Vacation Rental Lease Agreement

Vacation Rental Lease Agreement
Fax to 1-707-839-2836 - Please mail original with Payment
Please keep one original copy of this agreement for your records. Send the other completed,
signed Rental Agreement form to the address listed below. Your reservation will NOT be
confirmed until the rental agreement has been received and the rental fee check (paid in
guaranteed funds) has been cashed. The act of cashing your rental fee check, by the property
owner, indicates a legal lease contract. Your reservation may be cancelled at any time—by either
party—prior to the rental fee payment being cashed. There are no refunds for cancellations after
the rental fee check has been cashed. Your security deposit is fully refundable upon cancellation
of your confirmed rental dates.
Name(s):
Address:
City:
Telephone:
Fax:
E-mail:
Reservation Date(s):
Number of people:
(Adults)
(Children)
Reserved Nights
Price
____/____/____ to ____/____/____
____/____/____ to ____/____/____
____/____/____ to____/____/____
Security Deposit
Other
Total
$
$
$
Sub total
$
$
$
$
$
50% Deposit Due to Hold Dates; Full Payment is Due 30 Days prior to stay.
Please make checks payable to:
Hooven Rentals
3445 Central Avenue
McKinleyville , CA 95519
Address of Vacation Home Being Reserved:
4101 E. Spur Drive, Cave Creek, AZ 85331
4 Bedrooms + den sleeps 10 comfortably (all queen beds)
1.
Agreement:
follows:
Your host Art and Karen Hooven (owners) and tenant(s) agree as
Above Tenants(s) is an adult and will be an occupant of the unit during the entire
reserved period. Other occupants will be family members, friends or responsible adults,
but no more than the maximum numbers of adults are allowed to stay and occupy the
unit. Use of the premises will be denied to persons not falling within the aforementioned
categories, and as a result, they would have to vacate the property immediately without
refund. Tenant shall NOT sublease the unit. No business of any kind shall be conducted
in the unit. Keys will not be issued to anyone who is not an adult. Keys will only be
issues to the person(s) who have completed and signed this Rental Agreement.
2.
Check-In: 3:00 P.M. and Check-Out: 11:00 A.M.
Please plan your arrival for late in the day, as your accommodations will not be ready
prior to 3:00 p.m. The Property Manager will meet you at the pre-appointed time, or at
3:00 p.m. for normal check-in. At check-in the Property Manager will conduct an
informal walk-through of the home to advise you of important information pertaining to
the home. Please plan your departure for 11:00a.m. so that our housekeeping staff may
have time to properly prepare the unit for our next guest.
By 11:00 a.m. on the day of your departure, your vacation home should be empty of your
personal belongings, trash out and in the proper receptacles, all dishes washed and left in
a generally neat and orderly condition. Please be certain that you have taken with you all
personal items, the Owners and/or Property Mangers(s) cannot be responsible for items
left behind. Keys should be returned to the Property Manger, unless other arrangements
are made. A $46/hr fee will be charged for each hour (or portion thereof) past the
required check-out time. A $25 per item fee will be charged for each key lost.
3.
PETS: Not Allowed.
No dogs are allowed on the premises without the prior written consent of the property
owners. If a pet is approved, an additional rental fee, and a substantial damage deposit
will be required. You MUST clean up after your pet. That includes proper disposal of all
waste materials. You must also maintain control of your pet at all times, and NEVER
leave a dog unattended. If you are leaving for the day and do not want to take the dog
with you, you must put it in a local kennel, or find alternative solutions to leaving the dog
alone at the property. You must depart the home in the same clean condition you found it
upon arrival; including removal of pet hair--so that it is not visible. Any complaints from
neighbors regarding excessive noise, or other nuisances from your pet, may be a cause for
immediate termination of this rental agreement and forfeiture of the remaining rental fee.
CATS ARE NEVER ALLOWED---NO EXCEPTIONS!
4. SMOKING: Not Allowed---No Exceptions!
If the Tenant(s) leaves evidence of smoking and/or smoking odors inside the home, any
sanitizing and deodorizing of carpet, upholstery, window coverings, etc., will be at the
expense of the Tenant(s)—charged against the security deposit.
5.
SECURITY DEPOSIT:
The security deposit is due 7 DAYS prior to your stay—in the form of a cashier’s check.
This includes Pet Deposit if applicable. Cancellation of your reservation will occur if you
fail to pay your Security Deposit within this time frame. Your Security Deposit is fully
refundable, and will be refunded within 14 days of termination of occupancy, provided
that real and personal rented property are vacated in the same condition as the
commencement of the rental.
6.
ADDITIONAL TENANT(S) LIABILTY:
Tenant(s) will be held liable for replacement and/or repair of items that are damaged, and
not attributable to normal wear and tear. Tenant(s) will be responsible for any damages
caused by willful or malicious acts occurred during their stay. Tenants(s) agree to accept
liability for any damages caused to the property (other than normal wear and tear) by
Tenant(s) or Tenant’s guest, including, but not limited to: furnishing, landscaping, misuse
of appliances, and/or equipment. If damages are in excess of the security deposit being
held, Tenant(s) agree to reimburse the Hosts, Art and Karen Hooven (owners), for cost
incurred to repair/replace damaged items.
We appreciate you reporting all maintenance items, and we will respond to them as soon
as possible. Please understand that if your actions have caused a maintenance call, your
damage deposit will be charged.
7.
CANCELLATION: No Refunds.
There are no refunds for cancellation of your scheduled stay. If you are forced to cancel
your reservation, you will forfeit your rental fee. Every effort will be made to re-rent the
property. If the property is re-rented to someone else, at the same rate, for the same time
period, we will refund your rental fee, less $100 for administrative fees. Your security
deposit is fully refundable.
8.
WEATHER CONDITIONS: No Refunds.
We do not offer refunds for inclement weather conditions during your stay—we are
providing the accommodations only.
9.
CLEANING:
Each Property will be inspected, sanitized and cleaned prior to your arrival, and after
your departure. Your rental fee provides up to three hours of normal cleaning after you
depart, so that you may enjoy your vacation up to the last moment. YOU ARE
REQUIRED to leave the property in the same general condition as when you arrived, by
making sure dishes are washed and put away, towels and linens are washed and dried,
and the home is generally “picked up” and ready to be vacuumed, dusted and sanitized. If
additional cleaning is required, appropriate charges will be deducted from your security
deposit at the rate of $46/hr.
10.
TELEPHONES and FAX:
The telephone number is 480-563-3441. Long distance telephone service is blocked.
YOU MUST USE A CREDIT CALLING CARD, or CALL COLLECT WHEN
MAKING LONG DISTANCE TELEPHONE CALLS. Telephones may be used to make
as many local calls as you wish. Additional phone jacks are available throughout the
home for use with computers, etc.
The Fax number is 480-563-1941 – it also requires a calling card, just press the speaker
phone on fax and enter the card number.
11.
WHAT WE SUPPLY:
The property is fully furnished, and is equipped to include: bedspreads, linens, blankets,
pillows, towels, as well as a fully equipped kitchen, TV’s and satellite system, laundry
room, air conditioning, built in barbeque and outdoor furniture. WE MAY NOT HAVE
ALL THE ITEMS YOU ARE ACCUSTOMED TO HAVING AT YOUR OWN HOME.
If there is a specialty item that you are accustomed to using (such as a special type of
cooking utensil, etc.) please provide for those items by bringing them with you. If you
have any questions about what is provided with the home, please contact the Property
Manger prior to your arrival.
12.
WHAT YOU SHOULD BRING:
You must bring with you such items as bath soap, shampoo, and all personal toiletries.
13.
SLEEPING CAPACITY/DISTURBANCES
Tenant(s) and all other occupants will be required to vacate the premises and forfeit the
rental fee and security deposit for any of the following: 1) Occupancy exceeds the
sleeping capacity stated on the reservation confirmation; 2) Using the premises for and
illegal activity including, but not limited to, the possession, serving, or consumption of
alcoholic beverages, by or to persons not allowable by law; 3) Causing damage to the
premises or to any neighboring property, and 4) Any other act(s) which interferes with
any surrounding neighbor’s right to quiet enjoyment of their property.
We love our guest, but loud and unruly tenants will not be tolerated. The home is located
in a residential area, and may not be used for weddings, wedding parties, receptions, or
other large group functions without written approval from the owners. The home may be
located in a homeowners association, where failure to comply with regulations
concerning parking, noise or other disturbance, may result in being asked to leave and/or
loss of your remaining rental funds and security deposit.
14.
UTILITIES:
Weekly Rentals: Owner will pay for basic phone and cable service, water/trash, and
association fees. Tenant agrees to pay long distance telephone charges, gas and electricity
(in excess of $125.00 billed during your rental period) All additional charges that are the
responsibility of the tenant(s) will be deducted from the security deposit as they are
incurred.
No Monthly Rentals.
Pool: (Heating the pool is costly during the winter but well worth it) If you choose to heat
the pool the cost will be deducted from your security deposit (up to $250.00 a week).
You will be in charge of turning the pool on upon arrival and turning it off when you
depart, unless other arrangements are made prior to arrival.
Do not throw any sanitary napkins or tampons into the toilet. Do not dispose of any harsh
chemicals/detergents, or bleach in large amounts down the sink drain. Do not place any
metal or aluminum foil objects in the microwave oven. Please do not spill fats or grease
down the sink drain or toilet.
15.
SWIMMING POOL, PATIOS AND FIRE ADOBE:
Tenant(s) hereby acknowledges that the property that they are renting includes a fire
adobe (and/or swimming pool). Tenant is fully aware, 1) fire adobe and pool can be
dangerous (drowning or burning hazard), 2) deck/patio can become slippery when wet,
and that injury may occur to anyone who is not careful, 3) Tenant(s) are fully aware of
their responsibility of all the doors and gates that are leading out to the patio and pool, 4)
Tenant(s) should adhere to all the rules and policies as posted at the property, and/or
given verbally by the Property Manger(s). Tenant(s) accepts with full knowledge, these
warnings, and accepts and assumes all risks involved in or related to the use of the fire
adobe, swimming pool and deck/patio areas.
16.
.
HOLD HARMLESS:
The Owners, Art and Karen Hooven, and their assigned Property Managers do not
assume any liability for loss. Tenant(s) are aware that this home has stairs and they can
possibly become a problem for small children and the elderly or handicapped. Tenant(s)
agree to hold harmless, the aforementioned entities, for damage or injury to persons or
their personal property during the duration of their rental. It is understood that they are
not accountable for liability of any inconveniences arising from any temporary defect or
stoppage in supply of water, gas, electricity or plumbing that is beyond their control.
Further, they cannot be held liable for any loss or damage to Tenant(s) personal property
caused by weather conditions, natural disasters, or other events beyond their control.
The undersigned, for himself/herself, his/her heirs, assignors, executors, and
administrators, fully releases and discharges Owners and Property Mangers from any and
all claims, demands and causes of action, by reason of any injury or damage which has or
have occurred, or may occur to the undersigned, or any of his/her guest as a result of, or
in connection with, the occupancy of the premises, and agrees to hold Owner and
Property Managers free and harmless of any claim or suit arising. In any action
concerning the rights, duties or liabilities of the parties to this agreement, their principals,
agents, successors or assignees the prevailing party shall be entilited to recover
reasonable attorney fees and cost.
17.
PAYMENT BY CASHIER’S CHECK:
Payment of rental fee and security deposit will be accepted in guaranteed funds only,
such as a Cashier’s Check or Money Order. Personal checks are not accepted, and will
not secure your reserved rental dates (dates will be released for re-rental, until guaranteed
funds are provided). Your reservation will NOT be confirmed until the rental agreement
has been received and the rental fee check (paid in guaranteed funds) has been cashed.
18.
MAILING ADDRESS:
This completed, signed agreement (please keep a duplicate copy for your records), along
with a Cashier’s Check (or other Guaranteed Funds), should be mailed to the following
address:
Art and Karen Hooven c/o Hooven Rentals
3445 Central Avenue, McKinleyville Ca 95519
REMEMBER THAT YOU ARE RENTING A PRIVATE HOME, PLEASE TREAT IT
WITH THE SAME RESPECT YOU WOULD LIKE SHOWN TO YOUR OWN HOME.
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