 159 180 79 90 655 912 834 747 688 395 397 405 398 658 45 54 70 133 62 193 80 85 83 104 92 055 820 38 1 051 706 35 0 17 582 994 0 116 272 0 Steel drums (t) Pallets (t) Paper & cardboard (t) Plastic 32 | P a g e containers (t) Solid & general waste (t) 745 846 610 778 625 1 138 1 085 900 1 094 712 1 214 222 359 210 215 1 575 1 811 Spills & fines EN23 Total tonnes of spills 28 7 Fines 0 0 Transportation of hazardous waste EN24 Total weight of waste transported (kg) 2 241 298 2 635 460 Medical waste from on-site clinics (kg) 45 241 Environmental Expenditure EN30 ZAR 3 269 920 3 539 116 1 283 735 1 244 0 0 16 0 0 0 1 796 136 1 979 178 141 290 3 618 845 1 070 069 Solvents (t) Paint (t) Sludge (t) 33 | P a g e 1 585 842 110 1 365 107