+ CIO`s Blog

Transcription

+ CIO`s Blog

ETR
NOV 2013 - ISSUE 15
EDUCATIONAL TECHNOLOGY REVIEW
Division of Instructional Technology . Instructional Center Room 435
856-415-2298 . [email protected] . http://gccnj.edu/it . http://elearning.gccnj.edu
. GCC is Going Mobile
+ in this issue
read about the ways in which GCC has gone mobile
+ GCC is Going Mobile
written by Beth Beecroft & David Comfort
mobile learn, gcc email, mobile website
pages 1-2
People expect to be able to access online content regardless of where they are. It’s almost as common
for students to do their homework on their phone or tablet as it is for them to sit down at a computer or
laptop. Gloucester County College is aware of this trend and we’ve been hard at work to make sure we
keep up with the new demand for mobile access to our online content.
+ GCC Alert
gcc’s mass notification service
page 2-3
Blackboard’s Mobile Learn App
+ CETL
the center for excellence in teaching and learning
page 2 - HOT TOPIC
+ Library Open Computer Lab
library has 120 computers and
offers color printing & copying
page 3
(continued on page 2)
+ SharePoint Employee Intranet
+ CIO’s Blog
learn what sharepoint can do
for your department
page 3
During the summer the GCC Library and the Office of Technology
partnered together to enable technology for our learning
community like never before! Under this combined effort, the
number of computers in the Library has almost quadrupled,
but because we live in a world that rides atop technology, the
newly expanded open computer lab still meets capacity on a
regular basis. As a result, we’ve made the decision to keep the
IC 438 Open Computer Lab open indefinitely to help meet our
students’ computing and printing needs (see the “New Library
Open Computer Lab” article on page 3 for more exciting details).
+ New Faces in IT
meet two of our new techs
page 4
+ WebCT Shutdown
webct is no longer accessible
page 4
+ Camtasia News & Updates
need content deleted? want to
make more complex videos?
page 4
+ Maintenance Windows
take a look at our maintenance
schedule so you can plan ahead
page 4
In case you weren’t aware, there is an app available that allows users to access
GCC’s eLearning system on-the-go. Mobile Learn (created, distributed, and
supported by Blackboard) is available on all iOS and Android devices. The download
for the app is free, however the user will have to pay a small fee for a one-year or
lifetime subscription in order to connect to GCC’s instance of eLearning. While Mobile
Learn will allow users to access their course and the content it contains (including
discussion boards, assignments, and tests), eLearning Support recommends that
all critical interactions, such as taking tests or submitting assignments, are done on
a desktop or laptop with a full browser to avoid issues. Faculty that are interested in developing mobile
friendly tests, you should see a new option when you deploy an exam in your course that will allow you
to create a “Mobile Compatible Test.” If you have questions or comments about the app, come see your
eLearning Support team in IC 435.
As part of the GCC Library and the Office of Technology
partnership, Open Computer Lab technicians are working in the
Library to assist students with their computing, printing and mobile device needs. Your average student
has 1 to 2 mobile devices on them at any given time so we’ve also added additional wireless coverage
to meet their need for mobile connectivity.
On behalf of everyone in the Office of Technology I wish you a
wonderful Fall semester, a happy holiday season and a
Technologically Sound New Year!
Josh R. Piddington
Chief Information Officer
. Office Hours
Instructional Technology
Instructional Center 435
MTWR 7:30a-9p
Friday 7:30a-5p
Saturday 7:45a-1p
Sunday CLOSED
856-415-2298
[email protected]
Technical Support
Instructional Center 449a
MTWR 7:30a-6p
MTWR 6p-9p in IC 435
Friday 7:30a-5p
Saturday 7:45a-1p in IC 435
Sunday CLOSED
856-415-2298
[email protected]
438 Open Computer Lab
Instructional Center 438
MTWR 7:30a-7p
Friday 7:30a-5p
Saturday CLOSED
Sunday CLOSED
[email protected]
CONTACT US ANY TIME VIA EMAIL!
Library Open Computer Lab
MTWR 8a-9p
Friday 8a-5p
Saturday 10a-4p
Sunday CLOSED
[email protected]
. GCC is Going Mobile (continuted from page 1)
Get Your GCC Email on Your Phone or Tablet
If you’re always on the go, it is probably very important to you to be able to access your email from your phone. The Office of Technology has stepby-step guides to help you set up your mobile device so that your GCC email is accessible anytime, anywhere. Just visit the Campus Technology
page, found at http://gccnj.edu/IT and then click the GCC Email link on the left side of the page. There you will find helpful guides to set up
your GCC email on your Apple iOS 7 device, Android phone and/or tablet. This will also allow you to add your GCC contacts and calendar to your
phone so you can manage and view your appointments while you are not at a computer or logged into GCC Webmail. If you have any questions or
need additional help adding your GCC email to your mobile device, please contact Technical Support at [email protected] or 856-415-2298, option 1.
GCC’s Mobile Website & its Redesign
The Office of Technology and the College Relations, Communications and Marketing department (formerly known as Public Relations) are working
together in a collaborative effort to redesign and enhance the GCC Website (www.gccnj.edu). The new website will combine the SharePoint 2013
platform with the Twitter Bootstrap framework in order to provide improved features and functionality.
The Twitter Bootstrap framework will provide the website with Fluid Grid and Responsive Design capabilities, allowing the website to re-size and
transform based upon the user’s desktop or mobile device in order to provide an optimal viewing experience.
Developed by Ethan Marcotte in 2010, Responsive Design relies on HTML5 and CSS3 standards allowing websites to better adapt as smart phones
and tablets change in shape, size and resolution in the years to come. According to ComScore, mobile users are expected to surpass desktop
users in 2014, which makes it important to develop the new website to meet the growing demand. Responsive Web Design has been successfully
implemented by other colleges and universities such as the University of Notre Dame, UC San Diego and Drexel University.
In addition, the new website will be built on the SharePoint 2013 platform, providing the College with improved web content management
capabilities and features. For example, authorized users will be
able to update web pages within their web browser and then
send the changes to the appropriate administrators for review
and approval. Additional features include, but are not limited to,
improved search capabilities, document management, workflows
and possible mobile device enhancements.
Excellence in Teaching and Learning
learn more about the Center for
The new website is expected to be launched in Summer 2014.
written by Irena Skot
HOT TOPIC
. The CETL is Here to Help You!
. GCC Alert
mass notification system keeps gcc community
up-to-date with important information
written by David Comfort
GCC Alert has evolved over the last few years in order to provide
better, timelier notifications to the entire campus. The latest
change was implemented in October 2013 as campus users
are now asked on an annual basis to provide personal contact
preferences and up-to-date contact information after logging
into the GCC Portal.
Several years ago GCC campus users were asked to sign up
at Gloucester Alert, a system administered by the Gloucester
County Office of Emergency Management, in order to receive
phone, text and email notifications. However, the sign-up rate
was low and it became increasingly difficult to communicate with
the entire campus. This also made it difficult to comply with
federal regulations, such as the Jeanne Clery Act, which requires
all institutions to provide timely warnings in a manner likely to
reach all members of the campus community.
Therefore, in 2012 GCC moved to a new communications platform
(Blackboard Connect) that integrated with the College’s Banner
system, allowing all currently registered students—as well as
faculty and staff—to be transferred over seamlessly on a regular
basis. While this helped to ensure that all current campus users
were in the new communications system, it did not guarantee
that all contact information for campus users was up-to-date.
As a result, the recent changes to the GCC Portal allow users
to update their contact information after logging into the GCC
Portal. Similar to the Portal Acceptable Use Policy (AUP), users
will be asked to update their contact information once per year.
Also, users are asked to update their Outreach Notification
preferences, giving them the opportunity to opt-in or opt-out of
phone, text or email alerts. Regardless, the campus community
can still expect Emergency Notifications, such as being informed
of school closings.
(continued on page 3)
to
hing and Learning has expanded
The Center for Excellence in Teac
open
now
is
CETL
The
ity.
commun
include training of the entire GCC
e with web-enhanced/hybrid/online
to all faculty and staff for assistanc
entations, and much more!
courses, eLearning, PowerPoint pres
ted instructors from the following
The CETL staff consists of talen
Philosophy, and Psychology.
departments: Art, Biology, English,
LOCATION - IC 436
HOURS
MTWR 9:30am - 5:30pm
Friday 10:00am - 12:00pm
ort, the CETL provides one-hour
In partnership with eLearning Supp
Creating Camtasia Videos.
to
cs
Basi
workshops, from eLearning
We
in face-to-face or online courses?
Have a question about pedagogy
have
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Matt
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provide training according to the
tasks such as NA, Early Alert, and
also expanded to help faculty with
Final Grades reporting.
wing areas:
Join us for workshops in the follo
Grade Reporting
l
Fina
&
,
Alert
Early
NA,
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Vide
YouTube
Center & Exam Exceptions
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Syllabi Structure & Student Learning
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Student Learning Outcomes
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& Student
with any aspect of your course. All
We are available for one-on-one help
by stopping by IC 436 during
ent
intm
you have to do is make an appo
a Skot at [email protected].
open hours or send an email to Iren
PAGE 2
. GCC Alert (continued from page 2)
It’s also important to note that campus users do not need to wait a year to change their Outreach Notification preferences or update their
Emergency Contact information. Users can log into the GCC Portal and use Self-Serv to view their current GCC Alert information and update it at
any time. More information on the GCC Alert can be found at www.gccnj.edu/gccalert.
While the new communications system and policies will continue to evolve, this is just another step towards increasing better communication across
the campus community.
. New Library Open Computer Lab
the new library renovation means new furniture and 120 computers
written by Gary Kuehnapfel
Have you been to the library since it’s been renovated? If you have you’ve probably noticed the new library open computer lab. This new open
computer lab consists of more than 120 computers for students and Gloucester County residents to use, and is the largest computer lab on
campus. The computers in the new lab consist of laptops and desktops and also include four computers set aside for CAD and Computer Graphic
Art students. Along with new furniture and ergonomic adjustable monitor arms, the library computer lab offers three new multifunction printers
offering color and black and white printing. These new printers are also capable of scanning documents to a user’s e-mail or USB thumb drive and
they also serve as copiers, offering color or black and white copies.
In addition to the Library Open Computer Lab the 438 Open Computer Lab located in Instructional Center Room 438 remains open to meet student
capacity. The 438 Open Computer Lab offers two computers for CAD and Computer Graphic Art students and two printers for black and white
printing. You can find the Library Open Computer Lab’s hours listed at the bottom of the first page of this newsletter.
Library Open Computer Lab Hours
MTWR 8am-9pm
Friday 8am-5pm
Saturday 10am-4pm
Sunday CLOSED
438 Open Computer Lab
MTWR 7:30am-7pm
Friday 7:30am-5pm
Saturday & Sunday CLOSED
. Empowering Departments with SharePoint Employee Intranet
find out more about what SharePoint can do for your department
written by David Comfort
In addition to utilizing SharePoint 2013 for the new website design (see “GCC is Going Mobile”), it is also being used to create an Employee Intranet
that can give departments and divisions new management, & collaboration capabilities. While the Employee Intranet may be considered as an
internal website used by employees, it is much more.
A department could have their own SharePoint site on the Employee Intranet, which will be managed by each department. This also includes
managing what users can and can’t see within the site. For example, part of the site might only be viewable by department employees (similar to
the S-drive) while another part of the site could be viewable by some or all employees. This permissions-based concept allows each department
to have greater control and flexibility with the information that is shared internally on
campus.
A SharePoint site also gives the department new document management capabilities.
For example, a document version history can be kept for documents in the site, allowing
users to revert back to an older version of the document when needed. It also allows the
department to see what changes were made, by whom and when during the process.
One of the most popular benefits of a SharePoint site is the search capabilities. When
a user searches for a document, the search results page provides document preview
capabilities and filters to assist with the search process. Of course, only documents that
users have permission to view would be displayed within the results, allowing for more
secure search experience.
If a department has committees, each committee could be given their own site within
the department’s site. This provides each committee with their very own internal website
and workspace, which could be managed by members of the committee.
Other SharePoint site features include calendars, discussion boards, blogs, news feeds,
project sites, task management, wikis and more.
While it may not be necessary for departments to utilize every feature SharePoint has to
offer, it’s good to know that they are available and can be added as needed.
The Employee Intranet will begin pilot group testing in November 2013.
eLearning
Faculty Lounge
Have you visited the eLearning Faculty Lounge? The
Faculty Lounge is the place where eLearning Support
staff posts important information about anything
happening with GCC’s eLearning system.
If there are Building Block updates that will affect
you or your students, you can read about them in
the Faculty Lounge. You can also interact with other
faculty members and discuss best practices or your
experience using the various tools available in the
system.
To visit the Faculty Lounge, just log into the GCC Portal,
click the eLearning icon, and look for the eLearning
Faculty Lounge in your course list.
If you have any questions or feedback regarding
the Faculty Lounge, please send us an email at
[email protected]. We look forward to seeing
you there!.
PAGE 3
. New Faces in IT
meet gcc’s new technicians
You have probably already noticed some new faces in the hallways of Gloucester County College, but we wanted to make sure to give
you a proper introduction to two of our new student-workers, Justin Weaver and Zachary France. Look to our next issue for information
on our other new hires.
Justin Weaver
Zach France
Technical Support
Justin enrolled at GCC in 2011 as a
Computer Graphics art major. His interests
include 3D design, photography, music, and
traditional arts. Justin works for Technical
Support, and as a technician there he
provides computer technical support for all
staff and faculty at the college. Plans for
further education include attending a local
four year college to achieve a bachelor’s
degree in Computer Graphic Arts.
Instructional Technology
Zach France is an Instructional Technology
Technician and has been with the Office
of Technology since October 2012. He
assists in the upkeep of SMART Classroom
technology along with technology requests.
He is currently a student worker at
Gloucester County College and is working
toward an Associate’s Degree in Computer
Science.
. Important Information about Camtasia Relay
need to delete videos? want to make more complex presentations?
Camtasia Relay has become an incredibly popular tool for enhancing online , hybrid, and face-to-face eLearning courses and we are
very proud to offer this resource to the GCC community.
We want to remind everyone that if you have any videos you would like
us to delete from the servers, whether it’s an outdated video you no
longer need or a scrap video you accidentally uploaded, please let us
know! We will be happy to take care of it for you, and it should clean up
your video lists and make it easier for you to stay organized. To have
a video of yours deleted, please login to the GCC Portal, then visit the
Technical Support channel of the Faculty Tab. There you will find a form
called “Camtasia Presentation Deletion Form” that you will need
to fill out. Once you submit the form, we will get your video deleted as
soon as possible.
Additionally, if you are interested in making videos that are more
complex, Camtasia Studio is what you need. While Camtasia Relay will
be more than adequate for the large majority of our instructors, a few of
you are probably looking to do more. If this sounds like something you’d
like to check out, please contact us. In cooperation with the Center for
Excellence in Teaching and Learning (CETL) run by Irena Skot, we will
do our best to provide workshops to introduce you to the program.
You can reach us at [email protected].
. WebCT Has Been Shut Down
. Maintenance Windows
As of September 4, 2013, faculty no longer have access to WebCT
content, in accordance with our licensing. The WebCT servers have
been disabled and the content contained on the servers has been
archived.
Please be advised that scheduled network and server maintenance
will be performed between 8am and 4pm on the 3rd Sunday of
every month except for January, August and December. During
this time period web properties such as the GCC Website, Portal
and eLearning may be inaccessible.
faculty no longer have access to WebCT
If you have any questions, please contact us by emailing
[email protected] or calling 856-415-2298 (option 3).
wondering when our next maintenance window is?
For a full list of dates, please consult the IT Website at:
http://gccnj.edu/it/ScheduledDowntime.cfm
PAGE 4
GCC - Classrooms with Technology
The Smart Classrooms listed below have permanent technology installed.
Each room has (minimally) a computer, projector, screen and DVD/VCR combo unit unless otherwise specified.
If you need technology in a room that is not listed, please email [email protected]
Building
College Center
Police Academy/PEC
Instructional Center
Health Sciences
Room
202
203
204
205
206
209
210
301
302
303
Screen Type
Smart Board
Smart Board
Pull-Down Screen
Widescreen Smart Board
Smart Board
Smart Board
Smart Board
Smart Board
Pull-Down Screen
Smart Board
Additional Details
Blu-ray/DVD player (no VCR)
Interactive Pen Display + Blu-ray DVD player (no VCR)
304
Pull-Down Screen
Interactive Pen Display + DVD/VHS combo unit
+ Laptop conversion lab
308
309
310
400
401
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Blu-ray/DVD player (no VCR) + Dual Cassette Deck
Blu-ray DVD/VHS combo unit
401a
Pull-Down Screen
Interactive Pen Display + Blu-ray DVD/VHS combo unit
403
404
405
405a
Pull-Down Screen
407
420
421
422
Pull-Down Screen
427
Pull-Down Screen
430
431
437
439
441
442
443
444
445
447
500
502
503
504
Powered Screen
Pull-Down Screen
Smart Board
Smart Board
Smart Board
Smart Board
Smart Board
Pull-Down Screen
Smart Board
Pull-Down Screen
Smart Board
Smart Board
505
Pull-Down Screen
506
509
510
511
512
513
Smart Board
Smart Board
Smart Board
Smart Board
Lecture Hall, Podium-based Interactive Pen Display
ITV Classroom
Laptop Conversion Lab
Lecture Hall, Podium-based Interactive Pen Display
Laptop Conversion Lab
Laptop Conversion Lab (6 Laptops)
**no projector**
Please turn this page over to see the technology available in Scott Hall and the University Center.
PAGE 5
GCC - Classrooms with Technology
The Smart Classrooms listed below have permanent technology installed.
Each room has (minimally) a computer, projector, screen and DVD/VCR combo unit unless otherwise specified.
If you need technology in a room that is not listed, please email [email protected]
Building
Scott Hall
University Center
Room
Screen Type
Additional Details
705
706
707
708
709
710
711
712
714
715
716
717
721
722
728
731
732
737
740
741
748
751
752
755
901
Smart Board
Smart Board
Smart Board
Smart Board
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Pull-Down Screen
Smart Board
Smart Board
Smart Board
Smart Board
Smart Board
Smart Board
Widescreen Pull-Down Screen
902
Interactive Pen Display + Blu-ray/DVD player (no VCR)
903
Interactive Pen Display + Blu-ray/DVD player (no VCR) + Laptop lab
904
905
Interactive Pen Display + Blu-ray/DVD player (no VCR) + Laptop lab
906
907
908
909
951
952
953
954
955
956
957
958
959
Graphics Arts Lab
Graphics Arts Lab
Tabletop-based Interactive Pen Display
Tabletop-based Interactive Pen Display
Please turn this page over to see the technology available in Scott Hall and the University Center.
PAGE 6

+ CIO`s Blog

Transcription

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