How to Borrow From Other Libraries A. INTERLIBRARY LOAN:

How to Borrow From Other Libraries
A. INTERLIBRARY LOAN: This is a free service for all Bishop’s and Champlain
students and faculty who wish to borrow books or obtain journal articles that are not
located at Bishop’s University Library.
1. Verify first that our library does not own the item already. (If you are sure, go to #2
below).
Books: Using the Library Catalogue (BORIS) (click on Complete Library
Catalogue), type in the exact title, or author’s name (last name first).
Example of an author browse search:
Browse in Complete Library Catalogue
Kurzw eil, Ray
Browse for
in
All w ords
Submit Search
Journal Articles: On the library’s home page, search the title of the journal in
which the article is found under E-Journals. If the library subscribes to this journal
electronically, the name(s) of the database(s) in which it is found will be listed there
along with the holdings (example: 1999-2007). Verify that the year of publication of
your journal article is found within these holdings.
If your journal title cannot be found here, or the holdings do not cover the
publication year of your article, search the catalogue to see if the library subscribes to the
journal in print. Search the journal title (not the article title) by Browse Searching in the
Complete Library Catalogue. If it appears, note the location, call number and holdings.
If it does not appear in the catalogue, or the holdings do not correspond to the publication
year of your article, proceed to #2 below.
2. Go to the library’s home page and click on Interlibrary Loans (COLOMBO). You
will then see this screen:
INTERLIBRARY LOANS: COLOMBO
If you are already
registered, click
User ID = the barcode number from your Bishop's ID
card
the logo to sign in
Password = choose a password
Forgot your password = please re-register using the
same barcode number
Authentication Service = select "Bishop's"
FIRST TIME USERS MUST REGISTER
If you are already registered, go to #3 below.
Click on “First-Time Users Must Register” as above. You will need the barcode on
your Bishop’s or Champlain student or faculty ID card. Complete the registration
form which will appear.
Choose a password you will remember. Submit the form and wait several minutes.
3. Go to Interlibrary Loans (COLOMBO) on the library’s home page and click on
“Access Colombo” as in the screen shot above. Input your ID barcode number and
password with “Authentication Service” as “Bishop’s” and submit. Keep trying if at
first you cannot access (the system may take a little time to register you). If you have
forgotten your password, re-register using a new password (see #2 above).
4. Use the Advanced Search which will give you more options than Standard Search.
(Click on Advanced Search in the left-hand column as below).
Standard Search
Advanced Search
Search History
Saved List
Saved Searches
Create Request
My Requests
Search Profiles
Account Details
Sign Out
Help
You will now see the Advanced Search Screen (see below).
TIPS:
- Enclose all titles in quotation marks!
- Never search article titles, only the journal titles in which they are found (example:
National Geographic)
- Under “Field” you can also change Title or Author to ISBN or ISSN numbers (if you
know them) for more exact results. Click on the arrow on the right of the box to change
fields.
Field
Search Term
Operator
Title
and
Author
and
Subject Heading
Refinement
On
Records per page: 10
Off
Standard Search
My
Current Profile:
Québec Universities [shared]
Bishop's University
Concordia University
École Polytechnique
HEC Montréal
McGill University
Télé-université
Université de Montréal
Université de Sherbrooke
Université du Québec
Université du Québec à Montréal
Université Laval
Select All Deselect All
Note that the Current Profile defaults to Quebec (the system will search all of those
institutions listed, as above).
TIPS:
- Search other locations or groups of institutions: If you still can’t find the item you
are looking for, change the default to other groups (Ontario Universities, for example)
and search any or all of these groups to find your item (click on the arrow on the right of
the Current Profile box to change these groups).
- Speed up your search: If you know the item you are looking for is located at a
particular institution (McGill for example), you can click on the little boxes on the lefthand side of the institutions to delete the check-marks of all the other libraries to speed up
your search.
5. Once you have completed your search, choose an appropriate one from the list. Click
on Details to verify that it is the right title (see below).
1. The age of intelligent machines / Raymond Kurzweil. -Date: 1990
Collection: McGill
Save
Details
Get it!
The full record is displayed below (this particular copy is at McGill).
Record 1 of 10
Collection: McGill
Title:
Authors:
[Next Record]
Save
Get it!
The age of intelligent machines / Raymond Kurzweil. --
(Click on an item to
perform a search for
similar records.)
Kurzweil, Ray.
Imprint:
Description:
Notes:
Subjects:
Cambridge, Mass. : MIT Press, c1990.
xiii, 565 p. : ill. (some col.) ; 29 cm.
Includes bibliographical references (p. [521]-539) and index.
(Click on an item to
perform a search for
Artificial intelligence
similar records.)
ISBN:
0685328406
0262111217 : $39.95
Library Congress
Number:
89013606
Location:
Item Id:
McGill Humanities and
Social Sciences
3100950890N
Call
Number:
Availability:
Q335 K87
1990
Total 1; Available 1, On Loan 0, On
Hold 0; Due Date Missing
6. If this is the right item, click on Get It! (see above) and the form will automatically be
filled in for you (see below). If only a part of the item is needed, fill in the Part Details.
You must always fill in the Part Details for journal articles.
Please note: It does not matter which institution’s record you choose for your requestwhat is important is that you “capture” and request the right bibliographic record.
Below is an example of a book request.
Service:
Loan
Copy
Copyright Type:
Title of Book:
The age of intelligent machines
Subtitle:
Author(s)/Editor(s):
Kurzw eil, Ray.
Sponsoring Body:
Part Details
If you only require a copy of part of this item then please enter details here.
Author of Chapter/Article/Paper:
Title of Chapter/Article/Paper:
Date Published:
Volume/Issue:
Pages:
c1990.
Publication Details
Series title and numbering:
Publisher:
Place of Publication:
MIT Press
Cambridge, Ma
Edition:
Item Description:
ISBN:
xiii, 565 p. : ill.
0685328406; 0
ISSN:
Reference Source: McGill University/musevdx
Material Type: Monograph
Numbers: 89013606
Additional Information
This item is not needed after:
Click to enter date
Special Instructions:
Pickup Location:
Bishop's University
7. Choose a date when you will no longer need the item by clicking on the little calendar
icon (under Additional Information as above), and then submit your form.
8. If you cannot find your item anywhere, you can create your own request by clicking on
Create Request (left-hand column under My Account as below).
DO NOT CREATE YOUR OWN REQUESTS UNLESS you cannot locate your item
in any of the other groups of institutions as well (see Tips under #4 above).
My Account
Saved List
Saved Searches
Create Request
My Requests
Search Profiles
Account Details
Sign Out
Help
9. Tracking Your Requests: To check the status of the requests that you have made,
click on My Requests in the left hand column under My Account (as above) and then
click on the Go! icon (see orange button below).
Sort by:
Records per
page:
ILL No.
descending
10
The system will display any items you have requested with their shipping status.
10. You will receive notification by email concerning the status of your requests.
Receive your books at the Circulation Desk. Loan periods are usually 3 weeks with no
renewal. Please return them to the Circulation Desk with the original interlibrary loan
paper inside. Journal articles are sent to your campus mailbox.