Allegan County Board of Commissioners

Transcription

Allegan County
Board of
Commissioners
DISTRICT 1
Terry Burns
616-403-0427
tburns@
allegancounty.org
BOARD PLANNING SESSION–AGENDA
Thursday, November 6, 2008 – 9:30 a.m.
Board Room – County Services Building
DISTRICT 2
Steve McNeal
269-751-7271
smcneal@
allegancounty.org
9:30 a.m.
DISTRICT 3
Paul VanEck
616-688-5619
pvaneck@
allegancounty.org
DISTRICT 4
Mark DeYoung
616-681-9413
mdeyoung@
allegancounty.org
DISTRICT 5
Dean Kapenga
269-751-8586
dkapenga@
allegancounty.org
DISTRICT 6
Max R. Thiele
269-673-4514
mthiele@
allegancounty.org
DISTRICT 7
Don Black
269-792-6446
dblack@
allegancounty.org
DISTRICT 8
Tom Jessup
269-637-3374
tjessup@
allegancounty.org
DISTRICT 9
Fritz Spreitzer
269-673-4131
fspreitzer@
allegancounty.org
County Services Building
3283 – 122nd Avenue
Allegan, MI 49010
269-673-0203 Main Office
269-686-5331 Main Fax
http://www.allegancounty.org
Steve McNeal, Chairman
Larry ”Casey” Jones, Vice Chairman
Revised 11/04/08
OPENING PRAYER: Commissioner Burns
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PUBLIC PARTICIPATION:
APPROVAL OF MINUTES: October 9, 2008 & October 16, 2008
ADDITIONAL AGENDA ITEMS:
APPROVAL OF AGENDA:
DISCUSSION ITEMS:
1) General Updates
2) Brownfield Authority—apply for and accept FY2009 EPA Brownfield’s Assessment
Grant (51-947 Recommend for final approval)
3) Parks, Recreation And Tourism—Award Phase I New Richmond Bridge Park
Construction Bid (51-780)
4) Jail funding workgroup
5) 2009 Board Meetings schedule
6) Review Budget Policy
7) Change 11/13 board meeting start time - due to MCF thanksgiving luncheon
OTHER ITEMS:
PUBLIC PARTICIPATION:
CLOSED SESSION: Collective Bargaining
ADJOURNMENT: Thursday, November 20, 2008 @ 11:00 A.M. @ BOARD ROOM –
COUNTY SERVICES BUILDING, COUNTY SERVICES COMPLEX.
DISTRICT 10
Jon C. Campbell
269-694-4632
jcampbell@
allegancounty.org
DISTRICT 11
Larry “Casey” Jones
269-664-5362
lcjones@
allegancounty.org
Mission Statement
“The Allegan County Board of Commissioners shall plan, develop, and evaluate the
necessary policies and resources to ensure our county continues to progress and prosper”
51-947
S T A T E
O F
M I C H I G A N
BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN
November 6, 2008
BROWNFIELD AUTHORITY—APPLY FOR AND ACCEPT FY2009 EPA BROWNFIELDS
ASSESSMENT GRANT
BE IT RESOLVED THAT the Allegan County Board of
Commissioners hereby approves the request from the Allegan
County Brownfield Authority, as the leader of a coalition that
includes Laketown Township, Saugatuck Township, Hopkins
Township, Douglas and Fennville, to apply for and accept when
awarded, a Brownfields Assessment grant offered through the
Environmental Protection Agency FY2009, in the amount of
$400,000.00; and
BE IT FURTHER RESOLVED that the Board Chairman and the
County Administrator are authorized to sign the necessary
documents on behalf of the County and that the Budget and
Finance Director is authorized to make the necessary budget
adjustments to complete this action.
Work Orders
Dates displayed in
Eastern Standard Time
11/4/2008 2:53:51PM
Work Order No.
51947
Summary
Requestor
Call-back number:
Alt. Department
Location
Technician Assigned
Priority
Completed Date
Status
Parks_Need Board approval to submit EPA Brownfield Assessment Grant Application
Type
Admin / Board RFA
Kevin Ricco
Asset ID
2542
Alt. Department No.
Parks
Date Entered
Human Services Building
10/31/2008 8:06:32AM
Date Assigned
Becky Blaine
11/4/2008 12:00:39PM
Date Due
1 - Immediate
11/13/2008 2:52:44PM
Charge
0.0000
Hours
Pending
0.00
Description
Friday, October 31, 2008 12:19:10 PM(GMT-4:00),Logged by:Kevin RiccoPlease disregard the attached file entitled "2008 EPA Grant for RFA". We had to make a revision to this document. Instead,
please use the attached file titled "2008 EPA Grant for RFA - Revised". Thank you.
The Brownfield Redevelopment Authority is seeking Board approval to submit our 2008 EPA Brownfield Assessment grant
application. We have been working with Mr. Jim Linton from AKT Peerless to assist us with completing the application. The
grant needs to be postmarked by November 14th so I am requesting that it appear on the November 13th Board agenda for
approval and signature.
The version I have attached is NOT the final version. Jim and I are still working on some tweaks and a cover letter, but the
final version will not change much from the one I have attached. Once I have the final version I will attach it to this request.
I will be out of town on November 13th but Steve McNeal is the Chair of the Brownfield Redevelopment Authority and he
should be able to answer any questions the Board may have. The BRA has submitted two EPA grants previously but have
been unsuccessful in getting it approved by the EPA. We hope to have better success this time.
Please let me know if you have any questions.
Resolution
Administrative Time- .25 hours
10/31/2008 1:47:13 PM (GMT-4:00) Eastern Daylight Time, Logged by: Judy Nance Appropriate documentation attached. Attached draft resolution. Sent to requestor for review. Assign to BBlaine for ET review
and placement on their agenda. Please note, requestor is asking for Board action on 11/13/08. But per threshold, ET would
placed for discussion on the 11/13/08 agenda.
10/31/2008 2:53:51 PM (GMT-4:00) Eastern Daylight Time, Logged by: Becky Blaine Assigned to DWilson for ET agenda 11/4/08. Placed tentatively on the 11/13/08 BOC meeting.
11/3/2008 11:05:19 PM (GMT-5:00) Eastern Standard Time, Logged by: Denise Wilson Assigned to DBV for review and recommendation; placed on 11/4/08 ET agenda for discussion if needed.
11/4/2008 11:29:14 AM (GMT-5:00) Eastern Standard Time, Logged by: Robert Sarro Reviewed by ET; place on 11/6/08 PS agenda for discussion if docs available and then 11/13 BOC for action.
11/4/2008 2:52:51 PM (GMT-5:00) Eastern Standard Time, Logged by: Becky Blaine Placed on agenda as recommend approval item 11/6/08. Requesting Kevins attendance.
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Page 1 of 2
ALLEGAN COUNTY
REQUEST FOR ACTION FORM
Request Type
Department Requesting
Submitted By
Contact Information
RFA#:
51-947
Date:
10/31/08
Grant
Kevin Ricco for the Brownfield Authority
x2542, [email protected]
Name of Grant:
EPA Brownfield Assessment Grant
Summary of Grant:
This is the third effort by the Brownfield Authority to secure an EPA grant for brownfield site environmental assessments. We are asking for
$400,000 and no local match is required. For the first time Allegan County will be submitting as the leader of a coalition that includes
Laketown Township, Saugatuck Township, Hopkins Township, Douglas, and Fennville. The grant needs to be postmarked by November
14th so I am requesting that appear on the November 13th Board agenda for approval.
APPLICATION
ACCEPTANCE
New
Renewal
Continuation
Amount (Not including local match)
$400,000.00
Source of Grant Funds (% of allocation) EPA (100%)
Type of Match
Cash
Inkind
Amount / Description / Source of Match:
No local match is required.
Term of Grant
Three years
Does it involve personnel?
No
Yes
Does it involve ongoing Operational Activities (recoverable?)
No
Yes
If we are successful there would be a certain amount of staff time and operations that would have to be dedicated to overseeing the grant and
the potential assessment projects that would result. We don't anticipate any additional staff being required to manage the grant.
Admin Fees
$0.00
Equipment / Ongoing Costs
Does it effect other operations?
Yes
No
Staff time in the Finance Office would be required to help manage grant expenses and reporting.
Disposition:
PAGE 1 of 2
Allegan County Brownfield Redevelopment Authority
3255 122nd Avenue, Suite 102
Allegan, MI 49010
Phone: (269) 686-9088 • Fax: (269) 673-0454
E-mail: [email protected]
November 6, 2004
Environmental Management Support, Inc.
Attn: Mr. Don West
8601 Georgia Ave., Suite 500
Silver Spring, MD 20910
Ms. Deborah Orr
Region 5, EPA
77 W. Jackson Blvd.
SE-4J
Chicago, IL 60604-3507
Project Title: Allegan County, Michigan, Brownfields Assessment Project
a. Applicant Identification: Allegan County
113 Chestnut St.
Allegan, MI 49010
b. Funding Requested:
i) Grant Type:
Assessment grant proposal for combined hazardous substances contaminated and
petroleum contaminated sites.
ii) Federal Funds Requested:
$400,000
iii) Contamination:
Both ($200,000 for hazardous substances sites, $200,000 for petroleum
contaminated sites.)
iv.) Coalition:
Allegan County (Lead Applicant)
Hopkins Township
Laketown Township
City of Fennville
Saugatuck Township
City of the Village of Douglas
c. Location:
Allegan County, State of Michigan
e. Contacts:
Project Director:
Kevin Ricco
Allegan County Parks & Tourism
3255 122nd Ave., Suite 102
Allegan, MI 49010
Phone: (269) 673-0378
Email: [email protected]
Chief Executive:
Steven McNeal, Chair
113 Chestnut St.
Allegan, Michigan 49010
Phone: 269-673-020
Email: [email protected]
f. Date Submitted:
November 14, 2008
g. Project Period:
2009 – 2012
h. Population:1
Allegan County
Hopkins Township
Laketown Township
City of Fennville
Saugatuck Township
Village of the City of Douglas
105,565
2,671
5,561
1,459
3,590
1,214
Allegan County appreciates the opportunity to apply for this county-wide Environmental Protection Agency
(EPA) site assessment grant. One of the primary objectives of this grant is to support the extension of the
Michigan Heritage Water Trail System along the Kalamazoo River and its tributaries in Allegan County. The
Michigan Heritage Water Trail Program has tremendous potential for forging a new destination niche and for
attracting new tourism dollars to Michigan from both citizens and visitors from abroad. In addition: (1)
Outdoor recreation and tourism opportunities along heritage water trails would contribute to stronger, more
diversified economies, (2) Heritage rivers run through many communities that are in urgent need of economic
redevelopment, (3) Traditional central business districts are often adjacent to the rivers, making them attractive
spaces for river oriented business development, (4) Opportunities for new private sector development would
materialize including community-focused initiatives, and (5) Property values and local tax bases along
Michigan Heritage Water Trail communities would increase. In order to help achieve these benefits,
environmental assessment of brownfield properties both along the river and in the communities that will realize
these benefits are necessary. These assessments will not only help to create new economic development as part
of the trail system, but will also help to protect the water quality of the Kalamazoo River, thus enhancing the
trail experience.
Another priority of the program is to preserve farmland and open space by assessing, preparing and encouraging
the redevelopment of Brownfield sites. The permanent loss of farmland would have a chain reaction affecting
food processing employment opportunities and tourism. The funds will also support and encourage Farmland
and Open Space preservation and the reuse of existing industrial/commercial areas and infrastructure.
Sincerely,
Steven McNeal, Chair
1
U. S. Census Bureau 2006 Population Estimates
EPA 2009 COMMUNITY-WIDE ASSESSMENT GRANT PROPOSAL
III.C. Threshold Criteria for Assessment Grants
This section contains the threshold criteria that ensure applicants are eligible to receive
assessment grants. Threshold criteria are pass/fail. Only those proposals that pass all the
threshold criteria will be evaluated against the ranking criteria in Section V of this
announcement.
1. Applicant Eligibility
Describe how you are an eligible entity for an assessment grant. Coalitions applying for
assessment grants must document how all coalition members are eligible entities.
Allegan County is a general purpose unit of local government. Coalition members are also
general purpose units of local government and include:
Laketown Township
Saugatuck Township
Hopkins Township
The City of Fennville
The City of the Village of Douglas
2. Letter from the State or Tribal Environmental Authority
Attached
3. Site Eligibility and Property Ownership Eligibility
Not Applicable
V.B. Ranking Criteria for Assessment Grants
1. Community Need
Under this criterion, proposals will be evaluated based on the quality and extent of the
applicant’s description of the health, welfare, environmental, and financial needs of the targeted
community as it is affected by the presence of brownfields. Responses should clearly identify the
sources of information used in this section. [20 Points]
a. Health, Welfare, and Environment [10 Points]
Describe the effect brownfields currently have on your targeted community by providing
information on the number and size of the brownfields and the health, welfare, and
environmental impacts of these sites. [5 Points]
The communities within Allegan County have lived with the affect of Brownfield sites for
decades. The communities were not only left with a Brownfield, they lost tax revenues and jobs
that were relied on to support the quality of life for its citizens. In Allegan County, the MDEQ
has identified and placed on its Part 201 list of contaminated sites 55 locations which have
contamination from hazardous substances. These are a small subset of all of the contaminated
sites that are likely to exist.
1
Unfortunately, many low income populations within the County reside near or adjacent to the old
abandoned industrial areas. These families will continue to be exposed to the negative health and
financial effects from brownfields unless they are addressed. Many are exposed to chemicals
such as asbestos, lead and various solvents that increase their risk of lead poisoning, lung
diseases and can contribute to an individual’s risk of cancer. In Allegan County, 2,741 children
under age 18 currently have asthma and 7,690 adults 18 years and older currently have asthma;
this accounts for about two deaths each year (source: Asthma Initiative of Michigan
www.getasthmahelp.org/stats/couID80.asp).
Many of these contaminated sites pose a threat to the County’s drinking water supply and
abundant surface waters. Groundwater, accessed by municipal and domestic wells, is the primary
source of drinking water in Allegan County. With the exception of the City of Holland, each of
the villages, townships and cities within Allegan maintain private water wells. According to the
Allegan County Health Department, Environmental Health Division, there are between 25,000
and 40,000 water well records for the County. According to the MDEQ, 889 water wells were
drilled in Allegan County in just 2006. Existing Brownfield sites threaten this resource and
potentially expose the general population to contaminated groundwater. In addition to the human
health and environmental impacts, these contaminated sites have a direct adverse economic
impact on property values.
The threat to water supplies is magnified when one reviews the number of contaminated and
potentially contaminated sites found in the records of the MDEQ. Fifty-five sites of
environmental contamination are listed on the MDEQ’s database of contaminated properties for
Allegan County. The county also has 94 leaking underground storage tank (LUST) sites and
1,195 underground storage tank systems. Many of these have already affected groundwater and
all of them have the potential to affect it. In the City of Fennville alone, five sites from the
database and 14 LUST sites are found. The Saugatuck area has 4 database sites and 20 LUST
sites. The members of the coalition for this grant application contain nearly 20% of all the sites
county-wide. All in all, county-wide, hundreds of acres of brownfield and potential brownfield
sites exist. An example of the need for assessments is an old marina located on Gunn Lake
immediately adjacent to a county park. With the use of an assessment grant, this property could
be assessed for petroleum releases, cleaned up, and added to the park.
Brownfield assessment dollars will go a long way toward initiating the State’s Brownfield
Programs (Phase I/II ESAs, BEAs, and Clean-up planning), identifying sites, assessing potential
exposures and ultimately controlling or eliminating the exposure through appropriate
redevelopment.
The proposed grant will significantly benefit Allegan County by furthering on-going efforts to
identify, characterize, assess and cleanup properties that have been impacted with petroleum and
hazardous substances. Actual environmental contamination can create a barrier to community
revitalization, particularly in rural towns with limited resources. Many of the sites affected by
contamination occupy prime locations, where business and industry once thrived. The EPA grant
will provide funding for these properties and allow for redevelopment that would not be able to
happen otherwise.
2
Of special importance for targeting assessment funds under this grant is the Michigan Heritage
Water Trail Program. Heritage water trails are routes on navigable waterways such as rivers,
lakes, and canals designed and implemented to foster an interactive historical education
experience. The Michigan Heritage Water Trails Program would provide a starting point to
protect the long-term value of Michigan waterways, while multiplying opportunities to promote
tourism, economic development, and the recreational benefits of its scenic beauty and cultural
and historical heritage. Allegan County is working to expand the Kalamazoo River Heritage
Water Trail through the county. See http://www.wmich.edu/glcms/watertrails/index.htm. Given
the industrial and commercial development of Michigan’s waterways, the grant will help to
identify, assess, and address brownfield properties along the Kalamazoo River and its tributaries
in Allegan County. The Kalamazoo River has already been severely contaminated by past
industrial uses and to make the Heritage Water Trail a success these sites will need to be
prioritized and assessed.
Provide information describing the health and welfare of sensitive populations such as
minorities, children, and women of child-bearing age in the targeted community. Provide any
information or data showing that residents of the targeted community are disproportionately
impacted by environmental problems. [5 Points]
It is no coincidence that the area in and around the City of Fennville has a population that is 20%
Hispanic, a high rate of poverty for families and children, as well as a high concentration of
contaminated sites. The Fennville area, based on MDEQ identified sites alone, has 99
brownfield and potential brownfield sites. Since those with high poverty rates as indicated in the
table below, including those of Hispanic descent, live in areas that tend to be in proximity to
brownfield sites, these populations are experiencing the greatest threat to their health and welfare
from these sites. In addition, those with asthma and allergy symptoms would also be more likely
to be exposed to contaminated dust and fumes that would exacerbate these symptoms. In these
neighborhoods there is also a much greater potential for children to view such sites as convenient
playgrounds which can result not only in increased exposures, but also physical harm from site
conditions.
b. Financial Need [10 Points]
Describe the economic impact of brownfields on the targeted community. Provide
information about that community such as rates of poverty, household income, unemployment
rate, or other widely available demographic information that demonstrates the economic needs of
the targeted community’s residents. [5 Points]
Poverty and unemployment rates are an ongoing issue for Allegan County and our coalition
partners. This is especially true for those least able to cope with these conditions, families with
young children.
Allegan Co.
Unemployment
Per-Capita
Income
U.S.
Michigan
6.1%
8.9%
Allegan
Co.
7.9%
21,587
22,168
19,918
3
Fennville
Hopkins
16,127
16,667
Douglas Saugatuck
26,517
30,056
U.S.
Michigan
Allegan
Co.
Fennville
Hopkins
Douglas Saugatuck
Poverty RateFamilies w/
17.0
14.7
8.4
13.0
8.5
17.4
13.9
Children
Poverty Rate46.4
44.2
32.9
57.1
25.0
50.0
38.5
Single Mothers
% Hispanic
12.5
3.3
6.4
20.3
*-Unemployment data from
http://www.milmi.org/cgi/dataanalysis/AreaSelection.asp?tableName=Labforce
All other data from 2000 Census:
http://factfinder.census.gov/servlet/DatasetMainPageServlet?_lang=en&_ts=86267060968&_ds_
name=DEC_2000_SF1_U&_program=
Although some of the coalition partners have lower than average rates for poverty and Saugatuck
has a higher than average per capita income level, unnecessarily high rates of poverty for
families and single mothers exist everywhere. This is most true for the Fennville area where the
high rate of Hispanics apparently has affected the poverty rates also. This creates a situation
generally, and especially in Fennville, where revitalization of brownfields is essential to
improving the economic conditions of the population.
Use of assessment grant funds to help with the expansion and improvement of the Michigan
Water Trails Heritage Program can help these economic conditions. The Michigan Heritage
Water Trail Program has tremendous potential for forging a new destination niche and for
attracting new tourism dollars to Michigan from both citizens and visitors from abroad. In
addition:
1. Outdoor recreation and tourism opportunities along heritage water trails would contribute
to stronger, more diversified economies
2. Heritage rivers run through many communities that are in urgent need of economic
redevelopment
3. Traditional central business districts are often adjacent to the rivers, making them
attractive spaces for river oriented business development
4. Opportunities for new private sector development would materialize including
community-focused initiatives
5. Property values and local tax bases along Michigan Heritage Water Trail communities
would increase
Describe factors such as fiscal condition or population size that limit your ability to draw
on other sources of funding for assessment of brownfield sites. If you already have a brownfields
grant(s) from EPA, describe why you need additional funding. [5 Points]
Decreasing tax revenues are victimizing the county and other coalition partners. This has
resulted in budget cuts that make funding of brownfields assessments and brownfield
redevelopment efforts impossible on the local level. In addition, Funding for Clean Michigan
Initiative grants for brownfield cleanup and redevelopment is now exhausted and unlikely to
4
refunded in the near future due to the State’s ongoing finance crisis. These elements make
assistance such as this EPA grant essential to moving productive use of brownfields forward.
ALLEGAN COUNTY
With the 2009 budget showing only a 1% growth in general fund revenues for the year,
departments were asked to do more with less. Next year the full force of the state’s economic
slowdown is projected to hit Allegan County’s property tax revenue, which accounts for 65% of
general fund revenue, with taxable values expected to decline or at best stay flat. The result of
this will be for the first time in recent history the county will be forced to deal with lower
revenues at a time when demand for services will be on the rise. These two realities cannot coexist. In order to maintain basic core services a combination of service and personnel cutbacks
in other areas will likely be necessary.
CITY OF FENNVILLE
Fennville has been negatively impacted by the State budget and economic downturn in recent
years. The City has seen a reduction in state revenue sharing of approximately 24% compared to
the peak in 2001. This represents a reduction of $46,000 annually. As a result, Fennville has
reduced police protection from 2 officers to 1 officer. We have also eliminated spring clean up
for our residences in recent years and have delayed projects for parks and recreation. The City
has also eliminated a seasonal employee in favor of contracting out mowing services to cut costs.
The City continues to look for reductions and savings with minimum impact to our residents.
Fortunately, Fennville has a small savings balance in its general fund and is currently using some
of these funds to cover expenses. Without a reversal in state revenue sharing soon, Fennville
will be forced to seek higher local taxes or begin making more cuts possibly impacting essential
services such as police and fire protection and winter road maintenance.
HOPKINS TOWNSHIP
Hopkins Township, along with many other communities, has been impacted by the State Budget
and the economic downturn. Its revenue sharing is down by approximately 8% annually, since it
reached its peak in 2001. Hopkins Township has not added any new programs or hired any new
employees due in part to the loss in State revenue sharing. Fortunately, Hopkins Township
heeded the warning of revenue loss from the State Statutory Revenue Sharing and prepared
themselves for it. However, for last several years Hopkins Township has needed to use their
fund balance to meet the needs of our community, but this can only go on for so long.
LAKETOWN TOWNSHIP
Laketown has been impacted by the State budget and the economic downturn. Our revenue
sharing is down about 20% compared to our peak in 2001. This represents a loss of about
$100,000 annually. Property values are flat or declining. Laketown started a DDA along its Blue
Star corridor last year to try and stabilize that tax base. It lost about 10% of its value in 2007 and
another 15% this year. To make it through these tough times Laketown dropped a township
deputy three years ago (going from 3 to 2). Next year Laketown will be cutting its recycling
program and township cleanups from the budget. Laketown is trying to institute a single waste
hauler program to combat this, but they are getting resistance from some residents. Laketown is
also asking for a law enforcement millage next month to help its deputy budget, but it does not
5
look promising considering the state of the economy. Fortunately Laketown has a small fund
balance that helps them get through these tough times, but it won't last forever.
Given the number of known potential brownfield sites per targeted community and the
population size of those communities, it is evident why EPA assessment funds are necessary to
bring properties back to life for these communities.
Potential Brownfield Sites by Community
LUST Sites
UST Sites
Population
Listed Haz.
Subst. Sites
Allegan Co.
105,665
55
94
788
Fennville
1,459
5
14
80
Hopkins Twp.
2,671
0
8
45
Saugatuck Twp.
3,590
4
20
81
Douglas
1,214
0
6
40
Source:
http://factfinder.census.gov/servlet/DatasetMainPageServlet?_lang=en&_ts=86267060968&_ds_
name=DEC_2000_SF1_U&_program=, http://www.deq.state.mi.us/part201ss/, and
http://www.deq.state.mi.us/sid-web/
Despite the many benefits associated with brownfield redevelopment, the lack of resources in
these small communities keeps them from addressing them. Additionally, they do not have the
capacity to dedicate staff to address brownfields in their jurisdiction. As a result, cities, villages,
and townships have had limited success in encouraging brownfield redevelopment as an
alternative to greenfield development. By utilizing the County-wide Brownfield program for
prioritizing and assessing potential brownfield properties within the target areas and providing
community outreach throughout the process, the County expects to encourage brownfield
redevelopment as one of many tools in our land use toolkit for the County, educating all local
units of government about the benefits of integrating brownfield redevelopment in all local land
use planning efforts. To that end, the County-wide Brownfield Program serves as a catalyst and
project manager for all of its member communities to facilitate the redevelopment of brownfield
properties in a coordinated and comprehensive approach, reducing duplication of efforts across
its local governments.
2. Project Description and Feasibility of Success
Under this criterion, proposals will be evaluated based on the feasibility of the project to be
funded under this grant. Specifically, proposals will be evaluated on the extent and quality to
which the applicant demonstrates a reasonable approach to the project, sufficient resources to
complete the project, and a capability to complete the project in a timely manner. Proposals that
budget the majority of grant funds for conducting site assessments will be viewed more
favorably than those that focus on inventory or planning activities. For coalitions, you must
assess a minimum of five sites under the grant. Refer to Section VI.E., Brownfields
Programmatic Requirements, to read EPA expectations of projects funded with brownfields
assessment grants. [35 Points]
a. Project Description [5 Points]
6
i) Describe the project you are proposing to be funded under this grant.
One of the primary objectives of this grant is to support the extension of the Michigan Heritage
Water Trail System along the Kalamazoo River and its tributaries in Allegan County. The
Michigan Heritage Water Trail Program has tremendous potential for forging a new destination
niche and for attracting new tourism dollars to Michigan from both citizens and visitors from
abroad. In addition:
1. Outdoor recreation and tourism opportunities along heritage water trails would contribute
to stronger, more diversified economies
redevelopment
3. Traditional central business districts are often adjacent to the rivers, making them
attractive spaces for river oriented business development
4. Opportunities for new private sector development would materialize including
community-focused initiatives
5. Property values and local tax bases along Michigan Heritage Water Trail communities
would increase
In order to help achieve these benefits, environmental assessment of brownfield properties both
along the river and in the communities that will realize these benefits are necessary. These
assessments will not only help to create new economic development as part of the trail system,
but will also help to protect the water quality of the Kalamazoo River, thus enhancing the trail
experience.
The County, through its Brownfield Redevelopment Authority, which was appointed in
November 2006, views this grant as an opportunity to provide Brownfield Redevelopment
assistance not only to the Heritage Water Trail, but also to many of its Townships, Cities, and
Villages lacking the resources to actively engage in this process. Other portions of the County
have a similar need and desire to assess and redevelop Brownfield sites. This grant would help
communities that have limited funds to improve impacted sites for their residents and their
families. Furthermore, this grant will allow the communities within the County to fund
assessment activities spurring new investment, interest in Brownfield properties and hopefully
new jobs. Many of these communities have made tremendous investments in their infrastructure
through updated water systems, roads and parks. They have demonstrated a strong emphasis in
improving and keeping what they have in place. In many of their downtowns, they need help
with improving older vacant properties, thereby inviting new investment in established
communities rather than in greenfields.
Another priority of the program is to preserve farmland and open space by assessing, preparing
and encouraging the redevelopment of Brownfield sites. The permanent loss of farmland would
have a chain reaction affecting food processing employment opportunities and tourism.
According to Michigan State University (MSU) Extension, Allegan County lost nearly 7,000
acres of farmland in a five year period from 1997 to 2002. This represents almost 3% of the
County’s total farmland. In Allegan County, losing farmland equals a loss of employment and
income for many Allegan families. The funds will also support and encourage Farmland and
Open Space preservation and the reuse of existing industrial/commercial areas and infrastructure.
7
b. Budget for EPA Funding and Leveraging Other Resources [10 Points]
i) Use the table format below to identify specific tasks for which EPA funding will be
used. Show the costs (by budget category) associated with each task. In addition to the budget
table, describe each task in detail, including the basis for the estimated cost as well as the
projected outputs where possible (e.g., conduct Phase 1 assessments on five sites at a cost of
$2,500 each for a total of $12,500). (Refer to section I.D. for a definition and examples of
“outputs.”)
. [5 Points]
Project Tasks - Petroleum
Task 1:
Task 2:
Task 3:
Task 4:
Task 5:
Budget
Brownfield Environmental BEAs & Cleanup Community Programmatic Total
Categories
Inventory Assessments Plans
Outreach
Expenses
Personnel
13,000
13,000
Travel
4,000
4,000
Supplies
3,000
3,000
Contractual 10,000
143,500
16,000
10,000
179,500
Other
(Postage &
250
0
0
250
0
500
Printing,
etc)
Total
10,250
143,500
16,000
10,250
20,000
200,000
Project Tasks – Hazardous Substances
Task 3:
Task 4:
Task 5:
Task 1:
Task 2:
Budget
Brownfield Environmental BEAs & Cleanup Community Programmatic Total
Categories
Inventory Assessments Plans
Outreach
Expenses
Personnel
13,000
13,000
Travel
4,000
4,000
Supplies
3,000
3,000
Contractual 10,000
143,500
16,000
10,000
179,500
Other
(Postage &
250
0
0
250
0
500
Printing,
etc)
Total
10,250
143,500
16,000
10,250
20,000
200,000
Budget Description: Petroleum & Hazardous Substance Site Assessment: Allegan County will
retain the services of an experienced environmental engineering firm to complete the majority of
the work. Procurement practices will follow USEPA guidelines as specified in the cooperative
agreement between the county and federal government.
8
Task 1: Brownfield Inventory: For task one, the identification, profiling, inventory, digitizing
and prioritizing brownfield properties throughout the county, $10,250 is proposed. At least two
public meetings will be held in different locations in the County to make it convenient for
citizens to attend, learn about the grants and the goals of the effort, and to nominate sites for
consideration in the prioritization effort. The County will also reach out to local units of
government for input on sites that may benefit from assessment activities. Projected costs
associated with each site profile are $250, allowing for approximately 80 properties from the
inventory to be profiled, 40 petroleum sites and 40 hazardous substance sites.
Task 2: Environmental Assessments: Petroleum sites selected for assessment will be submitted
to the Michigan Department of Environmental Quality for confirmation that they are of low
priority for the State agency. The qualified environmental consultant hired by the County to
implement the grant will be responsible for developing a Quality Assurance Project Plan, Health
and Safety Plans, and Site specific Sampling Plans, as well as secure EPA approval. Once these
approvals are received, the consultant will perform Phase I and II Environmental Site
Assessments (ESAs) according to ASTM and All Appropriate Inquiry standards at brownfield
properties. Approximately 20 Petroleum Phase I ESAs would be performed at $2,000/site and 15
Hazardous Substance Phase I ESAs at $2,500/site. Approximately 7 Petroleum Phase II ESAs
will be performed at $15,000/site and six Hazardous Substance Phase II ESAs at $20,000/site. A
Petroleum and Hazardous Substance budget of $143,500 each is established for this task.
Task 3: Baseline Environmental Assessments and Cleanup Plans: In order to prepare a site for
sale or redevelopment, we will need to prepare a Baseline Environmental Assessment (BEA).
Michigan’s Part 201, Environmental Remediation, of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended, requires a baseline environmental assessment to
exempt a new user of the property from liability for existing contamination. Baseline
Environmental Assessments are budgeted at approximately $2,500/site. Baseline Environmental
Assessments will be performed and submitted to the Michigan Department of Environmental
Quality for approval. BEAs are used to distinguish between old and new releases, while cleanup
planning is required to protect the future users or a property from exposure to contaminants.
Where redevelopment can be facilitated, grant funds will be used to prepare site cleanup
plans. Cleanup plans are budgeted at approximately $2,500. A budget of $16,000 each for both
Petroleum Sites and Hazardous Substance Sites has been established for this task. This would
allow approximately three BEAs and three cleanup plans for Petroleum Sites and an additional
three each for Hazardous Substance Sites. .
Task 4: Community Outreach: Activities under this task would cover only eligible community
outreach activities such as: 1)Preparing meeting materials, 2)Setting up and providing notice of
public meetings, 3)Presenting and explaining the grant and brownfield program to potential
developers, neighborhood representatives and other affected parties, 4)Preparing brochures and
other printed program materials, and 5)Attending meetings, such as county commission,
township boards and city councils, neighborhood meetings, etc., where the public will be granted
an opportunity to discuss the brownfield grant initiative. A total of $10,250 each has been
budgeted for this task for both Petroleum and Hazardous Substance sites.
9
Task 5: Programmatic Expenses: This would cover only eligible programmatic activities such
as: 1) Preparing required reports and performing eligible grant management activities, 2)
Attending the New Grantees Workshop in July at Region V offices in Chicago, and 3) Attending
the annual EPA sponsored Brownfields Conference. This task would cover the contractual costs
for the programmatic activities of the Michigan Association of Counties Service Corporation
(MACSC). MACSC will manage the grant for Newaygo County.
ii) Leveraging. If assessments determine that additional work (e.g., assessment or
cleanup) may be required, describe the funding or resources (public and private) you have or will
seek to complete the additional work. Describe other sources of funding or resources that you
have or are seeking to ensure the successful revitalization of brownfield sites assessed with this
grant. [5 Points]
In addition to EPA brownfields grants, a number of brownfield specific funding sources are
available including:
•
Tax Increment Financing. A Brownfield Redevelopment Authority can use tax increment
financing to repay bonds used to finance environmental costs, reimburse itself for funds provided
to conduct environmental activities, or reimburse developers for environmental costs incurred on
a property. In addition, when EPA grant funds are used, the funds can be repaid to the Authority
with tax increments and deposited in the Site Remediation Revolving Fund, to be used for
brownfield cleanups at other properties, as needed. Tax increments are usually collected starting
one to two years after environmental actions are taken and a new development is in place.
•
State of Michigan Business Tax Credit. When a development takes place on a
brownfield property that is included in a Brownfield Plan under a Brownfield Redevelopment
Authority, the developer becomes eligible for a tax credit equal to 12.5% of his investment costs,
up to $30 million.
•
Michigan Department of Environmental Quality (MDEQ) Brownfield Redevelopment
Grants and Loans. The MDEQ can provide grants and loans of up to $1 million to local units of
government for response activities at brownfield properties where new economic development
has been identified.
•
MDEQ Clean Michigan Initiative Brownfield Cleanups. Local units of government can
nominate sites to the MDEQ for an MDEQ conducted cleanup. The nominations go through a
priority ranking process and selected sites are then submitted to the legislature for appropriations.
•
Additional EPA assistance through Brownfields cleanup and revolving loan fund grants,
when available.
Allegan County will cooperate with its member governments in leveraging maximum brownfield
assessment, cleanup, and redevelopment funding. Given sufficient lead time, a range of other
Federal funding sources exist that could be used by Allegan County to address any additional
funding gaps including Community Development Block Grant, Section 108 Loan Guarantees,
Brownfield Economic Development Initiative Grants, etc.
The City of Holland has been very active with redeveloping several of its industrial properties.
To date, the City of Holland has approved seven Brownfield Projects (www.cityofholland.com)
Brownfield properties have included Baker Lofts, Landmark Industrial Center and 16th Street
Development to name a few. These projects would not have been possible without the assistance
of the public funds. Allegan County desires to have additional success stories like the City of
10
Holland and looks forward to the assistance that would be provided by a Brownfield Assessment
Grant.
The former Baker Furniture factory located at 24th Street and Columbia Avenue, which was
impacted with contaminants (i.e. solvents) from the former operations, is now a combined use
residential, retail and office facility. The developer has had the opportunity to gain up to $4
million dollars for site redevelopment costs through captured taxes (Tax Increment Financing).
This project created 10 to 20 new part time and full time jobs in addition to the construction
work. This project will also result in a long term increase to the City’s tax base and the reuse of a
formerly vacant industrial building.
The City of Plainwell has also been very active with the on-going redevelopment activities at the
former Plainwell Paper Mill site, which is a former paper manufacturing facility. The mill was
originally founded in 1886 and at one point employed over 400 people. Former operations
created spills of polychlorinated biphenyls (PCBs) into the Kalamazoo River resulting in
extensive environmental cleanup costs. The site is proposed to be redeveloped into a multi use
facility.
c. Programmatic Capability [20 Points]
If you have ever received an EPA brownfields grant, please respond to item i. If you have never
received an EPA brownfields grant, but have received other federal or non-federal assistance
agreements (an assistance agreement is a grant or cooperative agreement and not a contract)
please respond to item ii.
i) Currently or Has Ever Received an EPA Brownfields Grant. Not Applicable
ii) Has Not Received an EPA Brownfields Grant but has received other federal or non-federal
assistance agreements
• Identify current and/or prior federally and non-federally funded assistance agreements
received. Please provide information on no more than five of your most recent assistance
agreements.
Allegan County and its several departments, including the Brownfield Redevelopment Authority
Board, have a long, successful history of managing federal funds. Some members of the
Brownfield Redevelopment Authority Board have been through the grant application process,
implementation and distribution of funds. Additionally, several of the City’s within Allegan
County have also had experience with the reporting and accountability requirements that grants
typically require.
Assistance Agreements as of 12/31/2007
1. U.S. Department of Transportation: $310,026
2. U.S. Department of Health and Human Services: $2,139,070
3. U.S. Department of Housing and Urban Development: $121,402
4. U.S. Department of Agriculture: $42,972
5. U.S. Department of Justice: $41,439
11
•
Describe your history of successfully managing these agreements and performing the
agreements including meeting and complying with reporting requirements, submitting final
acceptable technical reports, and reporting on whether you were making progress towards
achieving the results under those agreements and if not whether you explained why not.
Allegan County has an excellent history of managing and complying with state and federal
grants. While individual county departments are often the entities applying for the grant funding,
it is the County’s Grants Coordinator in the Finance Department that is responsible for
overseeing all grants received by Allegan County. This position submits all necessary reports
required of each grant and submits all necessary forms and documents for reimbursement
expenses. The county department that receives the grant funding is required to work directly
with the Grant Coordinator position on grant progress and expenses, with all final documents and
reports being submitted and stored by the Finance Department. This has proved to be an
effective system because there is one central position that is responsible for all grant reporting.
This ensures that all grants are managed similarly from one central location.
•
Describe your ability to manage the brownfields grant you are applying for and your ability
to successfully perform all phases of work under this grant.
For each of the preceding five years Allegan County has been managing in excess of 40 federal
grant awards. The county has also dedicated a position to manage these grants.
Each grant received by the county is assigned to a grant administrator that has responsibility for
compliance with the terms of the grant. The grant administrator also has responsibility for any
progress reports and/or financial status reports required by the grant. Oversight of grant
administrators is provided at the department level. Additional oversight is provided by the
county Finance Officer. The county performs an Annual Financial Statement Audit at which
time a complete list of all grants is compiled. The compiled listing of grants includes the
program award amount for each grant along with the disbursements and expenditures that have
been charged to each grant. A review of submitted reports is also conducted at the time of each
annual audit and at the time of the last audit the county was in complete compliance.
•
Describe your staff expertise/qualifications or the system(s) you have in place to acquire the
requisite expertise and resources required to perform the proposed project.
Allegan County will retain professional environmental consultants to assist with the technical
aspects of site assessment planning and implementation. The county will conduct a Request for
Proposal (RFP) process to solicit qualifications from environmental consulting firms to provide
contractual services related to implementation of the Grant. The responsibilities of the selected
consultant(s) will likely include assistance with the site prioritization efforts, Phase I and II
ESAs, BEAs, Brownfield Plans and Cleanup Planning. The Project Director will oversee and
direct the activities of the qualified consultant with approvals from the Brownfield
Redevelopment Authority. Additional resources will be provided by city, village and township
personnel to coordinate redevelopment plans with local desires, zoning and site plan
requirements.
12
•
Describe any adverse audit findings. If you have had problems with the administration of any
grants (e.g., compliance reporting, expenditure of funds etc), please describe how you have
corrected, or are correcting, the problems.
We have had no adverse audit findings and no problems with grant administration.
3. Community Engagement and Partnerships
Under this criterion, proposals will be evaluated based on: 1) the applicant’s plan for engaging
the targeted community in the project to be funded under this grant; 2) the extent to which the
applicant has identified and established relationships with the partners necessary to achieve the
project’s goals; and 3) the extent to which the support letters provided by community-based
organizations involved with the project demonstrate specific and valuable commitments to the
project. [20 Points]
•
Discuss your plan for involving the affected community (e.g., neighborhood organizations,
citizens’ groups, borrowers, redevelopers, and other stakeholders) in site selection for
assessments, cleanup decisions, or reuse planning, including activities that have already
occurred. Describe your plan for communicating the progress of your project to citizens,
including plans for communicating in languages commonly used in the community. [5
Points]
This application is a collaborative effort, with support from many communities within Allegan
County. Prior to initiating the application process, the Allegan County Brownfield
Redevelopment Authority, made up of a group of citizens and community leaders, reviewed and
approved a recommendation to the County Board of Commissioners to pursue a Brownfield
Assessment Grant. Laketown Township, Saugatuck Township, Hopkins Township, the City of
Fennville, and the City of the Village of Douglas have joined a coalition with the county
to participate with the brownfield program and the brownfields grant application. If the grant is
awarded, we will continue seeking ways to publicize the program and its successes through local
newspapers, newsletters, websites, and inserts accompanying tax and utility bills. Examples of
local media that will be used to publicize the program include the Allegan County News, the
Holland Sentinel, the Kalamazoo Gazette, the Penasee Globe, Allegan County’s Web site
(www.allegancounty.org), and all of the newsletters produced by our coalition and support
partners. We also envision efforts to educate the business community about the program and its
benefits through presentations, news articles, attendance at community events, etc.
We are also working with Western Michigan University and affiliated groups on the Michigan
Heritage Water Trail program for the Kalamazoo River. Michigan Public Act 454 of 2002 (SB
415) requested the Great Lakes Center For Maritime Studies at Western Michigan University, in
conjunction with the Department of History, Arts and Libraries and the Michigan 4-H Youth
Conservation Council to develop a statewide recognition program called the "Michigan Heritage
Water Trail Program." Our participation in this project, along with other groups such as the
Kalamazoo River Watershed Council, the Allegan Conservation District, the City of Allegan, the
City of Saugatuck, and the counties of Kalamazoo and Calhoun, will add to the effectiveness our
community involvement.
KALAMAZOO RIVER WATERSHED HERITAGE WATER TRAIL
13
In 2006 Allegan County Parks, along with several key partners, began a new project that
includes the Kalamazoo River and its major tributaries. For the past two years this partnership
group has been working to turn the entire Kalamazoo River watershed into a State of Michigan
designated Heritage Water Trail. Dr. Dave Lemberg from Western Michigan University,
appointed by the Michigan Department of History, Arts, and Libraries as the heritage water trail
coordinator for the State of Michigan, has been working with us to help move this incredible
project forward.
The completed project will include water trail maps and full color guidebooks that will introduce
watershed visitors to the history and ecological significance of the Kalamazoo River and its
major tributaries. There will also be signs posted along the river pinpointing the heritage sites
that will be included in the guidebooks. In Allegan County, the Heritage Water Trail will
include the Kalamazoo River main stream from Plainwell to Saugatuck, as well as the Gun River
and the Rabbit River. This project will continue to enhance the tremendous natural resource that
is the Kalamazoo River Watershed and will help to develop tourism and tourism-related
businesses along the river.
Because of the immense size of the watershed, and the large number of major tributaries
involved, this project will be completed in phases. The first phase of this project will be the
Kalamazoo River mainstream from Morrow Pond in Kalamazoo County to Saugatuck in Allegan
County. One hundred historic and ecologically significant sites along this river segment have
already been identified, sixty of which are located in Allegan County. As of the summer of 2008
all work has been completed on the detailed river maps, guidebook text, and information for the
river signs. The partnership group hopes to launch the first phase of this project to the public in
the spring of 2009.
While start up funds for the project were provided through a grant from the U.S. EPA, funding is
still required for map, guidebook, and river sign printing. This funding will come from the sale
of site sponsorships. All sites along the Heritage Water Trail are available to be sponsored by
local businesses and organizations. The cost of a site sponsorship is $500 and it is good for five
years. Once a business or organization has elected to sponsor a site their entity will be
recognized on the river signs as well as in the guidebooks. Once the partnership group working
on the project sells enough site sponsorships to fund the map and guidebook printing we will be
ready to roll the project out to the public.
Once the Kalamazoo River main stream is completed, work will begin on the major tributaries
throughout the watershed. It is the hope of the partnership group that the entire watershed will
be completed by 2011. To learn more about the project, please visit the Kalamazoo River
Watershed Heritage Water Trail Web site at the following address:
http://www.wmich.edu/glcms/watertrails/kzotrails_1.htm
Following is a list of partners that have been working on this project since the beginning:
Allegan County Parks, Recreation & Tourism
Allegan Conservation District
Kalamazoo River Watershed Council
Kalamazoo Nature Center
14
Potawatomi RC & D
Sauk Trails RC & D
Calhoun County
Calhoun Conservation District
MSU Extension
Kalamazoo County Parks
Western Michigan University
2. Describe your efforts and/or plans to develop partnerships at the local, state, and/or tribal level
with other stakeholders.
•
Describe your efforts and/or plans to develop partnerships with your local/state/tribal
environmental and health agencies and other relevant governmental agencies to ensure your
brownfields project is successful. [5 Points]
The county and its Brownfield Redevelopment Authority currently enjoy long standing and
strong relationships with neighborhoods, organizations and state agencies. We plan on
expanding those relationships to achieve maximum success with the grant funds by encouraging
even more relationships useful to understanding the unique problems associated with
contaminated properties. Communication with the MDEQ and the Michigan Economic
Development Corporation occurs regularly and was very important in the creation of the county
Brownfield Redevelopment Authority and play a significant role in public involvement process.
Relationships with other communities have also been created as we address regional economic
development and social issues.
•
Provide a description of, and role of, the key community-based organizations involved in
your project. These organizations may include, but are not limited to, local citizen or
business groups, environmental or civic organizations, educational institutions, and local
labor organizations. [Note: Community-based organizations do not include local government
departments, the local planning department/district/office, local contractors, the mayor’s
office, or other elected officials.] Attach letters from all community-based organizations
mentioned that describe their roles and affirm any referenced commitments. [10 Points]
Organization
Contact
Outdoor Discovery
Center of Wildlife
Unlimited
Travis
Williams, Ex.
Director
Kalamazoo River
Sturgeon for
Tomorrow
Al Weener,
President
Purpose of Agency
Environmental
education; Wildlife
and ecosystem
protection
Reestablish and
maintain a healthy
lake sturgeon
population in the
Kalamazoo River
15
Role in
Brownfield
Program
Planning and
information
dissemination
Identification of
brownfield sites
in the
Kalamazoo
River Watershed
Phone
Number
616-393WILD
616-886-7022
Organization
Contact
Allegan
Conservation
District
Tina Clemons,
Director
Kalamazoo River
Watershed Council
Jeff Spoelstra,
Coordinator
Purpose of Agency
Role in
Brownfield
Program
Environmental and Help identify
habitat protection
potential
and education
brownfield sites;
disseminate info
through
newsletter and
Web site
Improve and protect Help identify
the health of the
potential
Kalamazoo River,
brownfield sites
its tributaries, and
in the
its watershed.
Kalamazoo
River
Watershed;
disseminate info
through
newsletter and
Web site
Phone
Number
269-673-8965
ext. 3
269-978-4606
Support letters from these groups can be found in the attachements.
4. Project Benefits
Under this criterion, proposals will be evaluated on the extent to which the project’s anticipated
outcomes promote general welfare through the improvement of the public health and safety,
economy, and environment of the targeted community and how these outcomes will contribute to
your overall community “vision” for the revitalization of brownfield sites. Consideration will be
given to how public health issues are addressed during the project, the anticipated benefits of
redevelopment, and the incorporation of sustainable practices. [Refer to section I.D. for an
explanation of outcomes.] [25 Points]
a. Welfare and/or Public Health [10 Points]
Describe the environmental, social, and/or public health benefits anticipated from the
redevelopment of sites assessed under this grant. Describe how nearby and sensitive populations
in your targeted community will be protected from contaminants during assessment work
conducted on brownfield sites under this grant.
Site assessments will trigger the Michigan Brownfield Program. Michigan Baseline
Environmental Assessment and Due Care Regulations require the identification of all relevant
exposure pathways and such cleanup actions as are necessary to assure that property users do not
receive exposure to contaminants above the promulgated standards. This will assure that each
property assessed and redeveloped will lower the exposure of neighboring inhabitants to
contaminants that are implicated in negative health and environmental effects, such as lead,
asbestos, solvents, etc. This is especially important in Allegan County where there is such heavy
16
reliance on a groundwater supply that is already contaminated. . Any contamination entering the
rivers and streams in the county not only directly affects local streams but also can flow to the
Kalamazoo River, which already contains sediments heavily contaminated for past industrial
operations, and then on into Lake Michigan. In addition, the design of these older communities
including Fennville, Douglas, Saugatuck, Hopkins, is such that brownfields are located both near
a major water body, such as the Kalamazoo River, and a low income, residential neighborhood.
Brownfield assessments are necessary to help protect families and children with high poverty
rates in these areas.
Unfortunately, many low income populations within the County reside near or adjacent to the old
abandoned industrial areas. These families will continue to be exposed to the negative health and
financial effects from brownfields unless they are addressed. Many are exposed to chemicals
such as asbestos, lead and various solvents that increase their risk of lead poisoning, lung
diseases and can contribute to an individual’s risk of cancer. In Allegan County, 2,741 children
under age 18 currently have asthma and 7,690 adults 18 years and older currently have asthma;
this accounts for about two deaths each year (source: Asthma Initiative of Michigan
www.getasthmahelp.org/stats/couID80.asp).
This grant will help alleviate these conditions not only by providing the assessments necessary to
removes these environmental and public health threats, but also by stimulating economic growth
and helping to alleviate poverty. The Kalamazoo River Heritage River Trail will be an important
element in alleviating both of these conditions.
b. Economic Benefits and/or Greenspace [5 Points]
Explain how the grant will produce:
i) Economic benefits, such as increased employment and expanded tax base, through the
redevelopment of sites assessed under this grant. Provide quantitative estimates where
feasible; and/or
Support of the Michigan Water Heritage Trail system through this grant will provide economic
benefits to communities on the Kalamazoo River and its tributaries that will include increased
tax base from the redevelopment of brownfields and added jobs from those new redevelopments.
The Michigan Heritage Water Trail Program has tremendous potential for forging a new
destination niche and for attracting new tourism dollars to Michigan from both citizens and
visitors from abroad. In addition:
1. Outdoor recreation and tourism opportunities along heritage water trails would contribute to
stronger, more diversified economies
redevelopment
3. Traditional central business districts are often adjacent to the rivers, making them attractive
spaces for river oriented business development
4. Opportunities for new private sector development would materialize including communityfocused initiatives
5. Property values and local tax bases along Michigan Heritage Water Trail communities would
increase
See http://www.wmich.edu/glcms/watertrails/info_great.htm
17
The effect of this effort could be seen in communities including Saugatuck, Douglas, and
Hopkins, which are all located either on the Kalamazoo River or on its tributaries. In addition
Saugatuck and Douglas are located directly on the mouth of the river at Lake Michigan.
Approximately 150 potential brownfields are located in these communities alone.
Redevelopment of these sites would lead to substantial property tax increases and dozens or
hundreds of jobs. Because the Kalamazoo River and its tributaries are central to many
communities in the county, especially Douglas and Saugatuck, substantial impacts from the
brownfield program will be seen in the redevelopment of these downtowns.
The use of Brownfield incentives including assessment grant funds and tax incentives greatly
increases the likelihood of development of downtowns and blighted buildings. The cost to
developers to re-habilitate older buildings is often much greater than it would be to build new. A
Brownfield designation and the accompanying grant and tax incentives often make the difference
for the developer to choose to move forward with such a project or not. Encouraging the re-use
of existing buildings has a two fold affect. First it offers cities the ability to shape their
community by finding new uses for old buildings that are often empty and detract from a positive
perception of the area. It also helps preserve the agricultural and green spaces surrounding town
that might otherwise become targets for new development. Finding uses for existing buildings
often reinvigorates downtowns by bringing new business opportunities and people to the area.
We will look to capitalize on such projects that encourage new job opportunities and business
growth. Another positive aspect of re-habilitating older buildings is an increase of property
values for area residents and businesses as well and increased revenues for the County as well.
By taking a proactive approach to identify specific buildings and areas for redevelopment we can
help shape what the future will look like for what may otherwise be a decaying area. This would
be especially beneficial in Fennville where a high concentration of Hispanics is located and
would to contribute to higher employment rates and more non-seasonal jobs.
ii) Other non-economic benefits associated with sites to be reused for greenspace or
other not-for-profit activities. Greenspace includes areas redeveloped for uses such as parks,
recreation areas, greenways, or environmental buffers. Other not-for-profit activities include
the work of governmental or charitable organizations.
Of course, a major not-for-profit activity being supported by this grant is the Michigan Heritage
River Trails. Heritage water trails are routes on navigable waterways such as rivers, lakes, and
canals designed and implemented to foster an interactive historical education experience.
Historical markers posted on bridge crossings highlight historic events or themes related to the
waterway. A companion guide provides a more detailed presentation of the historic material in
addition to acting as a more conventional water trail guide with maps, put-in points, take-out
points, rest stop locations, paddling conditions, etc. An interpretive program and exhibit at a
local museum on or nearby the water trail may also be part of the experience. A website
integrating the interpretive guides and an interactive Geographic Information System (GIS) will
allow users to plan and select paddling routes, to access information on amenities on and near the
rivers, learn about the rivers and watersheds, and to participate in river and coastline monitoring
programs.
A park project being supported involves the old Gun Lake Marina which is located next to a
county park. Leaking gasoline storage tanks used for boat gas have leaked and contaminated the
18
property. With support from the grant, Allegan County would be able to assess the
contamination, address cleanup needs, and add this property to the park. This is the smallest
jewel in our park system is located on the west shore of beautiful Gun Lake. Formerly known as
"East Side Park", this little four acre park has over 450 feet of beach, a playground, a basketball
court, picnic tables, grills, a covered pavilion, and modern restroom facilities. Expansion in such
a lovely location would be welcome.
Of particular interest is the Allegan County Heritage Trail, which is a driving tour that touches
virtually all four corners of the County. Along the 122-mile tour route, 28 historical sites have
been identified. This is a great example of a vision to link the communities and provide a way
for people to enjoy nature and history. Additionally, a new park is under development (New
Richmond Bridge Park) and will be located on the Kalamazoo River and will provide various
cultural and environmental education opportunities as well as provide access to the river. This is
also an example of a collaborative grand vision to link communities and provide alternative
means of transportation and recreation for all citizens.
Allegan County also cooperates with:
The West Michigan Green Infrastructure Strategy –
A Product of the West Michigan Strategic Alliance
The Green Infrastructure Task Force was created by the West Michigan Strategic Alliance with a bold
and aggressive goal - to construct a 25 year vision for permanent protection of open space in our region.
After more than 10 months of deliberations, the Task Force published the summary report titled "The
West Michigan Green Infrastructure Strategy" in November 2003. Specific Actions Recommended by
the Green Infrastructure Task Force:
•
•
•
•
•
•
Protecting critical areas of biodiversity
Developing a regional trails and greenways network
Implementing regional watershed management and planning
Protecting our shorelines and dunes
Integrating green infrastructure in urban and developed settings
Promoting regional farmland preservation
The 25-year vision is a first step toward an integrated, region-wide approach to protecting and preserving
the green infrastructure that is integral to the West Michigan way of life.
West Michigan Trails and Greenways Coalition
The West Michigan Trails and Greenways Coalition is a non-profit group of like-minded donors,
organizations and volunteers who are dedicated to developing non-motorized trails and
greenways into a linked system that connects wilderness areas, parks, historic landmarks and
cultural sites throughout West Michigan.
The Land Conservancy of West Michigan
The Land Conservancy of West Michigan permanently protects lands that contribute to the
distinctive character and quality of life in West Michigan lands that are important for their values
as habitat for native plants and animals, as centers for study and quiet recreation, and as elements
of scenic beauty and rural character. To date, the Land Conservancy has permanently protected
19
over 1400 acres of West Michigan's forests, fields, wetlands and dunes in a service area that
includes all or parts of Allegan, Kent, Ottawa, Newaygo, Muskegon, Oceana and Lake Counties.
The County anticipates that the Brownfield grant can be used as an additional tool to support its
Countywide Farmland Preservation. Farmland Preservation is supported by many of the local
units of government within the County and provides the means for the County to purchase the
development rights or accept donations of development rights placing them in a conservation
easement restricting future development. The grant will allow the County to assess and prepare
potential or existing Brownfield properties that may not fit into the preservation program and
offer them as an exchange for property interests in farmland or other eligible land.
c. Environmental Benefits from Infrastructure Reuse/Sustainable Reuse [5 Points]
Describe any anticipated environmental benefits, beyond the assessment and remediation of
contaminants, associated with the sustainable redevelopment of sites assessed under this grant,
including the use of existing infrastructure, such as utilities and public transit.
The use of brownfield incentives and EPA funds will be designed to direct investment back to
our developed centers where infrastructure already exists to serve these projects. This includes
the public transportation system run by the Allegan County Transportation Department. As
brownfield sites are assessed and redeveloped sewer, power, and water that are already available
in the communities will serve them. Our community policies emphasize the need to control
infrastructure expansion as indicated above. The county planning office, other development
related offices, the county commission, the Brownfield Redevelopment Authority, and
community planning agencies work in a coordinated fashion to direct development. The
Michigan Department of Environmental Quality will also be a key partner in assuring that all
environmental regulations are adhered to. Through this infrastructure we will proactively steer
development to brownfield sites and prevent sprawl and the future creation of brownfield sites.
By reusing these sites, we are facilitating the clean up of contaminated sites, preventing the
expansion of our public infrastructure to currently undeveloped greenfield sites and also
preventing the creation of further brownfields
d. Describe your plan for tracking and measuring your progress towards achieving the
expected project outcomes, including those identified in Section I.D. [5 Points]
Allegan County’s system of tracking and measuring progress will be based on two elements.
First, progress will be measured against the outputs identified in the work plan developed under
the cooperative agreement. This will be the key document in identifying outputs and the timing
of those outputs. This progress will then be included in quarterly reports submitted to EPA.
Second, we will be tracking progress based on EPA’s Property Profile Form and the ACRES online tracking system. This will include:
• Basic site information.
• The site’s previous and present uses.
• Summary information on the results of environmental assessments.
• Information on cleanup action.
• Cleanup funding information.
• Redevelopment and redevelopment funding information.
• Ownership information.
20
This information will also be shared with local partners and the general public based on our
community involvement program.
V.D. Proposal Checklist for Assessment Grants. Before you submit your proposal(s) for
assessment grants, please ensure the following documents are included in your package
submitted to EPA and EPA’s contractor.
Transmittal Letter (2-page limit)
The Narrative Proposal, which includes the responses to applicable
threshold and all ranking criteria (18-page limit)
Letter from the state or tribal environmental authority (see section III.C.2.)
Letters of Support. Community-based organizations identified in the
community engagement and partnerships ranking criteria (see section
V.B.3.)
Letters of commitment from assessment coalition members, if applicable
(see section III.C.1.)
21
P.O. BOX217
142 East Main Street
Hopkins, MI49328
269.793.3188
fax 269.793.7906
Website
www.hopkinstownship.org
Mr. Kevin Ricco
Allegan County Brownfield Redevelopment Authority
3255 122nd, Suite 102
Allegan, MI 49010
Township Board
Mark Evans, Supervisor
Jean Modreske, Treasurer
Dawn Arndt, Clerk
Doug Hills, Trustee
Chuck Wamhoff, Trustee
Planning Commission
Lori Castello, Chair
Robert Hoffmaster, Co- Chair
Frederick Morely, Secretary
Chuck Wamhoff, HTB Rep.
Lee Murray
MarkYoutzy
Tadd Heft
Board of Appeals
Tom MacArthur, Chair
Carol Levandoski Secretary
Doug Hills
Bruce Modreske
Pursuant to the Environmental Protection Agency FY09 Guidelines
for Brownfield Assessment Grant, the Township of Hopkins wishes
to participate in the assessment coalition with Allegan County
Brownfield Redevelopment Authority for the purpose of applying for
FY09 Brownfield Assessment Grant.
Undertaking Brownfield Environmental Assessment on properties in
our community is essential to addressing economic development,
community development and environmental issues that we face. We
look forward to implementing a successful Brownfield Assessment
and Redevelopment Program with the Brownfield Redevelopment
Authority.
SincerelY,~~
~
Mark Evans
Hopkins Township, Supervisor
~
ALLEGAN
CON~ERV
ATIONDI~rRICr
Your Local Natural Resource, Resource
ALLEGAN
CONSERVATION DISTRICT
..-
-::::::..--
October 27, 2008
Mr. Kevin Ricco
Allegan County
3255 122nd Ave., Suite 102
Allegan, MI 49010
Dear Mr. Ricco:
The Allegan Conservation District is pleased to support the Allegan County Brownfield Program
and the application for $400,000 in Environmental Protection Agency Brownfields Assessment
Funds. We look forward to participating with you by assisting in the dissemination of
information to our clients concerning the brownfield program and also by providing comments
on the program in general and any plans for assessment and re-use of specific sites. We will also
be pleased to participate in identifying properties for the inventory that will be used to select
properties for environmental assessment. The Allegan Conservation District strongly supports
the Allegan County Brownfield Program and believes that the responsible use and re-use of our
lands is key in protecting our natural resources and is vital to proper land use planning.
Sincerely,
Tina Clemons
Executive Director
Allegan Conservation District
.
Allegan Conservation District.
1668 Lincoln Road (M-40 North), Allegan, MI 49010
Telephone:
(269) 673-8965
Fax: (269) 673-9671
.
.
.
.
----
.
---
51-780
S T A T E
O F
M I C H I G A N
BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN
November 13, 2008
PARKS, RECREATION AND TOURISM—AWARD PHASE I NEW RICHMOND BRIDGE
PARK CONSTRUCTION BID
BE IT RESOLVED that the Allegan County Board of
Commissioners hereby approves the recommendation from the Parks,
Recreation and Tourism Director to award the bid for the New
Richmond Bridge Park Phase I construction in an amount not to
exceed $439,276.91, to Apex Contractors, of 4101 27th St., P.O.
Box 10, Dorr, MI, 49323; and
BE IT FURTHER RESOLVED that the Board Chairman and the
County Administrator are authorized to sign the necessary
documents on behalf of the County and that the Budget and
Finance Director is authorized to make the necessary budget
adjustments to complete this action.
Work Orders
Dates displayed in
Eastern Standard Time
11/4/2008 2:55:31PM
Work Order No.
51780
Summary
Requestor
Call-back number:
Alt. Department
Location
Technician Assigned
Priority
Completed Date
Status
Parks_Award contract for New Richmond Bridge Park development
Type
Admin / Board RFA
Kevin Ricco
Asset ID
2542
Alt. Department No.
Parks
Date Entered
10/28/2008 1:01:28PM
Human Services Building
Date Assigned
11/4/2008 8:08:21AM
Becky Blaine
Date Due
11/13/2008 3:21:12PM
1 - Immediate
Charge
0.0000
Hours
0.00
Pending
Description
This is to approve the award of the construction contract for New Richmond Bridge Park - Phase I to Apex Contractors of
Dorr. This is the recommendation of Finance, the Parks Commission, and our engineer for the project, MC Smith Associates.
It would be preferable if this item could appear on the November 13, 2008 Board meeting agenda. I realize that it is supposed
to be for discussion only, but I am requesting that this be on the November 13th agenda for approval. It is imperative that the
project be awarded and construction begin as soon as possible in order to meet the completion deadline. I will be out of town
on November 13th, but I have worked very closely with Kriss Kraker and she should be able to answer any questions that may
arise. The process was straight forward and Apex was the low bidder. Allegan County Parks has an extensive history on large
projects of this type with Apex and we feel confident they will do good work.
Resolution
Administrative Time- .25 hours
10/29/2008 9:46:52 AM (GMT-4:00) Eastern Daylight Time, Logged by: Judy Nance All appropriate documentation is attached. Draft resolution attached. Assign to B Blaine for ET review/agenda and placement
on Board agenda.
10/29/2008 3:22:06 PM (GMT-4:00) Eastern Daylight Time, Logged by: Becky Blaine Assigned to Dwilson for et review 11/4/08. Placed on 11/13/08 Board for discussion.
10/31/2008 9:36:35 AM (GMT-4:00) Eastern Daylight Time, Logged by: Denise Wilson Assigned to DBV for review and recommendation; will place on 11/4 ET agenda for discussion.
11/4/2008 8:08:07 AM (GMT-5:00) Eastern Standard Time, Logged by: David Vanderoovaart Recommend approval.
11/4/2008 9:59:29 AM (GMT-5:00) Eastern Standard Time, Logged by: Becky Blaine Commissioner Deyoung has requested to distribute documents this week for commissioners review. He will be making a
motion on the 13th to move to action. Contractor agreement is for December 1 start date and with no other board meeting in
November he is pushing this forward.
11/4/2008 12:01:22 PM (GMT-5:00) Eastern Standard Time, Logged by: Denise Wilson Reviewed at ET meeting and approved to be placed on the 11/6/08 PS agenda and then to 11/13/08 BOC for action.
Assigned to BBlaine.
11/4/2008 2:55:05 PM (GMT-5:00) Eastern Standard Time, Logged by: Becky Blaine Placed on agenda 11/6/08. Requesting KRicco's attendance.
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Page 1 of 2
ALLEGAN COUNTY
REQUEST FOR ACTION FORM
Request Type
Department Requesting
Submitted By
Contact Information
Item(s):
RFA#:
51-780
Date:
10/28/08
Purchases - Capital Budget
Parks
Kevin Ricco
x2542; [email protected]
Award the construction bid for New Richmond Bridge Park - Phase I. This is being funded primarily through two grants, one from the DNR
Trust Fund and one from the Great Lakes Fishery Trust. It is the recommendation of the Parks Commission, the project engineer (MC Smith)
and the Finance Department to award this contract to Apex Contractors. Because the completion of this project is time-sensitive I would like
it to appear on the November 13, 2008 Board agenda for discussion and approval. Once it is approved by the Board the DNR will still need to
approve the bid. I will be out of town on November 13th, but Kriss Kraker should be able to answer any questions that may arise. The
process was straight forward.
Total Bid Price
$439,276.91
Budgeted?
No. Bids Sent
Yes
20.00
No. Bids Received
11.00
No
Prebid or Qualifications:
Apex has worked for Allegan County Parks previously on three large park projects: Dumont Lake Park renovations, Gun Lake Park
renovations, and construction of Bysterveld Park.
Recommendation of Award:
After reviewing the bids and the list of proposed subcontractors it is the recommendation of the Parks Commission, Finance, and MC Smith
to award the contract to Apex Contractors. They were not only the low bidder but they have also done three other large park renovation
projects for Allegan County, including the construction of Bysterveld Park. They are also an Allegan County vendor. Further, the DNR Trust
Fund requires that we go with low bidder unless there is compelling reason not to do so.
Equipment / Service / Supplies:
Construct Phase I of New Richmond Bridge Park. The total bid price includes the base bid and alternates A and B.
Where it was advertised Holland Sentinel, Kalamazoo Gazette, M-Live, Allegan County Web site, Construction News Service
PAGE 1 of 1
(Form is to be completed by FINANCE Department)
RFA Presentation Bid Form
Department:___Parks Department___________________________
Date_10/28/08____
Item(s):_New Richmond Bridge Park Development ___________________________
Purchasing Process:
1.)
Advertised: Yes / No
If Yes, where: Holland Sentinel Kalamazoo Gazette
2.)
M-Live
Allegan County Web-site
Number of Vendors bid package was sent to: _____20________
How many in Allegan County: ___5_________
How many in West Michigan: ____15_______
3.)
Was there a Mandatory Pre-Bid meeting: Yes / No
If Yes, how many attended: ____________
4.)
Number of bids received: _____11________
5.)
Total Bid Amount:____$389,782.31 base bid / with Alternates A & B $439,276.91_______
6.)
Bid Tab Sheet attached –
7.)
Amount budgeted: ___$448,276.00_________
Difference:_$8,999.01______over / under
If Over explain where the money will be coming from:_______________________________________
__________________________________________________________________________________
8.)
What was the criteria for awarding the bid: __evaluation criteria, low bidder, and past experience
with the County._______________________________________________________________
9.)
Recommendation of Award: __award to Apex Contractors_________________________
___________________________________________________________________________
10.)
References supplied and checked: Yes / No If No, why?_established vendor with the County___
Other Comments:__MC Smith also recommended see attached letter.________________________
________________________________________________________________________________
________________________________________________________________________________
Bid Tab for RFP # 10025
Item: New Richmond Bridge Park Development
Proposal Opening Date: October 21, 2008 @ 3:30 pm
VENDORS:
Apex Contractors
Inc
4101 - 27th St.
PO Box 10
Dorr, MI 49323
GRAND TOTAL
$
389,782.31
CL Construction
Dan Hoe Excavating
Inc
H&K Construction
Jaran Construction
Inc
Kamminga &
Roodvoets Inc
Katerberg Verhage
Inc
R. Smith & Sons Inc
Remington
Excavating
Rivertown
Contractors Inc
Visser Brothers Inc
13664 Rocky's Rd
Holland, MI 49424
770 N Main St
PO Box 70
Allegan, MI 49010
2745 Alyssa Lane
Allegan, MI 49010
3435 Broadmoor Ave SE
Grand Rapids, MI 49512
3717 Michigan NE
3641 - 108th Ave
Allegan, MI 49010
40360 County Rd 388
Bloomingdale, MI 4926
608 Quincy St SW
Grandville, MI 49418
1946 Turner Ave NW
$
$
39 Veterans Dr. Ste 340
Holland, MI 49423
$
464,262.00
$
432,886.20
$
667,073.95
$
427,238.00
460,098.30
517,493.00
$
736,992.50
$
710,635.96
This amount is short by
$1,687.93 because the
detail amounts did not add
up correctly.
This total is over from
detail amounts by
$2,999.38.
Page 1 of 4
$
403,552.05
This amount does not
include the add'l insurance
of $10,339.
$
502,167.23
This total is short from
detail amounts by $5,000.
Apex Contractors
Inc
VENDORS:
4101 - 27th St.
Box 10
Dan Hoe Excavating
Inc
H&K Construction
Holland, MI 49423
CL Construction
Jaran Construction
Inc
Kamminga &
Roodvoets Inc
13664 Rocky's Rd
770 N Main St
PO Box 70
2745 Alyssa Lane
3717 Michigan NE
3641 - 108th Ave
40360 County Rd 388
608 Quincy St SW
1946 Turner Ave NW
Holland, MI 49424
Allegan, MI 49010
Allegan, MI 49010
Allegan, MI 49010
PO
Katerberg Verhage
Inc
Remington
Excavating
R. Smith & Sons Inc
Rivertown
Contractors Inc
Visser Brothers Inc
NORTH BANK
Site Preparation & Grading
1.0 Site preparation & grading
$
32,000.00
$
64,484.00
$
32,000.00
$
52,000.00
$
21,112.00
$
4,200.00
$
35,000.00
$
15,000.00
$
45,650.00
$
31,000.00
$
50,083.95
2.0 Furnish, instal & maintain silt fences
3.0 Tree removal & clearing
$
$
1,146.92
4,200.00
$
$
405.75
1,800.00
$
$
595.10
2,000.00
$
$
1,623.00
6,000.00
$
$
624.00
1,040.00
$
$
811.50
1,500.00
$
$
1,623.00
2,000.00
$
$
1,082.00
2,000.00
$
$
1,352.50
5,500.00
$
$
541.00
2,500.00
$
$
852.08
1,575.00
$
$
$
$
$
$
$
$
$
$
6,450.00
46,123.40
410.00
1,193.85
130.00
2,430.00
156.00
810.00
1,876.00
372.00
$
$
$
$
$
$
$
$
$
$
3,750.00
39,361.62
380.00
1,137.00
260.00
2,100.00
120.00
1,800.00
2,814.00
155.00
$
$
$
$
$
$
$
$
$
$
7,500.00
49,258.00
550.00
1,895.00
390.00
3,000.00
600.00
900.00
4,690.00
310.00
$
$
$
$
$
$
$
$
$
$
7,425.00
47,802.65
450.00
1,660.02
416.00
3,240.00
300.00
900.00
938.00
387.50
$
$
$
$
$
$
$
$
$
$
8,320.00
38,480.00
332.80
1,040.00
104.00
1,872.00
104.00
728.00
2,080.00
72.80
$
$
$
$
$
$
$
$
$
$
11,250.00
44,780.00
850.00
1,326.50
1,560.00
2,400.00
180.00
615.00
4,502.40
279.00
$
$
$
$
$
$
$
$
$
$
13,500.00
51,497.00
400.00
2,274.00
780.00
3,750.00
300.00
750.00
7,504.00
465.00
$
$
$
$
$
$
$
$
$
$
3,000.00
51,497.00
500.00
2,274.00
195.00
2,700.00
210.00
450.00
2,814.00
248.00
$
$
$
$
$
$
$
$
$
$
9,075.00
42,294.71
825.00
1,705.50
715.00
3,300.00
165.00
15,000.00
3,095.40
155.00
$
$
$
$
$
$
$
$
$
$
7,200.00
47,019.00
400.00
1,023.30
286.00
2,400.00
150.00
750.00
3,001.60
186.00
$
$
$
$
$
$
$
$
$
$
8,820.00
46,622.72
682.50
2,865.24
505.05
3,150.00
315.00
1,234.80
3,939.60
390.60
$
30,000.00
$
29,245.00
$
22,500.00
$
40,927.00
$
21,320.00
$
2,500.00
$
30,000.00
$
30,000.00
$
46,200.00
$
34,000.00
$
30,896.25
$
$
2,750.00
864.00
$
$
4,000.00
670.00
$
$
$
1,000.00
2,160.00
20,150.00
$
$
4,944.00
1,123.20
$
$
1,040.00
832.00
$
$
2,000.00
1,080.00
$
$
1,500.00
1,728.00
$
$
2,000.00
1,512.00
$
$
5,500.00
1,663.20
$
$
2,500.00
702.00
$
$
5,250.00
1,134.00
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
Parking Area
Remove existing site soil
Construct bituminous pavement
Pavement striping
Construct concrete picnic table pad
Relocate existing wheelstops
Furnish & install boulders
Relocate exisitng boulders
Furnish & install road signs
Furnish & install underdrain
Furnish & install collector drain
Launch Ramp & Shoreline Protection
14.0 Dewater launch ramp area
Dorr, MI 49323
15.0 Remove exisitng concrete launch ramp
16.0 Construct launch ramp concrete
Furnish & install launch ramp steel
17.0 piling
18.0 Construct concrete plank launch ramp
19.0 Furnish & install ADA skid pier
Furnish & install launch ramp steel
20.0 piling (deleted)
21.0 Furnish & install field stone rip-rap
22.0 Furnish & install washed stone
$
$
$
10,400.00
20,000.00
13,000.00
$
$
$
21,877.00
17,105.00
13,457.00
$
$
8,000.00
13,000.00
$
$
$
11,107.00
16,995.00
15,000.00
$
$
$
18,512.00
7,488.00
11,960.00
$
$
$
32,500.00
36,700.00
21,200.00
$
$
$
18,200.00
18,000.00
16,000.00
$
$
$
22,425.00
19,000.00
15,000.00
$
$
$
10,725.00
36,850.00
16,500.00
$
$
$
16,900.00
13,000.00
12,000.00
$
$
$
22,795.50
17,960.25
15,750.00
$
$
$
5,400.00
526.50
$
$
$
4,500.00
533.00
$
$
$
2,250.00
325.00
$
$
$
11,000.00
650.00
$
$
$
5,200.00
416.00
$
$
$
7,250.00
520.00
$
$
$
5,000.00
390.00
$
$
$
3,750.00
260.00
$
$
$
5,000.00
438.75
$
$
$
4,750.00
585.00
$
$
$
2,625.00
150.15
Trails
Construct bituminous paved trails
Construct concrete walk
Furnish & install culvert
Construct elevated boardwalk
Construct Fishing/Overlook #1
Construct Fishing/Overlook #2
Construct box bench deck #1
Furnish & install bech on deck #2
Construct timber retaining wall - bridge
Construct overhead canopy - bridge
Furnish & install removable bollard
Install interpretive sign in concrete walk
Install interpretive sign on deck #2
$
$
$
$
$
$
$
$
$
$
$
$
$
7,768.32
203.67
558.00
9,801.00
7,254.00
7,373.25
350.00
1,155.00
3,175.00
8,000.00
1,340.00
81.00
162.00
$
$
$
$
$
$
$
$
$
$
$
$
$
7,104.00
150.00
810.00
10,437.00
9,010.00
8,741.00
316.00
1,560.00
3,911.00
16,494.00
1,600.00
300.00
300.00
$
$
$
$
$
$
$
$
$
$
$
$
$
8,448.00
682.00
540.00
10,692.00
10,602.00
9,918.00
500.00
1,200.00
1,651.00
12,500.00
1,400.00
1,500.00
1,800.00
$
$
$
$
$
$
$
$
$
$
$
$
$
8,267.52
135.78
1,002.60
28,512.00
18,972.00
17,748.00
536.00
1,596.00
11,049.00
18,706.00
2,200.00
750.00
750.00
$
$
$
$
$
$
$
$
$
$
$
$
$
10,192.00
104.00
624.00
9,209.20
12,180.48
12,082.72
416.00
832.00
3,640.00
15,783.04
1,560.00
208.00
208.00
$
$
$
$
$
$
$
$
$
$
$
$
$
9,600.00
124.00
1,080.00
12,474.00
12,555.00
11,745.00
480.00
1,100.00
6,985.00
9,500.00
1,440.00
50.00
100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
9,600.00
310.00
720.00
13,365.00
16,740.00
14,355.00
600.00
450.00
3,810.00
18,000.00
2,000.00
100.00
100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
11,520.00
186.00
810.00
15,592.50
41,292.00
37,584.00
925.00
1,200.00
9,779.00
28,500.00
1,600.00
100.00
100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
5,068.80
613.80
752.40
21,200.00
47,679.45
37,800.00
540.00
660.00
6,822.90
21,441.00
1,950.00
775.00
1,000.00
$
$
$
$
$
$
$
$
$
$
$
$
$
8,064.00
83.70
864.00
9,801.00
7,812.00
8,091.00
375.00
1,200.00
1,968.50
8,500.00
2,200.00
75.00
275.00
$
$
$
$
$
$
$
$
$
$
$
$
$
9,688.90
234.36
859.95
10,534.29
20,207.69
16,963.70
289.80
1,055.25
4,329.87
13,687.80
1,673.70
315.00
745.50
$
18,000.00
$
25,861.00
$
21,000.00
$
22,005.00
$
24,960.00
$
16,500.00
$
20,000.00
$
20,000.00
$
26,400.00
$
21,000.00
$
21,485.10
23.0
24.0
25.0
26.0
27.0
28.0
29.0
30.0
31.0
32.0
33.0
34.0
35.0
Miscellaneous
36.0 Furnish & install CXT concrete
Page 2 of 4
Apex Contractors
Inc
VENDORS:
4101 - 27th St.
Box 10
37.0
38.0
39.0
40.0
41.0
42.0
43.0
44.0
45.0
46.0
NORTH BANK
Furnish & install park entrance sign
Furnish & install pipes
Furnish & install site lights
Provide electrical service
Allowance for Consumers Energy site
electrical service
Furnish & install surface mount picnic
table
Furnish & install free standing picnic
table
Furnish & install free standing barrier
free picnic table
Furnish & install grill
Furnish & install site seeding
Tree Planting
47.0 Sugar Maple
48.0 Red Maple
49.0 Pin Oak
TOTAL NORTH BANK:
Dan Hoe Excavating
Inc
H&K Construction
Holland, MI 49423
CL Construction
Jaran Construction
Inc
Kamminga &
Roodvoets Inc
13664 Rocky's Rd
770 N Main St
PO Box 70
2745 Alyssa Lane
3717 Michigan NE
3641 - 108th Ave
40360 County Rd 388
608 Quincy St SW
1946 Turner Ave NW
Holland, MI 49424
Allegan, MI 49010
Allegan, MI 49010
Allegan, MI 49010
PO
Dorr, MI 49323
Katerberg Verhage
Inc
Remington
Excavating
R. Smith & Sons Inc
Rivertown
Contractors Inc
Visser Brothers Inc
$
$
$
$
5,000.00
600.00
9,900.00
1,650.00
$
$
$
$
4,481.00
1,200.00
9,693.00
1,527.00
$
$
$
$
5,500.00
1,000.00
7,500.00
3,000.00
$
$
$
$
6,227.00
1,200.00
13,143.00
3,088.00
$
$
$
$
4,576.00
728.00
8,632.00
2,392.00
$
$
$
$
4,850.00
1,285.00
9,198.00
1,527.00
$
$
$
$
4,200.00
500.00
8,100.00
6,200.00
$
$
$
$
2,000.00
500.00
7,500.00
2,750.00
$
$
$
$
13,750.00
1,650.00
13,200.00
3,080.00
$
$
$
$
4,500.00
1,100.00
9,600.00
4,000.00
$
$
$
$
4,529.70
1,155.00
9,657.90
1,603.35
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
3,500.00
$
2,000.00
$
1,500.00
$
1,500.00
$
2,376.00
$
1,664.00
$
2,000.00
$
2,000.00
$
1,000.00
$
2,200.00
$
1,800.00
$
2,007.60
$
460.00
$
500.00
$
750.00
$
679.00
$
416.00
$
480.00
$
700.00
$
525.00
$
770.00
$
600.00
$
1,045.80
$
$
$
486.00
620.00
1,401.00
$
$
$
600.00
550.00
5,324.00
$
$
$
1,200.00
1,000.00
6,538.00
$
$
$
760.00
1,500.00
2,895.40
$
$
$
520.00
728.00
2,080.00
$
$
$
480.00
660.00
1,260.90
$
$
$
800.00
1,400.00
1,868.00
$
$
$
550.00
700.00
5,604.00
$
$
$
880.00
1,330.00
3,773.36
$
$
$
625.00
800.00
4,856.80
$
$
$
883.05
1,102.50
3,294.84
$
$
$
335.00
670.00
670.00
$
$
$
340.00
680.00
680.00
$
$
$
350.00
700.00
700.00
$
$
$
425.00
800.00
850.00
$
$
$
312.00
624.00
624.00
$
$
$
309.00
618.00
618.00
$
$
$
425.00
800.00
850.00
$
$
$
350.00
700.00
700.00
$
$
$
575.00
1,150.00
1,150.00
$
$
$
325.00
650.00
650.00
$
$
$
396.90
793.80
793.80
$
272,751.91
$
327,123.37
$
288,744.10
$
394,561.67
$
261,473.04
$
288,523.30
$
342,154.00
$
371,484.50
$
471,421.77
$
284,209.90
$
350,432.84
1,360.00
1,155.00
378.00
691.20
$
$
$
$
$
768.00
$
1,536.00
$
$
504.00
864.00
$
$
832.00
832.00
$
$
945.00
672.00
$
$
525.00
1,536.00
$
$
2,100.00
1,152.00
$
$
525.00
3,801.60
$
$
630.00
518.40
$
$
1,522.55
1,451.52
$
$
$
2,508.00
12,821.00
16,398.20
$
$
$
2,536.00
16,886.00
21,550.00
$
$
$
3,192.00
13,000.00
18,883.00
$
$
$
7,296.00
13,164.00
21,828.00
$
$
$
2,080.00
18,464.16
22,208.16
$
$
$
3,192.00
13,600.00
18,409.00
$
$
$
3,420.00
15,000.00
20,481.00
$
$
$
4,560.00
31,000.00
38,812.00
$
$
$
4,473.36
15,735.00
24,534.96
$
$
$
2,109.00
12,400.00
15,657.40
$
$
$
2,932.65
15,636.60
21,543.32
Alternates for North Bank:
A.
A1.
A2.
A3.
A4.
Construct trail under railroad bridge
complete
Construct 4" concrete walk
Construct elevated boardwalk w/o
railing complete
Construct overhead canopy
TOTAL Alternative A:
Page 3 of 4
VENDORS:
Apex Contractors
Inc
4101 - 27th St.
Box 10
Dan Hoe Excavating
Inc
H&K Construction
Holland, MI 49423
CL Construction
Jaran Construction
Inc
Kamminga &
Roodvoets Inc
13664 Rocky's Rd
770 N Main St
PO Box 70
2745 Alyssa Lane
3717 Michigan NE
3641 - 108th Ave
40360 County Rd 388
608 Quincy St SW
1946 Turner Ave NW
Holland, MI 49424
Allegan, MI 49010
Allegan, MI 49010
Allegan, MI 49010
PO
SOUTH BANK
Site Preparation & Grading
50.0 Site preparation & grading
$
5,400.00
$
7,800.00
$
51.0 Furnish, instal & maintain silt fences
52.0 Tree removal & clearing
53.0 Site Clearing as per plans (deleted)
$
$
$
230.85
3,240.00
-
$
$
$
128.25
8,900.00
-
$
188.10
$
513.00
$
$
6,500.00
-
$
$
12,406.00
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
975.00
1,313.25
1,439.55
21,610.75
34,793.00
3,107.00
2,491.00
5,590.00
432.00
4,914.00
432.00
4,030.00
432.00
270.00
1,150.00
1,150.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
245.00
927.00
1,371.00
35,317.00
30,001.00
3,750.00
2,255.00
6,584.00
504.00
6,074.00
569.00
4,895.00
436.00
300.00
1,500.00
1,500.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
150.00
2,781.00
3,656.00
35,882.00
37,956.00
4,063.00
1,880.00
7,740.00
575.00
6,426.00
575.00
5,270.00
500.00
1,600.00
1,200.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
375.00
2,070.30
2,348.98
73,395.00
50,608.00
10,755.00
2,914.00
29,240.00
750.00
25,704.00
750.00
21,080.00
750.00
750.00
1,596.00
Dorr, MI 49323
7,500.00
$
6,425.00
Katerberg Verhage
Inc
Remington
Excavating
R. Smith & Sons Inc
Rivertown
Contractors Inc
Visser Brothers Inc
4,680.00
$
4,000.00
$
15,000.00
$
12,000.00
$
6,000.00
$
9,000.00
$
3,704.40
$
208.00
$
$
6,656.00
-
$
$
$
256.50
9,500.00
-
$
$
$
513.00
500.00
-
$
$
$
342.00
10,000.00
-
$
$
$
427.50
7,500.00
-
$
$
$
171.00
4,500.00
-
$
$
$
269.33
9,975.00
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
104.00
1,144.00
1,248.00
49,982.40
24,960.00
7,075.12
5,137.60
12,384.32
457.60
11,287.12
457.60
8,870.16
457.60
208.00
832.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
390.00
1,545.00
1,599.50
44,037.00
44,282.00
7,170.00
3,290.00
12,900.00
330.00
11,340.00
330.00
9,300.00
330.00
100.00
1,100.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
150.00
1,854.00
2,285.00
35,882.00
47,445.00
7,170.00
2,350.00
12,900.00
800.00
11,340.00
800.00
9,300.00
800.00
500.00
500.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,500.00
2,163.00
2,742.00
55,454.00
66,423.00
20,554.00
14,570.00
47,300.00
1,030.00
43,470.00
1,030.00
34,100.00
1,030.00
100.00
1,200.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
300.00
1,946.70
4,624.84
55,258.28
57,920.86
12,470.54
4,713.17
14,331.90
700.00
15,972.39
700.00
11,027.94
700.00
12,000.00
700.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
105.00
1,004.25
1,233.90
26,096.00
34,793.00
3,346.00
1,880.00
6,450.00
400.00
5,103.00
400.00
4,340.00
350.00
275.00
1,200.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
733.95
2,579.38
3,454.92
44,457.80
37,329.73
4,547.21
3,584.78
10,709.58
386.40
8,025.32
386.40
6,965.70
386.40
745.50
105.00
$
54.0
55.0
56.0
57.0
58.0
59.0
60.0
61.0
62.0
63.0
64.0
65.0
66.0
67.0
68.0
Trails
Construct elevated boardwalk w/ rail
Construct elevated boardwalk w/o rail
Construct bridge deck & railing
Construct timber stairs & railing
Construct fishing/overlook #3
Furnish & install 6' bench
69.0
70.0
71.0
72.0
73.0
74.0
Furnish & install 6' bench on boardwalk
Construct overhead canopy
Furnish & install removable bollard
Furnish & install stationary bollard
Furnish & install Dite Seeding
$
$
$
$
$
13,450.00
670.00
640.00
270.00
150.00
$
$
$
$
$
14,022.00
800.00
800.00
300.00
570.00
$
$
$
$
$
$
1,200.00
12,000.00
700.00
700.00
1,600.00
1,000.00
$
$
$
$
$
$
1,596.00
20,276.00
1,200.00
1,200.00
1,000.00
310.00
$
$
$
$
$
$
832.00
16,776.24
780.00
759.20
208.00
260.00
$
$
$
$
$
$
1,100.00
12,000.00
720.00
620.00
100.00
135.00
$
$
$
$
$
$
500.00
15,000.00
1,000.00
1,000.00
150.00
400.00
$
$
$
$
$
$
1,200.00
45,000.00
800.00
800.00
100.00
600.00
$
$
$
$
$
$
700.00
21,459.00
975.00
970.00
1,100.00
404.00
$
$
$
$
$
$
1,200.00
14,500.00
1,100.00
1,100.00
275.00
520.00
$
$
$
$
$
$
1,186.50
14,361.90
836.85
836.85
745.50
420.00
TOTAL SOUTH BANK:
$
108,180.40
$
129,548.25
$
141,642.10
$
268,012.28
$
155,764.96
$
166,475.00
$
168,139.00
$
363,508.00
$
232,902.12
$
119,342.15
$
156,734.40
$
8,850.00
$
4,591.00
$
2,500.00
$
4,500.00
$
10,000.00
$
5,100.00
$
7,200.00
$
2,000.00
$
8,000.00
$
10,339.00
Construct alternate boardwalk loop
Additional site clearing as per plans
and specifications
Construct additional elevated
boardwalk
$
3,491.40
$
3,378.00
$
2,277.00
$
8,500.80
$
2,080.00
$
2,800.00
$
3,795.00
$
6,072.00
$
2,504.70
$
2,466.75
$
3,992.72
$
28,435.00
$
24,445.00
$
36,190.00
$
82,720.00
$
21,840.00
$
36,190.00
$
36,190.00
$
41,360.00
$
50,717.70
$
24,299.00
$
29,775.32
Furnish & install 6' bench on boardwalk
TOTAL Alternative B:
$
$
1,170.00
33,096.40
$
$
1,500.00
29,323.00
$
$
1,200.00
39,667.00
$
$
1,596.00
92,816.80
$
$
832.00
24,752.00
$
$
1,100.00
40,090.00
$
$
500.00
40,485.00
$
$
1,200.00
48,632.00
$
$
700.00
53,922.40
$
$
1,200.00
27,965.75
$
$
1,212.75
34,980.79
Miscellaneous
Provide additional insurance as
75.0 required by in the CXST Construction
Agreement
no charge
Alternates for South Bank:
B.
B1.
B2.
B3.
Page 4 of 4
Allegan County PROPOSAL EVALUATION
New Richmond Bridge Park - Phase I
Response Evaluation
Evaluator: Kevin Ricco, Parks & Tourism Director
Question
QUALIFICATIONS & MINIMUM REQUIREMENTS:
Date: October 27, 2008
Weight
Value
vendor
vendor
vendor
vendor
vendor
vendor
0
0
0
0
Rivertown
APEX
Contractors Contractors
1
2
Bidding company information, including years in business,
location, and history
Bidding company's experience with similar projects, including
parks and trails
Bidding company's references
Points available for Qualifications
SCOPE OF WORK:
Progress schedule, including project start date and project task
4 scheduling
3
5
Bidding company's understanding of work/project
Bidding company's estimated project completion date
Points available for Services
PROPOSED FEE:
6
7
Project bid price
8
Bid price(s) for alternates
Points available for Pricing
TOTAL
5
3
5
15
12
15
15
35
15
15
5
5
5
5
5
5
5
15
5
5
40
35
40
10
50
100
10
9
90
99
NOTES:
APEX has several more years of experience with park development projects than does Rivertown. While Rivertown's bid prices for the alternates were slightly
lower than they were for APEX, APEX's base bid of $389,782.31 was much lower than Rivertown's base bid of $413,891.05.
Page 1
evaluation sheet
October 27, 2008
Mr. Kevin Ricco, Director
Allegan County Parks, Recreation and Tourism
3255 122nd Avenue, Suite 102
Allegan, MI 49010
RE:
New Richmond Bridge Park
Dear Kevin,
Bids for the New Richmond Bridge Park development project were opened at the County
Offices on Tuesday, October 21, 2008 at 3:30 p.m. Eleven (11) bids were received.
We recommend that Apex Contractors, Inc. of Dorr, Michigan be awarded the project
with a low bid of $389,782.31. We have worked with Apex Contractors on numerous
projects over the years, including two for Allegan County, and feel that the company is
well qualified to complete this project. We also recommend that Alternate A for
construction of the trail under the railroad on the north bank in the amount of $16,398.20,
and Alternate B for the boardwalk loop on the south bank in the amount of $33,096.40 be
accepted. This will make a total contract amount of $439,276.91.
If you have any questions or need additional information regarding this recommendation,
please feel free to contact me.
Sincerely,
M. C. Smith and Associates, Inc.
Debbie Jensen
Associate Landscape Architect
cc:
Mr. James DeWilde
Mr. Michael C. Smith
County of Allegan
Jail Financing
Current Balance Analysis
Fund
General Fund – Fund Balance
Budget Stabilization
PTO Liability
Delinquent Tax Revolving Fund
Capital Improvements
CIP – Jail Projects
CIP – Building Projects
Child Care Fund - Fund
Balance
Self Insurance Fund
LIS Fund
Current
Designated
Balance
3,204,756
0
4,686,269
0
1,494,563
0
13,785,955 6,000,000
Gross
Recommended Net Available
Notes
Available
Reserve
3,204,756
0
3,204,756
4,686,269
4,686,269
0 Transfer to GF as needed
1,494,563
500,000
994,563 Maintain 5 years payout
7,785,955
7,785,955
0 * Utilize available funds, borrow
funds for settlement
* Do not use base funds, utilize
interest/fees on the settlement
amount
* 2012 Defeasence
2,212,363
1,200,000
1,012,363 Fund projects currently budgeted
1,909,037
0
1,909,037
0
0
0
2,612,363
1,909,037
0
400,000
0
0
491,631
0
491,631
250,000
2,625,486
109,186
30,919,246
125,000
0
6,525,000
2,500,486
109,186
24,394,246
1,500,000
0
15,922,224
241,631 State Institutionalization, or other
unfunded mandates
1,000,486
109,186
8,472,022 Available for Construction
Additional Earnings After 5 Years
4,750,000
Available Balance For Construction - 2014
13,222,022
Additional Earnings After 10 Years
11,000,000
Available Balance For Construction - 2019
19,472,022
County of Allegan
Jail Financing
Funding Summary
Financing:
Amount Borrowed
$20.0 Million
$30.0 Million
$40.0 Million
Term
30 Years
30 Years
30 Years
Annual Debt Service
$1.2 Million - $1.45 Million
Taxable Value
Mills Levied
Years of Millage
4,244,166,515
4,244,166,515
4,244,166,515
2.45
3.65
4.80
2
2
2
$
$
$
Total Revenue
Generated
20,796,416
30,982,416
40,743,999
4,244,166,515
4,244,166,515
4,244,166,515
0.32
0.48
0.63
30
30
30
$
$
$
40,743,999
61,115,998
80,214,747
Operational Costs:
1010.351
1010.352
1010.269
2210.351
Indirect Costs
Total Operational Costs
1010.351,352,269 Personnel
Costs
$
$
$
$
$
$
Amount
3,111,991
260,289
308,488
491,265
242,545
4,414,578
$
2,845,197
Source
2008 Budget
2008 Budget
2008 Budget
2008 Budget
2006 Indirect Cost Study
Allegan, MI 49010
269-686-5331 Main Fax
Allegan County
Board of
Commissioners
BOARD OF COMMISSIONERS
APPROVED 2009 MEETING DATES
The following schedule is for meetings of the Allegan County Board of
Commissioners that will be held at 1:00 p.m. (*or 7:00 p.m.) in the
Board Room, County Services Building, 3283 - 122nd Avenue, Allegan
Township, Michigan:
January 8, 2009
9:30 A.M.
Organizational Meeting
January 15, 2009
January 29, 2009
February 12, 2009
February 26, 2009
March 12, 2009
March 26, 2009
April 9, 2009
April 23, 2009
May 14, 2009
May 28, 2009
June 11, 2009
June 25, 2009
1:00
1:00
1:00
1:00
1:00
1:00
1:00
7:00
1:00
1:00
1:00
1:00
July 9, 2009
July 23, 2009
August 13, 2009
August 27, 2009
September 10, 2009
September 24, 2009
October 8, 2009
October 22, 2009
November 12, 2009
November 25, 2009
December 10, 2009
December 23, 2009
P.M.
P.M.
P.M.
P.M.
P.M.
P.M.
P.M.
P.M.*
P.M.
P.M.
P.M.
P.M.
1:00
1:00
1:00
1:00
1:00
1:00
1:00
7:00
1:00
1:00
1:00
1:00
P.M.
P.M.
P.M.
P.M.
P.M.
P.M.
P.M. Annual
P.M.*
P.M.
P.M. (Wed)
P.M.
P.M. (Wed)
THE ABOVE NOTICE IS GIVEN in accordance with Act No. 261, Public Acts
of 1968. This meeting is open to all members of the public under
Michigan’s Open Meetings Act.
____/s/Joyce A. Watts __________
Joyce A. Watts – Clerk-Register
Allegan, MI 49010
269-686-5331 Main Fax
Allegan County
Board of
Commissioners
BOARD OF COMMISSIONERS PLANNING SESSIONS
APPROVED 2009 MEETING DATES
The following schedule is for meetings of the Allegan County
Board of Commissioners Planning Sessions that will be held at
9:30 a.m. in the Board Room, County Services Building, 3283 122nd Avenue, Allegan Township, Michigan:
January 8, 2009
January 22, 2009
February 5, 2009
February 19, 2009
March 5, 2009
March 19, 2009
April 2, 2009
April 16, 2009
May 7, 2009
May 21, 2009
June 4, 2009
June 18, 2009
*Immediately
Meeting.
*9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
following
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
Board
July 2, 2009
July 16, 2009
August 6, 2009
August 20, 2009
September 3, 2009
September 17, 2009
October 1, 2009
October 15, 2009
November 5, 2009
November 19, 2009
December 3, 2009
December 17, 2009
of
Commissioners
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
9:30
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
A.M.
Organizational
THE ABOVE NOTICE IS GIVEN in accordance with Act No. 261, Public
Acts of 1968.
This meeting is open to all members of the public
under Michigan’s Open Meetings Act.
____/s/Joyce A. Watts __________
Joyce A. Watts – Clerk-Register
County of Allegan
Budget Policy FN1
Allegan County Policy
Title:
Document Code:
Department:
Effective Date:
Approved:
Type of Action:
Budget
FN1
Finance/Administration
January 1, 20092010
February 14, 2008January 7, 2010
Supersedes Other Board Resolutions Dealing With Budget Policy
Subject Title:
Budget Policy
1.0
Purpose: The purpose of the Budget Act is to require that Allegan County adopt
balanced budgets, to establish responsibilities and define the procedure for the
preparation, adoption and maintenance of the budget, and to require certain
information for the budget process. It is thus to provide budgetary procedures
and guidelines for Allegan County government in order to secure sound financial
health for the governmental unit.
2.0
Organizations Affected: All departments and activities that fall under the purview
of the Allegan County governmental unit.
3.0
References: Michigan Department of Treasury Uniform Budget Manual
4.0
Definitions:
4.1
Administrative officer: an individual employed or otherwise engaged by
Allegan County to supervise a budgetary center.
4.2
Allotment: a portion of an appropriation which may be expended during a
certain period of time.
4.3
Appropriation: an authorization granted by a legislative body to incur
obligations and to expend public funds for a stated purpose.
4.4
Building Infrastructure Capital – buildings, roofs and roads.
4.44.5 Budget: a plan of financial operation for a given period of time, including
an estimate of all proposed expenditures from the funds of Allegan County
and the proposed means of financing the expenditures. Budget does not
include any of the following:
Formatted: Bullets and Numbering
4.4.14.5.1
A fund for which Allegan County acts as a trustee or agent;
4.4.24.5.2
An internal service fund;
1
County of Allegan
Budget Policy FN1
5.0
4.4.34.5.3
An enterprise fund;
4.4.44.5.4
A capital project fund;
4.4.54.5.5
A debt service fund.
4.5
Budgetary Center: a general operating department of Allegan County or
any other department, institution, court, board, commission, agency, office,
program, activity, or function to which money is appropriated by the
Allegan County Board of Commissioners.
4.6
Capital Outlay: a disbursement of money that results in the acquisition of,
or addition to, fixed assets.
4.7
Chief administrative officer: means the county administrator of a county
4.8
Deficit: an excess of liabilities and reserves of a fund over its assets.
4.9
Disbursement: a payment in cash.
4.10
Expenditure: the cost of goods delivered or services rendered, whether
paid or unpaid, including expenses, debt retirement not reported as a
liability of the fund from which retired, or capital outlay.
4.11
Fund Balance: Fund balance is created when any of the county funds has
money left over at the end of the fiscal year from either under spending the
budget or taking in additional revenue. Unencumbered balances of
appropriations for the prior fiscal year on hand at the close of the fiscal
year are also call “carry over funds” or “surplus.”
4.12
General Appropriations Act: the budget as adopted by the legislative body
or as otherwise given legal effect pursuant to a charter provision in effect
on the effective date of this section.
4.13
Legislative Body: means the county board of commissioners of a county.
4.14
Operational Capital: over $5,000, useful life greater than 5 years.
4.15
PTO Payout: yearly amount paid out that is in excess of the established
maximums.
4.16
Surplus: Unencumbered balances of appropriations for the prior fiscal
year on hand at the close of the fiscal year.
Policies:
2
County of Allegan
Budget Policy FN1
6.0
7.0
5.1
Debt or other obligations shall not be entered into unless the debt is
permitted by law.
5.2
Expenditures shall not be made in excess of the amount authorized in the
budget.
5.3
Funds may not be applied or diverted for purposes inconsistent with the
appropriations.
Personnel GuidelinesGrowth Comparisons:
6.1
The percentage of increase in the general fund budgeted total
compensation from FY20082009 budgeted vs FY20092010 budgeted shall
be held measured againstto no more than the percentage of increase in
general fund budgeted revenue from FY20082009 budgeted vs
FY20092010 budgeted (excluding fund balance). Formula equals
(20092010 budgeted revenue minus 20092010 beginning fund balance)
divided by (20082009 budgeted revenue minus 20082009 beginning fund
balance).
6.2
Administration will provide a personnel budget with status quo staffing
levels as well as all department requested additions and/or changes as
recommended by Administration.
6.3
Administration will demonstrate how personnel recommendations compare
to the guideline measurement outlined in 6.1 and provide
recommendations regarding balancing of the overall budgetjustification of
variances.
Budget Parameters:
7.1
The FY2010 budget shall be presented based on balancing general fund
revenues to general fund expenses excluding beginning and ending fund
balances
7.2
That Zero ($0) will be budgeted in a specific line item to be applied to the
general fund reserves for FY20092010.
7.3
That following the annual county financial audit, any General Fund budget
surplus identified from the preceding fiscal year shall be distributed in the
following manner:
7.3.1
The General Fund will be allocated that portion of the surplus that
3
County of Allegan
Budget Policy FN1
would maintain the General Fund Reserves at a level equal to ten
percent (10%) of the current year's General Fund operating
budget;
7.3.2
If the conditions in the preceding paragraph are met, then an
allocation from the remaining annual General Fund budget
surplus shall be transferred to the Budget Stabilization Fund to
maintain that fund at its statutorily permissible maximum;
7.3.3
If the conditions in the two preceding paragraphs are met, then
an allocation from the remaining General Fund budget surplus
shall be transferred to the Sick and Vacation Liability Special
Revenue FundPaid Time Off (PTO) to maintain the fund at a level
of one hundred percent (100%) of the liability identified in the
most recent County financial audit;
7.3.4
If the conditions in the three preceding paragraphs are met, then
fifty percent (50%) of the balance of the remaining annual budget
surplus shall be transferred to the Capital Improvement Fund-Jail
Building Project and the remaining fifty percent (50%) allocated to
building capital.to Capital Improvement Fund – Buildings and
Infrastructure;
7.3.5
Table of Minimum Balances;
Fund Title
General
Operating
Fund
Balance
Budget
Stabilization
Sick &
Vacation
LiabilityPTO
Capital
Improvement
Fund #
Types of Uses
Minimum Threshold
1010
General County Operations
10% of G. F. expense
budget including Fund
Balance
2570
Monies may be used to cover a
general fund deficit, to prevent a
reduction in services, to cover
expenses of a natural disaster
and more.
Maximum allowed by
statute
2580
2450
To fund the year end liability of
accrued PTO
Used for capital projects as
determined by the BOC
4
Fully fund the PTO
accrued liability
$0
County of Allegan
Budget Policy FN1
Delinquent
Tax
Revolving
6160
Monies are used for the
settlement of delinquent taxes
with the local taxing units. The
county purchases the delinquents
taxes from the local units.
Currently this is about 8.3 million
each year.
150% of current year
settlement
7.4
Funds allocated from the General Operating Fund for operational capital
purchases will be set at two percent (2%) of the 2010 proposed General
Fund – Expense Operating Budget (excluding fund balance) and will be
transferred to the capital improvement project fund. One hundred percent
(100%) of operational capital will be funded from the capital improvement
project fund (2450). One hundred percent (100%) of building and
infrastructure projects will be funded from the Capital Improvement Fund –
Buildings and Infrastructure and shall not exceed .75% of General Fund
Expense Operating Budget (excluding Fund Balance);
7.3Funds allocated from the General Operating Fund for Capital purchases will
be set at 2.75% of the 2008 Proposed General Fund – Expense Operating
Budget (excluding Fund Balance). This Capital Project Allocation will be
funded 20% from the Delinquent Tax Revolving Fund and 80% from 2008
General Fund Operating Revenues.
7.5
Capital projects will be budgeted and reviewed separately from a
departments operational and/or personnel budget. Capital requests will
be submitted according to the current year’s budget guidelines. Capital
projects are to be budgeted on a project basis, not a specific dollar
amount. Any remaining funds available after a project is completed are to
remain in the fund where they were originally allocated and will not be
available for use unless specifically reallocated by the county board of
commissioners. Requests must include the following criteria:
• Description
• Useful Life
• Funding Source
• Replacement/New/Reconstructed (rebuilt)
• Plan for Old Unit
• Location
• Use
• Back Up for $ Request
7.6
The General Operating Fund Contingency account will be established at
an amount not to exceed two percent (2%) of the total General Operating
Fund expense budget excluding budgeted fund balance;
7.7
PTO payout expenditures shall be budgeted within each activity.
5
County of Allegan
Budget Policy FN1
Funding for this budgeted expenditure will be accomplished through an operating
transfer from the PTO liability fund to the corresponding fund and activity incurring the
PTO expense;
8.0
7.8
The 20092010 mileage reimbursement rate will set at the IRS rate and
subject to the appropriate County Policy (511-Travel and Training);
7.9
Other items as determined by the Allegan County Board of
Commissioners will be included in the development of the 20082009
Operating Budget and recorded on the “Allegan County 20092010 Budget
Decision Summary Form” (FN1-Form G) which will become a permanent
part of this budget policy document.
7.8
The FY2009 budget shall be presented based on balancing general fund
revenues to general fund expenses excluding beginning and ending fund
balances
Process:
The budget development process will consist of six major steps.
8.1
Submission of Goals & Objectives statement. This will be prepared by
each Department Head for each activity for which they have budgetary
responsibility.
8.2
Revenue Projections. Revenue estimates will be prepared and submitted
by line item from each Department Head.
8.3
Personnel Changes. Personnel change requests (new
positions/reclassification requests/other changes) will be prepared by the
Department Head and submitted to the Human Resource Director for
review and recommendation.
8.4
Position File Review. HR/Fin will develop for departmental approval the
position file outlining each position to be budgeted and the total
compensation attached to each position. These would be status quo
positions only.
8.5
Capital Requests. Projects $5,000 and over will be considered Capital
requests. Any items under $5,000 should be worked into the operation
portion of a department’s budget. Capital requests will include a summary
description, revenue source, any ongoing expense, and useful life.
8.6
Operational Requests. Departmental operational requests will consist of a
department’s operational line items 727.00.00 through 969.99.99.
6
County of Allegan
Budget Policy FN1
8.7
Core Service Expense/Revenue Budget. Based on the identified core
services submitted from item 8.1, departments will provide a line item cost
breakdown (expenses and revenues) for each core service.
Each department and County agency will be supplied the necessary
documents and schedules in order to complete each step of the process.
Finance and Human Resource Departments are always available to
provide assistance at all levels of the budget development process.
Month
Responsible Parties
Action to be Completed
2008
January - March
Administration, Board,
All Departments
January 3
BOC
January 30
April
Administration
Planning - Issues, Goals and
Objectives
Approve Budget Policy (Organizational
Meeting)
Distribute Budget Policy/Worksheets to
Departments (Department Head
Meeting)
April 30
May
Department Heads
Goals & Objective statements are
returned to administration reviewed
and forwarded to BOC (FN1-Form C).
May 15
BOC
Goals and Objectives presented
(Planning Session)
May 22
BOC
May 30
Department Heads
May 30
June
Department Heads
June 5
BOC
June 6
Administration
June 12
Department Heads &
Administration
Goals and Objectives Moved for
approval to June 12.
Line item revenue estimates for current
year & line item revenue projections for
up coming budget year.
Personnel additions/ reclassifications/
change requests are completed and
returned to administration. A list of
positions coterminous with grants must
be included (FN1-Form D).
Capital requests presented (planning
session).
Distribute position file to departments
for review
Capital requests returned by
department heads and reviewed by
administration (FN1-Form E).
7
County of Allegan
Budget Policy FN1
*BOC approves Goals & Objective
statements; Move capital requests for
June 12
BOC
June 19
BOC
approval to June 26.
Status quo personnel presented
(Planning Session).
June 26
July
BOC
status quo personnel for approval July
10.
July 1
July 3
Department Heads
Department Heads &
Administration
July 3
BOC
July 10
BOC
*BOC approves Capital requests;
approves status quo personnel; move
draft revenue for approval to July 24.
July 11
Department Heads &
Administration
Operational requests returned by
department heads and reviewed by
administration. Administration meets
with departments as needed.
July 17
Administration & BOC
July 17
July 24
BOC
BOC
*BOC reviews and approves status quo
Salary/Wage/Compensation.
*BOC approves any personnel
additions or changes as requested by
departments and recommended by
administration
*BOC Revenue approved by BOC.
July 24
August
BOC
Move draft personnel requests for
approval to August 14.
*BOC approves capital requests; Move
Position file changes are returned to
Administration.
Administration makes recommendation
to BOC. (Sept)
Draft revenue to BOC (Planning
Session)
August 7
Department Heads &
Administration
August 7
BOC
Department operational requests
review completed.
Draft Operational requests to BOC
(Planning Session)
August 14
BOC
*Personnel requests approved by BOC
August 14
BOC
Move draft Operational requests for
approval to August 28
August 28
September
BOC
*Operational requests approved by
BOC
September 18
Administration
Draft budget to BOC (Planning
Session)
8
County of Allegan
Budget Policy FN1
Move Draft budget as Proposed
Budget for Final Adoption on October 9
Submit Public Hearing notice
September 25
September 26
October
BOC
Administration
October 2
Administration
October 9
BOC
Administration and Dept
Heads
Public Hearing appears in paper
(minimum 6 days prior to hearing)
Public hearing, adopt millage, general
appropriations act, and budget (Annual
Meeting P.A. 156 of 1851 MCL 46.1).
*General Appropriations Act Resolution
and Elected Official Salaries*
November 13
2009
BOC
Review budget policy
*Other policies needing to be changed
as a result of the budget*
January 8, 2009
BOC
Approve budget policy (Organizational
Meeting)
October 29
November
BUDGET ITEM
Planning - Issues, goals &
objectives
2010 Budget Policy
Budget Policy/Worksheets
2010 BUDGET PROCESS
MID meetings
G&O/Core Service
DH return to ADM for review
Planning Session
BOC Discussion
BOC Approval
April 17
May 7
May 14
May 28
Revenue
Planning Session
BOC Discussion
BOC Approval
May 15
June 4
June 11
June 25
Capital
Planning Session
BOC Discussion
BOC Approval
May 29
June 18
June 25
July 9
Personnel (Status Quo & New)
Planning Session
July 20
Aug. 6
BOC Approval (Org Meeting)
MID Meeting (distribution*)
*All 2010 budget documents
available on Finance website
9
DATE
2009
January - March
January 8
January 28
County of Allegan
Budget Policy FN1
BOC Discussion
BOC Approval
Operational Expense
Planning Session
BOC Discussion
BOC Approval
Budget
Planning Session (draft)
BOC Discussion (proposed)
BOC Approval (Move final)
ADMINISTRATION submits
public hearing notice in
publication of general circulation
Public Hearing appears in paper
(minimum of 6 days prior to
hearing)
BOC Adopts Final Budget at
Annual Meeting (P.A. 156 of
1851 MCL 46.1), Public
Hearing, adopt millage, and
general appropriations act
ADMINISTRATION & DEPT
HEADS - *General
Appropriations Act Resolution
& Elected Officials Salaries*
Review policy
BOC ORGANIZATIONAL
MEETING – Approve 2011
budget policy
Next Year Budget
9.0
Aug. 13
Aug. 27
July 1
August 6
August 13
August 27
September 3
September 10
September 24
September 25
October 1
October 8
October 22
November 5
January 6, 2011
Recommended Budget: The recommended budget for the general fund and
special revenue funds must include for each fund:
9.1
Actual expenditures for the most recently completed fiscal year;
9.2
Projected expenditures for the current fiscal year (to be arrived at by using
actual expenditures to date and projecting expenditures to the end of the
fiscal year);
9.3
An estimate of the expenditures in the next fiscal year;
9.4
Actual revenue for the most recently completed fiscal year;
10
County of Allegan
Budget Policy FN1
10.0
9.5
Projected revenue for the current fiscal year (to be arrived at by using
actual revenue to date and projecting revenues to the end of the fiscal
year);
9.6
An estimate of the revenue in the next fiscal year;
9.7
Beginning and ending fund balance for each year;
9.8
An estimate of the amounts needed for deficiency, contingent, or
emergency purposes;
9.9
Other data relating to fiscal conditions that the chief administrative officer
has used in the budget development.
9.10
Other considerations that may be useful in analyzing the future financial
needs of Allegan County.
9.11
Form or document outlining the various decision points made through the
budget (including but not limited to COLA wage adjustments for nonbargaining employees).
Budget (General Appropriations Act):
The legislative body of each local unit must pass a general appropriations act
(budget) for the general fund and each special revenue fund.
The general appropriations act (budget) must:
10.1
state the total mills to be levied and the purpose for each millage levied
(truth in budgeting act);
10.2
include amounts appropriated for expenditures to meet liabilities for the
ensuing fiscal year in each fund;
10.3
include estimated revenues by source in each fund for the ensuing fiscal
year;
10.4
a line item budget is not required.
The budgeted expenditures, including an accrued deficit, shall not exceed
budgeted revenues, including available surplus and the proceeds from bonds or
other obligations issued under the fiscal stabilization act, Act 80 of 1981 MCL
141.1001 et al.).
11.0
Budget Amendments:
11
County of Allegan
Budget Policy FN1
The general appropriations act may permit the chief administrative officer to
make transfers within limits between appropriations.
The Chief Administrative Officer is authorized to make budget transfers up to
$25,000.00 as long as no additional appropriation is required from contingency or
fund balance.
The Department Heads are required to report budgetary variations in operational
line items. These transfers are permitted for operational line items 727.00.00
through 969.99.99 only.
Budget transfers requiring an additional appropriation will require Board approval.
12.0
11.1
The legislative body must amend the budget as soon as a deviation is
apparent.
11.2
Amendments to the approved budget (general appropriations act) must not
cause estimated total expenditures, including any accrued deficit, to
exceed total estimated revenues, including any available surplus.
11.3
The chief administrative officer may recommend, and the legislative body
will approve, any amendments to the general appropriations act required.
Budget Practices:
12.1
Budgeted funds in the following line items are not available for reallocation
by the department:
• 701.00.00 through 726.99.9 – Salaries/Wages/Benefits
• 748.00.00 – Gas, Oil, Grease & Antifreeze
• 810.01.00 – Legal-Court Appt/Other Legal (except as outlined in
Administrative Order No.1998-5 - Chief Judge Responsibilities;
Local Intergovernmental Relations)
• 920.00.00 – Public Utilities
12.2
Expenditures should always be expensed to the appropriate line item
regardless of available line item balance.
12.3
Each department is responsible for the budget oversight of their budget.
12.4
All expenditures are subject to the Allegan County Purchasing Policy.
12.5
No payment will be released by the Finance Department if the operational
portion of an activity is over budget except as authorized by the County
Board of Commissioners.
12
County of Allegan
Budget Policy FN1
13.0
Responsibilities:
13.1
13.2
The chief administrative officer of Allegan County shall:
13.1.1
have final responsibility for budget preparation;
13.1.2
present the budget to the legislative body;
13.1.3
have control of expenditures under the budget and the general
appropriations act;
13.1.4
transmit the recommended budget to the legislative body
according to an appropriate time schedule developed by the
Allegan County Board of Commissioners;
13.1.5
accompany the recommended budget with a suggested general
appropriations act to implement the budget.
The legislative body:
13.2.1
will have adequate time to review and approve the recommended
budget and may request necessary information for consideration
of the budget;
13.2.2
will hold a public hearing as required by the open meetings act,
1976 PA 267, MCL 15.261 to 15.275 prior to final approval of the
budget;
13.2.3
will pass a general appropriations act, consistent with the uniform
chart of accounts prescribed by the Department of Treasury, as
formal approval of the budget for the General Fund and each
Special Revenue Fund;
13.2.4
shall determine the amount of money to be raised by taxation
necessary to defray the expenditures and meet the liabilities of
Allegan County for the ensuing fiscal year; shall order that money
to be raised by taxation, within statutory and charter limitations;
and shall cause the money raised by taxation to be paid into the
funds of Allegan County (Section 16[6]).
13.3
The budgetary centers of Allegan County (Department heads and other
administrative officers) will provide necessary information to the chief
administrative officer for budget preparation.
13.4
The time schedule shall allow adequate time for review and adoption by
the legislative body before commencement of the budget year.
13
County of Allegan
Budget Policy FN1
14.0
Appendices:
14.1 FN1-Form A (Departmental Concerns and Pressures for 20092010
Worksheet).
14.2 FN1-Form B (Department Descriptive Statement Worksheet)
14.3 FN1-Form C (Department Goals & Objectives Worksheet)
14.4 FN1-Form D (Position Request/Change Worksheet)
14.5 FN1-Form E (Capital Requests Worksheet)
14.6 FN1-Form F (Contractual Services Worksheet)
14.7 FN1-Form G (Allegan County 20092010 Budget Decision Summary Form
Worksheet)
14.8 Placeholder for core services.
15.0
Created: May 2007
16.0
Updated: February 14, 2008
Updated: January 7, 2010
14

Allegan County Board of Commissioners

Transcription

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