How to use this induction planner

Insert school name
Community participation officer induction planner V2 June 2014
How to use this induction planner
This induction planner is a Word document that may be used to determine the content of
induction and the delivery methods appropriate for newly appointed Community Participation
Officers.
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Supervisors are encouraged to complete administrative requirements prior to the
employee’s arrival in the workplace.
Orientation, introductions and local information provide reassurance and help generate
enthusiasm for induction.
Shaded content indicates the mandatory induction program. Training must be delivered
in a suitable format for the employee, not necessarily using the online courses.
Asking an experienced team member to be the inductee’s mentor and support them
through their first weeks in the workplace is strongly recommended.
Subject matter
- may be included or deleted (other than mandatory programs) as appropriate for the
specific role
- where indicated add or specify information and training necessary to the role
Delivery method(s)
- to cater for diverse learning preferences and abilities, a range of delivery methods
are suggested
- select one or more delivery methods to facilitate understanding
Reasonable adjustment
- delivery should enable access for people with disability where applicable
- if individuals require any adjustments to delivery of induction materials, this should be
noted on the planner
Suggested timeframe
- timeframes given are suggestions only and for non-mandated content may be
adapted to the needs of the individual and the workplace
- a + sign indicates that the timeframe is flexible — quality induction is expected to
take several months
Who
- certain training is best provided by the supervisor or the mentor — the position
responsible can be recorded in this column
record other providers where appropriate
Date
- dates to be inserted when the responsible officer has confirmed the new employee’s
understanding
Signatures
- supervisor and new employee to sign when planned induction is completed and
understanding has been confirmed
A copy of the completed and signed planner is to be filed in the employee’s personnel file
and a copy provided for the new employee. It is suggested that inductees are asked to
complete an evaluation of their induction upon completion. An example questionnaire is
provided in the Induction Guidelines. Feedback will inform updates to local induction to
ensure consistent quality and appropriate delivery.
1
Insert school name
Community participation officer induction planner V2 June 2014
Community participation officer induction program planner
Employee: ______________________________ Start date________________________
Employee Number: _______________________ Position title: _____________________
Supervisor: _____________________________
Mentor___________________________
Pre-commencement
Who
Advise iRegister of new user (if appropriate) and provisioning requirements
Provide information about parking, where, when and who to report to
Suggest new employee looks at Induction website prior to commencement
Allocate and prepare workstation (if appropriate)
Prepare Commencement documents
Prepare ID card/badge application form
Prepare tax declaration form
Prepare staff data sheet for completion
Prepare Blue Card application
Prepare OneSchool user access agreement
Add new employee to MIS mailing list
Note new employee’s email address
Arrange for an experienced person to mentor/support the new employee
Add new person to phone list, OnePortal Directory, Outlook Distribution
List for branch and Emergency Contact List
Email staff to let them know the new person is starting and when
Schedule follow up appointment with supervisor in four weeks
Subject matter
Delivery
method(s)
Reasonable
adjustment
Date
Supervisor
Suggested
timeframe
Who
Supervisor/
Mentor
Date
Orientation and socialisation
Orientation and
introductions
move around
1st day
Workstation
ergonomics and
necessary resources
are available
physical and
administrative
1st day
Roster, timesheets,
leave applications
discussion and
demonstration
1st day
Supervisor
Organisational
structure of the
school
web-based
information
discussion
1st day
Supervisor/
Mentor
Organisational
Structure – DETE,
region, district
web-based
information
discussion
1st week
Supervisor/
Mentor
Supervisor/
WHSO
(where
available)
2
Insert school name
Community participation officer induction planner V2 June 2014
Delivery
method(s)
Subject matter
School priorities and
vision
Names of key
personnel
 First aid officer
 WHSO
 Rehabilitation
officer
 Regional advisors
Attendance at staff
meetings
Suggested
timeframe
Who
discussion
1st day
Supervisor
one-to-one
information
sheet
1st day
Supervisor/
Mentor
1st day
Supervisor
1st week +
Supervisor/
Mentor
1st week+
Principal/
supervisor
one-to-one
reading
discussion
Responsible use of
social media
Reasonable
adjustment
Date
Mandatory induction
online
Student protection
training
one-to-one
staff PD
Code of Conduct and
DETE Standard of
Practice
online
reading
discussion
1st week+
Principal/
Supervisor
1st week
Principal/
Supervisor
staff PD
online
Curriculum risk
assessment training
one-to-one
staff PD
Keys to managing
information:
Information Privacy
Health, safety and
wellbeing If you are
aware of it, take care
of it.
Fire/lockdown
emergency training
Internal controls
online course
reading
discuss
staff PD
during
probation
period
Supervisor/
Mentor
online course
web-based
information
discussion
staff PD
1st or 2nd
week
Supervisor/
Mentor/
WHSO
ASAP
Supervisor/
WHSO
staff PD
handbook and
discussion
online course
one-to-one
staff PD
Priority and
annual
revision
Principal/
Supervisor
3
Insert school name
Subject matter
Community participation officer induction planner V2 June 2014
Delivery
method(s)
Reasonable
adjustment
Suggested
timeframe
Who
Date
Desirable but not mandatory training
Keys to managing
information:
Right To Information
Information Security
Recordkeeping
Diversity Training
Program
Anti-discrimination
Disability awareness
Aboriginal and Torres
Strait Islander cultural
awareness
Women in Leadership
Multiculturalism
online course
reading
discussion
staff PD
Supervisor/
Mentor
online course
reading
discussion
staff PD
Supervisor/
Mentor
online course
reading
discussion
staff PD
Supervisor/
Mentor
discussion
staff PD
online course
Supervisor/
Mentor
discussion
staff PD
online course
Supervisor/
Mentor
discussion
staff PD
online course
Supervisor/
Mentor
discussion
staff PD
online course
Supervisor/
Mentor
discussion
staff PD
online course
Supervisor/
Mentor
Role specific information
School administrative
processes
Conditions of
employment
one-to-one
handouts
online
one-to-one
1st week +
Supervisor/
Mentor
during
probation
period
Supervisor/
Mentor/
Union
delegate
4
Insert school name
Community participation officer induction planner V2 June 2014
Suggested
timeframe
Who
Note number of
application here #
(e.g. 1,2,3,4 or 5)
online course#
workshop#
one-to-one#
as required
Supervisor/
Mentor
School policies and
procedures
online
information
handout
discussion
2nd week+
Supervisor
Code of School
Behaviour
reading
discussion
1st week +
Supervisor/
Mentor
Relevant corporate
initiatives and
procedures
web-based
information
discussion
during
probation
period
Supervisor/
Mentor
Policy instruments
framework
web-based
information
discussion
during
probation
period
Supervisor/
Mentor
workshop
if required
Subject matter
Corporate
applications (specify):
1…OneSchool.
2…MyHR…….
3…OnePortal….
4……………….
5………………
First Aid
Delivery
method(s)
Reasonable
adjustment
Date
Add other role
specific content here
Personal and professional development
Understanding the
Developing
Performance
Framework
web-based
information
discussion
online course
web
conference
Capability and
Leadership
Framework (CLF)
Professional
communities/
discussion lists
The Learning Place
DETE Professional
Development website
3rd week+
Supervisor/
DPF leader
web-based
information
discussion
4th week or
with the DPF
Supervisor/
DPF leader
web-based
information
discussion
during
probation
period
Supervisor/
Mentor
online courses,
professional
communities
reference
Supervisor/
Mentor
web-based
information
reference
Supervisor/
Mentor
5
Insert school name
Subject matter
Community participation officer induction planner V2 June 2014
Delivery
method(s)
Reasonable
adjustment
Suggested
timeframe
Who
Date
Reporting
This is a true and accurate record of the induction provided.
I, (print/type employee name), confirm that I have accessed and understood the induction materials
detailed above.
Employee signature: __________________________ Date: ________
Supervisor signature: __________________________ Date: ________
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