BranchNet-FiRM Integration Guide

 BranchNet-­‐FiRM Integration Summary BranchNet is now integrated with FiRM. Users who subscribe to and have access to the FiRM tools may access them via the BranchNet sign-­‐on. The tools available are Expense Analyzer, Fee and Comparison Analysis, Fiduciary Monitoring Tool, Fund Lineup Comparison, Plan Advice Manager, Plan Health Check . Navigating from BranchNet to FiRM There are two screens in BranchNet whereby a user can navigate to FiRM. 1. Account Search -­‐ Select one, many or no plans to work with in FiRM, then click Go. Depending on what you select, the tool will navigate to the appropriate tool within FiRM. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 1 BranchNet-­‐FiRM Integration 2. Account Summary – From within a plan, select a tool then click Go. Navigation Rules The following table depicts the tool/page in FiRM that the user will land on based on the tool and number of plans selected within BranchNet. What Action was selected in BranchNet? How many plans did the user select in BranchNet? One Sub Set of All None Fiduciary Monitoring Tool Plan Listing Page Draft Portfolio Page Plan Listing (Filtered) Plan Listing Page Plan Advice Manager PAM Home Page PAM Home Page (Filtered) PAM Home Page (Filtered) PAM Home Page Expense Analyzer Plan Listing Page Fee Analysis Page Plan Listing (Filtered) Plan Listing Fee Comparison and Analysis Plan Listing Page Fee Comparison and Analysis Page Plan Listing (Filtered) Plan Listing Fund Lineup Comparison Plan Listing Page Lineup Selection Page Plan Listing (Filtered) Plan Listing Plan Health Check Plan Listing Page Plan Health Check Page Plan Listing (Filtered) Plan Listing All Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 2 BranchNet-­‐FiRM Integration Note: • If many plans are passed, the system will filter on those plans (Plan Listing Page). Select the “Show All Plans” button to turn the filter off and view all plans. •
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Conversely select the “Show BranchNet Plans Only” button to turn the filter back on. This filter will persist until the session has closed (logged out, browser closes, etc.). If Plan Advice Manager is selected and is not enabled for the plan; or if the plan(s) don't have funds, the system will display a message to the user. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 3 BranchNet-­‐FiRM Integration Linking a FiRM Plan to a BranchNet Plan FiRM receives monthly Provider feeds that may be imported into the system. Before data can be imported, the plan within FiRM must be linked to a plan within the feed. There are three ways to accomplish this. 1. When navigating from BranchNet and directly to a plan within FiRM, the system will prompt a message stating that there are “Mismatched Plans.” 1a. Select the “View Mismatched Plans” button to either create or link the BranchNet plan to a plan within FiRM. 1b. Either Match the BranchNet Plan to a FiRM Plan or create a new one. By Matching to an existing FiRM plan, the system will prompt a list of FiRM plans for the account. Select the plan to link the BranchNet plan to. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 4 BranchNet-­‐FiRM Integration 2. When logging in directly you can link your FiRM Plan to a BranchNet Plan by adding the Record Keeper ID and selecting the Provider. The Recordkeeper Plan ID and the Provider, in combination, are the unique identifiers to link a FiRM plan to a plan in BranchNet. Note: If a Recordkeeper and Provider combination already exists, the system will display a message. 3. As part of the feed, FiRM will receive user mappings, thus the system will recognize that there are plans in BranchNet that are not yet linked to FiRM Plans. The system will then prompt a message. 3a. Select the “Map these Plans Now” button to either create or link the BranchNet plan to a plan within FiRM. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 5 BranchNet-­‐FiRM Integration Importing a Plan To import a plan: 1. Select the arrow on the Data Availability Alert. 2. Select the Monthly Data Set to import. Then select the desired lineup to import into. Click Import Plan Data. Note: The following rules are applied when importing funds. Status of Existing Fund Fund in Fund in E W R A FiRM? Feed? Yes No Remove Fund Yes Yes Keep Fund & Status No Yes P P/E Keep Fund & Keep Fund Keep Fund Change Status & Status & Status to P Keep Fund Keep Fund Keep Fund & Keep Fund Keep Fund & Change & Change Change Status & Status & Status Status to E Status to E to E Remove Fund Remove Fund Add Fund with Status to E P = PROPOSED
R = TO BE REMOVED
P&E = PROPOSED & EXISTING
W = WATCH LIST
E = EXISTING
A = TO BE ADDED
See Fund Mapping Management below for more information on importing funds.
Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 6 BranchNet-­‐FiRM Integration Import Status The system will provide a status on a plans data import and/or availability. Plan Listing Page – The Plan Listing page contains a row that displays the status of the data for that plan. Within a Plan – When in a plan, an alert will display in the top, right corner. Alert Meaning This will display if the FiRM Plan is not linked to a BranchNet Plan. Try adding the Recordkeeper ID and Provider then clicking “Save and Continue.” Data is available for this FiRM Plan. Current: Displays the current loaded Monthly Data set from BranchNet Latest: Displays the latest data available for import. Click the Arrow to perform the import process. The FiRM Plan is updated. Current: Displays the current loaded Monthly Data set from BranchNet Latest: Displays the latest data available for import. Lineup: The lineup that has the current data. The FiRM Plan is updated with the latest available data however that data does not contain any Fund Information. FiRM will not allow for a plan import to take place that does not have corresponding Fund data. Contact your representative to ensure funds are included in the feeds. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 7 BranchNet-­‐FiRM Integration Plan Health Check There are four attributes that can be imported into the Plan Health Check Module. • Plan Participant Rate • Plan Deferral Rate • Total Active Participants • Diversification The Plan Health Check module provides flexibility to establish periods as appropriate for that plan and the client. If the aforementioned data elements are available, the system will provide a status of “Apply Data.” Clicking on the Arrow will display those available data elements and their values. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 8 BranchNet-­‐FiRM Integration To apply the data to a specific Plan Health Check page, click the “Copy Data to Current Fields” button to paste the values into the current period. Or simply type it in the appropriate period. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 9 BranchNet-­‐FiRM Integration Fund Mapping Management When importing plan data it is possible that the system will not be able to map the incoming funds to a fund within FiRM. This is typically due to non-­‐unique identifiers (CUSIP’s) in the fund universe. When this occurs, the system will display a fund mapping page to allow the user to choose what to do. There are four options: 1. Use Mapping – use the fund that the system has chosen 2. Create Custom Fund – create the fund as a custom fund within FiRM. 3. Search a Fund – choose this to search a fund within the FiRM system 4. Ignore/Skip – do not import this fund into FiRM. Fund Mapping Page – if the system cannot perform a match, the mapping column will indicate in red the reason the system cannot map. At anytime, the fund mapping page can be accessed in the Draft Portfolio page. Center For Fiduciary Management 6900 College Blvd, Ste. 680 Overland Park, KS 66211 10