How do I enrol online?

How do I enrol online?
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Before you can enrol online you must activate your username and password at
www.deakin.edu.au/password/activate . This gives you access to Deakin’s online environment. Note
that once you activate your account it will take around 15 minutes before it will be ready for use. Some
Deakin online systems use pop up messages so please adjust your web browser setting to allow Deakin
pop-ups to be displayed.
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Visit the University handbook www.deakin.edu.au/students/university-handbook. Search for your
course. Find the course structure and unit information for both Trimester 1, Trimester 2 and Trimester
3.
• Make sure you check that the units you choose match the unit mode and campus you have
enrolled in. A Faculty course adviser/enrolment officer can help you with this, see the list
provided at http://deakin.edu.au/study-at-deakin/apply/enrol-defer-withdraw-ortransfer/faculty-course-advisers-enrolment-officers for contact details.
• You must enrol in all the units you intend to study during 2015, so ensure you choose units
for both Trimester 1 and Trimester 2.
• Students commencing their course in Trimester 2 will need to enrol in units for Trimester 2.
Trimester 3 is optional.
• Students commencing their course in Trimester 3 will need to enrol in Trimester 3 and the
following academic year.
• (Please note Bachelor of Medicine/Bachelor of Surgery and Bachelor of Medical Imaging
students will enrol in pre-enrolled units in semesters M1 and M2.
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Once you account is active, go to www.deakin.edu.au/studentconnect.
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On the right hand side of the page, login with your Username and Password
Division of Student Administration
[email protected]
Melbourne 61 3 9244 6333 Geelong 61 3 5227 2333 Warrnambool 61 3 5563 3333
CRICOS Provider Code: 00113B
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A Personal Details summary page will be displayed.
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Click on the Enrol in unit/course option on the left sidebar menu.
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If you have applied for Credit for prior learning (CPL), you can check the View credit for prior learning
option
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When you click on Enrol unit/course, all offers you have received from Deakin will be displayed. If you
have more than one offer, you will need to click on the Course code of the course you wish to enrol in.
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Your details and the details of the course you selected will be displayed. Read through the description
of the online enrolment process and its five steps, and then press the click here link.
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Step 1. Read through the terms and conditions of enrolment and click the Accept button. If you do not
agree with the statement you should click on the Do not Accept button – you will not be able to
proceed with your enrolment.
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Step 2i. This screen displays your personal profile and the details of the course you are being offered.
Tick the Enrol in course? option and click Submit.
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Once you have clicked Submit, the page will display again, but the course status will have changed from
UNCONFIRM to INACTIVE or ENROLLED, depending on when you are enrolling. Press the Confirm
button to continue.
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Step 2ii. The next screen displays the preferred name, address and emergency contact information the
University has on record for you. First you will be required to submit the preferred name you would like
Deakin to use on your records. Once you have submitted the preferred name, you need to click the
back to address page button.
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You now need to update your address information and ensure all details are correct. If an address is
incorrect, click Update and amend it. If an address has not been recorded, click Add and record it. If no
primary emergency contact is recorded, click Add and supply this. You will also need to indicate if you
would like to receive results via SMS. Once all mandatory information is correct, click Continue.
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Step 2iii. You must submit your Government statistics – please answer all questions in this step.
Please note International students are not reqiured to complete question 8.
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Step 2iv. Domestic students only – International students will skip to the next step. This is the
electronic Commonwealth Assistance Form (eCAF). You must complete an eCAF if you are accepting a
Commonwealth supported place, regardless of whether you wish to pay your student contributions
up-front or to access HECS-HELP. You will also need to complete an eCAF if you wish to access FEEHELP. For detailed informaton about HECS-HELP and FEE-HELP, visit http://www.studyassist.gov.au
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Once you have successfully submitted your eCAF, you can view your submission.
To continue on to the next step hit the Continue >> button.
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Step 2v. This is the Student Services and Amenities Fee (SA-HELP) Form. The Student Services and
Amenities Fee (SSAF) is a compulsory fee that Universities can charge students for student services and
amenities of a non-academic nature. If you are an Australian citizen or holder of a permanent
humanitarian visa, you may be eligible to defer the payment of the SSAF via SA-HELP. Otherwise you
can pay it up front. For detailed information on the SSAF please visit http://www.deakin.edu.au/studyat-deakin/fees/student-services-and-amenities-fee
Once this step is complete, continue to the next Enrolment Step.
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Step 3i. Unit Set Selection. Please note this step will only appear for certain courses. If you do not have
this step, you will be automatically taken to Step 3ii – Unit Selection. You can also choose to skip this
step and select at a later date.
The term Unit Set is used to describe a set of units, which together, make up an approved major
sequence or specialisation. It is not compulsory to select a unit set when you first enrol, but it is
recommended you enrol into a unit set once you have decided on what major sequence or
specialisation you wish to study.
Unit Set Selection will allow you to select and enrol in an approved major sequence or specialisation
(that is available for your course) and monitor your progress toward its completion. By choosing a unit
set, you will be able to identify the units you need to enrol in to achieve that particular major sequence
or specialisation. You must enrol into a unit set prior to completing your course if you wish to have a
successfully completed major sequence or specialisation formally noted on your academic transcript.
You can find more information about the major sequences or specialisation in your couse, via the
University handbook at www.deakin.edu.au/students/university-handbook
If you need additional information about your course rules and structure, you can contact your Faculty
enrolment office or Course Adviser at http://deakin.edu.au/study-at-deakin/apply/enrol-deferwithdraw-or-transfer/faculty-course-advisers-enrolment-officers.
To select your Unit set, click on the button to display the Unit Sets for your course.
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Once you have clicked on Unit Sets for this course, a Search for Unit Sets screen will appear. Click on
the Search button.
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A table of Unit Set Codes will appear. Select the Unit Set you would like to apply by ticking the
appropriate button under the Add column.
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You can then hit the Add button underneath the table and return to the Step. You will now be able to
see the selected Unit Set and click confirm to enrol into your chosen unit set.
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Once confirmed, the status of your unit set will change to ENROLLED and you can continue onto the
next step.
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Step 3ii. Unit Selection - Now you can select your units. Note that you must select all the units you intend
to study for the entire year. Some courses have units already listed (pre-enrolled) for you to select. To add
these units, simply tick the Confirm boxes and press Submit.
Example of units that have been pre-enrolled
and need to be confirmed
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For courses that do not have units already listed, you will need to find and add units yourself. To check
a unit’s availablility (ie. In which trimester and on which campuses it is offered, and whether it is
offered off-campus), use the Advanced unit search option or enter the partial or full unit code in the
Search for a unit code box. Note that instructions for unit selection can also be accessed by clicking the
FAQ link at the top of the screen.
Units should be selected that match your study mode (campus or cloud online). The following figure
shows the results of a search for the Unit MIS101. Let’s say that you want to enrol in the class that will
be taught in the on campus mode at the Waterfront in Trimester 1 2015. You would tick the Add box in
the ‘Action’ column next to MIS101, Period 2015/T1, Campus S (Waterfront campus) and Class D
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(day). Then click the Add button to add it to your enrolment list. Repeat this process for all of your
units. Once all units have been added for both Trimester 1 and Trimester 2, hit the Next>> button.
Note:
B
G
S
W
X
represents Burwood (Melbourne) campus
represents Waurn Ponds (Geelong) campus
represents Waterfront (Geelong ) campus
represents Warrnambool campus
represents Cloud (online)
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Step 4. Unit Verification. If you have followed all your faculty and course rules, you will now see all your
units selected with a status of Enrolled or Unconfirmed. To complete the enrolment process, hit the
Finalise enrolment button.
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Step 5. This page confirms all the units you have enrolled in. It is important to record your receipt
number for future reference. If you wish to change your unit selection or add further units, you can
click on the Return to Unit Selection button. Please note that you will receive a new receipt number for
any changes you make, and you should record this as well.
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Once you are satisfied with your selection and you have recorded your receipt number/s, click the
Finish/Logout button.
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If you require proof of your enrolment for Centrelink, click on the Print evidence of enrolment link in
the sidebar menu.
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If you are an off-campus student, you need to select an examination location once you have enrolled.
The list of locations is available on the Assessments web site
http://www.deakin.edu.au/students/assessments/off-campus-examinations . Submit your requested
venue via the online form at http://www.deakin.edu.au/students/assessments/change-of-exam-venueform
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If you are an on campus student, please check the STAR website and if the STAR class timetable is in
selection mode, select the STAR option and create your class timetable.
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At this point, when you have finished enrolling, you are advised for your own protection to logout from
your StudentConnect session, particuarly if you don’t want to close your web browser.
Once the enrolment process is complete you can now login to DeakinSync
http://www.deakin.edu.au/deakinsync/ your personal hub to access everything you need to succeed at
Deakin.
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