Why PPM Software Fails and How to Succeed With Enterprise Work Management

Why PPM Software Fails and
How to Succeed With
Enterprise Work Management
Introducing enterprise work management
Traditional project management tools
are failing.
These days there are more tools than ever to help your team track their tasks and
processes. You get work requests in your email, prioritize in Excel, plan in Primavera,
coordinate in Clarizen, and then attempt to measure the results in endless status
meetings. If you have all these tools, shouldn’t you feel more in control?
70+30X
PMI ESTIMATES
70%
Traditional project management tools fail to give you what you
really need. Here’s why:
1. Team members use multiple tools.
Your team members manage their day-to-day work using more tools than Bob Villa. There’s a
different tool for everything from task management to file sharing.
PROJECTS FAIL
2. Tools differ from team member to team member…
Those people work on your team with other people that are using absurd amounts of tools.
3. …and also from team to team.
Your team works with other teams in the department that are all using separate tools to
manage their work.
4. Each team receives work requests differently.
They may come as emails, phone calls, notes on a desk, conversations, instant messages, or
even through a PPM tool, etc.
5. Everyone works in different ways.
66%
enterprise workers lack
time to get their work done
Each team plans, executes, and collaborates on their work using 10 separate tools and their
own set of processes that make zero sense to anyone else in the organization.
6. The result is complete chaos…
No one is on the same page, you have no clue who is working on what, work gets lost, you’re
eating up funds, nothing is on time, and there’s a monkey on a unicycle in the corner throwing
banana peels at your head.
There is a better way...
2
3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043
/
www.attask.com
/
T 801.373.3266
/
TF 866.441.0001
What you really need is a single system of engagement.
Or, what we like to call “Enterprise Work Management.”
You already have plenty of “tools.” Enterprise Work Management is more than that. It’s an actual
solution that eliminates disparate tools and the frustration of silos to give you visibility you can trust.
Project
Management Tools
Enterprise Work
Management
Collaboration
Team communication takes place in email or text
between select members, making it difficult for the
team to see. Team members often use different
tools, slowing down collaboration from one
member to the next.
Work becomes social. Communications are
gathered and tracked with the rest of the project
data, in real context. Everyone uses the same
communication tools, increasing the frequency,
quality, and visibility of their conversations.
Prioritization
Team has to hold multiple conversations and
meetings to determine which work is most urgent.
This ritual repeats itself on a regular basis, wasting
time and momentum. Often, those that scream the
loudest get their projects worked on first,
regardless of strategic direction.
Team members can customize and refer to
priorities assigned within the enterprise work
management platform by management and spend
more time actually doing their work.
Team members and managers lose time trying to
gather data from disparate systems, keep tasks
moving, and dealing with fire drills. Status meetings
dominate schedules.
With all project data gathered in one place, team
members and managers see performance and
progress in real-time reports. With status meetings reduced, team members have more time to
perform their work. Managers have more time to
strategically improve their team’s performance.
Team managers get discouraged as they fumble in
placing their team members on the most important
tasks. Team assignments change often, resulting in
frustration for team members.
Seeing which tasks are most important and what
everyone is working on, team managers can easily
move their team members where they will make
the biggest impact. As ad hoc changes decrease,
team members settle into a groove and thrive.
Resourcing
Senior managers struggle to see which resources
are working on what tasks, much less which
projects are coming up. Resources are rarely
prepared for work influxes, resulting in work delays
and missed deadlines.
Senior managers see what their resources are
working on in real-time and what projects are
coming down the pipeline. They have time to
adjust resources and keep work sailing through the
process so projects get delivered on time.
Justification
Senior managers don’t have end-to-end reporting
necessary to report on the progress and
performances of their teams. Management makes
budgetary decisions in the dark.
Senior managers have visibility into the entire
end-to-end work lifecycle of their team, allowing
them to clearly see progress and team performance.
They’re able to justify every dollar spent.
Productivity
Alignment
3
3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043
/
www.attask.com
/
T 801.373.3266
/
TF 866.441.0001
Everyone benefits from Enterprise Work Management.
100
Senior Managers.
Managers.
Team Members.
Senior managers can justify
their resources and budgets
and can better prioritize how
resources are used.
Managers are better able to
align team work to corporate
strategy and can improve their
team’s productivity.
Team members are empowered
to make better decisions,
prioritize more effectively, and
work more efficiently.
AtTask is the only Enterprise Work Management Software in
the market that is a single system of engagement and truth.
At AtTask, we are passionate about creating real solutions that give people a better, more productive
work experience. That’s why we’ve created the only Enterprise Work Management solution that
provides a single, central system of truth to help enterprise teams manage and collaborate on their
work more efficiently. And enterprise teams worldwide are already experiencing the value of AtTask
Enterprise Work Management.
Greater Visibility.
“We have one source of truth for all of the data related to our projects. We’re able to get reports
really quickly, get data really quickly, tell a story, and, more often than not, bring clarity to the
organization and build trust with our peers.”
– Bill Maxwell, Director of Communication Systems, Schneider Electric
Increased Adoption.
31+69X
31%
Of projects canceled
before completion time
“I can put someone who doesn’t have any knowledge of project management in front of
AtTask, work with them for half an hour, and give them all of the information they need to
begin managing a project in our methodology. I can give it to anyone within my IT department
or even within my business, and they can easily adopt it.”
– Jen French, IT PMO Senior Manager, American Capital
Meaningful Collaboration.
“There are people who work across the country that we’ve never met. We might email them everyday,
but we’ve never met them. Already in AtTask I feel like I’m working more closely with those people.
I post and that person is instantaneously aware of the comments…It works as fast as we do.”
– Erin Frey, Senior Graphic Designer, House of Blues Entertainment
Better Productivity.
“The value I get from AtTask is the data to market IT. We’re running 40 active projects at any
given time. 95% of those are within budget. That’s a pretty good story.”
–Kim Jacques, CIO, American Capital
To learn more about Enterprise Work Management, visit:
www.attask.com/enterprise-work-management
4
3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043
/
www.attask.com
/
T 801.373.3266
/
TF 866.441.0001