Wedding Day Coordinator Contract

131 Burkholder Avenue
Oak Hill, WV 25901
(304) 465-1269
Wedding Day Coordinator Contract
Wedding Date : ______________________________________
Bride’s Name _____________________________
Groom’s Name __________________
_____
Street Address _____________________________
Street Address _____________________________
City _________________________ State _____
City _________________________ State _____
Email Address _____________________________
Email Address _____________________________
Telephone ( ______ ) _______________________
Telephone ( ______ ) _______________________
Number of guests
□ 0-50
□ 50-100
□ 150-200
□ 200-250
□ 250-300
□ 300+
Vendor Information
Ceremony Location _______________________
Time _____________________________
Contact Info _______________________
Reception Location _______________________
Time _____________________________
Contact Info _______________________
Officiant _____
_______________________
Contact Info _______________________
Photography _____________________________
Contact Info _______________________
Ceremony Musicians _______________________
Contact Info _______________________
Florist ___________________________________
Contact Info _______________________
Bakery ___________________________________
Contact Info _______________________
Videography _____________________________
Contact Info _______________________
Caterer ___ _____________________________
Contact Info _______________________
DJ or Band
_____________________________
Contact Info _______________________
Tuxedo Rental _____________________________
Contact Info _______________________
Transportation _____________________________
Contact Info _______________________
_________________________________________
Contact Info _______________________
_________________________________________
Contact Info _______________________
Vendors my be added to this contract up to 2 weeks prior to your wedding date.
Coordinate-It requires copies of vendor contracts for all vendors listed above.
© 2007 Coordinate-It
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131 Burkholder Avenue
Oak Hill, WV 25901
(304) 465-1269
Wedding Day Coordinator Contract
Services Provided
~ Preparation for your Wedding Day ~
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Initial consultation to explain the planning & coordination process
Unlimited phone & email communication from date of contract
Free rental of miscellaneous wedding items shown online
Advice on how to personalize your wedding and how to stay within your budget
Two weeks prior to the ceremony, all vendors listed on the contact will be contacted to verify details of their
services
Contact all vendors listed on the contract to finalize any monies due one week prior to the ceremony
~ Rehearsal ~
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Organize wedding rehearsal
Develop & distribute Wedding Day Itinerary to be given to guests of the rehearsal
~ Wedding Day ~
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Unlimited hours of service on your wedding day
Manage wedding vendors per your instructions – Coordinate-It will be available in person or by telephone
during the entire wedding day to assist vendors with any problems or questions
Manage wedding party
Manage vendor & décor setup at ceremony & receptions sites
Organize & distribute all person flowers to wedding party, family members & special guests
Provide Bridal Emergency Kit – aspirin, energy bars, mints, sewing kit, etc.
Facilitate the wedding ceremony
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Check for any items necessary to properly conduct the ceremony
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Oversee ushers & guest book attendants
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Make sure that all members of the wedding party are looking picture perfect
Brush tuxes so that they are lint free
Check ladies gowns, bra straps & hair
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Properly line up processional & cue musicians
Place table names, place cards, favors, toasting glass & serving set per your instructions
Bustle bride’s gown
Coordinate entertainment and all announcements/events during reception
Ensure payment of vendor tips & balances
Return any personal or rented items to their owners
Be prepared to meet any emergency situation that may arise
Please note any deletions by striking though the line. Please note any additions by writing them above.
© 2007 Coordinate-It
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131 Burkholder Avenue
Oak Hill, WV 25901
(304) 465-1269
Wedding Day Coordinator Contract
Payment Policy
Coordinate-It accepts cash, personal check, or Paypal. A personalized payment plan can be arranged. Generally there is a $100
down payment made at contract signing. This is a deposit to hold your date on the calendar. Payment of %75 of the contract amount
is due two weeks prior to your wedding date. The final payment of the contract balance is due at the end of your wedding.
Payment Amount
The following contract amount includes travel expenses to the ceremony & reception locations listed on page 1 of this contract.
This price may increase if the number of estimated guests increases by more than 10% of your estimate provided on page 1 of this
document. The cost increase is $50 for ever 10% over your original estimated guest count.
Contract Amount: $___________
Non-refundable Deposit
$100
Due Date _____________________
75% Payment
Due Date _____________________
25% Payment
Due Date _____________________
Refund Policy
Should the wedding be canceled or postponed, 100% of any money paid to Coordinate-It less the $100 deposit will be refunded within
60 days of written notice. Should Coordinate-It be unable to perform any of the specified tasks outlined on page 2 of this contract,
100% of the money paid to Coordinate-It less $100 will be refunded within 60 days of your wedding date.
Display Rights
Coordinate-It reserves the right to use photos from your event for promotion, display, advertisement, Internet, publication, etc.
Attire
Coordinate-It staff will dress in appropriate attire for your wedding be it a black-tie affair or an outdoor BBQ.
Assistants
Should your wedding require it, Coordinate-It will provide assistants in order to fulfill this contract. These assistants will abide by
all terms of this contract. The decision to use assistants is at the sole digression of Coordinate-It. The cost of said assistants is
included in your contract amount.
The undersigned have read, understood & agreed to the Coordinate-It policies and terms listed
in this contract. The undersigned will have Coordinate-It as their official wedding day-of
coordinator for their wedding which will take place ______________, 2007.
Client _____________________________________________________________
Date __________________
Client _____________________________________________________________
Date __________________
_____ _____________________________________________________________
Accepted by Amanda McClellan, Coordinate-It Owner
Date __________________
© 2007 Coordinate-It
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