2015 Popcorn Sales Guide - Northern Lights Council

Complete Guide on how to have a
Powerful Popcorn Sale in 2015!
This Sales Guide has been developed to help your unit increase its benefits from
the Popcorn Sale. This fundraiser is very easy for your unit. As Popcorn Kernel,
you will find information and answers to your questions in this guide book.
2
TABLE OF CONTENTS
2015 PRODUCT LINE
3
NEW THIS YEAR
3
2015 SCOUT PRIZES / REWARDS
4-5
WAYS TO SELL
6
CHECKLIST FOR UNIT KERNELS & LEADERS
7
2015 TIME TABLE
8
2015 SALE ORDERING INSTRUCTIONS
8
2015 DISTRICT PICK-UP DATES FOR UNITS
9
2015 DISTRICT DROP SITES
9
DISTRICT KERNEL CONTACTS
10
DISTRICT EXECUTIVE CONTACTS
10
SCOUTING CENTERS CONTACT INFO
10
“UNIT MASTER RECORD” FORM
11
“UNIT ORDER & SETTLEMENT” FORM
11
PRIZE ORDER FORM
12
TRAILS END SCHOLARSHIP FORM
12
3
2015 POPCORN SALE
2015 PRODUCT LINE
PRODUCT
PRICE 27% COMMISSION
GOLD MILITARY DONATION
SILVER MILITARY DONATION
CHOCOLATE LOVER’S COLLECTION
SWEET & SAVORY COLLECTION - TIN
CHEESE LOVER’S COLLECTION
CHOCOLATEY CARAMEL CRUNCH - TIN
WHITE CHOCOLATEY PRETZELS
18 PACK KETTLE CORN MICROWAVE
CHOCOLATEY TRIPLE DELIGHT (NEW IN 2015)
CARAMEL CORN WITH ALMONDS, CASHEWS & PECANS
18 PACK UNBELIEVABLE BUTTER MICROWAVE
18 PACK BUTTER LIGHT MICROWAVE
JALEPENO CHEDDAR CHEESE
(NEW IN 2015)
WHITE CHEDDAR CHEESE CORN
11 OZ. CLASSIC CARAMEL CORN
30 oz. POPPING CORN
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
50.00
30.00
55.00
45.00
30.00
26.00
25.00
25.00
20.00
20.00
20.00
20.00
15.00
15.00
10.00
10.00
$ 13.50
$ 8.10
$ 14.85
$ 12.15
$ 8.10
$ 7.02
$ 6.75
$ 6.75
$ 5.40
$ 5.40
$ 5.40
$ 5.40
$ 4.05
$ 4.05
$ 2.70
$ 2.70
Note: Additional varieties available for purchase online.
New Prize Program with Keller Marketing!
Now includes:
-More levels!
-More prizes!
-More reasons to sell!
Turn the page to
check it out!
NEW THIS
YEAR!
Trail’s End & Square have partnered up to make
your Popcorn Sale easier by offering you the
ability to accept credit cards for payment.





Accepts all major credit cards: Visa, MasterCard,
Discover, and American Express
Works with Apple and Android Devices
Promotional rate of 2.4% per swiped transaction
No processing fees on the first $100 in sales
Sign-up through the Trails End Popcorn System
2015 SCOUT PRIZES
4
5
“BONUS” SCOUT REWARDS
WAYS TO SELL
HAVE PRODUCT IN HAND DURING SALE
SET UP BOOTHS & BLITZ DAYS
For questions regarding SHOW-N-SELL, contact your District Executive.
NOTE: Units Show-N-Sell order must be submitted
online at www.nlcbsa.org
no later than 1:00 PM on Tuesday, September 8, 2015.




All products will be available for the Show-N-Sell.
Unit can order up to 50% of last year’s sale for initial order.
Unit is accountable for all products ordered. NO RETURNS!
Make sure to keep all chocolate products out of the heat.
SELL POPCORN ONLINE
Sell popcorn to friends and family online.
www.sell.trails-end.com
To sell online or view online sales, each Scout will need to log in or create their own online account.
It is important the Scout selects “Northern Lights Council” and then the correct District & Unit for his online
account, so the Scout along with your Unit receives the credit.
When creating your leader account, you will need to enter the validation code of “popcorn”.
Sales generated on-line qualify toward Scout prize level achieved and Scholarship credit. Your Unit receives
27% commission on these sales, which will be credited to your unit account by February, 2016
If your Scout(s) participated in online sales in 2014
SIGN IN WITH THE SAME LOG IN INFORMATION.
Remember to verify that your account is linked to the correct Council, District and Unit.
TAKE ORDER
FEW SELLING TIPS:









Scouts who have sold before can start by going to the same customers they had from previous years.
It is better to request payment up front than to try and find someone who owes you money weeks later.
Have check made payable to the Unit.
Have an order form with you wherever you go so you can catch sales anytime.
Leave a business card or door hanger at every house, even where you didn’t talk to anyone. When they
come back, they can contact you to buy popcorn.
Think about when you are going door-to-door. You are more likely to catch someone in their home at 6
PM then 10 AM on a weekday.
Scouts can ask their parents to bring an order form to work to sell to their co-workers.
Bring a back-up pen with you in case the first one runs out of ink!
Be sure to know the popcorn you are selling. A good salesman always knows his products.
Offer the Military Donation if they do not want to buy any popcorn for themselves.
6
2015 POPCORN SALE
7
CHECKLIST FOR UNIT’S POPCORN KERNEL / TEAM LEADER:
PRIOR TO THE START OF THE SALE:
 Register your Unit to sell popcorn for the 2015 Popcorn Sale at www.nlcbsa.org.
 Attend Popcorn Training Kickoff. Bring at least one other Unit Leader with you to the training.
 Review Popcorn Paperwork: Become familiar with the necessary forms and due dates.
 All forms are located on the website (www.nlcbsa.org).
 Review the websites you will be accessing for the sale.
 Northern Lights Council - www.nlcbsa.org
 Trails End Popcorn System - www.sell.trails-end.com
 Trails End Online Selling - www.sell.trails-end.com





Identify “Unit’s Goal” for the Popcorn Sale, based on your Program Planning.
Identify your Popcorn Team to assist you with the sale and to help the Unit achieve it’s “Goal”.
Order Show-N-Sell product (if Unit is participating).
Set Unit’s Popcorn Kickoff Date at least a week prior to the start of the Popcorn Sale (Oct. 1)
Obtain a list of registered Scouts from your unit leader so you have the names of the Scouts who will be
selling along with their contact information.
 Determine “Unit Turn-in Date” for order forms & money based on when orders need to be submitted to the
Council and when sale ends. (Plan to have popcorn team available to help at turn in date to verify forms,
money and prize selection).
 Contact District Popcorn Kernel to verify Unit’s date, time & location for Show-N-Sell popcorn pick-up.
 Hold Unit’s Popcorn Kickoff: Make it FUN & EXCITING!
 Educate Scouts and parents on the Popcorn Sale:
 How the sale benefits the Scout and the Unit.
 Product line available, including military donations. (see page 3).
 Go over selling tips from the Popcorn News Bulletin. Encourage payment upfront.
 Ways to Sell: Face to Face, Online selling, Set up Booths, etc.
 Incentives: Prize levels and bonus section, Trail’s End Scholarship, Top Seller in District
and Council, & Unit level prizes.
 Have Scouts & parents sample the popcorn.
 Hand out materials: Popcorn Order Forms & Money Envelopes. (Checks payable to the Unit).
..
THE SALE:
 Assist the Unit with their Popcorn Plan throughout the sale with Blitz Days, Contests, E-mails, etc.
 Remind Scouts of Turn in Date at least one week prior to date & r emind them to pr int off their online
sales report.
 Hold Turn In Date. Have popcorn team available to help verify totals.

Double check that both the quantity to order and $ amount to collect for each Scout matches.
 Complete paperwork needed for the Council:






Double check you have all Scouts’ orders, including online sales reports.
Submit & Confirm Unit’s Popcorn Order. Complete online. (see page 8 and 11).
Submit Popcorn Paperwork to Council. E-mail or mail. (see page 8 and 11).
Schedule appointment for Unit’s popcorn pick-up: (see page 10 for District Popcorn Kernel Contact info).
Pick up popcorn order and verify order prior to filling any Scout orders.
Confirm popcorn payment for “Total Due to Council” has been submitted by treasurer.
8
2015 TIME TABLE
WHAT HAPPENS
WHEN IT HAPPENS
Show-N-Sell
Take Order
July
July
District Popcorn
Training /Kickoff
District Popcorn
Training /Kickoff
September
September
UNIT’S POPCORN ORDERS DUE for SHOW-N-SELL
to Fargo Office (Submit via NLC website)
Tuesday, Sept. 8th
by 1:00 PM
N/A
SALE STARTS
Thursday, Oct. 1st
Thursday, Oct. 1st
Friday, Nov. 6th
Friday, Nov. 6th
N/A
Wednesday, Nov. 11th
by 1:00 PM
UNIT'S PRIZE ORDER DUE to Keller Mar keting
(Order through Trail's End Popcorn System)
Monday, Nov. 16th
Monday, Nov. 16th
ALL POPCORN PAPERWORK IS DUE to Far go Office
(Unit Master Records, Unit Order & Settlement, Bonus Form, etc)
Monday, Nov. 16th
Monday, Nov. 16th
September
December
Select your Unit Popcorn Kernel:
Register Unit and Popcorn Kernel online at www.nlcbsa.org
Popcorn Kernel receives Unit’s 2015 Popcorn Sales Kit,
(Sales Guide, Order forms, Kickoff Kit etc.)
Set Unit’s Popcorn Kickoff Date.
Educate Scouts & parents on sale, prizes, & go over sales tips.
SALE ENDS
UNIT’S FINAL POPCORN ORDER DUE to Far go Office
(Submit via Trails End website & Confirm via NLC website)
Popcorn Pick-Up (Refer to Pick Up Schedule & Drop Site Info -pg 9)
POPCORN PAYMENT (Total Sales for Show-N-Sell & Take Order less
Thursday, Dec. 17th
Unit’s commission.) IS DUE in the Far go office
Thursday, Dec. 17th
(The Unit Popcorn Kernel will be mailed a statement to give to Treasurer).
2015 POPCORN SALE ORDERING INSTRUCTIONS
“SHOW-N-SELL” Orders:
1. Order at the Northern Lights Council website, www.nlcbsa.org. Select the “Show-N-Sell Order Form” Link. Enter your unit infor mation
followed by full case quantity from your Show-N-Sell Worksheet and save to your shopping cart. Then proceed to checkout once you have
verified CASE quantities. You will receive an email confirmation that it has been submitted.
“TAKE ORDER” Orders:
1. SUBMIT YOUR ORDER: Log in to your Unit’s Trail’s End Popcorn System at sell.trails-end.com. Click the “Orders” tab and then select
the 11/24/15 Order. Place your Unit’s popcorn order with popcorn container quantities from your Unit Order & Settlement Form.
2. CONFIRM YOUR ORDER: Go to the Northern Lights Council website, www.nlcbsa.org. Select the “Popcorn Order Confirmation Form” link.
Enter your unit information followed by popcorn container quantities from your Unit Order & Settlement Form and save to shopping cart.
Complete the checkout process once you have verified quantities. You will receive an email confirmation that it has been submitted
3. Orders must be CONFIRMED. The Council has to verify with Trail’s End before any popcorn can be ordered.
ALL ORDERS MUST BE SUBMITTED & CONFIRMED by
1:00 PM on Wednesday, November 11
Once you have submitted and confirmed your order, the following Popcorn Paperwork needs to be emailed or mailed:
(If not using the fill-able forms available at www.nlcbsa.org, please make sure to print clearly on all information submitted,
so there is no question in regards to unit, name, quantity, etc). Make sure your Unit # is on all forms.




Unit Order & Settlement Form
Unit Master Record(s)
Walmart Bonus Order Form
Trails End College Scholarship Form with copies of order forms.
Email to [email protected]
Mail to Northern Lights Council
4200 19th Ave. S., Fargo, ND 58103
9
2015 DISTRICT PICK-UP DATES FOR UNITS
**These dates could be subject to last minute changes.
All Units will be contacted to confirm the EXACT delivery date, location and time
for their Unit’s Pick-up Date.
District
1
3
4
5
8
10
11
12
13
14
SHOW-N-SELL
TAKE ORDER
Jamestown
Fergus Falls
Tuesday, Sept. 22nd
Wednesday, Sept. 23rd (In Fargo)
Thursday, Dec. 3rd
Tuesday, Dec. 1st
Alexandria
Thursday, Sept. 24th
Tuesday, Dec. 1st
Fargo
Wednesday, Sept 23rd
Wednesday, Dec. 2nd
Grand Forks
Wednesday, Sept. 23rd
Wednesday, Dec. 2nd
Dickinson
Friday, Sept. 25th
Friday, Dec. 4th
Minot
Thursday, Sept. 24
Wednesday, Dec. 2nd
Thief River Falls
Bismarck
Williston
Thursday, Oct. 1st
Tuesday, Sept. 22nd
Saturday, Sept. 26th
Friday, Dec. 11th
Tuesday, Dec. 8th
Saturday, Dec. 5th
VERY IMPORTANT: After picking up your popcorn order at the Drop Site
MAKE SURE TO DOUBLE CHECK YOUR ORDER
PRIOR TO FILLING ANY SCOUT ORDERS!
If you have questions regarding your Unit’s Popcorn Pick-Up date, time, location, etc.
Please contact your District Kernel or District Executive.
(Refer to page 10 for their contact info)
2015 DISTRICT’S DROP SITE
District
1
3
4
5
8
10
11
12
13
14
Jamestown
Fergus Falls
Alexandria
Fargo
Grand Forks
Dickinson
Minot
T.R.F.
Bismarck
Williston
Site Location
Valley City Implement
RDO Equipment
Pfeninger Warehousing & Trucking
Union Storage & Transfer
Coca Cola Bottling Company
Jerome Distributing
Winfield Solutions
Digi-Key
Girl Scout Office
Halliburton Warehouse
600 20th St. SW.
21207 County Hwy 1
7501 Hwy. 29 South
4275 Main Avenue
819 S. 46th Street
455 23rd Avenue E
525 55th Street SE
Pennington Ave. S.
735 Airport Road
120 26th Street East
Jamestown
Fergus Falls
Alexandria
Fargo
Grand Forks
Dickinson
Minot
Thief River Falls
Bismarck
Williston
ND
MN
MN
ND
ND
ND
ND
MN
ND
ND
58401
56537
56308
58103
58201
58601
58701
56701
58501
58801
10
District Kernel Contacts
District
District Kernel
Phone #
E-mail
1
Flickertail
MarrLa Kraft
701-269-3493
[email protected]
3
Oxcart Trails
Tara Nadgwick
320-815-8550
[email protected]
4
Lakes
Mike Woidyla
320-808-1931
[email protected]
5
Northern Sky
Danielle Peterson
701-306-3998
[email protected]
8
Lake Agassiz
Stephanie Magenau
701-740-7978
[email protected]
10
Roughrider
Richard Benz
701-290-3287
[email protected]
11
Tomahawk
Craig Ellsworth
701-852-3556
[email protected]
12
Voyageur Trails
Beth Fortier
218-689-3278
[email protected]
13
Frontier Trails
Terry Peterson
701-220-3828
[email protected]
14
Great Plains
Torrie Vader
701-770-8566
[email protected]
District Executive Contacts
District
District Executive
Phone #
E-mail
1
Flickertail
Evan Workin
701-261-5261
[email protected]
3
Oxcart Trails
Sam Ross
218-329-3250
[email protected]
4
5
Lakes
Northern Sky
Patrick O’Brien
Bryan Davidson
920-419-8401
816-390-4629
[email protected]
[email protected]
5
Northern Sky
Ryan Courneya
701-238-0261
[email protected]
8
Lake Agassiz
Brad Olson
701-775-3189
[email protected]
10
Roughrider
Trevor Courneya
701-261-1909
[email protected]
11
Tomahawk
Kevin Mehrer
701-833-9919
[email protected]
12
Voyageur Trails
Jessica Bietz
701-360-0861
[email protected]
13
Frontier Trails
Ric Jensen
701-220-2851
[email protected]
14
Great Plains
Steven Lowe
701-339-8143
[email protected]
Scout Centers
Grand Forks Service Center
Bismarck Service Center
4200 19th Ave. S.,
Fargo, ND 58103
1701 Cherry St.,
Grand Forks, ND 58201
1929 N. Washington St., Suite AA,
Bismarck, ND 58501
Phone: (701) 293-5011 or
Toll free at 1-877-293-5011
Phone: (701) 775-3189
Phone: (701) 223-7204
Office Hours
Tuesday — Thursday: 9:00 am-3:30 pm
Closed: Monday, Friday,
Saturday, & Sunday
Office Hours
Tuesday & Wednesday: 8:00 am-3:00 pm
Thursday: 8:00 am-2:00 pm
Closed: Monday, Friday,
Saturday, & Sunday
Fargo Center for Scouting
Office Hours:
Monday – Friday: 8:30 am-5:00 pm
Closed: Saturday & Sunday
“UNIT MASTER RECORD” FORM

Make sure to fill in your Unit’s Top Seller
with Total Sales for that Scout.
These forms are available in a fill-able calculating
format to help you track your Scouts as well as
calculate your popcorn totals, so you don’t have to
manually calculate or create your own forms.
Located under “Popcorn Forms” on www.nlcbsa.org.

Reminder: please make sure your Unit
information is on each page as well as
providing the Scout's first and last name.
(We need this to verify they are registered).

Complete this form as you collect all the
Scout’s forms and verify totals (both the
quantity to order and $ amount to collect)
for each Scout.

New This Year: “Sales Recap Section”
Total all sale types that each Scout
participated in. Use these totals to
determine the prize level each Scout
reached as well as the Unit’s Top Seller

Transfer the "Grand Totals” for all of the
Unit Master forms to the "Unit Order &
Settlement" Form.

Refer to Total Sales for Scout Column to
determine prize levels for each Scout.
Transfer prize info to “Prize Order Form.”
11
Once you have submitted your Unit’s Order via Trail’s End Popcorn System and confirmed via NLC website,
E-mail or mail all completed pages of Unit Master Record form(s) along with Unit Order & Settlement Form.
If you e-mail, please save your forms with your District & Unit # in the title
as well as including it in the subject line of your e-mail.
“UNIT ORDER & SETTLEMENT” FORM

Complete this form using the “Grand Totals” from your
“Unit Master Record’s” form. Important Note: If your
Unit participated in the Show-N-Sell, make sure to
account for those orders so you do not reorder
product that has already been accounted for.

Make sure your District & Unit # are noted on this form.

Submit your Unit’s Popcorn Order via Trail’s End
Popcorn System (sell.trails-end.com) no later than
1:00 PM on Wednesday, November 11.

Then Confirm your Unit’s Popcorn Order via the
“Popcorn Order Confirmation Form” on the NLC
website (www.nlcbsa.org) no later than 1:00 PM on
Wednesday, November 11. This must be done for the
Council to approve your order.

Popcorn Payment is due to the Fargo office no
later than Thursday, December 17. Total due is
Unit’s total popcorn sales (for both Show-N-Sell &
Take Order Sale) less Unit’s commission. When
submitting payment, submit one (1) check for the “Total
Due Council”, payable to “Northern Lights Council”. A
statement will be mailed to the Popcorn Kernel to give to
the Unit’s
Treasurer to submit payment.
12
NEW PRIZE PROGRAM WITH KELLER MARKETING!
NEW PRIZE ORDERING INSTRUCTIONS
THROUGH TRAILS END POPCORN SYSTEM.
Reminder: PRIZES ARE NOT CUMULATIVE!
Bonus Level: If a Cub Scout sells $800 or more, they receive
the Zing Firetex Rocket. If a Boy Scout sells $800 or more, they
receive the Rosewood Multi-Tool w/Hammer and Ax, in addition
to their prize level reached.
Order Prizes by Monday, November 16th!
Refer to Unit Master Record to determine prize level and double
check prize selection for each scout. Transfer prize selection to
“Prize Order Form” under Tally Scout. Then determine order totals for each level once all Scout prizes have been determined.
(Note: The Unit can only submit this order form once, if you
need additional prizes after order has been submitted you will
need to contact the Council).
“Extra Council Bonus Prizes”
For Scouts selling $1,500 or more in sales, fill out the
Council Bonus Prize Form and submit to Council office in
Fargo to order the respective Walmart Gift Cards.
To order prizes:
1. Log in to your Unit’s popcorn system at sell.trails-end.com.
2. Select “Orders” tab from your Unit’s Home Page.
3. Select from drop down “Unit Prize Order” which will take you
to the Unit Prize Program Order Form.
4. Confirm District, Unit Type, Unit Number, Total Retail $
for the Unit and # of Scouts Selling.
5. Enter Quantity for each item needed, then click Next at
bottom of screen.
6. Confirm address or select “New Address” then click Continue
NOTE: Must be a physical mailing address, not a PO Box.
7. Review order as entered and click Confirm to submit order.
8. You will get a confirmation with order # on your screen.
Trails End College Scholarship Form
Must submit to Northern Lights Council.
INCLUDE ALL COPIES OF
TAKE ORDER & SHOW-N-SELL FORMS &
ONLINE SALES REPORTS
Once the sale is completed, if the Scout qualifies for the
Trails End College Scholarship have the Scout submit
paperwork to the Fargo Center for Scouting office.

If this is the first year the Scout has sold over $2500
in sales between online sales, Show-N-Sell and face
to face sales. Submit the scholarship application.

If the Scout has qualified previously, must submit
scholarship application with sales for current year to
receive credit. (This can be for any $ amount sold,
since they already qualified previously.)
Note: This is the year
the Scout first qualified
for the scholarship.
NOTE: Participating Scouts, who have qualified previously,
are able to login to https://scholarship.trails-end.com to view their
current statement. Scouts have been notified separately of their
username and password by Trails End.
These forms are available on our website, www.nlcbsa.org under Popcorn Forms