Use of upper and lower case letters Word/terms Rule

DEAKIN UNIVERSITY GOVERNANCE UNIT
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Use of upper and
lower case letters
Word/terms
Rule
Relevant Example
Agenda
Use upper case when using the full name
of an agenda. Use lower case in all other
instances.
To receive all unstarred items on the
agenda and approve…
Use upper case when using the full name
of an agenda. Use lower case in all other
instances.
To confirm the minutes of the meeting.
Use upper case when using the word as
the name of a particular meeting. Use
lower case in all other instances.
To confirm the minutes of Meeting 2,
2012.
Terms of reference
Use lower case.
The PRC terms of reference was
amended.
Business schedule and
action sheet
Use lower case.
The committee reviewed the business
schedule and action sheet.
Conflict of interest
Use lower case.
There was a potential conflict of interest.
Composition and
membership
Use lower case.
The PRC composition and membership
could be found…
Business arising
Use lower case.
To consider business arising from the
minutes…
Procedural matters
Use lower case for subheadings.
Procedural matters
Other matters
Use lower case for subheadings.
Other matters
Intellectual property
Lower case when written in full and
upper case when abbreviated.
The intellectual property(IP) was …
Meeting schedule,
agenda deadline
schedule
Use lower case.
The University meeting schedule/agenda
deadline schedule was circulated.
Chair
Use upper case when referring to a
specific Chair and lower case when using
it as a general title.
The Chair noted that…
Meeting
The committee noted that all members
attended the meeting.
The election for a chair commenced…
2 | DEAKIN UNIVERSITY GOVERNANCE UNIT
University
Use upper case when referring to Deakin
as the University or Deakin University.
Use lower case when referring to university in general.
The University was represented by….
Committee
If the word committee is used in place of
a full committee name use upper case C.
It was noted by the Committee…
Headings and subheadings
Do not use capitals in headings or subheadings unless it is the first word or a noun.
Use of acronyms
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When using an acronym spell it out in full the first time that it is used and then use the acronym from then
on.
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When using an acronym for a committee do not preface it with ‘the’.
Example:
The document will come to PRC.
Not:
The document will come to the PRC.
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When using the full committee name you would preface it with ‘the’.
Example:
The document will come to the Planning and Resources Committee.
Deakin Editorial Style Guide
The Deakin Editorial Style Guide is the first place to look if you have a query about editorial issues.
The guide is accessible at deakin.edu.au >Staff intranet>Services>Marketing>Visual and editorial style guide.
Following is an excerpt from the Deakin Editorial Style Guide on the use of capital letters:
Capital letters signify specific or proper names and distinguish these from general or common names. Titles
of books and journals, days of the week, months of the year, names of places, nationalities, proprietary
names and trademarks and forms of address are normally given capitals.
Use minimal capitalisation in headings or subheadings. Use lower case after a colon between a heading and
subheading, e.g. Assessment regulations: special consideration.
University always takes a capital when referring to Deakin University, e.g. the University, but is lower case
when used generically, e.g. He decided that he would go to university.
For University purposes, structural areas of the University such as Faculties, Schools and Divisions should be
capitalised for all references whether specific or general, e.g. The Faculty of Arts and Education has scheduled a
meeting for Monday morning, and Some Faculties have indicated this arrangement is not suitable.
DEAKIN UNIVERSITY GOVERNANCE UNIT
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In general, use lower case for generic positions but capitals for specific job titles, e.g. a committee chairperson
(generic): the Faculty Academic Secretary of Health (specific): a course materials editor (generic). The exception
to this is Vice-Chancellor, which is always capitalised, e.g. Vice-Chancellor Professor Jane den Hollander
(specific) chaired the committee; and Professor Sally Walker served as Vice-Chancellor (generic) until 2010.
Capitalise the full name of venues, e.g. KD Stewart Centre or the Deakin University Art Gallery.
Deakin’s style requires campus and campuses (when used generically) to be lower case. Proper, official campus
names are to be capitalised, e.g. the campus is in Burwood, but the Melbourne Burwood Campus.
References to trimesters are upper case when referring to specific trimesters, but lower case when used
generically, e.g. Trimester 1 students … but The academic year at Deakin is divided into trimesters. Levels are lower
case, e.g. level 1.
When referring to courses, capitalisation occurs when full course titles are used, e.g. Bachelor of Nursing or Bachelor
of Arts (Honours) or full unit titles are used, e.g. the Research Methodology unit.
No capitalisation should be used when:
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specialisations or major sequences are mentioned, e.g. specialisations/major sequences are available in
accounting, arts and entertainment management, corporate governance
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the area of study is mentioned , e.g. practice within critical care areas of nursing
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referring to units generically, e.g. select two nursing units
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course content is described generally, e.g. within this course students will look at areas such as biochemistry,
physiology and food science
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course/study areas or disciplines are referred to generally (not the full title of a course), e.g. the postgraduate
suite of tourism management courses, students will learn aspects of information technology and advanced
engineering in an industrial context or this course exposes law graduates to...
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a job title is used, e.g. you may find employment as a teacher
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referring generically to an honours course.
In basic terms, the only time a course is capitalised is when its full title is used, e.g. Bachelor of Arts.
For more information on capitalisation, see the Style Manual, ch. 8 p. 118.