Agenda and Info Package

Transcription

1
TOWNSHIP OF WHITEWATER REGION
Council Meeting
Meeting Title: Regular Council Meeting
Date: Wednesday March 23, 2016
Place: Municipal Council Chambers
Start Time: 6:15pm
REGULAR COUNCIL MEETING AGENDA
Any submissions received from the public, either orally or in writing may become part of the public
record/package.
NOTE: As of February 4, 2015 all Committee and Council meetings will be recorded and will be
available within the following week to be viewed on the Township website
www.whitewaterregion.ca
The Township requests that all digital devices be muted during the meeting
Public Meeting 6:00pm 1. Zoning By-Law Amendment Pt. Lot 15, Concession 3, Ross, 1089 Olmstead
Jeffrey Lake Rd. – Inglis
2. Zoning by-Law Amendment Pt Lot 4, Con A CLF Westmeath, Yakabuskie
Rd. & Cads Trail – Cadsbrook Farms Ltd. (by-law will be passed at a later
date)
____________________________________________________________________________________
1.
Call to Order
2.
Prayer
3.
Disclosure of Pecuniary Interest
4.
Adoption of the Agenda
4a.
Zoning Amendment By-Law:
1. 16-03-852 Pt. Lot 15, Con 3, Ross – 1089 Olmstead Jeffery Lake Rd.
5.
Adoption of the Minutes of the Regular Council Meeting held Feb. 17, 2016
6.
Adoption of the Accounts
7.
Delegations:
1. Sharon Davidson, financial concern re BEI funding
2. Neil Nicholson, Westmeath SOS (Save our School)
Presentation:
3 Steve Seller, Municipal Advisor, Ministry of Municipal Affairs & Housing
Council Roles & Responsibilities Overview, as requested by Mayor Johnson
8.
Departmental Reports – Treasurer, Public Works, Building Dept.,
Environmental Services (x3), Fire Dept., CAO & Reeve
9.
Council in Committee - Adoption of the Minutes of the March 2, 2016 meeting
Resolutions from March 2, 2016 to be ratified:
1. Public Works Committee (2 resolutions)
2. Recreation & Culture Committee (2 resolutions)
3. Environmental Services Committee (3 resolutions)
4. Protective Services Committee (1)
10.
By-Laws
1. By-Law 16-03-854 Development Agreement – Gorr
2. By-Law 16-03-856 Product Care Amending Agreement
11.
Correspondence
1. Letter – Randy Buckwalt
2. Federation of Canadian Municipalities report : A Thriving Rural Canada
3. Eastern Ontario Wardens’ Caucus report
4. OGRA delegation communications
12.
New/Unfinished Business
1.
2.
3.
4.
5.
6.
Water Budget
BB Arena funding request
Schedule OPA #11 Special Meeting
Relay for Life – requested by Councillor McLaughlin – (also sponsorship request)
2016 contracts: Art Cobb, Elmer Winters
Little Lakes shade pavilion
7. World Autism Awareness Day & flag
2 raising
8. Support resolution – OMB
9. Muskrat Watershed Council letter
10. OGRA updates
11.Councillor announcements
13.
Notice of Motions for future agendas:
14.
Closed Meeting - 239 (2) e) Litigation or potential litigation, affecting the Corporation of the
Township of Whitewater Region or local boards, including matters before administrative tribunals.
(2 items)
15.
Confirmation By-Law 16-03-855
16.
Adjournment
3
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Hope Dillabough
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Subject: Summary - Zoning By-law Amendment - Public Meeting
James Inglis
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This Zoning By-Law Amendment pertains to the subject lands: Ross Concession 3,
Part of Lot 15 - located at 1089 Olmstead Jeffrey Lake Road.
Purpose of this amendment:
The purpose is to rezone a portion of a 0.16 hectare residential waterfront property with
an existing dwelling to permit a new detached garage. The owners are requesting
permission to construct the garage within the 'front yard' of the lot. Section 3.3(b) of
Zoning By-Law 23-92, of the former Township ofRoss, prohibits accessory buildings in
any front yard. The garage will also require a reduction in the minimum front yard depth,
of the Rural (RU) zone from 7.5 metres to 4.5 metres. A portion of the lot is zoned
Environmental Protection (EP) which is not affected by this application.
The effect of the amendment is to rezone a portion of the subject property from Rural
(RU) to Rural - Exception Thirty-Six (RU-E36)
If a person or public body does not make an oral submission at this public meeting or
make a written submission before the by-law is passed, they are not entitled to appeal
the Township 's decision to the Ontario Municipal Board, nor may they be added as a
party to the hearing of an appeal before the 0MB unless the Board agrees there are
reasonable grounds to do so.
From the desk of...
613-646-2282 x 123
613-646-2283 (fax)
Hope Dillabough
[email protected]
Deputy Clerk
Township of Whitewater Region
PO Box 40
Cobden,ONKOJ1KO
4
TOWNSHIP OF WfflTEWATER REGION
NOTICE OF APPLICATION AND PUBLIC MEETING
In the matter of Section 34 of the Planning Act, the Township of Whitewater Region hereby
gives NOTICE OF THE FOLLOWING:
i) Application to amend Zoning By-law 23-92 of the former Township ofRoss.
ii) A public meeting regarding an application for an amendment to Zoning By-law 23-92 of the
former Township of Ross.
Subject Lands
Part of Lot 15, Concession 3, geographic Township of Ross and are
located at 1089 Olmstead Jeffery Lake Road, as shown on the attached
Key Map.
Public Meetine
A public meeting to inform the public of the proposed zoning amendment
will be held on March 23rd. 2016 at 6:00 p.m. at the municipal office of
the Township of Whitewater Region.
Proposed Zoning By-law Amendment
The purpose of the amendment is rezone a portion of a 0.16 hectare residential waterfront
property with an existing dwelling to permit a new detached garage. The owners are requesting
permission to construct the garage within the "front yard" of the lot. Section 3.3 (b) of Zoning
By-law 23-92, of the former Township ofRoss, prohibits accessory buildings in any front yard.
The front yard is defined in the Zoning By-law as the yard extending across the full width of the
lot between the front lot line and the nearest point of any building. The garage will also require
a reduction in the minimum front yard depth, of the Rural (RU) Zone, from 7.5 metres to 4.5
metres. A portion of lot is zoned Environmental Protection which is not affected by this
application.
The effect of the amendment is to rezone a portion of the subject property from Rural (RU) to
Rural-Exception Thirty-Six (RU-E36) to permit the proposed detached garage.
Additional information regarding the Zoning By-law amendment is available for inspection at
the Township ofWhitewater Region Municipal Office during regular office hours.
If a person or public body does not make oral submissions at a public meeting or make -written
submissions to the Township ofWhftewater Region before the by-law is passed, by the
Township, the person or public body is not entitled to appeal the decision of the Township of
Whitewater, to the Ontario Municipal Board.
If a person or public body does not make oral submissions at a public meeting, or make written
submissions to the Township ofWhite^vater Region before the by-law is passed by the Township,
the person or public booty may not be added as a party to the hearing of an appeal before the
5
Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do
so.
NOTE: One of the purposes of the Planning Act is to provide for planning processes that
are open, accessible, timely and efficient. Accordingly, all written submissions, documents,
correspondence, e-mails or other communications (including your name and address) form
part of the public record and will be disclosed/made available by the County/Iocal
Municipality to such persons as the County/IocaI Municipality sees fit, including anyone
requesting such information. Accordingly, in providing such information, you shall be
deemed to have consented to its use and disclosure as part of the planning process.
Dated at the Township ofWhltewater Region this 24th day of February, 2016.
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Mr'DûgSch^CBCO
Chief Building official
Township ofWhitewater Region
Box 40, 44 Main Street
COBDHN,ON KOJ1KO
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Key Map
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Location of Amendment
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To:
Council
From:
Hope Dillabough
Subject:
Summary - Zoning By-law Amendment - Public Meeting
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Cadsbrook Farms Ltd.
Date:
March 23,2016
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This Zoning By-Law Amendment pertains to the subject lands: Westmeath, Concession A CLF Part of Lot
4 - located on Yakabuskie Road and Cads Trail, as shown on attached key map.
Purpose of the amendment:
To rezone approximately 10.9 hectares of a 74 hectare waterfront property that is owned and operated
under a family corporation. Approximately 7 hectares of the property currently contain 11 legal nonconforming single detached dwellings that are leased on a short-term basis to family members only, for
seasonal or year-round occupancy. An additional 3.9 hectares is proposed to be developed with 8 new
singled detached dwellings for the same purpose. All of the dwellings are accessed by a private road called
Cad's Trail. Currently, the Zoning by-law permits only one dwelling per lot. The proposed amendment would
allow more than one dwelling per lot on a property owned and operated by a family corporation and would
place the existing and proposed dwellings in a holding symbol (-h). Specific conditions will be required to be
met to Council's satisfaction before the holding symbol is removed by by-law and changes to the existing
buildings or new development can occur. Conditions would include: an approved Site Plan and agreement;
hydrogeological studies with nitrate impact assessment; Ministry of Environment and Climate Change
Environmental Compliance Approval (ECA); agreement for private road standards and maintenance; and an
archaeological assessment.
The effect of the amendment is to rezone the 7 hectares containing the existing dwellings from Waterfront
Vicinity (WV) to Waterfront Vicinity - Exception Forty-Four-holding (WV-E-44-h) and the 3.9 hectares forthe
proposed new dwellings from Waterfront Vicinity to Waterfront Vidnity-Exception Forty-Five-holding (WV-E45-h). Removal of the holding symbol will require a by-law of Council when it is satisfied that the abovenoted conditions have been met.
If a person or public body does not make an oral submission at this public meeting or make a
written submission before the by-law is passed, they are not entitled to appeal the Township's
decision to the Ontario Municipal Board, nor may they be added as a party to the hearing of an
appeal before the 0MB unless the Board agrees there are reasonable grounds to do so.
From the desk of...
Hope Dillabough
[email protected]
Deputy Clerk
613-646-2282 x 123
613-646-2283 (fax)
PO Box 40
Cobden,ONKOJ1KO
8
NOTICE OF APPLICATION AND PUBLIC MEETING
In the matter of Sections 34 and 36 of the Planning Act^ the Township of Whitewater Region
hereby gives NOTICE OF THE FOLLOWING:
i) Application to amend Zoning By-law 98-13 of the former Township ofWestmeath.
ii) A public meeting regarding an application for an amendment to Zoning By-law 98-13 of the
former Township ofWestmeath.
Subject Lands
Part of Lot 4, Concession A CLF, geographic Township of Westmeath,
and are located on Yakabuskie Road and Cads Trail, as shown on the
attached Key Map.
Public Meeting
A public meeting to inform the public of the proposed zoning amendment
will be held on March 23rd, 2016 at 6:00 p.m. at the municipal office of
the Township ofWhitewater Region.
Proposed Zojiine By-law Amendment
The purpose of this amendment is to rezone approximately 10.9 hectares of a 74 hectare
waterfront property that is owned and operated under a family corporation. Approximately 7
hectares of the property currently contain 11 legal non-conforming single detached dwellings
that are leased on a short-term basis to family members only, for seasonal or year-round
occupancy. An additional 3.9 hectares is proposed to be developed with 8 new single detached
dwellings for the same purpose. All of the dwellings are accessed by a private road called Cads
Trail. The Zoning by-law currently permits only one dwelling per lot. The proposed zoning bylaw amendment would allow more than one dwelling per lot on a property owned and operated
by a family corporation and would place the existing and proposed dwellings in holding (-h)
zones. Specific conditions will be required to be met to Council's satisfaction before the holding
(-h) symbol is removed by by-law and changes to the existing buildings or new development can
occur. The conditions would include an approved Site Plan and agreement under Section 41 of
the Planning Act; hydrogeological studies with nitrate impact assessment. Ministry of
Environment and Climate Change Environmental Compliance Approval (ECA); agreement for
private road standards and maintenance; and an archaeological assessment.
The effect of the amendment is to rezone the 7 hectares containing the existing dwellings from
Waterfront Vicinity (WV) to Waterfront Vicinity-Exceptlon Forty-Four-holding (WV-E44-h)
and the 3.9 hectares for the proposed new dwellings from Waterfront Vicinity (WV) to
Waterfront Vicinity-Exception Forty-Five-holding (WV-E45-h). The removal of the holding (-
h) symbol will require a by-law of Council when it is satisfied that the above-noted conditions
have been met.
Additional information regarding the Zoning By-law amendment Is available for inspection at
the Township ofWhitewater Region Municipal Office during regular office hours.
9
If a person or public body does not make oral submissions at a public meeting or make written
submissions to the Township ofWhitewater Region before the by-law is passed, by the Township,
the person or public body is not entitled to appeal the decision of the Township of Whiter ater, to
the Ontario Municipal Board.
If a person or public body does not make oral submissions at a public meeting, or make written
submissions to the Township ofWhitewater Region before the by-law is passed by the Township,
the person or public body may not be added as a party to the hearing of an appeal before the
Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do
so.
NOTE: One of the purposes of the Planning Act is to provide for planning processes that
are open, accessible, timely and efficient. Accordingly, all written submissions, documents,
correspondence, e-mails or other communications (including your name and address) form
part of the public record and will be disclosed/made available by the County/IocaI
Municipality to such persons as the County/local Municipality sees fit, including anyone
requesting such information. Accordingly, in providing such information, you shall be
deemed to have consented to its use and disclosure as part of the planning process.
Dated at the Township ofWhitewater Region this 29th day of February, 2016.
v^!b
o^g SchiAfz, CBCO
Chief Building Official
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Box 40,44 Main Street
COBDEN,ON KOJ1KO
10
Key Map
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THE CORPORATION OF
BY-LAW NUMBER 16-03-852
A By-law to amend By-law Number 23-92 of the former Corporation of the Township of Ross as
amended.
PURSUANT TO SECTION 34 OF THE PLANNING ACT, THE TOWNSHIP OF
WHITEWATER REGION HEREBY ENACTS AS FOLLOWS:
1.
THAT By-law Number 23-92, as amended, be and the same is hereby further amended as
follows:
(a)
By adding the following new subsections to Section 22.0 – Requirements for
Rural (RU) Zones, immediately after subsection 22.3(ii):
“(jj)
Rural-Exception Thirty-Six (RU-E36) Zone
Notwithstanding Sections 3.3(b) and 22.2(c) of this By-law to the
contrary, for those lands located in part of Lot 15, Concession 3,
geographic Township of Ross, located at 1089 Olmstead Jeffery Lake
Road and delineated as Rural-Exception Thirty-Six (RU-E36) on
Schedule “A” to this By-law, an accessory detached garage shall be
permitted in the front yard and the minimum front yard setback shall be
4.5 metres from the front lot line.”
(b)
Schedule “A” to By-law 23-92 is amended by rezoning lands described as part of
Lot 15, Concession 3, geographic Township of Ross, located at 1089 Olmstead
Jeffery Lake Road, from Rural (RU) to Rural-Exception Thirty-Six (RU-E36) , as
shown as on Schedule “A” attached hereto.
2.
THAT save as aforesaid all other provisions of By-law 23-92 as amended, shall be
complied with.
3.
This by-law shall come into force and take effect on the day of final passing thereof.
Passed this 23rd day of March, 2016
_______________________________
MAYOR
_______________________________
CAO/CLERK
12
From RU
To RU-E36
.
1:15,840
CORPORATION OF THE
This is Schedule "A" to By-law Number __________
Passed the _____ day of ___________ 20___.
Signatures of Signing Officers:
____________________
Mayor
____________________
CAO/Clerk
LEGEND
Extractive Industrial (EM)
Rural
Waterfront Vicinity (WV)
Environmental Protection (EP)
Extractive Industrial Reserve (EMR)
-E1
Exception Zone
Area affected by this Amendment
From RU to RU-E36
13
Council Meeting
Meeting Title: Regular Council Meeting
Date: Wednesday February 17, 2016
Start Time: 6:00pm
REGULAR COUNCIL MEETING AGENDA
record/package.
NOTE: As of February 4, 2015 all Committee and Council meetings will be recorded and will be
available within the following week to be viewed on the Township website
www.whitewaterregion.ca
The Township requests that all digital devices be muted during the meeting
1.
2.
3.
4.
Call to Order
Prayer
5.
Adoption of the Minutes of the Regular Council Meeting held Jan. 20, 2016
6.
7.
Delegation:
8.
Environmental Services, Fire Dept., & Reeve
9.
Council in Committee - Adoption of the Minutes of the Jan. 20, Jan. 27, Feb. 3 and Feb. 4,
2016 meetings
Bruce Beakley, Director of Human Resources, Renfrew County:
Council Remuneration Audit
Resolutions from Jan. 20, 2016 to be ratified:
1. Corporate Services Committee (3 resolutions)
2. Protective Services Committee (1 resolution)
Resolutions from Feb. 3, 2016 to be ratified:
1. Corporate Services Committee (1 resolution)
2. Environmental Services Committee (1 resolution)
10.
By-Laws
1. By-Law 16-02-846 By-Law Enforcement Officers
2. By-Law 16-02-847 Clean Yards By-Law
3. By-Law 16-02-848 Council remuneration (Cost of Living Allowance)
4. By-Law 16-02-850 Planning Fees (and report)
11.
Correspondence
1. Letter to Warden Emon from MTO re: Hwy 17 - info
2. Renfrew County Senior Games – donation request
3. Resolution – Town of Aurora – OMB Planning decisions – for consideration
12.
1. All Way Stop in Lapasse
2. Cobden Tourist Booth Tender award
3. Consent Applications B145/15(1), B146/15(2) & B147/15(3), White Water & Wild Lands
Tours Ltd.
4.
5.
6.
7.
8.
9.
Consent Applications B148/15(1), B149/15(2), Kowalski
Consent Applications B141/15(1), B142/15(2), Knapp/Hawthorne
Consent Appllications B137/15(1), Bl38(15(2), Darlington
Consent Application B/07/16, Dunn
Canada 150 Community Infrastructure Program Contribution Agreement
Councillor announcements
13.
14.
Closed Meeting – none
14
15.
16.
Adjournment
ATTENDANCE: Reeve Terry Millar, Councillor Cathy Regier, Councillor Dave Mackay, Councillor Chris
Olmstead and Councillor Charlene Jackson
ABSENT: Mayor Hal Johnson and Councillor Daryl McLaughlin
STAFF: Christine FitzSimons, Marsha Hawthorne, Doug Schultz, Wayne Heubner and Karen Bromley
1.
Call to Order – 6:07p.m.
2.
Prayer – none
3.
Disclosure of Pecuniary Interest – none
4.
Moved by Chris Olmstead, Seconded by Charlene Jackson
2016 – 3304 “Be it resolved that the Council of the Township of Whitewater Region adopts the
agenda for the February 17, 2016 meeting.”
Carried by
Terry Millar
5.
Adoption of the Minutes of the Regular Council Meeting held Jan. 20, 2016
2016 – 3305 “Be it resolved that the Council of the Township of Whitewater Region adopts
the minutes of the Regular council meeting of January 20, 2016.”
Carried by
Terry Millar
6.
2016 – 3306 “Be it resolved that the Council of the Township of Whitewater Region approve
that attached schedule of General Purpose Accounts in the amount of $205,805.99 and Water
Fund Accounts in the amount of $0.00 for the period January 1, 2016 to January 31, 2016 and
that the above accounts be paid.”
Carried by
Terry Millar
7.
Delegation:
Bruce Beakley, Director of Human Resources, Renfrew County:
Council Remuneration Audit
Mr Beakley prepared a report for council with suggestions of things to change in the By-Law. He
explained the CPI and the COLA and how they are to be used with the difference between the two
of them. Christine asked for council to think about these suggestions and we will come back to
them at a later date.
8.
Environmental Services, Fire Dept., & Reeve
2016 – 3307 “Be it resolved that the Council of the Township of Whitewater Region
receives and files reports from: Treasurer, Public Works Manager, Chief Building Official,
Environmental Services Manager, Fire Chief and Reeve.”
Carried by
Terry Millar
15
WHITEWATER REGION DEPARTMENTAL REPORT
DEPARTMENT:
Environmental Services Department
MONTHLY ACTIVITY:
The Department is organizing Emergency First Aid and CPR training for staff and
Council. It will be held April 14th & 15th.
All relevant documentation (drawings, reports, studies) on the Beachburg Drinking Water
System…specifically the dug well…is being compiled for the Hydrogeologist at Jp2g in
Ottawa for desk-top review. This initial works will essentially determine the path of the
Aquifer Study or potential Well Development.
The Waste Diversion Ontario annual Blue Box Datacall will be completed this month or
next. The Datacall compiles all Blue Box Program specifics for all Ontario
Municipalities. The Datacall information submitted enables Waste Diversion Ontario to
determine the amount of funding a Municipality will receive.
Annual Topographic Survey results taken of the waste mound at the Ross Landfill Site in
December, 2015, determines a total landfilled volume of 8,500 cubic meters last year.
This volume includes daily and intermediate cover materials as well.
The Department will be making its annual Yellow Bag order likely within the next few
weeks. The order is typically for 50,000 bags each year. Creative Bag in the Toronto area
is the producer.
Steven Hodson, Environmental Services Manager
16
DEPARTMENT: Building and By-law Enforcement
Date: February 13,
2016
MONTHLY ACTIVITIES:
- The Beachburg Arena water line has been worked on as much as we will
need to do for now, the rest will be done in the spring.
- We have three parties interested in Industrial properties, so I’m working on
zoning and surveys estimates for these.
- I’m looking at the water use agreement for the industrial park, I have
provided the agreement to Janet Bradley to see what are next options
maybe.
-
We have issued 5 building permits in January, construction value at
$70,500.00 1 hunt camp, 2 septic permits, 2 accessory buildings
-
We have been working on severances, minor variances and building
permit,
-
There has been a lot of inquiries on properties for sale last month.
RECOMMENDATIONS / MOTIONS TO BE BROUGHT FORWARD:
Department Head Signature
17
WHITEWATER REGION DEPARTMENT REPORT
DEPARMENT: TREASURER
MONTHLY ACTIVITY: January 2016
YEAR END AUDIT
MacKillican & Associates will conduct their year end audit during the period of Feb 9-11
& Feb 16 - 18, 2015.
2016 ONTARIO MUNICPAL PARTNERSHIP FUND (OMPF)
Attached is a copy of the 2016 OMPF allocation notice along with the cash flow notice.
We will be receiving $1,130,800 in quarterly instalments. We have received our first
quarter payment in the amount of $282,700.
INTERIM TAX BILLS
The interim tax bills have been sent out with the 1st installment due February 26 and the
2nd instalment due on April 29. The total dollar amount of the two installments is
$4,480,904.26.
2016 BUDGET
Progress on the 2016 sewer, water and general budgets have begun.
2016 SEWER BUDGET
We have received the final 2015 invoices for the sewer department. I will present to
council the revised 2016 budget numbers on February 17, 2016.
OMTRA
I have registered myself and Talie to be members of the Ontario Municipal Tax and
Revenue Association for the 2016 year. This membership will benefit the finance
department in training, knowledge and networking. We will be attending the OMTRA
conference that is scheduled on April 3-5 2016 in Niagara Falls.
rOWNSHIP OF WHITEWATER REGION
eque Register-Summary-Bank
/endor :
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Cheque #
25581
25562
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1026301 To ZZZZZ23
01-Jan-2016 To 31-Jan-2016
1- GENERAL OPERATINGACCOUNT
Cheque Date
15-Jan-2016
15-Jan-2016
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Vendor
AMCT001
BILLK01
COBDE02
DARRAH01
HYDR001
CHRISFITZ1
RECEI01
ROYCH01
AASCH01
AMCT001
AMOZZ01
BELLC01
BILLK01
CANAD01
CANAD04
ENBRI01
FRANC01
GRAHA01
HYDR001
Jp2gC01
KETCH01
LINDS01
MANUL01
MARSH01
MEPC001
MINIS03
MUNIC03
NOC0001
NORT001
NRTCC01
NRTCC02
ONTAR05
ONTON01
OTTAW02
OTTAWA001
PERRY01
RICHA01
SCHRU001
SOCAN01
UPPER001
VADIM01
WARDS01
BEACH15
BUSKE01
CITIC01
COBDE03
EGANV01
MARCE001
NAPAA01
NOC0001
PATRI01
RECEI01
ROONE01
SUN002
VALLE05
Vendor Name
18
AP5090
Date :
Feb 12,2016
Seq :
Cheque No.
Page :1
Time :11:24 am
.Status :All
Medium : C=Computer
Status
A.M.C.T.O.
Issued
BILL KRUEGER
Issued
COBDEN FRESH MART
Issued
DARRAH DRAFTING SERVICES
Issued
HYDRO ONE NETWORKS INC.
Issued
FITZSIMONS, CHRISTINE
Issued
RECEIVER GENERAL FOR CANADA
Issued
ROY CHURCH
Issued
AA. SCHAUER & SONS LTD
Issued
A.M.C.T.O.
Issued
A.M.O.
Issued
BELL CANADA
Issued
BILL KRUEGER
Issued
CANADIAN LINEN AND UNIFORM
Issued
K + S WINDSOR SALT LTD. I K+S SEL WINDSC Issued
ENBRIDGE CONSUMERS GAS
Issued
FRANCOTYP-POSTALIA CANADAINC.
Issued
GRAHAM SMITH
Issued
Issued
Jp2g CONSULTANTS INC.
Issued
KETCHUM MANUFACTURING INC.
Issued
LINDSAY BROADHURST
Issued
MANULIFE FINANCIAL
Issued
MARSHA HAWTHORNE
Issued
M.E.P.C.0.
Issued
MINISTER OF FINANCE
Issued
MUNICIPAL FINANCE OFFICER'S
Issued
NOCO FUELS CANADA
Issued
NORTRAX CANADA INC
Issued
NRTC COMMUNICATIONS
Issued
NRTC COMMUNICATIONS
Issued
ONTARIO BUILDING OFFICIALS ASC
Issued
ONT. ONSITE WASTEWATER ASSOC.
Issued
OTTAWA VALLEY TOURISTASSOC
Issued
OTTAWA VALLEY BUSINESS GROUP
Issued
PERRY YACH
Issued
RICHARD'S REPAIRAND SERVICE
Issued
SCHRUDER, JOSHUA
Issued
SOCAN
Issued
UPPER OTTAWA VALLEY CHAMBER OFCOMI Issued
VADIM SOFTWARE
Issued
WARD SOMERVILLE
Issued
BEACHBURG RECREATIONASSOCIAT
Issued
BUSKE OFFICE EQUIPMENT
Issued
DEJARDIN$ CARD SERVICES
Issued
COBDEN AUTO SUPPLY LIMITED
Issued
THE EGANVILLE LEADER PUBLISHING (2004) Issued
MARCEL'S TOWING LTD
Issued
NAPAAUTO PARTS
Issued
NOCO FUELS CANADA
Issued
PATRICIA MOORE
Issued
Issued
ROONEY ENTERPRISES
Issued
SUN MEDIA CORPORATION C/O THE LONDO! Issued
VALLEY TRUCK & SPRING SERVICE
Issued
Batch
Medium
6
c
c
c·
c
c
c
6
c
6-
c
c
5
5
5
5
5
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
14
14
14
14
14
14
14
14
14
14
14
14
14
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
c
Amount
416.10
339.00
34.49
2,203.50
371.52
99.32
16,378.55
15.00
107.61
2,036.52
3,161.21
99.10
1,638.50
462.75
10,924.59
1,124.78
125.43
22.95
1,804.36
771.23
424.28
15.00
7,346.32
200.00
148.31
3,478.23
355.95
4,103.64
289.27
1,241.54
249.89
342.94
254.25
536.75
28.25
15.00
140.12
15.00
106.60
203.40
11,592.26
15.00
113.00
3,176.73
293.95
372.28
267.36
423.75
165.75
1,697.79
1,100.00
19,337.05
290.50
694.95
1,649.66
19
Cheque Register-Summary-Bank
Vendor :
Cheque Dt.
Bank
Cheque #
Bank : 1
1026301 To ZZZZZ23
01.Jan-2016 To 31-Jan-2016
1- GENERAL OPERATINGACCOUNT
Cheque Date
Vendor
Date :
Feb 12, 2016
Seq :
Cheque No.
Medium :
Vendor Name
Page :2
AP5090
Status
Time :11:24 am
Status : All
C=;Computer
Batch
Amount
Med
u
im
GENERAL OPERATING ACCOUNT
Total Computer Pa d :
Total Manually Paid :
104,827.48
0.00
Total EFT PAP :
Total EFT File :
0.00
0.00
Total Paid :
104,827.48
55 Total No.Of Cheque(s) .••
-
20
DEPARTMENT: Fire
MONTHLY ACTIVITY: January 2016
Chief
Chief Heubner attended Council.
Chief Heubner, Moore work on Ontario Cor. and new NFPA standard.
Chief Heubner, Moore, Tina Spurrell work on new OG's.
Chief Heubner, Moore and Firefighters attend Capt. Stone's Mother Funeral.
Chief Heubner, Moore work on 2016 Budget.
Station 1 Haley's
Brush and unknown fire Garden Lake Trail.
Station 2 Cobden
Co2 call 9 Ross St.
Station 3 Foresters Falls
Vehicle fire Foresters Falls.
Smoking Tread Mill 3705 Queensline Rd.
9.
Station 4 Beachburg
Chimney Fire 344 Lookout Rd.
Locked Door enter 2259 Lapasse Rd.
MVC Beachburg and Anderson Rd.
Chimney Fire 3333 Beachburg Rd.
Station 5 Westmeath
Locked Door enter 2259 Lapasse Rd.
Council in Committee - Adoption of the Minutes of the Jan. 20, Jan. 27, Feb. 3 and Feb. 4,
2016 meetings
Moved by Charlene Jackson, Seconded by Chris Olmstead
2016 – 3308 “Be it resolved that the Council of the Township of Whitewater Region adopts
the minutes of the Council in Committee meetings of January 20, 27 and February 3 and 4,
2016.”
Carried by
Terry Millar
Resolutions from Jan. 20, 2016 to be ratified:
1. Corporate Services Committee (3 resolutions)
Moved by Dave Mackay, Seconded by Cathy Regier
2016 – 3309 “Be it resolved that the Corporate Services Committee of the Township of
Whitewater Region recommends that Council adopt the revised 2016 – 2019 Strategic Plan
as amended.”
Carried by
Terry Millar
21
Moved by Cathy Regier, Seconded by Dave Mackay
Whitewater Region recommends that Council support the Legion’s 3 rd annual Military
Service Recognition Book project by purchasing a business card space for $325.00.
20,000 copies will be released in September of 2016.”
Carried by
Terry Millar
2. Protective Services Committee (1 resolution)
Moved by Charlene Jackson, Seconded by Daryl McLaughlin
2016 – 3311 “Be it resolved that the Protective Services Committee of the Township of
Whitewater Region receives and files the OPP 2014 – 2016 Strategic Plan.”
Carried by
Terry Millar
Moved by Daryl McLaughlin, Seconded by Cathy Regier
2016 – 3312 “Be it resolved that the Public Works Committee of the Township of Whitewater
Region recommends to Council that the Public Works Manager be directed to do winter
maintenance (plowing/salt/sand) on Lowe Court, as requested by John Vereyken.”
Carried by
Terry Millar
Moved by Daryl McLaughlin, Seconded by Charlene Jackson
2016 – 3313 “Be it resolved that the Public Works Committee of the Township of
Whitewater Region recommends to County Council that the intersection of Gore Line,
Lapasse Rd, Harry Gervais Street and Lacroix Bay Rd have two more stop signs installed
to make this a 4 way intersection.”
Carried by
Terry Millar
Region recommends to Council that Terry O’Malley be hired as the Township Mechanic.”
Carried by
Terry Millar
2016 – 3315 “Be it resolved that the Public Works Committee of the Township of
Whitewater Region recommends that Lindsay Broadhurst’s employment status
be changed from Truck Driver Temporary Equipment Operator to Machine Operator Full
Time.”
Carried by
Terry Millar
Moved by Daryl McLaughlin, Seconded by Chris Olmstead
Region recommends to Council to absorb the approximate amount of $9,000.00 for the
survey costs in the Industrial Park.”
Carried by
Terry Millar
Resolutions from Feb. 3, 2016 to be ratified:
1. Corporate Services Committee (1 resolution)
Whitewater Region recommends to Council that a levy of $20,968.64 for the Pembroke &
Area Airport be included in the 2016 Operation Budget pending the development of a
business plan by the Airport Commission.”
Carried by
Terry Millar
22
2. Environmental Services Committee (1 resolution)
2016 – 3318 “Be it resolved that the Environmental Services Committee of the
Township of Whitewater Region approves the invoice submitted by Cobden Waste Water
Treatment Plant Upgrade Project Managers Jp2g Consulting in the amount of $3,846.94.”
Carried by
Terry Millar
Region recommends to Council that staff be directed to improve the ditch to upgrade the
drainage around the Westmeath Community Centre, as requested by the Westmeath & District
Recreation Association.”
Carried by
Terry Millar
Region recommends to Council that staff be directed to attend the abandoned municipal
gravel pit located at Ross Concession 5E, Pt. Lot 4, in the springtime to view the state of the
property and the property lines, then report back to committee with a recommendation to
solve the safety issue problem raised by the Zion Hill Camp.”
Carried by
Terry Millar
10.
By-Laws
By-Law 16-02-846 By-Law Enforcement Officers
By-Law 16-02-847 Clean Yards By-Law
By-Law 16-02-848 Council remuneration (Cost of Living Allowance)
By-Law 16-02-850 Planning Fees (and report)
2016 – 3321 “Be it resolved that the Council of the Township of Whitewater Region approves that the
Following By-Laws be introduced, read, dealt with, numbered, signed by the Mayor and Clerk
And sealed and recorded in the By-Law Book:
1. By-Law 16-02-846 By-Law Enforcement Officers
2. By-Law 16-02-847 Clean Yards By-Law
3. By-Law 16-02-848 Council remuneration (Cost of Living Allowance)
4. By-Law 16-02-850 Planning Fees (and report)
5. By-Law 16-02-851 Property Standards Committee
Carried by
Terry Millar
11.
Correspondence
1. Letter to Warden Emon from MTO re: Hwy 17 - info
2. Renfrew County Senior Games – donation request
3. Resolution – Town of Aurora – OMB Planning decisions – for consideration
2016 – 3322 “Be it resolved that the Council of the Township of Whitewater Region receives and files
Correspondence 1 – 3.”
Carried by
Terry Millar
12.
1.
All Way Stop in Lapasse
2016 – 3323 “Be it resolved that the council of the Township of Whitewater Region supports the County
Of Renfrew’s installation of an All-Way Stop at the intersection in Lapasse of Lapasse Road/
Gore Line/Harry Gervais Straat/Lacroix Bay Road.”
Carried by
Terry Millar
2. Cobden Tourist Booth Tender award
2016 – 3324 “Be it resolved that the Council of the Township of Whitewater Region awards the Cobden
Tourist Booth Renovation Tender to Lehman Construction, in the amount of $52,766.48.
23
Upon the following conditions being met:
1. A Registered Plan of Survey is required
2. The decision on the concurrent Minor Variance application is held in abeyance until
this consent is finalized.”
Carried by
Terry Millar
4. Consent Applications B137/15(1), Bl38(15(2), Darlington
Moved by Cathy Regier, Seconded Dave Mackay
2016 – 3325 “Be it Resolved that the Council of the Township of Whitewater Region supports
Consent Applications B137/15(1) & B138/15 (2), Ross Con 8 Pt Lots 23 & 24 (Darlington) upon
the following conditions being met:
2. Favourable comments are received from Ontario Power Generation
3. A solicitor’s undertaking to register, on title, an Application to consolidate the PINS of the
severed lot with the abutting parcel of land to which the severed portion is being added.”
Carried by
Terry Millar
5. Consent Application B/07/16, Dunn
2016 - 3326 “Be it Resolved that the Council of the Township of Whitewater Region supports
Consent Application B07/16 Ross Con 3 Part of Lot 16 (Dunn) upon the following conditions
being met:
2. Favourable comments are received from the Township’s Chief Building Official that the
proposed easement location will not impede future residential development of the lot.”
Carried by
Terry Millar
6. Canada 150 Community Infrastructure Program Contribution Agreement
Moved by Cathy Regier, Seconded Dave Mackay
2016 – 3327 “Be it Resolved that the Council of the Township of Whitewater Region enter into a
Contribution Agreement for funding under the Canada 150 Community Infrastructure Program
(CPI 150) with the Federal Economic Development Agency (Fed Dev Ontario) for the
Rehabilitation of the Whitewater Region Tourist Booth. The approved amount of funding under
This program is $30,000.00.”
Carried by
Terry Millar
7. Councillor announcements
13.
14.
Closed Meeting –
2016 – 3328 “Be it resolved that the Council of the Township of Whitewater Region went in to
Closed Session
Under Section 239(2) of the Municipal Act at 7:40p.m. for the following purpose:
b) Personal matters about an identifiable individual, including municipal or local board employees;
x2.”
Carried by
Terry Millar
24
2016 – 3329 “Be it resolved that the council of the Township of Whitewater Region came out of
closed session
at 8:10p.m.
Open Session Report:
A Closed session meeting was held. Two items were on the agenda: 239 (2) b) Personal Matters
about and identifiable individual, including municipal staff.”
Carried by
Terry Millar
15.
2016 – 3330 “Be it resolved that the council of the Township of Whitewater Region approves
that the following By-Laws be introduced, read, dealt with, numbered, signed by the
Mayor and Clerk and sealed and recorded in the By-Law book:
1. By-Law 16-02-849 Confirmation By-Law.”
Carried by
Terry Millar
16.
Adjournment
2016 – 3331 “Be it resolved that the Council of the Township of Whitewater Region adjourns
the meeting of Feb. 17, 2016 at 8:12p.m..”
Carried by
Terry Millar
______________________________
Mayor Hal Johnson
_____________________________
CAO/Clerk Christine FitzSimons
25
WHITEWATER REGION DEPARTMENT REPORT
DEPARMENT: TREASURER
MONTHLY ACTIVITY: February 2016
YEAR END AUDIT PRESENTATION
MacKillican & Associates have completed the 2015 year end audit. The information will
th
be presented to council on the April 6 committee meeting.
2015 YEAR - END RESERVES
Attached is information showing reserve balances for the general and water fund at the
2015 year-end.
OPP COSTING FOR 2016
OPP Billings For Township OfWhitewater Region- 2016
OPP New billing Method
$951,907.00
2016 OPP Budget
2016 Household counts
2016Com/lnd
Total counts
3513
194
3707
$256.79
Cost per property
$775,535.00
2015 OPP budget
2016 household counts
2016Com/lnd
Total counts
Cost per Property
Impact per Property:
Impact on budget
3513
194
3707
$ 209.21
$47.58 22.74%
$176,372.00 18.53%
26
Note:
The New OPP model will have a direct impact on property owners. They will pay
on average an additional increase of $47.58 per year on property taxes to cover
the added cost of OPP coverage in Whitewater Region.
The New OPP model will have a direct cost of an additional $176,372 that council
will need to budget for the 2016 year
(approx 4.272% increase in tax rate based
on 2015 budget)
There will no longer be a reconciliation amount for the 2016 billings. (We received
a reconciliation for 2014 in the amount of $53,035 in the 2015 year).
Each month for the 2016 year, the Township will pay $79,326 towards policing.
New billing model is split between base cost (60%) and calls for service (40%).
the calls for services is what we should be concerned about. We will be billed for each ttne
an officer is in the Whitewater Region area.
27
TOWNSHIP OF WfflTEWATER REGION
..?
MUNICIPAL RESERVES (Dec 2015)
RESERVE/RESERVE FUND
Reserve for Working Capital
Reserve for Waste Management
Reserve for Equipment RcplBcement
Reserve for Sidev.alks
Reserve for Road Purposes
Reserve for Street Paving
Reserve for Building Renovations
Reserve for Computers
Reserve for Protection to Property (Truck)
Reserve far Recreation
Reserve for Champlain Village
Reserve far Waterworks System
Reserve far Sickleave
Reserve for Accessibility
RCSCTVC for Sewer Upgrading
Reserve for Truck SewerAVater
Reserve for Fire Purposes
Reserve for Emergency
Reserve for Persons & Property
Reserve for Community Health Care
Reserve fiw Taste 0'ffhe Valley
Reserve for Industrial Park
Ottawa River Power Corp. Share of Res.
Reserve for Planning & Property
Resep, e for Westmeath Park
AMOUNT
BALANCE
2014 ADDITIONS 2014 WTTBDRAWALS
$770,115.54
$130,000.00
$186,296.75
$636,460.00
$27,000.00
201S ADDITIONS 2015 WTTHDRAWALS BALANCE
$900.115.54
$374,000,00
$484.269.21
$789,846.33
$27,000.00
£
$127,000.00
$0.00
$154,000.00
$636.460,00
$0.00
so.oo
$636,480.00
$0.00
$0.00
$53,881.96
$0.00
$472,247,04
S77.501.00
so.oo
$0.00
so.oo
$0.00
$0.00
£3,000.00
$12.009.00
so.oo
so.oo
$12,000.00
$5,000.00
$0.00
SO.OO
$5,000.00
$6,500.00
$3,000.00
$0.00
$9,500.00
S58.10
$58.10
$0.00
so.oo
$58.10
$0.00
$0.00(
$44,820.60|
$0.00
$0,00
$0.00
so.oo
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$44,820.80
$70,000.00
S186.296.75
$0.00
$276,129.00
$250,000.00
$0.00
$10,000.00
so.oo
$3,500.00
$5,000.00|
$5,000.00
$5,000.00
£3,000.00
$5.000.00
$128,440.00|
Sl 39,186.00|
S2,000.00|
£125.00
Stl0,000.00|
$260,000.00
$80,000.00|
$0,00|
$5,000.00|
$I9,438.00|
S60.000.00
$0.00
$10.746.00
$70,833.00
$19,745.80
$2,125.00
$0.00
S290.0DO.OO
$0.00
$642.55
$13,000.00|
$99,865.56
$27.000.00
$44,820.60
$10,000,00
$125.00
$34,844.00
Sl 9,478.00
$500.00
$140,000.00
$1,000.00.
$0.00
$M9,74fl.04
$61,833.20
$0.00
SSO.OQQ.QQ
(2,125.00
$350^00.00
so.oo
t1.000.00
t5.000.00
$0,00
so.oo
t5,00p,p0
$19.438.00
$0.00
$0.00
$19,438.00
$642.55
$1,992.70
$0.00
$2,635.25
$13,125.00
$0.00
t38.125.QO
$84.499.56
$25.000.00
$22,354.24
$0.00
$106,853.BO
$27,000.00
so.oo
so.oo
t27.000.00
S500.00
$0.00
$0.00
$100.00
$0.00
$0,00
$13,472.48
$0.00
(13,472.48
ts.pgo.oo
$500.00
Reserve far Cemetaiy care & maintenance
Reserve for Cogeco Billboards
$0.00
$0.00
$100.00
$0.00
so.oo
Reserve for Elections
$0.00
$0.00
$0.00
$6^000.00
$0.00
Reserve for Paridand
$0.00
$2,349,012.1^
so.oo
$0.00
$2,500.00
$0,00
$704,828.00
$486,462.71
U.567,377.39
$924,653.42
$?S4,015.0I
RCBCTVC Fund for Park Puiposes
Sewage System Debenture Res. Fund
$6.309.25
$24,414.83
$50.03
$6,320.56
$24.700.27
$56.39
$285.44
$134.83
$0.00
$0.00
$24,835.10
Reserve Fund Wcstmeath Park
$22,362.16
$282.94
$22,645.10
S140.28
$0.00
t22.785.38
Reserve Fund Country Haven
Reserve Fund for Champlain Village
$10,288,31
$10,278.04
$73^52.39
$90.11
510,378.42
$10,395.4?
S74^39.8^
S3.16
TOTAL
TOTAL
$61,34
$117.45
SS37^K
ssa.fo
$100.00
t2,500.00
$2,908,015.80
t6.376.95
$10,381.58
$52.07
$0.00
$386.73
Sl 0381.58,
w.oo
$ia447,56
$64^44.99
Reserves for Watorworics Upgrade - Cobden
$0.00
$0.00
$0.00
Debenture AUoc. WatCTworiE Reserve - Cobden
$0.00
$0.00|
$0.00
Reserve for Truck Replacement - Cobden
Reserve for Watenrorics Upgrade - Beachburg
Reserve for Truck Replacement - Beachburg
Reserve for Waterworfcs Upgrade - Halcy
Reserve for Truck Replacement - Haley
$0.00
so.ool
$0.00
so.oo
$0,00|
»O.OD
so.oo
W.oci,
$0.00
$0,00
so.oof
(0.00
$0.00
$0.00'
M.OO
TOTAL
SOLOOl
so.oo
ao.ool
$0.00
$0.00
i
C-*
Due to Reserve Funds - Gas Tax Money
$232,916.75
$205.834.75
$143,997,02
$294,754.48
TOTAL
$232.916.75
$205,834.75
S143.W7.02
Si94,7S4M
$2,655^81.44
S911,5(KM»3
$630,509.76
GRAND TOTAL
$2,936^71.71
$105,198.79
$105.198.79
u
$0.00
SOLOO
u
$399,963.27
$399,953.27
t3,3TZ,414.06
f,
Vendor:
'Jr
,.^'Art .ftltr:-28
..<
h
,<
?
s
.^
r
'"^. '1.
1026301 To ZZZZZ23
f
: -GENERAL OPERATING ACCOUNT
Mar 18,2016
Seq :
Cheque No.
*
1
Vendor Name
25656
02-Feb-2016
BRODI SPEC1ALY PRODUCTS LTD
Cleared
25657
02-Feb-2016 ENBRI01
Cleared
25658
25659
02-Feb-2016 HYDR001
25668
Time: 9:28 am
Status: All
Medium: C=Computer
Cheque # Cheque Date Vendor
BRODI001
Page: 1
Date:
'f.
Cheque Dt. OI-Feb-2016 To 29-Feb-2016
Bank
AP5090
A
Status
Cleared
02-Feb-2016 OTTAW05 OTTAWA RIVER POWER CORPORATION
Cleared
05-Feb-2016 AASCH01 A.A. SCHAUER & SONS LTD
Cleared
Batch
16
16
Medium
c
Amount
c
437.11
227.49
16
c
c
4,822.08
1,996.47
16
22
c
377.22
22
429.40
22
c
c
25671
05-Feb-2016 ASSOC02 ASSOC. OF ONT. ROAD SUPERVISOR
Cleared
OS-Feb-2016 BANK002 BANK OF NOVA SCOTIA
Cleared
05-Feb-2016 BELLC01 BELL CANADA
Cleared
22
c
25672
05-Feb-2016
25669
25670
25673
25674
25675
25676
25677
4,906.45
100.05
952.02
BELLM01
BELL MOBILITY
Cleared
22
c
05-Feb-2016 BELLM01
BELL MOBILITY
Cleared
Cleared
22
c
75.36
22
4,900.00
05-Feb-2016 BLACK001 BLACK, KAREN
OS-Feb-2016 BRUCE01BRUCE SALES INC.
05-Feb-2016
Cleared
22
c
c
22
c
CANADIAN LINEN AND UNIFORM
Cleared
Cleared
22
Cancelled
27
c
c
467.90
CHRISTIE AND WALTHER
22
22
c
165.22
822.21
BUCHA01 BUCHANAN'S SAND GRAVEL LTD.
1,051.77
578.22
25678
05-Feb-2016 CANAD01
05-Feb-2016 CHRIS01
25679
05-Feb-2016 CHRISFITZ1 FITZSIMONS, CHRISTINE
Cleared
256SO
05-Feb-2016
Cleared
25681
25682
05-Feb-2016 COBDE03COBDENAUTO SUPPLY LIMITED
05-Feb-2016 CUPE401 CUPE 4353
Cleared
Cleared
22
c
c
6,406.46
22
25683
05-Feb-2016
ENBRI01
Cleared
22
c
488.88
25684
OS-Feb-2016 G1BS002 GIBSON'S GARAGE CORP. LTD.
Cleared
22
c
84.75
25685
05-Feb-2016
HUCKA01 HUCKABONE'S GARAGE LTD
Cleared
22
228.26
25686
25687
05-Feb-2016 JOHNF01 JOHN FAUGHT STEEL INC.
Cleared
Cleared
22
c
c
22
c
25688
05-Feb-2016 JWHVAC01 JW HVAC SERVICES LTD.
05-Feb-2016 MANUL01 MANULIFE FINANCIAL
Cleared
22
c
Cleared
CITIC01
05-Feb-2016 Jp2gC01
DEJARDfNS CARD SERVICES
c
0.00
638.53
229.47
22
c
3,846.94
24,170.70
7,357.49
c
c
2,571.64
25692
OS-Feb-2016 METR0002 METROLAND PAYMENT PROCESSING CENTF Cleared22
05-Feb-2016 MINIS04
MINISTER OF FINANCE
Cleared
22
05-Feb-2016 NIEUW001 NIEUWENHUIS, BARRY
Issued
22
c
820.00
25693
25694
05-Feb-2016 NOC0001 NOCO FUELS CANADA
05-Feb-2016 OMERS01OMERS
25689
25690
25691
270.75
Cleared
22
c
350.46
Cleared
22
c
18,820.58
Cleared
Cleared
22
c
c
475.17
Cleared
22
22
c
c
200.00
209.00
25695
OS-Feb-2016 REALTAX01 REALTAX INC.
25696
05-Feb-2016 RICHA01
25697
25698
05-Feb-2016 SANDR05 SANDRA MOSS
05-Feb-2016 STEVE04 STEVEN HODSON
25699
05-Feb-2016
c
5,886.45
05-Feb-2016 VALLE05
CST CANADA CO.
Cleared
VALLEY TRUCKS SPRING SERVICE Cleared
22
25700
22
108.23
25701
05-Feb-2016 WILD004
WILDERNESS TOURS
22
c
c
25702
OS-Feb-2016 WSIB003
ULTRA01
RICHARD'S REPAIR AND SERVICE
Cleared
Cleared
22
WORKPLACE SAFETY & INSURANCE BOARD Cleared 22
05-Feb-2016 WURTH01 WURTH CANADA LIMITED
Cleared
22
Cleared
31
12-Feb-2016 ANTRI01
ANTRIM TRUCK CENTRE LTD
Cleared
31
c
31
31
c
25707
25708
12-Feb-2016 ARNP001 ARNPRIOR FfRE TRUCKS CORP.
Cleared
12-Feb-2016 BEAUM01 BEAUMEN WASTE MANAGEMENTCleared
12-Feb-2016 BELLC01
BELL CANADA
Cleared
25709
25710
12-Feb-2016 CANAD01 CANADIAN LINEN AND UNIFORM
Cleared
12-Feb-2016 CANAD04 K + S WINDSOR SALT LTD. / K+S SELWINDS< Cleared
31
31
25711
25712
12-Feb-2016 CHRIS004
12-Feb-2016 CHRIS01
CHRISTOPHER TIRE
CHRISTIE AND WALTHER
31
31
25713
12-Feb-2016 CITIC01
DEJARDINS CARD SERVICES
25714
25715
12-Feb-2016 COBDE03 COBDENAUTO SUPPLY LIMITED
Cleared
12-Feb-2016 FRANC01 FRANCOTYP-POSTALIA CANADA INC. Cleared
25716
25717
12-Feb-2016 GSFAR01
12-Feb-2016 L1NDE01
25718
12-Feb-2016 MCLAUGR MCLAUGHLIN, RAY
25703
25704
25705
25706
G & S FARM EQUIPMENT
LINDE CANADA LIMITED T4070
Cleared
Cleared
Cleared
31
31
31
452.00
118.65
5,177.01
c
238.64
c
c
17.26
c
c
c
3,897.26
3,220.50
26,462.68
99.10
913.18
c
c
7,561.61
c
c
1,619.46
288.48
c
1,969.47
274.59
452.00
Issued
Cleared
31
c
c
31
c
81.98
Issued
31
c
1,800.00
31
595.20
Vendor:
»*;'1
/
^.
Ahitc".: ^ f?
;f
.^
3-.
29r
c
y
AP5090
h.I
1026301 To ZZZZZ23
/
f
Bank
)
1 - GENERAL OPERATING ACCOUNT
Mar 18,2016
Seq :
Cheque No.
Time: 9:28 am
.:
Cheque Dt. 01-Feb-2016To29-Feb-2016
Bank
Page : 2
Date:
Vendor Name
Status : All
Medium: C=Computer
Status
Batch
Medium
Amount
12-Feb-2016 METR0002 METROLAND PAYMENT PROCESSING CENTF Cleared
31
Cleared
12-Feb-2016 NAPAA01 NAPAAUTO PARTS
31
Issued
12-Feb-2016 ONTAR01 ONTARIO GOOD ROADS ASSOCIATION
31
c
31
31
c
25724
12-Feb-2016 ONTAR26 ONTARIO MUNICIPAL TAX AND REVENUE AS; Issued
PITNEY BOWES
12-Feb-2016 PITNE01
Cleared
12"Feb-2016 PUROL01 PUROLATOR COURIER LTD
Cleared
895.60
463.30
c
c
16.95
27.04
25725
12-Feb-2016
31
31
25719
25720
25721
25722
25723
25726
25727
RECEI01
Cleared
Cleared
12-Feb-2016 RICHA01
Cleared
12-Feb-2016 RLUMA01 R. LUMAX BUILDING SUPPLIES
12-Feb-2016 ROYAL10 THE ROYAL CANADIAN LEGION ONTARIO CO Issued
31
c
c
45.20
84.90
c
17,109.01
657.66
31
c
c
31
c
16.37
25728
25729
12-Feb-2016 SNYDE01
SNYDERS EQUIPMENT SERVICES
Cleared
31
c
325.00
474.60
25730
12-Feb-2016 ULTRA01
CST CANADA CO.
31
25731
12-Feb-2016 WAJAX003 WAJAX EQUIPMENT
Cleared
Cleared
31
c
c
1,431.58
1,643.19
Cleared
37
c
237.96
Issued
37
37
c
676.25
c
62.43
c
c
173.23
11,336.11
575.01
25732
25733
25734
19-Feb-2016 ANDREW01 KENNY, ANDREW
25735
19-Feb-2016 CANAD01 CANADIAN LINEN AND UNIFORM
19-Feb-2016 CANAD04 K + S WINDSOR SALT LTD. / K+S SEL WINDS! Issued
37
19-Feb-2016
37
37
c
c
31.53
37
149.44
37
c
c
37
c
37
37
c
c
337.87
7,909.25
25736
25737
25738
25739
25740
25741
25742
25743
19-Feb-2016 ANTRI01
ITIC01
1~>
>->
ANTRIM TRUCK CENTRE LTD
19-Feb-2016 COBDE03 COBDENAUTO SUPPLY LIMITED
CULLIGAN
19-Feb-2016 CULLI01
Issued
Issued
Issued
Issued
Issued
Issued
19-Feb-2016 DONAL08 DONALD GARFAT
19-Feb-2016 EGANV01 THE EGANVILLE LEADER PUBLISHING (2004) Cleared
19-Feb-2016 FRANC01 FRANCOTYP-POSTALIA CANADA INC.
Issued
19-Feb-2016 FRED001 FRED DEAN
Issued
37
565.00
115.26
9.61
Issued
37
Cleared
37
c
c
Cancelled
37
c
0.00
GAUTHIER, JOSH
Issued
37
c
39.54
Issued
37
c
3,947.88
c
c
570.90
25751
19-Feb-2016 MACKM01 MACK MacKENZIE MOTORS LTD
Issued
37
19-Feb-2016 METR0002METROLAND PAYMENT PROCESSING CENTF Issued
37
MINISTER OF FINANCE
Cleared
19-Feb-2016 MINIS03
37
c
25752
19-Feb-2016 NRTCC01
NRTC COMMUNICATIONS
Cleared
37
c
1,453.79
1,475.91
25753
19-Feb-2016
Issued
37
25754
25755
19-Feb-2016 ROYCH01 ROY CHURCH
19-Feb-2016 RUNGE01 RUNGE STATIONERS
Issued
Issued
37
c
c
37
c
68,00
348.04
25756
Issued
19-Feb-2016 STEVE001 STEVEN J.MENARD
Issued
19-Feb-2016 TOWNS06 TOWNSHIP OF BONNECHERE VALLEY
37
c
11,744.89
c
285.00
Issued
37
37
198.77
Cleared
37
c
c
4,029.53
Issued
37
c
260.00
Issued
Issued
37
45
c
c
795.78
50.00
Issued
Cleared
45
c
673.94
45
c
c
3,499.63
25745
19-Feb-2016 HUCKA02 HUCKABONE O'BRIEN, INSTANCE
19-Feb-2016 HYDR001 HYDRO ONE NETWORKS INC.
25746
19-Feb-2016 HYDR001
25747
19-Feb-2016 JOSHG01
25748
19-Feb-2016 Jp2gC01
25749
25750
25744
25757
RICHA01
25758
25759
19-Feb-2016 TURRIS01
25760
19-Feb-2016 UPPER010 UPPER CANADA ELEVATORS
VALLEY TRUCKS SPRING SERVICE
19-Feb-2016 VALLE05
26-Feb-2016 17WES01 17 WEST MOTEL BAR & GRILL
25761
25762
25763
25764
25765
25766
25767
25768
25769
19-Feb-2016 ULTRA01
TURRIS COMMUNICATIONS
CST CANADA CO.
26-Feb-2016 AASCH01
26-Feb-2016 BANK001
A.A. SCHAUER & SONS LTD
BANK OF NOVA SCOTIA
26-Feb-2016 CAPIT02
CAPITAL ROAD TECHNOLOGY PARTS
Issued
Issued
45
Issued
45
c
c
Cleared
Cleared
45
45
c
c
26-Feb-2016 C1TIC01
26-Feb-2016 COUNT01 COUNTY OF RENFREW
26-Feb-2016 ENBRI01
26-Feb-2016 HYDR001 HYDRO ONE NETWORKS INC.
45
683.09
297.78
115.26
459.35
145.98
5,669.44
1,598.07
1,214.55
26-Feb-2016 NAPAA01
26-Feb-2016 NAPAA01
NAPAAUTO PARTS
NAPAAUTO PARTS
Issued
Issued
45
45
c
25771
c
849.86
307.11
25772
26-Feb-2016 NOC0001
NOCO FUELS CANADA
Issued
45
c
4,003.20
25770
v
-':)
,itWli)te<
^!l. 30
Vendor:
H
L^
c.
<
1026301 To ZZ2ZZ23
<
AP5090
A^
'<
Bank
1 -GENERAL OPERATING ACCOUNT
f^
;
Bank
25773
25774
25775
25776
^*11 .^.
Date:
Mar 18,2016
Seq :
Cheque No.
'1^
Cheque Dt. OI-Feb-2016 To 29-Feb-2016
LL
Vendor Name
Page 3
Time : 9:28 am
Status: All
Medium: C=Computer
Status
Batch
Medium
Amount
18,043.79
26-Feb-2016 OTTAW05OTTAWA RIVER POWER CORPORATION
Issued
26-Feb-2016 RECE101
RECEIVER GENERAL FOR CANADACleared
45
45
c
c
26-Feb-2016
Issued
45
c
91.67
26-Feb-2016 RLUMA01
Issued
45
c
55.34
25777
R. LUMAX BUILDING SUPPLIES
26-Feb-2016 ROONE01 ROONEY ENTERPRISES
26-Feb-2016 SCHULTZD SCHULTZ, DOUGLAS
Cleared
Issued
45
25778
45
c
c
584.57
107.00
25779
25780
26-Feb-2016 VALLE05
VALLEY TRUCK & SPRING SERVICE
26-Feb-2016 WARRIOR01 WARRIOR GEAR
Cancelled
Issued
45
c
c
56.50
25781
29-Feb-2016
PATRI01
PATRICIA MOORE
Issued
47
c
25782
29-Feb-2016
RECEI01
RECEIVER GENERAL FOR CANADAIssued
47
c
Total Computer Paid :
Total Manually Paid :
119 Total No. Of Cheque(s) ...
RENFREW
RENFREW PRINTING
3,121.86
265,060.45
0.00
Total EFT PAP :
0.00
Total EFT File :
0.00
56
0.00
1,100.00
1,033.28
Total Paid:
265,060.45
Mû
^w.s^
J
f
w^
a
IJ*'
'h
I*
.f
^-"^
31
'"^
r
,%-^
I;^
AP5090
Page: 1
Date:
Mar 18,2016
Seq :
Cheque No.
Time : 9:29 am
^
Vendor:
1026301 To
.-.
3
Cheque Dt. 01-Feb-2016To29-Feb-2016
Bank
2 - WATER FUND GENERALACCOUNT
Jl^
Vendor Name
Status : All
Medium: C=Computer
Status
Batch
Medium
1323
1324
05-Feb-2016 ENGLAND001 ENGLAND MECHANICAL
LINDSAY BROADHURST
05-Feb-2016 LINDS01
Issued
Issued
23
c
23
c
1325
05-Feb-2016 ROYCH01 ROY CHURCH
Issued
23
1326
1327
05-Feb-2016 WARDS01 WARD SOMERVILLE
12-Feb-2016 CRANE01 CRANE SUPPLY
Issued
Issued
23
29
c
c
Issued
29
Issued
Issued
RLUMA01 R. LUMAX BUILDING SUPPLIES
XSITE
1328
12-Feb-2016
1329
12-Feb-2016 XSITE
1330
19-Feb-2016 SAI001
Total Computer Paid :
3,591.42
Total Manually Paid:
0.00
8 Total No. Of Cheque(s) ...
QMI-SAI CANADA LIMITED
Total EFT PAP :
0.00
Total EFT File:
0.00
Amount
824.90
15.00
15.00
c
15.00
528.22
29
c
c
904.00
38
c
1,269.78
Total Paid :
19.52
3,591.42
32
-^
FF:Cr"/PP
FEB 6 2016
.»
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Delegation Form
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Date & Time scheduled to attend
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Brief overview of concern to be addressed to the Council
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Specific Action request expected from Council
^V ^/y^^^y Ms^^s^L^ .^^^^
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Delegations are advised that they will have 15 minutes to give an overview of the
their topic to Council. After the presentation. Council may have questions for the
delegation.
33
RECEIVED
MAR C 7 2KS
Info - Townshipof Whitewater
From:
Sent:
To:
[email protected]
Subject:
Delegation Form Submission
March-07-1611:26AM
~}'^
Delegation For= m Submission,
Belov--= are the results sen t via the Delegation Form
Westmeath Public School - Save our School Committee
Name of Delegation:
(Neil Nicholson a= s the point of contact)
Address:
1073 Yakabuskie Road, Westmeath, Ontario
1=
i=maii:
wpssaveourscho= [email protected]
Phone= Number:
613.717.6237
Date:
03/09/2016
Time;
request 15 mins
The RCDSB has proposal the closure of the
Westmeath P= ublic School at the end of the current
school year. Education is a key com= ponent of any
community but especially so of a geographically
dispersed, m= ral community. The residents of
Brief Overview of
Concern to be
Addressed to= the
Council:
Westmeath has formed a committee to help en= sure
that we have a voice to provide feedback to the School
Board to let th= em know that we do not support this
proposal. It is a significant decision= that needs more
than 45 days of public deliberation and the
repercussions = of a closure go well beyond a school
board budget and longer bus rides. A = rural school
encourages families to live in our community, it keeps
farming= families in their communities, it keeps our
aging population young and act= ive, it contributes to
34
the lifeblood ofWhitewater Township. We would like==
the school board to receive input from not only the
committee and resident= s of our community but from
the key leaders within our business community, = the
Township, the County, and our MPP. Rural
communities are important par= ts of our county and
province and need to be to invested in, not further rc=
duced.
We would like to propose that t= he Whitewater
Council:
- do not support the RCDSB proposal to close WPS
Specific Ac= tion
request expected
from Council:
- support our committee by providing a Councillor to
help advise and assist= in other presentations to
community groups and organizations
- they work with the RCDSB, Renfrew County, and, if
possible, the Ministry = of Education to explore other
options that include retaining WPS as a integ= ral part
ofWestmeath and Whitewater Township
Submitted On:
2016-03-0716:25:59
<= /tr>
IP Address:
209= .91.185.116
2
35
1270 Pembroke Street West, Pembroke ON K8A 4G4
t. 613.735.0151 | f. 613.735.6315 | www.rcdsb.on.ca
www.facebook.com/RCDSB | Twitter: @RCDSB
March 1, 2016
Christine FitzSimons
CAO / Clerk
44 Main Street
Cobden, Ontario
K0J 1K0
PO Box 40
Dear Ms. FitzSimons,
On February 23, 2016, Trustees with the Renfrew County District School Board (RCDSB)
approved a motion to move forward with a Modified Accommodation Review of Westmeath
Public School.
A Modified Pupil Accommodation Review is a community consultation process required by
the Ministry of Education where a school facing changing demographics and enrolment is
required to review its programming and facility condition. It is governed by prescribed Ministry
timelines and follow a Board approved policy and process.
As part of our Long Term Accommodation Plan process, we regularly record the current state
of our elementary and secondary school sites by forecasting and plotting growth trends,
reviewing the school’s structure and programs and examining historic and projected
enrolment as well as facility utilization rates.
As a result of this work, Westmeath Public School has been identified as a school with low
enrolment and low facility utilization rates (enrolment and facility utilization information can be
found in the attached report).
I want to assure you that a decision has not yet been made regarding the future of
Westmeath Public School.
A community consultation process is scheduled for April 14 and parents and community
members - including the Township - are encouraged to provide feedback on the proposed
accommodation option contained in the Initial Staff Report. A time and location will be
provided to you in the coming weeks.
Feedback captured during this session will be included in a Final Staff Report that will be
made public when it is presented to the Board of Trustees on April 29. Subsequent to that,
1270 Pembroke Street West, Pembroke, ON K8A 4G4 ~ T: (613) 735-0151 ~ F: (613) 735-6315
www.rcdsb.on.ca
36
1270 Pembroke Street West, Pembroke ON K8A 4G4
t. 613.735.0151 | f. 613.735.6315 | www.rcdsb.on.ca
www.facebook.com/RCDSB | Twitter: @RCDSB
interested groups and individuals will have an opportunity to present before a special board
meeting on May 16. A final decision on the future of Westmeath Public School will be made
by the Board of Trustees on May 31.
If a decision is made to proceed with a consolidation, students will be moved into Beachburg
Public School in time for the 2016 school year.
At any point in this process, you will find information on our website (www.rcdsb.ca). You may
also follow for updates at @RCDSB and our Facebook page or send an email to
[email protected].
I want to reinforce that feedback is a key component of the Modified Pupil Accommodation
Review process. The Board encourages all parents and community members to learn about
the process, stay informed, ask questions and provide feedback.
We hope that you may provide some valuable insights.
If there are questions or additional information required please do not hesitate to contact me.
Sincerely,
Roger Clarke
Director of Education
Encl.
Cc:
Dave Shields, Chair, RCDSB
1270 Pembroke Street West, Pembroke, ON K8A 4G4 ~ T: (613) 735-0151 ~ F: (613) 735-6315
www.rcdsb.on.ca
37
APPENDIX A
SCHOOL INFORMATION PROFILE
Westmeath Public School (WST)
1
2
3
4
5
6
7
1. Enrolment vs Available Space
Site and floor plan or space template and date of construction and any additions
School attendance area (boundary) map
Context map indicating existing land uses surrounding the School and size of School site
Planning map with zoning, official plan or secondary plan land use designations
Current Enrolment
Current grade configuration of the School (JK-6, JK-12 etc)
Current grade organization of the School (number of combined grades etc)
8
9
10
11
12
Summary of five previous years' enrolment by grade and program
Projected Enrolment in 10 years by grade and program
On-The-Ground (OTG) Capacity, and shortage/surplus of pupil spaces
Number of Portables on Site
Current Utilization Rate/Classroom Usage
2. Administrative and Operational Costs Associated with Schools
1 Expenditures on School Administration at School
2 Expenditures on School Operations at School
3 Administrative Costs per m2
4 Administrative Costs per Student
5 Operational Costs total and per m2
6 Operational Costs per Student
1
2
3
4
WST
1914, 1977
Appendix WST-1
Appendix WST-2
Appendix WST-3
54
JK-8
JK/SK/Gr1 - 19 students
Gr2/3/4/8 - 18 students
Gr5/6/7/8 - 18 students
Appendix WST-4
Appendix WST-4
Capacity 219 / Surplus 165
PortaPak5
26%
WST
$
$
$
171,454
130,530
116
$
$
3,117
88
$
2,373
3. Condition of School
WST
Ten year history of major facility improvements (item and cost)
$ 1,023,786, Appendix WST-5
Current Facilities Condition Index (FCI) for the School (five year renewal needs/replacement value)
33%
Projected five year facility renewal needs of School (item and cost)
$ 1,929,867, Appendix WST-6
Number of parking spaces on site, assessment of the adequacy of parking and bus/car
20
access and egress)
4. School's Physical Space to Support Student Learning and Child Care Services
1 Number and type of instructional rooms
2
3
4
5
6
7
Does the School have at least one dedicated Science Room?
Number of Science Rooms/Labs in School
Is there a Gymnasium / General Purpose Room? Is there a stage in the Gymnasium?
Does the School have a Computer Lab?
Does the School have a dedicated Learning Resource Room / Library
Is there a Before & After school program (e.g. child care) located on site as well as any
revenue and is it at full cost recovery
8 Is there a Breakfast / Nutrition program available for students at the School ?
5. Range of Program Offerings (and extent of student participation)
1 Does the School offer and ESL, French Immersion Program?
2 Describe the course and program offerings at the School
3 Other specialized service offerings at the school (e.g., co-op, guidance, counseling)
WST
Kindergarten 1, Classroom 8, Resource
1
no
n/a
no
no
yes
no
yes
WST
no
K-8 program
no
38
6. Range of Extracurricular Activities
1 List of Extracurricular Activities
WST
Sports: baseball, basketball, soccer
volleyball.
Community Centre: skating, concerts,
winter carnival.
7. Adequacy of the School's Grounds for Healthy Physical Activity and Extracurricular Activity
1 Does the School have hard surfaced outdoor play area(s) / green-space?
2 Does the School have a Playing Field ?
3 List the types of playing fields available (e.g., baseball, football, soccer, tracks etc.)
WST
basketball court
yes
soccer, baseball
8. Accessibility of the School for Students with Disabilities
Does the School have at least one barrier-free entrance?
Are all levels of the School wheelchair accessible?
Does the School have appropriate communication systems for the visually impaired?
Does the School have appropriate communication systems for the hearing impaired?
Do students / staff / public have access to barrier free washrooms?
WST
yes
main floor yes, second floor no
no
no
yes
9. Location of School
1 A measure of proximity of the students to their existing school, and the average distance
to the school for students
WST
1
2
3
4
5
2 Percentage of students that are and are not eligible for transportation services to and from
under the school board policy
3 Longest bus ride to School (minutes)
4 Shortest bus ride to School (minutes)
5 Average bus ride to School (minutes)
6 Percentage of students who live outside the School's catchment area?
7 How far is the School from its nearest RCDSB School (distance/name)?
10. Facility for Community Use
1 Current non-school programs or services resident at or co-located with the School as well
as any revenue and whether or not it is a full recovery cost
2 Community use of School as well as any revenue from the community use and weather or
not it is at full cost recovery
3 Lease terms at the School as well as any revenue from the lease and whether or not it is at
full cost recovery
1
2
3
4
5
6
7
11. School as Local Employer
Does the School have a Full-time Principal? Vice-Principal? (FTE)
Number of Office Administrative staff at the School (FTE)
Number of Teachers and types at the School (FTE)
Number of itinerant staff (FTE)
Number of Education Assistants at the School (FTE)
Number of Caretaking Staff at the School (FTE)
Number of designated Early Childhood Educators (FTE)
shortest distance: 0.23 km
longest distance: 14.05 km
average distance: 6.59 km
Eligible 91%, Not Eligible 9%
58 minutes
2 minutes
20 minutes
0%
12 km to Beachburg PS, 23 km to
Fellowes HS
WST
n/a
Appendix WST-7
n/a
WST
P 0.8, VP 0
S 0.857
T 3.97
I1
EA 1.5
C1
ECE 0
39
12. Community Partnerships
1 Description of the School's suitability for facility partnerships
2 List of current facility partnerships as well as any revenue from the partnerships and
whether or not it is at full cost recovery that currently exist at the School
WST
This facility meets the Community
Planning and Partnerships (CPP)
guidelines for partnerships.
n/a
40
Appendix WST-1
WESTMEATH (WST) PUBLIC SCHOOLS
School Attendance Map
WST Boundary
41
Appendix WST-2
42
Appendix WST-3
Enrollment Projection: Baragar assumptions without local knowledge
Renfrew County District School Board
Westmeath Public School
A Projection of Total Enrollment: Regular
Grade
JK
K
1
2
3
4
5
6
7
8
1 to 3
4 to 8
1 to 8
JK to 8
Total
Self Contained
Special Ed
Total
2010
6
5
7
5
7
10
8
8
7
7
19
40
59
70
70
3
2011
8
5
4
3
8
4
8
7
8
7
15
34
49
62
62
2
2012
4
7
4
5
3
7
6
9
7
9
12
38
50
61
61
2
2013
8
3
7
5
4
2
7
5
9
7
16
30
46
57
57
0
2014
7
8
4
8
4
5
2
8
5
9
16
29
45
60
60
0
2015
5
6
8
4
8
4
5
2
8
5
20
24
44
55
55
2016
5
5
7
9
4
8
4
5
2
7
20
26
46
56
56
2017
6
4
5
7
8
4
8
4
5
2
20
23
43
53
53
2018
6
6
5
5
7
9
4
8
4
5
17
30
47
59
59
2019
6
5
6
5
5
7
9
4
8
4
16
32
48
59
59
2020
6
5
6
6
5
5
7
9
4
8
17
33
50
61
61
2021
6
5
6
6
6
5
5
7
9
4
18
30
48
59
59
2022
6
5
6
6
6
6
5
5
7
9
18
32
50
61
61
2023
6
5
6
6
6
6
6
5
5
7
18
29
47
58
58
2024
6
5
6
6
6
6
6
6
5
5
18
28
46
57
57
2025
6
5
6
6
6
6
6
6
6
5
18
29
47
58
58
2026
6
5
6
6
6
6
6
6
6
6
18
30
48
59
59
2027
6
5
6
6
6
6
6
6
6
6
18
30
48
59
59
2028
6
5
6
6
6
6
6
6
6
6
18
30
48
59
59
2029
6
5
6
6
6
6
6
6
6
6
18
30
48
59
59
73
64
63
57
60
55
56
53
59
59
61
59
61
58
57
58
59
59
59
59
43
Appendix WST-4
44
Appendix WST-5
TEN YEAR HISTORY OF MAJOR IMPROVEMENTS
Over the last ten years $ 1,023,786 was identified for Major Facility Improvements.
2013 Asbestos Removal
TSSA Compliance - code related
Window Replacement
Health & Safety - roof ladders
Safe Schools - security systems
Asset Management Software
Site Work - parking lot
ELP Kindergarten
$
$
$
$
$
$
$
$
$
12,596
5,349
1,899
789
943
94
998
19,696
42,364
2012 Roof Thermography
Building Automation
Wall Finishes - Paint
TSSA Compliance - code related
$
$
$
$
1,532
2,165
2,614
55,611
$
61,922
2011 Alarm System Upgrades
Document Conversion
Drainage at Front of School
$
$
$
$
500
3,451
4,000
7,951
2010 Building Automation Upgrade
Drainage at Front of School
Emergency Lighting Replacement
Energy Audit Study
Swipe Card Access General
$
$
$
$
$
$
6,435
74,278
1,541
4,682
10,061
96,997
2009 Energy Management Control System
$
9,398
2008 Foundation Study
Energy Management Control System
Main Office Relocation
Special Education Room
Parking Lot Asphalt Expansion
Fencing and Gates
Stormwater Management
$
$
$
$
$
$
$
$
10,125
3,237
25,800
8,736
17,671
11,409
14,913
91,891
45
Appendix WST-5
TEN YEAR HISTORY OF MAJOR IMPROVEMENTS
2007 Exterior Window Replacement
PortaPak Installation
Playground, playing fields
$
$
$
$
34,679
557,268
701
592,648
2006 Plumbing Fixture Replacement
Hot Water Boiler
Concrete Sidewalk Replacement
$
$
$
$
1,458
964
6,739
9,161
2005 Heating Piping Systems Replacement
Terminal and Package Units Replacement
$
$
$
22,763
22,763
45,526
2004 Heat Generating Systems Installation
Exhaust Systems Replacement
PA System Installation
$
$
$
$
24,149
24,148
17,631
65,928
Source: ReCAPP
46
Appendix WST-6
FIVE YEAR PROJECTION OF MAJOR IMPROVEMENTS
During the period 2014-2018, $ 1,929,867 has been identifed (ReCAPP) for Major Facility Improvements.
2014 Foundation Study
Foundation Major Repair
Exterior Walls Brick Major Repair
Millwork Fittings Replacement
Wall Finishes Paint Replacement
Floor Finishes Concrete Paint Replacement
Floor Finishes Vinyl Tile Replacement
Plumbing Fixture Replacement
Water Heater Replacement
Plumbing Piping System Replacement Study
Plumbing Piping System Replacement
Chemical Feed System Replacement
HVAC Pumps Replacement
Controls and Instrumentation Maintenance
Main Switchboards Disconnect and Replacement
Branch Wiring Replacement Study
Branch Wiring Replacement
Interior Lighting Replacement
Exit Lighting Replacement
PA System Replacement
Alarm System Replacement
Parking Lot Paving
Drilled Well Study
Drilled Well Replacement
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
8,736
43,680
10,920
74,256
70,980
10,920
90,636
4,368
10,920
10,920
96,096
16,380
16,380
4,287
157,248
10,920
252,252
157,248
27,300
21,840
49,140
54,600
10,920
8,736
87,360
1,307,043
2015 Asbestos Removal
Exterior Doors Replacement
$
$
$
12,596
18,564
31,160
2016 Interior Doors Hardware Replacement
Interior Doors Replacement
Ceiling Finishes Replacement
$
$
$
$
19,656
65,520
16,380
101,556
47
Appendix WST-6
FIVE YEAR PROJECTION OF MAJOR IMPROVEMENTS
2017 Washroom Accessories Fittings Replacement
Millwork Fittings Replacement
Ceiling Finishes Replacement
Water Treatment System Replacement
Hot Water Boilers Replacements
Expansion Tanks Replacement
Hot Water Distribution System Replacement
Exhaust Systems Replacement
Terminal & Package Units Replacement
Controls and Instrumentation Replacement
Main Switchboards Replacement
Branch Wiring Replacement
Exit Lighting Replacement
Fire Alarm Systems Replacement
Security System Replacement
Fencing and Gates Replacement
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25,304
44,656
34,288
22,798
40,809
6,890
28,002
29,707
42,941
6,692
7,930
30,884
1,603
89,310
19,350
10,463
29,770
471,397
2018 Interior Doors Replacement
Washroom Accessories Fittings Replacement
Floor Finishes Replacement
$
$
$
$
11,148
5,013
2,550
18,711
Source: TCPS
48
Appendix WST-7
Community Use of School
Westmeath Public School
2013‐2014
0 permits
2014‐2015
0 permits
2015‐2016
1 permit
Nature Conservancy of Canada –
Open House Meeting – 1permit
1 permit 4 hours
$0 rental revenue, all use fully
subsidized
49
Thursday, March 10,2016 . The News T
RCDSB
a
school could be closed b
students moved to Beachburg "My father was born between the school.
Public School for a number of Westmeath arid Lapasse in 1902, Westmeath residents have been September."
reasons, chief among them is and was among the very first rallying around their school smce The campaign has started wit
Westmeath Public School Is there Is only 54 students attend- students to attend Westmeath the news broke about the accom- the sale of SOS (Save Our Schoo
STEPHEN UHLER
Daily Observer
facing closure by September, ing a school which can accom- Public School," he said, which modation review. A group of par- ribbons, the proceeds ofwhic
with its students being shipped modate 219 students, and that was built in 1906. "My wife was ents and community members will be used either to celebral
number isn't projected to also secretary at the school for have gotten together and formed the school's 110th anniversary^
to Beachburg.
During a special meeting held increase above 60 students over years-It remained among his the Westmeath Save Our School to commemorate the memory,
Feb. 23, 2016, the Renfrew the next 10 years.
favourite places to visit, and he campaign, and are planning strat- it. A letter writing campaign
County District School Board Under Ministry of Education makes it a point to attend their egy try and change the school also in the works, with corri
spondence to go to the schoc
authorized the launching of a guidelines, any school which uses Grade 8 graduation ceremonies board's mind.
Melissa Dick» who's two chil- board members/ MPP Tohn Yato
Modified Pupil Accommodation less than 56 per cent of the space and Christmas assemblies.
Review for both Westmeath and is considered a target for closure Shields said emotion aside, dren attend the school, set up a buskl and the Ministry of Educi
Madawaska Public Schools. This or student accommodation the board still has to be respon- Facebookpagewhlchwmactasa tlon.AraUyisalsointhework
is in result of an initial staff review. Westmeath Public School slble to the ratepayers and has communications hub for their which would start in Westmeat
report presented to them on the only used 26 per cent of its space 'to do all it can to keep costs in efforts. She said school parents and go to the school board offic
state of both schools, including when the review was conducted, check and to balance the were caught off guard by the inPembroke.
Dick said while they personal]
current and future trends in The report notes Westmeath budget. The alternative is pro- announcement of the review takenrolment.
have nothing against Beachbur;
students regularly go to the gram and staff cuts, something ingplace.
A public meeting will be held- Beachburg school to-use their the school board wants to avoid. "We only found out the next they are against losing their con
April 14, location to be deter- gym and library, which their He said in January the board day after the decision was made," munity's school. Already, sora
mined, which will present the ini- school lacks, and the students sought out parties willing to rent Dick said, which was Feb. 24. parents are pondering transfe;
tial report, accommodation would benefit with Interaction the extra space within the "There was no indications this ring their kids to Our Lady (
options and the like. Feedback with a larger student body. There school, including all govern- could be happening." Since then, Grace Catholic School, just s
from this meeting will be would also be cost savings by mental and health agencies, but they have been scrambling to do they can stay within th
included in the final staff report having students attend one no one appeared interested to something to prevent their school community.
that wiU be publicly available on instead of two schools, and step up and be a community fromclosuig.
April 29.
Beachburg is not only close by, partner.
"Westmeath Public School:
"Neil Nicholson is our commit- very much the centre of our con
The school board will give the bemgI2kmfromWesto>eath,but ' Shields stressed die staff report tee's chairman, and he's been our munity, which works to give bac
public another chance to corn- already has the capacity to fit the is still not complete yet, and rock," she said, providing ideas of to it," she said. "If we lose lose ti:
ment and offer alternatives at kids in without needing expen- hopes someone can come for- what they can do.
their board office on May 16. Two sive renovations to make extra ward during the public meetings "Mainly what we're doing is
to provide alternatives to closing getting the word out that our
weeks later, the board will debate spaces.
Dave Shields, RCDSB chairthe matter and vote on May 31.
If the finalized accommodation man, said it is a difficult task to
review is passed by the board, examine schools when the end
both schools will be closed and result of the study could end up
its students send to neighbouring with their closure. It is particuschools as of the beginning of the larly painful for him because he
2016-2017 school year.
is the trustee who represents the
This initial staff report is rec- people affected by this accomommending the closure of West- modation review process, and
meath Public School and its has strong ties to the school.
school, we lose a lot of that, too.'
SUhler@postmedia. corn
50
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Westmeafh Public School is fac-
jected to increase, above 60 stu- -' are travelling within the postesi
ing closure by September, with ,
dents over the next 10 years.
^ speed Knut,or slightly above/* ssi<
Under Ministry of Education^ BoUand.
guidelines, any school which uses Specifically, 69 per cent ofdriv
Ief?sthan56percentofthespaceis ers observed during the surve]
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During a special meeting held ^
Feb. 23,2016, theRenfrewCounty
ized th^ launcNag of a Modified
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student accommodation review. 80 km/h(th^ averagespeednotec
'Westmeath Public School anly . wasa76km/h),withanadditiona]
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used 26 per cent of its spacewhen, 26 per cent registered speeds ol
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the rfeview was conducted.
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The report notes Westmeath ^^. asmallportionofFoughlyfivepei
students regularly go to the J cent going nine or more kilomBeachburg school to u$e their eters per hour above the posted
Public Schools. This is in result of
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STEPHEN UHLER/OMlY OBSERVER gym and library, wfaicb ifaeip limit
^ WestmeathPubiicSchootiscurr^rtfythesubjectofasiyderiS
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school lacks, ajid the gtiKîits
A public meeting will be held - accommcdatichi review by the Renfrew CountyDistrict Schoot BoardL which would benefit with interactiQa
April 14, location to be deter- cou!d lead to fts closure Igter this y&ar.
with a larger student l?ody. Tt^re
A-S...mined, whicli' will present the
wouldalspbe cost savings byhav-,
St
initial report, aceoromcKtation ment ai&d offeT alternatives at. ^dio&lsasoftiiebegitimingofdie ragstudentsaftendoneinsteadofJ
options and the like. Feedback their board office on May 16. Two 20Ii6-2017 schoolyear.
two schools, and Beachburg is not
from this meeting will be weeks later, the board will debate This initialstaffreporf is recom- only close by, being 12 km from
included in the final staff re^rt the matter and vote on May 3l* ^ metndingfhedosu?eofWestmeath Westmeath, but abeady has fbe
that will be publicly available on s If the finalized aecommoda' Public SchoQl and its students capacity to fit the kids in without
See COUNTY |A2
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The school board will give. the . both schools will be closed audits School for a number of reasons, make extra spaces.
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54 students attending a school roadway saw a traf&c volume c
which can accommodate 219 stu- roughly 13,000 vehicles per da3
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I tee, who represents the people vide alfeemattyes to eloging the r ecampaiî has started with thecoimtyjaclpn^yptheaRproxithe sale of SOS (Save Our School) mate cost of $500.
"f" f êdted^y this aceoREipiodation^'school.%"
|revi^twoc^s,s idhasstTO'agties ^^Wejstmeatlk residents have been ribbons, the proceeds of which It was al?o reeomm^nded that
tiOtthe school.
rallying itrouxid their school since will be used either to celebrate the the speed Kmft of 80 km/h on the .
|E "NX father was born between tAie tiews br&ke about the accom- school's 110th anniversary, or to road be maiirtaifaed as is,rather
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lWeîneaiQi<aadLapassewl,Stfik2, modation review, A group ofpar- commemoiFate the memory of H. tiwn lowered, btttfhat augmenting
fi
I and was am&ng the vesy fest stu' ênts and <iommunity members Aletterwiting campaign is also in the new signs with splar-powered
dents t<QFaften4 W^stmeath Pu6^c Jinve ^^n tcêêr and formed the works, with correspandeBce flashing lights eoul4 ^ve a fiyrfher
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|^ôoV'hefi»id,wttichw^.built tfee Westmeatb Sswe Our School to go totfw school board mem- visibil?tytothescho<fl,a®deBc<wr|Ml96e.^Myîfewas?dsosec- campaign, and are pianmngstrat- bers^ MPP ôhn Yakabusfci and age drivers to exercise mQrecau-
roke Daily Observer
>er of the National
ia Council, which
pendersi: ethical
ion establishad to
^
retary :at the sehoc^l f OF :ye^s/* e'gy to try and.ehEkngfe the school the Ministry of Education. A rally' tion as they travel the road. These
Is also in the works, which would lights however, commg at a cost of
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glaces ,to; visit, and Itemafeesit a j); MeUssia Dick, who^s two cbU- startinWestmeathandgotothie $6,OQO» would have to be paid for
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52
2016 Council Orientation
March 23, 2016
Ministry of Municipal Affairs and Housing
Municipal Services Office - East
53
Disclaimer
These slides are provided by the Ministry of Municipal
Affairs and Housing for convenience only
The slides should not be relied on for legal or official
purposes. For authoritative text, recourse may be had to
the legislation
As local facts and circumstances are variable, users may
wish to consider obtaining their own legal advice when
particular legal issues or decisions arise
2
54
The Municipal Councillor’s Guide
3
55
Focus Of The Presentation








Role of Council, Councillor and Staff
Overview of Local Government
Councillors as Lawmakers
The Fiscal Context
Land Use Planning
Building Regulation
Emergency Management and Disaster
Financial Assistance
Affordable and Social Housing
4
56
Section 1: Role of Council, Councillor and Staff
5
57
Roles
•
Knowing everyone’s role is key to understanding and
managing relationships that will lead to effective local
government:
•
•
•
Role of the Head of Council
Role of Council
Role of Staff
6
58
Role of Council
•
The Municipal Act, 2001, sets out the role of council as
follows:
•
•
•
•
•
•
•
Represent the public and to consider the well-being and interests
of the municipality
Develop and evaluate the policies and programs of the
municipality
Determine services the municipality provides
Ensure administrative policies, practices and procedures and
controllership policies, practices and procedures are in place to
implement the decisions of council
Ensure the accountability and transparency of the operations of
the municipality, including the activities of the senior management
of the municipality
Maintain the financial integrity of the municipality
Carry out the duties of council under this or any other Act
7
59
Role of Head of Council
• The Municipal Act, 2001, sets out the role of the head of
council as follows:
• Act as the chief executive officer
• Preside over council meetings so that its business can be carried
out efficiently and effectively
• Provide leadership to the council
• Provide information and recommendations to the council with
respect to the role of council:
– Ensuring both administrative and controllership policies, practices, and
procedures are in place to implement the decisions of council
– Ensuring the accountability and transparency of the operations of the
municipality, including the activities of the senior management of the
municipality
• Represent the municipality at official functions
• Carry out duties of the head of council under this or any other
Act
8
60
Role of the Councillor
• Representative Role
• Policy-Making Role
• Stewardship Role
9
Representative Role
61
•
Elected by your constituents to represent their views
•
•
•
Election to office requires a broad understanding of the issues
•
•
•
Many views/opinions
Cannot represent all of them all of the time
You may consider:
• Conflicting interests
• Making decisions that may not be popular with everyone
You must make decisions in the best interests of the
municipality as a whole
There may be decisions that must be made by designated
staff who operate at arm’s length from the municipality,
•
•
Could be inappropriate for elected officials to interfere or be seen to be
interfering
Examples include decisions made by the fire chief, the chief building official or
the medical officer of health
10
62
Policy-Making Role
•
Policies provide direction for municipal operations by
establishing general principles to help guide actions
How is Policy Made?
•
•
•
•
•
•
•
Identify the issue
Agree on the facts and the objectives
Direct staff to research issue, identify the available options and report
back to council with recommendations
Review staff’s information and consider demands on time, funding and
other issues
Make a decision based on the best course of action available and adopt a
policy
Direct staff to implement the policy
Evaluation of policy by staff and council - update or amend as required
11
63
Stewardship Role
•
Council must ensure financial and administrative
resources are used efficiently:
•
•
•
•
•
Define corporate objectives and set goals and priorities
Establish clear administrative practices
Provide specific guidelines/directions to staff on policy
application
Delegate appropriate responsibilities as permitted under
municipal legislation
Establish a personnel management policy
•
recruitment, hiring, evaluation, staff training and development
12
64
Stewardship Role (continued)
•
•
•
•
•
Have operational policies including mandatory policies required by
the Municipal Act, 2001
Establish a policy/procedure for reporting to council on
administrative activities
Develop protocols for the flow of information between council and
staff
Consider establishing a protocol for sharing approaches with other
local governments and First Nations communities that share a
common interest in community health, culture and economy
Establishing and following policies and guidelines enables council to
leave the day-to-day details for the staff to manage
13
65
Accountability and Transparency
•
Maintaining public trust in council and in the
management of a municipality is a priority
•
The Municipal Act, 2001 requires municipalities to have
policies on:
•
•
•
•
•
•
Sale and other disposition of land
Hiring of employees
Procurement of goods and services
When and how notice is provided to the public
How the municipality will try to ensure accountability and transparency to the
public
Delegation of powers and duties
14
66
Accountability and Transparency
(continued)
•
To help ensure integrity and accountability in public
office, the Municipal Act, 2001 allows municipalities to
pass bylaws to establish:
•
•
•
•
•
An Integrity Commissioner
A municipal Ombudsman
An Auditor General
A lobbyist registry and registrar
A code of conduct for council and local board members
15
67
Role of Staff
•
The Municipal Act, 2001, sets out the role of the officers
and employees of the municipality as follows:
•
•
•
•
Implement council’s decisions and establish administrative
practices and procedures to carry out council’s decisions
Undertake research and provide advice to council on the policies
and programs of the municipality
Carry out other duties required under this or any Act and other
duties assigned by the municipality
Some officers of the municipality have statutory
obligations
16
68
Council - Staff Relationship and Roles
Council
Staff
Representative
Manage people & resources
Direction & Policy
Research & Advice
Decisions
Implementation
Political Leadership
Organizational Leadership
17
69
Staff Succession Planning
Benefits to the municipality of having a succession plan:
•
•
•
•
•
Smoother transition with employee turnover (continuity of operations)
Employees feel valued and appreciated
Enhanced knowledge transfer and skill set retention
Identified source of replacements for key leadership positions
Savings to the taxpayer by avoiding temporary, costly external staffing
services
A succession management plan includes:
•
•
•
•
Staff assessment
Talent management
Recruitment and training strategies
Allocation of resources
18
70
Key Tips – Role of Council, Councillor and Staff
• A municipal strategic plan is considered an essential part of municipal
governance. If your municipality has one, familiarize yourself with it
•
Information held by the municipality should be easily accessible to internal
and external stakeholders
• Only withhold information from the public when permitted by legislation
•
Familiarize yourself with municipal policies such as:
• handling public inquiries and complaints
• staff council reporting
• municipal policy manual
• code of conduct for council and board members
•
All municipalities, if they have not already, are encouraged to create an
employee succession plan
19
71
Section 3: Councillors as Lawmakers
20
72
Council and Local Board Meetings
Powers of a municipality are generally exercised by by-law
•
Occurs at council meetings
Quorum is generally required to conduct council business
Meeting (as defined in the Municipal Act, 2001)
Any regular, special or other meeting of a council, of a local board or
of a committee of either of them
Committee (as defined in the Municipal Act, 2001)
Any advisory or other committee, subcommittee or similar entity of
which at least 50% of the members are also members of one or more
councils or local boards
21
73
Procedure By-law
•
Every municipality and local board shall pass a
procedure by-law for governing the calling, place
and proceedings of meetings (as defined in the Municipal Act, 2001)
•
•
•
•
•
Describes how meetings are to be conducted
Contents are generally up to the municipality
May be considered a transparency and accountability
tool
Regular review of the bylaw ensures it effectively
facilitates decision making
Shall provide for public notice
22
74
Minutes - Record of meeting
•
•
A municipality or local board or a committee of either of
them shall record without note or comment all
resolutions, decisions and other proceedings at a
meeting of the body, whether it is closed to the public or
not
The record shall be made by:
•
•
The clerk, in the case of a meeting of council
or
The appropriate officer, in the case of a meeting of a local board
or committee
(as defined in the Municipal Act, 2001)
23
75
Open and Closed Meetings: Public Business
•
Transparent decision-making processes may be
seen as part of the foundation of the good
governance of a municipality
•
Most municipal council and local board meetings
shall be open to the public
•
There are only a limited number of exceptions, for
consideration of matters in closed session (see next slide
and section 239 of the Municipal Act, 2001 for more information about open meetings)
•
A resolution is required to be passed before going
into closed meetings
24
76
When A Meeting May Be Closed
•
A meeting or part of a meeting may be closed to the public
if the subject matter being considered is:
•
•
•
•
•
•
•
•
•
Security of municipal property
Personal matters about an identifiable individual
Proposed or pending land acquisition or disposal
Labour relations or employee negotiations
Litigation or potential litigation
Advice subject to solicitor-client privilege
A matter that can be closed under the authority of a statute other
than the Municipal Act, 2001
Education or training sessions that meet certain conditions (Refer
to section 239 of the Municipal Act, 2001)
Freedom of Information requests may require council to
close a meeting
25
77
Closed Meeting Procedures
•
Before holding a meeting closed to the public the council,
local board or committee must adopt a resolution stating:
•
•
•
Generally, votes at a closed meeting may take place only
in limited circumstances. These may include:
•
•
•
the fact of holding the closed meeting
the general nature of the matter to be discussed
to give instruction to staff
procedural matters (example – adjournment)
Minutes are required of all meetings, whether closed or not
26
78
Closed Meeting Investigation
•
Under sections 239.1 and 239.2 of the Act, a person
may request an investigation of whether a closed
meeting complied with the Act or a municipality’s
procedure bylaw
•
The municipality may appoint an independent
investigator who may report with recommendations to
council
•
If the municipality does not appoint an investigator, the
Ontario Ombudsman may investigate
27
79
Municipal Conflict of Interest
•
•
•
•
The Municipal Conflict of Interest Act sets out what may be regarded as a
primary set of ethical rules for council and local board members
These rules apply, with some exceptions, to council and local board members
if they have a pecuniary (financial) interest in a matter that is before a council
(or a local board) at a meeting
The legislation requires a member with this kind of interest – again with certain
exceptions – to, among other things:
•
disclose the interest and its general nature before the matter is considered
at the meeting
•
not take part in the discussion or voting on any question in respect of the
matter
•
not attempt to influence the voting before, during, or after the meeting; and
•
immediately leave the meeting, if the meeting is closed to the public
Potential penalties for contravention of the Act include removal from office. The
courts decide whether or not a contravention of the Act has taken place
28
80
Codes of Conduct
Municipal Act, 2001 authorizes the municipality to
establish codes of conduct for members of the
council of the municipality and of local boards of
the municipality
29
81
Municipal Freedom of Information and
Protection of Privacy Act
•
Provincial law which provides for:
•
Public access to municipal records
and
•
•
Protection of privacy respecting government-held
personal information held by a municipality
Rules for collection, use and disclosure of personal and
other confidential information
30
Bylaws and Resolutions
82
Bylaws
•
The powers of your municipality are generally exercised by bylaw:
signed both by the head of council or presiding officer of the meeting at
which the bylaw was passed and by the clerk
and
• under the seal of the corporation
•
•
•
Additional requirements may apply before passing a bylaw (public
meetings, public notice, provincial approval)
When passing bylaws, municipalities should consider how they will be
enforced
Resolutions
•
•
Opinions/views of council on a specific issue
Position of the municipality
31
83
Municipal Services Offices
MSO – Central
416-585-6226 Toll Free # 1-800-668-0230
MSO – Eastern
613-545-2100 / 1-800-267-9438
MSO – Western
519-873-4020 / 1-800-265-4736
MSO – North (Sudbury)
705-564-0120 / 1-800-461-1193
MSO – North (Thunder Bay)
807-475-1651 / 1-800-465-5027
32
84
DEPARTMENT: Environmental Services Department
March, 2016
MONTHLY ACTIVITY:
The Department Manager will be undertaking Manager of Landfill Operations recertification in April. This certification training is offered through membership with the
Solid Waste Association of North America (SWANA).
Annual Operational & Hydrogeological Reporting for the Ross Waste Site is due March
31st, 2016. This is a requirement under the Environmental Compliance Approval issued
for the Waste Site by the Ministry of the Environment and Climate Change.
An on-line training session was attended for completing the annual Waste Diversion
Ontario Datacall for Blue Box Funding. Datacall completion is due in April of each year.
A two (2) day training session was attended reference to Health & Safety for Supervisors
& Managers. It was facilitated by the Public Service Health & Safety Association.
The Department has organized Emergency First Aid & CPR Training for Environmental
Services, Public Works, Administrative, Library and Arena Staff. Training to be held
Thursday, April 14th and Friday, April 15th, 2016.
Ontario Clean Water Agency (OCWA) Annual Reports (2015) have been received for the
Wastewater Treatment Plant and the three (3) Drinking Water Systems. The Ministry of
the Environment and Climate Change also receive these reports each year.
85
Department: Environmental Services
Meeting Date: March 23rd, 2016
Agenda Item: Yellow Bag Alternative
Yellow Bag Alternative – Further Analysis
March 2, 2016 Council in Committee: Be it resolved that the Environmental Services
Department of the Township of Whitewater Region recommends to Council to consider
the notion of substituting the current curbside yellow bag purchase program to a two (2)
bag per week limit with collection cost recovery through tax levy.
RECOMMENDATION:
As requested from the March 2nd, 2016 Environmental Services Committee Meeting, the
Department offers this follow-up to the suggested alternative to the yellow bag program
for curbside waste collection for consideration.
Acknowledging all of the comments / concerns that have been brought forth, the
Environmental Services Department recommends to Council, at this time, to put this
issue aside until further detailed discussion and consideration can take place.
BACKGROUND:
Following the March 2nd, 2016 Environmental Services Committee Meeting, the
Department was tasked with analyzing and suggesting a levy of sorts to cover lost
revenue of yellow bag sales if an alternative to the yellow bag program was initiated.
Also, to determine a proposed transition time for such an alternative to be brought into
effect.
ANALYSIS:
If substituting the yellow bag purchase program to an alternative such as a residential
two (2) bag limit per week (any colour bag purchased at a retailer of choice) with the
current weight restriction (20 kg, or 44 lbs per bag) implied, the Corporation would lose
the revenue generated from the sale of the yellow bags ($130,000 for 2015).
The annual curbside collection contract cost and purchase of the yellow bags have
always been covered in the Environmental Services annual budget. As such, the
Department has always viewed the revenue from the sale of yellow bags simply as an
amount collected that may offset the general waste budget or perhaps be put into
reserves. Simply put…the Department has not viewed or assumed that the revenue
from the sale of yellow bags is a direct amount that is to specifically cover the annual
contract cost as well as the purchase of the yellow bags. The Collection Contractor has
to travel the specific route each Monday – Thursday whether there are yellow bags
86
placed at curb or not, and following brief correspondence with the Contractor, it would
seem they are willing to collect a maximum of two (2) bags per household / stop (3,128
weekly stops in the Contract) with no alteration to the Contract other than amending the
wording.
Quite simply…the service of curbside collection has always been covered up-front
through the Department annual budget preparation ($119,470.83 per year for a period
of five (5) years)…as is the purchase of yellow bags ($10,000 + / -). From the
Departments perspective…the general tax levy imposed on a property has already
contributed to covering the annual collection cost and yellow bag supply.
One can argue otherwise as it is somewhat open to interpretation. The above reasoning
is likely not the methodology or approach that was intended when the program was
instituted. Therefore, it seems rational that yellow bag revenue is a result of a charge /
fee paid by a household for the service of curbside collection specific to the waste
generated by that household (pay for what they generate). And with that, it would also
seem reasonable that the revenue generated through the sale of yellow bags should be
allocated to indeed cover the cost of the collection contract and the up-front purchase of
bags for distribution. This being contrary to the above view from the Department.
Consideration:
If the Township doesn’t wish to lose the revenue source and also maintain the
foundation of the yellow bag program then perhaps it should be left alone. If
considering otherwise, then the Township must dismiss this revenue source or
replace it.
Requested Analysis (from March 2nd, 2016):
The alternative brought forth at the March 2nd, 2016 for Committee’s consideration was
imposing a maximum two (2) bags per week per household / stop. There are 3,128
stops in the Contract. Therefore spread the cost of annual collection contract and
purchase of bags over 3,128 households if the Township wishes to replace this revenue
source.
This equates to $41.39 per household. There is no doubt that if a system of two (2)
bags per household per week (any colour, purchased anywhere) is instituted…there will
be heavier utilization of curb-side collection. In this case, the Township may wish to
“buffer” the set rate of $41.39 per household per year. Perhaps by 25% ($51.73 per
household per year).
Seasonal households / stops would pay 25% of the annual set rate ($12.93 per
seasonal household per year). To determine the household count for the purposes of
Collection Contract each year, the practice has been to consider four (4) seasonal
households as one (1).
87
This new annual rate / levy would then substitute the once collected annual revenue of
yellow bag sales.
A reasonable time-frame to bring such a program change into place would be at
minimum six (6) months. This would offer time to get the message out to the public,
coordinate and cover all the administrative implications.
NEXT STEPS:
Discussion…
POLICY ISSUES:
N/A
Attachments:
Additional Revenue Analysis, 2013 & 2014
88
Revenue Analysis – 2013 & 2014 Historical
For Council’s consideration and understanding of typical revenue streams collected at the Ross
Waste Site as well as the sale of yellow bags, the following 2013 & 2014 revenue breakdown is
offered as an example:
2013
Yellow Bag Revenue from Curbside Collection = $119,386 (residential waste)
Tipping Fee Revenue = $251,915 (total) - $55,000 (contaminated soil) = $196,915
Of the $196,915 total for 2013…
$85,515 represents Commercial waste.
$111,400 represents Residential waste (those who choose to use the Waste Site and
pay as such). Remember, this amount represents those who bring one – two bags per
week (Wednesday or Saturday) as well as all other bulk loads of household materials.
On average 55% of the transactions at the Waste Site represents $6.00 or less (one or
two bags).
2014
Yellow Bag Revenue from Curbside Collection = $124,210 (residential waste)
Tipping Fee Revenue = $192,288
Of the $192,288 total for 2014…
$70,000 represents Commercial waste.
$122,288 represents Residential waste (those who choose to use the Waste Site and
pay as such). Remember, this amount represents those who bring one – two bags per
week (Wednesday or Saturday) as well as all other bulk loads of household materials.
On average 55% of the transactions at the Waste Site represents $6.00 or less (one or
two bags).
There will always be those who will choose to utilize the Landfill Site and will not take advantage
of curb-side collection. As stated, roughly 55% of all landfill site transactions represents those
bringing no more than one or two bags to the Site (choosing not to purchase yellow bags). The
other 45% of residential waste revenue generated at the Ross Site represents those
transactions / users bringing bulk material loads (may or may not include bags). If an alternative
to the yellow bag system is indeed instituted, the Department feels that there will without-adoubt be heavier usage of curbside collection. Many of the landfill site users will go to curbside collection.
89
DEPARTMENT: CAO
March 23, 2016
Staff Performance Appraisals: I am currently working on
completing staff Performance Appraisals for 2015.
Bruce Beakley from Renfrew County gave staff a presentation
about "Goals & Objectives" and Performance Appraisals, on
October 23, 2015 so that we'd all have a better understanding of
this process and to make it as meaningful as possibleGoals being "where we want to be", objectives being "the steps
needed to get there".
After receiving staff input during Mr- Beakley's presentation,
Whitewater Region non-union staff Performance Appraisals are
now based on the County of Renfrew model, and include separate
Corporate, Departmental and Individual competencies.
I have identified 3 Corporate Competencies that apply to all nonunion staff for this process out of a list of 22. The entire list is
applicable to the corporation, but for the Performance Appraisal
process, I need to narrow the field down to 3 core Corporate
Competencies:
.
Client Service Orientation
.
Focus on Results
.
Professionalism
I ask that Council approve the 3 selected Corporate
Competencies as presented.
CAO Christine FitzSimons
90
^
County ofRenfrew
*
i5
Competencies
4
^
1. Accuracy & Thoroughness
2. Analytical/Systematic Thinking (Problem Solving)
3. Client Service Orientation
4. Coaching and Feedback
5. Commitment and Perseverance
6. Communication
7. Creative Thinking
8. Decisiveness
9. Development of Self and Ctjers
10. Efficiency
11. FIexibiUfy/AdaptabiUfy
12. Focus On Results
13. Forward Thinking
14. Holding People Accountable
15. Honesty & Integrity
16. Leadership/Vision
17. Managing Change and Transition
18. Personal Sensitivity/E^mpathy
19. Professionalism
20. Relationship Building
21. SeIf-Awareness
22. Teamwork
91
Behavioural Interviewing
Defining Competencies
1. Accuracy and Thoroughness.. . Makes sure that work is done correctly,
completely, and with high quality in a timely manner
.
Carefully reviews other people's work for accuracy and thoroughness
.
Carefully reviews own work for accuracy and completeness prior to passing
immediately upon being asked
.
it along to others
Sets aside specific times to follow up to make sure that tasks have been
completed accurately and commitments have been met by others
Systematically checks all details against the defined list of what is needed to
ensure quality the first time
.
Verifies assumptions and information by checking with credible sources,
experts or first hand experience
2. Analytical/Systematic Thinking (Problem Solving)...Takes a logical approach
to planning and problem-solving and establishes priorities...analyzes issues and
problems systematically and thoroughly...focuses on critical details while
maintaining a broad perspective
.
.
.
.
Continually reviews the functional spec from the critical eye of the user
Develops well-defined, step-by-step approaches to analyze and solve
complex problems
Identifies relevant alternatives and evaluates the potential consequences of
each before taking action or making a recommendation
Integrates information from a variety of sources to present what is relevant
to a given issue or situation
Solves common problems by drawing from previous experience or similar
circumstances coupled with available data
A
3. Client Service Orientation...Anticipates and responds to the needs of internal
and external customers...develops and maintains strong relationships with internal
and external customers
.
.
Actively seeks knowledge of client by asking questions to understand the
nature and strategic direction of client's business
Expends significant time and effort to meet important commitments made to
internal or external customers
.
Explains products to others, integrating an understanding of how the
business is conducted
.
.
Offers unsolicited help to those in need
Presents examples and/or suggestions to others on the team on how to
improve services to clients
.
Responds promptly to customer needs according to the customer's time
request
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92
4. Coaching and Feedback... Clarifies direct reports' job functions and
responsibilities... provides guidance, support and feedback to help staff improve
their performance...develops employees' potential
.
Allows staff to make mistakes so they will learn from experiencing the
consequences of their own decisions
.
Communicates expectations and provides regular feedback to subordinates
on job performance
.
.
.
.
.
Creates opportunities for subordinates to interact with senior executives
Holds informal discussions with each direct report about their career
aspirations and their perceptions about how they are doing
Provides challenging opportunities to people exhibiting high potential
Listens to feedback without becoming defensive or making excuses
Supports other people's ideas to move forward resulting in building trust,
confidence and motivation
5. Commitment and Perseverance... Exhibits a high level of personal involvement in
one's job and persistence in overcoming obstacles and completing difficult
assignments... believes in what one does and its purpose...committed to deliver
quality results on a cost-effective basis
Applies extra effort to handle periods of high demand
.
Continues to pursue a desired result in the face of significant resistance or
obstacles
Maintains professional focus and high energy level
Puts the organization's needs ahead of personal preferences in order to get
.
the job done
Remains positive and enthusiastic about one's work despite others and
what else might be happening in the work environment
6. Communication... Listens, speaks, writes clearly and concisely... getting one's
message across efficiently and effectively
.
.
Adjusts one's sophistication of communication to fit the audience to ensure
mutual understanding
Checks to make certain the other party understands the meaning of what
was said by asking them to restate their understanding in their own words
Explains complex issues clearly and concisely to technical and non-
technical personnel, minimizing use of technical terminology and acronyms
.
.
Present the facts in an objective and straight forward manner
Thinks through the potential questions in preparing for a meeting or
presentation
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93
7
Creative Thinking...Develops imaginative solutions and new ways of thinking
about situations, solving problems, and identifies opportunities
.
Considers information or options from situations that lie outside traditional or
conventional boundaries
.
Engages in "what-if thinking to develop and test a variety of solutions or
recommendations
.
Evaluates the risk and anticipated return prior to trying new solutions that
have not been tried before
.
Shares openly new insights or different perspectives on common problems
with others
.
Takes action to adapt conventional approaches in order to improve the
quality
8. Decisiveness... Makes sound decisions based on reason and the available facts
within an optimal time frame, often in ambiguous and changing situations
Draws own conclusions, without hesitation, on how best to act in the
.
absence of guidance from a supervisor or specific policy or guidelines
Promptly weighs the pros and cons of possible alternatives to make timely
decisions based on available facts
.
Shows fortitude and courage to make critical decisions despite potential
negative consequences for self and/or others
Steps in and makes difficult decisions in a timely manner when others
hesitate
.
Weighs-up time and cost factors to help decide between "imperative" and
"nice to have" deliverables
9. Development of Self and Others... Is willing to continuously learn new things and
effectively takes advantage of learning opportunities... provides others with the time
and resources to pursue learning opportunities
.
.
.
.
Exchanges information with peers and business contacts from other
organizations to keep abreast general business trends
Listens to feedback without being defensive and makes appropriate
changes
Makes time to answer questions, gives advice; makes sure people have
time to pursue their development goals
Takes responsibility for continuously developing own knowledge, skills in
order to improve short-term performance and long-term potential
Willingly shares personal experiences and knowledge to improve the
organization's performance as well as the performance of other employees
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94
10. Efficiency... Finds ways to accomplish the most with the available time and
organizes resources to achieve the desired goals
.
.
.
.
.
Examines tasks and procedures to eliminate those that are unnecessary
and keeping those that are value-added
Organizes own work in order to use time to maximize personal productivity
Organizes work so that multiple objectives or tasks can be accomplished
simultaneously
Sorts and disseminates material/information such that it is easily accessible
by self and others
Thinks ahead to anticipate what material/information others might need to
do their jobs successfully
11. Flexibility/Adaptability... Remains open-minded and flexible when presented with
different perspectives and/or faced with changes; copes effectively with pressure
and adversity
.
.
/'
.
/
Embraces challenges, adapting quickly to the new environment, paying
particular attention to finding the positive in the change for self and others
Listens with an open mind to new ideas and reasonable arguments, and
modifies one's positions or opinions accordingly
Positively adapts to new ways of working as changes are introduced
Shifts priorities if more urgent or important work is requested
/
^12. Focus On Results...Works to set organizational and/or individual objectives,
works to excel and to increase one's effectiveness on-the-job... maintains a focus
on the task and desired results... identifies opportunities for increasing the bottom
line
.
.
.
Anticipates obstacles that may arise, and creates contingency plans to
address them before they impede one's ability to achieve goals
Continues to work toward objectives over time despite repeated obstacles,
putting in as much effort as is required to achieve the result
Keeps staff informed on an ongoing basis of their progress toward achieving
their goals
Works cooperatively with others to accomplish objectives and meets the
most important short- and long-term goals
Actively defines own role consistent with the company objectives and value
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95
13. Forward Thinking...Anticipates and plans to deal with future events, trends,
problems and opportunities and exercises judgment as appropriate
.
.
.
.
Considers the long-term impact of these company resources on customers
so that the company's current and future capabilities are presented in a
positive light and enduring relationships may be built
Keeps abreast of information, other market trends and ideas in order to
identify future opportunities for the company
Meets with others outside the company to seek information of future trends
and potential opportunities
Scans the work environment and the external marketplace for opportunities
to make improvements that will yield longer-term business results (e.g.,
reorganization, and new strategies)
Thinks ahead to anticipate needed resources related to an upcoming project
or task
14. Holding People Accountable... Involves the ability to be totally clear with others
about what has to be achieved, to what standard, by when, within what budget,
and then to make clear their accountability for delivery
.
.
.
.
.
Brings the team together regularly to discuss ways of working together more
effectively
Asks team members to describe what they think current standards are.
Uses the opportunity to correct any misunderstandings
In meetings with individuals, outlines responsibilities and standards clearly
Encourages individuals to monitor their own progress against goals
Doesn't wait to talk to people about performance problems or achievements;
talks to them as soon as possible, without causing embarrassment
Confronts people directly and openly, but discreetly, over poor performance
15. Honesty & Integrity... Values honesty and ethical conduct in business dealings
including the way individuals treat one another and handle confidential information
.
.
.
Acts honestly and ethically in all business practices even if it means putting
the organization at a competitive short term disadvantage
Conducts business in an exemplary manner and ensures that unfair
advantage is not taken or gained during transactions
Consistently follows up on commitments on time
Expresses what one thinks is correct or right, even when it is not required or
when it would be easy to refrain from being open about the situation
Recognizes own negative feelings or mistakes and takes full ownership of
them
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96
16. Leadership/Vision...Has a "big picture" perspective and continuously emphasizes
the broader vision...applies a comprehensive understanding of our company's
business plan to establish and drive the business agenda
.
Communicates the vision in an inspiring and motivational way, in order to
generate enthusiasm and commitment to its achievement
.
.
Makes decisions consistent with the organization's standards to practice the
values while achieving the objectives
Proactively enlists the group's input into creating a long-term vision for the
department, which is in alignment with the broader organizational strategy
Reminds people of the value of their efforts toward important long-term
objectives
.
Takes every opportunity to articulate a clearly defined vision in order to
create a focus and direction for the group, particularly in the midst of
changing business realities
17 Managing Change and Transition...Recognizes changes in the internal and/or
external environment... responds to these changes in a timely manner
.
Comfortably realigns one's commitments and priorities when new priorities
move to the forefront
.
.
Keeps informed of changes that are likely to affect one's work in order to be
ready for the change
Makes self available and accessible to help others during the change
process
.
.
Recognizes how change affects one's respective work group and
anticipates reactions of others to help them work through the change
process constructively
Speaks positively of the change in order to support team members through
times of change
Treats negative events and experiences as learning and growth
opportunities, seeking feedback as appropriate and moving forward in a
confident manner
18. Personal Sensitivity/Empathy...ls perceptive and sensitive to the attitudes,
feelings and concerns of others
.
Acknowledges the feelings of others and asks what one can do to put them
at ease
.
.
Comprehends the feelings of others by sincerely listening and responding
with compassion and concern to their particular situation
Considers the needs and concerns of others when making a decision
Listens attentively and responds with empathy to other people's problems or
concerns
.
Makes appropriate adjustments and accommodations to put others at ease
and meet their unique requests because of unusual circumstances
Reads and checks out other people's feelings and concerns by observing
their non-verbal behaviours
.
Views the situations from others' perspectives to understand their concerns
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97
y19. Professionalism... Dedicated to enhance the professionalism of our employees by
continuously expanding their knowledge, raising their standards of service delivery
and conducting themselves responsibly
.
.
.
.
Maintains composure in the midst of changing circumstances and priorities
Remains calm to assist in calming others as well, in profoundly difficult or
sensitive situations that affect everyone involved
Says "no" to unreasonable or unethical requests
Works with others to accomplish objectives and meets the most important
short- and long-term goals
20. Relationship Building...Builds effective working relationships with internal and
external individuals, at all levels. whose co-operation is important to present and/or
future success
.
Establishes trust, credibility and respect with others by following through
with commitments
.
Finds common ground and understanding and builds constructively from
there
.
.
.
Helps others by sharing resources and workload to meet tight deadlines
Informs others of issues that affect them directly and solicit their input before
making suggestions to solve problems
Sets personal agendas aside when participating in cross-functional or interorganizational projects
21. Self-Awareness...Self-awareness is an understanding of your own emotions and
"triggers" and how they impact on your own behaviour and/or the behaviour of
others. It is also about understanding your own strengths and limitations.
Seeks feedback and considers it carefully
Works with others to bring strengths to projects that he/she may lack
Looks for appropriate opportunities to improve his/her areas of weakness
Manages emotions so as to minimize negative impact on others
Considers his/her approach at meetings or in projects to suit needs of
others, rather than own preferences
.
.
.
.
22. Teamwork...Takes action to create and sustains highly motivated groups to
achieve common objectives... respects and acknowledges the contribution of all
employees in achieving our mission and objectives...values teamwork as the
means to achieve results
.
.
Maintains commitment to team objectives and a positive attitude even when
one's ideas are not supported
Pitches in to help the team reach their goals
Recognizes when conflict exists and takes quick and appropriate action to
resolve the problem
Regularly finds ways to celebrate and reward successes with the team
Willingly shares information with others to support common efforts
Page?
98
DEPARTMENT: Public Works Department
MONTHLY ACTIVITY: February 2016
Public Works crews were out sanding and plowing 19 times in
compared to 22 times last year.
Crews removed snow twice this month in the villages of
Westmeath, Beachburg, Foresters Falls and Cobden.
Crews were out cold patching roads as weather permitted.
Gravel was added to some portions of Flecher Road where large
pot holes had developed.
Barricades and garbage cans were delivered to the Cobden boat
launch for the annual Civitan Ice Fishing Derby and picked up
after.
Brushing on Grants Settlement was continued this month in
preparation of construction work this summer.
Signage that has failed the Reflectivity test continue to be
replaced as time permits.
Garage Doors were replaced at Mineview Patrol garage this
month.
Terry O’Malley started February 22 as the public works
mechanic.
99
Reeves Report foe February
In the month of February I attended at County three times.Property and Development on Feb. 9 ,
Finance and Administration on Feb.16 and the regular meeting on Feb.25.
An invitation was extended to municipal key staff pertaining to tourism to the OVTA annual general
meeting held at the Ma-te-way Centre in Renfrew on April 26, 2016 from 12pm. to 4:30 pm. for those
who wish to attend.
The CP rail Corridor Advisory Committee met with CP partners (Lanark County and the municipal
township of Papineau-Cameron) on Feb 18, 2016 in Perth to review acquisition documents with legal
counsel.
Development and Property will be updated in April as to the status of this initiative.
On March 4,2016 a delegation from Renfrew County will meet with Honourable Steven Del Duca,
Minister of Transportation in support of the County's efforts to bring to the government's attention to
the importance of the continued expansion of the TransCanada Highway 17.
Terry Millar
100
DEPARTMENT: Fire
MONTHLY ACTIVITY: March 2016
Chief
Station 1 Haley's
Station 2 Cobden
Chief Heubner attended Council Committee.
Chief Heubner attended Council.
Chief Heubner, Moore met with Marsha on Budget.
Chief Heubner attend County Chief's meeting in Killaloe.
Chief Heubner met with D/C Moore on purchasing.
Chief Heubner met with MNR Bob Butler.
Chief Heubner, Moore work on OG'S.
MVC Beachburg Rd. extrication paged then cancelled.
Gas smell 22 Pembroke St.
Ski - Doo fire 708 Connaught Rd. A - B
Station 3 Foresters Falls
No Calls
Station 4 Beachburg
Tractor Fire 1210 Greenwood Rd.
Car fire Gore Line.
Station 5 Westmeath
Car Fire Gore Line.
Recommendations
Some equipment purchasing has begun as budget allows.
101
Committee Meetings
Meeting Title: Council in Committee Meeting Date: Wednesday March 2, 2016
Start Time: 6:00 p.m.
COUNCIL IN COMMITTEE MEETING AGENDA
record/package.
NOTE: As of February 4, 2015 all Committee and Council meetings will be recorded and will
be available to be viewed on the Township website www.whitewaterregion.ca
Please mute all electronic devices during meetings.
_________________________________________________________________________
Council in Committee
Mayor Hal Johnson
1.
2.
3.
Call to Order
DELEGATIONS:
4. PUBLIC WORKS COMMITTEE (Chair Dave McKay)
A.
1. Delegation: Jon Pitcher – Energy East Pipeline Project Update
5. PLANNING COMMITTEE (Chair Chris Olmstead)
B.
1. OPA #11 – Review & Moving Forward
6. CORPORATE SERVICES COMMITTEE (Chair Charlene Jackson)
C.
1. Sewer Budget
7. PUBLIC WORKS COMMITTEE (Chair Dave Mackay)
D.
1. Children at Play singnage request
2. Working on personal vehicles
3. Fuel Tender
8. RECREATION AND CULTURE COMMITTEE (Chris Olmstead)
E.
1.
2.
3.
4.
Swimming Lessons in Westmeath – request
Premier’s Award for Agri-Food Innovation Excellence
Accessibility requirements for recreational trails, beach access, exterior paths
Letter for WDRA – Winter Carnival Liquor License Extensions
9. ENVIRONMENTAL SERVICES COMMITTEE (Daryl McLaughlin)
F.
1. Curbside yellow bag purchase program
2. Garbage pick up – Malloy & Yakabuskie Rds
3. Jp2g Sewer Plant Upgrade monthly Project Manager Report
10. PROTECTIVE SERVICES COMMITTEE (Cathy Regier)
G.
1. 911 service complaint
2. OPP January 2016 Billing Summary Report
11. CORPORATE SERVICES COMMITTEE (Charlene Jackson)
H.
1. Closed Session: 239 (2) (e) Litigation or potential litigation, affecting the Corporation of the
Township of Whitewater Region.
12. ADJOURNMENT
102
Committee Meetings
Meeting Title: Council in Committee Meeting Date: Wednesday March 2, 2016
Start Time: 6:00 p.m.
COUNCIL IN COMMITTEE MEETING AGENDA
record/package.
NOTE: As of February 4, 2015 all Committee and Council meetings will be recorded and will
be available to be viewed on the Township website www.whitewaterregion.ca
Please mute all electronic devices during meetings.
ATTENDANCE: Mayor Hal Johnson, Reeve Terry Millar, Councillor Cathy Regier, Councillor Dave
Mackay, Councillor Daryl McLaughlin, Councillor Chris Olmstead and Councillor Charlene Jackson
STAFF: Hope Dillabough, Marsha Hawthorne, Steve Hodson, Doug Schultz, Bill Misener and Karen
Bromley
Council in Committee
Mayor Hal Johnson
Mayor Johnson spoke to council about the closure of Westmeath Public School, he asked for the support
in helping to keep this school open. There will be a website that will be available and when it is he will
advise everyone.
1.
Call to Order - 6:04p.m.
2.
Disclosure of Pecuniary Interest - none
3.
Moved by Daryl McLaughlin, Seconded by Terry Millar
2016-3332 “Be it resolved that the Council in Committee of the Township of Whitewater Region
Adopts the agenda for the March 2, 2016 meeting.”
Carried by
Hal Johnson
4. PUBLIC WORKS COMMITTEE (Chair Dave McKay)
A.
1. Delegation: Jon Pitcher – Energy East Pipeline Project Update
Jon Pitcher presented Council with an updated slide presentation, at this time Council did have some
questions in which he will go back and ask and get back with answers. They are hopeful to have
construction started by 2018 and up and running in 2021.
5. PLANNING COMMITTEE (Chair Chris Olmstead)
B.
1. OPA #11 – Review & Moving Forward
The overall consensus on this is to have Brian Whitehead and Charles Cheesman attend a meeting so that
Council could ask questions. They want to be able to understand and be better educated before moving
forward.
6. CORPORATE SERVICES COMMITTEE (Chair Charlene Jackson)
C.
1. Sewer Budget
Marsha presented the Sewer Budget, at this time Council discussed a flat service rate for home owners that
go South, or rental properties that are vacant for a period of time. Councillor Jackson suggested keeping the
same rate but the bill would read differently, it would be the fee + delivery charge = the total of the bill.
Therefore anyone asking to have their water turned off it would be for a minimum three month period and
they would still have to pay the delivery charge as the sewer still it hooked up and needs to be maintained
whether they use it or not.
7. PUBLIC WORKS COMMITTEE (Chair Dave Mackay)
D.
1. Children at Play signage request
Council was not in favor of putting a sign up as the speed limit is 80 kilometers and people know
this when they buy a house. Councillor Jackson stated there are kids on every road and you
cannot start this.
103
2016-3333”Be it resolved that the Public Works committee of the Township of Whitewater Region
recommends to Council that “Children at Play” signs be erected at each end of Sturgeon Mountain
Rd.”
Not Carried
Dave Mackay
2. Working on personal vehicles
Due to insurance liability the staff will no longer be able to park their vehicles or work on their own
vehicles in the Township garage. The Christmas Float is allowed because it is with the Township.
2016-3334”Be it resolved that the Public Works Committee of the Township of Whitewater Region
recommends to Council that the Human Resource policy relating to working on personal vehicles in
Township garages be discussed and revised to reflect no personal vehicles allowed to be
within the
Township garages and be effective immediately.”
Carried by
Dave Mackay
3. Fuel Tender
Council asked Bill to advertise in the paper and on the website.
2016-3335”Be it Resolved that the Public Works Committee of the Township of Whitewater Region
recommends to Council that the supply of propane and fuel should be put out for tender.”
Carried by
Dave Mackay
8. RECREATION AND CULTURE COMMITTEE (Chris Olmstead)
E.
1. Swimming Lessons in Westmeath – request
Councillors did like the idea of having the two spots for swimming lessons, however it was hard to
get two lifeguards last year and that would make it that we would need four. Also the cost involved
would then double. Marsha did have some questions that she would like to look into first at
Nangor and will get back to council with them. Marsha did apply for the Federal Grant, hasn’t
heard anything yet.
Moved by Terry Millar, Seconded by Cathy Regier
2016-3336”Be it resolved that the Recreation and Culture Committee of the Township of Whitewater
Region recommends to Council that the summer Swimming Lessons Program be run at 2 locations
in 2016- at the municipally owned Beachburg Little Lakes Beach, and at Nangor Resort Beach in
partnership with the resort owners. This expansion of the program will require hiring 4 students to
cover the lifeguard and swim instructor duties for July and August.”
Tabled
2. Premier’s Award for Agri-Food Innovation Excellence
2016-3337”Be it resolved that the Recreation and Culture Committee of the Township of Whitewater
Region recommends to Council that the Premier’s Award for Agri-Food Innovation Excellence
Program should be promoted and members of the agricultural community in Whitewater Region
should be encouraged to apply before the April 15, 2016 deadline.”
Carried by
Chris Olmstead
3. Accessibility requirements for recreational trails, beach access, exterior paths
Discussed that it is required to have all recreational trails, beach access and exterior paths new or
redeveloped accessible.
4. Letter for WDRA – Winter Carnival Liquor License Extensions
Moved by Cathy Regier, Seconded by Terry Millar
2016 – 3338”Be it Resolved that the Recreation and Culture Committee of the Township of
Whitewater Region recommends to Council to approve the letter written by the Chief Administrative
Officer to extend the Westmeath and District Recreation Association’s liquor license regarding their
request for the annual Winter Carnival from March 5th. 2016.”
Carried by
Chris Olmstead
9. ENVIRONMENTAL SERVICES COMMITTEE (Daryl McLaughlin)
F.
1. Curbside yellow bag purchase program
Steve spoke regarding the yellow bags, as it was discussed in another meeting that Steve would need
to order more bags soon. After a discussion about whether or not to continue with the yellow bags or
go to use your own bags with a weight restriction and have your bag restriction of 2 bags per
104
household per week, council decided to try the 2 week per limit using your own bags. Steve
explained that we pay the contractor who drives around the same amount no matter how
many bags he picks up. It is hopeful that this way people will stop dumping garbage sides of roads,
dead ends and so forth. Steve will check how many yellow bags are left and then advertise when this
will become effective.
2016-3339”Be it resolved that the Environmental Services Department of the Township of Whitewater
Region recommends to Council to consider the notion of substituting the current curbside yellow
bag purchase program to a two (2) bag per week limit with collection cost recovery through tax
levy.”
Carried by
Daryl McLaughlin
MEETING EXTENSION
Moved by Charlene Jackson, Seconded by Dave Mackay
2016-3340”Be it Resolved that the Committee in Council meeting be extended past 9:00p.m.”
Carried by
Daryl McLaughlin
2. Garbage pick up – Malloy & Yakabuskie Rds
The recycling and garbage pick up will remain at the corner of Yakabuskie and Malloy Road
2016-3341”The Environmental Services Department recommends to Committee that the current
collection location for the residents of Whites Beach Trail and those residing down Yakabuskie Road
maintain at the intersection of Malloy Road and Yakabuskie Road.”
Carried by
Daryl McLaughlin
3. Jp2g Sewer Plant Upgrade monthly Project Manager Report
2016-3342”Be it resolved that the Environmental Services Committee of the Township of Whitewater
Region approves the invoice submitted by Cobden Waste Water Treatment Plant Upgrade Project
Managers Jp2g Consulting in the amount of $3,844.66.”
Carried by
Daryl McLaughlin
10. PROTECTIVE SERVICES COMMITTEE (Cathy Regier)
G.
1. 911 service complaint
Council has agreed to ask County how to deal with this issue, they did agree this isn’t good and a
lot of people just have cell phones and no land line.
2. OPP January 2016 Billing Summary Report
2016-3343”Be it resolved that the Protective Services Committee of the Township of Whitewater
Region receives and files the OPP calls for the Service Billing Summary Report for January, 2016.”
Carried by
Cathy Regier
11. CORPORATE SERVICES COMMITTEE (Charlene Jackson)
H.
1. Closed Session: 239 (2) (e) Litigation or potential litigation, affecting the Corporation of the
Township of Whitewater Region.
2016-3344”Be it resolved that the Corporate Services Committee of the Township of Whitewater
Region went in to Closed Session under Section 239 (2) of the Municipal Act at 9:20pm for the
following purpose:
e) Litigation or potential litigation. Affecting the corporation of the Township of Whitewater
Region or local boards, including matters before administrative tribunals.”
Carried by
Charlene Jackson
2016-3345”Be it resolved that the Council in Committee of the Township of Whitewater Region came
out of Closed Session at 9:40p.m.
105
Open Session Report:
A closed session meeting was held. One item was on the agenda: 239 (2) (e) Litigation or potential
litigation affecting the Corporation of the Township of Whitewater Region.”
Carried by
Charlene Jackson
12. ADJOURNMENT
Moved by Daryl McLaughlin, Seconded by Cathy Regier
2016-3346”Be it resolved that the Council in Committee of the Township of Whitewater Region
adjourns the meeting of March 2, 2016 at 9:40p.m.”
Carried by
Charlene Jackson
106
THE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION
BY-LAW NO. 16-03-854
A By-Law authorizing the Township to enter into a Development Agreement with Grant Gorr
WHEREAS Grant Gorr Is the owner of Part of Lot C, Plan 183, Being Part 3 on Plan 49R-16986, Subject to
an easement in gross over Parts 1 and 2 on Plan 49R-18557 as in RE196640, Township of Whitewater
Region, in the County of Renfrew;
AND WHEREAS Grant Gorr has applied to the County of Renfrew for consent approval of residential lot File
Number B43/15 and such approval dated the 9th day of September, 2015 has been granted subject to the
execution and registration of a Development Agreement between the Owner and the Township be on title:
AND WHEREAS Section 51(26) of the Planning Act provides for the Municipality to enter into an Agreement as
a condition of the approval of subdivision of a lot which Agreement may be registered on title and is
enforceable by the Municipality against all subsequent purchase of land;
AND WHEREAS Grant Gorr has asked the Council of the Corporation of the Township of Whitewater Region to
enter into a Development Agreement;
NOW THEREFORE the Council of the Corporation of the Township of Whitewater region hereby ENACTS AS
FOLLOWS:
1. THAT the Corporation of the Township of Whitewater Region enter into a Development Agreement
with Grant Gorr, which agreement is attached and marked as Schedule ”A” to this By-law.
2. THAT the council of the Township of Whitewater Region hereby authorize the execution of the
Development Agreement.
3. THAT the Mayor and CAO/Clerk be authorized to execute the said Development Agreement together
with all documents relating thereto, and further, to make such other motions as may be necessary to
complete this matter.
THIS BY-LAW shall come into effect upon the passing thereof and subsequent registration at the Land Registry
Office for the Registry Division for the County of Renfrew.
All By-laws or parts of By-laws previously passed that are inconsistent with the provisions of By-Law 16-03-854
are hereby repealed.
Passed this 23rd day of March, 2016.
____________________________________
Hal Johnson, Mayor
_______________________________
Christine FitzSimons, COA/CLERK
107
SCHEDULE “A” TO BY-LAW 16-03-854
THIS AGREEMENT made the 23rd day of March, 2016.
BETWEEN:
GRANT GORR
(Hereinafter referred to as “owner”)
- and -
THE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION
(Hereinafter referred to as the “municipality”)
WHEREAS Grant Gorr is the owner of lands legally described as being Part of Lot C, Plan 183, Being
Part 3 on Plan 49R-16986, Township of Whitewater Region, in the County of Renfrew, more
particularly described in Schedule “B” attached hereto (Hereinafter referred to as the “Lands”).
AND WHEREAS Grant Gorr the owner has applied to the County of Renfrew for consent to sever one
residential lot (File Number B43/15) and such consent was given on the 9th day of September, 2015
subject to certain conditions.
AND WHEREAS the Ontario Planning Act in Sections 53)12) and 51(26) provided for the municipality
to enter into an Agreement as a condition of approval of the severance, which Agreement may be
supported by Notice on Title.
THEREFORE in consideration of the granting of the severance, the owner covenants and agrees as
follows:
1. All future purchasers of the lands must be notified that the location of the proposed septic
system must be located as shown on the detailed site plan approved by the municipality and the
site plan is attached hereto as Schedule “C” to this Agreement.
2. This Agreement shall be binding on subsequent purchasers and the parties’ successors and
assigns. The owner shall register a Notice of the Agreement on the title of the lands and shall
notify any subsequent purchaser of the lands of the existence of the Agreement by including a
copy in any Agreement of Purchase and Sale for the lands.
Dated at Pembroke, Ontario this 23rd day of March, 2016.
Witness
Grant Gorr
Dated at Cobden, Ontario this 23rd day of March, 2016.
Witness
Per:
Hal Johnson, Mayor
Witness
Per: Christine FitzSimons,
Chief Administrator/Clerk
We have the authority to bind the Corporation
108
SCHEDULE “B”
LEGAL DESCRIPTION OF THE LANDS:
Part of Lot C, Plan 183, Being Part 3 on Plan 49R-16986, Subject to an easement in gross over Parts 1 and 2 on
Plan 49R-18557 as in RE196640, Township of Whitewater Region, in the County of Renfrew.
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From:
Sent:
To:
Steven Hodson <[email protected]>
Subject:
FW: Product Care Association's Pesticide, Solvent and Fertilizer ISP Transition
March-17-16 1:36 PM
Christine FitzSimons'
Amending Agreement
Attachments:
069 WHITEWATER REGION.PDF
^
Hey Christine,
This attached amending agreement between Product Care Association (PCA) and the Municipality needs to be signed in
order to claim funding for Pesticides, Solvents and Fertilizers we collect at our Hazardous Waste Events. Stewardship
Ontario always supplied funding for these products but like Paints & Coatings/ it is now in the hands of Product Care
Association.
We are already in an Agreement with PCA for Paints and Coatings (June 30th/ 2015). This amending agreement will now
place pesticides, solvents and fertilizers into the agreement. This should go to Council Meeting for the Mayor's
signature.
Thanks,
Steve n
111
CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION
BY-LAW #16-03-856
Being a By-Law to authorize the Mayor and CAO to execute an
Amending Agreement with Produce Care Association, relating to
paints and coatings and the containers in which they are contained,
pesticides, solvents and fertilizers.
THEREFORE the Council of the Corporation of the Township ofWhitewater
Region enacts that:
.
The Mayor and the CAO are hereby authorized to execute this Agreement
attached as Schedule "A"
Passed this 23rd day of March, 2016.
MAYOR Hal Johnson
CAO/CLERK Christine FitzSimons
112
-1-
AMENDINGING AGREEMENT
PRODUCT CARE ASSOCIATION – MUNICIPAL
INDUSTRY STEWARDSHIP PLAN SERVICE AGREEMENT
WHEREAS:
A. Product Care Association of Canada and CORPORATION OF THE TOWNSHIP OF
WHITEWATER REGION (collectively, the “Parties”) entered into an agreement concerning
Phase 1 material which is paints and coatings, and the containers in which they are
contained dated June 30, 2015 (the “Agreement”);
B. The parties wish to make certain amendments to the Agreement as set out herein.
THE PARTIES THEREFORE AGREE AS FOLLOWS:
A. The Agreement is hereby amended effective April 1, 2016 as set out in Attachment 1 hereto.
B. All other provisions of the Agreement remain un-amended and in full effect.
IN WITNESS WHEREOF the Parties have signed this AMENDING AGREEMENT as of April 1,
2016.
Product Care Association of Canada
by:
Name: Mark Kurschner
Title:
President
by:
Name:
Title:
113
ATTACHMENT 1 TO THE AMENDINGING AGREEMENT
PRODUCT CARE ASSOCIATION – MUNICIPAL
INDUSTRY STEWARDSHIP PLAN SERVICE AGREEMENT
Preamble: The Parties agree that the preamble of the Agreement is deleted in its entirety
and replaced with the following:
RECITALS:
A.
By letter received by Waste Diversion Ontario December 12, 2006, the Minister of the
Environment for the Province of Ontario required Waste Diversion Ontario (“WDO”) to
develop a waste diversion program for municipal hazardous or special waste (“MHSW”)
and that Stewardship Ontario (“SO”) act as the Industry Funding Organization (“IFO”) for
the program.
B.
SO, at the direction of and in cooperation with WDO, developed a municipal hazardous
or special waste program plan for 9 materials (the Phase 1 materials), which was
approved for implementation by the Minister of the Environment by letter dated February
19, 2008.
C.
SO and the Municipality are parties to an agreement as amended (the “SO Phase 1
Agreement”) concerning the provision of certain services by the Municipality to SO
concerning the Phase 1 materials.
D.
On December 10, 2014 WDO approved PCA’s Industry Stewardship Plan for Paints and
Coatings pursuant to the provisions of s. 34 of the Waste Diversion Act, 2002.
E.
On March 25, 2015, WDO designated June 30, 2015 as the effective date of the Paint ISP.
F.
On October 28, 2015 WDO approved PCA’s ISP for Pesticide, Solvent and Fertilizer
pursuant to the provisions of s. 34 of the Waste Diversion Act, 2002.
G.
On December 17, 2015 WDO designated April 1, 2016 as the effective date of the
Pesticide, Solvent and Fertilizer ISP.
H.
PCA and the Municipality wish to enter into an agreement concerning the provision of
certain services by the Municipality to PCA concerning the Phase 1 materials which are
paints and coatings, and pesticides, solvents and fertilizers and the containers in which
they are contained as defined by the ISPs.
1.0
Definitions and Interpretation. The Parties agree that Section 1.0 of the Agreement is
deleted in its entirety and replaced with the following:
1.1.
Terms beginning with capital letters and used herein without definition shall have the
meanings given to them in either the Waste Diversion Act, 2002 (Ontario) or the Municipal
Act, 2001 (Ontario), as the case may be unless otherwise specified.
1.2.
In this Agreement:
2
114
(a)
“Agreement” means this Agreement and includes all schedules and amendments
thereto;
(b)
“Business Day” means Monday through Friday, excluding statutory holidays and
any other day that the Government of Ontario has elected to be closed for business;
(c)
“Claims Submission” means submission to PCA of data required to validate claim
for payment;
(d)
“Collection Services” means all the activities, including those conducted at Events
and Depots operated by or on behalf of the Municipality, for the purpose of receiving,
classifying, packing, storing and transferring ISP Materials onto transportation
vehicles, including the manifesting of the MHSW prior to transportation away from
the Event or Depot;
(e)
“Commingled Materials” means the ISP Materials listed in Schedule E that can
be safely packed together for transportation as per the Packing Standards;
(f)
“Current Price” means the price for Post Collection Services for Commingled
Materials in effect as of April 1, 2015 or subsequently approved by PCA;
(g)
“Depot” means a collection and transfer facility/location operated by or on behalf
of the Municipality for receiving MHSW from the public and/or Exempt Small
Quantity IC&I Generators and transferring same to transporters for processing or
recycling;
(h)
“Diversion Report” means invoices, MHSW material tonnage reports, or other
such documents as may reasonably be required by PCA from time to time for the
validation of Claims Submissions;
(i)
“End Processor” means a Service Provider that processes collected ISP
Materials;
(j)
“Event” means a one-day or other collection event, operated by or on behalf of the
Municipality to collect, pack, transport, weigh, and process ISP Materials from the
public and/or Exempt Small Quantity IC&I Generators;
(k)
“Exempt Small Quantity IC&I Generator” or “Exempt SQG” means a business
that is not required to submit a Generator Registration Report with respect to
MHSW under subsection 18 (1) of Regulation 347, made under the Environmental
Protection Act (Ontario), as amended from time to time;
(l)
“FOB” means free on board;
(m)
“Generator” means the final user who generates waste which will be reused,
recycled or disposed;
(n)
“ISPs” means the Paint ISP and the PSF ISP;
(o)
“ISP Materials” means paints and coatings, and PSF, and the containers in which
3
115
they are contained as defined in the ISPs;
(p)
“ISP Services” means the Collection Services and/or Post-Collection Services
provided by the Service Provider for the ISP Materials;
(q)
“ISP Effective Date” means June 30, 2015 for the Paint ISP and April 1, 2016 for
the PSF ISP;
(r)
“Lab Pack Audit” means a lab pack study conducted by a third party, with optional
observation by no more than two representatives of the Member Associations at
their discretion, that follows a methodology designed by SO with input from Member
Associations to achieve a high level of statistical confidence, the results of which,
after providing an opportunity for representatives of the Member Associations to
review them in confidence, are used to determine the proportionate share of each
Commingled Material to be paid by PCA as set out in this Agreement;
(s)
“Manifesting” means those activities associated with preparing a manifest for
Post-Collection Services in accordance with Regulation 347 made under the
Environmental Protection Act (Ontario);
(t)
“Member Associations” has the meaning set out in Section 4.3;
(u)
“Minister” means the Minister of the Environment and Climate Change for the
Province of Ontario;
(v)
“Non-Commingled Materials” means the materials listed in Schedule E that must
be packed separately for transportation as per the Packing Standards;
(w)
“Obligated MHSW” means MHSW designated as Phase 1 in the Minister’s program
request letter to Waste Diversion Ontario received on October 25, 2010 requesting
a revised waste diversion program for Phase 1 MHSW and as may be further defined
by the Minister from time to time;
(x)
“Packing Standards” means the Waste Packing Protocols listed in Schedule “E”
as amended by PCA from time to time;
(y)
“PCA Portal” means PCA’s online system for uploading Claims Submissions;
(z)
“Paint Industry Stewardship Plan” or “Paint ISP” means the PCA Paints and
Coatings waste diversion program dated May 23, 2014 as it applies to Phase 1
materials approved by Waste Diversion Ontario on December 10, 2014 to commence
on the ISP Effective Date, pursuant to section 34 of the Waste Diversion Act, 2002
(Ontario), and any amendments thereto and replacements thereof;
(aa)
“PSF” means pesticides, solvents and fertilizers as defined in the PSF ISP;
(bb) “PSF Industry Stewardship Plan” or “PSF ISP” means the PCA PSF waste
diversion program dated May 15, 2015 for pesticides, solvents and fertilizers as
it applies to Phase 1 materials approved by Waste Diversion Ontario on October 28,
4
116
2015 to commence on the ISP Effective Date, pursuant to section 34 of the Waste
Diversion Act, 2002 (Ontario), and any amendments thereto and replacements
thereof;
(cc)
“Post-Collection Services” means the management of ISP Materials after
delivery of such ISP Materials to a transportation Service Provider FOB the Event
or Depot location, including but not limited to transportation of ISP Materials
from Events and Depots, consolidation, sorting, weighing, processing, recycling,
and safe disposal of residual waste and other post-collection waste management
activities; and
(dd) “Service Provider” means the Municipality and/or a commercial party that
provides ISP Services to PCA or the Municipality as the case may be.
2.0
2.1.
ISP Services. The Parties agree that Subsections 2.1 and 2.3 of the Agreement are
deleted in their entirety and replaced with the following:
Schedule “A” to this Agreement sets out schematically three different service location
types for the provision of I S P Services by the Municipality to PCA. These are as
follows:
(a)
Depot
(b)
Event
(c)
Event (and transportation to Depot)
For the purpose of this Agreement, PCA and the Municipality have agreed that the service
location types marked with an “X" below will be the ones under which the Municipality
will provide ISP Services to PCA.
[]
Depot
[X]
Event
[]
Event (and transportation to Depot)
2.3.
The Parties recognize that there may be changes, including addition or removal of some
materials, to the ISPs. In the event of such changes, either Party may request appropriate
amendments to this Agreement to reflect those changes, and the Parties will negotiate
same in good faith, failing which the matter will be resolved by arbitration in accordance
with the provisions hereof.
3.0
Price and Payment. The Parties agree that Subsections 3.1 and 3.3 of the Agreement are
deleted in their entirety and replaced with the following:
3.1.
Price
(a) ISP Materials Services – Depot. As described in Schedule “A” hereto, PCA will
5
117
pay for ISP Services provided by the Municipality as of the respective ISP Effective
Dates for the ISPs as follows:
(b)
(i)
PCA will pay the Municipality the hourly rate as set out in Schedule “C” for the
Total Reimbursable Hours of Operation as specified in Schedule “B” for the
Collection Services.
(ii)
PCA will pay the Municipality PCA’s proportionate share (weight of ISP
Materials as a proportion of total weight of transported MHSW) of the PostCollection Services transportation costs for the Commingled Materials to a
maximum of the Current Price as defined in Section 3.6 of this Agreement.
The proportionate share will be based on the most recent Lab Pack Audit
conducted by or on behalf of an authorized representative of PCA.
(iii)
Post-Collection Services for Non-Commingled ISP Materials collected at
Depots will be paid directly to Service Providers by PCA as part of the P C A
Municipal Depot Transportation and Processing Incentive Program
(“MDTPIP”)
ISP Materials Services - Event. As described in Schedule “A” hereto, PCA will
pay for ISP Services provided by the Municipality as follows:
(i)
(c)
PCA will pay the Municipality an amount per tonne as set out in Schedule “C”
for the Collection Services and Post-Collection Services for Events approved
by PCA in accordance with Schedule “B”. The actual weight of the ISP
Materials as determined by the Service Provider providing the Post- Collection
Services will be used. PCA will pay the Municipality PCA’s proportionate
share (weight of ISP Materials as a proportion of total weight of transported
MHSW) for the Commingled Materials. The proportionate share will be
based on the most recent Lab Pack Audit conducted by or on behalf of by an
authorized representative of PCA.
ISP Materials Services – Event (and transportation to Depot). As described in
Schedule “A” hereto, PCA will pay for ISP Services provided by the Municipality as
follows:
(i)
PCA will pay the Municipality an amount per tonne as set out in Schedule “C”
for the Collection Services and transportation of ISP Materials to a Depot for
Events approved by PCA in accordance with Schedule “B”. The actual weight
of the ISP Materials as determined by the Service Provider providing the PostCollection Services will be used. PCA will pay the Municipality PCA’s
proportionate share (weight of ISP Materials as a proportion of total weight of
transported MHSW) for the Commingled Materials. The proportionate share
will be based on the most recent Lab Pack Audit conducted by or on behalf
of by an authorized representative of PCA.
(ii)
PCA will pay the Municipality for Post-Collection Services (transportation from
Depot and end processing) as set out in Section 3.1(a)
6
118
3.3.
The Municipality will provide any additional back-up/supporting information reasonably
requested by PCA to verify the accuracy of the Claims Submissions from time to time.
4.0
Term. The Parties agree that Subsection 4.1 of the Agreement is deleted in its entirety and
replaced with the following:
4.1.
The initial term of this Agreement will be for a period commencing on the ISP Effective
Date for the Paint ISP and unless otherwise extended or terminated earlier in accordance
with the provisions of this Agreement shall end on December 31, 2016.
5.0
Title and Compliance with Laws. The Parties agree that Subsections 5.1 and 5.2 of the
Agreement are deleted in their entirety and replaced with the following:
5.1.
Title to all ISP Materials collected by Municipality at Events and Depots will belong to PCA
from the time of collection, and whether the ISP Materials is transported to the End
Processor by the Municipality’s Service Providers or PCA’s Service Providers. Any
contract entered into between Municipality and an End Processor for ISP Materials must
provide that title transfers to the End Processor in accordance with the Processor
Standards in Schedule “E”, as amended from time to time. Notwithstanding the foregoing,
if the Municipality operates a reuse program for any ISP Materials, title to the ISP Materials
being reused shall transfer to Municipality one (1) second prior to being given to the person
or entity requesting it for reuse purposes.
5.2.
In performing the ISP Services hereunder, the Municipality represents and warrants that
it will at all times, and will require its Service Providers to, have all Certificates of
Approval/Environmental Compliance Approval and any other approvals required and
that it will otherwise comply at all times and require its Service Providers to comply,
with all applicable laws, regulations and requirements of any governmental authority
having jurisdiction, including without limitation the Ontario Ministry of the Environment and
Climate Change and the Ontario Ministry of Labour.
8.0
8.1.
Indemnity and Insurance. The Parties agree that Subsection 8.1 of the Agreement is
deleted in its entirety and replaced with the following:
Each party (the “Indemnifying Party”) hereby indemnifies and saves harmless the other
party (the “Indemnified Party”) on its behalf and as trustee for, its respective council
members, directors, officers, contractors, employees and agent, from and against any and
all manner of actions or causes of actions, damages (but not including consequential
damages), costs, loss or expenses of whatever kind (including related legal fees on a full
indemnity basis) which the Indemnified Party, its council members, directors, officers,
contractors, employees and agents may sustain, incur or be put to by reason of or directly
or indirectly arising out of any breach of this Agreement by the Indemnifying Party or any
willful misconduct or negligence of the Indemnifying Party or any person for whom the
Indemnifying Party is, at law, responsible, in relation to matters arising out of this
Agreement.
7
119
10.0 Notice. The Parties agree that Section 10.0 of the Agreement is deleted in its entirety and
replaced with the following:
Any notice, request, demand or other instrument or communication herein provide,
permitted or required to be given by either PCA or the Municipality will be in writing and
sufficiently given if delivered personally, by facsimile transmission or other electronic
means of written communication tested prior to transmission to the extent such testing
is available (unless otherwise expressly provided herein) or if sent by registered
mail to the following respective address hereinafter set out, namely:
Notices to PCA will be delivered to:
President
Product Care Association of Canada
105 West 3rd Avenue
Vancouver BC V5Y1E6
Facsimile: 604-592-2982
Email: [email protected]
Notices to The Municipality will be delivered to:
Environmental Services Manager
44 Main
Cobden, ON
K0J 1K0
Fax: (613) 646-2283
Email: [email protected]
Any such notice if delivered personally, by facsimile transmission or by other
electronic means will be conclusively deemed to have been given on the day of
personal delivery, or facsimile transmission or electronic communication (and if after 5
p.m. E.T. the next following Business Day), or if mailed as aforesaid, will be conclusively
deemed to have been received on the fifth (5th) business day following the day on
which such notice is mailed as aforesaid (except during a postal strike in which case
such notice shall be delivered via courier). Either party may, at any time, give written
notice to the other of any change of address (postal and/or email) of the party giving
such notice and from and after the giving of such notice the address therein specified
shall (in the absence of knowledge to the contrary) be deemed to be the address of such
party for the giving of notices thereafter.
8
120
29.0 Schedule “A”. The Parties agree that Schedule “A” of the Agreement is deleted in its
entirety and replaced with the following:
SCHEDULE “A” – ISP SERVICES
DEPOT
Municipality Submits
Claims
Submission with
Supporting
Documentation
Collection Services
ISP Materials (rate per hour)
Municipal Sort
Commingled ISP Materials (paint
aerosols and PSF)
Municipal Transporter
Commingled ISP Materials
(PCA pays share of tonnes)
Municipal Processor
(PCA pays actual weight)
Municipal Sort
Non-Commingled ISP
Materials (paints & coatings)
PCA approved Transporters
Non-Commingled ISP
Materials (PCA pays transporters
directly)
PCA approved Processors
Non-Commingled ISP Materials
(PCA pays processors directly)
PCA Pays Post-Collection
Services
Municipality submits PostCollection costs to PCA for
Purchase Order (with Diversion
Report)
The Municipality or the Municipality’s Service Provider provides Depot Collection Services for ISP
Materials. PCA pays the Municipality an hourly rate for the Collection Services.
Commingled ISP Materials may be packed in transportation containers with other non-Phase 1 ISP Materials
at municipal Depots as per Packing Standards. For Commingled ISP Materials, the Municipality is to
contract for transportation and processing of such Commingled ISP Materials and PCA will pay its
proportionate share of the transportation (by weight as determined by Lab Pack Audit) and processing
(by actual weight) costs for the ISP Materials.
Non-Commingled ISP Materials are to be separately sorted by material as per Packing Standards by
the Municipality at its Depots and made ready for pick-up by approved PCA transporters.
9
121
EVENT
Collection Services
ISP Materials (cost per tonne)
ISP Materials (included in cost per
tonne)
Municipal Processor
ISP Materials (included in cost per
tonne)
PCA Pays Collection &
Post-Collection Services
Municipality submits Post-Collection
costs to PCA for Purchase Order
(with Diversion Report)
The Municipality or the Municipality’s Service Provider provides Event Collection Services for ISP Materials.
The Municipality may combine Events with other activities, including collection of other Phase 1 and
non-Phase 1 MHSW. PCA pays the Municipality a cost per tonne of ISP Materials as per Schedule “C”
for the Collection and Post-Collection Services.
10
122
EVENT (and transportation to Depot)
Collection Services
ISP Materials (cost per tonne)
Transportation To Depot
ISP Materials (included in cost
per tonne)
Municipal Sort
Non-Commingled ISP
Materials
Municipal Sort
Commingled ISP
Materials
PCA pays share of tonnes)
Municipal Processor
(PCA pays actual weight)
PCA approved Transporters
PCA pays transporters directly)
PCA approved Processors
(PCA pays processors directly)
PCA Pays Post-Collection Services
Municipality submits PostCollection costs to SO for
Purchase Order (with Diversion
Report)
The Municipality or the Municipality’s Service Provider provides Event Collection Services for ISP Materials
and transports the collected ISP Materials to a Depot. PCA pays the Municipality a cost per tonne.
Commingled ISP Materials may be commingled with other Phase 1 or non-Phase 1 MHSW materials at
municipal Depots as per Packing Standards. For Commingled MHSW, the Municipality is to contract for
transportation and processing of such Commingled MHSW and PCA will pay its proportionate share of
the transportation (by weight as determined by Lab Pack Audit) and processing (by actual weight) costs
for the Commingled ISP Materials.
Non-Commingled ISP Materials are to be separately sorted by material as per Packing Standards by
the Municipality at its Depots and made ready for pick-up by an approved PCA transporter.
11
123
30.0 Schedule “C”. The Parties agree that Schedule “C” of the Agreement is deleted in its
SCHEDULE “C” – PAYMENT FOR COLLECTION SERVICES
PCA will pay the Municipality for ISP Materials Collection Services as follows:
For I S P Services – Depot, PCA will pay the Municipality the Hourly Rate (defined
below) per hour plus applicable taxes for the Total Reimbursable Hours set out
in Schedule “B”, to be paid in twelve (12) equal monthly installments. For greater
clarity, the monthly installment will be calculated as Total Reimbursable Hours divided
by twelve (12) and multiplied by the Hourly Rate.
The “Hourly Rate” is the total of:
$_0
For ISP Services – Event, PCA will pay the Municipality a rate of $_1100.00 per tonne of
ISP Materials plus applicable taxes.
For ISP Services – Event (and transportation to Depot), PCA will pay the Municipality a
rate of $_0.00_ per tonne of ISP Materials plus applicable taxes.
INITIALLED BY MUNICIPALITY:
12
124
31.0 Schedule “E”. The Parties agree that Schedule “E” of the Agreement is deleted in its
SCHEDULE “E” – PCA STANDARDS
Commingled Materials

Aerosols, as defined under Paints & Coatings that are ISP Materials;

Pesticides and containers in which they are contained that are ISP Materials;

Solvents and containers in which they are contained that are ISP Materials; and

Fertilizers and containers in which they are contained that are ISP Materials.
Non-Commingled Materials
 Paints and Coatings, and containers in which they are contained, that are ISP
Materials;
The following are PCA’s ISP Materials Collection Site Standards applicable to this Agreement as
of the date of this Agreement. PCA will provide advance notice of proposed revisions to these
standards to the Municipality in accordance with this Agreement. Revisions to these standards
will be posted on //www.regeneration.ca/service-partner-support/ontario/
ISP Materials Collection Site Standards
Effective: June 30, 2015
To the extent that there is any conflict between these Product Care Association ISP Materials
Collection Site Standards and the requirements of applicable laws and regulations, the
requirements of applicable laws and regulations apply. The collection site operator is required to
comply with the requirements of the applicable laws and regulations. For greater certainty, in the
event that the Product Care Association standards impose requirements that are more stringent
or additional to the requirements of applicable laws and regulations but do not conflict with such
laws and regulations, the collection site operator is required to comply with the PCA standards
as well as with applicable laws and regulations
Background:
PCA operates the Industry Stewardship Plans (“ISPs”) to ensure certain hazardous and special
wastes are collected and recycled or otherwise safely disposed of in an environmentally
appropriate way.
Product Care Association was authorized by Waste Diversion Ontario to plan, implement and
operate the ISPs for paints and coatings and PSF, and the containers in which they are
contained as defined in the ISPs.
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125
The ISPs, rules and material definition can all be viewed on the PCA website at
http://www.regeneration.ca//service-partner-support/ontario/
Purpose:
The ISP Collection Site Standards define the minimum operating requirements to qualify as a
Product Care Association collection site for ISP Materials. All locations wishing to act as a
collection site on behalf of PCA must be approved by PCA.
The ISP Collection Site Standards do not absolve collection sites from any federal, provincial
and/or municipal legislation and regulations applicable to their operation. It is the collection site’s
responsibility to be aware of, and abide by, all such legislation and regulations.
PCA reserves the right to review and revise these standards on an ongoing basis. The most
current version will be posted on the PCA website. PCA will, as a courtesy, provide notification
of changes to active collection sites for which it has current email addresses; however, it is the
collection site’s responsibility to regularly check the PCA website for revisions.
Who this applies to:
For the purposes of these standards, a Collection Site Operator means the operator of a
location at which ISP Materials are received from the public and/or a small quantity or IC&I
generator, or via the site’s internal operations from which a transporter will pick up ISP
Materials and transport it to an approved ISP Materials processor. These standards apply to
the following two types of collection sites:
1. Type 1 sites: Sites that receive a wide range of MHSW, and
2. Type 2 sites: Sites that collect only: Paints and coatings;
Enforcement of these Standards:
Collection site operators shall:
- Provide PCA with all reasonable information relating to these standards or any matter
that relates to the ISP or procedures of PCA;
- Acknowledge that PCA has a right of access to any and all such information
during normal business hours and on 24 hours’ notice.
Moreover, PCA may verify compliance information provided by collection site operators, either
directly or through a third party acting on its behalf. Please note that all parties acting on
behalf of PCA are bound by strict confidentiality agreements.
1. General Requirements
All ISP Materials collection site operators shall:
1.1
Possess a valid business licence if they are a commercial operation.
1.2
Either self-insure, or possess comprehensive or commercial general liability
insurance, including coverage for bodily injury, property damage, complete
14
126
operations and contractual liability.
1.3
Identify and comply with all applicable legislation and approvals, including but not
limited to:
Type 1 collection sites shall be:
 In possession of and in compliance with all terms in their MOECC
Environmental Compliance Approval (ECA);
 Registered with the MOECC’s Hazardous Waste Information Network (HWIN);
 In compliance with the Ontario Environmental Protection Act, 1990 (including
R.R.O. 1990, O. Reg. 347, General – Waste Management);
 In compliance with the federal Transportation of Dangerous Goods Act (TDGA);
 In compliance with applicable municipal zoning bylaws or other bylaws, such as
fire codes, parking and hours of operation.
Type 2 collection sites shall be:
 In compliance with the Ontario Environmental Protection Act, 1990 (including
R.R.O. 1990, O. Reg. 347, General – Waste Management);
 In compliance with the federal Transportation of Dangerous Goods Act ;
 In compliance with applicable municipal zoning bylaws or other bylaws, such as
fire codes, parking and hours of operation.
1.4
Maintain a documented process to identify, assess and ensure compliance with this
standard and all applicable legislative and regulatory requirements, including but not
limited to:
 Environmental regulations, including permits or certifications for operating,
air emissions, or other discharges;
 Occupational health and safety regulations;
 Hazardous waste management regulations (storage, handling).
1.5
Implement and maintain an emergency response plan to prepare for and respond
to emergency situations including fires, spills and medical events.
1.6
Maintain all records for a minimum of two years or longer as required by law,
including manifests, bills of lading and waste records.
1.7
Provide notice to PCA of any fines or regulatory orders in the previous five years
and, going forward, within 60 days of any new fine or regulatory order as it relates to
the ISP.
2. Occupational Health and Safety
All collection site operators shall:
2.1
Identify and comply with all applicable health and safety legislation, including but
not limited to:
 Employment Standards Act, 2000;
 Occupational Health and Safety Act, 1990;
15
127


Workplace Safety and Insurance Act, 1997;
Canada Labour Code.
2.2
Possess workers’ compensation coverage through either a provincial (WSIB) program
or a private insurance policy.
2.3
Be compliant with the Workplace Hazardous Materials Information System
(WHMIS), including training requirements.
2.4
Maintain an occupational health program that includes processes to safeguard
the health and safety of employees by:
 Providing regular documented health and safety training;
 Providing and enforcing the correct use of personal protection equipment; and
 Safeguarding hazardous mechanical processes.
3. Staff Training
3.1
Train staff on their emergency response plan.
3.2
Train staff to identify and pack ISP Materials in its appropriate waste class according to
Waste Packing Protocols (refer to Appendix A).
3.3
Train staff to differentiate between ISP Materials that is eligible for collection services
under the ISP and those that are not (refer to Appendix A).
3.4
Update staff training based on any changes made to the Collection Site Standards.
3.5
Document and maintain records of staff training.
4. Waste Packing Protocols
4.1
Pack waste according to the MOECC’s waste classes and PCA Waste Packing
Standards as outlined in Appendix A.
4.2
Ensure that ISP Materials are handled and stored as follows:
For Type 1 collection sites:
In accordance with the conditions laid out in their respective Environmental
Compliance Approval and all applicable laws and regulations.
For Type 2 collection sites:
 Have the ability to receive wastes from the public in a controlled manner
(direct supervision or monitored) in a customer drop-off area;
16
128





Have adequate infrastructure to shelter material from inclement weather in
a consolidation storage area;
Have sufficient space to receive, sort, store and prepare transportation containers for
shipment:
 Paints and coatings: minimum of eight (8) 205 L drums/two standard UN gaylord
boxes or one week of paints and coatings received at each collection site;
As applicable, have material-handling equipment with the ability to move containers
onto transport vehicles;
Be accessible to transport vehicles for pick- up of ISP Materials ; and
Have adequate security measures in place to prevent ISP Materials from being
tampered with by anyone at the site or using the collection facility at unauthorized
times.
4.3
All waste must be packed in an approved UN container1 and all materials transported
must be contained in accordance with TDGA requirements.
4.4
Transportation containers must be filled to capacity, except if this practice
contravenes either a ministry order or the Collection Site Operator’s Environmental
Compliance Approval Storage Requirements. Transportation containers used at
event days should be filled to capacity and it is understood the last container filled of
the day may not be filled, it may be partially filled.
4.5
If applicable, make use of vermiculite in sufficient quantity to cover and protect the
waste material from breakage when there is a potential for spillage or breakage of
containers in a lab pack during transport:
4.6
Place large pails (25 litres or more) on skids and shrink wrap to prevent shifting of waste
during transport. Alternatively, gaylord boxes may be used placing 25L pails on the
bottom layer.
4.7
Contamination allowances
 The maximum contamination allowance is 5%. This is a weight-based allowance
assessed on individual drums for a given waste class.
 Contamination levels in transport containers (mis-packed ISP Materials, non-program
wastes as identified in Appendix A) will be monitored by PCA or by its authorized agent
through random sampling. ISP Materials collection site operators will be required to
take corrective action if contamination allowances are exceeded. PCA reserves the
right to apply a financial penalty to collection site operators who exceed the
contamination allowance or revoke the collection site’s approval status if corrective
action is not taken as requested by PCA.
1
Refers to containers that meet the requirements established by the United Nations Committee of Experts on the
Transportation of Dangerous Goods; these requirements provide a uniform international system for identifying and
packaging Class 3, 4, 5, 6.1, 8 and 9 dangerous goods for transport.
17
129
32.0 Appendix “A”. The Parties agree that Appendix “A” of the Agreement is deleted in its entirety and replaced with the following:
Appendix A –ISP Materials Packing Standards
Please note: This table references all ISP materials as approved in the ISPs. Product Care Association of Canada (PCA) requires that
waste materials in each individual row (as numbered in the first column on the left) be packed separately (even though they may be
packed under the same waste class)
#
1
Waste Class / UN#
Aerosols ‐ 331
UN 1950
Sorting
Requirements
Commingled
1
Examples of Inclusions
Examples of Exclusions
• Includes paints and coatings,
pesticides and solvents managed
through Product Care Association's
I S P program and waste not managed
through Product Care Association's
program that are packaged under
pressure in a non‐refillable self‐closing
container that contains a propellant in
gaseous form.
• Pressurized containers (refillable
or non‐refillable)
• Fire extinguishers (including in
aerosol format)
• Inhalers
• Hair Spray
• Insect Repellant
18
9
Instructions
Eligible
Generators
• Residential
• Designated
IC&I Businesses
(small quantity
generator)
130
#
2
Waste Class / UN#
Fertilizers ‐ 147
Sorting
Requirements
Miscellaneous Waste
Organic Chemicals ‐
263
UN 1992, 1993
Commingled
1
• Includes both fertilizers managed by
Product Care Association’s ISP
program and fertilizers that are not
managed by Product Care Association
• All N‐P‐K fertilizers, micronutrients
and supplements
• Includes fertilizer products that
contain pesticides (e.g., Weed & Feed).
• Containers used to deliver
fertilizers with a capacity greater
than 30 litres.
Commingled
1
• Includes both solvents managed
through Product Care
Association's I S P program and
wastes that are not managed
through Product Care
Association's ISP program.
• Note: Solvents include such items as
turpentine, alcohols (methanol,
isopropanol, ethanol), ketones
(acetone, methyl ethyl ketone), xylene,
toluene, mineral spirits, linseed oil,
naphtha, methylene chloride and
products marketed as paint thinners,
lacquer thinners, automotive body
resin solvents, contact cement
thinners, paint strippers and
degreasers.
• Paints and coatings
• Driveway and roof sealants
UN 1477
3
19
Instructions
Eligible
Generators
• Residential
• Designated
IC&I Businesses
(small quantity
generator)
Vermiculite must be used
in sufficient quantity to
cover and protect the
waste if there is a
potential for breakage
(i.e., glass containers) or
spillage during transport.
Alternatively, and to save
on space and vermiculite,
glass containers can be
placed into secondary
containers or pails which
can be filled with
vermiculite and then
placed in drum.
• Residential
• Designated
IC&I Businesses
(small quantity
generator)
131
#
4
Waste Class / UN#
Paints, Stains and
Coatings - 145
Sorting
Requirements
Non‐
2
Commingled
Instructions
• All architectural paint including
latex, oil and solvent‐based coatings,
including paints and stains, whether
tinted or un-tinted, and their
containers.
• All architectural paints and
coatings for household and industrial
use.
• Includes all driveway and roof
sealants.
• Includes non-pesticide
containing marine paints
• Note: Architectural coatings means
organic coatings intended for onsite
applications at ambient temperatures
to interior or exterior surfaces of
residential, commercial, institutional,
industrial, or government structures
including exterior and interior house
paints, stains, under coaters, primers
and sealers. Structures include all
components and attachments of both
buildings and non‐buildings, including
but not limited to driveways, furniture
(indoor and outdoor) appliances,
floors, cabinets and doors as well as
automotive structures for aerosol
paint applications and marine
structures for non-pesticide marine
coatings.
• Products that match the
definition of both Paints &
Coatings and a Pesticide are to
be packed with Pesticides
• All paints and coatings in aerosol
containers are to be packed with
331 ‐ Aerosols
• Stucco and spackling compounds
• Waxes and polishes
• Paints & Coatings supplied in
containers with a volume greater
than 25 litres
Collection/transport
containers should be
packed with larger paint
containers at the bottom,
any spaces filled with
smaller containers, and
smaller paint containers
on top. Paint and coating
containers must be
stacked upright in the
collection/transport
containers.
20
Eligible
Generator
s
• Residential
• Designated
IC&I
Businesses
(small quantity
generator)
132
#
5
Waste Class / UN#
Pesticides ‐ 242
Sorting
Requirements
Commingled
UN 2902
1
Instructions
• Includes both pesticides managed by
Product Care Association’s ISP
program and pesticides that are not
managed by Product Care Association.
• Products that contain both
pesticide and fertilizer (e.g., Weed
& Feed)
Vermiculite must be used
in sufficient quantity to
cover and protect the
waste if there is a
potential for breakage
(i.e., glass containers) or
spillage during transport.
Alternatively, and to save
on space and vermiculite,
glass containers can be
placed into secondary
containers or pails which
can be filled with
vermiculite and then
placed in drum.
1 ‐ Commingled refers to waste managed under Product Care Association's ISP program that are packed with waste that is not managed by Product Care
Association because separating them at the collection site is not possible or practical. Product Care Association uses allocation models derived from audits
conducted on its behalf to calculate its financial obligations to collectors and its collection performance for reporting purposes.
2 ‐ Non‐Commingled refers to the sorting of waste such that only wastes managed under Product Care Association's program are packed in the same shipping
container.
INITIALLED BY MUNICIPALITY:
21
Eligible
Generators
133
K©
^
9
w
ft.
March 8, 2016
To Council:
have worked in the Public Works Department for 17 years, am a good employee with
no blemishes on my record and have always tried to do my job to the best of my ability.
During these years I have had the privilege of parking my personal vehicle in the garage
during snow and freezing rain storms while I am out keeping the roads safe. As a
reward for my service this privilege has recently been taken away. My hope is that just
parking on municipal property doesn't become a liability or will have to park my vehicle
on the side of the road.
As a long time dedicated employee, I find this very disheartening and ask that you
please reconsider your decision.
Sincerely,
i
TOt
Randy Buckwalt
Lead Hand, Public Works Department
// ^
134
From:
Sent:
To:
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March-03-16 12:06 PM
[email protected]
A Thriving Rural Canada: Rising to the Moment in Federal Budget 2016
Subject:
Cha.ioe your IdnauAae i View email in your bro^se^
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Dear members,
On February 18, we released Cities and Communities: Rising to the Moment.
our recommendations ."or che 201G federal budget. Yodc.y we relesse a
companion piece/ A Thriving Rural Canada: Rising to the Moment in Federal
Budget 2016.
A thriving Canada needs a tiiriving rurel Canada. This document highlights -Lhe
seeps outlined in our pre-budget submission which/ if taken by the federal
government on March 11, will have the potential to transform rural Canada.
Our proposals move quickly to create local jcbs and growdi based on local
priorities. In doing so/ we will also be building a scrong foundation for longterm prosperity and more livable communities in eve.-y region of this countn/.
A Thriving Rural Canc.da cells i'or:
Investing in Rural Communities
Enhancing Flexibility for Rural Communities
Including the Rural Voice in Nation-3uilding
I also encourage you to iweet out support for the document:
1
135
The upcoming federal budget ccn have ihe potential to create thriving
rural #CDNmuni. See our proposals: http://bit.ly/lQnxd24
#Budget2016
Infrastructure investments need to be flexible and fair enough to benefit
Cdns living in rural #CDi^muni: http://bit.lv/10nxd24 #ûdgeL-2016
Rural Canada produces 30% or Canada/s output. Read our proposals to
#Budget2016 to create thriving rural #CD^muni. http://bit.ly/10nxd24
expanding the Small Communities Fund in #Sudgot7.013 is an effective
way to create local jobs in rural #CDNmuni. http://bit.lv/10nxd24
If you have any questions on A Thriving Rural Canada, please do not hesitate
to contact Marc Leblanc/ Policy Officer s. 613-907-6368.
Sincerely/
Ray Orb
Chair or FCM's iUiral Forum
2
136
A THRIVING RURAL CANADA
RISING TO THE MOMENT IN FEDERAL BUDGET 2016
On February 18, the
Federation of Canadian
Municipalities (FCM) released
Cities and Communities:
Rising to the Moment, our
recommendations for the 2016
federal budget. This is a bold
plan to build Canada’s future
by investing in our communities
from coast to coast to coast.
The upcoming federal budget has the
potential to be transformative for rural
Canada. Canadian voters have endorsed
a sweeping communities-first agenda, and
municipalities are ready to partner with
the federal government to deliver results.
Our proposals move quickly to create local
jobs and growth based on local priorities.
In doing so, we’ll also be building a strong
foundation for long-term prosperity and more
livable communities in every region of this country.
To reach its nation-building potential, new federal
investments must benefit communities of all
sizes—delivering results for all Canadians. Through
FCM, rural communities have come together to
give voice to their priorities, diverse and shared.
A thriving Canada needs a thriving rural Canada.
This document highlights key recommendations
from Rising to the Moment to strengthen
Canada, community by community.
137
INVESTING IN RURAL COMMUNITIES
Rural communities are essential to
Canada’s economic, social and
environmental health—generating 30
per cent of GDP in sectors like agriculture,
manufacturing, transport and tourism.
But smaller communities also face
formidable challenges providing the public
infrastructure that sustains these local
economies and vibrant ways of life.
Rural communities need dedicated,
predictable funding to improve roads,
bridges, water systems, recreation facilities
and other public amenities. At the same
time, as federal social housing operating
agreements expire, we must confront the
housing affordability crisis that confronts
rural and small communities across Canada.
With a willing federal partner, local
governments are ready to go with
projects that respond to local needs
and realities. This is an opportunity to
create jobs in a period of slow growth,
boost productivity, and build livable
communities that can retain and attract
the talent rural Canada needs.
OUR RECOMMENDATIONS INCLUDE:
Double federal investment in the Small
Communities Fund, building on this
proven New Building Canada Fund
(NBCF) mechanism to support locallyprioritized rural infrastructure projects.
Optimize the Small Communities Fund for rural
Canada by empowering provinces and territories
to lower the 100,000 population threshold to
better reflect the size of communities in their
jurisdictions, as determined in consultation
with their municipal associations.
Invest in recreation and cultural facilities that can
be vital community hubs in rural areas—through
a new merit-based program within the proposed
Social Infrastructure Fund and by expanding
NBCF eligibility to include such projects.
Support rural affordable housing solutions,
starting by protecting federal social housing
investments and accelerating investments in the
capital repair and renewal of affordable housing.
Accelerate wastewater upgrades by ensuring
that eligibility for new Green Infrastructure Fund
investments includes upgrades to wastewater
treatment facilities and defective septic systems
in rural areas not served by municipal facilities.
138
FLEXIBILITY FOR RURAL COMMUNITIES
With access to just 8-10 cents of each
tax dollar, local governments shoulder
nearly 60 per cent of Canada’s public
infrastructure. They also face increasingly
complex additional responsibilities—
from public safety management to
climate change adaptation and a
growing array of community services.
All of this fuels a fiscal squeeze that can
reach extremes in rural communities
with lower ratepayer densities, often
compounded by youth out-migration.
The good news is that these municipalities
have an exceptional track-record of
assessing local priorities and delivering
effective solutions. That’s why predictable
investment tools like the Gas Tax Fund
have worked so well: they empower local
governments to do what they do best.
What these municipalities don’t have
is flexibility to deal with financial and
administrative bottlenecks. To get projects
moving, they need new flexibility from our
federal partner—flexibility that recognizes
rural expertise and rural challenges.
Make green infrastructure investment work
for rural Canada by ensuring project eligibility
includes rural priorities—such as stormwater
management (including culvert replacement);
drinking water, wastewater and septic system
upgrades; and extreme weather adaptations.
Increase the federal contribution to at least 50
per cent of total project costs—for all existing
cost-shared infrastructure programs—recognizing
local governments’ limited fiscal capacity.
Eliminate fund stacking restrictions that
punish smaller communities, empowering
local governments to get more infrastructure
projects moving faster by pooling
multiple sources of federal funding.
Adopt predictable funding mechanisms to
deliver new investments in green, social and
transit infrastructure (modelled on the Gas Tax
Fund), recognizing local governments’ expertise
in assessing local priorities and solutions.
Transfer uncommitted funds in existing
application-based federal infrastructure
programs directly to municipalities through
temporary top-ups of the federal Gas Tax Fund.
139
OUR RURAL VOICE IN NATION-BUILDING
Local governments foster economic
growth, create livable communities and
help keep us safe from crime and natural
emergencies. In so many diverse ways,
municipalities are guardians of everyday
economic and social life in this country.
Rural municipalities, in particular, serve
millions of Canadians living and working
in vast expanses of territory from coast to
coast to coast. They face unique dimensions
of national challenges, like the deepening
housing crisis. And they are at high risk
from emerging threats, including local
consequences of increasing climate change.
At this moment when the federal
government has committed to
community-building as nation-building,
rural municipalities must be full
partners in plotting the path forward.
It will take continuous dialogue to
build Canada’s future—with durable
growth and more livable communities.
Through FCM, rural Canada will continue
to have a full seat at the table.
While this dialogue must be expansive
and long-term, we have also highlighted
indispensable points of federal engagement
with rural communities for the coming year.
Incorporate the perspectives and needs of rural
municipalities in developing a national housing
strategy that includes a long-term and predictable
funding plan, with the goal of ensuring housing
that is affordable in communities of all sizes.
Work with FCM on effective strategies to
expand broadband access, aiming to close
the economically damaging urban-rural
gap, alongside the CRTC’s review of basic
telecommunications services for all Canadians.
Ensure a truly national and functional
Public Safety Broadband Network by
consulting rural communities in its design,
governance and implementation.
Engage local governments on expanding national
disaster mitigation strategies to cover the full
spectrum of disaster risks, including drought, forest
fires and emerging consequences of climate change.
Launch a review of changes to the Disaster
Financial Assistance Arrangements to prevent
an unfair burden from being placed on municipal
resources during the recovery from disasters.
© Federation of Canadian Municipalities. All rights reserved.
Federation of Canadian Municipalities
24 Clarence Street, Ottawa, ON K1N 5P3
www.fcm.ca
140
Historical Overview
and Accomplishments
January 2016
141
Eastern Ontario
Wardens’ Caucus
• 45,000 sq. km
• 750,000 population
• 13 upper and single-tier
• 90 lower-tier municipalities
142
What we do
• Monitor federal, provincial and municipal legislation,
regulatory and government information
• Conduct research and analysis on issues of
importance to rural eastern Ontario
• Political influence and advocacy
• Partnerships (AMO, EOMC, WOWC, CFDCs)
• Communication and representation
143
What we do
• 2004 CRF Reconciliation – “Pay Your Bills” campaign
resulted in the Province reversing its decision not to
reconcile actual costs for downloaded programs and
payment of $90 million across the municipal sector.
• Land Ambulance Costs – Along with AMO strongly
advocated on the issue of true 50-50 cost sharing
between the province and municipalities. In 2006,
the Province announced a three-year phase-in of
$300 million
144
Past Successes
• 2005: CFDC / EOWC partnership – Federal support
of $10 million per year for the EODP (Eastern Ontario
Development Program) to promote the growth of
businesses in rural communities. Extended in 2013,
an additional $48 million committed over 5 years.
• 2008: Provincial EODF Program – $80 million for
the Eastern Ontario Development Fund ($20M / year
for 4 years). One of the EOWC’s recommendations.
The EODF was made permanent in 2012.
145
Past Successes
• 2010-2015: EORN – Partnership with federal,
provincial and private sectors for a total $172million investment in high speed infrastructure
• 425,000 homes/businesses acquire access to high
speed service, plus an additional 50+ industrial
parks acquire access to high-speed fibre
• Approval of EORN Phase 2 in October 2014 –
Digital Strategy and Cellular Gap Analysis
146
Significant
Research
• Research and Production of five White Papers
• August 2013 – Municipal Infrastructure
• August 2013 – Municipal Affordability
• December 2013 – Ratepayer Affordability
• July 2014 – Environmental Services
• July 2014 – Social Housing
147
Lobbying and
Advocacy
• 2011/2012 – Lobbied for changes to mandatory
participation in Housing Services Corporation insurance
program for Social Housing
• Result: changes implemented
• 2012/2013 – Lobbied for Province to introduce “formula
based” infrastructure funding instead of all funding being
application based / lottery style.
• Result: Province introduced $100 million OCIF and
Small Communities Fund
148
Lobbying and
Advocacy
• 2013/2014 – Lobbied for legislative change to
improve POA fine collection
• Result: Province amended legislation and
improvements forthcoming – Bill 173
• June 2014 – EOWC formally partnered with
Eastern Ontario Mayors Committee (EOMC) and
CFDCs to complete “Eastern Ontario Regional
Economic Development Strategy”
149
Lobbying and
Advocacy
• March 2014 – Consultation with Future Health on
digital Home HealthCare monitoring. Program now
being delivered independently by several EMS
Departments and CCACs with LHIN funding.
• May 2015 – Lobbied Federal government to protect
Broadband spectrum in Rural areas. Successful.
• August 2015 – Researched and lobbying of Province
and MTO for improvements to asphalt quality.
Province is now tracking and communicating on
research and progress along with OGRA task force.
150
Recent Projects
and Successes
• June 2014 – Completion of the Eastern Ontario
Economic Development Strategy
• August 2014 – Successful lobbying in favour of the
creation of a permanent municipal infrastructure
fund
• March 2015 – Creation of the Eastern Ontario
Purchasing Cooperative
• May 2015 – Provided IT Director training program
151
Recent Projects
and Successes
• August 2015 – Successful lobbying in favour of
the passage of provincial Bill 34 (now Bill 31)
• September 2015 – Secured CFDC & EORN
Funding to formally create “Leadership Council”
and hire Coordinator to focus on implementation
of Regional Economic Development Strategy
• December 2015 – Ongoing lobbying efforts
against Ontario’s Bill 8 (Accountability Act)
152
Financial
Summary
•
•
•
•
•
•
•
•
CRF Reconciliation
Rural Broadband (Provincial)
EORN Project
EODF (Provincial)
EODP (Federal)
Business Education Tax Reductions
Ambulance 50-50
Total
$90 M
$40 M
$172 M*
$80 M +
$88 M +
$540 M
$300 M
$1.31 Billion +
* Note: includes 62m in private sector cash investments
153
Water Budget
Treasurer just received OCWA reconciliation and needs to make changes to her presentation, water
budget will be circulated on Monday.
CF
154
1^
To Whitewater Counci:
am sending you this request on behalf
of the Beachburg Recreation, as you
might not know we have had a 1999
Kubota machine for approximately 8
years now to look after our dragging the
baseba diamond,&the arena when it
snows around the front doors.
Unfortunately this machine has passed
its days. We have been looking at
different options on what to get to
replace it & we have found a great deal
on a 2011 Kioti 4x4 Tractor with a
bucket with 290 hrs on it for $15000.
Unfortunately at this time we do not
have any money in the account to
^
^
155
purchase this much needed machine,
This is where we were hoping that the
region wou d be able to help us out with
this purchase of possibly using some
Ottawa River Power funding or bridge
financing us.
would like to take this opportunity to
say thank you for all you do for our
.
region.
Sincerely
The Beachburg Arena Manage
Hugh Martin
156
Department: CAO
Meeting Date: March 23, 2016
Agenda Item:
OPA #11 SPECIAL MEETING
RECOMMENDATION:
To schedule a Special Planning Committee meeting on Wed. April 13 at 6pm and invite
Manager of Planning Services Charles Cheesman and Consultant Brian Whitehead to
review OPA #11 suggested changes and address Council’s concerns.
NEXT STEPS to be confirmed:
1. schedule another meeting to discuss changes
2. have OPA #11 reviewed by an independent Planner to get an objective opinion?
3. schedule a public meeting for input from community?
4. prepare a final draft for submission to Municipal Affairs?
CAO/Clerk
157
/^
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From:
Sent:
To:
Cc:
Roger Martin (Renfrew County Unit) <rm,'
March-16-164:53PM
[email protected]
Jessica Khouri (Renfrew County Unit)
Re Relay For Life Opportunities
Relay Info sheets Luminary Sponsorship.pdf
Subject:
Attachments:
Hi Christine,
Patsy Moore asked me to forward any remaining Sponsorship Opportunities for this
year's Whitewater Region Relay For Life being held in Beachburg.
We have 1 Major Sponsorship remaining as the Luminary Sponsor for $3,000.1 have
attached the Sponsorship info for you. This sponsorship is for the Luminaries that line
the track with in Honor and Memories written on the bags by the participants and their
families. They are all fully lite by our Luminary Ceremony at 10pm. It is a time to
Celebrate cancer survivors/ remember those that have lost their battle with cancer and
a time for every to pledge to fightback against a disease that touches 2 in every 5
Canadians. Participants over the years explain the ceremony as an emotional
rollercoaster ride.
As a major sponsor your logo would go on all poster/ programs and signage. You will
also be asked to come on stage at the opening ceremonies to represent Whitewater
region.
Another Opportunity is to become our Official Hope Sponsor and Sponsor the Entire
word HOPE which isa 4 x 8 candle lite sign that will be handing on the fence all night
and lite up with candles. All 4 Letters which are sold at $150 each can belong to the
Whitewater Region for a discounted price of $500. You signage would be beneath each
letter to show you support. You will not be required to participate in the opening
ceremonies.
We hope you consider one of the options left for the event and look forward to seeing
you at Relay.
Thanks
^
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.--i
.
Manager
Canadian Cancer Society, Renfrew County Community Office
Tel 613-735-2571 Ext 3661 Fax 613-735-8349
1217 Pembroke Street East
Pembroke/ Ontario K8A 7R8
158
The Canadian Cancer Society is Fighting for Life. Our high-impact research is finding new and better ways to
prevent, diagnose and treat cancer.
Creating Cancer Survivors Since 19381
The Canadian Cancer Society is Fighting for Life. Our research is preventing cancer, saving lives, and helping
people live well during and after cancer.
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The information contained in or attached to this email is intended only for the use of the individual or entity to
which it is addressed. If you are not the intended recipient, or a person responsible for delivering it to the
intended recipient, you are not authorized to and must not disclose, copy, distribute, or retain this message or
any part of it. It may contain information, which is confidential and/or covered by legal professional or other
privilege (or other rules or laws with similar effect in jurisdictions outside Canada). The views expressed in this
email are not necessarily the views of Canadian Cancer Society, its directors, officers or employees make no
representation or accept any liability for its accuracy or completeness unless expressly stated to the contrary.
2
159
March 23, 2016
Mr. Art Cobb
35 Pembroke St.,
Cobden, ON K0J 1K0
Dear Art,
This letter is to confirm that you have been contracted to coordinate and organize the 2016 Tourist
Booth season. You will be responsible for organizing volunteers and operational maintenance of the
Tourist Booth for the 2016 season. Your compensation will consist of a flat fee in the amount of
$1750.00 to cover the above mentioned duties and will be divided equally and paid at the end of May
and the end of July.
Small maintenance type projects at the Municipal Park facilities shall be authorized by Environmental
Services Manager Steven Hodson and an invoice should be submitted for those types of projects as a
$15.00 per hour fee.
If you require any additional information or clarification, please do not hesitate to contact Steven. If
you are interested in this position and agree with these terms, please sign letter and return it to me.
Yours Truly,
CAO
c.c. Marsha Hawthorne, Treasurer
I agree with the terms and conditions outline above.
_________________________
Art Cobb
_________________________
Date
160
March 23, 2016
Mr. Elmer Winters
50 Gould St.,
Cobden, ON
K0J 1K0
Dear Elmer,
This letter is to confirm that you have been contracted to the Veteran’s Memorial Park for the 2016
season. You will be responsible for cleaning the washrooms and tourist booth, as well as collecting all
park fees. The season will run from the Victoria Day Weekend through to the Thanksgiving Weekend.
Compensation for this particular component will be based on 75% of the park fees collected.
Completed receipt books should be remitted to the Municipal Office on a monthly basis (more
frequently if the cash amount is large).
You will also be responsible for opening/closing, maintaining and cleaning of Beach House washrooms
and stocking the facility with paper towels and toilet paper. Your compensation for these duties will
be a flat fee in the amount of $2300.00 to cover duties at the Beach House and to be divided equally
and paid at the end of June, July and August.
Small maintenance type projects at these facilities shall be authorized by Environmental Services
Manager Steven Hodson and an invoice should be submitted for those types of projects as a $15.00
per hour fee.
If you require any additional information or clarification, please do not hesitate to contact Steven. If
you are interested in this position and agree with these terms, please sign letter and return it to me.
Yours Truly,
CAO
c.c. Marsha Hawthorne, Treasurer
I agree with the terms and conditions outline above.
_________________________
Elmer Winters
_________________________
Date
J^-^
161
From:
Sent:
To:
Subject:
Student building project relittle Lakes
Cameron Dube .-h/'--1----'-1
March-07-16 1:46 PM
/m
a£:
s
^J ft ^7fe/s2^-S
^ S^LC>
HI Christine.
uj sf^Hf^
£S- *
^^-
I just spoke with one of our Trades Program Professors and mentioned the idea ofAlgonquin College Heritage
Trade students building a timber frame shade pavilion for Little Lakes.
I say "for" Little Lakes, as to his knowledge our students cannot build something off site but we could have the
timber frame pavilion shipped to the location and then put up by someone.
Costs would be only the cost of the materials, the shipment on a flatbed (township truck?) and putting up the
structure (township?)
They commence this project in 5 weeks, so you have sometime to ponder on this.
I think it's a great idea, as there is currently no shade available at Little Lakes, so even a small 12'xl2' open
concept building would added value to the area.
Regards,
Cameron.
BORCA
(Beachburg Off Road Cycling Association)
Life is like riding a bicycle. In order to keep
your balance, you must keep moving.
f»<-l
Albert Einstein
162
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January 22, 2016
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AutismoNTARio
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<f
Dear Township of Whitewater Region/
44 Main Street/
CobdenON KOJ 1KO
Re: Invitation to participate in Autism Ontario's "Raise the FIag// campaign on April 4nd 2016 in
celebration of World Autism Awareness Day.
Dear Sir / Madam/
April 2/ 2016, will mark a historic day in Canada for the autism community. For the fourth year/
Canadians will officially recognize World Autism Awareness Day.
To formally acknowledge the day/ Autism Ontario is inviting all municipalities to proclaim
April 2/ 2016 as World Autism Awareness Day and raise Autism Ontario's Flag on Monday/
April 4th, 2016 due to weekend office closures on the official day.
By participating in our 2016 "Raise the Flag" campaign/ you are increasing public awareness
about Autism Spectrum Disorder (ASD)/ and the day-to-day issues faced by people with autism
and their families.
If your community is interested in supporting autism awareness by participating in Autism
Ontario's "Raise the Flag" campaign on April 4,2016, please return the attached RSVP form by
mail on or before March 11,2016.
Last year we requested that municipalities keep the flag for future use. We have a limited
number of flags available for those who require one; please make note when completing the
RSVP form if you require one.
The March 11,2016 registration deadline will allow us to mail out flags to those who need it/
and to advertise through our communication channels that your municipality will be
participating. We recognize municipalities have a formal approval process for recognizing
charitable proclamations and flag raisings/ and may not be able to register by the deadline. If
this is the case we still invite you to proclaim the day and raise a flag/ if you have one. Please
notify us of your participation by emaUing rtfâutismontario.com.
.y ^;;"hSi,^;
163
AutismoNTARio
s^ thi; ,;o?^ntit>;
Please visit www.raisetheflagforautism.com in the commg weeks to
access new engaging resources and to share your stories of inclusion!
For questions regarding participation/ please contact the Raise the Flag committee at 416-2469592 or at rtfâutismontario.com
Sincerely/
Autism Ontario/s Raise the Flag Committee
1179 King Street west/ Suite 004
Toronto, Ontario
M6K3C5
416-246-9592
[email protected]
About Us
Autism Ontario is the leading source of information on autism and one of the largest collective
voices representing the autism community in Ontario. Today/1 in 94 children are diagnosed
with autism in Canada. Through improved public awareness/ Autism Ontario strives to
increase opportunities and acceptance for over 100/000 people living with Autism Spectrum
Disorder in Ontario/ ensuring that each person with ASD is provided the means to achieve
quality of life as a respected member of society.
Learn more at www.autismontario.com
Enclosure:
.
.
Proclamation
RSVP form
Follow us on Twitter!
@AutismONT and tweet your Raise the Flag photos with #RaisetheFlagforAutism
H-
k.
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164
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AURORA^
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Legal & Legislative Services
Stephen M.A. Huycke
905-726-4771
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[email protected]
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G6J1
February 2, 2016
DELIVERED BY E-MAIL TO:
The Honourable Kathleen Wynne, Premier of Ontario
[email protected]
Legislative Building, Queen's Park
Toronto, ON M7A 1A1
Dear Premier:
Re: Town of Aurora Council Resolution of January 26,201 6
Re: Motion (a) Ontario Municipal Board Jurisdiction
Please be advised that this matter was heard by Council at its Council meeting held on
January 26,2016, and in this regard Council adopted the following resolution:
WHEREAS the Town of Aurora spends an incredible amount of resources
and taxpayer money developing an Official Plan; and
WHEREAS the Town's Official Plan is ultimately approved by the Province;
and
WHEREAS it is within the legislative purview of Municipal Council to
approve Official Plan amendments or Zoning By-law changes that better the
community or fit within the vision of the Town of Aurora Official Plan; and
WHEREAS it is also within the legislative purview of Municipal Council to
deny Official Plan amendments or Zoning By-law changes that do not better
the community or do not fit within the vision of the Town of Aurora Official
Plan; and
WHEREAS planning decisions may be appealed to the Ontario Municipal
Board ("0MB"), an unelected, appointed body that is not accountable to the
residents of Aurora; and
WHEREAS appeals of 0MB decisions are limited to questions of law, not the
findings of facts in a case; and
WHEREAS all decisions-save planning decisions-made by Municipal
Council are similarly only subject to appeal by judicial review and such
appeals are limited to questions of law;
165
The Honourable Kathleen Wynne, Premier of Ontario
Re: Town of Aurora Council Resolution of January 26,2016
February 2, 2016
Page 2 of 2
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council
requests the Government of Ontario to limit the jurisdiction of the 0MB to
questions of law or process; and
BE IT FURTHER RESOLVED THAT that the Government of Ontario be
requested to require the 0MB to uphold any planning decisions of Municipal
Councils unless they are contrary to the processes and rules set out in
legislation; and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to The
Honourable Kathleen Wynne, Premier of Ontario, The Honourable Ted
McMeekin, Minister of Municipal Affairs and Housing, Mr. Patrick Brown,
Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader
of the New Democratic Party, and all Members of Provincial Parliament
(MPPs) in the Province of Ontario; and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO) and all Ontario municipalities
for their consideration.
The above is for your information and any attention deemed necessary.
Yours trul
^
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T
i^
Town Clerl<
-ffA
^^
9
^
Hu'ycke
SMH/lb
Copy: The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing
Mr. Patrick Brown, Leader of the Progressive Conservative Party
Ms. Andrea Horwath, Leader of the New Democratic Party
All Members of Provincial Parliament in Ontario
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
166
/?-^
March 16, 2016
44 Main Street
Cobden, Ontario
KOJ 1KO
Attn: Mr. Hal Johnston, Mayor
Dear Mayor Johnston
Re:
Muskrat Watershed Council
We are sending this letter in order to clarify the goal and mission of the Muskrat Watershed Council in light of
recent comments from Whitewater Council at their meeting on March 2, 2016, as reported in the local media. We
would also like to request that Whitewater Council nominate an individual from the public who would be willing to
sit on the Board of Directors for the Muskrat Watershed Council and serve in an information and liaison role with
the Township.
The goal of the Muskrat Watershed Council is to improve water quality in MuskratLake andtheMuskrat
Watershed. Our mission is to engage with people and communities on efforts to identify and reduce nutrient
loading from all sources on the Muskrat Watershed. We seek to understand how past decisions and current
practices continue to impact our watershed, and in particular, water quality in Muskrat Lake, not as an effort to lay
blame, but to help us find reasonable, achievable and affordable solutions that will contribute to a better future.
We cannot do this alone. We seek partnerships with municipal, provincial and federal levels, with industry,
educational institutions and the science community and other communities.
Most importantly, we value with our municipal partners such as the Township of Whitewater Region to seek winwin solutions. We appreciate the support that Whitewater Council has provided in the past and would like to
continue this partnership into the future. It is therefore troubling to learn from the local media that one or more of
your Council members have "issues" with the Muskrat Watershed Council.
The Muskrat Watershed Council is comprised of dozens of volunteers who put in countless hours of work toward
achieving tangible solutions for improving water quality. Much of this good work goes unreportedtothe local
Municipal Councils and the media. In order to improve communications between the Township of Whitewater
Region and the Muskrat Watershed Council, we request that Township Council nominate an individual to sit on our
Board of Directors so that we can better represent the interests of all residents in the Muskrat Watershed. This
appointment would strengthen our relationship by keeping the Township of Whitewater Region informed on the
activities of our organization and help us to partner on funding applications that have a benefit to the community.
It is harmful to our watershed council to have people issue comments, which imply that perhaps there is something
amiss with our organization. This makes it more difficult as it is to get people and the community involved. If
anyone has issues with something involving the Muskrat Watershed Council, it is best to come to us for the
answers, not to mention them to the press.
Please feel free to contact any one of us, at any time. We really do want to work together on these difficult issues.
Thank You,
Karen Coulas, Interm Chair
^^
&1
^^ w (
www.muskratwatershedcouncil.ca
email: [email protected]
Andrew Misiak
Executive Assists nt
167
Office of MPP Peter Milczyn
Parliamentary Assistant to Minister Duguid, Ministry of Economic Development, Employment and Infrastructure
Via email
On Behalf of the Council of the Township of Whitewater Region/ we wish to thank MPP Peter Milczyn for receiving our
delegation at the OGRA/ROMA Conference in Toronto in February. Mayor Johnson and Reeve Millar welcomed the
opportunity to discuss the various infrastructure funding challenges that we are facing in a large rural municipality with
3 water treatment plants and one wastewater treatment plant. The Township eagerly anticipates future infrastructure
funding opportunities as they become available.
Best Regards,
C^ti'K& FftzS/MK^ B.A., M.A.P
CAO/Clerk
cfitzsimons^whitewaterre.gjpn.ca
613.646.2282 ext. 126
1
168
From:
Sent:
To:
Singh,Ke[ly(MTCS)<
Subject:
RE: OGRA delegation
March-ll-16 3:03 PM
Thank you for the kind message Christine. The Minister enjoyed the conversation and was very impressed to
hear of the ways in which Whitewater Region has found creative and innovative ways to bolster it's economy.
Mayor Johnson's ideas around the potential for growth through tourism was refreshing and we look forward
to further discussions on the future of the region as a whole.
I have shared the details of our conversation for our Director of Policy who holds the Trails file and she will
reach out If she has any follow up questions,
Please let the Mayor and Councillor know that you are all welcome to contact me at anytime if they would
like to continue the conversation or get some more information. My contact info is listed below for your
»
convenience.
Have a lovely weekend/
KellySingh
KellySingh | Ministry of Tourism, Culture & Sport/
Ministry Responsible for the 2015 Pan/Parapan American Games
P: 416-325-1676
C: 647-530-4876
/
'. V- ~t~l.fr
. Jt
-T
From: Christine FitzSimons [majlto:[email protected]]
Sent: March-11-16 10:24 AM
To: Singh/ Kelly (MTCS)
Subject: OGRA delegation
Kelly Singh
Policy Advisor - Tourism & Outreach
Ministry of Tourism/ Culture and Sport
Via email
On behalf of the Council of the Township of Whitewater Region, we wish to thank Minister Coteau for receiving our
delegation at the OGRA/ROMA Conference in Toronto in February. Mayor Johnson and Councillor Olmstead welcomed
the opportunity to discuss our trail development initiatives/ which are an important part of economic development in
the tourism sector in our large rural municipality that is struggling to rebound from the decline of small manufacturing
169
and the loss of our rail lines. The Township eagerly anticipates future funding opportunities that will support trail
development as they become available.
Best Regards,
CîSffK& FkzSfMK^ B.A., M.A.P
CAO/Clerk
cfitzsimonsOiwhitewaterreaion.ca
613.646.2282 ext. 126
2
170
From:
Sent:
To:
Cc:
Thiru,Kaj(MOECC)<K£
Subject:
RE: OGRA Delegation
March-11-16 9:16 AM
Christine FkzSimons
Cathy Regier; Charelene Jackson; Chris Olmstead; Daryl McLaughlin; Dave MacKay;
[email protected]; Terry Millar
Thank you Christine for this note. As discussed at the meeting, please continue to work with Paul
Nieweglowski, ADM for Operations Division at the Ministry of Environment and Climate Change. You
can contact him at.
-1-in
/»0
Thanks,
Kaj
From: Christine FitzSimons [mailto:[email protected]]
Sent: March-10-16 4;05 PM
To: Thiru/ Kaj (MOECC)
Cc: Cathy Regier; Charelene Jackson; Chris Olmstead ; Daryl McLaughlin; Dave MacKay; [email protected];
Terry Millar
Subject: OGRA Delegation
KaJThiru
Senior Policy Advisor
Ministry of the Environment and Climate Change
Via email
On behalf of the Council of the Township ofWhitewater Region, we wish to thank Minister Murray for receiving our
delegation at the OGRA/ROMA Conference in Toronto in February. The Township welcomed the opportunity to discuss
the environmental challenges that we're facing with Muskrat Lake as we work to identify the best solutions to solving
the nutrient loading and algal bloom problems. Mayor Johnson and Councillor Mackay will soon be meeting with the
Muskrat Watershed Council/ a community group of volunteers, to update them on the delegation discussion and
continue the conversation of best practices to search for funding to implement projects that will improve the water
quality of Muskrat Lake.
Best Regards,
Chwsti'^ FftzSwoKS^ B.A., M.A.P
CAO/Clerk
cfitzsimonsOiwh itewaterrea ion. ca
613.646.2282 ext. 126

Agenda and Info Package

Transcription

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