Minutes - Town of East Hampton, Long Island, NY

Transcription

East Hampton Town Board
159 Pantigo Road
East Hampton, NY 11937
Regular Meeting
www.ehamptonny.gov
~ Minutes ~
Carole Brennan
Thursday, January 15, 2015
I.
6:30 PM
Town Hall Conference Room
Call to Order
6:30 PM Meeting called to order on January 15, 2015 at Town Hall Conference Room, 159
Pantigo Road, East Hampton, NY.
Attendee Name
Kathee BurkeGonzalez
Peter Van Scoyoc
Sylvia Overby
Fred Overton
Larry Cantwell
Jean Hamilton
Elizabeth Vail
II.
1.
Organization
Town of East
Hampton
Town of East
Hampton
Town of East
Hampton
Town of East
Hampton
Town of East
Hampton
Town of East
Hampton
Town of East
Hampton
Title
Councilwoman
Status
Absent
Councilman
Present
Councilwoman
Present
Councilman
Present
Supervisor
Present
Deputy Town
Clerk
Attorney
Present
Arrived
Present
Public Hearings
2015 CPF M&S Plan SPH NPH
COMMENTS - Current Meeting:
Scott Wilson spoke about the Management Plan which is a requirement of law. No monies
can be spent that are not part of the plan. Spoke on how his department works. Also spoke
on the number of properties acquired and the amount of money that the fund has. He
described the things they do on the different properties and how they are selected for
acquisition. He spoke about the fiscal and management goals of the fund as dictated by
law.
David Buda states that Mr. Wilson does a wonderful job. He spoke about the properties
acquired by the Village and the maintenance of same. He also spoke about the Whelan
properties. He discussed the demolition and clean up of two specific properties. He spoke
about the Aldrich property and wonders why the property could not be divided and the
house sold to a family. Peter says that the purpose of the acquisition was to remove the
septic system from the property. To leave the home would not accomplish this.
Maureen Veprek resident of Lazy Point, spoke about a FEMA flood plan project. She spoke
about a piece of land on Mulford Lane that is submerged in water. She says that no one has
come to any of the residents to ask if they are willing to sell. Anything that is purchased on
Mulford Avenue is not up for public use.
Page 1
Printed 1/16/2015
Regular Meeting
2.
Minutes
January 15, 2015
Housing Implementation Plan Comprehensive Plan Amendment
SPH-NPH
Councilwoman Overby spoke about the proposed plan amendment. She states that there
use to be a committee that hadn't met in a long time and have since gotten back on track
and are now meeting once a month.
She thanked all the committee members.
Tom Ruhle, Housing Director, spoke about the proposed courses of action. He spoke about
single and multi family housing. He spoke about other housing projects in the town that
have become partnerships. He spoke about the housing workforce proposals. He spoke
about many of the different ideas or proposals they have in order to make more available
housing. He spoke about the Town doing a down payment assistance fund. He says they
need to do a maintenance of all the housing the Town currently has also.
David Buda spoke about the EH Housing Authority. He wonders if this agency is required
to file financial reports. Katy Casey, Housing Authority Director says they are currently
being audited. She spoke of the different entities that receives copies of their reports. He
is delighted with Mr. Schantz detailed work on this plan. It clearly shows that in East
Hampton, Springs and Montauk if the housing laws were changed it would clearly be
detrimental to the school districts. He spoke about bedrooms in basements. He spoke
about the conflicts between town laws and state laws.
Margaret Turner, Executive Director of the Business Alliance congratulated the committee
on a well developed plan. She spoke about grandfather clauses. She spoke in favor of
Amato Ortiz's town house project. All hamlets should share in the affordable housing issue.
She states that the Alliance is not in favor of using CPF funds for affordable housing issues.
If the Town does want to use the funds for more than originally intended it should be
brought before the residents in the form of a vote.
Zachary Cohen says that he was thrilled with the plan. All the recommendations can be
crafted a bit to make them work for East Hampton. He is a supporter of the CPF program.
Job Potter, Chairman of the Committee, spoke about the purpose of the amendment and
the work of the committee towards achieving more affordable housing within the Town.
3.
NOPH - Amend UR Map - Rename Road (S. Faraday)
Alex Walters explained the proposed amendment and road name change. He discussed the
importance of doing this for emergency response reasons.
David Buda asked what part the post office plays in the amendment.
4.
NOPH - URP 69 in MN-2
No speakers
Page 2
Printed 1/16/2015
Regular Meeting
III.
Minutes
January 15, 2015
Public Portion
Yuka Silvera thanked board for hard work. She is concerned with hunting regulations. Her
family is renting a home on the harbor and hunting is an issue. She says that shot gun
shells have been found on the beach. Gunshots awaking them are very scary. The hunters
are only 100 feet from the shore. She is against the killing of animals unless you are
protecting life. The Police have not helped them. They always feel threatened. She says
the statistics show that 1000 people per year are killed by hunters.
Diana Walker spoke about a centralized school district and the overcrowding.
Connie Keany spoke about commercial parking in residential areas. She says the current
proposal is unfair to the residents. We need to face the issues and fix the law to make
things fair to all. Springs keeps having to take the burden.
Carol Buda here because she is very upset with the latest proposed law regarding truck
parking. This is going to hurt Springs. Some of the homeowners effected purchased their
homes before the large trucks moved in or they would not have purchased. She says that
things are going downhill since Pat Gunn left the Town. This will make Springs a second
class area. The proposal is unfair to the majority of individuals. This down grades the value
of every home in East Hampton Town. Dump trucks and box trucks in single family areas is
just a no go.
Beverly Shanzer, Group for Wildlife, says that their should be no hunting on weekends.
People want to walk on the beaches and trails on the weekend. Hunting is from 7 am to 6
pm. That is too much. Does not approve of killing deer. We need to rearrange their areas.
She also spoke about the cruelty of bow hunting. She does not think there should be any
bow hunting at all it is not humane.
David Buda spoke about the Town missing the boat on being able to get the details of
Ordinance issues out to the public in detail. He says that the information is not effective
and meaningful to the public. He suggests a quarterly newsletter.
1.
IV.
Yuka Silvera
Resolutions
A.
COUNCILWOMAN BURKE-GONZALEZ
B.
COUNCILMAN VAN SCOYOC
1.
Resolution 2015-104
1B Warrant- Approval of Claims $ 3,976,463.88
Page 3
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
2.
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Peter Van Scoyoc, Councilman
Sylvia Overby, Councilwoman
Peter Van Scoyoc, Sylvia Overby, Fred Overton, Larry Cantwell
Kathee Burke-Gonzalez
Resolution 2015-105
Approve Temporary Increase of Hours Lisa Charde Human Services Department
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
3.
ADOPTED [UNANIMOUS]
Resolution 2015-106
Appoint Justin Schellinger Automotive Mechanic III Highway Department
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
4.
ADOPTED [UNANIMOUS]
Resolution 2015-107
Authorize Attendance-Shellfish Hatchery Staff
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
5.
ADOPTED [UNANIMOUS]
Resolution 2015-108
Notice to Bidders - EH15-001 - Montauk Hatchery Roof Project - Bid Available January 15,
2015 - Bid Due February 5, 2015
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
6.
ADOPTED [UNANIMOUS]
Resolution 2015-109
Notice to Bidders - EH15-002-Traffic Signal Maintenance Bid Available 1/22/15 - Bid Due
2/12/15
Page 4
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
7.
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Resolution 2015-110
Accept Bid #EH14-050- Annual Generator Maintenance - Commander Power Systems
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
8.
ADOPTED [UNANIMOUS]
Resolution 2015-111
Approve Purchase of Refreshments-Annual Hatchery Tours & Workshops
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
C.
1.
ADOPTED [UNANIMOUS]
COUNCILWOMAN OVERBY
Resolution 2015-112
Cobb SPH NPH CPF Project Plan Addition
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
2.
ADOPTED [UNANIMOUS]
Fred Overton, Councilman
Resolution 2015-113
Cobb SPH NPH CPF Acquisition and Amend 2015 M&S Plan
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
3.
ADOPTED [UNANIMOUS]
Resolution 2015-114
Choplinski SPH NPH CPF Acquisition and Amend 2015 M&S Plan
Page 5
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
4.
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Resolution 2015-115
Dobrowsky SPH NPH CPF Acquisition and Amend 2015 M&S Plan
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
5.
ADOPTED [UNANIMOUS]
Resolution 2015-116
Carter/Manzi Homes-Permissive Referendum 26 Blue Jay Way, East Hampton SCTM# 300183-3-4
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
6.
ADOPTED [UNANIMOUS]
Resolution 2015-117
Approval - Waive Fees for St. Michael's Housing Associates, LP
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
7.
ADOPTED [UNANIMOUS]
Resolution 2015-118
Smith Lease Amendment- Permissive Referendum 13 Kopka Court, East Hampton, NY
SCTM# 300-182-1-7.24
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
8.
ADOPTED [UNANIMOUS]
Resolution 2015-119
Adopt Community Development Block Grant Program Budget Modification
Page 6
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
9.
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Resolution 2015-120
Authorization to Apply for AHC Grant
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
10. Resolution 2015-121
Authorization to Apply for HOME Funds
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
CHIP Program Budget Modification
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
D.
1.
ADOPTED [UNANIMOUS]
COUNCILMAN OVERTON
Resolution 2015-123
Budget Modification for 2014 Justice Court Publications
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
2.
ADOPTED [UNANIMOUS]
Resolution 2015-124
Attend Association of Towns Conference
Page 7
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
3.
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Resolution 2015-125
Retain Arnold Leo - Fisheries Consultant & Representative to Attend Various Annual
Meetings
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
E.
1.
ADOPTED [UNANIMOUS]
SUPERVISOR CANTWELL
Resolution 2015-126
SEQRA for Bond Resolution
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
2.
ADOPTED [UNANIMOUS]
Larry Cantwell, Supervisor
Resolution 2015-127
Bond - $40,00 4X4 Vehicle
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
3.
ADOPTED [UNANIMOUS]
Resolution 2015-128
Status Change Daniel Layer Finance Department
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
4.
ADOPTED [UNANIMOUS]
Resolution 2015-129
Page 8
Printed 1/16/2015
Regular Meeting
Minutes
January 15, 2015
Budget Modification for Marine Patrol
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
5.
ADOPTED [UNANIMOUS]
Resolution 2015-130
Budget Modification - Electric and Power 2014
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
6.
ADOPTED [UNANIMOUS]
Resolution 2015-131
Budget Modification to Pay Insurance Settlements for 2014
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
7.
ADOPTED [UNANIMOUS]
Resolution 2015-132
Approve Purchase of Refreshments Police Department as Host Agency
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
8.
ADOPTED [UNANIMOUS]
Resolution 2015-133
Authorize Attendance at NYS GFOA Conference
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
9.
ADOPTED [UNANIMOUS]
Resolution 2015-134
Authorize Attendance at NYS GFOA Board Meetings
Page 9
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Joseph Markowski - Payout
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Notice EH2014-115 - Professional Engineering Design Services for the Terry King & Pantigo
Ball Field Lighting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Proposal Notice - RFP EH2015-101 -Professional Architectural Services for a New Town Hall
Campus Proposal Available January 22, 2015 - Proposal Due February 19, 2015
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Authorize Change Order #2 - Indian Wells Beach Restroom Restoration
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Approve Change Order - Montauk Playhouse Generator
Page 10
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Increase - Outside Counsel-Devitt Spellman Barrett, LLP
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
2015 Blanket Non-CPF Appraisals & Surveys
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Authorize Agreement - MS Govern - Software Support
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Implementation of Electronic Requisition Module - Tyler Technologies (MUNIS)
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Engage Services of D and B Engineers
Page 11
Printed 1/16/2015
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Minutes
January 15, 2015
ADOPTED [UNANIMOUS]
Retain Counsel - White Sands and Seaview at Amag. 2015
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Retain Joseph W. Prokop, PLLC - Outside Counsel 2015
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Mutual Aid Assistance Agreement The Police Departments of the Towns of Southampton,
Riverhead, East Hampton, Southold and Shelter Island and the Police Departments of the
Villages of Southampton, East Hampton, Quogue, Westhampton Beach and Sag Harbor
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
F.
1.
ADOPTED [UNANIMOUS]
ADDITIONAL RESOLUTIONS
Resolution 2015-148
2015 CPF M&S Plan Authorization
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 12
Printed 1/16/2015
4.B.1
159 Pantigo Road
ADOPTED
RESOLUTION 2015-104
Meeting: 01/15/15 06:30 PM
Department: Town Clerk
Category: Warrant Approval
Prepared By: Carole A. Brennan
Initiator: Carole A. Brennan
Sponsors: Councilman Peter Van Scoyoc
DOC ID: 14928 B
1B Warrant- Approval of Claims $ 3,976,463.88
RESOLVED, that Claims on Warrant No. 1B/2015, in the amount of $ 3,976,463.88
Were audited by the Town Board and the Supervisor is hereby directed to pay same.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/15/2015 6:12 PM by Carole A. Brennan B
Page 1
Packet Pg. 13
4.B.2
159 Pantigo Road
ADOPTED
RESOLUTION 2015-105
Meeting: 01/15/15 06:30 PM
Department: Human Resources
Category: Approvals
Prepared By: Kathleen Keller
Initiator: Kathleen Keller
DOC ID: 14925 A
Approve Temporary Increase of Hours Lisa Charde Human
Services Department
WHEREAS, Dora Romero, Assistant Adult Care Supervisor, has resigned from the
Human Services Department; and
WHEREAS, Lisa Charde, Adult Day Care Supervisor, has to increase her work
assignments and it is necessary to increase her hours until the Town hires a new Assistant
Adult Care Supervisor; now, therefore be it
RESOLVED, that Lisa Charde's hours be increased effective retroactive to January 12,
2015 from 35 hours to 40 hours per week with no change to hourly wage or budget account
number; and be it further
RESOLVED, that the Town Clerk's Office is hereby instructed to send a copy of this
resolution to the appropriate personnel.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/15/2015 6:13 PM by Carole A. Brennan A
Page 1
Packet Pg. 14
4.B.3
159 Pantigo Road
ADOPTED
RESOLUTION 2015-106
Meeting: 01/15/15 06:30 PM
Category: Appointments
DOC ID: 14932 A
Appoint Justin Schellinger Automotive Mechanic III Highway
Department
WHEREAS, in accordance with the CSEA contract the position of Automotive
Mechanic III has been posted number 2014-31 from December 18, 2014 through January
2,2015 And Justine Schellinger, Automotive Mechanic II meets the required minimum
qualifications for the position, now therefore be it
RESOLVED, that Justine Schellinger be and he is hereby appointed to the full-time
position of Automotive Mechanic III, at the hourly rate of $22.475 (Salary Grade 18 - Step
[5) for a 40 hour work week, payable biweekly with no change in budget account number,
said appointment to take effect retroactive to January 12, 2015, and be it further
RESOLVED, that the probationary period for this appointment be for the period of 52
weeks, and be it further
RESOLVED, that a copy of this resolution be forwarded by the Town Clerk to the
appropriate personnel.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/14/2015 7:27 AM by Carole A. Brennan A
Page 1
Packet Pg. 15
4.B.4
159 Pantigo Road
ADOPTED
RESOLUTION 2015-107
Meeting: 01/15/15 06:30 PM
Department: Acquaculture
Category: Conference
Prepared By: John Dunne
Initiator: John Dunne
DOC ID: 14899
Authorize Attendance-Shellfish Hatchery Staff
RESOLVED, that the staff of the East Hampton Shellfish Hatchery, at the discretion of the
department head, are authorized to attend meetings, workshops and/or site visits during
the 2015 calendar year incidental to the advancement of understanding in their field or to
fulfill other objectives of the department; and be it further
RESOLVED, that all allowable expenses (not to exceed $400) incurred shall be reimbursed
from Budget Account #8740.54200 upon duly submitted vouchers.
FINANCIAL IMPACT:
included in budget
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/6/2015 11:30 AM by John Dunne
Page 1
Packet Pg. 16
4.B.5
159 Pantigo Road
ADOPTED
RESOLUTION 2015-108
Meeting: 01/15/15 06:30 PM
Department: Purchasing
Category: Bids to Notice
Prepared By: Jeanne Carroza
Initiator: Jeanne Carroza
DOC ID: 14915
Notice to Bidders - EH15-001 - Montauk Hatchery Roof
Project - Bid Available January 15, 2015 - Bid Due February 5,
2015
WHEREAS, the Town of East Hampton wishes to perform public works in excess of
$35,000.00; and
WHEREAS, pursuant to GML 103 all public works projects that will exceed $35,000.00 shall
be formally bid; now, therefore, be it
RESOLVED, as per the request of the user department, that the Purchasing Department be
and hereby is authorized to advertise for public bid as per the following:
NOTICE TO BIDDERS
TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, 159 Pantigo Road
on February 5, 2015 at 3:00 p.m., prevailing time, when they will be publicly opened and
read aloud for:
Montauk Hatchery Roof Project
A Pre-Bid Meeting and Site Visit will be held at 11:00 a.m. on Monday January 26, 2015 at
21 Fort Pond in Montauk, NY. Attendance is strongly suggested but not mandatory.
Specifications are available at the purchasing Department office and may be picked up
between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, (except Holidays)
beginning January 26, 2015. These specifications have met with the approval of the
Purchasing Department.
Each proposal must be submitted in a sealed envelope clearly marked "Montauk Hatchery
Roof Project "
The Town Board of the Town of East Hampton reserves the right to waive any informalities
in bids received, and/or reject any or all bids.
And, be it further
RESOLVED, that the following bid shall be received by the purchasing Agent by 3:00 p.m.
on the date noted above, at which time they will be opened and publicly read aloud.
Bid #
Name
Opening Date
EH15-001
Montauk Hatchery Roof Project
February 5, 2015
Updated: 1/9/2015 3:09 PM by Jeanne Carroza
Page 1
Packet Pg. 17
4.B.5
Resolution 2015-108
Meeting of January 15, 2015
; and, be it further
RESOLVED, that the Town reserves the right to reject any and all bids.
FINANCIAL IMPACT:
HA1620 52010 14037
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 18
4.B.6
159 Pantigo Road
ADOPTED
RESOLUTION 2015-109
Meeting: 01/15/15 06:30 PM
DOC ID: 14924
Notice to Bidders - EH15-002-Traffic Signal Maintenance Bid
Available 1/22/15 - Bid Due 2/12/15
WHEREAS, the Town of East Hampton wishes to perform public works in excess of
$35,000.00; and
WHEREAS, pursuant to GML Section 103 all public works projects that will exceed
$35,000.00 shall be formally bid; now, therefore, be it
RESOLVED, as per the request of the Parks Department, that the Purchasing Department be
and hereby is authorized to advertise for public bid as per the following:
NOTICE TO BIDDERS
TAKE NOTICE, that sealed bids will be received by the Purchasing Agent, Purchasing
Department on February 12, 2015 at 3:00 p.m., prevailing time, when they will be publicly
opened and read aloud for:
Annual Traffic Signal Maintenance Contract
Specifications are available at the purchasing Department Office and may be picked up
beginning on January 22, 2015. These specifications have met with the approval of the
Purchasing Department.
Each proposal must be submitted in a sealed envelope clearly marked "Annual Traffic Signal
Maintenance Contract."
in bids received, and/or reject any or all bids.
And, be it further
RESOLVED, that the following bid shall be received by the Purchasing Agent by 3:00 p.m.
on the date noted, at which time they will be opened and publicly read aloud:
Bid #
Name
Opening Date
EH15-002
Annual Traffic Signal Maintenance
Contract
February 12, 2015
and, be it further
RESOLVED, that the Town reserves the right to reject any and all bids.
Page 1
Packet Pg. 19
4.B.6
Resolution 2015-109
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 20
4.B.7
159 Pantigo Road
ADOPTED
RESOLUTION 2015-110
Meeting: 01/15/15 06:30 PM
Category: Bids Accepted
DOC ID: 14930
Accept Bid #EH14-050- Annual Generator Maintenance Commander Power Systems
WHEREAS, the Town Board solicited bids for the Annual Generator Maintenance Contract,
Bid No. EH14-050; and
WHEREAS, the bid of Commander Power Systems Corp. was the lowest bid received
meeting the bid specifications and being in proper form; and
WHEREAS, the bids submitted have been reviewed by Anthony Littman, Buildings and
Grounds Supervisor and Jeanne Carroza, CPPB the Town's Purchasing Agent; and she has
recommended the award of the bid to the lowest responsive, responsible bidder; now,
therefore, be it
RESOLVED, that the bid of Commander Power Systems Corp. in the amount of $23,028.00
is hereby accepted, and the Purchasing Agent is hereby authorized to issue purchase orders
in accordance with the Town's bid specifications and the bid submission of the contractor.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 21
4.B.8
159 Pantigo Road
ADOPTED
RESOLUTION 2015-111
Meeting: 01/15/15 06:30 PM
Department: Acquaculture
Category: Budget
Prepared By: John Dunne
Initiator: John Dunne
DOC ID: 14900
Approve Purchase of Refreshments-Annual Hatchery Tours &
Workshops
WHEREAS, the Town Shellfish Hatchery offers hatchery group tours and workshops as part
of it's educational community outreach program; and
WHEREAS, tours are attended by community members and school groups who are
sometimes served refreshments; now, therefore, be it,
RESOLVED, that the Town Board hereby approves the purchase of refreshments not to
exceed a total of $125 for the 2015 calendar year, such funds to be taken out of Budget
Account #A8740.54530 upon properly submitted vouchers.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/6/2015 11:36 AM by John Dunne
Page 1
Packet Pg. 22
4.C.1
159 Pantigo Road
ADOPTED
RESOLUTION 2015-112
Meeting: 01/15/15 06:30 PM
Department: Land Acquisition
Category: Local Law Public Hearing
Prepared By: Scott Wilson
Initiator: Scott Wilson
Sponsors: Councilwoman Sylvia Overby
DOC ID: 14913 A
Cobb SPH NPH CPF Project Plan Addition
BE IT RESOLVED, that a public hearing is hereby scheduled to be held on a proposed Local
Law adopting a revised "Community Preservation Project Plan," pursuant to Section § 64-e of
the New York Town Law, which provides for the preservation of open space, historic places, and
recreational areas within the Town of East Hampton, including the incorporated villages therein,
to include a parcel of land reputedly owned by Emily M Cobb Trust and identified on the
Suffolk County Tax Map as 300-83-2-10. All as set forth in the text of the Local Law, said
hearing to be held in the Town Board Meeting Room, East Hampton Town Hall, 159 Pantigo
Road, East Hampton, on Thursday February 5, 2015, at 6:30 p.m. or as soon thereafter as this
matter may be heard, and said proposed Local Law to read as follows:
LOCAL LAW NO.
OF 2015
INTRODUCTORY NO. 1 OF 2015
A Local Law providing for the adoption of a revised "Community Preservation Project Plan,"
pursuant to Section § 64-e of the New York Town Law, which provides for the preservation of
open space, historic places, and recreational areas within the Town of East Hampton, including
the incorporated villages therein, to include a parcel of land reputedly owned by Emily M Cobb
Trust, and identified on the Suffolk County Tax Map as 300-83-2-10. As more fully set forth in
the text of the Local Law, said Local Law to read as follows:
BE IT ENACTED by the Town Board of the Town of East Hampton as follows:
SECTION I. - FINDINGS AND OBJECTIVES:
This local law adopts a revised "Community Preservation Project Plan" pursuant to
Section 64-e of the New York Town Law. The revised plan supplants the Community
Preservation Project Plan which was first adopted by the Town Board on August 4, 1998 and
adopted as revised on July 7, 2011 and which continues to list all properties whose preservation
is necessary to the preservation of the community character of the Town of East Hampton.
The Town Board would like to amend the plan as most recently adopted on July 7,
2011 to add a parcel consisting of approximately 1 acre of land reputedly owned by Emily
M Cobb Trust located on 243 Old Stone Hwy., Springs and identified on the Suffolk
County Tax Map as 300-83-2-10 for the following reasons: The parcel is made up of
coastal deciduous woodland with a majority of coastal wetland habitat. The property is
contiguous to other protected open space, and is extremely constrained by the network of
Accabonac Harbor's coastal fresh marsh wetlands. The parcel is within the Harbor
Protection Overlay District, Significant Coastal Fish & Wildlife Habitat, Accabonac Scenic
Area of Statewide Significance, Accabonac Harbor Critical Environmental Area and the
Peconic Estuary Programs Three Mile Harobr/Accabonac Harbor Critical Natural
Resources Area. For these reasons, this parcel meets the criteria set forth in Town Law 64-
Page 1
Packet Pg. 23
4.C.1
Resolution 2015-112
e (4) that establishes and helps define what the preservation of community character
involves.
SECTION II. - COMMUNITY PRESERVATION PROJECT PLAN ADOPTED:
For the reasons set forth in Section I hereof, the Town Board hereby approves and adopts
the addition of this parcel consisting of approximately 1 acre of land in Springs, reputedly
owned by Emily M Cobb Trust, and identified on the Suffolk County Tax Map as 300-83-2-10
to the list of Open Space Recommendations in the "Community Preservation Project Plan"
prepared by the Town Planning Department and dated July 7, 2011, said plan being intended to
constitute, in its revised form, the community preservation project plan which is required by
Section § 64-e of the New York Town Law and Article I ("Community Preservation Fund") of
the East Hampton Town Code.
SECTION III. - SEVERABILITY:
Should any part or provision of this Local Law be decided by the courts to be
unconstitutional or invalid, such decision shall not affect the validity of this Local Law as a
whole nor any part thereof other than the part so decided to be unconstitutional or invalid.
SECTION IV. - EFFECTIVE DATE:
This Local Law shall take effect immediately upon filing with the Secretary of State as
provided by law.
AND BE IT FURTHER RESOLVED, that the Town Clerk is directed to publish a Notice
of Public Hearing in the January 22, 2015 edition of the East Hampton Star.
NOTICE OF PUBLIC HEARING
TAKE NOTICE that the Town Board of the Town of East Hampton will hold a public
hearing on February 5, 2015 at 6:30 p.m. in the Town Board Meeting Room, Town Hall, 159
Pantigo Road, East Hampton, New York, or as soon thereafter as this matter may be heard, on a
proposed Local Law providing for the adoption of a revised "Community Preservation Project
Plan," pursuant to Section 64-e of the New York Town Law, which provides for the preservation
of open space, historic places, and recreational areas within the Town of East Hampton,
including the incorporated villages therein, to include a parcel consisting of approximately 1
acre of land reputedly owned by Emily M Cobb Trust, and identified on the Suffolk County
Tax Map as 300-83-2-10.
Any person or party wishing to be heard with respect to the foregoing may do so, in
person or by agent or by attorney, or by written comment addressed to the East Hampton Town
Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the date and
time of the public hearing as set forth herein.
Page 2
Packet Pg. 24
4.C.1
Resolution 2015-112
DATED: January 15, 2015
FINANCIAL IMPACT:
No impact for additing property to the CPF Project Plan
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 3
Packet Pg. 25
4.C.2
159 Pantigo Road
ADOPTED
RESOLUTION 2015-113
Meeting: 01/15/15 06:30 PM
Category: Public Hearing
DOC ID: 14914
Cobb SPH NPH CPF Acquisition and Amend 2015 M&S Plan
SCHEDULE PUBLIC HEARING - REAL PROPERTY ACQUISITION & AMEND 2015 M&S
PLAN
Purported Owner: Emily M Cobb Trust
Location:
243 Old Stone Hwy., Springs
SCTM #:
300-83-2-10
WHEREAS, the Town of East Hampton is considering the purchase of approximately
1 acre of land located on 243 Old Stone Hwy., Springs which lands are identified on the
Suffolk County Tax Map as SCTM #300-83-2-10; and
WHEREAS, the proposed purchase price is $650,000.00, plus survey, title,
prorated tax, and recording charges; and
WHEREAS, The property contains a single family residence that will be removed and
the property will be restored to a natural condition prior to the Town's acquisition of said
property; and
WHEREAS, the purpose of said acquisition is the preservation of Open Space; and
WHEREAS, the Town's proposed funding source is Community Preservation Funds;
and
WHEREAS, on January 15, 2015 the Town Board adopted the 2015 Management &
Stewardship Plan (M&S Plan) for CPF properties pursuant to Town Law 64-e (6) which
requires a property to be included in this Plan in order to expense any management and
stewardship costs to the Community Preservation Fund; and
WHEREAS, said M&S Plan shall be in effect for calendar year 2015 with updates
permitted from time to time at the discretion of the Town Board after a public hearing; and
WHEREAS, this interest in real property may require management and stewardship
activities; and
NOW, THEREFORE, BE IT RESOLVED, that pursuant to § 247 of the General
Municipal Law and § 64-e (8) of the Town Law of the State of New York, the Town Board will
hold a public hearing to consider the following:
A) The acquisition of the above described property, reputedly owned by Emily M
Cobb Trust, at a cost to the Town of East Hampton not to exceed $650,000.00
plus reasonable survey, title, prorated tax, and recording charges
B) An amendment to the 2015 M&S Plan to include said property
Updated: 1/9/2015 12:52 PM by Scott Wilson
Page 1
Packet Pg. 26
4.C.2
Resolution 2015-113
Said public hearing to be held in the Town Board Meeting Room, East Hampton Town Hall,
159 Pantigo Road, East Hampton, New York, on February 5, 2015 at 6:30 p.m. or as soon
thereafter as this matter may be heard; and be it
FURTHER RESOLVED, that the Town Clerk is hereby directed to publish a Notice of
Public Hearing in the January 22, 2015 edition of the East Hampton Star.
hearing pursuant to § 247 of the General Municipal Law and § 64-e (8) of the Town Law of
the State of New York on February 5, 2015 at 6:30 p.m. in the Town Board Meeting
Room, Town Hall, 159 Pantigo Road, East Hampton, New York, or as soon thereafter as this
matter may be heard, to consider the following:
A) The Town's acquisition for Open Space purposes with Community Preservation
Funds of property located at 243 Old Stone Hwy., Springs reputedly owned by
Emily M Cobb Trust, and consisting of approximately 1 acre of
land, at a cost
to
the Town of East Hampton not to exceed $650,000.00 plus reasonable survey, title,
prorated tax, and recording charges, said property being
described on the
Suffolk
County Tax Map as SCTM #300-83-2-10
B) An amendment to the 2015 CPF Management & Stewardship Plan to include said
property
person or by agent or by attorney, or by written comment addressed to the East Hampton
Town Clerk, 159 Pantigo Road, East Hampton, New York 11937 and actually received by the
date and time of the public hearing as set forth herein.
Dated: January 15, 2015
FINANCIAL IMPACT:
No impact for SPH
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/9/2015 12:52 PM by Scott Wilson
Page 2
Packet Pg. 27
4.C.3
159 Pantigo Road
ADOPTED
RESOLUTION 2015-114
Meeting: 01/15/15 06:30 PM
DOC ID: 14908
Choplinski SPH NPH CPF Acquisition and Amend 2015 M&S
Plan
PLAN
Purported Owner: Bernadette Choplinski
Location:
10 Old Montauk Hwy., Wainscott
SCTM #:
300-192-3-21
3.4 acres of land located on 10 Old Montauk Hwy., Wainscott which lands are identified
on the Suffolk County Tax Map as SCTM #300-192-3-21; and
and
activities; and
A) The acquisition of the above described property, reputedly owned by Bernadette
Choplinski, at a cost to the Town of East Hampton not to exceed $335,000.00 plus
reasonable survey, title, prorated tax, and recording charges
Updated: 1/9/2015 10:57 AM by Scott Wilson
Page 1
Packet Pg. 28
4.C.3
Resolution 2015-114
by
Funds of property located at 10 Old Montauk Hwy., Wainscott reputedly owned
Bernadette Choplinski, and consisting of approximately 3.4 acres of land, at a
cost to the Town of East Hampton not to exceed $335,000.00 plus reasonable
survey, title, prorated tax, and recording charges, said property being described on
the Suffolk County Tax Map as SCTM #300-192-3-21
property
FINANCIAL IMPACT:
No impact for SPH
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 29
4.C.4
159 Pantigo Road
ADOPTED
RESOLUTION 2015-115
Meeting: 01/15/15 06:30 PM
DOC ID: 14910
Dobrowsky SPH NPH CPF Acquisition and Amend 2015 M&S
Plan
PLAN
Purported Owner: Stephen and Kathleen Dobrowsky
Location:
26 S Fulton Dr., Montauk
SCTM #:
300-32-1-2.13
.49 acres of land located on 26 S Fulton Dr., Montauk which lands are identified on the
Suffolk County Tax Map as SCTM #300-32-1-2.13; and
and
activities; and
A) The acquisition of the above described property, reputedly owned by Stephen
and Kathleen Dobrowsky, at a cost to the Town of East Hampton not to exceed
$300,000.00 plus reasonable survey, title, prorated tax, and recording charges
Page 1
Packet Pg. 30
4.C.4
Resolution 2015-115
Funds of property located at 26 S Fulton Dr., Montauk reputedly owned by
Stephen and Kathleen Dobrowsky, and consisting of approximately .49 acres of
land, at a cost to the Town of East Hampton not to exceed $300,000.00 plus
reasonable survey, title, prorated tax, and recording charges, said property being
described on the Suffolk County Tax Map as SCTM #300-32-1-2.13
property
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 31
4.C.5
159 Pantigo Road
ADOPTED
RESOLUTION 2015-116
Meeting: 01/15/15 06:30 PM
Department: Town Attorney
Category: Permissive Referendum
Prepared By: Beth Baldwin
Initiator: Beth Baldwin
DOC ID: 14933 B
Carter/Manzi Homes-Permissive Referendum 26 Blue Jay
Way, East Hampton SCTM# 300-183-3-4
WHEREAS, the Town of East Hampton is the owner of certain real property located at
26 Blue Jay Way, East Hampton, New York, which property is identified on the Suffolk
County Tax Map as SCTM# 300-183-3-4; and
WHEREAS, said property is to be improved land; and
WHEREAS, according to the East Hampton Town Community Housing Opportunity
Fund Implementation Plan first adopted August 19, 2004 and revised January 20, 2005, a
program was implemented whereby the Town of East Hampton purchases vacant land with
the intent of contracting with builders to build homes for the Town's affordable Housing
Program. The builder then sells the home and improvements to a qualified homebuyer, as
determined by the East Hampton Office of Housing and Community Development (the
"Housing Department") and the Town retains 100% ownership of the underlying land. The
qualified homebuyer will lease the underlying land from the Town of East Hampton for the
amount of the annual property taxes; and
WHEREAS, said property was purchased by the Town of East Hampton with the
Community Opportunity Housing Fund in anticipation of increasing affordable housing in
East Hampton; and
WHEREAS, James Carter and Emily Gomez are qualified homebuyers according to the
Housing Department; and
WHEREAS, James Cater and Emily Gomez have agreed to purchase the said
improvements on the subject premises from Manzi Home East LLC for the agreed upon price
of approximately $263,800.00 and to lease the underlying land from the Town of East
Hampton for the amount equal to the annual property taxes;
NOW, THEREFORE, BE IT RESOLVED, that the Supervisor is hereby authorized and
directed, subject to requirements of Article 7 of the Town Law of the State of New York
requiring permissive referendum for a municipality to lease land, to execute the lease to the
underlying property to the above-mentioned premises; and be it further
RESOLVED, that the Town Budget Officer is directed to pay all reasonable charges as
may be necessary to effect the transfer of title.
NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton,
County of Suffolk, State of New York, at meeting hereof held on January 15, 2015 duly
adopted a resolution, an abstract of which follows:
A resolution, subject to permissive referendum and pursuant to the East Hampton
Town Community Housing Opportunity Fund Implementation Plan, authorizes the Town
Board to lease land that it owns for affordable housing purposes to James Cater and Emily
Gomez(Participants). This land is located at 26 Blue Jay Way, East Hampton and is more
particularly described on the Suffolk County Tax Map as 0300-183-3-4 (the ?subject
Page 1
Packet Pg. 32
4.C.5
Resolution 2015-116
premises?). The participants shall purchase from Manzi Homes East LLC, all improvements
on said subject premises for the agreed upon price of approximately $263,800. The
underlying land will be leased from the Town of East Hampton for the amount of the annual
property taxes.
BY ORDER OF THE TOWN BOARD
TOWN OF EAST HAMPTON
CAROLE BRENNAN
TOWN CLERK
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 33
4.C.6
159 Pantigo Road
ADOPTED
RESOLUTION 2015-117
Meeting: 01/15/15 06:30 PM
Category: Approvals
Prepared By: Christina Arkinson
Initiator: Elizabeth Vail
DOC ID: 14936
Approval - Waive Fees for St. Michael's Housing Associates,
LP
WHEREAS, the St. Michael's Senior Housing Board, has submitted an Administrative Lighting
Permit Application for a street light at the entrance to St. Michael's Senior Housing; and
WHEREAS, the St. Michael's Senior Housing Board has requested that the Town waive the
$250.00 permit fee for the above named application; now, therefore be it
RESOLVED, that the Town Board hereby waives the $250.00 permit application fee from the
Planning Department.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/14/2015 11:10 AM by Christina Arkinson
Page 1
Packet Pg. 34
4.C.7
Meeting: 01/15/15 06:30 PM
Category: Permissive Referendum
Prepared By: Beth Baldwin
Initiator: Beth Baldwin
DOC ID: 14935 A
159 Pantigo Road
ADOPTED
RESOLUTION 2015-118
Smith Lease Amendment- Permissive Referendum 13 Kopka
Court, East Hampton, NY SCTM# 300-182-1-7.24
WHEREAS, the Town of East Hampton is the owner of certain real property located at
13 Kopka Court, East Hampton, New York, which property is identified on the Suffolk
County Tax Map as SCTM# 300-182-1-7.24; and
WHEREAS, said property is improved land; and
WHEREAS, the Town of East Hampton entered into a lease agreement to lease the
underlying land to Brian Smith on June 29, 2010; and
WHEREAS, Brian Smith would like to add his wife, Sara Marie Holden Smith to the
lease agreement as permitted pursuant to paragraph 6.3 of the lease agreement; and
NOW, THEREFORE, BE IT RESOLVED, that the Supervisor is hereby authorized and
directed, subject to requirements of Article 7 of the Town Law of the State of New York
requiring permissive referendum for a municipality to lease land, to execute the amended
lease to the underlying property to the above-mentioned premises; and be it further
RESOLVED, that the Participant shall pay for the cost of recording said amendment
of lease at the Suffolk County Clerk's Office.
NOTICE IS HEREBY GIVEN that the Town Board of the Town of East Hampton,
County of Suffolk, State of New York, at meeting hereof held on January 15, 2015 duly
adopted a resolution, an abstract of which follows:
A resolution, subject to permissive referendum and pursuant to the East Hampton
Town Community Housing Opportunity Fund Implementation Plan, authorizes the Town
Board to amend a lease between Brian Smith and the Town of East Hampton dated June 29,
2010 to add Brian Smith's wife, Sara Marie Holden Smith, to the lease. This land is located
at 13 Kopka Court, East Hampton and is more particularly described on the Suffolk County
Tax Map as 0300-182-1-7.24 (the "subject premises"). This amendment shall only add
Sara Marie Holden Smith to the June 29, 2010 lease and shall not change any other terms
of the lease.
CAROLE BRENNAN
TOWN CLERK
Page 1
Packet Pg. 35
4.C.7
Resolution 2015-118
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 36
4.C.8
159 Pantigo Road
ADOPTED
RESOLUTION 2015-119
Meeting: 01/15/15 06:30 PM
Department: Housing
Category: Budget
Prepared By: Thomas Ruhle
Initiator: Thomas Ruhle
DOC ID: 14862
Adopt Community Development Block Grant Program
Budget Modification
Whereas pursuant to resolution 1393 of 2014 a notice was placed in the East Hampton Star
offering the public thirty days to comment on the below proposed budget modification and
no comment was received now therefore be it
Resolved, that the attached Budget modification is hereby adopted
From:
CDBG-8-8662-58696-55-12
CDBG-8-8662-58692-53-12
CDBG-8-8662-58679-62-11
CDBG-8-8662-58679-62-12
To:
CDBG-8-8662-58664-60-12
CDBG-8-8662-58664-60-11
Whalebone Village
$876
Windmill Village II
$418
Lions Field Sunshade $2241
Lions Field Sunshade $364.12
Retreat
Retreat
$1658.12
$2241
and be it further
Resolved, that the Supervisor, the Director of Housing and the Finance Office where
applicable respectively are hereby authorized to make any changes necessary and execute
any documents necessary to effectuate said change.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 12/29/2014 9:23 AM by Thomas Ruhle
Page 1
Packet Pg. 37
4.C.9
159 Pantigo Road
ADOPTED
RESOLUTION 2015-120
Meeting: 01/15/15 06:30 PM
Department: Housing
Category: Grants
DOC ID: 14863
Authorization to Apply for AHC Grant
Whereas, the New York State Affordable Housing Corporation has issued a "Request for
Proposals" in conjunction with its Affordable Home Ownership Development Program and
Whereas, the pro forma budget documents for the Manor House Affordable Housing Project
(Accabonac Tennis Court) contemplate the use of these funds and
Whereas, the Town is actively pursuing the development of this project now therefore be it
Resolved, that the Director of Housing is authorized to prepare and file an application to
New York State for $480,000 to be used for the Manor House Affordable Housing Project
and be it
further
Resolved, that the Supervisor is authorized to execute any documents and open any bank
accounts necessary to effectuate this application and be it further
Resolved, that the other Town Officers and agencies are authorized to assist in the
preparation of this grant application where required.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 38
4.C.10
159 Pantigo Road
ADOPTED
RESOLUTION 2015-121
Meeting: 01/15/15 06:30 PM
Department: Housing
Category: Grants
DOC ID: 14864
Authorization to Apply for HOME Funds
Whereas, the County of Suffolk has received HOME monies from HUD in conjunction with
the Suffolk County Consortium of which the Town is a member and
Whereas, the pro forma budget documents for the Manor House Affordable Housing Project
(Accabonac Tennis Court) contemplate the use of these funds and
Whereas, the Town is actively pursuing the development of this project now therefore be it
Resolved, that the Director of Housing is authorized to prepare and file an application to
New York State for $480,000 to be used for the Manor House Affordable Housing Project
and be it
further
Resolved, that the Supervisor is authorized to execute any documents and open any bank
accounts necessary to effectuate this application and be it further
Resolved, that the other Town Officers and agencies are authorized to assist in the
preparation of this grant application where required.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 39
4.C.11
159 Pantigo Road
ADOPTED
RESOLUTION 2015-122
Meeting: 01/15/15 06:30 PM
Department: Housing
Category: Budget
DOC ID: 14918
CHIP Program Budget Modification
Whereas, the Town is in possession of certain Community Development Block Grant funds
that were derived from the repayment of loans created pursuant to the Consortium Home
Improvement Program (CHIP) and
Whereas, these funds are intended for the operation for the CHIP program and
Whereas, these funds were previously managed by the County on behalf of the Town but
now the Town will be managing the funds in house now therefore be it
Resolved, that the attached Budget modification is hereby adopted and the following
accounts are hereby created and /or modified where applicable
CDBG0-41780 - Appropriation of CHIP Reserves
$57,975.75
CDBG8662-54065 - CHIP Expense
$57,975.75
And be it further
Resolved, that the Supervisor, the Director of Housing and the Finance Office where
applicable respectively are hereby authorized to make any changes necessary and execute
any documents necessary to effectuate said change.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 40
4.D.1
159 Pantigo Road
ADOPTED
RESOLUTION 2015-123
Meeting: 01/15/15 06:30 PM
Department: Bookkeeping
Category: Budget
Prepared By: Charlene G. Kagel
Initiator: Charlene G. Kagel
Sponsors: Councilman Fred Overton
DOC ID: 14909
Budget Modification for 2014 Justice Court Publications
Whereas, the Justice Court needs to cover expenses for year end Publications; and now be
it
Resolved, that the Town Board directs the Budget Office to make the following budget
modification:
From:
Budget Line
A 1110 59060
Health Insurance
in the amount of $ 700.00
To:
Budget Line: A 1110 54130
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Books/Publications
in the amount of $700.00
ADOPTED [UNANIMOUS]
Updated: 1/9/2015 10:57 AM by Charlene G. Kagel
Page 1
Packet Pg. 41
4.D.2
159 Pantigo Road
ADOPTED
RESOLUTION 2015-124
Meeting: 01/15/15 06:30 PM
DOC ID: 14929
Attend Association of Towns Conference
WHEREAS, the Town Justices are required by law to attend training to acquire necessary
continuing educational credits; now, therefore be it
RESOLVED, that Town Justice Lisa R. Rana and Town Justice Steven Tekulsky, are hereby
authorized to attend the 2015 Annual Meeting of the New York State Association of Towns
taking place in New York City, February 15 through February 18, 2014; and, be it further
RESOLVED, all allowable expenses will be paid from Budget Acct. #A1110.54200 (Justice
Court - Travel, Conference & Dues) upon voucher properly submitted.
FINANCIAL IMPACT:
$2,000
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 3:00 PM by Carole A. Brennan
Page 1
Packet Pg. 42
4.D.3
159 Pantigo Road
ADOPTED
RESOLUTION 2015-125
Meeting: 01/15/15 06:30 PM
Department: Town Board
Prepared By: Barbara Claflin
Initiator: Barbara Claflin
DOC ID: 14902
Retain Arnold Leo - Fisheries Consultant & Representative to
Attend Various Annual Meetings
WHEREAS, the East Hampton Baymen's Association and Town Fisheries Committee
has requested that a representative be sent to attend various annual meetings of the
Atlantic States Marine Fisheries Commission ("ASMFC") and the Mid-Atlantic Fishery
Management Council ("MAFMC") to represent their interests at the scheduled work sessions;
now, therefore be it
RESOLVED, that the Town Board hereby approves Arnold Leo as a Consultant and
representative for the Town and Fisheries Advisory Committee at meetings referenced
above for the calendar year 2015; and, be it further
RESOLVED, Arnold Leo shall be compensated at an hourly rate of $55.00 for a yearly
total not to exceed $15,000.00 for work performed, including travel, hotel accommodations
and all other allowable expenses incurred.
FINANCIAL IMPACT:
Yearly total not to exceed $15,000.00
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/8/2015 10:05 AM by Barbara Claflin
Page 1
Packet Pg. 43
4.E.1
159 Pantigo Road
ADOPTED
RESOLUTION 2015-126
Meeting: 01/15/15 06:30 PM
Category: Bond SEQRA
Prepared By: Elizabeth Vail
Sponsors: Supervisor Larry Cantwell
DOC ID: 14940
SEQRA for Bond Resolution
WHEREAS, the Town Board has before it for consideration on January 15, 2015, a bond
resolution for the funding of a capital project for the purchase of a 4 x 4 vehicle for the
Harbor Master; and
WHEREAS, the proposed project is deemed a Type II action under the New York State
Environmental Quality Review Act (SEQRA) and Chapter 128 of the Town Code; now
therefore be it
RESOLVED, that the Town Board finds that the project to purchase a 4 x 4 vehicle for the
Harbor Master is classified as a Type II Action under SEQRA pursuant to 6 NYCRR Part
617.5(c)(25), and as such, no further environmental analysis is required.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/14/2015 3:37 PM by Elizabeth Vail
Page 1
Packet Pg. 44
4.E.2
159 Pantigo Road
ADOPTED
RESOLUTION 2015-127
Meeting: 01/15/15 06:30 PM
Category: Bond
DOC ID: 14939 A
Bond - $40,00 4X4 Vehicle
BOND RESOLUTION OF THE TOWN OF EAST HAMPTON, SUFFOLK COUNTY, NEW YORK,
ADOPTED JANUARY 15, 2015, AUTHORIZING THE ACQUISITION OF A 4X4 VEHICLE,
STATING THE ESTIMATED TOTAL COST THEREOF IS $40,000, APPROPRIATING SAID
AMOUNT FOR SUCH PURPOSE AND AUTHORIZING THE ISSUANCE OF BONDS IN THE
PRINCIPAL AMOUNT OF NOT TO EXCEED $40,000 TO FINANCE SAID APPROPRIATION THE
TOWN BOARD OF THE TOWN OF EAST HAMPTON, IN THE COUNTY OF SUFFOLK, NEW YORK,
HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of
said Town Board) AS FOLLOWS:
Section 1. The Town of East Hampton, in the County of Suffolk, New York (herein called the
"Town"), is hereby authorized to acquire a 4x4 vehicle, including apparatus and equipment
used in connection therewith. The estimated total cost thereof, including preliminary costs
and costs incidental thereto and the financing thereof, is $40,000 and said amount is hereby
appropriated for such purpose. The plan of financing includes the issuance of not to exceed
$40,000 bonds of the Town to finance said appropriation, and the levy and collection of
taxes on all the taxable real property in the Town to pay the principal of said bonds and the
interest thereon as the same shall become due and payable. Debt service on the
obligations herein authorized is expected to be paid from the Town's General Fund Townwide, as determined by the Town Board.
Section 2. Bonds of the Town in the principal amount of not to exceed $40,000 are hereby
authorized to be issued pursuant to the provisions of the Local Finance Law, constituting
Chapter 33-a of the Consolidated Laws of the State of New York (herein called the "Law"),
to finance said appropriation.
Section 3. The period of probable usefulness applicable to the object or purpose for which
said bonds are authorized to be issued exceeds five years; however, the bonds authorized
pursuant to this resolution and any bond anticipation notes issued in anticipation of the sale
of said bonds, shall mature no later than five (5) years after the date of original issuance of
said bonds or notes.
Section 4. The proceeds of the bonds herein authorized, and any bond anticipation notes
issued in anticipation of said bonds, may be applied to reimburse the Town for expenditures
made after the effective date of this resolution for the purpose for which said bonds are
authorized. The foregoing statement of intent with respect to reimbursement is made in
conformity with Treasury Regulation Section 1.150-2 of the United States Treasury
Department.
Section 5. The proposed maturity of the bonds authorized by this resolution will not exceed
five years.
Section 6. Each of the bonds authorized by this resolution, and any bond anticipation notes
issued in anticipation of the sale of said bonds, shall contain the recital of validity as
prescribed by Section 52.00 of the Law and said bonds, and any notes issued in anticipation
of said bonds, shall be general obligations of the Town, payable as to both principal and
interest by general tax upon all the taxable real property within the Town. The faith and
Page 1
Packet Pg. 45
4.E.2
Resolution 2015-127
credit of the Town are hereby irrevocably pledged to the punctual payment of the principal
of and interest on said bonds, and any notes issued in anticipation of the sale of said bonds,
and provision shall be made annually in the budget of the Town by appropriation for (a) the
amortization and redemption of the bonds and any notes in anticipation thereof to mature in
such year and (b) the payment of interest to be due and payable in such year.
Section 7. Subject to the provisions of this resolution and of the Law and pursuant to the
provisions of Section 21.00 relative to the authorization of the issuance of bonds with
substantially level or declining annual debt service, Section 30.00 relative to the
authorization of the issuance of bond anticipation notes and Section 50.00 and Sections
56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to
authorizing bond anticipation notes and prescribing the terms, form and contents and as to
the sale and issuance of the bonds herein authorized, and of any bond anticipation notes
issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and
the powers and duties relative to executing contracts for credit enhancements and providing
for substantially level or declining annual debt service, are hereby delegated to the
Supervisor, the chief fiscal officer of the Town.
Section 8. The validity of the bonds authorized by this resolution, and of any notes issued
in anticipation of the sale of said bonds, may be contested only if:
(a)
such obligations are authorized for an object or purpose for which the Town is not
authorized to expend money, or
(b)
the provisions of law which should be complied with at the date of the publication of
such resolution, or a summary thereof, are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days
after the date of such publication, or
(c)
such obligations are authorized in violation of the provisions of the constitution.
Section 9. This bond resolution shall take effect immediately, and the Town Clerk is hereby
authorized and directed to publish the foregoing resolution, in summary, together with a
Notice attached in substantially the form prescribed by Section 81.00 of the Law in "?The
East Hampton Star," which is hereby designated the official newspaper of the Town for such
publication.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 2
Packet Pg. 46
4.E.3
159 Pantigo Road
ADOPTED
RESOLUTION 2015-128
Meeting: 01/15/15 06:30 PM
Category: Personnel Misc.
DOC ID: 14927
Status Change Daniel Layer Finance Department
WHEREAS, Daniel Layer Part Time Auditor was appointed on a part-time basis and
his services are now needed on a temporary / call in basis, therefore be it
RESOLVED that Daniel Layer be and is hereby changed status from part-time to
temporary / call-in retroactive to January 1, 2015 at the hourly rate of $31.50 from budget
account number A1315-51200 And be it further
RESOLVED, that the Town Clerks office is hereby instructed to send a copy of this
resolution to the appropriate personnel
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 1:00 PM by Kathleen Keller
Page 1
Packet Pg. 47
4.E.4
Meeting: 01/15/15 06:30 PM
Category: Budget
DOC ID: 14845
159 Pantigo Road
ADOPTED
RESOLUTION 2015-129
Budget Modification for Marine Patrol
Whereas, the Marine Patrol Department needs to cover expenses for Motor Vehicle Fuel for
2014 ; and now be it
Resolved, that the Town Board directs the Budget Office to make the following budget
modification:
From:
Budget Line: A3125.54560 Motor Vehicle Repair
in the amount of $ 1,200.00
To:
Budget Line: A3125.54562 Fuel-Motor Vehicle
in the amount of $ 1,200.00
FINANCIAL IMPACT:
Budget neutral - transfer from within Budget lines $1200
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 12/19/2014 11:12 AM by Charlene G. Kagel
Page 1
Packet Pg. 48
4.E.5
159 Pantigo Road
ADOPTED
RESOLUTION 2015-130
Meeting: 01/15/15 06:30 PM
Category: Budget
Prepared By: Len Bernard
Initiator: Len Bernard
DOC ID: 14849
Budget Modification - Electric and Power 2014
Whereas, the 2014 operating budget allocated more for light and power in the part town B
fund that was required for the fund, and too little for the town wide A fund, and
Whereas, the allocation error was detected by the Buildings and Grounds/Parks staff and
the Internal Audit group prior to the 2015 budget process and the allocation was corrected
in the 2015 operating budget, and
Whereas, there is a need to perform the allocation correctly for 2014 since the problem was
identified before the close of the 2014 fiscal year and will not impact the overall amount
spent by the town for light and power nor the year end overall town fund balance (surplus),
now therefore be it
Resolved, that the Budget Office is directed to make the following modification to the 2014
operating budget:
Move from the Health Insurance lines for the Justice Court, Assessors, Town Clerk, Street
Lighting, Human Services and Retirees $101,200 to A1620-54310 (Light and Power); in
addition
Use a portion of the excess revenue added to the Airport Landing fee line in a previous
resolution to increase SX5610-54310 (Light and Power - Airport) by $5,300
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 12/22/2014 11:33 AM by Len Bernard
Page 1
Packet Pg. 49
4.E.6
159 Pantigo Road
ADOPTED
RESOLUTION 2015-131
Meeting: 01/15/15 06:30 PM
Category: Budget
DOC ID: 14937 A
Budget Modification to Pay Insurance Settlements for 2014
Whereas, the Town settled a number of insurance claims in 2014, some cases going back
several years in time, and
Whereas, the Town has a deductible on certainly liability claims, and
Whereas, the Towns insurer NYMIR has presented deductible billings for claims settled in
the last quarter of 2014, now therefore be it
Resolved, that the Budget Office make the following modification to pay the deductibles for
several claims settled in 2014:
From A1940-54102 $22,000 to A1910-54150 (Insurance)
From A1990-54980 $15,000 to A1910-54150 (Insurance)
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 50
4.E.7
159 Pantigo Road
ADOPTED
RESOLUTION 2015-132
Meeting: 01/15/15 06:30 PM
Department: Police Department
Category: Issue Check
Prepared By: Florence Stone
Initiator: Michael Sarlo
DOC ID: 14901
Approve Purchase of Refreshments Police Department as
Host Agency
WHEREAS, the Town Police Department from time to time hosts meetings and training
sessions of various entities including the East End Chief's of Police Association; and
WHEREAS, the events are attended by Police from all East End towns and villages and at
which refreshments are served; now, therefore, be it
RESOLVED, that the Town Board hereby approves the purchase of refreshments not to
exceed a total of $500.00 For the 2015 calendar year, such funds to be taken out of
Budget Account #B3120.54814 upon properly submitted vouchers.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/6/2015 11:49 AM by Florence Stone
Page 1
Packet Pg. 51
4.E.8
159 Pantigo Road
ADOPTED
RESOLUTION 2015-133
Meeting: 01/15/15 06:30 PM
DOC ID: 14903
Authorize Attendance at NYS GFOA Conference
WHEREAS, Due to the changing regulations regarding the Affordable Care Act, NYS Real
Property Tax Freeze and recent GASB statements, the Finance Department must remain
current on all pertinent new regulations, now
BE IT RESOLVED, that Neide Valeira and Charlene Kagel are hereby authorized to attend
The New York State Government Finance Officers Association annual conference March 2527, 2015 in Albany, NY, Registration and Lodging costs are expected not to exceed
$1400.00 to be paid from A.1315.54200 Travel Conference and Dues and be it further,
RESOLVED, that all meals are included in the conference and a town vehicle is
authorized to be used for travel, and be it further
FINANCIAL IMPACT:
$1400.00 to be paid from A.1315.54200 Travel Conference and Dues
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/6/2015 5:24 PM by Charlene G. Kagel
Page 1
Packet Pg. 52
4.E.9
159 Pantigo Road
ADOPTED
RESOLUTION 2015-134
Meeting: 01/15/15 06:30 PM
DOC ID: 14907
Authorize Attendance at NYS GFOA Board Meetings
BE IT RESOLVED, that Chief Auditor, Charlene Kagel , as Immediate Past President of the
NYS GFOA (term 4/1/2015-04/01/2016), is hereby authorized to attend the New York State
Government Finance Officer's Association Board of Governor's Meetings for 2015 to be held
Wednesday and Thursday, June 10-11; and Wednesday and Thursday Oct 21-22 in Albany,
New York, and be it further
RESOLVED, that related expenses for the attendance at these meeting are to
be paid by Charlene Kagel, and administrative leave will be granted for these meetings and
be it further
FINANCIAL IMPACT:
None
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/8/2015 3:27 PM by Charlene G. Kagel
Page 1
Packet Pg. 53
4.E.10
159 Pantigo Road
ADOPTED
RESOLUTION 2015-135
Meeting: 01/15/15 06:30 PM
Category: Personnel Misc.
Prepared By: Marybeth Fisher
Initiator: Marybeth Fisher
DOC ID: 14904
Joseph Markowski - Payout
WHEREAS, the P.B.A. Contract specifies that a police officer, upon retirement,
shall receive compensation for unused sick days, vacation days and appropriate
compensation for Holidays and Night Differential, and
WHEREAS, Joseph Markowski, retired effective at the close of business on
December 12, 2014, and be it further
RESOLVED, that the Supervisor is directed to issue Joseph Markowski final
check in the amount of $ 56,272.05 Representing the following:
81.75
9.5
7.0
$ 14,102.55
Accumulated
Accumulated
Accumulated
Holiday pay
sick days (calculated per contract)
vacation days
personal day
and Night Differential
and be it further,
RESOLVED, that a copy of this resolution be forwarded to the
Personnel Officer, Town Budget Office, Chief Sarlo and
________________________.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/7/2015 2:57 PM by Marybeth Fisher
Page 1
Packet Pg. 54
4.E.11
159 Pantigo Road
ADOPTED
RESOLUTION 2015-136
Meeting: 01/15/15 06:30 PM
DOC ID: 14893
Notice EH2014-115 - Professional Engineering Design
Services for the Terry King & Pantigo Ball Field Lighting
WHEREAS, the Town of East Hampton wishes to obtain services through a Request for
Proposal for Professional Engineering Design Services for the Terry King & Pantigo Ball Field
Lighting, therefore be it
RESOLVED, as per the request of the user Department, that the Purchasing Department be
and hereby is authorized to advertise for the Proposal as per the following:
Request for Proposals
TAKE NOTICE, that sealed proposals will be received by the Purchasing Agent, Purchasing
Department 159 Pantigo Road on January 15, 2015 no later than 3:00 p.m. prevailing time.
Specifications are available at the Purchasing Department Office and may be picked up
beginning December 31, 2014. These proposals have met with approval of the Purchasing
Department.
in proposals received, and/or reject any or all proposals.
And, be it further
RESOLVED, that the following proposals shall be received by the purchasing Agent by 3:00
p.m. on the date noted above, at which time be publicly read aloud:
RFP #
Name
Opening Date
EH2014-115 Professional Engineering Design Services
for the Terry King & Pantigo Ball Field
Lighting
January 15, 2015
; and, be it further
RESOLVED, that the Town reserves the right to reject any and all proposals.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 55
4.E.12
159 Pantigo Road
ADOPTED
RESOLUTION 2015-137
Meeting: 01/15/15 06:30 PM
DOC ID: 14916
Proposal Notice - RFP EH2015-101 -Professional
Architectural Services for a New Town Hall Campus Proposal
Available January 22, 2015 - Proposal Due February 19, 2015
WHEREAS, the Town of East Hampton wishes to obtain proposals for Professional
Architectural Services for a New Town Hall Campus through RFP EH2015-101; now,
therefore be it
RESOLVED, that the Purchasing Department be and hereby is authorized to advertise for the
Proposal as per the following:
Request for Proposals
TAKE NOTICE, that sealed proposals will be received by the Purchasing Agent at 159
Pantigo Road on Thursday February 19, 2015 no later than 3:00 p.m. prevailing time.
Specifications are available at the Purchasing Department Office and may be picked up
beginning January 22, 2015. These proposals have met with approval of the Purchasing
Department.
A Pre-Proposal Meeting and Site Visit will be held at 11:00 a.m. on Wednesday February 4,
2015 at 159 Pantigo Road East Hampton, NY. Town Hall. Attendance is strongly suggested
but not mandatory.
in proposals received, and/or reject any or all proposals.
And, be it further
RESOLVED, that the following proposals shall be received by the purchasing Agent by 3:00
p.m. on the date noted above, at which time be publicly read aloud:
RFP #
Name
EH2015-101 Professional Architectural Services for
a New Town Hall Campus
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
Opening Date
February 19, 2015
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 56
4.E.13
159 Pantigo Road
ADOPTED
RESOLUTION 2015-138
Meeting: 01/15/15 06:30 PM
Category: Change Orders
DOC ID: 14917
Authorize Change Order #2 - Indian Wells Beach Restroom
Restoration
WHEREAS, the Town awarded bid EH14-004 for Indian Wells Beach Restroom Restoration to
Construction Consultants/L.I. Inc; and
WHEREAS, unforeseen rot was discovered in the ledger and girder in the deck under the
shower. The engineer, DB Bennett, has made recommendations for change order #2 to the
Indian Wells Beach Restroom Restoration in the amount of $5371.99; now, therefore, be it
RESOLVED that Change Order No. 2 to the Contract for work required is hereby approved,
in the amount of $5371.99 for changes in the scope of the work, and the contract is
amended from $204,120.00 to $209,491.99 and the purchase order shall be amended to
include the additional sum of $5371.99 as authorized herein. Payment for the work shall be
from budget accounts HA1620 52004 14008 in the amount of $3515.36 and A1620 54550
in the amount of $1856.63.
FINANCIAL IMPACT:
HA1620 52004 14008 - $3515.36
A1620 54550 - $1856.63 (2014)
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 10:22 AM by Jeanne Carroza
Page 1
Packet Pg. 57
4.E.14
159 Pantigo Road
ADOPTED
RESOLUTION 2015-139
Meeting: 01/15/15 06:30 PM
Category: Approvals
Prepared By: John Jilnicki
Initiator: John Jilnicki
DOC ID: 14859
Approve Change Order - Montauk Playhouse Generator
WHEREAS, the Town awarded bid EH13-029 for installation of an emergency generator at
the Montauk Playhouse to GT Power Systems at a total cost to the Town of $185,000.00;
and
WHEREAS, the Town Board authorized Change Order #1 in the amount of $13,396.40 for
additional work to meet the Suffolk County Department of Health Services requirements,
increasing the total contract amount to $198,396.40; and
WHEREAS, the Town's consulting engineer has advised that the Contract drawings required
the Town to be responsible for the costs associated with restoration of the generator and
housing, the cost of which is $2,158.88 and that additional work was required to satisfy the
Suffolk County Department of Health Services after a site inspection, and the costs
associated with the additional work is $1,000.00, for a total additional cost of $3,158.88;
now, therefore, be it
RESOLVED that Change Order No. 2 to the Contract for installation of the emergency
generator at the Montauk Playhouse, Bid # EH13-029, is hereby approved in the amount of
$3,158.88 for a total contract amount of $201,555.28 and the purchase order(s) shall be
amended to include the additional sum of $3,158.88 as authorized herein. Payment for the
work, including the additional work approved herein, shall be from budget account
HA1620.52010.13058
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 12/29/2014 1:30 PM by Larry Cantwell
Page 1
Packet Pg. 58
4.E.15
159 Pantigo Road
ADOPTED
RESOLUTION 2015-140
Meeting: 01/15/15 06:30 PM
Category: Fees
DOC ID: 14905 A
Increase - Outside Counsel-Devitt Spellman Barrett, LLP
WHEREAS, the Town of East Hampton retained the services of Devitt Spellman Barrett, LLP
as outside counsel (via resolution #2014-526) to represent the Town in the matter of PSEG
Long Island, LLC on behalf of Long Island Lighting Company, d/b/a LIPA v. Town of East
Hampton; and,
WHEREAS, the litigation is still pending on said case; and therefore
BE IT RESOLVED, the Town Attorney's Office authorizes an increase in the amount of
$10,000.00 to be paid upon claim vouchers properly submitted, with no change in hourly
rate or Budget Account.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/9/2015 2:36 PM by Christina Arkinson A
Page 1
Packet Pg. 59
4.E.16
Meeting: 01/15/15 06:30 PM
Category: Prof. Services (Attorney, Eng., Appraisers, Cons.)
ADOPTED
RESOLUTION 2015-141
DOC ID: 14911 A
159 Pantigo Road
2015 Blanket Non-CPF Appraisals & Surveys
WHEREAS; the Town of East Hampton may acquire or sell real property located
within the Town of East Hampton; and
WHEREAS; prior to negotiating for the acquisition of non-CPF real property or the
sale of town-owned real property, the Town Board wishes to retain the services of qualified
real estate appraisers and surveyors; now, therefore, be it
RESOLVED; that the Town Attorney is authorized to hire appraisers and surveyors to
assess the value of contemplated rights in non-CPF real property; and be it further
RESOLVED; that said appraiser and surveyor may be selected off the approved list of
appraisers and surveyors maintained by the Department of Land Acquisitions and
Management; and may it be further
RESOLVED; The combined appraisal and surveying fees for all appraisals and surveys
ordered in 2015 will not exceed $15,000 without consent of the Town Board and the
passage of an additional resolution to this effect; and be it further
RESOLVED; fees for said individual appraisals and surveys will be paid for from the
Town Attorney's budget account #A1420 54520.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 12:50 PM by Elizabeth Vail A
Page 1
Packet Pg. 60
4.E.17
159 Pantigo Road
ADOPTED
RESOLUTION 2015-142
Meeting: 01/15/15 06:30 PM
Category: Agreements, Contracts, Leases
DOC ID: 14922
Authorize Agreement - MS Govern - Software Support
WHEREAS, the Town has an ongoing contract with MS Govern in connection with the Town's
Land Management software, which requires annual licensing renewal for support and
maintenance; and
WHEREAS, the Town desires to renew the Agreement for the 2015 calendar year; now,
therefore, be it
RESOLVED, at the recommendation of Robert Pease, Director of Information Technology,
that the Town Supervisor is hereby authorized to enter into an agreement subject to
approval of the Town Attorney, with MS Govern (a sole source provider) a division of Harris
Corp for software licensing, support, and maintenance of the Town's Land Management
software for fiscal year 2015 from budget account A1680.54623, in the amount of
$84,492.75 and B1680.54623 in the amount of $28,164.25 with the Silver Support Package
for a total amount of $112,657.00.
FINANCIAL IMPACT:
A1680.54623 - $84,492.75
B1680.54623 - $28,164.25
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 11:19 AM by Jeanne Carroza
Page 1
Packet Pg. 61
4.E.18
159 Pantigo Road
ADOPTED
RESOLUTION 2015-143
Meeting: 01/15/15 06:30 PM
DOC ID: 14923 A
Implementation of Electronic Requisition Module - Tyler
Technologies (MUNIS)
WHEREAS, the Town currently uses a paper requisition request process and the Town?s
Financial Software - MUNIS (Tyler Technologies), currently has the functionality for
electronic purchase requisitions included in the software package that is not utilized. This
will expedite the purchase order process, and provide real time budget impacts, and
WHEREAS, In order to implement the electronic requisition module, staff will need to be
trained on the functionality of the unused module and a quote has been obtained for this
training at an amount not to exceed $7375.00, now therefore be it
RESOLVED, the Town Board hereby authorizes this training and the Town Supervisor is
hereby authorized to enter into an agreement with Tyler Technologies (MUNIS) , subject to
approval by the Town Attorney, and be it further
RESOLVED, any Travel expenses will be reimbursed subject to the limitation of the Town?s
Vendor Reimbursement Policy.
FINANCIAL IMPACT:
A1680.54623 - $5531.25**
B1680.54623 - $1843.75**
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 3:21 PM by Jeanne Carroza A
Page 1
Packet Pg. 62
4.E.19
159 Pantigo Road
ADOPTED
RESOLUTION 2015-144
Meeting: 01/15/15 06:30 PM
Category: Budget
DOC ID: 14931
Engage Services of D and B Engineers
Whereas, the Town has initiated a effort to deal with the harmful effects of Hurricane Sandy
as described in a November 19, 2014 SEQRA determination which stated "In the aftermath
of Hurricane Sandy, it was recognized that there is a need for the development of a
stabilization project focused on downtown Montauk which can quickly address the urgent
need to reduce the risk to life and property resulting from the storm", and
Whereas, that beach construction project is being carried out as the Downtown Montauk
Stabilization Project and requires the services of various professionals and beach
construction experts, and
Whereas, a service needed at this point is for engineers to be "on-call" to provide guidance
and direction on the construction project to be performed to the downtown Montauk Beach
area, and
Whereas, D and B Engineers and Architects have submitted their qualifications and
expertise in the area of coastal protection and construction and the Town Board has
determined that D and B Engineers and Architects are highly qualified to provide the
services needed, now therefore be it
Resolved, that the Town Board authorizes the Supervisor to sign a contract with D and B
Engineers and Architects, P.C. to provide the "on call" services required in accordance with a
fee schedule to be attached to the contract and for a total amount not to exceed $25,000
(unless amended by the Town Board) to be taken from appropriation line HA1620-5200112032.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 3:58 PM by Len Bernard
Page 1
Packet Pg. 63
4.E.20
Meeting: 01/15/15 06:30 PM
ADOPTED
RESOLUTION 2015-145
DOC ID: 14926
159 Pantigo Road
Retain Counsel - White Sands and Seaview at Amag. 2015
WHEREAS, the Town of East Hampton, together with the Town Trustees, is a co-defendant
in two matters entitled White Sands Motel Holding Corp. v. Trustees et al, and The Seaview
at Amagansett, Ltd., et al vs. Trustees, et al, pending under Index No 09-34713 and 0934714; and
WHEREAS, Michael Rikon, Esq. and the firm of Goldstein, Rikon, Rikon & Houghton, P.C. as
condemnation counsel have been assisting the Town Attorney in the defense of the above
actions; and
WHEREAS, the skills and expertise of the aforementioned special counsel will be of further
assistance in defending the above actions in coming months; now, therefore, be it
RESOLVED, that Michael Rikon, Esq. and the firm of Goldstein, Rikon, Rikon & Houghton,
P.C. is hereby retained as special counsel to assist the Town Attorney in the above entitled
actions; and be it further
RESOLVED, that payment to said counselor(s) shall be paid in accordance with fee
schedules set forth below, upon claim vouchers properly submitted, as outlined in the fee
schedules below.
FEE SCHEDULE
Partners: $300.00/hr
Associates: $300.00/hr
Paralegals: $85.00/hr
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/12/2015 12:52 PM by Christina Arkinson
Page 1
Packet Pg. 64
4.E.21
Meeting: 01/15/15 06:30 PM
ADOPTED
RESOLUTION 2015-146
DOC ID: 14934
159 Pantigo Road
Retain Joseph W. Prokop, PLLC - Outside Counsel 2015
WHEREAS, the Town of East Hampton has retained the services of Joseph W. Prokop, Esq.,
as outside counsel to represent the Town in various matters for calendar year 2015, now
therefore be it
RESOLVED, said counsel is authorized to take all necessary and appropriate action on behalf
of the Town in coordination with the Town Attorney, and, be it further
RESOLVED that payment to said counsel shall be ONE HUNDRED SEVENTY-FIVE ($175.00)
DOLLARS per hour, upon claim vouchers properly submitted, from Budget Account A 1420
54520.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/13/2015 11:18 AM by Christina Arkinson
Page 1
Packet Pg. 65
4.E.22
159 Pantigo Road
ADOPTED
RESOLUTION 2015-147
Meeting: 01/15/15 06:30 PM
Prepared By: Maura Gledhill
DOC ID: 14897
Mutual Aid Assistance Agreement The Police Departments of
the Towns of Southampton, Riverhead, East Hampton,
Southold and Shelter Island and the Police Departments of
the Villages of Southampton, East Hampton, Quogue,
Westhampton Beach and Sag Harbor
WHEREAS, the safety and well-being of all residents and visitors within the Town of
East Hampton is of the utmost importance to the Town; and
WHEREAS, the Federal Emergency Management Agency (FEMA), has recognized the
importance of the concept of written mutual aid agreements between all levels of
government to facilitate reimbursement in the event of an emergency; and
WHEREAS, pursuant to Article IX, Section I of the Constitution of the State of New
York, municipalities may enter into mutual aid and assistance agreements, which may
include provisions for the furnishing and exchanging of supplies, equipment, facilities,
personnel and services, during an emergency; and
WHEREAS, the Town of East Hampton and other east end municipalities wish to
provide mutual aid and assistance to one another as described above, in the event of an
emergency or disaster; now therefore be it
RESOLVED that the Town Board hereby authorizes the Town of East Hampton to
enter into an inter-municipal agreement for the purpose of providing mutual aid and
assistance with the other east end municipalities for the furnishing and exchanging of
supplies, equipment, facilities, personnel and services during an emergency, subject to the
approval of the Town Attorney's Office, and the Supervisor is authorized to execute same.
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Updated: 1/14/2015 1:49 PM by Larry Cantwell
Page 1
Packet Pg. 66
4.F.1
159 Pantigo Road
ADOPTED
RESOLUTION 2015-148
Meeting: 01/15/15 06:30 PM
Category: Approvals
DOC ID: 14882
2015 CPF M&S Plan Authorization
WHEREAS, The Community Preservation Fund, (CPF), law was amended in an effort
to create greater fiscal oversight and transparency, and now requires a Management and
Stewardship Plan, (M&S Plan), to account for any expenditure related to the management
and stewardship on CPF properties; and
WHEREAS, a public hearing was held by the Town Board of the Town of East
Hampton on January 15, 2015 regarding the proposed 2015 M&S Plan; and
WHEREAS, preceding the hearing, a copy of the Plan was made available in the
Town Clerks office and on the Town's web site; and
WHEREAS, all written and public comments have been considered, and
WHEREAS, the adoption of this M&S Plan is a Type 1 action pursuant to the State
Environmental Quality Review Act (SEQRA); and
WHEREAS, the Town Board has prepared and considered an Environmental
Assessment Form which evaluates the potential environmental impact of the proposed M&S
Plan; and
WHEREAS, the Board has determined that the adoption of this M&S Plan will not
have a significant negative impact upon the environment; now, therefore be it
RESOLVED, that a negative declaration is hereby made pursuant to the State
Environmental Quality Review Act (SEQRA); and, be it further
RESOLVED, the 2015 Management & Stewardship Plan for all CPF properties is
hereby adopted.
CAROLE BRENNAN
TOWN CLERK
FINANCIAL IMPACT:
No Impact for M&S Plan
RESULT:
MOVER:
SECONDER:
AYES:
ABSENT:
ADOPTED [UNANIMOUS]
Page 1
Packet Pg. 67

Minutes - Town of East Hampton, Long Island, NY

Transcription

Similar documents

Ang Mo Kio Town Council`s Audited Financial Statements, Auditors

Tampines Town Council`s Audited Financial Statements, Auditors

Sembawang Town Council`s Audited Financial Statements, Auditors

PowerPoint bemutató

easyhiker.co.uk – 17settembre 2015 D for Domodossola By Michael

Rhinebeck Republican Committee

Jastrebarsko today - Grad Jastrebarsko

Coverage Map/Media Information

POOTATUCK LAND COMPANY SHEET 6

NHBA Member Hosted Events