- Aviation Boatswain`s Mates association

Transcription

AVIATION
BOATSWAIN’S MATE
ASSOCIATION
STANDARD
OPERATING
PROCEDURES
Author: CDR (Ret) Preston Jones
Co-author: LCDR Doug Thornton
Revision Date: 8 August 2008
AVIATION BOATSWAIN’S MATE ASSOCIATION
STANDARD OPERATING PROCEDURES
TABLE OF CONTENTS
Table of Contents……………………………..…….………………………………...………...1-6
Introduction........……….......................……………………………………………..….………...7
Background..................………...............….….………………………….………......…...………8
Board of Directors…………………..……………… …………….………………...…..…….9-12
Board of Directors Emeritus………..……………… ……………………………...………..13-16
President ……………………………….……………………….…………………..…..…...17-26
Executive Vice-president….………………………..……………………….……………....27-29
Secretary…………………………………………….…...……….………………….............30-35
Treasurer………………………………………………….……….………………….......….36-44
Regional Vice-presidents………………………………………….…………………………45-47
Scholarship Chairman...........………….....................……………….……….………………48-55
Fund Raising Chairman.....................……….....................……………….…………………56-59
Membership Chairman……….………………………………………..…………………......60-65
Public Affairs Officer…………………………………………………..………………….…66-68
Merchandise Coordinator……….………………………………………………..…….…….69-71
AB Hall of Honors Curator ……….……………………………………....…........................72-74
National Vendor Coordinator……………………………………………..…................…….75-81
Chaplain…………………………………………………………………..……...........…..….82-83
Historian……………………..……………………………………………….……...……….84-85
Webmaster…………………………………………………………………………………....86-88
Symposium/Professional Working Group Conference Chairman…………..…..…………...89-99
Awards Committee…………….........................………………………..…..………..…...100-102
Banquet Committee………………..…………………………………….……..…………103-105
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Color Guard/Side Boys Committee………..…………………………….…..……..….….106-108
Cruise Book Committee…………………………………………………………..…….....109-110
Finance Committee………..………….………………………………………...................111-113
Hospitality Committee…………………………….……………………….……..……….114-117
Ladies Entertainment Committee……………………………………….…..…..………...118-120
Lodging & Reservation Committee……………….……………………….………..….…121-124
National/Chapter Merchandise Committee……………………………………….…….....125-127
Picnic Committee……………………………………….……….………………………...128-130
Program Committee……………………………….…….……….………………….….....131-134
Publicity Committee……………………………………….…………….…………..……135-137
Retired Workshop Committee…………………….……………….……………..….……138-140
Special Events/Entertainment Committee………..……………………………………….141-143
Transportation Committee……………………….………………….…...………………..144-146
Vendor Industrial Display Committee………………………..……….……….…...….....147-150
Video/Pictorial Committee …………………….………………….….…………..……...151-153
Workshop Coordinators……………………………………..………….……………..….154-160
Workshop Committee……………………………………..………….……………….….161-163
Symposium Committee’s Members Assignment Sheets…………………..……………..164-170
Aviation Boatswain's Mates of the Year………..…………………...…………….......….171-177
Living/Posthumous Legend Award…….……………………..…………………….........178-180
Membership Drive Awards…………………….……………………..……………..……181-185
Other Individual Awards...............................………….………………....…………....….186-187
Shipboard/Command Awards.............................……………………….…..…………….188-189
Post Symposium/Professional Working Group Conference Report………..…...………..190-195
Voting Procedures……………………………………………..………….……….…...…196-209
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Aviation Boatswain’s Mate Association Logo Trademark……………………………….210-211
APPENDIX A… Aviation Boatswain’s Mate Association Working Group
Conference Naval Message Example…………………….……………212-215
APPENDIX B… COMNAVAIRLANT Norfolk Selection Aviation Boatswain's Mates of the
Year Naval Message…………………………………………………...216-217
APPENDIX C… COMNAVAIRPAC San Diego Selection Aviation Boatswain's Mates of the
Year Naval Message………….….……………………………..……...218-219
APPENDIX D… Aviation Boatswain's Mates of the Year Record Screen Selection
Form………………………….……………………………………..….220-221
APPENDIX E… Voting Proxy Form……………………………….…………...….…………222
APPENDIX F… Sample Annual Financial Report………..….…………………………..223-224
APPENDIX G… ABMA Working Group Agenda Item Form………………………….…….225
APPENDIX H… Symposium Committee’s Members Assignment Sheets…………...…..226-232
APPENDIX I… Symposium/Professional Working Group Conference Program Format.233-234
APPENDIX J… Symposium/Professional Working Group Conference Program
Example………………………………………………………………....235-255
APPENDIX K… Aviation Boatswain's Mates Association Isabella M.Gillen Memorial
Scholarship Application Criteria and Instructions………..………...…....…256
APPENDIX L… Aviation Boatswain's Mates Association Isabella M.Gillen Memorial
Scholarship Application Form.............................................................…257-261
APPENDIX M… Aviation Boatswain's Mates Association Membership Application…….….262
APPENDIX N… Workshop Results Cover Letter……….……………..……………...….263-265
APPENDIX O… Voting Procedures Brief………………….…………………………….266-268
APPENDIX P… Sample Letter of Appreciation for Command Support…………………..….269
APPENDIX Q… Sample Letter of Appreciation for being a Guest Speaker…………………..270
APPENDIX R… Sample Letter of Request to be a Guest Speaker……..……………………..271
APPENDIX S… Sample Letter of Request for Overflow Hotel…………..……………….…..272
APPENDIX T… Sample Letter of Appreciation for Host Chapter…….……………..………..273
APPENDIX U…Sample Letter of Appreciation for Company Support……...…….……...…..274
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APPENDIX V… Sample Letter of Newspaper Article Announcing Upcoming Symposium/
Professional Working Group Conference..………………...…....……..275-276
APPENDIX W… Sample Letter of Appreciation for support from TYCOM…...…...………..277
APPENDIX X… Sample of Board of Directors Agenda…….……………………….……….278
APPENDIX Y… Sample Letter for Support from Vendors……………………..………..279-280
APPENDIX Z… Sample Letter of Request to be a Guest Speaker for the President of the United
States and High Ranking Officials……………...…………...……………....281
APPENDIX AA.. News Article Submission Deadlines …………...………….…..……....282-283
APPENDIX AB...ABMA Newsletter Example…………..……………………………….284-297
APPENDIX AC…Trademark Information…………………………………………….….298-299
APPENDIX AD…Basic Facts About Trademarks…………………………………….….300-301
APPENDIX AE…Trademark Frequently Asked Questions…………….…………….…..302-330
APPENDIX AF…Trademark Electronic Application System……………………….…....331-333
APPENDIX AG…Trademark/Servicemark Application TEAS...…………………….….334-335
APPENDIX AH…Trademark/Servicemark Application Response To Office Action …...336-348
APPENDIX AI…Trademark Application Inserts…………………….…………………….….349
APPENDIX AJ…Letter To Superintendent of Documents…(Trademark Information)...…….350
APPENDIX AK…Response to Office Action Form…(Trademark Information)…..…….351-352
APPENDIX AL…TEAS Transmittal Response…(Trademark Information).…….………353-355
APPENDIX AM…Notice Of Publication Under (12A) Certification US Patent & Trademark
Office……………………………………….………………………...356-358
APPENDIX AN…Certification Of Registration Of Trademark-Principal Register….…...359-361
APPENDIX AO…Requirements To Maintain Your Federal Trademark Registration….……..362
APPENDIX AP… ABMA Symposium Sites and Guest Speakers……...………………...363-369
APPENDIX AQ… Reunion Chairmen and Past Presidents……………………………....370-371
APPENDIX AR… Living Legends…………………………………………………….....372-373
APPENDIX AS… Honorary Living Legends…………………………….…...……..………..374
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APPENDIX AT… Posthumous Legends………………………………………..…………….375
APPENDIX AU… Aviation Boatswain’s Mate Of The Year (East and West Coast).…...376-377
APPENDIX AV… ABMA Preamble…………………………………………………..……...378
APPENDIX AW…The Evening Prayer…(The AB Prayer),,,.…...……...……………...….…379
APPENDIX AX… The Last AB………………..………………………………………….…380
APPENDIX AY… Letter Of Support From The Office Of The CNO…….....………….381-384
APPENDIX AZ …The Aviation Boatswain’s Mate Insignia……..….………………...…….385
APPENDIX BA… The Retired AB………...………………………………….….………….386
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INTRODUCTION
The Association shall be known as the AVIATION BOATSWAIN’S MATE ASSOCIATION
(ABMA,) a non-profit organization and referred to hereafter as the Association. The Association
will be a non-profit organization, operated exclusively for purposes beneficial to the interests of
the Nation, Our Navy and the Association membership, their dependents and survivors, with the
primary objective of stimulating improvements in Naval Aviation safety in the “aircraft on deck”
mode, touchdown to takeoff both at sea and ashore. The ABMA is comprised of active duty and
retired Aviation Boatswain’s Mates and supporters of the ABMA.
ABMA workshops are conducted annually and chaired by U.S. Navy fleet professionals.
The focus and efforts of these workshops are to improve and enhance the aviation safety and
readiness of our aircraft carriers, amphibious assault ships and shore facilities. Continued
support of the ABMA annual Professional Working Group Conference workshops by the U.S.
Navy Office of the Chief of Naval Operations (CNO) has ensured a steady flow of equipment
upgrades, training improvements and procedural changes that have significantly enhanced the
safety of flight operations at sea and ashore. The Professional Working Group Conference
provides a forum to exchange information, identify problem areas, and recommend solutions to
issues involving aircraft launch and recovery equipment, aircraft handling, crash and salvage,
aviation fueling, and training. Many achievements have been realized each year in these
workshops.
The National Headquarters of the Association shall be at LAKEHURST, New Jersey.
The following duties and responsibilities and procedural guidelines are promulgated as a portion
of the Aviation Boatswain’s Mate Association (ABMA) pass down package. They are intended
to ensure continuity, standardization and to aid the ABMA Board of Directors (BOD), ABMA
President, Executive Vice-president, Elected Officers, BOD appointed positions and
Symposium/Professional Working Group Conference Chairman as they carry out their respective
duties within the ABMA Organization. Each person mentioned above should be familiar with
the contents of this document.
ABMA BY-LAWS and Administrative Policy provide broad guidelines regarding the above
mentioned Staff positions and shall be referred and ad-hear to in conjunction with guidelines setforth in this document.
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BACKGROUND
The ABMA Membership, and the elected/appointed officials, are literally spread throughout the
United States and overseas. The ABMA leadership believes communications and turnover of
responsibilities can be improved by publishing procedural guidance for standardization purposes.
On 21 July 1984, the ABMA Board of Directors (BOD) officially adopted a document setting
forth responsibilities and guidelines for the ABMA President, Vice-president, Symposium/
Professional Working Group Conference Chairman and Symposium/Professional Working
Group Conference Committees. That document served its purpose very well. However, like any
evolving organization, the ABMA has become larger with increased
responsibilities and expanded staff positions.
Therefore, ABMA BOD deemed it necessary to update and expand the original document to
cover present day procedure and staff responsibilities. Additionally, the BOD directed that the
new document be computer generated to provide a more rapid means of dissemination and easier
method for future updates.
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BOARD OF DIRECTORS
DUTIES, RESPONSIBILITIES AND PROCEDURAL GUIDELINES
PURPOSE: The following duties, responsibilities and guidelines are set-forth to maintain
continuity and to assist the Board of Directors in the performance of their duties.
REFERENCE: ABMA BY-LAWS and Administrative Policy provide broad guidelines
regarding The Board of Directors duties and shall be referenced and adhered to in conjunction
with the duties, responsibilities and procedural guidelines set-forth in this document. ABMA
BY-LAWS and Administrative Policy shall be referred to and take precedence in conjunction
with these guidelines. Articles II, VII, IX, X, XII, XIII, XIX of the BY-LAWS of the ABMA.
The officers of this Association and the Board of Directors (BOD) shall consist of a President, an
Executive Vice-president, a Secretary, a Treasurer, six Directors elected for three (3) year terms,
and two Lifetime Directors (permanent during the life of the Director). The immediate past
President, One West Coast AB of the Year and One East Coast AB of the Year will also be
members of the BOD, for a total of 15 members. The membership of the BOD shall be drawn
from Active Members of the Association.
GENERAL DUTIES: The BOD may appoint such other officers as the business of the
Association may require, each of whom shall hold office for such period having such authority
and perform such duties as are provided in the BY-LAWS or as the BOD may, from time-totime, determine.
The Officers of the Association shall perform the duties usually performed by such officers,
together with such duties as shall be prescribed by the BY-LAWS of the Association or by the
BOD.
The terms of office of all officers elected at any annual Symposium/Professional Working Group
Conference shall commence at the adjournment of such Symposium/Professional Working
Group Conference except for those elected to the offices of the BOD, whose term shall
commence immediately upon election. Officers may resign at any time by giving written notice
to the President, Secretary, and BOD.
The President, Executive Vice-president, and Directors may not be elected to the same
office more than two successive terms.
A vacancy in any office because of death, resignation, removal, disqualification or any other
cause shall be filled at any time thereafter in the manner prescribed in the BY-LAWS for regular
appointments to such office.
Any officer or Director may be removed for cause by a majority of the membership entitled to
vote, for cause, and after opportunity to be heard at any regular Symposium/Professional
Working Group Conference of the Association, or at any special Symposium/Professional
Working Group Conference called for that purpose.
Regular meetings of the BOD shall be held immediately preceding and immediately following
each Symposium/Professional Working Group Conference of the Association at the place where
such Symposium/Professional Working Group Conference shall be held. Meetings of the Board
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shall also be at such times and places as may, from time-to-time, be determined, by resolution of
the Board. All members of the BOD should attend all meetings of the BOD.
The President with two weeks notice by personal, mail, telephone, or electronic means to each
Director may call special meetings of the BOD. The special meeting shall be called by the
President in like manner or like notice on the written request of not less than six members of the
board. Special meetings shall be held at such time and place as may be specified in the notice
thereof.
All members of the BOD should attend all special meetings of the BOD in person, by telephone
or electronic means.
Chapter Presidents attending the Symposium/Professional Working Group Conference are
encouraged to attend the ABMA BOD meetings as NON-VOTING members. The Secretary will
ensure a reminder will be noted in the Plan of the Week.
During intervals between meetings, the President of the Association may refer and submit by
mail, telephone, or electronic means to the members of the BOD, definite questions relating to
the affairs of the Association which, in the opinion of the President, require immediate action on
the part of the BOD. The result of such a referendum, which requires a majority vote of the
personnel of the BOD, shall control the action of the Association and of its BOD, officers,
sections, committees, agents, and employees.
There shall be an executive committee of the BOD composed of the President, the Executive
Vice-president, the Secretary, and the Treasurer of the Association, meeting as a committee of
the whole. This committee shall have all the powers of the BOD to transact business of an
emergency only nature between board meetings. All transactions of this committee shall be
reported in full at the next regular scheduled meeting of the BOD.
Checks, drafts, etc. All checks, drafts, or other orders for payment of money, notes or other
evidences of indebtedness, issued in the name of or payable to the Association shall be endorsed
by such person or persons and in such manner as from time-to-time shall be determined, by
resolution of the BOD.
Contracts; How executed. The BOD, except as in the BY-LAWS otherwise provided, may
authorize any officer or officers, agent or agents, to enter into any contract or execute any
instrument in the name of and on behalf of the Association and such authority may be general in
nature or confined to specific instances; and unless so authorized by the BOD, no officer, agent
or employee shall have any power or authority to bind the Association by any contract or
engagement, or to pledge its credit to render it liable for any purpose or to any amount.
The BOD of the Association may develop affiliations with other organizations for the purpose of
cooperation in the furtherance of the objectives stated in the preamble. Such affiliation does not
authorize either organization to participate in the organizational or managerial concerns of the
other. Any such affiliation may be canceled by unilateral action of either of the organizations
involved.
An organization affiliated with the Association may send a designated representative to attend a
meeting of the BOD of the Association. Such representative may, on behalf of such affiliate,
submit to the President of the Association recommendations for consideration by the BOD.
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Every director, officer or employee of the Association shall be, indemnified by the Association
against, all expenses and liabilities, including counsel fees, reasonably incurred or imposed upon
him or her in connection with any proceeding to which he may be made a party, or in which he
may become involved, by reason of his or her being or having been a director, officer, or
employee of the Association, or any settlement thereof, whether or not he or she is a director,
officer, or employee at the time such expenses are incurred. An exception in such cases wherein,
the director, officer, or employee is adjudged guilty of willful misfeasance or malfeasance in the
performance of his or her duties. The foregoing right of indemnification shall be in addition to
and not exclusive of all other rights to which such director, officer, or employee may be entitled.
The BOD shall:
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Transact the general business of the Association in the interim between Symposium/
Professional Working Group Conferences.
Establish major administrative policies governing the affairs of the Association and
devise and mature measures for the Association’s growth and development.
Provide for the maintenance of national headquarters and for making such office and
center of activities of the Association including such work of the officers and committees
as may be deemed expedient. Provide for the proper care of materials, equipment and
funds of the Association for the payment of legitimate expenses and for the annual
auditing of all books of account by three members of the Association none of whom shall
be any person charged with responsibility of handling Association funds.
Act upon applications for individual membership in this Association.
Appoint all committees not otherwise provided for.
Have power to fill any vacancies on the BOD, except vacancies occurring in the office of
the President and the Executive Vice-president.
Appoint Subordinate Officers and Committees as necessary for the proper conduct of the
Association business. Assign work priorities and procedures for the subordinate officers
and committees as may be deemed necessary above that which is already delineated in
their respective Responsibilities, Procedures and Guidelines.
Provide for payment of legitimate expenses incurred by those carrying out the business of
the Association. Every three years and/or at the change of Treasurer, assign three
members of the Association (none of whom shall be any person charged with the
responsibility of handling Association funds) to conduct an audit of all books of account.
Ensure all checks, drafts, or other orders for payment of money, notes or other evidences
of indebtedness, issued in the name of or payable to the Association shall be endorsed by
such person or persons and in such manner as directed by the BOD and/or the BYLAWS.
Take prompt action to fill any Subordinate Officer or Committee vacancies that occur
except in the case of the President or Executive Vice-president.
Ensure that the Executive Committee consisting of the President, Executive Vicepresident, Secretary and Treasurer carry out their responsibilities as prescribed in the BYLAWS.
Ensure in accordance with the BY-LAWS, only BOD authorized Officers or Agents be
allowed to bind the Association to a contract or to pledge its credit which would make the
Association liable.
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•
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During its first meeting during the Symposium/Professional Working Group Conference
place the E-1 through E-4 and spouse banquet ticket subsidy as an agenda item for
discussion and resolution.
Prior to the scholarship application deadline the BOD shall determine the number of
scholarships and the amount to be awarded for that year.
Expeditiously act upon all action items. Action items will be typed up by the Secretary
and sent to all BOD members electronically. The Secretary will type up a list of action
items no later then 60 days after the close of business. BOD members must respond
within 90 days of distribution of action items. Action items will be tracked on the
ABMA Website. All action items must have a deadline completion.
Act upon applications for membership.
ABMA Trademark: As of January 2006 the ABMA Logo is a registered trademark, registered
with the United States Patten and Trademark Office with the serial number of 78501064.
Anyone wanting to use the ABMA Logo, other than the ABMA, will be required to submit a
request to the President of the ABMA to receive a “Letter of Approval To Use The Registered
Trademark of The ABMA”. This approval is only authorized by the ABMA Board Of Directors
(BOD).
See attached Appendixes for all related correspondences.
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BOARD OF DIRECTORS EMERITUS
continuity and to assist the Board of Directors Emeritus in the performance of their duties.
BACKGROUND: At the 2006 Symposium/Professional Working Group Conference the
founder of the ABMA and Lifetime Director requested to move another BOD member into the
Lifetime Director position. The BOD wanted to keep the founder and Lifetime Director in a
BOD position, thus the Board of Directors Emeritus was established.
An Emeritus is defined as: One who is retired but retains an honorary title corresponding to that
held immediately before retirement. Retired from assigned duties need not imply that one is
inactive.
regarding The Board of Directors duties and shall be referenced and adhered to in conjunction
GENERAL DUTIES: The BOD may appoint such other officers as the business of the
Association may require, each of whom shall hold office for such period having such authority
and perform such duties as are provided in the BY-LAWS or as the BOD may, from time-totime, determine.
BOD.
office more than two successive terms.
Any officer or Director may be removed for cause by a majority of the membership entitled to
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The President with two weeks notice by personal, mail, telephone, or electronic means to each
Director may call special meetings of the BOD. The special meeting shall be called by the
thereof.
All members of the BOD should attend all special meetings of the BOD in person, by telephone
or electronic means.
During intervals between meetings, the President of the Association may refer and submit by
mail, telephone, or electronic means to the members of the BOD, definite questions relating to
the affairs of the Association which, in the opinion of the President, require immediate action on
the part of the BOD. The result of such a referendum, which requires a majority vote of the
personnel of the BOD, shall control the action of the Association and of its BOD, officers,
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involved.
The BOD shall:
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Association liable.
Prior to the scholarship application deadline the BOD shall determine the number of
scholarships and the amount to be awarded for that year.
Expeditiously act upon all action items. Action items will be typed up by the Secretary
and sent to all BOD members electronically. The Secretary will type up a list of action
items no later then 60 days after the close of business. BOD members must respond
within 90 days of distribution of action items. Action items will be tracked on the
ABMA Website. All action items must have a deadline completion.
(BOD).
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ABMA PRESIDENT
DUTIES RESPONSIBILITIES AND PROCEDURAL GUIDELINES
continuity and to assist the President in the performance of duties.
regarding Presidential duties and shall be referenced and adhered to in conjunction with the
duties, responsibilities and procedural guidelines set-forth in this document. ABMA BY-LAWS
and Administrative Policy shall be referred to and take precedence in conjunction with these
guidelines. Articles II, VI, VII, VII, VIII, IX, X, XII, XIII, XIV, XV, XIX of the BY-LAWS of
the ABMA.
GENERAL DUTIES: The President shall be the Chief Executive Officer of the Association
and shall, subject to the control of the Board of Directors (BOD), have general supervision,
direction, and control of the business of the Association. He shall serve ex-officio as a member
of all standing committees and shall have general powers and duties of management usually
vested in the office of President of a corporation, and shall have such other powers and duties as
may be prescribed by the BOD or the BY-LAWS.
The terms of office of the President elected at any annual Symposium/Professional Working
Group Conference shall commence at the adjournment of such Symposium/Professional
Working Group Conference except for those elected to the offices of the BOD, whose term shall
commence immediately upon election. The President may resign at any time by giving written
notice to the Executive Vice-president, Secretary, and BOD.
The President may not be elected to the same office for more than two successive terms.
The President may be removed by a majority of the membership entitled to vote, for cause, and
after opportunity to be heard at any regular Symposium/Professional Working Group Conference
of the Association, or at any special Symposium/Professional Working Group Conference called
for that purpose.
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Board of Directors Liaison: The President should at the earliest opportunity following the
Symposium/Professional Working Group Conference contact each of the BOD members to
establish rapport and to discuss goals and his or her support expectations from the members of
the board. Maintaining a current listing of the BOD members home or business address, phone
number’s and e-mail address will be invaluable when ABMA business action requirements
occur. Although only a majority of the board is required to approve business action items, there
is no reason with today’s communications that all BOD members cannot be contacted. (Avoid
the appearance of conducting ABMA business with only a few selected members of the board.)
It may be necessary for the President to have an ABMA Telephone Calling Card. Many of the
members he/she must communicate with may be retired or do not have e-mail capability.
Regular meetings of the BOD shall at a minimum, be held immediately prior to commencement
and on the final day of each Symposium/Professional Working Group Conference site.
Additional meetings of the BOD shall be held throughout the Symposium/ Professional Working
Group Conference as required by the President or by a majority of the BOD to fully resolve as
many Association matters possible. Meetings of the Board shall be at such times and places as
may, from time to time, be determined, by resolution of the Board.
The President may call a special meeting of the Board by providing two weeks notice to each
director either personally or by mail, telephone, or electronic means. Also, the President shall
call a meeting when six members of the Board have requested same in like manner or like notice.
All members of the BOD should attend all meetings of the BOD.
Meeting Order of Business: The following shall be the order for conduct of BOD business
meetings.
Call meeting to order
Reading of Previous Meeting minutes (Secretary)
Treasurers Report (first meeting)
Report of Officers
Committee Reports
Old Business
New Business
Adjourn
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Secretary: The ABMA Secretary is the Presidents primary contact throughout the year of reign.
An excellent rapport with the Secretary is very important. 99% of all correspondence conducted
within the ABMA is compiled by the Secretary.
Regional Vice-presidents: The majority of time they are used as contact points to get the word
out when we have a serious illness or death of a member. While this is extremely important The
Regional Vice-presidents can be an outstanding resource. As an example for recruitment, the
President can contact key members at various commands and provide them the name and contact
point of a Regional Vice-president. One who, (having already agreed) would be delighted to
come to that key members command and speak with a group of 3rd, 2nd, 1st Class, CPO’S or
desiring non-rated personnel about the ABMA and how belonging could benefit them and the
AB rating. Remember these Regional Vice-presidents for the most part are not only long time
ABMA members but they also have a wealth of knowledge they could share with command
personnel.
Public Affairs Officer (PAO): This individual is one of the Presidents, most important assets
within the ABMA organization. Perpetuating the ABMA is this individual’s primary
responsibility. The President should ensure close contact with the PAO. The President assists the
PAO through direct contact with specific Regional Vice-president to request their direct
assistance to the PAO in what ever area the PAO is pursuing to get the word out regarding the
ABMA and the up-coming Symposium/Professional Working Group Conference.
ABMA Membership Chairman: Working closely with the Membership Chairman the
President, utilizing a current membership list can help the membership chairperson by
periodically contacting key members at various commands enlisting their assistance to contact
delinquent members for renewal and for recruiting new members. This action can be a very
effective toward strengthening the ABMA recruiting effort. Frequent contact with the
Membership Chairman regarding recruitment status and promoting the Annual Membership
Drive is critical.
Officer/Member Removal: The President shall with the concurrence of the BOD appoint an
unbiased Board Member to investigate the removal of ABMA Officers or Members when their
behavior is deemed to be inappropriate to the goals of the ABMA or their actions jeopardize the
ABMA.
Pre-Symposium/Professional Working Group Conference guidelines: The Presidents actions
during this phase of his or her responsibilities will establish the flow of events to ensure a
successful Symposium/Professional Working Group Conference.
Symposium/Professional Working Group Conference Committee Chairperson: The very
first thing the President wants to do is select the Symposium/Professional Working Group
Conference Chairperson. This is normally that person attending the Symposium/Professional
Working Group Conference, who nominates a site, or while at the Symposium/Professional
Working Group Conference volunteers to run the Symposium/Professional Working Group
Conference at the nominated site. However, this is not always the case therefore; the President
must ensure that a very capable individual is selected. The success of any Symposium/
Professional Working Group Conference is a direct reflection of the Chairperson’s performance
ability to direct the many committees under his charge and the Presidents involvement with this
individual.
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Correspondence: There is a considerable amount of outgoing correspondence normally
generated throughout the pre-Symposium/Professional Working Group Conference year, most of
which should have the President’s signature affixed. In cases when the President is not located in
the same area as the Secretary the President may elect to have a signature stamp made for use by
the Secretary. This can greatly decrease the time lag and cost of getting correspondence to its
intended destination. (IF A STAMP IS PROVIDED, IT SHALL BE RETURNED UPON
COMPLETION OF TENURE.) (All first time correspondence shall have the ABMA
Information Sheet attached as an enclosure.) All ABMA business correspondence shall be
saved via electronic means with back-up such as diskette, CD, flash/thumb drives or external
drives. The Secretary will maintain a historical file of all ABMA business correspondence via an
electronic filing storage as mentioned above in a fire-proof storage device. Any required hard
copy or paper documents needed for the operation of the ABMA shall be filed in a safe deposit
box.
The different types of correspondence are;
Guest Speakers: Using a format type letter or one specifically drafted by the President, the
Guest Speaker request letters should be one of the first things initiated by the President. Many of
the high ranking military and or government employee’s time is scheduled months in advance.
(It is very important that certain high ranking Military & Civilian persons be requested as guest
speakers although their acceptance may not be expected. Remember our recognition and
continued support is dependent upon certain areas of the military and certain government
agencies) this should be accomplished by first determining through discussion with the
Symposium/Professional Working Group Conference Chairperson and the Vice-president who
would be greatly desired for the upcoming Symposium/Professional Working Group Conference.
The Guest speaker request list should be drafted with the most desirable guests listed first and the
remainder listed in the order of preference thereafter. A good method for mailing requests to
await a response is to break the list down into groups of three (3) guests and using a mailing
periodicity of three (3) weeks should give ample time for a response before sending out
additional requests. The following is a recommended list of those who should always be invited
in priority order.
PRESIDENT OF THE UNITED STATES
SECRETARY OF STATE
SECDEF
SECNAV
CNO
NAVAIR
NAVSEA
CINCLANT (if Symposium/Professional Working Group Conference held on East or South
East Coast)
CINPACCFLT (if Symposium/Professional Working Group Conference held on West or North
West Coast)
AIRLANT (if Symposium/Professional Working Group Conference held on East or South East
Coast)
AIRPAC (if Symposium/Professional Working Group Conference held on West or North West
Coast)
SURFLANT (if Symposium/Professional Working Group Conference site)
SURFPAC (if Symposium/Professional Working Group Conference site)
20
ADMIRAL (in charge of district where Symposium/Professional Working Group Conference is
held)
SENATOR (member of an Armed Forces Committee)
CONGRESS (member of an Armed Forces Committee)
MAYOR
Following the Symposium/Professional Working Group Conference all guest speakers and
all supporting industries, businesses, or affiliates shall receive a Letter of Appreciation
from the President.
Letters of Support: It is always a good idea to keep the ABMA on the minds of the
organizations from which we derive our support. The purpose is to generate interest and support
at the command level. An effective method used in the past has been to send letters (either
formatted or one produced by the President) to the commands listed below requesting their
support and assistance during the Symposium/Professional Working Group Conference. Each
letter shall have a copy of the ABMA Information Sheet attached.
CNO (with request that letter be passed down to cognizant levels FORAC.)
CINC’S
TYCOM’S (request letter be passed down to cognizant SI and ACFT Handling Teams FORAC.)
CV/CVN’S (All)
LHA’S
LHD’S
LPH’S
LPD’S
MAJOR AIR STATION COMMANDING OFFICERS
Area Flag Officer Letter of Intent: The President shall draft a letter of intent to the
Symposium/Professional Working Group Conference area controlling Flag Officer. This letter
will provide notification that the ABMA has chosen that area for the Symposium/Professional
Working Group Conference, it will provide ABMA background information (attach ABMA
Information Sheet,) it will also describe the general needs of the ABMA and will request
assistance regarding military no cost attendee facilities.
Military Organization Representative Support: The President shall send either formatted or
draft letters requesting representative support from those organizations, which directly support
the Aviation Boatswain’s Mates Rating equipment and systems both aboard ship and ashore.
These letters shall be sent to Commanding Officers, Officers in Charge, or Civilian department
Heads, and shall be specific as to the type their particular Representative can provide at the
Symposium/Professional Working Group Conference.
CPO Advancement Letter: A formatted type or a letter drafted by the President shall be sent to
all AB CPO”S congratulating them on their advancement. (Post symposium/Professional
Working Group Conference).
Newsletters: The President shall also act as the ABMA Newsletter coeditor. The President and
Secretary must work closely together to ensure that newsworthy material, all Symposium/
Professional Working Group Conference information and Association information are gathered
and submitted to the selected printer in sufficient time to ensure that up to date information
reaches the membership. The President as deemed necessary may direct the issuance of a
21
newsletter between the regularly scheduled dates to fill information required between the
FALL/WINTER and SPRING/SUMMER issues.
ABMA Symposium/Professional Working Group Conference announcement and Work
shop Agenda Items Request messages. The President shall maintain close liaison with
NAVAIR regarding release of the ABMA Symposium/Professional Working Group Conference
announcement message. NAVAIR (PMA-) normally accomplishes this. The Workshop Agenda
Items Request Message’s are normally released by the TYCOM’S SI Code
AB’S of the YEAR Selection and Transportation Message Letter: The President shall work
closely with the COMNAVAIRLANT and COMNAVAIRPAC Ships Installations Officers to
coordinate the time frame for the TYCOM’s AB of the Year Message release. It is appropriate
for the ABMA President to send a letter to AIRLANT and AIRPAC requesting release of subject
message which also requests nomination packages from shipboard and shore installation
commands. Additionally, the Presidents letter should request that AIRLANT/AIRPAC SI
conduct the nominee selection process in accordance with the ABMA AB of the Year selection
criteria (copy attached to letter).When selection is complete the AIRLANT/AIRPAC SI Officers
historically drafts and releases the selectee’s name and requests his or her command make them
available to attend the ABMA Symposium/ Professional Working Group Conference and the
Awards Ceremony.
Airlift Transportation Request: Working closely with the TYCOM’S the President shall solicit
their support to acquire Air Transportation for active duty AB’S to attend. The week to week
status of the airlift transportation request should be delegated to the Executive Vice-president
requiring report to the President.
Vendors: The President, if on Active Duty, shall not be directly involved with Vendor
solicitation. The Symposium/Professional Working Group Conference Vendor Chairperson (A
Retired or Civilian Member) shall provide all correspondence and perform all direct liaisons with
Vendors. NO ACTIVE DUTY Member shall be allowed to participate as a member of the
Vendor Committee
Symposium/Professional Working Group Conference Program: The President working
closely with the Symposium/Professional Working Group Conference Chairperson and
Workshop Coordinator shall review and approve the final Symposium/Professional Working
Group Conference Program. Additionally the President shall draft the Program Greeting message
and in a timely period provide it to the Symposium/Professional Working Group Conference
Chairperson for inclusion into the program.
Symposium/Professional Working Group Conference Plan Of the Week (POW): The
Secretary shall receive the POW a minimum of 60 days prior to the Symposium/Professional
Working Group Conference from the President. The Secretary will then forward the POW to the
agency/command appointed to complete the printing, as well as, a copy either on paper or
electronically to the webmaster for inclusion on the ABMA website.
22
The following is an example only. The scheduling of Workshops and Events must be flexible:
Day One (AM)
Registration
Workshop assignments
General announcements
Election procedures
Introduction of any pre-Symposium/Professional Working Group Conference guest speakers
Day One (PM)
Call to order/ Opening ceremony
Invocation
Troop the Colors
Guest speakers
Convene workshops
Conduct BOD meeting
Secure workshops
Events
Hospitality
Day Two (AM)
Reconvene/General announcements
Guest speakers
Reconvene workshops
Day Two (PM)
Reconvene/Association business
Nominations
Reconvene workshops
BOD meeting (TBA)
Secure workshops
Events
Hospitality
Day Three (AM)
Nominations continue
Guest speakers
Reconvene workshops
BOD meeting (TBA)
Day Three (PM)
Reconvene workshops
Secure workshops
Events
23
Hospitality
Day Four (AM)
Selection of next year’s Symposium/Professional Working Group Conference site
Elections
Reconvene workshops (Wrap-up)
Day Four (PM)
Workshop summary
Retire Colors
Adjourn in preparation for banquette
Conduct final BOD meeting
Order of Business: Ensure that Order of Business is performed in accordance with the
procedures of “Robert’s Rules of Order”. The following shall be the order of business meetings:
Call to Order Address of the President
Reading minutes of previous meeting
Treasurers Report (first day Meeting)
Reports of Officers (as required)
Reports of Committees (as required)
Reports of Special Subjects
General Information from the floor
BOD/Officers/Symposium/Professional Working Group Conference Site Nominations (Day 1
through Day 3)
BOD/Officer/Symposium/Professional Working Group Conference Site Elections (Day 4)
Symposium/Professional Working Group Conference Presentation Materials: The President
in conjunction with the BOD and the Symposium/Professional Working Group Conference
Chairperson will determine those articles to be presented to each Guest Speaker or for special
presentations. Presentation Plaques, Certificates Honorary Membership Acquisition/preparation
shall be accomplished by the National ABMA Treasurer.
Outgoing President: Prior to, during or following the Symposium/Professional Working Group
Conference several actions remain the responsibility of and must be completed by the outgoing
President.
Certificates/Letters of Appreciation: Prior to Symposium/Professional Working Group
Conference banquet, Certificates or Letters of Appreciation for those members and volunteers
who performed duties in support of the Symposium/Professional Working Group Conference
shall be signed or drafted by the President and turned over to the Symposium/Professional
Working Group Conference Chairperson for presentation at the appropriate time.
President Expenditures: An itemized listing of all expenditures incurred by the outgoing
President to be presented to the BOD prior to close of the Symposium/Professional Working
24
Group Conference. Such expenditures when agreement upon by the BOD, shall be reimbursed
by the ABMA Treasurer. (In the event the Symposium/Professional Working Group Conference
Chairperson has not already done so.)
Workshop Results Cover Letter: Working with the Workshop's Coordinators and AIRPAC/
AIRLANT Ships Installations (SI) Officers and with assistance from the Secretary, The outgoing
President shall (during the Symposium/Professional Working Group Conference) draft a cover
letter for attachment to the properly formatted and compiled workshop's results package's.
Workshop's result packages shall be mailed to the CNO Action Representative, NAVAIR PMA256. Additionally, copies of the workshop results packages will be mailed to CNO OP-N8,
CINC'S,(CINPAC/CINCLANT) TYCOM’S (AIRPAC/AIRLANT,) TYCOM’S SURFPAC/
SURFLANT, all CV/CVN, LHA'S, LHD'S, and LPD Ships, NAVAIRWARFAIRCEN and
major Aviation Shore Commands. The new ABMA President shall coordinate with the workshop
results compilation activity to ensure that this action shall be accomplished no later than 30
working days following the Symposium/Professional Working Group Conference.
Post Symposium/Professional Working Group Conference Report: Within 30 working days
following the symposium the outgoing President with assistance from the Treasurer and
Secretary shall compile a Post Symposium/Professional Working Group Conference Report. The
contents of the report shall include a synopsis of the Symposium/Professional Working Group
Conference events and a complete breakdown of the Symposium/Professional Working Group
Conference expenditures and balance. A copy of the report shall be mailed to the new President,
Executive Vice-president, Secretary, Treasurer, and BOD, Membership Chairperson and
Merchandise Chairperson. This report except for the financial section shall be published in the
post Symposium/Professional Working Group Conference newsletter.
Workshop’s Results Action Item Tracking: Within two weeks of election. The President
should contact both the AIRPAC/AIRLANT TYCOM SI Officers to establish rapport and
discuss the Post Symposium/Professional Working Group Conference Workshops Results
Packages status. The goal being to get the packages mailed within 30 working days following the
Symposium/Professional Working Group Conference. Additionally: This would be an excellent
opportunity to indicate your desire to recruit systems specialists (preferably LDO’S, CWO’S,
MCPO’S or SCPO’S) as Workshop Coordinator’s for the upcoming Symposium/Professional
Working Group Conference. Ask for their recommendations. Early identification of a strong
Workshops Chairperson is critical for successful workshops. Screen all those recommended and
those volunteering for Workshop Coordinator duties, to ensure they are truly systems specialists
and have the personality to deal with the various agency and command personnel who will be
attending the workshops. Although the Workshops Chairperson will be the primary liaison with
the TYCOM’S for Post Symposium/Professional Working Group Conference Action item’s
solution tracking, Agenda Item’s solicitations and finalizing workshops. The President,
periodically throughout the year, should check with the TYCOM’S and NAVAIR to monitor the
status of the workshop’s action item’s completion progress and to maintain rapport.
Relieving the Watch: All officers except the Secretary and Treasurer shall, on the expiration of
their terms, surrender all property in their possession belonging to their respective offices to the
newly elected President. During or following the close of the Symposium/Professional Working
Group Conference, when, possible, the outgoing and new President shall have a face to face
turnover. A Pass-Down Turnover folder of procedures is preferable and will include:
25
•
•
•
•
•
•
•
•
•
•
An up to date copy of the ABMA Officers and Staff SOP Guidelines Duties and
responsibilities.
A list of guest speakers: (Following the Symposium/Professional Working Group
Conference drafting and signing Letters of Appreciation for guest speakers becomes the
responsibility of the new President with assistance from the Secretary.
A complete listing of current BOD and Appointed Officers.
A complete (rough copy) of the Workshop results.
A complete copy of the ABMA Membership.
A current listing of Regional Vice-presidents and Standing Committee Chairpersons.
A current listing of Outstanding ABMA business action items. Each item should be
discussed and current status noted.
All computers, or recorders purchased by the ABMA for the office of the President.
Copies of correspondence that was sent out during the tenure of office.
All ABMA business correspondence saved via electronic means with back-up such as
diskette, CD, flash/thumb drives or external drives.
Photograph: Photographs of all past ABMA Presidents will be posted in the AB Hall of
Honors.
Life Membership: Past President’s, upon successfully completing a term in office will be
presented a life membership, if not already a life member.
Blazers: Past President’s, upon successfully completing a term in office will be presented a blue
blazer with the ABMA logo breast pin. Procurement of the Blazer will be the responsibility of
the Treasurer. Prior to the commencement of the Symposium/Professional Working Group
Conference inform the Treasurer of the size blazer required.
26
(BOD).
27
EXECUTIVE VICE-PRESIDENT
continuity and to assist the Executive Vice-president in the performance of duties.
regarding Executive Vice-presidential duties and shall be referenced and adhered to in
conjunction with the duties, responsibilities and procedural guidelines set-forth in this document.
ABMA BY-LAWS and Administrative Policy shall be referred to and take precedence in
conjunction with these guidelines. Articles II, IV, VII, VIII, IX, X, XII, XIII, XIV, XV, XIX of
the BY-LAWS of the ABMA.
GENERAL DUTIES: In the Absence of the President, the Executive Vice-president shall
assume the duties of the President. He shall also assume such other duties as are assigned to him
by the Board of Directors (BOD). In the event of a vacancy occurring in the office of President,
the Executive Vice-president shall serve as President until the adjournment of the next
Symposium/ Professional Working Group Conference or until a successor is elected.
The terms of office of the Executive Vice-president elected at any annual Symposium/
Professional Working Group Conference shall commence at the adjournment of such
Symposium/Professional Working Group Conference except for those elected to the offices of
the BOD, whose term shall commence immediately upon election. The Executive Vice-president
may resign at any time by giving written notice to the President, Secretary, and BOD.
The Executive Vice-president may not be elected to the same office for more than two
successive terms.
The Executive Vice-president may be removed by a majority of the membership entitled to vote,
for cause, and after opportunity to be heard at any regular Symposium/Professional Working
Group Conference of the Association, or at any special Symposium/Professional Working Group
Conference called for that purpose.
28
Voting Procedures: Throughout the Symposium/Professional Working Group Conference the
Executive Vice-president is responsible for the proper conduct of the Associations Voting
Procedures Program. And will ensure that voting procedures are performed in accordance with
the procedures of “Robert’s Rules of Order” and as prescribed in Voting Procedures section of
this document.
Regional Vice-president Liaison: The Executive Vice-president shall maintain a close working
relationship with the Regional Vice-presidents. It may be necessary for the Executive Vicepresident to have a ABMA Telephone Calling Card since many of the Regional Vice-presidents
and others with whom he/she must communicate may be retired and do not have e-mail
capability. The Executive Vice-president will communicate between the Regional Vicepresidents, the PAO, Membership Chairman, and the President and will ensure that all matters
required of the Regional Vice-presidents from The ABMA BOD, President, PAO, Membership
Chairman or other Officer of the Association is accomplished.
Airlift Transportation Request: Maintain close liaison with the AIRLANT and AIRPAC
Aircraft Handling Team and Ships Installations (SI) Officers, to track on a weekly basis, the
Airlift Transportation Request. Task Regional Vice-presidents to contact AB Supervisors and
Department Heads in their area to provide flight information and status on a regular basis with
feed back to the Executive Vice-president and on to the President.
29
Correspondence: There is a considerable amount of outgoing correspondence normally
electronic filing storage as mentioned above in a fire-proof storage device. Any required hard
copy or paper documents needed for the operation of the ABMA shall be filed in a safe deposit
box.
newly elected President. During or following the close of the Symposium/Professional Working
Group Conference, when, possible, the outgoing and new President shall have a face to face
turnover. A Pass-Down Turnover folder of procedures is preferable and will include:
•
•
•
•
•
•
•
•
•
responsibilities.
A complete (rough copy) of the Workshop results.
A current listing of outstanding ABMA business action items. Each item should be
All computers, or recorders purchased by the ABMA for the office of the Executive
Vice-president.
Copies of correspondence that was sent out during the tenure of office.
(BOD).
30
SECRETARY
continuity and to assist the Secretary in the performance of duties.
regarding Secretary duties and shall be referenced and adhered to in conjunction with the duties,
responsibilities and procedural guidelines set-forth in this document. ABMA BY-LAWS and
Administrative Policy shall be referred to and take precedence in conjunction with these
guidelines. Articles II, VII, VIII, IX, X, XII, XIII, XIV, XV,XVIII, XIX of the BY-LAWS of
the ABMA.
GENERAL DUTIES: The Secretary shall keep or cause to be kept, a book or electronic copy
of the minutes of all meetings of the Association and the (BOD), preserve all papers, letters,
documents, and transactions of the Association and have custody of the Association seal. The
book or electronic copy of minutes of all meetings will contain the time and place of holding,
regular or special, and if special, how authorized, the notice thereof given, the names of those
present at Directors meetings and the proceedings thereof. The Secretary shall give, or cause to
be given, notice of all the meetings of the members and of the BOD required by the BY-LAWS.
He or she shall keep the seal of the Association in safe custody and shall have such other powers
and perform such other duties as may be prescribed by the President, the BOD, or the BYLAWS.
The terms of office of the Secretary appointed by the President at any annual Symposium/
Symposium/Professional Working Group Conference. Those elected to the offices of the BOD,
other than the Secretary, the term office shall commence immediately upon election. The terms
of office of the Secretary appointed by the President at any annual Symposium/ Professional
Working Group Conference shall commence at the adjournment of such
Symposium/Professional Working Group Conference. Those elected to the offices of the BOD,
other than the Secretary, the term office shall commence immediately upon election. The
Secretary may resign at any time by giving written notice to the President, and BOD.
The Secretary may be removed by a majority of the membership entitled to vote, for cause, and
31
for that purpose.
The ABMA Secretary is the Presidents primary contact throughout the year of reign. An
excellent rapport with the President is very important. 99% of all correspondence conducted
within the ABMA is compiled by the Secretary.
Duplicate Record: The Secretary shall ensure that a duplicate set of all ABMA records is
maintained and current.
Meetings: The Secretary will record all matters pertaining to meetings of the BOD through
personal presence or written or electronic means. Expeditiously act upon all action items.
Action items will be typed up by the Secretary and sent to all BOD members electronically. The
Secretary will type up a list of action items no later then 60 days after the close of business.
BOD members must respond within 90 days of distribution of action items. Action items will be
tracked on the ABMA Website. All action items must have a deadline completion.
32
Symposium/Professional Working Group Conference: If the Secretary is unable to be in
attendance during Symposium/Professional Working Group Conference, ensure someone
qualified is made available to take minutes.
Election: Prior to the Symposium/Professional Working Group Conference, provide ABMA
President with a listing of new officers required in the yearly election, include BOD and
Regional Vice-presidents.
The Secretary shall perform such other duties as may be prescribed by the President, BOD or the
BY-LAWS.
Correspondence: The Secretary is responsible for a considerable amount of outgoing
correspondence which is normally generated throughout the pre-Symposium/Professional
Working Group Conference year, most of which should have the President’s signature affixed. In
cases when the President is not located in the same area as the Secretary the President may elect
to have a signature stamp made for use by the Secretary. This can greatly decrease the time lag
and cost of getting correspondence to its intended destination. (IF A STAMP IS PROVIDED, IT
SHALL BE RETURNED UPON COMPLETION OF TENURE.) (All First time
correspondence shall have the ABMA Information Sheet attached as an enclosure.) All
ABMA business correspondence shall be saved via electronic means with back-up such as
diskette, CD, flash/thumb drives or external drives. The Secretary will maintain a historical file
of all ABMA business correspondence via an electronic filing storage as mentioned above in a
fire-proof storage device. Any required hard copy or paper documents needed for the operation
of the ABMA shall be filed in a safe deposit box.
The different types of correspondence are:
the high rank military and or government employee’s time is scheduled months in advance. (It is
very important that certain high ranking Military & Civilian persons be requested as guest
agencies). This should be accomplished by first determining through discussion with the
Symposium/Professional Working Group Conference Chairperson and the Vice-president who
in priority order.
SECRETARY OF STATE
SECDEF
SECNAV
CNO
NAVAIR
NAVSEA
33
East Coast)
West Coast)
Coast)
Coast)
held)
MAYOR
from the President. This should be accomplished with the newly elected President’s
signature).
CINC’S
CV/CVN’S (All) (To Commanding Officers W/ copy to Air Department Officer).
LHA’S (All) (To Commanding Officers W/ copy to Air Department Officer).
LHD’S (All) (To Commanding Officers W/ copy to Air Department Officer).
LPH’S (All) (To Commanding Officers W/ copy to Air Department Officer).
LPD’S (All) (To Commanding Officers W/ copy to Air Department Officer).
Working Group Conference, it will provide ABMA background information Secretary to
smooth letter and (attach ABMA Information Sheet,) it will also describe the general needs of
the ABMA and will request assistance regarding military no cost attendee facilities.
Military Organization Representative Support: The President shall draft individual letters or
draft a formatted letter for the Secretary to smooth and send requesting Representative support
from those organizations, which directly support the Aviation Boatswain’s Mates Rating
equipment and systems both aboard ship and ashore. These letters shall be sent to Commanding
Officers, Officers in Charge, or Civilian Department Heads, and shall be specific as to the type
34
their particular Representative can provide at the Symposium/ Professional Working Group
Conference.
CPO Advancement Letter: A formatted type or a letter drafted by the President shall be
smoothed and sent to all AB CPO”S congratulating them on their advancement. (Post
Symposium/Professional Working Group Conference).
Newsletters: The Secretary shall also be the ABMA Newsletter Editor. The President shall also
act as the ABMA Newsletter coeditor. The Secretary and President must work closely with the
BOD, key Officers and Chairpersons to ensure that newsworthy material, all Symposium/
newsletter between the regularly scheduled dates to provide information required between the
FALL/WINTER, and SPRING/SUMMER issues and include:
All BOD, the President, and all Association Officers and Chairman shall be listed in the
newsletter along with their phone number and e-mail address.
All Newsletter inputs shall be in to the Editor NO LATER THAN ONE MONTH PRIOR
TO MAILING DATES. All parties required to have input will check with the editor to
ascertain the due date for articles.
Medical: Information regarding the status of all members who are or have been seriously
injured, sick or hospitalized shall be placed in the newsletter.
Drug Slogans: Each issue of the newsletter shall have an ANTI DRUG SLOGAN included.
Minutes: All BOD meeting minutes will be included.
Membership: A Membership Application Form shall be placed in each issue.
Member Name: When newsletters are returned, the member's name shall be placed in the
newsletter.
Size: The newsletter shall be printed on standard 8 ½ x 11 in paper.
Mailing Procedure: The newsletter shall be bulk mailed, or sent by electronic means.
Advertising: Non-profit advertising may be included in the newsletter.
newly elected President. The retiring Secretary shall deliver to the successor Secretary, all
Association property in his/her custody/possession. During or following the close of the
Symposium/Professional Working Group Conference, when, possible, the outgoing and new
Secretary shall have a face to face turnover. A Pass-Down Turnover folder of procedures is
preferable and will include:
•
•
responsibilities.
A list of guest speakers: (Following the Symposium/Professional Working Group
Conference drafting and signing Letters of Appreciation for guest speakers becomes the
responsibility of the new President with assistance from the Secretary.
35
•
•
•
•
•
•
•
•
•
•
All ABMA records or duplicate records are maintained and current.
All matters pertaining to meetings of the BOD through personal presence or written or
electronic means.
All computers, or recorders purchased by the ABMA for the office of the Secretary.
Copies of correspondence/newsletters that was sent out during the tenure of office.
All fire-proof storage devices.
Life Membership: Past Secretary’s, upon successfully completing a term in office will be
(BOD).
36
37
TREASURER
continuity and to assist the Treasurer in the performance of duties.
regarding Treasurer’s duties and shall be referenced and adhered to in conjunction with the
guidelines. Articles I, II, III, VII, VIII, IX, X, XII, XIII, XIV, XV, XVI, XVIII, XIX of the BYLAWS of the ABMA.
GENERAL DUTIES: The Treasurer shall collect, receive and have charge of all funds of the
Association, shall have deposited such funds in a bank approved by the BOD, and shall provide
for the expenditure of such funds. A report will be made to the BOD giving the financial
standing of the Association whenever requested and a full report made to the Association at each
Symposium/Professional Working Group Conference. The Treasurer shall be bonded, if required
by the BOD, in an amount prescribed by the BOD.
The terms of office of the Treasurer elected at any annual Symposium/Professional Working
Group Conference shall commence at the adjournment of such Symposium/Professional
Working Group Conference except for those elected to the offices of the BOD, whose term shall
commence immediately upon election. The Treasurer may resign at any time by giving written
notice to the President, the Secretary, and BOD.
The Treasurer may be removed by a majority of the membership entitled to vote, for cause, and
for that purpose.
38
by such person or persons and in such manner as determined, by resolution of the BOD.
instrument in the name of and on behalf of the Association. Such authority may be general in
cooperation in the furtherance of the objectives stated in the preamble herein. Such affiliation
does not authorize either organization to participate in the organizational or managerial concerns
of the other. Any such affiliation may be canceled by unilateral action of either of the
organizations involved.
Record Keeping: The Treasurer is responsible for the maintenance of financial ledgers, books
and reports pertaining to all money transactions conducted within the Association. All records
shall be maintained current and correct at all times.
Correspondence: The Treasurer is responsible for a considerable amount of outgoing
39
fire-proof storage device. Any required hard copy or paper documents needed for the operation
of the ABMA shall be filed in a safe deposit box.
Audits: Every three years and/or at the change of Treasurer, The BOD will assign three
members of the Association (none of whom shall be any person charged with the responsibility
of handling Association funds) to conduct an audit of all books of account.
Bank Accounts: Shall be sufficient in number for accounting of the ABMA Checking Account,
ABMA Interest Bearing Savings Account, Scholarship High Interest Term Account and others as
required by the BOD. Scholarship money shall be separate from ABMA operating money.
Finance Committee: In accordance with the ABMA BY-LAWS, the Treasurer shall chair a
finance committee made up of at least five (5) ABMA members to screen reports, and correct
any errors or discrepancies prior to submission.
Monthly Report: A monthly finance report will be forwarded to the Finance Committee for
review then submitted to the President, Executive Vice-president, past President and Secretary.
Semiannual Report: A Semi-annual report shall be forwarded to the President, Executive Vicepresident, past President and Secretary and to the BOD and Regional Vice-presidents.
Annual Report: An annual report shall be forwarded to the President, Executive Vice-president,
past President and Secretary and will be presented to the membership at the annual Symposium/
Professional Working Group Conference. The Annual Report shall also contain a Secretary and
merchandise report. A sample of a typical Annual Financial Report follows:
SAMPLE
ANNUAL FINANCIAL REPORT
FISCAL YEAR 20 /20
CHECKING ACCOUNT BALANCE
(LOCATION)
7-1-20 ………………...$
SAVINGS ACCOUNT BALANCE
(LOCATION)
7-1-20 ………………...$
SCHOLARSHIP ACCOUNT BALANCE (LOCATION)
7-1-20 ………………...$
MEMBERSHIP FUND BALANCE.........…………………...........7-1-20 ………………...$
MERCHANDISE FUND BALANCE...............………………..…7-1-20 ………………...$
SECRETARY FUND BALANCE
(LOCATION)
7-1-20 …………….......$
TOTAL BANK ASSETS …………………………………….........7-1-20 ………………...$
VALUE OF MERCHANDISE ON HAND ...................................7-1-20 ………………...$
ABMA NET WORTH .....................................................................7-1-20 ………………...$
****************************************************************************
40
ANNUAL FINANCIAL STATEMENT
1-JULY 20 THROUGH 30 JUNE 20
ANNUAL INCOME
TOTAL ANNUAL INCOME ........$
ANNUAL EXPENSE
TOTAL ANNUAL EXPENSE ........$
ANNUAL DECREASE …...............$
ABMA SCHOLARSHIP ACCOUNT
PREVIOUS SCHOLARSHIP ACCOUNT ...............................7-1-20 …………………...$
TRANSFER TO CHECKING FOR _________ UNIVERSITY ........................................$
TRANSFER FROM CD….....................................................................................................$
SCHOLARSHIP DONATIONS: ______ ............................................................................$
SCHOLARSHIP ACCOUNT INTEREST TO DATE …………………………...............$
TOTAL SCHOLARSHIP ACCOUNT BALANCE ………... 7-1-20 ...............................$
ABMA MEMBERSHIP
ANNUAL MEMBERSHIP INCOME ...................................7-1-20 ……………………..$
MEMBERSHIP FUND BALANCE ......................................7-1-20 ..................................$
TOTAL MEMBERS ____ INCLUDES ____CORP.............6-30-20 …………………....$
MEMBERS DROPPED _____................................................7-1-20
DROPPED MEMBERS LAST PAID DUES IN 20—- FOR 20—NUMBERS
ANNUAL COMPARISONS
ABMA NET WORTH ANNUAL NET WORTH INCREASE/DECREASE
TOTAL BANK ASSETS MEMBERSHIP TOTALS
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE EXCESS RETURNED
Respectfully submitted,
ABMA TREASURER
IRS: A fully completed IRS form must be filed within the designated time at the end of each
fiscal year. This form must be filed on time or a daily fine will be accessed against the ABMA.
This is for ABMA accounting only. Scholarship account reporting forms are different.
41
Fiscal Year: The accounting year of this Association shall be the Fiscal Year, 1 July –30 June.
State of New Jersey: New Jersey requires two separate Annual reports, an Unclaimed Property
Report and an Annual Report. The Treasurer will maintain a file on the procedures for these
reports.
Registered Agent: The ABMA is required by the state of New Jersey to maintain a licensed/
registered agent residing in the state. The ABMA utilizes the CT Corporation as the Association
registered agent. Should problems be encountered with any form required by the state, the matter
shall be referred to the registered agent for assistance. The registered agent shall not be changed
without the express approval of the BOD.
Donations: Donations received by the ABMA WILL NOT be referred to as tax exempt.
Donations or grants to the ABMA scholarship will be utilized to enhance the scholarship fund.
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE: The Treasurer
shall have a close working relationship with the Symposium/Professional Working Group
Conference Chairman and will:
Start-up Funding: Provide startup funds to the Symposium/Professional Working Group
Conference Chairman/Finance Committee based on the amount authorized by the Administrative
Policy or as approved by the BOD.
Local/State Taxes: Each chapter or Symposium/Professional Working Group Conference
Committee is responsible for reporting and paying local and state taxes as required (this applies
primarily to sales tax) as prescribed in the Administrative Policy for rules on Symposium/
Professional Working Group Conference Chairman financial reporting responsibility to the
Treasurer and BOD.
Post-symposium “Appreciation” Dinner/Party: Provide funds, from excess Symposium funds
for a post-symposium “Appreciation” dinner/party to recognize the work and dedication put
forth by the host chapter. These funds will be forwarded to the Symposium/Professional
Working Group Conference Chairman based on the amount authorized by the Administrative
Phone Card: Ensure Symposium/Professional Working Group Conference Chairman has the
ABMA telephone credit card number at least one year prior to Symposium/Professional Working
Group Conference.
Symposium/Professional Working Group Conference Final Reports: The Treasurer will
continue to work with the Symposium/Professional Working Group Conference Chairman prior
to, during, and after the Symposium/Professional Working Group Conference until all final
reports and finances are completed and reported to the BOD.
The Symposium/Professional Working Group Conference Chairman will keep a complete
accounting of funds collected and expended and submit the report to the Treasurer and BOD.
The Symposium/Professional Working Group Conference Chairman shall submit a tentative
accounting at the post-symposium BOD meeting and submit a finalized accounting to the BOD
within 90 days.
42
Any excess symposium funds shall be turned over to the ABMA Treasurer within 90 days from
the close of the symposium along with a finalized symposium accounting statement.
Liaison: Act as liaison between Symposium/Professional Working Group Conference Chairman,
Vendor Coordinator and the Merchandise Coordinator.
Administrative Materials: Ensure Symposium/Professional Working Group Conference is
provided with stationery/envelopes, ABMA plaques, appreciation certificates, blazer sizes of
AB’s of the Year and past President patches for blazers, ten-year and life lapel pins, creeds and
other items needed prior to Symposium/Professional Working Group Conference start.
Blazers: Procure AB of the Year Blazers.
Transportation: Provide transportation cost for the AB’s of the Year, above that which is
covered by cost orders and limited to the continental U.S. Also, provide transportation for the
ABMA President and ABMA Secretary when required.
Berthing: Provide AB’s of the Year berthing costs when required, above that of cost orders.
Also, provide the ABMA Secretary and Treasurer with funding for the lodging and perdiem
basis and meal allowance for the week of the Symposium/Professional Working Group
Conference.
Secretary: Ensure that Secretary has everything needed to accomplish secretarial duties during
the Symposium/Professional Working Group Conference.
Fax Machine/Computers/Electronic Storage Devices/Fire-proof Storage Devices: Provide
the Secretary and Treasurer with a fax machine to allow more prompt correspondence. Provide
the Secretary with a computer, printer, electronic storage; such as diskette, CD, flash/thumb
drives or external drives and a fire-proof storage device, if feasible.
Workshop Fund: Provide funds to the Workshop Coordinator for clerical assistance during the
Symposium/Professional Working Group Conference. If required, funds will be provided to the
Workshop Coordinator for clerical support in order to expedite workshop out-chop reports which
are to be completed within 30 days of the Symposium/Professional Working Group Conference
close.
Funds: Ensure that all funds are in the Treasurer’s possession before departing the Symposium/
Professional Working Group Conference. All money’s collected for membership and
merchandise.
Banquet Tickets to be Subsidized: The BOD, at the first meeting of each Symposium/
Professional Working Group Conference, will review the subsidizing of E-1 through E-4 and
their spouse’s banquet tickets. The ABMA may or may not subsidize either ½ or the whole cost
of the banquet tickets depending on funds available.
Banquet tickets will be furnished to the youngest and oldest member at the symposium at no cost
to the individual.
VENDOR PROCEEDS: All vendor proceeds received by Vendor Committee Chairman shall
be forwarded to the Treasurer (as required).
43
Contributions: Contributions may be accepted from any companies, corporations, industries,
businesses, affiliates, or individual defraying the cost of a Symposium/ Professional Working
Group Conference, but they may or may not be authorized a display booth.
The ABMA Treasurer will forward all vendor money’s, for the Symposium/Professional
Working Group Conference to the Symposium Committee Chairman when needed.
Recognition: Vendors who make a financial contribution to the Symposium/ Professional
Working Group Conference will receive a plaque.
The Treasurer will procure all required awards for the Symposium/ Professional Working Group
Conference and ensure a correct record of expenditures is compiled and that all receipts are
retained. The Treasurer will ensure awards are placed at the podium each day in the order they
will be presented during the Symposium/ Professional Working Group Conference.
The Treasurer will ensure awards are mailed to recipients not present for award presentation (all
must be mailed prior to conclusion of the Symposium/Professional Working Group Conference.)
MERCHANDISE: The Treasurer shall work closely with the ABMA Merchandise Coordinator
throughout the year.
Merchandise Purchase: Provide funds to the Merchandise Coordinator in the amounts
approved by the BOD, for purchase of replacement merchandise.
Liaison: Act as liaison between the ABMA Merchandise Coordinator (if not attending
Symposium/Professional Working Group Conference) and the Symposium/Professional
Working Group Conference Merchandise Committee Chairman.
Merchandise Funds: Receive all merchandise money for deposit above that authorized as
operating funds.
Records: Ensure adequate records are kept and reported on merchandise.
Shipping Costs: Provide funding for Symposium/Professional Working Group Conference
merchandise shipping costs to the Symposium/Professional Working Group Conference in both
directions. (When required).
Storage Rental: Ensure sufficient funding is provided for merchandise storage rental and
insurance.
MEMBERSHIP: The Treasurer will work closely with the Membership Chairman, for receipt
of membership dues moneys, and for membership Gains/Losses for Financial Report purposes.
BEREAVEMENT: Working with the ABMA Chaplain. In the event of a member’s death
and/or his/her immediate family, flowers will be sent and in the event of a member’s
hospitalization or illness, a “get well” card will be sent.
LIQUIDATION : In the event of final dissolution or liquidation of the Association, and after
the discharge of all its liabilities, the remaining assets of the Association including all of its
various specifically designated funds, shall be given to an exempt organization, as defined in the
44
Internal Revenue Code, and whose purposes and objectives are similar to those of the
Association. Such organization is to be designated by a vote of two-thirds of all directors serving
as such at the time of dissolution.
The Treasurer shall be thoroughly familiar with the ABMA BY-LAWS and Administrative
Policy and shall perform such other duties as may be prescribed by the President or BOD.
The Treasurer shall:
•
•
•
•
•
•
•
•
the Association.
Association liable.
Ensure all require payments and documentation to maintain the Registered Trademark for
the ABMA Logo are submitted in a timely fashion prior to the required deadline.
newly elected President. The retiring Treasurer shall deliver to the successor Treasurer, all
Association property in his/her custody/possession, all money, vouchers, books and papers of the
Association in his or her custody, with a supplemental report covering all transactions. During
or following the close of the Symposium/Professional Working Group Conference, when,
possible, the outgoing and new Treasurer shall have a face to face turnover. A Pass-Down
Turnover folder of procedures is preferable and will include:
•
•
•
•
•
•
•
responsibilities.
A current listing of Outstanding ABMA business action items. Each item should be
All ABMA Treasurer records or duplicate records are maintained and current.
All matters pertaining to ABMA financial status through personal presence or written or
electronic means.
45
•
•
•
All computers, or recorders purchased by the ABMA for the office of the Treasurer.
Copies of correspondence/financial reports that were sent out during the tenure of office.
Life Membership: Past Treasurer’s, upon successfully completing a term in office will be
(BOD).
46
REGIONAL VICE-PRESIDENTS
PURPOSE: The following duties, responsibilities and guidelines are set forth to maintain
continuity and to assist the Regional Vice-presidents in the performance of duties.
regarding Regional Vice-presidents duties and shall be referenced and adhered to in conjunction
with the duties, responsibilities and procedural guidelines set forth in this document. ABMA
with these guidelines. Articles VII, VIII, XIX of the BY-LAWS of the ABMA.
GENERAL DUTIES: The Regional Vice-presidents are duly elected/appointed officers of the
ABMA. They are directly responsible to the Executive Vice-president in the execution of his
duties and shall act as his assistants. The Regional Vice-presidents are the medium of liaison
between the membership of the Association in matters of organization, administration, and
functions within their regions. They will maintain an active and aggressive recruitment program
and shall encourage camaraderie and promotion of social gatherings in their regions.
The terms of office of the Regional Vice-president selected at any annual Symposium/
Symposium/Professional Working Group Conference except for those elected to the offices of
the BOD, whose term shall commence immediately upon election. The Regional Vice-president
may resign at any time by giving written notice to the President, Secretary, and BOD.
The Regional Vice-president may be removed by a majority of the membership entitled to vote,
for cause, and after opportunity to be heard at any regular Symposium/Professional Working
Group Conference of the Association, or at any special Symposium/Professional Working Group
Conference called for that purpose.
The majority of time the Regional Vice-presidents are used as contact points to get the word out
when we have a serious illness or death of a member. While this is extremely important The
Regional Vice-presidents can be an outstanding resource for recruitment. The President can
contact key members at various commands and provide them the name and contact point of a
Regional Vice-president. One who, (having already agreed) would be delighted to come to that
key members command and speak with a group of 3rd, 2nd, 1st Class, CPO’S or desiring non-rated
47
personnel about the ABMA and how belonging could benefit them and the AB rating. These
Regional Vice-presidents for the most part are not only long time ABMA members but they also
have a wealth of knowledge they could share with command
personnel.
Regional Vice-presidents shall:
Chapter Liaison: Work closely with the ABMA Chapter closest to their region. Maintain a
close rapport in order to promote their goals, of camaraderie, social events and recruitment.
Member Serious Injury or Death: Upon notification of a serious injury or death of a member
and using an up to date ABMA Roster, call all members within their region and:
• If the member injured or deceased is in the region, the Regional Vice-president shall
notify the ABMA Chaplain (or if unavailable notify the Treasurer and Membership
Chairman.)
• If the member injured or deceased is in the region, the Regional Vice-president shall
contact the family and offer ABMA Condolence and assistance if needed.
PAO Liaison: Maintain a close working relation ship with the ABMA Public Affairs Officer
(PAO)by providing direct assistance to the PAO in what ever area the PAO is pursuing to get the
word out regarding the ABMA and the up-coming Symposium/Professional Working Group
Conference. The Regional Vice-presidents will:
• Provide the ABMA PAO assistance prior to each Symposium/Professional Working
Group Conference by submitting news releases regarding Symposium/Professional
Working Group Conference information to the various news organizations both
newspaper and media. If possible quarterly news release submissions throughout the year
following first notification of Symposium/Professional Working Group Conference dates
and location should greatly increase attendance/ membership.
• Provide assistance on all requests by the PAO.
Membership Recruitment: Provide assistance to the Membership Chairman by maintaining
close liaison with AB’s, their supervisors, Warrant Officers, LDO’s and Department Heads at all
Naval Installations within their regions. The Regional Vice-presidents will
• Promote their involvement in planned social events both by the region ABMA Chapter
or events planned by the Regional Vice-president with assistance from base personnel.
• Provide ABMA information packages and membership application forms to key AB
supervisors to contact personnel within the region.
• Encourage requests for and offer the assistance of a retired AB enlisted or officer to
speak about the ABMA at a site selected by the requesting unit. There are retired AB’s
out there who would enjoy volunteering for such a mission.
Airlift Transportation Request Support: The Regional Vice-presidents will support the
Executive Vice-president regarding regional support for requested air transportation to the
Symposium/Professional Working Group Conference. Often approved flights are canceled at the
last minute due mainly to NO SHOWS. This can drastically affect the ABMA ability to acquire
transportation in the out years. The Regional Vice-presidents play an important role to ensuring
success of this endeavor by:
• Contacting the AB supervisors and Department Heads in their region to promote support
for AB’s to attend.
48
•
•
•
•
•
•
Offering to provide briefings regarding the Symposium/Professional Working Group
Conference Professional Workshops and the importance to Naval Aviation Safety.
Assisting those selected to directly participate in the Symposium/Professional Working
Group Conference Workshops to procure cost orders and no cost orders for others
wishing to attend.
Contacting retired members within their region regarding flight information and assist
those desiring to attend with directions for getting on the manifest.
Providing flight status updates on a regular basis.
Providing feed back regarding numbers of personnel on the manifest to the Executive
Vice-president.
When manifest is complete maintain close liaison with the flight coordinator offering any
assistance required too ensure all manifested personnel are a go.
Phone/E-mail: The Regional Vice-presidents shall contact the ABMA Secretary to ensure their
current phone number and e-mail address is in the Secretary’s possession. Regional Vicepresidents shall have a current phone number listed with the Secretary and Membership
Chairman in order to serve in such capacity.
Correspondence: The Regional Vice-presidents are responsible for a considerable amount of
outgoing correspondence which is normally generated throughout the preSymposium/Professional Working Group Conference year, most of which should have the
President’s signature affixed. In cases when the President is not located in the same area as the
Secretary the President may elect to have a signature stamp made for use by the Secretary. This
can greatly decrease the time lag and cost of getting correspondence to its intended destination.
(IF A STAMP IS PROVIDED, IT SHALL BE RETURNED UPON COMPLETION OF
TENURE.) (All First time correspondence shall have the ABMA Information Sheet
attached as an enclosure.) All ABMA business correspondence shall be saved via electronic
means with back-up such as diskette, CD, flash/thumb drives or external drives. The Secretary
will maintain a historical file of all ABMA business correspondence via an electronic filing
storage as mentioned above in a fire-proof storage device.
The Regional Vice-presidents shall perform such other duties as directed by the BOD, President,
Executive Vice-president, PAO, and Membership Chairman.
(BOD).
49
SCHOLARSHIP CHAIRMAN
continuity and to assist the Scholarship Chairman in the performance of duties.
regarding Scholarship Chairman duties and shall be referenced and adhered to in conjunction
with these guidelines. Articles XI, XIX of the BY-LAWS of the ABMA.
Standing committees except the executive committee may be composed of both active and
associate members of the Association and shall assume such duties as are specified in these BYLAWS and such other duties as may be assigned by the Board of Directors (BOD). Only active
members shall be chairmen of standing committees.
The following Chairmen shall be appointed by the BOD:
a. Scholarship
b. Fund Raising
c. Membership
d. Merchandise Coordinator
e. AB Hall of Honors Curator
f. National Vendor Coordinator
g. Symposium/Professional Working Group Conference
Each committee, if required, shall consist of members of the Association chosen by the
Chairman. The chairman of each committee shall report to and receive guidance from the BOD.
GENERAL DUTIES: The Scholarship Chairman shall be required to make sure all members
are aware of the scholarship fund and eligibility requirements.
The name, address and phone number of the Scholarship Chairman will be published in the
Symposium/Professional Working Group Conference program and ABMA newsletter. Therefore
the ABMA Secretary shall be kept current of the contact information
INFORMATION: The Scholarship Chairman is responsible to provide information and proper
direction for submittal of all applications for the ABMA scholarship. Prior to the scholarship
application deadline the BOD shall determine the number of scholarships and the amount to be
awarded for that year.
50
The Scholarship Chairman shall:
Newsletter: Ensure all necessary ABMA scholarship information is published in each issue of
the ABMA newsletter.
Application Screening: Provide all applications to the educational institute, providing applicant
screening in time to allow for proper selection to be made and the recipient name forwarded to
the scholarship chairman. The chairman will notify the recipient and offer an invitation to
receive the award at the Symposium/Professional Working Group Conference if desired.
Forward recipients name to the Symposium/Professional Working Group Conference Awards
Committee prior to the Symposium/Professional Working Group Conference.
Enrollment: Ensure that verification of enrollment in an accredited school has occurred prior to
award being made.
Availability: Ensure scholarship award is available to students attending vocational schools as
well as academic pursuits.
Programs: Ensure information regarding the ABMA scholarship is being reflected in the
American Legion Program and the Combined Federal Campaign.
Award: The scholarship award will be named the ABMA ISABELLA M. GILLEN Memorial
Scholarship fund/award unless otherwise directed by the BOD.
Applicants: Scholarship applicants must be dependent children or spouse of a current or
deceased dues paying ABMA member of two years.
IRS: In accordance with requirements of the United States Internal Revenue code, the
scholarship chairman shall insure that payment of the scholarship awards will be made directly to
the winner’s education institution vice the winner.
Donations: All donations to the ABMA Scholarship Fund are tax deductible.
FUNDS: Scholarship money will be placed in a long term high interest bearing account and all
grants or donations to the ABMA scholarship will be utilized to enhance the scholarship fund.
The Scholarship Chairman shall propose additional increases for the scholarship award as the
requirement arises.
Correspondence: The Scholarship Chairman is responsible for a considerable amount of
51
The Scholarship Chairman shall be thoroughly familiar with the ABMA BY-LAWS and
Administrative Policy.
The Scholarship Chairman shall perform such other duties as may be prescribed by the ABMA
President and BOD.
ABMA ISABELLA M. GILLEN MEMORIAL SCHOLARSHIP FUND APLICATION
CRITERIA AND INSTRUCTIONS ATTACHED
ABMA ISABELLA M. GILLEN MEMORIAL SCHOLARSHIP FUND APPLICATION FORM
ATTACHED.
(BOD).
52
AVIATION BOATSWAIN’S MATES ASSOCIATION
ISABELLA M. GILLEN MEMORIAL SCHOLARSHIP FUND
APPLICATION CRITERIA AND INSTRUCTIONS
**Qualification - Applicant must be a dependent (family member) of an active, dues-paid member of the
ABMA for at least two years to qualify for this scholarship.
1. Applications are due annually to the Scholarship Chairman not later than June 1st.
2. Application should be typewritten or printed.
3. The application must be arranged in the order described below:
a. Application of required facts. Carefully plan a response to each item before typing the final
draft.
b. The applicant shall prepare a statement setting forth his/her vocational or professional goals
relating how past, present and future activities make the accomplishment of this goal probable. The
letter must be signed.
c. Official transcripts of student grades from the beginning of the 9th grade to due date of application
may be photocopies bearing an original signature of the proper school authority. SAT or ACT test
scores, if included, may be photocopies.
d. Current dated, signed letters of recommendation from one person, but not totaling more than
three, in authority from high schools, college, or trade schools attended by the applicant. Letter
may reflect the applicant’s ability, work habits, leadership, personality and integrity.
e. No more than two letters of endorsement from responsible community (non-school related)
persons. These persons should not be related tot he applicant. They should be capable of reporting
on the applicant’s participation in the community in terms of work service, leadership, notable
skills and outstanding recognition. Each letter should be typed, dated, and signed.
f. Copies of exhibits of achievement in scholarship, leadership, athletics, dramatics, community
service or other activities may be attached – but, avoid being repetitious. It is preferable that
exhibits such as awards and media items be photocopies.
4. Social Security Number is required for school and ABMA records. Upon receipt of “Verification of
Enrollment” form from proper school officials, an ABMA check for the amount of the award will be
sent to the college or university to establish credit for the student.
5. Submit application to:
Aviation Boatswain’s Mates Association
Scholarship Chairman
LANNY VINES
144 CR 1515
Alba. TX 75410
E-mail: [email protected]
53
APPLICATION FORM
(Based on financial need, character, leadership and academic prowess)
Please read application criteria and instructions prior to completing the application!
Name: __________________________________________ Social Security Number: ________________
Address: _____________________________________ _______________________ ____ __________
Street
City
State
ZIP
Phone: (
) _________
Email: ________________________________________________________
Date of Birth: _________ Place of Birth: ________________________________ Age: _____ Sex: ____
SPONSOR INFORMATION
(Parent, step-parent, guardian or spouse)
_____________________________________________________________________________________________
Name of Sponsor (last, first, middle)
Relationship of sponsor to applicant
_____________________________________________________________________________________
Sponsor Address (number and street, city, state, zip code)
_______________________||________________ ||___________________________________________
Last rank, rate or grade held |
Sponsor SSN |
Officer designator or enlisted rating
_____________________________________________________________________________________
Name and address of current duty station or reserve unit
_____________________________________________________________________________________
If deceased, give Date and place of death
EDUCATIONAL INFORMATION
Name of high school(s) attended
Dates
Graduation Date
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Name of colleges attended or attending
Dates
Graduation Date
_____________________________________________________________________________________
_____________________________________________________________________________________
Name and address of colleges to which applied:
Accepted (yes or no)
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Type or print on a separate sheet of paper your career objectives, the reasons you chose these objectives,
and how you feel furthering your education will help accomplish these objectives.
54
WORK EXPERIENCE
Are you currently working? YES NO (working includes any type of job whether or not you are paid,
e.g., work regularly in a family business, on family farm, or volunteer work) If so, give details.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
FINANCIAL INFORMATION
______________________________________________________________________________
Name of head of family
| Relationship to applicant
|
|_______________________
Occupation, if other than military service
_____________________________________________________________________________________
Address if different from sponsor
_____________________________________________________________________________________
Gross family income earned last year (all sources)
Net family income last year
_____________________________________________________________________________________
Anticipated gross family income earned this year (all sources)
_____________________________________________________________________________________
Number of dependents:
|Number of children in college
| (excluding applicant)
______________________________________________________|_______________________
List amount of tuition, room and board, and other fees for each college student.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
55
APPLICANT’S FINANCIAL STATEMENT
(Funds which will be available for full school term (September – June)
_____________________________________________________________________________________
Aid from parent or guardian (annual total)
$____________________________________________________________________________________
Educational resources received/
|Veterans Benefits | Social Security
| Applicants Savings
Awarded for next year
|
|
| and income
|
|
|
_________________________________|________________ | _________________|________________
Other resources
|Loans $ Source
| Scholarship $ Source
|Grants $ Source
|
|
|
_____________________|___________________ |____________________ |______________________
Additional comments: The applicant or parent may comment briefly on any specific financial
circumstances that they desire to bring to the attention of the scholarship sponsor.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
I certify that the above information is correct to the best of my knowledge.
_______________________________________
Applicant’s signature
Date
_______________________________________
Signature of parent or guardian
Date
(either parent may sign)
56
LEADERSHIP ACTIVITIES
SCHOLASTIC
Honors and awards (state nature of honor or award)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
Offices and positions of leadership (state name of organization and position
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
Organizational membership where no office was held (state only major activities)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
NON-SCHOOL RELATED CIVIC ACTIVITIES
Honors and awards (state nature of honor or award e.g., Eagle Scout (men) Gold Award (women)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
NOTE: List additional honors and activities
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
57
FUND RAISING CHAIRMAN
continuity and to assist the Fund Raising Chairman in the performance of duties.
regarding Fund Raising Chairman duties and shall be referenced and adhered to in conjunction
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Fund Raising Chairman shall:
1. Be required to make sure all members are aware of the fund raising opportunities and
eligibility requirements.
2. Strive to get businesses, corporations and other organizations to donate funds to the
Aviation Boatswain’s Mate Association.
3. Draft letters for approval by the President of the ABMA requesting businesses,
corporations and other organizations donate funds to the Aviation Boatswain’s Mate
Association. Send History of the ABMA Organization to businesses, corporations and
other organizations.
4. Receive permission from the President of the ABMA to mail letters to businesses,
corporations and other organizations.
5. Report quarterly to the President and Treasurer of the ABMA on the status of responses
and donations from businesses, corporations and other organizations.
6. All donations made by businesses, corporations and other organizations will be made out
by check and in the name of the Aviation Boatswain’s Mate Association.
58
7. All checks will be sent to the Treasurer for accounting and information of the donation
forwarded to the President of the ABMA.
8. Draft a letter for the ABMA President’s signature to send to businesses, corporations and
other organizations that have donated to advise them of how their donation will be used.
9. Responsible to provide information and proper direction for submittal of all
organizations/individuals desiring to provide funds for the ABMA scholarship.
The name, address and phone number of the Fund Raising Chairman will be published in the
Organizations donating funds: The Fund Raising Chairman is responsible to ensure that the
organization desiring to donate funds is an organization the ABMA would desire to be affiliated
with and would not cause unjust publicity for the ABMA. The organization desiring to donate
funds should be a reputable organization. The Fund Raising Chairman shall notify the President
and the Board of Directors (BOD) of any such organizations intentions. Organizations may elect
to remain anonymous, however the President and BOD shall also be informed of that
organization and the reasoning for the anonymous request.
Individuals donating funds: The Fund Raising Chairman is responsible to ensure that the
individual desiring to donate funds is an individual the ABMA would desire to be affiliated with
and would not cause unjust publicity for the ABMA. The individual desiring to donate funds
should be a reputable person. The Fund Raising Chairman shall notify the President and the
Board of Directors (BOD) of any such individual’s intentions. Individuals may elect to remain
anonymous, however the President and BOD shall also be informed of that individual and the
reasoning for the anonymous request.
Presentation of checks: Any organization or individual may present checks payable to the
ABMA. If any organization or individual wishes to present a check to the Association for public
display, such as large photographic checks, this will be coordinated with the President of the
ABMA or his representative. Photos can be forwarded to the ABMA Secretary for inclusion in
the ABMA Newsletter, or to the webmaster for inclusion on the ABMA-USN.ORG website.
Newsletter: Ensure all necessary ABMA fund raising information and donations are published
in each issue of the ABMA newsletter.
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IRS: In accordance with requirements of the United States Internal Revenue code, the Treasurer
shall ensure that payment of the scholarship awards will be made directly to the winner’s
education institution vice the winner.
Donations: All donations to the ABMA Scholarship Fund are tax deductible. All donations to
the ABMA are not tax deductible.
FUNDS: Scholarship money will be placed in a long term high interest bearing account and all
grants or donations to the ABMA scholarship will be utilized to enhance the scholarship fund.
All donations to the ABMA will be utilized as deemed appropriate by the BOD, unless specially
ear-marked by the individual or organization making the donations.
Correspondence: The Fund Raisin Chairman is responsible for a considerable amount of
The Fund Raising Chairman shall be thoroughly familiar with the ABMA BY-LAWS and
Administrative Policy.
The Fund Raising Chairman shall perform such other duties as may be prescribed by the ABMA
President and BOD.
Checks, Drafts, etc. All checks, drafts, or other orders for payment of money, notes or other
Affiliations: The BOD of the Association may develop affiliations with other organizations for
the purpose of cooperation in the furtherance of the objectives stated in the preamble. Such
affiliation does not authorize either organization to participate in the organizational or
managerial concerns of the other. Any such affiliation may be canceled by unilateral action of
either of the organizations involved.
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ABMA ISABELLA M. GILLEN MEMORIAL SCHOLARSHIP FUND APLICATION
CRITERIA AND INSTRUCTIONS ATTACHED
ABMA ISABELLA M. GILLEN MEMORIAL SCHOLARSHIP FUND APPLICATION FORM
ATTACHED.
(BOD).
61
MEMBERSHIP CHAIRMAN
continuity and to assist the ABMA Membership Chairman in the performance of duties.
regarding Membership Chairman duties and shall be referenced and adhered to in conjunction
with these guidelines. Articles IV, V, VI, XI, XII, XIII, XIX of the BY-LAWS of the ABMA.
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Membership Chairman is responsible for devising ways and means
of securing members and methods of organization for making such membership effective. The
Membership Chairman shall devise means to advertise membership drives during the month of
July, and provide an input to newsletters regarding membership. The Membership Chairman
shall present application with recommendations to the BOD.
MEMBERSHIP: The Membership Chairman shall promote a strong campaign using the
resources of the PAO and the Regional Vice-presidents to increase the membership of the
Association.
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Working closely with the Membership Chairman, the President, Vice-president and utilizing a
current membership list can help the membership chairperson by periodically contacting key
members at various commands enlisting their assistance to contact delinquent members for
renewal and for recruiting new members. This action can be a very effective toward
strengthening the ABMA recruiting effort. Frequent contact with the President regarding
recruitment status and promoting the Annual Membership Drive is critical.
The Membership Chairman shall:
Regional Vice-presidents: Work closely with the Regional Vice-presidents, requesting their
assistance to contact retired AB’s and AB supervisors at installations within their region, to
provide names and addresses of contacts and provide membership application packages directly
to the contacts or to the Regional Vice-presidents.
Recruiters: Have a vigorous program designed to involve as many AB’s as possible to
participate in the ABMA Membership Recruiting program. Determine the ABMA top Recruiters
of the Year and provide names and commands to the ABMA President and the
Symposium/Professional Working Group Conference Awards Committee prior to start of the
The ABMA top Recruiters of the Year for the Pacific and Atlantic Fleet and ashore will be
awarded a plaque at the annual Symposium/Professional Working Group Conference.
Membership/Renewal: Receive all membership and renewal applications and money. Money
shall be sent with an accounting sheet to the Treasurer for deposit.
Records: Maintain a current and accurate set of records for all membership transactions. Record
all new members and reinstatement along with the member who recruited them.
Provide a current membership listing to all active members annually, listing names and
addresses.
Membership Number: When new members or reinstatements are recorded, assign a
membership number and inscribe that number on the application.
Reports: Monthly, semi-annually and annually submit to the Treasurer a report of new
members, reinstatements, renewals and dropped members and funds forwarded for deposit. This
information is retransmitted in the Treasurer’s reports to the ABMA Officers.
Catastrophic injury: In the event of any catastrophic incident while in the line-of-duty to an
active duty AB, that AB will be given a Life Membership. In the event of his/her death, the
spouse will be awarded a Life Membership.
Membership: Subject to the provisions of the ABMA BY-LAWS, membership shall be
composed of:
(a) Men or women who are or have been Aviation Boatswain’s Mates of the United States Navy;
(b) Men or women who are Aviation Boatswain’s Mates European counterpart equivalents (deck
plate rates). (Membership will follow same procedures as U.S. membership. Funds will be
submitted in U.S. Dollars);
63
(c) Widows or widowers of deceased members are eligible for membership.
There shall be six classes of membership, namely:
(a) Members;
(b) Life Members;
(c) Associate Members;
(d) Life Associate Members;
(e) Honorary Members; and
(f) Corporate Members
Members: Shall be men or women who are or have been Aviation Boatswain’s Mates and those
Associate Members who meet the qualification of full membership.
The active members of the Association are Members and Life Members. Only these
members shall have all the privileges of membership including the right to vote. ONLY those
members who are or have been Aviation Boatswain’s Mates may hold the elected offices of the
President, Executive Vice-president, Treasurer and Board of Directors. The status of Member or
Life Member may also be reached from associate status subject to provisions of Article III,
Section VI of the ABMA BY-LAWS.
Life Members: Shall be composed of:
(a) Men or women who qualify as Members and commit themselves to the Association as a
Lifetime Member; and
(b) Widows and widowers of any Association Member including any AB’s widow whose
husband was deceased prior to the formation of the Association.
Associate Members: Shall be men or women who do not immediately qualify for Active
Member status, but believe in, and desire to support the goals of this Association. Associate
Members may not vote until completion of two years consecutive membership and approval of
BOD. Associate Members will be established as an active member upon two years consecutive
membership and upon approval of the BOD. Associate Members may not hold elected offices as
described above.
Life Associate Members: Shall be men or women who qualify as Associate Members and
commit themselves to the Association as a lifetime member.
Honorary Member: Titles and positions will normally be given to those individuals who due to
the nature of their position have a clear relationship and interest in the objectives of the
Association, Honorary titles and positions assigned will be in keeping with the highest standards,
and accepted traditions, in order to give due respect to the individual concerned and to properly
identify the person with the Association. Honorary Membership titles and positions will be
64
nominated by the BOD and elected by two-thirds majority vote. Any individual within the
membership may submit recommendations for Honorary Members in writing to the BOD.
Honorary Members may not vote or hold office.
Corporate Members: Shall be those established companies with interest and desire to
participate, with the Association toward achieving its objectives, particularly the goals involving
aviation safety and the exchange of safety information. Corporate members may not vote or hold
office.
Application for Membership: Application for membership shall be addressed to the
Association in writing. Each application will be reviewed by the Membership Committee and
presented tot he Board of Directors with a recommendation as to disposition.
•
The Board of Directors may reject any application for membership.
•
Any member may be dropped by the Board of Directors for cause, after being given the
opportunity, to be heard.
Entrance Fee and Dues: An entrance fee of $2.00 is required upon joining the Association.
Membership cost for new members will be based on the amount authorized by the
Administrative Policy or as approved by the BOD.
•
Members and Associate Members shall pay a membership fee upon joining and 1 August
thereafter, providing the member joins prior to 1 January. Any annual member joining
between the dates of 1 January and 1 August shall have memberships expire 31 July of
the following calendar year.
•
Any member whose annual dues have been delinquent for two consecutive years, shall be
dropped from active membership and shall be required to repay the initial entrance fee,
prior to reinstatement.
•
Fees may be raised as deemed necessary by a majority vote of Association members
present at any annual symposium.
•
A free one-year membership will be awarded to AB’s re-enlisting for the first time.
•
A free one-year membership will be awarded to any member who recruits a total of eight
new members in one fiscal year. This excludes BOD members.
•
A free life membership will be awarded to any member who recruits a total of sixteen
new and/or former members who have been dropped from membership rolls.
•
Free membership (Life or Annual) will not be awarded to any member who recruits
qualifying membership at or during an ABMA Symposium/Professional Working Group
Conference.
•
Membership fees can be paid in 1-year, 3-year, or 5-year increments be based on the
amount authorized by the Administrative Policy or as approved by the BOD.
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Upon joining the Association, the Member or an Associate Member may elect Lifetime
Membership by paying a lifetime membership fee in an amount based upon his or her age as
determined, by his or her nearest birthday to the date of application. A Member or Associate
Member in good standing and currently a Member of the Association may also attain a Lifetime
Membership by paying the applicable lifetime membership fee.
AGE AMOUNT
81 and above. . . . . . . . . . . . . .$ 5.00
76 to 80 (inclusive). . . . . . . . .$10.00
71 to 75 (inclusive). . . . . . . . .$20.00
66 to 70 (inclusive). . . . . . . . .$40.00
61 to 65 (inclusive). . . . . . . . .$60.00
56 to 60 (inclusive). . . . . . . . .$75.00
51 to 55 (inclusive). . . . . . . . .$90.00
46 to 50 (inclusive). . . . . . . . $100.00
45 and below . . . . . . . . . . . . $110.00
A Life Member or Associate Life Member, after payment of the lifetime membership fee, shall
not be required to pay further dues unless volunteering to do so.
A change from Associate status to Member status or Life Associate to Life Member will not
entail additional dues.
Liability: No member shall become liable to the Association for any amount other than entrance
fee and yearly dues.
Elections/Meetings: Unless otherwise ordered by the Board of Directors. The Association shall
meet in Symposium/Professional Working Group Conference once every year at a place and
time to be designated by the BOD for each such meeting. For the election of officers and for the
transaction of such business as may properly be brought before the Symposium.
•
Special symposiums of the Association may be called by the BOD or upon the request of
20 percent of the membership entitled to vote.
•
Notice of all special symposiums of the Association shall be mailed to the membership at
least two months prior to the meeting, and such notice shall state the purpose of any
special symposium.
•
The membership who attend special or regular symposiums of the Association, either in
person or by proxy, shall constitute a quorum capable of transacting all business properly
brought before the symposium.
•
The membership failing to attend, either in person or by proxy authorized in writing, shall
be considered to have waived the right to be present and thereby signified consent to and
ratification, of such action as the majority of those present, either in person or by proxy,
may take in matters before the symposium.
Age Limit: The established age limit of 17 years as the voting age for Associate members,
unless they have been “Grand Fathered in” on or before August 1997.
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Except as provided in Article XVI of the ABMA BY-LAWS, a majority vote of the membership
present, in person or by proxy, at any symposium of the Association shall govern in all matters
properly brought before the symposium. Exception, should any obligation on the part of the
Association be authorized or created, the provision against personal liability provided in Section
I, Article V of the BY-LAWS shall be directed.
The Membership Chairman shall perform such other duties as may be prescribed by the
President or the BOD.
(BOD).
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PUBLIC AFFAIRS OFFICER
continuity and to assist the Public Affairs Officer (PAO) in the performance of duties.
regarding PAO Duties and shall be referenced and adhered to in conjunction with the duties,
responsibilities and procedural guidelines set forth in this document. ABMA BY-LAWS and
guidelines. Articles VII, XIX of the BY-LAWS of the ABMA.
GENERAL DUTIES: The PAO is directly responsible to the ABMA President, Executive
Vice-president, and the BOD. All actions taken by the PAO shall be reported via the Executive
Vice-president and approved by the ABMA President. The PAO will conduct productive
correspondence to project a positive image of the Association to the public.
This individual is one of the Presidents, most important assets within the ABMA organization.
Perpetuating the ABMA is this individual’s primary responsibility. The President should ensure
close contact with the PAO. The President assists the PAO through direct contact with specific
Regional Vice-presidents to request their direct assistance to the PAO in what ever area the PAO
is pursuing to get the word out regarding the ABMA and the up-coming Symposium/
Professional Working Group Conference.
The PAO will retain this position until he/she decides to resign or is asked to resign by the BOD.
The name, address and phone number of the PAO will be published in the Symposium/
Professional Working Group Conference program and ABMA newsletter. Therefore the ABMA
Secretary shall be kept current of the contact information
The PAO will carryout a dynamic program to spread positive information about the goals of the
ABMA throughout the United States and where ever AB’s are stationed overseas.
The PAO shall:
Correspondence: Report and correspond with any agency, group, or individuals that requests
information or solicit ABMA support or to gain its recognition. The PAO is responsible for a
considerable amount of outgoing correspondence which is normally generated throughout the
pre-Symposium/Professional Working Group Conference year, most of which should have the
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Vendors: Direct all correspondence concerning vendor participation and support to the
Association Vendor Coordinator and assist the Vendor Coordinator as requested.
Media: Respond to all matters that will affect public interest or gain media attention regarding
the Association.
Media Support: Promote media support for the National Association and provide the
appropriate documentation to gain positive media coverage of Association history and upcoming
events.
Regional Vice-presidents: Directly interface with Regional Vice-presidents on matters
pertaining to their region. Also request their assistance prior to each Symposium/Professional
Working Group Conference by submitting news releases regarding Symposium/Professional
Working Group Conference information and other Association related PAO items to the various
news organizations both newspaper and media. If possible quarterly news release submissions
throughout the year following first notification of Symposium/Professional Working Group
Conference dates and location should greatly increase attendance/membership.
Liaison: Liaison between the public and the National ABMA as deemed necessary by the
ABMA President, Executive Vice-president, and the ABMA BOD.
The PAO shall perform such other duties as may be prescribed by the President, Executive Vicepresident, and the BOD.
newly elected President. The retiring PAO shall deliver to the successor PAO, all Association
property in his/her custody/possession. During or following the close of the Symposium/
Professional Working Group Conference, when, possible, the outgoing and new PAO shall have
a face to face turnover. A Pass-Down Turnover folder of procedures is preferable and will
include:
•
•
•
•
•
responsibilities.
A current listing of Regional Vice-presidents.
All ABMA records or duplicate records are maintained and current.
69
•
•
•
•
All matters pertaining to the ABMA through personal presence or written or electronic
means.
All computers, or recorders purchased by the ABMA for the office of the PAO.
Copies of correspondence/newsletters that was sent out during the tenure of office.
(BOD).
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MERCHANDISE COORDINATOR
continuity and to assist the Merchandise Coordinator in the performance of duties.
regarding Merchandise Coordinator duties and shall be referenced and adhered to in conjunction
with these guidelines. Articles I, III, VII, XIX of the BY-LAWS of the ABMA
a. Scholarship
b. Fund Raising
c. Membership
Chairman. The Merchandise Coordinator will serve as the chairman. The chairman of each
committee shall report to and receive guidance from the BOD.
GENERAL DUTIES: The Merchandise Coordinator shall liaison with individual chapters to
broaden merchandise opportunities for the chapters and the ABMA. The Merchandise
Coordinator shall ensure that chapters are aware of responsibility to adhere to local/state tax
laws/requirements and ensure that requirements for selling merchandise at Symposium/
Professional Working Group Conferences are met.
MERCHANDISE: The Merchandise Coordinator is responsible for maintaining a sufficient
supply of merchandise and to ensure that merchandise selected is of high quality and has been
thoroughly researched for its desire among fleet AB’s and retired/ABMA members prior to
procurement.
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The Merchandise Coordinator will:
Inventory: The Merchandise Coordinator will take inventory at the start of his/her appointment
and make a tally of current and outdated merchandise to be sold.
Record: Catalogue and maintain a record of all procured and sold merchandise. Merchandise on
hand, wholesale cost, retail cost, quantity purchased, sale cost, quantity sold, total funds
expended and funding balance.
Cost: Liaison with Treasurer and committee members to set price for merchandise.
Marketing/Advertising: Conduct marketing and advertising via product list, order form, web
page or other means available.
Display: Working with the various ABMA chapters attempt to acquire display areas where
merchandise can be made readily available to active duty AB’s.
Distribution for Sale: Acquire an operating fund for day to day functions from the ABMA
Treasurer. Request Treasurer fund large distribution of merchandise to chapters and both ways
for annual Symposium/Professional Working Group Conference.
Merchandise for sale during Symposium/ Professional Working Group Conference week to
consist of Association items plus logo/non-logo merchandise provided for sale by Symposium/
Professional Working Group Conference host chapter/group. All income from the sale of
merchandise provided by the Association will to be forwarded to the Association. All profits
from the sale of chapter/group provided merchandise is to be applied to the costs incurred by
hosting the Symposium/ Professional Working Group Conference.
Procurement: The Merchandise Coordinator will report to the elected Treasurer of the ABMA
as to any purchases he/she wishes to make so as to acquire the proper funding for those
purchases.
Reports: Provide quarterly, semiannual and annual sales reports to the ABMA Treasurer.
Correspondence: The Merchandise Coordinator is responsible for a considerable amount of
outgoing correspondence which is normally generated throughout the pre-Symposium/
Professional Working Group Conference year, most of which should have the President’s
signature affixed. In cases when the President is not located in the same area as the Secretary the
President may elect to have a signature stamp made for use by the Secretary. This can greatly
decrease the time lag and cost of getting correspondence to its intended destination. (IF A
STAMP IS PROVIDED, IT SHALL BE RETURNED UPON COMPLETION OF TENURE.)
(All First time correspondence shall have the ABMA Information Sheet attached as an
enclosure.) All ABMA business correspondence shall be saved via electronic means with backup such as diskette, CD, flash/thumb drives or external drives. The Secretary will maintain a
historical file of all ABMA business correspondence via an electronic filing storage as
mentioned above in a fire-proof storage device.
72
(BOD).
The Merchandise Coordinator shall ensure that all items registered with the United States Patten
and Trademark Office have the Registered Mark added below the ABMA Logo” ®”.
®
LIQUIDATION: In the event of final dissolution or liquidation of the Association, and after the
discharge of all its liabilities. The remaining assets of the Association including all of its various
specifically designated funds, shall be given to an exempt organization, as defined in the Internal
Revenue Code, and whose purposes and objectives are similar to those of the Association. Such
organization is to be designated by a vote of two-thirds of all directors serving as such at the time
of dissolution.
The Merchandise Coordinator shall perform such other duties as may be prescribed by the
President and BOD.
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"AB HALL OF HONORS" CURATOR
continuity and to assist the “AB Hall of Honor” Curator in the performance of duties.
regarding AB Hall of Honors Curator duties and shall be referenced and adhered to in
conjunction with these guidelines. Articles XI, XIX of the BY-LAWS of the ABMA.
a. Scholarship
b. Fund Raising
c. Membership
Chairman. The AB Hall of Honors Curator will serve as the chairman. The chairman of each
GENERAL DUTIES: The AB Hall of Honors Curator is responsible for the inventory, care and
Maintenance and accountability of all memorabilia at the selected site of the Center of Naval
Aviation Technical Training, Pensacola, Florida.
The name, address and phone number of the AB Hall of Honors Curator will be published in the
BACKGROUND: The AB Hall of Honors was originally established in the Aviation
Boatswain's Mates Schools located at the Naval Air Technical Training Center, LAKEHURST,
74
New Jersey. It was established to provide Aviation Boatswain's Mates with a place to provide
items of memorabilia, while being assured items would be treated with respect, safe guarded,
properly catalogued and if determined, to be of a historic or of an important nature, to be
displayed in the proper forum. A place where by the nature of the location at the AB School
complex, future Aviation Boatswain's Mates can see and learn who and what has gone before
them in the AB arena. In 1992, the AB Hall of Honors was relocated to the Naval Air Technical
Training Center, Millington, Tennessee, and in 1994 relocated to Center of Naval Aviation
Technical Training, Pensacola, Florida.
The following duties can, and in most cases as determined, by the appointed Curator, be
selectively delegated to other officials (active military personnel within the school) appointed in
order to more efficiently carry out the needs of providing the best constant care of all articles of
the collection.
The AB Hall of Honors Curator will: (With AB School support)
Ledger: At all times there must be a ledger kept and handed down from each former AB Hall of
Honors Curator with a copy of the master listing of articles that will be registered with the
headquarters of the ABMA. This is to protect the integrity of the collection and in respect for
those contributing articles to the collection. A list of all items will be submitted to the BOD
annually.
Item Notation: There will be a written displayed notation when possible of the person (s)
responsible for articles donated to the AB Hall of Honors. In order that items are not overly
repetitious throughout the collection or of questionable value, it will be at the discretion of the
AB Hall of Honors Curator and/or a Committee of the ABMA School Staff to decide as to an
items placement in the AB Hall of Honors. This is necessary so that the collection does not take
on an unhealthy appearance or defeat the purpose of the AB Hall of Honors.
The AB Hall of Honors Curator will:
Search for subjective articles
Acquire display items
Appraise value
Analyze
Describe
Arrange
Catalogue
Restore
Preserve
Exhibit
Maintain and store items of lasting value
Return items deemed redundant or not appropriate for induction. With a Letter of appreciation,
canned or drafted by the Curator).
The AB Hall of Honors Curator will provide for procedures with proper chain of custody, for the
collection to be used by researchers for exhibitions, publications, broadcasting and other
educational programs and/or for the enjoyment of visitors to these displays. Depending on the
display, these items may consist of historical documents, audiovisual materials, institutional
records, works of art, coins, stamps, clothing, etc.
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Photographs of all past ABMA Presidents will be posted in the AB Hall of Honors. Additionally
photographs of Symposium Chairmen prior to the Association incorporation will be posted in the
AB Hall of Honors.
A plaque to be placed in the AB Hall of Honors for the AB Living Legends.
AB Hall of Honors Curator Expenditures: An itemized listing of all expenditures incurred by
the AB Hall of Honors Curator shall be presented to the BOD prior to close of the Symposium/
Professional Working Group Conference. The AB Hall of Honors Curator shall provide receipts
to cover the itemized listing of all expenditures incurred. Such expenditures when agreement
upon by the BOD, shall be reimbursed by the ABMA Treasurer.
The AB Hall of Honors Curator shall perform such other duties as may be prescribed by the
President and BOD.
(BOD).
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NATIONAL VENDOR COORDINATOR
continuity and to assist the National Vendor Coordinator in the performance of duties.
regarding National Vendor Coordinator duties and shall be referenced and adhered to in
conjunction with these guidelines. Articles II, IV, XI, XIX of the BY-LAWS of the ABMA.
a. Scholarship
b. Fund Raising
c. Membership
Chairman. The National Vendor Coordinator will serve as the chairman. The chairman of each
GENERAL DUTIES: The National Vendor Coordinator shall liaison with individual
companies, industries, businesses, or affiliates to broaden equipment, training, technological
opportunities for the commands to assist AB’s in the performance of their duties.
The President, if on active duty, shall not be directly involved with vendor solicitation or
participation. The National Vendor Coordinator (a retired or civilian member) shall provide all
correspondence and perform all direct liaisons with vendors. NO ACTIVE DUTY member shall
be allowed to participate as a member of the Vendor Committee
The National Vendor Coordinator will retain this position until he/she decides to resign or is
asked to resign by the BOD.
The name, address and phone number of the National Vendor Coordinator will be published in
the Symposium/Professional Working Group Conference program and ABMA newsletter.
Therefore the ABMA Secretary shall be kept current of the contact information.
The National Vendor Coordinator shall:
Letters of Support: Send out letters to individual companies, corporations, industries,
businesses, or affiliates. It is always a good idea to keep the ABMA on the minds of the
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at the industry level. An effective method used in the past has been to send letters (either
formatted or one produced by the National Vendor Coordinator) to the companies requesting
their support and assistance during the Symposium/ Professional Working Group Conference.
Each letter shall have a copy of the ABMA Information Sheet attached. Letters for vendor
support or donations shall not include the wording “donations are tax exempt”.
Correspondence: The Vendor Coordinator is responsible for a considerable amount of outgoing
fire-proof storage device.
Vendor booths: Ensure those vendors requesting a booth are limited to those vendors providing
goods or services directly related to mission effectiveness of AB’s.
The ABMA Treasurer will forward all vendor money for the Symposium/Professional Working
Group Conference to the Symposium Committee Chairman when needed.
ABMA web site recognition to vendors who contribute to the ABMA Symposium/ Professional
Working Group Conference. Recognition would consist of current year plus two following
years. Recognition would cease on the third anniversary if ABMA Symposium/ Professional
Working Group Conference when support is not received.
Letters of Appreciation: Provide the President a complete and accurate list of individual
companies, corporations, industries, businesses, or affiliates that supported the Symposium/
Professional Working Group Conference including:
•
•
•
•
•
•
Full name of the individual companies, corporations, industries, businesses, or affiliates.
Complete mailing address.
Chief Executive Office (CEO), President, Manager or point of contact.
E-mail address (if applicable).
Phone number of point of contact.
Type of support.
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Following the Symposium/Professional Working Group Conference all supporting
companies, corporations, industries, businesses, or affiliates shall receive a Letter of
Appreciation from the President.
Record Keeping: Keep or cause to be kept, a book or electronic copy of all papers, letters, or
documents, of the Association in regards to individual companies, corporations, industries,
businesses, or affiliates. Keep and maintain an updated file on individual companies, industries,
businesses, or affiliates.
Membership: A letter shall be given to our vendors encouraging them to become members of
the ABMA and/or participate in our Symposium/ Professional Working Group Conference
activities upon arrival at each Symposium/ Professional Working Group Conference.
Subject to the provisions of the ABMA BY-LAWS, membership shall be composed of:
(c) Widows or widowers of deceased members are eligible for membership.
(a) Members;
(b) Life Members;
Members: Shall be men or women who are or have been Aviation Boatswain’s Mates and those
Associate Members who meet the qualification of full membership.
members shall, have all the privileges of membership including the right to vote. ONLY those
members who are or have been Aviation Boatswain’s Mates may hold the elected offices of the
President, Executive Vice-president, Treasurer and Board of Directors. The status of Member or
Life Member may also be reached from associate status subject to provisions of Article III,
Section VI of the ABMA BY-LAWS.
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Associate Members: Shall be men or women who do not immediately qualify for Active
Member status, but believe in, and desire to support the goals of this Association. Associate
Members may not vote until completion of two years consecutive membership and approval of
BOD. Associate Members will be established as an active member upon two years consecutive
membership and upon approval of the BOD. Associate Members may not hold elected offices as
described above.
Honorary Member: Titles and positions will normally be given to those individuals who due to
and accepted traditions, in order to give due respect to the individual concerned and properly
Participate, with the Association toward achieving its objectives, particularly the goals involving
office.
•
•
Any member may be dropped by the Board of Directors for cause, after being given an
•
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•
dropped from active membership and shall be required to repay the initial entrance fee in
order to be reinstated.
•
•
•
•
•
Conference.
•
Membership by paying the applicable lifetime membership fee.
AGE AMOUNT
81 and above. . . . . . . . . . . . . .$ 5.00
76 to 80 (inclusive). . . . . . . . .$10.00
71 to 75 (inclusive). . . . . . . . .$20.00
66 to 70 (inclusive). . . . . . . . .$40.00
61 to 65 (inclusive). . . . . . . . .$60.00
56 to 60 (inclusive). . . . . . . . .$75.00
51 to 55 (inclusive). . . . . . . . .$90.00
46 to 50 (inclusive). . . . . . . . $100.00
45 and below . . . . . . . . . . . . $110.00
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Elections/Meetings: Unless otherwise ordered by the Board of Directors. The Association shall
•
•
Notice of all special symposiums of the Association shall be mailed to the membership at
least two months prior to the meeting, and such notice shall state the purpose of any
special symposium.
•
•
Except as provided in Article XVI of the ABMA BY-LAWS, a majority vote of the membership
present, in person or by proxy, at any symposium of the Association shall govern in all matters
properly brought before the symposium. Exception, should any obligation on the part of the
Association be authorized or created, the provision against personal liability provided in Section
I, Article V of the BY-LAWS shall be directed.
involved.
submit to the President of the Association recommendations for consideration by the Board of
Directors.
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(BOD).
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CHAPLAIN
continuity and to assist the Chaplain in the performance of duties.
regarding Chaplain duties and shall be referenced and adhered to in conjunction with the duties,
responsibilities and procedural guidelines set-forth in this document. ABMA BY-LAWS and
GENERAL DUTIES: The National Chaplain is directly responsible to the ABMA President,
Executive Vice-president, and the BOD. The Chaplain will conduct productive correspondence
to project a positive image of the Association to the public.
The National Chaplain will, at a minimum;
•
•
•
Provide comforting and prayer as needed for members and their families.
Deliver the invocation and benediction during the Symposium/ Professional Working Group
Conference.
Deliver the invocation at the banquet.
Member Serious Injury or Death: The Regional Vice-presidents, upon notification of a serious
injury or death of a member shall notify the ABMA Chaplain (or if unavailable notify the
Treasurer and Membership Chairman.)
•
•
If a member or an AB is injured or deceased the National Chaplain shall contact the family
and offer the ABMA wishes to a speedy recovery or in the event of death, condolence and
assistance if needed.
The Chaplain shall receive and forward any notice of injuries, illnesses, hospitalizations,
operations or death of any members and/or their families to the BOD and all active members
of the ABMA.
Bereavement: In the event of a member’s death and/or his/her immediate family, flowers will
be sent and in the event of a member’s hospitalization or illness, a “get well” card will be sent.
•
•
The President or other officers of the Association may send “get well” or “sympathy” cards
or flowers on there own, or on behalf of the ABMA. This by no means precludes the
Chaplain from sending cards or flowers on behalf of the ABMA.
Receipts for purchase, delivery, and mailing of cards or flowers shall be retained and
presented to the ABMA Treasurer for reimbursement.
Correspondence: The Chaplain is responsible for a considerable amount of outgoing
84
fire-proof storage device.
The National Chaplain will retain this position until he/she decides to resign or is asked to resign
by the BOD.
The name, address and phone number of the Chaplain will be published in the Symposium/
Professional Working Group Conference program and ABMA newsletter. Therefore the ABMA
Secretary shall be kept current of the contact information
Subordinate Officers. The Board of Directors may appoint such other officers as the business of
the Association may require, each of whom shall hold office for such period having such
authority and perform such duties as are provided in the BY-LAWS or as the Board of Directors
may, from time-to-time, determine.
(BOD).
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HISTORIAN
continuity and to assist the Historian in the performance of duties.
regarding Historian duties and shall be referenced and adhered to in conjunction with the duties,
responsibilities and procedural guidelines set forth in this document. ABMA BY-LAWS and
GENERAL DUTIES: The Historian is directly responsible to the ABMA President, Executive
Vice-president, and the BOD. All actions taken by the Historian shall be reported via the
Executive Vice-president and approved by the ABMA President. The Historian will conduct
productive correspondence to project a positive image of the Association to the public.
Perpetuating the ABMA history is this individual’s primary responsibility. The Executive Vicepresident should ensure close contact with the Historian.
The Historian will retain this position until he/she decides to resign or is asked to resign by the
BOD.
The Historian shall:
Carryout a dynamic program to spread positive information about the history of the ABMA
throughout the United States and where ever AB’s are stationed overseas.
information or solicit ABMA support or to gain its recognition. The Historian is responsible for
a considerable amount of outgoing correspondence which is normally generated throughout the
pre-Symposium/Professional Working Group Conference year, most of which should have the
the Association.
appropriate documentation to gain positive media coverage of Association history.
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The Historian shall keep a book or electronic copy of the all archived or historical memorabilia
of the Association and the (BOD), preserve all papers, letters, documents, and transactions of the
Association.
The Historian shall perform such other duties as may be prescribed by the President, Executive
Vice-president, and the BOD.
newly elected President. The retiring Historian shall deliver to the successor Historian, all
Association property in his/her custody/possession.
• Copies of correspondence/newsletters that were sent out during the tenure of office.
• All ABMA business correspondence saved via electronic means with back-up such as
(BOD).
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WEBMASTER
continuity and to assist the Webmaster in the performance of duties.
regarding Webmaster duties and shall be referenced and adhered to in conjunction with the
duties, responsibilities and procedural guidelines set forth in this document. ABMA BY-LAWS
GENERAL DUTIES: The Webmaster is directly responsible to the ABMA President,
Executive Vice-president, and the BOD. All actions taken by the Webmaster shall be reported
via the Executive Vice-president and approved by the ABMA President. The Webmaster will
conduct productive correspondence to project a positive image of the Association to the public.
Perpetuating the ABMA is this individual’s primary responsibility. The Executive Vice-president
should ensure close contact with the Webmaster.
The Webmaster will retain this position until he/she decides to resign or is asked to resign by the
BOD.
The Webmaster shall:
Carryout a dynamic program to spread positive information about the history, policy, and events
of the ABMA throughout the United States and where ever AB’s are stationed overseas.
information or solicit ABMA support or to gain its recognition. The Webmaster is responsible
for a considerable amount of outgoing correspondence which is normally generated throughout
the pre-Symposium/Professional Working Group Conference year, most of which should have
the President’s signature affixed. In cases when the President is not located in the same area as
the Secretary the President may elect to have a signature stamp made for use by the Secretary.
This can greatly decrease the time lag and cost of getting correspondence to its intended
destination. (IF A STAMP IS PROVIDED, IT SHALL BE RETURNED UPON COMPLETION
OF TENURE.) (All First time correspondence shall have the ABMA Information Sheet
storage as mentioned above in a fire-proof storage device. Any required hard copy or paper
documents needed for the operation of the ABMA shall be filed in a safe deposit box.
the Association.
appropriate documentation to gain positive media coverage of Association.
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Web Site Management: Ensure that the web site is maintained, up-to-date, and presents a
positive image of the Aviation Boatswain’s Mates and the ABMA.
The Webmaster shall keep an electronic copy of the all archived or historical data of the
Association and the (BOD), preserve all papers, letters, documents, and transactions of the
Association.
Expeditiously act upon all action items. Action items will be typed up by the Secretary and sent
to all BOD members electronically. The Secretary will type up a list of action items no later then
60 days after the close of business. BOD members must respond within 90 days of distribution
of action items. Action items will be tracked on the ABMA Website. All action items must have
a deadline completion. The Webmaster will ensure that the action items, and a means of tracking
them are on the web site and able to be accessed only by the BOD.
The Webmaster shall perform such other duties as may be prescribed by the President, Executive
Vice-president, and the BOD.
Webmaster Expenditures: An itemized listing of all expenditures incurred by the Webmaster
shall be presented to the BOD prior to close of the Symposium/ Professional Working Group
Conference. The Webmaster shall provide receipts to cover the itemized listing of all
expenditures incurred. Such expenditures when agreement upon by the BOD, shall be
reimbursed by the ABMA Treasurer.
newly elected President. The retiring Webmaster shall deliver to the successor Webmaster, all
Association property in his/her custody/possession.
• Copies of correspondence/newsletters that were sent out during the tenure of office.
• All ABMA business correspondence saved via electronic means with back-up such as
89
(BOD).
90
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE CHAIRMAN
PURPOSE: The following guidelines are promulgated to maintain continuity and to aid the
incoming Symposium/Professional Working Group Conference Chairman during preparation of
an upcoming Symposium/Professional Working Group Conference.
regarding Symposium/Professional Working Group Conference Chairman duties and shall be
referenced and adhered to in conjunction with the duties, responsibilities and procedural
guidelines set-forth in this document. ABMA BY-LAWS and Administrative Policy shall be
referred to and take precedence in conjunction with these guidelines. Articles II, III, X, XI, XIX
of the BY-LAWS of the ABMA.
associate members of the Association and shall assume such duties as are specified in the BYLAWS and such other duties as may be assigned by the Board of Directors (BOD). Only active
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Association was formed for purposes beneficial to interests of our
Nation, our Navy and association membership with the primary objective of stimulating
improvements in Naval Aviation safety in the “aircraft on deck” mode, touchdown to takeoff
both at sea and ashore.
upgrades, training improvements and procedural changes that have significantly altered the
character of flight operations at sea and ashore. The Professional Working Group Conference
workshops.
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The Symposium/Professional Working Group Conference Chairman is responsible for planning
the overall Symposium/Professional Working Group Conference agenda subject to the
President’s approval.
Symposium/Professional Working Group Conference Committee Chairperson: The very
first thing the President wants to do is select the Symposium/Professional Working Group
Conference Chairperson. This is normally that person attending the Symposium/Professional
Working Group Conference, who nominates a site, or while at the Symposium/Professional
Working Group Conference volunteers to run the Symposium/Professional Working Group
Conference at the nominated site. However, this is not always the case therefore; the President
must ensure that a very capable individual is selected. The success of any Symposium/
Professional Working Group Conference is a direct reflection of the Chairperson’s performance
ability to direct the many committees under his charge and the Presidents involvement with this
individual.
The Symposium/Professional Working Group Conference Chairman’s responsibilities
commence when he or she accepted the Symposium/Professional Working Group Conference
site being placed into nomination for his or her area.
The Symposium/Professional Working Group Conference Chairman must work closely with the
ABMA President, Executive Vise-President, Treasurer, Secretary, Vendor Coordinator and the
Membership Chairman throughout the year preceding the Symposium/Professional Working
Group Conference.
He or she will be directly responsible to the ABMA BOD and the President for all matters
regarding the Symposium/Professional Working Group Conference.
The Symposium/Professional Working Group Conference Chairman will:
Establish a rapport with City Officials (Mayor, Symposium/Professional Working Group
Conference Site Managers & Staff, Local Military Commanders, Commanding Officers, and
Transportation Management personnel.)
Establish the following committees to carryout the multifaceted responsibilities of planning and
operating a Symposium/Professional Working Group Conference.
AWARDS COMMITTEE
BANQUET COMMITTEE
COLOR GUARD/SIDE BOYS COMMITTEE
CRUISE BOOK COMMITTEE
FINANCE COMMITTEE
HOSPITALITY COMMITTEE
LADIES ENTERTAINMENT COMMITTEE
LODGING AND RESERVATIONS COMMITTEE
NATIONAL/CHAPTER MERCHANDISE COMMITTEE
PICNIC COMMITTEE
PROGRAM COMMITTEE
PUBLICITY COMMITTEE
RETIRED WORKSHOP COMMITTEE
SPECIAL EVENTS/ENTERTAINMENT COMMITTEE
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TRANSPORTATION COMMITTEE
VENDOR INDUSTRIAL DISPLAY COMMITTEE
VIDEO/PICTORIAL COMMITTEE
Assign a chairperson to each committee who will be directly responsible to the Symposium/
Professional Working Group Conference Chairman for the proper operation of their respective
committee. It is important, at the earliest opportunity, to contact each of the committee chairmen
and review the responsibilities, duties and procedural guidelines of each committee with the
assigned chairman, As well as, to establish rapport and to discuss goals and his or her support
expectations. Maintaining a current listing of the Chairmen and committee member’s home or
business address, phone number’s and e-mail address will be invaluable when ABMA business
action requirements occur.
Ensure that all committees having authority to expend funds maintain a current list of
expenditures and retain all receipts for turn in to the Finance Committee Chairmen at the end of
each Symposium/Professional Working Group Conference day.
Ensure that the Finance Committee maintains a current listing of all expenditures and retains
copies of all receipts for post Symposium/Professional Working Group Conference financial
report submission to the ABMA BOD, President and Treasurer.
Advise the President of available guest speakers. Confer often with the President and Secretary
regarding the status of guest speakers. Ensure the final guest speaker list is received in sufficient
time for turnover to the Program Committee for compilation and program printing.
Confer often with the ABMA Public Affairs Officer (PAO) to ensure that all required
information is received in sufficient time for compilation and letter printing. The PAO is tasked
with submitting news releases regarding Symposium/Professional Working Group Conference
information to the various news organizations both newspaper and media.
Confer often with the Workshop Coordinator to ensure that workshop requirements are received
in sufficient time for the Workshop Committee to perform its function.
Be especially aware of the type of events and location being planned for the Hospitality Room.
Choose carefully the Chairman of the Hospitality Committee. This is the one critical area that
can break the ABMA backbone if not conducted properly. Every consideration should be given
to the hospitality room being located no higher than ground level.
Symposium/Professional Working Group Conference Guest Speaker Decorum: During the
Symposium/Professional Working Group Conference ensure that guest speakers who arrives in
uniform be met and escorted by a member of the Symposium/Professional Working Group
Conference Staff who is also in uniform. Should a delay arise the escort should invite the guest
for coffee and may elect to have a couple of the retiree’s have coffee with the guest until the
escort returns for the guest speaker.
Checks, Drafts, etc. All checks, drafts, or other orders for payment of money, notes or other
93
Affiliations: The BOD of the Association may develop affiliations with other organizations for
the purpose of cooperation in the furtherance of the objectives stated in the preamble. Such
affiliation does not authorize either organization to participate in the organizational or
managerial concerns of the other. Any such affiliation may be canceled by unilateral action of
either of the organizations involved.
Phone Card: The ABMA Treasurer will ensure Symposium/Professional Working Group
Conference Chairman has the ABMA telephone credit card number at least one year prior to
Pre-Symposium/Professional Working Group Conference Guidelines: The Presidents
actions during this phase of his or her responsibilities will establish the flow of events to ensure a
successful Symposium/Professional Working Group Conference.
Correspondence: The Symposium/Professional Working Group Conference Chairman is
responsible for a considerable amount of outgoing correspondence which is normally generated
throughout the pre-Symposium/Professional Working Group Conference year, most of which
should have the President’s signature affixed. In cases when the President is not located in the
same area as the Secretary the President may elect to have a signature stamp made for use by the
Secretary. This can greatly decrease the time lag and cost of getting correspondence to its
COMPLETION OF TENURE.) (All First time correspondence shall have the ABMA
electronic filing storage as mentioned above in a fire-proof storage device.
94
The different types of correspondence are;
the high ranking military and or government employee’s time is scheduled months in advance.
(It is very important that certain high ranking Military & Civilian persons be requested as guest
agencies). This should be accomplished by first determining through discussion, with the
Symposium/Professional Working Group Conference Chairperson, and the Vice-president who
in priority order.
SECRETARY OF STATE
SECDEF
SECNAV
CNO
NAVAIR
NAVSEA
East Coast)
West Coast)
Coast)
Coast)
held)
MAYOR
from the President.
95
CINC’S
CV/CVN’S (All)
LHA’S
LHD’S
LPH’S
LPD’S
Working Group Conference, it will provide ABMA background information (attach ABMA
Information Sheet,) it will also describe the general needs of the ABMA and will request
assistance regarding military no cost attendee facilities.
Military Organization Representative Support: The President shall send either formatted or
draft letters requesting representative support from those organizations, which directly support
the Aviation Boatswain’s Mates Rating equipment and systems both aboard ship and ashore.
These letters shall be sent to Commanding Officers, Officers in Charge, or Civilian department
Heads, and shall be specific as to the type their particular Representative can provide at the
Newsletters: The President shall also act as the ABMA Newsletter coeditor. The President and
Secretary must work closely together to ensure that newsworthy material, all Symposium/
newsletter between the regularly scheduled dates to fill information required between the
FALL/WINTER and SPRING/SUMMER issues.
shop Agenda Items Request messages. The President shall maintain close liaison with
Items Request Messages are normally released by the TYCOM’S SI Code
AB’S of the YEAR Selection and Transportation Message Letter: The President shall work
closely with the COMNAVAIRLANT and COMNAVAIRPAC Ships Installations Officers to
coordinate the time frame for the TYCOM’s AB of the Year Message release. It is appropriate
for the ABMA President to send a letter to AIRLANT and AIRPAC requesting release of subject
message which also requests nomination packages from shipboard and shore installation
commands. Additionally, the Presidents letter should request that AIRLANT/AIRPAC SI
conduct the nominee selection process in accordance with the ABMA AB of the Year selection
criteria (copy attached to letter).When selection is complete the AIRLANT/AIRPAC SI Officers
historically drafts and releases the selectee’s name and requests his or her command make them
96
available to attend the ABMA Symposium/ Professional Working Group Conference and the
Awards Ceremony.
Airlift Transportation Request: Working closely with the TYCOM’S the President shall solicit
their support to acquire Air Transportation for active duty AB’s to attend. The week to week
status of the airlift transportation request should be delegated to the Executive Vice-president
requiring report to the President.
Day One (AM)
Registration
Election procedures
Day One (PM)
Invocation
Troop the Colors
Guest speakers
Convene workshops
Conduct BOD meeting
Secure workshops
Events
Hospitality
Day Two (AM)
Guest speakers
Reconvene workshops
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Day Two (PM)
Nominations
Reconvene workshops
BOD meeting (TBA)
Secure workshops
Events
Hospitality
Day Three (AM)
Guest speakers
Reconvene workshops
BOD meeting (TBA)
Day Three (PM)
Reconvene workshops
Secure workshops
Events
Hospitality
Day Four (AM)
Elections
Day Four (PM)
Workshop summary
Retire Colors
through Day 3)
98
Vendors: The President, if on Active Duty, shall not be directly involved with Vendor
solicitation. The Symposium/Professional Working Group Conference Vendor Chairperson (A
Retired or Civilian Member) shall provide all correspondence and perform all direct liaisons with
Vendors. NO ACTIVE DUTY Member shall be allowed to participate as a member of the
Vendor Committee.
Outgoing President: Prior to, during, or following the Symposium/Professional Working Group
Conference several actions remain the responsibility of and must be completed by the outgoing
President.
Certificates/Letters of Appreciation: Prior to Symposium/Professional Working Group
Conference banquet. Certificates and Letters of Appreciation for those members and volunteers
who performed duties in support of the Symposium/Professional Working Group Conference
shall be drafted and signed by the President and turned over to the Symposium/Professional
Working Group Conference Chairperson for presentation at the appropriate time.
Symposium/Professional Working Group Conference Presentation Materials: The President
in conjunction with the BOD and the Symposium/Professional Working Group Conference
Chairperson will determine those articles to be presented to each Guest Speaker or for special
presentations. Presentation Plaques, Certificates Honorary Membership Acquisition/preparation
shall be accomplished by the National ABMA Treasurer.
The Treasurer will procure all required awards and ensure a correct record of expenditures is
compiled and that all receipts are retained.
The Treasurer will ensure awards are placed at the podium each day in the order they will be
presented.
President Expenditures: An itemized listing of all expenditures incurred by the outgoing
President to be presented to the BOD prior to close of the Symposium/Professional Working
Group Conference. Such expenditures when agreement upon by the BOD, shall be reimbursed
by the ABMA Treasurer. (In the event the Symposium/Professional Working Group Conference
Chairperson has not already done so.)
Workshop's result packages shall be mailed to the CNO Action Representative, NAVAIR PMA256. Additionally, copies of the workshop results packages will be mailed to CNO OP-N8,
CINC'S,(CINPAC/CINCLANT) TYCOM’S (AIRPAC/AIRLANT,) TYCOM’S SURFPAC/
SURFLANT, all CV/CVN, LHA'S, LHD'S, and LPD Ships, NAVAIRWARFAIRCEN and
major Aviation Shore Commands. The new ABMA President shall coordinate with the workshop
results compilation activity to ensure that this action shall be accomplished no later than 30
working days following the Symposium/Professional Working Group Conference.
Post Symposium/Professional Working Group Conference Report: Within 30 working days
following the symposium the outgoing President with assistance from the Treasurer and
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Secretary shall compile a Post Symposium/Professional Working Group Conference Report. The
contents of the report shall include a synopsis of the Symposium/Professional Working Group
Conference events and a complete breakdown of the Symposium/Professional Working Group
Conference expenditures and balance. A copy of the report shall be mailed to the new President,
Executive Vice-president, Secretary, Treasurer, and BOD, Membership Chairperson and
Merchandise Chairperson. This report except for the financial section shall be published in the
post Symposium/Professional Working Group Conference newsletter.
opportunity to indicate your desire to recruit systems specialists (preferably LDO’s, CWO’s,
MCPO’s or SCPO’s) as Workshop Coordinator’s for the upcoming Symposium/Professional
During the Symposium/Professional Working Group Conference should the following year's
Symposium/Professional Working Group Conference site Chairman be in attendance a face to
face mini-turnover could occur. This could be very valuable to him or her in preparation for his
or her Symposium/Professional Working Group Conference.
Upon completion of the Symposium/Professional Working Group Conference be prepared to
assist the President by providing information he or she will require for the drafting of the Post
Symposium/Professional Working Group Conference Report.
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(BOD).
101
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE COMMITTEES
AWARDS COMMITTEE
Awards Committee Chairman and committee members during preparation of an upcoming
regarding Awards Committee Chairman and committee member’s duties and shall be referenced
and adhered to in conjunction with the duties, responsibilities and procedural guidelines set-forth
in this document. ABMA BY-LAWS and Administrative Policy shall be referred to and take
precedence in conjunction with these guidelines. Articles XI, XIX of the BY-LAWS of the
ABMA.
associate members of the Association and shall assume such duties as are specified in the BYLAWS and such other duties as may be assigned by the Board of Directors (BOD). Only active
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Awards Committee Chairman and committee members are
responsible for informing the Treasurer of the various awards which are to be presented at the
Symposium/Professional Working Group Conference. The Awards Committee Chairman is
responsible to the Symposium/Professional Working Group Conference Chairman for all matters
regarding symposium awards.
The Committee Chairman will:
•
Request the Symposium/Professional Working Group Conference Chairman provide the
inscription requirements and the type awards to be presented at the Symposium/
Professional Working Group Conference to the Treasurer.
Typical types of awards presented in the past are:
•
ABMA Plaques for Guest Speakers.
102
•
ABMA Plaques for the ABMA top Recruiters of the Year for the Pacific and Atlantic
Fleet and ashore.
•
Vendor Plaques.
•
ABMA Plaques for AB’s of the Year.
•
ABMA Plaques for Battle/Air E for CVN, LHA, LHD, LPH, LPD (East and West Coast).
•
AB Living Legend Award. (Ensure the Living Legend award is available at start of the
Symposium/Professional Working Group Conference).
•
Posthumous AB Living Legend Award (Ensure the Posthumous Living Legend award is
available at start of the Symposium/Professional Working Group Conference).
•
Certificates of Appreciation (for Symposium/Professional Working Group Conference
Staff)
•
Certificates of Appreciation (for others designated by the President and
Symposium/Professional Working Group Conference Chairman.
The Treasurer will procure all required awards and ensure a correct record of expenditures is
compiled and that all receipts are retained.
The Treasurer will ensure awards are placed at the podium each day in the order they will be
presented.
Perform other tasks as assigned by the Symposium/Professional Working Group Conference
Chairman.
103
(BOD).
104
BANQUET COMMITTEE
Banquet Committee Chairman and committee members during preparation of an upcoming
regarding Banquet Committee Chairman and committee member’s duties and shall be referenced
ABMA.
The following standing Chairmen shall be BOD members appointed at each symposium:
a. Chapter Coordinator
b. Membership
c. Symposium
d. Finance
e. Merchandise Coordinator
f. ABMA Assistance
g. Scholarship
Each committee shall consist of members of the Association chosen by the committee
GENERAL DUTIES: The Banquet Committee Chairman is responsible to the Symposium/
Professional Working Group Conference Chairman for all matters regarding preparation and
function of the Banquet.
The Banquet Committee Chairman will:
Liaison and establish rapport with Symposium/Professional Working Group Conference Site
Banquet Managerial Staff
THEME: Make recommendation to the Symposium/Professional Working Group Conference
Chairman and the President for the banquet theme.
Once determined, prepare a plan to:
•
Determine the space requirements to support the banquet event. Work with the
Symposium/ Professional Working Group Conference Site Staff to acquire the required
space.
105
•
Ensure banquet contract is thoroughly read, that food prices and support items are agreed
to and signed early in the process.
•
Determine the materials required in support of the theme.
•
Acquire funds from the Finance Committee to procure theme materials.
•
Arrange for the dinner entrée that supports the theme.
•
Procure banquet tickets and arrange for ticket sales space.
•
Ensure tickets are designed and printed far enough in advance to be sold at the start of the
Ensure that all business conducted in the area where the banquet is held be completed in
sufficient time to allow Symposium/Professional Working Group Conference site staff the
opportunity for cleanup prior to banquet.
If banquet area is the same area used daily for general business, ensure that chapter flags or
displays are removed from the banquet area, except those designed to support the banquet theme.
Ensure there is a podium or table top podium available at the head table.
Make sure microphone (s) is/are set up and working properly prior to banquet commencement.
Ensure media/audio/visual equipment and adequate lighting is provided for presentations and
guest speakers.
Have a table arrangement diagram made up and available for display, as tickets for the banquet
are being sold. Diagram should permit banquet attendees to print their name at the table of their
choice.
Arrange tables early and do not change the lay out (this helps the banquet staff).
Ensure enough seats are available for the head table. Converse with the ABMA President to
ensure that the arrangement and seating at the head table meets his or her requirements.
Have an area designated for the band or disc jockey to set up, if required. As well as, an area for
dancing, if required.
Special Meals: Arrange for meals for color guard unit, side boys, and host ship working party
personnel (as required)
Maintain a correct accounting of all expenditures and retain a copy of all receipts. Turn in
receipts to the Finance Committee when procurement is complete.
Chairman.
106
(BOD).
107
Color Guard/Side Boys Committee Chairman and committee members during preparation of an
upcoming Symposium/Professional Working Group Conference.
regarding Color Guard/Side Boys Committee Chairman and committee member’s duties and
shall be referenced and adhered to in conjunction with the duties, responsibilities and procedural
referred to and take precedence in conjunction with these guidelines. Articles XI, XIX of the
BY-LAWS of the ABMA.
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Colors Guard/Side Boys Committee Chairman is responsible to the
Symposium/Professional Working Group Conference Chairman for the opening ceremony,
honors for dignitaries during the Symposium/Professional Working Group Conference, and for
closing ceremony.
The Committee will:
Contact and establish rapport with either the host ship or a local military (preferably USN)
installation having a Color Guard unit and:
Acquire support of a Color Guard unit to conduct the opening and closing ceremony Colors
Presentation.
Provide on site walk-through practice prior to opening ceremony. (Rehearse, rehearse,
rehearse).

Ensure rations are provided for Color Guard (as required.)
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Request AB Working Party personnel and a rated Boatswain’s Mate from the host ship.

Designate sharp members of the Working Party to perform “Rainbow Side Boys” duties.

Conduct walk-through practice sessions prior to guests being piped aboard.

Conduct a personnel inspection of personnel designated as the “Rainbow Side Boys”.

 Review the Plan of the Week and ensure Color Guard and Side Boys are ready and on station
before Guest Speaker arrival.

Acquire necessary equipment and play the National Anthem during Colors Presentation (as
required)

Acquire materials for quarterdeck setup to include:
 Bell, bullets and matting or carpet (as required).
Ensure assigned personnel muster early!
Provide a space for the color guard and rainbow Side Boys to change clothes and;
Ensure a qualified Boatswain’s Mate is available for piping.
Ensure someone is assigned to meet and escort the guest as they arrive.
Rainbow Side Boys and bell rings required;
Fleet Admiral and Vice Admiral………8 Side Boys/bells
Rear Admiral…………………………..6 Side Boys/bells
Captain or Commander………………..4 Side Boys/bells
Lieutenant Commander or below…….. 2 Side Boys/bells
All other branch of services will receive the same as the Navy Pay grade equivalent.
Perform other duties as required by the Symposium/Professional Working Group Conference
Chairman.
109
(BOD).
110
Cruise Book Committee Chairman and committee members during preparation of an upcoming
regarding Cruise Book Committee Chairman and committee member’s duties and shall be
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Cruise Book Committee Chairman is responsible to the Symposium/
Professional Working Group Conference Chairman for the compilation and printing of the
Annual ABMA Cruise Book. The cruise book is a picture colleague of events during the
Symposium/Professional Working Group Conference. Additionally individual or couples
pictures of those attending who had their pictures taken are depicted with caption.
The Committee will:
•
Work closely with the Publicity Chairman, solicit members to display their old Cruise
Books and the Symposium/Professional Working Group Conference.
•
Ensure that all cruise books displayed are not damaged, lost, or stolen, and are properly
and promptly returned to the rightful owners upon disassembly of display. It is highly
recommended that there is someone assigned to watch and maintain security of all the
cruise books.
Ensure proper amount of tables and chairs are made available for cruise book displays,
and sales.
111
•
•
Assign personnel to work Symposium/ Professional Working Group Conference cruise
book sales.
•
Provide pictures of events. Coverage to be taken as they occur. A brief history of the
convention will be included with picture captions.
•
Ensure a knowledgeable member accompanies the photographer when photos are being
taken.
•
Arrange for sales.
•
Promote sales.
•
Work closely with the photographer and the publishing company to ensure quality
product results.
•
Ensure all personnel that order a cruise book receive them promptly and efficiently. It is
recommended that there is a person assigned to assist the photographer and the publisher
to ensure everyone that orders a cruise book provides a complete and accurate mailing
address and phone number.
•
Ensure to get a reputable company who can offer a timely and professional product.
Sales average 50 to 80 total.
Chairman.
(BOD).
112
FINANCE COMMITTEE
Finance Committee Chairman and committee members during preparation of an upcoming
regarding Finance Committee Chairman and committee member’s duties and shall be referenced
ABMA.
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Finance Committee Chairman is responsible to the Symposium/
Professional Working Group Conference Chairman. He/she shall collect, receive and have
charge of all funds of the Symposium/Professional Working Group Conference and shall have
deposited such funds in a bank approved by the BOD, and shall provide for the expenditure of
such funds. A report will be made to the BOD giving the financial standing of the
Symposium/Professional Working Group Conference whenever requested and a full report made
to the ABMA Treasurer and BOD at the completion of the Symposium/Professional Working
Group Conference via the Symposium/ Professional Working Group Conference Chairman.
113
Record Keeping: The Finance Committee Chairman is responsible for the maintenance of
financial ledgers, books and reports pertaining to all money transactions conducted prior to,
during and after the completion of the Symposium/Professional Working Group Conference. All
records shall be maintained current and correct at all times.
Bank Account: Shall be sufficient for accounting of the ABMA Symposium/ Professional
Working Group Conference Checking Account and others as required by the BOD. Symposium/
Professional Working Group Conference money shall be separate from host chapter ABMA
operating money. A minimum of two signatures is required for withdrawal of funds.
Donations: Donations received by the ABMA WILL NOT be referred to as tax exempt.
Donations or grants to the ABMA scholarship will be utilized to enhance the scholarship fund.
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE: The ABMA
Treasurer shall have a close working relationship with the Symposium/Professional Working
Group Conference Chairman and will:
Start-up Funding: Provide startup funds to the Symposium/Professional Working Group
Conference Chairman/Finance Committee based on the amount authorized by the Administrative
Vendor Proceeds: All vendor proceeds received by Vendor Committee Chairman shall be
forwarded to the Treasurer (as required).
Committee is responsible for reporting and paying local and state taxes as required. (This applies
Treasurer and BOD.
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE FINAL
REPORTS: The ABMA Treasurer will continue to work with the Symposium/Professional
Working Group Conference Chairman prior to, during, and after the Symposium/Professional
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Working Group Conference until all final reports and finances are completed and reported to the
BOD.
The Symposium/Professional Working Group Conference Chairman will keep a complete
accounting of all money collected and expended and submit the report to the BOD.
The Symposium/Professional Working Group Conference Chairman shall submit a tentative
accounting at the post-symposium BOD meeting and submit a finalized accounting to the BOD
within 90 days.
Any excess symposium funds shall be turned over to the ABMA Treasurer within 90 days from
the close of the symposium along with a finalized symposium accounting statement.
POST-SYMPOSIUM “APPRECIATION” DINNER/PARTY: The ABMA Treasurer will
provide funds, from excess Symposium funds for a post-symposium “Appreciation” dinner/party
to recognize the work and dedication put forth by the host chapter. These funds will be
forwarded to the Symposium/Professional Working Group Conference Chairman based on the
Chairman.
(BOD).
115
Hospitality Committee Chairman and committee members during preparation of an upcoming
regarding Hospitality Committee Chairman and committee member’s duties and shall be
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Hospitality Committee Chairman is responsible to the Symposium/
function of the Hospitality Room.
This individual is one of the Symposium/Professional Working Group Conference Chairman’s
most important assets within the ABMA organization. Perpetuating the image of the ABMA is
this individual’s primary responsibility. The Symposium/ Professional Working Group
Conference Chairman should ensure close contact with the Hospitality Chairman. The
Symposium/ Professional Working Group Conference Chairman must ensure that a very capable
individual is selected. The success of any Symposium/Professional Working Group Conference
is a direct reflection of the Hospitality Committee Chairperson’s performance and ability to
maintain good order and discipline. The Symposium/ Professional Working Group Conference
Chairman should be especially aware of the type of events and location being planned for the
Hospitality Room. This is the one critical area that can break the ABMA backbone if not
conducted properly. Every consideration should be given to the hospitality room being located
no higher than ground level.
116
The Hospitality Committee Chairman will:
Liaison and establish rapport with Symposium/Professional Working Group Conference Site
Staff.
Determine the space requirements to support the hospitality room events. Work with the
Symposium/ Professional Working Group Conference Site Staff to acquire the required space.
It is recommended that the hospitality room doesn’t have carpeting, if possible.
Ensure the contract with the hotel or conference center is thoroughly read that food and drink
prices and support items are agreed to and signed early in the process.
Determine the materials required in support of the hospitality room.
Acquire funds from the Finance Committee to procure materials.
If alcohol or beer is distributed from the hospitality room, ensure that only those personnel that
produce a proper identification are of the state’s minimum age to drink alcoholic beverages.
Ensure that all personnel conduct themselves in a manner that would not bring discredit to
themselves, the ABMA or the United States Navy. Shore Patrol or security personnel may be
assigned to assist in maintaining good order and discipline. Personnel that fail to conduct
themselves accordingly may be refused service or even asked to leave.
Enforce containment of alcoholic beverages, including beer and sodas, to the areas designated as
agreed upon by the hotel or conference center and the Symposium/ Professional Working Group
Conference Chairman. Permit NO ONE to leave the designated area with any drinks or food.
Discourage those that have been drinking from driving. Have alternate means of transportation
available, if required.
117
Contact the Symposium/Professional Working Group Conference Site Staff to ensure the area
designated as the hospitality room, or an area for storage of hospitality room items, can be
properly secured and locked during times when not in use. Accountability is very important.
•
Ensure proper and continuous clean-up of the area designated for the hospitality room.
•
Ensure media/audio/visual equipment and adequate lighting is provided for presentations
as required.
Arrange tables and chairs early and ensure there is sufficient access to exits. This is a
fire/emergency requirement and may differ from state to state. Contact the Symposium/
Professional Working Group Conference Site Staff to ensure compliance with local and state fire
codes.
Have an area designated for the band or disc jockey to set up, if required. As well as, an area for
dancing, if required.
Record Keeping: The Hospitality Committee Chairman is responsible for the maintenance of
financial ledgers, books and reports pertaining to all money transactions conducted prior to,
during and after the completion of the Symposium/Professional Working Group Conference with
regard to the hospitality room. All records shall be maintained current and correct at all times.
A report will be made to the BOD giving the financial standing of the Symposium/Professional
Working Group Conference, whenever requested. A full report made to the ABMA Treasurer
and BOD at the completion of the Symposium/Professional Working Group Conference via the
Symposium/ Professional Working Group Conference Chairman and the Finance Committee
Chairman.
Special Meals: Arrange for meals for host ship working party personnel, and personnel assigned
to providing transportation (as required).
Committee is responsible for reporting and paying local and state taxes as required. (This applies
Treasurer and BOD.
Chairman.
118
(BOD).
119
Ladies Entertainment Committee Chairman and committee members during preparation of an
regarding Ladies Entertainment Committee Chairman and committee member’s duties and shall
be referenced and adhered to in conjunction with the duties, responsibilities and procedural
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Ladies Entertainment Committee Chairman is responsible to the
Symposium/ Professional Working Group Conference Chairman for all matters regarding
preparation and function of the ladies entertainment.
120
The Ladies Entertainment Committee Chairman will:
•
Organize and set up programs that will keep the ladies involved.
•
Plan trips, luncheon, and/or activities for ladies at the Symposium/ Professional Working
Group Conference.
•
Determine the space requirements to support the ladies luncheon or event. Work with
local restaurants, businesses, stores, shops, etc. to acquire the required space.
•
Determine the materials required in support of the trips, luncheon, and/or activities for
ladies.
•
Acquire funds from the Finance Committee to procure materials for the trips, luncheon,
and/or activities for ladies, as required.
•
Arrange for the breakfast/lunch/dinner entrée that supports the majority of ladies in
attendance, if required.
•
Procure ladies trips, luncheon, and/or activities tickets and arrange for ticket sales space.
Ensure tickets are designed and printed far enough in advance, to be sold or distributed at
the start of the Symposium/Professional Working Group Conference.
•
Ensure there is a podium or table top podium available, as required.
•
Make sure microphone (s) is/are set up and working properly prior to commencement, if
required.
•
and guest speakers, if required.
Work closely with the Transportation Committee Coordinator to ensure adequate transportation
is provided for all the ladies desiring to attend the trips, luncheon, and/or activities.
Coordinate fund raisers that will be used to defray the cost of the trips, luncheon, and/or
activities.
Ensure that all personnel conduct themselves in a manner that would not bring discredit upon
assigned to assist in maintaining good order and discipline.
Contact the ladies in attendance to see if they will assist in registering members attending the
Symposium/ Professional Working Group Conference, selling tickets for various functions and
selling the Association’s promotional merchandise.
121
Chairman.
(BOD).
122
LODGING & RESERVATION COMMITTEE
Lodging and Reservation Committee Chairman and committee members during preparation of
regarding Lodging and Reservation Committee Chairman and committee member’s duties and
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Lodging and Reservation Committee Chairman is responsible to the
lodging and reservation.
123
involved.
The Lodging and Reservation Committee Chairman will:
•
Liaison and establish rapport with Symposium/Professional Working Group Conference
Site Staff. It may be necessary to have additional hotels in the local vicinity on stand-by
to accept over-flow, if required.
•
Assist the hotel or conference center and Association in room reservations.
•
Determine the space requirements to support the required number of rooms to be booked
for the ABMA President, Executive Vice-president, Secretary, Treasurer, AB of the Year
for the East and the West Coast, Senior AB on active duty, special guests and Detailers.
Work with the Symposium/ Professional Working Group Conference Site Staff to acquire
the required space.
•
Ensure that President, Secretary and Treasurer have everything needed to accomplish
their duties during the Symposium/Professional Working Group Conference.
•
Ensure only the BOD, President, Secretary and Treasurer’s room have official phones
and modem hookups available.
•
Ensure the President, Secretary, and Treasurer have access to computer hook-ups, and a
fax.
•
Keep Publicity Committee advised of all special events in the hotel and
Symposium/Professional Working Group Conference area.
•
Ensure the rooms designate for the ABH, ABF, ABE, and Training (if required)
workshops are large rooms that will accommodate at least 100-150 personnel. Chairs,
large screen, computer capable projectors, and podiums with microphones should be set
up prior to workshops convening.
•
Ensure there is a podium or table top podium available Symposium/Professional Working
Group Conference and/or workshops, as required.
•
Make sure microphone (s) is/are set up and working properly prior to commencement of
Symposium/Professional Working Group Conference and/or workshops, if required.
124
•
and guest speakers for Symposium/Professional Working Group Conference and/or
workshops, if required.
•
Organize a vigorous telephone campaign to keep track of personnel attending convention.
•
Ensure proper amount of tables and chairs are made available for merchandise displays,
vendor, displays, registration and ticket sales.
•
Assign personnel to work registration and ticket sales.
•
Coordinate with the hotel/conference center for coffee, donuts, refreshments set-up.
Hopefully, hotel/conference center will allow chapter to provide the coffee.
•
Coordinate with Transportation Committee the arrival and departure of persons attending
the Symposium/Professional Working Group Conference.
•
Keep the Symposium/Professional Working Group Conference Chairman advised of the
number of reservations made.
•
Ensure the contract with the hotel or conference center is thoroughly read, that room
prices and support items are agreed to and signed early in the process.
•
Liaison and establish rapport with BOQ/BEQ/CBQ, Navy/Armed Forces Lodges
Managerial Staff in the local region, to provide for berthing for members on no-cost
orders, or desiring to be berthed at such facilities.
Coordinate with the Transportation Committee the transportation requirements for personnel
staying at BOQ/BEQ/CBQ, Navy/Armed Forces Lodges in the local region.
Liaison and establish rapport with local camp grounds.
Provide information to the Publicity Committee on all available berthing, hotels, and camping
facilities in the local vicinity with regard to cost and availability early in the planning stages so
that the information can be disseminated to members and associates.
The ABMA will provide the AB’s of the Year berthing costs when required, above that of cost
orders. Also, the ABMA will provide the ABMA Secretary and Treasurer with funding for the
lodging and per diem basis and meal allowance for the week of the Symposium/Professional
Working Group Conference. This will be the responsibility of the ABMA Treasurer.
Merchandise Security: Contact the Symposium/Professional Working Group Conference Site
Staff to ensure the area designated as the merchandise sales room, or an area for storage of
merchandise items, can be properly secured and locked during times when not in use.
Accountability is very important.
Vendor Display Security: Contact the Symposium/Professional Working Group Conference
Site Staff to ensure the area designated as the vendor industrial displays, or an area for storage of
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vendor industrial displays items, can be properly secured and locked during times when not in
use. Accountability is very important.
Hospitality Room Security: Contact the Symposium/Professional Working Group Conference
Site Staff to ensure the area designated as the hospitality room, or an area for storage of
hospitality room items, can be properly secured and locked during times when not in use.
Chairman.
(BOD).
126
National/Chapter Merchandise Committee Chairman and committee members during preparation
of an upcoming Symposium/Professional Working Group Conference.
regarding National/Chapter Merchandise Committee Chairman and committee member’s duties
and shall be referenced and adhered to in conjunction with the duties, responsibilities and
procedural guidelines set-forth in this document. ABMA BY-LAWS and Administrative Policy
shall be referred to and take precedence in conjunction with these guidelines. Articles XI, XIX
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The National/Chapter Merchandise Committee Chairman shall liaison
with ABMA Merchandise Coordinator to broaden merchandise opportunities for the chapter and
the ABMA. The National/Chapter Merchandise Committee Chairman is responsible to the
Symposium/Professional Working Group Conference Chairman for all matters regarding
National/Chapter merchandise.
The ABMA Merchandise Coordinator shall ensure that chapters are aware of responsibility to
adhere to local/state tax laws/requirements and ensure that requirements for selling merchandise
at Symposium/ Professional Working Group Conferences are met.
127
MERCHANDISE: The ABMA Merchandise Coordinator is responsible for maintaining a
sufficient supply of merchandise and to ensure that merchandise selected is of high quality and
has been thoroughly researched for its desire among fleet AB’s and retired/ABMA members
prior to procurement.
The National/Chapter Merchandise Committee Chairman will:
•
Ensure proper amounts of tables are made available for Merchandise display.
•
Coordinate with the ABMA Merchandise Coordinator on the shipment of ABMA
merchandise both coming and going. Ensure inventory is taken upon arrival and prior to
shipment back to the ABMA Merchandise Coordinator.
•
Coordinate with the Ladies Entertainment Committee Chairman for ladies desiring to
assist with the sales of merchandise.
•
Ensure a lockable cash box is available.
Inventory: The Merchandise Coordinator will take inventory at the start of his/her appointment
and make a tally of current and outdated merchandise to be sold.
Record: Catalogue and maintain a record of all procured and sold merchandise. Merchandise on
hand, wholesale cost, retail cost, quantity purchased, sale cost, quantity sold, total funds
expended and funding balance.
Cost: Liaison with ABMA Merchandise Coordinator, Chapter Treasurer and Financial
Committee Chairman to set price for merchandise.
Display: Working with the Symposium/Professional Working Group Conference Site Staff
attempt to acquire display areas where merchandise can be made readily available to all
attendees.
Merchandise Security: Contact the Symposium/Professional Working Group Conference Site
Staff to ensure the area designated as the merchandise sales room, or an area for storage of
merchandise items, can be properly secured and locked during times when not in use.
Distribution for Sale: Acquire an operating fund for day to day functions from the Financial
Committee Chairman. The ABMA Treasurer will fund large distribution of merchandise to the
chapter and both ways for the annual Symposium/Professional Working Group Conference.
Merchandise for sale during Symposium/ Professional Working Group Conference week to
consist of Association items plus logo/non-logo merchandise provided for sale by Symposium/
Professional Working Group Conference host chapter/group. All income from the sale of
merchandise provided by the Association will to be forwarded to the Association. All profits
from the sale of chapter/group provided merchandise is to be applied to the costs incurred by
hosting the Symposium/ Professional Working Group Conference.
128
Procurement: The ABMA Merchandise Coordinator will report to the elected Treasurer of the
ABMA as to any purchases he/she wishes to make so as to acquire the proper funding for those
purchases.
Chairman.
(BOD).
129
PICNIC COMMITTEE
Picnic Committee Chairman and committee members during preparation of an upcoming
Symposium/Professional Working Group Conference picnic.
regarding Picnic Committee Chairman and committee member’s duties and shall be referenced
ABMA.
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Picnic Committee Chairman is responsible to the Symposium/
function of the picnic.
130
The Picnic Committee Chairman will:
•
Determine an adequate location to support a picnic.
•
•
Once determined,, prepare a plan to:
Determine the space requirements to support the picnic. Work with the Symposium/
Professional Working Group Conference picnic site staff to acquire the required space.
•
Liaison and establish rapport with Symposium/Professional Working Group picnic Site
Staff
•
Determine the materials required in support of the picnic. Have materials at the picnic
site prior to commencement of the picnic.
•
Acquire funds from the Finance Committee to procure picnic materials if not provided by
host ship/command or agency.
•
Arrange for the lunch entrée that supports the number of expected attendees.
•
Procure picnic tickets and arrange for ticket sales or distribution space. Ensure tickets are
designed and printed in advance to be read for sale or distributed at the start of the
•
Provide adequate directions for distribution to those desiring to attend.
•
Coordinate with the Transportation Committee the transportation requirements for
personnel desiring to attend.
•
Ensure media/audio/visual equipment and adequate lighting is provided for presentations,
if required.
•
Ensure enough seats and tables are available. Arrange tables early.
•
Have an area designated for the band or disc jockey to set up, if required.
•
Ensure the contract with the park or facility manager, caterer and/or distributor is
thoroughly read and that food and drink prices and support items, are, agreed to and
signed early in the process.
•
Supervise the set up, ensure the chow is available at the start time of the picnic. If no
beer/soda truck/cart is available, ensure there is enough ice available.
131
•
Ensure a clean-up working party is designated and available prior to the securing of the
picnic.
It is recommended that excess chow be donated to the needy (missions, homeless, etc.)
If alcohol or beer is distributed at the picnic, ensure that only those personnel that produce a
proper identification are of the state’s minimum age to drink alcoholic beverages.
assigned to assist in maintaining good order and discipline. Personnel that fail to conduct
themselves accordingly may be refused service, or even asked to leave.
Enforce containment of alcoholic beverages, including beer and sodas, to the areas designated as
agreed upon by the park or facility manager and the Symposium/ Professional Working Group
Conference Chairman. Permit NO ONE to leave the designated area with any drinks or food.
Discourage those that have been drinking from driving. Have alternate means of transportation
available, if required.
Special Meals: Arrange meals for host ship/command or agency working party personnel (as
required)
Chairman.
(BOD).
132
PROGRAM COMMITTEE
Program Committee Chairman and committee members during preparation of an upcoming
regarding Program Committee Chairman and committee member’s duties and shall be referenced
ABMA.
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Program Committee Chairman is responsible to the Symposium/
Professional Working Group Conference Chairman. All actions taken by the Program Committee
Chairman shall be reported via the Symposium/ Professional Working Group Conference
Chairman and approved by the ABMA President. The Program Committee Chairman will
conduct productive correspondence to project a positive image of the Association to the public.
This individual is one of the Symposium/Professional Working Group Conference Chairman’s,
most important assets within the ABMA organization. Perpetuating the image of ABMA is this
individual’s primary responsibility.
The Program Committee Chairman will:
•
Work closely with the Banquet, Hospitality and Ladies Entertainment, and Special
Events/ Entertainment Committee Chairmen.
•
Advise Symposium/Professional Working Group Conference Chairman of what guest
speakers are available. Submit rough letter invitations.
133
•
Initiate and organize Symposium/Professional Working Group Conference meeting
program.
•
Distribute brochures.
•
Submit rough plan of the week, speaker biographies, AB of the Year Biographies to the
ABMA Secretary for review and to the ABMA President for final approval.
•
Coordinated program printing and distribution.
Day One (AM)
Registration
Election procedures
Day One (PM)
Invocation
Troop the Colors
Guest speakers
Convene workshops
Conduct BOD meeting
Secure workshops
Events
Hospitality
Day Two (AM)
Guest speakers
Reconvene workshops
134
Day Two (PM)
Nominations
Reconvene workshops
BOD meeting (TBA)
Secure workshops
Events
Hospitality
Day Three (AM)
Guest speakers
Reconvene workshops
BOD meeting (TBA)
Day Three (PM)
Reconvene workshops
Secure workshops
Events
Hospitality
Day Four (AM)
Elections
Day Four (PM)
Workshop summary
Retire Colors
The Symposium/Professional Working Group Conference should contain a statement similar to
“The statements and views made by all guest speakers and attendees are the responsibility
of that individual and are not to be construed as those of the ABMA, nor endorsed by any
of its officers.”
The name, address and phone number of the Chaplain, Public Affairs Officer, AB Hall of Honors
Curator, and Vendor Coordinator and Scholarship Chairman will be published in the
Symposium/Professional Working Group Conference program and ABMA newsletter.
135
through Day 3)
Chairman.
(BOD).
136
PUBLICITY COMMITTEE
Publicity Committee Chairman and committee members during preparation of an upcoming
regarding Publicity Committee Chairman and committee member’s duties and shall be
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Publicity Committee Chairman is responsible to the Symposium/
Professional Working Group Conference Chairman. All actions taken by the Publicity
Committee Chairman shall be reported via the Symposium/ Professional Working Group
Conference Chairman and approved by the ABMA President. The Publicity Committee
Chairman will conduct productive correspondence to project a positive image of the Association
to the public.
This individual is one of the Symposium/Professional Working Group Conference Chairman’s,
most important assets within the ABMA organization. Perpetuating the image of ABMA is this
individual’s primary responsibility.
The Publicity Committee Chairman will:
•
•
Work closely with Banquet, Hospitality and Ladies Entertainment, and Special Events/
Entertainment Committee Chairmen and the ABMA Public Affairs Officer (PAO).
At an early date, start contacting various Navy Publications about publicizing the current
137
•
Prepare brochures of events for Aviation Boatswain’s Mate Association’s mailing list,
and submit them to the Association’s Secretary via the Symposium/Professional Working
Group Conference Chairman.
•
Ensure the proper spelling of any banners or brochures, such as “Aviation Boatswain’s
Mate Association”
•
Coordinate local media coverage.
•
Coordinate to have the ABMA Logo mat delivered to the Symposium/ Professional
Working Group Conference for display at the foot of the podium or at the quarter deck
entrance.
The Lodging and Reservations Committee Chairman: The Lodging and Reservations
Committee Chairman will keep Publicity Committee Chairman advised of all special events in
the hotel and Symposium/Professional Working Group Conference area. As well as, provide
information to the Publicity Committee Chairman on all available berthing, hotels, and camping
facilities in the local vicinity with regard to cost and availability early in the planning stages so
that the information can be disseminated to members and associates.
PAO: The PAO is directly responsible to the ABMA President, Executive Vice-president, and
the BOD. The President assists the PAO through direct contact with specific Regional Vicepresident to request their direct assistance to the PAO in what ever area the PAO is pursuing to
get the word out regarding the ABMA and the up-coming Symposium/ Professional Working
Group Conference.
The PAO will carryout a dynamic program to spread positive information about the goals of the
ABMA throughout the United States and where ever AB’s are stationed overseas.
The PAO shall:
information or solicit ABMA support or to gain its recognition.
Vendors: Direct all correspondence concerning vendor participation and support to the
Association Vendor Coordinator and assist the Vendor Coordinator as requested.
the Association.
appropriate documentation to gain positive media coverage of Association history and upcoming
events.
138
(BOD).
139
Retired Workshop Committee Chairman and committee members during preparation of an
regarding the Retired Workshop Committee Chairman and committee member’s duties and shall
be referenced and adhered to in conjunction with the duties, responsibilities and procedural
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Retired Workshop Committee Chairman is responsible to the
preparation and function of the Retired Workshop. This workshop will arrange meetings and
programs of interest to our retired shipmates. Provide information on job opportunities for retired
personnel. Assist the U.S. Navy in recruiting some good AB’s. Recommend other events that
would be of interest to our retired community.
instrument in the name of and on behalf of the Association and such authority may be general
in nature or confined to specific instances; and unless so authorized by the BOD, no officer,
agent or employee shall have any power or authority to bind the Association by any contract or
140
The Retired Workshop Committee Chairman will:
•
Organize and set up programs that will keep the retired members involved.
•
Plan trips, luncheon, and/or activities for retired members at the convention.
•
Determine the space requirements to support the retired member’s luncheon or event.
Work with local restaurants, businesses, stores, shops, etc. to acquire the required space.
•
Determine the materials required in support of the trips, luncheon, and/or activities for
retired members.
•
Acquire funds from the Finance Committee to procure materials for the trips, luncheon,
and/or activities for retired members, as required.
•
Arrange for the breakfast/lunch/dinner entrée that supports the majority of retired
members in attendance, if required.
•
Procure retired member’s trips, luncheon, and/or activities tickets and arrange for ticket
sales or distribution space. Ensure tickets are designed and printed in advance to be ready
for sale or distribution at the start of the Symposium/Professional Working Group
Conference.
•
Ensure there is a podium or table top podium available, as required.
•
Make sure microphone (s) is/are set up and working properly prior to commencement, if
required.
•
•
Assist in providing information that would be beneficial or of interest to retirees, such as
job opportunities, U.S. Navy Recruiting, health or investment benefits, etc.
•
Work closely with the Transportation Committee Coordinator to ensure adequate
transportation is provided for all the retired members desiring to attend the trips,
luncheon, and/or activities.
•
Ensure that all personnel conduct themselves in a manner that would not bring discredit
to themselves, the ABMA or the United States Navy. Shore Patrol or security personnel
may be assigned to assist in maintaining good order and discipline.
141
•
Chairman.
(BOD).
142
Special Events/Entertainment Committee Chairman and committee members during preparation
of an upcoming Symposium/Professional Working Group Conference.
regarding Special Events/Entertainment Committee Chairman and committee member’s duties
and shall be referenced and adhered to in conjunction with the duties, responsibilities and
procedural guidelines set-forth in this document. ABMA BY-LAWS and Administrative Policy
shall be referred to and take precedence in conjunction with these guidelines. Articles XI, XIX
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Special Events/Entertainment Committee Chairman is responsible to
the Symposium/ Professional Working Group Conference Chairman for all special events/
entertainment during the week of the Symposium/Professional Working Group Conference.
Special events or entertainment may include events such as:
•
Sports games/events, casino trips, riverboat /dinner cruises, sight seeing trip/tours,
parades, museums, shopping trips, golf tournaments, dinner theaters or stage shows.
Though this list is not all inclusive, events or entertainment may be made available for a
select group such as retirees, vendors, ladies or the entire assembly.
143
The Special Events/Entertainment Committee Chairman will:
•
Organize and set up events or entertainment that will keep the Association members
entertained.
•
Plan trips, events or entertainment and/or activities for Association members and
associates at the convention.
•
Determine the materials required in support of the trips, events or entertainment and/or
activities for Association members and associates at the convention.
•
Acquire funds from the Finance Committee to procure materials for the trips, events or
entertainment and/or activities for Association members and associates at the convention,
as required.
•
Arrange for the breakfast/lunch/dinner entrée that supports the events or entertainment
and/or activities for Association members and associates at the convention, if required.
•
Ensure proper amount of tables and chairs are made available for registration and ticket
sales.
•
Assign personnel to work registration and ticket sales.
•
Procure tickets and arrange for ticket sales or distribution space. Ensure tickets are
designed and printed in advance to be ready for sale or distribution at the start of the
•
Work closely with the Transportation Committee Coordinator to ensure adequate
transportation is provided for all members desiring to attend the trips, events or
entertainment, and/or activities.
•
Ensure that all personnel conduct themselves in a manner that would not bring discredit
to themselves, the ABMA or the United States Navy. Shore Patrol or security personnel
may be assigned to assist in maintaining good order and discipline.
•
144
Chairman.
(BOD).
145
Transportation Committee Chairman and committee members during preparation of an
regarding Transportation Committee Chairman and committee member’s duties and shall be
The following standing Chairmen shall be BOD members appointed at each symposium:
a. Chapter Coordinator
b. Membership
c. Symposium
d. Finance
e. Merchandise Coordinator
f. ABMA Assistance
g. Scholarship
Each committee shall consist of members of the Association chosen by the committee
GENERAL DUTIES: The Transportation Committee Chairman is responsible to the
Symposium/ Professional Working Group Conference Chairman for all transportation
requirements during the week of the Symposium/Professional Working Group Conference.
146
The Transportation Committee Chairman will:
•
Work closely with Ladies Entertainment, Retired Workshop, Picnic, Lodging and
Reservation and Special Events/ Entertainment Committee Chairmen.
•
Arrange transportation and make information available to ABMA members and other
AB’s attending the Symposium/Professional Working Group Conference, active duty and
retired as their family and associates.
•
Arrange transportation for large delegations of AB’s arriving from distant points.
•
Arrange and coordinate transportation for tours, such as ladies luncheon, golf tournament,
dinner cruises, etc.
•
Provide transportation to and from the BEQs,/BOQs in the morning, at the secure of daily
events, and at night for the hospitality room participants.
•
Be prepared to assist members with flight schedules and other transportation schedules.
•
Ensure the contract with the transportation facility manager, and/or rental agency is
thoroughly read, that prices and support items are agreed to and signed early in the
process.
•
Arrange for tour guides.
•
Ensure all operators/drivers of acquired transportation are properly licensed.
•
•
Provide information to all attendees of the transportation arranged for scheduled and nonscheduled events.
It’s recommended to have, as a minimum, two strong CPOs and ten drivers.
Vehicles recommended: (Depending on events), 1 bus and 2 vans.
assigned to assist in maintaining good order and discipline.
Special Meals: Arrange for meals for personnel assigned to providing transportation (as
required).
147
Chairman.
(BOD).
148
Vendor Industrial Display Committee Chairman and committee members during preparation of
regarding Vendor Industrial Display Committee Chairman and committee member’s duties and
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Vendor Industrial Display Committee Chairman is responsible to
the Symposium/ Professional Working Group Conference Chairman and works directly for The
National Vendor Coordinator. Various companies, industries, businesses, or affiliates who
provide machinery and services to the AB community will set up industrial displays and provide
financial assistance to make the Symposium/Professional Working Group Conference a success.
THE VENDOR INDUSTRIAL DISPLAY COMMITTEE CHAIRMAN will:
•
Identify organizations, companies, industries, businesses, or affiliates that will participate
via the National Vendor Coordinator.
•
Prepare a rough sketch of the area designated for the vendor industrial displays within or
in the vicinity of the hotel or conference center for forwarding to the National Vendor
Coordinator via Symposium/Professional Working Group Conference Chairman.
•
Site Staff.
149
•
Determine the space requirements to support the vendor industrial displays. Work with
the Symposium/ Professional Working Group Conference Site Staff to acquire the
required space.
•
Ensure the contract with the hotel or conference center is thoroughly read, that table,
stages, and stand prices and support items are agreed to and signed early in the process.
•
Determine the materials required in support of the vendor industrial displays.
•
Working with the Symposium/Professional Working Group Conference Site Staff
attempt to acquire display areas where merchandise can be made readily available to all
attendees. Coordinate all industrial displays, working closely with the hotel or
conference center management.
•
Contact the Symposium/Professional Working Group Conference Site Staff to ensure the
area designated as the vendor industrial displays, or an area for storage of vendor
industrial displays items, can be properly secured and locked during times when not in
use. Accountability is very important.
•
It is recommended that vendors set up from 0900-2000, at the latest on Monday
preceding the Symposium/Professional Working Group Conference. The Vendor
Industrial Display Committee Chairman should be at the site during this time to assist in
any way, and answer any questions the vendors may have.
•
Ensure proper amount of tables and chairs are made available for vendor, displays.
The National Vendor Coordinator shall liaison with individual companies, industries, businesses,
or affiliates to broaden equipment, training, technological opportunities for the commands to
assist AB’s in the performance of their duties.
The President, if on active duty, shall not be directly involved with vendor solicitation or
participation. The National Vendor Coordinator (a retired or civilian member) shall provide all
correspondence and perform all direct liaisons with vendors. NO ACTIVE DUTY member shall
be allowed to participate as a member of the Vendor Committee
THE NATIONAL VENDOR COORDINATOR shall:
Letters of Support: Send out letters to individual companies, corporations, industries,
businesses, or affiliates. It is always a good idea to keep the ABMA on the minds of the
at the industry level. An effective method used in the past has been to send letters (either
formatted or one produced by the National Vendor Coordinator) to the companies requesting
their support and assistance during the Symposium/ Professional Working Group Conference.
Each letter shall have a copy of the ABMA Information Sheet attached. Letters for vendor
support or donations shall NOT include the wording “donations are tax exempt”.
Vendor booths: Ensure those vendors requesting a booth are limited to those vendors providing
goods or services directly related to mission effectiveness of AB’s.
150
ABMA web site recognition to vendors who contribute to the ABMA Symposium/ Professional
Working Group Conference. Recognition would consist of current year plus two following
years. Recognition would cease on the third anniversary if ABMA Symposium/ Professional
Working Group Conference support is not received.
Letters of Appreciation: Provide the President a complete and accurate list of individual
companies, corporations, industries, businesses, or affiliates that supported the Symposium/
Professional Working Group Conference including:
•
•
•
•
•
•
Full name of the individual companies, corporations, industries, businesses, or affiliates.
Complete mailing address.
Chief Executive Office (CEO), President, Manager or point of contact.
E-mail address (if applicable).
Phone number of point of contact.
Type of support.
Following the Symposium/Professional Working Group Conference all supporting
companies, corporations, industries, businesses, or affiliates shall receive a Letter of
Appreciation from the President.
Record Keeping: Keep or cause to be kept, a book or electronic copy of all papers, letters, or
documents, of the Association in regards to individual companies, corporations, industries,
businesses, or affiliates. Keep and maintain an updated file on individual companies, industries,
businesses, or affiliates.
Membership: A letter shall be given to our vendors encouraging them to become members of
the ABMA and/or participate in our Symposium/ Professional Working Group Conference
activities upon arrival at each Symposium/ Professional Working Group Conference.
151
(BOD).
152
Video/Pictorial Committee Chairman and committee members during preparation of an
regarding Video/Pictorial Committee Chairman and committee member’s duties and shall be
a. Scholarship
b. Fund Raising
c. Membership
GENERAL DUTIES: The Video/Pictorial Committee Chairman is responsible to the
Symposium/ Professional Working Group Conference Chairman for the compilation and printing
of the Annual ABMA Cruise Book photos or video. The cruise book is a picture colleague of
events during the Symposium/Professional Working Group Conference. Additionally individual
or couples pictures of those attending who had their pictures taken are depicted with caption. It
should include photos from special events/entertainment during the week of the Symposium/
Professional Working Group Conference. Special events or entertainment may include events
such as:
•
Sports games/events, casino trips, riverboat /dinner cruises, sight seeing trip/tours,
parades, museums, shopping trips, golf tournaments, dinner theaters or stage shows,
though this list is not all inclusive.
153
instrument in the name of and on behalf of the Association and such authority may be general
in nature or confined to specific instances; and unless so authorized by the BOD, no officer,
agent or employee shall have any power or authority to bind the Association by any contract or
The Video/Pictorial Committee Chairman will:
Work closely with the Publicity and the Cruise Book Committee Chairmen .
Provide pictures of events. Coverage to be taken as they occur. A brief history of the convention
will be included with picture captions.
Ensure a knowledgeable member accompanies the photographer when photos are being taken.
Ensure proper amount of tables and chairs are made available for video cruise book sales.
Assign personnel to work sales.
Arrange for sales.
Promote sales.
Work closely with the photographer and the Publishing Company to ensure a quality product.
Ensure those who order photos or a video cruise book receive them promptly and efficiently. It
is recommended that there is a person assigned to assist the photographer and the publisher to
ensure everyone that orders photos or a video cruise book k provides a complete and accurate
mailing address and phone number.
Though not required, it is recommended that the photos or video be conducted in a digital
format.
Chairman.
154
(BOD).
155
WORKSHOP COORDINATORS
Workshop Coordinators during preparation of an upcoming Symposium/Professional Working
Group Conference.
regarding Workshop Coordinators duties and shall be referenced and adhered to in conjunction
a. Scholarship
b. Fund Raising
c. Membership
workshops.
156
The workshops are what the entire theme of the Symposium/Professional Working Group
Conference is about.
involved.
The Symposium/Professional Working Group Conference Workshop Coordinators will:
•
Organize and designate members of various workshops: Arresting Gear, Catapults,
Aviation Fuels, Aircraft Handling, etc.
•
Collect point papers and agenda items from the TYCOM’s, ensure sufficient copies are
available and distribute before the workshops commence.
•
Arrange for clerical and reproduction services at Symposium/Professional Working
Group Conference site.
•
Site Staff
•
Determine the space requirements to support the workshops. Work with the Symposium/
Professional Working Group Conference Site Staff to acquire the required space.
•
Ensure hotel or conference center contract is thoroughly read and that chairs, tables,
desks, media equipment and support items are agreed to and signed early in the process.
157
•
Determine the materials required in support of the workshop.
•
Acquire funds from the Finance Committee to procure workshop materials.
•
Ensure that all business conducted in the area where the banquet is to be held is
completed in sufficient time to allow Symposium/Professional Working Group
Conference site staff the opportunity for cleanup prior to banquet.
•
Ensure there is a podium or table top podium, if required.
•
workshop, if required.
•
•
Arrange tables early, if required.
•
Ensure enough seats are available.
•
•
Coordinate with the hotel/conference center for the set up for coffee, donuts,
refreshments, water, etc. Hopefully, the hotel/conference center will allow the Chapter to
provide.
•
Ensure no phones are in the workshop area.
•
Ensure that those personnel under orders, whether “cost” or “no-cost” orders attend all
sessions of the workshops that corresponds to their rate i.e., ABH, ABF, ABE, etc.
•
Enforce the securing/silencing of cellular phones while the workshops are in session.
•
Conduct the workshop in an orderly and professional manner.
Emphasize the wearing of “civilian attire” during the workshops to deter junior sailors being
intimidated by the chiefs and officers. Remember everyone’s ideas and inputs are important and
can make a difference.
Conduct the workshops with an open mind and remain unbiased.
Ensure all agenda items are discussed, and the status and agency to which it is screened to is
properly annotated.
Coordinate training lectures, demonstrations, special presentations and workshop agenda items
pertinent to the specific workshop.
158
At the completion of the workshop, provide an “Out-chop Brief” to the General Assembly. Outchop Brief should include, but not limited to: number of agenda items discussed, number closed,
number that remain open, number forwarded to each named agency; special presentations,
training lectures, and demonstrations conducted during the workshop.
Chairperson for inclusion into the program. The following is an example only. The scheduling of
Workshops and Events must be flexible:
Day One (AM)
Registration
Election procedures
Day One (PM)
Invocation
Troop the Colors
Guest speakers
Convene workshops
Conduct BOD meeting
Secure workshops
Events
Hospitality
Day Two (AM)
Guest speakers
Reconvene workshops
Day Two (PM)
Nominations
Reconvene workshops
BOD meeting (TBA)
Secure workshops
Events
Hospitality
159
Day Three (AM)
Guest speakers
Reconvene workshops
BOD meeting (TBA)
Day Three (PM)
Reconvene workshops
Secure workshops
Events
Hospitality
Day Four (AM)
Elections
Day Four (PM)
Workshop summary
Retire Colors
Shop Agenda Items Request messages. The President shall maintain close liaison with
Items Request message is normally released by The TYCOM’S SI Code
Workshop Results Cover Letter: The President working with the Workshop's Coordinators and
AIRPAC/ AIRLANT Ships Installations (SI) Officers and with assistance from the Secretary,
The outgoing President shall (during the Symposium/Professional Working Group Conference)
draft a cover letter for attachment to the properly formatted and compiled workshop's results
package's. Workshop's result packages shall be mailed to the CNO Action Representative,
NAVAIR PMA-256. Additionally, copies of the workshop results packages will be mailed to
CNO OP-N8, CINC'S,(CINPAC/CINCLANT) TYCOM’S (AIRPAC/AIRLANT,) TYCOM’S
SURFPAC/ SURFLANT, all CV/CVN, LHA'S, LHD'S, and LPD Ships,
NAVAIRWARFAIRCEN and major Aviation Shore Commands. This action shall be
accomplished no later than 30 working days following the Symposium/Professional Working
Group Conference.
Post Symposium/Professional Working Group Conference Report: The outgoing President
with assistance from the Treasurer and Secretary shall compile a Post Symposium/Professional
Working Group Conference Report. The contents of the report shall include a synopsis of the
Symposium/Professional Working Group Conference events and a complete breakdown of the
Symposium/Professional Working Group Conference expenditures and balance. A copy of the
160
report shall be mailed to the new President, Executive Vice-president, Secretary, Treasurer, and
BOD, Membership Chairperson and Merchandise Chairperson. This report except for the
financial section shall be published in the post Symposium/Professional Working Group
Conference newsletter.
opportunity to indicate your desire to recruit systems specialists (preferably LDO’S, CWO’S,
MCPO’S or SCPO’S) as Workshop Coordinator’s for the upcoming Symposium/Professional
Attached is an example of an ABMA WORKING GROUP AGENDA ITEM form.
(BOD).
161
ABMA WORKING GROUP
AGENDA ITEM
*******************************************
NAME OF ORGINATOR:
COMMAND/DUTY STATION:
ADDRESS OF COMMAND:
E-MAIL ADDRESS:
DUTY TELEPHONE NUMBER: DSN:
RATE/RANK:
COML:
PERCEIVED PROBLEM: (provide specifics, continue on second page if
necessary)
RECOMMENDATION:
JUSTIFICATION: (references, examples, please elaborate)
****************************************************************
SCREENED:
162
WORKSHOP COMMITTEE
Workshop Committee Chairman and committee members during preparation of an upcoming
regarding Workshop Committee Chairman and committee member’s duties and shall be
a. Scholarship
b. Fund Raising
c. Membership
workshops.
163
The workshops are what the entire theme of the Symposium/Professional Working Group
Conference is about.
The Symposium/Professional Working Group Conference Workshop Committee Chairman will:
Assist the Workshop Coordinators.
•
Arrange for clerical and reproduction services at Symposium/Professional Working
Group Conference site.
•
Site Staff
•
Determine the space requirements to support the workshops. Work with the Symposium/
Professional Working Group Conference Site Staff to acquire the required space.
•
Ensure hotel or conference center contract is thoroughly read and that chairs, tables,
desks, media equipment and support items are agreed to and signed early in the process.
•
Determine the materials required in support of the workshop.
•
Acquire funds from the Finance Committee to procure workshop materials.
•
Ensure that all business conducted in the area where the banquet is held is completed in
sufficient time to allow Symposium/Professional Working Group Conference site staff
the opportunity for cleanup prior to banquet.
•
Ensure there is a podium or table top podium, if required.
•
workshop, if required.
•
•
Arrange tables early, if required.
•
Ensure enough seats are available.
•
164
•
Coordinate with the hotel/conference center the set up for coffee, donuts, refreshments,
water, etc. Hopefully, the hotel/conference center will allow the Chapter to provide.
•
Ensure no cellular phones are in the workshop area.
(BOD).
165
20__ ABMA SYMPOSIUM
HOSTED BY ___________ CHAPTER
Chairman: _______________________________
Phone/email: _____________________
CO-Chairman: ____________________________ Phone/email: _____________________
Symposium Treasurer: _____________________
Phone/email: _____________________
Executive Steering Committee: ______________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
AWARDS COMMITTEE
MEMBER ASSIGNMENTS
Chairperson: ______________________________ Phone/email:_____________________
Assistants: ________________________________ Phone/email:_____________________
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
BANQUET COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
166
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
FINANCE COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
167
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
168
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
PICNIC COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
PROGRAM COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
169
PUBLICITY COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
170
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
171
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
172
AB’S OF THE YEAR
GUIDELINES AND PROCEDURES
BACKGROUND: Each year the Aviation Boatswain’s Mates Association honors two Aviation
Boatswain’s Mates. One AB of the Year is selected from the Atlantic Fleet and one from the
Pacific Fleet. The AB’s of the Year and their spouses are Guests of Honor at the ABMA
Banquet, where they are presented with the prestigious Navy Blue Blazer with the embroidered
ABMA Logo.
regarding Board of Directors (BOD) duties and shall be referenced and adhered to in conjunction
Even though there is direct articles that govern the AB of the Year, the articles listed for the
BOD does pertain to the AB of the Year.
GENERAL DUTIES: The AB of the Year both East and West Coast by virtue of their title are
automatically a member of the BOD for the year. Officers of the Association shall perform the
duties usually performed by such officers, together with such duties as shall be prescribed by the
BY-LAWS of the Association or by the BOD.
The President, Executive Vice-president, and Directors may not be elected to the same office, for
more than two, successive terms.
Any officer or Director may be removed by a majority of the membership entitled to
173
The President on two weeks notice to each Director may call special meetings of the BOD either
personally or by mail, telephone, or electronic means. The special meeting shall be called by the
thereof.
In the intervals between meetings of the BOD, the President of the Association may refer and
submit by mail, telephone, or electronic means to the members of the BOD, definite questions
relating to the affairs of the Association which, in the opinion of the President, require immediate
action on the part of the BOD. The result of such a referendum, which requires a majority vote of
the personnel of the BOD, shall control the action of the Association and of its BOD, officers,
emergency nature ONLY between board meetings. All transactions of this committee shall be
involved.
174
The BOD shall:
•
•
•
Provide for the maintenance of national headquarters. Make such office and center of
activities of the Association including such work of the officers and committees as may
be deemed expedient; provide for the proper care of materials, equipment and funds of
the Association for the payment of legitimate expenses and for the annual auditing of all
books of account by three members of the Association none of whom shall be any person
charged with responsibility of handling Association funds.
•
Act upon applications for individual membership in the Association.
•
•
•
•
•
•
175
•
•
allowed to bind the Association to a contract or to pledge it’s credit which would make
the Association liable.
•
•
GUIDELINES AND PROCEDURES: Candidates should be nominated for particularly
outstanding military performance, professionalism, dedication to duty and contributions toward
improvements within the Aviation Boatswain’s Mates community. Nominee’s performance
throughout their career shall be addressed, with particular emphasis on individual performance
for the period of 01 May through 30 April of the year for which nominated. All nomination
packages for Pacific and Atlantic fleet AB of the Year will be accepted as indicated in the annual
naval message announcing the working group. A maximum of one nomination for the AB of the
Year can be accepted from each command.
Nomination packages shall include the following:
a. Commanding Officer's comments/recommendation
b. Division LCPO's comments
c. Enlisted evaluations for the past 5 years
d. Advancement history
e. List of previous duty assignments
f. Brief synopsis of significant professional achievements
g. Awards (page 4's)
176
h. Off-duty education
i. Two 8 x 10 color photos in service dress blues, one full front view, one full side view.
Mail or deliver nomination packages to the following addresses:
COMNAVAIRLANT Commands - Commander Naval Air Force U.S.
Atlantic Fleet, Code N433B1, 1279 Franklin Street, Norfolk VA. 23511-2494.
COMNAVSURFLANT Commands - Commander Amphibious Group Two, 2600 TARAWA
Court, Suite 260, Norfolk VA. 23521-3229.
COMNAVAIRPAC/COMNAVSURFPAC Commands, Commander Naval Air Force U.S.
Pacific Fleet, Code N4352, PO Box 357051, San Diego CA. 92135-7051.
The grading criteria for the AB of the Year, both East and West Coast, will be in accordance, to
AVIATION BOATSWAIN’S MATE OF THE YEAR RECORD SCREEN SELECTION FORM
and guidelines established by the BOD. AVIATION BOATSWAIN’S MATE OF THE YEAR
RECORD SCREEN SELECTION FORM attached.
The selection results will be announced via Naval Message. Example of “Selection of
AIRLANT and AIRPAC Aviation Boatswain’s Mate of the Year Naval message” is attached.
177
AVIATION BOATSWAIN’S MATE OF THE YEAR
RECORD SCREEN SELECTION FORM
NAME______________________________ RATE___________ TIR____________
TIS_____________
COMMAND_______________________________
A. COMMANDING OFFICER COMMENTS/RECOMMENDATIONS
(MAXIMUM 5 POINTS)
_____ Points
B. DIVISION LCPO'S COMMENTS
(MAXIMUM 5 POINTS)
_____ Points
C. PERFORMANCE EVALUATIONS (LAST FIVE YEARS)
1. OVERALL EVALUATION MARKS (MAXIMUM 5 POINTS)
Based on average of accumulated points divided
by the number of evaluations reviewed.
_____ Points
2. PEER GROUP STANDING (MAXIMUM 5 POINTS)
Top Ranking Points (1 area only)
- Consistently Ranked Top 10%/EP
- Always Ranked Top 20%/EP or MP
- Sometimes Ranked Top 30%/MP
(5 Pts) _____ Points
3. EVALUATION NARRATIVE
a. LEADERSHIP/MANAGEMENT ABILITY
(MAXIMUM 10 POINTS)
_____ Points
b. SUPERVISORY ABILITY (MAXIMUM 5 POINTS)
How many people supervised? Under
what conditions? Results achieved.
_____ Points
c. COMMAND/COMMUNITY INVOLVEMENT (MAXIMUM 5 POINTS)
Serve on Command/Community Boards/Committees
(2 Points for command and 1 point for
community for a maximum of 5)
_____ Points
D. ADVANCEMENT HISTORY
1. Advancements (how was career advancement
progression?) (MAXIMUM 5 POINTS)
_____ Points
2. SPECIAL QUALIFICATIONS (MAXIMUM 10 POINTS)
EAWS (5 Pts)
_____ Points
ESWS (5 Pts)
_____ Points
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E. LIST OF PREVIOUS DUTY ASSIGNMENTS
1. BREADTH OF EXPERIENCE WITHIN RATE (MAXIMUM 5 POINTS)
Varied command assignments, nature and
performance of these assignments and
overall impact on command mission.
(Primary and Collateral Duties)
_____ Points
2. SPECIAL ASSIGNMENTS (MAXIMUM 5 POINTS)
Consider out of rate outstanding performance.
(Recruiting Duty, Recruit Company
Commander Duty, Staff Duty, Inspection Team
and Instructor Duty.)
_____ Points
F. BRIEF SYNOPSIS OF SIGNIFICANT PROFESSIONAL ACHIEVEMENTS
(MAXIMUM 5 POINTS)
1. Miscellaneous factors (has nominee achieved
additional qualifications, other awards,
commendations, etc)
_____ Points
G. PERSONAL MEDALS/AWARDS (MAXIMUM 10 POINTS)
Higher Than Navy Commendation (4 Pts Each)
Navy Commendation (3 Pts Each)
Navy Achievement (2 Pts Each)
Flag Letter (1 Pts Each)
_____ Points
H. OFF DUTY EDUCATION (MAXIMUM 10 POINTS)
1. CORRESPONDENCE COURSES (MAXIMUM 5 POINTS)
(1 Point per course for a maximum of 5)
_____ Points
Off Duty Education (maximum of 5)
Education must have been obtained while on active duty:
AA Degree (2 Pts)
BA/BS Degree (3 Pts)
Masters Degree (5 Pts)
Points will be based on the highest level
of education achieved as reported on Service
Record Page 4’s or members evaluations.
_____ Points
I. PHOTOS (Do photos display a sharp appearance?
Are photos current? Check uniform detail.)
(MAXIMUM 5 POINTS)
_____ Points
J.
_____ Points
ABMA Involvement/Participation
(Local or National Chapter)
(Maximum 5 POINTS)
MAXIMUM OVERALL TOTAL POINTS(100)
_____ Points
BOARD MEMBER ___________________________ SIGNATURE _________________________
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LIVING/POSTHUMOUS LEGEND AWARD
BACKGROUND: Each year the Aviation Boatswain’s Mates Association honors an Aviation
Boatswain’s Mate as a Living Legend and/or a Posthumous Living Legend. The Living Legend
and their spouses are Guests of Honor at the ABMA Banquet, where they are presented with the
prestigious Living Legend Award. The family of the Posthumous Living Legend are Guests of
Honor at the ABMA Banquet, where they are presented with the prestigious Living Legend
Award in honor of deceased inductee.
regarding the Living Legend and shall be referenced and adhered to in conjunction with the
guidelines. Even though there isn’t any direct articles in the ABMA BY-LAWS that govern the
Living Legend or Posthumous Living Legend, the Administrative Policies may.
GUIDELINES AND PROCEDURES: The AB Living Legend Award was created several
years ago to recognize those folks who have made a significant impact on the AB community,
AB’s in general, etc. This award is intended to recognize our personal heroes, those folks that
made an impact on our personal lives and careers. This is the guy/gal who took you when you
were a "greenie," still wet behind the ears and turned you into a professional, dedicated Sailor.
The AB Living Legend Award is awarded to those legends still living. Chances are, if there was
someone who made a substantial impact in others lives. This is our opportunity to recognize that
AB.
A separate award is given posthumously to an AB who has made an impact but has
subsequently, passed away. See below for particulars.
"Awarded in recognition of those who have gone before and made our way easier."
The AB Living Legend Award is presented annually during the ABMA Symposium. The
recipients, name will remain undisclosed until the actual presentation.
ELIGIBILITY:
• Must, have served on active duty as an Aviation Boatswain's Mate.
• Must, have performed service(s) which had impact on the AB community, the ABMA,
and the Naval service.
• Be honorably separated or retired for a period of not less than five years.
SELECTION:
• Selection board will be staffed by five active duty and retired AB’s only appointed by the
ABMA President.
• The selection board will use a BOD approved grading sheet that will be held in confidentiality
by the ABMA President.
• Names of potential recipients will be received from the AB community at large.
• Nominations shall include name, length of service, separation/retirement date, and a
brief biography of service, impact on the AB Community and ABMA.
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• Nominations must be received by the ABMA President no later than 1 June of the
year of nomination.
• Nomination inputs not selected during a particular symposium will remain on file
and be reviewed annually with new nomination inputs.
POSTHUMOUS LEGENDS AMENDMENT AUGUST 1994
All the above criteria applies, but of course this award is unique in that we will now have the
family of the deceased accepting this award for our posthumous AB. This award will be due by
1 May annually, and will go back in the selection if not selection for the award. The selection is
made by late May so family members can make advance plans to attend the August symposium
to accept the award if they desire.
AB LIVING LEGENDS NOMINATION GUIDELINES
Enlist the help of a close relative of the nominee. So much of the information that should be
included is in the possession of the nominee. Since the nomination is to be kept a secret,
you need some means of access to factual data, e.g., a close relative (spouse, son, daughter,
etc).
•
Navy career should be listed chronologically from date of enlistment, such as:
2-60 to 12-61 Boot Camp, Airman School "A" School
1-62 to 4-63 USS BOGUS
5-63 to 12-66 USS MIDWAY
•
•
•
•
•
AR-AN
AB3
AB2
List all awards (civilian and military) received.
List all organizations the nominee is involved in.
List anything above and beyond that the nominee may have done for the ABMA, e.g.,
served on the Board of Directors; regional or chapter officer; organized a
Symposium or supported the organization of local chapters, etc.
List any and all outstanding accomplishments during the nominee’s Naval Career. These
might include the implementation of a particular program that improved safety, etc.
Once you have all the facts, you need to make a personal statement about the Nominee.
This personal statement is the heart of the nomination and carries the most weight. The
facts merely support this statement of worthiness. You need to put in your own words
what this individual has contributed to the AB community that makes him eligible to
receive one of the highest accolades. It may be something as simple as a history of
turning young Airmen into dedicated, loyal professionals, or it may be something as
complex as saving lives during a catastrophic flight deck fire. It may also be as it was
with our first recipient of the AB Living Legend Award – there isn’t a person around who
has devoted more time and energy, more of himself to the ABMA, than Willie GANN –
Willie is the ABMA and a true “AB Living Legend.”
In summary:
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If you have recognized that there is indeed a Living Legend in your life, we recommend you take
the time and effort to put into words your feelings, observations, and facts that made you come to
your conclusion. You need not be eloquent, but you must tell us what it is that makes this
nominee a “legend” in your own eyes. Keep in mind what Webster says about the words
legend" and "legendary":
“Legend- a notable person whose deeds or exploits are much talked about in his or her own
time; and, the stories told about the exploits of such a person..."
"Legendary — remarkable; extraordinary..."
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MEMBERSHIP DRIVE AWARDS
BACKGROUND: Each year the Aviation Boatswain’s Mates Association honors the Recruiter
of the Year with a plaque, presented in front of the General Assembly.
The Membership Chairman is responsible for devising ways and means of securing members and
methods of organization for making such membership effective.
regarding Membership Drive Awards and shall be referenced and adhered to in conjunction with
the duties, responsibilities and procedural guidelines set forth in this document. ABMA BYLAWS and Administrative Policy shall be referred to and take precedence in conjunction with
these guidelines. Articles IV, V, VI, XI, XII, XIII, XIX of the BY-LAWS of the ABMA.
a. Scholarship
b. Fund Raising
c. Membership
Recruiters of the Year: The Membership Chairman will have a vigorous program designed to
involve as many AB’s as possible to participate in the ABMA membership recruiting program.
Determine the ABMA top Recruiters of the Year and provide names and commands to the
ABMA President and the Symposium/Professional Working Group Conference Awards
Committee prior to start of the Symposium/Professional Working Group Conference.
The ABMA top Recruiters of the Year for the Pacific and Atlantic Fleet and ashore will be
awarded a plaque at the annual Symposium/Professional Working Group Conference.
Records: Maintain a current and accurate set of records for all membership transactions. Record
all new members and reinstatement along with the member who recruited them.
Provide a current membership listing to all active members annually, listing names and
addresses.
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Catastrophic injury: In the event of any catastrophic incident while in the line-of-duty to an
active duty AB, that AB will be given a Life Membership. In the event of his/her death, the
spouse will be awarded a Life Membership.
Membership: Subject to the provisions of the ABMA BY-LAWS, membership shall be
composed of:
(c) Widows or widowers of deceased members or of any deceased individuals, who would, if
living, be eligible for membership.
(a) Members;
(b) Life Members;
Members: Shall be men or women who are or have been Aviation Boatswain’s Mates.
active, members shall have all the privileges of membership including the right to vote and to
hold office. The status of Member or Life Member may also be reached from associate status
subject to provisions of Article III, Section VI of the ABMA BY-LAWS.
Associate Members: Shall be men or women who do not qualify for Member status, but
Believe, in and desire to support the goals of this Association. Associate Members may not vote
until competition of two years consecutive membership and approval of BOD. Associate
Members will be established as an active member upon two years consecutive membership and
upon approval of the BOD. Associate Members may not hold elected offices.
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Honorary Member titles and positions will normally be given to those individuals who due to
Corporate Members shall be those established companies with interest and desire to
office.
•
•
Any member may be dropped by the Board of Directors for cause, after being given an
•
•
dropped from active membership and shall be required to repay the initial entrance fee in
order to be reinstated.
•
•
•
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•
•
Conference.
•
Membership, by paying the applicable lifetime membership fee.
AGE AMOUNT
81 and above. . . . . . . . . . . . . .$ 5.00
76 to 80 (inclusive). . . . . . . . .$10.00
71 to 75 (inclusive). . . . . . . . .$20.00
66 to 70 (inclusive). . . . . . . . .$40.00
61 to 65 (inclusive). . . . . . . . .$60.00
56 to 60 (inclusive). . . . . . . . .$75.00
51 to 55 (inclusive). . . . . . . . .$90.00
46 to 50 (inclusive). . . . . . . . $100.00
45 and below . . . . . . . . . . . . $110.00
Elections/Meetings: Unless otherwise ordered by the Board of Directors, the Association shall
•
•
Notice of all symposiums of the Association shall be mailed to the membership at least
two months prior to the meeting, and such notice shall state the purpose of any special
symposium.
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•
•
Except as provided in Article XVI, a majority vote of the membership present, in person or by
proxy, at any symposium of the Association shall govern in all matters properly brought before
the symposium. Exception, should any obligation on the part of the Association be authorized or
created, the provision against personal liability provided in Section I, Article V of the BY-LAWS
shall be directed.
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OTHER INDIVIDUAL AWARDS
BACKGROUND: Upon notification of an individual(s) receiving or selected for awards the
President will announce this to the General Assembly and congratulate the individual in front of
the General Assembly, if the individual is present at the Symposium/Professional Working
Group Conference. Such awards will include, but are not limited to:
•
Navy and Marine Corps Commendation Medal.
•
Navy and Marine Corps Achievement Medal.
•
James D. MANSER (Fire Fighter of the Year Award).
•
James D, MALONEY (Sea based Crash/Fire/Rescue Fire Fighter of the Year Award
USN).
•
Charles B. GINDLE Fire Prevention Person of the Year Award).
•
Gerald FINK Memorial Scholarship Recipient.
•
Admiral RICKETS (Leadership Award), etc.
regarding presentation of individual awards and shall be referenced and adhered to in
Even though there is no direct articles that govern the presentation of such awards, ABMA BYLAWS and Administrative Policy shall be referred to and take precedence in conjunction with
these guidelines.
The ABMA President and BOD will determine if a recipient will be awarded a plaque at the
annual Symposium/Professional Working Group Conference, as awards are routinely presented
at the individual’s command or at a dinner/award’s ceremony and presented by the
organization/association that the award represents, i.e., the Navy League or the National Fire
Protection Agency, the U.S. Navy and Marine Corps Fire Protection Association, etc.
•
If requested by a command, organization or association, individual awards may be
presented by the President in front of the General Assembly at the annual Symposium/
Professional Working Group Conference.
•
The command, organization or association must provide names and commands to the
ABMA President and the Symposium/Professional Working Group Conference Awards
Committee prior to the start of the Symposium/Professional Working Group Conference.
•
The command, organization or association requesting the individual be presented an
award will ensure that the award/medal is available at the annual
Symposium/Professional Working Group Conference and properly inscribed.
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The ABMA President may announce the names of individual’s that have received such awards,
and if the individual is present have them stand and be recognized in front of the General
Assembly at the annual Symposium/Professional Working Group Conference. Notification of
such award (s) may come to the President’s attention by formal naval message, electronic
communication, or verbally.
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SHIPBOARD/COMMAND AWARDS
BACKGROUND: Upon notification of a command(s) receiving or selected for awards the
President will announce this to the General Assembly and congratulate the command in front of
the General Assembly, if an individual from that command is present at the Symposium/
Professional Working Group Conference. Such awards will include, but are not limited to:
•
The Yellow “E” Award.
•
The Battle “E” Award.
•
The Golden Anchor Award.
•
The James FLATLEY Safety Award.
•
The Allen G. Ogden Crash Fire and Rescue Award.
•
The Bronze Hammer Self Help Awards, Community Service Awards, etc.
regarding presentation of shipboard/Command awards and shall be referenced and adhered to in
Even though there is no direct articles that govern the presentation of such awards, ABMA BYLAWS and Administrative Policy shall be referred to and take precedence in conjunction with
these guidelines.
The ABMA President and BOD will determine if a recipient will be awarded a plaque at the
annual Symposium/Professional Working Group Conference. Awards are routinely presented at
the individual’s command or at a dinner/award’s ceremony and presented by the
organization/association that the award represents, i.e., the Navy League or the National Fire
Protection Agency, the U.S. Navy and Marine Corps Fire Protection Association, etc.
•
If requested by a command, organization or association, the shipboard/command award
(s) may be presented by the President in front of the General Assembly at the annual
Symposium/ Professional Working Group Conference.
•
The command, organization or association must provide the title, names of awardees, and
commands to the ABMA President and the Symposium/Professional Working Group
Conference Awards Committee prior to the start of the Symposium/Professional Working
Group Conference.
•
The command, organization or association requesting the individual command be
presented an award will ensure that the award/medal is available at the annual
Symposium/Professional Working Group Conference and properly inscribed.
The ABMA President may announce the names of command’s that have received such awards,
and if an individual is present have them stand and be recognized in front of the General
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Assembly at the annual Symposium/Professional Working Group Conference. Notification of
such award (s) may come to the President’s attention by formal naval message, electronic
communication, or verbally.
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POST SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE REPORT
BACKGROUND: There is a considerable amount of outgoing correspondence normally
Information Sheet attached as an enclosure.) Prior to, during or following the
Symposium/Professional Working Group Conference several actions remain the responsibility of
and must be completed by the outgoing President.
regarding Post Symposium/Professional Working Group Conference Report and shall be
referred to and take precedence in conjunction with these guidelines. Articles VIII of the BYLAWS of the ABMA.
Workshop's result packages shall be mailed to:
•
The CNO Action Representative NAVAIR PMA-256.
Additionally, copies of the workshop results packages will be mailed to:
•
CNO OP-N8.
•
CINC'S,(CINPAC/CINCLANT).
•
TYCOM’S (AIRPAC/AIRLANT).
•
TYCOM’S SURFPAC/ SURFLANT.
•
All CV/CVN, LHA'S, LHD'S, and LPD Ships.
•
NAVAIRWARFAIRCEN.
•
Major Aviation Shore Commands.
This action shall be accomplished no later than 30 working days following the
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Post Symposium/Professional Working Group Conference Report: The outgoing President
with assistance from the Treasurer and Secretary shall compile a Post Symposium/Professional
Working Group Conference Report. The contents of the report shall include a synopsis of the
Symposium/Professional Working Group Conference events and a complete breakdown of the
Symposium/Professional Working Group Conference expenditures and balance. A copy of the
report shall be mailed to the new President, Executive Vice-president, Secretary, Treasurer, and
BOD, Membership Chairperson and Merchandise Chairperson. This report except for the
financial section shall be published in the post Symposium/Professional Working Group
Conference newsletter.
Additionally, This would be an excellent opportunity to indicate your desire to recruit systems
specialists (preferably LDO’S, CWO’S, MCPO’S or SCPO’S) as Workshop Coordinator’s for
the upcoming Symposium/Professional Working Group Conference. Ask for their
recommendations. Early identification of a strong Workshops Chairperson is critical for
successful workshops. Screen all those recommended and those volunteering for Workshop
Coordinator duties, to ensure they are truly systems specialists and have the personality to deal
with the various agency and command personnel who will be attending the workshops.
Although the Workshops Chairperson will be the primary liaison with the TYCOM’S for Post
Symposium/Professional Working Group Conference Action item’s solution tracking, Agenda
Item’s solicitations and finalizing workshops. The President, periodically throughout the year,
should check with the TYCOM’S and NAVAIR to monitor the status of the workshop’s action
item’s completion progress and to maintain rapport.
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WORKSHOP RESULTS COVER LETTER
(Note: Commands tittles may have changed, please verify correct titles when submitting letter.)
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VOTING
PROCEDURES
BACKGROUND: The Executive Vice-president is responsible for the proper conduct of the
Associations Voting Procedures Program. Throughout the Symposium/ Professional Working
Group Conference and will ensure that voting procedures are performed in accordance with the
procedures of “Robert’s Rules of Order” and as prescribed in Voting Procedures section of this
the BY-LAWS.
regarding Voting Procedures and shall be referenced and adhered to in conjunction with the
guidelines. Articles IV, VII, VIII, IX, X, XII, XIII, XIV, XV, XVII of the BY-LAWS of the
ABMA.
MEMBERSHIP AND VOTING RIGHTS:
shall be composed of:
Subject to the provisions hereof, membership
(a) Men or women who are or have been Aviation Boatswain’s Mates of the United States Navy.
plate rates).
(c) Widows or widowers of deceased members or of any deceased individuals, eligible for
membership.
There shall be six classes of membership:
(a) Members;
(b) Life Members;
(e) Honorary Members;
Members: Shall be men or women who are or have been Aviation Boatswain’s Mates.
The active members of the Association are Members and Life Members. Only these active
members shall have all the privileges of membership including the right to vote and to hold
office. The status of Member or Life Member may also be reached from associate status subject
to provisions of Article III, Section VI of the BY-LAWS.
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Associate Members: Shall be men or women who do not qualify for Member status, but believe
in, and desire to support the goals of this Association. Associate Members may not vote until
competition of two years consecutive membership and approval of Board of Directors.
Associate Members may not hold elected offices.
Honorary Member: Titles and Positions will normally be given to those individuals who due to
identify the person with the Association. Honorary Membership Titles and Positions will be
nominated by the Board of Directors and elected by two-thirds majority vote. Any individual
within the membership may submit recommendations for Honorary Members in writing to the
Board of Directors. Honorary Members may not vote or hold office.
office.
Application for Membership: Shall be addressed to the Association in writing. Each
application will be reviewed by the Membership Committee and presented to the Board of
Directors with a recommendation as to disposition;
•
•
Any, member may be dropped by the Board of Directors for cause, after being given an
OFFICERS
from Active Members of the Association. The exact boundaries of the Regional areas and the
required number of Regional Vice-presidents will be determined, and changed as necessary by
the Board of Directors.
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Subordinate Officers. The Board of Directors may appoint such other officers as the business of
the Association may require, each of whom shall hold office for such period having such
authority and perform such duties as are provided in the BY-LAWS or as the Board of Directors
may, from time-to-time, determine.
Board of Directors.
The terms of office of all officers elected at any annual symposium shall commence at the
adjournment of such symposium except for those elected to the offices of the Board of Directors
whose term shall commence immediately upon election. Officers may resign at any time by
giving written notice to the President, Secretary, and Board of Directors.
The President, Executive Vice-president, and Directors may not be elected to the same office for
more than two successive terms.
Vacancies: A vacancy in any office because of death, resignation, removal,
disqualification or any other cause shall be filled at any time thereafter in the manner prescribed
in the BY-LAWS for regular appointments to such office.
Any officer or director may be removed by a majority of the membership entitled to vote, for
cause, and after opportunity to be heard at any regular symposium of the Association, or at any
special symposium called for that purpose.
DUTIES OF OFFICERS
President: The President shall be the chief executive officer of the Association and shall, subject
to the control of the Board of Directors, have general supervision, direction, and control of the
business of the Association. He shall serve ex-officio as a member of all standing committees
and shall have general powers and duties of management usually vested in the office of president
of a corporation, and shall have such other powers and duties as may be prescribed by the Board
of Directors or the BY-LAWS.
In the Absence of the President, the Executive Vice-president shall assume the duties of the
President. He shall also assume such other duties as are assigned to him by the Board of
Directors. In the event of a vacancy occurring in the office of President, the Executive Vicepresident shall serve as President until the adjournment of the next symposium or until a
successor is elected.
The Regional Vice-presidents are duly elected/appointed officers of the Association. They are
directly responsible to the Executive Vice-president in the execution of his duties and shall act as
his assistants. The Regional Vice-presidents are the medium of liaison between the membership
and the Association in matters of organization, administration, and functions within their
Regions. They will maintain an active and aggressive recruitment program and shall encourage
camaraderie and the promotion of social gatherings in their Regions.
The Secretary shall keep or cause to be kept, a book of the minutes of all meetings of the
Association and the Board of Directors, preserve all papers, letters, and transactions of the
Association and have custody of the Association seal. The book of minutes of all meetings will
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contain the time and place of holding, regular or special, and if special, how authorized, the
notice thereof given, the names of those present at Directors meetings and the proceedings
thereof. The Secretary shall give, or cause to be given, notice of all the meetings of the members
and of the Board of Directors required by the BY-LAWS. He or she shall keep the seal of the
Association in safe custody and shall have such other powers and perform such other duties as
may be prescribed by the President, the Board of Directors, or the BY-LAWS. The retiring
Secretary shall deliver to the successor Secretary, all Association property in his/her
custody/possession.
The Treasurer shall collect, receive and have charge of all funds of the Association, shall have
deposited such funds in a bank approved by the Board of Directors, and shall provide for the
expenditure of such funds. A report will be made to the Board of Directors giving the financial
standing of the Association whenever requested and a full report made to the Association at each
symposium. The Treasurer shall be bonded, if required by the Board of Directors, in an amount
prescribed by the Board of Directors. The retiring Treasurer shall deliver to the successor
Treasurer all money, vouchers, books and papers of the Association in his or her custody, with a
supplemental report covering all transactions.
All officers except the Secretary and Treasurer shall, on the expiration of their terms, surrender
all property in their possession belonging to their respective offices to the newly elected
President.
BOARD OF DIRECTORS
There shall be a Board of Directors of the Association. The officers of this Association and the
Board of Directors (BOD) shall consist of a President, an Executive Vice-president, a Secretary,
a Treasurer, six Directors elected for three (3) year terms, and two Lifetime Directors (permanent
during the life of the Director). The immediate past President, One West Coast AB of the Year
and One East Coast AB of the Year will also be members of the BOD, for a total of 15 members.
The membership of the BOD shall be drawn from Active Members of the Association.
Regular meetings of the Board of Directors shall be held immediately preceding and
immediately following each symposium of the Association at the place where such symposium
shall be held. Meetings of the Board shall also be at such times and places as may, from time-totime, be determined, by resolution of the Board.
The President on two weeks notice to each director may call special meetings of the Board of
Directors either personally or by mail, telephone, or electronic means. The special meeting shall
be called by the President in like manner or like notice on the written request of not less than six
members of the board. Special meetings shall be held at such time and place as may be specified
in the notice thereof.
In the intervals between meetings of the Board of Directors, the President of the Association may
refer and submit by mail, telephone, or electronic means to the members of the Board of
Directors, definite questions relating to the affairs of the Association. Questions in the opinion
of the President, require immediate action on the part of the Board of Directors. The result of
such a referendum, which requires a majority vote of the personnel of the Board of Directors,
shall control the action of the Association and of its Board of Directors, officers, sections,
committees, agents, and employees.
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DUTIES OF BOARD OF DIRECTORS
The Board of Directors shall:
a. Transact the general business of the Association in the interim between symposiums.
b. Establish major administrative policies governing the affairs of the Association and devise and
mature measures for the Association’s growth and development.
c. Provide for the maintenance of national headquarters. Making such office and center of
activities of the Association including such work of the officers and committees as may be
deemed expedient. Provide for the proper care of materials, equipment and funds of the
Association for the payment of legitimate expenses and for the annual auditing of all books of
account by three members of the Association none of whom shall be any person charged with
responsibility of handling Association funds.
d. Act upon applications for individual membership in this Association.
e. Appoint all committees not otherwise provided for.
f. Have power to fill any vacancies on the Board of Directors, except vacancies occurring in the
office of the President and the Executive Vice-president.
There shall be an executive committee of the Board of Directors composed of the President, the
Executive Vice-president, the Secretary, and the Treasurer of the Association, meeting as a
committee of the whole. This committee shall have all the powers of the Board of Directors to
transact business of an emergency only nature between board meetings. All transactions of this
committee shall be reported in full at the next regular scheduled meeting of the Board of
Directors.
Checks, drafts: All checks, drafts, or other orders for payment of money, notes or other
resolution of the Board of Directors.
Contracts: How executed. The Board of Directors, except as in the BY-LAWS otherwise
provided, may authorize any officer or officers, agent or agents, to enter into any contract or
execute any instrument in the name of and on behalf of the Association and such authority may
be general in nature or confined to specific instances. Unless so authorized by the Board of
Directors, no officer, agent or employee shall have any power or authority to bind the
Association by any contract or engagement, or to pledge its credit to render it liable for any
purpose or to any amount.
ELECTIONS
Unless otherwise ordered by the Board of Directors, the Association shall meet in symposium
once every year at a place and time to be designated by the Board of Directors for each such
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meeting, for the election of officers and for the transaction of such business as may properly be
brought before the Symposium.
Special symposiums of the Association may be called by the Board of Directors or upon the
request of 20 percent of the membership entitled to vote.
Notice of all symposiums of the Association shall be mailed to the membership at least two
months prior to the meeting, and such notice shall state the purpose of any special symposium.
The membership who attend special or regular symposiums of the Association, either in person
or by proxy, shall constitute a quorum capable of transacting all business properly brought before
the symposium.
The membership failing to attend, either in person or by proxy authorized in writing, shall be
considered to have waived the right to be present. Thereby signified consent to and ratification
of such action as the majority of those present, either in person or by proxy, may take in matters
before the symposium.
Except as provided in Article XVI, a majority vote of the membership present, in person or by
proxy, at any symposium of the Association shall govern in all matters properly brought before
the symposium. Exception, should any obligation on the part of the Association be authorized or
created, the provision against personal liability provided in Section I, Article V of the BY-LAWS
shall be directed to be included therein.
Proxies for symposiums of the Association shall be provided to the Secretary for verification and
record at least 24 hours prior to any scheduled voting. Validity of such proxies is subject to the
right of appeal to the Board of Directors.
Absentees desiring considerations of matters at a symposium of the Association shall submit
those matters in writing to the President/Secretary in time to be received at least ten working
days prior to the meeting date.
ORDER OF BUSINESS
The following shall be the order of business meetings:
a. Address of the President.
b. Reading the Minutes of the previous meeting.
c. Reports of Officers
d. Reports of Committees
e. Reports of Special Subjects
f. Election of Officers
g. Election of Directors
h. Unfinished Business
i. New Business
j. Adjournment
203
QUORUM
A majority of the Board of Directors, including the President or a Vice-president, shall constitute
a quorum at any meeting of the Board of Directors.
A majority of the members of any standing or special committee shall constitute a quorum.
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of “Robert’s Rules of Order” Newly Revised shall
govern the Association in all cases to which they are applicable and in which they are not
inconsistent with these BY-LAWS and any special rules of order of the Association may adopt.
GUIDELINES AND PROCEDURES: The Executive Vice-president is responsible for the
proper conduct of the Associations Voting Procedures Program, throughout the Symposium/
Professional Working Group Conference and will ensure that voting procedures are performed in
accordance with the procedures of “Robert’s Rules of Order” and as prescribed in Voting
Procedures section of this document.
•
The voting procedures and process are a very important aspect that will pave the way for
the future of the Aviation Boatswain’s Mate Association.
•
On Day One of the Symposium/ Professional Working Group Conference the Executive
Vice-president will brief the General Assembly on the voting procedures and with the
President’s permission, open the nominations for the positions to be filled and the
Symposium/ Professional Working Group Conference Site.
•
Each Day prior to the elections the Executive Vice-president will brief the General
Assembly on the voting procedures and solicit any nominations for the positions to be
filled and the Symposium/ Professional Working Group Conference Site. The
nominations will remain open until the day of the elections.
•
The active members of the Association are Members that are paid up on dues, and Life
Members. Only these active members shall have all the privileges of membership
including the right to vote and to hold office. The status of Member or Life Member
may also be reached from associate status subject to provisions of Article III, Section VI
of the BY-LAWS. If a member just signed up during the Symposium/ Professional
Working Group Conference, and if he or she is a Member or Life Member they are
eligible to vote and hold elected offices, even if they do not have their membership
card in hand.
•
Associate Members shall be men or women who do not qualify for Member status, but
who believe in and desire to support the goals of this Association. Associate Members
may not vote until completion of two years consecutive membership and approval of
Board of Directors. Associate Members may not hold elected offices.
204
•
There will a Sergeant at Arms or security team assigned to close all the doors at the
commencement of the elections. There will be sufficient number of personnel assigned
to secure each and every entrance.
•
Prior to the commencement of the voting those personnel that at not Members, Life
Members or Associate Members with two consecutive years will be asked to leave the
room.
•
Once all non-members have left the room the doors will be secured and will remain
secured until the election process is completed. No-one will be allowed to enter or leave
the room.
•
The only exception to this is anyone with a medical problem shall be excused during the
voting process with the accompaniment of the Sergeant at Arms until returning to the
voting room.
The Executive Vice-president will identify the positions to be elected.
o The President
o The Executive Vice-president
o The Treasurer
o Members of the Board of Directors
o The Symposium/ Professional Working Group Conference Site for the second
year following the completion of this Symposium/ Professional Working Group
Conference. I.e., if this is the year 2000 then the site for 2002 would be voted on,
as the 2001’s site would already be in planning.
o Any other positions as deemed by the BOD.
All positions will be listed on paper or on a Visual Aids Panel (VAP) or Chalkboard as
available. All nominee’s names will be listed on the chosen media, so all members of the
General Assembly may see them.
•
The nominations will remain open until the last day when the elections take place.
•
Voting ballots for each position and Symposium/ Professional Working Group
Conference site will be printed or prepared by the Secretary.
•
The Executive Vice-president will describe the ballots to be used, explaining color codes
or inscription on the ballots for each position/site up for vote.
•
There will be 10 vote ballot distributors assigned to pass out and collect the ballots.
•
There will be 10 vote counters assigned to tally the votes.
205
•
Each person will receive only 1 package of ballots, with An exception of those that have
a registered “Proxy Vote”.
•
A proxy vote is authorization for a voting member of the Aviation Boatswain’s Mates
Association that can not be at the Symposium / Professional Working Group Conference,
to request that an individual that is in attendance to vote on their behalf.
•
The person in attendance at the Symposium/ Professional Working Group Conference
must present a signed proxy vote form to the Secretary to be registered.
•
Once registered that person will receive an additional ballot package for the number of
persons he or she has registered, and can vote on behalf of the individual not present.
•
Any Member or Life Member may be nominated for an elected positions. Associate
Members with two years consecutive membership may also hold an elected position
(except President, Executive Vice-president and Treasurer). Associate Members with
less then two consecutive years as a Member, Corporate, or Honorary Members can not
hold an elected position or even vote.
•
Each person nominated for a position will have the right to “Accept” or “Decline” the
position. All nominations will be seconded prior to being added to the list.
•
It is recommended, anyone wanting to nominate someone for a position, that they talk to
that individual and they will accept prior to nominations.
•
Once nominated, each person will have a chance to introduce themselves/brief the
General Assembly prior to the election process. In regards to the Symposium/
Professional Working Group Conference Site the person designated as the Chairman will
brief the General Assembly on the proposed Symposium/ Professional Working Group
Conference Site.
•
When nominating a Symposium/ Professional Working Group Conference Site, keep in
mind, The Administrative Policy in effect from 1985 states that “Approval that the annual
Symposium should be rotated coast to coast, if and when feasible.”
•
Only one position or issue will be voted on at one time.
•
Once all the nominations are in for each position/site the Executive Vice-president will
entertain a motion to close the nominations for that position/site, and recommend to the
President that the nominations for the positions to be filled/site be closed. Once closed
they will remain closed.
•
Nominees for President that are not elected for President will be automatically moved
into the Executive Vice-president, unless so declined by the individual.
•
Each person in attendance, authorized to vote, will vote for only one person or one site at
a time.
206
•
The ballots will be collected and counted. Then presented to the President for
announcement of the newly elected officer/site.
•
The terms of office of all officers elected at any annual symposium shall commence at
the adjournment of such symposium except for those elected to the offices of the Board
of Directors whose term shall commence immediately upon election. Officers may resign
at any time by giving written notice to the President, Secretary, and Board of Directors.
•
office for more than two successive terms.
•
In the event of a tie, another vote will be conducted by the General Assembly of the
individuals or sites that tied. Example: if four individuals were up for the position of
Presidency and two tied with the highest count, then the vote would only be for those two
individuals and not all four.
•
Once the votes are tallied, the ballot slips will be destroyed, to prevent anyone to see
what the margin between the votes was.
207
VOTING PROXY FORM
I, _________________________________, a voting member of the
Aviation Boatswain’s Mates Association, do hereby give my proxy
to
_______________________________ to vote on my behalf.
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
208
VOTING PROCEDURES BRIEF
THE NOMINATION PROCESS
The President calls upon the Executive Vice-president to “spell out” the rules and
regulations governing the election process as follows:
• Remind all members that the ABMA is their organization and they must take
a serious approach to the nomination and election of officers.
• Each member nominated for office must acknowledge/accept nomination
prior to official acceptance of nomination.
• Anyone voting by proxy must declare their intent to the President prior to
elections.
• Per the ABMA BY-LAWS, all proxies MUST be turned in to the Secretary
for verification and record at least 24 hours prior to scheduled voting. (Prior
to lunch Thursday is fine.)
• All members must be in their seats before elections begin. (Note: Associate
Members must have been a member for 2 or more years.)
• Nominations will remain open until closed by the President.
ADDITIONAL RESPONSIBILITIES OF THE EXECUTIVE VICEPRESIDENT
• Request from the President to open nominations daily.
• The Executive Vice-president must select a person to serve as Sergeant-atArms to guard the doors during elections.
• Each door will be manned during the elections. When the President calls for
the ballots to be distributed, the doors will be secured at that time. No one
will be allowed to enter or exit the hall until the ballot count has concluded.
If anyone must leave the hall during balloting or the counting of ballots, they
cannot return until the next election begins. THE ONLY EXCEPTION IS A
BONA-FIDE MEDICAL EXCUSE. In that case the individual will be
escorted from the room by a Sergeant-at-Arms until they return.
• ONLY THE PRESIDENT MAY CONTROL THE ORDER FOR
SECURING AND RE-OPENING THE DOORS.
• Remind the President to announce that all persons who are not eligible to
vote must leave the room until after the election process is completed.
209
• Ensure that a large easel, white board, and appropriate writing tools are
available on the stage/dais prior to the opening ceremony Tuesday morning.
Additionally appoint a recorder to print the names of the candidates on the
board as they are nominated.
THE PRESIDENT OPENS NOMINATIONS FOR THE FOLLOWING
POSITIONS:
• President (hold to 5 nominations if possible)
• Executive Vice-president (hold to 3 nominations. The remaining 4 names
from the presidential elections will automatically list as Executive Vicepresident nominees.
• Treasurer
• Board of Directors- numbers are as required/terms are normally for 3
years.
• Symposium site for year after next.
*** President, Executive Vice-president and Directors may not be elected to
the same office for more than two successive terms***
The President will announce that all persons not eligible to vote must leave the
room until after the election process is completed. ABMA BY-LAWS state
eligibility requirements as follows:
• Members- Persons who are or have been active duty or reserve AB’s and
have active National Association Memberships.
• Life Members- Persons who have paid or earned Life memberships.
• Associate Members- Persons who do not qualify for Member status. (MAY
NOT VOTE UNTIL COMPLETION OF TWO CONSECUTIVE
YEARS AND MAY NOT HOLD ELECTED OFFICES.)
210
• Life Associate Members- Persons who qualify as Associate Members and
commit themselves to the Association as lifetime members.
• Honorary Members- Titles and positions bestowed upon individuals who
have a clear relationship and interest in the objectives of the Association.
HONORARY MAMBERS MAY NOT VOTE OR HOLD OFFICE.
• Corporate Members- Vendors who desire to participate with the ABMA
towards achieving its objectives, particularly the goals involving aviation
safety and the exchange of safety related information. CORPORATE
MEMBERS MAY NOT VOTE OR HOLD OFFICE.
ELECTION DAY
• The nomination process will remain open until closed by motion at the
request of the President. A member from the general assembly should move
that nominations be closed. The motion is then seconded. The President will
call for a vote of all in favor and all opposed to closing the nomination
process. Elections proceed immediately thereafter.
• President reminds the general assembly that all persons not eligible to vote
must leave the room until after the voting process is completed.
DISTRIBUTION/COUNTING OF BALLOTS
Select 10 people to distribute/collect ballots. Only 1 vote per voter is
authorized. Ballots are as follows:
• President- yellow
• Executive Vice-president- green
• Treasurer- blue
• Board of Directors- red
• Symposium Site- white
• Miscellaneous- purple
Members must write the name of their choice on the ballot. The appointed
persons will collect the ballots. Proxy voters will be asked to raise their hands to
be acknowledged and again advise the President of their intent to vote proxy.
The Election Chairperson and three members he/she has selected, along with
two additional members previously identified will count the ballots.
The President will be provided the results and announce the elected officials.
211
AVIATION BOATSWAINS MATE ASSOCIATION
LOGO TRADEMARK
BACKGROUND: At the 2004 Symposium/Professional Working Group Conference the Board
Of Directors (BOD) recommended that the Aviation Boatswain’s Mate Association (ABMA)
logo be registered as a trademark. By having the ABMA logo registered as a Trademark this
would prevent anyone or any other agency/business other than the ABMA from making money
on the logo of the ABMA.
A trademark protects words, names, symbols, sounds, or colors that distinguish goods and
services from those manufactured or sold by others and to indicate the source of the goods.
Trademarks, unlike patents, can be renewed forever as long as they are being used in commerce.
A trademark includes any word, name, symbol, or device, or any combination, used, or intended
to be used, in commerce to identify and distinguish the goods of one manufacturer or seller from
goods manufactured or sold by others, and to indicate the source of the goods. In short, a
trademark is a brand name.
In the beginning of 2005 the ABMA Public Affairs Officer and the ABMA Treasurer stated the
process of applying for a trademark for the ABMA Logo. By the 2005 Symposium/Professional
Working Group Conference the ABMA logo was submitted to the United States Patent and
Trademark Office (USPTO). As of January 2006 the ABMA Logo is a registered trademark,
registered with the United States Patten and Trademark Office with the serial number of
78501064.
(BOD).
REFERENCES: United States Patent and Trademark Office (USPTO) and the Trademark
Electronic Search System (TESS) database. Information on the Trademark Electronic
Application System (TEAS) at http://eteas.uspto.gov. Filing electronically through the
Trademark Electronic Application System (TEAS), at http://www.uspto.gov/teas/index.html .
Use the Trademark Applications and Registrations Retrieval (TARR) database at
http://tarr.uspto.gov to check on the status of any application.
The Merchandise Coordinator shall ensure that all items registered with the United States Patten
and Trademark Office have the Registered Mark added below the ABMA Logo” ®”.
®
212
Trademark information may be found in the Appendix with the following sections:
Trademark Information
Basic Facts about Trademarks
Trademark Frequently Asked Questions
Trademark Electronic Application System (TEAS)
Submitted TEAS
Trademark/Service Mark Application Response to Office Action TEAS
Trademark Application Inserts
Trademark Registration Approval Letter
213
APPENDIX A
AVIATION BOATSWAINS MATE ASSOCIATION (ABMA)
WORKING GROUP CONFERENCE
NAVAL MESSAGE EXAMPLE
(Names deleted for privacy. Bold indicates where names would be.
message requires no bold lettering.)
QQQQ
SUBJ: AVIATION BOATSWAINS MATE ASSOCIATION (ABMA) WORKING GROUP
UNCLASSIFIED//
PAGE 05 RUCOMFB9740 UNCLAS
PASS TO OFFICE CODES:
FM COMNAVAIRSYSCOM PATUXENT RIVER MD//PMA251//
TO COMNAVAIRPAC SAN DIEGO CA//N433/N43/N73/N7//
COMNAVAIRLANT NORFOLK VA//N81A/N433/N43//
COMNAVSURFPAC SAN DIEGO CA//N43/N435/N7/N0003/N42/N842//
COMNAVSURFLANT NORFOLK VA//N81/N42//
COMNAVSEASYSCOM WASHINGTON DC//03G/03Y6//
COMAFLOATRAGRUPAC SAN DIEGO CA//00//
COMNAVREG SW SAN DIEGO CA//00//
COMNAVREG NW SEATTLE WA//00//
COMNAVREG MIDLANT NORFOLK VA//00//
COMNAVREG SE JACKSONVILLE FL//00//
COMNAVREG PEARL HARBOR HI//00//
COMNAVSAFECEN NORFOLK VA//114A//
COMPHIBGRU ONE//N4/N42//
COMPHIBGRU TWO//N8/N841/N842//
COMPHIBGRU THREE//N4/N42//
COMNAVAIRWARCENACDIV PATUXENT RIVER MD//SA77//
CNI WASHINGTON DC//N46//
PEO CARRIERS WASHINGTON DC//PMS312V/PMS312//
USS DWIGHT D EISENHOWER
USS ENTERPRISE
USS JOHN F KENNEDY
USS KITTY HAWK
USS NIMITZ
USS ABRAHAM LINCOLN
USS BATAAN
USS BONHOMME RICHARD
USS CARL VINSON
USS GEORGE WASHINGTON
USS HARRY S TRUMAN
USS JOHN C STENNIS
USS KEARSARGE
USS PELELIU
USS RONALD REAGAN
USS TARAWA
USS THEODORE ROOSEVELT
USS WASP
NAS JACKSONVILLE FL//00//
NAS SIGONELLA IT//00//
NAS KEFLAVIK IC//00//
NAS MERIDIAN MS//00//
NAS OCEANA VA//30/313//
NAS OCEANA AIR DET NORFOLK VA//30//
NAS PATUXENT RIVER MD//00//
214
Naval
NAS PENSACOLA FL//300//
NAS WHIDBEY ISLAND WA//JJJ//
NAS LEMOORE CA//JJJ//
NAS FALLON NV//JJJ//
NAS NORTH ISLAND CA//JJJ//
NAVSTA MAYPORT FL//N54//
NAVSTA ROTA SP//N00/N30/N332//
NETC PENSACOLA FL//N53/T2511//
NAMTRAU NORTH ISLAND CA//3041//
FLETRACEN NORFOLK VA//N43//
NATTC DET LAKEHURST NJ//T00/T30/T35//
NAMTRAGRU DET MAYPORT FL//00//
NATTC PENSACOLA FL//40//
NAMTRAU NORFOLK VA//3040//
NAVAIRWARCENACDIV LAKEHURST NJ//3.1/4.8.10/4.8.12/11X60//
NAVAIRWPNSTA CHINA LAKE CA//8250001/825000D/825100D//
NAVTECHTRACEN LACKLAND AFB TX//00//
SUPSHIP NEWPORT NEWS VA//151,151V//
NAVSHIPYD AND IMF PUGET SOUND WA//260C//
NAVSHIPREPFAC YOKOSUKA JA//CAFSU//
SIMA NORFOLK VA//00//
SIMA SAN DIEGO CA//JJJ//
INFO CNO WASHINGTON DC//N785/N789//
DEPCHNAVPERS MILLINGTON TN//404D/432M//
DSCC COLUMBUS OH//DSCC-MDA//
NAVICP PHILADELPHIA PA//03/033//
NAVICP MECHANICSBURG PA//0512//
MSGID/GENADMIN/PMA251F//
REF/A/DOC/SECNAV/YMD:19890717//
REF/B/DOC/OPNAV/YMD:19890727//
REF/C/TEL/COMNAVAIRSYSCOM PAX RIVER MD/YMD:20040324//
REF/D/TEL/COMNAVAIRSYSCOM PAX RIVER MD/YMD:20040324//
NARR/REF A IS SECNAV INST 4651.8L. REF B IS OPNAV INST 4651.4C. REF
C IS PHONECON BETWEEN COMNAVAIRSYSCOM (PMA251F2) LT FI. LASTNAME AND
COMNAVAIRLANT (N433A) LT FI. LASTNAME REF D IS PHONECON BETWEEN
COMNAVAIRSYSCOM (PMA251F2) LT FI. LASTNAME AND COMNAVAIRPAC (N433) LT
FI. LASTNAME.//
POC/ FI. LASTNAME /CDR/PMA251F/LOC:PATUXENT RIVER MD/TEL:301-757-6818
/TEL:FAX:301-757-6800//
RMKS/1. THIS MESSAGE IS TO ANNOUNCE THAT THE THIRTY FORTH ANNUAL
AVIATION BOATSWAINS MATE ASSOCIATION SPONSORED WORKING GROUP WILL BE
HELD FROM 27 JULY TO 01 AUGUST 2004 AT THE WESTIN HOTEL HORTON
PLAZA, 910 BROADWAY CIRCLE, SAN DIEGO, CA 92101. THE ABMA SAN DIEGO
CHAPTER IS HOSTING THIS WORKING GROUP. ROOMS HAVE BEEN BLOCKED FOR
THE ABMA FROM 24 JULY TO 04 AUGUST. CHECK IN FOR ACTIVE DUTY
PERSONNEL ON TDY OR TAD ORDERS WILL BE FROM 1200-1700 ON MONDAY, 28
JULY 2003. WORKSHOPS WILL BE CONDUCTED THROUGHOUT THE WEEK AND
ENDING WITH A PICNIC ON SATURDAY 01 AUGUST 2004, DETAILS WILL BE
AVAILABLE AT CHECK-IN.
3. ABMA WORKSHOPS ARE CONDUCTED ANNUALLY AND CHAIRED BY FLEET
PROFESSIONALS. THE FOCUS AND EFFORT OF THESE WORKSHOPS ARE TO
IMPROVE AVIATION SAFETY AND READINESS ON BOARD OUR AIRCRAFT
CARRIERS, AMPHIBIOUS ASSAULT SHIPS AND SHORE FACILITIES. CONTINUED
SUPPORT OF THE ABMA YEARLY WORKSHOPS BY THE CNO HAS ENSURED A STEADY
QQQQ
FLOW OF EQUIPMENT UPGRADES, TRAINING IMPROVEMENTS AND PROCEDURAL
CHANGES THAT HAVE SIGNIFICANTLY ALTERED THE CHARACTER OF FLIGHT
215
OPERATIONS AT SEA AND ASHORE. THE WORKING GROUPS PROVIDE A FORUM TO
EXCHANGE INFORMATION, IDENTIFY PROBLEM AREAS, AND RECOMMEND
SOLUTIONS: INVOLVING ALRE, AIRCRAFT HANDLING, CRASH AND SALVAGE,
AVIATION FUELING, AND TRAINING ISSUES.
4. REQUEST COMMANDS SUBMIT ABMA WORKSHOP AGENDA ITEMS TO THE
RESPECTIVE TYCOM POC’S BY EMAIL OR FAX NLT 28 MAY 2004. AGENDA ITEM
FORMAT IS AVAILABLE AT WWW.ABMA-USN.ORG. THE FOLLOWING ARE
DESIGNATED TYCOM POC’S:
A. COMNAVAIRPAC: LT FI. LASTNAME, [email protected], AND ABECS FI.
LASTNAME, [email protected], COMM 619-545-1501 OR DSN
735-1501, FAX 619-545-1501, CODE N433, NAS NORTH ISLAND, BLDG 11
ROOM 145, MURRARY STREET, SAN DIEGO, CA 92135.
B. COMNAVAIRLANT: LT FI. LASTNAME, [email protected], AND
ABECS FI. LASTNAME, [email protected], COMM 757-444-0425 OR
DSN 564-0425, FAX 757-444-6070, CODE N433, BLDG S29 ROOM 207, 1279
FRANKLIN STREET, NORFOLK, VA 23511-2494.
C. COMNAVSURFPAC: LTJG FI. LASTNAME, [email protected] AND ABFCS
FI. LASTNAME, [email protected] COMM 619-556-3599 OR DSN
526-3599, FAX 619-556-3590, CODE N84, NAVAL STATION BOX 368201, 3985
CUMMINGS RD SUITE 4, SAN DIEGO, CA 92136-5289.
D. COMNAVSURFLANT: ABHCS FI. LASTNAME, [email protected], COMM
757-445-0962 OR DSN 545-0962 AND ABFC FI. LASTNAME,
[email protected] COMM 757-445-0962 OR DSN 545-0962,
FAX: 757-445-0982, AFLOAT TRAINING GROUP, 8952 FIRST STREET SUITE
127, NORFOLK, VA 23511-3786.
4. REQUEST TYCOM POC’S CONSOLIDATE AGENDA ITEMS AND FORWARD THEM TO
THE RESPECTIVE WORKSHOP COORDINATORS AND NAWCADLKE FLEET LIAISON
NLT 11 JUNE 2004. WORKSHOP COORDINATORS AND FLEET LIAISON ARE AS
FOLLOWS:
A. ABE WORKSHOP: LT FI. LASTNAME, CNAP, COMM 619-545-1501 OR DSN
735-1501/LT FI. LASTNAME, CNAL, COMM 757-444-0425 OR DSN 564-9452.
B. ABH WORKSHOP: ABHCS FI. LASTNAME, CNAP, COMM 619-545-1552 OR DSN
735-1552/ ABHCS FI. LASTNAME, CNAL, COMM 757-444-0442 OR DSN 564-0442.
C. ABF WORKSHOP: LT FI. LASTNAME, CNAP, COMM 619-545-1507 OR DSN
735-1507/ABFCS FI. LASTNAME, CNAL, COMM 757-444-9047 OR DSN 564-9047.
D. TRAINING WORKSHOP: ABCM FI. LASTNAME, NETC, COMM 850-452-7601OR DSN
922-7600.
E. FLEET LIAISON: CWO3 FI. LASTNAME, NAVAIRWARCENACDIVLKE, COMM
732-323-7961 DSN 624-7961.
5. THE PACIFIC/ATLANTIC FLEET AVIATION BOATSWAIN’S MATE ASSOCIATION
“AB” OF THE YEAR SELECTEES WILL BE HONORED DURING THE GENERAL
ASSEMBLY. CANDIDATES SHOULD BE NOMINATED FOR PARTICULARLY
OUTSTANDING MILITARY PERFORMANCE, PROFESSIONALISM, DEDICATION TO
DUTY AND CONTRIBUTIONS TOWARD IMPROVEMENTS WITHIN THE AVIATION
BOATSWAINS MATES COMMUNITY. NOMINEES PERFORMANCE THROUGHOUT THEIR
CAREER SHALL BE ADDRESSED, WITH PARTICULAR EMPHASIS ON INDIVIDUAL
PERFORMANCE FOR THE PERIOD OF 01 MAY 2003 THROUGH 30 APRIL 2004.
NOMINATION PACKAGES WILL BE ACCEPTED UNTIL 07 MAY 2004. PACKAGES
RECEIVED AFTER 07 MAY 2004 WILL NOT BE CONSIDERED. PACKAGES SHALL
INCLUDE THE FOLLOWING:
A. COMMANDING OFFICER’S COMMENTS/RECOMMENDATION
B. DEPARTMENT OR DIVISION LCPO’S COMMENTS
C. ENLISTED EVALUATIONS FOR THE PAST 5 YEARS
G. AWARDS (PAGE 4’S)
H. OFF DUTY EDUCATION
I. TWO 8 X 10 COLOR PHOTOS IN SERVICE DRESS BLUES, ONE FULL FRONT
216
VIEW, ONE FULL SIDE VIEW.
6. DELIVER OR MAIL NOMINATION PACKAGES TO THE FOLLOWING ADDRESSES:
A. FOR COMNAVAIRLANT COMMANDS, COMMANDER NAVAL AIR FORCE U.S.
ATLANTIC FLEET, ATTENTION: ABHCS FI. LASTNAME, COMM 757-444-8995 OR
DSN 564-8995, CODE N735, 1279 FRANKLIN STREET, NORFOLK VA.
23511-2494.
B. FOR COMNAVSURFLANT COMMANDS, COMMANDER AMPHIBIOUS GROUP TWO,
ATTENTION: ABHCS FI. LASTNAME, AFLOAT TRAINING GROUP, 8952 FIRST STREET
SUITE 127, NORFOLK, VA 23511-3786.
C. FOR COMNAVAIRPAC COMMANDS, COMMANDER NAVAL AIR FORCE U.S.
PACIFIC FLEET, ATTENTION: ABECS FI. LASTNAME, CODE N433, NAS NORTH
ISLAND, BLDG 11 ROOM 145, MURRARY STREET, SAN DIEGO, CA 92135.
5. FOR COMNAVSURFPAC COMMANDS, COMMANDER AMPHIBIOUS GROUP THREE,
ATTENTION: LTJG FI. LASTNAME, CODE N42, NAVAL STATION BOX 368201, 3985
CUMMINGS RD SUITE 4, SAN DIEGO, CA 92136-5289.
SELECTION OF FLEET AB OF THE YEAR WILL BE CONDUCTED ON A DATE
DETERMINED, BY THE TYCOM AND RESULTS WILL BE FORMALLY DISSEMINATED
VIA MESSAGE NLT 20 MAY 2004.
7. COMMANDING OFFICERS ARE ENCOURAGED TO SUPPORT AND FUND COST
ORDERS FOR ATTENDANCE TO THE ABMA WORKING GROUP IN ORDER TO MAINTAIN
AND FURTHER THE PROFESSIONAL ABILITIES OF THEIR PERSONNEL
CONSISTENT WITH PERSONNEL DEVELOPMENT AND TRAINING POLICIES. THE
WORKING GROUPS PRIMARY AGENDA IS TO FORM WORKSHOPS, DISCUSS ISSUES,
AND ULTIMATELY TO SUBMIT ACTION ITEMS FOR CONSIDERATION BY THE
VARIOUS CHAIN OF COMMANDS. COMMAND APPROVED ATTENDEES MAY
PARTICIPATE USING THE MOST COST EFFECTIVE TRANSPORTATION AVAILABLE
WITHIN EXISTING LEVELS OF LOCAL ADMIN FUNDS AND IAW WITH APPLICABLE
REGS. IF FUNDS ARE NOT AVAILABLE, PERMISSIVE TAD ORDERS MAY BE
ISSUED. REF A AND B PROVIDE GUIDANCE ON AUTHORIZED EXPENSES AND
PERMISSIVE ORDERS FOR TRAVEL. UTILIZATION OF GOVERNMENT
TRANSPORTATION IS HIGHLY ENCOURAGED TO ENHANCE WORKING GROUP
PARTICIPATION AND DEFRAY THE COST OF TAD ORDERS.
8. THE ABMA POC IS MR. FIRSTNAME LASTNAME, EMAIL: [email protected],
619-XXX-XXXX, 619-XX-XXXX OR 619-XXX-XXXX/XXXX OR CDR (SEL) FI. LASTNAME,
COMM 619-545-1501, EMAIL: [email protected]. HOTEL
AND NAVY LODGE ARE AVAILABLE HOWEVER; VERY LIMITED BEQ/BOQ SPACE IS
AVAILABLE IN THE AREA. PHONE NUMBERS FOR RESERVATIONS ARE AS
FOLLOWS: WESTIN HOTEL HORTON PLAZA, TOLL FREE 1-800-WESTIN1, TOLL
619-238-2600 OR VISIT WWW.WESTIN.COM/HORTON, (USE AVIATION WHEN
MAKING RESERVATION), FAX 619-239-0509, BEQ/BOQ 619-556-8144, NAVY
LODGE, 1-800-NAVY-INN (1-800-628-9466).
QQQQ
9. REQUEST WIDEST POSSIBLE DISSEMINATION.//
BT
#9742
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217
APPENDIX B
COMNAVAIRLANT NORFOLK SELECTION
NAVAL MESSAGE
Naval
********************** U N C L A S S I F I E D **********************
RATUZYUW RUCOSSA0620 1331236-UUUU–RUCOSSA.
ZNR UUUUU ZUI RUCOMCB2354 1481343
R 261245Z MAY 04 ZYB PSN 651329I26
FM COMNAVAIRLANT NORFOLK VA//N7//
TO RUWFEAB/COMNAVAIRFOR SAN DIEGO CA//N7/N3/N43//
CVLANT
RHMFIUU/COMNAVAIRSYSCOM PATUXENT RIVER MD//PMA251//
RUWFEAA/COMNAVAIRPAC SAN DIEGO CA//N7/N443//
RULSSEA/COMNAVSEASYSCOM WASHINGTON DC//03G/03Y6//
RULSFAF/PEO CARRIERS WASHINGTON DC//PMS312V/PMS312//
RHMFIUU/COMNAVSAFECEN NORFOLK VA//114A//
RHBVNKP/USS KEARSARGE
RHBVHOV/USS SAIPAN
RHRVEPB/USS WASP
RHFJJCN/NAS JACKSONVILLE FL
RHMFIUU/NAS KEFLAVIK IC
RHFJKXF/NAS KEY WEST FL
RHMFIUU/NAS KINGSVILLE TX
RHMFIUU/NAS MERIDIAN MS
RUCOPAY/NAS OCEANA AIR DET NORFOLK VA
RUCOMAS/NAS OCEANA VA
RHMFIUU/NAS PENSACOLA FL
PAGE 02 RUCOSSA3845 UNCLAS
RHMFIUU/NAS SIGONELLA IT
RHMFIUU/NAVSTA MAYPORT FL
RUCOBRF/NAVSTA NORFOLK VA
RHMFIUU/NAVSTA ROTA SP
RHMFIUU/NETC PENSACOLA FL
RHMFIUU/FLETRACEN NORFOLK VA//N43//
RHMFIUU/NATTC DET LAKEHURST NJ//TOO/T30/T35//
RHMFIUU/NATTC PENSACOLA FL//40//
RHMFIUU/NAVAIRWARCENACDIV LAKEHURST NJ
//3.1/4.8/4.8.10/4.8.12/4.8.11/11X60//
RHMFIUU/SUPSHIP NEWPORT NEWS VA//151//
RUCOGAS/SIMA NORFOLK VA//00//
RHBOZMB/COMPHIBGRU TWO
RHMFIUU/NAMTRAGRU DET MAYPORT FL
RHMFIUU/NAMTRAGRU PENSACOLA FL
RUCOPAC/NAMTRAGRULANT NORFOLK VA
RUCOSSA/COMNAVAIRLANT NORFOLK VA//FILE//
BT
UNCLAS
MSGID/GENADMIN/COMNAVAIRLANT//
SUBJ/SELECTION OF AIRLANT AVIATION BOATSWAIN MATE OF THE YEAR//
REF/A/GENADMIN/COMNAVAIRSYSCOM PATUXENT RIVER/061524ZAPR//
AMPN/ANNOUNCED THE 34TH ANNUAL ABMA WORKING GROUP AND REQUESTED
NOMINATIONS FOR LANTFLT AVIATION BOATSWAIN’S MATE OF THE YEAR AND JR.
218
LANTFLT AVIATION BOATSWAIN’S MATE OF THE YEAR.//
POC/FI.MI. LASTNAME/ABHCS(AW)/COMNAVAIRLANT/LOC:NORFOLK
/TEL:757-444-8995//
RMKS/IT GIVES ME GREAT PLEASURE TO ANNOUNCE THE SELECTION OF
RATE (AW/SW) FIRSTNAME MI. LASTNAME AS THE 2004 AVIATION BOATSWAIN MATE
OF THE YEAR ATLANTIC AND RATE(AW/SW) FIRSTNAME MI. LASTNAME AS THE JR
AVIATION BOATSWAIN MATE OF THE YEAR (ATLANTIC). PETTY OFFICER LASTNAME ABOY
OF IS STATIONED AT NAMTRAGRUDET NORFOLK. PETTY OFFICER LASTNAME JR ABOY IS
STATIONED ON BOARD USS IWO JIMA (LHD 7). PER REF A PETTY OFFICER LASTNAME
ABOY WILL TRAVEL TO SAN DIEGO, CA 27 JULY- 01 AUGUST 2004 TO RECEIVE
RECOGNITION FOR HIS SELECTION INCLUDING A FORMAL PRESENTATION OF
THIS PRESTIGIOUS AWARD AT THE CLOSING OF THE 34TH ANNUAL AVIATION
BOATSWAIN MATE ASSOCIATION (ABMA) WORKING GROUP.
2. SELECTION FOR THE 2004 JR AND SR AB OF THE YEAR WAS PARTICULARLY
DIFFICULT GIVEN AN EXCEPTIONAL GROUP OF CANDIDATES:
RATE(AW/SW) FIRSTNAME MI. LASTNAME – NAMTRAGRUDET NORFOLK, VA
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS THEODORE ROOSEVELT (CVN-71)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS DWIGHT D. EISENHOWER (CVN-69)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS JOHN F. KENNEDY (CV-67)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS ENTERPRISE (CVN-65)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – GOODFELLOW AFB TX.
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS IWO JIMA (LHD-7)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS GEORGE WASHINGTON (CVN-73)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – NATTC PENSACOLA FL.
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS SAIPAN (LHA-2)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – NAVAIR LAKEHURST NJ.
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS KEARSARGE (LHD-3)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS HARRY S. TRUMAN (CVN-75)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS IWO JIMA (LHD-7)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS THEODORE ROOSEVELT (CVN-71)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS SAIPAN (LHA-2)
RATE(AW/SW) FIRSTNAME MI. LASTNAME – USS DWIGHT D. EISENHOWER (CVN-69)
3. EACH OF THE CANDIDATES CAN BE JUSTIFIABLY PROUD OF THEIR
ACHIEVEMENTS AND DEMONSTRATED PROFESSIONALISM. WELL DONE
AND CONGRATULATIONS TO ALL!//
BT
#0620
NNNN
219
APPENDIX C
COMNAVAIRPAC SAN DIEGO SELECTION
NAVAL MESSAGE
ROUTINE
R 201009Z MAY 04 ZYB PSN 331519Q22
FM COMNAVAIRPAC SAN DIEGO CA//N433//
TO USS KITTY HAWK
USS NIMITZ
USS CARL VINSON
USS ABRAHAM LINCOLN
USS ABRAHAM LINCOLN
USS JOHN C STENNIS
USS RONALD REAGAN
USS TARAWA
USS TARAWA
USS OGDEN
USS CLEVELAND
USS DULUTH
USS BOXER
USS PELELIU
USS BONHOMME RICHARD
USS BELLEAU WOOD
USS BELLEAU WOOD
NAS LEMOORE CA//JJJ//
COMNAVSURFPAC SAN DIEGO CA//N01/N003/N42/N1//
COMAFLOATRAGRUPAC SAN DIEGO CA//00//
COMPHIBGRU THREE//N4/N42//
NAVAIRWPNSTA CHINA LAKE CA//8250001/825000D/825100D//
NAVBASE VENTURA CTY PT MUGU CA//NASCS//
NAMTRAU NORTH ISLAND CA//3041//
INFO COMNAVAIRSYSCOM PATUXENT RIVER MD//PMA251//
COMNAVAIRLANT NORFOLK VA//N433/N43//
NAS WHIDBEY ISLAND WA//JJJ//
NAS FALLON NV//JJJ//
NAS NORTH ISLAND CA//JJJ//
BT
UNCLAS //N01650//
MSGID/GENADMIN/COMNAVAIRPAC N433//
SUBJ/SELECTION OF PACFLT AVIATION BOATSWAINS MATE OF THE YEAR//
REF/A/GENADMIN/COMNAVAIRSYSCOM PAX RIVER MD/061524ZAPR2004//
AMPN/REF A ANNOUNCED THE 34TH ANNUAL ABMA WORKING GROUP AND
REQUESTED NOMINATIONS FOR PACFLT AVIATION BOATSWAINS MATE OF THE
YEAR.//
220
Naval
POC/FI. LASTNAME/CDR(SEL)/N433/LOC:CNAP/TEL619)545-1503
/TEL:DSN:735-1503/EMAIL:[email protected]//
RMKS/1. CONGRATULATIONS TO RATE(AW/SW) FIRSTNAME MI. LASTNAME ON BEING
SELECTED AS THE 2004 AVIATION BOATSWAINS MATE OF THE YEAR (PACIFIC).
PETTY OFFICER LASTNAME IS STATIONED ABOARD THE USS TARAWA (LHA 1).
PER REF A, PETTY OFFICER LASTNAME WILL RECEIVE RECOGNITION FOR HIS
SELECTION AND WILL BE PRESENTED THIS PRESTIGIOUS AWARD AT THE CLOSING
DAY OF THE 34TH ANNUAL AVIATION BOATSWAINS MATE ASSOCIATION (ABMA)
WORKSHOP IN SAN DIEGO, CA IN AUGUST 2004.
2. SELECTION FOR THE 2004 AVIATION BOATSWAINS MATE OF THE YEAR WAS
HIGHLY COMPETITIVE AND EXTREMELY DIFFICULT TO SELECT THE TOP
PERFORMER. ALL CANDIDATES SHOULD BE JUSTIFIABLY PROUD OF THEIR
SUSTAINED SUPERIOR PERFORMANCE. THIS YEAR[single quote]S OTHER FINALISTS
WERE:
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
RATE(AW/SW)
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
FIRSTNAME
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
MI.
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
LASTNAME
3. WELL DONE AND CONGRATULATIONS TO ALL.//
BT
221
APPENDIX D
RECORD SCREEN SELECTION FORM
NAME______________________________ RATE___________ TIR____________
TIS_____________
COMMAND_______________________________
A. COMMANDING OFFICER COMMENTS/RECOMMENDATIONS
(MAXIMUM 5 POINTS)
_____ Points
B. DIVISION LCPO’S COMMENTS
(MAXIMUM 5 POINTS)
_____ Points
C. PERFORMANCE EVALUATIONS (LAST FIVE YEARS)
6. OVERALL EVALUATION MARKS (MAXIMUM 5 POINTS)
Based on average of accumulated points divided
by the number of evaluations reviewed.
_____ Points
2. PEER GROUP STANDING (MAXIMUM 5 POINTS)
Top Ranking Points (1 area only)
- Consistently Ranked Top 10%/EP
- Always Ranked Top 20%/EP or MP
- Sometimes Ranked Top 30%/MP
3. EVALUATION NARRATIVE
a. LEADERSHIP/MANAGEMENT ABILITY
(MAXIMUM 10 POINTS)
_____ Points
b. SUPERVISORY ABILITY (MAXIMUM 5 POINTS)
How many people supervised? Under
what conditions? Results achieved.
_____ Points
c. COMMAND/COMMUNITY INVOLVEMENT (MAXIMUM 5 POINTS)
Serve on Command/Community Boards/Committees
(2 Points for command and 1 point for
community for a maximum of 5)
_____ Points
7. Advancements (how was career advancement
progression?) (MAXIMUM 5 POINTS)
_____ Points
2. SPECIAL QUALIFICATIONS (MAXIMUM 10 POINTS)
EAWS (5 Pts)
_____ Points
ESWS (5 Pts)
_____ Points
222
8. BREADTH OF EXPERIENCE WITHIN RATE (MAXIMUM 5 POINTS)
Varied command assignments, nature and
performance of these assignments and
overall impact on command mission.
(Primary and Collateral Duties)
_____ Points
2. SPECIAL ASSIGNMENTS (MAXIMUM 5 POINTS)
Consider out of rate outstanding performance.
(Recruiting Duty, Recruit Company
Commander Duty, Staff Duty, Inspection Team
and Instructor Duty.)
_____ Points
(MAXIMUM 5 POINTS)
9. Miscellaneous factors (has nominee achieved
additional qualifications, other awards,
commendations, etc)
10. PERSONAL MEDALS/AWARDS (MAXIMUM 10 POINTS)
Higher Than Navy Commendation (4 Pts Each)
Navy Commendation (3 Pts Each)
Navy Achievement (2 Pts Each)
Flag Letter (1 Pts Each)
_____ Points
_____ Points
H. OFF DUTY EDUCATION (MAXIMUM 10 POINTS)
1. CORRESPONDENCE COURSES (MAXIMUM 5 POINTS)
(1 Point per course for a maximum of 5)
_____ Points
Off Duty Education (maximum of 5)
Education must have been obtained while on active duty:
AA Degree (2 Pts)
BA/BS Degree (3 Pts)
Masters Degree (5 Pts)
Points will be based on the highest level
of education achieved as reported on Service
Record Page 4’s or members evaluations.
_____ Points
11. PHOTOS (Do photos display a sharp appearance?
Are photos current? Check uniform detail.)
(MAXIMUM 5 POINTS)
K.
ABMA Involvement/Participation
(Local or National Chapter)
(Maximum 5 POINTS)
_____ Points
_____ Points
MAXIMUM OVERALL TOTAL POINTS(100)
_____ Points
BOARD MEMBER ___________________________ SIGNATURE _________________________
223
APPENDIX E
VOTING PROXY FORM
to
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
to
_________________________ __________
Signature Date
224
APPENDIX F
SAMPLE
ANNUAL FINANCIAL REPORT
FISCAL YEAR 20 /20
CHECKING ACCOUNT BALANCE
(LOCATION)
7-1-20 ………………...$
SAVINGS ACCOUNT BALANCE
(LOCATION)
7-1-20 ………………...$
SCHOLARSHIP ACCOUNT BALANCE (LOCATION)
7-1-20 ………………...$
MEMBERSHIP FUND BALANCE.........…………………...........7-1-20 ………………...$
MERCHANDISE FUND BALANCE...............………………..…7-1-20 ………………...$
SECRETARY FUND BALANCE
(LOCATION)
7-1-20 …………….......$
TOTAL BANK ASSETS …………………………………….........7-1-20 ………………...$
VALUE OF MERCHANDISE ON HAND ...................................7-1-20 ………………...$
ABMA NET WORTH .....................................................................7-1-20 ………………...$
ANNUAL FINANCIAL STATEMENT
1-JULY 20 THROUGH 30 JUNE 20
ANNUAL INCOME
TOTAL ANNUAL INCOME ........$
ANNUAL EXPENSE
TOTAL ANNUAL EXPENSE ........$
ANNUAL DECREASE …...............$
ABMA SCHOLARSHIP ACCOUNT
PREVIOUS SCHOLARSHIP ACCOUNT ...............................7-1-20 …………………...$
TRANSFER TO CHECKING FOR _________ UNIVERSITY ........................................$
TRANSFER FROM CD….....................................................................................................$
SCHOLARSHIP DONATIONS: ______ ............................................................................$
SCHOLARSHIP ACCOUNT INTEREST TO DATE …………………………...............$
TOTAL SCHOLARSHIP ACCOUNT BALANCE ………... 7-1-20 ...............................$
ABMA MEMBERSHIP
ANNUAL MEMBERSHIP INCOME ...................................7-1-20 ……………………..$
MEMBERSHIP FUND BALANCE ......................................7-1-20 ..................................$
TOTAL MEMBERS ____ INCLUDES ____CORP.............6-30-20 …………………....$
MEMBERS DROPPED _____................................................7-1-20
225
DROPPED MEMBERS LAST PAID DUES IN 20—- FOR 20—NUMBERS
ANNUAL COMPARISONS
ABMA NET WORTH ANNUAL NET WORTH INCREASE/DECREASE
TOTAL BANK ASSETS MEMBERSHIP TOTALS
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE EXCESS RETURNED
Respectfully submitted,
ABMA TREASURER
226
APPENDIX G
ABMA WORKING GROUP
AGENDA ITEM
NAME OF ORGINATOR:
COMMAND/DUTY STATION:
ADDRESS OF COMMAND:
E-MAIL ADDRESS:
DUTY TELEPHONE NUMBER: DSN:
RATE/RANK:
COML:
PERCEIVED PROBLEM: (provide specifics, continue on second page if
necessary)
RECOMMENDATION:
JUSTIFICATION: (references, examples, please elaborate)
SCREENED:
227
APPENDIX H
20__ ABMA SYMPOSIUM
HOSTED BY ___________ CHAPTER
Chairman: _______________________________
Phone/email: _____________________
CO-Chairman: ____________________________ Phone/email: _____________________
Symposium Treasurer: _____________________
Phone/email: _____________________
Executive Steering Committee: ______________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
________________________________________
Phone/email: _____________________
AWARDS COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
BANQUET COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
228
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
FINANCE COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
229
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
230
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
PICNIC COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
PROGRAM COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
231
PUBLICITY COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
232
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
233
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
________________ COMMITTEE
MEMBER ASSIGNMENTS
_________________________________________ Phone/email:_____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
_________________________________________ Phone/email: _____________________
234
APPENDIX I
SYMPOSIUM/PROFESSIONAL WORKING GROUP CONFERENCE
PROGRAM FORMAT
Day One (AM)
Registration
Election procedures
Day One (PM)
Invocation
Troop the Colors
Guest speakers
Convene workshops
Conduct BOD meeting
Secure workshops
Events
Hospitality
Day Two (AM)
Guest speakers
Reconvene workshops
Day Two (PM)
Nominations
Reconvene workshops
BOD meeting (TBA)
Secure workshops
Events
Hospitality
Day Three (AM)
Guest speakers
Reconvene workshops
BOD meeting (TBA)
Day Three (PM)
Reconvene workshops
Secure workshops
Events
Hospitality
235
Day Four (AM)
Elections
Day Four (PM)
Workshop summary
Retire Colors
236
APPENDIX J
PROGRAM EXAMPLE
(ATTACHED)
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
APPENDIX K
APPLICATION CRITERIA AND INSTRUCTIONS
**Qualification – Applicant must be a dependent (family member) of an active, dues-paid member of the
ABMA for at least two years to qualify for this scholarship.
1. Applications are due annually to the Scholarship Chairman not later than June 1st.
2. Application should be typewritten or printed.
3. The application must be arranged in the order described below:
a. Application of Required Facts. Carefully plan a response to each item before typing the final
draft.
b. The applicant shall prepare a statement setting forth his/her vocational or professional goals and
relate how past, present and future activities make the accomplishment of this goal probable. The
letter must be signed.
c. Official transcripts of student grades from the beginning of the 9th grade to due date of application
may be photocopies bearing an original signature of the proper school authority. SAT or ACT test
scores, if included, may be photocopies.
d. Current dated, signed letters of recommendation from one person, but not totaling more than
three, in authority from high schools, college, or trade schools attended by the applicant. Letter
may cover the applicant’s ability, work habits, leadership, personality and integrity.
e. No more than two letters of endorsement from responsible community (non-school related)
persons. These persons should not be related tot he applicant. They should be capable of reporting
on the applicant’s participation in the community in terms of work service, leadership, notable
skills and outstanding recognition. Each letter should be typed, dated, and signed.
f. Copies of exhibits of achievement in scholarship, leadership, athletics, dramatics, community
service or other activities may be attached – but, avoid being repetitious. It is preferable that
exhibits such as awards and media items be photocopies.
4. Social Security Number is required for school and ABMA records. Upon receipt of “Verification of
Enrollment” form from proper school officials, an ABMA check for the amount of the award will be
forwarded to the college or university to establish credit for the student.
5. Submit application to:
Scholarship Chairman
Lanny Vines
144 CR 1515
Alba. TX 75410
E-mail: [email protected]
258
APPENDIX L
APPLICATION FORM
(Based on financial need, character, leadership and academic prowess)
Please read application criteria and instructions prior to completing the application!
Name: __________________________________________ Social Security Number: ________________
Address: _____________________________________ _______________________ ____ __________
Street
City
State
ZIP
Phone: (
) _________
Email: ________________________________________________________
Date of Birth: _________ Place of Birth: ________________________________ Age: _____ Sex: ____
SPONSOR INFORMATION
(Parent, step-parent, guardian or spouse)
_____________________________________________________________________________________________
Name of Sponsor (last, first, middle)
Relationship of sponsor to applicant
_____________________________________________________________________________________
Sponsor Address (number and street, city, state, zip code)
_______________________||________________ ||___________________________________________
Last rank, rate or grade held |
Sponsor SSN |
Officer designator or enlisted rating
_____________________________________________________________________________________
Name and address of current duty station or reserve unit
_____________________________________________________________________________________
If deceased, give Date and place of death
EDUCATIONAL INFORMATION
Name of high school(s) attended
Dates
Graduation Date
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Name of colleges attended or attending
Dates
Graduation Date
_____________________________________________________________________________________
_____________________________________________________________________________________
Name and address of colleges to which applied:
Accepted (yes or no)
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Type or print on a separate sheet of paper your career objectives, the reasons you chose these objectives,
and how you feel furthering your education will help accomplish these objectives.
259
WORK EXPERIENCE
Are you currently working? YES NO (working includes any type of job whether or not you are paid,
e.g., work regularly in a family business, on family farm, or volunteer work) If so, give details.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
FINANCIAL INFORMATION
______________________________________________________________________________
Name of head of family
| Relationship to applicant
|
|_______________________
Occupation, if other than military service
_____________________________________________________________________________________
Address if different from sponsor
_____________________________________________________________________________________
Gross family income earned last year (all sources)
Net family income last year
_____________________________________________________________________________________
Anticipated gross family income earned this year (all sources)
_____________________________________________________________________________________
Number of dependents:
|Number of children in college
| (excluding applicant)
______________________________________________________|_______________________
List amount of tuition, room and board, and other fees for each college student.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
260
APPLICANT’S FINANCIAL STATEMENT
(Funds which will be available for full school term (September – June)
_____________________________________________________________________________________
Aid from parent or guardian (annual total)
$____________________________________________________________________________________
Educational resources received/
|Veterans Benefits | Social Security
| Applicants Savings
Awarded for next year
|
|
| and income
|
|
|
_________________________________|________________ | _________________|________________
Other resources
|Loans $ Source
| Scholarship $ Source
|Grants $ Source
|
|
|
_____________________|___________________ |____________________ |______________________
Additional comments: The applicant or parent may comment briefly on any specific financial
circumstances that they desire to bring to the attention of the scholarship sponsor.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
I certify that the above information is correct to the best of my knowledge.
_______________________________________
Applicant’s signature
Date
_______________________________________
Signature of parent or guardian
Date
(either parent may sign)
261
LEADERSHIP ACTIVITIES
SCHOLASTIC
Honors and awards (state nature of honor or award)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
Organizational membership where no office was held (state only major activities)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
NON-SCHOOL RELATED CIVIC ACTIVITIES
Honors and awards (state nature of honor or award e.g., Eagle Scout (men) Gold Award (women)
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
a._______________________________________ d. _________________________________________
b._______________________________________ e. _________________________________________
c._______________________________________ f. _________________________________________
NOTE: List additional honors and activities
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
262
APPENDIX M
AVIATION BOATSWAIN’S MATES ASSOCIATION (ABMA)
MEMBERSHIP APPLICATION
(PLEASE TYPE OR PRINT CLEARLY)
NAME ______________________________________ RATE/RANK _____________________
MAILING ADDRESS ___________________________________________________________
CITY _______________________________ STATE ___________ ZIP ___________________
HOME ____________________ WORK_____________________ CELL __________________
WORK E-MAIL _________________ HOME E-MAIL ________________________________
TYPE DESIRED: LIFE ________ LIFE ASSOCIATE ________
LIFE WIFE ________
ANNUAL ________ ANNUAL ASSOCIATE ________ WIFE ASSOCIATE ________
NEW _________
RENEWAL ___________/OLD NUMBER ____________
REINSTATE ______________/OLD NUMBER _______________
ANNUAL (NEW/REINSTATE) $15.00 ________ ANNUAL (RENEWAL) $13.00 _________
LIFE (45 AND BELOW) $110.00 ___________ (46-50) $100.00 __________
(51-55) $90.00 _________ (56-60) $75.00 ________ (61-65) $60.00 ________
(66-70) $40.00 ________
RECRUITED BY ______________________________________CARD# _________________
(Make check or money order payable to ‘ABMA’ & mail to: Stoney Burke, P. O. Box
1106, Lakehurst, NJ 08733). (Credit card payments for National Membership, can be
made on-line at abma-usn.org).
263
APPENDIX N
WORKSHOP RESULTS COVER LETTER
(Note: Commands tittles may have changed, please verify correct titles when submitting letter.)
264
265
266
267
APPENDIX O
VOTING PROCEDURES BRIEF
THE NOMINATION PROCESS
The President calls upon the Executive Vice-president to “spell out” the rules and
regulations governing the election process as follows:
• Remind all members that the ABMA is their organization and they must take
a serious approach to the nomination and election of officers.
• Each member nominated for office must acknowledge/accept nomination
prior to official acceptance of nomination.
• Anyone voting by proxy must declare their intent to the President prior to
elections.
• Per the ABMA BY-LAWS, all proxies MUST be turned in to the Secretary
for verification and record at least 24 hours prior to scheduled voting. (Prior
to lunch Thursday is fine.)
• All members must be in their seats before elections begin. (Note: Associate
Members must have been a member for 2 or more years.)
• Nominations will remain open until closed by the President.
ADDITIONAL RESPONSIBILITIES OF THE EXECUTIVE VICEPRESIDENT
• Request from the President to open nominations daily.
• The Executive Vice-president must select a person to serve as Sergeant-atArms to guard the doors during elections.
• Each door will be manned during the elections. When the President calls for
the ballots to be distributed, the doors will be secured at that time. No one
will be allowed to enter or exit the hall until the ballot count has concluded.
If anyone must leave the hall during balloting or the counting of ballots, they
cannot return until the next election begins. THE ONLY EXCEPTION IS A
BONA-FIDE MEDICAL EXCUSE. In that case the individual will be
escorted from the room by a Sergeant-at-Arms until they return.
• ONLY THE PRESIDENT MAY CONTROL THE ORDER FOR
SECURING AND RE-OPENING THE DOORS.
• Remind the President to announce that all persons who are not eligible to
vote must leave the room until after the election process is completed.
268
• Ensure that a large easel, white board, and appropriate writing tools are
available on the stage/dais prior to the opening ceremony Tuesday morning.
Additionally appoint a recorder to print the names of the candidates on the
board as they are nominated.
THE PRESIDENT OPENS NOMINATIONS FOR THE FOLLOWING
POSITIONS:
• President (hold to 5 nominations if possible)
• Executive Vice-president (hold to 3 nominations. The remaining 4 names
from the presidential elections will automatically list as Executive Vicepresident nominees.
• Treasurer
• Board of Directors- numbers are as required/terms are normally for 3
years.
• Symposium site for year after next.
*** President, Executive Vice-president and Directors may not be elected to
the same office for more than two successive terms***
The President will announce that all persons not eligible to vote must leave the
room until after the election process is completed. ABMA BY-LAWS state
eligibility requirements as follows:
• Members- Persons who are or have been active duty or reserve AB’s and
have active National Association Memberships.
• Life Members- Persons who have paid or earned Life memberships.
• Associate Members- Persons who do not qualify for Member status. (MAY
NOT VOTE UNTIL COMPLETION OF TWO CONSECUTIVE
YEARS AND MAY NOT HOLD ELECTED OFFICES.)
• Life Associate Members- Persons who qualify as Associate Members and
commit themselves to the Association as lifetime members.
269
• Honorary Members- Titles and positions bestowed upon individuals who
have a clear relationship and interest in the objectives of the Association.
HONORARY MAMBERS MAY NOT VOTE OR HOLD OFFICE.
• Corporate Members- Vendors who desire to participate with the ABMA
towards achieving its objectives, particularly the goals involving aviation
safety and the exchange of safety related information. CORPORATE
MEMBERS MAY NOT VOTE OR HOLD OFFICE.
ELECTION DAY
• The nomination process will remain open until closed by motion at the
request of the President. A member from the general assembly should move
that nominations be closed. The motion is then seconded. The President will
call for a vote of all in favor and all opposed to closing the nomination
process. Elections proceed immediately thereafter.
• President reminds the general assembly that all persons not eligible to vote
must leave the room until after the voting process is completed.
DISTRIBUTION/COUNTING OF BALLOTS
Select 10 people to distribute/collect ballots. Only 1 vote per voter is
authorized. Ballots are as follows:
• President- yellow
• Executive Vice-president- green
• Treasurer- blue
• Board of Directors- red
• Symposium Site- white
• Miscellaneous- purple
Members must write the name of their choice on the ballot. The appointed
persons will collect the ballots. Proxy voters will be asked to raise their hands to
be acknowledged and again advise the President of their intent to vote proxy.
The Election Chairperson and three members he/she has selected, along with
two additional members previously identified will count the ballots.
The President will be provided the results and announce the elected officials.
270
APPENDIX P
SAMPLE LETTER OF APPRECIATION FOR COMMAND SUPPORT
(Font reduced to fit page)
LT Doug Thornton
V-4 Division
USS Ronald Reagan (CVN-76)
FPO AP 96616-2876
14 September 2005
Commanding Officer
FPO AP 96616-2876
Dear: Commanding Officer, USS Ronald Reagan (CVN-76);
As President of the Aviation Boatswain’s Mate Association (ABMA), I personally would like to express my sincere appreciation
for the support your command has provided the ABMA in making the 2005 Professional Working Group Conference a major
success. Even though travel money is tight and your workloads are very demanding, you took the extra effort ensuring that your
Command was well represented. The personnel you sent played a very important role in the future of Naval Aviation.
ABMA workshops are conducted annually and chaired by U.S. Navy fleet professionals. The focus and efforts of these
workshops are to improve and enhance the aviation safety and readiness of our aircraft carriers, amphibious assault ships and
shore facilities. Continued support of the ABMA annual Professional Working Group Conference workshops by the U.S. Navy
Office of the Chief of Naval Operations (CNO) has ensured a steady flow of equipment upgrades, training improvements and
procedural changes that have significantly altered the character of flight operations at sea and ashore. The Professional Working
Group Conference provides a forum to exchange information, identify problem areas, and recommend solutions to issues
involving aircraft launch and recovery equipment, aircraft handling, crash and salvage, aviation fueling, and training issues.
Our Professional Working Group Conference is scheduled each year around the end of July or beginning of August with four
days of business and social activities culminating with a banquet Friday evening and a family picnic on Saturday. Attendance
continues to increase yearly with an average of 450 members participating. The 2005 Professional Working Group Conference
was hosted by the Tidewater (Norfolk, VA.) Chapter. The 2006 Working Group Conference will be hosted by the Pensacola, FL.
Chapter. Past Working Group Conferences have been held at Alameda, CA; San Diego, CA; Patuxent River, MD; Philadelphia,
PA; Pensacola, FL; Mayport, FL; Jacksonville, FL; Norfolk, VA; Memphis, TN, and Silverdale, WA.
Our membership in the ABMA is now over 2000 with annual and life memberships available for both regular and associate
members. We encourage all Aviation Boatswain’s Mates to join the ABMA and help us accomplish our goals.
Additional information on the Associate is available online at www.abma-usn.org or by contacting the ABMA Secretary, Mrs.
Terry Santiago, via e-mail at [email protected].
The ABMA would like to thank all concerned Naval Agencies whose actions in support of the ABMA have placed us second to
none as Naval Aviation Safety trendsetters. I am personally grateful of the support your command has provided us, and I hope
you and your command will continue to support us in the years to come.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
President
Aviation Boatswain’s Mate Association
271
APPENDIX Q
SAMPLE LETTER OF APPRECIATION FOR BEING A GUEST SPEAKER
LT Doug Thornton
V-4 Division
FPO AP 96616-2876
10 September 2005
RADM Denby Starling
1279 Franklin St.
Norfolk, Va. 23511-2494
Dear Rear Admiral Starling;
As President of the Aviation Boatswain’s Mate Association (ABMA), I personally would
like to convey my sincere appreciation for the support you have provided the ABMA and the
AB’s over the past three decades. We are truly proud of you and your love for AB’s
I would also like to thank you for being our guest speaker for the 2005 Professional
Working Group Conference at the Doubletree Hotel in Virginia Beach, Virginia. What an
awesome speech you gave!
We look forward to seeing you at future ABMA Professional Working Group
Conferences.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
President Aviation Boatswain’s Mate Association
272
APPENDIX R
SAMPLE LETTER OF REQUEST TO BE A GUEST SPEAKER
LT Doug Thornton
V-4 Division
FPO AP 96616-2876
01 July 2005
Captain James Hubbard
FLTFORCOM NH-38, 1,100
1562 Mitscher Ave.
Norfolk, Va. 23551-2487
Dear Captain Hubbard;
The Thirty-Fifth Annual Aviation Boatswain’s Mate Association (ABMA) sponsored Symposium/ Professional
Working Group Conference will be held at the Doubletree Hotel, 1900 Pavilion Drive, Virginia Beach, Virginia August 2nd.
Through the 5th. 2005.
The ABMA is a chartered non-profit organization comprised of active duty and retired Aviation Boatswain’s Mates and
supporters of the ABMA. The Association was formed for purposes beneficial to interests of our Nation, our Navy and
association membership with the primary objective of stimulating improvements in Naval Aviation safety in the “aircraft on
deck” mode, touchdown to takeoff both at sea and ashore.
involving aircraft launch and recovery equipment, aircraft handling, crash and salvage, aviation fueling, and training. Many
achievements have been realized each year in these workshops.
As a membership motivation and ABMA perpetuation standpoint, it is the ABMA’s fervent desire to be honored with
the opportunity to include you as a guest speaker during the 2005 symposium. We would like for you to speak at the ABMA
Opening Ceremony, Tuesday August 2, 2005. We will start with parading the colors at 1215, followed by an invocation by our
Chaplain and approximately 1225-1230 introduce you to do the Welcome Aboard. You will be followed at around 1245 by
Virginia Beach Mayor, Mayor Meyera Obendorf. Or an available time frame will be worked around your schedule.
I am looking forward to your reply and the opportunity to introduce you during this Symposium / Professional Working
Group Conference. Please send your reply to me, LT Doug Thornton, V-4 Division, USS Ronald Reagan (CVN-76), FPO AP
96616-2876, email address: [email protected], or phone: (619) 545-0071 ext. 6127 or Cellular (619) 578-1523. You
may also contact the Executive Vice-President R. D. Jones there in Norfolk at phone numbers Work (757) 688-1818, or Cellular
(757) 618-1490. Further information on the ABMA is available on our website: www.abma-usn.org.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
273
APPENDIX S
SAMPLE LETTER OF REQUEST FOR OVERFLOW HOTEL
LT Doug Thornton
V-4 Division
FPO AP 96616-2876
10 May 2005
Crowne Plaza Hotel
ATTN: Mr. Don Meador
4453 Bonney Road
Virginia Beach, VA 23462
Dear: Mr. Don Meador
Through the 5th. 2005.
The ABMA is a chartered non-profit organization comprised of active duty and retired Aviation Boatswain’s Mates and
supporters of the ABMA. The Association was formed for purposes beneficial to interests of our Nation, our Navy and
association membership with the primary objective of stimulating improvements in Naval Aviation safety in the “aircraft on
deck” mode, touchdown to takeoff both at sea and ashore.
Our Professional Working Group Conference is scheduled each year around the end of July or beginning of August
with four days of business and social activities culminating with a banquet Friday evening and a family picnic on Saturday.
Attendance continues to increase yearly with an average of 450 members participating. The 2004 Professional Working Group
Conference was hosted by the San Diego, California Chapter. The 2005 Working Group Conference will be hosted by the
Tidewater, Norfolk Virginia Chapter. Past Working Group Conferences have been held at Alameda, CA; San Diego, CA;
Patuxent River, MD; Philadelphia, PA; Pensacola, FL; Mayport, FL; Jacksonville, FL; Norfolk, VA; Memphis, TN, and
Silverdale, WA.
Due to the large number of expected members participating in this year’s Symposium / Professional Working Group
Conference the ABMA would like to have the availability to use the Crowne Plaza Hotel
as an overflow hotel, as previously discussed in conversation with the Executive Vice President CDR Richard D. Jones and
yourself.
I am looking forward to your reply and the opportunity to meet you during this year’s Symposium / Professional
Working Group Conference. Please send your reply to me, LT Doug Thornton, V-4 Division, USS Ronald Reagan (CVN-76),
FPO AP 96616-2876, email address: [email protected], or phone: (619) 545-0071 ext. 6127 or Cellular (757) 4090066. You may also contact the Executive Vice-President R. D. Jones there in Norfolk at phone numbers Work (757) 688-1818,
or Cellular (757) 618-1490. Further information on the ABMA is available on our website: www.abma-usn.org.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
President
274
APPENDIX T
SAMPLE LETTER OF APPRECIATION FOR HOST CHAPTER
LT Doug Thornton
V-4 Div.
FPO AP 96616-2876
10 October 2004
Dear San Diego Chapter Aviation Boatswain’s Mate Association Members;
As President of the Aviation Boatswain’s Mate Association, I personally would like to express my sincere
appreciation for the diligent efforts and dedication you demonstrated in organizing and making the 2004
Professional Working Group Conference a major success
ABMA workshops are conducted annually and chaired by fleet professionals. The focus and effort of these
workshops are to improve aviation safety and readiness on board our aircraft carriers, amphibious assault ships as
well as shore facilities. Continued support of the ABMA yearly workshops by the Chief of Naval Operations has
ensured a steady flow of equipment upgrades, training improvements and procedural changes that have significantly
altered the character of flight operations at sea and ashore. The working groups provide a forum to exchange
information, identify problem areas, and recommend solutions: involving Aircraft Launch and Recovery Equipment,
Aircraft Handling, Crash and Salvage, Aviation Fueling, and training issues.
Our Professional Working Group Conference is scheduled each year around the end of July or beginning of August
with four days of business and social activities culminating with a banquet Friday evening and a family picnic on
Saturday. Attendance continues to increase yearly with an average of 450 members participating. The 2004
Professional Working Group Conference was hosted by the San Diego, California Chapter. Past Working Group
Conferences have been held at Alameda, CA; San Diego, CA; Patuxent River, MD; Philadelphia, PA; Pensacola,
FL; Mayport, FL; Jacksonville, FL; Norfolk, VA; Memphis, TN, and Silverdale, WA.
Our membership in the ABMA is now over 2000 with annual and life memberships available for both regular and
associate members. We encourage all Aviation Boatswain’s Mates to join the ABMA and help us accomplish our
goals.
The ABMA would like to thank all the members of the San Diego Chapter ABMA whose actions in support of the
ABMA have placed us second to none as Naval Aviation Safety trendsetters. You meticulously planned a highly
successful and thoroughly enjoyable Professional Working Group Conference. I am personally grateful of the
diligent efforts and dedication you have provided the Aviation Boatswain’s Mate Association. Congratulations on a
job well done!
Sincerely;
//S//
D. J. THORNTON
LT (LDO) USN
President ABMA
275
APPENDIX U
SAMPLE LETTER OF APPRECIATION FOR COMPANY SUPPORT
LT Doug Thornton
V-4 Div.
FPO AP 96616-2876
[email protected]
10 August 2004
W.L. GORE & ASSOCIATES. INC.
105 Vieve’s Way
P.O. Box 729
Elkton, MD. 21922-0729
Dear Ms. Beth Guidash;
As President of the Aviation Boatswain’s Mate Association, I personally would like to express my sincere appreciation for the
support your company has provided the ABMA in making the 2004 Professional Working Group Conference a major success.
Even though travel money is tight and your workloads are very demanding, you took the extra effort ensuring that your company
was well represented. The personnel you sent to played a very important roll in the future of Naval Aviation.
ABMA workshops are conducted annually and chaired by fleet professionals. The focus and effort of these workshops are to
improve aviation safety and readiness on board our aircraft carriers, amphibious assault ships as well as shore facilities.
Continued support of the ABMA yearly workshops by the Chief of Naval Operations has ensured a steady flow of equipment
upgrades, training improvements and procedural changes that have significantly altered the character of flight operations at sea
and ashore. The working groups provide a forum to exchange information, identify problem areas, and recommend solutions:
involving Aircraft Launch and Recovery Equipment, Aircraft Handling, Crash and Salvage, Aviation Fueling, and training issues.
was hosted by the San Diego, California Chapter. The 2004 Working Group Conference will be hosted by the San Diego,
California Chapter. Past Working Group Conferences have been held at Alameda, CA; San Diego, CA; Patuxent River, MD;
Philadelphia, PA; Pensacola, FL; Mayport, FL; Jacksonville, FL; Norfolk, VA; Memphis, TN, and Silverdale, WA.
Additional information on the association is available online at www.abma-usn.org or by contacting the ABMA Secretary Mrs.
The ABMA would like to thank all concerned businesses whose actions in support of the ABMA have placed us second to none
as Naval Aviation Safety trendsetters. I am personally grateful of the support your company has provided us, and I hope you and
your company will continue to support us in the years to come.
Sincerely;
//S//
D. J. THORNTON
LT (LDO) USN
President ABMA
276
APPENDIX V
SAMPLE LETTER OF NEWSPAPER ARTICLE ANNOUNCING UPCOMING
The National Aviation Boatswain’s Mate Association (ABMA) announces the Thirty-Eighth
Annual Sponsored Professional Working Group Conference.
The thirty-eighth annual Aviation Boatswain’s Mate Association (ABMA) sponsored
Professional Working Group Conference will be held from 3 August to 9 August, 2008 at the Norfolk
Waterside Marriott Hotel, 235 East Main Street, Norfolk, Virginia 23510.
Check-in for military active duty and department of defense (DOD) civilian personnel on
temporary assigned duty (tad) orders will be from 1200-1700 on Sunday 3 August, 2008. The opening
ceremonies will commence on Monday 4 August, 2008. Workshops will be conducted throughout the
week, ending with a picnic on Saturday 9 August, 2008.
The conference is scheduled each year around the end of July or beginning of August with five
days of business and social activities culminating with a banquet Friday evening and a family picnic on
Saturday.
ABMA workshops are chaired by U.S. Navy fleet professionals. The focus and effort of these
workshops is to improve and enhance the aviation safety and pursue cost wise readiness initiatives
onboard our aircraft carriers, amphibious assault ships and shore facilities. Continued support of the
ABMA annual Professional Working Group Conference workshops by the U.S. Navy Office of Chief of
Naval Operations (CNO) has resulted in a steady flow of equipment upgrades, training improvements and
procedural changes that have significantly altered the character of flight operations at sea and ashore.
The Professional Working Group Conference provides a forum to exchange information,
identify areas of opportunity, and recommend improvement initiatives involving aircraft launch and
recovery equipment, aircraft handling, crash and salvage, aviation fueling and training issues.
A working group conference is hosted each year at different locations by local chapters
throughout the United States. This makes it possible for more fleet personnel to attend. They are
professionally oriented and the workshops are attended by shipboard and shore-based fleet personnel,
along with systems command (SYSCOM) technical specialists, in service engineering agents (ISEA), and
manpower management directors.
Agenda items are screened and compiled by the type commanders from point papers submitted by
fleet personnel and technical agencies throughout the year. The focus is to improve communications
between fleet Aviation Boatswain's Mates and those personnel and agencies responsible for design and
implementation of various operating systems.
Workshop results are forwarded to the CNO’s office for review, and through the quality inputs of
each working group conference, many changes have been made towards furthering our goal of increasing
safety and efficiency in the naval aviation enterprise.
The ABMA was founded in 1974 and chartered as a non-profit organization. Operated
exclusively for purposes beneficial to the interests of the Nation, our Navy and the association
membership, their dependents and survivors, with the primary objective of stimulating improvements in
naval aviation safety in the “aircraft on deck” mode, touchdown to takeoff both at sea and ashore.
The ABMA is comprised of active duty, reserve and retired United States Navy Aviation
Boatswain’s Mates, and several associate members throughout many corporations.
277
The ABMA would like to thank all concerned naval agencies whose actions in support of the
ABMA have placed us second to none as naval aviation safety trend setters.
More information on the Aviation Boatswain's Mates Association is available at www.abmausn.org or by contacting the ABMA secretary via e-mail at [email protected].
278
APPENDIX W
SAMPLE LETTER OF APPRECIATION FOR SUPPORT FROM TYCOM
LT Doug Thornton
V-4 Division
FPO AP 96616-2876
19 September 2005
Commander
Naval Air Force U.S. Atlantic Fleet
1279 Franklin Street
Norfolk, VA 23511-2494
Dear: Commander Naval Air Force U.S. Atlantic Fleet,
As President of the Aviation Boatswain’s Mate Association (ABMA), I personally would like to express my sincere appreciation
for the support your command has provided the ABMA in making the 2005 Professional Working Group Conference a major
success. Even though travel money is tight and your workloads are very demanding, you took the extra effort ensuring that your
Command was well represented. The personnel you sent played a very important role in the future of Naval Aviation.
involving aircraft launch and recovery equipment, aircraft handling, crash and salvage, aviation fueling, and training issues.
was hosted by the Tidewater (Norfolk, VA.) Chapter. The 2006 Working Group Conference will be hosted by the Pensacola, FL.
Chapter. Past Working Group Conferences have been held at Alameda, CA; San Diego, CA; Patuxent River, MD; Philadelphia,
PA; Pensacola, FL; Mayport, FL; Jacksonville, FL; Norfolk, VA; Memphis, TN, and Silverdale, WA.
Additional information on the Associate is available online at www.abma-usn.org or by contacting the ABMA Secretary, Mrs.
The ABMA would like to thank all concerned Naval Agencies whose actions in support of the ABMA have placed us second to
none as Naval Aviation Safety trendsetters. I am personally grateful of the support your command has provided us, and I hope
you and your command will continue to support us in the years to come.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
President
279
APPENDIX X
SAMPLE OF BOARD OF DIRECTORS AGENDA
BOARD OF DIRECTORS AGENDA
02-05 AUGUST 2005
1. CALL MEETING TO ORDER
2. INTRODUCTIONS
3. SECRETARY’S REPORT
4. TREASURER’S REPORT
5. OLD BUSINESS
a. PRESIDENT’S GOALS STATUS.
b. ADMIN POLICY UPDATES.
c. BY-LAW UPDATES.
6. NEW BUSINESS:
a.
E-4 AND BELOW WITH SIGNIFICANT OTHER SUBSIDIZING
b. ANY OTHER NEW BUSINESS
7. ADJOURNMENT
a. REVIEW OF TASKINGS.
b. SECRETARY’S NOTES OR CONCERNS
c. TREASURER’S NOTES OR CONCERNS
d. VERIFICATION OF CONTACT INFORMATION FOR ALL BOARD
MEMBERS
280
APPENDIX Y
SAMPLE LETTER FOR SUPPORT FROM VENDORS
The purpose of this letter is to introduce you to our
unique organization, the Aviation Boatswain’s Mates Association
(ABMA). The ABMA was founded in 1974 and chartered as a nonprofit organization. Membership consists of active duty and
retired Aviation Boatswain’s Mates, along with corporate
supporters who are “Associate Members”. Unlike some groups, we
do not have an annual reunion, but instead we have a dedicated
workshop-oriented Professional Working Group Conference. The
Conference is hosted each year at different locations by local
chapters throughout the United States, to allow more fleet and
shore based personnel opportunity to attend. The Conferences are
professionally oriented with the primary focus directed towards
improved communications between fleet Aviation Boatswain’s Mates
and those personnel and agencies responsible for operational
procedures, design and implementation of the various systems
associated with the “Day to Day” life of an “AB”.
Shore based and shipboard fleet personnel, along with the System
Command level technical specialists, in service engineering agents and
manpower management directors, attend the workshops. Agenda items are
screened and compiled by the Type Commanders from point papers
submitted by fleet personnel and technical agencies throughout the
year. Areas covered include manpower and professional functions
relating to aircraft handling, recovery, launching, refueling, fire
fighting, and crash/salvage operations both at-sea and ashore, and
training for all phases of the rate. Workshop results are forwarded to
the Office of Chief of Naval Operations for review. Through the
quality inputs of each successive Conference, many changes have been
made in our rating towards furthering our goal of increasing safety in
Naval Aviation.
Please accept our invitation to attend the 36th Annual ABMA
Professional Working Group Conference beginning, Tuesday, August 15th,
through Saturday, August 19th 2006. The location site chosen for this
year’s Conference is the Hilton Garden Inn Pensacola Beach, 12 Via De
Luna Drive, Pensacola, FL 32561. Tel: 1-850-916-2999, Fax: 1-850-9340891, Website: www.hiltongardeninn.com. Room reservation phone: 1866-916-2999, ask for group reservations and refer to “Code ABM”. Be
sure to identify yourself as being with the ABMA Conference to get the
ABMA rate!
Our goal is to only exhibit equipment, products, or services
directly related to mission effectiveness of Aviation Boatswain’s
Mates at-sea or ashore. Although the ABMA cannot endorse any
equipment, product, or service, you are cordially invited to
participate in this year’s Conference. Your display will provide you
281
with exposure and the opportunity to establish personal contacts with
active duty/reserve AB’s, who actually use your products. We are
requesting a donation as follows: $800.00 (Early Bird) through April
15th, ,$850.00 (April 16th through May 15th), and $900.00 (May 16th
through June 16th) to reserve a suitable display space. If a
cancellation is requested after June 16th, a refund of 65% will be
returned. You, as the Vendor, have the right to petition the ABMA
Board of Directors within 30 days to state your case for a 100%
refund. The Display areas are assigned on a “first come, first served”
basis. All vendors should be ready to set up their displays after 1:00
P.M. on Monday, August 14th, 2006.
If you are unable to attend or setup a display, a donation of
$250.00 will ensure a listing in our conference program, ABMA
Newsletter, and ABMA web site at www.abma-usn.org. We average
approximately 500-600 attendees each year at our Conference.
To reserve a space for a Vendor Booth, simply complete/return the
attached ABMA Conference Vendor Card to Stoney Burke, National Vendor
Coordinator, by mail to, - P.O. Box 1106, Lakehurst, New Jersey 08733,
by fax to (732) 657-4749, or by e-mail to, [email protected].
Checks should be made payable to the “ABMA”, and forwarded to – Stoney
Burke, ABMA National Treasurer, at, P.O. Box 1106, Lakehurst, NJ,
08733-0606. Upon receipt of your Vendor Card and check, we will
acknowledge your desire to participate. It is requested that all
submissions for a Vendor Booth be received prior to July 4th, 2006.
You are also encouraged to attend the banquet on Friday evening and
the picnic on Saturday. Our on-site Point of Contact is Master Chief
Drew Sundin. He can be reached at 850-922-7200 or
[email protected]. We are looking forward to seeing you or a
representative at our 36th Annual ABMA Professional Working Group
Conference in Pensacola Beach, Florida.
I am certain that you will make many new friends, meet old ones,
listen to some very informed speakers, and benefit from attending the
active duty workshops.
282
APPENDIX Z
SAMPLE LETTER OF REQUEST TO BE A GUEST SPEAKER FOR
THE PRESIDENT OF THE UNITED STATES
AND HIGH RANKING OFFICIALS
LT Doug Thornton
V-4 Division
FPO AP 96616-2876
01 July 2005
The President
The White House
Washington, DC 20500-001
Dear Mr. President;
through the 5th. 2005.
The ABMA is a chartered non-profit organization comprised of active duty military and retired military Aviation
Boatswain’s Mates and supporters of the ABMA. The Association was formed for purposes beneficial to interests of our Nation,
our Navy and association membership with the primary objective of stimulating improvements in Naval Aviation safety in the
“aircraft on deck” mode, touchdown to takeoff both at sea and ashore.
Mr. President, though you have a very busy schedule, it is the ABMA’s fervent desire to be honored with the
opportunity to include you as a guest speaker during the 2005 symposium. We can make available any time frame in our
program to work around your schedule.
I am looking forward to your reply and the opportunity to introduce you during this Symposium / Professional Working
Group Conference. Please send your reply to me, LT Doug Thornton, V-4 Division, USS Ronald Reagan (CVN-76), FPO AP
96616-2876, email address: [email protected], or phone: (619) 545-0071 ext. 6127 or Cellular (619) 578-1523. You
may also contact the Executive Vice-President R. D. Jones there in Norfolk at phone numbers Work (757) 688-1818, or Cellular
(757) 618-1490. Further information on the ABMA is available on our website: www.abma-usn.org.
Sincerely;
//S//
D.J. THORNTON
LT (LDO) USN
283
APPENDIX AA
NEWS ARTICLE SUBMISSION DEADLINES
NEWSPAPER/TV
POINT OF CONTACT
E-MAIL
DEADLINE
Unknown News Team Sonja Barisic;
[email protected]
2 Weeks
Unknown News Team Anthony Lewis;
[email protected]
2 Weeks
Navytimes
Bill McMichaels;
[email protected]
2 Weeks
KQTV
Bob Lawrence;
[email protected]
2 Weeks
VA Pilot
Carl Fincke;
[email protected]
2 Weeks
Unknown News Team CDR Bob Anderson;
[email protected]
2 Weeks
Unknown News Team Cindy Tessler;
[email protected]
2 Weeks
Unknown News Team Clifton S. Smith;
[email protected]
2 Weeks
Navy Times
Dave Brown;
[email protected]
2 Weeks
ABC
David Gibson;
[email protected]
2 Weeks
NGC
Edward J. Anderson;
[email protected] 2 Weeks
KQTV
Ginny Creighton;
[email protected]
2 Weeks
KQN
Grace Protzman;
[email protected]
2 Weeks
Metro Networks
Jack Callaghan;
Fox News
James F. Doetsch III;
[email protected]
2 Weeks
Fox News
Janet Boyd;
[email protected]
2 Weeks
WVEC
Janet Roach;
[email protected]
2 Weeks
JMH Photos
Jason M. Hirschfeld;
[email protected]
2 Weeks
NY 1 News
Jeremy Bitz;
[email protected]
2 Weeks
Unknown News team Jurg E. Kursener;
[email protected]
2 Weeks
Unknown News team Kelly Mendleto;
[email protected]
2 Weeks
Daily Press
Kimball Payne;
[email protected]
2 Weeks
Daily Press
Kimberly Root;
[email protected]
2 Weeks
K6 USN
Larry Mitchell, Allen Sherwood; [email protected]
2 Weeks
KUSI
Leon Gilchrist;
[email protected]
2 Weeks
NNSY Navy News
Mark Carey;
[email protected]
2 Weeks
Unknown News Team Mark Larson;
[email protected]
2 Weeks
Daily Press
Michael Fabey;
[email protected]
2 Weeks
Michael Reagan Talks Michael Reagan Show;
[email protected]
2 Weeks
Dallas News
Mike Peters;
[email protected]
2 Weeks
Unknown News Team Natalie Flynn;
[email protected]
2 Weeks
Daily Press
Peter Dujardin ;
[email protected]
2 Weeks
NGC
Raymond Mason;
[email protected]
2 Weeks
Marine Link
Regina Ciardiello;
[email protected]
2 Weeks
TV 10 News
Robert Lawrence
[email protected] Few days
Unknown News Team Roger Sandler;
[email protected]
2 Weeks
Daily Press
Stertz Bradley;
[email protected]
None
Jet Observer
Angelique Moon; (Note 1)
[email protected] 8-10 days Tues
Jet Observer
Jet Observer;
(Note 1)
[email protected]
8-10 days Tues
Flagship News
JO2 Jennifer Carl;
[email protected]
2 Weeks
Dallas Morning News Mike Peters;
Gosport Pensacola Fl. Scott D. Hallford
[email protected]
None
Navy Dispatch San Diego Dispatch
[email protected]
2 Weeks
Union Tribune San Diego Karin E. Winner
(Note 2)
2 Days
VFW Magazine
Reunions and Claims
(Note 3)
4 Months
The Free Daily (Note 4). Susan Haendel
[email protected] 2 Days
284
NEWSPAPER/TV
POINT OF CONTACT
E-MAIL
Seattle Times (Note 5) Jim Simon
[email protected]
Seattle Times (Note 5) Mark Higgins
[email protected]
Seattle Times (Note 5) News Tip
[email protected]
Green Bay Press-Gazette John Dye (Note 6) [email protected]
Green Bay Press-Gazette Julie Riebe (Note 6) [email protected]
Northwest Navigator (Note 7) Fred Miles Watson
[email protected]
DEADLINE
1 Week
1 Week
1 Week
10 Days
10 Days
12 Days
Note 1 Send to Angelique Moon with header “Calendar” 8-10 days before the event, publications go out
Tuesday.
Note 2 Mail to Union -Tribune Publishing Co., 350 Camino De La Reina, San Diego, Ca. 92108-3090
Note 3 Fill out form in VFW Magazine or go to website; http://www.vfw.org/magizine/51.shtml, and mail
th
to; VFW Magazine, 406 W. 34 St. Suite 523, Kansas City Mo. 64111. VFW Members only. Any
improperly completed or illegible forms will be discarded.
Note 4 The Free Daily is published by; Sound Publishing, Inc., 7689 NE Day Road, Bainbridge Island,
Wa. 98410. Corporate Offices-(206) 842-8305, Bainbridge Island Review- (206) 842-6613, North Kitsap
Herald- (360) 779-4464, Central Kitsap Reporter (360) 308-9161, Bremerton Patriot-(360) 782-1581, Port
Orchard Independent- (360) 876-4414
Note 5 Seattle Times: Metro Editor Jim Simon (206)464-2480, Deputy Metro Editor Mark Higgins (206)
515-5638.
Note 6 Green Bay Press-Gazette Street address: 435 E. Walnut St., Green Bay, Wi. Mailing address:
P.O. Box 23430, Green Bay, Wi., 54305-3430, Lobby Hours: 0800-1700 Mon-Fri., Phone (920) 4354411 or 1-(800) 444-0007, Website: www.greenbaypressgazette.com . Online Editor Julie Riebe (920)
431-8211, Executive Editor John Dye (920) 431-8377. Toll free number 1 (800)-289-8221, FAX (920)431-8379, General Phone Number (920)-431-8400.
Note 7 The Northwest Navigator is produced under CE contract by; , Inc., 7689 NE Day Road,
Bainbridge Island, Wa. 98410. Corporate Offices-(206) 842-8305, Publisher Rob White, Editorial
Managing Editor Fred Miles Watson. Address: 9989 Silverdale Way N.W., Suite 109, Silverdale, Wa.
98383. Phone: (360) 308-9161, Fax: (360) 308-9363.
285
APPENDIX AB
ABMA NEWSLETTER EXAMPLE
(ATTACHED)
286
287
288
289
290
291
292
293
294
295
296
297
298
299
APPENDIX AC
TRADEMARK INFORMATION
Where Do I Start?
There are several resources within the USPTO website. These include information as well as online capabilities
for every stage of the registration process. In fact, you can conduct most of your trademark business with the
USPTO online. Therefore, you should familiarize yourself with our site before you begin the trademark
application process.
Types of Intellectual Property
The first step is to determine what type of intellectual property protection you need. There are three types of
intellectual property: trademarks , patents and copyrights . The Trademark Office of the USPTO
handles trademarks only. For information on patents, please visit Patents or contact 800-786-9199. For
information on copyrights, please contact the Copyright Office (a division of the Library of Congress).
Basic Information and Rules of the Road
Ok, so now you have determined that a trademark is what you need. Your second step should be to familiarize
yourself with the general rules and requirements for applying for a trademark registration. To do so, go to Basic
Facts About Trademarks booklet and the Frequently Asked Questions. You can look up legal terms as
well as other terms relating to trademarks in our Glossary . For specific rules and regulations, please consult
the Trademark Manual of Examining Procedure (TMEP).
Searching Trademarks
The next step is to search our database, before filing your application, to determine whether anyone is already
claiming trademark rights in a particular mark. You may conduct a search online for free via our TESS
(Trademark Electronic Search System ) database. If your mark includes a design element, you will need to
search it by using a design code. To locate the proper design code(s), please consult the Design Search
Code Manual.
You may also conduct a trademark search by visiting the Trademark Public Search Library, between 8:00 a.m.
and 5:30 p.m. at the Public Search Facility – Madison East, 1st Floor; 600 Dulany St.;
Alexandria, VA 22313. Use of the Public Search Library is free to the public. Also, certain information may
be searched at a Patent and Trademark Depository Library near you. These libraries have CD-ROMS
containing the database of registered and pending marks. (However, the CD-ROMS do not contain images of
the design marks.)
If your search yields a mark that you think might conflict with your mark, you should check its status via our
TARR
(Trademark Applications and Registrations Retrieval ) database. You will need the serial number
or registration number of a particular mark to access information on TARR.
Identification of Goods and Services
Now that you have chosen your mark and conducted a trademark search, you will need to draft a description of
goods and/or services. A trademark application is incomplete without a statement identifying the goods and/or
services with which the mark is used or will be used. The identification of goods and/or services must
be specific enough to identify the nature of the goods and/or services. The level of specificity depends on the
type of goods and/or services. For examples of acceptable identifications, please consult the Acceptable
Identification of Goods and Services Manual .
Mark
300
Another consideration is the depiction of your mark. Every application must include a clear representation of
the mark
you want to register. We use this representation to file the mark in the USPTO search records
and to print the mark in the Official Gazette and on the registration certificate . There are two possible
mark formats: (1) standard character format
; or (2) stylized
or design format. The standard
character format should be used to register word(s), letter(s), number(s) or any combination thereof, without
claim to any particular font style, size, or color, and absent any design element. Registration of a mark in the
standard character format will provide broad rights, namely use in any manner of presentation. The stylized or
design format, on the other hand, is appropriate if you wish to register a mark with a design element or word(s)
or letter(s) having a particular stylized appearance that you wish to protect. The two types of mark formats
cannot be mixed in one mark; do not submit a representation of a mark that attempts to combine a standard
character format and a stylized or design format.
Filing a Trademark Application
You may file your trademark application online using TEAS
- the Trademark Electronic Application
System. TEAS allows you to fill out an application form and check it for completeness, and then submit the
application directly to the USPTO over the internet. You can pay by credit card, through an existing USPTO
deposit account, or via electronic funds transfer.
You may also contact the Trademark Assistance Center at 1-800-786-9199 for a hard copy of the Basic
Facts brochure, or a paper form. Paper forms are not processed as quickly as those submitted electronically,
however.
NOTE: If you live in Northern Virginia or cannot use “800” numbers, the number is (571) 272-9250 .
If you file an application online through TEAS, you will receive a summary of the filing by e-mail and your
application will be assigned an immediate serial number. Otherwise, if you file a paper application by regular
mail, please allow at least two to three (2-3) weeks to receive a filing receipt for your application. The filing
receipt will include the serial number of the application.
All future correspondence with the USPTO must include this serial number. You should receive a
response to your application from the USPTO within five to six months from filing the application. However,
the total time for an application to be processed may be anywhere from almost a year to several years,
depending on the basis for filing, and the legal issues which may arise in the examination of the application.
You may monitor the progress of your application through the TARR database.
301
APPENDIX AD
BASIC FACTS ABOUT TRADEMARKS
TRADEMARK, COPYRIGHT OR PATENT?
What is a trademark or service mark?
Do Trademarks, Copyrights and Patents protect the same things?
SHOULD I REGISTER MY MARK?
Is registration of my mark required?
When can I use the trademark symbols TM, SM and ®?
WHAT DOES THE USPTO DO?
HOW DO I FILE A TRADEMARK APPLICATION?
Is there a form for filing my application?
Are there other ways to file besides the Internet?
Must I hire an attorney?
WHAT MUST THE APPLICATION INCLUDE?
• NAME OF THE APPLICANT
Do I have to be a U.S. citizen to apply?
• NAME AND ADDRESS FOR CORRESPONDENCE
• DEPICTION OF THE MARK (“THE DRAWING”)
What is a “standard character” drawing?
What is a “stylized or special form” drawing?
What if I want to show color on the drawing?
• GOODS AND/OR SERVICES
Can I change the goods and/or services after filing my application?
• APPLICATION FILING FEE
• BASIS FOR FILING
What is “use in commerce”?
What is “intent to use”?
Is there any other possible filing basis?
• SPECIMEN
What is a “specimen” of use?
What is a proper specimen for use of a mark on goods (products)?
What is a proper specimen for use of a mark with services?
How do I file the specimen?
When do I file the specimen?
• SIGNATURE
Who can sign the application?
How do I sign a TEAS application?
WHAT HAPPENS AFTER I FILE MY APPLICATION?
• LEGAL AND PROCEDURAL REVIEW OF APPLICATION
Does the examining attorney search for conflicting marks?
Can I search for conflicting marks before filing?
Are there other reasons the examining attorney might refuse my mark?
• PUBLICATION FOR OPPOSITION
• CERTIFICATE OF REGISTRATION OR NOTICE OF ALLOWANCE
ADDITIONAL REQUIREMENTS FOR “INTENT TO USE” APPLICATIONS
What is an Allegation of Use?
When do I file an Allegation of Use?
Is there a deadline for filing the Statement of Use after the Notice of
Allowance issues?
What is a Request for an Extension of Time to file a Statement of Use?
MAINTAINING A FEDERAL TRADEMARK REGISTRATION
USPTO CONTACTS FOR MORE INFORMATION
302
OTHER TRADEMARK RESOURCES
United States Patent and Trademark Office Homepage
Patent and Trademark Depository Libraries (PTDL)
International Schedule of Classes of Goods and Services
Fees for Filing Trademark-Related Documents
303
APPENDIX AE
TRADEMARK FREQUENTLY ASKED QUESTIONS
CONTENTS
Definitions
•
•
•
•
What is a trademark?
What is a service mark?
What is a certification mark?
What is a collective mark?
Basic Questions
•
•
•
•
•
•
•
•
•
•
•
•
Do I have to register my trademark?
What are the benefits of federal trademark registration?
Do I have to be a U.S. citizen to obtain a federal registration?
Where can I find trademark forms?
Where can I get basic trademark information?
Where can I ask a question about trademarks?
Are there federal regulations governing the use of the designations “TM” or “SM” with trademarks?
When can I use the federal registration symbol ® with the mark?
Do I need an attorney to file a trademark application?
What constitutes “interstate commerce”?
How do I find out whether a mark is already registered?
Is a federal registration valid outside the United States?
Searching
•
•
•
•
•
•
•
Is it advisable to conduct a search of the Office records before filing an application?
Can the Office conduct a search for an applicant?
Can trademarks be searched online?
In searching the trademark data base on the Web there are records that appear to be a registrations but the
registration numbers are shown as 0000000. Is this an error?
Where can I conduct a trademark search?
What are “common law” rights?
What is a “common law” search? How can I do one? Is doing a common law search necessary?
Trademarks, Patents and Copyrights
•
•
How do I find out if I need patent, trademark and/or copyright protection?
How do I register a copyright?
Application Process
•
•
•
•
•
•
•
•
•
•
How do I obtain a federal trademark registration?
Who may file an application?
Do I have to use the application form provided by the Office?
Can a fax copy or photocopy of an application be filed?
Can I fax in my application?
What is a specimen?
What is a drawing?
If I submit a specimen, is a drawing still required?
Do I need an attorney to file my application?
On what bases can a foreign applicant file an application for registration?
304
•
•
•
•
•
•
•
•
Can the Office refuse to register a mark?
Can I get a refund of monies paid to the Office?
How can I check on the status of a pending U.S. Trademark application?
How long does it take for a mark to be registered?
How long does a trademark registration last?
When did the renewal period change from twenty to ten years?
How long does an Intent-to-Use applicant have to allege actual use of the mark in commerce?
What are the different classes of goods and services?
Other
•
•
•
•
•
•
•
•
•
•
What is the Trademark Electronic Application System (TEAS)?
How do I contest someone else using a trademark similar to mine?
What official publications and information are available concerning trademarks?
What is a PTDL (Patent and Trademark Depository Library)?
How do I register to practice before the Patent and Trademark Office?
Is the name of a band a trademark?
Can a minor file a trademark application?
Can the ownership of a trademark be assigned or transferred from one person to another?
My spouse owned a trademark registration and has since died. Do I own it now?
What are some suggestions to facilitate filing a trademark application and/or contacting the Office?
Madrid Protocol – Frequently Asked Questions
Definitions
What is a trademark?
A trademark includes any word, name, symbol, or device, or any combination, used, or intended to be used, in
commerce to identify and distinguish the goods of one manufacturer or seller from goods manufactured or sold
by others, and to indicate the source of the goods. In short, a trademark is a brand name.
What is a service mark?
A service mark is any word, name, symbol, device, or any combination, used, or intended to be used, in
commerce, to identify and distinguish the services of one provider from services provided by others, and to
indicate the source of the services.
What is a certification mark?
A certification mark is any word, name, symbol, device, or any combination, used, or intended to be used, in
commerce with the owner’s permission by someone other than its owner, to certify regional or other geographic
origin, material, mode of manufacture, quality, accuracy, or other characteristics of someone’s goods or
services, or that the work or labor on the goods or services was performed by members of a union or other
organization.
What is a collective mark?
A collective mark is a trademark or service mark used, or intended to be used, in commerce, by the members
of a cooperative, an association, or other collective group or organization, including a mark which indicates
membership in a union, an association, or other organization.
Basic Questions
305
Do I have to register my trademark?
No, but federal registration has several advantages, including notice to the public of the registrant’s claim of
ownership of the mark, a legal presumption of ownership nationwide, and the exclusive right to use the mark on
or in connection with the goods or services set forth in the registration.
What are the benefits of federal trademark registration?
a.
Constructive notice nationwide of the trademark owner’s claim.
2. Evidence of ownership of the trademark.
3. Jurisdiction of federal courts may be invoked.
4. Registration can be used as a basis for obtaining registration in foreign countries.
5. Registration may be filed with U.S. Customs Service to prevent importation of infringing
foreign goods.
Do I have to be a U.S. Citizen to obtain a federal registration?
No. However, an applicant’s citizenship must be set forth in the record. If an applicant is not a citizen of any
country, then a statement to that effect is sufficient. If an applicant has dual citizenship, then the applicant must
choose which citizenship will be printed in the Official Gazette and on the certificate of registration.
Where can I find trademark forms?
You can access forms through the Trademark Electronic Application System (TEAS), at
http://www.uspto.gov/teas/index.html. TEAS can be used to file an application for registration of a mark,
response to examining attorney’s Office action, notice of change of address, amendment to allege use,
statement of use, request for extension of time to file a statement of use, affidavit of continued use under 15
U.S.C. §1058, affidavit of incontestability under 15 U.S.C. §1065, combined affidavit under 15 U.S.C. §§1058
and 1065, or combined filing under 15 U.S.C. §§1058 and 1059. Additional forms may be available through the
Trademark Assistance Center at 1-800-786-9199 (or 571-272-9250).
Where can I get basic trademark information?
The USPTO website at http://www.uspto.gov/main/trademarks.htm provides a wide variety of
information about trademarks and offers electronic filing of trademark applications and other trademark
documents. The Trademark Electronic Business Center contains all the information needed for the entire
registration process. You can search the trademark database for conflicting marks using the Trademark
Electronic Search System (TESS), at
http://tess2.uspto.gov/bin/gate.exe?f=login&p_lang=english&p_d=trmk, file applications and other
trademark documents online using the Trademark Electronic Application System (TEAS), at
http://www.uspto.gov/teas/index.html, and check the status of applications and registrations through the
Trademark Applications and Registrations Retrieval (TARR) database at http://tarr.uspto.gov.
For information about applying for a trademark, click Basic Facts About Trademarks. If you need answers to
specific trademark questions, please contact the Trademark Assistance Center at 1-800-786-9199 (or 571-2729250).
For patent information, please contact the Inventors Assistance Center at 1-800-786-9199. If you live in
Northern Virginia, the number is (703) 308-4357.
Where can I ask a question about trademarks?
If you need answers to specific trademark questions or want to know more about trademarks in general, please
contact the Trademark Assistance Center at 1-800-786-9199 (or 571-272-9250).
Are there federal regulations governing the use of the designations “TM” or “SM” with trademarks?
No. Use of the symbols “TM” or “SM” (for trademark and service mark, respectively) may, however, be
governed by local, state, or foreign laws and the laws of the pertinent jurisdiction must be consulted. These
306
designations usually indicate that a party claims rights in the mark and are often used before a federal
registration is issued.
When is it proper to use the federal registration symbol (the letter R enclosed within a circle -- ® -- with
the mark.
The federal registration symbol may be used once the mark is actually registered in the U.S. Patent and
Trademark Office. Even though an application is pending, the registration symbol may not be used before the
mark has actually become registered. The federal registration symbol should only be used on goods or
services that are the subject of the federal trademark registration. [Note: Several foreign countries use the letter
R enclosed within a circle to indicate that a mark is registered in that country. Use of the symbol by the holder
of a foreign registration may be proper.]
Do I need an attorney to file a trademark application?
No, although it may be desirable to employ an attorney who is familiar with trademark matters. An applicant
must comply with all substantive and procedural requirements of the Trademark Act and Trademark Rules of
Practice even if he or she is not represented by an attorney. The names of attorneys who specialize in
trademark law may be found in the telephone yellow pages, or by contacting a local bar association. Trademark
search firms are often listed in the yellow pages under the heading “Trademark Search Services” or “Patent
and Trademark Search Services.” The USPTO cannot aid in the selection of a search firm or an attorney.
What constitutes interstate commerce?
For goods, “Interstate commerce” involves sending the goods across state lines with the mark displayed on the
goods or the packaging for the goods. With services, “interstate commerce” involves offering a service to those
in another state or rendering a service which affects interstate commerce (e.g. restaurants, gas stations, hotels,
etc.). See TMEP section 901.03.
How do I find out whether a mark is already registered?
You may conduct a search free of charge on the USPTO website using the Trademark Electronic Search
System (TESS) at http://tess2.uspto.gov/bin/gate.exe?f=login&p_lang=English&p_d=trmk. If your
mark includes a design element, you will have to search it by using a design code. To locate the proper design
code(s), please consult the Design Search Code Manual.
and 5:00 p.m. at Public Search Facility – Madison East, 1st Floor; 600 Dulany St.;
Alexandria, VA 22313. Use of the Public Search Library is free to the public. You can also conduct a
search at a Patent and Trademark Depository Library near you. For locations, click PTDL.
Private trademark search firms will conduct searches for a fee. The USPTO cannot aid in the selection of a
search firm. Search firms are often listed in the yellow page section of telephone directories under the heading
“Trademark Search Services” or “Patent and Trademark Search Services.”
Is a federal registration valid outside the United States?
No. However, if you are a qualified owner of a trademark application pending before the USPTO, or of a
registration issued by the USPTO, you may seek registration in any of the countries that have joined the Madrid
Protocol by filing a single application, called an “international application,” with the he International Bureau of
the World Property Intellectual Organization, through the USPTO. For more information about the Madrid
Protocol, click here.
Also, certain countries recognize a United States registration as a basis for filing an application to register a
mark in those countries under international treaties. See TMEP Chapter 1000 for further information. The
laws of each country regarding registration must be consulted.
307
Searching
Is it advisable to conduct a search of the Office records before filing an application?
Yes. You may conduct a search free of charge on the USPTO website using the Trademark Electronic Search
System (TESS) at http://tess2.uspto.gov/bin/gate.exe?f=login&p_lang=English&p_d=trmk. You
may also conduct a trademark search by visiting the Trademark Public Search Library, between 8:00 a.m. and
5:00 p.m. at Public Search Facility – Madison East, 1st Floor; 600 Dulany St.; Alexandria,
VA 22313. Use of the Public Search Library is free to the public. You can also conduct a search at a Patent
and Trademark Depository Library near you. For locations, click PTDL.
Can the Office conduct a search for an applicant?
No. After a trademark application is filed, the U.S. Patent and Trademark Office (USPTO) will conduct a search
of the records as part of the official examination process. The official search is not done for the applicant but
rather to determine whether the mark applied for can be registered.
Can trademarks be searched online?
Yes. We now offer online searching through the Trademark Electronic Search System (TESS) database, at
http://tess2.uspto.gov/bin/gate.exe?f=login&p_lang=English&p_d=trmk.
Where can I conduct a trademark search?
You may conduct a search free of charge on the USPTO website using the Trademark Electronic Search
System (TESS) at http://tess2.uspto.gov/bin/gate.exe?f=login&p_lang=English&p_d=trmk. If your
mark includes a design element, you will have to search it by using a design code. To locate the proper design
code(s), please consult the Design Search Code Manual.
and 5:00 p.m. at Public Search Facility – Madison East, 1st Floor; 600 Dulany St.;
Alexandria, VA 22313. Use of the Public Search Library is free to the public. You can also conduct a
search at a Patent and Trademark Depository Library near you. For locations, click PTDL.
What are common law rights?
Federal registration is not required to establish rights in a trademark. Common law rights arise from actual use
of a mark. Generally, the first to either use a mark in commerce or file an intent to use application with the
Patent and Trademark Office has the ultimate right to use and registration. However, there are many benefits
of federal trademark registration.
What is a common law search? How can I do one? Is doing a common law search necessary?
A common law search involves searching records other than the federal register and pending application
records. It may involve checking phone directories, yellow pages, industrial directories, state trademark
registers, among others, in an effort to determine if a particular mark is used by others when they have not filed
for a federal trademark registration. A common law search is not necessary but some find it beneficial.
Telephone numbers for search firms that perform these searches for a fee can be found in the yellow pages of
local phone directories and through an Internet search.
In searching the trademark data base on the Web there are records that appear to be a registrations but
the registration numbers are shown as 0000000. Is this an error?
No, this is not an error. The registration number 0000000 is associated with USPTO records that have serial
numbers that begin with “89-“. The prefix “89-“ is assigned to material that the PTO is obligated to protect either
by law or treaty. However, since this material is not actually registered under the Trademark Act, it is not issued
a registration number.
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There are two types of material that are assigned “89-“ serial numbers. One type is material that is used by
U.S. federal agencies that should not be registered as trademarks unless the agencies themselves are filing
the trademark applications. The second type is material we are obligated to protect under various international
treaties. The entities holding this material may be international organizations or foreign governments. These
filings are not assigned registration numbers because the “89-“ materials are not “registered”; they are only
deposited in the USPTO for reference and informational purposes. During the USPTO examination of pending
applications, the “89-“ material will be referenced as a bar to the registration of a mark undergoing examination
if it is determined that the mark in the application creates a false association with entity holding the “89-“
material [15 U.S.C. 1052(a)] or if the “89-“ material is the official flag, coat of arms or other insignia of a country
or other political entity [15 U.S.C. 1052(b)].
Trademarks, Patents and Copyrights
How do I find out if I need patent, trademark and/or copyright protection?
Patents protect inventions and improvements to existing inventions. Copyrights cover literary, artistic, and
musical works. Trademarks are brand names and/or designs which are applied to products or used in
connection with services. Click here for further information.
How do I register a copyright?
The U.S. Patent and Trademark Office (USPTO) does not handle the registration of copyrights. The Copyright
Office is part of the Library of Congress (202-707-3000). For more information, click on Copyright Office.
Application Process
How do I obtain a federal trademark registration?
You can fill out an application online, check it for completeness, and file it over the Internet using the
Trademark Electronic Application System (TEAS), at http://www.uspto.gov/teas/index.html. You can
also respond to Office actions and file, notices of change of address, allegations of use and requests for
extension of time to file a statement of use through TEAS. You can check the status of your application through
the Trademark Applications and Registrations Retrieval (TARR) database at http://tarr.uspto.gov. If you do
not have access to the Internet, you can call the Trademark Assistance Center at 1-800-786-9199 (or 571-2729250) to request a paper form.
Who may file an application?
Only the owner of the trademark may file an application for its registration. An application filed by a person who
is not the owner of the mark will be declared void. Generally, the person who uses or controls the use of the
mark, and controls the nature and quality of the goods to which it is affixed, or the services for which it is used,
is the owner of the mark.
Do I have to use the application form provided by the Office?
No, but filing electronically through the Trademark Electronic Application System (TEAS), at
http://www.uspto.gov/teas/index.html is strongly encouraged, to avoid the omission of important
information. Also, applications filed electronically are processed faster than paper applications.
Can a fax copy or photocopy of an application be filed?
You cannot transmit an application by means of facsimile transmission, i.e., by “faxing” it to the Office, but you
can file a photocopy or a fax copy by U.S. mail or hand delivery.
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Can I fax in my application?
No.
What is a specimen?
A specimen is a real-world example of how the mark is actually used on the goods or in the offer of services.
Labels, tags, or containers for the goods are considered to be acceptable specimens of use for a trademark.
For a service mark, specimens may be advertising such as magazine advertisements or brochures. Actual
specimens, rather than facsimiles, are preferred. However, if the actual specimens are bulky, or larger than 8½”
x 11”, then the applicant must submit facsimiles, (e.g., photographs or good photocopies) of the specimens.
Facsimiles may not exceed 8½” x 11”. ONE SPECIMEN IS REQUIRED FOR EACH CLASS OF GOODS OR
SERVICES SPECIFIED IN THE APPLICATION.
Specimens are required in applications based on actual use in commerce, Section 1(a), 15 U.S.C. §1051(a),
and must be filed with the Amendment to Allege Use, 15 U.S.C. §1051(c) , or the Statement of Use, 15 U.S.C.
§1051(d), in applications based on a bona fide intention to use the mark in commerce, Section 1(b), 15 U.S.C.
§1051(b). Specimens are not required for applications based on a foreign application or registration under
Section 44 of the Trademark Act, 15 U.S.C. §1126, or for applications based on an extension of protection of
an international registration to the United States under Section 66(a) of the Trademark Act, 15 U.S.C. §1141f.
What is the drawing?
The “drawing” is a page which depicts the mark applicant seeks to register. In an application based on actual
use, Section 1(a), 15 U.S.C. §1051(a), the drawing must show the mark as it is actually used, i.e., as shown by
the specimens. In the case of an application based on a bona fide intention to use, Section 1(b), 15 U.S.C.
§1051(b), the drawing must show the mark as the applicant intends to use it. In an application based on a
foreign application or foreign registration, Sections 44(d) or 44(e), 15 U.S.C. §§1126(d) or (e), the drawing must
depict the mark as it appears or will appear on the foreign registration. The applicant cannot register more than
one mark in a single application. Therefore, the drawing must display only one mark.
If an applicant submits a specimen, is a drawing still required?
Yes. A drawing is required in all applications, and is used by the Office for several purposes, including printing
the mark in the Official Gazette, and on the registration certificate. A specimen, on the other hand, is required
as evidence that a mark is in actual use in commerce.
Do I need an attorney to file my application?
No, although it may be desirable to employ an attorney who is familiar with trademark matters. An applicant
must comply with all substantive and procedural requirements of the Trademark Act and the Trademark Rules
of Practice even if he or she is not represented by an attorney. The names of attorneys who specialize in
trademark law may be found in the telephone yellow pages, or by contacting a local bar association. The
USPTO cannot aid in the selection of an attorney.
On what bases can a foreign applicant file an application for registration?
b.
Use in interstate commerce or commerce between the United States and a foreign country.
2. Bona fide or good faith intention to use the mark in interstate commerce or commerce
between the United States and a foreign country.
3. Ownership of an application filed in a foreign country (if within six months of the foreign
filing date).
4. Ownership of a foreign registration (with a copy).
5. Extension of protection of an international registration to the United States under the
Madrid Protocol, pursuant to section 66(a) of the Trademark Act. See TMEP Chapter 1900 at
http://tess2.uspto.gov/tmdb/tmep/1900.htm for further information about the Madrid
Protocol.
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Can the Office refuse to register a mark?
Yes. The Office will refuse to register matter if it does not function as a trademark. Not all words, names,
symbols or devices function as trademarks. For example, matter which is merely the generic name of the
goods on which it is used cannot be registered.
Additionally, Section 2 of the Trademark Act (15 U.S.C. §1052) contains several of the most common (though
not the only) grounds for refusing registration. The grounds for refusal under Section 2 may be summarized as:
c.
the proposed mark consists of or comprises immoral, deceptive, or scandalous matter;
2. the proposed mark may disparage or falsely suggest a connection with persons (living or
dead), institutions, beliefs, or national symbols, or bring them into contempt or disrepute;
3. the proposed mark consists of or comprises the flag or coat of arms, or other insignia of
the United States, or of any State or municipality, or of any foreign nation;
4. the proposed mark consists of or comprises a name, portrait or signature identifying a
particular living individual, except by that individual’s written consent; or the name, signature,
or portrait of a deceased President of the United States during the life of his widow, if any,
except by the written consent of the widow;
5. the proposed mark so resembles a mark already registered in the Patent and Trademark
Office (PTO) that use of the mark on applicant’s goods or services are likely to cause
confusion, mistake, or deception;
6. the proposed mark is merely descriptive or deceptively misdescriptive of applicant’s
goods or services;
7. the proposed mark is primarily geographically descriptive or deceptively geographically
misdescriptive of applicant’s goods or services;
8. the proposed mark is primarily merely a surname; and
9. matter that, as a whole, is functional.
Can I get a refund of monies paid to the Office?
Not usually. Only money paid by mistake or in excess (that is, paid when not required, or not required in the
amount paid) may be refunded. A filing fee will be returned if submitted with a defective application which is
denied a filing date. However, once the application receives a filing date, the filing fee will normally not be
returned. All requests for refunds should be referred to the Finance Office, or the Examining Attorney assigned.
How can I check on the status of a pending U.S. trademark application?
Once you receive a filing receipt containing the serial number of your application, you may check on the status
of your application through the Trademark Applications and Registrations Retrieval (TARR) database on the
Office’s World Wide Web site at http://tarr.uspto.gov/. If you do not have access to the Internet, you can
call the Trademark Assistance Center at 1-800-786-9199 (or 571-272-9250 if you live in Northern Virginia) to
request a status check. Applicants should check on the status of their pending applications every six months.
How long does it take for a mark to be registered?
It is difficult to predict how long it will take for an application to mature into a registration, because there are so
many factors that can affect the process. Generally, an applicant will receive a filing receipt approximately six
months after filing. The filing receipt will include the serial number of the application. All future correspondence
with the PTO must include this serial number. You should receive a response from the Office within six to
seven months from filing the application. However, the total time for an application to be processed may be
anywhere from almost a year to several years, depending on the basis for filing, and the legal issues which
may arise in the examination of the application. Current status information on trademark applications and
registrations may be obtained through the Trademark Applications and Registrations Retrieval (TARR)
database on the Office’s World Wide Web site at http://tarr.uspto.gov/. If you do not have access to the
Internet, you can call the Trademark Assistance Center at 1-800-786-9199 (or 571-272-9250 if you live in
Northern Virginia) to request a status check.
How long does a trademark registration last?
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For a trademark registration to remain valid, an Affidavit of Use (“Section 8 Affidavit”) must be filed: (1) between
the fifth and sixth year following registration, and (2) within the year before the end of every ten-year period
after the date of registration. The registrant may file the affidavit within a grace period of six months after the
end of the sixth or tenth year, with payment of an additional fee.
The registrant must also file a §9 renewal application within the year before the expiration date of a registration,
or within a grace period of six months after the expiration date, with payment of an additional fee.
Assuming that an affidavit of use is timely filed, registrations granted PRIOR to November 16, 1989 have a 20year term, and registrations granted on or after November 16, 1989 have a 10-year term.
This is also true for the renewal periods; renewals granted PRIOR to November 16, 1989 have a 20-year term,
and renewals granted on or after November 16, 1989 have a 10-year term.
When did the renewal period change from twenty to ten years?
November 16, 1989. Registrations issued on or after November 16, 1989 have a ten-year term, renewable
every ten years.
How long does an Intent-to-Use applicant have to allege actual use of the mark in commerce?
An applicant may file an Amendment to Allege Use any time between the filing date of the application and the
date the Examining Attorney approves the mark for publication. If an Amendment to Allege Use is not filed,
then applicant has six months from the issuance of the Notice of Allowance to file a Statement of Use, unless
the applicant requests and is granted an extension of time. If the applicant fails to file either an Amendment to
Allege Use or a Statement of Use within the time limits allowed, then the application will be declared
abandoned. No registration will be granted.
What are the different classes of goods and services?
GOODS
CLASS 1 (Chemicals)
Chemicals used in industry, science and photography, as well as in agriculture, horticulture and forestry;
unprocessed artificial resins, unprocessed plastics; manures; fire extinguishing compositions; tempering and
soldering preparations; chemical substances for preserving foodstuffs; tanning substances; adhesives used in
industry.
Explanatory Note
This class includes mainly chemical products used in industry, science and agriculture, including those which
go to the making of products belonging to other classes.
Includes, in particular:
•
•
compost;
salt for preserving other than for foodstuffs.
Does not include, in particular:
•
•
•
raw natural resins (Cl. 02);
chemical products for use in medical science (CL 05);
fungicides, herbicides and preparations for destroying vermin (CL 05);
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•
•
•
adhesives for stationery or household purposes (CL 16);
salt for preserving foodstuffs (CL 30);
straw mulch (CL 31).
CLASS 2 (Paints)
Paints, varnishes, lacquers; preservatives against rust and against deterioration of wood; colorants; mordants;
raw natural resins; metals in foil and powder form for painters, decorators, printers and artists.
Explanatory Note
This class includes mainly paints, colorants and preparations used for the protection against corrosion.
•
•
•
paints, varnishes and lacquers for industry, handicrafts and arts;
dyestuffs for clothing;
colorants for foodstuffs and beverages.
•
•
•
•
•
•
unprocessed artificial resins (CL 01);
laundry bluing (CL 03);
cosmetic dyes (CL 03);
mordants for seed (CL 05);
paint boxes (articles for use in school) (CL 16);
insulating paints and varnishes (CL 17).
CLASS 3 (Cosmetics and cleaning preparations)
Bleaching preparations and other substances for laundry use; cleaning, polishing, scouring and abrasive
preparations; soaps; perfumery, essential oils, cosmetics, hair lotions; dentifrices.
Explanatory Note
This class includes mainly cleaning preparations and toilet preparations.
•
•
deodorants for personal use;
sanitary preparations being toiletries.
•
•
•
•
chemical chimney cleaners (CL 01);
degreasing preparations for use in manufacturing processes (CL 01);
deodorants other than for personal use (CL 05);
sharpening stones and grindstones (hand tools) (CL 08).
CLASS 4 (Lubricants and fuels)
Industrial oils and greases; lubricants; dust absorbing, wetting and binding compositions; fuels (including motor
spirit) and illuminants; candles, wicks.
Explanatory Note
313
This class includes mainly industrial oils and greases, fuels and illuminants.
•
certain special industrial oils and greases (consult the Alphabetical List of Goods).
CLASS 5 (Pharmaceuticals)
Pharmaceutical, veterinary and sanitary preparations; dietetic substances adapted for medical use, food for
babies; plasters, materials for dressings; material for stopping teeth, dental wax; disinfectants; preparations for
destroying
vermin; fungicides, herbicides.
Explanatory Note
This class includes mainly pharmaceuticals and other preparations for medical purposes.
•
•
•
sanitary preparations for medical purposes and for personal hygiene;
deodorants other than for personal use;
cigarettes without tobacco, for medical purposes.
•
•
•
sanitary preparations being toiletries (CL 03);
deodorants for personal use (CL 03);
supportive bandages (CL 10).
CLASS 6 (Metal goods)
Common metals and their alloys; metal building materials; transportable buildings of metal; materials of metal
for railway tracks; non-electric cables and wires of common metal; iron mongery, small items of metal
hardware; pipes and tubes of metal; safes; goods of common metal not included in other classes; ores.
Explanatory Note
This class includes mainly unwrought and partly wrought common metals as well as simple products made of
them.
•
•
•
bauxite (CL 01);
mercury, antimony, alkaline and alkaline-earth metals (CL 01);
metals in foil and powder form for painters, decorators, printers and artists (CL 02).
CLASS 7 (Machinery)
Machines and machine tools; motors and engines (except for land vehicles); machine coupling and
transmission components (except for land vehicles); agricultural implements other than hand-operated;
incubators for eggs.
Explanatory Note
This class includes mainly machines, machine tools, motors and engines.
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•
•
parts of motors and engines (of all kinds);
electric cleaning machines and apparatus.
•
•
•
certain special machines and machine tools (consult the Alphabetical List of Goods);
hand tools and implements, hand operated (CL 08);
motors and engines for land vehicles (CL 12).
CLASS 8 (Hand tools)
Hand tools and implements (hand operated); cutlery; side arms; razors.
Explanatory Note
This class includes mainly hand operated implements used as tools in the respective professions.
•
•
cutlery of precious metals;
electric razors and clippers (hand instruments).
•
•
•
•
•
certain special instruments (consult the Alphabetical List of Goods);
machine tools and implements driven by a motor (CL 07);
surgical cutlery (CL 10);
paperknives (CL 16);
fencing weapons (CL 28).
CLASS 9 (Electrical and scientific apparatus)
Scientific, nautical, surveying, electric, photographic, cinematographic, optical, weighing, measuring, signaling,
checking (supervision), lifesaving and teaching apparatus and instruments; apparatus for recording,
transmission or reproduction of sound or images; magnetic data carriers, recording discs; automatic vending
machines and mechanisms for coin operated apparatus; cash registers, calculating machines, data processing
equipment and computers; fire-extinguishing apparatus.
Explanatory Note
•
•
•
apparatus and instruments for scientific research in laboratories;
apparatus and instruments for controlling ships, such as apparatus and instruments, for measuring and
for transmitting orders;
the following electrical apparatus and instruments:
d.
•
certain electrothermic tools and apparatus, such as electric soldering irons, electric flat irons
which, if they were not electric, would belong to Class 8;
b. apparatus and devices which, if not electrical, would be listed in various classes, i.e.,
electrically heated clothing, cigar-lighters for automobiles;
protractors; punched card office machines; amusement apparatus adapted for use with television
receivers only.
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•
the following electrical apparatus and instruments:
e.
•
•
electromechanical apparatus for the kitchen (grinders and mixers for foodstuffs, fruit-presses,
electrical coffee mills, etc.), and certain other apparatus and instruments driven by an
electrical motor, all coming under Class 7;
b. electric razors and clippers (hand instruments) (CL 08); electric toothbrushes and combs
(CL 21);
c. electrical apparatus for space heating or for the heating of liquids, for cooking, ventilating,
etc. (CL 11);
clocks and watches and other chronometric instruments (CL 14);
control clocks (CL 14).
CLASS 10 (Medical apparatus)
Surgical, medical, dental and veterinary apparatus and instruments, artificial limbs, eyes and teeth; orthopedic
articles; suture materials.
Explanatory Note
This class includes mainly medical apparatus, instruments and articles.
•
•
•
special furniture for medical use;
hygienic rubber articles (consult the Alphabetical List of Goods);
supportive bandages.
CLASS 11 (Environmental control apparatus)
Apparatus for lighting, heating, steam generating, cooking, refrigerating, drying, ventilating, water supply and
sanitary purposes.
Explanatory Note
•
•
•
•
•
air conditioning apparatus;
bedwarmers, hot water bottles, warming pans, electric or non-electric;
electrically heated cushions (pads) and blankets, not for medical purposes;
electric kettles;
electric cooking utensils.
•
•
steam producing apparatus (parts of machines) (CL 07);
electrically heated clothing (CL 09).
CLASS 12 (Vehicles)
Vehicles; apparatus for locomotion by land, air or water.
Explanatory Note
316
•
•
•
motors and engines for land vehicles;
couplings and transmission components for land vehicles;
air cushion vehicles.
•
•
•
•
certain parts of vehicles (consult the Alphabetical List of Goods);
railway material of metal (CL 06);
motors, engines, couplings and transmission components other than for land vehicles (CL 07);
parts of motors and engines (of all kinds) (CL 07).
CLASS 13 (Firearms)
Firearms; ammunition and projectiles; explosives; fireworks.
Explanatory Note
This class includes mainly firearms and pyrotechnical products.
•
matches (CL 34).
CLASS 14 (Jewelry)
Precious metals and their alloys and goods in precious metals or coated therewith, not included in other
classes; jewelry, precious stones; horological and chronometric instruments.
Explanatory Note
This class includes mainly precious metals, goods in precious metals and, in general, jewelry, clocks and
watches.
•
•
jewelry (i.e. imitation jewelry and jewelry of precious metal and stones);
cuff links, tie pins.
•
•
•
•
•
•
•
certain goods in precious metals (classified according to their function or purpose), for example:
metals in foil and powder form for painters, decorators, printers and artists (CL 02);
amalgam of gold for dentists (CL 05);
cutlery (CL 08);
electric contacts (CL 09);
pen nibs of gold (CL 16);
objects of art not in precious metals (classified according to the material of which they consist).
CLASS 15 (Musical Instruments)
Musical instruments.
Explanatory Note
317
•
•
•
mechanical pianos and their accessories;
musical boxes;
electrical and electronic musical instruments.
•
apparatus for the recording, transmission, amplification and reproduction of sound (CL 09).
CLASS 16 (Paper goods and printed matter)
Paper, cardboard and goods made from these materials, not included in other classes; printed matter;
bookbinding material; photographs; stationery; adhesives for stationery or household purposes; artists’
materials; paint brushes; typewriters and office requisites (except furniture); instructional and teaching material
(except apparatus); plastic materials for packaging (not included in other classes); playing cards; printers’ type;
printing blocks.
Explanatory Note
This class includes mainly paper, goods made from that material and office requisites.
•
•
•
paper knives;
duplicators;
plastic sheets, sacks and bags for wrapping and packaging.
•
•
•
certain goods made of paper and cardboard (consult the Alphabetical List of Goods);
colors (CL 02);
hand tools for artists (for example: spatulas, sculptors’ chisels) (CL 08).
CLASS 17 (Rubber goods)
Rubber, gutta-percha, gum, asbestos, mica and goods made from these materials and not included in other
classes; plastics in extruded form for use in manufacture; packing, stopping and insulating materials; flexible
pipes, not of metal.
Explanatory Note
This class includes mainly electrical, thermal and acoustic insulating materials and plastics, being for use in
manufacture in the form of sheets, blocks and rods.
•
•
•
rubber material for recapping tires;
padding and stuffing materials of rubber or plastics;
floating anti-pollution barriers.
CLASS 18 (Leather goods)
Leather and imitations of leather, and goods made of these materials and not included in other classes; animal
skins, hides; trunks and traveling bags; umbrellas, parasols and walking sticks; whips, harness and saddlery.
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Explanatory Note
This class includes mainly leather, leather imitations, travel goods not included in other classes and saddlery.
•
clothing, footwear, headgear (consult the Alphabetical List of Goods).
CLASS 19 (Nonmetallic building materials)
Building materials (nonmetallic); nonmetallic rigid pipes for building; asphalt, pitch and bitumen; nonmetallic
transportable buildings; monuments, not of metal.
Explanatory Note
This class includes mainly nonmetallic building materials.
•
•
•
•
•
semi-worked woods (for example: beams, planks, panels);
veneers;
building glass (for example: floor slabs, glass tiles);
glass granules for marking out roads;
letter boxes of masonry.
•
•
cement preservatives and cement-waterproofing preparations (CL 01);
fireproofing preparations (CL 01).
CLASS 20 (Furniture and articles not otherwise classified)
Furniture, mirrors, picture frames; goods (not included in other classes) of wood, cork, reed, cane, wicker, horn,
bone, ivory, whalebone, shell, amber, mother-of-pearl, meerschaum and substitutes for all these materials, or
of plastics.
Explanatory Note
This class includes mainly furniture and its parts and plastic goods, not included in other classes.
•
•
•
•
•
metal furniture and furniture for camping;
bedding (for example: mattresses, spring mattresses, pillows);
looking glasses and furnishing or toilet mirrors;
registration number plates not of metal;
letter boxes not of metal or masonry.
•
•
•
•
•
certain special types of mirrors, classified according to their function or purpose (consult the
Alphabetical List of Goods);
special furniture for laboratories (CL 09);
special furniture for medical use (CL 10);
bedding linen (CL 24);
eiderdowns (CL 24).
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CLASS 21 (Housewares and glass)
Household or kitchen utensils and containers (not of precious metal or coated therewith); combs and sponges;
brushes (except paint brushes); brush-making materials; articles for cleaning purposes; steel wool; un-worked
or semi-worked glass (except glass used in building); glassware, porcelain and earthenware not included in
other classes.
Explanatory Note
This class includes mainly small, hand-operated, utensils and apparatus for household and kitchen use as well
as toilet utensils, glassware and articles in porcelain.
•
•
•
•
•
•
utensils and containers for household and kitchen use, for example:
kitchen utensils, pails, and pans of iron, aluminum, plastics and other materials, small hand-operated
apparatus for mincing, grinding, pressing, etc.;
candle extinguishers, not of precious metal;
electric combs;
electric toothbrushes;
dish stands and decanter stands.
•
•
•
•
•
•
certain goods made of glass, porcelain and earthenware (consult the Alphabetical List of Goods);
cleaning preparations, soaps, etc. (Cl. 03);
small apparatus for mincing, grinding, pressing, etc., driven by electricity (Cl. 07);
razors and shaving apparatus, clippers (hand instruments), metal implements and utensils for
manicure and pedicure (Cl. 08);
cooking utensils, electric (Cl. 11);
toilet mirrors (Cl. 20).
CLASS 22 (Cordage and fibers)
Ropes, string, nets, tents, awnings, tarpaulins, sails, sacks and bags (not included in other classes); padding
and stuffing materials (except of rubber or plastics); raw fibrous textile materials.
Explanatory Note
This class includes mainly rope and sail manufacture products, padding and stuffing materials and raw fibrous
textile materials.
•
cords and twines in natural or artificial textile fibres, paper or plastics.
•
•
certain nets, sacs and bags (consult the Alphabetical List of Goods);
strings for musical instruments (Cl. 15).
CLASS 23 (Yarns and threads)
Yarns and threads, for textile use.
CLASS 24 (Fabrics)
320
Textiles and textile goods, not included in other classes; bed and table covers.
Explanatory Note
This class includes mainly textiles (piece goods) and textile covers for household use.
•
bedding linen of paper.
•
•
•
•
certain special textiles (consult the Alphabetical List of Goods);
electrically heated blankets (Cl. 10);
table linen of paper (Cl. 16);
horse blankets (Cl. 18).
CLASS 25 (Clothing)
Clothing, footwear, headgear.
Explanatory Note
•
certain clothing and footwear for special use (consult the Alphabetical List of Goods).
CLASS 26 (Fancy goods)
Lace and embroidery, ribbons and braid; buttons, hooks and eyes, pins and needles; artificial flowers.
Explanatory Note
This class includes mainly dressmakers’ articles.
•
slide fasteners.
•
•
•
certain special types of hooks (consult the Alphabetical List of Goods);
certain special types of needles (consult the Alphabetical List of Goods);
yarns and threads for textile use (Cl. 23).
CLASS 27 (Floor coverings)
Carpets, rugs, mats and matting, linoleum and other materials for covering existing floors; wall hangings (nontextile).
Explanatory Note
This class includes mainly products intended to be added as furnishings to previously constructed floors and
walls.
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CLASS 28 (Toys and sporting goods)
Games and playthings; gymnastic and sporting articles not included in other classes; decorations for Christmas
trees.
Explanatory Note
•
•
fishing tackle;
equipment for various sports and games.
•
•
•
•
•
•
•
•
Christmas tree candles (Cl. 04);
diving equipment (Cl. 09);
amusement apparatus adapted for use with television receivers only (Cl. 09);
electrical lamps (garlands) for Christmas trees (Cl. 11);
playing cards (Cl. 16);
fishing nets (Cl. 22);
clothing for gymnastics and sports (Cl. 25);
confectionery and chocolate decorations for Christmas trees (Cl. 30).
CLASS 29 (Meats and processed foods)
Meat, fish, poultry and game; meat extracts; preserved, dried and cooked fruits and vegetables; jellies, jams,
fruit sauces; eggs, milk and milk products; edible oils and fats.
Explanatory Note
This class includes mainly foodstuffs of animal origin as well as vegetables and other horticultural comestible
products which are prepared for consumption or conservation.
•
milk beverages (milk predominating).
•
•
•
•
•
•
•
certain foodstuffs of plant origin (consult the Alphabetical List of Goods);
baby food (Cl. 05);
dietetic substances adapted for medical use (Cl. 05);
salad dressings (Cl. 30);
fertilized eggs for hatching (Cl. 31);
foodstuffs for animals (Cl. 31);
living animals (Cl. 31).
CLASS 30 (Staple foods)
Coffee, tea, cocoa, sugar, rice, tapioca, sago, artificial coffee; flour and preparations made from cereals, bread,
pastry and confectionery, ices; honey, treacle; yeast, baking-powder; salt, mustard; vinegar, sauces
(condiments); spices; ice.
Explanatory Note
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This class includes mainly foodstuffs of plant origin prepared for consumption or conservation as well as
auxiliaries intended for the improvement of the flavour of food.
•
•
beverages with coffee, cocoa or chocolate base;
cereals prepared for human consumption (for example: oat flakes and those made of other cereals).
•
•
•
•
•
•
certain foodstuffs of plant origin (consult the Alphabetical List of Goods);
salt for preserving other than for foodstuffs (Cl. 01);
medicinal teas and dietetic substances adapted for medical use (Cl. 05);
baby food (Cl. 05);
raw cereals (Cl. 31);
foodstuffs for animals (Cl. 31).
CLASS 31 (Natural agricultural products)
Agricultural, horticultural and forestry products and grains not included in other classes; living animals; fresh
fruits and vegetables; seeds, natural plants and flowers; foodstuffs for animals, malt.
Explanatory Note
This class includes mainly land products not having been subjected to any form of preparation for consumption,
living animals and plants as well as foodstuffs for animals.
•
•
•
•
raw woods;
raw cereals;
fertilized eggs for hatching;
mollusca and ravelers (live).
•
•
•
•
•
cultures of micro-organisms and leeches for medical purposes (Cl. 05);
semi-worked woods (Cl. 19);
artificial fishing bait (Cl. 28);
rice (Cl. 30);
tobacco (Cl. 34).
CLASS 32 (Light beverages)
Beers; mineral and aerated waters and other nonalcoholic drinks; fruit drinks and fruit juices; syrups and other
preparations for making beverages.
Explanatory Note
This class includes mainly nonalcoholic beverages, as well as beer.
•
de-alcoholized drinks.
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•
•
•
beverages for medical purposes (Cl. 05);
milk beverages (milk predominating) (Cl. 29);
beverages with coffee, cocoa or chocolate base (Cl. 30).
CLASS 33 (Wine and spirits)
Alcoholic beverages (except beers).
Explanatory Note
•
•
medicinal drinks (Cl. 05);
de-alcoholized drinks (Cl. 32).
CLASS 34 (Smokers’ articles)
Tobacco; smokers’ articles; matches.
Explanatory Note
•
tobacco substitutes (not for medical purposes).
•
•
cigarettes without tobacco, for medical purposes (Cl. 05);
certain smokers’ articles in precious metal (Cl. 14) (consult the Alphabetical List of Goods).
SERVICES
CLASS 35 (Advertising and business)
Advertising; business management; business administration; office functions.
Explanatory Note
This class includes mainly services rendered by persons or organizations principally with the object of:
1. help in the working or management of a commercial undertaking, or
2. help in the management of the business affairs or commercial functions of an industrial or commercial
enterprise, as well as services rendered by advertising establishments primarily undertaking communications to
the public, declarations or announcements by all means of diffusion and concerning all kinds of goods or
services.
7.
8.
services consisting of the registration, transcription, composition, compilation, or systematization of
written communications and registrations, and also the exploitation or compilation of mathematical or
statistical data;
services of advertising agencies and services such as the distribution of prospectuses, directly or
through the post, or the distribution of samples. This class may refer to advertising in connection with
other services, such as those concerning bank loans or advertising by radio; the bringing together, for
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the benefit of others, of a variety of goods (excluding the transport thereof), enabling customers to
conveniently view and purchase those goods.
•
•
•
activity of an enterprise the primary function of which is the sale of goods, i.e., of a so-called
commercial enterprise;
services such as evaluations and reports of engineers which do not directly refer to the working or
management of affairs in a commercial or industrial enterprise (consult the Alphabetical List of
Services);
professional consultations and the drawing up of plans not connected with the conduct of business (Cl.
42).
CLASS 36 (Insurance and financial)
Insurance; financial affairs; monetary affairs; real estate affairs.
Explanatory Note
This class includes mainly services rendered in financial and monetary affairs and services rendered in relation
to insurance contracts of all kinds.
•
services relating to financial or monetary affairs comprise the following:
a. services of all the banking establishments, or institutions connected with them such as exchange
brokers or clearing services;
b. services of credit institutions other than banks such as cooperative credit associations, individual
financial companies, lenders, etc.;
c. services of “investment trusts,” of holding companies;
d. services of brokers dealing in shares and property;
e. services connected with monetary affairs vouched for by trustees;
f. services rendered in connection with the issue of travelers’ checks and letters of credit;
g. services of realty administrators of buildings, i.e., services of letting or valuation, or financing;
h. services dealing with insurance such as services rendered by agents or brokers engaged in
insurance, services rendered to insured, and insurance underwriting services.
CLASS 37 (Building construction and repair)
Building construction; repair; installation services.
Explanatory Note
This class includes mainly services rendered by contractors or subcontractors in the construction or making of
permanent buildings, as well as services rendered by persons or organizations engaged in the restoration of
objects to their original condition or in their preservation without altering their physical or chemical properties.
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•
•
•
•
•
•
•
services relating to the construction of buildings, roads, bridges, dams or transmission lines and
services of undertakings specializing in the field of construction such as those of painters, plumbers,
heating installers or roofers;
services auxiliary to construction services like inspections of construction plans;
services of shipbuilding;
services consisting of hiring of tools or building materials;
repair services, i.e., services which undertake to put any object into good condition after wear,
damage, deterioration or partial destruction (restoration of an existing building or another object that
has become imperfect and is to be restored to its original condition);
various repair services such as those in the fields of electricity, furniture, instruments, tools, etc.;
services of maintenance for preserving an object in its original condition without changing any of its
properties (for the difference between this class and Class 40 see the Explanatory Note of Class 40).
•
•
services consisting of storage of goods such as clothes or vehicles (Cl. 39);
services connected with dyeing of cloth or clothes (Cl. 40).
CLASS 38 (Telecommunications)
Explanatory Note
This class includes mainly services allowing at least one person to communicate with another by a sensory
means. Such services include those which:
1. allow a person to talk to another,
2. transmit messages from one person to another, and
3. place a person in oral or visual communication with another (radio and television).
•
•
•
services which consist essentially of the diffusion of radio or television programs.
radio advertising services (Cl. 35).
CLASS 39 (Transportation and storage)
Transport; packaging and storage of goods; travel arrangement.
Explanatory Note
This class includes mainly services rendered in transporting people or goods from one place to another (by rail,
road, water, air or pipeline) and services necessarily connected with such transport, as well as services relating
to the storing of goods in a warehouse or other building for their preservation or guarding.
•
•
•
•
•
services rendered by companies exploiting stations, bridges, rail-road ferries, etc., used by the
transporter;
services connected with the hiring of transport vehicles;
services connected with maritime tugs, unloading, the functioning of ports and docks and the salvaging
of wrecked ships and their cargoes;
services connected with the functioning of airports;
services connected with the packaging and parceling of goods before dispatch;
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•
•
services consisting of information about journeys or the transport of goods by brokers and tourist
agencies, information relating to tariffs, timetables and methods of transport;
services relating to the inspection of vehicles or goods before transport.
•
•
•
•
•
services relating to advertising transport undertakings such as the distribution of prospectuses or
advertising on the radio (Cl. 35);
services relating to the issuing of travelers’ checks or letters of credit by brokers or travel agents (Cl.
36);
services relating to insurance (commercial, fire or life) during the transport of persons or goods (Cl.
36);
services rendered by the maintenance and repair of vehicles, nor the maintenance or repair of objects
connected with the transport of persons or goods (Cl. 37);
services relating to reservation of rooms in a hotel by travel agents or brokers (Cl. 42).
CLASS 40 (Treatment of materials)
Treatment of materials.
Explanatory Note
This class includes mainly services not included in other classes, rendered by the mechanical or chemical
processing or transformation of objects or inorganic or organic substances.
For the purposes of classification, the mark is considered a service mark only in cases where processing or
transformation is effected for the account of another person. A mark is considered a trade mark in all cases
where the
substance or object is marketed by the person who processed or transformed it.
•
•
services relating to transformation of an object or substance and any process involving a change in its
essential properties (for example, dyeing a garment); consequently, a maintenance service, although
usually in Class 37, is included in Class 40 if it entails such a change (for example, the chroming of
motor vehicle bumpers);
services of material treatment which may be present during the production of any substance or object
other than a building; for example, services which involve cutting, shaping, polishing by abrasion or
metal coating.
•
repair services (Cl. 37).
CLASS 41 (Education and entertainment)
Education; providing of training; entertainment; sporting and cultural activities.
Explanatory Note
This class contains mainly services rendered by persons or institutions in the development of the mental
faculties of persons or animals, as well as services intended to entertain or to engage the attention.
•
services consisting of all forms of education of persons or training of animals;
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•
•
services having the basic aim of the entertainment, amusement or
recreation of people.
CLASS 42 (Computer, scientific & legal)
Scientific and technological services and research and design relating thereto:
industrial analysis and research services; design and development of computer hardware and software;
legal services.
Explanatory Note
Class 42 includes mainly services provided by persons, individually or collectively, in relation to the theoretical
and practical aspects of complex fields of activities; such services are provided by members of professions
such as chemists, physicists, engineers, computer specialists, lawyers, etc.
•
•
the services of engineers who undertake evaluations, estimates, research and reports in the scientific
and technological fields
scientific research services for medical purposes
•
•
•
•
•
•
•
•
business research and evaluations (Cl. 35);
word processing and computer file management services (Cl. 35);
financial and fiscal evaluations (Cl. 36);
mining and oil extraction (Cl. 37);
computer (hardware) installation and repair services (Cl. 37);
services provided by the members of professions such as medical doctors, veterinary surgeons,
psychoanalysts (Cl. 44);
medical treatment services (Cl. 44);
garden design (Cl. 44).
CLASS 43 (Hotels and Restaurants)
Services for providing food and drink; temporary accommodations.
Explanatory Note
Class 43 includes mainly services provided by persons or establishments whose aim is to prepare food and
drink for consumption and services provided to obtain bed and board in hotels, boarding houses or other
establishments providing temporary accommodations.
•
•
reservation services for travellers’ accommodations, particularly through travel agencies or brokers;
boarding for animals.
•
•
•
rental services for real estate such as houses, flats, etc., for permanent use (Cl. 36);
arranging travel by tourist agencies (Cl. 39);
preservation services for food and drink (Cl. 40);
discotheque services (Cl. 41);
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•
•
boarding schools (Cl. 41);
rest and convalescent homes (Cl. 44).
CLASS 44 (Medical, beauty & agricultural)
Medical services; veterinary services; hygienic and beauty care for human beings or animals; agriculture,
horticulture and forestry services.
Explanatory Note
Class 44 includes mainly medical care, hygienic and beauty care given by persons or establishments to human
beings and animals; it also includes services relating to the fields of agriculture, horticulture and forestry.
•
•
•
•
•
•
medical analysis services relating to the treatment of persons (such as x-ray examinations and taking
of blood samples);
artificial insemination services;
pharmacy advice;
animal breeding;
services relating to the growing of plants such as gardening;
services relating to floral art such as floral compositions as well as garden design.
•
•
•
•
•
•
•
•
•
•
vermin extermination (other than for agriculture, horticulture and forestry) (Cl. 37);
installation and repair services for irrigation systems (Cl. 37);
ambulance transport (Cl. 39) ;
animal slaughtering services and taxidermy (Cl. 40);
timber felling and processing (Cl. 40);
animal training services (Cl. 41);
health clubs for physical exercise (Cl. 41);
scientific research services for medical purposes (Cl. 42);
boarding for animals (Cl. 43);
retirement homes (Cl. 43).
CLASS 45 (Personal)
Personal and social services rendered by others to meet the needs of individuals; security services for the
protection of property and individuals.
Explanatory Note
•
•
investigation and surveillance services relating to the safety of persons and entities;
services provided to individuals in relation with social events, such as social escort services,
matrimonial agencies, funeral services.
•
•
•
•
professional services giving direct aid in the operations or functions of a commercial undertaking (Cl.
35);
services relating to financial or monetary affairs and services dealing with insurance (Cl. 36);
escorting of ravelers (Cl. 39);
security transport (Cl. 39);
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•
•
•
•
•
services consisting of all forms of education of persons (Cl. 41);
performances of singers and dancers (Cl. 41);
legal services (Cl. 42);
services provided by others to give medical, hygienic or beauty care for human beings or animals (cl.
44);
certain rental services (consult the Alphabetical List of Services and General Remark (b) relating to the
classification of services).
Other
What is the Trademark Electronic Application System (TEAS)?
The Trademark Electronic Application System, at http://www.uspto.gov/teas/index.html, allows you to fill
out an application form online, check it for completeness, and file it over the Internet, paying by credit card or
through an existing USPTO deposit account. TEAS can also be used to file a response to examining attorney’s
Office action, notice of change of address, amendment to allege use, statement of use, request for extension of
time to file a statement of use, affidavit of continued use under 15 U.S.C. §1058, affidavit of incontestability
under 15 U.S.C. §1065, combined affidavit under 15 U.S.C. §§1058 and 1065, or combined filing under 15
U.S.C. §§1058 and 1059.
How do I contest someone else using a trademark similar to mine?
There are several ways to dispute use of your trademark by a third party. Depending on the factual situation,
the Trademark Office may or may not be the proper forum. You should consider contacting an attorney,
preferably one specializing in trademark law. Local bar associations and the yellow pages usually have
attorney listings broken down by specialties. Time can be of the essence. For information about proceedings
before the Trademark Trial and Appeal Board, click on TBMP.
What official publications and information are available concerning trademarks?
The following publications are available:
Basic Facts About Trademarks, can be accessed and downloaded free of charge from
http://www.uspto.gov/web/offices/tac/doc/basic/.
Trademark Manual of Examining Procedure (TMEP), can be accessed and downloaded free of charge from
http://www.uspto.gov/web/offices/tac/tmep/, and is also available on a subscription basis from:
Superintendent of Documents, U.S. Government Printing Office, Box 371954, Pittsburgh, PA 15250-7954
((202) 512-2250), http://bookstore.gpo.gov/.
Trademark Trial and Appeal Board Manual of Procedure (TBMP) can be accessed and downloaded free of
charge from http://www.uspto.gov/web/offices/dcom/ttab/tbmp/.
Official Gazette of the U.S. Patent and Trademark Office, can be accessed and downloaded free of charge
from http://www.uspto.gov/web/trademarks/tmog/. It is also available on a subscription basis from
Superintendent of Documents, U.S. Government Printing Office, Box 371954, Pittsburgh, PA 15250-7954
((202) 512-2250), http://bookstore.gpo.gov/.
Trademark Acceptable Identification of Goods and Services Manual can be accessed and downloaded free of
charge from http://tess2.uspto.gov/netahtml/tidm.html
Design Search Code Manual can be accessed and downloaded free of charge from
http://www.uspto.gov/tmdb/dscm/index.html.
What is a PTDL (Patent and Trademark Depository Library)?
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A Patent and Trademark Depository Library (PTDL) is a library which is designated by the U.S. Patent and
Trademark Office (USPTO) to receive and house copies of US patents and patent and trademark materials, to
make them available to the public, and to disseminate both patent and trademark information. To be
designated, a library must meet specific requirements and promise to fulfill certain obligations.
Patents and trademarks (word marks only) may be searched at the PTDLs. Please note that the Patent and
Trademark Depository Librarians cannot give any legal advice nor can they perform the searches for you. They
will, however, provide you with the information you need to get started.
For more information about the Patent and Trademark Depository Library Program, click on PTDL.
How do I register to practice before the Patent and Trademark Office?
It is not necessary to register to practice before the Patent and Trademark Office (PTO) in trademark matters.
Any attorney admitted in a U.S. state or territory can practice before the trademark side of the PTO. Nonlawyers can practice only in the limited circumstances set forth in Rule 10.14(b).
For information about registering to practice in patent cases before the PTO, click on Patent Practice.
Is the name of a band a trademark?
It depends on how it is used. A band name may function as a service mark for entertainment services in the
nature of performances by a musical group if it is used to identify and distinguish the service of providing live
performances (see TMEP §1301.02(b), or as a trademark for a series of musical recordings (see TMEP
§1202.09(a)).
Can a minor file a trademark application?
This depends upon state law. If the person can validly enter into binding legal obligations in the state, then that
person may sign a trademark application. Otherwise, a parent or legal guardian must sign the application,
clearly setting forth their status as a parent or legal guardian of the applicant.
Can the ownership of a trademark be assigned or transferred from one person to another?
Yes. A registered mark, or a mark for which an application to register has been filed is assignable. Written
assignments may be recorded in the U.S. Patent and Trademark Office for a fee. Specific inquiries should be
referred to the Assignment Division (703-308-9723). [NOTE: Certain exceptions exist concerning the
assignment of Intent-to-Use applications.] For the guidelines for filing an assignment and the assignment form
itself, click on Assignments [PDF] .
My spouse owned a trademark registration and has since died. Do I own it now?
Perhaps. Because this depends on state law, the U.S. Patent and Trademark Office cannot provide a definite
answer for all factual situations. You should consider contacting an attorney, preferably one specializing in
trademark law. Local bar associations and the yellow pages usually have attorney listings broken down by
specialties.
What are some suggestions to facilitate filing a trademark application and/or contacting the Patent and
Trademark Office (PTO)?
File electronically through the Trademark Electronic Application System (TEAS), at
http://www.uspto.gov/teas/index.html, whenever possible. TEAS can be used to file an application for
registration of a mark, response to examining attorney’s Office action, notice of change of address, amendment
to allege use, statement of use, request for extension of time to file a statement of use, affidavit of continued
use under 15 U.S.C. §1058, affidavit of incontestability under 15 U.S.C. §1065, combined affidavit under 15
U.S.C. §§1058 and 1065, or combined filing under 15 U.S.C. §§1058 and 1059. When a document is filed
electronically, the USPTO receives it within seconds after filing, and immediately issues a confirmation of filing
via e-mail that includes the date of receipt and a summary of the submission. This confirmation is evidence of
331
filing should any question arise as to the filing date of the document. Also, documents filed electronically are
processed faster than paper documents. The data provided by the applicant is entered directly into the Office’s
databases, so data entry errors are unlikely. When documents are filed electronically, it is very unlikely that
they will be lost or misplaced within the Office.
Carefully review all documents before filing to make sure all issues have been addressed and all the necessary
elements are included.
Do not file large or “bulky” specimens. Rather, submit a picture of the mark on the specimen. Bulky specimens
are specimens that are larger than 8 1/2” by 11” and which do not lie flat. The USPTO encourages applicants to
send photographs of the goods, as long as the mark is clear from the photograph. If filing electronically, the
specimen should be submitted as a digitized image in .jpg format.
Place the serial number or registration number (once known) on each paper or exhibit filed, including any
required checks. If, for some reason neither number is available, please put some other identifying information
on the correspondence (e.g., mark, name of applicant, filing date).
Promptly inform the USPTO of any change in correspondence address. This can be done through TEAS at
http://eteas.uspto.gov/V2.0/ca200/WIZARD.htm.
Use the Trademark Applications and Registrations Retrieval (TARR) database at http://tarr.uspto.gov
to check on the status of any application. You should check the status of your application every six
months.
332
APPENDIX AF
TRADEMARK ELECTRONIC APPLICATION SYSTEM
Please click on the following to access a form for:
Trademark/Servicemark Application, Principal Register
Use this form to file an initial application for either a TRADEMARK for "goods" AND/OR a
SERVICEMARK for "providing services" -- this form is appropriate for both, and you will not
actually specify the "type" of mark when filing. However, wording used only in the manner of a
"trade name" is not registrable, unless it also functions as a trademark or servicemark. NOTE: If you
file this application based only on an intent to use the mark in commerce in the future, rather than
actual use in commerce now, you must later file a second form (and additional fee) to establish use
before we can register the mark, even if the mark has otherwise been approved based on the
information in the original Trademark/Servicemark application. See listings under "File a PREregistration Form" category on the TEAS front page.
Only one mark is permissible per application, although a mark may consist of several elements that
are joined to form a composite whole (e.g., words plus a design). The filing fee for the application is
based on the
• number of classes of goods and/or services in the application. I.e., if an application is for one mark,
but the mark is used on goods and/or services in two different classes, e.g., computer software in
Class 9 and t-shirts in Class 25, then payment for two classes is required before the application could
be approved.
• version of the form being used, i.e., either the "TEAS Plus Form" or the "TEAS Form." The filing
fee for the TEAS form is $325 per class of goods and/or services. TEAS Plus has a lower filing fee of
$275 per class, but has stricter filing requirements, than the TEAS form. Clicking on the
"Trademark/Servicemark Application, Principal Register" link above will take you to the page
offering the two form versions, with more detailed instructions as to which version of the form may
be most appropriate for your specific filing.
NOTE: The filing fee is an actual processing fee for the application. The USPTO will NOT refund
this fee, even if ultimately the USPTO is not able to issue a registration because of problems
associated with the application- approval is based on a legal determination by an examining attorney,
and is NOT automatic. Therefore, please take all necessary steps to ensure the mark is registrable
before filing the application.
Trademark/Servicemark BLANK Application, Principal Register
(A downloadable blank form, for use by experienced parties who file multiple applications, to create
standard templates containing repetitive information)
Because of significant modifications to the underlying structure of the basic application, the USPTO
no longer offers this version of the form. However, a "workaround" option still exists for creating a
"template" for doing multiple filings: simply create a "dummy" form by (1) pulling up the regular
TEAS form; (2) entering either an "x" for any mandatory field, or "fake" numbers where a numerical
entry is required, or attaching a "dummy" image file; (3) validating this version of the form; (4) using
the button on the bottom of the validation page to save the form to your local drive; (5) pulling up the
saved form, and (6) entering "real" data for any field wherein an "x" was initially used as a "data
placeholder."
Trademark/Servicemark Application, Supplemental Register
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Use this form to file an initial application for a trademark/servicemark on the Supplemental Register,
rather than the Principal Register. Almost all marks are filed directly on the Principal Register.
However, certain marks that are not eligible for registration on the Principal Register, but which are
capable of distinguishing an applicant's goods or services, may be registered on the Supplemental
Register. If you file on the Principal Register, but are only eligible for the Supplemental Register,
you will be permitted to amend the application to change registers during the prosecution of the
application.
NOTE: The electronic filing fee is $325.00 per class of goods and/or services (i.e., if an application is
for one mark, but the mark is used on goods and/or services in two different classes, e.g., computer
software in Class 9 and t-shirts in Class 25, then the overall electronic filing fee is $650.00--- $325.00
x 2 classes). Only one mark is permissible per application, although a mark may consist of several
elements that are joined to form a composite whole (e.g., words plus a design). Also, the electronic
filing fee is a processing fee for the application. This fee is NOT returned even if ultimately the
USPTO does not issue a registration. You should take all necessary steps to ensure the mark is
registrable before filing the application.
NOTE:
1. If you have installed Anti-Spam filters or software on your email service, please ensure that
legitimate emails from [email protected] or [email protected] are not falsely identified as
spam or junk.
2. This form uses pop-up windows to display critical information. To use this site properly, you
must disable any existing pop-up filters (through either anti-virus software or a pop-up killer
program).
3. Before filing an application requesting registration on the Supplemental Register, or amending
to the Supplemental Register, you must be lawfully using the mark in commerce, on or in
connection with the goods and services (unlike an application on the Principal Register, which
may be based on an intent to use the mark in the future, under §(b) of the Trademark Act). The
only exception from the use requirement in seeking registration on the Supplemental Register
is for applications based solely on §4 of the Trademark Act (i.e., based on a foreign application
and/or registration).
Certification Mark Application, Principal Register
Use this form to file an initial application for a Certification mark (used or intended to be used by
authorized persons on designated goods and/or services to certify something; e.g., a particular
regional origin of the goods; a characteristic of the goods or services; or that labor was performed by
a particular group). A copy of standards that the applicant uses or will use to determine whether the
goods and/or services will be certified must be submitted.
NOTE:
spam or junk.
program).
Collective Membership Mark Application, Principal Register
Use this form to file an initial application for a collective membership mark (used to indicate
membership in a specific organization; e.g., a social club or labor union). The applicant must control,
or will intend to control, use of the mark by its members by a specified method of control.
NOTE:
334
spam or junk.
program).
Collective Trademark/Servicemark Application, Principal Register
Use this form to file an initial application for a collective trademark/servicemark. The applicant must
control, or will intend to control, use of the mark by its members by a specified method of control.
NOTE:
spam or junk.
program).
Transformation into a National Application (under development)
The holder of an international registration may use this form to request transformation of its extension
of protection to the United States into an application for registration under Section 1 and/or Section
44 of the Trademark Act, if the international registration was cancelled (in whole or in part) by the
International Bureau of the World Intellectual Property Organization under Article 6(4) of the Madrid
Protocol, due to the cancellation of the basic application or registration. The request for
transformation must be filed within three months of the date of cancellation of the international
registration.
NOTE: The holder must pay an application electronic filing fee of $325.00 for each class of
goods/services identified in the request for transformation.
FAQ About Trademarks
Trademark Home
Help Desk & Bug Report
USPTO Home
335
APPENDIX AG
TRADEMARK/SERVICE MARK APPLICATION TEAS
Trademark/Service Mark Application, Principal Register
TEAS Plus Application (Version 3.6)
To file the application electronically, please complete the following steps:
1. Answer the first question below to create an application form showing only sections
relevant to your specific filing.
2. For help at any point, click on any underlined word on any page
3. After answering the first wizard questions, click on the CONTINUE button at bottom of
the page.
4. Once in the actual form, complete all fields with a * symbol since they are mandatory
fields for TEAS Plus filing purposes.
5. Validate the form, using the "Validate" button at the end of the form. If there are errors,
return to the form to make the correction. A "Warning" may be corrected or by-passed.
6. Double-check all entries through the links displayed on the Validation page.
7. You may save your work for submission at a later time by clicking on the Download
Portable Data button at the bottom of the Validation page.
8. When ready to file, use the Pay/Submit button at the bottom of the Validation page. This
will allow you to choose from three (3) different payment methods: credit card,
automated deposit account, or electronic funds transfer.
9. After accessing the proper screen for payment, and making the appropriate entries, you
will receive a confirmation screen if your transmission is successful. This screen will
say SUCCESS! and will provide your assigned serial number.
10. You will receive an e-mail acknowledgement of your submission, which will repeat the
assigned serial number and provide a summary of your submission.
Once you submit this application, we will not cancel the filing or refund your fee. The fee is
a processing fee, which we do not refund even if we cannot issue a registration after our
substantive review.
Important: ONCE YOU SUBMIT AN APPLICATION ELECTRONICALLY, THE USPTO WILL
IMMEDIATELY ISSUE AN ELECTRONIC ACKNOWLEDGMENT OF RECEIPT. Please contact
[email protected] if you do not receive this acknowledgment within 24 hours of transmission.
Contact Points:
•
•
General trademark information: Please review the information posted at Where Do I Start. If
you have remaining questions, e-mail [email protected], or telephone 1800-786-9199.
Help: For instructions on how to use the electronic forms, or help in resolving technical
glitches, please e-mail [email protected]. Please include your telephone number in your email, so we can talk to you directly, if necessary. Also, include the relevant serial number or
registration number, if existing.
NOTE: The TEAS Support Team focuses on problems related to the process of completing the electronic forms, not
on what information would be correct for entry within a form, or other broader trademark issues. Please route those
types of inquiries to the Trademark Assistance Center. However, please be aware that neither group can provide any
336
•
•
•
sort of information in the nature of "legal advice." For legal advice, please consider contacting an attorney who
specializes in intellectual property.
Bug Report: If you think there is a "bug" within one of the electronic forms, please click Bug
Report.
Status Information: For an application with an assigned serial number, check Trademark
Applications and Registrations Retrieval to view current status information, as well as the
complete prosecution history. Do not attempt to check status until at least 15 days after
submission of a filing, to allow sufficient time for all USPTO databases to be updated. You can
view all items listed in the prosecution history section online at Trademark Document
Retrieval, including all office actions sent by the USPTO.
Training opportunities: If you are interested in possible training opportunities regarding
electronic filing, including the new TEAS Plus form, please e-mail [email protected].
NOTE: Do NOT attempt to check status until at least 15 days after submission of a filing, to allow
sufficient time for our databases to be updated.
NOTE: This form has a session time limit of 60 minutes. If there is no activity within 60 minutes, the
form will expire and you must begin again. A session begins once you click the Continue button, below.
"Activity" means performing an actual function within the form (e.g., entering data or clicking on a data
field), not merely moving "back" or "forward" from within your browser.
Each time a function is performed, a new 60-minute period begins. Therefore, this session time limit
should only be a problem if you start the form and then totally stop work for more than 60 minutes, but
will not be an issue if you happen to take longer than 60 minutes of steady work to complete the form.
1. Is an attorney filing this application?
Yes
No
2. [OPTIONAL] To access previously-saved data, use the "Browse/Choose File"
button below to access the file from your local drive. NOTE: For specific
instructions, please click here. FAILURE TO FOLLOW THESE INSTRUCTIONS
WILL RESULT IN THE DISPLAY OF YOUR DATA IN AN XML FORMAT
THAT CANNOT BE EDITED
337
APPENDIX AH
TRADEMARK/SERVICE MARK APPLICATION,
RESPONSE TO OFFICE ACTION TEAS
(ATTACHED)
338
This Page Requires JavaScript.
WARNING:
Since your browser is not capable of running JavaScript program, you will not
be able to use this page. TEAS works only if you use either NETSCAPE
NAVIGATOR (Version 3.0 or most recent) or MICROSOFT INTERNET
EXPLORER (Version 4.0 or most recent).
PTO Form 1966 (Rev 4/2002)
OMB No. 0651-0050 (Exp. 04/30/2006)
Trademark/Service Mark Application, Response to Office Action
TEAS
Version 2.50 : 01/31/2005
Portable FORM
For more information regarding any of the following questions or topics, either go to HELP or
click on the underlined word.
Note: To satisfy legal requirements, the declaration at the end of the response form must be signed if a red "#" symbol
precedes a specific item listed on the form, OR if the original application were submitted "unsigned." The declaration must
be signed by someone who is a "proper party to sign on behalf of applicant" under Trademark Rule 2.33. If not required,
the declaration may simply be left unsigned. However, the information for the Response Signature section must always be
entered.
check here if you do not want the scrolling help to be automatically shown at the bottom of the screen.
i
Important: ONCE AN RESPONSE IS SUBMITTED ELECTRONICALLY, THE OFFICE
WILL IMMEDIATELY PROVIDE THE SENDER WITH AN ELECTRONIC
ACKNOWLEDGMENT OF RECEIPT OF THE RESPONSE. Please contact
[email protected] within 24 hours of transmission (or by the next business day) if you do
not receive this acknowledgment.
Contact Points:
For general trademark information, please e-mail [email protected],
or telephone 1-800-786-9199. If you need help in resolving technical glitches, please e-mail
[email protected]. Please include your telephone number in your e-mail, so we can talk to
you directly, if necessary. For status information on an application that has an assigned
serial number, use http://tarr.uspto.gov.
NOTE: Do NOT attempt to check status until at least 45 days after submission of a filing, to
allow sufficient time for our databases to be updated.
339
Serial Number:
78501064
Mark:
Law Office Assigned:
LAW OFFICE 110
* Instructions
To file your response electronically, please complete the following steps:
1. Fill out all relevant fields. Fields containing the symbol * must be completed.
2. Validate the form, using the "button" at the end of the form. If there are errors, go
back to step 1.
3. If the desired signatory is not available to sign the application, to forward the form
to the signatory, use either the Text Form option or the Download Portable Form
option. Both options are available from the Validation Page. However, to use the
Text Form option, you must first answer YES to Form Wizard Question #12. When
you receive the application back, return to step 2.
4. At the point of final validation, it is critical to confirm that all information is
displayed properly immediately before filing, regardless of the appearance of the
data at any point earlier in the process. If any previously-entered argument text or
image files (e.g., evidence) are now missing, you must re-enter or re-attach before
final submission. Otherwise, the USPTO will not receive a complete response. E.g.,
if you initially pasted text into the argument field, but the argument section is now
blank, you must paste it in again after final validation but before actual submission
of the response, or the USPTO will not receive that text at all.
5. Click on the Submit or Pay/Submit button at the bottom of the Validation Screen. If
a fee payment is required, this will allow you to choose from 3 different payment
methods: credit card, automated deposit account, or electronic funds transfer. After
accessing the proper screen for payment, and making the appropriate entries, you
will receive a confirmation screen if your transmission is successful. This screen
will say SUCCESS! and will provide your assigned serial number.
6. You will receive an e-mail acknowledgement of your submission.
340
CLASSIFICATION AND LISTING OF GOODS/SERVICES
1st Original Class
International Class number: 035
* Enter Listing of Goods/Services [Note: Enter complete listing of Goods/Services, regardless of changes
made. Also, do not include any html or other programming code or language that may create links in the
listing of goods and/or recitation of services].
For more information about acceptable language for the goods and/or services, see the USPTO's on-line
Goods and/or Services Manual.
AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO ONLY;
TO BE USED ON HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS,
BELT BUCKLES, COLLECTABLE COINS, STICKERS, LICENSE
PLATE FRAMES, BUMPER STICKERS, MUGS AND GLASSES,
WATCHES, RINGS, LAPEL PINS, SCARFS, REFRIGERATOR
MAGNETS, MOUSE PADS, NEWSLETTERS, ENVELOPES,
STATIONARY, BOOKLETS, PAMPHLETS, FLAGS, LETTERHEAD
1st
Original
Class
Filing Basis Section 1(a), Use in Commerce: The applicant is using the mark in
commerce, or the applicant's related company or licensee is using the mark in commerce,
or the applicant's predecessor in interest used the mark in commerce, on or in connection
with the identified goods and/or services. 15 U.S.C. Section 1051(a), as amended.
NOTE: If the original application was filed under Section 1(b), Intent to Use, this form
is not the correct method for now making use dates of record. You must file an
Allegation of Use form.
#
#
Date of First Use of Mark Anywhere at least as early as:
Date of First Use of Mark in Commerce at least as early as:
12/01/1971
(MM/DD/YYYY)
12/01/1971
(MM/DD/YYYY)
Specimen Image File
Note: a separate window will be launched for the specimen attachments.
Describe what the specimen submitted consists of:
*#If
additional or new specimen(s) is being submitted, check the appropriate statement:
For an application based on §1(a), Use in Commerce, "The substitute specimen(s) was in use in commerce as of the filing date of the
application."
For an application based on §1(b), Intent-to-Use, "The substitute specimen(s) was in use in commerce prior to the filing of the
Amendment to Allege Use (AAU)."
For an application based on §1(b), Intent-to-Use, "The substitute specimen(s) was in use in commerce prior to expiration of the filing
deadline for filing a Statement of Use (SOU)."
#Filing Basis Section 1(b), Intent to Use: The applicant has a bona fide intention to use or use
through the applicant's related company or licensee the mark in commerce on or in connection with the
identified goods and/or services as of the filing date of the application. (15 U.S.C. Section 1051(b)).
341
#Filing Basis Section 44(d), Priority based on foreign filing: Applicant has a bona fide intention to
use the mark in commerce on or in connection with the identified goods and/or services as of the filing date
of the application, and asserts a claim of priority based upon a foreign application. 15 U.S.C. Section
1126(d), as amended.
Foreign Application Number:
Date of Foreign Filing:
(MM/DD/YYYY)
Country of Foreign Application: Select Country
#Filing Basis Section 44(e), Based on Foreign Registration: Applicant has a bona fide intention to use
the mark in commerce on or in connection with the identified goods and/or services as of the filing date of
the application, and either attaches a copy of the foreign registration certificate, and translation thereof, or
will submit a copy of the foreign registration/translation before the application may proceed to registration,
in accordance with 15 U. S.C. 1126(e), as amended.
NOTE: A certified copy of the foreign registration is no longer required.
Foreign Registration Number:
Foreign Registration Date:
(MM/DD/YYYY)
Renewal Date for Foreign Registration:
(MM/DD/YYYY)
Expiration Date of Foreign Registration:
Country of Foreign Registration:
(MM/DD/YYYY)
Select Country
Attach Foreign Registration:
Note: a separate window will be launched for the attachments.
Enter information for the 1st New Class
* International Class:
•
1st New
Class
025
(Enter class number 001- 045, A, B, A & B and 200)
Listing of Goods/Services [NOTE: Do not enter a Class Number or any other code in the field
below. You must enter only the common commercial name for the specific goods and/or services
associated with the mark. Also, do not include any html or other programming code or language
that may create links in the listing of goods and/or recitation of services].
For more information about acceptable language for the goods and/or services, see the USPTO's
on-line Goods and/or Services Manual.
AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO TO BE
USED ON HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS,
SCARVES.
342
Filing Basis Section 1(a), Use in Commerce: The applicant is using the mark in commerce, or the
applicant's related company or licensee is using the mark in commerce, or the applicant's predecessor in
interest used the mark in commerce, on or in connection with the identified goods and/or services. 15
U.S.C. Section 1051(a), as amended.
NOTE: If the original application was filed under Section 1(b), Intent to Use, this form is not the correct
method for now making use dates of record. You must file an Allegation of Use form.
#Date
#Date
of First Use of Mark Anywhere at least as early as:
of First Use of Mark in Commerce at least as early as:
12/01/1971
(MM/DD/YYYY)
12/01/1971
(MM/DD/YYYY)
Specimen Image File
Note: a separate window will be launched for the specimen attachments.
Describe what the specimen submitted consists of:
THE COLORS BLUE, GREEN, BROWN, BLACK
AND WHITE ARE CLAIMED AS A FEATURE OF
THE MARK. THE LOGO CONSISTS OF A SET
OF BROWN AVIATION BOATSWAIN'S MATE
WINGS SUPER IMPOSED OVER A WHITE AND
BLACK AIRCRAFT CARRIER WHICH IS SUPER
IMPOSED OVER A GLOBE. THE GLOBE IS
*#If
additional or new specimen(s) is being submitted, check the appropriate statement:
For an application based on §1(a), Use in Commerce, "The substitute specimen(s) was in use in commerce as of the filing date of the
application."
For an application based on §1(b), Intent-to-Use, "The substitute specimen(s) was in use in commerce prior to the filing of the
Amendment to Allege Use (AAU)."
For an application based on §1(b), Intent-to-Use, "The substitute specimen(s) was in use in commerce prior to expiration of the filing
deadline for filing a Statement of Use (SOU)."
#Filing Basis Section 1(b), Intent to Use: The applicant has a bona fide intention to use or use
through the applicant's related company or licensee the mark in commerce on or in connection with the
identified goods and/or services as of the filing date of the application. (15 U.S.C. Section 1051(b)).
#Filing Basis Section 44(d), Priority based on foreign filing: Applicant has a bona fide intention to
use the mark in commerce on or in connection with the identified goods and/or services as of the filing date
of the application, and asserts a claim of priority based upon a foreign application. 15 U.S.C. Section
1126(d), as amended.
Foreign Application Number:
Date of Foreign Filing:
(MM/DD/YYYY)
Country of Foreign Application: Select Country
343
#Filing Basis 44(e), Based on Foreign Registration: Applicant has a bona fide intention to use the
mark in commerce on or in connection with the identified goods and/or services as of the filing date of the
application, and either attaches a copy of the foreign registration certificate, and translation thereof, or will
submit a copy of the foreign registration/translation before the application may proceed to registration, in
accordance with 15 U. S.C. 1126(e), as amended.
NOTE: A certified copy of the foreign registration is no longer required.
Foreign Registration Number:
Foreign Registration Date:
(MM/DD/YYYY)
Renewal Date for Foreign Registration:
(MM/DD/YYYY)
Expiration Date for Foreign Registration:
(MM/DD/YYYY)
Select Country
Country of Foreign Registration:
Attach Foreign Registration:
Note: a separate window will be launched for the attachments.
PROCEDURAL MATTER(S) / INFORMALITIES / APPLICANT
INFORMATION
Check here to modify the current applicant information. If not checked, the changes will be
ignored.
Note: If this change relates to a change in the correspondence address or e-mail, please use the
Change of Correspondence Address Form.
AVIATION BOATSWAIN'S MATES ASSOCIATION
* Name
Note: If the name of the applicant has actually changed, you may not do a "correction." You must
file an actual change of name document/assignment and recordation form PTO-1594.
Internal
Address
Street
Original
Applicant
#1
City
State/Province
P.O. BOX 1106-NAVAL BASE
LAKEHURST
New Jersey
Zip Code
08733
Country
United States
344
[email protected]
While the application may list an e-mail address for the applicant,
applicant's attorney, and/or applicant's domestic representative, only one
e-mail address may be used for correspondence, in accordance with
Office policy. The applicant must keep this address current in the
Office's records.
E-mail
Check here to authorize the USPTO to communicate with the
applicant or its representatives via e-mail.
NOTE: By checking this box, the applicant acknowledges that it is solely
responsible for receipt of USPTO documents sent via e-mail. The
applicant should periodically check the status of its application through
the Trademark Applications and Registrations Retrieval (TARR)
database, to see if the assigned examining attorney has e-mailed an
Office Action. If an action has been sent to the provided e-mail address,
the USPTO is not responsible for any e-mail not received due to the
applicant's security or anti-spam software, or any problems within the
applicant's e-mail system.
Phone Number
1-732-657-4749
Fax Number
1-732-657-7799
Entity Type
Click on the one appropriate circle to indicate the applicant's entity type
and enter the corresponding information.
Individual
Country of Citizenship
Select Country
State or Country of Incorporation
New Jersey
Corporation
OR
Other
Note: You may correct the error in the original listing. However, if the State/Country of
Incorporation has actually changed, you should file an assignment document form PTO-1594.
Note: If your desired selection does not appear within this pull-down list, choose OTHER and
then please send an e-mail to [email protected] to alert the USPTO of the missing option.
State or Country where organized
Partnership
Select State if U.S. Entity
OR
Select Country if non-U.S. Entity
Limited Partnership
Joint Venture
Name and Citizenship of all General Partners, Active Members, Individual, Trustees, or
Executors
Sole Proprietorship
Trust
Estate
Note: If the name has actually changed, you may not do a "correction". You should file an actual
change of name document.
Note: If this change relates to a change in the correspondence address or e-mail, please use the
Change of Correspondence Address Form.
Other
345
Specific Entity Type
Select Domestic Entity
Select Foreign Entity
If not listed above, please select 'OTHER' and specify here:
Note: If the entity type has actually changed, you should file an assignment document form PTO1594.
State or Country where organized
Select State if U.S. Entity
OR
Select Country if non-U.S. Entity
Note: If your desired selection does not appear within this pull-down list, choose OTHER and
then please send an e-mail to [email protected] to alert the USPTO of the missing option.
Name and Citizenship of all General Partners, Active Members, Individual, Trustees, or
Executors
MARK
Note: While minor changes in the mark are sometimes permitted, any material alteration will NOT be permitted and
will result in a refusal being issued on that ground.
If you have read and understood the above notice, you must check the box before you enter the proposed new
mark.
Standard
Characters
Use this section if you wish to modify a word(s), letter(s), and/or number(s) with no design element
and without claim to any particular font style, size or color.
Add/Modify the Standard Characters mark here: (Note: The entry can be in capital
letters, lower case letters, or a combination thereof.)
DELETE STANDARD CHARACTER REQUIR
ADDITIONAL STATEMENT(S)
Note: Although a declaration will automatically appear at the end of this form, it must be signed
only if the Additional Statement selected is either Section 2(f) based on use, or Section 2(f), in
part, based on use (or if required by another section of this form).
346
DISCLAIMER: "No claim is made to the exclusive right to use
ASSOCIATION
apart from the mark as shown."
STIPPLING AS A FEATURE OF THE MARK: "The stippling is a feature of the mark."
STIPPLING FOR SHADING: "The stippling is for shading purposes only."
PRIOR REGISTRATION(S) : "Applicant claims ownership of U.S. Registration Number(s)
others."
,
,
,
and
§2(f), based on Evidence: "The mark has become distinctive of the goods/services, as demonstrated by the attached evidence. "
Note: a separate window will be launched for the evidence attachments.
TRANSLATION: "The foreign wording in the mark translates into English as
TRANSLITERATION: "The non-Latin character(s) in the mark transliterates into
."
, and this means
in English.."
# Section 2(f), based on Use: "The mark has become distinctive of the goods/services through the applicant's substantially exclusive and continuous
use in commerce for at least the five years immediately before the date of this statement."
Section 2(f), based on Prior Registration(s): "The mark has become distinctive of the goods/services as evidenced by the ownership on the
Principal Register for the same mark for related goods or services of U.S. Registration No(s).
."
# Section 2(f), IN PART, based on Use: "
has become distinctive of the goods/services through the applicant's
substantially exclusive and continuous use in commerce for at least the five years immediately before the date of this statement."
Section 2(f), IN PART, based on Prior Registration(s): "
has become distinctive of the goods/services as evidenced
by the ownership on the Principal Register for the same mark for related goods or services of U.S. Registration No(s).
§2(f), IN PART, based on Evidence: "
evidence. "
."
has become distinctive of the goods/services, as demonstrated by the attached
Note: a separate window will be launched for the evidence attachments.
NAME(S), PORTRAIT(S), SIGNATURE(S) OF INDIVIDUAL(S):
"The name(s), portrait(s), and/or signature(s) shown in the mark identifies
, whose consent(s) to register is submitted."
Note: a separate window will be launched for the consent attachment(s).
"The name(s), portrait(s), and/or signature(s) shown in the mark does not identify a particular living individual."
SUPPLEMENTAL REGISTER: "The applicant seeks registration of the mark on the Supplemental Register (i.e., a change of the words 'Principal
Register' to 'Supplemental Register')."
CONCURRENT USE: Enter the appropriate concurrent use information, e.g., specify the goods and the geographic area for which registration is
sought.
MISCELLANEOUS STATEMENT: Enter information here ONLY if required in the Response to Office Action and there is no other section of he
form that is appropriate.
347
PLEASE CHANGE FROM "STANDARD CHARACTER DRAWING" TO
"DESIGN ELEMENT"
Note: a separate window will be launched for the Miscellaneous attachment(s).
SIGNATURE(S)
i
The declaration (if required) or response will not be "signed" in the sense of a traditional
paper document. To verify the contents of the response, the signatory must enter any
alpha/numeric character(s) or combination thereof of his or her choosing, preceded and
followed by the forward slash (/) symbol. The USPTO does not determine or pre-approve
what the entry should be, but simply presumes that this specific entry has been adopted to
serve the function of the signature. Most signatories simply enter their names between the
two forward slashes, although acceptable "signatures" could include /john doe/; /jd/; or
348
/123-4567/.
DECLARATION SIGNATURE
Note: A signed declaration is required if a red "#" symbol precedes a specific item listed on the form,
OR if the original application were submitted "unsigned." The declaration must be signed by someone
who is a "proper party to sign on behalf of applicant" under Trademark Rule 2.33. If not required, the
declaration may simply be left unsigned. However, the information for the Response Signature section
must always be entered.
If the applicant is seeking registration under Section 1(b) and/or Section 44 of the Trademark Act, the
applicant had a bona fide intention to use or use through the applicant's related company or licensee
the mark in commerce on or in connection with the identified goods and/or services as of the filing
date of the application. 37 C.F.R. Secs. 2.34(a)(2)(i); 2.34 (a)(3)(i); and 2.34(a)(4)(ii). If the
applicant is seeking registration under Section 1(a) of the Trademark Act, the mark was in use in
commerce on or in connection with the goods or services listed in the application as of the application
filing date. 37 C.F.R. Secs. 2.34(a)(1)(i). The undersigned, being hereby warned that willful false
statements and the like so made are punishable by fine or imprisonment, or both, under 18 U.S.C.
§1001, and that such willful false statements may jeopardize the validity of the application or any
resulting registration, declares that he/she is properly authorized to execute this application on behalf
of the applicant; he/she believes the applicant to be the owner of the trademark/service mark sought
to be registered, or, if the application is being filed under 15 U.S.C. §1051(b), he/she believes
applicant to be entitled to use such mark in commerce; to the best of his/her knowledge and belief no
other person, firm, corporation, or association has the right to use the mark in commerce, either in
the identical form thereof or in such near resemblance thereto as to be likely, when used on or in
connection with the goods/services of such other person, to cause confusion, or to cause mistake, or
to deceive; that if the original application was submitted unsigned, that all statements in the original
application and this submission made of the declaration signer's knowledge are true; and all
statements in the original application and this submission made on information and belief are believed
to be true.
Signature
/ROBERT BURKE/
Date Signed
08/22/2005
MM/DD/YYYY
Signatory's Name
ROBERT BURKE
Signatory's Position
TREASURER ABMA
Comment [DJT1]:
RESPONSE SIGNATURE
* Signature
/ROBERT BURKE/
(required) * Date Signed
08/22/2005
(required)
MM/DD/YYYY
Signatory's Name
ROBERT BURKE
Signatory's Position
TREASURER ABMA
SPECIAL NOTE FOR PORTABLE FORM:
i
Due to technical limitations within the browsers now available and to simplify the process
and prevent possible errors, in the cases where the form is being submitted with image
files, those files will need to be re-attached to the form before final submission to the
USPTO.
349
350
APPENDIX AI
TRADEMARK APPLICATION INSERTS
CLASS 025 FOR AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO TO BE USED
ON HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS, SCARVES
THE COLORS BLUE, GREEN, BROWN, BLACK AND WHITE ARE CLAIMED AS A
FEATURE OF THE MARK. THE LOGO CONSISTS OF A SET OF BROWN AVIATION
BOATSWAIN’S MATE WINGS SUPER IMPOSED OVER A WHITE AND BLACK
AIRCRAFT CARRIER WHICH IS SUPER IMPOSED OVER A GLOBE. THE GLOBE IS
DIVIDED BY BLACK LONGITUDINAL AND LATITUDINAL LINES. THE WATER ON
THE GLOBE IS BLUE AND THE LAND MARKINGS ARE GREEN. THE LOGO ITSELF
CAN ALSO BE DISPLAYED AS A BLACK OUTLINED LOGO WITHOUT THE COLORS
ADDED.
AVIATION BOATSWAIN'S MATES ASSOCIATION, A CORPORATION OF NJ, HAVING
AN ADDRESS OF P.O. BOX 1106-NAVAL BASE LAKEHURST, NEW JERSEY UNITED
STATES 08733, WHOSE E-MAIL ADDRESS IS [email protected], WHOSE
PHONE NUMBER IS 1-732-657-4749 AND WHOSE FAX NUMBER IS 1-732-657-7799.
351
Comment [DJT2]:
APPENDIX AJ
LETTER TO THE SUPERINTENDENT OF DOCUMENTS
The Superintendent of Documents
U.S. Government Printing Office
P.O. Box 371954
Pittsburgh, PA 15250-7954
December 7, 2005
To Whom It May Concern:
Please send a copy of the trademark portion of the Official Gazette, published on December 6,
2005, to the address below.
P.O. Box 1106
Lakehurst, NJ 08733-0606
Thank You,
R.J. “Stoney” Burke
Treasurer
352
APPENDIX AK
RESPONSE TO OFFICE ACTION FORM
We have received your Response to Office Action Form below.
-----Original Message----From: [email protected] [mailto:[email protected]]
Sent: Monday, August 22, 2005 6:21 PM
To: [email protected]; Thornton, Douglas LT
Subject: Received your Response to Office Action Form for 78501064
Application serial no. 78501064 has been amended as follows:
Mark
Applicant proposes to amend the mark as follows:
Original: AVIATION BOATSWAIN'S MATES ASSOCIATION (Stylized and/or with
Design)
Proposed (USPTO generated image): DELETE STANDARD CHARACTER
REQUIREMENT (Standard Characters)
The mark consists of standard characters, without claim to any particular font, style, size, or
color.
Classification and Listing of Goods/Services
Applicant hereby deletes the following class of goods/services from the application.
Class 035 for AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO ONLY; TO BE
USED ON HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS, BELT BUCKLES,
COLLECTABLE COINS, STICKERS, LICENSE PLATE FRAMES, BUMPER STICKERS,
MUGS AND GLASSES, WATCHES, RINGS, LAPEL PINS, SCARFS, REFRIGERATOR
MAGNETS, MOUSE PADS, NEWSLETTERS, ENVELOPES, STATIONARY,
BOOKLETS, PAMPHLETS, FLAGS, LETTERHEAD PAPER
Applicant hereby adds the following class of goods/services to the application:
New:
Class 025 for AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO TO BE USED
ON HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS, SCARVES.
Section 1(a), Use in Commerce: Use in Commerce: The applicant is using the mark in
commerce, or the applicant's related company or licensee is using the mark in commerce, or
the applicant's predecessor in interest used the mark in commerce, on or in connection with the
identified goods and/or services. 15 U.S.C. Section 1051(a), as amended. The mark was first
used on 12/01/1971 and first used in commerce on 12/01/1971, and is now in use in such
commerce.
Applicant hereby submits a specimen for Class 025.
353
The specimen(s) submitted consists of THE COLORS BLUE, GREEN, BROWN, BLACK
AND WHITE ARE CLAIMED AS A FEATURE OF THE MARK. THE LOGO CONSISTS
OF A SET OF BROWN AVIATION BOATSWAIN'S MATE WINGS SUPER IMPOSED
OVER A WHITE AND BLACK AIRCRAFT CARRIER WHICH IS SUPER IMPOSED
OVER A GLOBE. THE GLOBE IS DIVIDED BY BLACK LONGITUDINAL AND
LATITUDINAL LINES. THE WATER ON THE GLOBE IS BLUE AND THE LAND
MARKINGS ARE GREEN. THE LOGO ITSELF CAN ALSO BE DISPLAYED AS A
BLACK OUTLINED LOGO WITHOUT THE COLORS ADDED..
For an application based on 1(a), Use in Commerce, "The substitute specimen(s) was in use in
commerce as of the filing date of the application."
Procedural Matters/Informalities
Applicant proposes to amend the following:
Original: AVIATION BOATSWAIN'S MATES ASSOCIATION, a corporation of NJ, having
an address of P.O. BOX 1106-NAVAL BASE LAKEHURST, NJ US 08733, whose phone
number is 1-732-657-4749, whose phone number is 1-732-657-7799.
Proposed: AVIATION BOATSWAIN'S MATES ASSOCIATION, a corporation of NJ,
having an address of P.O. BOX 1106-NAVAL BASE LAKEHURST, New Jersey United
States 08733, whose e-mail address is [email protected], whose phone
number is 1-732-657-4749 and whose fax number is 1-732-657-7799.
Additional Statements
No claim is made to the exclusive right to use ASSOCIATION apart from the mark as shown.
PLEASE CHANGE FROM "STANDARD CHARACTER DRAWING" TO "DESIGN
ELEMENT"
Declaration Signature
Signature: /ROBERT BURKE/ Date: 08/22/2005
Signatory's Name: ROBERT BURKE
Signatory's Position: TREASURER ABMA
Response Signature
Signature: /ROBERT BURKE/ Date: 08/22/2005
Signatory's Name: ROBERT BURKE
Signatory's Position: TREASURER ABMA
354
APPENDIX AL
TEAS TRANSMITTAL RESPONSE
===========TEAS XML RESPONSE=============
78501064
http://tess2.uspto.gov/ImageAgent/ImageAgentProxy?getImage=78501064
DELETE STANDARD CHARACTER REQUIREMENT
mark.jpg
LAW OFFICE 110
20041017
1
035
AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO ONLY; TO BE USED ON HATS, SHIRTS,
SWEATSHIRTS, T-SHIRTS, BELT BUCKLES, COLLECTABLE COINS, STICKERS, LICENSE PLATE
FRAMES, BUMPER STICKERS, MUGS AND GLASSES, WATCHES, RINGS, LAPEL PINS, SCARFS,
REFRIGERATOR MAGNETS, MOUSE PADS, NEWSLETTERS, ENVELOPES, STATIONARY,
BOOKLETS, PAMPHLETS, FLAGS, LETTERHEAD PAPER
N
Y
N
N
N
19711201
19711201
1
035
025
AVIATION BOATSWAIN'S MATES ASSOCIATION LOGO TO BE USED ON HATS, SHIRTS,
SWEATSHIRTS, T-SHIRTS, SCARVES.
Y
19711201
19711201
355
025
SP1
2055614537-22203233539-MVC-004S.JPG
2055614537-22203319137-MVC-005S.JPG
2055614537-22203349778-MVC-007S.JPG
THE COLORS BLUE, GREEN, BROWN, BLACK AND WHITE ARE CLAIMED AS A FEATURE OF THE
MARK. THE LOGO CONSISTS OF A SET OF BROWN AVIATION BOATSWAIN'S MATE WINGS
SUPER IMPOSED OVER A WHITE AND BLACK AIRCRAFT CARRIER WHICH IS SUPER IMPOSED
OVER A GLOBE. THE GLOBE IS DIVIDED BY BLACK LONGITUDINAL AND LATITUDINAL LINES.
THE WATER ON THE GLOBE IS BLUE AND THE LAND MARKINGS ARE GREEN. THE LOGO
ITSELF CAN ALSO BE DISPLAYED AS A BLACK OUTLINED LOGO WITHOUT THE COLORS ADDED.
The substitute specimen(s) was in use in commerce as of the filing date of the application.
1
PM
AVIATION BOAT SWAIN'S MATES ASSOCIATION
D1
No claim is made to the exclusive right to use ASSOCIATION apart from the mark as shown.
UK
PLEASE CHANGE FROM "STANDARD CHARACTER DRAWING" TO "DESIGN ELEMENT"
10
0
1
03
LAKEHURST
NJ
08733
US
1-732-657-4749
1-732-657-7799
NJ
356
10
0
1
New Jersey (NJ)
United States (USX)
[email protected]
NoDeclaration/1/
D
1
/ROBERT BURKE/
20050822
ROBERT BURKE
TREASURER ABMA
R
2
/ROBERT BURKE/
20050822
ROBERT BURKE
TREASURER ABMA
20050822212125842405-78501064
20050822 21:05:02
Mon Aug 22 21:21:25 EDT 2005
USPTO/OA-2055614537-20050822212125842405-78501064-200ac2282ebb5bc38029de66f5997ac861N-N-20050822210502407196
Response to Office Action Form Filing
[email protected]; [email protected]
TEAS support team
Mon Aug 22 21:21:25 EDT 2005
____________________________________________________________________
STAMP: USPTO/OA-2055614537-20050822212125842405-78501064200ac2282ebb5bc38029de66f5997ac861-N-N-20050822210502407196
357
APPENDIX AM
NOTICE OF PUBLICATION UNDER (12A) CERTIFICATION
UNITED STATES PATENT AND TRADEMARK OFFICE
(CERTIFICATE ATTACHED)
358
*\ UNITED STATES PATENT AND TRADEMARK OFFICE
Commissioner for Trademarks P.O. Box 1451
Alexandria, VA 22313-1451 www.usplo.gov
Nov 16, 2005
NOTICE OF PUBLICATION UNDER 12(a)
1. Serial No.:
78/501,064
2. Mark:
and design
3. International Class(es):
25
4. Publication Date:
Dec 6, 2005
5. Applicant:
The mark of the application identified appears to be entitled to registration. The mark will,
in accordance with Section 12(a) of the Trademark Act of 1946, as amended, be published
in the Official Gazette on the date indicated above for the purpose of opposition by any
person who believes he will be damaged by the registration of the mark. If no opposition
is filed within the time specified by Section 13(a) of the Statute or by rules 2.101 or 2.102
of the Trademark Rules, the Commissioner of Patents and Trademarks may issue a
certificate of registration.
Copies of the trademark portion of the Official Gazette containing the
publication of the mark may be obtained from:
The Superintendent of Documents
U.S. Government Printing Office
PO Box 371954 Pittsburgh, PA
15250-7954 Phone: 202-5121800
By direction of the Commissioner.
359
UNITED STATES PATENT AND TRADEMARK OFFICE
SERIAL NO: 78/501064
APPLICANT: AVIATION BOATSWAIN'S MATES ASSOCIATION
*78501064*
CORRESPONDENT ADDRESS:
LAKEHURST, NJ 08733
RETURN ADDRESS:
Commissioner for Trademarks
P.O. Box 1451
Alexandria, VA 22313-1451
If no fees are enclosed, the address should include the
words "Box Responses - No Fee."
MARK:
AVIATION BOATSWAIN'S MATE ASSOCIATION
CORRESPONDENT’S REFERENCE/DOCKET NO: N/A
Please provide in all correspondence:
1. Filing date, serial number, mark and
applicant's name.
2. Date of this Office Action.
3. Examining Attorney's name and
Law Office number.
4. Your telephone number and email address.
CORRESPONDENT EMAIL ADDRESS:
[email protected]
Serial Number 78/501064
EXAMINER’S AMENDMENT
ADVISORY – AMENDMENTS TO GOODS/SERVICES: If the identification of goods and/or services has been
amended below, any future amendments must be in accordance with 37 C.F.R. §2.71(a) and TMEP §1402.07(e).
AMENDMENT(S) AUTHORIZED: As authorized by Robert J. Burke on October 7, 2005, the application is
amended as noted below. If applicant disagrees with or objects to any of the amendments below, please notify the
undersigned trademark examining attorney immediately. Otherwise, no response is necessary. TMEP §707.
The identification of goods is amended to read:
HATS, SHIRTS, SWEATSHIRTS, T-SHIRTS, SCARVES
The description of the mark is amended by deleting the following:
THE LOGO ITSELF CAN ALSO BE DISPLAYED AS A BLACK OUTLINED LOGO WITHOUT THE
COLORS ADDED.
The disclaimer of record is not required for items of clothing, and therefore will not be printed on the registration.
Steven Fine /sf/
Trademark Attorney
Law Office 110
(571) 272-9158
360
APPENDIX AN
CERTIFICATION OF REGISTRATION OF TRADEMARK-PRINCIPAL REGISTER
(ATTACHED)
361
CERTIFICATE OF REGISTRATION
PRINCIPAL REGISTER
The Mark shown in this certificate has been registered in the United States Patent
and Trademark Office to the named registrant.
The records of the United States Patent and Trademark Office show that an
application for registration of the Mark shown in this Certificate was filed in the Office;
that the application was examined and determined to be in compliance with the
requirements of the law and with the regulations prescribed by the Director of the United
States Patent and Trademark Office; and that the Applicant is entitled to registration of the
Mark under the Trademark Act of 1946, as Amended.
A copy of the Mark and pertinent data from the application are part of this
certificate.
To avoid CANCELLATION of the registration, the owner of the registration
must submit a declaration of continued use or excusable non-use between the fifth and
sixth years after the registration date. (See next page for more information.) Assuming such
a declaration is properly filed, the registration will remain in force for ten (10) years, unless
terminated by an order of the Commissioner for Trademarks or a federal court. (See next
page for information on maintenance requirements for successive ten-year periods.)
Director of the United States Patent and Trademark Office
362
Int. CL: 25
Prior U.S. Cls.: 22 and 39
Reg. No. 3,062,715
United States Patent and Trademark Office
Registered Feb. 28, 2005
TRADEMARK
PRINCIPAL REGISTER
AVIATION
BOATSWAIN'S
MATES
ASSOCIATION
(NEW
JERSEY
CORPORATION) P.O. BOX 1106-NAVAL
BASE LAKEHURST, NJ 08733
FOR: HATS, SHIRTS, SWEATSHIRTS, TSHIRTS, SCARVES, IN CLASS 25 (U.S.
CLS. 22 AND 39).
FIRST USE 12-1-1971; IN COMMERCE 121-1971.
THE COLORS BLUE, GREEN, BROWN,
BLACK AND WHITE ARE CLAIMED AS
A FEATURE OF THE MARK.
THE LOGO CONSISTS OF A SET OF
BROWN AVIATION BOATSWAIN'S MATE
WINGS SUPER IMPOSED OVER A WHITE
AND BLACK AIRCRAFT CARRIER
WHICH IS SUPER IMPOSED OVER A
GLOBE. THE GLOBE IS DIVIDED BY
BLACK
LONGITUDINAL
AND
LATITUDINAL LINES. THE WATER ON
THE GLOBE IS BLUE AND THE LAND
MARKINGS ARE GREEN.
SER. NO. 78-501,064, FILED 10-172004. STEVEN R. FINE, EXAMINING
ATTORNEY
363
APPENDIX AO
REQUIREMENTS TO MAINTAIN YOUR FEDERAL
TRADEMARK REGISTRATION
Requirements in the First Ten Years*
What and When to File:
• First Filing: A Declaration of Continued Use (or Excusable Non-use), filed between the
5th and 6th years after the registration date. (See 15 U.S.C. §1058; 37 C.F.R. §2.161.)
• Second Filing: A Declaration of Continued Use (or Excusable Non-use) and an
Application for Renewal, filed between the 9th and 10th years after the registration date.
(See 15 U.S.C. §1058 and §1059; 37 C.F.R. §2.161 and 2.183.)
Requirements in Successive Ten-Year Periods*
What and When to File:
• A Declaration of Continued Use (or Excusable Non-use) and an Application for
Renewal, filed between each 9th and 10th-year period after the date when the first
ten-year period ends. (See 15 U.S.C. §1058 and §1059; 37 C.F.R. §2.161 and 2.183.)
Grace Period Filings*
There is a six-month grace period for filing the documents listed above, with payment of an
additional fee.
The U.S. Patent and Trademark Office (USPTO) will NOT send you any future notice or
reminder of these filing requirements. Therefore, you should contact the USPTO
approximately one year prior to the deadlines set forth above to determine the
requirements and fees for submission of the required filings.
NOTE: Electronic forms for the above documents, as well as information regarding current
filing requirements and fees, are available online at the USPTO web site:
www.uspto.gov
YOUR REGISTRATION WILL BE CANCELLED IF YOU DO NOT
FILE THE DOCUMENTS IDENTIFIED ABOVE DURING THE
SPECIFIED TIME PERIODS.
*Exception for the Extensions of Protection under the Madrid Protocol: The holder of an
international registration with an extension of protection to the United States must file, under
slightly different time periods, a Declaration of Continued Use (or Excusable Non-use) at the
USPTO. See 15 U.S.C. §1141k; 37 C.F.R. §7.36. The renewal of an international registration,
however, must be filed at the International Bureau of the World Intellectual Property
Organization, under Article 7 of the Madrid Protocol. See 15 U.S.C. §1141j; 37 C.F.R. §7.41.
364
APPPENDIX AP
ABMA SYMPOSIUM SITES AND GUEST SPEAKERS
1972
San Diego, Ca.
VADM T.J. Walker
COMNAVAIRPAC
1973
None Held
1974
Mayport, Fl.
CAPT Anderson
CO, NAS Mayport
Alameda, Ca.
CAPT E. D. Mckellar, Jr.
CAPT C. C. Smith Jr.
LT Barbara Rainey
CO, Alameda
CO, USS Enterprise (CVN-65)
First Female Naval Aviation Pilot
Norfolk, Va.
RADM J. H. Scott
CAPT W.D. Knutson
CAPT F. A. Rodgers
CAPT P. N. Hill
CAPT J. A. Muka
COMTACWINGLANT
CO, NAS Oceana
CO, NATTC Lakehurst
CO, NATF Lakehurst
XO, NAS Oceana
San Diego, Ca.
RADM B. W. Compton, Jr.
Capt W. T. Marin
Mr. William Knight
NAVSEASYSCOM
CO, NAVSTA San Diego
First Chief, China Lake
Philadelphia, Pa.
RADM L. C. Chambers
RADM H. P. Glindeman
RADM F. Palmer
CAPT A. Issacs
Mr. V. T. Hirsch
Mr. R. Nolan
Asst. Chief, NAVPERS
COMNAVSAFCEN
COMFOURTH NAVDIST
CO, NAVSTA Philadelphia
National President, Navy League
Executive Secretary,FRA
Alameda, Ca.
CAPT R. S. Parker
CAPT B.A. Wiley
CAPT F. B. Boice
Mr. C. J. Corica
COMNAVAIRPAC
XO, NAS Alameda
NAEC Lakehurst
Mayor of Alameda
Pensacola, Fl.
CAPT D. B. Gilbert
CAPT Roger Grantman
CAPT K. A. Dickerson
CO, NAS Pensacola
NAVAIRSAFCEN
TRAWING 5
1975
1976
1977
1978
1979
1980
365
1981
1982
1983
1984
1985
1986
San Diego, Ca.
VADM R. F. Schoultz
RADM L. C. Chambers
CAPT G. W. Horsley, Jr.
CAPT G. J. Fenzl, Jr.
Mr. Kile Morgan
COMNAVAIRPAC
NAVAIRSYSCOM
CO, NAVSTA San Diego
NAVAIRSYSCOM
Mayor of National City
Norfolk, Va.
ADM Harry D. Train, III
RADM Edward N. Martin
RADM L. C. Chambers
RADM L. O. Tuttle
Mr. G. W. Whitehurst
Mr. Vincent Thomas
CINCLANTFLT
COMCARGRU 4
NAVAIRSYSCOM
COMCARGRU 8
Congressman, State of Virginia
Mayor of Norfolk
San Diego, Ca.
VADM C. A. Easterling
RADM G. M. Furlong, Jr.
Commodore E. I. Carmichael
COMNAVAIRPAC
COMFITWINGPAC
COMNAVBASE San Diego
Philadelphia, Pa.
VADM R. F. Schoultz
VADM R. F. Dunn
RADM J. W. Austin
Commodore J. C. Brest
CAPT F. B. Boice
CAPT Lee
CAPT R. K. Schultz
CAPT D. S. Brown
Deputy Chief, NAVOPS (Air)
COMNAVAIRLANT
CO, NAVBASE Philadelphia
COMNAVSAFCEN
CO, Lakehurst
CNO-OP55P
CO, NAVSTA Philadelphia
NAVAIRSYSCOM
NATTC Lakehurst
San Diego, Ca.
VADM C. A. Easterling
CAPT B. J. Penn
CAPT N. H. Lowery
CAPT D. P. French
COMNAVAIRPAC
CO, NAS North Island
NAVAIRSYSCOM
CO, NATTC Lakehurst
CO, RTC San Diego
Pensacola, Fl.
VADM R. F. Dunn
VADM J. R. Calvert
CAPT R. B. Curtis
CAPT N. H. Lowery
CAPT P. M. Feran
CAPT B. A. Butcheer
Mr. Vince Whibbs
COMNAVAIRLANT
NAVAIRSYSCOM
NAVAIRSYSCOM
CO, NATTC Lakehurst
CO, USS Lexington (CVT 16)
NAVMACOM
Mayor of Pensacola
366
1987
1988
1989
1990
1991
Norfolk, Va.
RADM George R. Strohsohl
RADM Edwin R. Kohn
CAPT John E. Allen
CAPT R. B. Curtis
CAPT James R. Lair
CAPT John M. Kaiser
CAPT J. R. McDonald
MCPON W. K. Plackett
Mr. Joseph A. Leafe
NAVAIRSYSCOM
CNO-OP 098
CO, NAS Oceana
NAVAIRSYSCOM
CO, USS America (CV-66)
CO, NATTC Lakehurst
CO, NAEC Lakehurst
Master Chief Petty Officer of Navy
Mayor of Norfolk
San Diego, Ca.
VADM John H. Fetterman, Jr.
RADM Jeremy D. Taylor
RADM Richard C. Gentz
CAPT Robert P. Hickey
CAPT John M. Kaiser
COMNAVAIRPAC
COMLATWINGPAC
VICE COMNAVAIRSYSCOM
CO, USS Ranger (CV-61)
CO, NATTC Lakehurst
Valley Forge, Pa.
VADM R. A. Dunleavy
RADM A. E. Reider
CAPT Joseph K. Taussig, Jr.
CAPT D. L. Rainer
CAPT John M. Kaiser
CAPT J. R. McDonald
MCPON Duane Bushey
Deputy, CNO
COMNAVBASE Philadelphia
Asst. Dep. Under SECNAV
CO, USS Kitty Hawk (CV-63)
CO, NATTC Lakehurst
CO, NAEC Lakehurst
Master Chief Petty Officer of Navy
Silverdale, Wa.
RADM Ronald J. Zlatoper
RADM George H. Strohsahl, Jr.
CAPT Bill Walker
CAPT Michael J. Concannon
CAPT G. K. Jacobs
CAPT Aurthor Clark
Mr. Louis Mentor
COMCARGRU 7
COMPACMISSGRU Point Magu
NAVAIRSYSCOM
NAVAIRSYSCOM
NAEC Lakehurst
CO, Puget Sound Naval Shipyard
Mayor of Bremerton
Jacksonville, Fl.
ADM Leon Edney
RADM Joseph Walker
RADM Mixon
CAPT James M. Drager
CAPT Kevin Delaney
CAPT Frank Culbertson
CAPT James Flaherty, Jr.
CAPT Bill Walker
Mr. Ed Austin
Ms. Deborah Gianoulis
CINCLANTFLT
On behalf of VADM Dunleavy
CO, USS Saratoga (CV-60)
CO, NAS Jacksonville
NASA Astronaut
CO, Navy Safety Center
NAVAIR
NAEC Lakehurst
Mayor of Jacksonville
367
1992
1993
1994
1995
1996
1997
San Diego, Ca.
ADM Robert J. Kelly
VADM Edwin R. Kohn, Jr.
CAPT Louis R. Canapa
CAPT Richard J. Naughton
CAPT Gordon Rheistrom
CINCPACFLT
COMNAVAIRPAC
Chief of Staff, COMNAVAIRPAC
Dep. Asst. NAVPERS
Norfolk, Va.
ADM Henry H. Mauz, Jr.
RADM L. E. Allen, Jr.
CAPT Daniel C. Roper
CAPT Alan M. Gemmill
CAPT Harold J. Tickle
Ms. Meyera Oberndorf
CINCLANT
COMCARGRU 4
CO, USS Eisenhower (CVN-69)
Dep. Asst. NAVPERS
Mayor of Virginia Beach
Memphis, Tn.
VADM Robert J. Spain
VADM Richard C. Allen
RADM Brent Bennett
RADM Steven Keith
RADM (Ret) James E. Miller
CAPT T. L. Willis
CAPT T. C. Webb, Jr.
CAPT Harry J. Coyle
Mr. W. S. Howard
COMNAVAIRPAC
COMNAVAIRLANT
Asst. Chief, NAVOPS (Air)
COM Coordinator Midsouth RESFLT
President./CEO, U.S. Navy Memorial Co.
NAS Memphis
OPNAV (N885)
CO, NATTC Lakehurst
Mayor of Millington, Tn.
San Diego, Ca.
RADM Scott Walker
RADM Steven Keith
CAPT T. C. Webb, Jr.
CAPT Marc Ostertag
CO, NAVBASE San Diego
COM Coordinator Midsouth RESFLT
OPNAV (N885)
CO, USS Constellation (CV-64)
Pensacola, Fl.
VADM John J.Mazach
VADM (Ret) John H. Fetterman
CAPT Haefner
CAPT Richard L. Dick
CAPT J. Michael Denkler
Mr. John Fogg
Dr. Jojosky
COMNAVAIRLANT
CEO, Naval Aviation Museum
Office of CNO
CO, NAS Whiting Field
CO,NAS Pensacola
Mayor of Pensacola
NIOSH
Silverdale, Wa.
CAPT David Crocker
CAPT Larry E. Knolhoff
CAPT Bradley J. Mason
Mrs. Lena Swanson
CO, USS Carl Vinson (CVN-70)
NAVAIRSYSCOM
CO, PSNSY
Washington State Legislator
368
1998
1999
2000
2001
2001
Jacksonville, Fl.
VADM (Ret( John H. Fetterman
RADM Ronald Christenson
CAPT Robin Weber
CAPT Mark D. Kikta
CAPT John R. Leenhouts
CAPT Stephen A. Turcotte
CAPT Ronald H. Jaeh
Head, Carrier Programs (N885/N999)
CO, USS John F. Kennedy (CV-67)
CO, Sea Control Wing, U.S. LANTFLT
CO, Strike Fighter Wing, U.S. LANTFLT
CO, NAS Jacksonville
XO, NTTC Corry Station, Pensacola Fl.
San Diego Ca.
VADM Edward Moore, Jr.
RADM William V. Cross
RADM Steven G. Smith
CAPT Brad L. Wroolie
CAPT Stephen D. Doyle
CAPT Donald P. Watkins, Jr.
CAPT Larry E. Knolhoff
COMSURPAC
PEO Carriers
COMPHIBGRU 3
COMPHIBGRU 3
XO, USS Boxer
CNO (N885)
NAVAIRSYSCOM
Virginia Beach, Va.
VADM Joseph S. Mobley
RADM Alan M. Gemmil
CAPT Steven F. Firks
CAPT Ronald H. Jaeh
COMNAVAIRLANT
Head, Aircraft Carriers Program
CO, USS Nimitz (CVN-68)
CO, NATTC Pensacola
Pensacola, Fl.
VADM (Ret) John H. Fetterman
CAPT Randal L. Bahr
CAPT Craig F. Weideman
SES-4 George V. DiBiase
CO, NAS Pensacola
CO, Naval Aviation Schools Command
Support Equipment & ALRE Dept. NAVIAR
Silverdale, Wa.
RADM Timothy L. Heely
CAPT Richard B. Wren
CAPT Anthony E. McFarlane
CAPT B. Neunaber
SES-4 George V. DiBiase
Mr. Hershel Pryor
2002
Patuxent River, Md.
RADM Charles H. Johnston
RADM (Ret) Ralph E. Suggs
CAPT Dane C. Swanson
LCDR Roy Harrison
Commander, Naval Air Warfare Aircraft Division,
Assistant Commander, Research and Engineering ,
NAVAIR
CO, USS Carl Vinson (CVN-70)
Executive Assistant, NATTC Pensacola Fl.
Air Officer, USS Carl Vinson (CVN-70)
Support Equipment & ALRE Dept. NAVIAR
Joint Strike Fighter Program, Lockheed Martin
Vice-Commander NAVAIR
Director of Dealer Training, Harley Davidson
Motor Company
CO, NAS Patuxent River
Director 5 Vector Model Career Directorate
LDO/CWO Detailer, ABMA President
369
2003
San Diego, Ca.
Director 5 Vector Model Career Directorate
CDR Randall L. Hauke
Air Boss, USS Nimitz (CVN-68)
CDR (Ret) Randy “Duke” Cunningham
Congressman Duncan Hunter
Congressman
LCDR Roy Harrison
LDO/CWO Detailer, ABMA President
C. T. Burbage
Executive VP and General Manager Joint Strike
Fighter Program, Lockheed Martin
2005
Virginia Beach, Va.
RADM H. Denby Starling, II
CAPT Mark F. Heinrich
CAPT James A. Hubbard
2006
Pensacola, Fl.
RADM John H.”Jay” Bowling, III
RADM Michael S. Roesner
RADM (Ret) Ralph E. Suggs
CAPT Peter S. Frano
CAPT Robert J. Fiegl, Jr.
Mr. Jack Hankins
2007
Silverdale, Wa.
VADM (Ret) Gerald L. Hoewing
CAPT Matthew T. Scassero
CAPT Stephen C. Rorke
C. T. Burbage
2008
Norfolk, Va.
VADM (Ret) John J.Mazach
RADM John W. Goodwin
CAPT Randolph L. Mahr
CAPT Brian K. Antonio
NCCM Jose A. Velazquez
COMNAVAIRFORCE U.S. Atlantic Fleet
Supply Corps
U.S. Fleet Forces Command Anti-Terrorism
Directorate
Deputy Director Expeditionary Warfare Division
(N75B)
Commander, Naval Inventory Control Point
Director of Field Service Operations, Harley
Davidson Motor Company
CO, NAS Pensacola
CO, NATTC Pensacola
Vice President of Sales and Marketing Scott Health
and Safety
President, CEO, Naval Aviation Museum
Fondation, Inc.
Executive VP and General Manager Joint Strike
Fighter Program Intergration, Lockheed Martin
Vice President Business Development Northrop
Grumman Shipbuilding
Commander, Naval Air Forces Atlantic
Program Manager, PMA-251, ALRE
Future Aircraft Carrier Program Manager
Career Counselor Liaison CPPD/VOLED
Virginia Beach, Va.
370
371
APPENDIX AQ
REUNION CHAIRMEN AND PAST PRESIDENTS
Reunion Chairmen Prior To Incorporation
1971
1972
1973
1974
ABCM Mike Hickman
ABCM Willie Gann
ABCS V.R. Christofoletti
LT Cliff Forbes
Presidents
1974-1975 CDR Robert Gillen
1975-1976 CDR Robert Gillen
1976-1977 CWO4 Robert Archibald
1977-1978 LCDR Dave Deese
1978-1979 LCDR Thomas Gregory
1979-1980 ABCM Bert Gorczyca
1980-1981 LCDR Joseph Breslin
1981-1982 LCDR Joseph Breslin
1982-1983 ABCM James E. Tuck
1983-1984 LCDR Preston L. Jones
1984-1985 ABCM Lee Snodgrass
1985-1986 CDR Cliff Forbes
1986-1987 CDR Robert E. Parsons
1987-1988 CDR Robert E. Parsons
1988-1989 CWO4 Robert M. Henderson
1989-1990 CWO4 C. L. Moorehead
1990-1991 ABCM Charles J. Ramsey
1991-1992 ABCM Charles J. Ramsey
1992-1993 ABCM Raymond Tick
1993-1994 CDR Tony Mcfarlane
1994-1995 CDR Tony Mcfarlane
1995-1996 LT Brian Gale
1996-1997 LCDR Steve Ross
1997-1998 LT T. A. “Cracker” Chorlton
1998-1999 ABECS Wally Hamaker
1999-2000 ABCM Lanny Vines
2000-2001 CDR Mike Weeks
2001-2002 LCDR Jimmy McLaughlin
2002-2003 LCDR Roy Harrison
2003-2004 LCDR Roy Harrison
2004-2005 LT Douglas J. Thornton
2005-2006 CDR Richard D. “RD” Jones
2006-2007 CDR Richard D. “RD” Jones
2007-2008 CDR Luis A. Hernandez
2008-2009
372
373
APPENDIX AR
LIVING LEGENDS
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
ABCM (Ret) Willie Gann
CDR (Ret) Jack E. Carleton
LCDR (Ret) David S. Deese
LCDR(Ret) Harry Claar
CDR (Ret) Robert Francis Gillen
CWO4 (Ret) Edward Hayes
ABCS (Ret) Odie R. Kennedy
CWO4 (Ret) Tyrone A. Roebuck
CWO4 (Ret) Robert J. Archibald III
CWO3 (Ret) Arlie T. Sinks
LCDR (Ret) Ambler “Skip” Lopez
CWO4 (Ret) Victor P. “Vic” Pinion
CDR (Ret) Preston Leon Jones
LCDR (Ret) Mark Swain Short
LT (Ret) Clayton J. “C J” Heard
CWO4 (Ret) Robert M. Henderson
CDR (Ret) Robert E. Parsons
ABCS (Ret) Jackie E. Nix
374
375
APPENDIX AS
HONORARY LIVING LEGENDS
2000
Mr. Thomas M. “Tom” Gibney
376
APPENDIX AT
POSTHUMOUS LEGENDS
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
CDR (Ret) Clarence E. “Cliff” Forbes
ABCM (Ret) Frederick P. Terrrazzano
CDR (Ret) Lawrence E. “Larry” Wiltzius
CWO4 (Ret) James D. Maloney
CWO4 (Ret) Robert V. Langmaid
None Selected
None Selected
None Selected
None Selected
ABHC (Ret) Donald A. “Tiny” Alexander
None Selected
ABH1 (Ret) William Robert “Willy” Harms
None Selected
377
APPENDIX AU
EAST AND WEST COAST
ATLANTIC
PACIFIC
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
ABH1 R.A. Buscher
ABH1 Alan Lundeen
ABF1 Charles Bennett
ABE1 Bert Blyth
ABEC A.L. Crutchfield
ABE1 A.A. Annunziata
ABF1 Richard Borrego
ABE1 Elwood G. Eppard
ABE1 Paul Erickson
ABE1 T. A. Chorlton
ABH1 Norris I. Danzey
ABE1 Richard D. Jones
ABE1 (AW) James D. Surgeon
ABE1 (SW) Ronnie G. Pinkston
ABH1 (AW) Shawn T. Whalen
ABE1 Buddy Ward
ABE1 (AW/SW) R. Donaldson
ABE1 (AW) W. D. Cunningham
ABH1 (AW) William J. Claye
ABH1 (AW) Larry Spradlin
ABE1 (AW) Tagipo Miago
ABE1 (AW) Steven D. Keizer
ABH1 (AW) Sean Black
ABF1 (AW) Lawrence D. Warford
ABE1 (AW) Dennis M. Prazeau
ABF1 (AW/SW) Reynaldo A. Stanley
ABH1 (AW/SW) Glenn R. Harrison
ABH1 (AW/SW) Jitindra W. Sirjoo
ABH1 (AW/SW) Ronnie A. Padilla
ABH1 (AW/SW) Christopher L. Smith
ABF1 (AW/SW) Jamison R. Hunter
ABF1 (AW/SW) Roberto Saavedra
ABH1 (AW/SW) Paul S. Young
ABE1 Robert Whelan
ABFC Alfred Reynolds
ABCS Lew Simpson
ABE1 Jake Kollarik
ABE1 Nelson Tabinga
ABE1 Michael Hoben
ABH1 Brian Stump
ABH1 M.L. Herman
ABE1 Jeffrey Wisler
ABH2 Kevin J. Phillips
ABH1 Willie Lewis
ABH2 Scott J. Bailey
ABH1 Michael B. Reid
ABH1 Paul Foster
ABH1 Mark C. Persutti
ABH1 Daniel Dray
ABH1 (AW/SW) Derek Diggs
ABF1 (AW/SW) Dennis Joyce
ABF1 (AW) Bradley H. Fudge
ABH1 (AW) Joseph Howard
ABE1 (AW) Wilbert M. Wafford
ABH1 James A. Wiggins
ABE1 (AW) Anthony Hughes
ABH1 (AW/SW) Thomas Lamb
ABH1 (AW) Gregory A. Curl
ABE1 (AW/SW) Jamie I. Roman
ABE1 (AW/SW) Jon C. Clark
ABF1 (AW/SW) Karl C. Thomsen
ABF1 (AW/SW) Alvaro D. Williams
ABF1 (AW/SW) Eric L. Alexander
ABH1 (AW/SW) Maguel L. Brooks
ABF1 (AW) Jacob D. Muehls
ABF1 (AW/SW) Charles A. Loy
378
379
APPENDIX AV
ABMA PREAMBLE
We unite to form the AVIATION BOATSWAIN”S MATE ASSOCIATION;
Dedicated:
• To stimulate and perpetuate love of country, our flag, and our Navy;
• To defend the honor, integrity, and supremacy of our national government
and the Constitution of The United States;
• To support, develop, encourage, foster, and stimulate Naval Aviation Safety
in the “Aircraft-on-Deck” mode (touchdown to takeoff);
• To aid past and present Aviation Boatswain’s Mates of the United States
Navy from which our members are drawn, and their dependents and
survivors in every proper and legitimate matter;
• To present the best interests and rights of Aviation Boatswain’s Mates to
proper authority when appropriate.
380
APPENDIX AW
THE EVENING PRAYER
I am convinced, Our Father, that your fondest feelings are reserved for the least pretentious and most
genuine of us. I am sure that Aviation Boatswain’s Mates are some of your favorites. Certainly
Aviation Boatswain’s Mates have yet to find the virtues of humility, or soft-spokenness or
gentleness… They do lead with their jaws….And they always seem to be ready to fight than to
switch. They can be singled out by their red eyes, and a grubbiness, which is a mark of their trade.
But their wills match their strong backs…And their love of each other is a wondrous thing to behold.
They are the salt of the deck…And the saltiness is honest and open…And they are uniquely Your
sons. We are grateful for them…As you love them specially, we mark them particularly tonight.
Bless them every one…And forever keep them from harm and hurt…In Christ’s name, Amen.
R. W. Bedingfield, Chaplain (USN)
APPENDIX AX
THE LAST AB
As long as we have gone to sea
With names like Wasp and Kennedy
Upon our decks have stood a breed
381
A band of brothers with “can-do” creed
They toil and run upon our roofs
They talk with wands and mouse to shoot
They dress in different colors bold
But yet their story’s seldom told
They own our mighty catapults
Tractors, gear, and fuel to suit
They run the engines in our skin
To launch our toys when war begins
They eat from boxes during chow
That’s if our flight schedules allow
They sleep in stuffy lockers full
On huffers, deuces, catwalks too
Their names have seldom made the press
For fighting fires in battle dress
Their efforts saved our Forestall
For that and more we owe them all
And now we hear the winds of change
Of smaller ships as budget strain
Some heard the words magnetic cats
We wonder where our future’s at
But as long as ships are sent to sea
To launch their planes for liberty
We know that you shall never see
A Sailor called the last AB
382
APPENDIX AY
LETTER OF SUPPORT FROM THE OFFICE OF THE CNO
383
RESPONSES TO 1984 ABMA
WORKSHOP RESULTS
1. The following is the status of Aviation Boatswain Mates
Association workshop items:
A. AIRCRAFT LAUNCH/RECOVERY EQUIPMENT
ITEM
COMMENTS
A.1.
Design efforts are under way. NAVAIRENGCEN is
procuring kits. Initial operation capability is
expected approximately 1 January 1985. New
panel support will be issued as JBD service
change 65.
A.2.
CNO WASHINGTON DC 301642Z AUG 84 favorably
endorsed COMNAVAIRSYSCOM 141928Z AUG 84 and
requested that PQS for catapult electricians be
added to the FY85 Aviation PQS Development List
and a PQS workshop be held during first quarter
FY85.
A.3.
Donut wire supports procured between 1980-1982
were of inferior quality. Some of these
supports are still in the supply system. QA
provisions of the procurement specification have
been increased to minimize this problem in the
future. BRASO/NAVAIRENGCEN for action.
A.4.
NAVAIR will request OP-592 to task Naval
Manpower Engineering Center to study new
requirements.
A.5.
Tool lists and drawings have been prepared by
NAVAIR/NAVAIRENGCEN for all catapult
requirements and progress is being made on other
system requirements. Once completed, stock
numbers will be assigned to the special tools
and they will be available in the supply system.
A.6.
NEC 4672 established for catapult electricians
is a valid requirement. Type commanders (TYCOM)
must identify shortfalls within their area of
responsibility, press ships to assign personnel
holding NEC, and press NAVMILPERSCOM to man to
allowance.
384
B. AIRCRAFT HANDLING AND CRASH/SALVAGE
ITEM
COMMENTS
B.1.
SEA-05M for action - AIR-551 will
coordinate.
B.2.
Design, development, and engineering evaluation
of a crash handling load leveling device is in
progress by NAVAIR/NAVAIRENGCEN. Operational
evaluation of prototype is scheduled for FY86.
B.3.
SEA-55X24/NAVSAFECEN (Code 122B) for
action - AIR-551 will coordinate.
B.4.
COMTRALANT/COMTRAPAC for action. NAVSAFECEN
will coordinate.
B.5.
AIR-511 will forward correspondence to
NAVSEA requesting evaluation/feasibility of
operationally deploying HALON 1211 portable
extinguishers as a suitable replacement for CO2
and PKP portable extinguishers aboard ship.
B.6.
NAVAIR ltr Ser AIR-5111J/24 of 27 July 1984
promulgated NAVAIR's plan of action and
milestones for the development of a new training
course for specialized live aircraft
firefighting training for shipboard crews. In
active pursuit of the recommendations of NAVAIR
ltr AIR-5511J/EDH/clt Ser 9 of 28 March 1984, a
progress review will be conducted for the CV
Firefighting Flag Level Steering Committee
meeting in October 1984.
C. AVIATION FUELS SYSTEMS
ITEM
COMMENTS
C.1.
Sampling petcocks as discussed here are the ones
similar to those approved for installation on
the FORRESTAL in location where sampling of fuel
is required (i.e., filter-separator, purifiers,
double valve manifolds). This is a NAVSEA item.
C.2.
PMS-592/TYCOM for action.
G.3.
SEA-56Y32 for action.
C.4
SEA-56Y32 for action.
385
D. GENERAL
ITEM
COMMENTS
D.1.
NAVMILPERSCOM for action.
D.2.
NAVMILPERSCOM for action.
2. Aviation fuel items will receive direct attention commencing
November 1984 as a result of an Aviation Boatswain Mate (AVBOSN)
LDO filling the SEA-56Y32 billet. Subject billet has not
previously been filled with an AVBOSN/LDO.
386
APPENDIX AZ
THE AVIATION BOATSWAIN’S MATE INSIGNIA
WRITTEN BY CWO4 DOUGLAS L. CHANEY (AB BOS’N) (RETIRED)
OUR INSIGNIA, BEARING CROSSED ANCHORS WITH WINGS, HAS STOOD FOR
GALLANTRY, PRODUCTIVITY AND DEDICATION FOR NEARLY FIFTY YEARS.
MANY EXCELLENT AB’S HAVE GIVEN THEIR LIMBS AND IN TOO MANY CASES
THEIR LIVES, PERFORMING THE FEATS OF THE FLIGHT DECK. ALLOW ME
TO BREAK THE INSIGNIA DOWN AND PUT IT INTO THE RIGHT PERSPECTIVE
FOR YOU.
THE ANCHOR IS A HEAVY DEVICE USED TO SECURE A SEA-GOING VESSEL
OR BOAT TO A SPECIFIC SPOT IN A BODY OF WATER. A SINGLE WELLTRAINED AB IS AN ANCHOR. THEY SECURE THEIR WATCH STATIONS,
WHETHER IT BE SECURING AIRCRAFT ON DECK, FUELING AND DEFUELING
AIRCRAFT, DIRECTING AIRCRAFT AROUND THE DECK, SALVAGING DAMAGED
AIRCRAFT, MAKING AIRCRAFT SETTINGS ON THE ARRESTING GEAR ENGINE
OR HOOKING UP AND LAUNCHING AIRCRAFT OFF OUR CATAPULTS.
OUR INSIGNIA HAS TWO ANCHORS. THIS SIGNIFIES THAT WE CAN’T DO
OUR JOBS ALONE. WE MUST RELY ON EACH OTHER AND COMBINE OUR
KNOWLEDGE AND TALENTS TO FULFILL OUR ROLE ON EVERY FLIGHT AND
HANGAR DECK. JUST LIKE A SYMPHONY ORCHESTRA IN AN AMPHITHEATER,
WE PERFORM THE MARVELOUS SPECTACLE OF CARRIER AIR OPERATIONS. WE
SEE EACH OTHER AT OUR WORST AND OUR BEST AND WE ASSIST EACH
OTHER THROUGH THE ROUGH AND DANGEROUS TIMES THAT ARE ALWAYS
PRESENT. WE TEACH EACH OTHER, WE TEST EACH OTHER AND THOUGH IT
IS NEVER STATED, WE LOVE AND RESPECT EACH OTHER DEEPLY. LIKE THE
IDENTICAL CROSSED ANCHORS, OUR SOULS ARE BONDED IN FRIENDSHIP
FOREVER.
THEN THERE ARE THE WINGS. TO PUT WINGS ON A SET OF ANCHORS IN
ITSELF IS SUPERFLUOUS. IN RETROSPECT, IT WOULD TAKE VERY
POWERFUL WINGS AND A STRONG BACK TO SUPPORT THEM IN FLIGHT. AB’S
HAVE THE STRONG BACKS AND THE DETERMINATION TO GET THE JOB DONE
NO MATTER WHAT THE SACRIFICE. UNFORTUNATELY, THOSE SACRIFICES
ARE MANY AND I WOULD HOPE THAT THEY DON’T GO UNREWARDED.
REMEMBER THE OLD FABLE ABOUT WHENEVER A BELL CHIMES, AN ANGEL
GETS IT WINGS? WELL, WHENEVER YOU HEAR SHIP’S BELL SOUND, MORE
AB’S HAVE SACRIFICED THEIR TIME AND USED THEIR PROFESSIONALISM
TO EARN THEIR WINGS. OUR WINGS SHOULD SIGNIFY THAT WE HAVE
EARNED AND SECURED OUR PLACE IN HEAVEN.
387
APPENDIX BA
THE RETIRED AB
WRITTEN BY CWO4 DOUGLAS L. CHANEY (AB BOS’N) (RETIRED)
388

- Aviation Boatswain`s Mates association

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