eSCRIBE Agenda Package

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RECREATION AND CULTURE STANDING COMMITTEE
AGENDA
Monday, April 4, 2016, 5:15 pm
Committee Room
Pages
1.
ROLL CALL
2.
DECLARATION OF CONFLICT OF INTEREST
3.
MINUTES OF THE PREVIOUS MEETINGS
3.1
February 1, 2016
4.
CORRESPONDENCE
5.
PUBLIC PRESENTATION
6.
UNFINISHED BUSINESS
7.
NEW BUSINESS
7.1
Report R&C 2016-01 - 17th Annual HiRail Leasing North Shore Challenge
Drag Race Contracts
7.2
Report R&C 2016-03 - Miners' Memorial Wall - Addition of Names
7.3
2016 Community Dance - Uranium Heritage Festival
8.
ADDENDUM
9.
CLOSED SESSION
10.
SCHEDULING OF NEXT MEETING
Monday, May 2, 2016
11.
ADJOURNMENT
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RECREATION AND CULTURE STANDING COMMITTEE
MEETING MINUTES
Monday, February 1, 2016
5:15 pm
Committee Room
Present:
C. Nykyforak, Chair/Councillor
T. Vanroon, Member/Councillor
S. Reinhardt, Member/Councillor
D. Marchisella, Ex Officio/Mayor
Resources:
J. Labreche, Secretary
Others Present:
C. Martin, Councillor
N. Mann, Councillor
L. Cyr, Councillor
2.
DECLARATION OF CONFLICT OF INTEREST
1.
ROLL CALL
The meeting was called to order by the Chair at 5:30pm.
3.
MINUTES OF THE PREVIOUS MEETINGS
3.1
January 4, 2016
Res#: 05/16
Moved By: D. Marchisella
Seconded By: T. Vanroon
That the Minutes of January 4, 2016 be amended to add William Elliott – North
Shore Cruisers in attendance.
Carried
4.
CORRESPONDENCE
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5.
PUBLIC PRESENTATION
The Lozier family, Caitlin Prest, Adam Naas made a presentation requesting the
Skateboard Park be dedicated in memory of William Lozier.
Res#: 06/16
Moved By: D. Marchisella
Seconded By: T. Vanroon
That the Skateboard Park be dedicated in memory of William Lozier;
and that it be referred to Council for their approval.
Carried
6.
UNFINISHED BUSINESS
6.1
Multi-Use Complex
Res#: 07/16
Moved By: D. Marchisella
Seconded By: S. Reinhardt
That Council gives direction to administration on how to proceed with the MultiUse Complex.
Carried
7.
NEW BUSINESS
7.1
Winterfest - Draft Schedule 2016
Schedule was presented by D. Hennessey.
7.2
W.H. Collins Centre
Res#: 08/16
Moved By: D. Marchisella
Seconded By: T. Vanroon
That the report from the CAO2016-04 of the Chief Administrative Officer, dated
February 1, 2016 relating to the options available with respect to impending
relocation of Elliot Lake Foodland out of Collins Hall be received;
And that administration be directed to advise the appropriate insurance
representative for Foodland that the City will entertain a cash settlement for the
conclusion to the Elliot Lake Foodland’s use of Collins Hall, with the funds to be
earmarked for the Collins Hall;
and that administration be directed to provide a report with regard to a
consultation process which will assist Council in their decision-making regarding
the future of the Collins Hall.
Carried
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7.4
Parks and Recreation Advisory Committee Resol #04/16 - Skateboard Park
Dedication
The matter was addressed under public presentation.
7.3
Youth Advisory Committee
Res#: 09/16
Moved By: T. Vanroon
Seconded By: S. Reinhardt
As this matter deals with personal information about identifiable individuals it may
be dealt with in closed session as per Section 239(2)(a) of the Municipal Act.
Carried
Res#: 10/16
Moved By: T. Vanroon
Seconded By: D. Marchisella
That the meeting proceed into closed session at the hour of 6:54pm.
Carried
Res#: 11/16
Moved By: S. Reinhardt
Seconded By: D. Marchisella
That this meeting come out of closed session at the hour of 7:10pm.
Carried
It was recommended that the Manager of Recreation and Culture have a meeting
in February with the Youth Advisory Committee youth members only.
10.
SCHEDULING OF NEXT MEETING
The next scheduled Parks and Recreation Committee meeting is Monday, March 7,
2016 at 5:15pm.
8.
ADDENDUM
9.
CLOSED SESSION
11.
ADJOURNMENT
Res#: 12/16
Moved By: D. Marchisella
Seconded By: C. Nykyforak
That the meeting be adjourned at the hour of 7:11pm.
Carried
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The Corporation of the City of Elliot Lake
REPORT R&C 2016-01
Report of the Manager of Recreation & Culture
For the Consideration of the Recreation and Culture Standing Committee
RE: 17th Annual HiRail Leasing North Shore Challenge Drag
Race Contracts
OBJECTIVE
To present the Recreation and Culture Standing Committee with an agreement (Contracts) with the
North Shore Cruisers Car Club and Luskville Dragway with the City of Elliot Lake to host the 17h
Annual HiRail Leasing North Shore Challenge Drag Races at the City of Elliot Lake Airport.
RECOMMENDATION
That Report R&C 2016-01 of the Manager of Recreation & Culture dated April 4, 2016 be received;
And that the City of Elliot Lake enter into an agreement with the North Shore Cruisers Car Club at
the cost of $8,500 and Luskville Dragway at the cost of $31,000 plus taxes to host the 17th Annual
HiRail Leasing North Shore Challenge Drag Race at the Elliot Lake Airport;
And that the agreements be approved.
Respectfully Submitted
Approved by
_______________________________
Jocelyne Labreche
Manager Recreation & Culture
_______________________________
Jeff Renaud
Chief Administrative Officer
April 4, 2016
BACKGROUND
The City of Elliot Lake has hosted the North Shore Challenge, in partnership with the North Shore
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Cruisers, since 2008 when it inherited the event from NorDev Group. The North Shore Cruisers are
hired to help facilitate in the area of sales and onsite management of the event for a contracted fee.
Luskville Dragway Corporation Limited is hired for a contracted fee to facilitate the operation of the
event.
Due to the requirement of the airport, various pieces of heavy equipment and staff time, the City is
the only organization capable of operating the event. Therefore, the City must determine the
conditions under which the event will operate and what partners will be required to do so.
ANALYSIS
The 2015, 16th Annual HiRail Leasing North Shore Challenge Drag Races had 2555 people in
attendance and 300 racers. In the 2015 report it was noted that we conduct a closer look at the event
to determine whether the City should support it for future years. The City agreed to commit to a 3
year term revisiting it at the end of each year with a full report.
FINANCIAL IMPACT
IPACTinanncial impact
As an economic development initiative, the drag race continues to draw people to our community,
generates revenues and provides benefit to local business.
LINKS TO STRATEGIC PLAN
plan
Support the local business community.
SUMMARY
Our recommendation to Council is to have both contracts with Luskville Dragway and the North
Shore Cruisers signed and approved for the upcoming 2016 Drag Races.
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The Corporation of the City of Elliot Lake
REPORT R&C 2016-03
Report of the Museum Curator
For the Consideration of the Recreation and Culture Standing Committee
RE: Elliot Lake Miners’ Memorial Wall
OBJECTIVE
To present the Recreation and Culture Standing Committee with information concerning
the addition of the names to the Miners’ Memorial Wall at the Miners’ Memorial Park for
2016.
RECOMMENDATION
That Report R&C 2016-03 of the Museum Curator dated April 4, 2016, concerning the
addition of three names to the Miners’ Memorial Wall for 2016 be received;
And that the following names be added to the Miners’ Memorial wall during the Day of
Mourning Ceremony on April 28th, 2016 at 11:00 AM:
-
Mr. Clement Dion
Mr. Elphege Desjardins
Mr. Joseph Zuljan.
Respectfully Submitted
_______________________________
Darla Hennessey
Museum Curator
Approved by
_______________________________
Jocelyne Labreche
Manager Recreation & Culture
_______________________________
Jeff Renaud
Chief Administrative Officer
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BACKGROUND
The Miners’ Memorial Wall was unveiled in the summer of 2007. This memorial is
dedicated to the Women and Men who died as a result of occupational injury or illness
while working at the mines in Elliot Lake.
The Miners Memorial Name Selection Committee was created by Council in order to
receive and review nominees for induction on the memorial well. The current members
of committee are:
Doug Souliere (Chair),
Councillor Scot Reinhardt,
Blair Boilard and
Darla Hennessey (Resource)
Advertising for new inductees to be placed on the Miners’ Memorial takes place every
year during October and November. The Committee convenes in December to review
and select the nominees for induction at the day of mourning ceremony of April 28 in the
next calendar year.
ANALYSIS
At the meeting of the Miners’ Memorial Name Selection Committee held on March 8,
2016, the Committee recommended that the following names be added to the Miner’s
Memorial wall during the Day of Mourning Ceremony on April 28th, 2016 at 11:00 AM:
-
Mr. Clement Dion
Mr. Elphege Desjardins
Mr. Joseph Zuljan.
FINANCIAL IMPACT
IPACTinanncial impact
The costs associated with the Day of Mourning Ceremony are approximately $450.00
for the engraving of the names onto the Memorial Wall.