Celebrate Aberdeen Event Manual 2015

Transcription

CELEBRATE ABERDEEN 2015
EVENT MANUAL
&
CONTINGENCY PLAN
SATURDAY 22nd & SUNDAY 23rd AUGUST 2015
UNION TERRACE GARDENS & UNION STREET
Document Control
Version
Date
1
20/01/2015
2
04/05/2015
3
28/07/2015
4
07/08/2015
5
10/08/2015
6
10/08/2015
Author
J Purcell
R Holdsworth
R Holdsworth
J Purcell
R Holdsworth
J Purcell
7
13/08/2015
J Purcell
Pages affected
All
31
All
All
All
3, 27, 33, 34,
35
2, 24,26
8
9
19/08/2015
20/08/2015
R Holdsworth
J Purcell
33-36
33-36
Comments
following Police Scotland
comments
It is important when reviewing this document that it is the most up to date version available.
If in any doubt please contact John Purcell at Aberdeen City Council, contact details below:
Phone number: 01224 523575
Email address: [email protected]
1
CONTENTS
Section
Title
Page
1
Involved Organisations and Agencies
3
2
Abbreviations
4
3
Glossary of Terms
5
4
Statement of Intent & Health and Safety Statement
5
Introduction
6
Agencies Working Group
12
7
Roles and Responsibilities
13-18
8
Event Components and Facilities
19-22
9
Command & Control
23-27
10
Communications
28
11
Medical Resources
29
12
Traffic Management
13
Stewarding
14
Event Running Order
15
Radio Allocation
15
Appendix
1
Risk Assessment
2
Fire Risk Assessment
3
Contact Sheet
4
Parade Traffic Management Map
5
Union Terrace Gardens Site Map
6
Performance Programme
7
Parade Line Up
8
Traffic Management Implementation Plan
6-9
10-11
30-31
32
33-38
39
2
SECTION 1: Involved Organisations and Agencies
CELEBRATE ABERDEEN
Morven Mackenzie
Rachel Holdsworth
Jess Murphy
Tom Simmonds
Event Director
Event Manager
PR & Media
Music Coordinator
ABERDEEN CITY COUNCIL- Office of the Chief Executive
Daniel Parrott
Senior Events Officer
Kenny Luke
Events Officer
John Purcell
Events Officer
ABERDEEN CITY COUNCIL- OTHER SERVICES
Kevin Massie
Roads Services
Colin Thomson/Steven Davidson
Roadworks Coordination
Mark Yule
Public Transport Unit
Ian Mitchell
Communities, Housing and Environment
Stella Evans
Publicity and Promotions Unit
Sallie Antill
Business Waste
Louisa Snelling
Marketing and Media
POLICE SCOTLAND
Heather Nelson
Julie Ritchie
Event Liaison and Planning
Event Liaison and Planning
BRITISH RED CROSS
Stephen Wiseman
Services Manager
EVENT STEWARDING
Tom Clements
Specialized Security
SOUND/PA/LIGHTING/STAGE
Craig Drummond
D Events
TOILET CONTRACTOR
Iona Clark
Heilan Loos
3
SECTION 2: Abbreviations
A&E
ACC
AIO
BRC
FCP
FOCC
GEPU
GP
HACCP
HSE
HSG
IED
Accident and Emergency
Aberdeen City Council
Ambulance Incident Officer
British Red Cross
Forward Control Point
Force Operations Co-ordinating
Centre
Grampian Emergency Planning Unit
General Practitioner
Hazard Analysis and Critical Control
Point
Health and Safety Executive
Health and Safety Guidance
Improvised Explosive Device
4
NHS
PA
PIO
PTU
PS
UTG
National Health Service
Public Address
Police Incident Officer
Public Transport Unit
Police Scotland
Union Terrace Gardens
RVP
SAS
SEWG
Rendezvous Point
Scottish Ambulance Service
Special Events Working Group
SFRS
SIA
VC
Scottish Fire and Rescue Service
Security Industry Authority
Venue Control
SECTION 3: Glossary of Terms
Command and Control
Co-ordination
Cordon – Inner
Cordon – Outer
Dispersal
Emergency Services
Evacuation
Evacuation Assembly
Point
Event Control Point (on
site)
Forward Control Point
Major Incident
People
Rendezvous Point
Triage
Principles adopted by an agency acting with full authority to direct its
own resources (both personnel and equipment)
The harmonious integration of the expertise of all the agencies
involved with the object of effectively and efficiently bringing the
incident to a successful conclusion.
Surrounds and protects the immediate scene of an incident.
Seals off a controlled area around an incident to which unauthorised
persons are not allowed access.
A form of evacuation in which people are simply directed to move
away from a particular location without the need for temporary
accommodation.
Police, Fire and Ambulance services who are liable to respond to an
emergency.
Removal of people, and where appropriate other living creatures,
away from an actual or potential place of danger to a safer place.
Building or area to which evacuees are directed for
transfer/transportation to a reception centre or rest centre.
The location on an establishment from which the management and
coordination of response to an emergency is carried out.
Each service’s command and control facility nearest the scene of the
incident – responsible for immediate direction, deployment and
security.
This term is commonly used by emergency services personnel to
describe an emergency as defined above.
All persons including staff, contractors, visitors and members of the
public.
The event site located in the city centre accessible from Union Terrace
and Denburn Viaduct.
Point to which all vehicles and resources arriving at the outer cordon
are directed.
Process of assessment of casualties and allocation of priorities by the
medical or ambulance staff at the site or casualty clearing station
prior to evacuation. Triage may be repeated at intervals and on
arrival at a receiving hospital.
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SECTION 4:
4.1
Statement of Intent
The aim of this Joint Statement of Intent is to ensure that a co-ordinated approach has been
undertaken in the planning and delivery of this event. All organisations and agencies involved in
the delivery of this event agree that all measures to be taken are considered reasonable in respect
of ensuring the safety of those attending the event.
This Event Plan covers the management, event and contingencies during Celebrate Aberdeen. This
plan is based on the event sites at Union Terrace Gardens and Union Street, Aberdeen, following
guidance detailed in the HSE publication HS(G) 195 – The Event Safety Guide (Revised 2014).
4.2
Health and Safety Method Statement
The Health & Safety arrangements for this event will be based on best practice and previous
experience. All preparations are geared towards ensuring that safety of the event is paramount at
all times.
In order to protect the health, safety and welfare of public attending this attraction, as well as the
employees, contractors, sub-contractors, traders and performers, the health and safety must be
managed. It is of rudimentary importance that the planning for effective health and safety
management has been an integral part of all aspects of event planning.
Planning for Celebrate Aberdeen has required the production of a full and comprehensive risk
assessment and fire risk assessment of all aspects of the attraction, including technical and
production, work on site, crowd management, transport management, fire, first aid and
contingency planning. A full and detailed copy of this event specific risk assessment is an
attachment of this manual.
The methodology and operation of the event has been developed out of previous event
evaluations, approved ACC Health and Safety guidance and The Event Safety Manual operational
procedures.
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4.3
Health and Safety Policy
CELEBRATE ABERDEEN
DATE: 22 & 23 AUGUST 2015
Celebrate Aberdeen, in partnership with Aberdeen City Council, will organise and deliver the
Celebrate Aberdeen Weekend on 22 and 23 August 2015.
This policy has been developed in terms of the Health and Safety Policy of Aberdeen City Council,
which is the agreed procedure for both Partner Organisations as mentioned.
1.
Policy Statement
1.1
It is the policy of the Event Organiser to provide and maintain safe systems of work, including
safe premises and equipment, and ensure that all reasonable steps are taken to remove
hazards at the event, and to safeguard the health and safety of employees and the public in
so far as they may be affected by the Event Organiser’s authorised activities.
1.2
The Event Organiser recognises his/her responsibility to ensure, as far as is reasonably
practicable, the health and safety of all their employees and any third parties involved,
whether contractors or members of the public.
1.3
The Event Organiser will provide such information, instruction, training and supervision as is
necessary to ensure, so far as is reasonably practicable, the health and safety at work of their
employees and others affected by their undertakings and will publish detailed rules and
regulations for particular activities where necessary.
1.4
The Event Organiser will consult with safety representatives officially appointed by
recognised trades unions with a view to the maintenance of arrangements in promoting and
developing measures to ensure the health and safety at work of its employees, and checking
the effectiveness of such measures.
2. Responsibilities
2.1
Event Organiser
The Event Organiser is responsible for ensuring, so far is as reasonably practicable, the health
and safety of all their employees, contractors and members of the public and for the creation
and maintenance of a positive health and safety culture at the event. He will ensure that risks
are assessed and that an event safety plan is created. In particular the Event Organiser will
satisfy himself that any contractors engaged to provide services or contribute to the event
will have a written health and safety policy, have carried out risk assessments relative to the
event and have completed a method statement.
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2.2
Site Owners
Aberdeen City Council owns and occupies the site of the event. They are in control of the site
and need to ensure that the venue is safe and without risk to anyone who uses the site.
Aberdeen City Council has appointed City Events to have control of the site for the event.
They will be defined as ‘the occupier’ under the Occupiers Liability Act 1957.
Section 2 (2) of the Act states that the ‘occupier’ owes a common duty of care to all his/her
lawful visitors. (In tort law, a duty of care is a legal obligation imposed on an individual
requiring that they adhere to a standard of reasonable care while performing any acts that
could foreseeably harm others. In this case, a duty of care is owed to the public - as invited
attendants of the event - up to the point that they shall be safe when obeying any rules and
regulations that are communicated to them by the organisers of the event. If an incident
occurs beyond the ‘foreseeable’ then liability may not be placed upon the organiser).
Duty of care is also owed under HASAWA 1974 Sections 3 & 4 to anybody affected by the
employer’s undertaking including persons that are not invited or in this case cannot be
classed as attendees. Therefore they must be safe even if they have no knowledge or
intention to comply with rules & regulations in place for safety. Design, Information and
Management should take this into account.
2.3
Employees of the Event Organiser
All employees are required to comply with and abide by Part 1 Sections 7 and 8 of the Health
and Safety at Work Act.
It shall be the duty of every employee at work
a) To take reasonable care for the health and safety of himself / herself and of others who may
be affected by his / her acts or omissions at work.
b) As regards any duty and requirement imposed on his / her employer or any other person by
or under any of the relevant statutory provisions, to co-operate with him / her so far as is
necessary to enable that duty or requirement to be performed or complied with.
No person shall intentionally or recklessly interfere with or misuse anything provided in so far
as the interests of health, safety and welfare in pursuance of any of the relevant statutory
provisions.
2.4
Contractors
Persons supplying services, infrastructure or equipment for an event are responsible for the
health, safety and welfare of their staff and members of the public within the confines of
their allocated area. They will provide to the Event Organiser:
a) A copy of their health and safety policy.
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b) Copies of risk assessments relating to the provision of the service, infrastructure or
equipment.
c) If applicable, method statements relating to their involvement in the event.
d) A copy of their appropriate liability insurance(s).
3.
3.1
Arrangements
Management of Health and Safety
Health and safety systems and procedures for this event will ensure the assessment of risk
and the effective planning, organisation, control, monitoring and review of preventative
measures to eliminate or control the risks. Details of these will be contained in an
event/safety manual created for this event. Generic risk assessments will be attached as
appendices to this policy and will provide a basis for these matters in the event/safety
manual.
3.2
Safety Advice
The Event Organiser and the Event Safety Co-ordinator will be advised on health and safety
matters by a representative of Aberdeen City Council’s Health and Safety Section who will
provide competent advice in respect of Council employees within the meaning of the
Management of Health and Safety at Work Regulations 1999.
3.3
Accidents and Incidents
A system for the reporting of accidents / incidents is in operation within the City Council’s
health and safety arrangements and it is the duty of every employee to report all accidents
and incidents. Accidents and incidents within the confines of contractors’ allocated areas will
be reported under their own arrangements with copies of details given to the organiser.
This policy will be brought to the attention of all employees and will be reviewed and
amended as necessary.
9
SECTION 5: Introduction
As part of Aberdeen’s Summer Festival, Celebrate Aberdeen, in partnership with Aberdeen City
Council, will arrange and deliver the Celebrate Aberdeen Weekend on 22 and 23 August 2015.
The event will feature the Union Street Mile, Community Parade the full length of Union Street
(Albyn Place to Castlegate) and a community music and food event in Union Terrace Gardens.
The Union Street mile will take place at 1030-1100, with three races (Primary, Secondary and
Adult) starting at the Music Hall involving up to 150 runners. The Civic parade starts at Holburn
Junction at 1100-1230 and will involve approximately 3,500 people representing over 101 charities
and voluntary organisations from the City.
The community music and food event will take place between 1300-1700 on Saturday 22 and
1230-1730 on Sunday 23 August 2015. It will involve a community music stage, local food
producers market, Streetsport and wrestlezone in Union Terrace Gardens (UTG).
The weekend will also compromise of ‘pop up stage’s at various venues throughout the city.
- Bon Accord & St Nicholas Shopping Centre (outside Costa Coffee)
- St Nicholas Bandstand
- Cobbled Area outside Marks & Spencer
- Belmont Cinema (1 showing per day)
These venues will host a range of acts including live music and one personal training session
delivered by Rebel PT. Tom Simmonds of Captain Tom’s will manage the bandstand and UTG area.
Scott Baxter will run the Bon Accord Centre and volunteers will be present at other venues.
The Lord Provost will be in attendance for both the parade and the community event in UTG.
Aberdeen City Council will put in place the necessary infrastructure arrangements systems and
procedures to cater for and deliver the community stage element in Union Terrace Gardens.
Programming at the multi performance areas will be the responsibility of Celebrate Aberdeen.
Every care has been taken to reduce risk, increase safety and set up rigorous and robust
procedures to ensure a safe and enjoyable environment for all participants and spectators alike.
This Event Plan dovetails with risk assessment documentation for the event (which is included in a
separate documents) with a view to reducing the overall risks of harm occurring to “as low as is
reasonably practicable”. All participants and contractors have produced individual risk
assessments, and copies of these are available from the event officer on the day.
Recommendations within this document follow dialogue with internal and external agencies
including Scottish Ambulance Service, Police Scotland, Scottish Fire and Rescue Service.
10
Should a major emergency occur emanating from the event activities and impinge on the local
community, the emergency services and other responding agencies, will invoke their own generic
emergency response plans.
In the event of a major emergency at the location, arrangements for management of the general
public on this site will be managed by the Emergency Services with ACC and Celebrate Aberdeen
assistance.
However, in the first instance prior to Emergency Services arrival the ACC Event Officer and
Celebrate Aberdeen Organiser will be responsible for immediate actions.
Although Celebrate Aberdeen and ACC are the event organisers, the tri-services will be responsible
for managing their equipment and infrastructure during the build, de rig and during an emergency.
The build up for the event will start from Friday 21 August 2015 with the installation of event
infrastructure within Union Terrace Gardens, including the stage, event control, waste bins,
gazebos and toilets .The derig will begin immediately at the end of the final performance on 23
August, with a full de-rig and clear up completed by Monday 24 August 2015.
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SECTION 6: Agencies Working Group
To ensure that the Council can deliver a safe, enjoyable and successful Celebrate Aberdeen
Weekend, all health and safety issues must be correctly addressed. The Council through its City
Events Team will work closely with the following agencies, groups and organisations in order to
advise and test the planning and safety measures for the event.
Celebrate Aberdeen
Aberdeen City Council – City Events Team, Wardens, promotions, PTU, Roads, Traffic
Management and Housing and Environment
Scottish Fire and Rescue Service
Police Scotland
Scottish Ambulance Service
British Red Cross
Terms of Reference
a)
Strive, in partnership, to deliver a safe and successful Celebrate Aberdeen Weekend on
Saturday 22 and 23 August Union Terrace Gardens, Bon Accord Centre, St Nicholas Band
Stand, Marks and Spencer cobbled area and the Belmont Cinema by addressing the issues
of public safety to ensure that, as far as is reasonably practicable, the risk to public safety is
minimised.
b)
Provide the forum for the exchange of information, issues and ideas about public safety at
the event.
c)
Produce an operational and contingency planning manual, which is agreed by all partners,
agencies and organisations.
d)
Co-ordinate all decisions made and present and promote the best standards of safety at the
event.
e)
Promote adherence to all current guidelines and guidance on crowd management issues.
Meetings
Celebrate Aberdeen and City Events will meet with appropriate organisations, agencies and
individuals on a regular basis to discuss, agree and implement decisions regarding the delivery of
the event.
A number of sub-group meetings have been set up to discuss and co-ordinate various aspects of
the event, for example, Traffic Management and Emergency Planning.
There will be a structured, formal De-Brief involving all agencies involved post event.
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SECTION 7: Roles and Responsibilities
7.1
Event Organiser
The event organiser is Citrus:Mix, who will co-ordinate and control this event. Their remit is to
deliver the Celebrate Aberdeen event within the aims, content and resources set out. They are:
●
Oversee and co-ordinate the planning and delivery of the Celebrate Aberdeen event
●
Produce an event manual and contingency plan covering the management of the event and
operational procedures and contingency planning.
●
Responsibility and enforcement for all health and safety issues.
●
Responsibility for crowd safety issues on the event site(s)
●
Provision of stewards appropriate to safety issues and to effectively deal with public control at
the event;
●
Instigate all road closures and temporary information signs.
●
Organisation of all the necessary and appropriate licences and permissions, including any
temporary structures.
●
Organisation of street sweeping after the event, if required.
●
Organisation of medical and first aid services.
●
Provision for lost persons.
●
Lead agency in relation to the media unless it is a major incident, when Police Scotland will
assume responsibility.
7.2
Aberdeen City Council Events Team
Representatives of Aberdeen City Council’s events team will be present on the day to assist and
support the event organizer with the parade and deliver the infrastructure within UTG. In particular
the ACC events team will liaise with the City Council roads representatives to ensure that all roads
are closed and reopened in a safe fashion.
● Support Citrus:Mix in the planning and delivery of the Celebrate Aberdeen event
● Produce an Event Manual and Contingency Plan covering the management of the event and
operational procedures and contingency planning.
● Responsibility and enforcement for all health and safety issues.
● Responsibility for crowd safety issues on the event site(s).
13
● Provision of stewards appropriate to safety issues and to effectively deal with public control at
the event.
● Supply, erect and collect crowd control barriers.
● Develop and implement a crowd control plan.
● Provision of a toilet and waste facility within UTG.
● Provision of medical and first aid services for Union Street Parade and UTG.
● Check vendors have current and appropriate documentation in place.
● Liaison with the emergency services and provision of technical advice and support.
● Liaise with contractors on site and check for compliance with legislation.
● Check safety method statements and risk assessments.
● Comment on the event ingress/egress system.
● Monitor site safety rules.
● Check appropriate certificates relating to electrical supplies.
● Liaise with ACC Building Control regarding any temporary structures.
● Communicate safety information to contractors on site.
● Monitor and co-ordinate safety performance at the event.
● Advice on safety responses in the event of a major incident.
● Provide advice on crowd dynamics and the monitoring of crowds.
● Liaising with ACC Health and Safety representatives and event staff.
● Conduct walkthrough prior to opening of event, advise partners when site is deemed safe to
open.
● Manage matters relating to health, safety and welfare of those involved and attending the
event.
● Implement layout of infrastructure is consistent with event safety guidance.
● Engage competent and reputable suppliers.
7.3
British Red Cross
Responding to the needs of those who become injured or unwell at a public event is part of the
normal work of the British Red Cross. Their role and responsibilities encompass the provision of
first aid, care and comfort and the provision of support to the Scottish Ambulance Service. The
BRC will advise ACC and Citrus Mix of any incident which occurs as a direct result of the event and
14
they will provide information of an incident which requires investigation and reporting. Their roles
and responsibilities may be summarised as follows:
● To provide first aid (to the level of competence as described by the Standard First Aid
qualification), care and comfort.
● To alert the Scottish Ambulance Service to injuries or illnesses that requires more advanced
medical care via the BRC Team Leader.
● To provide sign posting as appropriate (i.e. to patients own GP etc).
● To provide support to the Scottish Ambulance Service as requested.
● Produce a legible log that would be acceptable in a court of law and submit to the event
organiser at the end of the event.
● To provide these services within the dedicated event arena.
The Role of the British Red Cross Event Team Leader
The main role of the Event Team Leader will be to delegate and deploy first aiders as required to
meet the needs of those who require our assistance. They will also be responsible for liaising
closely with the Scottish Ambulance Service. The Team Leader will not be part of the site medical
team and will not be involved in treatment of casualties other than in exceptional circumstances
where intervention is essential to preserve life.
● In the event of a major incident being declared, the Team Leader will assume the role of
Incident Officer.
7.4
NHS Grampian and Aberdeen Royal Infrimary
Emergency arrangements have been made by NHS Grampian to deal with the treatment of large
numbers of casualties, public health incidents and the treatment of casualties contaminated with
radiation or toxic materials.
In responding to an emergency incident, the responsibilities of NHS Grampian may be summarised
as follows:
● Provision of a Medical Incident Officer and Site Medical Team when required.
● Treatment and care of casualties and those affected by the incident.
● Provision of public health advice to those managing the response.
●
Provision of psychological support, in conjunction with the local authority to victims and those
responding to the incident.
● In consultation with Police Scotland press office regarding the release of media information as
required.
15
7.5
Police Scotland
Police Scotland will provide a presence to support the delivery of a safe and successful Celebrate
Aberdeen, they will:
● To work together with the organisers, Stewards and other appropriate agencies to maintains a
safe environment for members of the public attending the event
● To maintain a presence to deter and detect crime and antisocial behaviour, whilst also
providing public reassurance
● To deal promptly and effectively with all incidents requiring Police attention.
7.6
Stewarding Company
Specialized Security is the company that has been selected to provide security/stewarding for the
event within UTG. In order to support the delivery of a safe and successful Celebrate Aberdeen, the
Company will:
● Be recognised by the SIA.
● Be ISO accredited.
● Provide level of stewards, experience, roles and positions as agreed with ACC events and
Celebrate Aberdeen and in line with the Security Industry Authority’s licensing regulations.
● Ensure all staff are trained and competent to carry out their expected duties.
● Provide a full and detailed event risk assessment and crowd management plan.
● Take cognisance of the guidance given in the Health and Safety Executive’s “The Event Safety
Guide, A Guide to Health, Safety and Welfare at Music and Similar Events”, commonly known
as the “Purple Guide”. The “Safety Guidance for Street Arts, Carnival, Processions, And Large
Scale Performances “and “Managing Crowds Safely” also apply. Provide an event operational
structure detailing names and lines of command.
● Provide a robust, effective and tested communication system including hand held radios,
earpieces, headsets (where required). A back up facility will also be in place where an
Independent system will be provided by SIA. The use of mobile phones will also offer extra
communication options. Appendix 3 of this plan lists all mobile telephone contact numbers.
● Provide stewards who will have an appropriate level of competency in line with the duties to be
carried out.
● Provide an appropriately identified (high viz) uniform.
● Provide stewards who have a good command of the English language and be able to
communicate with the general public, event organisers and their partners.
16
● Base a senior member in the. Venue Control
● Arrange briefings for all event stewards and cover areas in event safety and security, audience
profile and crowd dynamics, fire training, emergency procedures, customer care & conflict
resolution, emergency first aid and reporting procedures.
● Position stewards in order to monitor the audience and allow immediate action to ensure safe
dispersal and prevention of overcrowding.
● Continuously monitor for signs of distress, paying particular attention to crushing, surges and
sway resulting in people becoming at risk, notifying the VC of any problems, for immediate
action.
● Monitor the ongoing health and welfare of all categories of audience, including children and
those with special needs, as well as other event staff.
● Investigate all disturbances and incidents and report to Police and/or VC as necessary.
● Brief and issue aides-memoir in order to provide accurate information to assist the audience
with event layout, including toilets, first aid and lost persons and facilities for people with
special needs.
● Provide an effective radio communications system.
● Assist the Emergency Services in the event of an incident.
● Advise the Event Organiser of any identified health and safety hazard during their normal
duties.
● Produce a legible log that would be acceptable in a court of law and submit to the event
organiser at the end of the event.
7.7
Event Stewards
Citrus:Mix has asked the Aberdeen Lions Club to provide an event steward service for the parade.
After a full formal meeting, the following was agreed:
● 50 stewards and 4 supervisors will be employed.
● Ensure all agreed traffic management points are maintained during the parade.
● All stewards will wear high vis uniforms suitable to event requirements.
● Radios will be provided to enable all key personnel to communicate during the event.
● The role of the steward is primarily that of crowd control vis a vis the spectators but also to help
create a zone to allow the safe passage of the parade along the designated route.
● Assist at the end of the event with the dispersal of all event participants.
17
7.8
ACC Road Services
Aberdeen City Council Road Services will provide traffic management service for the Celebrate
Aberdeen parade:
● Instigate and implement all road closure orders and temporary information signs.
7.9
Sport Aberdeen
Sport Aberdeen will organise the Celebrate Aberdeen Union Street races, which does not fall within
Citrus:Mix’s remit. It will therefore be Sport Aberdeen’s responsibility to recruit the runners to take
part on the day, and to ensure that all runners are fully briefed as to how the runs will operate,
understand the route that they are to follow and ensure the race finish is clear before the parade
reaches the Town House.
● Manage registrations
● Set up, Marshall and de-rig the start, route and finish areas for the run
● Provide appropriate First Aid for the race participants
18
SECTION 8: Event Components and Facilities
8.1
Parade Route
The route is as follows: Setting off on Albyn Place travelling eastwards to Holburn Junction – Union
Street (whole length) – and finishing at the Castlegate. This will be known as the ‘Parade Route’.
The set up will commence at 10am on Saturday 22 August 2014 on Albyn Place.
See Appendix 4 Parade Traffic Management Map.
8.2
Parade Zone
The ‘Parade Zone’ will be the whole length of the parade starting with the Celebrate Aberdeen
Union Street runners and finishing with the ACC Road Services Crash Cushion and bounded on both
sides by event stewards. Parade participants will not use any bus lanes on Union Street. However,
those collecting funds will walk down both sides of Union Street and therefore within the bus
lanes. Additionally, street-collectors may (and are licensed to) collect on Schoolhill and Belmont
Street where they will be using pavements only.
8.3
Union Terrace Gardens Site
Public Access
There is no public access during the setup or de-rig of the event. All infrastructure build will be
sterile by means of barrier and stewarding.
Public access on event day will be from all access/egress points surrounding the Gardens on Union
Terrace, Rosemount Viaduct and off Skene Street.
Disabled access
Disabled access is from Skene Street to Lower Denburn, located at the rear of His Majesty’s
Theatre.
There are no designated parking areas for disabled patrons on-site, but disabled persons being
transported to the event shall be allowed vehicle access to the Archway leading into Union Terrace
Gardens.
However, such vehicles will then be directed to the disabled bays situated at the Denburn Car park.
All such disabled bays are free of charge, and are on a “first come, first served basis”
8.4
Site Visit
A site survey and visit will be carried out by the Citrus:Mix team and ACC Event, prior to the event.
The visit will discuss and agree the following:
● The organisation of the event and in particular the parade route, parade zone and UTG Event.
● Access and egress to and from the parade route, parade zone and UTG Event
19
● The identification of any factors which could affect any part of the event
● The decision making process with regards to the cancellation or delay of the event.
8.5
Viewing Areas
The main viewing areas for the parade are all the pavements along Union Street. Spectators are
not encouraged to view from the road (Union Street).
The main viewing area for the UTG Music and Food event will be the lower level of the gardens on
the flat, grassed open area directly accessible from the Rosemount Viaduct entrance of UTG.
8.6
Public Parking
Normal parking areas will be available in and around the city centre area. There are no special
parking areas set up and no parking facilities available within any road closure. However, the road
closure at Queen’s Cross can be used as an access point drop off for those parade participants
displaying an authorised disabled badge. This access will be controlled by event stewards.
8.7
Residents and Businesses
Citrus:Mix will endeavour to restrict the impact of the road closures on residents and businesses
along the parade route. Access and egress will be allowed only if safe to do so. The normal
advertising of road closures for this event will be in place.
A letter drop has been carried out to inform residents and businesses that could be affected by the
music and food event in UTG.
Liaison has taken place with the managers of the His Majesty’s Theatre, St Marks Church and
Central Library to discuss programming, access and egress issues and involvement in the event.
The noise levels within UTG will be kept below??? at all times.
A Noise Control Officer will be on call to deal with any complaints from concerned residents and
businesses in and around the event arena. The appropriate telephone contact numbers for this
service can be found in appendix 3.
8.8
Weather Forecast
Citrus:Mix and ACC Events will obtain regular weather reports in the lead up to the event. This will
start on Friday 14 August 2015.
8.9
Public Toilets
There will be no additional public toilet facilities provided on the parade route. However, parade
participants will be able to access toilet facilities within Harlaw Academy during the set-up phase of
the event.
20
An additional 4 single and 2 Disabled units will be available in UTG.
A chemical toilet will be available within event control for event staff.
8.10
Food and Non Alcoholic Refreshments
Citrus: Mix has appointed the following contractors to provide refreshments throughout the event:
●
●
●
●
The Store (x2 units)
Cafe2u (mobile van)
Made2Taste
Cafe di Gelato (ice cream bike)
All contractors HACCP, gas, insurance and risk assessment forms will be held within VC.
Any unauthorised catering vendor within the event arena will be removed. An initial approach will
be made by the organisers in conjunction with Specialized Security asking the vendor to leave the
site.
8.11
Litter and Refuse
Parading organisations are being allowed to carry any leaflets, if handed out while walking down
the pavements alongside Union Street rather than on the road itself. However, it was agreed that
there is no requirement for any road sweep deployment after the parade.
4 x 1280L bins will be sited within the main event arena at UTG in addition to the park waste
facilities. Litter picking will be carried out as and when identified on-site by all.
8.11
Information
All partner agencies and organisations will receive a copy of the event manual.
8.12
Lost Persons
The first aid point & VC in UTG
The VC within UTG will act as Lost persons point for the music and food event.
Any lost person will be dealt with by Specialized Security in conjunction with Police Scotland.
8.13
Staff Welfare
There will be a staff welfare area within event control cabin.
21
8.14
Accident / Incident Reporting
Any accident or incident resulting in injury to any person and/or damage to any equipment or
property must be reported to VC (control cabin in UTG) as soon as it is practicable. All the
necessary forms will be completed and signed off.
8.15
Power
Event power will be provided through existing supply within UTG. Distribution to the stage and
stalls will be by D Events the appointed contractor only.
8.16
Fire Extinguisher Locations
Fire extinguishers for the event are located within the event arena as follows:
Area
CO2
Event Control
Stage
Water
Foam
Powder
1
1
1
1
1
1
22
SECTION 9: Command and Control
9.1
Event Control
There is no event control for this event. All decisions will be taken on the ground by Citrus:Mix and
ACC Events in conjunction with the event police officer in charge. They will act as a mobile event
control and manage the administration and routine issues associated with the event.
The Stand By Control Room at Police Scotland Grampian Headquarters, Queen Street, will fulfill the
role of Event Control and in the event of a major or significant incident occurring at the venue will
assume the role of Tactical Command. Should this happen, a senior member from the Emergency
Services may be required to attend Queen Street as a member of the Tactical Group.
9.2
Venue Control
Celebrate Aberdeen will be co-ordinated from Venue Control (known as VC).
portacabin unit which will be situated within UTG.
VC will be a
VC should house a representative from each of the following organisations who will be responsible
for managing their own communications (See Appendix 5 UTG Site Area Map):
1.
2.
3.
4.
Citrus:Mix / Celebrate Aberdeen
ACC City Events
British Red Cross
Independent radio communications systems will be used by Police Scotland, Scottish Ambulance
Service and British Red Cross. Citrus:Mix, Specialized Security, Sport Aberdeen, Lions Club and ACC
will operate on the same communication system but use different channels as outlined in section
9.12 of this plan. In the event of breakdown of any systems, the affected party would then use
mobile phones.
9.3
FORWARD CONTROL POINT (OPERATIONAL) (FCP)
The position of the FCP will be dependent on the nature of the incident, but in the first instance,
Venue Control should be considered.
9.4
Cordons
Any inner or outer cordon will be incident dependent and be set up in conjunction with the Police,
Ambulance and Fire and Rescue Incident Officers.
9.5
Rendezvous Point(RVP)
The Rendezvous Point (RVP) for emergency services will be decided on the day by the PIO.
23
9.7
POLICE OPERATIONS CO-ORDINATING CENTRE (POCC)
If a silver level response is required to an incident, a Tactical level of management will be set up
within Police Scotland’s Force Operations Co-ordinating Centre located at their King Street annexe.
9.8
Casualty Clearing Station / Ambulance Loading Point
These will be designated by the Ambulance Incident Officer dependent on the nature and scale of
the incident.
9.9
Rest/Reception Centres
In the event of a requirement for an emergency rest/reception centre(s), Police Scotland will
contact the Duty Council Emergency Planning Officer as per normal procedures.
9.10
Media
For any major incident occurring at the event, all media releases will be coordinated by Police
Scotland in conjunction with Celebrate Aberdeen, ACC Media representative and the senior officer
from ACC City events on duty.
9.11
Emergency Access and Egress
Emergency access and egress points can be facilitated via any existing road in and around the site
as all road barriers will be facilitated through ACC Road Services throughout the event.
For speed of deployment and unless otherwise directed by their control room, Grampian Fire &
Rescue Service will however respond to incidents at the event.
For emergency planning purposes, all road closure barrier points will be identified by road
junctions. Refer to Appendix 4 Parade Traffic Management Map and Appendix 5 Union Terrace
Gardens Site Map
Emergency Service access and egress to UTG will be maintained via Skene Street/Lower Denburn
through the His Majesty’s Theatre car park and into UTG. Access will be maintained around the
lower level of the site up to the stage.
9.12
Cancellation of the Event
Any decision to suspend or cancel the event is the responsibility of the senior Citrus:Mix and ACC
City Events Officer on duty, who will also consult with Police Scotland. Cancellation due to weather
(predominantly high winds) will also be carried once full information is gained from the relevant
metrological agencies in order for the decision to be made.
In the event of a major incident, other incident or crime which has or is likely to have a significant
impact on the event, Police Scotland will co-ordinate the required response and take such action as
24
is considered necessary for the circumstances, assisted where appropriate by Citrus:Mix and ACC
Events. Citrus:Mix and ACC Events will ensure that all personnel in the contact telephone list under
Appendix 3 are advised of the suspension/cancellation.
In the event of cancellation, the event compere will relay the appropriate message(s) to those at
the event via the PA system at UTG. Event stewards will contact entertainers, catering units and
street vendors to pass on all appropriate information. Loud hailers will be available for staff to
convey messages to all on site advising on cancellation and orderly dispersion. Liaison with be
made with press team and Corporate communication to convey messages through multi media
outlets.
9.13
Bomb Threat
The Venue Control staff and the stewards at its disposal must be aware of the potential, however
negligible, of bomb threats and the ensuing actions that must be taken should such a threat be
made.
Anyone involved in the management of the event, the media or the Police may be the recipient of
a telephoned bomb threat. In the event of a bomb threat being received at or being passed on to
the Venue Control, the Event Organiser and the Police Operational Commander must be informed
immediately.
The Event Organiser in consultation with the Police Operational Commander will be responsible for
the co-ordination of the response to a bomb threat in accordance with agreed Police Scotland
procedures.
9.14
Suspicious Packages and Vehicles
Even without the receipt of a specific bomb threat, stewards must remain vigilant as regards the
possibility of the discovery of suspect packages or vehicles and should make a cursory check of
their area of responsibility when they patrol the site.
If a suspicious package or vehicle is discovered, it should not be touched or moved. Venue Control
should be informed as soon as possible. (Note: Radios and mobile phones should not be used
within 25 metres distance of suspect packages or vehicles).
The VC will notify the Event Organiser and the Police Operational Commander immediately. The
Police Operational Commander will be responsible for the overall co-ordination of the response.
9.15
Deomonstrations and Protests
There is currently no intelligence to suggest that any individual or protest group intends staging a
demonstration at the event. Should a protest take place prior to or during the event, Police
Scotland and the Event Organiser will determine a suitable area for the protest to take place based
on the nature of the demonstration and the numbers involved.
25
9.16
Evacuation
If the PIO, following consultation with the Event Organiser, decides that the appropriate response
to an emergency situation is to activate a partial or full evacuation, guidance pertinent to the
implementation of the evacuation should be as follows.
A coded message should be transmitted to police personnel and stewards with radios. This coded
message will be:
“Safety Officer Eris report to (Insert location)”
This message is intended as an ‘Alert Only’ and officers and stewards should remain vigilant in
readiness for specific instructions which will follow.
Whenever practical, evacuation should be outward from the affected areas towards identified
exits.
The Venue Control will broadcast over the Public Address system clear and concise instructions to
the crowd to move in accordance with the appropriate evacuation procedure. Crowd co-operation
should be requested and some reasoning behind the need to move from the site should be
explained.
Event stewards and Police Officers should actively encourage the crowd to move in accordance
with the Public Address announcement. They must attempt to reassure and calm the crowd. In the
event of a failure of Public Address systems the stewards and Police Officers will use alternative
means to instruct the crowd.
If a bomb is a real threat, care must be taken to be alert for secondary devices. These might be
aimed at the emergency services or moved/evacuated crowds.
26
9.17
MAJOR INCIDENT CASCADE DIAGRAM
INCIDENT
Public
First Aid Team
Security
Police
EVENT CONTROL
POINT
Event Organiser
City Events /
Citrus MixTeam
Event Announcer
ACC Roads and Traffic
Management
ACC (On Call)
Communications
Officer
British Red Cross
&
SAS
Fire
City Promotions
Manager
Emergency Planning Manager (or
Officer on Call) will initiate the ACC
Major Emergency Plan if appropriate
27
SECTION 10
10.1
Communications
Radios
There will be dedicated radio channel communications for each of the following agencies and
organisations:
ACC, Citrus:Mix, Lions Club,Sport Aberdeen
Channel 1
Channel 2
•
Emergency services will use their normal communications systems
•
Citrus:Mix staff and volunteers, ACC, Sport Aberdeen and all parade stewards will use
radios supplied by North East Telecommunications (NET).
•
A list of contact mobile telephone numbers for key personnel is listed under Appendix 3 and
will also be available to all key personnel and within VC.
•
BRC will use their normal communication systems.
•
Event stewards will control radio communications to their own staff from the VC.
10.2
Communication Protocol
•
•
•
Radios should be used for short messages only.
Radios are to be used for event business only.
No personal messages or chat is to take place on radio channels.
10.3
Mobile Phones
•
Mobile phones will be used as a last resort in the event of radio communication breakdown.
•
Appendix 3 lists all mobile telephone contact numbers.
(This list will also be available at Venue Control)
10.4
Pre-Publicity
A number of advertising tools have been utilized to pre-publicise the Event
These include:
Citrus Mix Press, Marketing, design, promotional, Social Media and advertising teams
Aberdeen City Council websites and social media
“word of mouth” advertising;
28
SECTION 11
11.1
Medical
Ambulance Services
There will be no dedicated Accident and Emergency vehicle at the event.
11.2
First Aid Resources
Following a risk assessment the first aid provision will be will be 4 first aiders and 1 vehicle for the
parade and 4 first aiders and 1 vehicle for the music and food event in UTG undertaken by the BRC.
The BRC team leader will be situated in the treatment area next to the VC.
The BRC vehicle will act as a first aid post.
There will also be a number of First Aid Patrols in UTG both Lower and Upper levels.
The first aiders will triage people brought to the posts. People will be assessed and treated for
minor injuries. If the injury requires hospital treatment, BRC will contact SAS and the patient will be
transported to the to the nominated A&E hospital.
11.3
Operation Times
BRC will be in position at 10:00 at Albyn Place until the completion of the parade and at 11:3017:30 in UTG on both Saturday 22 and Sunday 23 August.
All services will be stood down at a time agreed in conjunction with the Venue Control.
11.4
Casualty Treatment Protocol
Where practical First Aiders will initially deal with all casualties, and where further treatment is
necessary, casualties will be transferred to the nearest First Aid Post, where triage and treatment
will take place. Except where casualties are suffering from life threatening injuries, none will be
taken direct to Hospital. Those with life threatening injuries will be taken directly by ambulance to
the nearest A&E .Department having the capacity to deal with the injury, taking into account other
incidents occurring within the city.
29
SECTION 12:
12.1
Traffic Management
Meetings have been held with the appropriate organisations and Aberdeen City Council to draw up
the traffic management plan.
In the interests of public safety and to maintain access and egress to and from the event, there will
be a number of road closures, road restrictions and no waiting restrictions in place.
NOTE: Any vehicular obstruction will be dealt with by ACC City Wardens under their vehicle
recovery scheme.
12.2
Pedestrian Routes
Pedestrian access is maintained along the parade route.
Pedestrians will have access to the UTG event from the following points:
● Union Terrace
● Rosemount Viaduct
● Skene Street/Lower Denburn - Disabled Access
12.3
Schedule of Temporary Traffic Orders
Road Closures
From 1000 to 1200 on Saturday 22 August 2015
● Albyn Place from its junction with St Swithin Street and Carden Place to its junction with
Holburn Street and Union Street
●
●
●
●
●
●
●
Union Street full length
Netherkirkgate just east of Flourmill Lane
Broad Street at Queen Street (Access only for residents/businesses)
Castle Street – full length
King Street from its junction with East and West North Street to Castle Street
Union Terrace from its junction with Rosemount Viaduct to its junction with Union Street.
Bridge Street from its junction with College Street/Wapping Street to its junction with
Union Street.
Revocations
30
● Revoke ban on right turn from Holburn Street into Willowbank Road FOR BUSES ONLY
● Revoke ban on right turn from King Street into West North Street.
Taxis
The following taxi ranks will be closed
Chapel Street – Closed as not possible to re route
The following rank listed below will have a restriction on use
Back Wynd – The front of this rank will be moved back to its junction with Little Belmont Street
which will allow taxis to exit by Little Belmont Street, right on to Belmont Street and onwards to
Schoolhill.
Hadden Street – Taxis will exit the rank using a right turn only on to Market Street.
The taxi ranks will be open for business.
31
SECTION 13: Stewarding
The Stewarding Company that has been appointed via public contracts Scotland to provide all
security and stewarding within UTG is Specialized Security (see section 7.6 for roles and
responsibilities). The total numbers of working stewards, including supervisory stewards are 10.
There has been ongoing discussion and contact with Specialized Security in the lead up to the event
in order that we have in place a stewarding service that will support the event and ensure public
safety at all times. The roles undertaken by Specialized are
●
●
●
●
●
Entry/Exit points
Front of House
Backstage
General site
Overnight security
Parade
Aberdeen Lions club will provide all event stewarding for the parade (see section 7.7 for roles and
responsibilities). The total numbers of working stewards, including supervisory stewards are 54.
The roles undertaken by these stewards are:
● Identified traffic management points
● Parade Marshalls
32
SECTION 14:
Event Running Order
Date/Time
Action
Owner
Friday 14 August
Weather forecast monitoring commences
City Events
Friday 21 August
City Events / J
Purcell
D Events / ACC
7:30am
ACC onsite
7:45am
Load in: D Events Staging
7:45am
Groundguard delivered
8:00am
Citrus Mix on site
8:00am
10:0011:00 am
Stage Build commences
C, H & I
Rachel
Holdsworth (RH)
D Events
Toilets Delivered
Heilan Loos
10:30am
Collection of gazebos (x5), weights, fire extinguishers, tables.
Transport: City Events
Collect from: UTG
Collection point: Bridge of Don
Drop off: UTG
Collection of Radios from Net Ltd:
City Events / MM
(on standby if
required)
133A Victoria St, Dyce, Aberdeen AB21 7BJ
Job Number: 1507H2595
Collection: Fri. 21/08/15
To be returned: Mon. 24/08/15
10:30am
RH
Collection of helium canister from:
Ellon Road, Bridge of Don. AB23 8BU
Job Number: BHW 125286
To be returned: 24/07/15
Erect event gazebos
FOH 3x3
Backstage 6x3
Store 6x3 for two pitches
12noon
Made to taste 3x3
Evening Express 3x3
Fat Hippy Records 3x3
Casa di Gelato (bringing their own)
Caf2u (bringing their own)
12:00noon- Bins delivered
4:00pm
7 x cases of water delivered (5 x CME & 2 First Aid)
1:00pm
Copies of Public Liability available in VC
33
City Events / RH
Business Waste
Deeside Water
RH
2:00pm
2.00pm
2:05pm
3:00pm
3:50pm
4:00pm
4:30pm
5:00pm
5:00pm
Radio Schedule Updated
RH
Stage Build Complete
Banners erected around city:
- Central Library
- St Marks on Granite railing opposite side from their banner
- Railings adjacent to Wallace statue facing up Rosemount
- Entrances to UTG from Union Terrace and Viaduct
- The Academy
- St Nicholas railing on corner across from Alex Scott
- St Nicholas Church entrance on Union Street
- Railing to upper deck schoolhill across from Wordies
- Railing above screened out SAinsburys’ window schoolhill
- Pedestrian railing at BOS facing St Nicholas Centre
- Main Stairs to upper deck, where old post office top left
- Steps up from markies area either side
- Railing above entrance to St Nicholas from Markies square
D Events
Sound and Light Install
Items to come from Citrus:HQ to UTG
- 4 x bean bags
- 22 bales of Programmes
Sound and Light complete
D Events
Stage Test
D Events
Flasks dropped off at UTG for water
Scott Baxter
Event Security arrives on site
Specialized
Feather flags put together and bases ready to go out in morning
Items to come from Citrus:HQ to Rach Car overnight
- Feather flags
Citrus:Mix
Items to come from Citrus:HQ to Morven car over night and to
Harlaw in AM
- 2 x boxes balloons
- 1 x box of high visibility jackets
- 1 x box of lanyards
- A-Z letter information
- copy of radio schedule
- copy of volunteer rota
- 7.5 bales of programmes
- 2 x boxes of hand waving flags
34
MM / Citrus:Mix
MM / Citrus
D Events
RH
Saturday 22 August
7.30am
RH, MM, NB
City Events – J
Purcell
Onsite - UTG
Delivery of bases for feather flags to drop off positions as per
below
NB + Adrian
(8.30am)
7.30AM
8.00am
8:30am
Collection of 60 x volunteer lunches from
- Upperkrust on Schoolhill
- Flourmill lane (Marks and Spencer)
Deliver to UTG
StreetSport arrive to set up
Access to Harlaw Academy. Items to go to Harlaw from MM house
(MM. / RH/ NB)
- volunteer lanyards
- volunteer schedule
- hand waving flags
- high visibility jackets
- event programmes (5.5 bales)
35
Suz Bird
Street Sport
MM, NB, RH
- banners (delivered by Shore Porters)
- Helium canister for balloons
- balloons (2 x boxes)
- Radios (brought by Nick) & Radio check in/out sheet
- A-Z Parade letters
Load in: Banners to Harlaw
9:00am
Tom Simmonds drop off main stage equipment
9:00am
Helium balloons blown up at Harlaw
9:30am
Tom Simmonds drop off band stand equipment
Shore Porters
Kenny Luke / D
Parrott
Tom Simmonds
Emma
Stephenson / Suz
Bird
Tom Simmonds
9:45am
Registration for Union Mile Opens, Music Hall
Sport Aberdeen
9:45am
Collection of banners from Harlaw Academy
9:45am
Steward briefing in Harlaw
10:00am
Pipeband arrive Albyn Place - Syd Jaffrey
Citrus:Mix
Kenny Luke /
Morven
Syd Jaffrey
10:30am
Union Street Mile
Union Street Mile finished. Photographs outside townhouse. Area
cleared. (Radio to confirm)
Celebrate Aberdeen Parade commence
City Events on site at Harlaw Academy
10:55am
11:00am
Sport Aberdeen
Sport Aberdeen
CA
Collect water from St Marks Church
11:00am
Sound check main stage
TS / D Events
11:15am
Set up complete - stall holders. All vehicles removed from UTG
Parade finish – all move from Castlegate to Union Terrace
Gardens
Official Opening Union Terrace Gardens. Officials present:
1. Lord Provost George Adam
2. Morven Mackenzie
Stalls
12:30pm
1:00pm
City Events Parade Staff stand down
1.15pm
1.30pm
Activities in Union Terrace Gardens commences
1. Street Sport Football Cages (x 2) available in gardens
2. Food & Drink
3. Live Music
a. MCs Pete McIntosh & Hope Webb
Entertainment commences at other venues in city
1. Central Library
2. Bon Accord Centre
3. Marks & Spencer
4. Bandstand, St Nicholas
36
CA
CA / City Events /
D Events
K Luke and D
Parrott
CA / Streetsport /
D Events /
Catering /
Northsound
CA / individual
venues
5.00pm
5.15pm
Event Day 1 Close
CA/City Events
Each venue pack down feather flags for night.
Venues
Feather flags collected around town returned to UTG
NB
Load out: Union Terrace Gardens
5:30pm
Event Stewards stand down and security begins
Specialized
6.00pm
Civic Reception (sponsors & volunteers ONLY)
Townhouse
7:30pm
Civic Reception Finish
Townhouse
Sunday 23 August
8:00am
9:00am
9:0010:00am
9.30am
10.00am
11.00am
11:30am
11:45am
12:00noon
12.15pm
12.30pm
12.30pm
RH onsite
RH
Feather flags distributed as per Saturday plan
RH / NB
City Evetns on Site
D Parrott
Toilet clean
Heilan Loos
Wrestlezone arrive
Wrestlezone
Load in – stall holders
stalls
Collect volunteer food from Marks and Spencer
RH / NB
St Marks Celebrate Aberdeen Service
St Marks
Upperkrust deliver volunteer food to UTG
Upperkrust
Event security ends and stewarding begins
Specialized
All stalls set up complete - UTG. Vehicles off site
Stalls
Collect water for handwashing units from St Marks
Volunteers arrive at UTG for brief & to collect
- high visibility jacket
- lanyard
- 1 x lunch each
- hand waving flags
- event programme
- radio (if at a venue)
Service finishes
Union Terrace Gardens Open
1. Zumba Session delivered by Aberdeen Sports Village (own
mic)
2. Wrestlezone Scotland
3. Live music
a. MCs Micky & Suzie (northsound) & Samyouel
Entertainment commences at other venues in city
1. Bon Accord Centre
37
RH / MM
St Marks
CA / City Events \
D Events
CA / individual
venues
1:30pm
2. Marks & Spencer
3. Bandstand St Nicholas
Nick to Bon Accord Centre to cover for Scott while performing
5.30pm
Event Close
NB
Event Load out
6.00pm
7:30pm
Feather Flags collated and brought back to Citrus HQ
Citrus Team
Banners removed from city and ROLLED up. Return to Citrus HQ
Citrus Team
Power, Lighting & PA
D Events
Gazebos dismantle and pack away
CA / City Events
Event Stewards Stand down and security begins
Specialized
Site Clear
D Events
City Events Stand Down
D Parrott
Items return to Citrus (citrus staff helping out on Sunday to assist)
- Banners x 20
- Feather flags x 20
- Leftover programmes / balloons / hand waving flags
- High visibility jackets
- Left over lanyards
- 4 x bean bags
- 1 x large flag from parade
Monday 24 August
07:45am
City Events arrive on site
City Events
Specialized Security stand down
Specialized
Stage De-Rig commences
D Events
Gazebos returned to BOD depot
CA / City Events
Toilets
Heilan Loos
Bins
Business Waste
Return helium cylinder & radios to Bridge of Don
RH
11:00am
Thank you social media
RH
11:30am
Stage de rig completed
D Events
VC cabin collected from UTG
D Events
Groundguard uplifted
C,H&I
12:00noon
Return Hire Van to Kittybrewster
J Purcell
3:00pm
Thank you emails / letters
RH
08:00am
10:00am
12:00noon
38
Celebrate Aberdeen | Radio Allocation
NET Ltd Radios
Volunteer: Nick Broere
Parade Pick up: Harlaw Academy
Parade Drop Off: Venue Control
Event Pick Up: Venue Control
Event Drop off: Venue Control
Name
1
Rachel Holdsworth
2
Morven Mackenzie
3
John Purcell
4
Nick Broere (control)
5
Harlaw Academy (parade only)
6
Kenny Luke (parade only)
7
Kevin Massey (parade only)
8
Lions (parade only)
9
Lions (parade only)
10
Lions (parade only)
11
Lions (parade only)
12
Security (parade only)
13
Security (parade only)
14
Sport Aberdeen (parade only)
15
Sport Aberdeen (parade only)
16
Venue - Bon Accord
17
Venue - Bandstand
18
Venue - Library (sat only)
19
Venue - Marks & Spencer
Radio No
20
39
Radio Out
Radio Back
APPENDIX 1
RISK ASSESSMENT
Celebrate Aberdeen 2015
Assessment Reference No.
Area or
activity
assessed:
Assessment date
10/08/2015
Celebrate Aberdeen
Total number
of sheets
used:
Saturday 22 and Sunday 23 August 2015.
7
Section One - Identified Hazards or Activity
1
Slips, Trips
and Falls
2
Outdoor
Working
3
Extreme
Weather
4
Staff Welfare
Facilities
7
General
Illness
8
Lone Working
9
Violence
towards staff
10
Major
Emergency
11 due to crowds
13 Fire Hazards
14
Emergency
Access
Blocked
15
Public
Welfare
Facilities
16
Lost / Found
Persons
17
Lack of Event
Planning
20
Contractors
21
Lack of
Communication
22
Bomb Threats /
Suspicious
Packages
19
25
26
27
28
(S) Severity: Insignificant = 1; Minor = 2; Moderate =3; Major = 4; Fatal = 5
(P) Probability: V. Unlikely = 1; Unlikely = 2; Possible = 3; Likely = 4; Almost Certain = 5
5
Loss of key
personnel
Congestion
Temporary
Electrical
Connections
6
Public
disorder /
Protest
12
Manual
Handling
18
Noise
23 Entertainment
24
29
30
(R) Risk rating = S x P
Low = 1-5;
Medium = 6-10; High = 11-15; Very High = 16+
Section Two – Who may be harmed
Person/s who may be
harmed or affected by the
activity:
Staff, Public and Contractors
List any groups
vulnerable
persons/staff
Section Three – Evaluation of the risks, decide on control and preventative measures
No
Describe the
What are you already doing to control the risk
Hazard & consequences
1 Slips and Trips.
Major/minor injuries
Operate a clean site policy with regular inspections prior
and during.
Residu What else (if anything) do you Reduc
al
need to do to control the risk
ed
risk
risk
S L R
S L R
3 1 3
3 1 3
All cabling to, where possible, be overhead and if unable
will have matting to cover.
2 Outdoor Working.
Major/Minor injuries.
3 Extreme Weather.
Structural damage, low attendance,
Major/Minor injuries pot. Fatality.
4 Staff Welfare Facilities.
All staff to be dressed appropriately for weather predictions. 2 2 4 High winds and other extreme
weather conditions will be
monitored by the Event Officer
prior and during.
2 1 2
Contingency plan for extreme weather conditions of
cancellation and rescheduling in Event Plan.
2 2 4
4 2 8 A decision to cancel due to
extreme weather will be made
prior by the manager.
Staff welfare facilities can be accessed within venue control. 2 1 2
2 1 2
Changing facilities for performers will be located in a 6x3m
gazebo backstage and details will be given to the
performers prior to the event.
5 Loss of Key Personnel
Key roles for the event have deputies, outlined in the Event 3 1 3
Plan.
6 Public Disorder Protest
Public protests will be facilitated and provisions to call
Police Scotland if needed.
3 2 6 Police to be called if evidence of 3 1 3
disorder likely
7 General Illness
In the event of any general illness, provision to call
3 1 3
Minor/Major injuries
emergency services where needed.
3 1 3
3 1 3
8 Lone working. Injuries/loss of key
personnel.
Staff to work in pairs where possible and to have contact
details on the day. All staff to have radios and mobiles will
be used as a last resort.
4 1 4
4 1 4
9 Violence towards staff
Provisions to call 999 in the event of an emergency. All
3 1 3
3 1 3
Stress/Major/Minor injuries.
10 Major Emergency
Major/Minor Injuries pot. Fatality.
Major damage and impact on
emergency services.
11 Congestion due to overcrowding
Major/Minor injuries/crushing
12 Manual Handling
Major/Minor injuries/crushing
Staff to be in radio contact.
In the event of an emergency the Event Officer is to enforce 4 2 8 All staff and guests to remain
4 1 4
the Event Plan and set procedures.
calm and co-operate with the
coordination of emergency
The Event Control Point and access will be relayed to the
response. No staff or guest is to
emergency services by the Event Officer. Cordons of the
put themselves in any
inner and outer perimeter of the incident/venue by staff to
immediate danger.
stop re-entry and ease of access for emergency services.
Security to monitor attendance to ensure capacity is not
exceeded. Venue will be closed off to the public once
capacity is reached.
3 2 6 A separate Fire Risk Assessment 3 1 3
has been carried out for the event
(see Appendix 2).
No staff member to perform manual handling tasks without
appropriate training.
2 1 2
2 1 2
Contractors are responsible for following their own policies
and procedures for Manual Handling and monitoring their
staff to ensure it is followed.
13 Fire Hazards
A separate Fire Risk Assessment has been carried out
Major/Minor injuries/burns/damage
(see Appendix 2)
to property.
All electronic installations and equipment will be provided
3 2 6 All staff to remain vigilant and
3 1 3
report any incidents to the Event
Officer.
by a competent contractor and safety documentation will be
provided prior to the event.
14 Emergency Access Blocked
Access for emergency services to Union Terrace Gardens
will be under Rosemount Viaduct from Skene Street into
His Majesty’s Theatre car park.
Paths within the gardens will be kept clear with access
available to the event stage at all times.
2 2 4 Staff to report any blocked access2 1 2
routes and familiarise themselves
with the area and access points.
15 Public Welfare Facilities
The public facilities within the Union Terrace Gardens are
2 1 2
available for use during the event and the levels are in line
with the HSG 195 Purple Guides provision recommendations.
2 1 2
16 Lost Found Persons
Any reports made to staff of a lost child or person must be
made immediately to the Event Officer. ACC Lost Person
report must be completed by the Event Officer. If the child
or person is not reunited within 30 minutes then Police
Scotland will be called to coordinate a response. This will
also be done if the child or person is reluctant to go with
presented guardian.
3 1 3
3 1 3
17 Temporary Electrical Connections
All electrical work is to be carried out by a competent
contractor who has the relevant safety documentation
regarding the equipment and installation.
4 1 4 See fire risk assessment
4 1 4
18 Noise
The noise levels will be controlled by the sound desk
provided by the production contractor and kept below 65db
at all times.
2 1 2
2 1 2
Major/Minor Injuries/Public
Disturbances.
Any reports of excessive noise will be reported to the Event
Officer and actioned by the production contractor.
19 Lack of Event Planning
Major/Minor Injuries, pot. Fatality
A robust Event Plan has been created in conjunction with
Citrus Mix, the relevant legislative guidance, agencies and
departments to ensure that the planning of the event is
sufficient and information can be shared easily concerning
the event and its procedures.
20 Contractors
21 Lack of Communication
22 Bomb Threats / Suspect Packages
All contractors have been appointed and have deemed
themselves to be competent for their contractual
obligations. Supporting documentation has been supplied
concerning safety and insurance and is available from the
Event Officer on the day.
4 2 8 A host of supportive
4 1 4
documentation has been
produced and a full list can be
seen in the attachments section
of the Event Plan.
3 1 3
3 1 3
Radios will be used by all staff working at the event. In the 2 1 2
event of a communications failure the procedure (outlined in
the Event Plan) is that mobile phones will be used as a last
resort and all contact details have been provided to staff
and contractors.
2 1 2
Staff to remain vigilant throughout the event period. In the
event of a discovery of a potential bomb threat then the
4 3 12 Event Officer to follow
4 1 4
procedure set out in Event Plan
Major Emergency/Major-Minor injuriesEvent Officer must be informed immediately and Police
Scotland will be contacted to advise on credibility of threat.
/Damage to businesses and property.
23 Entertainment
Entertainment will be managed by stage manager provided 2 1 2
by Citrus Mix.
RISK LEVEL
RISK RATING MATRIX
Severity
Likelihood
Insignificant
Minor
Moderate
Major
Fatal
Very
1
2
3
4
5
unlikely
Green
Green
Green
Green
Amber
Unlikely
Possible
Likely
Almost certain
and if any immediate danger to
public is discovered then the
evacuation procedure will
commence.
2
4
6
8
10
Green
Green
Amber
Amber
Red
3
6
9
12
15
Green
Amber
Amber
Red
Red
4
8
12
16
20
Green
Amber
Red
Red
Red
5
10
15
20
25
Amber
Red
Red
Red
Red
Risk
rating
Risk level
1–4
green
Low
5–9
amber
Medium
10 – 25
red
High
2 1 2
Risk score and description
Risk score
Risk level
Category
Description
1–4
Low
Acceptable
No further actions needed.
5–9
Medium
Tolerable/Adequate
But ensure at the review that there is nothing else which could be done.
9 – 15
High
Undesirable
Immediately look at reasonably practicable ways to reduce the risk.
16 – 25
Very High
Unacceptable
Stop activity and make immediate improvements.
Section Four – Monitoring and action plan
Section 1- Risk assessor to complete and discuss with
manager
Hazard
number
Risk
rating
Action required
Section 2 - Manager to complete, monitor and review
Action
assigned to
Cost/
resources
required
Target
date
All above
Monitor site prior and during
Event Officer
22.8.15 &
23.8.15
All above
Site inspection during the event and ensure
good housekeeping throughout.
Event Officer
22.8.15 &
23.8.15
Move control
Monitor
measure into
Date action
action
current
completed until (date) controls and
reassess risk
Section Five – Review Record
Date of review
Name of Reviewer
Reason for review
Next review
date
Comments
Assessor and manager declarations
Assessor
I confirm that this risk assessment has been created using the available publications, legislative and general guidance available at the
time of completion. I confirm that this risk assessment is an accurate reflection of the event, risk and controls in place.
Name of assessor/s:
John Purcell
Signature:
Name of others involved with
assessment:
Directorate:
Office of the Chief
Executive
Service
area:
City Events Team
Managers declaration
I confirm that this risk assessment is an accurate reflection of the risks and controls in
place
Yes
No
I will endeavour to ensure that the actions outlined in the action plan are progressed and
completed by the agreed target dates
Yes
No
Managers comments:
Managers name (print):
Managers signature:
Date:
APPENDIX 2
FIRE RISK ASSESSMENT
OVERVIEW
On Saturday 22nd and Sunday 23rd August 2015, Aberdeen City Council will be joining with Citrus Mix to deliver the Celebrate Aberdeen event in
Union Terrace Gardens.
Celebrate Aberdeen is a free event that showcases various local talent, with performers and community groups taking to a 10x8m stage. The event is
marketed as a family event to as wide an audience as possible.
STAGE / POWER DISTRIBUTION
Risk: Electrical fault
At Risk: ACC staff, invited guests, contractors and members of the public.
D Events will provide power throughout the site and be on site at all times.
Appropriate fire extinguisher will be available on site.
VIEWING AREAS
Risk: Public overcrowding
At Risk Public and invited guests
There are three pedestrian access/egress points from Union Terrace/Rosemount Viaduct leading to the gardens and one disabled/vehicle
access/egress point from Skene Street into Lower Denburn.
The maximum capacity crowd of Union Terrace Gardens, allowing for safe access/egress of Emergency Vehicles, a sterile area for Front of Stage and
Stalls is 3600 (based on 2 per sq m)
4 x Union Terrace Gardens access/egress points at 4m per gate width x 82 people per meter per minute
4 x 82 x 4 = 1312 per minute
On the basis of the above formula, the maximum emergency evacuation time for an audience capacity of 3600 in the gardens is as follows:
3600 divided by 1312 per minute = 2.74 minutes
The unknown and so far unmeasured element is the time taken from the lower gardens level to street level on Union Terrace.
However it is reasonable to expect given a steady flow from the event arena, through all four access/egress points, shouldn’t exceed four minutes.
Total attendance per day in 2014 was 1000 per day and never more than 250 at any one time. Attendance will be monitored by event stewarding to
ensure event is not over capacity.
Event:
Celebrate Aberdeen
Number
1
Hazard
Electrics main source providing
power to Stage and trade stalls.
Assessment Date:
10/08/15
Persons at risk
ACC Staff, public,
contractors and
invited guests
Risk Level:
Medium
Level
Low
Catering vehicle
Ignition sources
 Vehicle fuel
 Electrical fault
3
Fire caused by carelessly discarded
cigarettes


ACC Staff, public,
contractors and
invited guests
Medium


ACC Staff, public and
invited guests
Med


4
Emergency Evacuation
invited guests
Low
Total number of
pages: 3
Safety Measure

Ignition sources
 Electrical shocks/failure
 Damage
 Fire through electrical failure
 Radiated heat from equipment
usage.
2
Venue: Union Terrace
Gardens, Aberdeen




Only the contractor D Events will supply
the power distribution and equipment.
Appropriate classification of Extinguishers
to be located in the area
All electrical cabling to be protected by
suitable coverings or flown by D Events.
Vehicles to be positioned in accordance
with site plan as not to block emergency
access routes or clear ways for
evacuation.
No additional fuel to be stored on site
All staff will be advised of no smoking in
Union Terrace Gardens during the event
times
Members of the public will be advised by
stewarding company of no smoking in
Union Terrace Gardens during the event
ACC events staff will advise stewarding
company to create a safe cordon
immediately
Guests and public will be escorted from the
Union Terrace Gardens using the existing
paths network.
ACC events will advise emergency
services
All staff to be identifiable in hi viz
waistcoats
5
General event fire safety
Fire Service
Low

The Event Officer with the support of the
stewarding company shall liaise and assist
the emergency services

Scotland Fire and Rescue Service to be
notified and briefed about event prior
Access to the site for vehicles would be via
Skene Street into Lower Denburn.
Access around lower gardens path up to
the stage will be maintained at all times.


6
Arson
invited guests
Ignition sources
 Excess build-up of refuse
Wheeling bins near catering units
Low



Original Assessment Date: 14/08/15
Assessor:
John Purcell
Signed:
Revised Assessment Date
Assessor:
Signed:
Manager:
Signed:
Security monitoring crowd behaviour
Regular site inspections to reduce build op
of litter
Police Scotland to be called if reports are
received of suspicious activity.
CELEBRATE ABERDEEN
Saturday 22nd and Sunday 23rd August 2015
APPENDIX 3 – CONTACT TELEPHONE NUMBERS
NAME
ORGANISATION
ABERDEEN CITY COUNCIL
CONTACT NO.
Daniel Parrott
Senior City Events Officer (Sat Parade and
Sun UTG)
City Events Officer (Sat UTG Only)
City Events Officer (Sat Parade Only)
ACC Press Officer (on call)
ACC Roads
Business Waste
ACC Grounds
Harlaw Academy
07801 791 686
John Purcell
Kenny Luke
Stella Evans
Kevin Massie
Sallie Antill
Ian Mitchell
Ernie Reid
07827 983 358
07739 001 883
07834 198 818
07825 533549
01224 489474
07834 199 166
07801 129 518
CELEBRATE ABERDEEN
Morven Mackenzie
Rachel Holdsworth
Coral Smith
Jess Murphy
Tom Simmonds
Event Director
Event Manager
Event Coordinator (SUN)
PR & Media
Music Coordinator
07855 526 773
07896 808 587
07773 423 809
07800 548 423
MEDICAL
Stephen Wiseman
British Red Cross
07850 643 711
STEWARDING
Tom Clements
Alan Sayers
Specialized
Specialized – Event Supervisor
07774 269 456
07799 691 865
STAGE, PA, LIGHTING, POWER and BARRIERS
Craig Drummond
D Events
07525 373 763
TOILETS
Iona Clark
Heilan Loos
01479 872 800
Alan Fulton
Wendy Stokes
Stephen
Dawn Peter
Karen Ogg
Tom Simmonds
Hannah
Bryan McKellar
CATERING / STALLHOLDERS
Café2U
Made to Taste
Casa di Gelato
The Store
Evening Express
Fat Hippy Records
Streetsport
Wrestlezone
07761 959 474
07875 419 890
07853 992 477
07969 780 599
07870 302 653
07764 255 119
07866 791 922
07981 477 560
SCOTTISH AMBULANCE SERVICE
Control Room
01463 667 598
Emergency
999
POLICE SCOTLAND
TBC
Control Room
Emergency
Parade Sgt on the Day
01224 306 405
999
TBC
SCOTTISH FIRE AND RESCUE
Control Room
Emergency
01224 633 768
999
OTHER
Carole /
Rev Diane Hobson
Amanda Matheson
Jessie Atkinson
Sam Begg
St Marks
01224 640 672
Library
Bon Accord Centre
Sport Aberdeen
01224 652 525
01224 651 193
01224 578 704
Appendix 4
TRAFFIC MANAGEMENT MAP
Appendix 5 – Celebrate Aberdeen – Union Terrace Gardens Site Map, Saturday 22nd and Sunday 23rd August 2015
KEY
Toilets
First Aid
Venue Control
Waste Bins
Backstage (6x3m)/ FOH (3x3m)
1
2
3
4
5
6
7
8
(Sun)
Stalls / Activities (3x3m)
The Store
The Store
Casa de Gellato
Made to Taste
Café 2 U
Fat Hippy Records
Evening Express
Streetsport (Sat) Wrestlezone
5
6
4
7
3
2
1
Entry / Exit Points
Heras Fencing
Waist high barriers
8
APPENDIX 6 PERFORMANCE PROGRAMME
APPENDIX 7 PARADE ORDER
Organisation
Marker
Position on
Albyn Place
NORTHSOUND LANDROVER
THE LORD PROVOST
NEWTON HILL PIPE BAND
CHARITY MASCOTS (x13)
PARADE 1
PARADE 2
PARADE 3
PARADE 4
Aberdeen & District Battalion Boys' Brigade
Aberdeen & District Fibromyalgia Support Group
Aberdeen City Youth Council
Aberdeen Chinese School
Aberdeen Chorus of Sweet Adelines
Aberdeen Cyrenians
Aberdeen District Scouts
Aberdeen Division, The Girls’ Brigade
Aberdeen FC Community Trust
Aberdeen Forward CFINE
Aberdeen Science Centre
Aberdeen Seafarers centre
Aberdeen Sikh Sangat
Aberdeen Strathspey & Reel Society
Aberdeen Thai Arts Academy
Aberdeen Unitarians
Absafe
Aberdeen Academy Of Performing Arts
Aberdeen Acrobatic Gymnastics Club
ACT Aberdeen
Action For Children
ACVO
Addaction Scotland
Alcohol Support
Alzheimer Scotland
Barnardo's Scotland
Befriend A Child
Bethany Christian Trust
Bosies Breast Cancer charity
Dezibel Drummers
Cancer Research UK
Charlie House Appeal
CHAS
Chest Heart and Stroke Scotland
Childline in Scotland
Children 1st
Christ Embassy Aberdeen
CLAN Cancer Support
CLIC Sargent
Cornerstone
Create Aberdeen
Dads Care
Denis Law Legacy Trust – Streetsport
Diabetes Scotland
DISSC
Dreams Come True
A1
A2
A3
A4
A5
A6
A7
A8
A9
A10
A11
A12
A13
A14
A15
A16
A17
A18
A19
A20
A21
A22
A23
A24
A25
B1
B2
B3
B4
ENT 1
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
D1
D2
D3
D4
D5
Drugs Action
Fairytale Events (1 character)
Fisherman's Mission
Friends of Anchor
Friends of Hazlehead
Friends Of Special Nursery
Future Choices
Gay Mens health
Glencraft Aberdeen
Grandparents As Parents
Granite City Roller Girls
Haemophilia Society (The)
Homestart Aberdeen
Iceberg Print & Design
Inspire ptl
Inspired Ventures
Instant Neighbour
Tracten Bavarian Brass Band
JDRF
Macmillan
Maggies Aberdeen
Make-A-Wish
Marie Curie
Mental Health Aberdeen
Momentum Skills
MS Society Aberdeen branch
Love Rara Ltd (10 Characters)
Nepalese Himalayan Association Scotland
NESDVA (North East Scotland Disabled Veterans Assoc)
North East Sensory Services (NESS)
Northsound Cash For Kids
NSPCC Childline
Old Torry Community Centre
PAMIS
Polish association aberdeen
Prakash GC
Reach Out / WEA
Guarana Street Band
RGU Nightline
Royal College of General Practitioners
Royal Voluntary Service Aberdeen
Salvation Army (The)
SAMH (Scottish Association for Mental Health)
SensationALL
Shopmobility Aberdeen
Silver City Surfers
Sport Aberdeen
Station House Media Unit (SHMU)
Sue Ryder
Techfest
Thai Buddharam Temple & Cultural Centre
The Shack @ Newlife Charity
The Spark
Torry St Fittick's Lunch Club
VSA
YMCA
Rock Choir
D6
ENT 2
F1
F2
F3
F4
F5
G1
G2
G3
G4
H1
H2
I1
I2
I3
I4
ENT 3
J1
M1
M2
M2(a)
M3
M4
M5
M6
ENT 4
N1
N2
N3
N4
N5
O1
P1
P2
P3
R1
ENT 5
R2
R3
R4
S1
S2
S3
S4
S5
S6
S7
S8
T1
T2
T3
T4
T5
V1
Y1
ENT 6
APPENDIX 8
Celebrate Aberdeen Parade, 22 August 2015
Traffic Management Implementation Plan
Location
Materials
(TM a)
Albyn Place from its
junction with Carden
Place, Fountainhall
Road, Queens Road
and St Swithin Street


(TM b)
Albyn Terrace from its
junction with Albyn
Place


(TM c)
Prince Arthur Street
from its junction with
Albyn Place


(TM d)
Albyn Grove from its
junction with Albyn
Place


(TM e)
Albyn Grove from its
junction with Albyn
Place


(TM 1)
Albyn Place from its
junction with Albyn
Grove. Inc Hospital Exit



Road Closed sign x1
Barriers x4
Action
Implemented by
Date / Time
Saturday 22 August ACC Traffic
10.00 am
Management
Remove
Stewarding:
Saturday 22 August Celebrate Aberdeen x2
12.00 noon
Road Closed sign x1
Barriers x4
10.00 am
Management
Remove
Stewarding:
Saturday 22 August unsupervised
12.00 noon
Road Closed sign x1
Barriers x4
10.00 am
Management
Remove
Stewarding:
12.00 noon
Road Closed sign x1
Barriers x4
10.00 am
Management
Remove
Stewarding:
12.00 noon
Road Closed sign x1
Barriers x4
10.00 am
Management
Remove
Stewarding:
12.00 noon

Road Ahead closed sign x1
Road to Right closed sign x1
Road closed sign on barrier
x1
Barriers x3
10.00 am
Management
Remove
Stewarding:
12.00 noon
(TM 2)
Rubislaw Place from its
junction with Albyn
Place.

(TM 3)
Victoria Street with its
junction with Albyn
Place


(TM 4)
Holburn Street with its
junction with Justice
Mill Lane.



(TM 5)
Chapel Street with its
junction with Thistle
Street.



Road Closed sign on barrier
x1
Barriers x 4
10.00 am
Management
Remove
Stewarding:
12.00 noon
Road to Left Closed sign x1
Road to Right Closed sign x1
10.00 am
Management
Remove
Stewarding:
12.00 noon
Road Ahead Closed sign x1
Road closed sign x1
Barriers x4
10.30 am
Management
Remove
Saturday 22 August Stewarding:
13.00 pm
Stewarded by TM
(TM 6)
Justice Mill Lane with
its junction with Bon
accord Crescent


(TM 7)
Summer Street with its
junction with Union
Row.


(TM 8)
Bon Accord Street with
its junction with
Langstane Place


(TM 9)
Union Wynd with its
junction with Union
Row.




Road Closed sign x1
Barriers x4
10.30 am
Management
Road Closed sign x1
Barriers x4
Remove
Saturday 22 August
13.00 pm
Saturday 22 August
10.30 am
Road Closed sign x1
Barriers x4
Remove
Saturday 22 August
13.00 pm
Saturday 22 August
10.30 am
Stewarding:
Stewarded by TM
ACC Traffic
Management
Stewarding:
Celebrate Aberdeen x1
ACC Traffic
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Saturday 22 August
13.00 pm
Saturday 22 August
10.30 am
Road Closed sign x1
Road ahead closed x2
Road to left closed x1
Barriers full length of road at Remove
a slight curve.
Saturday 22 August
13.00 pm
Stewarding:
ACC Traffic
Management
Stewarding:
& Police Scotland
(TM10)
Silver Street with its
junction with Diamond
Lane.


(TM11)
Crown Street with its
junction with
Langstane Place.


(TM12)
Diamond Lane with its
junction with Diamond
Street.


(TM13)
Union Terrace with its
junction with
Rosemount Viaduct.


(TM14)
Slip Road with its
junction with
Rosemount Viaduct.


(TM15)
Union Terrace with its
junction with Union
Street.


(TM16)
Bridge Street with it
junction with Union
Street.


Both sides of the road.
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x6
10.30 am
Management
Remove
Saturday 27 June
once cushion
lorries have
passed.
Stewarding:
Stewarded by TM
& Police Scotland
(TM17)
Bridge Street with its
junction with Bridge
Place/Bath Street.


(TM18)
Bridge Street with its
junction with Wapping
Street.


(TM19)
Back Wynd with its
junction with Gaelic
Lane.


(TM 20)
Market Street with its
junction with Hadden
Street.


(TM21)
Adelphi with its
junction with Union
Street.


Hold traffic until road is
reopened.
Remove
Stewarding:
once cushion
lorries have
passed.
(TM22)
Flourmill Lane with its
junction with
Netherkirkgate.


10.30 am
Management
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
once cushion
lorries have
passed.
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
once cushion
Stewarded by TM
lorries have
passed.
Road Closed sign x1
Barriers x2
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
once cushion
lorries have
passed.
(TM23)
Ship Row with its
junction with Shore
Brae.



Road Closed sign x1
Barriers x4
Sign {Access to NCP car park
only} x2
Barriers across road after entry
to NCP.
(TM24)
Broad Street with its
junction with Queen
Street.
 Road Closed sign x1
Barriers x4
(TM25)
Marischal Street with
its junction with Castle
Street.


(TM26)
King Street with its
Junction with
East/West North
Street.


10.30 am
Management
Remove
Stewarding:
13.00 pm
10.30 am
Management
Remove
13.00 pm
Stewarded by TM
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
Stewarding:
13.00 pm
Road Closed sign x1
Barriers x4
10.30 am
Management
Remove
13.00 pm
Stewarded by TM

Celebrate Aberdeen Event Manual 2015

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