MEMORANDUM - Northfield

Transcription

MEMORANDUM
TO:
President Fred Gougler and Board of Trustees
Everette M. Hill, Village Attorney
Department Heads
FROM:
Stacy Sigman, Village Manager
DATE:
July 15, 2016
SUBJECT:
July 19, 2016 Village Board Meeting
Attached is the agenda and materials for the Tuesday, July 19, 2016 Board meeting. All
Trustees, except Trustee Roszak, have indicated that they will be able to attend.
There will be no Committee of the Whole meeting.
As always, please do not hesitate to contact me if you have any questions.
SAS/hm
Attachments
There will be no Committee of the Whole meeting
AGENDA
VILLAGE BOARD MEETING OF THE
BOARD OF TRUSTEES
of the
VILLAGE OF NORTHFIELD
TUESDAY, JULY 19, 2016 – 7:00 P.M.
ROLL CALL of the Board of Trustees of the Village of Northfield.
PRESENTATION OF MATTERS BY THE VILLAGE PRESIDENT, TRUSTEES AND
OTHER OFFICIALS.
I. Consent Agenda Items: Village President
All items listed will be enacted by one motion. There will be no separate discussion
on these items unless a Village Board member so requests, in which event, the item
will be removed from the Consent Agenda and considered in its normal sequence on
the Agenda.
1. Approve the meeting minutes from the June 21, 2016 Village Board meeting.
2. Approve the Bills and Disbursements from June 7, 2016 to July 1, 2016:
General Fund
$ 247,409.57
Water and Sanitary Sewer Fund
64,950.45
Willow Road Improvement Fund
25,056.54
Capital & Equipment Fund
16,249.21
TOTAL
$353,665.77
II. Action Items:
3. Consideration of a motion to approve the appointment of Joan Frazier to the
Board of Trustees to fill the current vacancy which runs until the next
consolidated election on April 4, 2017.
4. Consideration of a motion to waive the bidding process and approve the award of
a contract to Peter Baker & Son for roadway rehabilitation work in an amount not
to exceed $596,230, plus a contingency of up to 10% to cover any unforeseen
conditions.
5. Consideration of a motion to approve the proposed landscape plan for 1900
Willow Road.
6. Consideration of a motion to approve a resolution declaring the Village’s official
intent to reimburse certain capital expenditures from the proceeds of future debt
issues.
III. Information Items:
7. BOARD UPDATE: These items are presented for information purposes to
inform the Board of on-going projects and events. These issues will not be
discussed unless indicated.
A. Departmental Updates:
1. Northfield Now (Trustee Goldenberg)
2. Community Center Committee (Trustee Gregorio)
3. Office of the Village Manager
4. Community Development & Building Department
5. Finance Department – Monthly Report
6. Fire-Rescue & Public Works Departments
7. Police Department
B. Standing Commission/Committee/Board Summary Notes:
1. Architectural Commission meeting – July 11, 2016
2. Zoning Board of Appeals meeting – July 12, 2016
Upcoming Meetings/Events:
July 26
August 16
August 16
August 17
Plan & Zoning Commission – 7:00 p.m.
Committee of the Whole meeting – 5:30 p.m.
Village Board meeting – 7:00 p.m.
Police Pension Board Meeting – 5:30 p.m.
IV. Public Comment
V. Adjourn: Village President
8. Adjourn to Closed Session to approve Closed Session meeting minutes pursuant to 5 ILCS
120/2(c)(21) and to discuss the employment, compensation, and performance of specific
employees pursuant to 5 ILCS 120/2(c)(1).
9. Return to Open Session.
VI. Adjourn: Village President
The Village of Northfield is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals
with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them
to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or
the facilities, are requested to contact the Village Manager’s office at 847/446-9200 or 847/446-7131 (TDD) at
least one week prior to the meeting, if possible, to allow the Village of Northfield to make reasonable
accommodations for those persons.
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Agenda Item Number
REGULAR BOARD MEETING
SUMMARY SHEET
Meeting Date: July 19, 2016
Ordinance
Subject:
Resolution
June 21, 2016 Village Board Minutes
Bid Authorization/Award
Submitted By: Stacy Sigman, Village Clerk
Department:
Office of the Village Manager
Information
X
Other: Meeting Minutes
Details:
Attached are the draft meeting minutes from the Tuesday, June 21, 2016 Village Board
meeting.
Executive Action:
A motion to approve the meeting minutes from the June 21, 2016 Village Board meeting.
DRAFT MINUTES OF THE
OF THE BOARD OF TRUSTEES
Tuesday, June 21, 2016
As provided for by public notice, the Board of Trustees of the Village of Northfield met
in the Council Chambers of the Village Hall at 7:00 p.m. on Tuesday, June 21, 2016 for the
Regular Board meeting. The meeting was called to order by President Fred Gougler. The
Village Clerk took the roll call.
PRESENT:
President
Fred Gougler
Trustees
Jane Goldenberg
John Gregorio
Brian Kozminski
Thomas Roszak
Allan Kaplan
ABSENT:
ALSO PRESENT:
Everette M. Hill, Jr., Village Attorney
APPROVAL OF CONSENT AGENDA ITEMS:
1.
Approve the meeting minutes from the May 17, 2016 Village Board meeting.
2.
Approve the Bills and Disbursements from 5/11/16 to 6/6/16:
General Fund
$152,685.26
Motor Fuel Tax Fund
18,915.00
Longmeadow SSA Bond & Interest
7,772.92
Foreign Fire Ins. Tax Fund
972.04
72,511.66
1,100.00
131,735.98
Police Pension Fund
12,618.66
TOTAL
$ 398,311.52
3.
Approve a Prevailing Wage Ordinance as required by the State of Illinois.
Trustee Roszak made a motion, seconded by Trustee Goldenberg, to approve
Consent Agenda items 1 through 3.
Upon the following roll call vote, a motion to approve Consent Agenda items 1
through 3 was approved.
AYES:
Goldenberg
Kozminski
Gregorio
Kaplan
Roszak
NAYS: 0
ABSTAIN: 0
ABSENT: 0
CONSIDERATION OF A REQUEST FOR A SPECIAL USE ORDINANCE FOR AN
ACUPUNCTURE CLINIC AT 550 FRONTAGE ROAD
Trustee Kozminski made a motion, seconded by Trustee Goldenberg, to approve a
Special Use Ordinance to allow an acupuncture clinic at 550 Frontage Road.
Community Development Director Steve Gutierrez indicated that Stephanie Borkan
Acupuncture, LLC is the petitioner and is seeking a special use in order to open an
acupuncture office in the building at 550 Frontage Road. On June 6, 2016, the Plan &
Zoning Commission held a hearing on the special use request and voted 5-0 to recommend
approval. It is a small medical office. The petitioner is present.
President Gougler welcomed Ms. Borkan to Northfield.
President Gougler then requested a roll call vote to approve a Special Use Ordinance
to allow an acupuncture clinic at 550 Frontage Road.
AYES:
Goldenberg
Kozminski
Gregorio
Kaplan
Roszak
NAYS: 0
ABSTAIN: 0
ABSENT: 0
CONSIDERATION OF AN AMENDMENT TO CHAPTER 8, SECTION 8-60 “CONTAINER
SPECIFICATIONS”
Trustee Goldenberg made a motion, seconded by Trustee Kaplan, to approve an
amendment to Chapter 8, Section 8-60 “Container Specifications.”
Village Manager Sigman said that when we bid our new waste contract it was bid two
ways: one with unlimited garbage collection and one with limited. For most bidders, there
wasn’t a price difference between the two. If we allowed both options, there would have to
be different colored containers and stickers to differentiate. If people had limited, but then
wanted to put more out, they would need a sticker. Given the fact that there was no financial
incentive to have a “limited option,” the Board ultimately approved a contract that provides for
unlimited waste in the basic service. Our current Code limited the number of containers one
could put out. This amendment adjusts that so that there is no limitation on the number of 96
gallon toters you can put out.
President Gougler then requested a roll call vote to approve an amendment to
Chapter 8, Section 8-60 “Container Specifications.”
AYES:
Goldenberg
Kozminski
Gregorio
Kaplan
Roszak
NAYS: 0
ABSTAIN: 0
2
ABSENT: 0
CONSIDERATION OF A RESOLUTION DECLARING OUR INTENT TO FILE A JOINT 9-11 CONSOLIDATION PLAN WITH WINNETKA, KENILWORTH AND GLENCOE.
Trustee Roszak made a motion, seconded by Trustee Gregorio, to approve a
Resolution declaring our intent to file a joint 9-1-1 Consolidation Plan with Winnetka,
Kenilworth and Glencoe.
VM Sigman said the Villages of Northfield, Winnetka, Kenilworth and Glencoe have
been working together for the past year to develop a plan on consolidated centers. We are
looking at two options: one is creating a regional center with the four towns and another is
outsourcing and the four towns contracting with an existing center. We hired a firm called
Matrix to help us with that assessment and their report is almost done. It is a very complex
topic and is vital to our communities. Each center has different technologies and different
ways the calls are dispatched. We are trying to take our time and thoughtfully work through
this. The State gave us the mandate and an arbitrary date for filing a plan. Although we
have worked to meet that deadline, we don’t want to rush through it and make a bad
decision. Instead, we are proposing the resolution which all four towns are considering. We
will then file it with the State and ask for a couple months extension. We anticipate having
the initial report to the Board at the August meeting.
Trustee Gregorio asked if it matters where the physical location is. VM Sigman said it
technically doesn’t matter, you can dispatch calls from anywhere. The only reason the
physical location becomes an issue is that we all use our dispatchers for more than
dispatching calls. They are the front receptionists, help with records, and if a prisoner is
taken in during the overnight hours, they monitor the prisoner. She said that part of looking
at this is not how to just how to handle the 9-1-1 calls, but also backfill costs. The calls can
be transferred from anywhere, but there will still be a lot of local duties back at the station
which we need to staff.
President Gougler then requested a roll call vote to approve a Resolution declaring
our intent to file a joint 9-1-1 Consolidation Plan with Winnetka, Kenilworth and Glencoe.
AYES:
Goldenberg
Kozminski
Gregorio
Kaplan
Roszak
NAYS: 0
ABSTAIN: 0
ABSENT: 0
CONSIDERATION OF AN AMENDMENT TO CHAPTER 7, ARTICLE IV, SECTION 7-64.1
OF THE VILLAGE CODE.
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Trustee Kozminski made a motion, seconded by Trustee Goldenberg, to approve an
amendment to Chapter 7, Article IV, Section 7-64.1 of the Village Code.
President Gougler indicated this is a continuation from the discussion in March at the
Committee of the Whole meeting.
VM Sigman called the Board’s attention to two documents. Attorney Hill clarified the
language, but that was not included in the version in the Board packet. Board members have
also been provided with a strikeout version showing these additional changes. This is in
furtherance of the Northfield Road study that was adopted by this Board and we are trying to
move forward with the various components of that. What the study looked at was if there is
anything in our existing codes that is creating an impediment to redevelopment. One of the
areas that became a factor was storm water. After further research, it was determined that
Northfield by far has the toughest storm water code anywhere in the region and that was
likely causing some issues. In March, the Board gave staff direction to work on a revised
code and wanted to make sure that any revised code changes took into account a number of
factors that whatever we did still resulted in a decrease of runoff and to make sure it had a
positive impact on the area. Also that there was some sort of extenuating circumstances
such as floodplain or other complications that made the strict interpretation or application of
the code impractical and that there will be some sort of public benefit to make the site better
overall. If approved, the change would only apply to the B-1, M-1, O/R and Village Center
Districts. A church or a school in a single family area where they have more open land and
the ability to provide this, would still be required to provide detention. Pat Glenn and Greg
Kramer have been testing and applying the formula, using the AT&T site as an example.
In March, the Board also asked staff to look at some best management practices to
try to incorporate these into the new code. Staff has been working on them; however, spring
is the busiest time for the engineers. Research has been done, but we don’t feel we had it in
a way to put it in the code and quantify how to handle them. This will be brought back as a
phase 2, but we wanted to get this moving forward. Pat Glenn is here and can answer any
technical questions you might have.
President Gougler was happy to review the March minutes because there was an
extensive discussion and staff was given the direction to create an amendment to the
ordinance and staff has successfully done that. This provides a quantifiable but also a
subjective assessment as well.
Pat Glenn said the ordinance provides a formula which says that if you redevelop the
site with the exact same impervious area that you have today, you get a 50% credit on the
detention. We still require detention, but we don’t treat the site as though it was a green field
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development because the sense was that it could discourage people from redeveloping their
sites if they have to provide 100% of the detention as though the site was completely green
before they started. We put a box around this; specifically that it has to be less than a 3 acre
site. After 3 acres, MWRD’s detention requirements come into play. It is really meant to be
tailored to a site that has no detention and was developed prior to the detention requirements
and must make an improvement. Specifically, you have to demonstrate that you’re still
reducing the release rate off the site so that in any circumstance, whoever is downstream of
the site, still sees a storm water benefit. We just tried to balance the disincentive to
development with the storm water protections for the folks downstream.
Trustee Goldenberg asked in striking 7, does that mean that this rule holds anywhere
in the Village. Director Gutierrez indicated it is only outside the single family residential
districts. Everything under section A applies to single family and only has one change that
Attorney Hill suggested. What’s really being added is Section B. VM Sigman added instead
of listing the districts, we just said all.
Pat Glenn also noted that the way the formula works, it actually further incentivizes
developers to minimize their impervious area or add more green space because the bigger
reduction you have in your impervious, the more detention credit you get - up to 75% then
we put a cap on it. We tried to incentivize development but also to incentivize the greenest
development.
Trustee Roszak questioned how Northfield compares to neighboring municipalities in
terms of methodology – how conservative are we and where do we fit in? Mr. Glenn
responded that currently Northfield is head and shoulders past almost every community in
the region. Northfield is the last community that still requires detention on a single family lot.
Glenview abolished that practice years ago because it became impractical to keep track of all
of them. A lot of communities don’t pay any attention to a site under 3 acres. Generally,
whatever the District’s threshold is would be the community’s threshold. Northbrook and a
number of communities have regulations for bigger commercial developments, but across the
board, Northfield regulates storm water to a higher degree than any other communities in the
region, even with this change.
Trustee Kozminski asked if this has applied to any recent sites. Mr. Glenn indicated it
would have applied to the 1900 Willow Road development. Trustee Kaplan asked where
1900 retains water. Director Gutierrez responded that they have underground vaults and
they abided by the more stringent code. Trustee Kaplan then asked if the AT&T property
was purchased. Director Gutierrez indicated it was purchased and the developer is doing
additional market research to determine what they want to do and plan on submitting
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something to us in the fall. VM Sigman said that if we did not do this change, the developer
has indicated that they would try to seek a variation or amendment to the code themselves.
They don’t believe they could develop that parcel under the current standards. Trustee
Kaplan asked if it would be better to have a variation come before the Board so we can see
and have control over what happens there. He said that we might have the strictest
regulations, but Northfield has the worst flooding. He thinks the existing rules are strict and
agree with it. People are purchasing sites under the current rules. He said if we’re going to
have an accommodation, why not let them come to us so we can control what happens.
Trustee Goldenberg brought up the fact that the AT&T site is currently building and all
parking lot. We want them to have more green space. Mr. Glenn said it’s the small sites
where this starts to become vexing because what you find is that the economics have to work
to support underground detention in order to get the amount of development you need on
these sites. At 1900 Willow Road, it must have made sense for them to spend the $350,000
to put it underground. For some of the lower traffic areas like Northfield Road and smaller
sites, you usually have to force detention underground which impacts the economics of the
site. Attorney Hill clarified that you can’t get a variation from the current regulations. You can
pay a fee in lieu, but you can’t get a variation from the regulations.
Trustee Goldenberg said we don’t want to make it easier for properties to flood; we
don’t want to create any problems for neighbors from any new project which is clearly a
strong priority of this Board. One of the goals was to encourage more open space on the
site. Mr. Glenn said that the Code says you have to demonstrate that you have reduced the
runoff rate on the site in the developed condition. Whoever is downstream should see a
reduction in what is coming off the site. It’s not a general waiver - we are trying to balance
the competing interest, still leaning toward protection of downstream properties. If the site
has existing detention, this doesn’t apply. You still have to provide at least 25% detention.
He said we put a box around it, a cap on what the credit would be to try to make sure that in
any circumstance, there are still storm water benefits to downstream properties. Director
Gutierrez indicated they would have to show that there is a unique situation. VM Sigman
added that the easier we can make it for people to go through the process and understand
what they can or can’t do, the more likely they are to invest in these areas.
Trustee Roszak asked if they didn’t have time to incorporate all the permeable paver
concepts, how will that be incorporated later. VM Sigman indicated another text amendment
to the Code would be brought back to the Board. She said we have been able to find a lot of
good standards, but they aren’t quantified back to anything, they are more recommended
practices. Trustee Goldenberg said it would be ideal if we could improve on the current
6
zoning. When people implement certain green infrastructure practices, it can further reduce
runoff on sites than what our Code currently requires. Mr. Glenn agreed and said the
struggle they’ve had through the technical end is that in concept, they are all wonderful ideas,
but when they try and distill it down to something codified and in some cases if you were
going to compel people to do these things, most require maintenance and we always run into
this head scratching of once we compel people to install these sorts of things, how do we
ensure that over the long term they are being properly maintained, particularly on a
commercial site.
President Gougler then requested a roll call vote to approve an amendment to
Chapter 7, Article IV, Section 7-64.1 of the Village Code.
AYES:
Goldenberg
Kozminski
Gregorio
Roszak
NAYS:
Kaplan
ABSTAIN: 0
ABSENT: 0
CONSIDERATION OF A CONTRACT WITH WUNDERLIC-MALEC FOR SCADA SYSTEM
UPDATES.
Trustee Kozminski made a motion, seconded by Trustee Goldenberg, to approve a
contract with Wunderlic-Malec for SCADA System updates.
Public Works Director Mike Nystrand said the Village currently has a Supervisory
Control and Data Acquisition (SCADA) system that allows us to monitor and operator our
water distribution throughout the community. It was installed in 2007. We have been
working with Wunderlich-Malec who was the firm that originally designed, installed and
maintains the system for us. We found we need hardware, software and network of
upgrades for it to continue to operate 24/7. This will also provide some enhancements so we
access data remotely which we currently are not able to do and replacement and reprogram
of a bubbler system and control system at the Reservoir. We will be able to program how
often water is turned over in the reservoir so that water doesn’t sit too long.
Wunderlich-Malec went through the entire system and sent us a proposal for $29,000
to provide a new actual computer monitor and upgrade all of the software that is used with
this system and enhancement of remote SCADA access for public works employees.
Currently, if something comes up with the system, such as an alarm going off, they physically
have to come in from wherever they are to take a look at the computer. The radio network
will also be upgraded to cellular which is faster and more responsive and will also reprogram
the controls. The amount budgeted for this fiscal year is $40,000. He would like to
recommend that we approve the proposal to Wunderlich-Malec for their $29,000 with a
$3,000 contingency.
7
Trustee Goldenberg asked how much the original SCADA system costs. Director
Nystrand though around $210,000-$220,000. He said it has a lot of capabilities. A rain
gauge was recently added. The current system does not let us get any historical reports, but
these software upgrades will allow us to get rainfall historical reports, pumpage and alarms.
President Gougler then requested a roll call vote to approve a contract with
Wunderlic-Malec for SCADA System updates.
AYES:
Goldenberg
Kozminski
Gregorio
Kaplan
Roszak
NAYS: 0
ABSTAIN: 0
ABSENT: 0
President Gougler indicated there is an executive session scheduled which is not on
the agenda but will be after the public comments. He requested departmental comments be
condensed.
Department Updates
Northfield Now
Trustee Goldenberg indicated there was a meeting on Friday and they are actively
talking about festival planning, possibly October, for a coordinated retail event. They are also
in discussion with the Park District about governance and using the Friends of the Park as a
potential group because we share common goals.
Community Center Committee
Trustee Gregorio reported the next meeting is in July.
Administration
VM Sigman reported that punch list items are still in progress for Willow Road and are
getting the landscape maintenance organized with our new contractor. We are still waiting
on Cook County’s signature for Happ Road. It did get approved, but will go back in July for
the Intergovernmental Agreement. Work should start in early August. Cook County will be
rebuilding the Happ Road bridge south of New Trier High School which is technically in
Wilmette but impacts Northfield. The roadway will be closed in both directions and traffic will
be detoured to the Frontage Roads. The tentative time schedule is that they will start taking
the bridge out of service the day after school closes next spring. A meeting was held at New
Trier to give information on the detour and to get public input. The two major issues that
came up from the meeting were, having Frontage Road repaved if everyone will be detouring
on it. They were planning on only repaving the area south of Winnetka. We’re suggesting
8
that the traffic will head north on Frontage Road at Winnetka so (a) you need to control the
traffic at that intersection; and (b) it should be repaved all the way up to Orchard. The County
is taking this into consideration. The paving work will have to get done ahead of the bridge.
A proposed meeting is scheduled in July to meet with Cook County and Glenview to
discuss the preliminary design work for the Winnetka Road trunk main and outreach to the
MWRDGC to try and get that project moving forward. Cook County is anxious to see it move
ahead.
Community Development Department & Building Department
Director Gutierrez said we have received a positive review of our application to
participate in the National Flood Insurance Program Community Rating System. Participation
in the CRS program allows us to obtain discounts for anyone in the community who has flood
insurance through the National Program. They have given Northfield a Class 7 rating. ISO is
the rating agency and they make a recommendation to FEMA. On October 1st of this year, if
they have national flood insurance, their premiums will go down by 15% if they are in the
flood plain. It gives a 5% discount for properties in the 500 year flood zone. We have 127
properties in Northfield that fall into these categories and that will enjoy an estimated total
savings of about $33,000 on October 1st.
Director Gutierrez indicated that Medline’s permits have been issued for the office
renovation project. At this point, the project is a $14 million investment and will be starting in
the next week or two. Medline plans to move in over three weekends in November.
Trustee Kozminski questioned the status of Hardwood Restaurant. Director Gutierrez
said they still haven’t received their build out plans. They responded via email that they are
moving forward and will start to pay rent on July 1st.
Finance Department
Finance Director Noble reported that for the next couple of weeks, their attention will
be on fiscal year ending April 30th. Field work for the audit starts on Monday so staff is
preparing for that. In the Board’s packets is an estimate on how we feel we will end the fiscal
year. The General Fund, as reported last month, is finishing better than what was anticipated
when we put the budget together. It is primarily due to an additional $200,000 in revenues
received. If not for the Board’s action to strengthen our pension funds and transfer the
additional money to the Police Pension Fund, the General Fund would have had about a
$463,000 surplus.
Fire-Rescue & Public Works Departments
9
Chief Nystrand said the paramedic students are doing well and are out on the streets
now riding along with other companies. There is multi-jurisdictional fire training at training
tower in Winnetka.
Director Nystrand said they put in a couple of 50/50 storm sewers, one on Churchill
and the other on Dickens Street. About 3,000 square feet of sidewalk replacement/repairs
have been completed for this season. The sidewalk at Bristol and Willow has been replaced
for the third time. They have been working with Cook County Highway Department on a
bunch of dead trees in the right of way. They have been in contact with ComEd about the
change outs. The shields have taken longer to get than anticipated but should be in soon.
There are a couple of light heads that are still the old style. There were a couple of lights on
Northfield Road that were flickering which will be fixed.
Police Department
Chief Lustig indicated that this Sunday, three churches in the community will get
together to honor the public safety personnel which will be at Clarkson Park. Director
Nystrand added that they are preparing for some potentially heavy rain.
PUBLIC COMMENT
No public comment.
ADJOURNMENT
There being no further discussion or issues to come before the Board, Trustee
Kozminski made a motion, seconded by Trustee Goldenberg to adjourn the meeting
and go into closed session to discuss the employment, compensation and
performance of specific employees pursuant to 5 ILCS 120/2(c)(1).
Upon the following roll call vote, the motion was approved.
AYES:
Kozminski
Gregorio
Goldenberg
Roszak
Kaplan
NAYS: 0
ABSTAIN: 0
ABSENT: 0
President Gougler opened the regular meeting session and asked for a motion
to adjourn.
ADJOURNMENT
The Board meeting was reconvened at approximately 8:01 p.m. There being
no further business or issues to come before the Board, Trustee Kozminski made a
motion, seconded by Trustee Roszak to adjourn the meeting.
10
Upon the following roll call vote, the motion was approved.
AYES:
Kozminski
Kaplan
Goldenberg
Roszak
Gregorio
NAYS: 0
ABSTAIN: 0
The meeting was adjourned at 8:01 p.m.
11
ABSENT: 0
2
Agenda Item Number
SUMMARY SHEET
Ordinance
Subject:
Resolution
Bills & Disbursements
Submitted By: Steve Noble, Finance Director
Department:
Information
Finance
X
Other: Bills and
Disbursements
Details:
General Fund
Grand Total
$247,409.57
64,950.45
25,056.54
16,249.21
$353,665.77
The following are highlights of selected bills:
City Lights, Ltd. ($21,381.00)
Payment for the installation of two light poles damaged by an auto accident. Cost reimbursed by
the Village’s insurance carrier, IRMA.
Continental Resources, Inc. ($9,471.47)
Three year support for server backup software ($1,772.00) and annual support for cloud backup
services and e-mail archive hardware and software support ($7,699.47).
Lenny Hoffman Excavating, Inc. ($33,195.69)
Final payment associated with the Village’s 2015 storm sewer and water main improvement
project. The contract for this project was awarded by the Board at its April 21, 2015 meeting. 57%
of the project is funded by Willow Road grant and the balance is being funded by the Water and
Sewer Fund.
Lorig Construction Co ($6,135.00)
Final payment for construction of sidewalk on south side of Willow Rd. at Linder Avenue. This area
was outside the project limits of the Willow Road corridor project but was in need of repair and
realignment. The Village contracted with Lorig who was the general contractor on the Willow Road
project.
RJN Group, Inc. ($7,248.00)
Payment for the 2016 flow monitoring and sanitary sewer evaluation survey inspections as
awarded by the Board at its May 2016 meeting.
Standard Equipment Company ($9,753.00)
Payment for the purchase of a push camera which is used to televise sanitary and storm sewers to
identify broken pipes, root infiltration, and blockages as provided for in the 2016-17 village budget..
Executive Action:
A motion to approve the Bills & Disbursements from June 7, 2016 to July 1, 2016 in the
amount of $353,665.77.
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
PAID INVOICE LISTING
FROM
VENDOR #
06/07/2016
TO
PAGE:
1
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------22ND
22ND CENTURY MEDIA LLC
00010037 5/16
01 5/16 P & Z/ARCH MTG NOTICES
05/31/16
01015035310
12990
06/17/16
58.10
00000000
VENDOR TOTAL:
AAALOCK
03/31/16
01
02
03
MISC KEYS
MISC KEYS
MISC KEYS
01035045799
01025045799
01055045799
01
BLDG KEYS
01055035410
01
KEYS FOR PW/FR
01055035410
01
REPAIR-JAMMED KEY
01055035410
29452
06/17/16
161.80
26.00
8.67
8.67
8.66
12991
06/17/16
161.80
28.80
28.80
13106
06/29/16
24.00
24.00
24.00
12991
06/17/16
161.80
107.00
107.00
00000000
06/22/16
580067
12991
00000000
00000000
00000000
06/07/16
29532
00000000
03/28/16
00000000
VENDOR TOTAL:
05/11/16
01
FD/PW HVAC-CONDENSOR REPAIRS
01055035410
12992
06/17/16
2,758.00
00000000
VENDOR TOTAL:
06/08/16
01
CLOUD LIC/FIREHOUSE SUPPORT
01045035260
12993
06/17/16
3,675.00
00000000
VENDOR TOTAL:
2,758.00
3,675.00
3,675.00
3,675.00
ADVANCED DISPOSAL
T10000035405
01
DUMPING FEES
01055035360
05/31/16
T10000035606
01
DUMPING FEES
01055035360
12994
06/17/16
207.63
207.63
207.63
13107
06/29/16
209.19
209.19
209.19
00000000
06/18/16
00000000
VENDOR TOTAL:
AEREX
2,758.00
2,758.00
XEROX GOVERNMENT SYSTEMS, LLC
1274125
ADVDISP
185.80
AA SERVICE COMPANY
227320
ACS GOVT
58.10
AAA LOCK & KEY INC
29058
AASERV
58.10
58.10
416.82
AEREX PEST CONTROL
1018937
06/16/16
13108
06/29/16
125.00
125.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
2
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
1018937
06/16/16
01
6/16 PEST CONTROL-VLG HALL/PD
01025035410
13108
06/29/16
125.00
00000000
VENDOR TOTAL:
ALARM DE
06/05/16
01025035490
12995
06/17/16
1,440.24
296.70
296.70
12995
06/17/16
1,440.24
296.70
296.70
12995
06/17/16
1,440.24
296.70
296.70
12995
06/17/16
1,440.24
296.70
296.70
12995
06/17/16
1,440.24
253.44
253.44
00000000
212263 7-12/16
01 FIRE ALARM MONITORING-VLG HALL 01025035410
06/05/16
212285 7-12/16
01 FIRE ALARM MONITORING-RESRVOIR 08005045755
06/05/16
212286 7-12/16
01 FIRE ALARM MONITORING-FR/PW
06/05/16
00000000
00000000
01055035410
212287 7-12/16
01 FIRE ALARM MONITORING-PUMP STN 08005045755
00000000
06/05/16
00000000
VENDOR TOTAL:
06/01/16
01045035295
01035035295
12996
06/17/16
104.52
00000000
00000000
VENDOR TOTAL:
06/03/16
01
REIMB-LOCKER RM HARDWARE
01055035410
12997
06/17/16
20.59
00000000
VENDOR TOTAL:
104.52
20.59
20.59
20.59
ANDERSON PEST SOLUTIONS
3840698
06/01/16
01
6/16 MONTHLY PEST CONTROL
01055035410
12998
06/17/16
57.20
00000000
VENDOR TOTAL:
APPLIEDC
104.52
55.56
48.96
ART AMIDEI
300016540
ANDERPES
1,440.24
AMERICAN MESSAGING SVCS LLC
U1-105564 5-6/16
01 5-6/16 PAGER SERVICE
02 5-6/16 PAGER SERVICE
AMIDEI
125.00
ALARM DETECTION SYSTEMS INC
212262 7-12/16
01 7-12/16 FIRE ALARM MONITORING
AMER MSG
125.00
125.00
57.20
57.20
57.20
APPLIED CONCEPTS, INC
290012
06/09/16
12999
06/17/16
1,785.00
1,785.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
3
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
290012
06/09/16
01
LIDAR XLR
01035055815
12999
06/17/16
1,785.00
00000000
VENDOR TOTAL:
ARC
05/20/16
01
DRWINGS-225 SUNSET RIDGE RD
01025045620
13000
06/17/16
152.95
00000000
VENDOR TOTAL:
06/16/16
01
COLD PATCH
01055045675
13109
06/29/16
1,464.58
00000000
VENDOR TOTAL:
05/24/16
01
SEED & PEAT MOSS
01055045680
13001
06/17/16
679.50
00000000
VENDOR TOTAL:
1,464.58
1,464.58
1,464.58
679.50
679.50
679.50
AT & T GLOBAL SERVICES, INC
SB925756
05/26/16
01
911 PHONE REPAIR
01035035430
13002
06/17/16
6,588.75
00000000
VENDOR TOTAL:
AVALON
152.95
ARTHUR CLESEN INC
43981/00
AT&TGLOB
152.95
152.95
ARROW ROAD CONSTRUCTION
58636MB
ARTCLESN
1,785.00
AMERICAN REPROGRAPHICS CO
IL5007898
ARROW
1,785.00
1,785.00
6,588.75
6,588.75
6,588.75
AVALON PETROLEUM COMPANY
017135
06/09/16
01
02
03
DIESEL FUEL FOR VLG VEHICLES
01055045600
01045045600
08005045600
01
02
03
04
05
06
GASOLINE
GASOLINE
GASOLINE
GASOLINE
GASOLINE
GASOLINE
08005045600
01055045600
01025045600
01045045600
01015045600
01035045600
459685
06/09/16
FOR
FOR
FOR
FOR
FOR
FOR
VILLAGE
VILLAGE
VILLAGE
VILLAGE
VILLAGE
VILLAGE
VEHICLES
VEHICLES
VEHICLES
VEHICLES
VEHICLES
VEHICLES
13110
06/29/16
5,334.27
1,813.02
942.77
453.26
416.99
13110
06/29/16
5,334.27
3,521.25
140.85
105.63
140.85
176.06
211.27
2,746.59
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
5,334.27
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
4
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------BAKER
PETER BAKER & SON CO
11559
06/12/16
01
02
PAVE H2O BREAKS & STORM SEWERS 08005045740
PAVE H2O BREAKS & STORM SEWERS 12005055849
13111
06/29/16
403.92
00000000
00000000
VENDOR TOTAL:
BENISTAR
06/28/16
01
7/16 HEALTH INSURANCE PREMIUM
01002052419
13112
06/29/16
1,431.00
00000000
VENDOR TOTAL:
06/07/16
01
RANGE SUPPLIES
01035045685
13003
06/17/16
495.00
00000000
VENDOR TOTAL:
06/01/16
01
6/16 MONTHLY CONDO MANAGEMENT
01015035230
13004
06/17/16
394.78
00000000
VENDOR TOTAL:
06/14/16
01
P/W-POLE SAW AND ACCESSORIES
01055055815
13113
06/29/16
850.72
00000000
VENDOR TOTAL:
495.00
394.78
394.78
394.78
850.72
850.72
850.72
CALL ONE
1204948-1110583 6/16
01 MONTHLY TELEPHONE FEES
07 6/15-7/14/16 TELEPHONE-NORCOM
08 6/15-7/14/16 TELEPHONE-RED CTR
06/15/16
01015035295
01025035295
01035035295
01045035295
01055035295
08005035295
01035035295
01045035275
13005
06/17/16
4,003.79
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
CATURNER
495.00
495.00
BUCK BROS, INC
20520907
CALLONE
1,431.00
THE BRAESIDE GROUP, INC
JUNE 16
BUCKBROS
1,431.00
1,431.00
BEST TECHNOLOGY SYSTEMS INC
BTL-16215
BRAESIDE
403.92
BENISTAR/UA-6803
07012016
BESTTECH
403.92
201.96
201.96
4,003.79
448.54
86.25
621.06
138.01
258.77
172.55
1,468.61
810.00
4,003.79
C A TURNER CO, INC
14562
06/13/16
13114
06/29/16
241.34
241.34
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
5
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
14562
06/13/16
01
SEWER COUPLINGS
08005045740
13114
06/29/16
241.34
00000000
VENDOR TOTAL:
CDW
05/18/16
01
P/W COMPUTER SOFTWARE
01055055800
01
02
SERVER VIRTUALIZATION SOFTWARE 01015035265
SERVER VIRTUALIZATION SOFTWARE 08005035265
DGS5883
13006
06/17/16
1,175.93
377.01
377.01
13006
06/17/16
1,175.93
798.92
648.92
150.00
00000000
06/03/16
00000000
00000000
VENDOR TOTAL:
06/21/16
01
PAR FORMS
01015045620
13115
06/29/16
209.16
00000000
VENDOR TOTAL:
05/02/16
01
MAY/JUNE 16 NEWSLETTER
01015035225
13116
06/29/16
375.00
00000000
VENDOR TOTAL:
06/02/16
01
6/16 CONTRACT MAINTENANCE
01035035345
13007
06/17/16
345.40
00000000
VENDOR TOTAL:
375.00
375.00
375.00
345.40
345.40
345.40
CHLORINATORS INC
124776
06/10/16
01
CIRCUIT BOARD/POTENTIOMETER
08005045755
13117
06/29/16
964.75
00000000
VENDOR TOTAL:
CHRIBURK
209.16
CHICAGO COMMUNICATIONS LLC
283149
CHLORINA
209.16
209.16
STEPHEN S CHANDLER
1037
CHGOCOM
1,175.93
CENTURY PRINT & GRAPHICS
350165IN
CHANDLTH
241.34
CDW GOVERNMENT, INC
DCH6278
CENTURY
241.34
241.34
964.75
964.75
964.75
CHRISTOPHER BURKE ENGINEERING
129193
05/18/16
01
SUNSET/MDWBRK BRIDGE INSPECT
01025035485
13008
06/17/16
2,400.00
00000000
VENDOR TOTAL:
2,400.00
2,400.00
2,400.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
6
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------CINTAS
CINTAS CORPORATION NO. 2
5005219791
06/08/16
01
FIRST AID CABINET SUPPLIES
01035035425
01
FIRST AID SUPPLIES
01055035410
01
FIRST AID SUPPLIES
01015045799
5005219792
06/08/16
5005364159
13009
06/17/16
174.86
88.64
88.64
13009
06/17/16
174.86
86.22
86.22
13118
06/29/16
90.02
90.02
90.02
00000000
00000000
06/20/16
00000000
VENDOR TOTAL:
CITYLIGH
12091
05/24/16
01
REPLACE 2 LIGHT POLES
01002062512
13010
06/17/16
21,381.00
00000000
VENDOR TOTAL:
CIVICPLU
04/30/16
01
BUSINESS WEBSITE
12005055780
13011
06/17/16
3,500.00
00000000
VENDOR TOTAL:
05/31/16
01
02
5/16 IT CONSULTING
5/16 IT CONSULTING
01015035265
08005035265
13012
06/17/16
4,525.00
00000000
00000000
VENDOR TOTAL:
3,500.00
3,500.00
3,500.00
4,525.00
3,625.00
900.00
4,525.00
CHICAGO METROPOLITAN AGENCY
FY2017--180
01
06/10/16
2017 CONTRIBUTION FEE
01015035250
13119
06/29/16
205.29
00000000
VENDOR TOTAL:
COMCAST
21,381.00
CLIENT FIRST CONSULTING
6474
CMAP
21,381.00
21,381.00
ICON ENTERPRISES INC
158842
CLIENT
264.88
CITY LIGHTS, LTD
205.29
205.29
205.29
COMCAST
87711013000089806/16
01 6/16 VLG HALL CABLE TV SVC
01015045799
05/25/16
87711013000146106/16
01 INTERNET SERVICE
02 INTERNET SERVICE
03 INTERNET SERVICE
01015035295
01055035295
01025035295
13013
06/17/16
244.03
6.33
6.33
13013
06/17/16
244.03
144.85
33.31
34.76
23.17
00000000
06/06/16
00000000
00000000
00000000
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
7
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------87711013000146106/16
06/06/16
13013
06/17/16
244.03
144.85
04 INTERNET SERVICE
01035035295
00000000
43.45
05 INTERNET SERVICE
01045035295
00000000
10.16
87711013000171636/16
01 6/11-7/10/16 MONTHLY INTERNET
06/04/16
01055035410
13013
06/17/16
244.03
00000000
VENDOR TOTAL:
COMED
0024097087 6/16
01 5/17-6/16 GC INTERCONNECT
08005045755
06/16/16
2667149048 6/16
01 5/9-6/8/16 STREET LIGHTS
01055035355
13120
06/29/16
831.40
33.50
33.50
13014
06/17/16
1,973.97
1,973.97
1,973.97
13120
06/29/16
831.40
75.57
75.57
13120
06/29/16
831.40
62.35
62.35
13120
06/29/16
831.40
443.20
443.20
13120
06/29/16
831.40
34.42
34.42
13120
06/29/16
831.40
127.24
127.24
13120
06/29/16
831.40
55.12
55.12
00000000
06/08/16
00000000
3251047018 6/16
01 5/16-6/15 WILLOW/CENTRL LIGHTS 01055035355
06/15/16
4091149007 6/16
01 5/17-6/16 WILLOW/HAPP LIGHT
06/16/16
01055035355
4103163000 6/16
01 5/17-6/16 RESERVOIR
08005045755
4283040008 6/16
01 5/18-6/16 MIDDLEFORK LIFT STN
08005035475
5443121001 6/16
01 5/17-6/16 CENTRAL/OAK LIGHTS
01055035355
7903025013 6/16
01 5/17-6/16 N HAPP LIFT STN
08005035475
00000000
00000000
06/16/16
00000000
06/16/16
00000000
06/16/16
00000000
06/16/16
00000000
2,805.37
CONTINENTAL RESOURCES, INC
90953042
05/25/16
01
02
CLOUD B/U-EMAIL ARCHIVER SUPPO 01015035265
CLOUD B/U-EMAIL ARCHIVER SUPPO 08005035265
01
SERVER BACKUP SOFTWARE SUPPORT 01015035265
90955357
13015
06/17/16
9,471.47
7,699.47
6,159.47
1,540.00
13015
06/17/16
9,471.47
1,772.00
1,772.00
00000000
00000000
06/10/16
00000000
VENDOR TOTAL:
CONTROLL
244.03
COMMONWEALTH EDISON
VENDOR TOTAL:
CONT RES
92.85
92.85
9,471.47
CONTROLLED F.O.R.C.E. INC
7522
06/14/16
13121
06/29/16
870.00
870.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
8
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
7522
06/14/16
01
TRAINING CLASS-TIERNEY
01035035245
13121
06/29/16
870.00
00000000
VENDOR TOTAL:
CORBELEC
06/01/16
01
ELEC MAINT FOR POLICE DEPT
01025035410
13016
06/17/16
970.00
00000000
VENDOR TOTAL:
06/23/16
01
02
MISC P/W SUPPLIES
MISC VLG HALL SUPPLIES
01055045640
01015045799
13122
06/29/16
609.76
00000000
00000000
VENDOR TOTAL:
06/22/16
01
RANGE SUPPLIES
01035045685
13123
06/29/16
235.20
00000000
VENDOR TOTAL:
06/16/16
01
FED EX FEE REIMBURSEMENT
01015045625
01
TRAINING EXPENSE REIMBRSMNT
01015035245
2016 ILCMA
609.76
235.20
235.20
235.20
13017
06/17/16
72.01
72.01
72.01
13124
06/29/16
166.02
166.02
166.02
00000000
06/28/16
00000000
VENDOR TOTAL:
238.03
DIRECT RESPONSE RESOURCE INC
16-NF05
06/09/16
01
5/16 UB OUTSOURCE
08005035260
13018
06/17/16
450.00
00000000
VENDOR TOTAL:
DOGIDS
609.76
338.41
271.35
MELISSA DEFEO
061616
DIRECTRE
970.00
DAKOTA AMMO, INC
DA16-2096
DEFEO M
970.00
970.00
COSTCO - HRS USA
038118
DAKOTA
870.00
CORB ELECTRIC
3595
COSTCO
870.00
870.00
450.00
450.00
450.00
LEAF LAKE ENTERPRISES INC
250884
06/08/16
01
5-6/16 PET TAGS
01015045799
13019
06/17/16
57.95
00000000
VENDOR TOTAL:
57.95
57.95
57.95
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
9
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------DOUGLAS
FLEET DISTRIBUTORS INC
16010
05/27/16
01
02
03
04
FLEET
FLEET
FLEET
FLEET
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
01035045605
01045045605
01055045605
08005045605
01
S29 AIR DRYER MOUNTING BRACKET 01045045605
01
U29 GREEN COOLANT
01045045600
01
02
03
04
FLEET
FLEET
FLEET
FLEET
01035045605
01045045605
01055045605
08005045605
16158
05/31/16
16413
413.58
298.80
99.60
99.60
59.76
39.84
13020
06/17/16
413.58
72.00
72.00
13020
06/17/16
413.58
42.78
42.78
13125
06/29/16
230.29
230.29
76.76
76.76
46.05
30.72
00000000
06/17/16
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
06/17/16
00000000
06/08/16
16814
13020
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
FIELDSBM
2015-0170
07/30/15
01
RFND COMPL BND-700 FRONTAGE
01002052501
13021
06/17/16
10,000.00
00000000
VENDOR TOTAL:
FIREKING
10,000.00
10,000.00
10,000.00
FIRE KING OIL COMPANY
APRIL/MAY 2016
01 APRIL & MAY 2016 CAR WASHES
06/09/16
01035045605
13022
06/17/16
67.50
00000000
VENDOR TOTAL:
FIRESERV
643.87
FIELDS BMW
67.50
67.50
67.50
FIRE SERVICE, INC
11222
03/21/16
01
E29 INTERIOR ROOF TRIM BEZELS
01045045605
01
02
03
TPM CAPS FOR VEHICLES
01045045605
01055045605
08005045605
01
E29 REAR COMP DOOR RAIL LATCH
01045045605
11304
04/13/16
11458
13126
06/29/16
338.41
138.41
138.41
13023
06/17/16
185.60
185.60
92.80
55.68
37.12
13126
06/29/16
338.41
200.00
200.00
00000000
00000000
00000000
00000000
05/12/16
00000000
VENDOR TOTAL:
524.01
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
10
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------FLEET
THE TERRAMAR GROUP, INC
65460
05/11/16
01
02
1620 HAND LIGHT BATTERY
1620 HAND LIGHT BATTERY
01055045605
08005045605
13024
06/17/16
81.86
00000000
00000000
VENDOR TOTAL:
FROGGMAN
05/01/16
01
REPAIR DIVE EQUIPMENT
01045055815
13025
06/17/16
207.30
00000000
VENDOR TOTAL:
05/22/16
01
UNIFORMS
01035045655
13026
06/17/16
92.87
00000000
VENDOR TOTAL:
207.30
92.87
92.87
92.87
GLENBROOK AUTO PARTS, INC.
MAY 2016
05/31/16
01
02
03
04
05
06
PARTS/SUPPLIES- VLG
PARTS/SUPPLIES- VLG
PARTS/SUPPLIES- VLG
PARTS/SUPPLIES- VLG
BLDG MAINT SUPPLIES
RESERVOIR SUPPLIES
VEHICLES
VEHICLES
VEHICLES
VEHICLES
01035045605
01045045605
01055045605
08005045605
01055035410
08005045755
13027
06/17/16
2,324.48
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
GOVTEMPS
207.30
207.30
GALL'S LLC
005431298
GLENAUTO
81.86
FROGGMAN INDUSTRIES
509
GALLS
81.86
49.11
32.75
GOVTEMPSUSA
2,324.48
273.60
239.38
625.52
417.02
620.96
148.00
2,324.48
LLC
1991998
06/09/16
01
ENGNRNG SVCS-WK OF 5/29/16
01025035325
01
01025035325
01
ENGNRNG SVCS-WK ENDING 6/12/16 01025035325
01
02
1991999
06/09/16
2002970
3,300.00
1,800.00
1,800.00
13028
06/17/16
3,300.00
1,500.00
1,500.00
13127
06/29/16
3,520.00
1,620.00
1,620.00
13127
06/29/16
3,520.00
1,900.00
1,870.00
30.00
00000000
06/23/16
01025035325
01002052505
06/17/16
00000000
06/23/16
2002971
13028
00000000
00000000
00000000
VENDOR TOTAL:
6,820.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
11
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------GRAINGER GRAINGER
9129933165
06/03/16
01
02
NOZZLEFOR 1530
NOZZLEFOR 1530
01055045605
08005045605
01
02
1530 NOZZLE FOR WATER DIST
1530 NOZZLE FOR WATER DIST
01055045605
08005045605
01
NOZZLE FOR LANDSCAPE WATER DIS 01055045605
01
SIGN FOR GATOR
9130953244
06/06/16
9136050656
06/17/16
78.88
29.76
17.85
11.91
13029
06/17/16
78.88
49.12
29.47
19.65
13128
06/29/16
78.84
49.12
49.12
13128
06/29/16
78.84
29.72
29.72
00000000
00000000
06/10/16
9136050664
13029
00000000
00000000
00000000
06/10/16
08005045605
00000000
VENDOR TOTAL:
HDSUPPLY
F582077
05/26/16
01
WATER MAIN PARTS
08005045740
13030
06/17/16
137.00
00000000
VENDOR TOTAL:
HOFFMAN
06/14/16
01
02
FINAL PYMT-2015 STRM SWR IMPRV 08005055880
FINAL PYMT-2015 STRM SWR IMPRV 11005055849
13031
06/17/16
33,195.69
00000000
00000000
VENDOR TOTAL:
137.00
33,195.69
14,274.15
18,921.54
33,195.69
HIGHLAND PARK FORD
106213
06/06/16
01
U29 REAR HEATER WATER PIPES
01045045605
01
02
CAR 26 REAR CONTROL ARM
CAR 26 REAR CONTROL ARM
01055045605
08005045605
106368
13032
06/17/16
346.06
346.06
346.06
13129
06/29/16
74.23
74.23
44.53
29.70
00000000
06/16/16
00000000
00000000
VENDOR TOTAL:
HPELEC
137.00
137.00
LENNY HOFFMAN EXCAVATING INC
16-1209
HP FORD
157.72
HD SUPPLY WATERWORKS, LTD
420.29
HIGHLAND PARK ELECTRIC CO.
2016-0147
05/17/16
01
RFND COMPL BND-2409 FOX MEADOW 01002052501
13033
06/17/16
500.00
00000000
VENDOR TOTAL:
500.00
500.00
500.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
12
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------HYDROFLO HYDRO FLOW PRODUCTS INC
31470
05/31/16
01
FIRE HYDRANT TESTING PARTS
08005045745
13034
06/17/16
394.00
00000000
VENDOR TOTAL:
HYNESAUT
05/27/16
01
#2 A/C RECHARGE
01035045605
13035
06/17/16
148.41
00000000
VENDOR TOTAL:
06/01/16
6/16 ONLINE DIAGNOSTIC SVC
01035045605
13036
06/17/16
159.00
00000000
VENDOR TOTAL:
05/27/16
01
P/D ELEC SUPPLIES
01025035410
01
LIGHTS FOR P/W BLDG
01055035410
295214
06/22/16
06/17/16
218.76
218.76
218.76
13130
06/29/16
2,520.00
2,520.00
2,520.00
00000000
05/31/16
01
FINGERPRINTING FEE
01035045703
13038
06/17/16
100.00
00000000
VENDOR TOTAL:
2,738.76
100.00
100.00
100.00
E & B FIRE SAFETY, INC
37377
06/07/16
01
UNIFORM BOOTS
01045055835
13039
06/17/16
362.92
00000000
VENDOR TOTAL:
362.92
362.92
362.92
INTERSTATE BATTERY SYSTEM OF
1903901011515
01 BATTERIES
06/08/16
01035045799
13040
06/17/16
23.90
00000000
VENDOR TOTAL:
IPWMAN
159.00
ILLINOIS STATE POLICE
053116
INTSTLZ
159.00
159.00
13037
00000000
VENDOR TOTAL:
ILFIREST
148.41
IDLEWOOD ELECTRIC SUPPLY INC
289426
IL STATE
148.41
148.41
IDENTIFIX
381984 6/16
01
IDLEWOOD
394.00
HYNES AUTO SERVICE
78816
IDENTIFI
394.00
394.00
23.90
23.90
23.90
ILLINOIS PUBLIC WORKS MUTUAL
2088
05/31/16
13041
06/17/16
100.00
100.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
13
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2088
05/31/16
01
2016 MEMBERSHIP DUES
01055035250
13041
06/17/16
100.00
00000000
VENDOR TOTAL:
ISFSI
06/01/16
01
OFFICER TRAINING-BILL SMAHA
01045035245
13042
06/17/16
300.00
00000000
VENDOR TOTAL:
06/24/16
01
7/16 CONTRACT MAINTENANCE
01035035345
13131
06/29/16
600.00
00000000
VENDOR TOTAL:
05/24/16
01
UNIFORMS
01035045655
01
UNIFORMS
01035045655
01
UNIFORMS
01035045655
01
UNIFORMS
01035045655
2432
600.00
06/17/16
322.00
171.00
171.00
13043
06/17/16
322.00
151.00
151.00
13132
06/29/16
509.90
192.00
192.00
13132
06/29/16
509.90
317.90
317.90
00000000
06/07/16
2671
00000000
06/07/16
00000000
VENDOR TOTAL:
831.90
KC FITNESS SERVICE
58513
05/24/16
01
PREV MAINT-P/D FITNESS EQUIPMN 01035035330
13044
06/17/16
210.00
00000000
VENDOR TOTAL:
210.00
210.00
210.00
KLEIN, THORPE & JENKINS, LTD
052716
06/17/16
01
4/16 LEGAL RETAINER/EXPENSES
01015035200
13045
06/17/16
12,060.60
00000000
VENDOR TOTAL:
LECHNER
600.00
600.00
13043
00000000
06/01/16
2670
KTJ,LTD
300.00
J G UNIFORMS, INC
2186
KCFIT
300.00
300.00
J & L ELECTRONIC SERVICE, INC.
1000026
JGUNIFOR
100.00
ILLINOIS SOCIETY OF FIRE
5334
J & L
100.00
100.00
12,060.60
12,060.60
12,060.60
LECHNER & SONS
2166831
06/06/16
13046
06/17/16
71.40
35.70
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
14
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2166831
06/06/16
01
UNIFORM RENTAL
01055045655
01
UNIFORM RENTAL
01055045655
01
UNIFORM RENTAL
01055045655
2169697
06/13/16
2172100
13046
06/17/16
71.40
35.70
35.70
13046
06/17/16
71.40
35.70
35.70
13133
06/29/16
35.70
35.70
35.70
00000000
00000000
06/20/16
00000000
VENDOR TOTAL:
LORIG
21371 R
01/31/15
01
RETAINAGE-EAST SIDEWALK EXTENS 11005055899
13134
06/29/16
6,135.00
00000000
VENDOR TOTAL:
LOWES
06/01/16
01
PARKWAY MAINT SUPPLIES
01055045680
01
RESERVOIR SUPPLIES
08005045760
01
ELECTRICAL SUPPLIES
01055035410
01
PARKWAY MAINT SUPPLIES
01055045680
902365
6,135.00
06/17/16
185.34
24.78
24.78
13047
06/17/16
185.34
34.32
34.32
13047
06/17/16
185.34
100.65
100.65
13047
06/17/16
185.34
25.59
25.59
00000000
05/10/16
920476
13047
00000000
05/26/16
902874
00000000
05/24/16
00000000
VENDOR TOTAL:
185.34
MADISON NATIONAL LIFE
1216230
06/28/16
01
02
03
04
05
06
VILLAGE
VILLAGE
VILLAGE
VILLAGE
VILLAGE
VILLAGE
LIFE
LIFE
LIFE
LIFE
LIFE
LIFE
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
DI
DI
DI
DI
DI
DI
08005025100
01045025100
01035025100
01025025100
01055025100
01015025100
13135
06/29/16
934.53
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
MAILFINA
6,135.00
6,135.00
LOWE'S
902246
MADISON
107.10
LORIG CONSTRUCTION CO
934.53
110.27
48.59
491.56
98.12
107.47
78.52
934.53
MAILFINANCE
N5999731
06/22/16
13136
06/29/16
420.00
420.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
15
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
N5999731
06/22/16
01
7/23-10/22 POSTAGE METER LEASE 01015045625
13136
06/29/16
420.00
00000000
VENDOR TOTAL:
MC HENRY
06/06/16
01
WATER TREATMENT SAMPLING
08005035450
13048
06/17/16
155.00
00000000
VENDOR TOTAL:
31085-00002 6/16
01 5/17-6/16 RESERVOIR
08005045755
06/17/16
52584-01003 6/16
01 5/17-6/20 V/H SPACE HEAT
01015035300
65725-78008 6/16
01 5/18-6/16 MIDDLEFORK LIFT STN
08005035475
70644-74001 6/16
01 5/17-6/16 GC INTERCONNECT
08005045755
81229-09002 6/16
01 5/17-6/16 317 WAUKEGAN LIGHT
01055035355
92128-10000 6/16
01 5/17-6/16 N HAPP LIFT STATION
08005035475
06/29/16
2,428.17
744.00
744.00
13137
06/29/16
2,428.17
1,608.27
1,608.27
13137
06/29/16
2,428.17
7.14
7.14
13137
06/29/16
2,428.17
4.70
4.70
13137
06/29/16
2,428.17
35.54
35.54
13137
06/29/16
2,428.17
28.52
28.52
00000000
06/17/16
00000000
06/17/16
00000000
06/17/16
00000000
06/17/16
00000000
2,428.17
MEADE ELECTRIC COMPANY
06/06/16
01
5/16 SIGNAL MAINTENANCE
01015035290
13049
06/17/16
140.00
00000000
VENDOR TOTAL:
140.00
140.00
140.00
LIZZETTE MEDINA & CO
51416NF
05/31/16
01
IRMA CLAIM-CENTRL/FRNTG MEDIAN 01002062512
13050
06/17/16
880.00
00000000
VENDOR TOTAL:
MULTICOP
155.00
13137
00000000
06/21/16
674456
MEDINA
155.00
155.00
MC SQUARED ENERGY SERVICES LLC
VENDOR TOTAL:
MEADE
420.00
MC HENRY ANALYTICAL WATER LAB
1602812
MC2
420.00
420.00
880.00
880.00
880.00
MULTICOPY CORPORATION
165038
06/01/16
13051
06/17/16
434.00
434.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
16
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
165038
06/01/16
01
FIRE INSPECTION REPORTS
01045045730
13051
06/17/16
434.00
00000000
VENDOR TOTAL:
NAEIR
05/20/16
01
FACILITY MAINT SUPPLIES
01055045640
13052
06/17/16
725.25
00000000
VENDOR TOTAL:
33825500003 6/16
01 5/25-6/23 NAT GAS-360 HAPP
01015035300
06/23/16
6085340004 6/16
01 5/25-6/23 NAT GAS-PUMP STN
08005045755
725.25
13138
06/29/16
108.53
81.45
81.45
13138
06/29/16
108.53
27.08
27.08
00000000
06/23/16
00000000
108.53
NORTHFIELD PLUMBING INC
25511
05/31/16
01
5/16 PLUMBING INSPECT/REVIEWS
01025035485
13053
06/17/16
2,372.50
00000000
VENDOR TOTAL:
NSCB
725.25
725.25
NORTHERN ILLINOIS GAS CO
VENDOR TOTAL:
NRTHPLUM
434.00
NAEIR
H655902
NICOR
434.00
434.00
2,372.50
2,372.50
2,372.50
NORTHSHORE COMMUNITY BANK
MAY 16
05/25/16
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
E-BLAST
MONITOR STAND/MOUNT
5/16 SITELOCK MONTHLY FEE
MONITOR-R JOHNSON
CELL PHONE CASE(REIMBURSED)
MEETING EXPENSE
STAFF APPRECIATION/WOW
ILCMA CONFERENCE-DEFEO
NPELRA MEMBERSHIP-DEFEO
MEETING EXPENSE
MISC CREDIT
SEMINARS-GUTIERREZ/O'NEILL
POLICE WEEK/CHIEF'S MEETING
WOODEN STAKES
SAFETY VESTS-F/R
RING CUTTING TOOLS-F/R
01015035265
01015055800
01015035265
01025055815
01015045799
01015045610
01015035255
01015035245
01015035250
01015045610
01015045799
01025035245
01035035245
01035045799
01045045717
01045045715
13054
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
00000000
06/17/16
4,335.43
4,335.43
37.19
169.49
90.00
543.89
92.33
64.91
201.61
240.00
153.75
606.19
-99.85
1,138.62
328.27
25.01
153.35
35.38
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
INVOICE #
NSEBC
NORTH SUBURBAN EMPLOYERS
06/07/2016
TO
PAGE:
17
07/01/2016
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------MAY 16
05/25/16
13054
06/17/16
4,335.43
4,335.43
17 UNIFORMS
01045045655
00000000
127.29
18 H2O OPERATOR TRAINING
08005035245
00000000
150.00
19 LIFE LINE TRAINING
01035035245
00000000
278.00
VENDOR TOTAL:
5/16
06/10/16
01
5/16 HEALTH INS PREMIUM
01002052426
13055
06/17/16
2,858.00
00000000
VENDOR TOTAL:
NSOMEGA
013370291-061516
01 MED SCREENING
01035035330
06/22/16
013388533-050516
01 NIPAS FITNESS SCREENING
01035035330
06/29/16
55.00
55.00
55.00
13056
06/17/16
502.00
502.00
502.00
00000000
06/23/16
2016 ANNUAL GALA-VLG PRES/TRST 01015035215
13140
06/29/16
150.00
00000000
VENDOR TOTAL:
150.00
150.00
150.00
GLENKIRK dba OPPORTUNITY SECUR
21339
05/31/16
01
DOCUMENT SHREDDING
01004284199
13057
06/17/16
60.00
00000000
VENDOR TOTAL:
60.00
60.00
60.00
ORBIS CONSTRUCTION CO INC
3867
06/01/16
01
ROOF REPAIRS-LIBRARY-360 HAPP
01025035490
13058
06/17/16
947.00
00000000
VENDOR TOTAL:
PBA
557.00
NORTHWEST MUNICIPAL CONFERENCE
01
ORBIS
2,858.00
13139
00000000
06/10/16
10056
OPPORTUN
2,858.00
2,858.00
NORTH SHORE UNIVERSITY
VENDOR TOTAL:
NWMC
4,335.43
947.00
947.00
947.00
PBA, INC.
129301
06/06/16
01
02
03
04
VILLAGE
VILLAGE
VILLAGE
VILLAGE
LIFE
LIFE
LIFE
LIFE
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
INSURANCE/FLEX
DI
DI
DI
DI
08005025100
01045025100
01035025100
01025025100
13059
00000000
00000000
00000000
00000000
06/17/16
175.00
175.00
20.65
9.10
92.05
18.37
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
INVOICE #
PBS
PARAMEDIC BILLING SERVICES
06/07/2016
TO
PAGE:
18
07/01/2016
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------129301
06/06/16
13059
06/17/16
175.00
175.00
05 VILLAGE LIFE INSURANCE/FLEX DI 01055025100
00000000
20.12
06 VILLAGE LIFE INSURANCE/FLEX DI 01015025100
00000000
14.71
VENDOR TOTAL:
MAY 16
05/31/16
01
AMBULANCE BILLING SERVICE FEE
01004244144
13060
06/17/16
2,105.94
00000000
VENDOR TOTAL:
PC CHECK
06/02/16
01
PETTY CASH
01004264174
13061
06/17/16
40.00
00000000
VENDOR TOTAL:
06/01/16
01
02
03
04
05
06
REPLENISH
REPLENISH
REPLENISH
REPLENISH
REPLENISH
REPLENISH
PETTY
PETTY
PETTY
PETTY
PETTY
PETTY
CASH
CASH
CASH
CASH
CASH
CASH
01002042334
01015045610
01025035235
01035035410
01035035245
01002042334
13062
06/17/16
275.49
00000000
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
06/01/16
01
7/1-12/31/16 F/R PAGING SVC
01045035275
13063
06/17/16
774.00
00000000
VENDOR TOTAL:
40.00
275.49
85.00
28.44
13.95
8.10
50.00
90.00
275.49
774.00
774.00
774.00
POWER EQUIPMENT LEASING CO INC
23947
05/24/16
01
02
1545 CYL SEAL KIT
1545 CYL SEAL KIT
01055045605
08005045605
13064
06/17/16
59.92
00000000
00000000
VENDOR TOTAL:
PROSAFTY
40.00
40.00
PENGUIN MANAGEMENT INC
39738
POWER
2,105.94
PETTY CASH REVOLVING FUND
MAY 16
PENGUIN
2,105.94
2,105.94
PETTY CASH REVOLVING FUND
MAY 16
PC DRWR
175.00
59.92
35.95
23.97
59.92
PROSAFETY INC
1/998060
06/14/16
01
2/822490
EAR PLUGS
08005045740
13141
06/29/16
158.39
158.39
158.39
13065
06/17/16
292.21
292.21
00000000
05/31/16
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
19
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2/822490
05/31/16
01
02
SAFELY SUPPLIES
SAFELY SUPPLIES
08005035470
08005045740
13065
06/17/16
292.21
00000000
00000000
VENDOR TOTAL:
RAYNOR
05/20/16
01
REPLCMNT SPRINGS-F/D #5
01055035410
01
DOOR REPAIR SERVICE CALL
01055035410
16-03501
13066
06/17/16
2,106.71
1,791.71
1,791.71
13066
06/17/16
2,106.71
315.00
315.00
00000000
05/20/16
00000000
VENDOR TOTAL:
06/15/16
01
7/16 DISPATCH SERVICES
01045035275
13067
06/17/16
6,065.05
00000000
VENDOR TOTAL:
06/02/16
ENGNRNG FEES-W BOSWORTH AREA
08005055891
13068
06/17/16
7,248.00
00000000
VENDOR TOTAL:
6,065.05
7,248.00
7,248.00
7,248.00
RLB HYDRAULIC SERVICES INC
3048
06/07/16
01
1545 REBLD LEVELING CYLINDER
01055045605
13069
06/17/16
140.53
00000000
VENDOR TOTAL:
RONDOUT
6,065.05
6,065.05
RJN GROUP INC
11295601-01
01
RLB
2,106.71
REGIONAL EMERGENCY DISPATCH
250-17-07
RJNGROUP
450.60
RALPH BRADLEY CORP
16-03484
REDCTR
292.21
146.11
146.10
140.53
140.53
140.53
MICHAEL & WHITNEY DRAEGERT
8124
06/16/16
01
AMBULANCE SAFETY INSPECTION
01045045605
01
SAFETY INSPECTION-1630
08005045605
01
SAFETY INSPECTION-#1510
08005045605
8248
06/02/16
8255
13142
06/29/16
23.50
23.50
23.50
13070
06/17/16
47.00
23.50
23.50
13070
06/17/16
47.00
23.50
23.50
00000000
00000000
06/03/16
00000000
VENDOR TOTAL:
70.50
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
20
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------RUSSO
RUSSO'S POWER EQUIPMENT, INC
3098079
05/02/16
01
02
CHAINSAW PARTS
CHAINSAW PARTS
01055045605
08005045605
01
REPAIR PARTS-HEDGE TRIMMER
01055045605
3232757
13071
06/17/16
52.56
52.56
31.53
21.03
13143
06/29/16
123.44
123.44
123.44
00000000
00000000
06/17/16
00000000
VENDOR TOTAL:
SCHAFR J
060616
06/29/16
01
6/6/16 ATTNDNC/MINS-P&Z MTG
01002052505
01
6/13/16 ATTNDC/MINS-ARCH COMM
01025035235
061316
13144
06/29/16
160.00
80.00
80.00
13144
06/29/16
160.00
80.00
80.00
00000000
06/29/16
00000000
VENDOR TOTAL:
SECTYOST
06/10/16
01
2016 LICENSE PLATE RENEWAL
01015045605
13072
06/17/16
101.00
00000000
VENDOR TOTAL:
06/15/16
01
SPRING BOLTS
01045045605
13145
06/29/16
11.78
00000000
VENDOR TOTAL:
05/11/16
01
PUSH CAMERA
12005055788
13146
06/29/16
9,753.00
00000000
VENDOR TOTAL:
11.78
11.78
11.78
9,753.00
9,753.00
9,753.00
SUBURBAN ACCENTS
23661
05/31/16
01
#1 DECALS FOR REAR BUMPER
01002062512
13073
06/17/16
42.75
00000000
VENDOR TOTAL:
SUPER I
101.00
STANDARD EQUIPMENT COMPANY
U56377
SUBACCTS
101.00
101.00
SPRING-ALIGN OF PALATINE, INC.
104002
STANEQUI
160.00
IL SECRETARY OF STATE POLICE
061016
SPRINGAL
176.00
JACLYN J SCHAFFER
42.75
42.75
42.75
SUPERIOR INDUSTRIAL SUPPLY CO
097658
06/16/16
13147
06/29/16
405.66
405.66
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
21
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
097658
06/16/16
01
02
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
01055045640
01025035410
13147
06/29/16
405.66
00000000
00000000
VENDOR TOTAL:
SYSTEM4
06/01/16
01
6/16 V/H & P/D CLEANING SVC
01025035410
13074
06/17/16
1,600.00
00000000
VENDOR TOTAL:
06/08/16
01
SIGN MATERIALS
01055045670
01
02
BARRICADES/CONES
BARRICADES/CONES
08005035470
08005045740
I530610
06/23/16
06/17/16
879.33
879.33
879.33
13148
06/29/16
833.87
833.87
416.93
416.94
00000000
00000000
06/02/16
01
RANGE SUPPLIES
01035045685
13076
06/17/16
936.64
00000000
VENDOR TOTAL:
936.64
936.64
936.64
TELETRAC, INC
0001789711-IN
01 6/16 CONTRACT MAINTENANCE
06/01/16
01035035395
13077
06/17/16
329.00
00000000
VENDOR TOTAL:
329.00
329.00
329.00
TERMINAL SUPPLY COMPANY
23543-01
06/03/16
01
02
FLEET SUPPLIES-P/W
FLEET SUPPLIES-P/W
01055045605
08005045605
13078
06/17/16
88.36
00000000
00000000
VENDOR TOTAL:
THOMPSON
1,713.20
TASER INTERNATIONAL INC
SI1440383
TERMINAL
1,600.00
13075
00000000
VENDOR TOTAL:
TELETRAC
1,600.00
1,600.00
TRAFFIC & PARKING CONTROL CO
I528838
TASER
405.66
SYSTEM4 OF ILLINOIS LLC
7698
TAPCO
405.66
122.56
283.10
88.36
53.01
35.35
88.36
THOMPSON ELEVATOR INSPECTION
16-1676
05/25/16
01
ANN'L ELEV REINSPECTION
01025035485
13079
06/17/16
43.00
00000000
VENDOR TOTAL:
43.00
43.00
43.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
22
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------THOMSWES THOMSON REUTERS WEST
834113371
06/01/16
01
5/16 INVEST SUITE SUBSCRIPTION 01035035440
13080
06/17/16
71.21
00000000
VENDOR TOTAL:
TODAYS
06/01/16
01
UNIFORMS
01045045655
01
UNIFORMS
01045045655
01
UNIFORMS
01045045655
01
UNIFORMS
01045045655
01
UNIFORMS
01045045655
01
UNIFORMS
01045045655
127137
71.98
71.98
13149
06/29/16
200.85
35.00
35.00
13081
06/17/16
111.98
40.00
40.00
13149
06/29/16
200.85
59.95
59.95
13149
06/29/16
200.85
45.95
45.95
13149
06/29/16
200.85
59.95
59.95
00000000
06/21/16
127741
111.98
00000000
06/21/16
127722
06/17/16
00000000
06/09/16
127685
13081
00000000
06/07/16
127237
00000000
06/21/16
00000000
VENDOR TOTAL:
312.83
MAILROOM FINANCE INC
JUN 16
06/12/16
01
02
03
04
POSTAGE/PARCEL
POSTAGE/PARCEL
POSTAGE/PARCEL
POSTAGE/PARCEL
DISTRIBUTION
DISTRIBUTION
DISTRIBUTION
DISTRIBUTION
08005045625
01045045625
01035045625
01015045625
13150
06/29/16
1,600.00
00000000
00000000
00000000
00000000
VENDOR TOTAL:
VERIZON
71.21
TODAY'S UNIFORMS, INC
126802
TOTALFUN
71.21
71.21
1,600.00
256.00
128.00
256.00
960.00
1,600.00
VERIZON WIRELESS OPERATIONS
9765926369
05/23/16
01
02
03
04
05
4/24-5/23
4/24-5/23
4/24-5/23
4/24-5/23
4/24-5/23
CELLULAR
CELLULAR
CELLULAR
CELLULAR
CELLULAR
SERVICE
SERVICE
SERVICE
SERVICE
SERVICE
01015035295
01025035295
01035035295
01045035295
01055035295
13082
06/17/16
870.29
00000000
00000000
00000000
00000000
00000000
VENDOR TOTAL:
870.29
136.53
122.64
275.90
130.45
204.77
870.29
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
23
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------VLG ARLG VILLAGE of ARLINGTON HEIGHTS
70321
06/01/16
01
6/16 PSEBA COVERAGE
01035025101
13083
06/17/16
180.00
00000000
VENDOR TOTAL:
VLG WINN
V003200-001 5/16
01 WATER PURCHASE 4/27-5/23/16
08005035465
05/31/16
V003300-001 5/16
01 WATER PURCHASE-4/27-5/23/16
08005035465
V003400-001 5/16
01 WATER PURCHASE-4/27-5/23/16
08005035465
13084
06/17/16
32,031.31
11,349.41
11,349.41
13084
06/17/16
32,031.31
17,777.07
17,777.07
13084
06/17/16
32,031.31
2,904.83
2,904.83
00000000
05/31/16
00000000
05/31/16
00000000
32,031.31
VOLLMAR CLAY PRODUCTS CO.
169873
05/11/16
01
STORM SEWER SUPPLIES
12005055849
01
12005055849
01
12005055849
169899
13085
06/17/16
2,794.25
406.25
406.25
13085
06/17/16
2,794.25
85.00
85.00
13085
06/17/16
2,794.25
2,303.00
2,303.00
00000000
05/04/16
170073
00000000
05/26/16
00000000
VENDOR TOTAL:
WEISSACE
180.00
VILLAGE OF WINNETKA
VENDOR TOTAL:
VOLLMAR
180.00
180.00
2,794.25
JOHN W WEISS HARDWARE CO INC
121724
05/11/16
01
BLDG MAINT SUPPLIES
01055035410
01
CREDIT FOR RETURN
01055035410
01
CLEANER FOR ACID CORROSION
01035045605
01
V/H BLDG MAINT SUPPLIES
01025035410
01
V/H BLDG MAINT SUPPLIES
01025035410
121737
05/11/16
122480
40.96
33.96
33.96
13086
06/17/16
40.96
-19.99
-19.99
13086
06/17/16
40.96
26.99
26.99
13151
06/29/16
76.93
29.98
29.98
13151
06/29/16
76.93
46.95
46.95
00000000
06/21/16
122832
06/17/16
00000000
06/09/16
122759
13086
00000000
00000000
06/23/16
00000000
VENDOR TOTAL:
117.89
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
24
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------WHLSALE
WHOLESALE DIRECT, INC
221444
06/03/16
01
02
HEATED PLOW LIGHTS
HEATED PLOW LIGHTS
01055045605
08005045605
13152
06/29/16
681.10
00000000
00000000
VENDOR TOTAL:
WIRFS
05/31/16
01
T14 REPAIRS-GLENV 840
01045045605
13087
06/17/16
2,344.44
00000000
VENDOR TOTAL:
06/20/16
01
MICKEY LANE RADIO
08005045770
13153
06/29/16
552.80
00000000
VENDOR TOTAL:
05/19/16
01
GRADING PERMIT-298 EATON
01002052502
13088
06/17/16
400.00
00000000
VENDOR TOTAL:
03/04/14
01
02
ESCROW RFDN-211 WAUKEGAN
ENGNRNG REVIEW FEES
01002052502
01004254153
13089
06/17/16
25.00
00000000
00000000
VENDOR TOTAL:
10/01/14
01
PARTL RFND COMPL BND-292 EATON 01002052501
13090
06/17/16
7,000.00
00000000
VENDOR TOTAL:
400.00
400.00
400.00
25.00
400.00
-375.00
25.00
7,000.00
7,000.00
7,000.00
RACHEL PERL
REFUND
06/29/16
01
REFUND FOR 16/17 STICKER #4336 01004254150
13154
06/29/16
50.00
00000000
VENDOR TOTAL:
ZZ REED
552.80
DARLENE JOHNSON MURPHY
2014-0367
ZZ PERL
552.80
552.80
INTEGRATED FACILITIES SOLUTION
2014-0035
ZZ MURPH
2,344.44
ELIZABETH GOMEZ
2016-0157
ZZ INTEG
2,344.44
2,344.44
WUNDERLICH-MALEC SERVICES INC
9690
ZZ GOMEZ
681.10
WIRFS INDUSTRIES INC
30859
WUNDERL
681.10
408.66
272.44
50.00
50.00
50.00
REED CONSTRUCTION
2014-0035
05/16/14
13091
06/17/16
10,000.00
10,000.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
25
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2014-0035
05/16/14
01
RFND COMPL BND-211 WAUKEGAN
01002052501
13091
06/17/16
10,000.00
00000000
VENDOR TOTAL:
ZZ SABIA
09/17/15
01
2015-0391 T
01
RFND STR BND-422 SSR
01002052501
TREE ESC RFND-422 SSR
01002052502
13092
06/17/16
3,500.00
3,000.00
3,000.00
13092
06/17/16
3,500.00
500.00
500.00
00000000
10/22/15
00000000
VENDOR TOTAL:
05/09/16
01
GRADING PERMIT-1618 ELDER
01002052502
13093
06/17/16
400.00
00000000
VENDOR TOTAL:
03/31/16
01
RFND COMPL BND-115 RED BARN
01002052501
13094
06/17/16
5,000.00
00000000
VENDOR TOTAL:
04/22/16
01
GRADING PERMIT-311 CRESTWOOD
01002052502
13095
06/17/16
400.00
00000000
VENDOR TOTAL:
5,000.00
5,000.00
5,000.00
400.00
400.00
400.00
A PERRY BUILDERS LLC
2013-0232
10/10/13
01
RFND COMPL BND-225 SSR
01002052501
2013-0232 S
01
RFND STR BND-225 SUNSET RIDGE
01002052501
2013-0232 T
01
TREE ESC RFDN-225 SSR
01002052502
13096
06/17/16
13,500.00
10,000.00
10,000.00
13096
06/17/16
13,500.00
3,000.00
3,000.00
13096
06/17/16
13,500.00
500.00
500.00
00000000
10/10/13
00000000
10/10/13
00000000
VENDOR TOTAL:
ZZARNOLD
400.00
3D BRICK PAVING
2016-0110
ZZAPERRY
400.00
400.00
PAIGE TYSKA
2016-0071
ZZ3DBRIC
3,500.00
THOMAS TWIGG
2016-0137
ZZ TYSKA
10,000.00
JAMES SABIA, JR
2015-0335
ZZ TWIGG
10,000.00
10,000.00
13,500.00
JULIE ARNOLD
2015-0160
05/23/16
13097
06/17/16
400.00
400.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
26
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2015-0160
05/23/16
01
GRADING PERMIT-865 HAPP
01002052502
13097
06/17/16
400.00
00000000
VENDOR TOTAL:
ZZBELIAN
03/09/16
01
RFND COMPL BND-560 EARL
01002052501
13155
06/29/16
5,000.00
00000000
VENDOR TOTAL:
06/29/15
01
RFND COMPL BND-312 SSR RD
01002052501
2015-0203 E
01
02
ESC DEPOSIT-312 SSR RD
ENGNRNG REVIEW FEES
01002052502
01004254153
2015-0203 T
01
TREE ESC RFND-312 SSR RD
01002052502
06/29/15
06/17/16
10,731.25
10,000.00
10,000.00
13098
06/17/16
10,731.25
231.25
400.00
-168.75
13098
06/17/16
10,731.25
500.00
500.00
00000000
00000000
06/29/15
00000000
10,731.25
CHARLES VINCENT GEORGE
2015-0170
05/22/15
01
ESC RFND-700 FRONTAGE
01002052502
13099
06/17/16
400.00
00000000
VENDOR TOTAL:
400.00
400.00
400.00
JEFF GRAHAM & ASSOCIATES
2016-0080
04/11/16
01
2016-0080 E
01
02
RFND COMPL BND-43 LONGMEADOW
01002052501
ESC DEPOSIT-43 LONGMEADOW
ENGNRNG REVIEW FEES
01002052502
01002052502
13156
06/29/16
5,362.50
5,000.00
5,000.00
13156
06/29/16
5,362.50
362.50
400.00
-37.50
00000000
04/04/16
00000000
00000000
VENDOR TOTAL:
ZZJCPROP
5,000.00
13098
00000000
VENDOR TOTAL:
ZZGRAHAM
5,000.00
5,000.00
TAMMY CHATTERTON
2015-0203
ZZGEORGE
400.00
GAIL BELIAN
2016-0037
ZZCHATTE
400.00
400.00
5,362.50
JCA PROPERTY MANAGEMENT LLC
2015-0231
08/05/15
01
RFND COMPL BND-350 SUNSET
01002052501
13100
06/17/16
5,000.00
00000000
VENDOR TOTAL:
5,000.00
5,000.00
5,000.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
27
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------------ZZMARINE MICHAEL MARINELLO
2016-0133
05/05/16
01
RFND COMPL BND-2434 HEDGE ROW
01002052501
13101
06/17/16
1,000.00
00000000
VENDOR TOTAL:
ZZNAZARI
02/11/16
01
2016-0017 E
01
RFND COMPL BND-657 SSR RD
01002052501
ESC RFND-657 SSR RD
01002052502
13102
06/17/16
10,400.00
10,000.00
10,000.00
13102
06/17/16
10,400.00
400.00
400.00
00000000
01/28/16
00000000
VENDOR TOTAL:
03/01/16
01
ESC RFND-560 EARL DR
01002052502
13157
06/29/16
400.00
00000000
VENDOR TOTAL:
10/29/15
01
REFUND COMPL BND-343 INGRAM
01002052501
400.00
2015-0353 E
01
02
ESC DEPOSIT-343 INGRAM
ENGNRNG REVIEW FEES
01002052502
01004254153
2015-0353 S
01
RFND STREET PKWY-343 INGRAM
01002052501
2015-0353 T
01
TREE ESC RFND-343 INGRAM
01002052502
13103
06/17/16
13,768.75
10,000.00
10,000.00
13103
06/17/16
13,768.75
268.75
400.00
-131.25
13103
06/17/16
13,768.75
3,000.00
3,000.00
13103
06/17/16
13,768.75
500.00
500.00
00000000
09/30/15
00000000
00000000
12/21/15
00000000
10/29/15
00000000
VENDOR TOTAL:
13,768.75
SI TUMBLER CONSTRUCTION INC
2016-0199
06/10/16
01
RFND STR BND-2117 WINNETKA
01002052501
13104
06/17/16
3,000.00
00000000
VENDOR TOTAL:
ZZTWENTY
400.00
400.00
JOHN SCHIELE
2015-0353
ZZSITUMB
10,400.00
RC CONTRACTORS LLC
2016-0037
ZZSCHIEL
1,000.00
NANCY NAZARIAN
2016-0017
ZZRCCONT
1,000.00
1,000.00
3,000.00
3,000.00
3,000.00
TWENTY 9, INC
2015-0231
07/01/15
13105
06/17/16
400.00
400.00
DATE: 07/08/2016
TIME: 12:55:18
ID:
AP450000.WOW
FROM
VENDOR #
06/07/2016
TO
PAGE:
28
07/01/2016
INVOICE #
INV. DATE
CHECK # CHK DATE
CHECK AMT
INVOICE AMT/
ITEM DESCRIPTION
ACCOUNT NUMBER
P.O. NUM
ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------------------
2015-0231
07/01/15
01
ESC RFND-350 SUNSET
01002052502
13105
06/17/16
400.00
00000000
VENDOR TOTAL:
TOTAL --- ALL INVOICES:
400.00
400.00
400.00
353,665.77
3
Agenda Item Number
SUMMARY SHEET
Ordinance
Subject:
Resolution
Trustee Appointment
Submitted By: Fred Gougler, Village President
Department:
Village President
Information
X
Other: Appointment
Details:
George Warga resigned his trustee position effective May 31, 2016, when he moved from
Northfield. In accordance with the State Statute, vacancies must be filled by the Village
President, with the advice and consent of the Trustees, within 60 days. In instances where
there are less than 2 years remaining on the term, the appointed person serves out the
remainder of the term. In this case, that would be until the next consolidated election that will
take place on April 4, 2017.
I am recommending Joan Frazier to fill this vacancy. The Village is at an important
implementation point on a number of projects, including the recently approved referendum. As
a former trustee, Joan is already up to speed on the background and details of these projects
and that will allow her to step back in and be immediately effective.
If the Board concurs with this recommendation, Joan will be sworn in at the meeting and
immediately take office.
Executive Action:
A motion to approve the appointment of Joan Frazier to the Board of Trustees to fill the
current vacancy which runs until the next consolidated election on April 4, 2017.
4
Agenda Item Number
SUMMARY SHEET
Meeting Date: June 21, 2016
Subject:
Ordinance
Bid Award – Roadway Rehabilitation
Resolution
X
Submitted By: Stacy Alberts Sigman, Village Manager
Department:
Public Works
Information
____
Other:
Details:
At the June, Committee of the Whole meeting, the infrastructure implementation plan was
discussed with the Board. Part of the Phase I work (1-2 year time frame) was to complete the
roadway rehabilitation projects that do not need any special coordination or infrastructure
improvements. This work was estimated at about $1,000,000 and included resurfacing,
patching or reconstruction for: Avon Avenue, Brandon Road, Chapel Hill Court, Grove Drive,
Harding Road, Mount Pleasant Street, Pine St, Somerset Ln, Stockton Drive, Wagner Rd, and
Woodland Lane North.
The FY 2016/17 budget did not provide for any roadway work as the outcome of the March
referendum was not yet known. It appears that other communities are receiving bids for their
roadway work, with prices that are at a 10 year low. This is likely due to the lack of a state
budget and therefore a lack of state roadway work. Unfortunately, given the short asphalt
season and Board meeting schedule, it was unlikely Northfield would have been able to
undertake a full late bid process and still get the work completed this season. In an attempt to
try to capitalize on the unique market conditions, staff was authorized to explore having our
work added on to an existing municipally bid contract. The lowest unit pricing known was
awarded to Peter Baker & Son (Baker) by Round Lake Beach.
Gewalt Hamilton coordinated the scope of our work with Baker and was successful in getting
them to extend the Round Lake Beach pricing to Northfield. A detailed breakdown is attached
along with a report from the engineer showing the potential savings. As may be seen, under
normal bid conditions we estimated the work would cost $989,434. Under the proposed Baker
unit pricing, we will be able to complete it for $596,230. Staff believes that this is a unique
opportunity to save 40% on the cost, expedite completion, eliminate further pavement
deterioration, and minimize bidding/engineering costs.
For these reasons, staff is recommending the Village Board waive the formal bidding process
and award a contract to Peter Baker & Son for the Phase I - roadway rehabilitation work.
The waiving of the bid process requires the approval of 2/3’s of the corporate authorities or in
our case, 5 affirmative votes. If approved, the fund will come from the infrastructure bond
issuance planned for the early fall. Approval of the reimbursement resolution, later on this
agenda, allows us to proceed with the work now, and then be reimbursed with the bond
proceeds once they are available.
Executive Action:
A motion to waive the bidding process and approve the award of a contract to Peter
Baker & Son Co., of Lake Bluff, Illinois, for roadway rehabilitation work in an amount not
to exceed $596,230, plus a contingency of up to 10% to cover any unforeseen
conditions.
July 11, 2016
Mr. Michael Nystrand
Fire-Rescue Chief/Director
Northfield Fire-Rescue/Public Works Department
1800 Winnetka Road
Northfield, Illinois 60093
Re:
FYE 2017 Street Rehabilitation
Contract Award Recommendation
Dear Mike:
As you are aware, the Village has identified a number of “shovel-ready” street rehabilitation projects as
part of Phase 1 Infrastructure Implementation Plan. Our office has developed the engineering
specifications and contract quantities for each of these streets.
At this point the typical approach is the create a bid package and go through the public bid process and
award a contract to the construction firm with the lowest bid. However, it appears that the bidding climate
earlier in the year has created a unique opportunity for the Village.
In March our office administered the bid for similar work in the Village of Round Lake Beach. The as-bid
unit prices were lower than we have seen in perhaps a decade. By way of example, the lowest bidder’s
price for asphalt surface was $53.80 per ton. The as-bid price for Northfield’s 2013 road work was $89.00
per ton.
Our office has contacted the low bidder for the Round Lake Beach project, Peter Baker and Son, and they
are willing to extend those unit prices to the Village of Northfield for this project. Their proposal is
attached.
Compared to our estimate based on more recent bid results in other communities, this will reduce the
construction cost by 40% as follows:
STREET AVON AVENUE BRANDON ROAD CHAPEL HILL COURT GROVE DRIVE HARDING ROAD WEST HARDING ROAD EAST MOUNT PLEASANT ST PINE ST SOMERSET LN STOCKTON DRIVE WAGNER RD WOODLAND LANE NORTH ESTIMATE $203,100 $73,988 $92,639 $39,700 $81,667 $44,917 $62,300 $30,000 $114,675 $65,900 $119,548 $61,000 $989,434 AS PROPOSED SAVINGS $107,780 $95,320 $47,847 $26,142 $48,393 $44,246 $30,080 $9,620 $49,844 $31,823 $30,914 $14,002 $48,934 $13,366 $25,039 $4,961 $63,719 $50,956 $40,015 $25,885 $60,803 $58,745 $42,862 $18,138 $596,230 $393,204 Peter Baker and Son is an established, reputable firm well-qualified to perform the work in accordance
with the specifications.
We therefore recommend that the Village Board authorize the award of a construction contract for the
Infrastructure Implementation Plan Phase 1 streets to Peter Baker & Son Co. based on the unit prices in
their proposal dated July 6, 2016, totaling $596,230.10.
If you have any questions, or should require additional information please do not hesitate to contact our
office.
Sincerely,
Gewalt Hamilton Associates, Inc.
Patrick J. Glenn, P.E.
Project Engineer
encl:
Peter Baker & Son Proposal
5
Agenda Item Number
SUMMARY SHEET
Subject:
Streetscape Plan – 1900 Willow Road
Ordinance
Resolution
Submitted By: Steve Gutierrez, Community Development Director
Information
Department:
Agreement
Community Development Department
Details:
In 2012 the owners of 1900 Willow Road were granted a special use to build a small shopping
center. That special use required the installation of streetscape improvements in front of the
building that featured raised planters in the Willow Road right-of-way. Last fall the property
owners installed a strip of turf grass as a stop gap measure while it finalized a more permanent
streetscape plan. In April of this year the owners sought permission to maintain the strip of
grass as the permanent streetscape solution. The Architectural Commission rejected this
request and asked the owners to develop a plan more in keeping with the original design.
After some fits and starts in revising the plans, the Village retained a landscape architect to
develop a new design concept. Our landscape architect developed the attached design which
features three raised planters with perennials and a parkway tree inside each planter. The
planters would be topped with ornamental railing on three sides and would have an 18” seat
wall on the back side of each planter. The design also features a row of shrubs between the
planters.
On July 11, 2016, the Architectural Commission voted 6-0 to recommend approval of
modifications to the previously approved IDOT right-of-way landscape plan for the commercial
building located at 1900 Willow Road, in conformance with plans prepared by the Village with
the following recommendations:
1.
The shrub border is installed and will include either:
a.
23 Tor Birchleaf Spirea
b.
23 Iroquois Beauty Black Chokeberry
c.
23 Green Mound Alpine Current
2.
Plant material in each of the three (3) planter boxes to include:
a.
the Ginkgo already planted by IDOT
b.
5 Morton Summer Stars Bush Honeysuckle (adjacent to the seat wall)
c.
15 Rosy Returns Daylily
d.
30 Narcissus Dutch Master (interplanted with the daylily)
The amounts will differ slightly due to the different size planter boxes.
3.
The Petitioner install the approved plant material in the patio area on the west and replants all the dead, diseased or infested plant material on the entire site along with the new
streetscape design by September 15, 2016.
4.
The plant material on the entire parcel is to be perpetually maintained; dead, diseased
or infested plants are to be replaced.
5.
The Petitioner, or the successor, maintains the raised planters including the vegetation
in the Willow Road right-of-way.
6.
The previously approved ten (10) Longshadow pots will be replaced with ten (10)
Continental Studios, Inc., planter pots.
The property owners expressed that their preference from a visual standpoint is to eliminate
the seat wall on the backside of the raised planters and eliminate the row of bushes between
each planter. However, the Architectural Commission recommended the plan with these
elements.
Also, while it wasn’t discussed at the Architectural Commission meeting, our landscape
architect feels it important to specify the following type of masonry product be used for the
proposed seat walls - Unilock Rivercrest with a Ledgestone coping.
Attachment:
1. Village Proposed Streetscape Design
2. Picture of Recommended Masonry Product
3. Staff Memo
Executive Action:
A motion to approve the proposed streetscape plan for 1900 Willow Road as
recommended by the Architectural Commission and staff.
6
Agenda Item Number
SUMMARY SHEET
Subject:
Reimbursement Resolution
Ordinance
X
Resolution
Submitted By: Steve Noble, Finance Director
Agreement
Department:
Other:
Finance
Details:
At the June Committee of the Whole meeting, the Board discussed the infrastructure implementation
plan. Staff reported that an accelerated road repaving schedule may be possible that would allow us
to take advantage of some historically low paving prices. Based on the timing of the work, it is
possible that the Village may need to pay for the portions of the work before we receive any bond
proceeds. It is possible for the Village to do this and then reimburse ourselves with bond proceeds, if
the Board adopts a resolution stating its intent to do so. The attached resolution, was drafted by out
bond counsel, and if adopted satisfies this requirement. The resolution does not obligate the Village
in any respect but simply provides flexibility relative to any expenses we may have for Phase I
projects prior to closing on the bond sale.
Executive Action:
A motion to approve a resolution declaring the Village’s official intent to reimburse certain
capital expenditures from the proceeds of future debt issues.
RESOLUTION NO. ______
RESOLUTION OF THE VILLAGE OF NORTHFIELD, ILLINOIS
DECLARING ITS OFFICIAL INTENT TO REIMBURSE
CERTAIN CAPITAL EXPENDITURES FROM THE PROCEEDS
OF FUTURE DEBT ISSUES
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF NORTHFIELD, ILLINOIS, AS FOLLOWS:
Section 1.
The purpose of this resolution is to satisfy the “Official Intent
Requirement” of Treasury Regulations Section 1.150-2.
Section 2.
The Village of Northfield, Illinois (the “Village”) has determined to
undertake the following capital improvements in and for the Village: street resurfacing
and
reconstruction,
storm
sewer
improvements,
sidewalk
and
streetscape
improvements, and the rehabilitation of life safety facilities, at an aggregate estimated
cost of $8,500,000 and to expend funds to pay costs of such capital improvements.
Section 3.
The Village reasonably expects to be reimbursed for such
expenditures with proceeds of its debt.
The maximum principal amount of debt
expected to be issued for the reimbursement of such expenditures is $7,500,000.
Section 4.
This declaration of official intent is consistent with the budgetary
and financial circumstances of the Village.
Section 5.
A copy of this resolution shall be filed immediately in the office of
the Village Clerk and shall be made available for public inspection in the manner
required by law.
Section 6. This resolution shall be operative and effective upon its passage.
ADOPTED by the President and Board of Trustees of the Village of Northfield,
Cook County, Illinois this 19th day of July, 2016.
VOTE:
AYES ____________________________________________________________
NAYS____________________________________________________________
ABSENT _________________________________________________________
Approved by me this 19th day of July, 2016.
________________________________
Fred Gougler, Village President
ATTESTED and FILED in the office of
the Village Clerk this 19th day of
July, 2016.
________________________________
Stacy A. Sigman, Village Clerk
-2US_118626809v1_335696-00005 7/14/2016 12:51 PM
7
Agenda Item Number
SUMMARY SHEET
Ordinance
Subject:
Resolution
Board Update
Submitted By: Stacy Sigman, Village Manager
Department:
X
Information
Other:
Details:
A. Departmental Updates:
1. Northfield Now (Trustee Goldenberg)
2. Community Center Committee (Trustee Gregorio)
3. Office of the Village Manager
4. Community Development & Building Department
5. Finance Department – Monthly Report
6. Fire-Rescue & Public Works Departments
7. Police Department
B. Standing Commission/Committee/Board Summary Notes:
1. Architectural Commission – July 11, 2016
2. Zoning Board of Appeals – July 12, 2016
C. Upcoming Meetings/Events:
July 26
August 16
August 16
August 17
Plan & Zoning Commission meeting – 7:00 p.m.
Committee of the Whole meeting – 5:30 p.m.
Village Board meeting – 7:00 p.m.
Police Pension Board meeting – 5:00 p.m.
Please Note: There are no August meetings for the Plan & Zoning Commission or the
Architectural Commission.
Executive Action:
None
Financial Status Report
Period ended May 31, 2016
(Un-Audited)
Prepared by:
Finance Department
Table of Contents
Section 1 – Executive Summary………………………………. Page 3
Section 2 – Revenue and Expense Summary by Fund……… Page 5
Section 3 – Investment Reports…………………………………. Page 9
2
Section 1: Executive Summary
Attached please find the preliminary financial results for the period ending May
31, 2016. This is the first report for the 2016–17 fiscal year.
General Fund
Year-to-date revenues of $542,554 are $20,780 (3.7%) below the year to date
budget of $563,334. Most line items are in line with the budget.
Intergovernmental revenues (sales and income taxes) were $21,459 (8.3%) below
budget. The Village collected almost $9,000 in delinquent red light enforcement
citations due to the State’s debt recovery program.
Total General Fund expenditures through May are $886,024 and are $88,802 or
9.1% under the year to date budget. All departments are below their year to date
budget.
Water/Sanitary Sewer Fund
Through May, total revenues of $134,353 are $3,554 or 2.6% below the year to
date budget. May water sales were 669,000 gallons below the anticipated
amount. The hot and dry summer so far can have a dramatic impact and we
should be seeing better water sales in the coming months. Total year-to-date
expenditures of $137,292 are $11,105 or 7.5% below the budget.
Salaries and Benefits
Salaries and benefits make up 70.1% of the Village’s operating budget. For May,
total salaries including overtime were $517,512 or 3.2% below the month to date
budget. Benefits, including insurance, pensions (FICA/Medicare, IMRF, police
pension) were $17,383 or 7.1% below budget.
Investments
Attached is a report of investments for the Village. Currently, the investment
portfolio for the Village’s non-pension funds totals $11.0 million. $4.2 million is
invested in a number of certificates of deposit in local financial institutions and
$2.2 million is in U.S. Government Agencies. The remainder is in cash or
equivalents in local banks, the State investment pool (Illinois Funds), and the
Illinois Metropolitan Investment Fund (IMET). The balance in IMET reflects the
amount placed in trust and some minor accrued interest. Also attached is a
detailed report of the Village’s investments as required in the Village’s
Investment Policy. All Village funds are in interest bearing accounts and are
collateralized for those amounts above the FDIC insurance limit.
3
Section 1: Executive Summary (cont’d)
Also attached is a summary report of investments for the Police Pension Fund.
Currently, the fund is fully invested with 52% in equities, 45% in fixed income,
and 3% in cash. Over the past 12 months, the Fund has seen a net return of
-1.39%.
Please feel free to contact me if you have any questions.
4
Section 2: Revenue and Expense
Summary by Fund
Purpose
This section provides a summary of current and prior fiscal year revenues and
expenditures for the specified period compared to the current fiscal year budget.
Revenues and expenditures are reported on a cash basis. Expenditures do not reflect
any outstanding encumbrances. Adjustments are required at the end of the fiscal
year for audit purposes and are not reflected in the report.
The report includes an icon along the left side to indicate the level of budget
variance for that particular revenue or expense grouping. The budget variance
levels are as follows:
Red - Indicates a negative variance of greater than or equal to 10.00% of the yearto-date budget.
Yellow – Indicates a negative variance of 5.00% to 9.99% of the year-to-date
budget.
Green – Indicates a negative variance of less than 5% of the year-to-date budget,
a positive variance of the year-to-date budget, or timing difference not
anticipated to result in a year-end variance.
5
Village of Northfield
Revenue and Expense Summary by Fund
as of May 31, 2016
Actual
Account Number
2016-17 Fiscal Year
FY 2015-16
FY 2016-17
YTD
Budget
YTD
YTD
Budget
Variance
Annual Budget
General Fund - Revenues
Property Taxes
Intergovernmental Revenues
-
4,095,800
251,650
238,066
259,525
(21,459)
3,406,250
Utility Taxes
68,198
72,129
76,974
(4,845)
948,000
Other Taxes
21,349
17,239
18,545
(1,306)
265,000
549,970
Charges for Services
16,258
-
-
34,221
50,236
38,071
12,165
Licenses & Permits
195,211
135,527
155,388
(19,861)
846,100
Fines & Forfeitures
33,655
20,584
11,042
9,542
157,500
Grants
-
Other Revenues
796
Interest Income
Total General Fund Revenues
1,280
167
(167)
2,000
1,540
(260)
54,160
559
7,495
2,083
621,897
542,554
563,334
(20,780)
5,411
10,349,780
25,000
1,189,880
General Fund - Expenses
Total Administration
Total Community Development
Total Police Department
Total Fire Department
Total Public Works
Total General Fund Expenses
General Fund Revenues Over/(Under) Expenses
78,136
80,713
98,452
17,739
50,908
57,253
67,757
10,505
795,570
447,139
490,562
514,033
23,471
5,093,230
156,703
176,696
190,467
13,771
2,089,710
79,192
80,800
104,116
23,316
1,178,580
812,078
886,024
974,825
88,802
10,346,970
(190,181)
(343,470)
(411,491)
154,226
133,286
135,523
(2,237)
3,550
950
1,383
(433)
16,600
917
(917)
11,000
2,810
Water/Sanitary Sewer Fund - Revenues
Charges for Services
Licenses & Permits
Other Revenues
100
Interest Income
Total Water/San. Sewer Fund Revenues
-
63
116
83
157,939
134,353
137,907
(3,554)
33
2,191
2,616,000
1,000
2,644,600
Water/Sanitary Sewer Fund - Expenses
Salaries
50,413
51,458
53,649
Benefits
15,645
19,596
18,666
(930)
235,310
Contractual
25,917
19,044
10,165
(8,879)
684,380
6,215
4,121
8,673
4,552
104,080
-
-
-
-
795,250
8,546
7,318
7,318
-
87,810
51,373
35,756
49,927
14,171
234,240
158,108
137,292
148,397
11,105
2,825,240
Commodities
0.00%
Capital
Transfers
Debt Service
Total Water/San. Sewer Fund Expenses
Water/San. Sewer Fund Rev. Over/(Under) Exp.
(169)
6
(2,939)
(10,491)
684,170
(180,640)
as of May 31, 2016
Actual
Account Number
2016-17 Fiscal Year
FY 2015-16
FY 2016-17
YTD
Budget
YTD
YTD
Budget
Variance
Annual Budget
Motor Fuel Fund - Revenues
Intergovernmental. Revenues
12,606
12,335
11,698
637
8
100
8
91
100
12,614
12,434
11,706
729
140,470
Interest Income
Total Motor Fuel Fund Revenues
140,370
Motor Fuel Fund - Expenses
-
-
14,583
14,583
175,000
Debt Service
Capital
20,198
18,915
18,915
-
137,830
Total Motor Fuel Fund Expenses
20,198
18,915
33,498
14,583
312,830
(7,584)
(6,481)
(21,793)
Motor Fuel Fund Revenue Over/(Under) Expenses
(172,360)
Longmeadow - Revenues
Property Taxes
-
-
-
-
Bond Proceeds
-
-
-
-
133,550
-
Interest Income
3
42
8
33
100
Total Longmeadow Revenues
3
42
8
33
133,650
Debt Service
9,711
7,773
17,613
9,840
133,560
Total Longmeadow Expenses
9,711
7,773
17,613
9,840
133,560
(9,708)
(7,731)
(17,605)
-
-
-
Longmeadow - Expenses
Longmeadow Revenues Over/(Under) Expenses
90
Foreign Fire Ins. Fund - Revenues
Other Revenues
-
25,000
Interest Income
1
7
2
5
20
Total Foreign Fire Ins. Fund Revenues
1
7
2
5
25,020
833
833
10,000
Commodities
96
470
1,167
697
14,000
Total Foreign Fire Insurance Fund Expenses
96
470
2,000
1,530
24,000
(95)
(463)
(1,998)
Foreign Fire Ins. Fund - Expenses
Contractual
Foreign Fire Insurance Fund Revenues
Over/(Under) Expenses
-
-
7
1,020
as of May 31, 2016
Actual
Account Number
2016-17 Fiscal Year
FY 2015-16
FY 2016-17
YTD
Budget
YTD
YTD
Budget
Variance
Annual Budget
Willow Road Improvement Fund - Revenues
Total Operating Transfers In
Interest Income
Total Willow Road Improvement Fund
Revenues
Willow Road Improvement Fund - Expenses
Contractual
Capital
Total Willow Road Improvement Fund
Expenses
Willow Road Improvement Fund Revenues
2,596
-
-
-
-
214
168
83
85
1,000
2,810
168
83
85
1,000
-
-
208
208
344
-
-
-
550,000
344
-
208
208
552,500
2,466
168
(125)
2,500
(551,500)
Capital Equipment & Replacement Fund Revenues
Grants
-
-
1,667
(1,667)
Other Revenues
-
-
83
(83)
34,727
36,692
36,693
142
401
312
34,869
37,094
38,755
(1,661)
467,560
Capital
1,022
2,093
84,235
82,142
843,890
Total Capital Equipment & Replacement Fund
Expenses
1,022
2,093
84,235
82,142
843,890
33,848
35,001
(45,480)
Operating Transfers In
Interest Income
Total Capital Equipment & Replacement Fund
Revenues
-
20,000
3,500
440,310
89
3,750
Capital Equipment & Replacement Fund Expenses
Capital Equipment & Replacement Revenues
(376,330)
Police Pension Fund - Revenues
Village Contributions/Property Taxes
95,000
90,000
-
90,000
Other Revenues
22,555
17,669
16,625
1,044
199,500
Int./Div./Gains/Losses
68,326
31,191
35,833
(4,643)
430,000
185,880
138,860
52,458
86,401
1,703,800
Contractual
102,544
107,545
115,830
8,285
1,394,460
Total Police Pension Fund Expenses
102,544
107,545
115,830
8,285
1,394,460
Police Pension Fund Revenues Over/(Under)
Expenses
83,336
31,315
(63,372)
Total Police Pension Fund Revenues
1,074,300
Police Pension Fund
8
309,340
Section 3: Investment Report
Purpose
This report provides a summary of cash and investments for the specified time
period.
Village funds are maintained in accordance with the Village’s
Investment Policy which defines the manner in which the Village accounts for
and protects cash and investments. Cash and investments are presented by type
of investment, by maturity, and by fund.
Police Pension funds are governed by an investment policy and managed by an
investment advisor selected by the Police Pension Board in accordance with State
statutes.
9
VILLAGE OF NORTHFIELD INVESTMENT SUMMARY
Investments by Type
Cash & Investments Totals by Type
May 31, 2016
CD'S
IL Funds
Cash
Agencies
IMET*
$
$
IMET*
1.5%
Agencies
20.4%
4,277,663
3,690,188
652,878
2,250,030
159,971
11,030,731
CD'S
38.8%
Cash
5.9%
IL Funds
33.5%
Investments by Maturity
Cash & Investments Totals by Maturity
May 31, 2016
$5,000,000
$3,690,188
$4,000,000
< 30 Days
31-60 Days
61-90 Days
91-180 Days
181-360 Days
1-2 Years
2+ Years
IL Funds
IMET*
Cash
$
505,525
1,519,978
249,092
1,503,556
1,748,552
1,000,991
$3,000,000
$1,748,552
$1,503,556
$1,519,978
$2,000,000
$1,000,991
$652,878
$1,000,000
$505,525
$249,092
$159,971
$-
$
3,690,188
159,971
652,878
11,030,731
< 30 Days
31-60
Days
61-90
Days
91-180
Days
181-360 1-2 Years 2+ Years IL Funds
Days
Investments by Fund
Cash & Investments Totals by Fund
May 31, 2016
General
Foreign Fire
Water/Sanitary Sewer
Willow Road
Equipment Replacement
Debt Service
MFT
$
$
$
General
62.4%
6,883,660
33,538
602,412
840,991
2,065,936
200,468
403,726
11,030,731
MFT
3.7%
Debt Service
1.8%
Foreign Fire
0.3%
Equipment
Replacement
18.7%
-
Willow Road
7.6%
* $158,737.36 currently held in trust.
10
Water/Sanitary
Sewer
5.5%
IMET*
Cash
Schedule of Investments
May 31, 2016
Fund
General
MFT
Multi
General
General
General
General
General
General
General
General
Equipment
General
General
General
General
Var
General
General
General
General
General
Institution
Illinois Funds
Illinois Funds
Northview Bank
IMET
Private Bank - Winnetka
Franklin Synergy Bank - Franklin, TN
Crystal Lake Bank
Schaumburg Bank
Everbank - Jacksonville, FL
Hinsdale Bank
St. Charles Bank
Goldman Sachs Bank, New York, NY
Maxsafe CD Interest (3)
Federal Home Loan Banks
Federal Farm Credit Bks
Federal Home Loan Banks
FHLMC MTN
FHLM Corp MTN
Investment
Type
Cash
Cash
Cash
Cash
Purchase
Price
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
503,608
503,915
503,608
502,863
249,000
500,000
250,000
249,885
248,000
250,000
250,000
248,000
Agency
Agency
Agency
Agency
Agency
499,839
500,982
503,032
249,550
500,000
Yield
0.300%
0.300%
0.460% (1)
0.340%
Total Cash
Purchase Maturity
Date
Date
0.350%
0.400%
0.350%
0.450%
0.500%
0.400%
0.300%
0.300%
0.650%
0.250%
0.250%
1.000%
12/10/14 6/10/16
1/9/15
7/9/16
2/10/15 7/10/16
1/24/15 7/24/16
6/10/15 8/10/16
7/15/15 9/15/16
4/23/15 10/23/16
4/23/15 10/23/16
6/5/15 12/5/16
4/23/15 1/23/17
4/23/15 1/23/17
6/3/15
6/5/17
Total CD Investment
505,525
506,474
505,840
507,665
249,092
503,651
250,000
250,000
248,122
250,000
250,000
248,337
2,959
4,277,663
0.490%
0.750%
0.875%
0.680%
0.900%
Total Agencies
499,905
500,055
500,375
249,495
500,200
2,250,030
9/11/15 11/16/16
9/11/15 4/24/17
9/11/15 5/24/17
5/24/16 8/23/17
9/28/15 9/28/17
Total Investments
(1) Interest rate is .15% plus the current Illinois Funds rate. Interest earned offsets bank expenses.
(2) $158,737.36 is currently held in trust.
(3) MaxSafe is a product of Wintrust Financial Coroporation. $250,000 is invested in affiliated banks to maintain full FDIC Insurance.
11
5/31/2016
Balance
3,297,022
393,166
652,878
159,971
4,503,037
11,030,730
(2)
NORTHFIELD PENSION FUND
PORTFOLIO PERFORMANCE
PREPARED BY: GREAT LAKES
FOR MONTH ENDING MAY 31, 2016
CHANGE IN PORTFOLIO VALUE
7/13/2016
FIXED INCOME
MUTUAL FUNDS - FI
LARGE CAP VALUE
DE SMID CAP
MUTUAL FUNDS - EQ
PORTFOLIO
NORT0065
NORT0067
NORT0063
NORT0062
NORT0064
TOTAL
BEGINNING MARKET VALUE*
$
5,413,981 $
1,576,988 $
1,243,039 $
1,315,380 $
5,927,211 $
NET ADDITIONS/WITHDRAWLS
$
(69) $
(38) $
(35) $
(42) $
(10,086) $
APPRECIATION
ENDING ACCOUNT VALUE
$
$
2,250 $
5,416,162 $
2,511 $
1,579,461 $
3,716 $
1,246,720 $
11,218 $
1,326,556 $
19,379 $
5,936,504 $
15,476,599
(10,270)
39,074
15,505,403
CASH
3%
PORTFOLIO COMPOSITION & ALLOCATION
SECURITY TYPE
MARKET VALUE ($)
CASH
$
458,845
3%
EQUITY
$
8,116,772
52%
FIXED INCOME
TOTAL PORTFOLIO:
$
$
6,929,787
15,505,404
45%
100%
FIXED INCOME
45%
PERCENTAGE
3 MONTHS
5.36%
YEAR TO DATE
2.17%
1 YEAR
(1.39%)
INCEPTION1
6.63%
FIXED INCOME
FIXED INCOME & RELATED (GROSS)
2.35%
2.98%
1.07%
2.21%
EQUITY
EQUITY & RELATED (GROSS)
9.01%
1.90%
(3.25%)
10.84%
GLA HOUSEHOLD TOTAL (NET)
1
INCEPTION: SEPTEMBER 1, 2012
12
EQUITY
52%
*Performance figures are total time-weighted rates of
returns. Performance for periods over one year is
annualized. Appreciation includes realized and unrealized
gains/losses, dividends, interest, and distributions. Index
returns, if shown, include dividends and interest. Past
performance is not a guarantee of future returns. All
performance figures net of fees have been reduced by the
actual Great Lakes’ management fee charged to the
account, and may also include custody or other fees
charged directly to the account.*
DRAFT SUMMARY NOTES
OF THE MEETING OF THE
ARCHITECTURAL COMMISSION
MONDAY, JULY 11, 2016
On Monday, July 11, 2016, at the Northfield Village Board Room, 361 Happ Road, the
Architectural Commission met at 7:00 P.M. to consider three applications:
Members in Attendance: 6
Tev Bond, Acting Chair
Peter Wachter
Mary Rhodes
Matt Kinnich
Chris Mekus
Patricia Morrell
Members Absent: 1
Jason Felicione
OTHERS PRESENT: Linnea O’Neill, Village Planner (see attached sign in sheet).
Acting Chair Tev Bond called the meeting to order and introduced the Commissioners present.
Acting Chair Bond requested approval of the Summary Notes of the June 13, 2016,
Architectural Commission meeting.
A motion was made by Commissioner Wachter, seconded by Commissioner Morrell to
approve the Architectural Commission Summary Notes of June 13, 2016.
The vote was as follows:
AYES: 6
Peter Wachter
Mary Rhodes
Matt Kinnich
Chris Mekus
Patricia Morrell
NAYS: 0
ABSTAIN: 0
ABSENT: 1
Jason Felicione
Motion Carried
ISSUE #1: 1900 WILLOW ROAD – Continuation of a request for modifications to the
previously approved IDOT right-of-way landscape plan for the commercial building
located at 1900 Willow Road; Petitioner: John Beljan on behalf of 1900 Willow, LLC;
Property Index Number: 04-24-413-078.
John Beljan, petitioner for 1900 Willow Road LLC, was sworn in and said the presently
proposed streetscape design was done by the Village in an effort to be sensitive to the originally
approved design. Mr. Beljan said he and his partner, Mike Chookaszian, like the plan with the
exception of the three (3) seat walls and the row of bushes. He said it takes away from the
original spirit of the past design which was a formal clean look.
Commissioner Wachter asked how wide the turf area is. Mr. Beljan said it is six feet wide.
Commissioner Wachter said it may look like a more significant piece of land from the
renderings. He said it is a narrow strip. He asked the petitioner if it is his preference to do what
is shown as three separate planters without a shrub border connecting them. Mr. Beljan agreed
they would like to see the seat walls and the row of bushes removed. He said they would like
the planters with the 6” curb and 10” ornamental railing on all four sides. He stated this provides
a cleaner look for the size and space that is there.
Commissioner Rhodes asked if the shrub border is something they want. Mr. Beljan said they
do not. Commissioner Kinnich asked if the petitioner prefers just the six-inch tall concrete curb
with a ten-inch tall ornamental railing. Commissioner Morrell asked the petitioner if he would
provide the ornamental fence where the seat wall would be. Mr. Beljan said yes the ornamental
railing would be uniform on all four sides.
Commissioner Rhodes asked why the shrub border is not something they want. Mr. Beljan said
it looks cumbersome and the area becomes too cluttered with the landscaping in the planter
boxes and additional landscaping in the form of a shrub border. He said it loses the definition of
the planter boxes.
Chair Bond said she agrees with including the seat walls. She said she uses the space and has
had moments of waiting for someone and there is nowhere to sit. She said she thinks the seat
wall is advantageous especially for Dunkin Donuts because people might stay on the property
longer, pause and linger outside of the businesses. She said more seating would be
advantageous.
Mr. Beljan said he does not feel people will want to spend much time at the new west seating
area by the river. He said he does not feel people will enjoy being near Willow Road because it
is loud. He said they do not see that it is appealing for people to sit there next to a highway.
Chair Bond said not currently, but if they develop the landscaping as it is proposed, the area will
be more desirable.
Commissioner Rhodes stated this is a difficult and challenging area in terms of landscaping and
they will have to go the extra mile to counter some of the challenges.
Chair Bond said she also agrees with installing the shrub border because a pass through is
provided on either side of the planter boxes and the shrub border will soften the space. She
said the landscaping is needed to help soften the area and make it more pedestrian friendly.
Commission Morrell agreed. She said she spends time there and feels she is sitting on top of
Willow Road. She agrees the shrubs will make it feel like you are not in the middle of Willow
Road.
Commissioner Wachter said the shrubs will not be high and may not offer the screening
necessary. Commissioner Morrell said if there is a backdrop of the green shrubs at least there
is something to block the constant cars going by. Commission Wachter said even with shrubs
the traffic will still be seen. Commissioner Morrell said it will feel better and help to mask
parkway utilities.
Chair Bond said a uniform landscape will mask the current unattractiveness of the parkway and
create visual appeal and give it unity. Commissioner Rhodes said even a twenty percent
improvement is still an improvement and will make the area more pedestrian friendly.
Mr. Beljan said he respects the Commission’s opinions, but they think the additional shrub
border looks cumbersome and busy. He said the original design was simple, formal and
elegant and feels they have moved away from that.
Commissioner Wachter said it is hard to think of what it might be like in January and February.
He said with the design preferred by the petitioner with the openings, there is a place for snow
Architectural Commission – 7/11/16
Page 2
removal which is an advantage. He said if shrubs are planted in a continuous line the snow will
end up in the shrubs and will create a maintenance issue.
Commissioner Rhodes asked about the west patio plan and if it has altered from the approved
2012 plan due to grade changes. Mr. Beljan said the sitting area by the creek has not changed.
Commissioner Rhodes asked if that is an area for people to congregate. Mr. Beljan said it is.
He said the original plan had two benches and planter pots. He stated they asked the Village if
they could hold off on installing the benches because the restaurant that signed a lease would
like to present a plan for an outdoor eating/seating area. Chair Bond asked if there is a
restaurant is coming in. Mr. Beljan said they believe so. Chair Bond said providing the three
seat walls then becomes even more important.
Commissioner Wachter noted the Dunkin Donuts in Glenview have vinyl coated tables and
chairs outside and at this time of year the area has a lot of bicycles lying around. He said the
seat walls may become a place for bicycles to rest against.
Ms. O’Neill said there is presently a bicycle rack on site. She reiterated that the whole area up
to the building is in the Willow Road right-of-way. She said IDOT will not allow any tables and
chairs, which were originally envisioned, on their r.o.w. but have approved the seat walls.
Commissioner Rhodes noted future tables and chairs on the west patio are not on the actual
sidewalk or the IDOT r.o.w.
Chair Bond said currently there is no opportunity for seating. She said the seat walls make
sense and she likes the proposal with the shrub border and seat walls. Commissioner Rhodes
said now it looks so unattractive; thoughtful landscaping and design will make a difference and
that is what they would like to accomplish.
Chair Bond asked Ms. O’Neill if the west area with benches is for discussion tonight. She said it
is only in the motion recommendation because once the Village Board approves the streetscape
design; the petitioner will install the west patio landscape material, the streetscape landscape
material and replace all the dead, diseased or missing plant material on the entire site. Ms.
O’Neill said the west patio is finished and the railing is up but the plant material is not installed.
Chair Bond asked about the landscaping behind the building. Mr. Beljan said there is more
landscaping to be replaced.
The Commissioners discussed and deliberated on their points of view.
Mr. Beljan said if the seat wall is something that is important to the Village and the Commission
they would be willing to install them, but they think the bushes are too much. He said their
preference is no seat wall and no bushes but they would be ok with a seat wall with no bushes.
He said the additional bushes takes away from the look of what they want to accomplish with
the separate planter boxes.
Commissioner Kinnich said if they add the seat wall what plant material would be in the planter
box. Mr. Beljan noted the additional plant material is listed in the staff report.
Chair Bond asked if the petitioner’s preference would be no bushes, but is flexible with the seat
wall. Mr. Beljan said that is correct.
Commissioner Wachter said the seat wall is a practical amenity that has human use. He said
the shrubs themselves are visual and subjective. Commissioner Wachter stated he prefers the
Page 3
individual rectangular shapes of the planter boxes without the connectivity created by the
shrubs.
Chair Bond noted the 30” border/pathway between the shrubs and the planters. Commissioner
Wachter said the amount of space provided is important. He said the more added to it the more
cluttered it gets and less likely a visual lead into the façade is produced. He said he sees the
seat wall as a plus. Commissioner Morrell asked if they are keeping the shrubs within the
planter box area. Mr. Beljan said yes.
Commissioner Mekus asked about exterior lighting on the streetscape. Mr. Beljan said there
are street lamps and the building and signage lighting but there are no walkway lights. The
Commissioners discussed the lights and noted the area is well lit.
Commissioner Kinnich asked what material will be installed if there is no shrub border between
the planter boxes. Mr. Beljan said it will be grass. The Commission discussed maintenance
responsibility including watering. Mr. Beljan said it is the landlord’s responsibility.
Chair Bond asked if there is anyone in the audience that wanted to speak on this issue. There
were none.
The Commission discussed the utilities and how shrubs would help mask them.
The
Commission agreed it is a challenging area. Commissioner Wachter agrees with the favored
design by the petitioner; planter boxes with seat walls on the south side and no shrub border.
Chair Bond asked if the Commission can come to an agreement on the shrub border.
Commissioner Rhodes would like to approve the shrub border on the south end of the grass
connecting the planter boxes. To reach a consensus, the Commission took a straw poll vote
regarding the shrub border; five (5) were in favor of the shrub border while Commissioner
Wachter was not.
Chair Bond asked the Commission to take a straw poll vote on the planter boxes with the seat
wall. All Commissioners agreed in favor of the seat walls.
Mr. Beljan requested a change to the originally proposed Longshadow pots. He said in the
original approval there were ten (10) Longshadow planter pots spread throughout outside. He
noted they are very expensive and heavy and therefore would like to seek an alternative. Mr.
Beljan presented a handout with the alternative planter manufactured by Continental Studios,
Inc. out of Chicago.
Commissioner Rhodes asked how the pots were depicted in the drawings. Mr. Beljan said the
original plans have four (4) pots on the east side of the building, two (2) on the west side of the
building and four (4) in the west patio area.
The Commission discussed the differences in the pots; Longshadow last longer but are
extremely expensive. Commissioner Wachter noted this would help the petitioner from a budget
point of view.
Mr. Beljan said it costs $3,000 to ship the Longshadow pots because they are 438 pounds each.
He said the other planters are shipped locally and the cost is $125 each. Commissioner Kinnich
asked if the difference in weight between the two planters is because one is hollow.
Commissioner Morrell said she is familiar with Longshadow. She said the Garden Clubs use
their product for the Village and most towns are using Longshadow. She said for longevity
Page 4
purposes the pots will not have to be replaced where other pots do. She said Longshadow is
being used in most villages. She said that is not the issue for the petitioner, because if it cracks
or breaks he will replace it. Commissioner Morrell noted Longshadow can withstand
temperature changes. She said the two pots look similar in stature and do not need to be
exactly the same. Commissioner Wachter noted the only difference looks wise Commissioner
Rhodes agreed and if it helps the petitioner is a cost savings and convenience factor she thinks
it makes sense. The Commission agreed the Continental Studios, Inc., planter pots as depicted
in the handout are acceptable. Chair Bond noted that if the Continental planter pots do not last
they will be replaced. Mr. Beljan said yes.
A motion was made by Commissioner Morrell seconded by Commissioner Kinnich to
recommend approval to the Village Board the request for modifications to the previously
approved IDOT right-of-way landscape plan for the commercial building located at 1900
Willow Road, in conformance with plans prepared by Hitchcock Design and submitted
June 3, 2016, with the following recommendations:
1. The shrub border is installed and will include either:
a. 23 Tor Birchleaf Spirea
b. 23 Iroquois Beauty Black Chokeberry
c. 23 Green Mound Alpine Current
2. Plant material in each of the three (3) planter boxes to include:
a. the Ginkgo already planted by IDOT
b. 5 Morton Summer Stars Bush Honeysuckle (adjacent to the seat wall)
c. 15 Rosy Returns Daylily
d. 30 Narcissus Dutch Master (interplanted with the daylily)
The amounts will differ slightly due to the different size planter boxes.
3. The Petitioner install the approved plant material in the patio area on the west and
re-plants all the dead, diseased or infested plant material on the entire site along
with the new streetscape design by September 15, 2016.
4. The plant material on the entire parcel is to be perpetually maintained; dead,
diseased or infested plants are to be replaced.
5. The Petitioner, or the successor, maintains the raised planters including the
vegetation in the Willow Road right-of-way.
6. The previously approved ten (10) Longshadow pots will be replaced with ten (10)
Continental Studios, Inc., planter pots.
AYES: 6
Peter Wachter
Mary Rhodes
Matt Kinnich
Chris Mekus
Patricia Morrell
NAYS: 0
ABSTAIN: 0
ABSENT: 1
Jason Felicione
Motion Carried
ISSUE #2: 358 EATON STREET – Consideration of a request for a fence variation to allow for
a six-foot fence in the front yard located at 358 Eaton Street; Petitioner: Gene Spahija and Zora
Spahiya; Property Index Number: 04-24-400-037; Project Number: 2016-0185.
Page 5
Zora Spahiya, the petitioner for 358 Eaton Street, was sworn in and said her property is at the
southwest corner of Willow and Eaton. She said in 2004 they received a permit for their fourfoot (4’) fence at Willow and Eaton. The fence is in the front yard setback adjacent to Willow.
She said the fence is now twelve (12) years old and is requiring replacement or repair. She
stated after the construction of Willow Road was completed they are now in the process of
selling the house. She said the buyer asked if they can have a six-foot (6’) fence. She said
they do have shrubs adjacent to the fence on their side, but they are not evergreen and in the
winter they are exposed to Willow Road. She said regardless of improvement to landscape on
Willow Road, the character of the traffic has changed. She said the pedestrian traffic has also
changed. She said buyers do not want to see Willow Road and want the taller fence. Ms.
Spahiya also noted the route children have to take to the school. She said they would like to put
in the six-foot fence with plants for privacy and more of a secluded area inside the backyard.
Commissioner Kinnich said the Commission has addressed this request twice in the past couple
of years and he would approve the recommendation.
Commissioner Rhodes noted the neighbor to the east also has a six-foot fence that required a
variance and said this request would bring to symmetry and cohesiveness to Willow Road.
Ms. Spahiya said her landscape design on the Willow Road side of the fence would consist of
flowers, decorative grass, ivy and not uniform bushes.
Commissioner Mekus asked what side of the fence landscaping would be. Ms. Spahiya said on
both. She said the existing bushes are on the inside. She said the construction on Willow had
destroyed many of the landscape outside the fence. She said her proposal is that the area
between the sidewalk and fence will be planted with ivy, grass and flowers.
Chair Bond said she thinks the six-foot fence will add privacy to the backyard and the house.
Commissioner Wachter said there is not privacy at the first level of the house from the sidewalk.
Commissioner Wachter asked if the fence is going to be the same construction. Ms. Spahiya
said it will be traditional cedar fence. Chair Bond asked if it is on the west and north. Ms.
Spahiya said the fence is proposed on the north side adjacent to Willow with small portions on
the east and west. She said on the Eaton side (east) the fence is proposed outside of the
restricted 30’ intersection of lot lines adjacent to the street corner.
Commissioner Wachter asked if the plant materials are appropriate. Ms. O’Neill said they are.
A motion was made by Commissioner Kinnich seconded by Commissioner Morrell to
approve the Petitioner’s request of a fence variation to install a six foot (6’) fence in the
front yard where only four feet (4’) is allowed at 358 Eaton Street, in conformance with
plans submitted May 5, 2014, with the following conditions:
1. The fence, along Willow Road, is installed one to two feet back (1’ – 2’) from
the sidewalk.
2. Plant material between the sidewalk and the proposed fence must be
installed within 60 days of the fence installation to make a continuous plant
border.
3. The plant material is to be maintained; dead, diseased and or declining
plant material is to be replaced and the 1-2’ landscaped area is to be
considered a landscape buffer.
Page 6
4. The good side of the proposed fence is toward Willow Road.
AYES: 6
Peter Wachter
Mary Rhodes
Matt Kinnich
Chris Mekus
Patricia Morrell
NAYS: 0
ABSTAIN: 0
ABSENT: 1
Jason Felicione
Motion Carried
ISSUE #3: 1855 WILLOW ROAD – Consideration of a request for approval of site plan
and exterior façade for an addition and interior remodeling at the Breaking Point Shell
gas station located at 1855 Willow Road; Petitioner: Dan Rosenthal on behalf of
Breaking Point Shell; Property Index Number: 04-24-215-006-0000, 04-24-215-007-0000,
04-24-215-008-0000, 04-24-215-009-0000 and 04-24-215-010-0000.
Dan Rosenthal, the petitioner and Clifford Town, the petitioner’s architect, were sworn in. Mr.
Town said the Shell Station is seeking to expand the building on the east under the existing roof
line. He said as it exists currently, there is an overhang to the east facing Happ Road. He said
this area is where Mr. Rosenthal would like to expand his existing mini mart and build two
handicap accessible bathrooms. He said they want to get the bathrooms on the inside for better
monitoring. He said the proposed build is about 190 square feet of area.
Mr. Rosenthal discussed vandalism to the current washrooms and said the register area is small
and in need of more room. Mr. Town outlined the plans noting a larger mini mart and two
bathrooms.
Mr. Town discussed the exterior improvements. The new proposal calls for a Brookfield stone
base with Hardie Plank siding which is the Shell color white. He said the proposed stone base
compliments the stone work on the buildings across the street. Mr. Rosenthal said he would
like to switch the proposed horizontal Hardie Plank siding to vertical Hardie Plank siding. Mr.
Town said they had submitted horizontal siding but will keep the vertical look and not introduce
the horizontal. Mr. Town said they are not touching the north or west façade, proposed work is
for the east and south facades. Mr. Town said it would be an improvement.
Mr. Town handed out a fence exhibit and stated they are proposing a cedar fence to hide the
back of the building. He said the site plan in the packet shows the fence along the north
property line and extending on the west and east sides. He said the plan has it right on the
property line. Commissioner Kinnich asked how high the fence would be. Mr. Rosenthal said
six-foot cedar fence.
Commissioner Rhodes asked about the lack of signage. She asked for marketing or identity
standpoint and what will happen to the service sign. Ms. O’Neill asked if the service sign will be
replaced on the south side. Mr. Rosenthal said it is not being replaced it is staying.
Commissioner Rhodes asked how the public would find Breaking Point Shell. Mr. Rosenthal
said he is limited as to signage. Chair Bond said the signage was approved a few months back
during the renovation of the main sign. Commissioner Rhodes said that is not a sign but is a
Page 7
Shell logo with service. Ms. O’Neill said it is very specific in the special use what is allowed.
Ms. O’Neill said it would be an amendment to the special use to change the signage.
Chair Bond asked once the fence is in if all their equipment will be inside the fence and not on
the other side of the fence. Mr. Rosenthal said yes.
Commissioner Mekus asked about the west elevations shown on A-7. He said there is stone as
a base but on the west elevation it changes to brick but there is no brick anywhere else. Mr.
Town said the brick at the west elevation is existing and they will not touch the west elevation.
Commissioner Mekus asked if the front door to the Shell station is handicap. Mr. Town said it is
and there is also a ramp.
Commissioner Wachter asked if the old bathroom was ADA compliant. Mr. Town said it was
not.
Chair Bond asked about the color of the building remaining white and if there has ever been
discussion about the gas station being a different and said the newer Shells blend more to the
environment. Mr. Rosenthal said Shell says the colors can only be yellow, white or red. Chair
Bond asked about the red brick Shell at Sunset Ridge and Willow and if that is acceptable
because it is red brick. Mr. Rosenthal said it was built as a brand new building and converted to
a Shell and was not originally a Shell. Mr. Rosenthal explained originally he had planned a
major rehab costing approximately $450,000 and that it would be $550,000 to build a new gas
station. He said this build out will be about $90,000.
Chair Bond said she prefers the elevations with the horizontal siding. She said the vertical
siding in the back does not get compared to the front or to the east elevation and there will be
the fence. She said visually there should be no comparison of the vertical to the horizontal.
Chair Bond said she likes the horizontal in the front and appreciates the stone for adding
texture. She said horizontal is friendlier more residential.
Commissioner Mekus what material is above the three windows. Mr. Town said it is a solid
composite board painted white. Commissioner Mekus asked if the white goes all the way
across horizontally over the service space. Mr. Rosenthal said yes. He said it used to be glass
and is now boarded up. Chair Bond asked in the east elevation A-7 02 and if there is any
framing around the windows. Mr. Town said they can do that. Mr. Rosenthal said the reason
the windows are high is because there will be merchandise under the windows. Chair Bond
said the proportions of the elevations of the windows makes sense but would like more detail or
border to frame the windows. Commissioner Wachter asked if the windows were commercial
grade. Mr. Town said it would be aluminum clad windows.
Commissioner Rhodes asked about the landscape and the two Honeylocust the Village has
recommended. Ms. O’Neill said it is in old plan. Ms. O’Neill said at the southeast corner there
are nice plantings. She said they are proposing all perennials around the signage and she
asked when they would be changing from annuals to perennials. Mr. Rosenthal said they will
be doing that tomorrow. Ms. O’Neill said a design with perennials was done. Mr. Town said
this would be lower maintenance.
Commissioner Rhodes asked what the timing on the entire remodeling. Mr. Town said the
architectural plans are complete and are ready to submit. He said they are ready to submit for
permit.
Chair Bond asked about the east landscaping. She said there is a patch in the middle and
asked what is happening with that. Mr. Rosenthal said it use to be grass but now because of
Page 8
the median built on Willow Road their gas truck cannot come off Willow Road and has to drive
over it. He said they put asphalt and are narrowing the driveway and putting the landscaping
closer. Ms. O’Neill asked if there is a rumble strip going in. Mr. Rosenthal said it would be so
that if walking there you would not trip.
Commissioner Mekus asked whose responsible for the landscaping on Happ and Willow outside
the property line. Mr. Rosenthal said it is the Village. Ms. O’Neill said Willow Road is IDOT but
they have a landscape contract to maintain all the plantings on Willow Road. She said Old
Willow will have to be discussed but is Village property.
Thomas Fitzgerald, 1875 Old Willow said he has a couple of questions. He said he appreciates
how they have cleaned up over the past few weeks and expressed his thank you as a neighbor.
He asked about the façade on the back part of the fence. He said the fence is vertical and
asked why the commission is recommending horizontal lines. Chair Bond said they are
installing the fence but the existing elevation is vertical siding. Chair Bond said the horizontal
recommendation will be at the addition to the east and that the back of the building will not
change.
Mr. Fitzgerald asked about the garbage. Chair Bond said it would be within the fence and it is
closed off behind the fence on the northeast side of the building. Mr. Town said it will be 15 ½
feet from the back of the building to where the fence will be and the gates to the garbage will
face east. Mr. Town said the village recommended them to fence the entire area around the
garbage. Mr. Town said the dumpster will remain where is it but will be hidden by the fence.
Mr. Fitzgerald asked if the fence will go on the north and on the east side to the building. Mr.
Town said you will not see the dumpster at all. Mr. Fitzgerald clarified the east side will be
primarily a gate for the dumpster. Mr. Town said yes. Mr. Fitzgerald asked how high it will be.
Mr. Town said six feet.
Chair Bond said they have discussed there will be horizontal siding for the new elevations and
the windows will be framed out.
A motion was made by Commissioner Rhodes seconded by Commissioner Wachter to
approve the site plan revisions and façade improvements at the Breaking Point Shell gas
station located at 1855 Willow Road in conformance with plans submitted June 2, 2016
with the following recommendations:
1. The petitioner plant the two (2) Honeylocust as originally proposed (see 2013 exhibit LA1) on the Old Willow right-of-way to the north and south of the entrance/exit in the
proposed landscape area.
2. The petitioner provides a shrub border on the Old Willow right-of-way adjacent to the
parking stalls at the northeast corner to screen the parking.
3. The petitioner installs the proposed landscape design at the southeast corner adjacent
to the sign by fall 2016.
4. There shall be continuous maintenance and replacement for any plant material that is
dead, diseased or infested.
Page 9
AYES: 6
Peter Wachter
Mary Rhodes
Matt Kinnich
Chris Mekus
Patricia Morrell
NAYS: 0
ABSTAIN: 0
ABSENT: 1
Jason Felicione
Motion Carried
Ms. O’Neill noted the handout/invite she included in the packet is from Municipal Design Review
Network. On Thursday, July 14, 2016 they are hosting a downtown Glenview walking tour
highlighting revitalization efforts. Feel free to join us!
There being no further issues to discuss, a motion was duly made by Commissioner Rhodes
seconded by Commissioner Morrell and passed to adjourn. The meeting was adjourned at 8:15
p.m.
Page 10
DRAFT SUMMARY NOTES
OF THE MEETING OF THE
ZONING BOARD OF APPEALS
TUESDAY, JULY 12, 2016
On Tuesday, July 12, 2016, the Zoning Board of Appeals met at 7:00 p.m. in the Village Hall
Board Room located at 361 Happ Road to consider one (1) issue:
Members in Attendance:
Cheryl Charnas, Chairperson
John Goodwin
Robert Hayward
Richard Crotty
James Appel
Members Absent:
J. Patrick Doherty
Bert Getz, Jr.
OTHERS PRESENT: Building Commissioner Ron Johnson and Trustee John Gregorio (see
attached sign-in sheet).
Chairperson Cheryl Charnas called the meeting to order at 7:00 p.m. by introducing herself
as the Chairperson and then introduced the Zoning Board of Appeals members.
Chairperson Charnas requested a vote on the approval of the December 1, 2015, summary
notes. A motion was made by Member James Appel and seconded by Member Robert
Hayward to approve the December 1, 2015, summary notes.
The following vote was taken:
AYES: 5
NAYS: 0
Cheryl Charnas, Chairperson
John Goodwin
Robert Hayward
Richard Crotty
James Appel
ABSTAIN: 0
ABSENT: 2
J. Patrick Doherty
Bert Getz, Jr.
Motion Carried
1. 2113 GLEN OAK DRIVE - Consideration of a request for a variation from Appendix A,
Article VIII, Section 7.4 of the Village of Northfield’s Zoning Code:
A) An east rear yard 15.67 foot variation from the required 35.00 feet resulting in a
19.33 foot east rear yard setback.
to allow for the removal of the existing single family residence, keeping the existing
concrete foundation, and the construction of a new single family residence.
Mr. Jung Mo, petitioner, was present and outlined his request for an east rear yard setback
variance to allow for the removal of the existing single family residence, keeping the
concrete foundation, and the construction of a new two story single family residence. He is
a licensed architect and a design builder. Mr. Michael McAtee, architect, was also present.
Mr. Mo explained the existing house was built in 1927 and is around 90 years old. The house
has run a good course, but is ready for a face lift. There is a full basement and he tried to
come up with a design for the new house in order to keep the existing basement. A one
story addition with a crawl space was added at the southeast corner of the home at a later
date. He proposes to remove the crawl space and not build over this portion of the
property.
Mr. McAtee added removal of the entire basement area and construction for a new
basement would be cost prohibitive. All new construction will comply with the floor area
ratio, lot coverage and height restrictions. It is their intent to provide an updated five
bedroom and five and one half bathroom house. The proposed design of the house is within
the character of the neighborhood. It will be a significant improvement to what is currently
on the site and should increase property values in the area. The rear yard to the east is
heavily wooded. There are several dead trees that need to be taken down. The shed will be
removed on the north side of the property.
Member John Goodwin asked if they are going to be extending the foundation on the south
end.
Mr. Mo said the family room on the south end is going to be built on grade.
Member James Appel questioned if the basement is in usable condition.
Mr. McAtee said the existing foundation is in excellent condition. The walls are solid
concrete. It does not have any cracks or seepage that they are aware of. They do plan to
do provide a drainage plan for the new construction, however, they do not see any
structural foundation issues at this time.
Member James Appel asked how the new height compares to the existing house.
Mr. McAtee said it would be around eight to nine feet higher.
Member Hayward questioned how the proposed size of the house compares to the
neighbors to the north and south of this property.
Mr. McAtee said it fits within the character of the neighborhood. It will be smaller than the
neighbor to the west.
Member Richard Crotty asked how long ago they purchased the property, if they are in the
business of developing properties and if this is a spec house. The new proposed house will
definitely be an improvement from what is there now.
Zoning Board of Appeals – 7/12/16
Page 2
Mr. Mo said they closed on the property approximately three weeks ago.
business of developing properties and it is a spec house.
He is in the
Member Richard Crotty added the properties immediately to the north and east are both
currently on the market for around $300.00 per square foot. The property to the west is also
for sale for around $500.00 per square foot. Are they anticipating being in the $300.00 per
square foot range and what would be the cost to not utilize the existing basement.
Mr. Mo said if they needed to build a basement it would add an additional $100,000.00 to
the project. The budget to build is a little over $600,000.00. They purchased the property for
$450,000.00 and are looking to sell for $1,200,000.00. As a design professional, they are
looking at exploring putting in radiant heating or geothermal as heating. They would like to
improve this house as energy efficient as possible. There is a huge cost for digging out the
basement and throwing it away. It is a waste since the basement is in good condition.
Member Richard Crotty said there would be ample space on the property to build a new
house within the required setbacks if they removed the basement.
Mr. Mo said they would end up with a rectangular box if they had to build within the
setbacks. He feels the proposed house has character due to the orientation and fits with the
character of the neighborhood.
Member Richard Crotty asked what are they proposing to do to protect the neighbors rear
yard of the property to the east as it appears they have spent a lot of money on
landscaping.
Mr. Mo proposes to plant new trees and remove all the dead trees on the property. There is
a lot of landscaping of the same species and they plan to add new types of landscaping of
a different variety.
Member Robert Hayward does not have an issue with building on the existing foundation, if
this is approved, however, the footprint cannot change. He wants to make sure the
petitioner understands this.
Member Robert Hayward was wondering if the property directly to the north applied for any
variances as it appears to be a newer home.
Building Commissioner Ron Johnson said he was not aware of any variances for this property.
Chairperson Charnas asked if anyone in the audience wished to speak. No one wished to
speak.
Member James Appel stated as an existing nonconforming residence, the proposed plan is
making it less of a nonconforming structure, which is a good thing and clearly making a
much better piece of property than what is there. He feels it is a worthwhile project.
Page 3
Member Richard Crotty agrees it will be a wonderful improvement from what is there. What
he does not agree upon, is that he has heard nothing at this meeting to convince him of the
economic hardship. He does not see any reason why they simply cannot conform to the
existing setback requirements. They can still build their 5,400 square foot house. So he has
difficulty with granting this variance.
Member John Goodwin added he has been walking his dog past this property for about ten
years and has observed the deterioration of the property and probably the angst of the
neighbors. He has looked at the rear setbacks and all of the neighbors are straight and in
conformance up and down the street. The only sense he has, since there are not any
neighbors present tonight to oppose this variance, is that it will be such an improvement over
what is currently there, he is leaning towards approval of the variance just based on a new
development, but it could be built in conformance to the required setbacks also.
Chairperson Cheryl Charnas understands what they are saying, but in order for the house to
be built in compliance, they would have to fill in half the basement along with demolition. It
would be such as waste and feels that could be an economic hardship.
Member Crotty explained they purchased a piece of property with a legal loop hole to the
further east. They are professional developers and know exactly what they were doing when
they purchased the property. All they are talking about is how much profit they are going to
make. That is the bottom line. He does not feel the case that has been presented requires a
deviation from our zoning ordinance. There is no hardship. It is simply an opportunity for the
petitioner to make more money. If this variance is granted, he would like to note there is a
very dilapidated six foot fence on the east side of this property. There should be a condition
of some type of required landscape screening to protect the neighbor to the east since this
property is infringing so far into the back yard setback requirement.
Chairperson Cheryl Charnas asked if a landscape plan is available.
Mr. Mo said they have not gotten that far since they did not know for sure if they would be
granted the variance. They will look into the Village requirements for landscaping.
Chairperson Cheryl Charnas reminded the petitioner since there are only five members
present, they would need four members to vote yes for the variance in order for it to pass.
She asked the petitioner if they would like the Board to vote tonight.
Mr. Mo indicated they would like the Board to vote tonight.
Member James Appel asked how long has the 35 foot setback requirement been in effect.
Building Commissioner Ron Johnson said since he has been working for the Village so at least
for 20 years. He is not sure when those properties where annexed in from unincorporated
Cook County.
Page 4
Member Robert Hayward asked if there was a precedent for the Board to grant a variance
of this nature where the proposal is to build a house on the existing footprint.
Building Commissioner Ron Johnson stated there have been a couple permits issued this year
where the house is being torn down and they are keeping the existing foundation which are
in the required setbacks.
Member John Goodwin felt if the neighbors had a problem or any objections to the
variance, they would be present at this meeting.
Member Robert Hayward said everyone recognizes the existing structure needs to be
removed and they are going to vastly improve the property. There no question about that
and we applaud the efforts of the petitioner. The problem is the determination based on the
petitioner’s ability to extract additional income. He feels the case could have been made
stronger by presenting additional information showing the economic hardship is truly there
and their ability to construct a marketable house is imperative without this variance. He
totally gets not building a square box or rectangle house to comply with the required
setbacks. He believes an analysis of how this really changes the ability to market and sell the
property would be a benefit.
Mr. Mo is not going to deny the financial benefit by using the existing basement. If they are
required to comply with the setback, they are going to dig everything out that is there and
end up building a basement the entire length of the new development. There is a benefit to
saving what is on the site. If the Board would like them to look at the plan a little more, they
could do something to make it more interesting, but it would not be as nice as what is being
proposed.
Mr. McAtee added as designers and architects, with reusing the existing foundation, it has
economic value by reducing landfill waste, reducing the footprint and it will enable them to
design a more interesting house. If they had to build within the setback, there is a possibility
they may not have a basement or it would end up being a slab on grade because
economically it would make more sense. The structure predates the founding of Northfield.
This was most likely the only property on the street. As of the 1950’s, this property was not
incorporated into the Village. All the construction around this property is newer. They are
reducing the part of the structure that is in more nonconformance and they are not
increasing any part of the structure on the site that does not already exist. If they would
rehab the house, they would not have to apply for any variance. They are looking to do
something better on the site and feels this would provide more value to the Village and the
surrounding neighborhood.
Member James Appel asked if it would be possible to remove the part of the foundation that
is past the 35 foot setback and build a new wall or do they have to remove all or nothing.
Mr. Mo said due to the shape of the foundation they would have to remove all or nothing.
There being no further discussion, the following motion was made:
Page 5
A motion was made by Zoning Board of Appeals Member Robert Hayward, seconded by
Member John Goodwin to approve the following:
A) An east rear yard 15.67 foot variation from the required 35.00 feet resulting in a
19.33 foot east rear yard setback.
to allow for the removal of the existing single family residence, keeping the existing
concrete foundation, and the construction of a new single family residence located at
2113 Glen Oak Drive consistent with the site plan and Architectural exhibits received
on May 31, 2016.
Subject to the following development conditions:
1)
An approval pursuant to any requested review by a Village consultant, staff member,
Board or Commission shall be an approval of only those items specified in any motion,
resolution, ordinance or written report. Under no circumstances shall such an
approval be deemed to be the approval of any other matter by virtue of the fact that
those other matters may appear on the supporting documents such as a site plan,
engineering plan, or plat that was the subject of the review. Neither shall any such
written approval be deemed to be an approval of any matter, which is within the
jurisdiction of any other Village consultant, staff member, Board or Commission or any
County, State or Federal Agency.
2)
The petitioner shall comply in all respects with the ordinances of the Village of
Northfield and nothing in this variance shall be construed as a waiver of any of those
requirements.
3)
No expansion of the existing basement.
4)
No building structure within the 35 foot rear yard setback is allowed other than the
structure that will sit on the existing basement footprint.
5)
Appropriate landscape screening must be installed on the east, north and south yards
of the property.
6)
This variation will be in effect until July 12, 2017.
The following vote was taken:
AYES: 4
Cheryl Charnas, Chair
John Goodwin
Robert Hayward
James Appel
Page 6
NAYS: 1
Richard Crotty
ABSTAIN: 0
ABSENT: 2
J. Patrick Doherty
Bert Getz, Jr.
Motion Carried
There being no further discussion, upon a motion made by Member James Appel, seconded
by Member Robert Hayward and passed, the Zoning Board of Appeals adjourned their
meeting at 7:50 p.m.
cas 7/14/16
Page 7
8
Agenda Item Number
VILLAGE BOARD MEETING
SUMMARY SHEET
Ordinance
Subject:
Resolution
Closed Session
Submitted By: Stacy Sigman, Village Manager
Department:
Information
X
Closed Session
Details:
Following the July 19, 2016 Village Board meeting, the Village Board may adjourn to Closed
Session to approve Closed Session meeting minutes from the January 19, 2016 and June 21, 2016
Village Board Closed Session meetings pursuant to 5 ILCS 120/2(c)(21) and to discuss the
employment, compensation, and performance of specific employees pursuant to 5 ILCS
120/2(c)(1).
The Village Board may take action on any item discussed in closed session at the conclusion
of the Closed Session meeting.
Executive Action:
None

MEMORANDUM - Northfield

Transcription

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