board agenda packet - Ross Valley Sanitary District

Transcription

ROSS VALLEY SANITARY DISTRICT Serving the Greater Ross Valley Area for Over 100 Years 2960 Kerner Boulevard, San Rafael, Ca 94901 Ph: 415.259.2949 Fax: 415.460.2149 Directors: Michael Boorstein, President ~ Thomas Gaffney, Secretary ~ Mary Sylla, Treasurer ~ Pamela Meigs ~ Frank Egger
SPECIAL BOARD MEETING AGENDA June 23, 2016 Closed Session at 5:30 p.m. ~ Board Meeting at 6 p.m. Community Room ‐ Central Marin Police Authority ‐ 250 Doherty Dr., Larkspur, CA NOTE: Director Egger will be participating via telephone conference call from the following
location: 13 Meadow Way, Fairfax, CA 94930. Teleconference permitted pursuant to
Government Code Section 54953(b)(3.)
*At 10 PM, the Board will decide whether or not to continue with the listed agenda, modify it by selecting only items with time constraints for action, or continue items until the next meeting. Welcome: The RVSD Board of Directors welcomes members of the public at its meetings and encourages citizen participation and input. The Board takes seriously its responsibility to be a model of civility and to safeguard the public ability to directly address the Board by providing the appropriate Board Meetings Decorum in accordance with Resolution No. 10‐1378, which is posted at every Board meeting. Thank you. The Board President will call agenda items, ask for the Staff Report, hear questions or initial concerns from Board members, open the item for public comment and return to the Board for additional comments and action. The public may speak for up to three minutes, as time allows, on agenda items. 1. Call Meeting to Order and Roll Call 2. Adjourn to Closed Session 3. Closed Session: a) Conference with Legal Counsel – Existing Litigation. Govt. Code Section 54956.9(d)(1): Ranger Pipelines, Inc. v. Ross Valley Sanitary District, San Mateo County Case No. CIV538129. b) Conference with Legal Counsel—Existing Litigation. Govt. Code Section 54956.9(d)(1) Name of Case: Sanitary District No. 1 of Marin County vs. BRETT RICHARDS, et al. Marin County Court Case No. CIV 1302253 4. 6:00 pm: Reconvene to Open Session a) Pledge of Allegiance b) Report on Action Taken by the Board During Closed Session, If Any, Pursuant to California Government Code Section 54957.1 5. Approval of Agenda 6. Open Time for Public to Raise Items Not on Agenda or for Future Agendas Members of the public may address the Board re: issues that are within Sanitary District No. 1’s jurisdiction. The Board can hold no discussion during this time. 7. Standing Committees Report Out a) Finance Committee b) HR Committee c) CMSA Ross Valley Sanitary District
April 30, 2016
Interim Financial Reports
1.)
2.)
3.)
4.)
5.)
Key Indicators
Statement of Activities - Revenues & Expenditures - Month to Date/Year to Date
Statement of Activities - Revenues & Expenditures - By Month
Statement of Net Assets
Monthly Cash Requirements
The statements contained within the district's financial reports are prepared using
accrual based accounting. Accrual based accounting is a method of accounting
that recognizes revenue and expenditures in the period that they occur
regardless of when payment is made or received.
Prepared By: Julie Blue, CPA
Accounting & Financial Analyst
Ross Valley Sanitary District
Key Indicators
Cash Balances
Apr-16
1
2
3
4
5
Bank of Marin/Wells Fargo
Restricted Cash - Project Funds
CalPERS Retirees Benefit Trust (CERBT)
LAIF
Total Cash
9,720,785 a
22,636,642
200,000
9,951,672
42,509,099
6
7
8
9
Beginning Cash
Cash Receipts
Cash Disbursements
Ending Cash Balance
36,612,511
8,794,873
(2,898,284)
42,509,099
Year To Date
Apr-16
Revenue
10
Revenue - Operating
16,581,447
11
12
Revenue - Capital
Total Revenue
5,559,319
22,140,766
Expenses
13
14
15
16
17
18
19
Treatment/Debt Service - CMSA
Operations
Salaries & Benefits
Administrative
Capital Projects
Interest
Total Expenses
Expenses 6,750,698
1,117,759
4,475,327
1,113,064
8,998,146
1,203,600
23,658,594
Treatment/Debt
Service ‐ CMSA
Operations
Salaries & Benefits
Administrative
Capital Projects
Interest
a The cash balances include $42K at Wells Fargo Bank for the Canyon Road
assessment and the remaining balance held at Bank of Marin.
Page 1 of 8
Statement of Activities ‐ MTD/YTD
Month to Date
2015-16
Budget
Operating
April 2016
Budget
Actuals
Budget Variances
Amount
%
April 2015
Actuals
Revenue
1
2
3
Sewer Service Charges
17,027,637
6,947,469
6,695,127
230,500
14,625
35,767
17,258,137
6,962,094
6,730,894
Salaries & Benefits - Operations
4,043,885
329,796
440,369
110,573
1,430,118
111,744
183,836
72,091
34% b
65% c
325,470
Other Operational Expenditures
Treatment Charges - CMSA
4,692,428
1,173,107
1,320,361
147,254
13% d
1,318,268
20%
1,740,016
Other Income
Gross Revenue
(252,343)
-4%
145% a
6,202,276
21,142
(231,201)
-3%
6,257,308
55,032
Expenditures
Maintenance/Repair/Inspection Expenditures
4
5
6
7
8
Debt Service - CMSA
1,972,779
Total General Operating Expenditures
-
-
12,139,210
1,614,647
1,944,566
329,919
96,278
-
Administrative Expenditures
9
10
11
12
13
14
15
Salaries & Benefits - Administration
1,162,139
91,435
89,315
(2,120)
73,385
4,630
6,767
2,137
-2%
46% e
97,256
Office Supplies & Equipment
General Administrative Expenditures
95,620
11,955
13,594
1,639
14% f
10,343
3,753
Facilities & Utilities - Administration
69,050
6,270
7,300
1,030
109,956
6,663
5,021
(1,642)
16% g
-25% h
5,661
Board Fees & Other Expenditures
Insurance (includes Excess Liability)
330,000
27,500
10,848
(16,652)
-61% i
22,308
Total Administrative Expenditures
1,840,150
148,453
132,845
(15,608)
-11%
Community Outreach
120,000
10,000
2,592
(7,408)
Human Resources Consultant
200,000
16,665
38,272
21,607
Professional Services - Accounting/IT/Other
129,621
9,167
9,263
96
Professional Services - Legal
240,000
20,000
26,767
6,767
4,963
144,284
Outside Services
16
17
18
19
20
21
Total Outside Services
Total Operating Expenditures
22
Operating Net Results
-74% j
130% k
19,216
1%
34% l
36,490
82
11,251
689,621
55,832
76,893
21,061
38%
67,039
14,668,982
1,818,932
2,154,304
335,372
18%
1,951,338
2,589,155
5,143,162
4,576,589
(566,573)
-11%
4,305,970
5,483,400
2,303,028
2,008,780
(294,248)
-13% m
2,274,672
160,000
13,333
17,506
5,643,400
2,316,361
2,026,286
Capital
Revenue
23
24
25
Property Tax - Ad Valorem
Connection Fees
Total Capital Revenue
4,173
(290,075)
31% n
-13%
10,233
2,284,905
Expense
26
Interest Expense
2,194,493
-
-
-
424,019
Capital Projects & Upgrades
27
28
29
30
31
32
Capital Improvement Projects
21,442,000
2,718,242
730,457
(1,987,785)
-73% o
799,181
2,189,525
141,929
9,947
(131,982)
-93% o
42,719
Fixed Assets Purchased
536,875
44,740
6,269
(38,471)
-86% o
13,188
Lateral Replacement Grant Program
700,000
58,333
78,871
20,538
35% p
24,868,400
2,963,244
825,544
Other Capital Spending
Total Capital Projects & Upgrades
Capital Net Results
(21,419,493)
(646,883)
Page 2 of 8
1,200,742
(2,137,700)
1,847,625
75,327
930,416
-286%
930,470
Analysis of Variances
Variances of 5% and +- $500
Month to Date
Apr-16
a Other Income - This item is higher than budget due to the timing and number of inspections completed. This item was
budgeted by averaging the annual expected inspections over 12 months therefore some months will be low and others
high. Also, interest of $9K was recorded, and not budgeted, for the funds held in LAIF.
b Salaries & Benefits - Operations - This item is higher than budget due to the retro-active payments made to employees on
April 29th. These retro payments were approved as part of the AFSCME union contract, approved by the Board of
Directors on April 20th. Year to date this expenditure is within budget.
c Other Operational Expenditures - This item is higher than budget due to the purchase of tools, materials, parts and safety
equipment purchased in the current month. This expenditure was primarily budgeted by averaging the expected costs of
the fiscal year therefore some months will be high and others low. Year to date this item is under budget.
d Treatment Charges - CMSA - This item is higher than budget due to the increase in treatment charges allocated to RVSD.
The budget was used based on a 46.6% allocation and the actual strength and flow data increased the allocation to 48.3%.
e Office Supplies & Equipment - This item is higher than budget due to the copier fees charged for an increase production of
copies. Also, the increase is due to the need for office supplies for temporary employees and office re-organizations.
f General Administrative Expenditures - This item is higher than budget due to the $1.3K charge from CalPERS for the fee
for the GASB 68 reports and schedules. These reports are required in order to close out the year and in support of the
financial statement audit. This item is within budget year to date.
g Facilities & Utilities - Administration - This item is higher than budget due to the averaging of the monthly expenditures over
the 12 month period resulting in some months to be over budget and some months to be under. Changes to
telephone/internet services are resulting in cost savings from the prior year. This item should be slightly below budget at
year end.
h Board Fees & Other Expenditures - This expenditure is lower than budget due to the averaging of costs for attendance to
conferences and trainings by board members over a 12 month period. There were a low number of board meetings
attended in April.
i Insurance (includes Excess Liability) - This expenditure is lower than budget due to the reduction in the number of
insurance claims. There are currently few open claims but because of the nature of insurance claims projected activity is
unknown. The budget was based on prior year trends. There will be an adjustment for outstanding claims made at year
end.
j Community Outreach - This expenditure is lower than budget because the budget was established by averaging the
expected costs over the fiscal year and the actual expenses vary month to month. This item will most likely be under
budget year to date.
k Human Resources Consultant - This expenditure is higher than budget due to the timing of services and actual hours
worked by Regional Government Services (RGS) employees. The increased activity is partially due to assistance with labor
negotiations and the District reorganization.
l Professional Services - Legal - This expenditure is higher than budget due to the cost of general legal expenses. See the
Monthly Legal Activities and Costs Report included in last month's board agenda packet for further information.
m Property Tax - Ad Valorem - This item is higher than budget due to the ad valorem revenue received being higher than
expected. The timing of this revenue is unpredictable and management expects revenues to approximate or be higher than
budget at year end.
n Connection Fees - This item is higher than budget due to the increase in the collection of connection fees. This revenue
was budgeted by averaging the expected collections over the fiscal year. Both the number and amount per connection are
difficult to determine due to many variables and unknowns.
o Capital Improvement Projects & Upgrades - This expenditure is lower than budget due to the timing of Capital Projects,
Other Capital Spending and purchases of Fixed Assets. As the projects progress the billings and the recording of the
projects also occur. Management is anticipating that capital spending will be under budget at year end.
p Lateral Replacement Grant Program - This expenditure is higher than budget due to the timing of the allocation of grant
funds. The funds are being allocated at the level that was budgeted, with a 90 day deadline to submit the final paperwork
requesting the payout of funds. All budgeted funds are expected to be spent by year end.
Page 3 of 8
Year to Date
2015-16
Budget
Operating
April 2016
Budget
Actuals
Budget Variances
Amount
%
April 2015
Actuals
Revenue
1
2
3
Other Income
Gross Revenue
17,027,637
16,532,354
16,349,307
230,500
201,250
232,140
17,258,137
16,733,604
16,581,447
(183,046)
30,890
(152,157)
-1%
15% a
15,167,713
-1%
15,502,489
334,776
Expenditures
4
5
6
7
8
4,043,885
3,368,736
3,459,930
91,194
1,430,118
1,206,790
1,117,759
(89,031)
4,692,428
4,692,428
4,777,956
85,528
Debt Service - CMSA
3%
-7% b
2%
3,390,683
936,937
4,456,546
1,972,779
1,972,779
1,972,742
0%
2,488,688
12,139,210
11,240,734
11,328,387
87,653
1%
11,272,853
(38)
9
10
11
12
13
14
15
1,162,139
925,674
1,015,397
89,723
10% c
940,759
73,385
63,500
68,404
4,904
8% d
60,125
95,620
88,810
89,648
838
69,050
57,673
53,741
109,956
66,630
330,000
275,000
1,840,150
1,477,287
Community Outreach
120,000
200,000
129,621
111,291
240,000
200,000
1%
82,732
(3,932)
-7% e
56,407
44,397
(22,233)
149,429
(125,571)
-33% f
-46% g
133,409
1,421,017
(56,271)
-4%
100,000
35,089
(64,911)
-65% h
21,606
166,668
220,717
54,049
32% i
177,176
111,866
575
339,773
139,773
1%
70% j
321,425
60,279
1,333,711
Outside Services
16
17
18
19
20
21
73,426
689,621
577,959
707,445
129,486
22%
593,632
14,668,982
13,295,980
13,456,848
160,868
1%
13,200,196
2,589,155
3,437,624
3,124,599
(313,025)
-9%
2,302,293
5,483,400
5,318,898
5,388,143
69,245
133,333
171,177
37,843
1%
28% k
5,530,595
160,000
5,643,400
5,452,231
5,559,319
107,088
2%
5,749,705
2,194,493
1,415,609
1,203,600
(212,009)
-15% l
21,442,000
16,005,521
7,967,167
(8,038,354)
1,989,000
269,803
(1,719,197)
-50% m
-86% m
4,851,457
2,189,525
536,875
447,396
349,102
(98,293)
-22% m
393,056
700,000
500,000
412,073
(87,927)
-18% n
24,868,400
18,941,917
8,998,146
(9,943,771)
(21,419,493)
(14,905,295)
(4,642,427)
10,262,869
22
Capital
Revenue
23
24
25
Connection Fees
219,110
Expense
26
Interest Expense
637,678
27
28
29
30
31
32
Capital Net Results
Page 4 of 8
584,322
656,292
6,485,127
-69%
(1,373,100)
Year to Date
Apr-16
high. Also, a dividend check received from CSRMA was $5K higher than the amount budgeted and the interest for the LAIF
account was not included in the original budget.
b Other Operational Expenditures - This item is lower than budget primarily due to the budget for emergency repairs included
in this item but not used. It is also lower than budget due to the decrease in purchases for operations. Management
expects this item to approximate budget at year end.
c Salaries & Benefits - Administration - This item is higher than budget due to a severance payment made related to the
reorganization of the District.
d Office Supplies & Equipment - This item is higher than budget due to the purchase and renewal of administrative software
including, Corelogic, Parcelquest, QuickBooks, SharePoint and TimeControl. Management expects this item to be slightly
above budget at year end.
e Facilities & Utilities - Administration - This item is lower than budget due to the averaging of the monthly expenditures over
the 12 month period resulting in some months to be over budget and some months to be under. This item should be slightly
below budget at year end.
f Board Fees & Other Expenditures - This expenditure is lower than budget due to the averaging of costs for attendance to
conferences and trainings by board members over a 12 month period. Also, the actual number of RVSD meetings were
less than originally budgeted. Management expects this item to be below budget at year end.
g Insurance (includes Excess Liability) - This expenditure is lower than budget due to the reduction in the number of
unknown. The budget was based on prior year trends. There will be an adjustment for outstanding claims made at year
end.
h Community Outreach - This expenditure is lower than budget because the budget was established by averaging the
budget at year end.
i Human Resources Consultant - This expenditure is higher than budget due to the timing of services and actual hours
negotiations and the District reorganization.
j Professional Services - Legal - This expenditure is higher than budget due to the cost of general legal expenses. See the
Monthly Legal Activities and Costs Report included in the board agenda packet for further information.
k Connection Fees - This item is higher than budget due to the increase in the collection of connection fees. This revenue
l Interest Expense - This expenditure is lower than budget due to the timing and interest accrued for revenue bond
payments. Based on current bond payment schedules management expects this item will be under budget at year-end.
This is reflected in the updated cash flow.
m Capital Improvement Projects/Other Capital Spending - This expenditure is lower than budget due to the timing of Capital
Projects, Other Capital Spending and purchases of Fixed Assets. As the projects progress the billings and the recording of
the projects also occur. Management is anticipating that capital spending will be under budget at year end.
n Lateral Replacement Grant Program - This expenditure is lower than budget due to the timing of the allocation of grant
requesting the payout of funds. This will result in an increase in funds received in subsequent months and will level off with
the expectation of consistent grant funding activity. The cash flow has been updated to reflect these assumptions.
Page 5 of 8
Statement of Activities - By Month
Jul-15
Actuals
Operating
1
2
3
Revenue
Other Income
Gross Revenue
Aug-15
Actuals
Sep-15
Actuals
(2,592)
25,732
23,140
Oct-15
Actuals
22,591
22,591
17,286
17,286
463,275
26,769
490,044
343,326
119,864
1,152,532
1,487,395
3,103,116
325,281
106,033
431,314
303,848
59,731
363,578
352,055
131,301
1,152,532
1,635,888
93,931
6,081
15,691
6,546
3,476
16,147
141,873
90,697
15,555
12,460
5,188
6,541
16,379
146,820
88,216
5,250
4,681
4,231
6,550
16,263
125,191
2,659
23,577
6,904
23,645
56,784
3,301,774
70
21,182
8,474
33,789
63,515
641,649
(3,279,183)
Nov-15
Actuals
(3,937)
9,213
5,276
Dec-15
Actuals
Jan-16
Actuals
Feb-16
Actuals
Mar-16
Actuals
Apr-16
Actuals
YTD
Actuals
9,197,434
12,048
9,209,482
18,622
18,622
10,973
10,973
53,141
53,141
6,695,127
35,767
6,730,894
16,349,307
232,140
16,581,447
319,664
110,854
430,518
350,508
98,615
449,122
325,583
81,372
1,152,532
485,347
2,044,833
328,811
103,415
432,226
370,486
122,739
493,225
440,369
183,836
1,320,361
1,944,566
3,459,930
1,117,759
4,777,956
1,972,742
11,328,387
87,887
4,184
890
7,011
4,514
17,656
122,142
84,148
2,696
2,863
4,618
2,628
23,450
120,403
95,142
10,069
13,253
5,650
3,117
3,202
130,434
90,427
6,590
19,840
4,752
5,570
18,739
145,918
91,941
5,705
4,078
5,313
2,651
3,202
112,891
203,693
5,507
2,298
3,131
4,328
23,543
242,499
89,315
6,767
13,594
7,300
5,021
10,848
132,845
1,015,397
68,404
89,648
53,741
44,397
149,429
1,421,017
685
21,402
24,554
51,370
98,011
586,780
14,061
16,939
20,171
45,860
97,031
1,855,061
377
16,205
7,800
27,961
52,343
603,265
4,399
14,792
8,278
37,105
64,574
644,131
1,607
13,425
6,706
31,832
53,569
2,244,320
2,410
21,256
9,924
36,698
70,289
615,406
6,230
33,668
9,790
24,746
74,434
810,159
2,592
38,272
9,263
26,767
76,893
2,154,304
35,089
220,717
111,866
339,773
707,445
13,456,848
(624,363)
(563,640)
(1,365,017)
(597,989)
(2,225,698)
(604,433)
(757,018)
4,576,589
3,124,599
19,665
19,665
213
13,248
13,461
533
36,268
36,801
316
29,291
29,607
4,140
4,140
43,873
27,324
71,197
34,960
34,960
10,494
16,754
27,248
2,008,780
17,506
2,026,286
5,388,143
171,177
5,559,319
-
-
212,009
-
-
-
-
419,444
Expenditures
4
5
6
7
8
Debt Service - CMSA
9
10
11
12
13
14
15
16
17
18
19
20
21
Outside Services
Community Outreach
22
8,565,351
Capital
23
24
25
26
Revenue
Connection Fees
Proceeds from Financing Activities
27
Expense
Interest Expense
28
29
30
31
32
33
Capital Net Results
892,557
33,880
18,427
11,398
956,262
675,253
24,959
9,996
18,000
728,208
(936,597)
(714,747)
790,752
109,061
41,237
34,000
975,050
(1,150,258)
1,268,915
9,514
68,963
50,204
1,397,596
645,343
27,706
158,576
57,850
889,475
(1,367,990)
(885,335)
Page 6 of 8
3,288,973
6,981
3,295,954
572,147
602,950
6,841
41,850
651,640
2,072,167
663,743
7,600
40,000
711,343
659,337
34,096
45,633
46,000
785,067
1,037,861
6,200
33,900
1,077,961
(640,146)
(750,106)
(1,470,156)
730,457
9,947
6,269
78,871
825,544
1,200,742
1,203,600
7,967,167
269,803
349,102
412,073
8,998,146
(4,642,427)
Assets
1
2
3
4
5
6
7
8
9
10
11
12
13
Feb-16
Current Assets
Cash
Property Taxes & Receivables
Prepaid Taxes/Insurance/Expenses
Investments for Deferred Comp
Other Current Assets
Total Current Assets
Long-Term Assets
Fixed Assets
Accumulated Depreciation
Funds for Canyon Road
Other Long Term Assets
Total Long-Term Assets
Total Assets
Liabilities & Net Beginning Assets/Net Operations & Capital
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Current Liabilities
Accounts Payable
Retention Fees - Contractors
Connection Fees - CMSA
Deferred Compensation
Accrued Vacations & Payroll
Other Accrued Liabilities
Total Current Liabilities
Long-Term Liabilities
Bond Payable - Canyon Road
Revenue Bond Liability
Pension Liability
OPEB Liability
Total Long-Term Liabilities
Total Liabilities
Retained Earnings & Equity
Contributed Capital
Retained Earnings
Fund Equity Transfer
Mar-16
Apr-16
12,152,874
25,826,529
111,898
213,184
844,412
869,200
40,018,098
13,933,864
22,636,642
111,859
182,677
846,609
869,200
38,580,850
19,830,453
22,636,642
99,875
144,660
846,609
869,200
44,427,439
100,602,652
(27,124,749)
42,004
127,592
73,647,499
113,665,597
100,602,652
(27,124,749)
42,004
153,444
73,673,351
112,254,201
100,602,652
(27,124,749)
42,004
159,249
73,679,156
118,106,595
Feb-16
Mar-16
Apr-16
957,883
192,654
844,412
381,810
754,778
3,131,537
1,687,599
229,611
5,665
846,609
430,552
754,778
3,954,814
1,880,415
238,177
846,609
293,874
754,778
4,013,853
11,408
48,133,325
4,221,649
252,149
52,618,531
55,750,067
3,649
48,133,325
4,221,649
252,149
52,610,772
56,565,586
19,673
48,133,325
4,221,649
252,149
52,626,796
56,640,648
3,038,806
59,876,050
68,658
3,038,806
59,876,310
68,658
3,038,806
59,876,310
68,658
30
Net Beginning Assets
62,983,514
62,983,774
62,983,774
31
32
Net Operations and Capital Surplus/(Deficit)
(5,067,985)
57,915,530
(7,295,159)
55,688,615
(1,517,828)
61,465,947
33
Total Beginning Assets and Net Operations/Capital
Total Liabilities & Beginning Assets/Net Operations & Capital
Page 7 of 8
113,665,597
112,254,201
118,106,595
FY 2015/16
July-15
Actual
Operating
1
2
3
Revenue
Other Income
Gross Revenue
Aug-15
Actual
22,591
22,591
Sept-15
Actual
Oct-15
Actual
17,286
17,286
(2,592)
25,732
23,140
-
-
Nov-15
Actual
463,275
26,769
490,044
Dec-15
Actual
(3,937)
9,213
5,276
Jan-16
Actual
9,197,434
12,048
9,209,482
Feb-16
Actual
18,622
18,622
Mar-16
Actual
April-16
Actual
May-16
Forecast
Jun-16
Forecast
10,973
10,973
53,141
53,141
6,695,127
35,767
6,730,894
(500)
14,625
14,125
-
-
1,320,361
1,320,361
-
YTD
Forecast
495,784
14,625
510,409
16,844,591
261,390
17,105,980
Expenditures
4
5
6
CMSA Expenditures
Debt Service - CMSA
Total CMSA Expenditures
7
8
9
343,326
119,864
463,189
325,281
106,033
431,314
303,848
59,731
363,578
352,055
131,301
483,356
319,664
110,854
430,518
350,508
98,615
449,122
325,583
81,372
406,955
328,811
103,415
432,226
370,486
122,739
493,225
440,369
183,836
624,205
345,361
103,312
448,673
329,788
120,015
449,803
4,135,079
1,341,087
5,476,166
10
11
12
13
14
15
16
93,931
6,081
15,691
6,546
3,476
16,147
141,873
90,697
15,555
12,460
5,188
6,541
16,379
146,820
88,216
5,250
4,681
4,231
6,550
16,263
125,191
87,887
4,184
890
7,011
4,514
17,656
122,142
84,148
2,696
2,863
4,618
2,628
23,450
120,403
95,142
10,069
13,253
5,650
3,117
3,202
130,434
90,427
6,590
19,840
4,752
5,570
18,739
145,918
91,941
5,705
4,078
5,313
2,651
3,202
112,891
203,693
5,507
2,298
3,131
4,328
23,543
242,499
89,315
6,767
13,594
7,300
5,021
10,848
132,845
95,030
5,130
3,755
5,501
6,663
27,500
143,579
141,435
4,755
3,055
5,876
36,663
27,500
219,284
1,251,862
78,289
96,458
65,118
87,723
204,429
1,783,879
17
18
19
20
21
22
Outside Services
Community Outreach
2,659
23,577
6,904
23,645
56,784
3,301,774
70
21,182
8,474
33,789
63,515
641,649
685
21,402
24,554
51,370
98,011
586,780
14,061
16,939
20,171
45,860
97,031
1,855,061
377
16,205
7,800
27,961
52,343
603,265
4,399
14,792
8,278
37,105
64,574
644,131
1,607
13,425
6,706
31,832
53,569
2,244,320
2,410
21,256
9,924
36,698
70,289
615,406
6,230
33,668
9,790
24,746
74,434
810,159
2,592
38,272
9,263
26,767
76,893
2,154,304
10,000
16,665
9,165
19,999
55,829
648,081
10,000
16,667
9,165
20,001
55,833
724,920
55,089
254,049
130,196
379,773
819,107
14,829,850
(3,279,183)
(624,363)
(563,640)
(1,365,017)
(597,989)
(2,225,698)
(604,433)
(757,018)
4,576,589
(633,956)
(214,512)
2,276,131
19,665
19,665
213
13,248
13,461
533
36,268
36,801
316
29,291
29,607
4,140
4,140
3,288,973
6,981
3,295,954
43,873
27,324
71,197
34,960
34,960
10,494
16,754
27,248
2,008,780
17,506
2,026,286
13,333
13,333
164,502
13,333
177,835
5,552,645
197,843
5,750,488
-
-
212,009
305,000
517,009
-
-
572,147
590,000
1,162,147
-
-
419,444
419,444
-
560,347
560,347
1,763,947
895,000
2,658,947
23
1,152,532
1,487,395
2,639,927
1,152,532
1,152,532
-
-
8,565,351
1,152,532
485,347
1,637,878
-
4,777,956
1,972,742
6,750,698
Capital
24
25
26
27
Revenue
Connection Fees
28
29
30
Debt Service
Interest Expense
Principal Payments on Debt
Total Debt Service
31
32
33
34
35
Capital Expenditures
Total Capital Expenditures
36
Total Debt Service & Capital Expenditures
-
892,557
33,880
18,427
11,398
956,262
675,253
24,959
9,996
18,000
728,208
790,752
109,061
41,237
34,000
975,050
1,268,915
9,514
68,963
50,204
1,397,596
645,343
27,706
158,576
57,850
889,475
602,950
6,841
41,850
651,640
663,743
7,600
40,000
711,343
659,337
34,096
45,633
46,000
785,067
1,037,861
6,200
33,900
1,077,961
730,457
9,947
6,269
78,871
825,544
660,000
141,929
44,740
60,000
906,669
900,000
141,929
44,740
227,927
1,314,596
9,527,167
553,661
438,582
700,000
11,219,410
956,262
728,208
1,492,059
1,397,596
889,475
1,813,787
711,343
785,067
1,497,405
825,544
906,669
1,874,943
13,878,357
37
Capital Net Results
(936,597)
(714,747)
(1,455,258)
(1,367,990)
(885,335)
1,482,167
(640,146)
(750,106)
(1,470,156)
1,200,742
(893,335)
(1,697,107)
(8,127,869)
38
Operating & Capital Net Results
(4,215,780)
(1,339,110)
(2,018,899)
(2,733,007)
(1,483,324)
10,047,518
(2,865,844)
(1,354,539)
(2,227,175)
5,777,331
(1,527,292)
(1,911,619)
(5,851,738)
39
40
41
42
43
44
45
46
47
48
Additional Cash Effects - Inflow (Outlay)
Accounts Receivables Billed/Collected
Revenue for FY 14/15 Received FY 15/16
Prepaid Insurance Policies
Prepaid CalPERS Unfunded Liability
CMSA Treatment Charges Paid in 11/2015
Change in Liabilities
Interest Payable on Revenue Bonds
Lateral Replacement Loan Program (net of payments)
Other Miscellaneous Changes to Balance Sheet
Net Additional Cash Effect
169,561
(3,623)
(233,855)
(190,379)
(15,117)
4,568
(268,844)
6,226
(66,901)
21,260
195,758
407
156,749
(459,567)
24,585
21,260
1,152,532
184,071
(616,727)
(7,200)
915,681
374,058
24,585
21,260
(1,152,532)
(781,253)
(19,500)
(9,306)
(1,542,689)
(59,695)
21,260
133,895
(18,500)
11,526
88,486
11,524
21,260
144,093
(26,250)
(78,194)
72,432
9,248
21,260
823,277
(25,852)
(9,915)
818,017
45,097,790
(4,484,624)
40,613,166
(1,182,361)
39,430,804
(2,635,626)
36,795,179
(1,817,326)
34,977,853
(3,026,013)
42,080,872
(2,777,358)
39,303,514
(1,282,106)
38,021,408
(1,409,157)
49 Cash Balance Begin
50 Cash Requirements
51 Cash Balance End
40,613,166
39,430,804
44,631
24,642
21,260
(460,671)
(212,009)
(35,025)
446
36,795,179
0
34,977,853
31,951,840
Page 8 of 8
60,777
11,527
21,260
(22,775)
(4,907)
15,632
81,514
31,951,840
10,129,032
42,080,872
39,303,514
38,021,408
36,612,251
11,984
17,279
21,260
75,062
(5,805)
(522)
119,257
36,612,251
5,896,589
42,508,839
23,250
21,260
44,510
23,250
21,260
44,510
(12,748)
220,417
39,672
101,079
(212,009)
(158,156)
(65,359)
(87,104)
42,508,839
(1,482,782)
41,026,057
(1,867,110)
45,097,790
(5,938,843)
41,026,057
39,158,948
39,158,948
April 30, 2016
1.) Check Register and Change in Cash Report
The Check Register and Cash Reconciliation is prepared using cash based accounting and
therefore does not tie directly to the accrual based financial reports. Cash based
accounting is a method of accounting that recognizes revenue and expenditures in the
period the cash is paid out or received in.
Check Register and Change in Cash Report - April 2016
Line# Payee
1
A.F.S.C.M.E.
Account Name
Check #
1900035 · Union Dues Payable
56634
Amount Paid
Description
990.00 Union Dues
2
Advanced Trenchless Inc
9999981 · Inflow & Infiltration Reduction
56523
1,600.00 CCTV Inspections
3
56668
4
Airgas
6113250 · Materials & Parts - Line Maint
56669
5
Airgas
6111250 · Materials & Parts - Pumps
56669
6
Alhambra Standard
6112260 · Office Supplies - Line Mgmt
56524
385.11 Water Delivered 03/10/16
7
Alhambra Standard
6145260 · Office Supplies - Admin
56524
8
All Guard
6145203 · Facilities-Security - Admin
56525
186.00 Qtrly Fire/Burg/Temp 4/1-6/30-16
9
All Guard
6112203 · Facilities - Security-Line Mgmt
56525
10
All Star Rents
6114252 · Equipment Rental - Line Repair
56526
200.09 Concrete Vibrator
11
All Star Rents
6136252 · Equipment Rental - Construction
56635
66.70 Concrete Vibrator
12
American Messaging
6113206 · Utilities Telephone-Line Maint
56636
13
American Soil & Stone Products
6114251 · Concrete/Soil/Rock/Paving
56637
36.00 Acetylene Ind Mc
26.60 Rent Cyl Large Argon & Small Acetylene
87.00 Qtrly Fire/Burg/Temp 4/1-6/30-16
80.23 Messaging Services 4/1-4/30
435.64 Stmt 3/16
14
Anastasia Moshkina
9999978 · Lateral Replacement Grant Prog
56670
2,000.00 LRGP 16-1058 - 8 Terrace Ave. Kf
15
Andersen Place & Associates
6112200 · Facilities - Rent - Line Mgmt
56527
3,540.00 1221 Andersen Drive Units K & L
16
Answer Page Inc.
56638
17
Aries Industries Inc.
6013114 · Employee Training - Line Maint
56528
1,555.00 Boot Grout Boot Camp
504.93 Seeker Maintenance
202.31 800 Charges/Automatic Posting 4/16
18
6136255 · Equipment Repair - Construction
56671
19
AT&T
6145206 · Utilities - Telephone - Admin
56639
84.61 Stmt 2/13-3/12
20
AT&T
56639
1,117.73 Stmt 2/15-3/12
21
AT&T Mobility
6111206 · Utilities - Telephone - Pumps
56529
22
Bank of Marin
6155431 · Public Outreach - Comm Outreach
56640
260.42 Stmt 2/19-3/18-16
23
Bank of Marin
56640
24
Bank of Marin
6145310 · Postage-Shipping - Admin
56640
52.03 FedEx
25
Bank of Marin
6146348 · Business Meals - Board
56640
43.04 Smart&Final - Board Food
26
Bank of Marin
6145348 · Business Meals - Admin
56640
33.08 Toms Lighthouse - Dinner AWWA Conference
27
Bank of Marin
6145347 · Travel, Auto, Ground Transport
56640
36.00 Ace Parking - AWWA Conference
28
Bank of Marin
56640
38.40 Eddie - Dinner - AWWA Conference
29
Bank of Marin
56640
30
Bank of Marin
6145346 · Travel - Hotel - Admin
56640
307.75 Hilton - AWWA Conference
31
Bank of Marin
6145346 · Travel - Hotel - Admin
56640
630.96 Hilton - AWWA Conference
32
Bank of Marin
56640
33
Bank of Marin
56640
81.30 Google
110.00 Mountain Product - Vise Jaws
24.52 Fox Sports Grill - Lunch - AWWA Conference
8.70 Taxi - AWWA Conference
30.84 Cheescake Factory - AWWA Conference
34
Bank of Marin
56640
36.00 Ace Parking - AWWA Conference
35
Bank of Marin
56640
20.00 Constant Contact - Email Marketing
36
Bank of Marin
56640
37
Bank of Marin
56640
38
Bank of Marin
56640
28.75 Breakfast Mtg for Agenda Packet
39
Bay Area Air Quality Management District
6112341 · Permits - Line Mgmt
56530
1,249.00 Annual Permit Renewal 5/1/16-5/1/18
1,125.28 Plasticade Plastic Barricade
40
Bay Area Barricade Service Co.
6114256 · Safety Equipment - Line Repair
56531
41
Bay Area Barricade Service Co.
6111256 · Safety Equipment - Pumps
56672
42
Benjamin Dillingham
6035110 · Employee Fitness - Inspection
56641
40.00 WEF - Book - Private Property I/I Reduction
558.00 Pac Sun Marketing
38.24 Decals
300.00 Gym Reimbursement - 4/16
43
Berliner Cohen
6157411 · Legal - General - Legal
56673
44
BNY Mellon
3000050 · Due to Bond Holders
56532
1,719.90 Services Through 3/31/16 - B.R
45
Brigitt Jandreau-Smith
56533
46
Brown and Caldwell
9999937 · Large Diameter Gravity Sewer #2
56674
47
Burke, Williams & Sorensen, LLP
6157412 · Legal - Employment Matters
56675
48
Calif. Water Environment Assoc.
6113340 · Membership Dues/Certs-Line Main
56534
81.00 Certificate Renewal John Corrids 4/16
49
Cal-Steam Inc.
6126250 · Materials & Parts - CCTV
56676
34.81 Galv Stl Nip/Mi Bush/Tef Slic Tite Paste
750.00 Administration Fee 4/20/16-4/19/17
2,000.00 LRGP 16-995 - 9 Emlin Place Kf
60,853.91 LDGS Rehab Project 2
3,608.83 Employment Services 3/31/16
50
Carla Cogan
56677
51
CEAC
6025112 · Recruiting/Retention - Engineer
56678
100.00 Job Posting - Infrastructure Manager
52
Central Marin Sanitation Agency
5910564 · Treatment Charges - CMSA
56812
1,144,753.07 FY16 4th Quarter Service Charges FY15/16
53
5910566 · Treatment - CMSA Larkspur
56812
175,608.02 FY16 4th Quarter Service Charges FY15/16
54
Christa Morrow & Michelle Walker
56535
2,000.00 LRGP 16-1000 - 176 Riviera Circle Lk
55
Christopher Olson
56679
2,000.00 LRGP 16-986 - 4 Rosemont Ave. SA
56
Christopher Shea
56680
2,000.00 LRGP 16-982 - 89 Woodland Ave. SA
57
Cintas
6111257 · Uniforms - Pumps
56536
100.44 Uniforms Delivered 3/21/16
58
Cintas
6113257 · Uniforms - Line Maintenance
56536
59
Cintas
6126257 · Uniforms - CCTV
56536
60
Cintas
6135257 · Uniforms - - Inspection
56536
61
Cintas
6136257 · Uniforms - Construction
56536
62
Cintas
56536
63
Cintas
6125257 · Uniforms - Engineering
56536
64
Cintas
56536
65
Cintas
56536
66
Cintas
56536
67
Cintas
56536
68
Cintas
56536
69
Cintas
56536
70
Cintas
56536
Page 1 of 6
2,000.00 LRGP 16-973 - 85 Willow Ave, Fx
57.15 Office Supplies Delivered 3/23/16
Line# Payee
71
Cintas
Account Name
Check #
56536
Amount Paid
Description
72
Cintas
56536
73
Cintas
56536
74
Cintas
56536
75
Cintas
56536
76
Cintas
56536
77
Cintas
56681
78
Cintas
56681
79
Cintas
56681
80
Cintas
56681
81
Cintas
56681
82
Cintas
56681
83
Cintas
56681
84
Cintas
56681
85
Cintas
56681
86
Cintas
56681
87
Cintas
56681
88
Cintas
56681
89
Cintas
56681
90
Cintas
56681
91
Cintas
56681
92
Cintas
56681
93
Cintas
56681
94
Cintas
56681
95
Cintas
56681
96
Cintas
56681
97
Cintas
56681
98
Cintas
56681
99
Cintas
56681
100
Cintas
56681
101
Cintas
56681
102
Cintas
56681
103
Cintas
56681
104
Cintas
56681
105
Cintas
56681
106
Cintas
56681
107
Cintas
56681
108
Cintas
56681
109
Cintas
56681
110
Cintas
56681
111
Cintas
56681
112
City Electric Supply (CES)
6126253 · Tools - CCTV
56537
113
Coast Landscape Management
6111207 · Facilities - Landscaping -Pumps
56682
967.00 April 2016 Regular Landscape Maintenance
114
Comcast
6156469 · Information Technology
56538
426.20 Stmt 3/20-4/19-16
52.65 Uniforms & Office Supplies Delivered 4/13/16
317.22 Portable PWR Batt Pack/Tape
115
Comcast Business
56539
116
Comcast Business
6112206 · Utilities - Telephone-Line Mgmt
56642
211.71 Stmt 2/1-2/29
117
Comcast Business
56642
751.74 Stmt 2/1-2/29
118
Comcast Business
56642
217.06 Stmt 4/1-4/30
119
Comcast Business
56642
757.02 Stmt 4/1-4/30
120
Corporate Media Systems
56540
256.50 Board Meeting 3/16/16
121
Corporate Media Systems
56540
122
Corrpro
6111375 · Testing - Pumps
56683
123
CSAC
6045112 · Recruiting/Retention - Admin
56684
125.00 Job Posting Ads 3/16
124
CSAC
6012112 · Recruiting/Retention-Line Mgmt
56684
125
CSAC
56684
126
CSRMA
6145321 · Insurance Deductibles - Admin
56685
127
CWEA-SFBS
6026114 · Employee Training - CCTV
56541
128
Danielle McPherson {Vendor}
6035114 · Employee Training - Inspection
56594
1,500.00 Tuition Reimbursement 3/16
129
David & Fabiane Maranon
56542
2,000.00 LRGP 16-960 - 5 Locust Ave. Kf
130
Delta Dental
6011106 · Insurance-Medical/Dental Pumps
56543
131
Delta Dental
6012106 · Insurance-Med/Dent - Line Mgmt
56543
296.94 Dental 4/1/16
132
Delta Dental
6013106 · Insurance-Medical/Dental-Maint
56543
861.23 Dental 4/1/16
133
Delta Dental
6025106 · Insurance-Medical/Dental-Eng
56543
207.91 Dental 4/1/16
134
Delta Dental
6026106 · Insurance-Medical/Dental-CCTV
56543
445.41 Dental 4/1/16
135
Delta Dental
6035106 · Insurance-Medical/Dental-Insp
56543
653.32 Dental 4/1/16
136
Delta Dental
6036106 · Insurance-Medical/Dental-Constr
56543
445.41 Dental 4/1/16
137
Delta Dental
6045106 · Insurance-Medical/Dental-Admin
56543
138
Dennis Puccinelli
56686
139
Dentoni's Welding Work Inc
6125336 · Vehicle - Repair - Engineering
56643
140
Diana Hammer
56544
Page 2 of 6
2,289.46 Ethernet Internet/Private line/Line Port 03/16
346.00 Audio Set up Board Meeting 3/24/16
3,600.00 PS15 Surge Tankes UT Testing
1,127.90 File#1929230 - Aida Daay 3/22/16
35.00 Supervisor's Safety Seminar 5/18/16
504.85 Dental 4/1/16
712.76 Dental 4/1/16
1,000.00 LRGP 16-918 - 104 Broadmoor Ave. SA
189.75 Floor Mats
1,900.00 LRGP 16-992 - 20 El Camino Bueno Ross
Line# Payee
141
Diego Truck Repair, Inc.
Account Name
Check #
6113336 · Vehicle - Repair - Line Maint
Amount Paid
Description
56545
3,079.26 JT01 - Towing/Diagnostics/Tech Support/
3,248.74 Rodder#2 - Hydraulic Leak/Parts & Labor
142
56545
143
6126336 · Vehicle - Repair - CCTV
56545
144
56545
145
56687
2,326.13 JT02 - Oil Change & Maintenance
146
56687
163.47 JT02 - Fuel Tank Replacement
147
56687
148
DKF Solutions Group, LLC
9911905 · Other - Pump Station Equipment
56688
149
6135376 · Safety Compliance - Inspections
56688
150
DowneyBrand
56689
151
DowneyBrand
56689
851.00 Construction Contracting 3/31/16
152
DowneyBrand
56689
4,112.00 Larkspur Landing Cleanup 3/31/16
153
DowneyBrand
56689
219.00 Environmental Compliance 3/31/16
154
DowneyBrand
56689
540.00 Employment Matters 3/16
155
Dutra Materials
56644
637.84 Cutback
156
Dutra Materials
6136250 · Materials & Parts-Construction
56690
782.93 Cutback
157
Eric Smith {EE}
6047106 · Insurance - Medical/Dental-Ret
56546
292.03 Other Post Employment Benefit - April 16
158
Fastenal Company
6135250 · Materials & Parts - Inspection
56547
159
Fort Bragg Electric, Inc.
56548
160
GAWFCO Enterprises, Inc.
6112335 · Vehicle - Fuel - Line Mgmt
56691
116.29 Stmt 3/31/16
161
6113335 · Vehicle - Fuel - Line Maint
56691
716.36 Stmt 3/31/16
162
6114335 · Vehicle - Fuel - Line Repair
56691
45.00 Stmt 3/31/16
163
6125335 · Vehicle - Fuel - Engineering
56691
84.60 Stmt 3/31/16
164
6126335 · Vehicle - Fuel - CCTV
56691
361.60 Stmt 3/31/16
165
6135335 · Vehicle - Fuel - Inspection
56691
303.48 Stmt 3/31/16
166
6145335 · Vehicle - Fuel - Admin
56691
22.16 Stmt 3/31/16
167
Government Finance Officers Association
6045114 · Employee Training - Admin
56692
85.00 Best Practices in Budgeting - Training
292.50 JT02 - Tow
51.67 Headlight Cover
62.96 Vacon - Hood Latch Repair
20,412.00 Proposal#010416 Procedures Pumps Stations
350.00 MSO Monthly 4/16
14,235.06 General Counsel 3/31/16
178.86 P2318G/Batteries
10,704.33 PS15 Kentfield PS Electrical Service 2/16
168
Grainger Inc.
6114256 · Safety Equipment - Line Repair
56549
86.73 Chest Waders Size 12
169
Grainger Inc.
56549
60.66 Photocontrol/Light Bulb
170
Grainger Inc.
56549
171
Grainger Inc.
56549
882.91 Danger Tag/Cabinet/Circuit Breaker
172
Gregory W Kast
56550
2,000.00 LRGP 16-1004 - 644 Goodhill Rd. Kf
173
Harris & Associates, Inc.
6025113 · Temporary Help - Engineering
56551
174
9999929 · FY 2014/15 Pipeline Rehab Proj
56590
1,680.00 Miscellaneous Engineering - Amendment
175
9999931 · FY 2015/16 Gravity Sewer Improv
56693
90,296.00 FY 2015/16 Gravity Sewer Improvements
176
56693
177
Harry P Cartee
56694
178
Henry Benavides (EE)
56645
179
Hertz Equipment Rental Corporation
6111252 · Equipment Rental - Pumps
56646
180
Home Depot Credit Service
6114253 · Tools - Line Repair
56552
181
ICMA Retirement Trust-457
1900034 · ICMA 457 Retirement Plan
56553
2,853.06 Employee Contributions 04/01
182
56647
183
56813
184
Instrument Technology Corporation
56695
185
IT Hub LLC
6135265 · Office Equipment - Inspection
56696
186
IT Hub LLC
6145265 · Office Equipment - Admin
56696
187
IT Hub LLC
56696
2,499.75 Workstation & Server Support 3/16
188
IT Hub LLC
6126265 · Office Equipment - CCTV
56696
2,961.87 Dell Latitude 14 Rugged/Microsoft Office
189
J W Mobile
6114250 · Materials & Parts - Line Repair
56554
190
J W Mobile
6114255 · Equipment Repair - Line Repair
56554
4,313.43 TR05 - Oil Change/Maintenance
191
J W Mobile
56554
2,336.74 JT04 - Oil Maintenance/Labor & Parts
192
Joan E. Parra
56697
2,000.00 LRGP 16-972 - 8 Indian Rock Rd. SA
193
John Merrel
5310506 · Customer Refunds
56648
1,968.00 Refund FY12/13-14/15
194
Joseph Minutoli
56698
2,000.00 LRGP 16-1024 - 343 Butterfield Rd. SA
195
Joshua Jaffe
56555
2,000.00 LRGP 16-969 - 51 La Cuesta Dr. Gb
196
Julia & Peter Ritter
56699
197
Kennedy/Jenks Consultants
9999918 · Construction in Progress
56700
937.23 Ball Valve Lockout/Grip Cinching Cable
13,290.00 FY15 Staff Augmentation Project - Scanning
2,000.00 LRGP 16-1046 - 14 Mountain View Ave. SA
168.65 Reimbursement For Study Material 3/16
3,542.50 Pump/Trash/Vac Assist/Hose
333.94 Stmt 2/16
59.00 Direct Connection Lead W/Standard Clips
970.07 Desk Dock/Wireliess Combo/HDMI/Dock
118.23 Canon Power Adapter
260.69 Jack Hammer Hose
2,000.00 LRGP 16-1051 - 36 Heather Way, Lk
11,538.47 SDMC Plan 3/16
198
Kentfield Rehab Specialty
6013111 · Employee Exams - Line Maint
56649
199
Kristin Morrell
56701
2,000.00 LRGP 16-993 - 298 N. Almenar Dr. Gb
200
Kurt Gantert & Gabrielle Joledano
56702
2,000.00 LRGP 16-961 - 52 Murray Ave. Lk
201
La Roccas Building Maintenance
6145202 · Facilities-Janitorial - Admin
56650
484.00 General Janitorial Services 3/16
202
6112202 · Facilities-Janitorial-Line Mgmt
56650
203
Laura Bloch & Paul Price
56703
204
Maggiora & Ghilotti
56556
205
Marin County Tax Collector
6145401 · Property Taxes - Admin
56557
9,468.05 FY15/16#2
206
Marin County Tax Collector
6145208 · Utilities - Sewer - Admin
56557
394.05 FY15/16#2
207
Marin Gas & Auto Service
6111335 · Vehicle - Fuel - Pumps
56704
273.57 Stmt 3/1-3/31-16
208
56704
244.28 Stmt 3/1-3/31-16
209
56704
89.80 Stmt 3/1-3/31-16
210
56704
152.01 Stmt 3/1-3/31-16
Page 3 of 6
131.85 DOT Physical - Jeff Yee 2/29/16
2,000.00 LRGP 16-976 - 18 Bungalow Ave. SA
427,093.20 FY 14/15 Pipline Rehabilitation Project
Line# Payee
Account Name
Check #
211
56704
212
56704
213
Marin H20
1200029 · Lateral Replacement Loan - LT
56591
Amount Paid
Description
297.50 Stmt 3/1-3/31-16
63.69 Stmt 3/1-3/31-16
10,000.00 LRLP 16-031 - 285 Wilson Way, LK
214
Marin H20
56651
215
Marin Independent Journal
56652
2,767.50 Community Workshop
216
9999938 · 2016 Magnolia Ave San Anselmo
56652
788.40 Paving Project Notice
217
Marin Municipal Water District-Vendor
6111205 · Utilities - Water - Pumps
56593
81.41 Customer#140436 12/9-2/9-16
218
56593
780.57 Customer#700078 12/9-2/9-16
219
6126205 · Utilities - Water - CCTV
56593
220
6145205 · Utilities - Water - Admin
56706
115.16 Customer#445744 12/16-2/16-16
221
56706
718.50 Customer#700078 2/10-4/7
222
56706
232.14 Customer#140436 2/10-4/7
223
56706
123.93 Customer#700076 2/10-4/7-16
224
Marin Office Supply
6112265 · Office Equipment - Line Mgmt
56558
225
Marin Office Supply
6125265 · Office Equipment - Engineering
56653
1,577.51 Office Equipment - Yonas Office
226
Marin Office Supply
56707
2,180.63 8 Mesh Chairs
227
Marin Office Supply
56707
228
Marin Office Supply
56707
595.41 Mesh Chairs
229
Marin Recycling HHW
6114376 · Dump Fees - Line Repair
56708
135.15 Admin Fee/Flammable Liquids
230
Marin Resource Recovery-798
56654
231
Marin Sanitary Service
6145201 · Facilities-Garbage - Admin
56655
190.50 Landfill/Organics/Recycling/Paper Carts 3/16
232
56655
295.00 10Yd Temp Box On Call
233
6112201 · Facilities - Garbage-Line Mgmt
56655
726.40 Paper & Containers Recylcing/Landfill Bin
234
Mark D. Molinari
56559
292.03 Other Post Employment Benefit - April 16
235
MCC Building Maintenance
6145207 · Facilities - Landscaping-Admin
56560
425.00 Landscaping Maintenance 2/16
236
56560
425.00 Landscaping Maintenance - 3/16
237
56656
775.00 Landscaping Maint & Gutter Cleaning 4/16
238
McMaster-Carr
56561
470.47 Stainless Steel Bar & Anchor
66.57 Customer#508459 12/30-2/29
248.50 Bookcase
281.87 High Rise Stand
1,225.00 Stmt 3/16
239
McMaster-Carr
56709
249.13 Retractable Key Holder/Steel Bar
240
Midas
56562
3,116.15 PS04 - Full Inspection Of Vehicle
241
Murgreen Environmental Company
6112300 · Software & Maint - Line Mgmt
56710
5,200.00 Flow Chart Implement/Training InfoMaster
242
Mutual of Omaha
0400001 · Prepaid Insurance
56814
1,826.97 LTD/STD/LIife/AD&D - First Pmt Premium 4/16
243
MV Redwood Investments, LLC
56711
2,000.00 LRGP 16-1009 - 15 Von Ct. Fx
244
National Construction Rentals
56563
245
North Bay Petroleum
56564
23.35 Diesel Delivered 3/15/16
246
North Bay Petroleum
56564
247
North Bay Petroleum
56564
248
North Bay Petroleum
6136335 · Vehicle - Fuel - Construction
56564
249
North Bay Petroleum
56564
250
North Bay Petroleum
56564
251
North Bay Petroleum
56564
252
North Bay Petroleum
56564
253
North Bay Petroleum
56564
254
North Bay Petroleum
56564
255
North Bay Petroleum
56564
256
North Bay Petroleum
56564
767.39 Temporary Fence/Gate/Panels/Windscreen
257
North Bay Petroleum
56564
258
North Bay Petroleum
56564
259
North Bay Petroleum
56564
260
North Bay Petroleum
56564
261
North Bay Petroleum
56564
262
North Bay Petroleum
56657
263
North Bay Petroleum
56657
264
North Bay Petroleum
56657
265
North Bay Petroleum
56657
266
North Bay Petroleum
56657
267
North Bay Petroleum
56657
268
North Bay Petroleum
56657
269
North Bay Petroleum
56657
270
North Bay Petroleum
56657
271
North Bay Petroleum
56657
272
North Bay Petroleum
56657
273
North Bay Petroleum
56657
274
North Bay Petroleum
56657
275
North Bay Petroleum
56657
276
North Bay Petroleum
56712
277
North Bay Petroleum
56712
278
North Bay Petroleum
56712
279
North Bay Petroleum
56712
280
North Bay Petroleum
56712
Page 4 of 6
Line# Payee
Account Name
Check #
Amount Paid
Description
281
Northern California Paper Recyclers, Inc.
6145437 · Miscellaneous - Admin
56658
30.00 Service Charge 3/16
282
Orchard Supply Hardware
6113253 · Tools - Line Maint
56565
283
6114373 · Emergency Repairs - Line Repair
56565
31.14 Stmt 3/16
284
Owen Equipment
56713
795.77 Swivel Joint
285
Pacific Gas & Electric Co.
6111204 · Utilities - Power - Pumps
56659
362.96 Stmt 2/20-3/21-16
286
Pacific Gas & Electric Co.
6111204 · Utilities - Power - Pumps
56714
56.33 Stmt 3/3-4/1-16
287
PC Consulting
6155432 · Other Consultants
56715
4,575.00 Labor Negotiations
288
Penzoil 10 Minute Oil Change
56660
289
Personnel Concepts
56566
347.55 Stmt 3/16
58.17 PT04 - Oil Change
1,891.64 2016 Compliance Posters
290
Peterson
56716
291
Pipe Spy
56567
201.98 Gauge
292
Pitney Bowes - Purchase Power
56717
293
Pitney Bowes Inc.
6145266 · Office Equipment -Rental-Admin
56718
294
Rich Readimix
56661
2,394.26 Stmt 3/16
295
RICOH USA
56568
1,398.40 Copier Rental 3/9-4/8-16
296
Ricoh USA, Inc.
56662
297
Robert & Nancy George
56719
298
Robert T. Doyle, Sheriff-Coroner
1900036 · Garnishment Payable
56569
299
56663
768.89 Employee Garnishment
300
56815
1,217.56 Employee Garnishment
301
Roger Lyons
56570
2,000.00 LRGP 16-964 - 9 East Ct. SA
302
Roto-Rooter - San Rafael
56571
800.00 CCTV Inpspections
303
Ryder Communication
6011114 · Employee Training - Pumps
56721
375.00 Make Up Communications Training Session
304
Ryder Communication
56721
305
Ryder Communication
56721
306
Schaaf & Wheeler, Consulting Civil Engin
6125449 · Engineering - Engineering
56722
4,147.50 Master Schedule 3/16
307
9999930 · Force Main Appurtenance Project
56722
3,580.82 Contract Amendment Addtl Services
308
Shamrock Materials Inc.
56572
153.08 Receiver 5/16 Tow Ball/Rotating TR
309
Shape Incorporated
56573
15,173.48 Volute Mt/Kit Impeller/Basic Repair Kit
8,273.09 Tripod/Sals/Lanyard/Static Kermantle
8,402.00 LRLP 16-026-L - 10 Eliseo Dr. Gb
963.06 Postage Meter Refill & Transaction Fees
238.17 Rental Period 1/1-3/31-16
11.50 Color Print Cartridge - Freight
702.53 Employee Garnishment
310
Sierra Safety Associates
56574
311
Sierra Safety Associates
6136253 · Tools - Construction
56574
312
Stanley Convergent Security Solutions, In
56724
221.28 Monitoring & Maintenance Charges 5/1-7/31
313
Staples
56575
351.92 Office Supplies 3/5/16
314
Staples
56575
315
Staples
56575
173.39 Office Supplies
316
Staples
56725
317
Staples
56725
318
Staples
56725
319
Staples
56725
320
Strahm Communications
56664
1,629.17 Rack Cards
321
Sue G. Nelson
56726
322
Telstar Instruments Inc.
56576
4,510.34 Spare Gate Driver - VFD's at Pump #2 PS15
323
Telstar Instruments Inc.
6111255 · Equipment Repair - Pumps
56576
2,350.50 PS15 - Vehicle/Tools/Test Eqpt Use
324
Terminix
56665
77.00 Exterior General Pest Control 3/18/16
325
Terry Rochester
56727
2,000.00 LRGP 16-1006 - 77 Lincoln Park Ave. SA
326
Tetra Tech Inc.
56728
571.75 Graphic Support Services
327
TFS Leasing
56577
524.78 Copier Rental 3/15-4/14-16
441.76 Podium Work Seat
328
Thomas & Pilar Klyce
56729
329
Thomas and Associates
56730
2,000.00 LRGP 16-1005 - 123-125 Meernaa Ave. Fx
330
Tony Kent
56578
2,000.00 LRGP 16-1016 - 130 Crane Dr. SA
739.82 Gasket/Flange/Valve
331
Uline
56579
1,573.16 Bin Storage Cabinet/Wipes
332
Uline
56731
1,110.55 Latex Gloves/Coveralls
333
United Site Services of California
56580
138.85 Standard Room W/Sink/Weekly Service
334
UNUM
6011108 · Insurance - Other - Pumps
56581
167.79 Stmt 4/16
335
UNUM
6012108 · Insurance - Other - Line Mgmt
56581
97.64 Stmt 4/16
336
UNUM
6013108 · Insurance - Other - Line Maint
56581
330.92 Stmt 4/16
337
UNUM
6025108 · Insurance - Other - Engineering
56581
88.85 Stmt 4/16
338
UNUM
6026108 · Insurance - Other - CCTV
56581
132.21 Stmt 4/16
339
UNUM
6035108 · Insurance - Other - Inspection
56581
236.41 Stmt 4/16
340
UNUM
6036108 · Insurance - Other - Construct
56581
134.23 Stmt 4/16
274.83 Stmt 4/16
341
UNUM
6045108 · Insurance - Other - Admin
56581
342
USA Fleet Solutions
56666
343
Verizon Wireless
56582
178.43 Stmt 3/15/16
344
Verizon Wireless
56582
266.98 Stmt 3/15/16
345
Verizon Wireless
56582
470.24 Stmt 3/15/16
346
Verizon Wireless
6114206 · Utilities Telephone-Line Repair
56582
161.34 Stmt 3/15/16
347
Verizon Wireless
6125206 · Utilities - Telephone - Engin
56582
123.94 Stmt 3/15/16
348
Verizon Wireless
6126206 · Utilities - Telephone - CCTV
56582
171.34 Stmt 3/15/16
349
Verizon Wireless
6135206 · Utilities Telephone-Inspection
56582
181.34 Stmt 3/15/16
350
Verizon Wireless
6136206 · Utilities - Telephone - Constr
56582
171.97 Stmt 3/15/16
Page 5 of 6
27.95 Monthly Tracking Fee
Line# Payee
Account Name
Check #
351
Verizon Wireless
352
Verizon Wireless
353
Verizon Wireless
354
Victor Aron
355
356
Amount Paid
Description
56582
127.56 Stmt 3/15/16
6112208 · Utilities - Internet Exp LMgmt
56582
228.06 Stmt 3/15/16
56667
56583
Warco Biltrite
56732
Water Components & Building Supply Inc.
56584
357
6126256 · Safety Equipment - CCTV
56733
358
Water Works Engineers
56585
359
56585
32,539.50 Task 3 - Design - PS 12 & PS 13
360
56734
220.04 PS Transformer Relocation 3/16
361
56734
362
56734
13.07 PS Demo Activation
2,000.00 LRGP 16-967 - 137 San Francisco Blvd. SA
225.71 Corrugated Rubber Matting
75.15 Merlex Super Blockade
391.44 Safety Specs/Yellow & Dark
319.30 Task 1 - Project Management - PS12 & PS13
279.39 Task 1 - Project Management - PS12 & PS13
24,237.21 Task 3 - Design - PS 12 & PS 13
363
Weco Industries LLC
6112254 · Computer Equipment - Line Mgmt
56586
364
Weco Industries LLC
56586
1,731.61 Sewer Hose/Wooden Spool
365
Weco Industries LLC
56586
1,980.91 Cylinder Calibration/Gas Detector/CO Sensor
366
Weco Industries LLC
56735
367
Weco Industries LLC
56735
2,784.56 Materials & Parts
368
Weco Industries LLC
56735
5,897.98 Tiger Tail/Coupling Mender/Debris Basket
369
Weco Industries LLC
56735
4,745.24 Continuous Rods
370
Weco Industries LLC
56735
371
Wendy & Marc Levine
56736
372
Woodland Center Auto Supply
56737
8.18 Steering Wheel Cover
373
56737
74.78 Napa Cool Antifreeze
374
56737
375
56737
58.41 High Rise Stand
376
56737
48.59 OSHA Gloss Black/Hitch Pin
377
56737
13.16 Titanium Drillbit
378
6111336 · Vehicle - Repair - Pumps
56737
65.53 Ratcheting Cargo Bar
379
56737
25.82 SD Drill Bit
380
56737
25.11 Titanium Drillbit/Locknut/Screw
381
6113265 · Office Equipment - Line Maint
56737
41.15 Drill Bit/Screw/Lockwash/Flt Wast
382
56737
383
WorkWorld
6013109 · Boot Allowance - Line Maint
56738
250.00 Boot Reimbursement - Dale Olsen 3/16
384
Zappetini & Son Inc.
56739
107.85 JT01 - 1/4" Plate 27"x30" - Cutting Charge
385
Zaragoza Plumbing
56587
200.00 CCTV Inspection of Private Laterals
386
Zaragoza Plumbing
56740
387
Zee Medical Service Company Inc.
6113256 · Safety Equipment - Line Maint
56588
388
CalPERS Retirement - Employee
Employee Retirement
Auto
23,146.73 Employee Retire - 04/2016
389
CalPERS Retirement - Employer
Employer Retirement
Auto
18,913.16 Employer Retire - 04/2016
390
Employment Development Department
Employee State Income Tax
Auto
21,082.38 State Income Tax - 04/2016
391
Internal Revenue Service - Employee
Employee Social Security/Medicare/FIT
Auto
95,968.67 Employee SS/Medicare/FIT - 04/2016
392
Internal Revenue Service - Employer
Employer Social Security/Medicare
Auto
36,063.96 Employer SS/Medicare -04/2016
393
CalPERS Health Insurance
Health Insurance
Auto
45,695.67 Health Insurance - 04/2016
Vendor Disbursements
322.94 SD Card Module Repair
274.07 Swivel Reel
273.55 Manhole Cover Hand Hook
2,000.00 LRGP 16-954 - 400 Vista Grande GB
119.74 JT09 - Filter & Seal
34.02 White Lithium Grease
393.54 Medical Supplies-Dressings/Wipes/Eye Wash
(2,577,554.73)
Payroll Checks
(320,729.39)
Cash Disbursements
(2,898,284.12)
Other Cash Changes
Cash Receipts
Bank Fees
8,785,670.96
(24.83)
Interest
9,226.84
Cash Receipts & Other Cash Changes
8,794,872.97
Increase (Decrease) in Cash $
5,896,588.85
Summary of the 10 largest vendors paid ‐
FY16 4th Quarter Service Charges FY15/16
Maggiora & Ghilotti
FY 14/15 Pipline Rehabilitation Project
427,093.20
Harris & Associates
FY 15/16 Gravity Sewer Improve & FY 14/15 Pipeline Rehab
116,065.92
Brown and Caldwell
Large Diameter Gravity Sewer Rehab Project 2
60,853.91
PS#12/13 Design
57,595.44
LRGP Payments - 04/2016
52,900.00
CalPers Health
Health Insurance - 04/2016
45,695.67
Employer SS/Medicare -04/2016
36,063.96
Proposal#010416 Procedures Pumps Stations
20,762.00
Downey Brand
Legal Services - 03/2016
28,976.47
Page 6 of 6
1,320,361.09
May 31, 2016
1.)
2.)
3.)
4.)
5.)
Key Indicators
Statement of Activities - Revenues & Expenditures - Month to Date/Year to Date
Statement of Activities - Revenues & Expenditures - By Month
The statements contained within the district's financial reports are prepared using
accrual based accounting. Accrual based accounting is a method of accounting
that recognizes revenue and expenditures in the period that they occur
regardless of when payment is made or received.
Prepared By: Julie Blue, CPA
Key Indicators
Cash Balances
May-16
1
2
3
4
5
Bank of Marin/Wells Fargo
CalPERS Retirees Benefit Trust (CERBT)
LAIF
Total Cash
8,392,546 a
22,636,642
200,000
9,951,672
41,180,860
6
7
8
9
Beginning Cash
Cash Receipts
Cash Disbursements
Ending Cash Balance
42,509,099
504,931
(1,833,170)
41,180,860
Year To Date
May-16
Revenue
10
Revenue - Operating
16,603,616
11
12
Revenue - Capital
Total Revenue
6,030,984
22,634,600
Expenses
13
14
15
16
17
18
19
Treatment/Debt Service - CMSA
Operations
Salaries & Benefits
Administrative
Capital Projects
Interest
Total Expenses
Expenses 6,750,698
1,261,506
4,918,419
1,211,526
10,124,440
1,203,600
25,470,188
Treatment/Debt
Service ‐ CMSA
Operations
Salaries & Benefits
Administrative
Capital Projects
Interest
a The cash balances include $42K at Wells Fargo Bank for the Canyon Road
assessment and the remaining balance held at Bank of Marin.
Page 1 of 8
Month to Date
2015-16
Budget
Operating
May 2016
Budget
Actuals
Budget Variances
Amount
%
May 2015
Actuals
Revenue
1
2
3
17,027,637
-
-
-
230,500
14,625
22,169
7,544
52% a
27,608
17,258,137
14,625
22,169
7,544
52%
27,608
4,043,885
345,361
375,987
30,626
1,430,118
103,312
143,747
40,435
4,692,428
-
-
-
Debt Service - CMSA
1,972,779
-
-
-
Other Income
Gross Revenue
-
Expenditures
4
5
6
7
8
9% b
39% c
322,859
93,183
-
12,139,210
448,673
519,734
71,061
16%
416,043
9
10
11
12
13
14
15
1,162,139
95,030
89,072
(5,958)
73,385
5,130
10,316
5,186
-6% d
101% e
92,379
95,620
3,755
1,564
(2,191)
-58% f
3,075
69,050
5,501
7,302
1,801
33% g
109,956
6,663
3,376
(3,287)
-49% h
5,873
330,000
27,500
12,837
(14,663)
-53% i
19,804
1,840,150
143,579
124,467
(19,112)
-13%
Community Outreach
120,000
10,000
10,543
543
200,000
16,665
30,662
13,997
129,621
9,165
5,362
(3,803)
-41% l
12,107
240,000
19,999
16,500
(3,499)
-17% m
32,183
689,621
55,829
63,066
7,237
13%
74,348
14,668,982
648,081
707,268
59,186
9%
621,557
2,589,155
(633,456)
(685,098)
(51,642)
8%
(593,949)
4,249
5,787
131,167
Outside Services
16
17
18
19
20
21
22
5% j
84% k
8,317
21,742
Capital
Revenue
23
24
25
5,483,400
Connection Fees
-
457,885
457,885
160,000
13,333
13,780
447
3%
34,158
21,899
5,643,400
13,333
471,665
458,331
3437%
56,057
2,194,493
-
Expense
26
Interest Expense
-
-
-
27
28
29
30
31
32
21,442,000
2,718,242
971,758
(1,746,484)
-64% n
579,676
2,189,525
141,929
17,121
(124,808)
-88% n
13,404
536,875
44,740
56,601
11,861
27% o
10,656
700,000
58,333
58,848
514
24,868,400
2,963,244
1,104,327
(21,419,493)
(2,949,911)
Capital Net Results
Page 2 of 8
(632,662)
1%
(1,858,917)
2,317,248
70,110
673,846
-79%
(617,789)
Month to Date
May-16
high.
b Salaries & Benefits - Operations - This item is higher than budget because the entry to capitalize salaries for sewer system
improvements for line repairs was not posted. The data for the capitalizable repairs was not available at the time these
reports were produced. An adjustment will be made at year-end.
c Other Operational Expenditures - This item is higher than budget due to the purchase of tools, materials, parts and safety
equipment purchased in the current month. This item is also higher than budget due to outside services used for the cost
of emergency repairs, located at 3 Boardwalk 1 and Florence Ave.This expenditure was primarily budgeted by averaging
the expected costs of the fiscal year therefore some months will be high and others low. Year to date this item is under
budget.
d Salaries & Benefits - Administration - This item is lower than budget due to the decrease costs in salaries and benefits due
to an open and unfilled management position. These cost savings are offset by the cost of temporary employees assisting
the District in the interim.
e Office Supplies & Equipment - This item is higher than budget due to the need for computers placed at the front desk to
operate the electronic permitting system. These computers were not included in the original budgeted but were needed in
order to implement the permit system.
f General Administrative Expenditures - This item is lower than budget due to the averaging of the monthly expenditures
over the 12 month period resulting in some months to be over budget and some months to be under. This item should be
within budget at year-end.
g Facilities & Utilities - Administration - This item is higher than budget due to the averaging of the monthly expenditures over
the 12 month period resulting in some months to be over budget and some months to be under. The current month
includes the cost to repair two broken sprinklers at the Kerner office. This item should be slightly below budget at year-end.
h Board Fees & Other Expenditures - This expenditure is lower than budget due to the averaging of costs for attendance to
conferences and trainings by board members over a 12 month period. There were a low number of board meetings
attended in May.
i Insurance (includes Excess Liability) - This expenditure is lower than budget due to the reduction in the number of
unknown. The budget was based on prior year trends. There will be an adjustment for outstanding claims made at yearend.
j Community Outreach - This expenditure is higher than budget because the budget was established by averaging the
expected costs over the fiscal year and the actual expenses vary month to month. The current month's expense primarily
relates to the costs to mail the rate increase notification postcard. This item will most likely be under budget year to date.
k Human Resources Consultant - This expenditure is higher than budget due to the timing of services and actual hours
negotiations and the District reorganization. The board approved an increase to this contract at the May board meeting.
l Professonial Services - Accounting/IT/Other - This item is lower than budget due to the averaging of the monthly
expenditures over the 12 month period resulting in some months to be over budget and some months to be under. This
item should be within budget at year-end.
m Professional Services - Legal - This expenditure is lower than budget due to the decreased need for general legal
expenses. See the Monthly Legal Activities and Costs Report included in the board agenda packet for further information.
n Property Tax - Ad Valorem - This item is higher than budget due to the ad valorem revenue received being higher than
expected. The timing and amount of this revenue is unpredictable. The amount of ad valorem collected through May is
higher than the full year budget.
o Capital Improvement Projects & Upgrades - This expenditure is lower than budget due to the timing of Capital Projects and
Other Capital Spending. As the projects progress the billings and the recording of the projects also occur. Management is
anticipating that capital spending will be under budget at year-end.
p Fixed Assets Purchased - This expenditure is higher than budget due to the timing of purchases of fixed assets. There
were two vehicles purchased in the current month which were budgeted in prior months. Management expects this item to
be within budget at year-end.
Page 3 of 8
Year to Date
2015-16
Budget
Operating
May 2016
Budget
Actuals
Budget Variances
Amount
%
May 2015
Actuals
Revenue
1
2
3
Other Income
Gross Revenue
17,027,637
16,531,854
16,349,307
230,500
215,875
254,309
17,258,137
16,747,729
16,603,616
(182,546)
38,434
(144,112)
-1%
18% a
15,167,713
-1%
15,530,097
362,384
Expenditures
4
5
6
7
8
4,043,885
3,714,097
3,813,950
99,853
3%
3,713,542
1,430,118
1,310,102
1,261,506
(48,597)
-4%
1,030,120
4,692,428
4,692,428
4,777,956
85,528
2%
4,456,546
Debt Service - CMSA
1,972,779
1,972,779
1,972,742
12,139,210
11,689,407
11,826,153
(38)
0%
2,488,688
136,747
1%
11,688,896
1,033,137
9
10
11
12
13
14
15
1,162,139
1,020,704
1,104,469
83,765
73,385
68,630
78,720
10,090
8% b
15% c
95,620
92,565
91,212
(1,353)
-1%
69,050
63,174
61,043
(2,131)
-3%
62,194
109,956
73,293
47,773
(25,520)
-35% d
66,152
64,374
85,807
330,000
302,500
162,266
(140,234)
-46% e
1,840,150
1,620,866
1,545,484
(75,383)
-5%
Community Outreach
120,000
110,000
45,632
(64,368)
-59% f
200,000
183,333
251,378
68,045
37% g
198,917
129,621
120,456
117,228
(3,228)
240,000
219,999
356,273
136,274
-3%
62% h
353,608
153,214
1,464,877
Outside Services
16
17
18
19
20
21
29,923
85,532
689,621
633,788
770,511
136,723
22%
667,980
14,668,982
13,944,061
14,142,148
198,087
1%
13,821,753
2,589,155
2,803,667
2,461,468
(342,199)
-12%
1,708,344
5,483,400
5,318,898
5,846,027
527,129
160,000
146,667
184,957
38,290
5,643,400
5,465,565
6,030,984
565,419
2,194,493
1,415,609
1,203,600
(212,009)
21,442,000
18,723,763
8,960,892
(9,762,871)
2,139,263
294,795
(1,844,468)
-52% l
-86% l
5,431,133
2,189,525
536,875
492,135
405,703
(86,432)
-18% l
403,712
700,000
550,000
463,050
(86,951)
-16% m
24,868,400
21,905,161
10,124,440
(11,780,721)
(21,419,493)
(17,855,206)
(5,297,056)
12,558,150
22
Capital
Revenue
23
24
25
Connection Fees
10% i
26% j
5,564,753
10%
5,805,762
241,009
Expense
26
Interest Expense
-15% k
637,678
27
28
29
30
31
32
Capital Net Results
Page 4 of 8
597,726
726,402
7,158,973
-70%
(1,990,889)
Year to Date
May-16
high. Also, a dividend check received from CSRMA was $5K higher than the amount budgeted and the interest for the LAIF
account was recorded but not included in the original budget.
b Salaries & Benefits - Administration - This item is higher than budget due to a severance payment made related to the
reorganization of the District.
c Office Supplies & Equipment - This item is higher than budget due to the purchase and renewal of administrative software
including, Corelogic, Parcelquest, QuickBooks, SharePoint and TimeControl. This item also includes the purchase of
computers required for the electronic permitting database that were not included in the budget. Management expects this
item to be above budget at year-end.
d Board Fees & Other Expenditures - This expenditure is lower than budget due to the averaging of costs for attendance to
conferences and trainings by board members over a 12 month period. Also, the actual number of RVSD meetings were
less than originally budgeted. There also was a lower level of attendance at conferences than originally budgeted.
Management expects this item to be below budget at year-end.
e Insurance (includes Excess Liability) - This expenditure is lower than budget due to the reduction in the number of
unknown. The budget was based on prior year trends. There will be an adjustment for outstanding claims made at yearend.
f Community Outreach - This expenditure is lower than budget because the budget was established by averaging the
budget at year-end.
g Human Resources Consultant - This expenditure is higher than budget due to the timing of services and actual hours
negotiations and the District reorganization. The board approved an increase to this contract at the May board meeting.
h Professional Services - Legal - This expenditure is higher than budget due to the cost of general legal expenses. See the
Monthly Legal Activities and Costs Report included in the board agenda packet for further information.
i Property Tax - Ad Valorem - This item is higher than budget due to the ad valorem revenue received being higher than
expected. The timing and amount of this revenue is unpredictable. The amount of ad valorem collected through May is
higher than the full year budget.
j Connection Fees - This item is higher than budget due to the increase in the collection of connection fees. This revenue
k Interest Expense - This expenditure is lower than budget due to the timing and interest accrued for revenue bond
payments. Based on current bond payment schedules management expects this item will be under budget at year-end.
This is reflected in the updated cash flow.
l Capital Improvement Projects/Other Capital Spending/Fixed Assets - This expenditure is lower than budget due to the
timing of Capital Projects, Other Capital Spending and purchases of Fixed Assets. As the projects progress the billings and
the recording of the projects also occur. Management is anticipating that capital spending will be under budget at year-end.
m Lateral Replacement Grant Program - This expenditure is lower than budget due to the timing of the allocation of grant
requesting the payout of funds. This will result in an increase in funds received in subsequent months and will level off with
the expectation of consistent grant funding activity. The cash flow has been updated to reflect these assumptions.
Page 5 of 8
Statement of Activities - By Month
Jul-15
Actuals
Operating
1
2
3
Revenue
Other Income
Gross Revenue
Aug-15
Actuals
Sep-15
Actuals
(2,592)
25,732
23,140
Oct-15
Actuals
22,591
22,591
17,286
17,286
463,275
26,769
490,044
343,326
119,864
1,152,532
1,487,395
3,103,116
325,281
106,033
431,314
303,848
59,731
363,578
352,055
131,301
1,152,532
1,635,888
93,931
6,081
15,691
6,546
3,476
16,147
141,873
90,697
15,555
12,460
5,188
6,541
16,379
146,820
88,216
5,250
4,681
4,231
6,550
16,263
125,191
2,659
23,577
6,904
23,645
56,784
3,301,774
70
21,182
8,474
33,789
63,515
641,649
(3,279,183)
Nov-15
Actuals
(3,937)
9,213
5,276
Dec-15
Actuals
Jan-16
Actuals
Feb-16
Actuals
Mar-16
Actuals
Apr-16
Actuals
May-16
Actuals
YTD
Actuals
9,197,434
12,048
9,209,482
18,622
18,622
10,973
10,973
53,141
53,141
6,695,127
35,767
6,730,894
22,169
22,169
16,349,307
254,309
16,603,616
319,664
110,854
430,518
350,508
98,615
449,122
325,583
81,372
1,152,532
485,347
2,044,833
328,811
103,415
432,226
370,486
122,739
493,225
418,402
183,836
1,320,361
1,922,599
375,987
143,747
519,734
3,813,950
1,261,506
4,777,956
1,972,742
11,826,153
87,887
4,184
890
7,011
4,514
17,656
122,142
84,148
2,696
2,863
4,618
2,628
23,450
120,403
95,142
10,069
13,253
5,650
3,117
3,202
130,434
90,427
6,590
19,840
4,752
5,570
18,739
145,918
91,941
5,705
4,078
5,313
2,651
3,202
112,891
203,693
5,507
2,298
3,131
4,328
23,543
242,499
89,315
6,767
13,594
7,300
5,021
10,848
132,845
89,072
10,316
1,564
7,302
3,376
12,837
124,467
1,104,469
78,720
91,212
61,043
47,773
162,266
1,545,484
685
21,402
24,554
51,370
98,011
586,780
14,061
16,939
20,171
45,860
97,031
1,855,061
377
16,205
7,800
27,961
52,343
603,265
4,399
14,792
8,278
37,105
64,574
644,131
1,607
13,425
6,706
31,832
53,569
2,244,320
2,410
21,256
9,924
36,698
70,289
615,406
6,230
33,668
9,790
24,746
74,434
810,159
2,592
38,272
9,263
26,767
76,893
2,132,337
10,543
30,662
5,362
16,500
63,066
707,268
45,632
251,378
117,228
356,273
770,511
14,142,148
(624,363)
(563,640)
(1,365,017)
(597,989)
(2,225,698)
(604,433)
(757,018)
4,598,556
(685,098)
2,461,468
19,665
19,665
213
13,248
13,461
533
36,268
36,801
316
29,291
29,607
4,140
4,140
34,960
-
2,008,780
17,506
2,026,286
457,885
13,780
471,665
5,846,027
184,957
6,030,984
-
-
212,009
-
-
Expenditures
4
5
6
7
8
Debt Service - CMSA
9
10
11
12
13
14
15
16
17
18
19
20
21
Outside Services
Community Outreach
22
8,565,351
Capital
23
24
25
26
Revenue
Connection Fees
27
Expense
Interest Expense
28
29
30
31
32
33
Capital Net Results
892,557
33,880
18,427
11,398
956,262
675,253
24,959
9,996
18,000
728,208
(936,597)
(714,747)
790,752
109,061
41,237
34,000
975,050
(1,150,258)
1,268,915
9,514
68,963
50,204
1,397,596
645,343
27,706
158,576
57,850
889,475
(1,367,990)
(885,335)
Page 6 of 8
3,288,973
6,981
3,295,954
572,147
602,950
6,841
41,850
651,640
2,072,167
43,873
27,324
71,197
34,960
10,494
16,754
27,248
-
-
419,444
663,743
7,600
40,000
711,343
659,337
34,096
45,633
46,000
785,067
1,037,861
6,200
33,900
1,077,961
(640,146)
(750,106)
(1,470,156)
752,424
17,818
6,269
71,000
847,511
1,178,775
971,758
17,121
56,601
58,848
1,104,327
(632,662)
1,203,600
8,960,892
294,795
405,703
463,050
10,124,440
(5,297,056)
Assets
1
2
3
4
5
6
7
8
9
10
11
12
13
Mar-16
Current Assets
Cash
Property Taxes & Receivables
Prepaid Taxes/Insurance/Expenses
Investments for Deferred Comp
Other Current Assets
Total Current Assets
Long-Term Assets
Fixed Assets
Accumulated Depreciation
Funds for Canyon Road
Other Long Term Assets
Total Long-Term Assets
Total Assets
Liabilities & Net Beginning Assets/Net Operations & Capital
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Current Liabilities
Accounts Payable
Retention Fees - Contractors
Connection Fees - CMSA
Deferred Compensation
Accrued Vacations & Payroll
Other Accrued Liabilities
Total Current Liabilities
Long-Term Liabilities
Bond Payable - Canyon Road
Revenue Bond Liability
Pension Liability
OPEB Liability
Total Long-Term Liabilities
Total Liabilities
Retained Earnings & Equity
Contributed Capital
Retained Earnings
Fund Equity Transfer
Apr-16
May-16
13,933,864
22,636,642
111,859
182,677
846,609
869,200
38,580,850
19,830,453
22,636,642
99,875
144,660
846,609
869,200
44,427,439
18,502,213
22,636,642
99,244
104,295
846,609
869,200
43,058,203
100,602,652
(27,124,749)
42,004
153,444
73,673,351
112,254,201
100,602,652
(27,124,749)
42,004
159,249
73,679,156
118,106,595
100,602,652
(27,124,749)
42,004
158,449
73,678,356
116,736,559
Mar-16
Apr-16
May-16
1,687,599
229,611
5,665
846,609
430,552
754,778
3,954,814
1,880,415
238,177
846,609
293,874
754,778
4,013,853
1,761,342
263,923
846,609
334,926
754,778
3,961,577
3,649
48,133,325
4,221,649
252,149
52,610,772
56,565,586
19,673
48,133,325
4,221,649
252,149
52,626,796
56,640,648
19,673
48,133,325
4,221,649
252,149
52,626,796
56,588,373
3,038,806
59,876,310
68,658
3,038,806
59,876,310
68,658
3,038,806
59,876,310
68,658
30
Net Beginning Assets
62,983,774
62,983,774
62,983,774
31
32
(7,295,159)
55,688,615
(1,517,828)
61,465,947
(2,835,588)
60,148,186
33
Total Beginning Assets and Net Operations/Capital
Total Liabilities & Beginning Assets/Net Operations & Capital
Page 7 of 8
112,254,201
118,106,595
116,736,559
FY 2015/16
July-15
Actual
Operating
1
2
3
Revenue
Other Income
Gross Revenue
Aug-15
Actual
22,591
22,591
Sept-15
Actual
Oct-15
Actual
17,286
17,286
(2,592)
25,732
23,140
-
-
Nov-15
Actual
463,275
26,769
490,044
Dec-15
Actual
(3,937)
9,213
5,276
Jan-16
Actual
9,197,434
12,048
9,209,482
Feb-16
Actual
18,622
18,622
Mar-16
Actual
April-16
Actual
May-16
Actual
Jun-16
Forecast
10,973
10,973
53,141
53,141
6,695,127
35,767
6,730,894
22,169
22,169
-
-
1,320,361
1,320,361
-
YTD
Forecast
495,784
14,625
510,409
16,845,091
268,934
17,114,025
Expenditures
4
5
6
CMSA Expenditures
Debt Service - CMSA
7
8
9
343,326
119,864
463,189
325,281
106,033
431,314
303,848
59,731
363,578
352,055
131,301
483,356
319,664
110,854
430,518
350,508
98,615
449,122
325,583
81,372
406,955
328,811
103,415
432,226
370,486
122,739
493,225
418,402
183,836
602,238
375,987
143,747
519,734
329,788
120,015
449,803
4,143,738
1,381,521
5,525,259
10
11
12
13
14
15
16
93,931
6,081
15,691
6,546
3,476
16,147
141,873
90,697
15,555
12,460
5,188
6,541
16,379
146,820
88,216
5,250
4,681
4,231
6,550
16,263
125,191
87,887
4,184
890
7,011
4,514
17,656
122,142
84,148
2,696
2,863
4,618
2,628
23,450
120,403
95,142
10,069
13,253
5,650
3,117
3,202
130,434
90,427
6,590
19,840
4,752
5,570
18,739
145,918
91,941
5,705
4,078
5,313
2,651
3,202
112,891
203,693
5,507
2,298
3,131
4,328
23,543
242,499
89,315
6,767
13,594
7,300
5,021
10,848
132,845
89,072
10,316
1,564
7,302
3,376
12,837
124,467
141,435
4,755
3,055
5,876
36,663
27,500
219,284
1,245,904
83,475
94,267
66,919
84,436
189,766
1,764,768
17
18
19
20
21
22
Outside Services
Community Outreach
2,659
23,577
6,904
23,645
56,784
3,301,774
70
21,182
8,474
33,789
63,515
641,649
685
21,402
24,554
51,370
98,011
586,780
14,061
16,939
20,171
45,860
97,031
1,855,061
377
16,205
7,800
27,961
52,343
603,265
4,399
14,792
8,278
37,105
64,574
644,131
1,607
13,425
6,706
31,832
53,569
2,244,320
2,410
21,256
9,924
36,698
70,289
615,406
6,230
33,668
9,790
24,746
74,434
810,159
2,592
38,272
9,263
26,767
76,893
2,132,337
10,543
30,662
5,362
16,500
63,066
707,268
10,000
16,667
9,165
20,001
55,833
724,920
55,632
268,045
126,393
376,274
826,344
14,867,069
(3,279,183)
(624,363)
(563,640)
(1,365,017)
(597,989)
(2,225,698)
(604,433)
(757,018)
4,598,556
(685,098)
(214,512)
2,246,956
19,665
19,665
213
13,248
13,461
533
36,268
36,801
316
29,291
29,607
4,140
4,140
3,288,973
6,981
3,295,954
43,873
27,324
71,197
34,960
34,960
10,494
16,754
27,248
2,008,780
17,506
2,026,286
457,885
13,780
471,665
19,502
13,333
32,835
5,865,529
198,290
6,063,819
-
-
212,009
305,000
517,009
-
-
572,147
590,000
1,162,147
-
-
419,444
419,444
560,347
560,347
1,763,947
895,000
2,658,947
23
1,152,532
1,487,395
2,639,927
1,152,532
1,152,532
-
-
8,565,351
1,152,532
485,347
1,637,878
-
4,777,956
1,972,742
6,750,698
Capital
24
25
26
27
Revenue
Connection Fees
28
29
30
Debt Service
Interest Expense
Total Debt Service
31
32
33
34
35
36
-
-
892,557
33,880
18,427
11,398
956,262
675,253
24,959
9,996
18,000
728,208
790,752
109,061
41,237
34,000
975,050
1,268,915
9,514
68,963
50,204
1,397,596
645,343
27,706
158,576
57,850
889,475
602,950
6,841
41,850
651,640
663,743
7,600
40,000
711,343
659,337
34,096
45,633
46,000
785,067
1,037,861
6,200
33,900
1,077,961
752,424
17,818
6,269
71,000
847,511
971,758
17,121
56,601
58,848
1,104,327
900,520
141,929
44,740
236,950
1,324,139
9,861,412
436,724
450,443
700,000
11,448,578
956,262
728,208
1,492,059
1,397,596
889,475
1,813,787
711,343
785,067
1,497,405
847,511
1,104,327
1,884,486
14,107,525
37
Capital Net Results
(936,597)
(714,747)
(1,455,258)
(1,367,990)
(885,335)
1,482,167
(640,146)
(750,106)
(1,470,156)
1,178,775
(632,662)
(1,851,650)
(8,043,706)
38
(4,215,780)
(1,339,110)
(2,018,899)
(2,733,007)
(1,483,324)
10,047,518
(2,865,844)
(1,354,539)
(2,227,175)
5,777,331
(1,317,760)
(2,066,162)
(5,796,750)
39
40
41
42
43
44
45
46
47
48
Accounts Receivables Billed/Collected
Revenue for FY 14/15 Received FY 15/16
Prepaid Insurance Policies
Prepaid CalPERS Unfunded Liability
CMSA Treatment Charges Paid in 11/2015
Change in Liabilities
Interest Payable on Revenue Bonds
Lateral Replacement Loan Program (net of payments)
Other Miscellaneous Changes to Balance Sheet
Net Additional Cash Effect
169,561
(3,623)
(233,855)
(190,379)
(15,117)
4,568
(268,844)
6,226
(66,901)
21,260
195,758
407
156,749
(459,567)
24,585
21,260
1,152,532
184,071
(616,727)
(7,200)
915,681
374,058
24,585
21,260
(1,152,532)
(781,253)
(19,500)
(9,306)
(1,542,689)
(59,695)
21,260
133,895
(18,500)
11,526
88,486
11,524
21,260
144,093
(26,250)
(78,194)
72,432
9,248
21,260
823,277
(25,852)
(9,915)
818,017
45,097,790
(4,484,624)
40,613,166
(1,182,361)
39,430,804
(2,635,626)
36,795,179
(1,817,326)
34,977,853
(3,026,013)
42,080,872
(2,777,358)
39,303,514
(1,282,106)
38,021,408
(1,409,157)
51 Cash Balance End
40,613,166
39,430,804
44,631
24,642
21,260
(460,671)
(212,009)
(35,025)
446
36,795,179
0
34,977,853
31,951,840
Page 8 of 8
60,777
11,527
21,260
(22,775)
(4,907)
15,632
81,514
31,951,840
10,129,032
42,080,872
39,303,514
38,021,408
36,612,251
11,984
17,279
21,260
75,062
(5,805)
(522)
119,257
36,612,251
5,896,589
42,508,839
19,106
21,260
(52,275)
800
631
(10,479)
23,250
21,260
44,510
(12,748)
220,417
35,528
48,804
(212,009)
(157,356)
(64,728)
(142,092)
42,508,839
(1,328,239)
41,180,600
(2,021,653)
45,097,790
(5,938,842)
41,180,600
39,158,948
39,158,948
May 31, 2016
1.) Check Register and Change in Cash Report
The Check Register and Cash Reconciliation is prepared using cash based accounting and
therefore does not tie directly to the accrual based financial reports. Cash based
accounting is a method of accounting that recognizes revenue and expenditures in the
period the cash is paid out or received in.
Check Register and Change in Cash Report - May 2016
Line# Payee
1
A&E Restore LLC
Account Name
Check #
56893
Amount Paid
Description
2,000.00 LRGP 16-1070 - 75 Florence Ave. SA
2
A.F.S.C.M.E.
1900035 · Union Dues Payable
56974
990.00 Union Dues
3
Accountemps
6045113 · Temporary Help - Admin
56894
443.73 Accounting Assistant 4/29/16
4
9999919 · Capitalized Projects - District
56895
5
56975
4,000.00 Lateral Replacement - 91 Forrest Ave. Fx
6
Airgas
56896
7
Alex M Slenkin
57004
8
Alhambra Standard
56816
9
Alhambra Standard
56816
10
All Guard
56817
45.00 Service Remote Programming
11
Alliant Insurance Services
6145320 · Insurance - Liability - Admin
56818
64.00 APEPD - New Vehicle Addition
12
American Messaging
56897
16.99 Messaging Services 05/1-05/31
13
American Soil & Stone Products
56898
37.96 Stmt 04/30/16
14
Amesos Plumbing, Inc.
56819
6,600.00 LRLP - 68 Via La Brisa LK
15
Andersen Place & Associates
56820
3,540.00 1221 Andersen Drive Units K & L
16
Andre Fino
56899
2,000.00 LRGP 16-998 - 60 Meadow Way, Fx
17
Ann B Curtin
56900
18
Answer Page Inc.
56901
173.89 800 Charges/Automatic Posting 5/16
19
Anthony & Yolanda De Andrade
56902
2,000.00 LRGP 16-1036 - 46 Elkhorn Way, SA
20
9999935 · Equipment Purchased - Capital
56821
6,268.81 Cable Assy PR3300/Wireless Remote
21
56976
22
6126255 · Equipment Repair - CCTV
56976
1,189.89 Parts-Service/Labor/Camera
23
Arthur Thomas
56822
24
AT&T
56823
84.51 Stmt 3/13-4/12
25
AT&T
56823
1,135.84 Stmt 3/13-4/12
26
AT&T
56977
84.51 Stmt 4/13-5/12
27
AT&T
56977
1,141.31 Stmt 4/13-5/12
200.00 CCTV Video Inspection
26.25 Rent Cyl Ind Large Argon
146.59 Antennas
28
AT&T Mobility
56903
252.63 Stmt 3/19-4/18-16
29
Bank of Marin
56963
105.57 Google
30
Bank of Marin
56963
68.30 Fedex
31
Bank of Marin
56963
93.78 Smart & Final
32
Bank of Marin
6112347 · Travel, Auto, Ground -Line Mgmt
56963
33
Bank of Marin
56963
60.00 Fastrak
250.00 Western City Magazine
34
Bank of Marin
56963
35
Bank of Marin
56963
36
Bank of Marin
56963
225.00 Monster.com
37
Bank of Marin
56963
225.00 Monster.com
38
Bank of Marin
56963
225.00 Monster.com
39
Bank of Marin
56963
350.00 North Bay Business Journal
40
Bank of Marin
56963
41
Bank of Marin
56963
42
Bank of Marin
56963
200.00 Brown & Caldwell
43
Bank of Marin
56963
44
Bank of Marin
56963
45
Bank of Marin
56963
285.00 CWEA
46
Bank of Marin
56963
285.00 CWEA
285.00 CWEA
47
Bank of Marin
56963
48
Bank of Marin
56963
395.00 APWA
49
Bank of Marin
56963
395.00 APWA
50
Bank of Marin
56963
395.00 APWA
51
Bank of Marin
56963
400.00 CSMFO
52
Bank of Marin
56963
30.00 Togos
53
Bank of Marin
56963
85.00 Boxwood Technology Inc.
54
Bank of Marin
56963
55
Bank of Marin
56963
56
Bank of Marin
56963
57
Bank of Marin
56963
58
Bank of Marin
56963
351.00 Jobs Available
59
Bank of Marin
56963
60
Bank of Marin
56963
61
Bank of Marin
6025114 · Employee Training - Engineering
56963
295.00 ONLC
558.00 Metro News
20.00 Constant Contact
62
Bank of Marin
6145349 · Conferences - Admin
56963
595.00 CWEA
63
Bank of Marin
6145340 · Membership Dues/Certifications
56963
255.00 AWWA
64
Bank of Marin
6135349 · Conferences/Education - Inspect
56963
770.00 CWEA
65
Bank of Marin
56963
176.92 National BFP
66
Bank of Marin
56963
67
Bank of Marin
56963
558.00 Metro News
68
Bank of Marin
6112346 · Travel - Hotel - Line Mgmt
56963
220.74 Best Western
69
Bank of Marin
56963
16.50 Ellis O'Farrell
Page 1 of 8
12.00 Valet Services
Line# Payee
Account Name
Check #
Amount Paid
Description
70
Benjamin Dillingham
6035111 · Employee Exams - Inspection
56824
71
Berliner Cohen
6157413 · Legal - Litigation - Legal
57005
5,065.00 CIFAC Appeal 4/30/16
72
Berliner Cohen
57005
2,662.22 B Richards 4/30/16
73
BHI Management Consulting
6146330 · Training - Board
56978
1,199.12 Consulting Svcs-Board Policies/Procedures
74
Brendon Lydon
56904
2,000.00 LRGP 16-1002 - 411 Greenfield Ave. SA
75
Brown and Caldwell
56905
3,775.39 Contract Administration
76
Burke, Williams & Sorensen, LLP
57006
2,312.83 Employment Services 4/30/16
77
Cal-Steam Inc.
56979
24.12 Lf 1-1/4 Galv Mi 150# GJ Union
78
6135374 · FOG Program - Inspection
56825
3,791.57 FOG Control Program 1/16-3/16
79
1700030 · Connection Fees Payable CMSA
56825
5,665.47 Capacity Charges FY 3/16
80
Christiane DeLay
57007
2,000.00 LRGP 16-1061 - 22 Manor Rd. Gb
81
Christopher Rossi
56826
82
Cintas
56827
83
Cintas
56827
84
Cintas
56827
85
Cintas
56827
46.71 Uniforms Delivered 4/20/16.
86
Cintas
56827
87
Cintas
56827
88
Cintas
56827
89
Cintas
56827
90
Cintas
56827
91
Cintas
56827
92
Cintas
56906
93
Cintas
56906
94
Cintas
56906
95
Cintas
56906
96
Cintas
56906
97
Cintas
56906
98
Cintas
56906
99
Cintas
56906
100
Cintas
56906
101
Cintas
56906
102
Cintas
56906
103
Cintas
56906
104
Cintas
56906
105
Cintas
56906
106
Cintas
56906
107
Cintas
56906
108
Cintas
56906
109
Cintas
56906
110
Cintas
56906
111
Cintas
56906
112
Cintas
57008
113
Cintas
57008
114
Cintas
57008
115
Cintas
57008
116
Cintas
57008
117
Cintas
57008
118
Cintas
57008
119
Cintas
57008
120
Cintas
57008
121
Cintas
57008
122
Cintas
57008
123
Cintas
57008
124
Cintas
57008
125
Cintas
57008
126
Cintas
57008
127
Cintas
57008
128
Cintas
57008
129
Cintas
57008
130
Cintas
57008
131
Cintas
57008
132
Cintas
57008
133
Cintas
57008
134
Cintas
57008
135
Cintas
57008
136
Cintas
57008
137
Cintas
57008
138
Coast Landscape Management
6111207 · Facilities - Landscaping -Pumps
56907
Page 2 of 8
132.00 DOT Phyiscal - Post St.
967.00 Regular Landscape Maintenance 5/16
Line# Payee
139
Comcast
Account Name
Check #
56828
Amount Paid
Description
426.20 Stmt 4/20-5/19
140
Comcast
56908
404.43 Stmt 4/27-5/26
141
Comcast
57009
426.20 Stmt 5/20-6/19-16
142
Comcast Business
56829
143
Comcast Business
56909
144
Comcast Business
56909
145
Comcast Business
57010
146
Community Media Center of Marin
56980
147
CTS International
56910
148
CTS International
56981
11,800.00 Service Set Up Training System 04/16
149
Darren Williams & Amanda Tiwari
56911
2,000.00 LRGP 16-1087 - 20 Durham Rd. SA
150
DATCO
6011111 · Employee Exams - Pumps
56831
151
DATCO
6012111 · Employee Exams - Line Mgmt
56831
39.81 Monthly Service Fee 10/15-12/15 & Adj
152
DATCO
56831
153
DATCO
6026111 · Employee Exams - CCTV
56831
154
DATCO
56831
155
DATCO
6036111 · Employee Exams - Construction
56831
156
DATCO
6011111 · Employee Exams - Pumps
56831
157
DATCO
6012111 · Employee Exams - Line Mgmt
56831
29.25 Monthly Service Fee 4/1-6/1-16
158
DATCO
56831
159
DATCO
6026111 · Employee Exams - CCTV
56831
160
DATCO
56831
161
DATCO
6036111 · Employee Exams - Construction
56831
162
David & Nancy Sternberg
56832
2,287.09 Ethernet Internet/Private Line/Line Port 04/16
217.06 Stmt 5/1-5/30
757.22 Stmt 5/1-5/30
2,287.09 Ethernet Internet/Private Line/Line Port 05/16
300.00 Board Meeting 1/19 & 2/17
2,000.00 Monthly Bill For May
2,000.00 LRGP 16-1055 - 291 Via La Paz, Gb
163
Delta Dental
6011106 · Insurance-Medical/Dental Pumps
56833
164
Delta Dental
6012106 · Insurance-Med/Dent - Line Mgmt
56833
504.85 Dental 5/16
148.47 Dental 5/16
165
Delta Dental
6013106 · Insurance-Medical/Dental-Maint
56833
1,009.70 Dental 5/16
166
Delta Dental
6025106 · Insurance-Medical/Dental-Eng
56833
207.91 Dental 5/16
167
Delta Dental
56833
445.41 Dental 5/16
168
Delta Dental
6035106 · Insurance-Medical/Dental-Insp
56833
653.32 Dental 5/16
169
Delta Dental
6036106 · Insurance-Medical/Dental-Constr
56833
445.41 Dental 5/16
712.76 Dental 5/16
170
Delta Dental
6045106 · Insurance-Medical/Dental-Admin
56833
171
Dentoni's Welding Work Inc
56982
172
56912
3,471.78 Rodder 2 - Valves/Degreaser/Tape/Fitting
877.62 Rodder 3 - Hyd Hose/Fitting/Oil/HD 15in
221.80 Floor Mats
173
56912
174
56912
175
9999979 · Study/Engineering - Consultants
56913
1,410.28 Pump Station Emergency Plans PS10&12
176
56913
2,969.72 Emergency Response Plans 3 Large Stations
177
56913
178
Donald & Nives Leddy
57011
2,000.00 LRGP 16-1012 - 65 Corte Cordova, GB
4,009.50 Larkspur Landing Cleanup 4/1-4/30
405.00 JT01 - Vehicle Recovery
350.00 MSO Monthly 4/16
179
DowneyBrand
57012
180
DowneyBrand
57012
181
DowneyBrand
57012
182
DowneyBrand
57012
183
Downtown Ford
9999935 · Equipment Purchased - Capital
56983
184
Drivers Alert
56834
185
Edward & Roxanne Washburn
57013
2,000.00 LRGP 16-1080 - 140 Crane Dr. SA
1,296.33 Employee Matters 4/1-4/30
10,844.44 General Cousnel 4/1-4/30
36.50 Environmental Compliance 4/1-4/30
56,600.55 2016 Ford F150 & 2016 Ford Explorer
23.90 HAID 3x13 Red/White
186
Edward Kearney
56835
2,000.00 LRGP 16-984 - 30 Green Valley Ct. SA
187
Eileen Burke
56836
2,000.00 LRGP 16-1008 - 48 Tamalpais Ave. SA
188
Eric Smith {EE}
56837
189
Fairfax Lumber Co
56984
190
Fastenal Company
56838
191
Fastenal Company
56838
537.15 Stmt 2/16
192
Fastenal Company
56838
179.01 Stmt 2/16
193
Fastenal Company
56838
238.68 Stmt 2/16
194
Fastenal Company
56838
179.01 Stmt 2/16
199.48 Stmt 2/16 - Discrepencies
292.03 Other Post Employment Benefit - May 16
16.01 Duracell Battery Pack
238.68 Stmt 2/16
195
Fastenal Company
56838
196
Fastenal Company
56838
197
Fastenal Company
56838
198
Fastenal Company
56838
199
Fastenal Company
56838
200
Fastenal Company
56838
669.05 Master Lock /Plugs
201
Fastenal Company
56838
899.80 Nat Cable Tie/Plugs/Safety Tag/Red Hasp
202
Fastenal Company
6111253 · Tools - Pumps
56838
662.17 Tool Combo Kit/Mag Bit Holder/Adapter
203
Fastenal Company
56838
37.75 Tool Box
204
Fastenal Company
56838
31.78 25' 12/3 Lighted End
205
Fastenal Company
56838
206
Fastenal Company
56914
313.48 Stmt 3/16
207
Fastenal Company
56914
705.28 Stmt 3/16
Page 3 of 8
43.85 IC WB Safety Green Paint
Line# Payee
Account Name
Check #
56914
Amount Paid
Description
208
Fastenal Company
235.11 Stmt 3/16
209
Fastenal Company
56914
313.48 Stmt 3/16
210
Fastenal Company
56914
235.11 Stmt 3/16
211
Fastenal Company
56914
131.55 IC WB SFTY GRN 17oz
212
Fastenal Company
56985
349.94 Lockout Device/Master Yellow & Red Lock
213
Fastenal Company
56985
214
Fastenal Company
56985
215
Fort Bragg Electric, Inc.
1600030 · Retention Due to Contractors
56986
216
6112335 · Vehicle - Fuel - Line Mgmt
56915
230.82 Fuel Purchased 4/30/16
217
56915
218
56915
219
56915
220
56915
221
56915
222
6145335 · Vehicle - Fuel - Admin
56915
223
56915
224
Gopher-It
5110515 · Inspection
56839
250.00 Permit Refund 4/16 - 10 Lilac Ave. Kf
225
Government Finance Officers Association
0400002 · Prepaid Expenses/Taxes
56840
226
Graham Leggett
57014
2,000.00 LRGP 16-1079 - 85 Quisisana Dr. Kf
823.01 Pressure Gauge Test/Air Regulator
89.04 Safety Tags
284.03 29 Piece Drill Set
13,433.55 PS15 Kentfield PS Electrical Service
522.00 Advanced Financial Reporting - Training
227
Grainger Inc.
56916
228
Grainger Inc.
56916
229
56917
55.85 Maintenance Absorbent
230
56917
231
56917
232
56841
56.74 Stmt 3/16
233
56987
116.75 Stmt 4/16
234
56987
235
56918
3,244.98 Employee Contribution 05/2016
236
57039
3,122.82 Employee Contribution 05/2016
237
Instrument Technology Corporation
56842
238
Integrity Electric, Inc.
9999901 · Kerner Building Improvements
56965
823.00 Electrical Lighting Additions Kerner
239
Integrity Electric, Inc.
9999901 · Kerner Building Improvements
56965
10,498.00 Electrical Lighting Additions Kerner
240
IT Hub LLC
56919
241
IT Hub LLC
56919
1,092.50 Samsung EVO 500 Gb
242
IT Hub LLC
56919
405.00 Office 2016 Pro Plus
243
IT Hub LLC
56919
244
IT Hub LLC
56919
905.95 Stmt 4/16
752.90 Sonde - 512 Hz
423.47 Displayport Cable Male/Monitor
546.21 APC BE750G Back UPS/APC BR1500G
2,170.54 Workstation Support & Server Support 04/16
245
J W Mobile
6114336 · Vehicle - Repair - Line Repair
56920
246
Jackson's Hardware, Inc
6013109 · Boot Allowance - Line Maint
56921
247
Jennifer Cosgrove
56843
248
Jim Corbet's Ace Hardware Store
56844
249
Jim Corbet's Ace Hardware Store
56988
29.40 Caulkgun Skeleton/Cement Neoprene
250
John Mann
56845
2,000.00 LRGP 16-1042 - 25 Corte Cayuga Gb
251
John Vogel {EE}
56989
252
Jones Garage Door Co. Inc
56846
253
Julie & Mark Siegel
56847
254
Katherine Mahoney
56922
2,000.00 LRGP 16-1072 - N. Almenar Dr. Gb
255
Keith Quattrocchi
56923
2,000.00 LRGP 16-1098 - 90 Oakland Ave. Sa
256
Kennedy/Jenks Consultants
9999918 · Construction in Progress
56990
8,390.79 Professional Services Through 4/29/16
257
Kurt & Maria Knierim
56924
258
Kurt Johnson
57015
2,000.00 LRGP 16-919 - 530 Scenic Ave. SA
259
Kyle Ramsay
57016
2,000.00 LRGP 16-1043 - 115 Via La Cumbre, Gb
260
56925
1,068.00 Janitorial Services & Carpet Cleaning 04/16
261
6112202 · Facilities-Janitorial-Line Mgmt
56925
262
Lee & Beth Adams
56848
2,000.00 LRGP 16-994 - 57 Corte Precita Gb
263
Lodi Truck and Equipment
56849
264
Maggiora & Ghilotti
56850
265
Managed Health Network
57017
240.00 MHN Stmt 6/16-5/17
266
57017
120.00 MHN Stmt 6/16-5/17
267
57017
420.00 MHN Stmt 6/16-5/17
268
57017
120.00 MHN Stmt 6/16-5/17
269
57017
180.00 MHN Stmt 6/16-5/17
270
57017
300.00 MHN Stmt 6/16-5/17
271
57017
180.00 MHN Stmt 6/16-5/17
272
57017
300.00 MHN Stmt 6/16-5/17
273
Manuel Vigil {EE}
6112346 · Travel - Hotel - Line Mgmt
56851
110.37 Training Reimbursement - Hotel 4/16
274
Manuel Vigil {EE}
6112347 · Travel, Auto, Ground -Line Mgmt
56851
248.40 Training Reimbursement - Gas 4/16
275
Manuel Vigil {EE}
6112348 · Business Meals - Line Mgmt
56851
276
Marilyn Shepard
56852
Page 4 of 8
439.26 UT02 - Install Jack Hammer Hose
196.65 Boot Allowance - Kevin Shine 4/16
2,000.00 LRGP 16-988 - 37 Gregory Dr. Fx
10.18 Id Key Tag/Ring Key Split
133.98 Vision Reimbursement 5/16
507.00 Service To Gate at Kerner
167.43 Shelf Kit
702,178.00 FY 14/15 Pipline Rehabilitation Project
23.67 Training Reimbursement - Food 4/16
950.00 Training Henry Benavides 4/16
Line# Payee
277
Account Name
Check #
Amount Paid
Description
Marin County Clerk
9999938 · 2016 Magnolia Ave San Anselmo
56964
50.00 Notice Of Exemption 2016 Magnolia Sewer
50.00 Notice Of Exemption - Boardwalk 1
278
Marin County Clerk
56966
279
56926
59.70 Stmt 4/30/16
280
56926
174.32 Stmt 4/30/16
281
56926
188.74 Stmt 4/30/16
282
56926
116.13 Stmt 4/30/16
283
56926
233.00 Stmt 4/30/16
284
6125335 · Vehicle - Fuel - Engineering
56926
285
Marin H20
56853
286
Marin H20
56991
287
56927
288
57035
63.20 Customer#445745 2/17-4/13
289
57035
123.15 Customer#445744 2/17-4/13
290
6126205 · Utilities - Water - CCTV
57035
318.85 Customer#508459 3/1-4/29-16
291
6114205 · Utilities - Water - Line Repair
57035
318.85 Customer#420029 3/1-4/29-16
67.20 Stmt 4/30/16
400.00 CCTV Inspections
1,350.00 ROP Weekly Advertising
292
6113205 · Utilties - Water - Line Maint
57035
318.85 Customer#419744 3/1-4/29-16
293
57035
318.85 Customer#501486 3/1-4/29-16
294
57035
318.85 Customer#473575 3/1-4/29-16
295
57035
318.85 Customer#473574 3/1-4/29
296
57035
418.80 Customer#147168 3/12-5/11
297
Marin Office Supply
6145265 · Office Equipment - Admin
56929
508.45 Large Office Table
298
Marin Office Supply
56929
125.69 Return Shell Desk Attachment
299
56930
255.00 Stmt 4/16
300
6145201 · Facilities-Garbage - Admin
56931
190.50 Landfill Cart/Organics/Recycling/Paper 4/16
301
56931
295.00 10Yd Temp Remove
302
6112201 · Facilities - Garbage-Line Mgmt
56931
726.40 Paper & Containers Recy/Landfill Bin 4/16
303
Mark D. Molinari
56854
304
Mark Wittenkeller
56855
292.03 Other Post Employment Benefit - May 16
305
56932
306
Mercedes-Benz of Fairfield
56992
307
Michael & Stacy Ford
56856
2,000.00 LRGP 16-999 - 20 Corte Toluca, Gb
308
Municipal Maintenance Equipment Inc.
56933
3,762.16 6-10" ROT Turbine Scraper Set
309
Nancy J Austin
56857
2,000.00 LRGP 16-990 - 20 Green Valley Ct. SA
310
56858
767.39 Temporary Fence/Gate/Panels 4/9-5/6
311
57018
767.39 Temporary Fence/Gate/Panels 5/7-6/3
312
NIcholas Carlisle
56934
1,347.50 LRGP 16-1067 - 7 Hampton Ave. SA
313
Noel F. Sandoval
6111336 · Vehicle - Repair - Pumps
56935
1,303.00 Reimbursement 5/16
314
Noel F. Sandoval
56935
315
Noreen Kimelman
56859
316
North Bay Petroleum
56860
317
North Bay Petroleum
56860
318
North Bay Petroleum
56860
319
North Bay Petroleum
56860
320
North Bay Petroleum
56860
321
North Bay Petroleum
56860
322
North Bay Petroleum
56860
323
North Bay Petroleum
56860
324
North Bay Petroleum
56860
325
North Bay Petroleum
56860
326
North Bay Petroleum
56860
327
North Bay Petroleum
56860
328
North Bay Petroleum
56860
329
North Bay Petroleum
56860
330
North Bay Petroleum
56860
331
North Bay Petroleum
56860
332
North Bay Petroleum
56860
333
North Bay Petroleum
56936
334
North Bay Petroleum
56936
335
North Bay Petroleum
56936
336
North Bay Petroleum
56936
337
North Bay Petroleum
56936
338
North Bay Petroleum
56936
339
North Bay Petroleum
56936
340
North Bay Petroleum
56936
341
North Bay Petroleum
56936
342
North Bay Petroleum
56936
343
North Bay Petroleum
56936
344
North Bay Petroleum
56936
345
North Bay Petroleum
56936
Page 5 of 8
425.00 Landscaping Maintenance 5/16
884.41 CCTV Van Driver Side Mirror Replacement
689.50 Reimbursement 5/16
Line# Payee
Account Name
Check #
Amount Paid
Description
346
North Bay Petroleum
56936
347
North Bay Petroleum
56936
348
North Bay Petroleum
56936
349
North Bay Petroleum
56993
350
North Bay Petroleum
56993
351
North Bay Petroleum
56993
352
North Bay Petroleum
56993
353
North Bay Petroleum
56993
354
North Bay Petroleum
56993
355
North Bay Petroleum
56993
356
North Bay Petroleum
56993
357
North Bay Petroleum
56993
358
North Bay Petroleum
56993
359
North Bay Petroleum
56993
360
North Bay Petroleum
56993
361
North Bay Petroleum
56993
362
North Bay Petroleum
56993
363
North Bay Petroleum
56993
364
North Bay Petroleum
56993
365
Northern California Paper Recyclers, Inc.
6145437 · Miscellaneous - Admin
56937
366
Nute Engineering Inc.
57019
367
56861
62.16 Stmt 4/16
368
56994
1,035.01 Stmt 5/16
369
Owen Equipment
56938
1,185.40 Swivel Joint & Toggle
370
Owen Equipment
56938
371
Owen Equipment
56938
372
Owen Equipment
57020
373
Owen Equipment
57020
374
Owen Equipment
6012114 · Employee Training - Line Mgmt
57020
375
Owen Equipment
57020
376
Owen Equipment
57020
377
Pace Supply Co.
56995
154.82 Nipple Black 4x12
378
Pagers Direct
56939
366.70 2 Pagers W/Annual Service Plan
379
Paul & Rebecca Lofholm
56863
2,000.00 LRGP 16-1015 - 9 Madrone Way Kf
380
Paul Gliebe
56940
30.00 Service Charge 4/16
1,803.00 PS15 Comminutor Replacement 4/1-4/30
190.59 Switch Toggle
558.91 Cap & Cage Gasket/Screen Mesh/Valve
2,050.49 Heat Exchanger
8.78 Red Polyethylene
199.00 Vactor Training 5/18/16
398.00 Vactor Training 5/18/16
1,760.74 1/2" Warthog
381
PC Consulting
6155432 · Other Consultants
56864
3,975.00 Labor Negotiations 4/1-4/30
382
Peninsular Technologies, LLC
6126300 · Software & Maintenance - CCTV
56941
1,880.00 Software Support & Updates 5/1/16-5/1/17
383
Penzoil 10 Minute Oil Change
6135336 · Vehicle - Repair - Inspection
57021
384
Peter & Evelyn Sayers
56942
385
Pipe Spy
56943
386
Pitney Bowes - Purchase Power
56997
387
Plug It Products
56944
388
Ray Arata & Anna Barbagelata
56865
2,000.00 LRGP 16-1038 - 20 Park Lane Fx
389
Red Cloud
57022
2,042.02 Moto Trbo/Headset
59.17 2011 Ford F250 - Full Oil Service
200.00 CCTV Inspection - 293 North Almenar Dr. Gb
320.99 Stmt 4/16
3,034.27 6"-10" Multi Plug / Safety Inflation Rope Hose
390
Regional Government Services
6155433 · Human Resources Consultant
56998
33,667.60 Human Resources - 03/2016
391
6155433 · Human Resources Consultant
56998
38,271.55 Human Resources - 04/216
392
Rica Haeussermann & Ron Greene
56866
393
Rich Readimix
56945
1,279.84 Stmt 4/30
394
RICOH USA
56867
1,398.40 Copier Rental 4/9-5/8
395
Robert & Izabela Tekiela
56868
2,000.00 LRGP 16-1057 - 351 N Almenar Dr. Gb
396
Robert S Willoughby
57023
397
Roger Bennetts
56869
2,000.00 LRGP 16-989 - 59 Butterfield Rd. SA
398
56870
399
56947
400
57024
401
Ryder Communication
56948
923.08 Growing My Career Part 1 4/26 & 4/28
402
Ryder Communication
56948
403
Ryder Communication
56948
1,615.39 Growing My Career Part 1 4/26 & 4/28
404
Ryder Communication
56948
405
Ryder Communication
56948
406
Ryder Communication
56948
407
Ryder Communication
6036114 · Employee Training - Construct
56948
408
Ryder Communication
56948
409
Ryder Communication
57025
410
Ryder Communication
57025
411
Ryder Communication
57025
1,615.39 Growing My Career Part 2 5/2 & 5/4
412
Ryder Communication
57025
413
Ryder Communication
57025
414
Ryder Communication
57025
Page 6 of 8
Line# Payee
Account Name
Check #
Amount Paid
Description
415
Ryder Communication
6036114 · Employee Training - Construct
57025
416
Ryder Communication
57025
417
Sara Catherine Jones
56871
418
56999
5,520.00 Contract Amendment Addtl Services
419
6125449 · Engineering - Engineering
56999
7,662.50 Master Schedule 4/30/16
420
Sewer Connection
56949
5,800.00 LRLP 16-032-L- 231 San Francisco Blvd. SA
421
Shoreline Environmental Resources
56950
4,734.87 Project Prep & Mobilization/Tank Cleaning
422
Staples
56872
2,578.84 Office Supplies 4/16/16
423
Staples
56872
424
Staples
56951
425
Staples
56951
426
Staples
56951
427
Staples
57000
428
Staples
57000
429
Stephen B Reich
56873
2,000.00 LRGP 16-1035 - 102 Wellington Ave. Ross
430
Steve Emery
56874
431
Strahm Communications
57037
7,118.30 Rate Increase Notification - Printing/Postage
432
Susan & James Kime
57026
2,000.00 LRGP 16-1007 - 373 Eliseo Dr. Gb
433
T & B Sports Inc.
56875
35.74 Uniforms 4/19/16
434
T & B Sports Inc.
56875
35.74 Uniforms 4/19/16
435
T & B Sports Inc.
56875
436
T & B Sports Inc.
57001
809.12 Uniforms Delivered 3/16
437
T & B Sports Inc.
57001
2,022.81 Uniforms Delivered 3/16
438
T & B Sports Inc.
57001
439
T & B Sports Inc.
57001
440
T & B Sports Inc.
57001
71.47 Uniforms 4/19/16
441
T & B Sports Inc.
57001
442
Terminix
56876
443
The Covello Group, Inc.
56830
5,452.50 FY14/15 FM Appurtenance 02/2016-03/2016
444
56952
5,930.00 FY14/15 FM Appurtenance 04/01-04/30
445
Thomas Sullivan & Jennifer Feeney
56953
2,000.00 LRGP 16-1011 - 320 Greenfield Ave. SA
446
Troy Deichen
56954
2,000.00 LRGP 16-1014 - 29 McAllister Ave. Kf
447
Uline
56955
595.17 Polysheeting
448
Uline
6136256 · Safety Equipment - Construction
56955
137.09 Toughgrip 7 Mil Latex Gloves XL
449
Uline
57027
890.33 Tie Spool/Mulittool
450
56877
138.85 Standard Restroom W/Sink 4/12-5/9
451
57028
138.85 Standard Restroom W/Sink 5/10-6/6
452
UNUM
56878
167.79 Stmt 5/16
453
UNUM
56878
97.64 Stmt 5/16
454
UNUM
56878
211.43 Stmt 5/16
455
UNUM
56878
88.85 Stmt 5/16
456
UNUM
56878
132.21 Stmt 5/16
457
UNUM
56878
236.41 Stmt 5/16
458
UNUM
56878
134.23 Stmt 5/16
459
UNUM
56878
274.83 Stmt 5/16
460
USA Fleet Solutions
56956
461
Vali Cooper & Associates, Inc.
56957
462
Verizon Wireless
56879
178.40 Stmt 4/15/16
463
Verizon Wireless
56879
279.40 Stmt 4/15/16
464
Verizon Wireless
56879
470.16 Stmt 4/15/16
465
Verizon Wireless
6114206 · Utilities Telephone-Line Repair
56879
161.31 Stmt 4/15/16
466
Verizon Wireless
6125206 · Utilities - Telephone - Engin
56879
107.54 Stmt 4/15/16
467
Verizon Wireless
6126206 · Utilities - Telephone - CCTV
56879
171.31 Stmt 4/15/16
77.00 Exterior General Pest Control 4/15/16
27.95 Monthly Tracking Fee 5/16
68,135.08 FY 14/15 Pipeline Rehab Projects
468
Verizon Wireless
6135206 · Utilities Telephone-Inspection
56879
181.31 Stmt 4/15/16
469
Verizon Wireless
6136206 · Utilities - Telephone - Constr
56879
179.24 Stmt 4/15/16
470
Verizon Wireless
56879
127.54 Stmt 4/15/16
471
Verizon Wireless
6112208 · Utilities - Internet Exp LMgmt
56879
228.06 Stmt 4/15/16
472
Verizon Wireless
56958
473
VW Housen & Associates
56880
7,871.00 Hydraulic Modeling/IAMP/O&M Support
474
VW Housen & Associates
57029
1,367.00 IAMP Implementation Support 4/16
475
W. K. McLellan Company Inc.
57002
3,373.13 2320 SF Drake Blvd-Traffic Control & Material
476
56881
547.04 4" Tee/Flange/Galv/Female Cam
477
56959
590.28 C900 Pipe Class 150
478
56959
102.88 Camlock Alum Female Cam
479
57030
480
Weco Industries LLC
56882
492.82 SOU-STD-6
481
Weco Industries LLC
56882
227.86 Heavy Duty Washdown Gun With Rear
482
Weco Industries LLC
57031
483
Weco Industries LLC
57031
Page 7 of 8
7.08 M2M Account Share 5MB
95.35 Comp Flange/Bushing
82.27 Retaining Ring Guard/Centralizer Attachment
2,725.79 Nozzle 1/2" Warthog Water Jet
Line# Payee
484
Weco Industries LLC
Account Name
Check #
Amount Paid
Description
57031
1,410.73 Nozzle 1/2" Warthog Forward Jet
485
William Buhles
56960
2,000.00 LRGP 16-1060 - 196 Cascade Dr. Fx
486
William Hagler
57032
487
56961
63.83 JT01 - LED Spot 12v
488
56961
13.61 Bulb
489
56961
490
56961
491
6114336 · Vehicle - Repair - Line Repair
57033
187.38 LED Signal & Grommet
492
57033
108.16 Angle Grinder
493
57033
494
57033
495
Zappetini & Son Inc.
57034
612.65 Fabricate 2 Blind Flanges: 3/4" Plate 9 1/4
496
Zaragoza Plumbing
56883
497
Zaragoza Plumbing
57003
498
Deluxe Checks
Auto
613.66 Bank of Marin Check Order
499
CalPERS Retirement - Employee
Employee Retirement
Auto
15,026.99 Employee Retire - 05/2016
500
CalPERS Retirement - Employer
Employer Retirement
Auto
38,895.04 Employer Retire - 05/2016
501
Employment Development Department
Employee State Income Tax
Auto
13,338.58 State Income Tax - 05/2016
502
Internal Revenue Service - Employee
Employee Social Security/Medicare/FIT
Auto
58,870.91 Employee SS/Medicare/FIT - 05/2016
503
Employer Social Security/Medicare
Auto
21,743.91 Employer SS/Medicare -05/2016
504
CalPERS Health Insurance
Health Insurance
Auto
45,695.67 Health Insurance - 05/2016
Vendor Disbursements
46.45 Led License Kit
1,223.64 Batteries & Core Deposit
29.15 Floor Mat/Air Freshener
26.33 Floor Mats
(1,641,533.12)
Payroll Checks
(191,636.74)
Cash Disbursements
(1,833,169.86)
Other Cash Changes
Cash Receipts
Bank Fees
Interest
Cash Receipts & Other Cash Changes
Increase (Decrease) in Cash $
504,438.60
(67.18)
559.33
504,930.75
(1,328,239.11)
Summary of the 10 largest vendors paid ‐
Maggiora & Ghilotti
FY 14/15 Pipline Rehabilitation Project
702,178.00
Harris & Associates
FY 15/16 Gravity Sewer Improve & FY 14/15 Pipeline Rehab
139,538.51
LRGP Payments - 05/2016
91,347.50
Human Resources - 03/2016-04/2016
71,939.15
Vali Cooper & Associates
FY 2014/15 Pipeline Rehab Proj
68,135.08
Downtown Ford
2016 Ford F150 4X2 Reg Cab & 2016 Ford Explorer
56,600.55
CalPers Health
Health Insurance - 05/2016
45,695.67
CalPers Retirement - Employer
CalPers Retirement - Employer
38,895.04
Employer SS/Medicare -05/2016
21,743.91
Downey Brand
Legal Services - 04/2016
16,186.77
Page 8 of 8
I
I
. . . IW I
"'•"'
Item 8.c
. ROSS VALLEY SANITARY DISTRICT
2960 Kerner Blvd
q1111, San Rafael, CA 94901
(415) 259-2949 - rvsd. org
STAFF REPORT
For the Meeting of June 23, 2016
June 10, 2016
Cfl
To:
Board of Directors
From:
Katherine Hayden, P.E.
District Asset Manager
Subject:
Approve Contract Change Orders No. 17 & 18; and Progress Billing No. 11
for the FY 2014/15 Pipeline Rehabilitation Project, with Maggiora & Ghilotti,
Inc., in the Amount of $256,761.48.
Approved By:
Summary:
This staff report is being presented to the Board for approving Contract Change Orders No. 17
& 18; and Progress Billing No. 11 submitted by Maggiora & Ghilotti, Inc.; for the FY 2014/15
Pipeline Rehabilitation Project.
Discussion:
At the March 18, 2015 Regular Board Meeting, the Board approved the construction contract for
the FY 2014/15 Pipeline Rehabilitation Project with Maggiora & Ghilotti, Inc. in the amount of
$5,387,387.
Contract Change Orders
Contract Change Order No. 17 is a net increase of $20,385.45, representing a 0.4 percent
increase in the original Contract amount. This change order was initiated by the Contractor and
is the result of additional work due to differing site conditions and various utilities not accurately
marked, or unmarked in the field . To account for these conflicts, additional time, materials and
equipment was required to construct the improvements as proposed. These changes resulted in
rework of pipeline with increased traffic control and other surficial impacts.
Contract Change Order No. 1 is a net increase of $18,872.50, representing a 0.4 percent
increase in the original Contract amount. This change order was initiated by the Town of San
Anselmo and was necessary to address Town of San Anselmo Encroachment Permit conditions
for the restoration of Broadmoor. Broadmoor Avenue was identified as a moratorium street prior
to the start of construction; however, as result of additional spot repairs required prior to Cl PP a
greater than expected area of Broadmoor Avenue was impacted during construction. The
additional slurry seal was distributed among San Anselmo Avenue and San Rafael Avenue at
the request of the Town of San Anselmo.
Table 1. Board Approvals for Contract Change Orders
Awarded Contract Amount
$5,387,387.00
Board-Approved Contract Change Orders
$953, 186.24
Contract Change Orders this Period
$39,257.95
Total Contract Change Orders
Revised Contract Amount
$992,444.19
$6,379,831.19
Progress Billings
Maggiora & Ghilotti, Inc. has submitted Progress Billing No. 1O in the amount of $256,761.48 for
work completed to date. This progress billing includes contract work performed during the
current period in the amount of $231,017.30 and completed change order work in the amount of
$39,257.95, less retention of $13,513.77.
Table 2 . Board Approvals for Progress Billings
$5,387,387.00
$992,444.19
$6,379,831.19
Amount Paid to Contractor to Date
$4,862,809.56
Amount Due to Contractor this Period
$256,761.48
Retention Balance
$255,989.99
Total Earned to Date
$5,375,561.03
Staff has reviewed the Progress Billing for accuracy and finds no error.
Recommendation:
For the Board to:
1. Approve Contract Change Orders No. 17 & 18; and Progress Billing No. 11 in the
amount of $256, 761.48;
2. Other action as directed by the Board; or
3. Take no action at this time.
Attachment(s) :
a.
b.
Contract Change Orders
Progress Billing
Attachment "a"
ROSS VALLEY SANITARY DISTRICT
2960 Kerner Blvd
San Rafael, CA 94901
Ph: 415.259.2949,... rvsd.org
Contract Change Order No. 017
June 9, 2016
Date:
Project:
FY 2014/15 Pipeline Rehabilitation Project
Owner:
Sanitary District No. 1 of Marin County
AKA Ross Valley Sanitary District
Phone:
Fax:
(415) 259-2949
(415) 259-2957
Contractor: Maggiora and Ghilotti, Inc.
The following change is hereby made to the contract:
Upon signing this Change Order, the contractor agrees to perform or make changes in the work
as described herein. All work performed and changes made shall comply with the plans and
specifications, except as necessary to comply with this change or addition required by this
change order.
Description of Change:
Bid Item #24 - Sanitary Sewer Improvements: SS-01 to SS-09. CIPP and Spot Repairs
The additional work described herein resulted from differing site conditions discovered during
construction of new work with existing sanitary sewer facilities . Construction of sewer mainline,
lower laterals, manholes, and GIPP are complete for the areas in question. The new infrastructure
is pending final QA/QC tests and inspections. At this time, no additional extra work bills are
anticipated.
Item
No.
2
Report
No.
33683
34027
3
34028
4
34029
5
34030
34031
34033
34034
34505
34506
1
6
7
8
9
10
Description
Rota-Rooter - Cleaning from S510.170 to S510.160
Morningside Dr. Manmade Buried Object (AT&T)
Morningside Dr Standby for Manmade Buried Object
(Fuel Tank)
(Fuel Tank)
(Fuel Tank)
Locate Lateral - Oak Knoll
Additional Costs for Night Work - Sycamore Avenue
Amount Authorized
this Estimate
1,684.07
$
4,066 .67
$
$
248.73
$
248.73
$
$
$
$
$
$
$
248.73
2,303.92
3,947.50
262 .72
352.91
7,021.47
20,385.45
Subtotal
Date: June 9, 2016
Pag e 1of2
Reason for Change:
Bid Item #24
a) Item #1 - This change resulted from differing site conditions discovered during construction of
the 1O" sanitary sewer between SSMH S000.570 and S523.01 O which required removal of
Asbestos Cement Pipe.
b) Item #2-8 - This change resulted from the discovery of manmade buried objects within the
alignment of the existing sanitary sewer, objects included an AT &T vault and a residential fuel
heating oil tank.
c) Item #9 - This change provided for additional compensation to the contractor as a result of
additional time expended attempting to locate the laterals.
d) Item #4 - This change resulted from requirements by the Town of San Anselmo to perform
GIPP during night shift and associated overtime.
Pricing:
$20,385.45
Requested By:
Contractor
Contract Time:
Determination of adjustment of contract time, by reason of this change, is deferred
until completion of the work involved and/or a complete analysis of the project
schedule is made to determine whether or not the work affected the controlling
operation(s).
The Owner and the Contractor hereby agree that this change order constitutes full and mutual accord
and satisfaction for all time, all cost, and all impacts related to this revision. In accepting this change
order, the Contractor agrees that it represents a full and equitable adjustment to the Contract, aflel-further-
#
a§r-ees-f:-e-waive-all-r~~s-te-f1le-elaim-witfl-r-espeet-te-any-diffiettlties-arising-from;-oras-a-resuit"OHhis
eha11ge.
7
~
Original Contract:
$
5,387,387.00
Previous Additions:
$
953,186.24
APPROVED:
Sanitary Di
Previous Deductions:
$
This Change Order:
$
20,385.45
Contract to Date:
$
6,360,958.51
Date: June 9, 2016
tJ
'
No. 1 of Marin County, Owner
Page 2 of 2
ROSS VALL EY SANITARY DISTRICT
2960 Kerner Blvd. San Rafael, CA 94901
Ph : 415.259.2949 Fax: 415.460.2149
Date:
Project:
FY 2014/15 Pipeline Rehabilitation Project
Owner:
OBA Ross Valley Sanitary District
Phone:
Fax:
June 9, 2016
(415) 259-2949
(415) 460-2149
Contractor: Maggiora and Ghilotti , Inc.
The following change is hereby made to the contract:
Upon signing this Change Order, the contractor agrees to perform or make changes in the
work as described herein. All work performed and changes made shall comply with the plans
and specifications, except as necessary to comply with this change or addition required by
this change order.
Description of Change:
This Change Order provides for the restoration of a moratorium street within the Town of San
Anselmo based on agreement between the Town of San Anselmo and Ross Valley Sanitary District.
As part of the FY 2014/15 Pipeline Rehabilitation Project, and as shown SS-02R2 of the Project Plans
dated February 9, 2015 and revised October 1, 2015, the Contractor performed work as shown and
various additional spot repairs as identified following pre-CIPP CCTV.
Reason for Change:
Broad moor Avenue was identified as a moratorium street prior to the start of construction. Project
Plans indicated slurry seal would be required in one location; however, following pre-Cl PP CCTV
additional spot repairs were found to be necessary prior to CIPP. Per Town of San Anselmo permit
conditions, the limits of work were to receive slurry sealing ; however, at the request of the Town the
equivalent area of slurry was distributed among San Anselmo Avenue and San Rafael Avenue.
Pricing:
$18,872.50
Requested By:
Town of San Anselmo
Contract Time:
By reason of this change order, the time of completion is adjusted as follows :
Zero (0) working days are added to the overall contract working days. No time
extension is provided given the similarity in character of work.
The Owner and the Contractor hereby agree that this change order constitutes full and mutual accord
and satisfaction for all time, all cost, and all impacts related to this revision. In accepting this change
order, the Contractor agrees that it represents a full and equitable adjustment to the Contract, ar.icl.
fl:lfther-agrees-to-waive-all-rights tofife-claim-with-respeet-to-any-cliffie1:1tties-arising-from-;-or-a-s-a-rest:tlt·
6'q
--eH~.
~ ~
Page 1of 2
Original Contract:
$5,387,387.00
Previous Additions:
$973,571.69
APPROVED:
o. 1 of Marin County, Owner
Previous
Deductions:
$
This Changer Order:
$18,872.50
Contract to Date:
$6,379,831 .01
Page 2 of2
Attachment "b"
ENGINEERING CONTRACTORS
MARIN
COUNTY
CALIF UC 1226767
555 DUBOIS STREET
SAN RAFAEL, CA 94901
Attn: Katherine Hayden
2960 Kerner Blvd
PHONE (415) 459-8640
FAX (415) 459-4884
INVOICE
DATE:
10581
5/31/2016
M&G Job:
7626
FY 2014115 PIPELINE REHAB/LITA TION PROJECT
CUSTOMER
ROSSVA
CONTRACT/PO#:
Original Sum
$
5,387,387.00
$992,444.19
Net Change by Change Orders
Contract Sum To Date
$
6,379,831.19
Total Completed To Date
$
5, 119,799.55
Previous Retenion Balance
$
242,476.22
Current Retention Balance
$
13,513.77
Total Amount Billed Less Retainage
$
4,863,809.56
Less Previous Billings
$
4,607,048.08
CURRENT AMOUNT THIS INVOICE
$
256,761.48
$
$
5, 119,799.55
4,607,048.07
255,989.99
256,761.48
CONTRACT BILLING SUMMARY
Billed to date:
Paid to date:
Retention Balance Due:
Total amount due:
$
$
I I ._IWI
"-'"•'-'
Item 8.d
. ROSS VALLEY SANITARY DISTRICT
2960 Kerner Blvd
u111t San Rafael, CA 94901
(415) 259-2949 - rvsd. org
STAFF REPORT
For the Meeting of June 15 2016
June 6, 2016
f1
C
To:
Board of Directors
From:
Katherine Hayden, P.E.
Acting Infrastructure Assets Manager
Subject:
Approve Progress Billing No. 2 for the FY 2014/15 Force Main
Appurtenance Project, with Ranger Pipelines, Inc., in the Amount of
$232,401.67
Approved By:
Summary:
This staff report is being presented to the Board for approving Progress Billing No. 2, submitted
by Ranger Pipelines, Inc., for the FY 2014/15 Force Main Appurtenance Project.
Discussion:
At the February 17, 2016 Regular Board Meeting, the Board approved the construction contract
for the FY 2014/15 Force Main Appurtenance Project with Ranger Pipelines, Inc. in the amount
of $1,488,300.
Progress Billings
Ranger Pipelines, Inc. has submitted Progress Billing No. 2 in the amount of $232,401.67 for
work completed to date. This progress billing includes contract work performed during the
current period in the amount of $244,633.34, less retention of $12,232.67.
Table 2. Board Approvals for Progress Billings
$
$
1,488,300
0
$
1,488,300
Amount Paid to Contractor to Date
Amount Due to Contractor this Period
Retention Balance
95,000
$ 232,401.67
$ 17,231.67
Total Earned to Date
$ 344,633.34
Staff has reviewed the Progress Billing for accuracy and finds no error.
$
Recommendation:
For the Board to:
1. Approve Progress Billing No. 2 in the amount of $232,401.67;
2. Other action as directed by the Board; or
Attachm ent(s) :
a.
Progress Billing
Attachment "a"
Ross Valley Sanitatary District. FY2014/15 FY Force Main Appurtenance Project
Project No. 2016.004
From:
To:
Progress Payment No. 2
Owner:
Contractor:
Ranger Pipelines, Inc.
Construction Manager:
01-May-16
31-Ma -16
(Payment to be issued to)
Contract Time
Orig. Contract:
Change Orders:
Revised Total:
19-Aug-16
0
19-Aug-16
Days Expended:
Days Remaining:
Percent Time Elapsed:
60
80
42.9%
NTP Date:
Completion Date - Orig.:
Completion Date - Rev.:
01-Apr-16
19-Aug-16
19-Aug-16
Amount Earned:
Contract Amount
Previous
To-date
Current
$1,488,300.00
$100,000.00
$344,633.34
$244,633.34
FIELD ORDERS
$0
so
$0
$0
CHANGE ORDERS
$0
$0
$0
$0
Sub-Total Earned:
$1,488,300.00
$100,000.00
$344,633.34
$244,633.34
6.7%
0.0%
23.2%
0.0%
16.4%
0.0%
$0
$5,000.00
$0
$0
$17,231.67
$12,232
$95,000.00
$327,401.67
$232,401.67
Contract Bid Item
BASE BID
Percent Earned & Paid
Percent Change Orders & Field Orders
Less Withholds
Less Retention of:
Total Payments to Escrow
5%
TOTALS:
$0
TOTAL PAYMENT DUE CONTRACTOR:
$232,401.671
oare' / b// G
& (1
/10
Date:
Dennis Gavallos, ROSS VALLEY SANITATARY DISTRICT
Date:
Katherine Hayden, P.E., ROSS VALLEY SAN ITATARY DISTRICT
Date:
COVELLO
Progress Payment Request # '.?
ROSS \'A LLEY SX\IT-\ R\ DISTRICT
BID SC HEDL l. E
FY 20I-l/1 5 Fo rce \lai n .-\(l purte na n ce Proj ec t
6
l" ni t
Vcscription
l tem
Cost to-Da te
S45,0C-0.(1Q
LS
S55.000.00
$55,000.l}:l
SS5,0C-0.00
Shoring
Ea
SIS.666.67
Sl l2.C00.00
Pedeslrinn and Traffic Control
Eo
Anode Test Station
EA
Temporary Path
sr-
Air Vall« Abando11m <11l at 42-i nch
Diamet~r Fore;! Main ~ Air Val\'~S # 1-3
Vah·e
Abandonment at 5-l-i11ch
Air Vah-e # I Pothole. E:-::.:,wati: O!.nd Se! 1.1p d;w~1..:-rlng
:\ ir \'::l•:'C ::2 Poi hole, E:xca\-:i.te .:!.. <1.d Set t!p dew:itering
Air \':!ke ::3 Pothole. E:-;c:?v.:!.ie :?rtd
S~t
uµ dewJtcring:
vault
Air Va l,·e #. 3 Restoration & L3 ndscap ing
_.\ ir \'::Ive #..J Pothole. bc3v.!c;;-and Set up dew::;ering
Air Valve #4 Install Tapping Sleeve and Bz.ckfi ll around
slee'ie
Air Vah·e # ..S Pour Vz.uh fo~da t io n & lnsull hot tap
\\ith Knife Valvt:
Air V3lve #. 4 Insta ll Vault. Ai; Valve & Blckfill around
\'3u1l
Ai r Vah·e # 4 Restor2.tion & W. ndscaping
13
Air \'31\·e ; -1 Sae Res1cra~ion
14
.-\ir Vain: !!:; Po;:hC>le, ExC:!\·a1.:! .=.nd
S~t
up de\\:ttcring
Air Vah-e #5 Install Tapping S l ~ve and Backfill arolUld
sleeve
Air Valve ii 5 Pour Vault founchtion & lnsb ll hot tap
\\-ith Knife va1 ... ,
Air Val,·e # 5 Insta ll Vault, Air Valve & Backfill around
vault
Air Va lve ii 5 Restot'3tion & Landsc;;i.ping
:\ir V.=.h·e .;Q Poihcle. Excavatl! .=.1:d Set up de·.v;).tcrir.g
Air Vah·e i!6 lnstall Tapping Sl«:vc and B~ckfi ll :iround
sleeve
Air V:ike # 6 Pour Vault foundation & Install hot 1:2.p
\. .;rn Kni fe Vain
Air Val\'e # 6 Install Vauh, Air Valve & Backfill arou nd
vault
Air Valve# 6 Restoration & Landscaping
16
Cost Tb i.s Period
SC0,000.0:>
Air Valve #3 Install Tapping. Sleeve and Bad.iill .?round
sleeve
Air Valve# 3 Pour Va.uh foundation & Insu ll hot up
\\ilh Knife Va \ v~
Air Valve# 3 Ins12ll Vault. Air Valve & Backfill around
t5
Total Bid Price
S60.C-OO.OO
Air Valve #-2 [nstall Tapping Sleeve and Backfi ll around
sleeve
Ai r Valve # 2 Pour Vaull fo undation & lnst:!.ll hot tap
\\ilh Kni fe Valvt
Air Valve# 2 Insiall Vault, Air \'al••e & &ckfill around
vault
Afr Valve# 2 Rcs:oration & Llndsc:?ping
12
Fn it Bid Pr ice
LS
Air Valve #1 install Tapping Sleeve and Backfill around
sleeve
Air Va lve# I Pour Vault fou n& tio n & lnsull hot up
\\;th Knife ValH
..\ir Valvc: I Install Vault. Air Valve & Backfill around
vault
Air Valve:: I Ro3tor.uion & Landscaping
II
Qu::rntiry
iviobilization.Demobilizatiun
Diam eter fo rce Main, Air Valves ~4 & 5
IO
Est ima!ed
Bonds and lnsuranct.!
Air
9
D:lti? 5!30!16
Replace Fo·l- 1-1 Vault Hatch a11d Epoxy
Coat
$37,333.3.t
$37,333.3.l
514,300.00
Sl 4.3C-O.CO
S6,000.00
536,000.00
SlS,000.00
S72,000.0:>
$22.00
$14,300.00
EA
~ . ooo.co
$ 12.000.00
EA
SI 0.000.00
$20,000.'}J
LS
S30.000.00
530.000.00
S?i.000.00
S27,0C-0.00
$40,000.00
S40.0C-0.00
6
650
r-0% This Pl!«'iod
LS
~0.000.00
540,000.00
LS
~0.000.00
S40,000.0:>
LS
$30.000.00
$30,000.00
LS
$30.000.00
530,000.QJ
LS
530.000.00
$30,000.00
$27,000.00
S27,0C-0.00
9C% This Period
527,000.00
S27,0CO.OO
90% This Period
S27,C00.00
S27,0C-0.00
90% Thi s Period
Sl 5,C-00.00
515,0CO.OO
50% this Pay Period
Sl l,000.00
SIS.OCo0.00
50%~
Sl :l.000.00
SlS.OCo0.00
50% this Pay Period
LS
S30,000.00
SJ0,000.00
LS
S3S,OOO.OO
s;s.ooo.o:i
LS
SJ0.000.00
SJ0,000.00
LS
530,000.00
SJ0,000.00
LS
SJ0.000.00
530,000.00
LS
S4~.oco.oo
$4-l,000.00
LS
~~.coo.co
$4-l,OOO.<:>:>
LS
SJ0,000.00
530,000.00
LS
530,0-00.00
S30,000.<>J
LS
SJ0.000.C<l
530.000.00
LS
~ 6.000.0il
$46,000.00
LS
$46.00-0.00
~6.000.00
LS
SJ0.000.00
$30,000.00
LS
SJ0.000.00
530,000.00
LS
St 7,C-00.00
517,000.0<J
LS
536.000.00
S36,000.Q)
LS
$36,000.00
$36.000.Q)
LS
SJ6,000.00
$36,000.0J
LS
536,000.00
S35,000.0:>
LS
536.000.00
536,00-0.0:>
LS
$30.000.00
530,000.0:>
LS
SJO,'}Q().C-0
S30,000.00
LS
54 1,000.GO
541.000.00
LS
s; o.000.00
$30,000.oJ
LS
S30.C-00.CO
S30.000.C':l
[;\
SI t,C-00.GO
Sll ,000.CIJ
thi s Pay Period
11 i
l Bid All owanc ~ for Distric1 's Uso
I I
LS
S~0. 000
BidTml
OtJ
s ~ ci. ooo
OJ
Si ,488,300.C-O
To1al .-\ mou11t Du('
This Period
Le.ss 5% Retention
Net Amount Due
52+4,633.34
S3~.633
3.i
Si.2,2j l.67
517,231 .67
SJ32,-IO l.67
5327,401.67
ITEM 8.e
2960 Kerner Blvd
(415) 259-2949 - rvsd.org
STAFF REPORT
June 13 2016
To:
Board of Directors
From:
Greg Norby
General Manager
Approved by:
Cfvl
Subject:
Adopt Resolution 16-1507, Approving Terms and Conditions of Employment for the
Unrepresented Professional and Administrative Staff for the Period of July 1, 2016, through
June 30, 2018.
Summary:
The District adopted Resolution 16-1503 on April 20, 2016, which amended Resolution
15-1494 establishing an updated terms and conditions of employment for unrepresented
professional and administrative staff effective through June 30, 2016. The recommended
action separates the terms and conditions document from the Resolution approving the
document, establishes the term of the document for two years from July 1, 2016 through
June 30, 2018, and provides for a 2.7% Cost of Living Increase (COLA) based on Bay
Area CPl -U from April 2015 through April 2016. The proposed Resolution will approve the
separate Terms and Conditions document.
Discussion:
In August of 2015, the District approved Resolution 15-1494 establishing updated Terms
and Conditions of Employment for Unrepresented Professional and Administrative Staff
(Terms and Conditions of Employment) for a period of one year from July 1, 2015 through
June 30, 2016. On April 20, 2016, the District approved amendments to this resolution to
align compensation and benefits with those provided to represented members of
AFSCME Local 2167. It was anticipated at that time that an administrative re-packaging
and update of the Terms and Conditions of Employment would be done as part of the
new FY 2016-17.
This update will make three primary changes to the Terms and Conditions. It will
incorporate the same COLA as provided for by the AFSCME MOU, adopt a 2 year term
for the Terms and Conditions to align with the June 30 2018 end date of the AFSCME
HR Report - BOD Mtg. of March 23, 2016
Page 2
MOU, and move the detailed documentation of the approved Terms and Conditions out
of the supporting Resolution document, into a separate document.
One of the compensation benefits provided to represented employees was a COLA
applied to the salary schedules for the represented classes, based on San Francisco Bay
Area CPl-U and effective July 1, 2016. Staff is recommending this same compensation
benefit be applied to the salary schedules of the unrepresented employee classifications.
This will provide for a 2. 7% increase in base salaries, effective July 1 2016.
On June 30, 2016, the current Terms and Conditions of employment will expire. The new
Terms and Conditions document incorporates the content of the two prior Resolutionbased documents, and provides for an effective 2 year term of July 2nd 2016 through June
3Q1h 2018. This will allow for consistent and timely updates in parallel with any future labor
negotiations.
A separate document memorializing the terms and conditions of employment for
unrepresented employees is a common practice in the industry as well as in human
resource management. This separate document, approved once by the attached
Resolution, can then be more readily displayed and used by staff and others, outside of
the Resolution format. Any future updates to the Terms and Conditions document would
be subject Board approval, but would not require a future supporting Resolution.
Recommendation: ,
Approve Resolution 16-1507 adopting the Terms and Conditions of Employment for the
Unrepresented Professional and Administrative Staff for the Period of July 1, 2016
through June 30, 2018.
Attachments:
a)
Resolution 16-1507, Approving Terms and Conditions of Employment for the Unrepresented
Professional and Administrative Staff for the period of July 1, 2016 through June 30, 2018.
b)
Red-line strikeout of edits to previous Terms and Conditions as established by Resolution 16-1503.
Attachment "a"
RESOLUTION NO. 16-1507
A RESOLUTION OF THE BOARD OF DIRECTORS OF SANITARY
DISTRICT NO. 1, APPROVING THE TERMS AND CONDITIONS OF
EMPLOYMENT FOR THE UNREPRESENTED PROFESSIONAL AND
ADMINISTRATIVE STAFF
WHEREAS, on August 11, 2015, the Board of Directow a! Sanitary District No.1 (Board)
adopted Resolution 15-1494, Establishing Compensation Ar d Certain Conditions Of Employment
For The Unrepresented Professional And Administrative Staff, (Te rms and Conditions), effective
·'··-.
during the fiscal year beginning July 1, 2015; and
WHEREAS, on April 20, 2016, the B "' . ciopted Resolution 16-1503 to amend the
ign with compen~atiori and benefit changes
Terms and Conditions of Resolution 15-14
provide to AFSCME represented staff per the ,,. ,,9;,.2018 AFSCME-RVSD MQU; and
'ff'~~~}.., /'.J
,
. ·•·· ·. . ..
WHEREAS, the current Re$©lution 16-1503 IS't'tteet through June 30, ~'016 and a new
..
~*'1~,-.
:"'w•·
Terms and Cond1t1ons must be esta5
"' tor the penotif .r July 1, 2016, and
,,
·~~~E~ORE, ~jT RE~?tVED
~dopt
NOW, ··
that the Board does hereby approve and
the new document~nt1tled "Terms;Cond1t1ons of Employment for the Unrepresented Professional
·¥#J_f~}",,
~~Yi
and Administrative Staff.. effecti'l le?Jul 1 2016 throu h June 30 2018 " which is attached hereto
as Exhibit "A".
/
BE IT FURTHER RESOLVED that the Board authorizes and directs the General
Manager or designee to implement and administer the Terms and Conditions on behalf of the
District.
PASSED, APPROVED AND ADOPTED by the Board of Directors of Sanitary District No.
1 of Marin County this 23rd day of June, 2016 by the following vote:
Attachment "a"
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
. ~"
·-...,_
·····.•.
EXHIBIT A
TERMS AND CONDITIONS OF EMPLOYMENT FOR THE UNREPRESENTED
PROFESSIONAL AND ADMINISTRATIVE STAFF
JULY 1, 2016 to JUNE 30, 2018
.A.')
Unrepr~ent~
This Terms and Conditions of Employment for the
Professional and Administrative
staff (Terms and Conditions) is not a contract of employment aqd is intended solely for the
purpose of outlining compensation and certain cdn€1~ions of emplpyrnent for the unrepresented
professional and administrative staff of Sanit~r~ Bi7strict No. 1 of Marin County (District), also
referenced as the Ross Valley Sanitary District, is listed in Appendix A. Except as specified in
individual at-will employment agreements, these Terms and Condifams do not apply to
incumbents of exempt executive management positions repoiii_9-g directly to the'District's General
Manager. Nothing in these Terms ana Conditions create$'' any rights in the natige of a contract,
or any vested right and all benefits contain'ed in th is docume-ht may be changed at any time in the
future, subject to RVSD Board approval.
Salary ranges are listed in Appendix A. Effective the first full pay period after July 1, 2016,
the District shall increase thepc~edule of base salaries by 2.7% to reflect a cost of living
adjustment.
/
)
)
/
Effectivethefirstfullpayperiqg,.,after July 1, 2017, the District shall increase the schedule of base
salaries to reflect a cost of living adjustment (COLA) . Base salaries shall be increased by
the amount of annual increase in the SF Bay Area Urban CPI, measured from April ofthe
prioryeartoApril oftheyearofthe increase; however, regardless of the actual CPI increase,
each COLA shall be at least 2.5%, and no COLA shall exceed 4%. For example, if the CPI
increases by 3.0%, employees shall receive a 3.0% increase; if the CPI increases by only 1.0%,
employees shall receive a 2.5% increase.
Terms and Conditions
July 1, 2016 through June 30, 2018
Section 4. Insurance:
A.
Medical Insurance:
The District offers the California Public Employees Retirement System (Cal PERS) Medical
Insurance Program. District contributions are as described below:
1) For employees hired by the District before July 1, 2015, the District shall contribute the
following amounts to the Cafeteria Plan:
•
Subscriber Only - Up to 100% of the Kaiser Bay Area premium
•
Subscriber Plus One - Up to 100% of the Kaiser Bay Area premium
•
Subscriber Plus Two or more - Up to 100% of the Kaiser Bay Area premium
2) For employees hired by the District on or after July 1, 2015, the District shall contribute
the following amounts to the Cafeteria Plan:
•
Subscriber Only - Up to 80% of the Kaiser Bay Area premium
•
Subscriber Plus One - Up to 80% of the Kaiser Bay Area premium
•
Subscriber Plus Two or more - Up to 80% of the Kaiser Bay Area premium
3) Employee Medical Contributions:
The employee shall pay any difference between the District's contribution to the
Cafeteria Plan, if applicable, and the actual premium of medical insurance selected by
the employee. In no event shall the District's contribution exceed the actual cost of
the premium .
4) Minimum Employer Contribution:
For qualifying regular full time employees enrolled in a CalPERS PEMHCA medical
plan, the District is obligated to pay the minimum employer contribution to qualifying
employees pursuant to CalPERS resolution and Government Code section 22892.
The District Cafeteria contributions above include the required minimum amount
required under Government Code section 22892.
B.
Waiver:
An employee covered by these Terms and Conditions may apply in writing to the District
for waiver of required participation in the District's medical insurance program and to
receive a payment in-lieu of medical insurance coverage. To be elig ible to opt out of the
District's medical insurance and receive a payment, the employee must provide proof of
current equivalent coverage through other sources , which the District deems acceptable.
The payment-in-lieu of District medical insurance amount shall be paid as a taxable cash
benefit, and is not reportable to CalPERS as compensation. Employees enrolled in the
District's medical insurance coverage will not receive any waiver payment. The maximum
Adopted June 23, 2016
Page 1 of 13
Cafeteria/Flexible Benefits Plan funding for such employee who submits a waiver of
coverage shall be $400.00 per month.
C.
Dental and Life Insurance:
The District shall provide a dental benefit at no cost to the employee.
The District shall provide life insurance at no cost to the employee. Plan documents are
on file with the District's Human Resources office and benefits levels are subject to
change.
D.
Short-Term Disability Coverage:
The District shall provide short-term disability insurance at no cost to the employee. Shortterm disability insurance plan documents are on file with the District's Human Resources
office and benefits levels are subject to change.
E.
Long-Term Disability Insurance:
The District shall provide long-term disability insurance at no cost to the employee. Longterm disability insurance plan documents are on file with the District's Human Resources
office and benefits levels are subject to change.
F.
Vision Insurance
The District shall provide vision insurance at no cost to the employee and his/her
dependents. Vision insurance plan documents are on file with the District's benefits
administration office and will be provided to employees upon request. Benefits levels are
subject to change by future adoption of a revised version of this Terms and Conditions.
Section 5. Performance Merit Increase:
Within the established salary range for their job classification, employees may be eligible for an
annual performance merit increase, not to exceed ten percent (10%) of salary. The merit increase
may be granted by the General Manager based on the employee's merit and performance. All
merit increases are subject to the discretion of the General Manager and must be documented in
the employee's annual performance evaluation.
Section 6. Retirement Program:
A.
Pension Benefit:
1) "Classic" Cal PERS Members - Benefit Formula and Employee Contribution:
Employees hired prior to January 1, 2013 or Classic CalPERS members hired
subsequently shall be provided the 2.7% at 55 retirement formula. Effective July 1,
2015 (or as soon thereafter as administratively feasible), employees shall
contribute 100% of the required member contribution.
2) "New (PEPRA)" CalPERS Members - Benefit Formula and Employee Contribution:
Page 2 of 13
As required by PEPRA, New Member Employees hired on or after January 1, 2013,
shall have the Cal PERS 2% at 62 retirement formula, as provided by the terms of the
contract in effect between the District and CalPERS. Employees shall contribute at
least 50 percent of the "normal cost" rate as provided by Cal PERS.
B.
Medical Insurance after Retirement:
1) Employees Hired Prior to July 1, 2015:
For employees hired prior to July 1, 2015, who retire from District service into PERS
retirement, and who at the time of retirement are age fifty-five (55) or older and also
have twenty (20) years of District or comparable public sector service, the District will
provide an additional contribution on a reimbursement basis to augment the required
PEMHCA retiree medical contribution. The additional contribution will consist of the
equivalent of forty percent (40%) of the employee-only premium of the least expensive
PERS Medical Insurance available in the North Bay area each year, and will be made
only until the retiree reaches Medicare-eligible age. The retiree shall pay the balance of
the premium. Once an employee reaches the age for Medicare eligibility, the District's
contribution towards retiree medical insurance shall cease. For the purposes of this
section, comparable public sector service means service with a CalPERS agency or an
agency with CalPERS reciprocity.
2) Employees Hired On Or After July 1, 2015:
New employees hired on or after July 1, 2015 shall be entitled to only the required
min imum employer contribution upon retirement, pursuant to CalPERS PEMHCA
resolution.
Section 7. Holidays:
The District will provide the following paid holidays per year:
•
•
•
•
•
•
•
•
•
•
•
•
First day of January, known as New Year's Day
Third Monday in January, known as Dr. M. L. King Jr. Day
Third Monday in February, known as Presidents' Day
Last Monday in May, known as Memorial Day
Fourth (4th) of July, known as Independence Day
First Monday in September, known as Labor Day
Eleventh (11th) day of November, known as Veterans Day
Fourth Thursday in November, known as Thanksgiving Day
The Friday immediately following Thanksgiving Day
December twenty-fourth (24th), starting at 12 Noon
December twenty-fifth (25th), known as Christmas Day
December thirty-first (31st), starting at Noon
Page 3 of 13
A.
Holiday on Saturday or Sunday:
When a holiday falls on a Saturday or Sunday, the Friday proceeding the Saturday or the
Monday following the Sunday holiday shall be deemed to be a holiday in lieu of the day
observed.
If the December 25 or January 1 holiday falls on a Saturday, the holiday shall be observed
on the preceding Friday and the one-half day holiday preceding December 25 and/or
January 1 shall be observed on the preceding day (Thursday) beginning at noon.
If the December 25 or January 1 holiday falls on a Sunday, the holiday shall be observed
on the following Monday and the one-half day holiday preceding December 25 and/or
January 1 shall be observed on the preceding Friday beginning at noon.
If the December 25 or January 1 holiday falls on a Monday, Monday shall be observed as
the holiday. The one-half day holiday preceding December 25 and/or January 1 shall be
observed on the preceding Friday beginning at noon.
B.
Floating Holidays:
1) Each employee accrues four (4) floating holidays per fiscal year, one of which is posted
to the employee's leave account quarterly at the beginning of each quarter. Newlyhired employees will receive accruals only on the quarterly schedule--no interim or
pro-rated accrual will be provided at the time of hire. Employees may accumulate a
maximum of eight floating holidays (64 hours), after which accruals will cease until
the balance drops below the maximum accumulation.
2) A request to take a floating holiday(s) requires the prior approval of the supervisor.
3) Any accrued and unused floating holidays shall be paid at a straight time rate upon
the separation of the employee from the District.
Section 8. Sick Leave:
A. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, using an accrual
method, each employee shall accrue sick leave according to the following terms:
1) Each month, the employee will accrue eight (8) hours of sick leave with pay.
2) Employees may accumulate a maximum of one thousand (1,000) hours of paid sick
leave. If an employee's accrued sick leave balance reaches 1,000 hours, accrual shall
cease until the employee's sick leave balance drops below the maximum
accumulation.
B. Employees may use paid sick leave for the following reasons:
1) Diagnosis, care, or treatment of the employee's existing health condition or preventive
care for an employee; or
2) Diagnosis, care, or treatment of an existing health condition of, or preventive care for
an employee's family member. For the purposes of using sick leave under this policy
Page 4 of 13
only, "family member'' shall mean an employee's parent, child, spouse, registered
domestic partner, parent-in-law, sibling , grandchild, or grandparent.
3) In addition, with appropriate certification an employee who is a victim of domestic
violence, sexual assault, or stalking may use accrued paid sick leave under this policy
for the following reasons:
•
To obtain or attempt to obtain any relief, including, but not limited to, a temporary
restraining order, restraining order, or other injunctive relief, to help ensure the
health , safety, or welfare of the victim or the victim's child;
•
To seek medical attention for injuries caused by domestic violence , sexual
assault, or stalking;
•
To obtain services from a domestic violence shelter, program, or rape crisis
center;
•
To obtain psychological counseling related to an experience of domestic violence,
sexual assault, or stalking; or
•
To participate in safety planning and take other actions to increase safety from
future domestic violence, sexual assault, or stalking, including temporary or
permanent relocation.
C. Requests to use sick leave must be made to the employee's supervisor at least twenty-four
(24) hours in advance. If the employee's need to use paid sick leave is unforeseeable, the
employee must provide notice to the employee's supervisor as soon as practicable. For other
than medical-related appointments, appointments should be scheduled for the first or last hour
of the shift, if possible.
D. Employees who do not comply with these requirements for use of sick leave, including
providing insufficient notice of sick leave or using sick leave for non-permitted reasons , are
committing abuse of sick leave, which is grounds for discipline, up to and including termination.
The District reserves the right to take reasonable steps to determine whether an employee is
abusing sick leave, including, but not limited to, attempting in-person or electronic
communication with an employee using sick leave, identifying and tracking consistent patterns
of sick leave use, such as in connection with weekends, holidays, and scheduled days off, and
considering social media content or other relevant evidence that is either publicly available or
shared voluntarily by other employees or interested individuals. After four (4) consecutive days
of illness, the District may require a physician's certificate or other relevant documentation
certifying that the reason for the employee's absence is a permitted use of sick leave, either
as a condition of continuing an employee on sick leave status or as a requirement of returning
to work.
E. Employees may determine how much paid sick leave to use, however, the minimum amount
of paid sick leave an employee may use is fifteen (15) minutes per work day.
Page 5 of 13
F. Compensation for each hour of sick leave used shall be at the employee's base hourly rate of
pay. Employees shall be compensated for using sick leave on the payday for the next regular
payroll period after the sick leave was taken.
G. Except as provided in this policy, upon termination, resignation, retirement or other separation
from employment, no cash out or compensation of any kind will be provided to an employee
for accrued but unused sick leave. As required by CalPERS, unused sick leave balances are
reported upon resignation for the purposes of retirement, and may be used by CalPERS in
their calculation of an employee's service credit.
H. If an employee separates from the District and is rehired within one (1) year from the date of
separation, previously accrued and unused paid sick leave shall be restored to the employee
to the extent required by law.
Section 9. Vacation:
A.
Accrual Amount:
Employees shall be entitled to accrue annual vacation leave on the basis of years of
continuous service in accordance with the following schedule:
B.
After 1 year of service:
10 working days
(80 hours)
After 3 years of service:
12 working days
(96 hours)
15 working days
(120 hours)
After 1O years of service:
20 working days
(160 hours)
22 working days
(176 hours)
25 working days
(200 hours)
Preference:
Employees shall be given their preference of when to use accrued vacation time unless
operational needs as established by the General Manager or his/her designee require
otherwise. Requests for use of accrued vacation leave by probationary employees, and
vacation requests in excess of fifteen (15) days (120 hours) are permitted, and may require
special consideration. The General Manager or his/her designee has discretion to approve
or deny employees' requests to use vacation time.
C.
Unused Vacation Time:
Accumulation of vacation leave up to sixty (60) days (480 hours) is allowed. Thereafter,
additional accumulation shall be suspended unless otherwise approved in advance by the
District. Employees may, once within a fiscal year, have not less than one (1) day (8 hours)
and not more than five (5) vacation days (40 hours) bought back by the District, at the
employee's option . An employee can elect to have an additional five (5) days (40 hours)
(for a total of ten (10) (80 hours) vacation days) bought back by the District during the
same fiscal year, providing that the employee takes at least five (5) consecutive days (40
Page 6 of 13
hours) of annual vacation accrual (or equivalent amount of compensatory time)during the
same fiscal year and prior to or at the same time as the requested vacation pay out.
D.
Holiday and Sickness during Vacation:
When a holiday falls within an employee's vacation period, the employee will only be
charged for actual workdays taken. If an employee becomes ill or has an injury while on
vacation, the time of actual illness/injury may be charged against accumulated sick leave,
subject to sick leave requirements. The District must be notified as soon as practicable if
an employee becomes ill or has an injury while on vacation.
E.
Vacation Payment at Termination:
An employee who separates from the District service shall be paid for any accrued and
unused vacation time.
Section 10. Jury Duty/Required Witness for the District:
Employees called upon for jury duty or subpoenaed as a witness (or an expert witness) in a case
arising in the course of their work or the work of the District (said jury summons/attendance
verifications, and/or subpoena must be submitted to the General Manager or his/her designee),
shall remain in their regular pay status and turn over to the District all fees and expenses paid to
them, other than mileage allowance.
Employees called to serve as witnesses in private cases or personal matters (all issues other than
District business) shall use an appropriate accrued leave or request leave without pay and retain
all witness fees paid to them.
Section 11. Twenty-Four Hour Response Duty:
The District may assign exempt employees responsibility for responding to emergencies on a 24hour basis. In such cases, the District has discretion to provide employees with use of a District
vehicle to respond to official District business. District vehicles shall be used solely for official
business of the District. The District shall pay all operation and maintenance costs of same,
including insurance. An exempt employee who responds to emergencies during hours outside of
his/her regular work schedule may request paid "rest time" (not charged to any of the employee's
accrued leave balances) subsequent to the emergency response incident. With approval from
the General Manager, such rest time may be granted for prompt use by the employee, and in an
amount not to exceed the actual response time.
Section 12. Probation Period:
All new employee(s) shall serve a 12-month probationary period from the date of hire into a regular
position. An employee may be terminated, with or without cause, during the probationary period
and has no recourse to the District's grievance or appeals process.
Section 13. Trainee Program:
To allow for movement within the organization, and for effective recruitment, the District offers a
Trainee Program that allows for the "underfilling" any allocated position with a Trainee. Key
elements of this Trainee Program include:
Page 7 of 13
•
All employees in a Trainee status shall remain on probationary status for the duration
of the trainee period.
•
The District will provide Trainees with a specific training plan and associated timelines
designed to achieve the minimum qualifications of the allocated position within the
Trainee's probationary period.
•
The probationary period for a Trainee shall be 12-months, unless extended by the
General Manager for a maximum time period up to (but not exceeding) two years
during which the minimum qualifications of the allocated position must be met.
•
A Trainee must meet the minimum qualifications for the allocated position, before the
expiration of the Trainee's probationary period.
•
A Trainee who does not successfully complete the Trainee Program will either return
to a formerly-held position (if available), be released for failure to pass probation, or,
for permanent employees, be disciplined for cause.
•
Compensation for Trainees shall be set at 25% below the first step of the allocated
position's pay range. Pay adjustments during training may be made at the General
Manager's sole discretion if training plan goals are being met.
•
An employee shall promote to the allocated position if he or she completes the training
plan ahead of schedule, and the early promotion is approved by the General Manager.
•
Employees who successfully complete the Trainee Program shall become regular
employees in the allocated position and shall be placed in the first pay step of the pay
range for the allocated position. A new probationary period is not required unless the
employee promoted prior to the 12-month Trainee probation, in which case he/she
shall complete only the balance of probationary time remaining to make up a complete
12-month probationary period.
Section 14. Definitions of Certain Employment Actions:
Employees can transition between allocated positions through one of the following mechanisms:
A.
Voluntary Demotion:
The employee-initiated movement of an employee from one class to another class having
a lower maximum rate of pay, subject to the approval by the General Manager. An
employee who is demoted must meet the current minimum qualifications for the
classification to which he or she is requesting demotion.
•
The General Manager has discretion to determine whether a probationary period is
needed.
•
Employees will be compensated at the step in the pay range for the new class which
is nearest to the employee's pre-demotion pay. Subject to the discretion of the
Page 8 of 13
General Manager, the District may "Y-rate" the employee's pay at the same rate he
or she received prior to the voluntary demotion, until the pay range for the new class
equals or exceeds the Y-rate.
B.
Promotion:
The employee-initiated movement of a qualified employee from a position in one
classification to a vacant position having a higher maximum rate of pay, as approved by
the General Manager.
C.
•
Promotion occurs through the competitive examination process. The appointment of
an employee to a "trainee" class where he/she will advance without further
competition to a position allocated at a pay level above the employee's current pay
range is a promotion.
•
Probationary periods are required for promotional appointments.
Transfer:
A change, initiated by either management or an employee, from one position to another
in the same class; or from a position in one class to a position in a different class with an
equal pay range. An employee who is transferred must meet the current minimum
qualifications for the classification to which he or she is being transferred.
D.
Out of Class/Acting Pay Assignment:
In cases of position vacancy or incumbent absence from duty, the General Manager,
may, in writing, and at his sole discretion, assign another employee to perform some or
all of the duties of a job with a higher classification for a period of time to be determined
on a case-by-case basis.
In the case of an "out of class" assignment, the employee will be paid a 5% increase
above their current pay. An out of class assignment may include the assignment of a
specific set of duties or responsibility for a specific set of programs/projects, but would
not normally constitute the entire role of an existing higher or different classification .
In the case of an "acting" assignment, the employee assumes the full scope of
responsibilities of the higher classification. "Acting" employees will be paid either the
lowest step of the range of the higher classification, or an amount that is within the
higher pay range and is closest to 5% above current pay, whichever is greater.
Page 9 of 13
At the sole discretion of the General Manager, an employee not able to successfully
perform assigned duties shall be removed from the "out of class" or "acting" role and will
return to their previously assigned role and pay.
Section 15. Reduction in Force:
A.
Reasons for Layoff:
The District may layoff an employee or reduce an employee's hours of work whenever it
is necessary because of a lack of work or funds, or whenever it is advisable in the interest
of efficiency and economy to reduce or reorganize the number and types of regular
employees.
B.
Order of Layoff:
Employees shall be laid off within each job classification, and layoff will occur within the
affected job class by reverse order of seniority in District service.
C.
Bumping Rights:
An employee who is laid off may elect to "bump" into a vacant position previously held or
a vacant position for which the employee meets the minimum qualifications, as long as
the new position is covered under these Terms and Conditions. Qualified employees who
are laid off may request consideration for placement in vacant positions not covered by
these Terms and Conditions, but they will not have "bumping rights" to such positions.
D.
Exception to Order of Layoff:
Where the General Manager deems it to be in the best interest of the service, he/she may
retain an employee in an affected job class who has specific qualifications, despite the
order of the layoff provided above, if the General Manager determines:
1) Such action is in the best interest of the service;
2) The employee retained has such special qualifications;
3) The employee laid off does not have such special qualifications; and
4) Such special qualifications are important in the performance of the work of the District.
The General Manager may lay off employees pursuant to the following procedures:
1) The District will notify affected employees at least two (2) calendar weeks prior to layoff.
2) The District at its discretion may place employees scheduled for layoff on paid
Administrative Leave.
Section 16. Leave Use by Exempt Employees
Exempt employees generally have work schedules that reflect forty hours per week, and it is
expected and accepted that such employees may regularly work additional hours in order to
Page 10of13
ensure the timely completion of necessary business . The base compensation offered to exempt
employees reflects this mutual understanding. The District does recognize that exceptional
workload demands may arise from time to time, and that exempt employees may work
In such extraordinary
extraordinary amounts of time in response to such demands.
circumstances, and with the General Manager's approval, FLSA-exempt employees who record
80 or more hours of time worked within a pay period may be absent from work during that pay
period or the subsequent pay period for up to eight (8) hours of regularly scheduled work time
without being required to substitute "paid time off" by using accrued leave.
Section 17. Overtime
Non-exempt employees who work in excess of forty (40) hours in a seven-day work period are
entitled to pay at 1.5 times their regular rate of pay for overtime worked, in accordance with the
Fair Labor Standards Act. Such employees are required to record all overtime worked on their
time cards for prompt payment at the end of each pay cycle. No additional overtime
compensation, unless required by law, will be provided.
Section 18. Longevity Pay
This program is eliminated effective July 1, 2015. Any employee who on that date is receiving a
percent of base pay designated as longevity pay may retain the longevity pay percentage in effect
on July 1, 2015, absent a break in District service. Should such an employee lose eligibility due
to a break in service, no re-entry to the program is permitted.
Section 19. Wellness Program
Since its adoption in 2010, the federal Affordable Care Act has specifically recognized the
importance of employer engagement in promoting employee health and reducing risks of chronic
disease or injury. Consistent with this important public policy, the District offers a voluntary
wellness program, consisting of reimbursement of up to $300 per fiscal year for an employee's
wellness-related expenditures. Reimbursement may be made for a range of programs intended
to improve and promote employee health and fitness, including gym memberships, smoking
cessation, diabetes management, weight loss programs, and preventative health
screenings. Employees must submit all requests for reimbursement no later than July 31, 2016,
and may also be required to submit supporting information demonstrating that the content of the
program promotes health and/or reduces risks of chronic disease or injury. The General
Manager's approval or denial of any reimbursement request will be made in writing, and is final.
Section 20.0ther Terms and Conditions:
Provisions of this Board-approved Terms and Conditions supersede any current provisions of the
District's Employee Handbook with which they conflict; however, the terms of this Terms and
Conditions may be superseded or supplemented by revisions to the District's Employee
Handbook as adopted by the Board of Directors at a date subsequent to the date of this Terms
and Conditions.
Page 11of13
APPENDIX A
List of Unrepresented Professional & Administrative Job Classifications
As of July 1, 2016
Finance and Accounting Analyst
Administrative Coordinator
Capital Assets Analyst
Engineer
Executive Assistant/Clerk of the Board
Inspection Superintendent
Salary Schedule
Salary Ranges for Unrepresented Job Classifications
(Does not include employees on Contract)
As of July 1, 2016
JOB CLASSIFICATION
RANGE
STEP 1
STEP 2
STEP 3
STEP 4
STEP 5
STEP 6
RlO
$4,892.00
$5,137.00
$5,393.00
$5,663.00
$5,946.00
$6,244.00
R18
$6,115.14
$6,420.90
$6,741.95
$7,079.04
$7,432.99
$7,804.64
Capital Asset Analyst
R23
$6,918.72
$7,264.66
$7,627.89
$8,009.29
$8,409.75
$8,830.24
Acco unting & Financial Analyst
R28
$7,828.00
$8,219.00
$8,630.00
$9,062.00
$9,515.00
$9,991.00
R34
$9,078.00
$9,532.00
$10,008.00
$10,509.00
$11,034.00
$11,586.00
Engineer
R36
$9,538 .00
$10,014.00
$10,515.00
$11,041.00
$11,593 .00
$12,173.00
1.) A 2.7% COLA will be applied to salaries in this schedule on the first full pay period after 7/1/2016.
2.) A COLA based on the SF annual increase in the SF Bay Area Urban CPI, measured from April of the prior year
to April of the increase year will be applied to the salaries in the schedule on the first full pay period after
7/1/2017.
Page 12 of 13
ATTACHMENT B
Revisions to Resolution 16-1503 Terms and Conditions
TERMS AND CONDITIONS OF EMPLOYMENT FOR THE UNREPRESENTED
PROFESSIONAL AND ADMINISTRATIVE STAFF
RESOLUTION OF COMPENSATION
AND CERTAIN CONDITIONS
O/~
JULy 1, 201 96 to JUN"E 30,v2o'1ae
-
,""'-
,/)
./
-
'
'
This Resolution Terms and Conditions of Emp 'Glxm ent for tb:e ,Unrepresente€1. Profess ional and
Adm inistrative staff (Terms and Cond itions) is not a contrac?ofyrn ployment and 'is intended solely
for the purpose of outlining co~~e"i'isation and certain /.eonditions of empl0yment for the
unrepresented professional and administrative staff of Sanitary District No. 1 of Marin County
(District), also referenced as the Ross Valley Sanitary Distri6t, as listed in Appendix A of this
Resolution. Except as specified in individual at-will employment agreements, this Resolution does
not apply to incumbents . of- exempt execut've mana!!:)ement positions reporting directly to the
District's General Mami'ger .. Nothing in tflis Resolution creates ar-iy rights in the nature of a
contract, or any vest~d (iQht ana all benefits contciined~n this Resolution may be changed at any
/
time in the future, subject to board aP,proval.
. J
Section 1. Non-Discrimination..
/"'
,.·'
..
-
/
The Disihcv acknowledges that in receiving the ben fits afforded by this Resolution, no person
shall in a~ way be favored or discriminated again§t on the basis of any characteristic protected
under fetleral, state , or local law.
\
Section 2. Discipline or Discharge:
·
\
Employees may be disGiplined pr qischarged for cause .
Section 3. Salary:
v /
/
7
Effective the first f.!d!L_pay period after July 1, aG+e2016, the District shall increase the
schedule of base salaries by 2.6Z% to reflect a cost of living adjustment. Appendix A
presents the updated base salaries.
Effectivethefirstfullpayperiod after July 1, 2017, the District shall increase the schedule of base
salaries to reflect a cost of living adjustment (COLA). Base salaries shall be increased by
the amount of annual increase in the SF Bay Area Urban CPI, measured from Apri l of the
prior yeartoApril oftheyearofthe increase; however, regardless of the actual CPI increase.
ATTACHMENT B
Revisions to Resolution 16-1503 Terms and Conditions
each COLA shall be at least2.5%, and no COLA shall exceed 4% . For example, if the CPI
increases by 3.0%, employees shall receive a 3.0% increase ; if the CPI increases by only 1.0%,
employees shall rece ive a 2.5% increase.
Section 4. Insurance:
A.
Medical Insurance:
The District offers the California Public Employees Retirement System (CalPERS) Medical
Insurance Program. District contributions are as describs d below:
/
1) For employees hired by the District before Jul/ ('
following amounts to the Cafeteria Plan:
/.
/
2~5, the District shall contribute the
oft~J>aiser Bay Area p~emium
•
Subscriber Only - Up to 100%
•
Subscriber Plus One - Up to 10oc;iz !of the Kaiser Bay Area
•
Subscriber Plus Two or more - Up to 100%
f;
p~mium
of the Kaiser Bay "Area premium
Dis.trict on or after. duly( 2015, the Distric?shall contribute
2) For employees hired by
the following amounts to tHe Cafeteria Plan:
•
•
Subscribe; Onl):'. - Up to 80% of the Kaiser Bay Are'a premium
)
SubS(Tib{ CPius One - Up to 80% / { Kais~'y Area prem ium
•
Subscriber Pl.us
/·
Tyo
9.L~ ore
- Up to 80% of the Kaiser Bay Area premium
:)/E~pl;yee'Medical c;ntri15Dtions:
\)
X he employee shall pay ~my difference between
the District's contribution to the
Oqfeteria Plan, if cfpplicable, and the actual premium of medical insurance selected by
the' employee. In no event shall the District's contribution exceed the actual cost of
the premium.
)
\,,_
4) Minimum E,mf loye ;co~tribution:
/'
'
For qualifying re6u1q.( full time employees enrolled in a CalPERS PEMHCA medical
plan , the DistricUs/obligated to pay the minimum employer contribution to qualifying
employees pursuant to CalPERS resolution and Government Code section 22892.
The District Cafeteria contributions above include the required minimum amount
required under Government Code section 22892 .
B.
Waiver:
An employee covered by this Resolution may apply in writing to the District for waiver of
required participation in the District's medical insurance program and to receive a payment
Unrepresented Professional & Administrative Sta#Terms and Conditions
July 1, 2015§. through June 30, 201 §9
in-lieu of medical insurance coverage. To be eligible to opt out of the District's medical
insurance and receive a payment, the employee must provide proof of current equivalent
coverage through other sources, which the District deems acceptable. The payment-inlieu of District medical insurance amount shall be paid as a taxable cash benefit, and is
not reportable to Cal PERS as compensation. Employees enrolled in the District's medical
insurance coverage will not receive any waiver payment. The maximum Cafeteria/Flexible
Benefits Plan funding for such employee who submits a waiver of coverage shall be
$400.00 per month.
C.
Dental and Life Insurance:
The District shall provide a dental benefit at no cost to the employee.
The District shall provide life insurance at no cost to the employee. Plan documents are
on file with the District's Human Resources office and benefits levels are subject to change
with a subsequent resolution.
D.
Short-Term Disability Coverage:
The District shall provide short-term disability insurance at no cost to the employee. Shortterm disability insurance plan documents are on file with the District's Human Resources
office and benefits levels are subject to change with a subsequent resolution.
E.
Long-Term Disability Insurance:
The District shall provide long-term disability insurance at no cost to the employee. Longterm disability insurance plan documents are on file with the District's Human Resources
office and benefits levels are subject to change with a subsequent resolution.
F.
Vision Insurance
As soon as administratively feasible after Board adoption of this amendment, ti he District
shall provide vision insurance at no cost to the employee and his/her dependents. Vision
insurance plan documents are on file with the District's benefits administration office and
will be provided to employees upon request. Benefits levels are subject to change wi#\-a
subsequent resoftffie.fhby future adoption of a revised version of th is Terms and
Conditions.
Section 5. Performance Merit Increase:
Within the established salary range for their job classification, employees may be eligible for an
annual performance merit increase, not to exceed ten percent (10%) of salary. The merit increase
may be granted by the General Manager based on the employee's merit and performance. All
merit increases are subject to the discretion of the General Manager and must be documented in
the employee's annual performance evaluation.
Section 6. Retirement Program:
A.
Pension Benefit:
1) "Classic" Cal PERS Members - Benefit Formula and Employee Contribution:
Adopted Aug. 11, 2015
Page 2 of 14
Unrepresented ProfessiSRal & Administrative StaffTerms and Conditions
July 1, 201 a§ through June 30, 201 §.e
Employees hired prior to January 1, 2013 or Classic Cal PERS members hired
subsequently shall be provided the 2.7% at 55 retirement formula. Effective July 1,
2015 (or as soon thereafter as administratively feasible), employees shall
contribute 100% of the required member contribution.
2) "New (PEPRA)" CalPERS Members - Benefit Formula and Employee Contribution:
As required by PEPRA, New Member Employees hired on or after January 1, 2013,
shall have the Cal PERS 2% at 62 retirement formula, as provided by the terms of the
contract in effect between the District and CalPERS. Employees shall contribute at
least 50 percent of the "normal cost" rate as provided by CalPERS.
B.
Medical Insurance after Retirement:
1) Employees Hired Prior to July 1. 2015:
For employees hired prior to July 1, 2015, who retire from District service into PERS
retirement, and who at the time of retirement are age fifty-five (55) or older and also
have twenty (20) years of District or comparable public sector service, the District will
provide an additional contribution on a reimbursement basis to augment the required
PEMHCA retiree medical contribution. The additional contribution will consist of the
equivalent of forty percent (40%) of the employee-only premium of the least expensive
PERS Medical Insurance available in the North Bay area each year, and will be made
only until the retiree reaches Medicare-eligible age. The retiree shall pay the balance of
the premium. Once an employee reaches the age for Medicare eligibility, the District's
contribution towards retiree medical insurance shall cease. For the purposes of this
section, comparable public sector service means service with a CalPERS agency or an
agency with Cal PERS reciprocity.
2) Employees Hired On Or After July 1. 2015:
New employees hired on or after July 1, 2015 shall be entitled to only the required
minimum employer contribution upon retirement, pursuant to CalPERS PEMHCA
resolution.
Section 7. Holidays:
The District will provide the following paid holidays per year:
•
•
•
•
•
•
•
•
•
•
First day of January, known as New Year's Day
Third Monday in January, known as Dr. M. L. King Jr. Day
Third Monday in February, known as Presidents' Day
Last Monday in May, known as Memorial Day
Fourth (4th) of July, known as Independence Day
First Monday in September, known as Labor Day
Eleventh (11th) day of November, known as Veterans Day
Fourth Thursday in November, known as Thanksgiving Day
The Friday immediately following Thanksgiving Day
December twenty-fourth (24th), starting at 12 Noon
Page 3 of 14
Ymep.reseAted-P-ro·f essional & Administrative Staff.Terms and Conditions
July 1, 2015§. through June 30, 201 .§6
•
•
A.
December twenty-fifth (25th), known as Christmas Day
December thirty-first (31st), starting at Noon
Holiday on Saturday or Sunday:
When a holiday falls on a Saturday or Sunday, the Friday proceeding the Saturday or the
Monday following the Sunday holiday shall be deemed to be a holiday in lieu of the day
observed.
If the December 25 or January 1 holiday falls on a Saturday, the holiday shall be observed
on the preceding Friday and the one-half day holiday preceding December 25 and/or
January 1 shall be observed on the preceding day (Thursday) beginning at noon.
If the December 25 or January 1 holiday falls on a Sunday, the holiday shall be observed
on the following Monday and the one-half day holiday preceding December 25 and/or
January 1 shall be observed on the preceding Friday beginning at noon.
If the December 25 or January 1 holiday falls on a Monday, Monday shall be observed as
the holiday. The one-half day holiday preceding December 25 and/or January 1 shall be
observed on the preceding Friday beginning at noon.
B.
Floating Holidays:
1) Each employee accrues four (4) floating holidays per fiscal year, one of which is posted
to the employee's leave account quarterly at the beginning of each quarter. Newlyhired employees will receive accruals only on the quarterly schedule--no interim or
pro-rated accrual will be provided at the time of hire. Employees may accumulate a
maximum of eight floating holidays (64 hours), after which accruals will cease until
the balance drops below the maximum accumulation.
2) A request to take a floating holiday(s) requires the prior approval of the supervisor.
3) Any accrued and unused floating holidays shall be paid at a straight time rate upon
the separation of the employee from the District.
Section 8. Sick Leave:
A. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, using an accrual
method, each employee shall accrue sick leave according to the following terms:
1) Each month, the employee will accrue eight (8) hours of sick leave with pay.
2) Employees may accumulate a maximum of one thousand (1 ,000) hours of paid sick
leave. If an employee's accrued sick leave balance reaches 1,000 hours, accrual shall
cease until the employee's sick leave balance drops below the maximum
accumulation.
Page 4 of 14
Unrepresented Professional & .'\dministrative--S-ta#Terms and Conditions
July 1, 2010.§ through June 30, 201 §6
B. Employees may use paid sick leave for the following reasons:
1) Diagnosis, care, or treatment of the employee's existing health condition or preventive
care for an employee; or
2) Diagnosis, care, or treatment of an existing health condition of, or preventive care for
an employee's family member. For the purposes of using sick leave under this policy
only, "family member'' shall mean an emp loyee's parent, child, spouse, registered
domestic partner, parent-in-law, sibling, grandchild, or grandparent.
3) In addition, with appropriate certification an employee who is a victim of domestic
violence, sexual assault, or stalking may use accrued paid sick leave under this policy
for the following reasons:
•
To obtain or attempt to obtain any relief, including, but not limited to, a temporary
restraining order, restraining order, or other injunctive relief, to help ensure the
health , safety, or welfare of the victim or the victim's child;
•
To seek medical attention for injuries caused by domestic violence, sexual
assault, or stalking;
•
To obtain services from a domestic violence shelter, program, or rape crisis
center;
•
To obtain psychological counseling related to an experience of domestic violence,
sexual assault, or stalking; or
•
To participate in safety planning and take other actions to increase safety from
future domestic violence, sexual assault, or stalking, including temporary or
permanent relocation .
C. Requests to use sick leave must be made to the employee's supervisor at least twenty-four
(24) hours in advance. If the employee's need to use paid sick leave is unforeseeable, the
employee must provide notice to the employee's supervisor as soon as practicable. For other
than medical-related appointments, appointments should be scheduled for the first or last hour
of the shift, if possible.
D. Employees who do not comply with th ese IB--requirements for use of sick leave, including
providing insufficient notice of sick leave or using sick leave for non-permitted reasons, are
committing abuse of sick leave, which is grounds for discipline, up to and including termination.
The District reserves the right to take reasonable steps to determine whether an employee is
abusing sick leave, including, but not limited to, attempting in-person or electronic
communication with an employee using sick leave, identifying and tracking consistent patterns
of sick leave use, such as in connection with weekends, holidays, and scheduled days off, and
considering social media content or other relevant evidence that is either publicly available or
shared voluntarily by other employees or interested individuals. After four (4) consecutive days
of illness, the District may require a physician's certificate or other relevant documentation
certifying that the reason for the employee's absence is a permitted use of sick leave, either
Page 5 of 14
lJ.Afepr-e-sented
Professi-~strati-ve-StaffTerms and Conditions
July 1, 201 5§. through June 30, 201 .§e
as a condition of continuing an employee on sick leave status or as a requirement of returning
to work.
E. Employees may determine how much paid sick leave to use, however, the minimum amount
of paid sick leave an employee may use is fifteen (15) minutes per work day.
F. Compensation for each hour of sick leave used shall be at the employee's base hourly rate of
pay. Employees shall be compensated for using sick leave on the payday for the next regular
payroll period after the sick leave was taken.
G. Except as provided in this policy, upon termination , resignation, retirement or other separation
from employment, no cash out or compensation of any kind will be provided to an employee
for accrued but unused sick leave. As required by CalPERS, unused sick leave balances are
reported upon resignation for the purposes of retirement, and may be used by CalPERS in
their calculation of an employee's service credit.
H. If an employee separates from the District and is rehired within one (1) year from the date of
separation, previously accrued and unused paid sick leave shall be restored to the employee
to the extent required by law.
Section 9. Vacation:
A.
Accrual Amount:
Employees shall be entitled to accrue annual vacation leave on the basis of years of
continuous service in accordance with the following schedule:
B.
After 1 year of service:
10 working days
(80 hours)
12 working days
(96 hours)
15 working days
(120 hours)
After 1O years of service:
20 working days
(160 hours)
22 working days
(176 hours)
25 working days
(200 hours)
Preference:
Employees shall be given their preference of when to use accrued vacation time unless
operational needs as established by the General Manager or his/her designee require
otherwise. Requests for use of accrued vacation leave by probationary employees, and
vacation requests in excess of fifteen (15) days (120 hours) are permitted, and may require
special consideration. The General Manager or his/her designee has discretion to approve
or deny employees' requests to use vacation time.
Page 6 of 14
Unrepresentsd Professional & Administrative Sta#Terms and Conditions
July 1, 201 a§ through June 30, 201 .§6
C.
Unused Vacation Time:
Accumulation of vacation leave up to sixty (60) days (480 hours) is allowed. Thereafter,
additional accumulation shall be suspended unless otherwise approved in advance by the
District. Employees may, once within a fiscal year, have not less than one (1) day (8 hours)
and not more than five (5) vacation days (40 hours) bought back by the District, at the
employee's option. An employee can elect to have an additional five (5) days (40 hours)
(for a total of ten (10) (80 hours) vacation days) bought back by the District during the
same fiscal year, providing that the employee takes at least five (5) consecutive days (40
hours) of annual vacation accrual (or equivalent amount of compensatory time)during the
same fiscal year and prior to or at the same time as the requested vacation pay out.
D.
Holiday and Sickness during Vacation:
When a holiday falls within an employee's vacation period, the employee will only be
charged for actual workdays taken. If an employee becomes ill or has an injury while on
vacation, the time of actual illness/injury may be charged against accumulated sick leave,
subject to sick leave requirements. The District must be notified as soon as practicable if
an employee becomes ill or has an injury while on vacation.
E.
Vacation Payment at Termination:
An employee who separates from the District service shall be paid for any accrued and
unused vacation time.
Section 10. Jury Duty/Required Witness for the District:
Employees called upon for jury duty or subpoenaed as a witness (or an expert witness) in a case
arising in the course of their work or the work of the District (said jury summons/attendance
verifications, and/or subpoena must be submitted to the General Manager or his/her designee),
shall remain in their regular pay status and turn over to the District all fees and expenses paid to
them, other than mileage allowance.
Employees called to serve as witnesses in private cases or personal matters (all issues other than
District business) shall use an appropriate -accrued leave or request leave without pay and retain
all witness fees paid to them.
Section 11. Twenty-Four Hour Response Duty:
The District may assign exempt employees responsibility for responding to emergencies on a 24hour basis. In such cases, the District has discretion to provide employees with use of a District
vehicle to respond to official District business. District vehicles shall be used solely for official
business of the District. The District shall pay all operation and maintenance costs of same,
including insurance. An exempt employee who responds to emergencies during hours outside of
his/her regular work schedule may request paid "rest time" (not charged to any of the employee's
accrued leave balances) subsequent to the emergency response incident. With approval from
the General Manager, such rest time may be granted for prompt use by the employee, and in an
amount not to exceed the actual response time.
Page 7 of 14
U-Arepresented Pro·f essional & Administrative Sta#Terms and Conditions
July 1, 201 5§. through June 30, 201 §6
Section 12. Probation Period:
All new employee(s) shall serve a 12-month probationary period from the date of hire into a regular
position. An employee may be terminated, with or without cause, during the probationary period
and has no recourse to the District's grievance or appeals process.
Section 13. Trainee Program:
To allow for movement within the organization, and for effective recruitment, the District offers a
Trainee Program that allows for the "underfilling" any allocated position with a Trainee. Key
elements of this Trainee Program include:
•
All employees in a Trainee status shall remain on probationary status for the duration
of the trainee period.
•
The District will provide Trainees with a specific training plan and associated timelines
designed to achieve the minimum qualifications of the allocated position within the
Trainee's probationary period.
•
The probationary period for a Trainee shall be 12-months, unless extended by the
General Manager for a maximum time period up to (but not exceeding) two years
during which the minimum qualifications of the allocated position must be met.
•
A Trainee must meet the minimum qualifications for the allocated position, before the
expiration of the Trainee's probationary period.
•
A Trainee who does not successfully complete the Trainee Program will either return
to a formerly-held position (if available), be released for failure to pass probation, or,
for permanent employees, be disciplined for cause .
•
Compensation for Trainees shall be set at 25% below the first step of the allocated
position's pay range. Pay adjustments during training may be made at the General
Manager's sole discretion if training plan goals are being met.
•
An employee shall promote to the allocated position if he or she completes the training
plan ahead of schedule, and the early promotion is approved by the General Manager.
•
Employees who successfully complete the Trainee Program shall become regular
employees in the allocated position and shall be placed in the first pay step of the pay
range for the allocated position. A new probationary period is not required unless the
employee promoted prior to the 12-month Trainee probation, in which case he/she
shall complete only the balance of probationary time remaining to make up a complete
12-month probationary period .
Section 14. Definitions of Certain Employment Actions:
Employees can transition between allocated positions through one of the following mechanisms:
Page 8 of 14
Unrepresented Professional& Administrative StaffTerms and Conditions
July 1, 2015§ through June 30, 201 .§9
A.
Voluntary Demotion:
The employee-initiated movement of an employee from one class to another class having
a lower maximum rate of pay, subject to the approval by the General Manager. An
employee who is demoted must meet the current minimum qualifications for the
classification to which he or she is requesting demotion.
B.
•
The General Manager has discretion to determine whether a probationary period is
needed.
•
Employees will be compensated at the step in the pay range for the new class which
is nearest to the employee's pre-demotion pay. Subject to the discretion of the
General Manager, the District may ~'Y-rate~ the employee's pay at the same rate he
or she received prior to the voluntary demotion, until the pay range for the new class
equals or exceeds the Y-rate.
Promotion:
The employee-initiated movement of a qualified employee from a position in one
classification to a vacant position having a higher maximum rate of pay, as approved by
the General Manager.
C.
•
Promotion occurs through the competitive examination process. The appointment of
an employee to a "trainee" class where he/she will advance without further
competition to a position allocated at a pay level above the employee's current pay
range is a promotion.
•
Probationary periods are required for promotional appointments.
Transfer:
A change, initiated by either management or an employee, from one position to another
in the same class; or from a position in one class to a position in a different class with an
equal pay range. An employee who is transferred must meet the current minimum
qualifications for the classification to which he or she is being transferred.
D.
Out of Class/Acting Pay Assignment:
In cases of position vacancy or incumbent absence from duty, the General Manager,
may, in writing, and at his sole discretion, assign another employee to perform some or
all of the duties of a job with a higher classification for a period of time to be determined
on a case-by-case basis.
In the case of an "out of class" assignment, the employee will be paid a 5% increase
above their current pay. An out of class assignment may include the assignment of a
specific set of duties or responsibility for a specific set of programs/projects, but would
not normally constitute the entire role of an existing higher or different classification.
In the case of an "acting" assignment, the employee assumes the full scope of
responsibilities of the higher classification. "Acting" employees will be paid either the
Page 9 of 14
tJnrepresenteti-P-ro-fess+o-na-1-& J\.dministrative-Sta.ffTerms and Conditions
July 1, 201 5§ through June 30, 201 §.e
lowest step of the range of the higher classification, or an amount that is within the
higher pay range and is closest to 5% above current pay, whichever is greater.
At the sole discretion of the General Manager, an employee not able to successfully
perform assigned duties shall be removed from the "out of class" or "acting" role and will
return to their previously assigned role and pay.
Section 15. Reduction in Force:
A.
Reasons for Layoff:
The District may layoff an employee or reduce an employee's hours of work whenever it
is necessary because of a lack of work or funds, or whenever it is advisable in the interest
of efficiency and economy to reduce or reorganize the number and types of regular
employees.
B.
Order of Layoff:
Employees shall be laid off within each job classification, and layoff will occur within the
affected job class by reverse order of seniority in District service.
C.
Bumping Rights:
An employee who is laid off may elect to "bump" into a vacant position previously held or
a vacant position for which the employee meets the minimum qualifications, as long as
the new position is covered under this Resolution. Qualified employees who are laid off
may request consideration for placement in vacant positions not covered by this
Resolution, but they will not have "bumping rights" to such positions.
D.
Exception to Order of Layoff:
Where the General Manager deems it to be in the best interest of the service, he/she may
retain an employee in an affected job class who has specific qualifications, despite the
order of the layoff provided above, if the General Manager determines:
1) Such action is in the best interest of the service;
2) The employee retained has such special qualifications;
3) The employee laid off does not have such special qualifications; and
4) Such special qualifications are important in the performance of the work of the District.
The General Manager may lay off employees pursuant to the following procedures:
1) The District will notify affected employees at least two (2) calendar weeks prior to layoff.
2) The District at its discretion may place employees scheduled for layoff on paid
Administrative Leave.
Page 10 of 14
~SeJHe-l~~eseITT»la-l--&--J~fHR+Sllra-Hve-~i+:ff1 erms
and Cond itions
July 1, 201 5§ through June 30, 201 §.6
Section 16. Leave Use by Exempt Employees
Exempt employees generally have work schedules that reflect forty hours per week, and it is
expected and accepted that such employees may regularly work additional hours in order to
ensure the timely completion of necessary business. The base compensation offered to exempt
employees reflects this mutual understanding. The District does recognize that exceptional
workload demands may arise from time to time, and that exempt employees may work
In such extraordinary
extraordinary amounts of time in response to such demands.
circumstances, and with the General Manager's approval, FLSA-exempt employees who record
80 or more hours of time worked within a pay period may be absent from work during that pay
period or the subsequent pay period for up to eight (8) hours of regularly scheduled work time
without being required to substitute "paid time off" by using accrued leave.
Section 17. Overtime
Non-exempt employees who work in excess of forty (40) hours in a seven-day work period are
entitled to pay at 1.5 times their regular rate of pay for overtime worked, in accordance with the
Fair Labor Standards Act. Such employees are requireg to record all overtime worked on their
time cards for prompt payment at the end of each pay cycle. No additional overtime
compensation, unless required by law, will be provided.
Section 18. Longevity Pay
This program is eliminated effective July 1, 2015. Any employee who on that date is receiving a
percent of base pay designated as longevity pay may retain the longevity pay percentage in effect
on July 1, 2015, absent a break in District service. Should such an employee lose eligibility due
to a break in service, no re-entry to the program is permitted.
Section 19. Wellness Program
Since its adoption in 2010, the federal Affordable Care Act has specifically recognized the
importance of employer engagement in promoting employee health and reducing risks of chronic
disease or injury. Consistent with this important public policy, the District offers a voluntary
wellness program, consisting of reimbursement of up to $300 per fiscal year for an employee's
wellness-related expenditures. Reimbursement may be made for a range of programs intended
to improve and promote employee health and fitness, including -gym memberships, smoking
cessation, diabetes management, weight loss programs, and preventative health
screenings. Employees must submit all requests for reimbursement no later than July 31, 2016,
and may also be required to submit supporting information demonstrating that the content of the
program promotes health and/or reduces risks of chronic disease or injury. The General
Manager's approval or denial of any reimbursement request will be made in writing, and is final.
Section 20.0ther Terms and Conditions:
Provisions of this Board-approved Resolution Terms and Conditions supersede any current
provisions of the District's Employee Handbook with which they conflict; however, the terms of
this Resolution Terms and Cond itions may be superseded or supplemented by revisions to the
District's Employee Handbook as adopted by the Board of Directors at a date subsequent to the
date of this ResolutionTerms and Conditions.
Page 11of14
Unrepresented Professional 81 Admin istrative-StaffTerms and Conditions
July 1, 201 5§ through June 30, 201 §.6
Page 12 of 14
Y-A.ffiJH-e sented ProfessioAal & AdmiAistrative StaffTerms and Conditions
July 1, 201 5§ through June 30, 201 !!9
APPENDIX A
List of Unrepresented Professional & Administrative Job Classifications
As of July 1, 2016
Finance and Accounting Analyst
Engineer
Salary Schedule
Salary Ranges for Unrepresented Job Classifications
(Does not include employees on Contract)
As of July 1, 2016
JOB CLASSIFICATION
RANGE
STEP 1
STEP 2
STEP 3
STEP 4
STEP 5
STEP 6
RlO
$4,892 .00
$5,137.00
$5,393.00
$5,663.00
$5,946.00
$6,244.00
R18
$6,115.14
$6,420.90
$6, 741.95
$7,079 .04
$7,432.99
$7,804.64
Capital Asset Analyst
R23
$6,918.72
$7,264.66
$7,627.89
$8,009 .29
$8,409.75
$8,830.24
R28
$7,828.00
$8,219.00
$8,630.00
$9,062 .00
$9,515.00
$9,991.00
R34
$9,078.00
$9,532.00
$10,008.00
$10,509 .00
$11,034.00
$11,586.00
Engineer
R36
$9,538.00
$10,014.00
$10,515 .00
$11,041.00
$11,593.00
$12,173.00
1.) A 2.7% COLA will be applied to salaries in this schedule on the first full pay period after 7/1/2016.
2.) A COLA based on the SF annual increase in the SF Bay Area Urban CPI, measured from April of the prior year
to April of the increase year will be applied to the salaries in the schedule on the first full pay period after
7/1/2017.
Page 13 of 14
2960 Kerner Blvd
(415) 259-2949 - rvsd.org
STAFF REPORT
June 16, 2016
Cf/JI/
To:
Board of Directors
From:
Mary Brown
Clerk of the Board
Subject:
Approve Board Members' Attendance at the CASA Annual Conference in
Monterey, CA on August 10-12
Approved by:
Summary:
This purpose of this staff report is to consider authorizing Board members' attendance at the 2016
CASA Annual Conference in Monterey, CA, on August 10-12, 2016.
Discussion:
On August 10-12, 2016, the California Association of Sanitation Agencies (CASA) is holding its
2016 Annual Conference in Monterey. The preliminary program and registration information are
attached (Attachment A).
Board members who would like to attend CASA should confirm the exact dates of their hotel stay,
and whether they will participate in the CSRMA Training Seminar (separate registration needed)
before July 27, so that staff can make all registrations, modifications and cancellations in a timely
manner. Currently available information on the conference is attached. More details may be found
closer to the Conference dates at: http://casaweb.org/events/61 st-annual-conference/
Recommendation:
For the Board to:
1. Authorize Board members' attendance at the 2016 CASA Annual Conference in Monterey,
CA on August 10-12, 2016;
2. Other action as determined by the Board; or
Attachment(s) :
a.
2016 CASA Annual Conference Information
\.....I £1 IJ .Ll. -
.L Vlll.1
- -· o - -
-
2016 61st Annual Conference
August 10-12, 201 6
.M arriott, Mon tcrcy CA
Please register by Wednesday, August 3
First Name
Nickname
Agency /Firm
Guest First Name
I
I
I Last Name I
I Tit le I
I
I
I Email I
I Guest Last Name I
Check One 0Director
Reg ist ration Type
0 Manager/Staff
I
I
D
D
I
I
Full Conference Member- $550.00
Wednesday Only Member- $340.00
D Thursday Only Member- $450.00
D Friday Only Member- $175.00
D Guest/Student Lunch Thursday- $50.00
D Guest/Student (Breakfast & Reception)- $7S.OO
0Associate
0 Attorney
0 Guest/Student
0 Non-member
D Non-Member Full Conference- $1, 100.00
D Non-Member One-Day- $1,100.00
Delegate Two
I
I
Agency/Firm I
I Last Name I
I Title I
First Name
Nickname
Guest First Name
I
I
I Email I
I
I Guest Last Name I
I
I
0 Manager/Staff
0
0
0 Associate
DThursday Only Member- $450.00
Check One Ooirector
Regist ration Type
Full Conference Member- $550.00
0 Attorney
D Friday Only Member- $150.00
0 Guest/Student
D Guest/Student Lunch Thursday- $50.00
0 Non-member
D Guest/Student (Breakfast & Reception)- $75 .00
0
0
Non-Member Full Conference- $1,100.00
Non-Member One-Day- $1, 100.00
Delegate Three
First Name
I
I Last Name I
I Title I
I
Agency/Firm I
Guest First Name I
Nickname
I
I
I Email I
I Guest Last Name I
Check One Ooirector
I
I
Registration Type D Full Conference Member- $550.00
0 Manager/Staff
0
0 Associate
DTh ursday Only Member- $450. 00
0Attorney
0 Guest/Student
0
0
Friday Only Member- $150.00
Guest/Student Lunch Thursday- $50.00
D Guest/Student (Breakfast & Reception)- $75.00
0 Non-member
D Non-Member Full Conference- $ 1,100.00
D Non-Member One-Day- $1, 100.00
Confirmation
Yes, email registration confirmation
I
I
I
$50 Cancellation fee on or before Monday, August I, 20 16.
No Refund for late cancellations after Monday, August I, 20 16.
Please notify CASA via email of a ca ncell ation, refu nd or change request by contacting Chery l MacKelvie at [email protected].
httos://cs2.memberclicks.net/mc/auickForm/viewForm.do ?formid=2 17592&mcid=4805c67... 6/8/2016
PRELIMINARY PROGRAM
Tuesday, August 9, 2016
10:00 a.rn. - 5:00 p.m.
Registration
11 :30 a.m . - 4:00 p.rn.
CSRM/.\ Training Semi nar
Wednesda~August
10, 2016
9:00 a.rn. --- 5:00 p.m.
Registration
12:00 p.m. - 1 :30 p.m.
CASA Board of Directors Meeting
12:00 p.rn. --- 1:30 p.m.
Lunch On Your Own
12:00 p.rn. - 1:30 p.m.
Associates Meeting
2:00 p.rn. - 4:00 p.m.
Pre-Conference Concurrent Sessions
1. Ethics Training for Public Officials
Brad Hogin, Attorney, Woodruff Spradlin
John Bakker, Attorney, Meyers Nave
2. Tour The Pure Water Monterey Program
Contact Monterey Hegional WPCA, Cheryl Franzen at
.i;;he1yl@mryypca,_gon1 about the tour
4:00 p.rn ..... 5:00 p.m.
Communications Workgroup Meeting
4:00 p.m. - 5:00 p.m.
CSRMA Board Meetin~j
4:15 p.m. - 5:15 p.rn.
Federa l Legislative Committee fv1eeting
5:30 p.rn. - 6:30 p.m.
Icebreaker Reception
In Celebration of CSRMA's 30' 11 Anniversary
Friday, August 12, 2016
8:00 a.rn. - 11 :00 a.m.
1:~egistrat ion
8:00 a.rn. _, 9:00 a.m.
State Legislative Committee Breakfast Meeting
8:00 a.m ..... 9:00 a.m.
Ail American Breakfast
9:15 a.m . - 11 :00 a.m.
•
(~i
,;os1ng
*
*
*
*
*
11 :00 a.m. - 2:00 p.m.
s
.
, ession
General Election Outlook
State Legislative Report - Dillon, Gauger
Washington D.C. Update
Introduction of new CASA Board Members
Passing of the Gavel and Closing Remarks
Attorneys Meeting
I I L.IYI
U•6
A RESOLUTION OF THE BOARD OF DIRECTORS OF SANITARY DISTRICT NO. 1 OF
MARIN COUNTY ACNOWLEDGING SERVICE RENDERED BY DIRECTOR FRANK EGGER
WHEREAS, the Sanitary District No. 1 of Marin County ("District") is authorized by the
Sanitary District Act of 1923 (Health & Safety Code §6400 et seq.) to provide public services and
facilities related to the acquisition, construction, replacement, maintenance and operation of
wastewater collection facilities within the District's service area; and
WHEREAS, the District has served the Ross Valley since 1899; and
WHEREAS, the District serves the residents in the communities of Fairfax, San Anselmo,
Ross, Larkspur, Bon Air, Sleepy Hollow, Kentfield, Kent Woodlands, Oak Manor, Murray Park, and
Greenbrae; and
WHEREAS, FRANK EGGER was appointed to the District's Board of Directors in November
of 2010, and elected by the people in June 2012; and
WHEREAS, FRANK EGGER has served on the District's Special Committees and has
additionally served on the District's behalf at associated Commissions and Associations; and
WHEREAS, FRANK EGGER has been a leader in helping the District to provide its
customers with high quality service while protecting the public health and the environment;
NOW, THEREFORE, LET IT BE RESOLVED that the Board of Directors of the Sanitary
District No. 1 of Marin County commends FRANK EGGER for his contributions and his service to
the residents of the Ross Valley.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of Sanitary District No. 1
of Marin County at a special meeting held this 23rd day of June, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Michael Boorstein
President of the Board
Attest:
Thomas Gaffney
Secretary of the Board
ITEM~
ROSS VALLEY SANITARY OJSTRICT
2960 Kerner Blvd
San Rafael, CA 9490i
(415) 259-2949 ~ rvsd. org
STAFF REPORT
June 23, 2016
Approved By:
CjYI
To:
Board of Directors
From:
Celia Peterson
Interim Business Services Manager
Subject:
Consideration of Adopting Resolution No. 16-1506 Approving the Budget for
FY 2016/17
Summary:
The FY 2016/17 Budget is being presented for approval and adoption via Resolution No. 16-1506.
Discussion:
The draft FY 2016/17 Budget was presented and discussed at the May 18th Board meeting. Per
Board direction, funding for a low income assistance program has been added to the proposed
budget. The annual rate notification postcards were mailed out before June 1, 2016. The final FY
2016/17 Budget reflects the following revisions to the draft Budget presented in May.
•
The projected FY 2015/16 capital budget was updated to reflect the timing of capital project
costs and purchase of fixed assets. The resulting change, is a $345,666, or 4.1 % decrease in
total funding requirements for FY 2015/16.
,.
FY 2016/17 sewer service charge revenue has been reduced by $100,000 to reflect the
amount of funding available for partial refunds under the newly proposed low income rate
assistance program. The low income rate assistance program will be presented for Board
consideration early in FY 2016-17.
•
The five year financial forecast, in Appendix A, has been updated based on the two above
changes. The net result is an increase in FY 2016/17 Reserve/Fund Balance of $245,666.
Adoption of Resolution No. 16-1506 approves the FY 2016/17 Budget and will ensure that
necessary financial resources are available to complete planned O&M activities, support capital
program projects, and meet RWQCB Cease and Desist Order obligations.
Recommendation:
Staff recommends the Board adopt resolution 16-i 506 approving the FY 2016/17 Budget.
Alternatives:
1. Adopt Resolution No. 16-1506 approving the FY2016/17 Budget; or
3. Take no action at this time
Attachment(s):
a)
b)
Resolution No. 16-1506 adopting the FY2016/17 Budget
DRAFf RVSD FY2016/17 Budget- Version 2
Attachment "a"
RESOLUTION OF THE BOARD OF DIRECTORS OF SANITARY DISTRICT NO. 1
ADOPTING THE BUDGET FOR FY 2016/17
WHEREAS, the Board of Directors of Sanitary District No. 1 of Marin County
("District") has reviewed the financial condition of the District, as presented in the
FY 2016/17 budget; and
WHEREAS, the Board of Directors of Sanitary District No. 1 of Marin County has
found it necessary to adopt a budget for the 2016/17 fiscal year in order to meet present
and upcoming financial commitments of the District; and
NOW, THEREFORE BE IT RESOLVED that the Board does hereby approve the
Budget dated June 23, 2016, and authorizes the following expenditure amounts for fiscal
year 2016/17 and that any unused funds remaining from the operations of these funds
shall be held in reserve for that fund or as required by law:
Operations & Maintenance
Capital (includes Debt Service)
$ 15,610,483
TOTAL BUDGET
$ 50,530,355
34,919,872
AND BE IT FURTHER RESOLVED that the Board hereby approves and directs
the use of the funds identified above for the District in managing the financial functions of
the District.
PASSED, APPROVED AND ADOPTED by the Board of Directors of Sanitary District
No. 1 of Marin County at the regular meeting held this 23rd day of June 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Michael Boorstein, President of the Board
ATTEST:
Thomas Gaffney, Secretary of the Board
I I CIVI :::1
Item 9
ROSS VALLEY SAN!T ARY DISTRICT
2960 Kerner Blvd
(415) 259-2949 ~ rvsd. org
STAFF REPORT
June 23, 2016
Approved By:
To:
Board of Directors
From:
Celia Peterson
Interim Business Services Manager
Subject:
Consideration of Adopting Resolution No. 16-1506 Approving the Budget for
FY 2016/17
Summary:
The FY 2016/17 Budget is being presented for approval and adoption via Resolution No. 16-1506.
Discussion:
The draft FY 2016/17 Budget was presented and discussed at the May 18th Board meeting. Per
Board direction, funding for a low income assistance program has been added to the proposed
budget. The annual rate notification postcards were mailed out before June 1, 2016. The final FY
2016/17 Budget reflects the following revisions to the draft Budget presented in May.
•
The projected FY 2015/16 capital budget was updated to reflect the timing of capital project
costs and purchase of fixed assets. The resulting change, is a $345,666, or 4.1 % decrease in
total funding requirements for FY 2015/16.
"
FY 2016/17 sewer service charge revenue has been reduced by $100,000 to reflect the
amount of funding available for partial refunds under the newly proposed low income rate
assistance program. The low income rate assistance program will be presented for Board
consideration early in FY 2016-17.
0
The five year financial forecast, in Appendix A, has been updated based on the two above
changes. The net result is an increase in FY 2016/17 Reserve/Fund Balance of $245,666.
Adoption of Resolution No. 16-1506 approves the FY 2016/17 Budget and will ensure that
necessary financial resources are available to complete planned O&M activities, support capital
program projects, and meet RWQCB Cease and Desist Order obligations.
Recommendatkm:
Staff recommends the Board adopt resolution 16-1506 approving the FY 2016/17 Budget.
Alternatives:
1. Adopt Resolution No. 16-1506 approving the FY2016/17 Budget; or
3. Take no action at this time
Attachment(s):
a)
b)
Resolution No. 16-1506 adopting the FY20 16/ 17 Budget
DRAFf RVSD FY20 16/1 7 Budget - Version 2
Attachment "a"
RESOLUTION OF THE BOARD OF DIRECTORS OF SANITARY DISTRICT NO. 1
ADOPTING THE BUDGET FOR FY 2016/17
WHEREAS, the Board of Directors of Sanitary District No. 1 of Marin County
("District") has reviewed the financial condition of the District, as presented in the
FY 2016/17 budget; and
WHEREAS, the Board of Directors of Sanitary District No. 1 of Marin County has
found it necessary to adopt a budget for the 2016/17 fiscal year in order to meet present
and upcoming financial commitments of the District; and
NOW, THEREFORE BE IT RESOLVED that the Board does hereby approve the
Budget dated June 23, 2016, and authorizes the following expenditure amounts for fiscal
year 2016/17 and that any unused funds remaining from the operations of these funds
shall be held in reserve for that fund or as required by law:
Operations & Maintenance
Capital (includes Debt Service)
$ 15,610,483
TOTAL BUDGET
$ 50,530,355
34,919,872
AND BE IT FURTHER RESOLVED that the Board hereby approves and directs
the use of the funds identified above for the District in managing the financial functions of
the District.
PASSED, APPROVED AND ADOPTED by the Board of Directors of Sanitary District
No. 1 of Marin County at the regular meeting held this 23rd day of June 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Michael Boorstein, President of the Board
ATTEST:
Thomas Gaffney, Secretary of the Board
Sanitary District #1 of Marin County dba: Ross Valley Sanitary District Fiscal
Year
2016/17
Operating&CapitalBudget
DraftJune23,2016
Fiscal Year 2016/17 RVSD.ORG 2960 KERNER BLVD, SAN RAFAEL, CALIFORNIA 94901 DRAFT RVSD FY 2016/17 BUDGET
Table of Contents
Introduction
Mission and Values Statement
Introduction
Budget Document Guide
1
2
2
Budget Overview
Summary
Revenues
Expenditures
3
4-5
6-7
Operations & Maintenance Budget
Operations & Maintenance Fund
Operations & Maintenance Revenue
Operations & Maintenance Expenditures
8
8
8-11
Capital Budget
Introduction
Capital Revenue
Sewer Line Trenchless and Open Cut Rehabilitation Crew
12
13
14-15
15
Factors Affecting Future Personnel Costs
Overview
Headcount
Cost of Living Adjustments
Pension Reform
Health Insurance
16
16
16
16
16
5-Year Financial Forecast
17
Appendix A - Financial/Budget Schedules
Schedule 1 – Budget Summary
Schedule 2 – Funding Sources
Schedule 3 – Funding Requirements
Schedule 4 – Monthly Cash Requirements
Schedule 5 – Reserves & Fund Balances
Schedule 6 – Department Budgets
District Total
Administration
Outside Services
Operations
Schedule 7 – Debt Service
Schedule 8 – Staffing Plan
Schedule 9 – Capital Assets Summary
Schedule 10 – Capital Projects
Schedule 11 – 5-Year Forecast
A1-A1.1
A2
A3
A4
A5
A6
A6.1-A6.3
A6.4
A6.5-A6.7
A7
A8
A9
A10
A11
DRAFT RVSD FY 2016/17 BUDGET
Our Mission:
We provide our customers with high quality wastewater
collection service, through a system that has no avoidable
sanitary sewer overflows, at the lowest sustainable cost, in
order to protect public health and the environment.
Our Core Values:
Individually and as a team, we value the following:




Being fiscally responsible
Protecting our natural resources
Developing solutions that work today and for future generations
Providing excellent quality service and creating quality work
products
 Collaborating with each other and our stakeholders
 Being industry leaders
 Supporting efficiency and alignment with the mission of the Ross
Valley Sanitary District through our resources and work
1
Introduction
This report presents the draft Fiscal Year (FY) 2016/17 Ross Valley Sanitary District Operating and Capital
Budget (FY 2016/17 Budget). The Ross Valley Sanitary District (District/RVSD) serves approximately
15,200 residential and commercial connections within its service area. The service area covers
approximately 27 square miles, with a total population of approximately 50,000. The District conveys an
average daily flow of 4 million gallons per day (MGD), and peak wet weather flows of 50 MGD or more,
to the Central Marin Sanitation Agency’s (CMSA) wastewater treatment plant, for treatment and discharge
to the San Francisco Bay.
RVSD has made substantial progress over the past three fiscal years towards improving the financial
planning, management, and resiliency of the District. The FY 2016/17 Budget will continue and build off
of that progress. Key factors influencing this year’s Budget include the following. RVSD has a new three
year labor agreement with AFSCME and updated salary and benefit terms for all staff, which clarifies labor
costs through FY 2017/18. RVSD has completed a Strategic Plan establishing clear goals for financial
management and fiscal drivers such as O&M and asset management standards. RVSD’s capital program,
guided by an asset management approach, has achieved increased momentum with over $50M in critical
infrastructure rehabilitation currently in design or construction. The capital program continues to rely on
long term debt financing (bonds), but is also supported by approximately $9M in annual combined revenue
from ad valorem tax ($6M) and wastewater service rate revenue ($3M) provided by the 5-year rates
schedule approved in 2014. The next increment of long term capital financing, anticipated to be either a
bond sale or State Revolving Fund (SRF) loan, will be needed by approximately February 2017 to avoid a
capital funding shortfall for the remainder of the new FY.
The new FY 2016/17 Budget support the following Strategic Plan goals:









Utilize best practices of public utility financial planning.
Manage utility rates to ensure predictable, smooth trends in rates.
Achieve and maintain the highest possible bond credit rating.
Track and adequately fund long-term pension and OPEB liabilities.
Maintain a sufficient level of preventative maintenance and rehabilitation, ensuring reliable
customer service and minimizing Sanitary Sewer Overflow (SSO) risk.
Continue progress on critical infrastructure improvements.
Selective use of capital debt to smooth cash flow and support a transition to pay-go funding.
Meet the requirements of the 2013 Cease and Desist Order from the RWQCB.
Fund emergency and capital reserves to ensure greater financial resiliency in the future.
Budget Document Guide
The FY 2016/17 Budget document is organized into the following sections:





FY 2016/17 Budget Overview
Operations & Maintenance (O&M) Budget
Capital Budget
A complete set of financial schedules for the Budget are included in the Appendix A to this report.
2
FY 2016/17 Budget Overview
Summary
This section presents a summary of the Budget, by revenue sources and expenses, and between
O&M/Administration and Capital. Each of these areas is addressed in greater detail in later sections of this
report. Table 1 below summarizes the District’s FY 2015/16 Budget and compares it to the proposed FY
2016/17 Budget. More specific discussions regarding revenues and expenditures occur in the following
subsections and are accompanied by illustrative charts & graphs. In summary, the proposed Budget includes
$33.1M in total revenue, $50.5M in total spending, and an ending FY cash balance of $22.4M. The Capital
Budget for FY 2016/17 of $34.9M will be funded in part by projected fund balance for FY 2015/16 of
$29.6M and additional proceeds from financing of approximately $8.3M.
Table 1 – FY 2016/17 Budget Summary
Type
1
2
3
Proceeds from Finance Activities
4
Other Revenue
5
FY 2015/16
FY 2016/17
Budget
Budget
17,027,637
18,207,719
5,483,400
6,014,865
-
8,266,000
390,500
Expected Revenues
$
22,901,537
504,645
$
32,993,229
6
CM SA Charges
6,665,207
7,170,668
7
Operations
5,474,003
6,042,520
8
Administration
1,840,151
1,731,100
9
Outside Services
10
Debt Service
11
Capital Budget
12
Total Expenditures
$
13
Net Revenue Less Expenditures
$
14
Operations & M aintenance Fund Balance
15
Capital Improvement Fund Balance
16
Bond Funds - Fully Restricted for Capital Projects
17
Capital Improvement Reserve Balance
18
Emergency Reserve Balance
19
Other Post Employment Benefit Reserve Balance
20
689,621
666,195
3,089,493
3,028,382
24,868,400
31,891,490
42,626,875
$
(19,725,338) $
8,414,363
11,637,200
11,652,604
2,573,921
3
$
(17,537,126)
7,669,409
-
-
Total Ending Reserve/Fund (Cash) Balance
50,530,355
-
2,000,000
2,000,000
140,000
270,000
24,020,530
$
22,336,967
Revenues
Total District revenue from all sources is forecasted to increase about $10.1M, primarily due to the addition
of $8.3M of new long term debt financing to fund Capital Improvement Programs. Revenue from Sewer
Service Charges are projected to increase by approximately $1.2M due to the planned rate increase,
effective July 1, 2016. The other major revenue sources, their trends, and any recommended actions are
discussed below. Chart 1 shows the relative contribution from each revenue source in FY 2016/17, and
Chart 2 shows the 5-year trend of revenue including the forecasted FY 2015/16 and budgeted FY 2016/17.
Sewer service charge revenue (rate revenue) of just over $18.2M makes up about 55% of the District’s total
revenue in FY 2016/17. This revenue is used primarily for Operations & Maintenance (O&M) related
expenses, with any remaining balance then used for capital expenses. Rate revenue will increase
approximately $1.3M for FY 2016/17, based on the five year schedule of rates approved in 2014 and shown
in Table 2. Rate revenue will contribute approximately $3M towards capital expenses in FY 2016/17, but
will leave a substantial deficit in needed capital funding as noted below.
Ad Valorem property tax funds of $6M provide about 18% of total revenue, and are also collected through
the Marin County tax rolls in two major annual payments. This revenue is dedicated to capital expenditures,
including debt service. Ad Valorem revenue is expected to increase by approximately $500K from the prior
fiscal year due to increases in assessed property values.
The FY 2016/17 Capital Budget will be funded with remaining proceeds from the November 2014 revenue
bonds, Ad Valorem tax revenue, and additional long term debt financing. At this time, the District is
considering a State Revolving Fund (SRF) low interest loan or a new bond sale to provide approximately
$26M in additional capital funding, with $8.3M for FY 2016/17 and the balance for future FY’s capital
project funding . These funds will be needed by February 2017 based on current cash flow projections.
Other revenue sources, such as connection fees and inspection fees, increased by approximately 29% due
primarily to the increase in connection and inspection fees, lateral replacement permitting fees, and new
service connection activity. However, revenues from these sources still represent less than 2% of the total
revenues received.
Chart 1 – FY 2016/17 Budgeted Revenue by Source
FY 16/17 Budgeted Revenue by Source
504,645 2%
8,266,000 25%
Property Tax ‐ Ad Valorem
6,014,865 18%
18,207,719
55%
Other Revenue
4
Chart 2 – 5-Year Revenue Trend, by Source
5‐Year Revenue by Source
$60,000
$50,000
Proceeds from
Bonds/Loans
$40,000
$000
Other
$30,000
Ad Valorem
Property Tax
$20,000
Sewer Service
Charges
$10,000
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
Table 2 – 5-Year Rate Plan
Rate Zone/Customer Class
FY 2014/15
FY 2015/16
%
change
Ross Valley Rate Zone
FY 2016/17
%
change
FY 2017/18
%
change
FY 2018/19
%
change
%
change
Single Family Residential
$692
8.5%
$743
7.4%
$797
7.3%
$856
7.4%
$909
6.2%
Multi Family Residential
$625
-2.0%
$665
6.4%
$714
7.4%
$766
7.3%
$817
6.7%
Commercial
$692
8.5%
$743
7.4%
$797
7.3%
$856
7.4%
$909
6.2%
Larkspur Rate Zone
Single Family Residential
$961
Multi Family Residential
$865
Commercial
$961
11.2% $1,012
0.1%
$906
11.2% $1,012
5.3% $1,067
5.4% $1,125
5.4% $1,178
4.7%
4.7%
$955
5.4% $1,007
5.4% $1,055
4.8%
5.3% $1,067
5.4% $1,125
5.4% $1,178
4.7%
5
Expenditures
Expenditures are classified into two basic categories: those supporting Operations & Maintenance (O&M)
and Administration, and those supporting Capital Improvements. Chart 3 shows the breakdown of all major
expenditure categories in FY 2016/17, with capital spending and O&M spending making up roughly 70%
and 30% of the total respectively. Within the O&M portion, CMSA treatment charges make up 46% of all
operational expenses, with the remainder made up of operations, administration, and outside services. Chart
4 shows the five year trend, including FY 2016/17 for comparison, which highlights the influence of capital
spending on total spending.
CMSA costs for wastewater treatment and disposal are established by CMSA and apportioned to the
member agencies, which then must collect the required cost of service in their respective rates, for payment
to CMSA. CMSA costs are allocated based on the trailing three years of average wastewater flow and
strength. The District’s allocation is estimated to be approximately 48.3% of the CMSA Operating Budget
and 43% of CMSA’s debt service requirements, which together totals $7.2M in FY 2016/17, up from a
projected $6.7M in FY 2015/16.
Personnel costs for O&M activities (including direct wages/salaries, payroll taxes, and benefits) are
forecasted to remain relatively flat year-over-year, due primarily to capitalized labor costs for work on
capital projects, which is covered under the capital budget. Total personnel costs for the District, including
both O&M and capital budget funded labor, will increase by 2% compared to budgeted costs for FY
2015/16. The primary drivers for this increase are anticipated salary and wage increases based on both
regular merit increases, estimated cost of living adjustments of 3%, and a reduction of estimated capitalized
labor costs. Other factors influencing personnel costs are discussed in more detail later in this report.
Other operational expenditures are costs associated with the general operations of the District and are
categorized as: fines and settlements, professional services, system maintenance, general and administrative
costs, facilities and utilities, and board expenditures. Overall these expenditures increased by 17% from the
prior year’s budget, approximately $350K. This is primarily due to the costs associated with professional
services, system maintenance and facilities.
Capital expenditures include costs incurred to purchase or build any capital asset, or to rehabilitate and
extend the useful life of the District’s existing assets. Details of these expenditures can be found in Schedule
9 – Capital Asset Summary and Schedule 10 – Capital Improvement Projects. A notable aspect of this
year’s capital projects is that just four in-progress projects make up 75% of the budgeted expenditures,
reflecting the improved project delivery capacity relative to prior years.
The total capital expenditures for FY 2016/17 are approximately $34.9M, which includes $27.8M for
capital projects, $3.6M for various capital studies and programs, $3M for debt service, and $0.5M for rolling
stock (vehicles and equipment) replacement. This is represented in Chart 3 by the Capital Budget and Debt
Service portions of the chart.
[This space left intentionally blank]
6
Chart 3 – FY 2016/17 Budgeted Expenditures by Type
FY 16/17 Budgeted Expenditures by Type
7,170,668 14%
CMSA Charges
6,042,520 12%
1,731,104 4%
31,891,490 63%
Operations
Administration
Outside Services
666,195 1%
3,028,382 6%
Debt Service
Capital Budget
Chart 4 – RVSD 5-Year Expenditure Trend by Type
5‐Year Expense by Type
$60,000
$50,000
$000
$40,000
Other Operational
$30,000
$20,000
Personnel ‐ Wages &
Salary
$10,000
CMSA ‐ Wastewater
Treatment
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
7
Operations & Maintenance Budget
Operations & Maintenance Fund
The Operations and Maintenance fund is used for all operational expenditures and is funded primarily by
annual sewer service charges. The Operations and Maintenance fund balance target is intended to cover the
cash flow imbalances that predictably occur between the months when the lump sum revenue payments are
received from Marin County (April and December, tied to the tax rolls), while regular monthly O&M
expenses continue to incur requiring payment. The target balance is calculated using the operational
expense equal to budgeted operating expenses from July 1st to December 31st.
Operations & Maintenance Revenue
Total operations and maintenance revenue is budgeted at $18.5M. The sewer service charges (SSCs) are
the primary stable source of revenue and will increase approximately by 7% or $1.2M in FY 2016/17. The
total rate revenue reflects a reduction of $100K to support the proposed low income assistance program.
Chart 5 shows the trailing 5 year trend in O&M revenue. Other operational revenue is the revenue received
by the District for inspection services, nominal interest earned on bank deposits, dividends received, and
other miscellaneous income. The Other Revenue budgeted for FY 2016/17 is $270K which is $43K higher
than the previous year due to increased inspection fees and interest earned.
Chart 5 – 5-Year O&M Revenue Trend by Source
5‐Year O&M Revenue
$20,000
$18,000
$16,000
Sewer Service Charge
Revenue
$14,000
$12,000
$000
Other Operational
Revenue
$10,000
$8,000
$6,000
$4,000
$2,000
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
Operations & Maintenance Expenditures
Operational Expenditures are costs associated with the general operations of the District and can be
categorized as follows: CMSA wastewater treatment; personnel costs; and other operational expenses. The
five year trend indicates stability in the amount spent on normal operations and maintenance and averages
around $15.5M annually.
8
Chart 6 – 5-Year O&M Expenditures Trend by Type
5‐Year O&M Expense
$18,000
$16,000
CMSA ‐ Wastewater
Treatment
$14,000
$000
$12,000
Other Operational
$10,000
$8,000
Personnel ‐ Wages &
Benefits
$6,000
$4,000
$2,000
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
Central Marin Sanitation Agency (CMSA) charges are allocated for the wastewater treatment charges and
debt service from the CMSA annual budget and represent the District’s largest operating expenditure. There
are both treatment charges and debt service components included in the CMSA charges. The treatment
charge is based on a percentage allocation to each member agency. This is calculated using 36 months of
flow data and 24 months of strength data from each District’s wastewater flow. The District’s allocation is
48.3% to RVSD or $5M for treatment charges. The debt service charge component is based on the annual
EDU count and results in an allocation of approximately 43% to RVSD or $2.2M in FY 2016/17. Last fiscal
year, CMSA refinanced debt resulting in savings of $530K to the allocation of debt service. The subsequent
years’ savings will result in annual savings of approximately $350K.
Personnel wages and benefits are those expenditures related to payroll and staffing. They include salary
and wages of employees, overtime, payroll taxes, health insurance benefits and retirement benefits. This
category also includes costs for the other post-employment benefits. Chart 7 shows the breakdown of total
personnel costs for the new FY. Chart 8 shows the 5-year trend in total personnel costs. There is no change
to the total authorized position count, which has remained steady at 38 total staff. Salaries were adjusted
for a CPI factor estimated at 3%. Individual employees were also adjusted to higher steps in the salary chart
assuming continued employment and satisfactory performance evaluations. These increases affect the
salaries, payroll taxes and retirement contributions. Insurance costs are estimated with increases of
approximately 5%, depending on the type of insurance. Retirement benefits were budgeted based on a
percentage of the employee’s base salary.
9
Chart 7 – FY 2016/17 Total Budgeted Personnel Costs
FY 16/17 Total Personnel Costs
$316,644
5.96%
$638,519
12%
Wages & Employer Taxes
Health Insurance
$1,048,101
20%
Retirement
$3,309,756
62%
Other Benefits
Chart 8 – 5-Year Trend in Staff Levels and Labor Costs
5‐Year Trend in Staff Levels and Labor Costs
$6,000
35
$5,000
30
$4,000
25
20
$3,000
15
$2,000
10
$1,000
5
$
‐
2012/13
2013/14
2014/15
2015/16
10
2016/17
Total Personnel Costs‐ Thousand of $
Approved/Proposed Positions
40
Operational
Administrative
Other operational expenditures are made up of system maintenance, general and administration, facilities
and utilities and board related expenditures. Total other operational expenditures for FY 2016/17 are
budgeted at $3.1M. The five year trend indicates some variation in the amount spent on other operational
expenditures and averages $2.8M annually with a low of $1.8 million and a high of $3.5M. The FY 2016/17
budget is higher than the prior year projection of $2.6M due to increased spending on tools, materials, and
equipment repair.
Outside services include contracted services to provide community outreach, information technology (IT),
annual financial audits, legal services, and human resources management services. The new FY budget for
outside services is $666K, a 3% decrease over last FY. The District will be retaining professional services
for public outreach, including updating its website, conducting a baseline public survey, and developing
regular newsletters and social media platforms. Legal Services are budgeted at $244K, a 2% increase over
last FY’s budget and 34% decrease from the projected FY 2015/16 actuals. Human Resources management
services costs are anticipated to be $220K, with about half of the services focused on the transitional needs
of the reorganization implementation and half focused on on-going regular HR support services.
The system maintenance costs are the expenditures related to the general costs of maintaining the sewer
system; some of the costs included in this category are vehicle fuel and repair, equipment repair, materials,
parts and tools and emergency repairs. General and administration (G&A) are the types of expenditures that
contribute to the general operations of the district. The G&A is primarily made up of liability insurance and
deductibles, office equipment, software and maintenance and printing. Facilities and utilities are overhead
type costs that allow the day to day operations of the District. Utilities include gas, electric and water use
for pump stations and for the District headquarters, and telephone related costs. Facilities include rent,
garbage, security and janitorial services. Board expenditures are the fees paid to board members for
participation in regular and special meetings.
Regulatory fines, legal settlements, and legal services have been a significant expenditure category for the
District in past years. However, the last three fiscal years have seen a steady decrease in these costs. This
favorable trend is expected to continue for the following reasons. There are no pending federal regulatory
actions. At the state regulatory level, the 2013 Cease and Desist Order has provided a clear path for
regulatory compliance, and the District has maintained 100% compliance with all aspects of the CDO,
including achieving the required decreases in SSO occurrence. For litigation, settlements, and legal fees,
similar downward trends are clear. The District has no current litigation that is expected to result in
significant future settlement costs. Legal fees for the current FY 2015/16 are projected to be $368,000,
with about 50% of that due to one-time litigation actions including the criminal and civil proceedings related
to the former General Manager, and to the resolution of the lawsuit related to San Quentin sewer service
contracting.
11
Capital Budget
Introduction
The FY 2016/17 capital budget funds expenditures for major capital projects, various equipment and fleet
purchases, and capitalized labor costs for District staff resources used in supporting the capital projects.
Funding sources include approximately $16.5M in remaining funds from the FY 2014/15 bond sale, $6.1M
from Ad Valorem tax revenue, $4M from rate revenue, and $8.3M to be provided from either a bond sale
or an SRF loan.
The FY 2016/17 capital budget funds expenditures for major capital projects, various equipment and fleet
purchases, and capitalized labor costs for District staff resources used in supporting the capital projects. See
schedule 10 for the breakdown of major capital project costs. Funding for the next two fiscal years’ capital
projects is sufficient due to the $30.7M in bond revenues secured in FY 2014/15, combined with the
increased rate revenue from the five year rates schedule approved in June 2014, and the plan to apply for a
loan from the Clean Water State Revolving Fund.
Total capital expenditures for FY 2016/17, excluding debt service, are $31.9M, with $27.8M in capital
projects. Because of the relatively long lead time for capital projects, from planning through design and
construction, the District has seen a lag in planned versus actual project delivery, following the overhaul of
the capital program in FY 2013/14. This is reflected in the FY 2015/16 budget versus projected capital
expenditures ($27.9M vs. $14.5M). This gap between planned and actual capital project expenditures is
now closing, as the strategy of larger and more efficient project packaging has been implemented. There
are four projects under design or construction which account for approximately 75% of the FY 2016/17
capital project costs. These include the FY 2015/16 Gravity Sewer Rehabilitation, Large Diameter Sewer
Rehabilitation Project II A/B, PS 12/13, and the Forcemain Appurtenances Project. Based on the advanced
stage of implementation and more efficient project delivery methods for these projects, it is much more
likely that RVSD will meet the projected capital spending needed to complete these critical projects.
12
Capital Revenues
The District has two steady sources of annual revenue that have been identified as primary sources for the
Capital Fund: Ad Valorem taxes and Connection Fees. In addition, the District has the ability to incur debt
as a method of financing capital projects with debt instruments such as Revenue Bonds or State Revolving
Fund (SRF) Loans. Chart 10 shows the five year trend for revenues to fund capital improvements, and
clearly illustrates that, in contrast to the capital spending trends, supporting revenues (exclusive of bond
debt) have been essentially flat.

Ad Valorem tax as a revenue source, has been stable but flat due to the relative stability of Ross
Valley property values and low turn-over rate in real estate sales in the area.

Connection Fees for new development or major remodels of existing structures represent less than
3% of capital revenue sources and are expected to remain at this level, given low to no growth
expectations in the communities served by the District.

Debt financing has been utilized by the District in the past.
o Revenue Bonds - In 2013 and 2014 the District issued revenue bonds of $17.8M and
$30.7M respectively. Proceeds from the bond issuances were used to retire debt of
approximately $9.4M and to fund capital projects beginning in FY 2013/14. The 2013 bond
funds were exhausted in the early part of 2015. The District will continue to use these
proceeds from the 2014 bonds to fund capital projects in FY 2016/17.
o State Revolving Funds Loans – These low interest loans are provided by the Clean Water
State Revolving fund for specifically identified projects. The budget for FY 2016/17
includes $8.3M of SRF loans for capital project financing. The projects identified to be
funded by SRF loans are the Large Diameter Gravity Sewer Rehabilitation Project IIB, FY
2016/17 Gravity Sewer Improvements, and PS 12 Bon Air and PS 13 Greenbrae Pump
Station Rehabilitation Projects.
Chart 10 – 5-Year Capital Revenues Trend, by Source
5‐Year Capital Revenue
$40,000
$35,000
State Revolving Fund Loans
2017
$30,000
Revenue Bonds ‐ 2014
$000
$25,000
Revenue Bonds ‐ 2013
$20,000
$15,000
$10,000
$5,000
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
13
The 5-year trend in the District’s capital spending has shown variability (see Chart 11). In FY 2012/13 the
District temporarily suspended its major capital projects due to budget constraints. Under the current 5-year
capital plan and the related 5-year financial forecast and rates schedule, the District has achieved a more
stable, consistent level of capital expenditures. Under the FY 2016/17 Budget, approximately 91% of the
budgeted $34.9M in spending will be for direct project execution, and 9% for long term debt financing. See
table 3 below for the detail of planned capital expenditures in FY 2016/17.
Chart 11 – 5-Year Capital Expenditure Trend, by Type
5‐Year Capital $40,000
$35,000
Debt Service
$30,000
Capital Projects &
Upgrades
$000
$25,000
$20,000
$15,000
$10,000
$5,000
$
2012/13
2013/14
2014/15
2015/16
2016/17
Actual
Actual
Actual
Projected
Budget
For budgeting purposes, the District groups its planned capital expenditures into three main categories:
Capital Improvement Projects, Other Capital, and Fixed Assets. Table 3 summarizes expenses under each
of these three categories for FY 2016/17.
Capital Improvement Projects refer to spending associated with activities that construct, repair, or
rehabilitate the sewer infrastructure. These make up about 87% of total capital expenditures, and are for the
major gravity sewer and pump station rehabilitation projects listed in Schedule 10.
Other Capital includes a broad spectrum of activities that provide support of the CIP, such as general
engineering studies & assessments, the lateral replacement grant and loan programs, and supplemental
environmental projects. The $500K in lateral replacement grant funding is based on an average individual
grant amount of $1,500 per lateral and a target of 325 grant applications. The lateral replacement loan
funding of $400K is based upon an estimate of 40 loans at a maximum level of $10K. The loan program
was implemented in FY 2014/15 and the level of interest is not yet established. Outreach efforts are ongoing
to promote the program in areas identified for District capital project and other agencies’ paving projects.
Also included in Other Capital is $700K for studies/reviews/software/miscellaneous which include the next
phase of force main condition assessment, remaining costs for the Creekside Park Culvert Supplemental
14
Environmental Program, and information system upgrades. Other Capital makes up about 11% of total
capital expenditures.
Fixed Assets are items such as vehicles, equipment, and land & buildings purchased and used in support of
the construction, operation, and maintenance of the sewer infrastructure. Table 3 below summarizes the
FY 2016/17 capital spending plan. Fixed Assets make up 2% of total capital expenditures.
Table 3 – FY 2016/17 Capital Expenditures Summary
Description
Asset Type
FY 2016/17 Budget
1
Gravity Sewer Improvement Projects
Capital Improvement Projects - Sewer Lines
2
Pump Station Projects
5,065,000
3
Force Main Projects
Capital Improvement Projects - Sewer Lines/Pump Stations
2,232,000
4
Total Capital Improvement Projects
20,539,000
27,836,000
5
Other Capital
500,000
6
Lateral Replacement Loan Program
Other Capital
400,000
7
Inflow and Infiltration Reduction Program
Other Capital
160,000
8
Larkspur Landing Locker/Shower Facility Upgrades
Other Capital
500,000
9
Larkspur Landing EPA Clearance Activities
Other Capital
300,000
Kerner Building Improvements
Other Capital
356,000
11
Manhole Condition Assessment Project
Other Capital
300,000
12
Pump Station Standard Operating Procedures
Other Capital
206,000
13
Manhole Smart Covers
Other Capital
120,000
14
Studies/Reviews/Software/Miscellaneous
Other Capital
10
713,100
15
16
Total Other Capital
Vehicles
Fixed Assets - Vehicles & Equipment
3,555,100
160,000
17
Camera Equipment
57,890
18
Other Field Equipment
282,500
19
Total Fixed Assets - Other
500,390
20
Total Budgeted Capital Assets
31,891,490
Sewer Line Trenchless and Open Cut Rehabilitation Crew
The District’s in-house capital assets rehabilitation/repair resources continue to be used as an integral part
of the asset management program. The crew work is directed using the Computerized Maintenance
Management System (CMMS), which in turn allows coordination between the condition assessment
progress (CCTV crew) and the overall capital program. These resources are used to target high priority
Grade 4 and 5 defects, using a combination of open cut and trenchless repair methods. Over 90% of the
trenchless repair work in the past year has been done in coordination with the FY 2015/16 gravity sewer
rehabilitation projects, so that these priority areas from the risk model are comprehensively restored to
reliable condition. This strategy of combining targeted in-house repair work with the major construction
projects, as envisioned in the IAMP, is supporting steady progress in meeting the 5 miles per year target of
the RWQCB CDO, and has resulted in rapid reduction of SSO risk in the highest priority areas of the
system. The FY 2016/17 Budget includes $516K in capitalized labor for this work.
15
Overview
The District’s personnel costs are a significant portion of its overall operations and maintenance costs, as
discussed under the Operations and Maintenance Fund section earlier in this report. This section
summarizes the primary factors affecting future personnel costs. The District’s budget reports consider each
of these with specific cost data, and incorporate the resulting cost trends into the 5-year forecast.
The District recently negotiated a three year Memo of Understanding with AFSCME Local 2167 which
covers the period of July 1, 2015 through June 30, 2018. Also updated was the Resolution of Compensation
and Certain Conditions of Employment (Terms and Conditions) for the unpresented professional and
administrative staff which covers the period of July 1, 2015 through June 30, 2016. A resolution authorizing
the reorganization of the District was concurrently approved. For unrepresented employees, the FY 2016/17
budget assumes no changes, except cost of living adjustments, which will be reflected in the anticipated
Resolution to update the Terms and Conditions.
Headcount
The total authorized staff count will remain at 38 full time employees. The classifications, job specifications
and salary ranges have been adjusted. This is shown in the position allocation presented in Schedule 8 of
the appendix. The District’s average annual fully-burdened cost (wages, taxes, benefits) per employee is
approximately $165,000.
Cost of Living Adjustments (COLA)
Base salaries will be increased by the amount of annual increase in the SF Bay Area Urban Consumer Price
Index (CPI), as of April, 2016. This cost of living increase will be effective July 1, 2016 with a minimum
increase of 2.5% and a maximum of 4%. For planning purposes, the FY 2016/17 budget uses an assumed
3.0% COLA. This assumption is based on the February 2016 reported SF Bay Area Urban CPI.
Pension Reform
Effective January 1, 2013, the Public Employee Pension Reform Act (PEPRA) defines how pension
benefits are offered to all public employees, including those working for RVSD. Existing employees as of
that date will continue to receive the same benefit of 2.7% at 55, with minor changes to the calculation of
service credits at the time of retirement. For all employees hired prior to January 1, 2013 (Classic Members)
an employer contribution of 19% of base salary is paid to CalPERS and for employees hired after this date
(PEPRA Members) the employer contribution is 6.6%. These percentages are based on an annual valuation
report provided by CalPERS. The District is responsible for 2.5% of the employee portion of payroll
contributions, for all employees hired prior to July 1, 2010. All employees hired after that date are
responsible for their own contribution (8%). Beginning July 1, 2017 all employees will be responsible for
the employee portion of the retirement contribution.
Health Insurance
Other than salaries and wages, the cost of providing health insurance to employees is the costliest of the
benefits offered to District employees, surpassing the retirement benefit. The challenges and increasing
expense associated with providing access to health insurance to employees are not unique to public
agencies. All employers, public and private, are struggling with the issue of how to provide an insurance
benefit without placing undue burden on other stakeholders. Over the last FY, actual year on year increases
have averaged 4.5%. The anticipated change for FY 2016-17 is 5%.
16
DRAFT RVSD 2016/17 BUDGET
As part of the District’s standard financial planning process, a rolling 5-year financial forecast is developed
for each new fiscal year budget. Beginning with the current budget, this forecast incorporates known factors
along with reasonable estimates of future expenditures for both the Operations & Maintenance and Capital
budgets. At minimum, the forecast is annual on a rolling basis. This forecast looks forward through FY
2021/22.
The 5-Year Financial Forecast is developed using the same or similar assumptions applied to the current
fiscal year budget. Known or planned factors, such as service rate adjustments, the Capital Improvement
Plan, CMSA published forecasts, debt service schedules, and established system maintenance schedules
are updated and incorporated into the forecast. Other factors that may be reasonably estimated, such as
inflation factors and wage & benefit adjustments, are also included.
The forecast presented here is divided into two sections. The first represents the fiscal years for which the
service rate schedule, adopted in May 2014 with Ordinance No. 65, is known. The final three fiscal years
are presented using the same rates as the final year of the adopted rate schedule. The noted decline in cash
fund balances and reserves will be addressed by the District in future actions. A summary of the 5-Year
Financial Forecast is shown in Table 4, below. More detailed information is contained in Schedules 11 in
the appendix.
The updated 5-year financial forecast supports the following observations and conclusions. Rate revenue is
sufficient to cover O&M expenses. Capital funding requirements continue to exceed available revenues
(Ad Valorem tax and rate revenue in excess of O&M costs), which will require additional long term capital
debt financing for at least the next three fiscal years, with approximately $36M in total additional financing
needed through the end of FY 2018/19. This funding is anticipated to be some combination of low interest
SRF loans and traditional bond sale revenues.
Table 4 – 5-Year Financial Forecast Summary
Type
1 Sewer Service Charges
FY 2016/17
FY 2017/18
FY 2018/19
FY 2019/20
FY 2020/21
Budget
Forecast
Forecast
Forecast
Forecast
Forecast
19,592,000
20,777,000
20,777,000
20,777,000
20,777,000
6,105,000
6,136,000
6,139,000
6,142,000
18,207,719
FY 2021/22
2 Property Tax - Ad Valorem
6,014,865
6,075,000
3 Proceeds from Financing Activities
8,266,000
17,300,000
504,645
363,000
365,000
368,000
372,000
376,000
32,993,229
43,330,000
27,247,000
27,281,000
27,288,000
27,295,000
7,170,668
8,439,815
7,358,000
8,694,000
7,512,000
8,955,000
7,660,000
9,223,000
7,810,000
9,498,000
7,976,000
9,781,000
4 Other Revenue
5 Expected Revenues
6 CMSA Charges
7 Operations & Maintenance
8 Debt Service
9 Capital Budget
10 Total Expenditures
11 Net Revenue Less Expenditures
12 Operations & Maintenance Fund Balance
13 Capital Improvement Fund Balance
14 Emergency Reserve Balance
15 Other Post Employment Benefit Reserve Balance
16 Total Ending Reserve/Fund (Cash) Balance
-
-
-
-
3,028,382
3,030,000
2,982,000
3,017,000
3,030,000
3,027,000
31,891,490
29,522,000
21,287,000
21,130,000
16,058,000
10,282,000
50,530,355
48,604,000
40,736,000
41,030,000
36,396,000
31,066,000
(17,537,126)
(5,274,000)
(13,489,000)
(13,749,000)
(9,108,000)
(3,771,000)
1,374,000
(12,315,000)
(21,343,000)
(25,014,000)
8,414,363
12,094,000
11,652,604
2,719,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
270,000
290,000
300,000
320,000
340,000
360,000
22,336,967
17,103,000
3,674,000
17
-
-
(9,995,000)
-
(19,003,000)
-
(22,654,000)
Appendix
dba Ross Valley Sanitary District
Schedule 1 - FY 2016/17 Budget Summary
Type
1
2
3
4
Other Revenue
5 Expected Revenues
6
7
8
9
10
11
CMSA Charges
Operations
Administration
Outside Services
Debt Service
Capital Budget
12 Total Expenditures
13 Net Revenue Less Expenditures
17
Operations & Maintenance Fund Balance
Capital Improvement Fund Balance
Financing - Fully Restricted for Capital Projects
Capital Improvement Reserve Balance
18
19
Emergency Reserve Balance
Other Post Employment Benefit Reserve Balance
14
15
16
20 Total Ending Reserve/Fund (Cash) Balance
A1
FY 2015/16
Budget
17,027,637
5,483,400
390,500
FY 2015/16
Projected
17,104,378
5,836,398
454,650
FY 2016/17
Budget
18,207,719
6,014,865
8,266,000
504,645
22,901,537
23,395,426
32,993,229
6,665,207
5,474,003
1,840,151
689,621
3,089,493
24,868,400
6,750,698
5,274,844
1,706,609
779,444
2,658,947
11,448,579
7,170,668
6,042,520
1,731,100
666,195
3,028,382
31,891,490
42,626,875
28,619,121
50,530,355
(19,725,338)
(5,223,696)
(17,537,126)
7,669,409
11,637,200
2,573,921
-
7,669,400
13,593,732
16,360,961
-
8,414,363
11,652,604
-
2,000,000
140,000
2,000,000
250,000
2,000,000
270,000
24,020,530
39,874,093
22,336,967
Schedule 1 - FY 2016/17 Budget Summary
FY 16/17 Budgeted Revenue by Source
504,645 2%
8,266,000 25%
Property Tax ‐ Ad Valorem
18,207,719 55%
Other Revenue
6,014,865 18%
FY 16/17 Budgeted Expenditures by Type
7,170,668 14%
6,042,520 12%
CMSA Charges
1,731,100 4%
31,891,490 63%
Administration
Outside Services
3,028,382 6%
Debt Service
666,195 1%
A1.1
Operations
Capital Budget
Schedule 2 - FY 2016/17 Funding Sources
Funding
1
2
3
4
5
6
7
8
9
10
11
12
13
Basis for Rate Revenue:
Equivalent Dwelling Units (EDU's)
Sanitary District #1 - Single Family
Sanitary District #1 - Multi Family
Sanitary District #1 - Commercial
City of Larkspur - Single Family
City of Larkspur - Multi Family
City of Larkspur - Commercial
Total # of EDU's
Rate Per EDU
Rate per EDU - Single Family
Rate per EDU - Multi Family
Rate per EDU - Commercial
Rate per EDU - Larkspur Single Family
Rate per EDU - Larkspur Multi Family
Rate per EDU - Larkspur Commercial
% Change
Budget FY
16/17 vs
Budget FY
15/16
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
10,767
5,572
3,328
1,406
1,119
457
22,649
11,106
5,321
3,273
1,470
1,130
419
22,719
11,106
5,321
3,273
1,470
1,130
419
22,719
3%
-5%
-2%
5%
1%
-8%
0%
743
665
743
1,012
906
1,012
743
665
743
1,012
906
1,012
797
714
797
1,067
955
1,067
7%
7%
7%
5%
5%
5%
7,999,881
3,705,296
2,472,704
1,422,872
1,013,523
462,484
8,251,758
3,538,385
2,431,913
1,487,640
1,023,486
424,332
(43,123)
(6,000)
17,027,637
(44,610)
(8,526)
17,104,378
Revenue by Source
14
15
16
17
18
19
20
21
22
23
Sewer Service Revenue - Operations
Sanitary District #1 - Single Family
Sanitary District #1 - Multi Family
Sanitary District #1 - Commercial
City of Larkspur - Single Family
City of Larkspur - Multi Family
City of Larkspur - Commercial
Low Income Assistance Program
Collection Fees
Customer Refunds
Total Sewer Service Charges
24
25
26
27
28
Other Revenue Sources - Operations
Inspections
Interest
Miscellaneous
Dividends
Total Other Revenue - Operations
29
Total Revenue - Operations
30
31
32
Property Taxes - Capital
Property Taxes Collected - Ad Valorem
Collection Fees - Taxes
Total Property Taxes
33
34
35
36
Other Revenue Sources - Capital
Connections
Public Sewer Extensions
Total Other Revenue - Capital
37
Total Revenue - Capital
Total Other Sources
38
Total all Revenue Sources
8,851,481
3,799,194
2,608,661
1,568,490
1,079,150
447,393
(100,000)
(46,650)
18,207,719
11%
3%
5%
10%
6%
-3%
8%
-100%
7%
150,000
6,500
19,000
55,000
230,500
178,018
22,039
11,711
34,465
246,233
201,084
37,920
27,472
6,965
273,441
34%
483%
45%
-87%
19%
17,258,137
17,350,611
18,481,160
7%
5,550,000
(66,600)
5,483,400
5,900,817
(64,419)
5,836,398
6,087,920
(73,055)
6,014,865
150,000
10,000
160,000
204,917
3,500
208,417
8,266,000
230,004
1,200
8,497,204
5,643,400
390,500
22,901,537
6,044,815
454,650
23,395,426
14,512,069
8,770,645
32,993,229
A2
10%
10%
10%
53%
-88%
5211%
157%
44%
Schedule 3 - FY 2016/17 Funding Requirements
Description
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY
16/17 vs
Budget FY
15/16
General Operations
Funding Sources
1
17,027,637
17,104,378
18,207,719
7%
2
3
Other Operational Revenues
Total Funding Sources
230,500
17,258,137
244,233
17,348,610
248,441
18,456,160
8%
7%
4,692,428
1,972,779
6,665,207
4,777,956
1,972,742
6,750,698
5,018,268
2,152,400
7,170,668
7%
9%
8%
8,003,775
14,668,982
7,760,897
14,511,595
8,439,815
15,610,483
5%
6%
2,589,155
2,837,015
2,845,677
10%
5,483,400
150,000
10,000
5,643,400
5,836,398
2,000
204,917
3,500
6,046,815
6,014,865
8,266,000
25,000
230,004
1,200
14,537,069
10%
53%
-88%
158%
3,089,493
21,442,000
2,889,525
536,875
27,957,893
2,658,947
9,861,412
1,136,724
450,443
14,107,526
3,028,382
27,436,000
3,884,600
570,890
34,919,872
-2%
28%
34%
6%
25%
(22,314,493)
(8,060,711)
(20,382,803)
-9%
(19,725,338)
(5,223,696)
(17,537,126)
-11%
4
5
6
7
8
9
10
Operational & CMSA Expenditures
Payments: Central Marin Sanitation Agency (CMSA)
Sewage Treatment Charges to CMSA
Debt Service to CMSA
Operational Expenditures
Total Operational & CMSA Expenditures
Operations Funding Surplus/(Deficit)
Debt Service and Capital Improvement Program
11
12
13
14
15
16
Funding Sources
Property Taxes Collected - Ad Valorem
Connections
Public Sewer Extensions
Total Funding Sources
17
18
19
20
21
Funding Requirements
Debt Service Payments (Principal & Interest)
Fixed Assets
Total Funding Requirements
22
23
Capital Funding Surplus/(Deficit)
A3
Schedule 4 - Monthly Cash Requirements
July-16
Budget
Operating
1
2
3
Revenue
Other Income
Gross Revenue
Aug-16
Budget
20,123
20,123
Sept-16
Budget
Oct-16
Budget
20,123
20,123
20,123
20,123
-
-
Nov-16
Budget
412,828
27,088
439,916
Dec-16
Budget
20,123
20,123
Jan-17
Budget
9,787,191
20,123
9,807,314
Feb-17
Budget
20,123
20,123
Mar-17
Budget
April-17
Budget
May-17
Budget
FY 2016/2017
Jun-17
Budget
20,123
20,123
20,123
20,123
7,470,854
20,123
7,490,977
20,123
20,123
-
-
1,254,567
1,254,567
-
Budget
536,846
20,123
556,969
18,207,719
248,441
18,456,160
Expenditures
4
5
6
CMSA Expenditures
Debt Service - CMSA
7
8
9
336,169
183,580
519,749
369,530
162,500
532,030
348,581
162,071
510,652
345,636
148,030
493,666
342,318
149,672
491,990
344,803
144,195
488,998
356,866
179,732
536,598
327,891
140,846
468,737
369,960
149,910
519,870
328,968
139,650
468,618
373,640
137,360
511,000
358,644
141,974
500,618
4,203,006
1,839,514
6,042,520
10
11
12
13
14
15
16
85,326
6,168
18,959
5,721
7,002
24,500
147,676
91,673
6,168
11,224
5,721
7,002
24,500
146,288
88,066
6,168
2,380
5,721
7,002
24,500
133,837
84,462
6,168
2,380
5,721
7,002
24,500
130,233
87,089
6,168
2,380
5,721
7,002
24,500
132,860
86,896
6,168
15,865
6,135
7,002
24,500
146,566
89,705
6,168
23,638
5,721
7,002
24,500
156,734
83,207
6,168
3,280
5,721
7,002
24,500
129,878
92,821
6,168
2,380
5,721
7,002
24,500
138,592
83,213
6,168
11,876
6,135
7,002
24,500
138,894
92,796
6,168
2,830
5,721
7,002
24,500
139,017
144,760
6,168
2,380
5,721
7,002
24,500
190,531
1,110,014
74,016
99,572
69,480
84,018
294,000
1,731,100
17
18
19
20
21
22
Outside Services
Community Outreach
6,665
18,335
7,085
20,335
52,420
3,653,366
6,665
18,335
21,785
20,335
67,120
745,437
21,685
18,335
7,085
20,335
67,440
711,928
6,665
18,335
7,085
20,335
52,420
1,930,885
6,665
18,335
14,580
20,335
59,915
684,764
6,665
18,335
7,085
20,335
52,420
687,983
6,665
18,335
7,085
20,335
52,420
2,473,763
6,665
18,335
7,085
20,335
52,420
651,034
6,665
18,335
7,085
20,335
52,420
710,881
6,665
18,335
7,085
20,335
52,420
1,914,498
6,665
18,335
7,085
20,335
52,420
702,436
6,665
18,315
7,065
20,315
52,360
743,508
95,000
220,000
107,195
244,000
666,195
15,610,483
(3,633,243)
(725,314)
(691,805)
(1,490,969)
(664,641)
9,119,331
(2,453,640)
(630,911)
(690,758)
5,576,479
(682,313)
(186,539)
2,845,677
19,267
19,267
19,267
19,267
3,308,176
19,267
19,267
19,267
19,267
19,267
19,267
19,267
19,267
19,267
3,327,443
19,267
19,267
-
-
419,444
310,000
729,444
-
-
23
1,254,567
1,678,955
2,933,522
1,254,567
1,254,567
-
-
1,254,567
473,445
1,728,012
-
5,018,268
2,152,400
7,170,668
Capital
24
25
26
26
Revenue
Connection Fees
27
28
29
Debt Service
Interest Expense
Total Debt Service
30
31
32
33
34
-
560,347
765,000
1,325,347
-
19,267
2,066,500
2,085,767
-
2,526,243
19,267
2,066,500
4,612,010
413,244
413,244
19,267
2,066,500
2,085,767
-
180,446
19,267
2,066,500
2,266,213
6,014,865
231,204
8,266,000
14,512,069
560,347
560,347
1,953,382
1,075,000
3,028,382
2,359,667
292,883
34,626
2,687,176
2,359,667
292,883
34,626
2,687,176
2,359,667
292,883
34,626
2,687,176
2,359,667
292,883
160,000
2,812,550
2,263,667
292,883
34,626
2,591,176
2,263,667
292,883
34,626
2,591,176
2,263,667
292,883
34,626
2,591,176
2,263,667
292,883
34,626
2,591,176
2,263,667
292,883
34,626
2,591,176
2,359,667
292,883
34,626
2,687,176
2,359,667
292,883
34,626
2,687,176
2,359,667
292,883
34,626
2,687,176
27,836,000
3,514,600
540,890
31,891,490
2,687,176
2,687,176
3,416,620
2,812,550
2,591,176
2,591,176
3,916,523
2,591,176
2,591,176
3,100,420
2,687,176
3,247,523
34,919,872
35
Capital Net Results
(2,667,909)
(2,667,909)
(3,397,353)
(2,793,283)
(2,571,909)
736,267
(3,897,256)
(2,571,909)
(505,409)
1,511,590
(601,409)
(981,310)
(20,407,803)
36
(6,301,152)
(3,393,223)
(4,089,158)
(4,284,252)
(3,236,550)
9,855,598
(6,350,896)
(3,202,820)
(1,196,167)
7,088,069
(1,283,722)
(1,167,849)
(17,562,126)
37 Adjustments - Lateral Replacement Loan Repayment
40 Cash Balance End
Bond Funds - Fully Restricted for Capital Projects
41
Unrestricted Funds
42
43 Ending Cash Balance
-
39,874,093
(6,301,152)
-
33,572,941
(3,393,223)
-
30,179,717
(4,089,158)
-
26,090,559
(4,284,252)
-
21,806,307
(3,236,550)
10,000
18,569,757
9,865,598
-
28,435,354
(6,350,896)
-
22,084,458
(3,202,820)
-
18,881,637
(1,196,167)
15,000
17,685,470
7,103,069
-
24,788,539
(1,283,722)
-
23,504,816
(1,167,849)
25,000
39,874,093
(17,537,126)
33,572,941
30,179,717
26,090,559
21,806,307
18,569,757
28,435,354
22,084,458
18,881,637
17,685,470
24,788,539
23,504,816
22,336,967
22,336,967
16,432,313
17,140,628
33,572,941
14,072,646
16,107,071
30,179,717
11,712,980
14,377,579
26,090,559
9,353,313
12,452,994
21,806,307
7,089,646
11,480,110
18,569,757
4,825,980
23,609,375
28,435,354
2,562,313
19,522,145
22,084,458
298,646
18,582,991
18,881,637
2,167,980
15,517,490
17,685,470
1,874,813
22,913,726
24,788,539
1,581,646
21,923,170
23,504,816
22,336,967
22,336,967
22,336,967
22,336,967
A4
Schedule 5 - FY 2016/17 Reserves and Fund Balances
Description
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
7,766,917
7,766,916
7,669,400
2,589,155
2,837,015
2,845,677
(2,666,663)
(2,804,531)
(2,080,714)
FY 2016/17
Target
Difference
Operations & Maintenance Fund Balance (O&M)
1
Beginning Balance - O&M
2
Funding Surplus/(Deficit) - O&M
3
Transfers In/(Out) - From/(To) Capital
4
Transfers In/(Out) - From/(To) Emergency
5
6
7
8
9
10
11
-
Transfers In/(Out) - From/(To) OPEB
Ending Balance - O&M Fund
Capital Improvement and Replacement Fund Balance
Beginning Balance - Capital Fund
Funding Surplus/(Deficit) - Capital Fund (less: Restricted Funds)
-
(130,000)
7,669,400
9,843,030
8,963,500
13,593,732
(872,493)
Transfers In/(Out) - From/(To) Operations
Transfers In/(Out) - From/(To) Capital Fund/Reserve
Ending Balance - Capital Improvement Fund
-
(20,000)
7,669,409
(20,000)
8,414,363
(8,060,711)
(4,021,842)
2,666,663
11,637,200
2,829,531
9,861,412
13,593,732
2,080,714
11,652,604
12
Capital Improvement and Replacement Bond Funds(Restricted)
Beginning Balance - Bond Funds (Restricted)
24,015,921
26,222,373
16,360,961
13
14
15
16
Capital Projects - Funding Uses
Bond Proceeds - Revenue Bond/SRF Loans
Transfer to/from Capital Fund - Restricted Funds Adjustment
Ending Balance - Bond Funds (Restricted)
(21,442,000)
2,573,921
(9,861,412)
16,360,961
(27,436,000)
8,266,000
2,809,039
-
17
18
19
20
21
Capital Improvement and Replacement Reserve
Beginning Balance - Capital Reserve
Funding Surplus/(Deficit) - Capital Reserve
Transfers In/(Out) - From/(To) Emergency
Ending Balance - Capital Improvement Reserve
22
23
24
25
Emergency Reserve
Beginning Balance - Emergency
Ending Balance - Emergency Reserve
26
27
28
29
Other Post Employment Benefit (OPEB) Reserve
Beginning Balance - OPEB
Ending Balance - OPEB Reserve
30 Begin Cash Balance
31
Net Change in Reserve and Fund Balances
32
Ending Cash Balance
33
34
35
-
-
-
-
-
-
19,084,814
(7,432,209)
12,806,676
(12,806,676)
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
-
120,000
20,000
140,000
120,000
130,000
250,000
250,000
20,000
270,000
270,000
-
45,072,789
(5,198,696)
39,874,093
39,874,093
(17,537,126)
22,336,967
2,573,921
21,446,609
24,020,530
16,432,313
23,441,780
39,874,093
22,336,967
22,336,967
A5
-
2,000,000
2,000,000
43,745,868
(19,725,338)
24,020,530
Restricted Funds
Unrestricted Funds
Ending Cash Balance
8,414,363
42,575,853
(20,238,886)
Schedule 6 - FY 2016/17 Department Budgets - Summary
District Expenditures by Department
1
2
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
Operational Expenditures
Treatment Charges
Operations
6,665,207
5,474,003
6,750,698
5,274,844
7,170,668
6,042,520
1,840,151
1,706,609
1,731,100
-6%
689,621
779,444
666,195
-3%
8%
10%
3
Administration
4
Outside Services
5
Total Operational Expenditures
14,668,982
14,511,595
15,610,483
6%
6
27,957,893
14,107,526
34,919,872
25%
42,626,875
28,619,121
50,530,355
19%
7
Total District Expenditures by Department
District Expenditures by Category
District Operations
Salaries & Benefits
8 Salaries
9 Benefits & Payroll Taxes
10
Total Salaries and Benefits
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
3,481,166
1,724,859
5,206,025
3,442,025
1,722,033
5,164,058
3,576,132
1,736,888
5,313,020
3%
1%
2%
12,000
962,337
666,058
357,778
109,956
2,108,129
5,834
813,173
550,435
353,165
94,789
1,817,396
119,340
1,087,120
706,414
463,708
84,018
2,460,600
895%
13%
6%
30%
-24%
17%
Outside Services
17 Outside Services
18 Total Operational Expenditures
689,621
8,003,775
779,444
7,760,898
666,195
8,439,815
-3%
5%
CMSA Charges
19 Treatment Charges
6,665,207
6,750,698
7,170,668
8%
20 Debt Service
21 Capital Budget
22
3,089,493
24,868,400
27,957,893
2,658,947
11,448,579
14,107,526
3,028,382
31,891,490
34,919,872
-2%
28%
25%
23
42,626,875
28,619,122
50,530,355
19%
11
12
13
14
15
16
Professional Services
System Maintenance
General & Administration
Facilities & Utilities
Board Expenditures
Total Other Operational Expenditures
Total District Expenditures by Category
A6
Administration
The Administration Department includes the Board of Directors, General Manager, and other Administrative staff. The Board of
Directors is the policy making body that determines the overall direction of the District and services provided to customers. The rules
for connecting and discharging to the system, and the rates and charges for services are set by the Board. The Board adopts the
annual Budget and sets the financial priorities of the District. The General Manager is employed directly by the Board of Directors and
is responsible for all aspects of the administration, operations and planning activities of staff.
Other Administrative staff includes the Customer Support Services Manager, Accounting & Financial Analyst, Executive Assistant to
the General Manager and Administrative Coordinators. They are responsible for supporting all other departments, including
accounting, financial planning, human resources, customer service and risk management. Additional responsibilities include support of
the Board of Directors, responding to public inquiries, and records management.
Administration
Administration Expenditures by Category
1 Salaries
3
4
5
6
7
8
9
System Maintenance
Board Expenditures
Total Other Expenditures
Total Administration Expenditures by Category
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
768,859
393,281
1,162,140
768,678
380,428
1,149,106
737,429
372,585
1,110,014
-4%
-5%
-4%
1,200
497,805
69,050
109,956
678,011
654
395,736
66,324
94,789
557,503
720
466,868
69,480
84,018
621,086
-40%
-6%
1%
-24%
-8%
1,840,151
1,706,609
1,731,100
-6%
A6.1
Administration - Continued
Salaries & Benefits
10 Salaries
11 Overtime
12
Subtotal Salaries/Wages
13
14
15
16
17
18
19
20
21
22
23
Benefits & Payroll Taxes
Employee Fitness
Employee Training
Insurance - Medical/Dental
Insurance - Other
Insurance - Workers Comp & Unemployment
Payroll Taxes
Recruiting/Retention
Retirement - Employer
Temporary Help
Subtotal Benefits & Payroll Taxes
Total Salaries & Benefits
System Maintenance
24 Vehicle - Fuel
25 Vehicle - Repair
26
Total System Maintenance
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Membership Dues/Certifications
Bank Fees
Business Meals
Computer Equipment
Conferences
Fines and Penalties
Insurance - Deductibles
Insurance - Liability
Meetings
Miscellaneous
Office Equipment
Office Supplies
Postage & Shipping
Printing
Property Taxes
Software & Maintenance
Travel - Airfare
Travel - Auto, Ground Transportation
Travel - Hotel
Total General & Administration
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
764,502
4,357
768,859
763,030
5,648
768,678
730,993
6,436
737,429
-4%
48%
-4%
600
6,455
176,747
3,291
18,003
49,580
2,500
105,355
30,750
393,281
800
10,893
177,844
4,063
17,415
51,222
833
107,108
10,250
380,428
600
6,035
199,001
3,126
19,596
49,268
1,200
93,759
372,585
0%
-7%
13%
-5%
9%
-1%
-52%
-11%
-100%
-5%
1,162,140
1,149,106
1,110,014
-4%
600
600
1,200
454
200
654
420
300
720
-30%
-50%
-40%
44,060
1,020
4,200
8,100
6,500
150,000
180,000
1,140
360
26,940
28,020
3,600
2,100
19,000
10,325
2,600
6,840
3,000
497,805
43,992
1,298
3,028
8,850
5,754
1,669
58,580
166,458
798
2,060
26,600
28,028
4,164
700
18,968
12,898
1,640
6,699
3,552
395,736
41,412
1,500
4,200
14,796
4,200
120,000
174,000
1,200
2,304
29,220
30,000
3,900
300
18,992
9,504
2,100
6,840
2,400
466,868
-6%
47%
0%
83%
-35%
A6.2
-20%
-3%
5%
540%
8%
7%
8%
-86%
0%
-8%
-19%
0%
-20%
-6%
Administration - Continued
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
47
48
49
50
51
52
53
54
55
Facilities - Garbage
Facilities - Janitorial
Facilities - Landscaping
Facilities - Sewer
Facilities - Security
Utilities - Power
Utilities - Telephone
Utilities - Water
Total Facilities & Utilities
2,160
6,540
6,000
788
3,912
10,200
37,200
2,250
69,050
2,182
6,605
5,797
788
6,301
11,785
30,324
2,542
66,324
2,292
6,960
5,700
828
4,800
13,200
32,400
3,300
69,480
6%
6%
-5%
5%
23%
29%
-13%
47%
1%
56
57
58
59
60
61
62
63
64
65
Board Fees
Board Fees
Board Fees - CMSA
Business Meals - Board
Conferences - Board
Elections Expense - Board
Training - Board
Travel - Airfare - Board
Travel - Auto, Ground - Board
Travel - Hotel - Board
Total Board Expenditures
53,820
4,776
960
3,900
30,000
9,420
1,200
1,080
4,800
109,956
45,560
4,776
1,072
3,050
30,000
5,478
1,488
434
2,931
94,789
57,462
5,136
1,020
3,900
9,420
1,200
1,080
4,800
84,018
7%
8%
6%
0%
0%
0%
0%
0%
-24%
678,011
557,503
621,086
-8%
1,840,151
1,706,609
1,731,100
-6%
66
Subtotal Other Expenditures
67
Total Administration Expenditures
A6.3
Outside Services
Administration
Outside services are provided to the District for professional services provided by specialty firms. These types of services are generally
structured with terms and are facilitated through a contract. Included in Outside Services are the cost of the annual financial statement
audit, human resource consulting, information technology services, legal services, and consulting for a strategic plan.
Operating Expenditures by Category
1
2
3
4
5
6
7
8
9
10
Outside Services
Audit
Community Outreach - Public Outreach
Information Technology (IT)
Legal - General
Legal - Litigation
Legal - Regulatory
Legal -Employment Matters
Professional Services - Other
FY 2015/16
Budget
19,621
120,000
200,000
30,000
180,000
40,000
20,000
80,000
689,621
A6.4
FY 2015/16
Projected
16,621
66,267
215,441
41,859
284,609
26,719
56,932
70,996
779,444
FY 2016/17
Budget
22,195
95,000
220,000
60,000
150,000
52,000
42,000
25,000
666,195
% Change
Budget FY 16/17
vs Budget FY
15/16
13%
-21%
10%
100%
-17%
-100%
110%
-69%
-3%
Operations
The Operations Department includes Engineering, Maintenance, Repair, Pump Stations, Line Management and other Operational
staff. The primary responsibilities of the Operations Department include cleaning and maintaining the gravity sewer lines, repairs of
damaged sewer pipes, inspection services, large scale repairs, pump station maintenance and closed circuit televising.
Operational staff also work on capital projects which substantially extend the life of the District's assets. The labor costs and benefits
that are directly associated with these capital projects are capitalized and depreciated over the estimated life of the asset. The
expenditures related to these capitalizable costs are transferred from the operations budget to the capital budget and are reflected as
such in the budget schedules.
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
1 Salaries
3
2,712,307
1,331,578
4,043,885
2,673,346
1,341,605
4,014,951
2,838,703
1,364,303
4,203,006
5%
2%
4%
4
5
6
7
8
12,000
961,137
168,253
288,728
1,430,118
5,834
812,519
154,699
286,841
1,259,893
119,340
1,086,400
239,546
394,228
1,839,514
895%
13%
42%
37%
29%
5,474,003
5,274,844
6,042,520
10%
9
System Maintenance
Total Other Expenditures
Total Operations- All Depts. - Expenditures by Category
A6.5
Operations - Continued
erati
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
10
11
12
13
14
Salaries & Benefits
Salaries/Wages
Salaries
Overtime
Standby Overtime
Capitalized Labor
Subtotal Salaries/Wages
3,130,518
119,695
93,304
(631,210)
2,712,307
2,859,611
90,384
107,620
(384,269)
2,673,346
3,172,214
124,213
112,802
(570,526)
2,838,703
1%
4%
21%
-10%
5%
15
16
17
18
19
20
21
22
23
24
25
26
27
Benefits & Payroll Taxes
Boot Allowance
Employee Exams
Employee Fitness
Employee Training
Insurance - Medical/Dental
Insurance - Other
Insurance - Workers Comp & Unemployment
Payroll Taxes
Recruiting/Retention
Retirement - Employee
Retirement - Employer
Capitalized Benefits
Subtotal Benefits & Payroll Taxes
6,500
9,100
3,900
73,453
673,396
16,457
96,019
237,214
7,500
118,789
527,887
(438,637)
1,331,578
4,581
5,246
3,380
59,353
613,435
15,846
86,352
221,147
2,500
97,663
499,136
(267,034)
1,341,605
6,768
6,036
3,300
110,249
706,000
16,692
104,526
254,042
8,400
35,578
509,182
(396,470)
1,364,303
4%
-34%
-15%
50%
5%
1%
9%
7%
12%
-70%
-4%
-10%
2%
4,043,885
4,014,951
4,203,006
4%
12,000
12,000
5,834
5,834
119,340
119,340
895%
895%
28
Total Salaries & Benefits
29 Outside Engineering
30
Total Professional Services
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
System Maintenance
Concrete, Soil & Rock
Rehab Materials
Dump Fees
Emergency Repairs
Equipment Rental
Equipment Repair
Fats, Oils, & Grease (FOG) Program
Permits
Safety Equipment
Safety Compliance
Materials & Parts
Tools
Uniforms
Vehicle - Fuel
Vehicle - Repair
Capitalized System Maintenance
Total System Maintenance
84,000
18,000
180,000
5,075
135,000
25,000
22,587
41,456
52,140
271,800
140,791
51,780
109,980
106,681
(283,153)
961,137
A6.6
85,281
7,269
84,900
10,944
70,114
23,103
19,261
33,304
18,142
228,043
118,442
37,377
81,072
107,025
(111,758)
812,519
84,000
60,000
5,160
180,000
16,800
83,400
25,000
22,980
38,640
49,200
183,828
117,672
40,560
78,060
125,100
(24,000)
1,086,400
0%
-71%
0%
231%
-38%
0%
2%
-7%
-6%
-32%
-16%
-22%
-29%
17%
-92%
13%
Operations - Continued
erati
FY 2015/16
Budget
FY 2015/16
Projected
FY 2016/17
Budget
% Change
Budget FY 16/17
vs Budget FY
15/16
48
49
50
51
52
53
54
55
56
57
58
59
60
Membership Dues/Certifications
Business Meals
Conferences
Meetings
Office Equipment
Office Supplies
Printing
Software & Maintenance
CMMS Maintenance/Support
Travel - Airfare
Travel - Auto, Ground Transportation
Travel - Hotel
Total General & Administration
10,308
2,674
2,800
1,700
45,740
7,800
600
86,296
1,100
2,710
6,525
168,253
19,838
1,311
1,704
800
52,190
10,745
2,965
60,340
1,760
3,046
154,699
23,202
2,130
2,520
2,760
59,016
12,300
6,000
10,718
115,140
1,560
4,200
239,546
61
62
63
64
65
66
67
68
69
70
Facilities - Garbage
Facilities - Janitorial
Facilities - Rent
Facilities - Landscaping
Facilities - Security
Utilities - Power
Utilities - Telephone
Utilities - Internet
Utilities - Water
Total Facilities & Utilities
8,400
2,469
42,480
16,604
13,152
144,900
32,115
28,608
288,728
8,378
2,392
43,584
25,054
13,824
137,379
33,121
1,420
21,689
286,841
9,000
2,400
71,748
26,200
13,200
145,080
48,924
57,696
19,980
394,228
-30%
37%
125%
-20%
-10%
62%
29%
58%
900%
-88%
-100%
-42%
-36%
42%
7%
-3%
69%
58%
0%
0%
52%
71
Subtotal Other Expenditures
1,430,118
1,259,893
1,839,514
29%
72
Total Operations - All Departments
5,474,004
5,274,844
6,042,520
10%
A6.7
Schedule 7 - FY 2016/17 Debt Service
2013 Revenue Bonds (1.)
FY
2013/2014
Principal
-
Interest
2014 Revenue Bonds (2.)
Total Paid
Principal
Interest
Total Debt Service
Total Paid
503,287
503,287
-
-
-
-
-
-
Principal
-
Interest
Total Paid
503,287
503,287
220,000
427,319
647,319
2014/2015
220,000
427,319
647,319
2015/2016
305,000
843,463
1,148,463
590,000
1,296,866
1,886,866
895,000
2,140,329
3,035,329
2016/2017
310,000
832,688
1,142,688
765,000
1,120,694
1,885,694
1,075,000
1,953,381
3,028,381
2017/2018
325,000
820,394
1,145,394
795,000
1,090,094
1,885,094
1,120,000
1,910,488
3,030,488
2018/2019
335,000
807,600
1,142,600
830,000
1,058,294
1,888,294
1,165,000
1,865,894
3,030,894
2019/2020
350,000
792,150
1,142,150
860,000
1,025,094
1,885,094
1,210,000
1,817,244
3,027,244
2020/2021
370,000
774,150
1,144,150
895,000
990,694
1,885,694
1,265,000
1,764,844
3,029,844
2021/2022
385,000
757,200
1,142,200
930,000
954,894
1,884,894
1,315,000
1,712,094
3,027,094
2022/2023
400,000
739,500
1,139,500
975,000
908,394
1,883,394
1,375,000
1,647,894
3,022,894
2023/2024
420,000
719,000
1,139,000
1,025,000
859,644
1,884,644
1,445,000
1,578,644
3,023,644
2024/2025
440,000
697,500
1,137,500
1,075,000
808,394
1,883,394
1,515,000
1,505,894
3,020,894
2025/2026
465,000
677,200
1,142,200
1,130,000
754,644
1,884,644
1,595,000
1,431,844
3,026,844
2026/2027
485,000
658,200
1,143,200
1,165,000
720,744
1,885,744
1,650,000
1,378,944
3,028,944
2027/2028
500,000
636,000
1,136,000
1,200,000
685,794
1,885,794
1,700,000
1,321,794
3,021,794
2028/2029
525,000
610,375
1,135,375
1,235,000
649,794
1,884,794
1,760,000
1,260,169
3,020,169
2029/2030
555,000
583,375
1,138,375
1,275,000
612,744
1,887,744
1,830,000
1,196,119
3,026,119
2030/2031
580,000
555,000
1,135,000
1,315,000
572,900
1,887,900
1,895,000
1,127,900
3,022,900
2031/2032
610,000
525,250
1,135,250
1,355,000
530,163
1,885,163
1,965,000
1,055,413
3,020,413
2032/2033
640,000
494,000
1,134,000
1,400,000
486,125
1,886,125
2,040,000
980,125
3,020,125
2033/2034
675,000
461,125
1,136,125
1,445,000
438,875
1,883,875
2,120,000
900,000
3,020,000
2034/2035
705,000
426,625
1,131,625
1,500,000
388,300
1,888,300
2,205,000
814,925
3,019,925
2035/2036
740,000
390,500
1,130,500
1,550,000
335,800
1,885,800
2,290,000
726,300
3,016,300
2036/2037
780,000
352,500
1,132,500
1,610,000
273,800
1,883,800
2,390,000
626,300
3,016,300
2037/2038
820,000
312,500
1,132,500
1,675,000
209,400
1,884,400
2,495,000
521,900
3,016,900
2038/2039
860,000
270,500
1,130,500
1,745,000
142,400
1,887,400
2,605,000
412,900
3,017,900
1,815,000
72,600
1,887,600
2039/2040
900,000
226,500
1,126,500
2,715,000
299,100
3,014,100
2040/2041
945,000
180,375
1,125,375
-
-
-
945,000
180,375
1,125,375
2041/2042
995,000
131,875
1,126,875
-
-
-
995,000
131,875
1,126,875
2042/2043
1,045,000
80,875
1,125,875
-
-
-
1,045,000
80,875
1,125,875
2043/2044
1,095,000
27,375
1,122,375
-
-
-
1,095,000
27,375
1,122,375
2044/2045
-
-
-
-
-
-
-
-
-
2045/2046
-
-
-
-
-
-
-
-
-
2046/2047
-
Total 17,780,000
16,314,399
34,094,399
30,155,000
16,987,141
47,142,141
47,935,000
33,301,540
1. The proceeds for the bonds were received in August 2013. The debt service for these bonds is estimated based on a the repayment schedule.
2. The proceeds for the bonds were received in November 2014. The debt service for these bonds is estimated based on a the repayment schedule.
A7
81,236,540
Schedule 8 - FY 2016/17 Position Allocation
Monthly ***
Position
Step 1
Step 6
2016/17
Administration
General Manager *
Customer Support Services Manager **
$
$
$
$
$
16,671
9,500
7,828
6,115
4,931
$
$
$
$
12,500
9,991
7,805
6,293
$
$
$
$
$
9,500
7,269
7,269
6,750
5,405
$
$
$
$
$
12,500
9,277
9,277
8,615
6,898
1
1
1
2
7
12
$
$
$
$
$
$
$
$
$
$
11,900
9,538
6,115
6,919
7,269
6,750
5,405
8,224
6,919
7,269
$
$
$
$
$
$
$
$
$
$
14,300
12,173
7,805
8,830
9,277
8,615
6,898
10,496
8,830
9,277
Capital Assets Program Total
1
1
1
1
1
3
8
1
2
1
20
Total Employee Count (All positions are full time)
38
Executive Assistant to the General Manager/Clerk of the Board
Administrative Coordinators
Administration Total
1
1
1
1
2
6
Operations
Operations & Maintenance Manager **
Line Maintenance Supervisor
Pump Station Supervisor
Crew Lead
Collection System Worker
Operations Total
Capital Assets Program
Infrastructure Assets Manager **
Engineer
Engineering Technician
Repair Supervsior
Crew Lead
Collection System Worker
Inspector
Condition Assessment Supervisor
* The General Manager's salary is an annual amount that is set by contract.
** Executive Management Salary is a range from from low to high.
*** Base salaries will be increased by the amount of annual increase in the SF Bay Area Urban CPI, when known.
This cost of living increase will be effective 07/01/2016 with a minimum increase of 2.5% and a maximum of 4%.
A8
Schedule 9 - FY 2016/17 Capital Assets Summary
Description
FY 2016/17
Budget
Asset Type
1 Gravity Sewer Improvement Projects
Capital Improvement Projects - Sewer Lines/Pump Stations
20,539,000
2 Pump Station Projects
3 Force Main Projects
4
Capital Improvement Projects - Pump Station Equipment
Total Capital Improvement Projects
5,065,000
2,232,000
27,836,000
5
6
7
8
9
10
11
12
13
14
15
Inflow and Infiltration Reduction Program
Larkspur Landing Locker/Shower Facility Upgrades
Larkspur Landing EPA Clearance Activities
Kerner Building Improvements
Manhole Condition Assessment Project
Pump Station Standard Operating Procedures
Manhole Smart Covers
Studies/Reviews/Software/Miscellaneous
16 Vehicles
17 Camera Equipment
18 Other Field Equipment
19
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Other Capital
Total Other Capital
500,000
400,000
160,000
500,000
300,000
356,000
300,000
206,000
120,000
713,100
3,555,100
Total Fixed Assets - Other
160,000
57,890
282,500
500,390
Total Budgeted Capital Assets
31,891,490
20
a - See Schedule 10 - FY 16/17 Capital Projects, summarized by District
Support, Design, Construction Management, Engineering Services during
Construction and Construction
A9
aka Ross Valley Sanitary District
Schedule 10 - FY 2016/17 Capital Improvement Projects
Project Description
Project Name
1 Gravity Sewer Improvement Projects
SEWER REHABILITATION AND CAPACITY
2 FY 2015/16
project. Approximately 6.7 miles of rehabilitation/
Gravity Sewer
replacement and additional restoration by repair of
Improvements
gravity sewers in Kent Woodlands Upper,
Southwood, and Winship areas.
3 FY 2016/17
project. Approximately 4.8 miles of
Gravity Sewer
rehabilitation/replacement and additional
Improvements
restoration by repair of gravity sewers in
Butterfield/Woodside, Scenic, Tamalpais, and
Madrone areas. Lower Butterfield/ Meadowcroft
Capacity Improvements of approximately 1.5 miles
to relieve hydraulic and structural deficiencies
between Butterfield Rd at Kenrick Dr and Sir
Francis Drake Blvd at Mountain View Ave with
1,300 LF of new/diversion sewer, 4,550 LF of
replacement sewer, and restoration of
approximately 1,900 LF of sewer. Nokomis
Capacity Improvements of approximately 0.3 miles
to relieve hydraulic deficiencies between Sir
Francis Drake Blvd at Sais Ave, and San Anselmo
Ave at Grove Ln, with 700 LF of new/diversion
sewer and 900 LF of replacement sewer.
4 FY 2017/18
Gravity Sewer
Improvements
5 Large Diameter
Gravity Sewer
Rehabilitation
Project IIA
6 Large Diameter
Gravity Sewer
Rehabilitation
Project IIB
FY 2016/17 Budget
Community
Comments
Design and
PM Services
CM/ESDC
Construction and
Encroachment
Permits
FY 2016/17
Total
Kentfield,
Ross, San
Anselmo
Total estimated
project cost is
$9,399,000.
110,000
107,000
939,000
7,040,000
8,196,000
Fairfax,
Larkspur,
San
Anselmo
Total estimated
project cost is
$15,453,000.
43,000
855,000
260,000
1,365,000
2,523,000
Total estimated
project cost is
$12,645,000.
126,000
277,000
Total estimated
project cost is
$6,545,000.
39,000
175,000
510,000
5,340,000
6,064,000
Total estimated
project cost is
$5,704,000.
27,000
126,000
335,000
2,325,000
2,813,000
Fairfax,
Larkspur,
project. Approximately 4 miles of
Ross,
rehabilitation/replacement and additional
Greenbrae
restoration by repair of gravity sewers in Fairfax
Canon, Hawthorne/Heather, Canyon, and
Greenbrae North, South, and Mid areas. Westbrae
Capacity Improvements.
Ross, San
project. Rehabilitation of high priority Techite and Anselmo
non-reinforced large diameter pipe, ranging from 18to 36-inch in diameter, on the Ross Valley Trunk
Line and the Shady Lane Trunk Sewer. First of two
construction bid packages.
Kentfield,
project. Rehabilitation of high priority Techite and Ross, San
Anselmo
non-reinforced large diameter pipe, ranging from 18to 36-inch in diameter, on the Ross Valley Trunk
Line and the Shady Lane Trunk Sewer. Includes
trunk sewers in downtown San Anselmo. Includes
Upper Shady Lane capacity improvements in
Shady Lane from Bolinas Ave to Locust Ave.
Second of two construction bid packages.
Various
SEWER project. Annual repair, restoration, and
7 District
Total estimated
improvement of gravity sewer pipeline
Capitalized
project cost is
infrastructure.
Repairs FY
$540,000.
2016/17
8
Subtotal Gravity Sewer Improvement Projects
9 Pump Station Projects
Larkspur
10 PS 12 Bon Air and PUMP STATION project. Full pump station
Total estimated
PS 13 Greenbrae rehabilitation to improve the capacity, operation,
project cost is
and reliability of PS 12 Bon Air and PS 13
Pump Station
$6,631,000.
Greenbrae pump stations.
Rehabilitation
Projects
PUMP STATION project. Replace variable
11 PS 15 Kentfield
frequency drives and miscellaneous electrical and
Pump Station
VFD Replacement instrumentation improvements at PS 15 Kentfield.
District
Support
540,000
885,000
33,000
-
1,540,000
-
-
-
-
403,000
540,000
2,044,000
16,070,000
20,539,000
628,000
3,079,000
3,740,000
53,000
310,000
497,000
Larkspur
Total estimated
project cost is
$858,000.
12,000
12 LS 33 Riviera
PUMP STATION project. Flow meter on force main Larkspur
Circle Flow Meter at LS 33 Riviera Circle.
Total estimated
project cost is
$980,000.
Total estimated
project cost is
$1,500,000.
2,000
-
11,000
75,000
88,000
25,000
43,000
-
-
68,000
672,000
-
-
-
672,000
PUMP STATION project. Full pump station project Larkspur
to separate from stormwater pump station and
lower wet well in order to address problems
upstream in gravity system.
Larkspur
PUMP STATION project. Annual maintenance
Ongoing
rehabilitation/replacement of pump station
mechanical and electrical components. SCADA
path study and equipment at 11 stations.
15
Subtotal Pump Station Projects
16 Force Main Projects
Total estimated
17 FY 2014/15 Force FORCE MAIN project. Replacement and renovation Larkspur
of five (5) Air Release Valve (ARV) systems on
project cost is
Main
critical force mains, and installation of one (1) new
$2,018,000.
Appurtenance
ARV, including: two (2) on the 54-inch FM-1 Ross
Project
Valley Interceptor FM, and four (4) on the 42-inch
FM-2 Greenbrae Kentfield Relief FM. Installation of
corrosion protection systems on the force mains
FM-13 Greenbrae and FM-14a Larkspur Bypass,
comprised of anode test stations and impressed
current system.
13 LS 30 Heather
Gardens Lift
Station
Improvements
14 Pump Station
Equipment
Upgrades
Larkspur
18 Kentfield-Larkspur- FORCE MAIN project. Kentfield-LarkspurTotal estimated
project cost is
Greenbrae Force Greenbrae ARV pipeline, bypass force mains, and
gravity sewer replacements, rehabilitation, and
$2,853,000.
Main System
improvements between South Eliseo Drive, and
Improvements
Bon Air Center and PS 13 Greenbrae.
19
Subtotal Force Main Projects
20 BUDGETED CAPITAL IMPROVEMENT PROJECTS
A10
744,000
14,000
15,000
29,000
1,658,000
122,000
-
165,000
-
324,000
692,000
3,464,000
5,065,000
196,000
1,188,000
1,398,000
65,000
430,000
834,000
324,000
261,000
1,618,000
2,232,000
2,029,000
2,997,000
21,152,000
27,836,000 a
a - See Schedule 9 - FY 2016/17 Capital Assets Summary
Schedule 11 -
5-Year Forecast
Operating
1
2
3
Revenue
Other Income
Gross Revenue
FY 2016/2017
FY 2017/2018
FY 2018/2019
FY 2019/2020
FY 2020/2021
FY 2021/2022
Budget
Forecast
Forecast
Forecast
Forecast
Forecast
18,207,719
248,441
18,456,160
19,592,000
190,000
19,782,000
20,777,000
192,000
20,969,000
20,777,000
190,000
20,967,000
20,777,000
194,000
20,971,000
20,777,000
198,000
20,975,000
Expenditures
4
5
6
CMSA Expenditures
Debt Service - CMSA
5,018,268
2,152,400
7,170,668
5,209,000
2,149,000
7,358,000
5,357,000
2,155,000
7,512,000
5,508,000
2,152,000
7,660,000
5,664,000
2,146,000
7,810,000
5,825,000
2,151,000
7,976,000
7
8
9
4,203,006
1,839,514
6,042,520
4,329,000
1,895,000
6,224,000
4,459,000
1,952,000
6,411,000
4,593,000
2,011,000
6,604,000
4,731,000
2,071,000
6,802,000
4,873,000
2,133,000
7,006,000
10
11
12
13
14
15
16
1,110,014
74,016
99,572
69,480
84,018
294,000
1,731,100
1,143,000
76,000
103,000
72,000
87,000
303,000
1,784,000
1,177,000
78,000
106,000
74,000
90,000
312,000
1,837,000
1,212,000
80,000
109,000
76,000
93,000
321,000
1,891,000
1,248,000
82,000
112,000
78,000
96,000
331,000
1,947,000
1,285,000
84,000
115,000
80,000
99,000
341,000
2,004,000
17
18
19
20
21
22
Outside Services
Community Outreach
95,000
220,000
107,195
244,000
666,195
15,610,483
98,000
227,000
110,000
251,000
686,000
16,052,000
101,000
234,000
113,000
259,000
707,000
16,467,000
104,000
241,000
116,000
267,000
728,000
16,883,000
107,000
248,000
119,000
275,000
749,000
17,308,000
110,000
255,000
123,000
283,000
771,000
17,757,000
2,845,677
3,730,000
4,502,000
4,084,000
3,663,000
3,218,000
6,014,865
231,204
8,266,000
14,512,069
6,075,000
173,000
17,300,000
23,548,000
6,105,000
173,000
6,139,000
178,000
6,142,000
178,000
6,278,000
6,136,000
178,000
6,314,000
6,317,000
6,320,000
1,953,382
1,075,000
3,028,382
1,910,000
1,120,000
3,030,000
1,817,000
1,165,000
2,982,000
1,817,000
1,200,000
3,017,000
1,765,000
1,265,000
3,030,000
1,712,000
1,315,000
3,027,000
27,836,000
3,514,600
540,890
31,891,490
28,249,000
790,000
483,000
29,522,000
20,014,000
790,000
483,000
21,287,000
19,857,000
790,000
483,000
21,130,000
13,985,000
1,590,000
483,000
16,058,000
9,009,000
790,000
483,000
10,282,000
34,919,872
32,552,000
24,269,000
24,147,000
19,088,000
13,309,000
23
Capital
24
25
26
27
Revenue
Connection Fees
28
29
30
Debt Service
Interest Expense
Total Debt Service
31
32
33
34
35
36
Capital Net Results
(20,407,803)
(9,004,000)
(17,991,000)
(17,833,000)
(12,771,000)
(6,989,000)
37
(17,562,126)
(5,274,000)
(13,489,000)
(13,749,000)
(9,108,000)
(3,771,000)
100,000
120,000
38 Adjustments - Lateral Replacement Loan Repaymen
25,000
39,874,093
(17,537,126)
40,000
22,337,000
(5,234,000)
60,000
80,000
17,103,000
(13,429,000)
3,674,000
(13,669,000)
(9,995,000)
(9,008,000)
(19,003,000)
(3,651,000)
41 Cash Balance End
22,336,967
17,103,000
3,674,000
(9,995,000)
(19,003,000)
(22,654,000)
Restricted Funds
42
Unrestricted Funds
43
44 Ending Cash Balance
22,336,967
22,336,967
17,103,000
17,103,000
3,674,000
3,674,000
(9,995,000)
(9,995,000)
(19,003,000)
(19,003,000)
(22,654,000)
(22,654,000)
A11

board agenda packet - Ross Valley Sanitary District

Transcription

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