File - Midnight Sun Swimrun

Dear MIDNIGHT SUN SWIMRUN Racers and Friends,
The time has come for the Northernmost swimrun race in the world, the first
ever in Lapland. We are very excited and we guess that you might be, too.
We have arrived in Äkäslompolo. Our core team is here now and we are getting ready to
welcome you all. Upon arrival, expect a special, beautiful calmness and intense expectation.
That landed our minds instantly while getting here. We have a special setup waiting for you.
Not the least, swimrunning in Pallas-Yllästunturi National Park.
Here are a few notes and important info for you to read through while you finalize your race
preparation.
We have bib vests waiting for you.
Water temperature in Äkäslompolo last night was 16C. We’ll check it again and keep you
posted on FB if any changes occur.
The weather forecast for the race night has been going back and forth between sunny, cloudy
and chances of rain. There have been very beautiful nights over the past week. Temperatures
during the night are likely to fall between 10 and 18 degrees C. We keep our fingers crossed
for you to get weather suited for maximal enjoyment. For weather, foreca.fi and yr.no are
good sources.
We have 15 teams signed up, 14 teams on the start line. Six nationalities represented. You are a
very special group of people, the ones conquering the courses for the first time. One of the
teams is going to do the long course double.
Make sure you have shoes with good grip. When moist or wet, the fell rocks on the long
course can get slippery. The plank wood ways on both courses will need grip too. More safety
details in the mandatory race briefing on Saturday at 5 PM at Lodge 67, street address
Äkäsentie 6, Äkäslompolo. Bring your mandatory equipment for a check there.
We have energy stations with water, Dexal sports drink and Dexal gels. Some have bananas
and some other extras. For some of you, that will be sufficient for the race. Some extra fluid
and energy is however always recommended. See the race tables and maps for details.
Note that a major part of the course is in the national park and in a nature reserve. You must
stay on the marked course. Littering is strictly prohibited, so carry your gel wrappers to the
finish line. Our future permits depend on you.
Take mosquito repellent with you for use outside the race. Or buy it here, you will find some.
Should you be allergic, antihistamin may help.
We are looking forward to get out there and mark the courses for you. The scenery is simply
so enjoyable.
We have decided to freeze the race numbers of the winners, if you wish so. There are special
prizes for Top 3 in each category. The two Polar V800 sports computers will be given a draw
between all finisher teams.
For social media, we use #midnightsunswimrun2016 and hope to see a lot of posts of yours
there too. We look forward to welcoming you in person and sharing your experience!
Welcome to Äkäslompolo!
Race directors
Anu Uhotoinen & Janne Räsänen
Race Info
2016-06-29
This document collects useful information about the race, travel to the area as well as specific
terms and conditions. It is a living document to be updated with more comprehensive info as
the race day approaches.
MIDNIGHT SUN SWIMRUN
Race Details
Long Course
Total distance: 30.4 km
Run sections: 10
Swim sections: 9
Swims total 4600 m
Total elevation gain: ~600 m
Estimated race time (fast): 4h00-4h30
Short Course
Total distance: 19.8 km
Run sections: 10
Swim sections: 9
Swims total 4100 m
Total elevation gain: ~250 m
Estimated race time (fast): ~2h30
The map below presents the race venue, both the courses and aid stations. The red parts are
on the long course solely. The detailed racer maps are in appendix.
MIDNIGHT SUN SWIMRUN
Schedule
Race Day and Post-race Day
2016-07-02 Race day, preliminary schedule:
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12:00 to 18:00 Registration, Lodge 67ºN
17:00 Race briefing, Lodge 67ºN, Äkäsentie 6, Äkäslompolo
20:00 Start of the race, Sannanrannatie 3, Äkäslompolo
22:30- First teams finish the short course
24:00- First teams finish the long course
00:00 Midnight Sun
22:00-04:00 Sauna and finish line dinner and party
2016-07-03 Post-race Sunday
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11:00 Race Banquet and Prize Ceremony at Restaurant Rouhe, Lompolontie 3,
Äkäslompolo
Return from Race Banquet by 14:30
Final hugs and tears
What is Included in the Experience?
Our aim is to deliver you a memorable swimrun experience with a
Lapland twist. As name of the race suggests, Midnight Sun is part of
our plan, as far as forces of weather allow. Our plan is to include the
following:
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An unforgettable, very special, probably even spectacular
swimrun race, both on the short and the long course.
Race briefing
Marked route
Safety boats and kayaks, First Aid staff
Energy stations with drink and energy
Race bib vest
Race swimming caps
Food at Finish line
Sauna with a view
Race banquet with food and prize ceremony
(Note: insurance not included, participants shall have their own insurance coverage)
We will also get some race photos and video online.
Important information
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Course will be marked with marking tape, road markings and signs
When signs show forward along a path, keep going until signs instruct otherwise
Note that there will be a couple of crossroads where short and long course go different
ways
MIDNIGHT SUN SWIMRUN
Safety cautions
Some of the Kellostapulinkuru causeway wood planks are in a poor condition.
Planks are slippery when wet. Take special care.
o Allow sportsmanlike overtaking on the narrow wooden paths. Respect one
another.
o The fell rocks can be slippery and loose.
o Trekkers and hikers may be on the move in the park with you. Respect them.
o Aid stations have a small first aid kit and a phone available for emergency calls.
o Volunteers and first aid staff are there to help you.
o Take special care while crossing a road. Traffic has not been stopped.
The water temperature on June 28th in Äkäslompolo was 16⁰C. Note the swim heavy
start on the short course. Warm up well!
Enjoy the ascents, distribute your energy wisely.
On the long course, a very special scenery awaits on top.
o
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If you run into distress
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Your primary safety comes from your team partner. Take care of each other. Stay
together.
In emergency, call 112. Locate yourself on the map.
o Aid stations have phones.
o First aid staff phone number is printed on the map.
In the water
o Raise your hand, blow your whistle
o Team mate shall help first
o Kaupinjärvi will have a kayak and one staff. Äkäslompolo and Kesänkijärvi will
have boats with staff.
In the fell
o Report your situation to the next aid station (team number as reference; you
can use other teams for passing the message). Use your whistle as needed.
All racers are responsible for helping others in case of injury or health threatening
situations. We will credit you the time.
Should you choose to quit the race
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Report your decision to the next aid station.
Report yourself at the finish line.
Start, Finish and after
Start and Finish will be at Jounin Kauppa.
The post-race sauna will be mixed and you can have your swimsuit on if you wish. In case the
mixed sauna is not your preference, there will be an option for shower elsewhere. Bring a bag
with your sauna gear and clothes to the start line between 6 PM and 7:30 PM.
You will get a warm meal and a place to sit down and enjoy the night and each other.
The race banquet and prize ceremony will be held the following day at 11 AM at Restaurant
Rouhe, street address Lompolontie 3. You will have a brunch and there will be prizes. 
Remember to enjoy the Lapland magic!
MIDNIGHT SUN SWIMRUN
Beyond Midnight Sun Swimrun Experience?
In Äkäslompolo and Ylläs-Levi-Pallas-Hetta area, there are plentiful opportunities for other
outdoor activities at your disposal.
Äkäslompolo is surrounded by seven fells. Pallas-Yllästunturi National Park is at your
footsteps, with popular hiking routes. There is a new 44 km mountain bike trail between Levi
and Ylläs, the two major fells and skiing destinations in the region. Fatbikes and kayaks can be
rented locally. A week after Midnight Sun Swimrun, on July 9th, Ylläs hosts a mini-sprint
triathlon event, Tunturi Triathlon (Fell Triathlon, 300m-10k-5k, see www.tunturitriathlon.fi)
And further, we have locals in our team, so bring your thoughts and questions forward. They
might have guidance in store for you.
You will also find a lot of info on the area at www.ylläs.fi/en.
Where to Stay?
We have partnered with the following accommodation providers (links direct to their
websites):
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Lodge 67ºN
Ylläksen yöpuu
Ylläksen Ykkös Caravan
These are all extremely well situated near the race venue.
Lodge 67ºN offers a special 10% discount for rooms reserved by December 17th. The discount
also applies for stays longer than just the race weekend.
We will update with more info on further nearby places available. Meanwhile, www.ylläs.fi/en
offers more info.
How to get There?
An Up-to-date collection of connection information on Ylläs web pages here.
Flights
Kittilä (KTT, 55km) and Rovaniemi (RVN, 170km), are the closest airports to fly to, Kiruna (KRN,
250km) on Swedish side of the border and Kemi-Tornio (KEM 250km) next. Both KTT and
RVN have bus connections. All have good availability of car rentals. From Kittilä the bus
connection is directly at the airport. From Rovaniemi and others a rental car is a convenient
option.
Train
Night trains from Helsinki take you to Kolari where a bus connects every train to Äkäslompolo
for the last 35km. Timetables are available on VR website www.vr.fi. As of writing, VR has not
opened summer 2016 yet.
Bus or Car
There are bus connections from Helsinki that cross the entire country. Timetables and
ticketing from www.matkahuolto.fi and www.eskelisen.fi. Driving your own or a rental car is
also an option if you wish to take your own routes and see more. The roads are generally in a
decent condition.
MIDNIGHT SUN SWIMRUN
Specific Terms and Release from Liability
While entering Midnight Sun Swimrun both of the team members are aware of and agree to
the following:
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I am aware of the risks and hazards associated with or related to participating the
competition. Participation is at the participant’s own risk.
I will be made aware of the swim water temperature at the race briefing. It is possible
this will be below the normal permitted range in typical triathlon rules. It is solely my
decision on whether to undertake each of the swim sections and I will not hold the
organizers or their agents responsible in any way for any claims that may arise.
I attest that I am physically fit and able to complete the competition.
I will comply with the rules of Midnight Sun Swimrun.
I confirm that all my race equipment is in good working order and accept that the Race
Directors can remove me from the race if the equipment is suspected to be substandard.
In the event of race cancellation due to a storm, other “Act of God” or Force Majeure,
my entry fee will be non-refundable.
The organizer retains the right to change the course at any time.
The participant indemnifies the Midnight Sun Swimrun race organization against any
claims that may possibly result from participation in the event. The participant also
indemnifies Midnight Sun Swimrun for any and all consequences which may ensue as a
result of this participation.
Cancellation Policy
If you need to cancel your participation in the race, please email the Midnight Sun Swimrun
team ([email protected]). Until 1st of May 2016, participation will be transferable to
the following year with an administration fee of 50€. After 1st of May 2016 until 1st of June,
transfer to the following year is possible only due to health or injury reasons (with doctor’s
certificates). After 1st of June, you can change one of the original team members only.
The entry can not be resold or transferred to another team. Anyone who starts using the
registration of another person will be taken out of the race.
These cancellation rules are in place to protect the event from economic loss. Thanks for your
trust and understanding.
MIDNIGHT SUN SWIMRUN
Finnish Translation of the Terms / suomeksi
Erityiset ehdot ja vapautus vastuusta
Ilmoittautuessaan Midnight Sun Swimruniin, molemmat joukkueen jäsenet ovat tietoisia ja
sitoutuvat seuraaviin ehtoihin:
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Ymmärrän kilpailuun liittyvät vaarat ja riskit. Osallistun tapahtumaan omalla
vastuullani.
Veden lämpötilasta kerrotaan kisainfossa. On mahdollista että veden lämpötila on alle
tavanomaisten triathlonkilpailuissa käytettävien rajojen. On oma päätökseni lähteä
kullekin uintiosuudelle, enkä pidä kisajärjestäjiä tästä vastuullisena.
Vakuutan olevani riittävässä fyysisessä kunnossa ja omaavani kilpailun läpäisemisen
vaatimat taidot.
Noudatan Midnight Sun Swimrunin sääntöjä.
Vahvistan että kisavarusteeni ovat asianmukaisessa kunnossa, ja hyväksyn että
kilpailunjohtajat voivat poistaa minut kisasta, jos varusteiden kuntoa on syytä epäillä.
Kisan peruuntuessa myrskyn tai jonkun muun pakottavan, ylivoimaisen esteen vuoksi
(“Act of God”, Force Majeure) osallistumismaksuja ei palauteta.
Järjestäjä varaa oikeuden muuttaa rataa tarvittaessa.
Osallistuja vastaa osallistumisestaan aiheutuvista Midnight Sun Swimruniin
kohdistuvista korvausvaatimuksista ja aiheuttamistaan vahingoista.
Peruutukset
Jos ilmenee tarve perua osallistumisenne, lähettäkää sähköpostia Midnight Sun Swimrun –
tiimille ([email protected]). 1.5.2016 asti osallistuminen voidaan siirtää seuraavaan
vuoteen 50€ siirtomaksulla. 1.5.2016 – 1.6.2016, siirto on sallittu vain terveys- tai
loukkaantumissyistä (lääkärintodistuksin). 1.6.2016 jälkeen on vielä mahdollista vaihtaa toinen
joukkueen alkuperäisistä jäsenistä.
Osallistumista ei voi myydä eteenpäin tai siirtää toiselle joukkueelle. Jos joku starttaa toisen
henkilön paikalla, hänet poistetaan kilpailusta.
Peruutusehtojen tarkoitus on ainoastaan suojata tapahtumajärjestäjää taloudelliselta
tappiolta. Kiitämme ymmärryksestänne ja luottamuksestanne.
Kaupinjärvi
1
2
3
Long Course 30.4 km
Kesänkijärvi
4
1 km
In an emergency, call 112. Locate the injured on the map and tell what happened. Aid stations have phones. Send your help request to the next aid station.
Alert the Local Race First Aid crew: call +358 50 361 6696
MIDNIGHT SUN SWIMRUN
- ÄKÄSLOMPOLO 2.7.2016 www.midnightsunswimrun.com
Short Course 19.8 km
2
3
Kesänkijärvi
4
1 km
In an emergency, call 112. Locate the injured on the map and tell what happened. Aid stations have phones. Send your help request to the next aid station.
Alert the Local Race First Aid crew: call +358 50 361 6696
MIDNIGHT SUN SWIMRUN
- ÄKÄSLOMPOLO 2.7.2016 www.midnightsunswimrun.com