11-20-13 BOCC Agenda

Transcription

NASSAU COUNTY BOARD OF COMMISSIONERS MEETINGS
9:00 AM, November 20, 2013
James S. Page Governmental Complex, 96135 Nassau Place
Yulee, FL 32097
Agenda
CALL TO ORDER-CHAIRMAN
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
AUDIENCE INPUT-Time limit is 3 minutes per person addressing the Board. Please
sign in before Board meeting begins.
EXPANSION ITEMS DELETIONS TO AGENDA
RESOLUTION(S)
A.
Approve a Resolution recognizing and commending Emmitt G. Coakley for
his 39 years of service to the citizens of NassauCounty.
CONSTITUTIONAL OFFICER BUSINESS
B.
Approve use of $1,750 from the Crime Prevention Trust Fund to be donated
to Fernandina Beach High School to assist with costs of transporation for
students to attend "Grad Night" 2014. Funding Source: 01031521-549036
CRMPV
C.
Approve use of $4,000 from the Crime Prevention Trust Fund to be donated
to Hilliard Middle-Senior High School to assist with costs of transporation
for students to attend "Grad Night" 2014. Funding Source: 01031521-549036
CRMPV
CONSENT ITEM(S)
D.
Approve the Library's Annual Plan of Service for FY 2013-2014 as required
for the State Aid to Libraries Grant.
E.
Approve Finance Package 2013-26 and Associated Resolutions.
F.
G.
NEW BUSINESS
H.
Approve and authorize the Chairman to sign the Preventative Maintenance
Contract and Technical Support Program, Contract No. CM2039, for the
Facilities Management Electronic Control System at the Judicial Complex.
($55,332) Funding: 01074712-546020
I.
Consider request to advertise a Request for Proposal (RFP) for Design Build
Services for the 911 Call Center. Funding Source: 09213521-562002 911CC.
J.
Approve and authorize the Chairman to sign the Interlocal Agreement with
Baker County, Contract No. CM2040, for Automatic and Mutual Aid.
K.
Discuss/receive Board direction regarding the request from the Creekside
Property Owner's Association for payment options for lake repairs within
Creekside Unit II.
L.
Reject all bids received in response to Bid No. NC13-046, for
Debris/Disposal portion of the Swallowfork Drainage Improvements Project;
and authorize staff to re-bid the project with modifications to bid documents,
clarifying the project area to be cleared. Funding Source: 09402541-563300
SFORK.
M.
Approve and authorize the Chairman to sign the following contracts for
Continuing Construction Engineering Inspection (CEI) Services: 1) Contract
No. CM2026 with England-Thims & Miller, Inc.; 2) Contract No. CM2027
with CDM Smith, Inc.; and 3) Contract No. CM2028 with Parsons
Brinckerhoff, Inc.
N.
Consider request from Gillette & Associates, Inc, on behalf of Ocean Breeze
Subdivision, for waiver of requirements outlined in Ordinance No. 99-17,
Article 9.8.1.1, Auxillary Lanes.
O.
Discuss/receive Board direction regarding execution of a Joinder to the
Interlocal Agreement between Orange County, Florida and the Florida
Development Finance Corporation (FDFC) , which if executed, will permit
the FDFC fiber-optic project within Nassau County.
P.
Discussion of proposal received from Nabors, Giblin & Nickerson for
providing a scope of services for creating and implementing a Code
Abatement Assessment Program.
Q.
Approve the 2014 Holiday Schedule.
COUNTY MANAGER'S BUSINESS- Any other business to come before the Board
COUNTY ATTORNEY BUSINESS- Any other business to come before the Board
COUNTY COMMISSION ITEM(S)- Any other business to come before the Board
INFORMATIONAL ITEM(S)
R.
Monthly status update on Building Department and Code Enforcement
activities.
S.
Monthly status update on County Extension activities.
T.
Monthly status update for Facilities Maintenance.
U.
Informational only: Fourth Quarter Report for the 2013 Passport Program.
V.
Monthly status update on Public Works activities.
W.
Monthly update on all contract amendments, change orders, task orders, and
work authorizations, as required by Section 6.2 of the Nassau County
Purchasing Policy.
ADJOURNMENT
Persons with disabilities requiring accommodations in order to participate in this program or activity should
contact (904) 548-4660 or the Florida Relay Service at (800) 955-8770(v) or (800) 955-8771 (TDD) at least
seventy-two (72) hours in advance to request such accommodations.
BOCC AGENDA ITEM
Item Title:
Resolution for Emmitt G. Coakley
Meeting Date: November 20 2013
Department:
Growth Management
Background:
On September 27, 2013 Emmitt G. Coakley officially resigned from the Conditional Use and Variance Board
effective immediately. Mr. Coakley had served on the Nassau County Planning and Zoning Board from 1974
until 2004 as a charter member, then from 2004 to September 27, 2013 on the Conditional Use and Variance
Board.
Request:
Approve a Resolution recognizing and commending Emmitt G. Coakley for his 39 years of service to the
citizens of NassauCounty.
Financial/Economic Impact to Future Years Budgeting Process or Effect on Citizens:
n/a
Action Requested and Recommendation:
Request BOCC approve a resolution acknowledging Emmitt G. Coakley's service and dedication to the
citizens of Nassau County.
Is this action consistent with the Nassau County Comprehensive Land Use Plan?
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
COAKLEYRESOLUTION2013.doc
Description:
Resolution for service of Emmitt G. Coakley
RESOLUTIO
O. 2013-___
A RESOLUTIO RECOG IZI G A D COMME DI G EMMITT G.
COAKLEY FOR HIS 39 YEARS OF SERVICE TO THE CITIZE S OF
ASSAU COU TY
WHEREAS, Emmitt G. Coakley was appointed to the Nassau County Planning and
Zoning Board in 1974 as a charter member; and
WHEREAS, Emmitt G. Coakley served as a member of the Nassau County Planning and
Zoning Board from 1974 until 2004, when he was appointed to the newly established
Conditional Use and Variance Board; and
WHEREAS, Emmitt G. Coakley served as a member of the Conditional Use and
Variance Board until September 27, 2013; and
WHEREAS, Emmitt G. Coakley has tendered his resignation from service as a member
of the Conditional Use and Variance Board; and
WHEREAS, Emmitt G. Coakley has served the citizens of Nassau County through an
equal and fair application of the zoning regulations of Nassau County; and
WHEREAS, Emmitt G. Coakley was highly regarded as being thoughtful and insightful
by his fellow board members. Emmitt G. Coakley provided immeasurable guidance to his
fellow board members through his understanding of the issues and the ability to balance this with
sense of community and the scope of government in citizens’ lives; and
WHEREAS, his diligence and fairness represents an extraordinary example for all who
serve on appointed boards.
OW, THEREFORE, BE IT RESOLVED this 20th day of November, 2013, by the
Board of County Commissioners of Nassau County, Florida, that:
1
1.
The Board of County Commissioners publicly commends and thanks Emmitt G.
Coakley for his thirty-nine years of exemplary service to the citizens of Nassau
County as a member of the Nassau County Planning and Zoning Board from 1974
through 2004 and as a member of the Conditional Use and Variance Board from
2004 to 2013.
2.
The Board of County Commissioners commends and congratulates Emmitt G.
Coakley for his past work for the citizens of Nassau County, Florida.
BOARD OF COUNTY COMMISSIONERS
NASSAU COUNTY, FLORIDA
_________________________________
DANIEL B. LEEPER
Its: Chairman
_____________________________
STEPHEN W. KELLEY
_________________________________
PAT EDWARDS
_____________________________
BARRY V. HOLLOWAY
_________________________________
WALTER J. BOATRIGHT
Attest as to Chairman’s signature:
____________________________
JOHN A. CRAWFORD
Its: Ex-Officio Clerk
Approved as to form by the
Nassau County Attorney:
____________________________
DAVID A. HALLMAN
2
BOCC AGENDA ITEM
Item Title:
FBHS 2013 Grad Night
Department:
Sheriff's Office
Background:
The Sheriff's Office is wishing to remove $1,750 from the Crime Prevention Trust Fund to be donated to
Fernandina Beach High School to assist with costs of transportation for students to attend Grad Night in
Orlando. This is a drug and alcohol free event that is intended to teach young people that they can have fun
without drugs or alcohol. Each senior will be required to attend a drug and alcohol abuse awareness course
conducted by the School Resource Officer and will sign a statement pledging to remain drug and alcohol free,
thus reducing these types of crimes within Nassau County.
Florida Statute, Section 775.083, states that the County in consultation with the Sheriff must expend monies
from the Crime Prevention Fund for crime prevention programs in the County.
Request:
Approve use of $1,750 from the Crime Prevention Trust Fund to be donated to Fernandina Beach High
School to assist with costs of transporation for students to attend "Grad Night" 2014. Funding Source:
01031521-549036 CRMPV
Approve use of $1,750 from the Crime Prevention Trust Fund to be donated to Fernandina Beach High
School to assist with costs of transporation for students to attend "Grad Night" 2014.
NA
Funding Source:
01031521-549036 CRMPV
ATTACHMENTS:
Name:
FBHS_Grad_Night.pdf
Description:
Sheriff Letter re FBHS Grad Night 2014
BOCC AGENDA ITEM
Item Title:
Hilliard Middle-Senior High Grad Bash 2014
Department:
Sheriff's Office
Background:
The Sheriff's Office is wishing to remove $4,000 from the Crime Prevention Trust Fund to be donated to
Hiliard Middle-Senior High School to assist with costs of transportation for students to attend Grad Night in
Orlando. This is a drug and alcohol free event that is intended to teach young people that they can have fun
without drugs or alcohol. Each senior will be required to attend a drug and alcohol abuse awareness course
conducted by the School Resource Officer and will sign a statement pledging to remain drug and alcohol free,
thus reducing these types of crimes within Nassau County.
Florida Statute, Section 775.083, states that the County in consultation with the Sheriff must expend monies
from the Crime Prevention Fund for crime prevention programs in the County.
Request:
Approve use of $4,000 from the Crime Prevention Trust Fund to be donated to Hilliard Middle-Senior High
School to assist with costs of transporation for students to attend "Grad Night" 2014. Funding Source:
01031521-549036 CRMPV
Approve use of $4,000 from the Crime Prevention Trust Fund to be donated to Hilliard Middle-Senior High
School to assist with costs of transporation for students to attend "Grad Night" 2014.
NA
Funding Source:
01031521-549036 CRMPV
ATTACHMENTS:
Name:
Hilliard_Middle_Senior_High_Grad_Night.pdf
Description:
Hilliard Middle-Senior High Grad Night 2014
BOCC AGENDA ITEM
Item Title:
State Aid Grant Application
Department:
Library
Background:
The State Aid Grant provides operating funds to counties in Florida that provide public library service. The
grant amount received is based on prior year expenditures for library services. The state aid grant requires an
Annual Plan of Service each year. The attached Annual Plan is based on the Library's approved budget for FY
2013-14. This is a list of activities we hope to accomplish during the year. There is no penalty if the items are
not completed.
The legislature approved a small increase to State Aid funding; $22.3 million. It is estimated that Nassau
County will receive $35,252.
The State Aid application is due in Tallahassee by 1 December 2013.
Request:
Approve the Library's Annual Plan of Service for FY 2013-2014 as required for the State Aid to Libraries
Grant.
State Aid grant provides additional funding for library budget.
Approve Annual Plan of Service for FY 2013-14, effective 1 October 2013.
NA
Funding Source:
01711571-334710
ATTACHMENTS:
Name:
Annual_plan_13-14.doc
Description:
Nassau County Public LIbrary System Annaul Plan of Service 2013-14
BOCC AGENDA ITEM
Item Title:
Finance Package 2013-26
Department:
OMB
Background:
N/A
Request:
N/A
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
20131030090503.pdf
Description:
BOCC AGENDA ITEM
Item Title:
Department:
OMB
Background:
N/A
Request:
N/A
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
20131030164527.pdf
Description:
BOCC AGENDA ITEM
Item Title:
Department:
OMB
Background:
N/A
Request:
N/A
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
20131030090549.pdf
Description:
BOCC AGENDA ITEM
Item Title:
ECOVA Judicial Annex - Preventative Maintenance Contract Approval
Department:
Facilities Maintenance Department
Background:
The Judicial Annex has a Facilities Management Electronic Control System that ECOVA has maintained for
several years, (the company has changed names several times throughout the years, but has provided the same
service consistently).
ECOVA is a Sole Source Vendor (Sole Source Certification Form and the letter from Tom Lake General
Manager stating that the Software is prorietory to INET Facilities Management Programming is attached).
The Annual Contract Ammount is $55,332.00 for the Preventative Maintenance Service Contract for
Facilities Management System, Electronic Control System.
The General Manager has indicated that they will continue to provide service on a month to month basis until
the Contract Agreement has been executed.
Request:
Approve and authorize the Chairman to sign the Preventative Maintenance Contract and Technical Support
Program, Contract No. CM2039, for the Facilities Management Electronic Control System at the Judicial
Complex. ($55,332) Funding: 01074712-546020
Recommend the Board of County Commissioners approve the Contract Agreement No# CM2039 with
ECOVA for the Annual Contract for the Preventative Maintenance Service Contract for Facilities
Management System, Electronic Control System. Contract Amount $55,332.00
NA
Funding Source:
01074712-546020 Annual Maintenance Agreement $55,332.00
ATTACHMENTS:
Name:
ECOVA_Contract_Approval_Form_[1].pdf
Description:
Sole Soure & Acceptance Documents
Daniel B. Leeper
Chairman
Nassau County Board of
County Commissioners
96135 Nassau Place
Suite 1
Yulee, FL 32097
BOCC AGENDA ITEM
Item Title:
911 Call Center-Request for RFP
Department:
Facilities Maintenance Business
Background:
During the September 2013 Capital Improvement Plan review the Board of County Commissioners approved
the 911 Call Center.
The Facilities Maintenance Director recommends a design build approach, due to the nature and size of this
facility.
Request:
Consider request to advertise a Request for Proposal (RFP) for Design Build Services for the 911 Call Center.
Funding Source: 09213521-562002 911CC.
Respectfully recommend the Board of County Commissioners approve to proceed with a Design Build RFP
(Request for Proposal) for the 911 Call Center.
NA
Funding Source:
09213521-562002 911CC
ATTACHMENTS:
Name:
No Attachments Available
Description:
BOCC AGENDA ITEM
Item Title:
Baker County Fire Department Mutual Aid Agreement
Department:
Fire Rescue
Background:
This is an Interlocal Agreement between Nassau County Fire Rescue and the Baker County Fire Department
for automatic and mutual aid. Baker County has an organized volunteer fire department that serves under the
direction of the County Fire Chief. Nassau County Fire Rescue and the Baker County Fire Department
provide the citizens and visitors of their respective communities highly-qualified 9-1-1 emergency services.
There are times where one agency will require the assistance, services, and/or coverage from the other.
Request:
Approve and authorize the Chairman to sign the Interlocal Agreement with Baker County, Contract No.
CM2040, for Automatic and Mutual Aid.
N/A
1. Approve the interlocal agreement for automatic and mutual aid between Nassau County Fire
Rescue and the Baker County Fire Department.
2. Authorize the Chairman to sign the agreement.
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
Baker_County_FD_Auto_Mutual_Aid.doc
Description:
Baker County FD Mutual Aid Agreement
I TERLOCAL AGREEME T
BETWEE
ASSAU COU TY, FLORIDA
A D
BAKER COU TY, FLORIDA
FOR
AUTOMATIC A D MUTUAL AID
THIS I TERLOCAL AGREEME T (the “Agreement”) by and between
ASSAU COU TY, FLORIDA, acting through its Fire and Rescue Department
(hereinafter “Nassau County”) and BAKER COU TY, FLORIDA, acting through its
Fire and Rescue Department (hereinafter “Baker County”), for the provision of automatic
aid and mutual aid in certain emergency situations is entered into this 1st day of October,
2013.
WIT ESSETH:
WHEREAS, Section 163.01, Florida Statutes, authorizes the joint exercise through
interlocal agreement by two or more public agencies of any power, privilege or authority
common to them and which each might exercise separately; and
WHEREAS, the boundaries of the parties are adjacent to and abut each other; and
WHEREAS, the parties hereto wish to coordinate the joint and mutual use of fire and
emergency medical facilities and equipment in the event of emergencies; and
WHEREAS, the parties wish to enter into this Agreement for the provision of
automatic aid and mutual aid; and
WHEREAS, the parties recognize the mutual benefits that may be afforded by
implementing this Agreement for automatic and mutual aid; now therefore
I
CO SIDERATIO
of the Recitals above and for other good and valuable
consideration, the legal sufficiency of which is admitted by the parties, the parties agree as
follows:
1.
Recitals. The recitals set forth herein are accurate, correct and true and
incorporated herein by this reference.
2.
Definitions. As used in this License, the words defined immediately below
shall have the meaning stated next to same. Words imparting the singular
number include the plural number and vice versa, and the male gender shall
Page 1 of 11
include the female gender and vice versa, unless the context clearly requires
otherwise.
(a)
“Aiding Fire Rescue Department” means the fire rescue department
providing Automatic or Mutual Aid to the Alarm Fire Rescue
Department.
(b)
“Alarm Fire Rescue Department” means the fire rescue department
in whose jurisdiction the emergency occurs.
(c)
“Automatic Aid” means the automatic response of a fire rescue
engine company on a first alarm assignment of a fire rescue
emergency in a designated response area.
(d)
“Mutual Aid” means a request for assistance and response by
another jurisdiction for apparatus, equipment and/or personnel.
Mutual Aid provides for the shared use of resources to properly
manage large or multiple incidents. The requested responding units
will be specified and a decision made by the Aiding Fire Rescue
Department if resources are available to respond.
3.
Purpose and Intent.
(a)
The purpose and intent of this Agreement is to enhance the existing
life and property saving services provided to the residents of Nassau
County and Baker County through the provision by both parties of
fire suppression, rescue, hazardous material containment, emergency
medical and other similar emergency services.
(b)
This Agreement is not intended, and shall not be construed, to
deprive a party in any way of its jurisdictional powers, nor is it the
intent of the parties to combine their individual and separate
agencies into a single agency or district to provide the services
contemplated by this Agreement.
4.
Dispatch and Communications.
(a)
Automatic Aid
(i)
Automatic Aid will be requested for all of the following
reports of:
Page 2 of 11
a.
Fire or explosions in a building or structure.
b.
Vehicle fires in garages, carports or enclosed
structures.
c.
Collapsed
buildings
and
other
confined-space
emergencies.
d.
Motor vehicle accidents involving extrication and/or
victim entrapment.
(ii)
The Alarm Fire Rescue Department dispatch will request the
response of the Aiding Fire Rescue Department by telephone
automatically and immediately after alerting the Alarm Fire
Rescue Department of the emergency and shall relay any
pertinent information, including the type of call, location and
the operating radio frequency.
(iii)
The aiding fire rescue unit will report, responding by radio to
the dispatchers of both jurisdictions. All subsequent radio
communications will be on the Alarm Fire Rescue
Department’s radio frequency.
(iv)
Each dispatch center will be identified by its department or
county
designation;
each
unit
should
preface
radio
communications with its department or county designation
and then its apparatus number (E.g.: Nassau County E-1 to
Baker County; Baker County E-50 to Nassau County).
(b)
Mutual Aid can be requested whenever the incident is beyond the
capabilities of the on-duty resources and is requested by Incident
Command or Shift Commander.
(i)
Incidents for which Mutual Aid can be requested include:
a.
Motor vehicle accidents
b.
Medical emergencies
c.
Fires requiring multiple hose lines
d.
Persons trapped
e.
Large scale evacuations
Page 3 of 11
f.
(ii)
Hazardous materials or special technical operations
The Alarm Fire Rescue Department dispatch will request the
response of the Aiding Fire Rescue Department by telephone
upon receiving a request for Mutual Aid from an on-scene
Incident Command and/or Shift Commander.
(iii)
The Aiding Fire Rescue Department’s Shift Commander will
assess its resources and determine its ability to aid the Alarm
Fire Rescue Department.
(iv)
The aiding fire rescue unit will respond by radio to the
dispatchers
of
both
jurisdictions.
All
subsequent
radio
communications will be on the Alarm Fire Rescue Department’s
radio frequency.
5.
Automatic/Mutual Aid Operations.
(a)
Each fire rescue department will develop and review operational
guidelines within affected response areas and units prior to
commencement of this Agreement.
(b)
Pursuant to the alarm-assignment-dispatch guidelines for Automatic
Aid, each respective fire rescue department will respond with the
closest available single engine unit and personnel to the Alarm Fire
Rescue Department’s structural fire or other emergency situation.
(c)
The Fire Chief or Incident Commander on scene will be responsible
for and assume full charge of the operation in his respective
jurisdiction. The first fire unit that arrives at the incident will
establish an incident command system and manage the incident until
relieved by an officer of the jurisdiction in which the incident occurs
or until the time at which the Incident Commander determines that
the incident no longer requires the assistance of the responding
entity. In all cases, the jurisdiction in which the incident occurs shall
send appropriate response units to the incident unless none are
available due to unforeseen circumstances.
Page 4 of 11
(d)
Automatic or Mutual Aid structural fire fighting apparatus shall be
staffed with a minimum of three (3) State of Florida-compliant
certified fire fighters.
(e)
Each fire rescue department shall provide the other with current
maps of the response areas and joint operating guidelines.
(f)
All apparatus responding pursuant to this Agreement will be fully
serviceable and meet the standards detailed in NFPA 1901.
(g)
All operations will be conducted based on adopted fire/rescue
standards and NFPA 1500 safety standards.
(h)
The Fire Chief of each fire rescue department shall have the
responsibility to coordinate alarm assignments to ensure the
company distribution in the jurisdiction that provides aid to the other
party under this Agreement remains reasonable to meet any
additional requests for service.
(i)
This Agreement is intended to cover day-to-day Automatic or
Mutual Aid operations only, but may be considered to be in effect
during natural or manmade disasters upon the mutual agreement of
the parties.
(j)
This Agreement does not relieve either party from the necessity and
obligation to provide adequate emergency medical service, structural
fire suppression or other emergency response capability within its
own jurisdiction.
(k)
Each party agrees that it shall, for the purposes of medical calls,
respond with a minimum of state-certified Emergency Medical
Technicians (EMT) and use reasonable diligence to keep emergency
medical equipment in its possession as required by the State of
Florida Department of Health for cities and counties of comparable
size during the period this Agreement is in effect.
(l)
It is understood and agreed that no obligation exists to provide
Automatic or Mutual Aid if doing so may seriously jeopardize the
Page 5 of 11
Aiding Fire Rescue Department’s fire protection or emergency
medical service status.
6.
Indemnification and Liability. Each party acknowledges and accepts its
responsibility under Section 768.28, Florida Statutes, for damages caused by the
acts of its employees acting within the scope of their employment in the
performance of this Agreement. Nassau County shall not be liable for any injury,
damage or loss suffered by Baker County which is not caused by the negligence or
intentional acts of Nassau County or its employees, and Baker County shall not be
liable for any injury, damage or loss suffered by Nassau County which is not caused
by the negligence or intentional acts of Baker County or its employees.
7.
Compensation for Services.
(a)
Neither party to this Agreement shall be required to pay
compensation to the other party for services rendered hereunder so
long as the total number of apparatus responses shared between the
two jurisdictions remains acceptable to the respective parties.
(b)
In the event a party finds the number of requested apparatus
responses unacceptable, such party shall inform the other party in
writing of its concerns and the parties shall meet within ten (10) days
of receipt of the written notice to discuss the issue and seek a remedy
for its resolution.
8.
Effective Dates and Termination.
(a)
This Agreement shall be effective on the 1st day of October, 2013 ,
through and until 11:59 p.m., on the 30th
(b)
day of September, 2014.
Not withstanding any contrary provision of this Agreement, either
party shall have the absolute right to terminate this Agreement at any time by
providing at least thirty (30) days’ written notice of such termination to the other
party.
9.
Training.
(a)
Both fire rescue departments shall participate in semi-annual joint
training exercises with responding units.
Page 6 of 11
(b)
The Fire Chief of each fire rescue department agrees to seek
opportunities to share training with the other fire rescue department
with the goal of achieving better cooperation and operational
effectiveness.
10.
Amendments. This Agreement may be amended only by written
instrument specifically referring to this Agreement and executed with the same
formalities as this Agreement. The parties agree to renegotiate this Agreement if
applicable federal, state, or local laws or revisions of said laws make changes in the
Agreement necessary or desirable, or if either party to this Agreement determines
that the number of responses rendered to the other party is unacceptable.
11.
Severability of Invalid Provision.
If any one or more of the agreements,
provisions, covenants, conditions and terms of this Agreement shall be contrary to
any express provision of law or contrary to the policy of express law, though not
expressly prohibited, or against public policy, or shall for any reason whatsoever be
held invalid, then such agreements, provisions, covenants, conditions or terms shall
be null and void with no further force or effect and shall be deemed separable from
the remaining agreements, provisions, covenants, conditions and terms of the
Agreement and shall in no way affect the validity of any of the other provisions
hereof.
12.
Precedence of Statewide Mutual Aid Agreement. This Agreement shall
not take precedence over the State of Florida’s Statewide Mutual Aid Agreement, a
purpose of which is to provide aid and assistance in the event of major or
catastrophic disaster.
13.
otice.
Whenever either party desires to give notice to the other, such
notice must be in writing, sent by certified United States Mail, postage prepaid,
return receipt requested, or by hand-delivery with a request for a written receipt of
acknowledgment of delivery, addressed to the party for whom it is intended at the
place last specified. The place for giving notice shall remain the same as set forth
herein until changed in writing in the manner provided in this section. For the
present, the parties designate the following:
Page 7 of 11
14.
If to Nassau County:
Matt Graves
Nassau County Fire Chief
96160 Nassau Place
Yulee, Florida 32097
If to Baker County:
Steve Marfongella
Baker County Fire Chief
1190 West Macclenny Ave.
Macclenny, Florida 32063
Public Records.
The
access
to,
disclosure,
non-disclosure,
or
exemption of records, data, documents, and/or materials, associated with this
Interlocal Agreement shall be subject to the applicable provisions of the Florida
Public Records Law (Chapter 119, Florida Statutes), as well as other applicable
State and/or Federal law. Access to such public records, may not be blocked,
thwarted, and/or hindered by placing the public records in the possession of a third
party, or an unaffiliated party.
15.
Governing Law and Venue.
This Agreement shall be construed
according to the laws of the State of Florida. Venue for any administrative and/or
legal action arising under this Agreement shall be in the courts of the Aiding Fire
Rescue Departments.
16.
Severability. If any word, phrase, sentence, part, subsection, section, or
other portion of this Agreement, or any application thereof, to any person, or
circumstance is declared void, unconstitutional, or invalid for any reason, then such
word, phrase, sentence, part, subsection, other portion, or the proscribed application
thereof, shall be severable, and the remaining portions of this Agreement, and all
applications thereof, not having been declared void, unconstitutional, or invalid
shall remain in full force, and effect.
17.
Entire Agreement.
This Agreement contains the entire agreement
between the respective parties hereto and supersedes any and all prior agreements
and understandings between the respective parties hereto relating to the subject
matter hereof. No statement or representation of the respective parties hereto, their
agents or employees, made outside of this Agreement, and not contained herein,
Page 8 of 11
shall form any part hereof or bind any respective party hereto. This Agreement
shall not be supplemented, amended or modified except by written instrument
signed by the respective parties hereto.
18.
Authority to Execute.
Each party covenants to the other party that it
has the lawful authority to enter into this Agreement and has authorized the
execution of this Agreement by the party’s authorized representative.
19.
Execution in Counterparts. This Agreement may be executed in any
number of counterparts, each of which when so executed and delivered shall be an
original hereof.
[Remainder of page left blank intentionally. Signature page follows.]
Page 9 of 11
I
WIT ESS WHEREOF, the parties, by and through their lawfully authorized
representatives, have executed this Agreement on the day and year first above written.
ATTEST:
BAKER COU TY COMMISSIO ER
By:_________________________
Title: _______________________
____________________________
________________, Florida 32063
By:______________________________
Title: ____________________________
________________________________
BAKER COU TY FIRE DEPARTME T
By:______________________________
Steven Marfongella
Fire Chief
1190 West Macclenny Ave
Page 10 of 11
BOARD OF COU TY COMMISSIO ERS
ASSAU COU TY, FLORIDA
__________________________________
DANIEL B. LEEPER
Its: Chairman
ATTEST AS TO CHAIRMA ’S
SIG ATURE:
____________________________
JOHN A. CRAWFORD
Its: Ex-Officio Clerk
APPROVED AS TO FORM BY THE
NASSAU COUNTY ATTORNEY:
____________________________
DAVID A. HALLMAN
Page 11 of 11
BOCC AGENDA ITEM
Item Title:
Request Direction on Payment from Creekside Property Owners Association Concerning
Lake Repair
Meeting
Date:
November 20 2013
Department:
Public Works
Background:
Around August 30th, an abandoned equalizer pipe from the construction of the lakes in Creekside Unit II
began to fail and began causing damage to the roads and sidewalks in Creekside. The lakes are the
responsibility of the Property Owner's Association (POA), and the roadways and sidewalks are the
responsibility of the County. Due to the damage occurring to the roads and sidewalks and the potential for
further damage, the Road and Bridge Department mobilized to the site to repair the pipe issue. During this
process, County staff kept in contact with the Property Owners Association about cost recovery of the county
expenses. Staff sent the Creekside POA a letter on October 4th seeking payment of $17,804 for expenses to
repair the damage caused by the pipe failure in the pond (copy attached). On October 14th, the Creekside
POA sent the County the attached letter requesting payment option for repayment. At this time, staff is
seeking direction from the Board to determine if any of the options requested in the letter from Creekside are
amenable to the Commission.
Request:
Discuss/receive Board direction regarding the request from the Creekside Property Owner's Association for
payment options for lake repairs within Creekside Unit II.
To be determined based on repayment.
Staff recommends that the Board provide direction as to the repayment options from Creekside Property
Owner's Association for the damage caused by the pipe failure in the lake.
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
Description:
Letter_to_Creekside_with_Cost_Backup.pdf
Letter to Creekside with Cost Backup
Letter_from_Creekside_POA_dtd_10-14-13.pdf
Letter from Creekside POA
BOCC AGENDA ITEM
Item Title:
Rejection of Bids for Debris Removal/Disposal Portion of the Swallowfork Drainage
Improvements Project.
Meeting
Date:
November 20 2013
Department:
Road & Bridge
Background:
On October 24, 2013, bids were opened for Debris Removal/Disposal portion of the Swallowfork Drainage
Improvements Project. The bid documents should be clarified that the cleared area is approximately 16 acres,
not 20 as previously stated. Additionally, the Technical Specifications should be revised to show the work is
tentatively scheduled to begin February 1, 2014. To make sure all bidders have an equal opportunity to bid
appropriately, staff is recommending that Board reject all bids received for bid NC13-046 and authorize staff
to rebid the request for Debris Removal/Disposal portion of the Swallowfork Drainage Improvements Project.
Due to the fact that the project is being rebid, the bid documents submitted will remain exempt from public
disclosure per Florida Statute 119.071.
Request:
Reject all bids received in response to Bid No. NC13-046, for Debris/Disposal portion of the Swallowfork
Drainage Improvements Project; and authorize staff to re-bid the project with modifications to bid documents,
clarifying the project area to be cleared. Funding Source: 09402541-563300 SFORK.
N/A
Staff recommends that the Commission reject all bids received in response to Bid No. NC13-046 and
authorize the rebid for the modified Debris Removal/Disposal portion of the Swallowfork Drainage
Improvements Project.
NA
Funding Source:
CIP Account 09402541-563300 SFORK (Swallowfork Drainage Improvement Project).
ATTACHMENTS:
Name:
No Attachments Available
Description:
BOCC AGENDA ITEM
Item Title:
Continuing Contract for CEI Services, Bid No. NC13-007
Department:
Engineering Services
Background:
On May 15, 2013, the Commission awarded Bid No. NC13-007 and authorized contract negotiations with the
top three (3) firms, CDM Smith, England-Thims & Miller, and Parsons Brinckerhoff, for a Continuing
Contract for Construction Engineering Inspection (CEI) Services. The resulting contracts are attached for the
Commission's consideration and approval.
Request:
Approve and authorize the Chairman to sign the following contracts for Continuing Construction Engineering
Inspection (CEI) Services: 1) Contract No. CM2026 with England-Thims & Miller, Inc.; 2) Contract No.
CM2027 with CDM Smith, Inc.; and 3) Contract No. CM2028 with Parsons Brinckerhoff, Inc.
N/A
Approve and authorize the Chair to execute the Agreement(s) for Continuing Contract for CEI Services, Bid
No. NC13-007 with 1) CM2026, England-Thims & Miller, Inc.; 2) CM2027 CDM, Smith Inc.; and 3)
CM2028 Parsons Brinckerhoff, Inc.
NA
Funding Source:
These Contracts will be funded on a project by project basis using the work authorization process.
ATTACHMENTS:
Name:
Description:
Contract_Agreement_for_England,_Thims___Miller.pdf
Contract Agreement with England Thims & Miller
Contract_Agreement_for_CDM_Smith_Inc..pdf
Contract Agreement for CDM Smith Inc.
Contract_Agreement_for_Parsons_Brinckerhoff,_Inc..pdf
Contract Agreement with Parsons Brinckerhoff, Inc.
ATTACHMENT_A_Scope_of_Services_(NC13-007).pdf
Attachment A - Scope of Services
ATTACHMENT “A”
Consultant Scope of Services for
Construction Engineering Inspection (CEI) Services
Board of County Commissioners, Nassau County, Florida
1.
2.0
SAMPLING AND TESTING
1.1
The Consultant shall perform sampling and testing of component materials and
completed work in accordance with the Construction Contract documents for
roadway reconstruction utilizing Full Depth Reclamation (FDR) procedures. The
minimum sampling frequencies set out in the Department's Materials Sampling,
Testing and Reporting Guide and the Contract Documents shall be met. In
complying with the aforementioned guide, the Consultant shall provide daily
surveillance of the Contractor's Quality Control activities at the project site and
perform the sampling and testing of materials and completed work items that are
normally done in the vicinity of the project for verification and acceptance.
1.2
The Consultant shall be specifically responsible for job control samples
determining the acceptability of all materials, soil cement and/or soil with
emulsion mix designs and completed work items on the basis of either test results
or verification of a certification, certified mill analysis, DOT label, DOT stamp,
etc.
1.3
Nassau County will monitor the effectiveness of the Consultant's testing
procedures through surveillance and obtaining and testing independent assurance
samples.
1.4
Sampling, testing and laboratory methods shall be as required by the FDOT
Standard Specifications, Supplemental Specifications or as modified by the
Supplementary Conditions & General Requirements of the Construction
Contract.
1.5
Documentation reports on sampling and testing performed by the Consultant
shall be submitted to responsible parties during the same week that the
construction work is done.
1.6
The Consultant shall be responsible for transporting samples to be tested.
1.7
The Consultant will compare verification testing test results and with the
contractors Quality Control testing information and notify Nassau County of any
failing samples.
1.8
Testing Laboratory must be FDOT approved.
QUALITY ASSURANCE CERTIFICATION
2.1
Services include maintaining the required level of surveillance of Contractor
activities, interpreting plans, specifications, and special provisions for the
Construction Contract, maintaining complete, accurate records of all activities
and events relating to the project, and properly documenting all significant
project changes.
2.2
3.0
An officer of the Consultant firm shall certify that the inspection and
documentation was done in accordance with FDOT specifications, plans,
standard indexes, Department procedures, and according to the contract
documents.
PERSONAL QUALIFICATION/REQUIREMENTS
3.1
SENIOR INSPECTOR/ High school graduate or equivalent plus four (4) years
of experience in construction inspection, two (2) years of which shall have been
in bridge and/or roadway construction inspection To be in primary control, a
Senior Inspector must have supervised two or more inspectors and must have
been directly responsible for all inspection requirements related to the
construction operations assigned. Must have the following:
3.1.1
Qualifications:
CTQP Asphalt Roadway Level I (If applicable)
CTQP Asphalt Roadway Level II (If applicable)
CTQP Earthwork Construction Inspection Level I
CTQP Earthwork Construction Inspection Level II
FDOT Intermediate MOT
CTQP Final Estimates Level I
3.1.2
Responsible for performing CEI services for the project which will
consist of roadway construction utilizing conventional paving, roadway
widening, Full Depth Reclamation (FDR) method of sub-grade and base
preparation, intersection modifications (including signalization),
bridge/culvert repair and construction inspection, signing and marking
and support of the County’s Pavement Management Program, as
requested. Including field surveying and construction layout, making,
and checking engineering computations, inspecting construction work,
and conducting field tests and is responsible for coordinating and
managing the lower level inspectors. Work is performed under the
general supervision of the Nassau County.
3.2 INSPECTOR/- High school graduate or equivalent plus two (2) years experience in
construction inspection, one (1) year of which shall have been in bridge and/or
roadway construction inspection, plus the following:
3.2.1
Qualifications:
CTQP Asphalt Roadway Level I (If applicable)
CTQP Earthwork Construction Inspection Level I
CTQP Final Estimates Level I
IMSA Traffic Signal Technician Level 1 (Note: No later than one year
from execution of the contract, consultant must provide an IMSA Traffic
Signal Inspector for any assigned Work Authorizations which include
signalization elements in the project)
3.2.2
Responsible for performing assignments in assisting Senior Inspector in
the performance of their duties. Receive general supervision from the
Senior Inspector who reviews work while in progress. Civil Engineering
graduates must obtain certifications within the first year of working as an
inspector or Engineer Intern. Exceptions will be permitted on a case-bycase basis so long as qualifications and certifications are appropriate for
specific inspection duties.
BOCC AGENDA ITEM
Item Title:
14th Street Turn Lane Waiver for Ocean Breeze Subdivision
Department:
Engineering Services
Background:
The Ocean Breeze Subdivision is in the process of approval for a 110 lot subdivision. Ordinance 99-17,
Section 9.8.1.1 requires turn lanes when a residential development generates 500 or more vehicles per day on
the intersecting roadway. Mr. Nick Gillette, on behalf of Ocean Breeze Subdivision, is requesting a waiver
from this requirement (see attached letter and report).
Request:
Consider request from Gillette & Associates, Inc, on behalf of Ocean Breeze Subdivision, for waiver of
requirements outlined in Ordinance No. 99-17, Article 9.8.1.1, Auxillary Lanes.
N/A
Consider the request for variance from Gillette and Associates on behalf of Ocean Breeze Subdivision for a
variance for requirements outlined in Ordinance No. 99-17, Article 9.8.1.1, AuxiliaryLanes,and provide
direction as to whether the variance request should be granted to not require turn lanes on South 14th Street.
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
Description:
Letter_from_Gillette_and_Associates_re__14th_St_Turn_Lane.pdf
Letter from Gillette & Associates re 14th Street
Turn Lane Waiver
Ordinance_No_99-17_Article_9.8.1.1_Auxiliary_Lanes.pdf
Ordinance No. 99-17 Article 9.8.1.1
King_Engineering_South_14th_Street_Project_Turn_Lane_Analysis_and_Study.pdf
King_Engineering_Study_Appendix_A-G.pdf
King Engineering South 14th Street Project Turn Lane
Analysis and Study
King Engineering Study Appendix A-G
BOCC AGENDA ITEM
Item Title:
FDFC Joinder Agreement
Department:
County Manager's Office
Background:
The Florida Development Finance Corporation (FDFC) is proposing to issue bonds in order to finance a multijurisdicational fiber-optic project, a portion of which will be located in Nassau County. Orange County executed an
agreement with FDFC on July 12, 1994. Ryan Angel of Broad and Cassel (representing FDFC), is requesting that
Nassau County sign a Joinder to the Interlocal Agreement between Orange County and FDFC, to permit the FDFC to
function within Nassau County.
The agreement with Oranage County and the FDFC have been provded for informational purposes. A project
summary from Allied Fiber is also attached and provides a summary of the current project, as well as background
information on how fiber optics work. Lastly, a draft resolution prepared for Suwannee County and a draft Joinder to
the Interlocal Agreement for Nassau County have also been attached.
NOTE: Section 3 of the proposed Interlocal Agreement states that the County shall not be liable or responsible for
any of the indebtedness, liabilities, costs, or expenses of the FDFC.
Request:
Discuss/receive Board direction regarding execution of a Joinder to the Interlocal Agreement between Orange
County, Florida and the Florida Development Finance Corporation (FDFC) , which if executed, will permit the
FDFC fiber-optic project within Nassau County.
Discuss/receive Board direction regarding execution of a Joinder to the Interlocal Agreement between Orange
County, Florida and the Florida Development Finance Corporation (FDFC) , which if executed, will permit the
FDFC fiber-optic project within Nassau County.
NA
Funding Source:
n/a
ATTACHMENTS:
Name:
Description:
Allied_Fiber_-_Creating_Connectivity_in_Florida_-_August_2013_public.pdf
Summary of Project
Interlocal_Agreement_between_Orange_County_and_FDFC.pdf
Orange County & FDFC interlocal agmt
Resolution_Authorizing_Interlocal_(2).pdf
Sample Resolution - Suwannee County
Joinder_to_Interlocal_Agreement_(Nassau)_(2).pdf
Draft Interlocal Agmt for Nassau County
Creating Connectivity in Florida
Southeastern Route
August 2013
Safe Harbor
Confidential Information
The attached materials constitute Confidential Information as defined in the confidentiality provisions agreed to by your
respective institutions when it accepted the invitation to this meeting. These materials are being provided to the recipients
subject to the restrictions set forth in that agreement.
Forward-Looking Statements
The attached materials contain certain forward-looking statements regarding our Company, its financial condition and its
results of operations, as customarily prepared by management for its internal use. All of these statements are based on
estimates and assumptions prepared by its Company’s management that, although we believe to be reasonable, are
inherently uncertain. These statements involve risks and uncertainties, including, but not limited to, economic, competitive,
governmental and technological factors outside of our control that may cause our business, industry, strategy or actual results
to differ materially. We undertake no obligation to update or revise any of the forward-looking statements contained herein,
whether as a result of new information, future events or otherwise. The financial information presented herein has been
provided for indicative purposes only, is preliminary and remains subject to change, including potential adjustments in
connection with the audit procedures to be performed by our independent public accountants.
Non-GAAP Financial Measures
This presentation (i) contains non-GAAP measures, (ii) uses terms which are not presentations made in accordance with
GAAP, (iii) uses terms which are not measures of financial condition or profitability, (iv) should not be considered as an
alternative to GAAP financial measures, and (v) contains terms which are unlikely to be comparable to similar measures used
by other companies.
2
Table of Contents
Description
Pages
 Industry Basics
4
 Who is Allied Fiber?
6-8
 What is the Big Picture for Connectivity?
10 - 12
 What is Allied Fiber Building in Florida?
14 - 17
 Why Does Florida Need Dark Fiber?
19 - 20
 Where Else is Allied Fiber Planning to Build?
22 - 24
 Financial Overview
26 - 28
3
Industry Basics
Definitions
What is Optical
Fiber?
What are FiberOptic
Networks?
 An Optical Fiber strand is optically pure glass, slightly thicker than a human hair,
typically encased in 4 other layers, including optic core, optic cladding, buffer
coating, and an outer jacket
 Fiber strands are used to transmit information by carrying pulses of light, typically
digitally, where a pulse of light is a “1” and a no pulse is a “0”
 First developed in the 1970s and commercially applied in 1977, Fiber-Optic
Networks transport the information we see and use every day
 They are among the most technologically advanced innovations in the field
of networking
 Fiber-optic networks form the nuts and bolts of a communications network
 Colocation is the housing of transport equipment, other communications
equipment, servers and storage devices in the same location
What is
Colocation and
NetworkNeutrality?
 Some colocation providers, such as Allied Fiber, are network-neutral
meaning that they enable the customers who colocate in their facilities to
purchase bandwidth infrastructure and other telecommunications services
from third parties
 Network-neutral providers sell interconnection services that enable their
customers to cross connect to other customers located within the same facility
What is a MeetMe-Room?
 A Meet-Me-Room is physical location in a building where voice carriers,
ISPs, data service providers, and others physically interconnect so that
traffic can be passed through their respective networks
 Network owners can also connect outside the Meet-Me-Room
4
Allied Fiber, LLC
Who is Allied Fiber?
5
Setting the Standard for…
The Next Generation of Fiber Optic Systems
Allied Fiber is building the first integrated network-neutral colocation and dark fiber company
 Fiber optic system offers combined long-haul and short-haul capabilities coupled with network-neutral colocation facilities
 Direct access for wireless towers, rural broadband networks, service providers, enterprises, governments, education, etc.
 Enables distributed cloud computing
 Improves latency, quality of service, throughput and control
 Dark fiber infrastructure is the basis for economic development and GDP growth
6
Complementary Product Portfolio Provides Predictable and
Steady Cash Flow
Fiber Leasing
Overview
Products /
Service Type
Colocation Leasing
Customers lease individual strands of fiber along multiaccess point route
Customers lease space within the network-neutral
colocation facilities to house their network equipment
Network-neutral dark fiber can be customized to
customer specifications
Facilitates interconnection with other network providers
and colocation customers
Long-haul (major city fiber pairs)
Lease space in network-neutral colocation facilities
 20 year IRU
 Recurring monthly revenue for space
 Annual lease with an option to convert to an IRU
 One-time setup and electrical connection fee
 Recurring monthly revenue for operations and
maintenance expenses (“O&M”)
 Recurring monthly power usage fees
 Technical support fees
Short-haul (intermediate access fiber pairs)
 20 year IRU
 Annual lease with an option to convert to an IRU
 Recurring monthly revenue for O&M
Fiber IRU Cash Revenue Profile
$100
Financial
Profile
Monthly Colocation & Other Cash Revenue Profile
Significant Upfront Cash Revenue Funds
Network Expansion
$80
$60
$
$40
$15
$
$10
Scalable and Reliable Monthly Cash
Revenue Funds Operations and Growth
$5
$20
$0
$20
Yr 1
Yr 2
Yr 3
Yr 4
7
Yr 5
$0
Yr 1
Yr 2
Yr 3
Yr 4
Yr 5
Evolution of Allied Fiber
6/08:
Allied Fiber,
LLC formed
June
2008
9/09: Norfolk
Southern Railway
(“NS”) agreements
executed
Jan
2009
1/09: Initial
investments
from friends and
family
Sept
2009
7/10: Completed
construction of
ducts from
Manville, NJ –
Phillipsburg, NJ
Jan
2010
1/10: Additional
investment
from Media &
Entertainment
family office
July
2010
10/10: Completed
construction of
ducts from
Chicago, IL –
Indiana Harbor, IN
Sept
2010
9/10: Completed
construction of
ducts from
Phillipsburg, NJ
– Bethlehem, PA
Oct
2010
11/10:
Customers
contacted and
negotiation of
agreements
commenced
8
9/11: Cox
Communications
agreement executed
Nov
2010
Jan. Sept
2007 2011
2/12: Completed coconstruction of 216
count fiber cable in NS
duct from Macon, GA
– Valdosta, GA
Dec
2011
12/11: Completed
construction of ducts in
Chicago metropolitan area
12/11: AT&T agreement
executed
Feb
2012
Aug
2013
2/13 – 8/13: Completed deals
with Flagler and NS; MIA JAX construction began;
Engaged Deloitte & Touche
for 2012 & 2013 audits
Management Team’s History of Collaboration Inspired the
Innovative Allied Fiber Business Model
Hunter Newby - Chief Executive Officer and Founder
Mr. Newby has amassed deep subject matter expertise and contacts in the telecom networking industry spanning 15 years. He is the
Founder and CEO of Allied Fiber. Prior to founding Allied Fiber, he was the Chief Strategy Officer and a Director of The Telx Group, Inc.,
one of the leading carrier hotel interconnection facility operators in the U.S. Under Mr. Newby’s direction, Telx successfully created an
entirely new business model originating in New York City, expanding to Atlanta and ultimately nationwide, and in the process built one of
the strongest brand names for carrier-neutral, core interconnection facilities in the world. Mr. Newby is a recognized authority in the
industry, has served on several Advisory Boards, is a published author, public speaker and the recipient of numerous awards, including
being named to the Global Telecoms Business Top 40 Under 40 in 2010. Mr. Newby earned a B.S. in Communications from Drexel
University.
Jason Cohen - President and Chief Operating Officer
Mr. Cohen has over 27 years of experience in developing and operating new fiber optic, bulk communications transport and technology
businesses. From 1998 to 2008, he served as Vice President and General Manager at Lightower Fiber Networks, previously KeySpan
Communications, and created and launched the commercial communications business for KeySpan Energy. Mr. Cohen has managed the
design and construction of over 250,000 fiber miles of new networks and hundreds of wireless tower sites throughout the U.S. and transAtlantic backhaul markets. In addition, he has expertise in building fiber networks along utility and railway Rights-of-Way as well as
deploying high capacity transport systems. Mr. Cohen has United States Patents for Video on Demand and for Economic Dispatch /
SmartGrid. Mr. Cohen earned a B.S. in Electrical and Optical Engineering from the University of Rochester.
Todd Raymond - Executive Chairman
Mr. Raymond has over 10 years of experience in the telecom industry encompassing Executive Management, Legal, Operations
Management, M&A, and Capital Raising. He previously served as CEO, President, COO, General Counsel, Controller and a Director of
The Telx Group, Inc. during which time he guided the company through multiple financings, acquisitions, SEC registration and two sales
to private equity firms. Prior to joining Telx, Mr. Raymond was a founder of Stratus Services Group, Inc., an engineering and staffing
services company, and served as its General Counsel and Corporate Secretary managing the Legal and Investor Relations Departments
and the M&A transaction and integration teams. During his tenure, he guided Stratus through multiple private capital raises, the
acquisition of over a dozen businesses, and in April 2000, the Initial Public Offering of the company's stock on NASDAQ. Mr. Raymond
earned a J.D. from Albany Law School of Union University and a B.S. in Finance from Fairfield University.
Anthony Escamilla - Chief Financial Officer and Treasurer
Mr. Escamilla is a seasoned and skilled financial executive with 26 years of diverse industry experience and expertise in leading finance
and accounting departments, capital markets, M&A and SEC reporting. Prior to joining Allied Fiber, Mr. Escamilla worked as a financial
advisor and consultant to the Company. He is a founding member and Managing Director of Sirenuse Capital Partners, LLC, a NYCbased boutique advisory and consulting firm. Mr. Escamilla previously served as the CFO and Treasurer of The Telx Group, Inc., where
he worked closely with Mr. Newby and Mr. Raymond. During his tenure at Telx, he helped guide the company through several capital
raises, roll-outs, acquisitions and, in 2006, its sale to a private equity firm. Mr. Escamilla earned MBA and B.S. degrees from the
University of Texas at Austin and the University of Connecticut, respectively. He is a Certified Public Accountant.
9
Allied Fiber, LLC
What is the Big Picture for Connectivity?
10
Unprecedented Growth in Data Consumption Fueling Demand
for Broadband Capacity
An Increasingly Mobile Society (1)
Proliferation of Cloud Computing (2)
Global Mobile Data Traffic
Exabytes /
Month
$Bn
12
$80
11.2
$60
7.4
6
2.8
$20
1.6
$0
0
2012A
2013E
2014E
2015E
2016E
2017E
 Proliferation of smart phones and tablets and continued shift towards
digital content driving mobile data usage
2009
1
$22
2
3
5
2
10
2010
2011
$58
$46
7
8
9
10
14
$36
4
5
7
4
6
6
9
6
16
19
22
27
2012
2013
2014
2015
12
9
13
 By 2015, one of every seven dollars spent on packaged
software, server and storage offerings will be through the public
cloud model
 Vast geographic profile of the U.S. creating challenges for fiber
penetration of wireless towers
 Majority of U.S. wireless towers currently not connected to fiber
backbone
Source: Cisco Systems Visual Networking Index (February 2013).
Source: IDC.
$15
1
2
3
8
$28
3
3
6
3
13
$73
 Enterprise IT outsourcing trend to accelerate as companies seek
options to reduce costs, while enhancing technical capabilities
 Nearly 20% of total forecasted 2017 global mobile data traffic
attributable to North America
(1)
(2)
Storage (Basic)
Servers
System Infrastructure Software
Application Development and Deployment
Applications
$40
4.7
0.9
Worldwide IT Cloud Services Revenue by Segment
11
Demand for Broadband Capacity Cannot Be Met Due to
Substantial Fiber Gap
Optical Fiber Gap
U.S. Business Fiber Trend
The U.S. lags behind most developed countries as far as
Internet speed is concerned. Optical fiber facilities currently
reach only 36.1% of U.S. commercial buildings, leaving the
remaining 63.9% in the “Fiber Gap”
% of Commercial Building with 20+ Employees
2012
63.9%
2011
The demand on current fiber-optic cables has put a severe
strain on suppliers and delayed projects put forth by service
providers
2010
2009
The Fiber Gap has closed a mere 25.2% since 2004, when the
penetration rate was 10.9%, representing a compound annual
growth rate of only 16.1%. At that rate, it will take another 18
years for the U.S. to reach 95%+ fiber penetration
2008
2007
“Direct fiber is clearly the preferred access technology for
Carrier Ethernet services, as well as for higher speed
connectivity to IP VPNs, Cloud-based applications and the
Internet. Enterprise customers prefer direct fiber due to the
benefits of scalability to multi-gigabit speeds plus lower
bandwidth costs as compared to other access options” says
Rosemary Cochran, Vertical Systems Group
(1)
36.1%
2006
2005
2004
10.9%
0%
20%
40%
Fiber Connected
Source: Vertical Systems Group.
12
60%
No Fiber
80%
100%
Fiber Gap Creates Compelling Opportunity for Allied Fiber
Geographical
Reach / Access
Growing
Capacity
Constraints
Industry Challenges
Allied Fiber Solution
 Vast geographic profile of U.S. limits reach of
existing fiber infrastructure
 Provides wireless network operators and
growing rural markets with economically viable
access to dark fiber

Existing long-haul dark fiber only allows for
access in major metropolitan markets
 Exponential growth in data placing pressure on
existing fiber infrastructure
 Rights-of-Way requirements are barrier for
construction of new cohesive fiber network
 Unique multi-access point design enhances
accessibility of fiber and carrier-neutral
colocation services
 Allied Fiber has Rights-of Way access to
parallel ducts providing incremental capacity to
support future growth from ever increasing
demand for broadband
 63% Fiber Gap in the U.S.
CarrierControlled
Conflicts
Technological /
Design
Inefficiency
 Carrier-controlled fiber capacity creates conflicts
when selling services to other carriers /
competitors
 Sector consolidation is exacerbating this issue
as remaining capacity is controlled by shrinking
number of carriers
 Existing fiber capacity uses older cable and
systems with inconsistent fiber types that
cannot support the new state-of-the-art
transmission equipment at maximum utilization
13
 Allied Fiber’s network-neutral design removes
competitive limitations, enhances control of the
network, and avoids premiums associated with
carrier-controlled fiber or lit service
 Provides low cost startup opportunities for new
service providers
 Allied Fiber employs the latest optical fiber
technology, enabling higher throughput levels
through the same or fewer fiber strands than
currently available fiber
Key Dark Fiber Statistics
Dark Fiber Services by Segment (1)
Options for Obtaining Bandwidth
Colocation
& Other, 7%
Low
Cost / MB
Fiber-to-theTower, 8%
High
Cost / MB
Build a greenfield dark fiber network
Lease dark fiber via IRU
Metro DWDM on IRUs(2)
Lease a wavelength (wholesale)
Lease a managed system
Lease bandwidth (retail)
Unlimited
Bandwidth
Limited
Bandwidth
Long-haul
Services,
50%
Dark Fiber End Users (1)
Short-haul
Services,
36%
Communications Service Providers
Other Private Enterprises
Public Education Institutions
State & Federal Governments
Healthcare
Private Educational Institutions
For carriers, large enterprises, government agencies and major
content providers, lit fiber services can be restrictive
Leasing dark fiber through Indefeasible Rights of Use (IRUs) allows
virtually unlimited bandwidth, security, control and flexibility as the
lessee installs its own optical equipment
(1)
(2)
Source: IBIS World, Nortel Networks and Wells Fargo Securities, LLC.
Metro Dense Wavelength Division Multiplexing or “Metro DWDM” systems are designed for access, metro and regional optical networking
applications.
14
37.4%
21.4%
15.1%
12.2%
9.8%
4.1%
Allied Fiber, LLC
What is Allied Fiber Building in Florida?
15
Florida and Georgia Routes
Route Access
743 total route miles
 380 route miles from Miami, FL to
Jacksonville, FL
 363 route miles from Jacksonville, FL
to Atlanta, GA
 150 route miles already built in GA
Enhances existing route diversity and
reduces redundancy
Fiber Access
Colocation Access
Intermediate access points at least every
5,000 feet
Carrier-neutral facilities located every 60
miles
 Allows wireless operators and
enterprises to connect to an efficient
fiber backbone
Much needed rural broadband solution
More than 250 towers already connected
to Company’s fiber
2 new undersea cables terminating in
Jacksonville and Boca Raton, FL provide
fiber access to South America, Africa,
Europe and the Caribbean
Allied Fiber’s current partners can grant
additional Rights-of-Way that provide for
up to 21,000 miles in 22 states which
enables future network growth
Improves network control, performance
and reduces latency
Allied Fiber’s Southeastern Route
Florida East Coast Railway (“FECR”)
completed and funded; Norfolk Southern
Railway (“NS”) Right-of-Way agreement
fully negotiated
Last “fully-built” underground conduit
available along corridor
 Accommodates long-haul signal
regeneration equipment, short-haul
customer and local colocation
customer interconnect
Jacksonville, FL Facility
Atlanta, GA Facility
St. Augustine, FL Facility
Barnesville, GA Facility
Warner Robins, GA Facility
New Smyrna Beach, FL Facility
Ashburn, GA Facility
Rockledge, FL Facility
Hahira, GA Facility
Fort Pierce, FL Facility
Fargo, GA Facility
Southeastern Route
Completed Route Segment
Allied Fiber Colo Facilities
Third-Party Colo Facilities
16
West Palm Beach, FL Facility
Miami, FL Facility
Florida Construction Already Underway
Construction of the Miami, FL to West Palm Beach, FL Segment
Allied Fiber has mobilized crews of > 75
Florida-based personnel along the 380 mile
route of its MIA-JAX segment; hundreds will
be employed by the entities using this fiber
Avg. 528 count fiber installation production
running at 70K – 100K feet/week
Miami – West Pam Beach segment fiber
jetting and splicing complete
Florida state approval received for colocation
structural/electrical/mechanical design
Local municipal site approvals underway for
all 6 colocation sites
Multiple Florida towns, counties and schools
already planning to utilize the Allied Fiber
system
Allied Fiber’s $20 million next-generation fiber
build in Florida…
 Facilitates the extension of fiber to
hundreds of the state’s wireless towers
 Will provide 6 new network-neutral
colocation facilities along eastern
Florida which will facilitate the open
interconnection between ALL Florida
networks within those facilities
17
Florida Construction Already Underway
Allied Fiber Construction Photos July 2013
Fiber construction/cable jetting taking place in Lantana (South of West Palm Beach)
Allied Fiber’s customer 528 count cable
Adding lube to jetting
Fiber reel staging
Pulling cable from reel
Opening manhole to jet
Figure eight cable
Jetting the cable at 260+ feet per minute
18
Jetting machine setup
Backfilling in Lantana
Florida Construction Timeline
2/13:
Flagler/FECR
Agreement
Executed and
Funded
Feb
2013
5/13: Corning
528 count
cable
production
started
April
2013
4/13: Cable
mfg. contract
awarded to
Corning Fiber
Works
6/13: Site survey
work, drawings,
civil/structural/MEP
and other
engineering work
started
May
2013
5/13: Site
work, vendor &
equipment
procurement;
first reels of
fiber ordered
June
2013
6/13: First
reels of fiber
delivered;
Geotechnical
sampling
completed
7/1/13: Fiber jetting
& testing started
7/3/13: State
permitting started
7/22/13: Local
permitting started
Sept
2013
July
2013
9/16/13: West
Palm Beach
Colo hut
delivered
19
11/19/2013:
Jacksonville colo hut
arrives
11/26/13: New Smyrna
Beach colo hut arrives
Oct
2013
Jan. Nov
2007 2013
10/21/13: Ft.
Pierce colo hut
arrives
10/28/13:
Rockledge colo
hut arrives
12/13: St. Augustine
colo hut arrives; Full
MIA – JAX route
completed and live
Dec
2013
Allied Fiber, LLC
Why Does Florida Need Dark Fiber?
20
Florida’s Need for Dark Fiber
Municipalities,
Schools &
Hospitals
The State’s need for dark fiber is best represented by the Florida-based case study included below.
Martin County, FL Dark Fiber vs. Managed Services Case Study
Many local governments across the State of Florida face the same issue: the rapidly escalating cost of
telecommunications access. Martin County, FL, faced with an 800% cost increase, initiated and built a “countyowned” optic network saving taxpayers millions of dollars rather than continuing to lease connections from
Comcast.
How Martin County, FL Benefitted by Running its Own Network
Martin County transformed the threat of a near ten-fold cost increase for its telecom budget into $30 million of cost
savings and new opportunities for economic growth.
The investment eliminated the county’s reliance upon Comcast, saved money for taxpayers and provided a nextgeneration fiber optic network that was almost limitless, created jobs, reduced its vulnerability to hurricanes and
dramatically increased the reliability of network connections.
“Martin County is a model example of how local governments can cut costs, increase efficiencies, and spur
(1)
economic development,” according to Christopher Mitchell, Director of ILSR’s Telecommunications as Commons
Initiative. “Local governments will need broadband networks in 10, 15, 30 years – they should consider owning the
asset rather than leasing indefinitely.”
How Allied Fiber Will Benefit Florida Municipalities, Schools and Hospitals
Allied Fiber’s model creates and provides abundant dark fiber in the State of Florida for all municipalities, schools,
hospitals and network operators along its route to expand services, control costs and create new economic
opportunities.
Brevard, Broward, Martin, and Palm Beach Counties, along with the Cities of Fort Lauderdale, Palm Beach
Gardens, Palm Coast and many others already working with Allied Fiber to enhance and/or establish their own,
low-cost next generation networks.
(1) Institute for Local Self-Reliance, June 2012.
21
Florida’s Need for Dark Fiber
Florida
Research &
Education
Florida LambdaRail
Spawned by the National LambdaRail, numerous higher education opportunities have been created by the
availability of dark fiber, including the Regional Optical Network (“RON”) initiative in the State of Florida.
The mission of FLR is to provide a high-performance research and production networking and support
infrastructure that will enable member higher education institutions to participate in advanced research, education
and economic development activities.
By deploying more than 1,540 miles of dark fiber, the FLR network infrastructure provides a statewide, dedicated
optical data facility linking the major nodes located in Pensacola, Tallahassee, Tampa, Miami, Orlando,
Gainesville, and Jacksonville, as well as the NLR nodes located in Jacksonville and planned for Pensacola.
How Allied Fiber Will Benefit Florida’s Higher Education and LambdaRail
Operating on Allied Fiber’s latest optical fiber technology would help FLR continue to offer several advantages for
Florida higher education including:
 A reliable and flexible network infrastructure that can grow and incorporate technological advancements
 Enhanced network performance and bandwidth capabilities
 Collaboration, advanced communication, and research among participants in ways not possible using
previous networks
Several FLR participants are actively leveraging the FLR infrastructure to support their networking needs. Some of
those needs include the following:
 Innovative research collaborations spanning national and international participants, including: Florida
Atlantic University, Florida State University, University of Florida, University of Miami, Florida
Institute of Technology, Florida International University and many others.
 The transfer of large data files multiple times a day from the National Center for Atmospheric Research
(“NCAR”) and U.S. Navy-sponsored research on the impact of hurricanes, tornadoes, and thunderstorms
on Florida’s natural environment and man-made structures.
22
Allied Fiber, LLC
Where Else is Allied Fiber Planning to Build?
23
Long-term Plan to Broaden its Footprint Across the United
States
2014
North Region:
New York, NY 
Ashburn, VA 
Chicago, IL
2016
2015
East Region:
Atlanta, GA 
Chattanooga, TN
East Region:
Chattanooga, TN 
Ashburn, VA
Northwestern Region:
Chicago, IL 
Seattle, WA
West Region:
Seattle, WA 
Los Angeles, CA
Southwestern Region:
Los Angeles, CA 
Dallas, TX
South Region:
Dallas, TX 
Jacksonville, FL
Northwestern Region
West Region
North Region
East Region
Southwestern Region
Southeastern Region
South Region
Note: Allied Fiber may build certain regions before or concurrent with others based on customer and market demand.
24
More than 20% of the Georgia Segment Already Built and
Carrying Traffic
Successful Construction of the Macon, GA to Valdosta, GA Route
Starting in Jacksonville, FL,
Allied Fiber will continue
construction north to Atlanta, GA
where it has completed a 150
mile co-constructed segment of
the network
Leveraged existing relationship
with Norfolk Southern Railway to
build along railroad rights of way
Facilitates connection of 250+
wireless towers
150 mile segment is
operational and
carrying live traffic
25
Allied Fiber’s Southeastern Region Locations
Regen/Colocation Facilities in Route
Miami, FL
↑ ↓
West Palm Beach, FL
↑ ↓
Ft Pierce, FL
↑ ↓
Rockledge, FL
↑ ↓
New Smyrna Beach, FL
↑ ↓
St Augustine, FL
↑ ↓
Jacksonville, FL
↑ ↓
Fargo, GA
↑ ↓
Hahira, GA
↑ ↓
Ashburn, GA
↑ ↓
Warner Robins, GA
↑ ↓
Barnesville, GA
↑ ↓
Atlanta, GA
Type of Facilites
3rd Party
Latitude
N25 46.935'
Longitude
W80 11.578'
Zip Code
33132
AF Regen Facility
N26 40.522'
W80 3.470'
33405
AF Regen Facility
N27 26.263'
W80 19.297'
34950
AF Regen Facility
N28 16.456'
W80 41.612'
32955
AF Regen Facility
N29 1.449'
W80 55.662'
32168
AF Regen Facility
N29 45.477'
W81 19.233'
32086
AF Regen Facility
N30 20.208'
W81 41.350'
32204
AF Regen Facility
N30 41.152'
W82 33.777'
31631
AF Regen Facility
N30 59.552'
W83 22.463'
31632
AF Regen Facility
N31 46.832'
W83 41.790'
31714
AF Regen Facility
N32 37.423'
W83 36.090'
31088
AF Regen Facility
N33 3.130'
W84 9.665'
30204
3rd Party
N33 45.3354'
W84 23.4760'
30303
* At this time, the distances between regeneration facilities are engineering estimates. Exact distances will be provided upon OTDR testing.
26
Distance Between Distance Between
Regen Facilities
Regen Facilities
in Route Miles*
in Optical Miles*
63.6
67.4
59.7
63.2
62.8
65.8
54.5
57.7
58.6
62.1
38.2
40.5
62.5
66.1
60.1
63.7
59.9
63.5
62.5
66.3
55.4
58.7
62.9
66.7
Allied Fiber, LLC
Financial Overview
27
Strong Upfront Cash Revenue Coupled with Rapid Growth of
Scalable Recurring Revenue Great for Servicing Bonds
GAAP Revenue by Segment
Upfront and Recurring Cash Revenue Breakdown
$MM
$20
Power
$17.9
Operations &
Maintenance
Fiber IRUs
$15
0.6
0.9
Colocation
$14.6
0.5
0.9
3.0
$MM
45.0
Yrs 1 - 5
CAGR
88%
95%
$42.9
0.8
Upfront IRU Cash Revenue
40.0
72%
Recurring Cash Revenue
35.0
38%
30.0
131%
$11.3
0.4
0.9
$10
25.0
3.0
20.0
3.0
(1)
Yr 1
18.1
10.3
5.0
-
3.7
Cash EBITDA
Yr 2
$14.9
10.0
7.1
$0
Yr 3
4.8
$11.6
13.5
2.6
$1.5
0.1
0.8
0.5
42.1
15.0
$7.2
0.2
0.6
$5
$22.9
Yr 4
Yr 5
(1) Represents partial year with revenues beginning in Month 10; all figures are rounded.
28
$8.3
8.3
Yr 1
(1)
$36.6
11.6
14.9
Yr 2
Yr 3
Yr 4
Yr 5
$13.2
$(4.1)
$(1.7)
$1.0
Investment Highlights
Compelling
Industry /
Market
Dynamics
Experienced
Management
Team with
Track Record
of Success
Unique MultiAccess Point
Dark Fiber
System
Significant
Growth
Opportunities
Highly Scalable
Carrier-Neutral
Colocation
Strategy
Strategic
Relationships
with Rights-ofWay Holders
Highly
Attractive
Financial Model
29
Allied Fiber, LLC
30
RESOLUTION NO. ____
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF SUWANNEE,
FLORIDA, APPROVING THE EXECUTION OF A
JOINDER TO INTERLOCAL AGREEMENT BETWEEN
THE BOARD OF COUNTY COMMISSIONERS OF THE
COUNTY OF SUWANNEE, FLORIDA AND THE
FLORIDA DEVELOPMENT FINANCE CORPORATION
FOR THE PURPOSE OF AUTHORIZING THE FLORIDA
DEVELOPMENT
FINANCE
CORPORATION
TO
EXERCISE ITS POWER AND AUTHORITY WITHIN THE
CORPORATE LIMITS OF THE COUNTY OF SUWANNEE,
FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
THE COUNTY OF SUWANNEE, FLORIDA:
SECTION 1.
declared as follows:
FINDINGS.
It is hereby ascertained, determined and
A.
The Florida Development Finance Corporation (the “Issuer”) was created
by the Florida Development Finance Corporation Act, Chapter 288, Part IX, Florida
Statutes (the “Act”), which provides, in part, that the Issuer may issue revenue bonds to
finance projects for the benefit of approved Florida businesses to enhance economic
development of the State of Florida (the “State”), provided that the Issuer has entered into
an interlocal agreement with the local government agency in which the project will be
located; and
B.
The Act further provides that, to efficiently and effectively achieve the
purposes of the Act, it is necessary and in the public interest that the Issuer cooperate and
act in conjunction with the public agencies of the State and local governments of the
State through interlocal agreements pursuant to the Florida Interlocal Cooperation Act of
1969, as amended (the "Interlocal Act"); and
C.
Orange County and the Issuer have previously entered into that certain
Interlocal Agreement, dated as of April 12, 1994 (the "Interlocal Agreement"), a copy of
which is attached hereto as Exhibit "A," pursuant to which Orange County granted the
Issuer full right, power, and authority to exercise any and all powers set forth in the Act
and under the Interlocal Act (to the extent that the exercise of such powers is consistent
with the purposes of the Act) for the Issuer within the respective corporate limits of
1
4813-8189-0837.1
09999/9999
Orange County. The Interlocal Agreement provides that any other public agency (as
defined in the Act) may join in the Interlocal Agreement at any time for the purpose of
granting the Issuer full right, power, and authority to exercise any and all powers set forth
in the Act and under the Interlocal Act (to the extent that the exercise of such powers is
consistent with the purposes of the Act) for the Issuer within the corporate limits of such
public agency by the execution of an addendum to the Interlocal Agreement; and
D.
In order to grant the Issuer full right, power, and authority to exercise any
and all powers set forth in the Act and under the Interlocal Act (to the extent that the
exercise of such powers is consistent with the purposes of the Act) within the
jurisdictional limits of Suwannee County (the "County"), including without limitation the
issuance of bonds to finance projects, the Board of County Commissioners of the County
wishes to authorize the execution of a joinder to the Interlocal Agreement in the form of
Exhibit "B" attached hereto.
SECTION 2.
FINDINGS AND DECLARATIONS OF NECESSITY.
A.
There is a need to enhance economic activity in the cities and counties of
the State by attracting manufacturing, development, business enterprise management, and
other activities conducive to economic promotion in order to provide a stronger, more
balanced, and stable economy in the cities and counties of the State.
B.
A significant portion of the businesses located in the cities and counties of
the State, or desiring to locate in the cities and counties of the State, encounter difficulty
in obtaining financing or are unable to obtain financing at all.
C.
The difficulty in obtaining such financing impairs the expansion of the
economic activity and the creation of jobs and income in communities throughout the
State.
D.
The businesses most often affected by these financing difficulties are small
businesses critical to the economic development of the cities and counties of the State.
E.
The economic well-being of the people in, and the commercial and
industrial resources of, the cities and counties of the State would be enhanced by the
provision of financing to businesses on terms competitive with those available in the
most developed financial markets world-wide.
F.
In order to improve the prosperity and stimulate development and advance
the business prosperity and economic welfare of the cities and counties of this State and
its inhabitants; to encourage and assist new business and industry in this State through
loans, investments, or other business transactions; to rehabilitate and assist existing
businesses; to stimulate and assist in the expansion of all kinds of business activity; and
to create maximum opportunities for employment, encouragement of thrift, and
2
4813-8189-0837.1
09999/9999
G.
In order to promote and stimulate development and advance the business
prosperity and economic welfare of the cities and counties of this State and its
inhabitants; to encourage and assist new business and industry in this State through loans,
investments, or other business transactions; to rehabilitate and assist existing businesses;
to stimulate and assist in the expansion of all kinds of business activity; and to create
maximum opportunities for employment, encouragement of thrift, and improvement of
the standard of living of the citizens of the State, it is necessary and in the public interest
to facilitate the cooperation and action between organizations, public and private, in the
promotion, development, and conduct of all kinds of business activity in the State.
SECTION 3.
APPROVAL OF INTERLOCAL AGREEMENT AND
JOINDER.
(a)
The Board of County Commissioners of Suwannee County, Florida hereby
approves the Interlocal Agreement and authorizes its chairman to execute and deliver a
joinder to the Interlocal Agreement, substantially in the form of Exhibit "B" hereto, with
such changes therein as may be hereafter approved by the chairman, with execution by
such person to constitute conclusive evidence of such approval.
(b)
The execution of the joinder to the Interlocal Agreement authorized herein
shall be solely for the purpose of satisfying the requirements of the Act in order to grant
the Issuer full right, power, and authority to exercise any and all powers set forth in the
Act and under the Interlocal Act (to the extent that the exercise of such powers is
consistent with the purposes of the Act) within the jurisdictional limits of the County and
shall not be construed as an approval of any zoning building, or other developmental or
regulatory permit, and the Board of County Commissioners shall not be construed by
virtue of its adoption of this resolution to have waived, or be estopped from asserting, any
rights or responsibilities it may have in that regard.
(c)
The Board of County Commissioners of Suwannee County, Florida shall
not be liable or responsible for any of the indebtedness, liabilities, costs, or expenses of
the Issuer. All debts, liabilities, costs, and expenses incurred by the Issuer shall be paid
solely by the Issuer as permitted under the Act.
(d)
Bonds, notes, or other indebtedness issued or insured by the Issuer shall not
constitute a debt, liability, or obligation of the County or the State, or any political
subdivision thereof or a pledge of the faith and credit or any taxing power of the County
or the State or any political subdivision thereof, but shall be limited obligations of the
3
4813-8189-0837.1
09999/9999
SECTION 4.
EFFECTIVE DATE.
immediately upon its adoption.
This Resolution shall take effect
DULY ADOPTED this _____ day of __________, 2013.
SUWANNEE COUNTY, FLORIDA
(SEAL)
By:
Title:
ATTEST:
By:
Title:
4
4813-8189-0837.1
09999/9999
OF
EXHIBIT A
INTERLOCAL AGREEMENT
[Attached]
5
4813-8189-0837.1
09999/9999
EXHIBIT B
JOINDER TO INTERLOCAL AGREEMENT
[Attached]
6
4813-8189-0837.1
09999/9999
JOINDER TO INTERLOCAL AGREEMENT
THIS JOINDER TO INTERLOCAL AGREEMENT (this “Joinder”) is being
entered into as of this ___ day of ______, 2013 by and between the COUNTY OF
NASSAU, FLORIDA and the FLORIDA DEVELOPMENT FINANCE
CORPORATION.
WHEREAS, Orange County, Florida, and the Florida Development Finance
Corporation have heretofore entered into that certain Interlocal Agreement, dated as of
April 12, 1994 (the “Interlocal Agreement”), providing for the activation of the Florida
Development Finance Corporation (the “FDFC”) pursuant to the provisions of the Florida
Development Finance Corporation Act of 1993 (such Act, as now or hereafter amended, is
herein referred to as the “Act”); and
WHEREAS, the Act and the Interlocal Agreement provide that any other
public agency (as defined in the Act) may enter into an Interlocal Agreement in order to
permit the FDFC to function within the corporate limits of such public agency; and
WHEREAS, the County of Nassau, Florida (the “County”), a public agency
as defined in the Act, desires that the FDFC function within the jurisdictional limits of the
County;
NOW, THEREFORE, THE PARTIES HERETO DO HEREBY
AGREE AS FOLLOWS:
Section 1.
COUNTY OF NASSAU, FLORIDA, hereby joins in the
Interlocal Agreement and agrees to be bound by all the terms and provisions thereof. The
County further agrees to file an executed copy of this Joinder, together with a copy of the
Interlocal Agreement, in the public records of the County.
Section 2. The execution of this Joinder shall be solely for the purpose of
satisfying the requirements of the Act in order to grant the FDFC full right, power, and
authority to exercise any and all powers set forth in the Act and under the Florida Interlocal
Act of 1969, as amended (to the extent that the exercise of such powers is consistent with
the purposes of the Act) within the jurisdictional limits of the County and shall not be
construed as an approval of any zoning building, or other developmental or regulatory
permit, and the Board of County Commissioners of the County shall not be construed by
virtue of its adoption of this resolution to have waived, or be estopped from asserting, any
rights or responsibilities it may have in that regard.
Section 3. The County shall not be liable or responsible for any of the
indebtedness, liabilities, costs, or expenses of the FDFC. All debts, liabilities, costs, and
expenses incurred by the FDFC shall be paid solely by the FDFC as permitted under the
Act.
4852-2623-2597.1
09999/9999
Section 4. Bonds, notes, or other indebtedness issued or insured by the
FDFC shall not constitute a debt, liability, or obligation of the County or the State of
Florida, or any political subdivision thereof or a pledge of the faith and credit or any taxing
power of the County or the State of Florida or any political subdivision thereof, but shall be
limited obligations of the FDFC payable solely and secured by a pledge of payments made
by borrowers to the FDFC and other funds provided therefor.
IN WITNESS WHEREOF, the COUNTY OF NASSAU, FLORIDA, has
caused this Joinder to Interlocal Agreement to be executed for the uses and purposes therein
expressed on this ____ day of ___________, 2013.
OF NASSAU COUNTY, FLORIDA
(SEAL)
ATTEST:
By: ________________________________
Chairman
_____________________________
County Clerk
STATE OF FLORIDA,
COUNTY OF NASSAU
BEFORE ME, the undersigned authority, personally appeared
_______________, Chairman, Board of County Commissioners, Nassau County, Florida, to
me personally known, and acknowledged before me that he is the person who signed the
above and foregoing Joinder to Interlocal Agreement for the uses and purposes therein
contained.
WITNESS my hand and seal of my office, Nassau County, Florida, this ____
day of ____________, 2013.
______________________________
Notary Public, State of Florida
My Commission expires: _________
4852-2623-2597.1
09999/9999
BOCC AGENDA ITEM
Item Title:
Code Abatement Assessment Program
Department:
County Manager/County Attorney
Background:
At the July 24, 2013 Board of County Commissioners Meeting, a citizen approached the Board about a
mechanism that would allow the County to demolish unsafe structures. She provided the Board with a copy of
Ordinance No. 2000-26 (attached) which established minimum standards governing health and general
welfare, maintenance, removal or demolition of unsafe buildings and structures.
The County Attorney was directed to research this issue further, and to determine if the County could recoup
some of the costs associated with demolishing an unsafe structure for abandoned properties. Nabors, Giblin
and Nickerson have provided information on a Code Abatement Assessment Program that would provide an
opportunity for the County to become the first lien holder, thus receiving a refund when/if the property is ever
sold.
Request:
Discussion of proposal received from Nabors, Giblin & Nickerson for providing a scope of services for
creating and implementing a Code Abatement Assessment Program.
Discussion of proposal received from Nabors, Giblin & Nickerson for providing a scope of services for
creating and implementing a Code Abatement Assessment Program.
NA
Funding Source:
ATTACHMENTS:
Name:
Description:
Ordinance_2000-26.pdf
Ordinance No 2000-26
NGN_Proposal.pdf
Nabors Gilblin & Nickerson Proposal
BOCC AGENDA ITEM
Item Title:
2014 Holiday Schedule
Department:
Background:
The Holiday Schedule is distributed annually to the Judge and each Constitutional Officer. Once it has been
approved/signed by each, it is submitted to the Board of County Commissioners for final approval.
Request:
NA
Funding Source:
ATTACHMENTS:
Name:
2014_Holiday_Schedule.pdf
Description:
2014 Holiday Schedule
BOCC AGENDA ITEM
Item Title:
Building/Code Enforcement Monthly Report
Department:
Building and Code Enforcement
Background:
Required to do a monthly report to the Board
Request:
Monthly status update on Building Department and Code Enforcement activities.
N/A
N/A
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
Building-Code_Enforcement_Monthly_Report.pdf
Description:
Building/Code Enforcement Monthly Report
BOCC AGENDA ITEM
Item Title:
Extension October Monthly Report
Department:
UF/IFAS October Monthly Report
Background:
n/a
Request:
Monthly status update on County Extension activities.
n/a
n/a
No
Funding Source:
n/a
ATTACHMENTS:
Name:
Overall_October_Report_2013[1].pdf
Description:
Extension October Monthly Report
University of Florida / Nassau County Cooperative Extension
Department Monthly Activity Report – October 2013
I. Faculty activities are reported to the University of Florida under 14 county major program initiatives. The goal
and focus numbers identify the program with the University of Florida Statewide goals and focus areas. (Primary
faculty contact, but many programs are collaborative)
Jordi:
County Extension Program Leadership & Administration Goal 7-Focus 5 (Jordi & Favors) 40 participants
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Department Head meeting
Overall Extension Program Monthly report to County Manager
IFAS mascot appeared at 4-H enrollment; Northeast County Fair; Library Block Party promoting UF/IFAS
Extension and collaboration with library
In-Service Training Water Quality 23 people
Plant sale, propagation, plant clinic 15 people
Nassau County Chamber Leadership Day
Florida Friendly Landscape planning for Landscape Matters – Ginny Grupe 1 person
Meeting with advisory member 1 person
EPAF Evaluation Chair
Site visit for Nassau County - tree on edge of road off Radio Rd.
Demonstration Garden work
Consumer Horticulture Goal 4-Focus 2 – total 271; 233 participants; volunteer: 38 participants
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Plant clinics – 95 participants which includes plant disease diagnosis, insect and plant identification. The
cost for analysis of plant diseases from UF/IFAS would potentially cost clients $75 per sample for a total
savings of $7,125. Thirty-five of those needing diagnosis were one on one office consultations worth an
additional $75 per person for a savings of $2,625. The total savings for Nassau County residents was
$9,750.
Master Gardener volunteers provide telephone coverage by answering questions to the general public on
Friday from 10am to 2pm. The paraprofessional volunteer time is valued at $18.66* an hour. The
volunteer office hours provided Master Gardeners was 12 hours which totaled $73.60. Additional time was
donated to one of the two demonstration gardens for plant selection, plot preparation, planting, watering,
fertilizing and general care for a total of 33 hours which totals to $277.20
Twenty pH soil tests conducted at the local offices from this agent, Office Specialist, and Master Gardener
volunteers which saved county residents $60. Each test also includes phone/e-mail consultation with
analysis and best management practices for optimal plant growth and production which may also include
appropriate plant selection for the Northeast area. A reasonable cost for a personal consultation in the
private sector would be $25 per person for a savings of $500. Total savings to Nassau County residents
$560.
Master Gardener training - Customer Service; Final Test Practicum; Graduation 90 participants
New Master Gardener orientation 6WF
Bryceville Library – tree planting and pruning, cleaning up garden in front of library 9 people (3WM, 6WF)
Callahan Library - growing wildflowers 8 people (1WM, 7WF)
5 Site personal consultation site visits would be valued at $150 per visit, a savings of $750
Volunteer involvement:
 Landscape Matters – 38 participants, Herbs taught by Claudie Speed
Commercial Horticulture Goal 4-Focus 1 – total 11 participants
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Three commercial site visits which would cost the business $150 per consult for a savings of $450
Eight phone/e-mail consultations which equal $75 per call, total savings $600
Total savings for local landscaping companies $1,050
Environmental Science Youth Education Goal 3-Focus 1 – total zero youth
Other County Events:
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Keep Nassau Beautiful (KNB) Board meeting
Worked on Horticulture annual report
Completed monthly report to County Manager
McAlpine:
Building Stronger Families Goal 5-Focus 1 Total: 33
 Nassau Alcohol Crime Drug Abatement Committee meeting (NACDAC) – provided update on programming
(18: 2BF, 4WM11WF)
 Recruited and trained 15 volunteer judges for N.C. Fair Home Arts Judging: 15 judges x 6 hours x $18.66 =
$1679.40 value
Family Financial Management & Housing Issues Goal 5-Focus 2 total: 37 participants
 Household Budgeting/Resource Referrals – 2– 2 food stamp application (3,600/year)
 Medicare Assistance – 12: 9 prescription assistance - $8,000 savings / year; 3 LIS and QMB - $9,000
savings/year
 Total Medicare savings a year $17,000
 Total savings to Nassau County Individuals $20,600 a year
 Conducted 4 (four) Employability Skills Training (resume writing, job interview skills, job search skills):
Educational Sessions for female inmates at N.C. Jail (21: 3BF, 3HF, 15WF): 3 inmates completed their
resumes which was finalized and sent to their email addresses.
 Conducted Practical Money Skills Community Class (2: 1WF1WM)
 Attended National Council on Aging Grant Training
 Primary author for UF EDIS Publication "Affordable Care Act - The Facts"
 Transferred bank and financial statements for Florida Extension Association of Family and Consumer
Sciences Agents to new Treasurer
 FEAFCS Treasurer Books audited
 Utilized Master Money Mentors to assist with Inmate Employability Skills Program (2 volunteers X 2hours
each X $18.66 = $74.64 value
Food, Nutrition, & Health Goal 5-Focus 3 total: Agent 80 participants FNP 1,207 participants
 Conducted 5 (five) Walk with Me/2010 Dietary Guideline Community Classes (30: 14WM, 16WF)
 Conducted 2 (two) My Plate Nutrition Classes to West Nassau ESE Class (21: 2BM, 8 WM, 11WF)
 Trained 5 (five) female inmates on "Hands Only CPR)(5WF)
 Chaired N.C. School Health Advisory Meeting (24: 1Asian F, 1BF, 17WF, 5WM)
 Coordinator for Family Nutrition Program FNP
o Completed monthly Deaf and Hard of Hearing Compliance Report
o Completed 14 Page 2012-2013 Annual FNP Report
o Completed monthly Demographic Report
o Provided 5 hours of training to FNP Program Assistant (S. Austin)
o Attended 2 in service FNP trainings
o Sharon Austin FNP Program Assistant 1207 participants
 CES:48 classes 639 students
 YPS:39 classes 546 students
 Yulee B&G club: 1 class 22 students
Other County Events total: 12 participant
 Submitted monthly FCS report to CED
FEAFCS Advisory Committee Meeting (5: 1BF, 4WF)
Thien:
4-H Subject Matter & Life Skills Development G3-F1 Total: participants; volunteers
4-H Club Development Goal 3-Focus 2: Total: 52 not including club meetings, volunteer 4
 New club meeting(Hilliard Recreation Department)
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Consulted with Sonshine Christian Academy faculty re: 4-H opportunities (6CF)
Youth Leadership Nassau arrangements (6M, 22 F youth2 f AA, 1 M AA, 2 F H, 2 adults)
County council meeting (led get acquainted activity)(12 youth)
Leader packets mailed out with reminders, updates & missing paperwork
Completed Nassau County Association(formerly Nassau County 4-H Advisory) necessary paperwork
(articles, by laws, etc.) for state office
 Assisted registration for EST to attend State Marine Ecology Competition (2 junior teams, 1 senior team, 1
Intermediate individual and multiple photo entries)
 2 Youth registered for Second Executive Board
 Follow up conference call with Labor Day Classic Committee Chairs (1F, 1 M)
Volunteer Involvement:
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EST attended Mock MEE, St. Johns County
 EST hosted Timberfest recycling project
 Chaperoned four youth to District Council meeting (1 M, 4 Female)
 Additional club meetings are taking place, monthly-sign in sheets are collected twice a year
4-H & Youth Development Volunteer Leadership Goal 3-Focus 3 Total: 3 participants
 Taught chaperone certification course-3 CF
Other Events: 7 Total
 Extension faculty meeting
 Overall advisory meeting
 BOCC program assessment 2011
 Leadership Nassau Session
 Attended Nassau County School Board Meeting
 Attended NACDAC meeting (Nassau Alcohol Crime and Drug Abatement Coalition)
 Timberfest booth
Johnson:
4-H Subject Matter & Preparing youth to be responsible citizens and productive members of the workforce
Initiative 7 Focus 1: Total: 234 participants; volunteer total: 7
 Dog Obedience, 18 participants, 6WM, 12WF, volunteer 1WF
 Marine Science Club meeting, 8 participants, 3WM, 5WF
 Marine Science Center, 13 participants, 2WM, 11WF
 Livestock Judging, 41 participants, 10WM, 31WF, volunteer 2WF
 Livestock Judging, 16 participants, 5WM, 12WF, volunteer 1WF, 1WM
 Embryology, 11 participants, 6WM, 3WF, 1BM
 Bread Making YMS, 32 participants, volunteers 3WM, 3WF
Volunteer Involvement:
 Dog Obedience 17 participants, 2 WF
 Livestock Judging 41 participant, 1WF
Organizational & Volunteer Systems to Support Youth Development Leadership Initiative 7 Focus 2; Total: 2
participants; agent total: 19; volunteer total: 33
 Camp Cherry Lake Cluster Meeting, 4 WF, 1WM,
 Area B Horse Show Planning Meeting, 8WF,
 District Council Meeting, 2WF, 2 Youth
 4-H Online Training, 2WF, 1WM 3 Adults, 1 Youth
 Organized and conducted Skill-a Thon Contest, 121 youth
 Organized and conducted Livestock Judging Contest, 133 youth
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Community Service Booth for County Council 1WM, 4WF youth, 4WF, 1 WM Adults
Chaperoned Youth Leadership Fieldtrip
Assisted with setting up and scoring Poultry Judging Contest, 121 youth
Volunteers
*Calculation of economic value of trained volunteers’ contribution to extension programs: According to 2009 Florida
data from the Independent Sector 16 hr http://independentsector.org/programs/research/volunteer_time.html)
the estimated dollar value of a volunteer hour is $18.66. In Extension, trained volunteers are contributing to
Extension programs by dedicating their time, skills, talent, and expertise under supervision or guidance by faculty.
Volunteers contributed total of 29 hours valued at $307.89.
Other Events:
 4-H on-line Training for Leaders
 Excepted Home Art Entries
 Assisted Judges with Home Arts
 Clerked Dairy Goat Show
 Clerked Dairy Show
 Clerked Beef and Steer Show
 Decorated and Manned Community Service Booth for County Council
 Assisted with Poultry Judging Contest
 Maintained an Embryology Display at the Fair
Burnett
Initiative 1: Increasing the sustainability, profitability, and competitiveness of agricultural and horticultural
enterprises: 95 (51 F, 44 M; 85 W, 7 AA, 2 H)
 Seven agricultural consultations were made over the phone. These consultations provided
recommendations to solve agriculture related issues and to assist homeowners and farmers with goals
related to crop production, pasture management, livestock, timber, and recreational pond management.
These consultations have an equitable value of $75 each or a savings of $525 to Nassau County.
 This agent also served two farm site visit consultation and two office visit consultation that have an
equitable value of $150 or a total savings of $600 to the county.
 Northeast Florida Fair hydroponic vegetable production display – This agent designed and maintained a
hydroponic lettuce display for the duration of the NE FL Fair for fair goers to see and pick up informational
materials on how to begin hydroponic plant production.
th
 Amelia Island Museum of History Friday night lecture on October 18 – Hoofprints in History: Florida’s Past
and Present Carried on the Backs of Cracker Cattle and Horses – Presentation on the history and
importance of Florida’s cracker cattle and horse industry – 30 participants: 19 WF, 1 AAF, 10WM
 AgrAbility National Project Event - presentation at Hyatt Regency Jacksonville for participants which
included disabled farmers, veterans, and industry leaders in the field of promoting farming with disabilities
– Presentation highlighted agriculture services that the Cooperative Extension Service can provide farmers
and beginning farmers – 11 ( 5 WF, 2 AAF, 1 AAM, 3 WM)
 Northeast Florida Livestock Agent’s Group Small Ruminant Workshop at Shepherd’s Hill Farm in Columbia
County – presented on invasive and toxic plants for sheep and goats – 42 ( 21 F, 21 M, 37 W, 3 AA, 2 H)
Initiative 3: Enhancing and conserving Florida’s natural resources and environmental quality:
Total – 6 (5 W, 1 AA; 1 F, 5 M)
 Five natural resources related consultations were served over the phone and by e-mail to identify/diagnose
environmental problems, plants, and wildlife, and to provide management recommendations. The cost of
such consultations would potentially cost residents $75 per consultation for a total savings of $375
 This agent also provided one office visit natural resources consultation that has an equitable value of $150
per site visit.
4H-Youth Educational Programming total:
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Friends of Fernandina Beach Library Block Party event – Co-hosted a booth for children to learn about and
trace tree leaves on paper bags
Other Events:
 National AgrAbility Project Event farm tour to Veterans Farm
 North Florida Cattleman’s Meeting at Clay County
 Northeast FL Fair livestock weigh-in, lamb show, market judging, and skill-a-thon
II. Number of Publications, original or adapted educational materials prepared:
Jordi: Total – 167,553 (excluding PSA’s)
 “Growing Better All the Time” Q&A Articles –Florida Gardening October/November 2013 Vol.19, No. 1,
pages 8-9 Total: 18,000
 “Garden Talk” Series published in News-Leader, Westside Journal, Nassau County Record,
AmeliaIslandLiving.com, North Hampton News Total: 56,553
 Jordi/Leadership Nassau Class of 2014 – News-Leader Total 11,000
 Letter to the editor/UF/IFAS Nassau Demonstration Gardens – News-Leader Total: 11,000
 Horticulture New/Extension publication – Horticulture News Total: 378
 Master Gardener Plant Sale photo – News-Leader, Nassau County Record Total 15,000
 Bryceville/Viva Florida photo – Westside Journal Total: 12,000
 Callahan/Viva Florida photo – Westside Journal Total: 12,000
 Herb Class photo – News-Leader, Westside Journal Total: 23,000
 Nassau County’s Master Gardeners - Amelia Islander Total: 12,000
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“Harvest Gold” Series published in Nassau County Record Total 4,000
Total PSA’s published: 1,245,176
McAlpine: Total – 12,660 (excluding PSAs) Total 25
 Walk with Me : How Walking can Improve our Health (Newsleader 12,500)
 Creating a Skilled Based Resume (6 pages) 50
 MyPlate (4 pages) 20
 2010 Dietary Guidelines (90)
 EDIS Publication: The Affordable Care Act: The Facts (?)
Thien: Total:
 4-H Friday Flyer (distributed twice this month)- 296
 STOP, THINK, CONNECT article for Friday flyer and sent to all newspapers
 Officer Training flyer
 Youth Leadership Nassau press release
 Employee Newsletter invite to holiday celebration and volunteer help wanted ad
Johnson: Total: 26,350
 New Extension Mascot, News Leader(13,500) (8,000),Nassau County Record, (4,000) Total 25,500
 Friday Flyer 2 issues Total 800
 Judging Meat Goats 25
 Administering medication to you market animal 25
 Chick Hatching video
PSA: total zero
Burnett: Total: 30
 Hoofprints in History: Florida’s Past and Present Carried on the Backs of Cracker Cattle and Horses Prezi
presentation – 30
Total PSAs published - Yards to Parks program flyer circulated in the Fernandina Beach News Leader (circulation
13,500) and circulated through the First Coast Invasives Working Group online list serve.
III. Key Productivity Indicators Totals for Month:
Number of educational contacts by phone, mail, newsletter, groups, or personal consultation:
Educator
Jordi
Thien
McAlpine
Burnett
Johnson
Total:
Number of
groups
9
7
125
3
11
155
Number of
participants
477
59
1,642
83
234
2,495
Mail and
e-mail
3/51
14/103
10/37
1
80
27/272
Phone
calls
78
8
45
12
88
231
Walk in
visits
35
12
0
3
9
59
Site
visits
7
Media
contacts
167,553
Website
hits
7,289
0
2
12,660
30
26,350
206,593
7,289
9
IV. Projected (2-month) out-of-county travel, all at no cost to county except use of county vehicles:
Jordi:
November
None
December
None
McAlpine:
November
December
None
None
Thien:
November
December
None
None
Johnson:
November
December
Burnett:
November
December
1 POW/ROA Workshop, Suwannee County Extension Office, Live Oak Fl
9 Jacksonville Fair, Jacksonville Fl
18 District Council meeting, Clay County Extension, Green Cove Springs Fl
11 District Planning Meeting, Putman County Extension Office,
12 – 13 New Agent Training Session B, Gainesville, FL
14 Silvopasture Tour in Washington County
None
BOCC AGENDA ITEM
Item Title:
Facilities Maintenance Monthly Project Status/Update
Department:
Facilities Maintenance Department Monthly Update
Background:
Projects completed during the month of October 2013
Request:
Monthly status update for Facilities Maintenance.
Informational Only
Funding Source:
ATTACHMENTS:
Name:
Project_Update_Report_Nov_13.pdf
Description:
Project Update
BOCC AGENDA ITEM
Item Title:
Last Quarter Passport Report 2013
Department:
Library
Background:
Fourth quarter report for processing passport applications in FY 2013.
The report provides the fourth quarter of FY 2013 statistics, and the complete year to date statistics for FY
2013.
Request:
Informational only: Fourth Quarter Report for the 2013 Passport Program.
Revenue generated for Library System.
NA
NA
Funding Source:
01712571-341900 Passport Fees
01712571-341901 Passport Photo Fees
ATTACHMENTS:
Name:
Passport_Quarterly_4-_2013.doc
Description:
Passport 4th Quarter / 2013 YTD Statistics
assau County Public Library System
Passport Program Statistics
Fourth Quarter- 2013
Applications Processed
Adult applications
Minor applications
Total
July-Sept 2013
168
45
213
Residents Nassau County
130
Residents Duval County
72
Residents other states/counties 9
FY 2013
1021
329
1350
793
466
64
Revenue:
$5,325
$33,925
Photos:
179
$1,673
$9,340
Postage
Routine
Expedite
Hand Carry
187
26
13
1196
161
18
Advertising
Advertising is accomplished through free outlets, such as: library website, flyers in the
libraries, FB FOL printed newsletter and e-newsletter, flyers to local travel agents, local
cable station, and we are listed on the travel.state.gov website. New: Passport service
announcement was included in August NAU utility bill.
The first paid advertising will be flyer included in all tax bills in November 2013.
General Comments/Observations:
All comments received from the public are very positive! Customers like the service, and
our open hours are convenient for them. Many customers request an appointment; these
are typically made after 3:00 pm or on Saturdays. This quarter 55% of customers were
walk-ins.
Progress on Recommendation:
My first goal was to process 15 applications per month at each Library facility; however,
only the Fernandina Beach Branch is authorized at this time. The second goal was to
generate close to $36,000 per year. As only one Library can process applications, we
would need to process 75 per month. We have surpassed this goal in our second year by
processing an average of 112 applications per month.
We started photo service in July 2012. In a little over a year this has produced $9,340 in
revenue. This has far exceeded the cost of the camera equipment needed to do the photos
at approx. $700.
BOCC AGENDA ITEM
Item Title:
Public Works Status Reports - November 2013
Department:
Public Works
Background:
BOCC Required Reports
Request:
Monthly status update on Public Works activities.
N/A
Information required by the BOCC
NA
Funding Source:
N/A
ATTACHMENTS:
Name:
Description:
Engineering_Services_Monthly_Status_Report_November_2013.pdf
Engineering Services Monthly Status Report November 2013
Road_Dept_Monthly_Status_Report_-_November_2013.pdf
Road Dept Monthly Status Report - November 2013
PUBLIC WORKS STATUS REPORT
Project Status Report – November 2013
Engineering Services:
Active Projects:
1. Chester Road Future Widening (Preliminary Design/PD&E)
Estimated Completion Date: Summer 2013
Status: We continue to receive status updates from the FDOT regarding this project. The
FDOT executed a design contract on February 28, 2011 and the Consultant has
completed a design schedule and we expected the FDOT to complete the study by Spring
of 2013. Staff met with FDOT representatives regarding the limits on December 5, 2011.
With the addition of the East Nassau Center Planning Area (ENCA) the FDOT is reevaluating project limits. A public information workshop was conducted on September
6, 2012 regarding the proposed improvements. FDOT held a Public Hearing in the first
quarter of 2013 with a final recommendation in the summer of 2013. This project was
discussed by the TPO on September 12, 2013 and remains on the list of priority projects.
2. Bay Road Widening from Conner-Nelson to CR 108 – (Design)
Budget: $1,683,000
Status: On December 19, 2012 the Commission approved the Florida Department of
Transportation Small County Outreach Program (FDOT SCOP) agreement for the
widening and resurfacing of the remaining segment of Bay Road between CR121 and
CR108 in Hilliard. We sent notice to proceed to design to the consultant on February 25,
2013. Survey is underway and the consultant has met with the St. Johns Water
Management District (SJRWMD) and we received a determination that this project is
exempt from their requirements on April 4, 2013. The engineer’s estimate is
approximately $450,000 more than the FDOT provided funding. We have explored cost
savings options with the consultant, however, none could be provided that would not
significantly shorten the design life (thinner asphalt) or cause the design to not meet
Greenbook standards. We also noted that FDOT funded Phase 1 at a higher cost per mile
for construction and we met with FDOT to discuss this project on August 9, 2013. They
agree that what we propose to do is appropriate and were looking at the possibility of
providing additional funding. On October 2, 2013 we met with FDOT and they have
agreed to provide an additional $425,815.00 which will set the FDOT funded portion of
the construction at $1,333,309.00. We expect to receive a Supplemental Agreement from
FDOT during the week of November 4, 2013. The consultant is to provide 100% plans
and the specifications will be completed in early November 8, 2013. We will then submit
the documents to FDOT for concurrence prior to releasing them for bids.
3. Commerce Blvd. Extension (Loop Road) Phase IV
Budget: $1,786,000
Estimated Completion Date: TBD
Status: In September, 2012 the Commission approved this project to be included on the
Capital Improvement Plan and in July, 2013 approved the use of the remaining Impact
Fees ($755,308.00) in District 3. Additional funds ($1,030,871) were allocated on
August 7, 2013 towards the project to help fund the construction of the intersection and
Page 1 of 4
roadway as a Public Private Partnership (PPP). Staff provided comments on the design to
the engineer of record on April 25, 2013. The EOR submitted revised plans in late June
2013 and comments were provided to the developer’s engineer on August 16, 2013.
4. CR 121 Culvert Extension – (Re-bid)
Budget: $210,000
Estimated Completion Date: Spring 2014
Capital Improvement Plan. The consultant has now completed the plans and bid
documents for this project and staff has negotiated a scope and fee for the Construction
Engineering and Inspection (CEI) required for the project from one of our continuing CEI
firms. Staff has coordinated with the City of Jacksonville (COJ) regarding the project
and we advertised the project for bids on March 20, 2013. Bids were due on April 25,
2013 and were significantly higher than anticipated. Four (4) bids were received and we
are confident that the estimate was low because it did not take into account the small
quantities of work or the confined work zone. The estimate was prepared utilizing FDOT
unit costs which is an engineering standard but appears inaccurate for this type of project.
We provided a recommendation to the Commission to reject the bids and re-bid the
project at the June 19, 2013 meeting and that recommendation was approved. We have
worked with the Consultant and have determined that there are no changes to the plans
that would reduce the cost on this project and still remove the guardrail. We have now
refreshed the plans and specifications and advertised the project for bids and conducted a
pre-bid meeting on October 3, 2013. Bids are due November 7, 2013 and we intend to
have a recommendation to the Commission at the December 9, 2013 meeting.
5. 14th Street and Sadler Road Signalization Upgrade – (Design)
Budget: $505,000
Capital Improvement Plan. The Commission approved a Work Authorization and Notice
to Proceed with design was sent to the consultant on March 20, 2012. The survey to
support the design is now complete and design is underway. This project is for
signalization upgrades only. No additional improvements are in the consultant’s scope or
the budget for this project. The consultant submitted 90% plans for staff review on
September 20, 2013 and comments were provided on September 30, 2013. The design
was to be complete in January 2014 based upon the original design schedule; however,
we expect the design to be complete in late November 2013.
6. Crawford Road Paving Phase 1 – (Consultant Selection)
Budget: $1,400,000
Estimated Completion Date: TBD
Status: In September, 2013 the Commission approved for this project to be included on
the Capital Improvement Plan. That approval allocated $200,000 for the design of both
phases of the project. Staff noted disparities in the funding provided for Phase 1 and
Phase 2 in the proposed FDOT work program. We met with FDOT on October 2, 2013
and the FDOT agreed with staff and the new construction funding to be provided by
Page 2 of 4
FDOT will be $1,200,000 (an additional $289,000) for Phase 1 and $3,750,000 (an
additional $2,367,000) for Phase 2. We have released a Request for Qualifications (RFQ)
for the design of this project since the total construction value is greater than 2 million
dollars; in accordance with the requirements of the Consultant’s Competitive Negotiation
Act (CCNA). Those proposals will be for the design of both phases of the roadway so
that plans and specifications will be complete and ready to bid when funding becomes
available. The proposals are due for review by staff on December 17, 2013.
7. Jasmine Street Resurfacing and Drainage Improvements – (Design)
Budget: $484,000
Estimated Completion Date: December 2014
Status: In September 2013 the Commission approved for this project to be included on
the Capital Improvement Plan. The project addresses drainage and erosion issues along
Jasmine Street from 14th Street to approximately 500 feet east of Citrona Drive. The
drainage study for this area was completed by the consultant in September 2012. The
study found that existing pipes are clogged and dilapidated corrugated metal pipes.
These pipes are causing maintenance and drainage problems and must be replaced to
effectively correct those problems. The final design of the drainage improvements was
completed in October 2013. The project will replace the existing corrugate metal pipes
with reinforced concrete pipes and additional inlets to improve drainage, maintenance
and provide a longer service life. This project also has funding provided by the FDOT
for the resurfacing of Jasmine from 14th Street to Citrona Drive. Staff has now completed
the plans and specifications required to create a bid additive to the drainage project which
was designed by the consultant. The paving portion of the project was initially funded at
$96,600; however, due to the small nature of the project staff estimated the cost to be
approximately $165,000. We met with FDOT on October 2, 2013 and they have agreed
to provide an additional $50,000 for a total of $146,600, which is our estimate for the
paving portion with no contingency. These dollars will not be available until July 1,
2014, however, and to utilize them we will not be able to bid the project until April,
2014.
Impact Fee Funded Projects:
1. Blackrock Road – Widening (Design)
Budget: $3,700,000
Estimated Completion Date – Fall/Winter 2014
Status: Staff issued a Notice to Proceed with design for the project on October 3, 2011
and the design was expected to take twelve (12) months to complete. We have been
delayed by many factors including bidding the job as two (2) separate projects and use of
new technologies in the design which were all attempts to save the County money and get
a longer lasting project. Utility coordination has also been challenging and at our final
utility coordination meeting in March 2013 JEA asked if they could have our Contractor
perform the relocations of their facilities. We have done this in the past and although
some additional time is required to bid the project the construction phase runs much more
smoothly since the Contractor cannot claim they were delayed. The project’s bids were
due September 10, 2013. We then conducted “pre-award” meetings with the low bidder
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on several dates: September 18, October 10 and October 15, 2013 due to the difference
between the low bid and construction budget for the project. We presented a
recommendation to the Commission for consideration at the November 4, 2013 meeting.
Our recommendation was approved and we are now working to terminate the agreement
with First Coast Railroad and gather the documents necessary to schedule a
preconstruction conference prior to issuance of a notice to proceed to construction.
2. 14th & Lime St. – Intersection Improvements (Construction)
Budget - $440,000
Estimated Completion – Fall 2013
Status: On October 4, 2011 the City of Fernandina Beach Commission approved the use
of District 501 impact fees for the project’s design and construction. Notice to Proceed to
design was sent on March 5, 2012 and a design kickoff meeting was held on March 6,
2012. The consultant notified staff on May 18, 2012 that the existing mast arm could be
re-used but would not be able to support all of the signals (to do so would require a
second mast arm installation). We intend to replace the existing mast arm with one that
will support all of the signals in lieu of erecting an additional one. This will reduce the
future maintenance requirements at the intersection and ensure that current wind load
design requirements are met. The recommendation of award of the construction contract
and the CEI services Work Authorization were both approved by the Commission at the
April 8, 2013 regularly scheduled meeting. We conducted a preconstruction conference
on May 13, 2013 and issued the Notice to Proceed dated May 15, 2013. The project was
substantially complete on September 25, 2013. The Contractor now has until November
13, 2013 to correct punchlist items and complete the project.
Traffic Operations Studies:
Location
Type
Cook Rd. & Marsh Rd.
Multiway Stop
Status
Complete
Recently Completed Projects:
1.
2.
3.
4.
5.
6.
7.
8.
William Burgess Extension – Roadway Extension (November 2011)
Chester Road – Home Depot Drive to Heron Isles Parkway (January 2012)
CR 108 & CR 115A – Intersection Improvements (February 2012)
CR107 & Goffinsville Road – Intersection Improvements (February 2012)
Bay Road Widening from Conner-Nelson to CR 121 (March 2013)
Christian Way (Loop Road) Phase I (June 2013)
14th Street Between Hickory & Atlantic – Improvements (June 2013)
Julia Street Recreational Path (August 2013)
Page 4 of 4
BOCC AGENDA ITEM
Item Title:
Monthly Contracts Update
Department:
Background:
Pursuant to Section 6.2 of the Nassau County Purchasing Policy, the County Manager must provide the Board
with a monthly report on all contracts, amendments, change orders, task orders, and work authorizations.
Request:
Monthly update on all contract amendments, change orders, task orders, and work authorizations, as required
by Section 6.2 of the Nassau County Purchasing Policy.
Informational only
NA
Funding Source:
ATTACHMENTS:
Name:
Contracts_Update.pdf
Description:
Contracts Update for Oct 2013
Agreements Approved by the County Manager
October 2013
CONTRACTS
Contract
Number
Company Name
CM2025
ThyssenKrupp Elevator
Corporation
CM2030
Rapiscan Systems, Inc
CM2036
Howard Service Inc
CM2038
Ecova
Description of Contract
Gold Service Agreemetn for Elevator
Preventative Maintenance Program
for the Historic Courthouse
Service agreement for the X-ray
machine at the Judicial Annex
Maintenance and Inspection
Agreement Chillers at Judicial Annex
Preventative Maintenance Contract
for Electronic Control System at
Historic Courthouse
Approve
Date
Contract
Start Date
Contract
End Date
Responsible
Party
10/9/2013 10/01/13
9/30/2014
10/9/2013 10/01/13
9/30/2014
Facilities
Maintenance
Facilities
Maintenance
10/29/2013 10/01/13
9/30/2014
10/29/2013 10/01/13
9/30/2014
Amount
Project Name
$4,600.00
Service
Contract
Service
Contract
Facilities
Maintenance
$1,632.00
Service
Contract
Facilities
Maintenance
$11,771.00
Service
Contract
$1,308.00
CHANGE ORDERS
Contract
Number
Company Name
CM1954C01
Kirby Development, Inc.
SUMMARY:
CONTRACTS
AMENDMENTS
CHANGE ORDERS
WORK AUTHORIZATIONS
TOTAL
Contract Management
Prepared by Dawn Krass
Description of Contract
Change Order 1: Pay item overruns
and underruns
Approve
Date
Contract
Start Date
10/16/2013 10/16/13
Contract
End Date
Responsible
Party
Engineering
11/26/2013 Services
Amount
$1,417.27
Project Name
14th & Lime
4
0
1
0
5
Page 1 of 1
Report Date 11/06/2013

11-20-13 BOCC Agenda

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